HomeMy WebLinkAboutIn House Agencies1
Title: In-House Agencies
Date of Current Version: January 2019
Replaces Version: August 2011
Background
The purpose of this policy is to provide a standardized process for “in-house agencies,” which are not for
profit organizations and government agencies which serve older adults to request operational space at
the Senior Center.
Criteria for Use and Space Allocation
1. Only requests from not for profit organizations and government agencies will be considered for
operational space at the Senior Center.
2. Decisions related to space allocation for prospective in-house agencies shall be based upon how
closely the services provided by the organization reflect the values, mission, and goals of The
Center, the proportion of adults 50 years and older it serves, and the availability of space.
3. Required documentation shall be supplied to The Center coordinator and reviewed by the
coordinator and Senior Center Commission.
4. Not for profit organizations and government agencies approved for use of space on a part-time
basis shall sign a memorandum of understanding outlining the responsibilities of all involved
parties. This MOU must be reviewed by the City of Iowa City legal department prior to signing and
approved by staff and a simple majority vote of the Senior Center Commission.
5. Not for profit organizations and government agencies approved for use of space on a full-time
basis shall enter in to a written lease agreement outlining the terms and conditions associated
with the ongoing use of space. In addition to staff and Senior Center Commission approval, full-
time use of space requires review of the lease by the City of Iowa City legal department and
approval of either the City Manager (a lease less than 3 years) or the City Council of Iowa City (a
lease over 3 years).
6. If in the opinion of the coordinator or designee there is a lack of available space in The Center to
accommodate the operation of a not for profit organization or government agency, the
coordinator has the authority to deny a request prior to formal application.
Administration
The Center coordinator shall collect all required information. The coordinator has the authority to make
space allocation decisions when the request is for temporary use or less than twenty hours/week.
Decisions involving use of space on a permanent half-time basis will be decided collaboratively by the
coordinator and Senior Center Commission.
Approved by the Senior Center Commission on: January 24, 2019