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Title: Fee-Based Classes and Programs
Date of Current Version: January 2019
Replaces Version: April 2012
Background
Program fees are assessed to cover expenses associated with offering a class or event.
Equipment and Material Fees
1. Class fees shall be used to cover expenses associated with equipment and materials used in
conjunction with a class (e.g. copying costs, art supplies, books, administrative costs, and
equipment replacement).
2. The total amount of material and equipment fees shall be set by the staff or instructor when
organizing the class.
3. Equipment and material fees are not intended to generate a profit for volunteer instructors or
the sponsoring agency. Their sole purpose is to reimburse the person or organization for
materials purchased for use during the class.
4. Equipment and materials may be supplied by the instructor or The Center. If supplied by the
instructor, participants pay the fee directly to the instructor. When The Center provides the
equipment and materials, participants pay The Center at the time of class registration.
Independent Contractor Agreement and Instructor Fees
1. Independent contractors enter into a written agreement outlining the responsibilities of the
contractor and/or instructor and The Center for each program offered.
a. Independent contractors are provided access to facilities and equipment for the purpose of
offering classes to adults.
b. Independent contractors develop their own curriculum, are responsible for instruction, and
set and collect all fees.
c. Independent contractors charge instructor fees as compensation for their time, expertise,
and training. Additional material fees may be charged.
d. In exchange for the use of Center space and equipment, independent contractors shall pay
The Center a percentage of the gross class revenue, excluding any material fees and
instructional fees paid by participants in the low-income membership program.
Participation Fees
1. Participation fees shall be collected for activities and programs that involve expenses such as
admission fees, group t-shirts, community outings, transportation costs, etc.
Financial Support Provided by the Low-Income Membership Program
1. Participants in the low-income membership program shall receive a 25% discount on instructor
fees for programs offered by independent contractors.
2. When a Center-sponsored program has material or equipment fees assessed by The Center, the
fee shall be waived entirely for participants in the low-income membership program.
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3. The low-income membership program does not provide financial support for material fees owed
to independent contractors or volunteer instructors.
4. The low-income membership program may not provide financial support for Center-sponsored
activities involving participation fees or any class or program sponsored by an outside organization
unless additional funding sources are secured.
Financial Management
1. All revenue generated through fee-based classes and programs shall be handled in accordance
with City policy and deposited as revenue in The Center’s current operational budget.
Administration
Class and program fees are set by the staff person(s) organizing the program and managing its budget. In
the case of classes taught by independent contractors, the fee is set by the independent contractor.
Annually staff members prepare a budget for classes and programs that are planned for the upcoming
year. The coordinator incorporates these projections into the proposed operational budget for the next
fiscal year.
Approved by the Senior Center Commission on: April 18, 2019