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HomeMy WebLinkAbout02-25-2021 Library Board of Trustees44ilir4t IOWA CITY rif PUBLIC LIBRARY ,0*1,w 123 S. Linn St. • lawa pity, IA 52240 am 319-356-520.0 • i[pl.crg LIBRARY BOARD OF TRUSTEES February 25, 2021 Electronic Formal Meeting - 5:00 pm ZOOM MEETING PLATFORM (Pursuant to Iowa Code section 21.8) An electronic meeting is being held because a meeting in person is impossible or impractical due to concerns for the health and safety of Commission members, staff and the public presented by COVID-19. You can participate in the meeting and can comment on an agenda item by joining the Zoom meeting via the Internet by going to: https://zoom.us/meeting/register/tJMtd-mhpissG9YN8MJ 1 ZX-fAPGlcwMv6iSP If you are asked for a meeting ID, enter Meeting ID: 970 0098 0612 to enter a "Waiting Room" for the meeting. If you do not have a computer or smartphone, or a computer without a microphone, you may call in by telephone by dialing (312) 626-6799. When prompted, enter the meeting ID: 970 0098 0612 Providing comments in person is not an option. If you will need disability -related accommodations in order to participate in this meeting, please contact Jen Miller, Iowa City Public Library, at 319-887-6003 or_ie�fer-miller@icpl.orq. Early requests are strongly encouraged to allow sufficient time to meet your access needs. 1 LIBRARY BOARD OF TRUSTEES February 25, 2021 Electronic Formal Meeting - 5:00 pm ZOOM MEETING PLATFORM Wesley Beary, President John Beasley Kellee Forkenbrock Derek Johnk, Secretary Carol Kirsch, Vice -President Robin Paetzold Tom Rocklin Hannah Shultz Monique Washington 1. Call Meeting to Order. 2. Public Discussion. 3. Items to be discussed. A. Director's Evaluation Committee Comment: The Board will conduct the Director's evaluation in closed session and report when the open meeting resumes. B. Policy Review: 812: Hours of Service Comment: This is a regularly scheduled policy review. Board action required. C. Reopening Guidelines D. Set calendar for FY22 E. Appoint Nominating Committee 4. Staff Reports. A. Director's Report. B. Departmental Reports: Children Is, Collection Services, IT C. Development Office Report. D. Miscellaneous. S. President's Report. 6. Announcements from Members. If you will need disability -related accommodations in order to participate in this meeting, please contact Jen Miller, Iowa City Public Library, at 379-887-6003 or_ie�fer-miller@icpl.og. Early requests are strongly encouraged to allow sufficient time to meet your access needs. 7. Committee Reports. A. Foundation Members. 8. Communications. A. Census thank you. 9. Consent Agenda. A. Approve Regular Minutes of Library Board of Trustees January 28, 2021 meeting. B. Approve Disbursements for January 2021. 10. Set Agenda Order for March Meeting. 11. Adjournment. If you will need disability -related accommodations in order to participate in this meeting, please contact Jen Miller, Iowa City Public Library, at 319-887-6003 or_ie�fer-miller@icpl.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. 3 ,64% IOWA CITY yjw:q-w PUBLIC LIBRARY Iowa C i ty HUM is LI bra ry M ee#i n a Agendas and Other Sig n iflcant Events F EBRUARY 25, 2021 Di recWr Evaluatiork Poky Review: 8 1: Hcur:3 of Service Set Ca Isar for Next Fiwz I Year Appu int Nnm inati ng Com mittee Departmental Reports : CH, CL , IT OTHER: In!servi Day, 2021 MAY 27, 2021 Poficy Review: 806: Meeting Roorn and Lobby LIB 809: Library Use Deparkr' enial Repoft; AS, CAS AUGUST 26, 2021 Review Board Annual Report Strategic Planning U plot De pLartmental Reports - CH, C L , -- NOVEM BER 18, 2021 Appoint Gom rnittee to Evaluate Director Departments I Deports : AS, CAS MARCH 25, 2021 700: Commonity Relations 70 1: %bl is Rclaticn� 702 - Library Pirogramming Departmental Reports: AS, CAS .,I U NE 2A 2021 Memorandum of Agreement between I CPLFF and ICPL Buffet Di8cu! &C i party ental Report: CH, CL S, IT "EM BER 23, 2021 Review Annual Staff Repo ri Adopt NOBU Budget Review 0 Ot,-artef Statistics and Fina niia6 partmental Reports: AS, CS DEC EMI BER 16, 2021 Departmental Repo ft CH. CLS, IT APRIL 2:2, Z021 Election of Officers Review 3r-1 Quarter tafis4ic:i and FI nanVaI q Policy Review: 803: Evert Board 804: Free Materials Di�triibkjtion lay 816= Library es� for Sex finders Conwimted of x Offense Against a Minor Department I Repo its : AS, CFI, CL a IT President Appaints to Foundation Beard Develop Ids for Board An nub I Report DepartmentaI Repo&; AS, CAS Bodget Discussion ReVieVr 1 LL Oti-artar taWtics and Fina M5 Dapartrnenta I Reps: CH, CLS. IT 6-mnnlh Sitirategi, Planning 'U pdste Review 2 Quarter GcaWSuisbcs and Finansial!� DepafterAa I Repo : AS, CAS 02�21 boar +.ile IOWA CITY PUBLIC LIBRARY 123 S. Linn St. • Iowa it r, IA 52240 umEcicaH Elsworth Carman - I 1hurat 319-3 56-5200 • =xx 319-356-5494 • icpl.org To: Iowa i ty Public Libra ry Board of Trustees From: Anne Mangano, Collection Services Coordinator Date: February 1 Ga 2021 Fie : 912 Hours of Service Policy When developing our annual building calendar, the Hours of Service Policy guides us on how to pr ovidi� consistent libra ry access tc the pu bI is frorn yea r to year. This is a routine, three-year policy review, last revised in 2018. The policy review comes in time for a modification to the City's adclated hol idny ca lendar. This pol icy was reviewed by the management tear In November 2020, the City Council of Iowa City., in consultation with the AFSCIVI E union, adopted Juneteenth (June I9th) as a city holiday, The City"s adoption was pa rt of the Counci I's June 16, 2020 resolution (No. 0-159) addressing Black Lives Matter and Systematic Racism, which called for the City to declare J u neteenth as an observed holiday, repiari rig another holiday in the ca lends r. a uneteenth cnm memorates the end of slavery in the LJ nited States when Union sold ierS informed the enslaved people of Ga Ivestan, Texas that the Civil Wa r had ended -and emancipation waS Ia r Th is evert ha peened on Ju re 191h, 1865—two a A a ha If years after the Ems ncipatior Prods rnation. The adoption of this holiday 1:5 recognition of the importance and significance of this day in our ration's h iStOryr The proposed Hours of Service poIiCy (812) cod ifies this charge by replaci rg President's Day in 812 r44 with i uneteerth r We will close at 6 p.. rin. on June I9th and the service de5k5 will have hol iday staff rig, in 2021., J u neteenth will be observed or Friday, June 18" as the holiday falls or a Saturday. All library y employees have been notified of the change to their schedules. Point Change Requested 812,44 Re m ove "Prey id a nV s Dar a n d reel a ce with "J u mete ent h Point Change Requested B12,45 Charge contract article to Article IX, Section 2 to align with current contract section numbering. Staff Recommendations: Adopt charges as proposed. Action Required: Review policy and adopt as amended. 812 H o u r-s of Service 812,1 A critical component of library service 15 the hours that the building is open to the public. Generally, library hours and the annual calendar wil I be set to Maximize access to the public at the times most convenient to them and within the resources available. When the Library is open all basic service-5 will be available 12.2 Library hours are reviewed annually arid a calendar approved. Exceptions to hours changes, other than those notedL must be approved on a case -by -case basis, The Di rector may close the Library for weather or facility related emergencies. The Director- may open the lobby and/or meeting morns to accommodate large common ity events- 12.3 Regular library hours are: Monday through Thursday: 10:00 a-m . — 9 -00 p,m. Friday: 10;00a.m.-8;00p.m. Saturday'. 10:00 a.m. — 6:00 p.m. Sunday. 12:00 p-m. —5900 p.m., 812.4 Cu rrent Approved Exceptions to Stated Hours 812,41 Close at 5:00 p - m - on Thanksgiving Ever and New Year's Eve. 812.42 Close at 4:00 p�m. on Christmas Eve 912.43 Closed on New Year's Day, Memorial Day, Fourth of July, Labor Day, Thanksgiving Day, Ch ri-5t ma s Da yr 812.44 Close at 6:00 p.m. on Martin Luther King Day, �f�t11deaP. t"t rti err J u n etee n th, and Vetera n's Day, a n d a n y othe r d ay the Li b ra ry is open on a d as ign ated OtV h o 11 day. 812.45 C I o 5e an extra day near Christmas if it ma ke,5 ca I e n d-a r .5e n 5e to declare a f ixed day fort h e "f I is t I n g" d ay a I lowed i n the AFC M E cc n tra ct (se e Art I cle XIX, Sectio n -12 ). 812,46 Close one day per calendar year for in-service training at staff request. 812-47Extend hour-5 on a case -by -case ba5i5 to pa rticipate ire major downtown community eve n ts. 8 12.5 Book mobi I e 812.51 The bookmobile will operate on a schedule set by the Library Director and posted at least tr1-are nUii 11y. 812.52 The hookmoh it n aril I not operate on any Li bra ry de,5ignated holiday, Thanksgiving Eye, Ch r-istm,� s Eve, New Year's Eve, or any day the downtown building is closed. 812,53 The bookmobile wil I not operate on days when inclement weather would result in hazardaus driVi ng or service conditions, including any day the Iowa City Community School district cancels classes due to vveather. 812,54 The Library Director may cancel bookmobile service for emergencies,, 812.6 History of Hours of Service A. Closed ; -1 : a.m. since 196ft. B. Closed Friday evenings about 1970- 72 C. Sunday hours started 1970-72 (dropped Fy79, Fy81+ FY 2) (1:00 p.m. -5;00 p.m. through FY80� 12:00 p.m- -4:00 p-m- through FY97)r 1-00 p.m. - 5:00 p.m. anti I September 2006, then 1:00 p.m. - 6:00 p.m., changed to 1 :OO PrMr — 5;00 p,m,, May 2007). D. Closed Thursday mornings rigs -December 1981 - June 1982. E . Closed on minor Ih o l i da ys - 19 70 - 7 20 FY8 7, FY9 (Veteran's Day, day after Than ksg i v i ng, President's Day) . F , Closed Thursday evening, all day Friday, arch 7, 1987 ! June 1,1988. G, Reopened Thursday evening, all day Friday, June 2r 19886 H, Closed Wednesday and Friday mornings, Thursday evenings, July 1, 1991, I. Reopened Wednesday and Friday mornings and Thursday evenings, reopened on four P minor hcf idays (Veteran's Day, day after Thanksgiving, Martin Luther ling Day, President's Day). Beg i n Sunday service on day after- Labor Day instead of First Sunday in October, July 1, 11392. J , Funded in FY97 for Sundays before Memorial and Labor Day, Easter Sunday, and two Sundays in June. Six additional Su ndays added in FY98 provides Sunday service through July, reopening after Labor Day. K6 Open Sundays all year starting In FY99- L. Added 6:00 p.m. — 8;00 p.m. on Friday even inns begi nni rig May 19, 2006 -a rid 5;00 p.m. — 6 :00 p.m. on Sunday, September 10r 2006. M, Changed Sunday hours from 1-00 p.m, — 6,-00 P-ram- to 12:00 p.m. — 5 -00 p.rn- on N. Bookmobile added June, 2017. O- Adopted J uneteenth (June 191h) as a holiday, settaing hours 10,00 a-m- — 6 p.m, President's Day no longer observed, February, 2021. Ad o pted'm 5/2 6/88 Devised; 7/25/91 Adopted 1 / 2 8/9 3 R evi sed ; 2/2 7/9 7 Revised: 2/ 2 5/9 9 Rev i 5ed ; 2/2 8/02 Revised: 3/24/05 Revised: 2/23/06 Revised 2122107 Revised: 2/24/11 Reviewed; 2/27/14 Revised,- 2 / 2 3/ 17 Revised-. 3/2 2/18 LS IOWA CITY PUBLIC LIBRARY Mcmp ElsvvDrth CiMman - PAQWF 319-35&52+G0 - Fm 3113-356.5494 - kpl zrp To: Library Board From-. Els orth Carman Date: February 171 2021 Ike: I PL Reopening Guidelines/Comparison LibraryReopening Updates Last month, there was some discussion about the Reopening Guidelines we presented to the Board earlier in the pandemic. Revisiting this document as we begin to prepare for P-tease 4 seems appropriate, especially when paired with a document outlining what some of our peer I ibraries are currently offen-ng I n preparation for tli is d iscussion, I revisited our Reopen ing Gu idel ines with both Susan ileta at Johnson County Public Health and Assistant City Attorney Eric Goers: both supported the Guidelines as -is and did not recommend charges related to vaccine availability or Fates of inoculation in the comma nit - I a r n p Fou d to wo rk fo F a m m u n i ty a n d Boa rd th at su p ports a safety-f i rst mod e I i n Fe - opening, and believe that our decisions and actions have reflected the best public safety i nfo rm ation we h av e h a d access to th rou ghou t th e COV I D- 19 evo Iution i n I o a C i ty. , VV h i l e I a ck r o le d ge th at there were faster path s to o pe n i rig ou r p hysi a I -pa ces to t h e public and mourn that certain parts of the community were disproportionately impacted by our building closure, I continue to believe that our choices in phasing design were appropriate and in the best interest of the community and library staff- I am eager to move forward with reopening and celebrate that current treads indicate we will be shifting into Phase 4-which includes ire -person use of the library building soon, The compe rison document (Re -Open ing LJpdates February 0 1) offers an isolated glimpse of how other libraries have reacted to the pandernic and responded to local, regional, and global public health guidelines. We did not attempt to include are specifics about the communities served, expectations of City or Board leadership, or reactions of staff to phases or speed of re -open ing- Every community is different a n d every local government operates uniquely; this document is not designed to offer insights into nuances, just "big picture'' re -opening snapshots. Information provided was accurate as of February 10, 2021- lCPL COVI D -19 Reopening Guidelines This plan is a living document and is subject to change as new information becomes available. The Iowa City Public Library takes the health of our patrons and staff seriously and takes g re a t care in providing ourservices in the safest way possible- We will use the following external measurement to Delp us determine e h ich library services we are able to male available; *C OV I D- 19 pos i ti v i ty rate s a s re p orted by the State of I o a. T he pos i ti v i ty rate reflects the a ve rage p e rce ntag a of pos i ti ve ca se s i n Joh nson C ou nty d u ri ng th a past +14 da y . This measure will be considered in conjunction with the following internal readiness indicators: * Building readiness. * Cleaning schedule established, adequate supply of appropriate cleaning supplies, appropriate spaces developed for staff and public use (including social distancing space), and clear guidelines for entering the building or service location created and posted. Staffing at a level conducive to managing ensife and mobile service delivery. Adequate PPE for staff. Appropriate volume of face masks, shields, gloves, and other protective equipment available for all staff. Pleas in place to implement next phase(s), including staff schedules. Sufficient staff training_ All staff fully trained and prepared to transition between phases. Overall phase and readiness to move forward or backward evaluated regularly l in consultation with Johnson County Public Health. SERVICES TRANSMISSION DATE* PHASE 1 * Library building closed 5am m m u n i ty stay-at-home order * Phone, -chat, web -based services issued or % Positivity Fate > PHASE 2 * ontaot I e s curbside hold pickup % Positivity Rate * Mailing holds > 10% * Remote book drops avail @ bI o, PHASE 3 Lobby Grab & Go % Positivity Rate: * Bookmobile holds pickup % t010% * Technology access PHASE 4 * Express access to library building and % Positivity Rate Bookmobile < 5% PHASE 5 * Full Access to Library er vices No oommunity transmission or a positivity rate < % a n d coi nation readily available *Transmission rates wi 11 be used as benchmarks u rail there is a medical end to the GOVI D- 19 Re -Opening Updates February 2 Ames The Ames Public Library reopened the ir lobby on February V for "grab and go" services Ann Arbor (MI) Ann Arbor District Library 11-5 not opera for bro 5ing_ They are fol lovvi rig guideli ne5 from their county health department https; //mist-art m-a p i nfoj. When the risk i 5 'lower they wil I open for browsing aga in - Cedar Rapids Cella r Rapi d s resumed th el r" ra b a n d 13 oar se rvices Fe h ru ary 151. Pat ra n s have 30 M i m s to s t o b rowso and check out, or one hour for coca paters. They are not strict on they tirn8 i� nd have not monitored it. M asks a re reguii re d. Cora Ivi Ile They have been open for browsing by appo i ntm a nt 15 i n ne late J u n e' with a h iatu !s in November due to ri-5e i n I oc a I Cov i d rate-5, b ut recur n ell i n -pe r n b row-5 i n g Fe b rua ry 111 Pa tro ns a re given a 2 5- rn i n u to timer for browsing, with additllonalltime allotted for checkout. Patrons return timers on their way out. Masks are required. 147 M, IMal C%iV Coundil Bluffs Library is open to the public. They are not monitoring how long patrons stay, but encourage theca to lim]t their visit. Previously they had announced over the building intercom every 30 m i n utesr b ut -patron s have been res pectfu I a n d t hey fee I t he cu r rant model i s s usta i rya b I e. Masks are r equi red . Daum port Two branch es opened fo r i n- pe rso n browsi ng for 30 m i n utes (t he r n a i n b ra n c h i s b e i ng r e nova t ell). Th e 30 rr i n ut es incl u d e�, us i ng t he fax, scanner, a n d copier. Th ey don't o ften h a ve to a d d re s s pat ron s d i rest I y about the limit. They tell patrons as th 8y come In at the Welcome Desk, and have an automated message play over the speakers periodically to remind patrons about the I i rn it . Masks are required. Des Moines This is their !second time reopening, ping, after having to close in September. Des Moines is offering 'DM PL Express'f w1th in -person b ro s i rig on January 271". There is limited browsing (3 0 minutes) during a 4-6 hour period starting at 1pm, and at I irnited capacity. Curbside is only available from 10am--1prrn. Masks are required, but it has been a con start cha Ilenge to as k R a t ro n 5 to ear ma sks pro p e rl y. Dubuque The Carnegie -Stout Public: Library is open to the public and has been since June. They encourap only one morn be r of a family when possi h l e r f0 11 D W social d i spa nd i ng guidelines, and to wear a rna!s k. They previously had a time I i m it In place, but never had to enforce it, and currently have fl o time I i rn its. Curbside is still being Dffered for limited morning hours d u ring the week. LaCrosse (WI) LaCrosse L i bra ry r pe ne d f or i n-pe rson b ro si ng on Fehr ua ry 15 "' , Th ey have a n a ut o rr at i c occu pa n cy counter that displays an IN& arou nd the Ilbrar y s1irwing gr8en wheri. people corne in and red when the h u i I d i n G has hit ca p i� r ity, They 8 rie -en cr u raigi n g patrons to think of the it Vi:SltS like gr irg to the grove ry store and to be brief. Masks are re q U i red. Sioux city Their downtown bra nch i s o pen to the publ is by -a ppoi ntrn a rat for 45 r n i n ute�� a rid wi I I e x pa n d to Su n d a y a ppo i ntr n a nts 1 n Ma rc h. Their meth u rn-seized bra nch is o pe n fo r- corn pu to r u se a n d b r-o w�>i ng - They have n o co rn forts b I e sea ti ng to d iscou rage people f rom Aayl ng too to rig. The i r s ma I I est bra n c h is a n ly curbside and will remain so until the system is back to full Service. Masks are required. Skokie (I L) Skokie Library opened to in -person browsing on February 1� � . T hey are asking patrons to I i r� 1t their �i�i�� to 30 Mute s.+ a nd i� R� � � i ble to limit to one person per ho u:seh of d . Masks are required. Waterloo Waterloo opened for limited in -person browsing on February 1-5 ' - R a t r-o n �> are asked to keep their V i !its under an hour, masks are required, and most seating has been removed. They are still offering curbside pickup- IOWA CITY PUBLIC LIBRARY 123 S. Linn St. • Iowa City, IA 52240 rAR:um Elsworlh Carman - mnur 319 356 5200 - FAX 319 756 5494 . icpl.org To. Iowa C i ty Public Library Board of Trustees From; A n n e M a r ga n o., Col I eion Se rvi ces Coord i n ato r Date; February 16.r 2021 Ike: FY22 Bu i Idi rig Calends r Every February, the Library Board approves the Downtown Building Calendar- for the up -coming fisca I year. This hel ps us pla n the staffi rig of services on and a round hol idays. The calendar i5 developed in consultation with the Hours of Service policy (812), the City of Iowa City hall iday calendar, the AFSC E contract, and precedent set in previous building calends rSr In FY 2, we h ave mu Itiple holiday-5 falli rig on weekends: Independence Day-. We recommend that we close on Sunday, July 4", but open for holiday h ou rs o n Mon day, July 5Sh (In dependence Day ob_5erved). Su mmer is au r bu.51est ti me of yea r and closing for two days in a row would be d iffiC.Ultr Christmas Day: For the Ch ristrma_5 holiday, we recommend closing both for Ch ristma:5 Day observed (Friday, Decem ber 24LI) a nd Ch ri5tmas Day (Saturday, Decem ber 25"'�r Accord i ng to the AFSCM E contract and ou r Hours of ervic-e pol icyr are additions I day near Christimas 1,5 aI,50 gra rated as a hol iclay� As Christmas Eve acts as Christmas Day observedx we a re recom mead i ng todesrgnateThursday, December 23rd as the holiday, wewould be open 10a_rn.-5p-m. with h oI iday staff rag, New Year's Eve: Normally we are open until 5 p.m. on New Yea rrs Eve. TC i��NaYea ro s Eve arts as New Year's Day observed a nd wi II r equ ire holiday staff ling. To assist M the staff i ng of hol iday sh As, we recommend that we open 10 a, m.i2 pi m. on Fridayr December 31". We w o u Id close on Sat u rd ayx Jan u a ry 111 Junet nth., TIC is year, Juneteenth fa Its on Sunday., June 19 ". We are recommend inn that we observe the holiday on Monday., June 201h� by opening from 10aFm_to6p-rn.with holiday staffing. i� wo uld be open on Su nday, i u ne jgkh for norms I Sunday hours. This building calendar was reviewed by the management team. Staff Reco mrnendaf ors; Adopt ca leads r as proposed Action Req ul red: Review ca leads r and adopt. QWW IOWA CITY PUBLIC LIBRARY FY22 Downtown building calendar July 1, 2421 through June 30, 202- zazs Day Date Description Hours Staff irig Sunday July 4 independence Day Closed Remote Drop Only Monday July independence Day Opera 10-6 Holiday Staffing Observed Monday September 6 Labor Day Closed Remote Drop Only Th u rsday November- 11 Veterans Day Open 10-6 Holiday Staffing Wednesday November 24 Than k5givi ng Eve Open 10-5 Regular Staff i rig TIC u rsday November 25 Tha nksgivi ng Closed Remote Drop Only Friday November 26 City Holiday Opera 10-6 Holiday Staffing Friday December 10 I nservice Day Closed All Staff Attend TIC u rsday December 23 Ve�;ig ed Holiday Opera 10-6 Holiday Staffi ng Friday 24 December) Christmas Closed Remote Drop Only 0 bsee d Saturday December 25 Christmas Day Closed Remote Drop Only Friday December 31 New Year's Eve Opera 10-2 Holiday Staff i ng 022 Saturday January 1 New Year's Day Closed Remote Drop Only Monday January 17 MLK Day Open 10-6 Holiday Staffi rig Monday May 30 Memorial Day Closed Remote Drop Only Monday June 20 Juneteenth Opera 10-6 Holiday Staff i ng The Bookmobile calendar is posted at least three times a year and roughly coincides with the school year: summer, fall semester, and spring semester, Director's Report: February 2021 Weather Closure The Library closed at 2.00pm on Thursday, February 4, due to severe weather. Transition to Phase On Tuesday, Fe b rua ry 9, we t ran iti oned into Phase 3 of reopening. This phase to a to re s Lobby Grab & Go Holds Pickup and Technology Access, and includes the following services • Quick Holds, Book Bundles, Crafts -to -Go pickup from the Library Lobby • Li M Red technology access in the hallway between the Meeting Rooms; 0- m i n u to computer access, tree p ri n ti ngl ra b & Go printing, scanning, and access to the DOT Kiosk • Access to the rest roo ms and water battle filler • Cash and credit payments can be received at the east Help Desk station • Bus Passes, Tax Forms and CommunitylGovernment document distribution * Digital Library Access and Digital Registration for Library Cards • Automatic Renewals and Fine -Free Circulation for the satire collection until June 0a 2021 • 4/7 Book Return + 2 Re r n ote Book Return * Phone and Virtual Deference • Virtual Events At Home Library ar Services D epa sit Co I I ection s o I u rase r I n co m e Tax Ass i sta nce (V ITA; I i m ited hou rs ) Sunday hours (1 .00p- ,00p) The transition back into Phase 3 went well overall; we had learned a lot from the last time we were in this phase and had a good idea of what worked and what d id n "t, especially in terms of physical layout and service delivery. Library leadership continues to work an the right balance of communication around phasing transitions and had a really good conversation about specific pre pa ra tion and training tactics at the February All Staff Meetingr Front I ire staff have done are amazing job making our patrons feel welcome and comfortable navigating our lobby spaces and services. In addition to adding services in Phase 3, we also plan to torMMato our service of mailing materials to patrons at the end of Februaryr Notification of this charge and i nfo rm at i an a bo u t a I to rn a five opti on s was p o ted a n I C PL's we bsite a n d h as be erg included is a I I Ma i I eel packages si nce Monday, February 15 L The information sheet is included h this report, We are collecting feedback from users of the mailing a wire and VVIII evaluate potential n a t ste p s once more responses have been collected- Planning for Phase 4 If current trends in COVI D positivity rates in our county oontinue, we could b tra nsitioni ng into Phase 4 as early as the beginning of March. The Leadership Yearn has been working on plans for an expanded service model (including defining capacity and duration linnits for individual services and building access, staffing models — including why, how, and when to bring staff fully back into the building end safety protocols for public and staff areas of the building). Since the transition from Phase 3 to Phase 4 will be significant, we have evaluated MGdels from several libraries around the country and created a detailed plan for who (individually and departmentally) will manage age earn component of the changer Staff training will be a priorit i Phase 4 will nnark the first firm some of our staff will have contact with patrons in almost a year. We are exploring the overall impact of expanding hours of service as part of this work. Staff years of a rvi n e Honorees Traditionally, significant "years of ervi " anniversaries are shared at I nservice Day. Since we are trying a new format for Inservice Day this year, we acknowledged staff hitting their 5, 10, 15, and 0-year marks at a recent All Staff Meeting- You will be able to read more about these staff members in the Inservice Day booklet sent out before we gather- for that event, but I warted to recognize ize these staff here, as well. Von rQ Angie Pilkington (Children's) Jorge Gonzalez {Facilities} Hanna Busse (Adult enrices) Natalie Holmes (CollectionServices) 1 () Win r.q Dean Rollins Facilities) Brad Gehrke (Facilities) 15 Years 30 Years Elyse Miller (Administration) Todd Brown (Information Technology) Jason Paulios (Adult Services) F omona Murrell (Collection Services) Larry Parks (Collection services} Cleaning Schedule t the last board meeting: there was some discussion about current cleaning practices in the building. Brad Gehrke. FaC1litie Manager, shared his approach to daily leaning. Before open- Wipe all high touch surfaces, including elevators, counters, sinks, hand rails, door knobs, desks, tables, and chair arras. Clean staff lounge area. Clean lobby, including floors, hand rails, floors (carpet and hard surface), inten-or windows (as needed), and all temporary and permanent staff work station surfaces. Refill cleaning supplies for staff use, including spray clearer and cloths for cleaning during and between shifts- Wednesday mornings also include cleaning Bookmobile interior - While open: Clean high touch areas in public and staff areas (tables, 00unters, hand rails, elevators, doorknobs , etc.). Check disposable bathroom stock and clean bathrooms. Respond to staff requests for cleaning needs and maintain a l l staff cleaning supplies (spray, wipes, cloths, etc.). Ise c k and emptywaste receptacles as needed. Staff i r espo � ible for regular cleaning of individual work areas. After close; Deep clean a l I re stroom s, mop hard surface floors, sanitize sinks, clean mirrors, restock any disposable supplies, Remove waste from building, vacuum all carpet, clean high touch surfaces, and dust helve , Manage recycling. In addition to the work of our Facilities staff, other library employees are responsible for light upkeep of individual workspaces and cleaning frequently utilized spaces (Board Room., service vice desks, etc.) between uses. Public computer keyboards and the DOT kiosk are cleaned by staff stationed in the lobby between patrons. Respectfully Submitted, Ellsworth Carman 110 As Mailing Holds Service ends .. . ... we wish to thank you for using ma Iling delivery services for you r Iowa City Pu blic Li bra r checkouts. This program will end on February 28, 2021, as part of the transition to phase 3 of reopening. We invite you to beg in picking up your materials ire the library lobby through o u r low -coma ct "G rra b- n-' Goy' syste m o r at a Bookmobi I e st o p, w h ere staff wi I I place you r materials on a table for easy, distanced collection. For those patrons with barriers -to corms i rig tc) the Library bui Iding or Bookmobile, we offer At Home i" b ra ry se rvice free of c ha rge to res 6d a rats of I o a a ty H i I I � L r� T� F r� i it Heights.,and rural Johnson Count rAtHomepatrons have access to any materials wecan mail, including interli bra ry loans. Err rn I I m ent iincl u d es a brief application that must be sU bm fitted before materials can be 'P ma 11 ed. Yo u may call I. eras i I., or mal I yo u r req uest for a n At Horne enrol [me n t pa c ket. (319)356-5200 athorneicpl.org At Horne services ;jW6161k 123 South Linn street Iowa City, IA 52240 At Home bri n gs the library [to] • ai LOBBY CRAB & GO! MvN-sAT, roam-6pK. sure 72-5 Qrldk holds picku p fMM U bFaFy 101 or Rnn'kmobi le; Limited technology II uce5s a'aa bI ; rest of building remairn clowd. i9l.or olds OLug dium ff � Angela Pi Il i ngton Chi ldr en's Services February 2021 Board Report A s we e rite r t he o ne-yea r rya r k of th a pa ndem i n, I reed to rerogn lZe the tremendous behind the scenes o r k of our Chi I d re n"s Staff. In your packet you may notice a new statistic line added, Craft Kits, and I want tocall -5pecialattention to it- 3880 kits since July have been planned, 0uppedfor.. puttogetherr promoted and handed out. Last month aIorye, staff made almost 900 kits that wereaII reserved online or picked up in the library! 1800 googly eyes were stuffed into 900 hags, t ho usa n & of sequins, crayons, gI ue, stickers, feathers, hundreds of patterns were cut out and in�tr'uctions were all placed into hornes in n u r nOrn U n its, i still feel like this paragraph do -es not give enough credit to a I I the work that Is corm p I eted to a cconn pl i sly th Is p rogra m each wee k. M a r i, Becky., Ka ren + Ca s ey a n d Anne a re CO n St a n t Iy evo I vi rig t he process a rid ref r-es h i rig the kits to rn-a ke 15u re t hey -a re stayi n g exc iti ng: a nd releva n t to c u r- rn i s s i on, Last month, we began pairing each weekly craft with a hook from Overd ri Ve t hat i 5 p I a ced i In lealways Iways available fo sta to s, Th e c ra ft Vo u s ee i n t he p i ct u re be I ow Is next wee kr's craft, 1= ea th a ry F i re b i r'd:sF a n d is paired wit h the book, Frrebrrd by it Cope I a rid , A I l of t h i !� work is being completed in addition to planning and recording new sto mimes+ zoo rn outreach 5toryt i m e 5' creating surprise bags of hook bundles for patrons to to ke home when they pick u p holds, ans wering q uestion., tireati ng hook lists a nd Rul ling book holds for children. Karen is bringing hack weekly I ive Boo k g a b i es storyt I m es on Zoom , Ca sey a rid A n rye -a re a I so beg i n n i rig the Divers ity Au d it of the Niction collection and we are all taking our turns working daily on the Grab and Go and Wellcome Desks. Finally, we have wrapped up the Winter Reading Program that began December 1:9, We had 307 Kids aged 3-12 Sign up for the program with 240 finishers. The Teens and Adults had 210 sign-ups and 140 f i n i5 hers . We hope everyone is enjoying their new r n ug and hot cocoa during t h i 5 cold �>n a p Collection r vi ces Department Report Prepared for the February 25, 2021 Meeting of the Iowa City Public Library Board of Trustees Anne Mangano., Collection Services Coordinator Dive rsity Audit I am pleased to present the results of the diversity audit of our young adult fiction collection. Diversity audits provide data on who is represented within a I ibrary collection, identifying 9;aps in representations of gender, race, ethnicity, sexual orientation., ability, economic status, as well as other- trail itlona IIy marginal ginal ized populations. The goal is to build a more incl USiVe collection that contains many voices by understanding the weaknesses in the current collection at ICP L, This project is over a year in the rya king. In October of 2019, ou r staff attended train i rig from the Cella r Rapids Public Library on coed ucti ng diversity a edits on li brarY collection5r Thei r tra i ning expla ined why and its are i mportant, goals to esta blish, and how to conduct are a edit. Cedar R-api& staff provided invaluable insight on "the how," which we drew from in developing ou r ovvn model . TIC ree selection libra rians furthered thei r tra ining by attending Library Joe rna I's Evaluo tr-n g, A editing, and Diversifying Yo ur Collections i n N ove m b e r of 2 019, At the heginn i ng of 2020, ICPL H braria ns developed stand, rdsx practices, 2Fld tonl:S to eva I U2te inn iVidual books. We chose to audit the young ad u It Col JeCt ion as it was one of the smaller fiction rol Iection s and wog Id provide a good test case for the methodology. We a Iso decided to evaluate every item in the collection to obtain more accurate data. Before the March shutdown, librarians and interns began to work through the collection. It was one of the first projects we returned to when we came back to work in the library i n June. Thi-5 and it was pla n ned' organized, a nil completed by selection li brarians Anne mil moth., Casey Maynard, and V i cto ri a Fernandez. The results were interpreted and evaluated by them as well. Senior Libra rian Brian Visser was instru meat, I du ring the pla nning stages and Todd Brown and aen M i Iler greatly assisted by creating tools to Bath er and di-5pl-ay the datar Mary more people on staff were involved, from sarting unaudited young adult materials to helping reshelve. The resu It of the audit follows th is report. Our goa I is to Conti nee to au d it other col IeCt ions at ICPL. We a re cu rrently worl Ong on a n audit of ou r juven i le fiction col Iection, which contains chi Id ren's mild le grade hovels and transitional chapter books. There is work to do to deterrn i ne how to apply our diversity methodology to nonfiction collections and image -based books 11 ke picture books. But the work d oe s n"t stop at the audit. Selection librarians have started evaluating I C PL! s Collection Development Plan to incorporate diversity, eq u itV. and i nc I u s i o n goa Is that ensure our collection reflects the diversity of our community in how we purchase, maintain, and weed the collection. We are currently evaluating cataloging, shelving, and Iabeli ng practices_ This audit report provid es a nu mber of recom mendations that staff a re currently considering in how we approach collection development at ICP L, Dive rsaty AU d it Resu It s Re p o rt Prepared for the February 25, 2021 Meeting of the Iowa City Public Library Board of Trustees By Victoria Fernan deza Casey Maynard, a nd Anne Wi I moth Introductiom During ICPU5 COVI0-related close re in 2020.r staff conducted a d iver5ity and it of the You ng Ad A collection. A d iver-51ty and it eva Iuate5 are existing collection or service provided by a li bra ry in an effort to provide numerics I data measu ri ng d iver5e representations foe nd withl n the given collection or service. According to the American Li brary Associations diversity is a core val ue of li b rarilanshi p. The ALA Policy Manual (policy B.3) states: rr we value our nation's diversity and strive to reflect that diversity by providing a full spectrum of resources and services to the communities we serve, le One of ICPLrs FY21-23 strategic plan objectives is to, by FY2022+ commit at least 30 of resources allocated to pr-ogra mm ing, outreach, a rid col Iections+ to and services #or a rid with Black, Indigenous, and People of Color (BIPOC). M et hodo I Librarians worked together to create a Diversity Aud it form and for mat that Woe Id work for ICPL i n the late months of 2019. Term inalogy for the form was taken from various community asset maps including: the U.S. ensue; Juvenile Delinquency Annual Statistics Report [2017]; the Iowa Youth Kish Behavior- Survey' the Iowa Depa rtr- ent of Pu blic Hea Ithi a rid the National Al I iance an Menta I III ness. Li brarians. also consu Ited other I i braries and professions Is who had d one d i-versity and its of their col Iections i n the past. Cu rrent terrini nology an d tr en d:5 i n the prof es-5ion were -a Iso considered in regard,5 to the diversity audit format- One of the tre ndd > con,51dered a-5 au d iti ng a snapshot of the collecticin. Thi-5 would have involved looking -at only -a certain percentage of titles within the collection and would have yielded a faster thciugh rather incomplete data Set. Libra runs thought it pertinent to rues -sure the wills ion as s whole in order to obtain a more robust dau yet., that included as many titles as possible, Another trend i n I i brans nsh i p that was considered was the category of "Own Voices... titles, #O n dices is a term coined by the writer Corinne Duyvisa and refers to an author from a rya rgina I ized or underrepresented grcu p writing characters who sha re membersh ip i n the sane marginalized or underrepresented group, rather than someone from an outside perspective writing as a character from an underrepresented group. The Own Voices designation specifics IIy appl ies to members of ma rgina I ized or underrepresented gr-ou ps. Th i s is of i report when considering diversity i n a col Iection because members of margi rya lined or underrepresented groups are often best PaSitioned to tell their own stories i n the most accurate a rid nuanced way. This is not to say that me M ber s of d o m i n a n t so ci eta I gro u p5 s ho u Id never attempt to Write diverse characters., but it is to say that e want to speCIfiCa I Iy center, elevate and champion the work of diverse authors tell irr8 their own stories at the level of collection development and reader's advisory, Dace the form was settled on, tested, a nd worldn e turned ou r attention to ICPL"5 You ng Ad gat print fiction collection, Th is collection comprises approximately 3,500 i ndilvidu all titles. Sta ff me rn b e rs moved 5yst emat i ca I Iy t h ro ug h t h e p hysica N col i ect io n, re movi n g t i tl es from the Shelf one at a ti me, and scan n ing the ba nodes i nto ICPUs diversity and it form. Scanni ng the barcode automatically populated the form with bill iograph is infarmation a bout the book, incl uding the title, author, publ icatio n date, and subject head lags, Staff then manna liy filled i n the form to indicate all and which s peg i s diversity category markers were present in the book., and don ble checked autorratical IV populated information, See Append ix A for the fu 11 text of the form showing a Il included diversity categories. Sources used to determine diverse content in each tilde included: professional revievv sources such as Kirkus Reviews and School Libro ry Jo urno 1, prof a ssi o r a Is writi ng and b Ioggi ng in the field-, Nove Li sti Good reads + Go0gle4 a n d our own re a il i ng of excerpts, h i u rb sa a n d i m ages as librarians handled the book. Librarians created a system to rrtra p" checked -out titles as they were returned and ultimately audited 3,483 titles, only missing about 100 titles that are part of the collection (though new hooks are now being added regularly). The project took approximately six months to complete. Finir�� The it I data se i for ind d ua I titles 9n the You rig Ad u It collection on Iyr d Cate copies of titles were riot included in the data set. This gives us a sma I Ier data set to work with and a ,more accurate representation of content diversity i n the collection. The potential., therefore, exists for the collection's d iver5ity footprint to be larger- or sm-a I Ier, due to any given title's popularity and its duplication in the collection r As of the end of Fiscal Year 2020 ICPL".5 Young Adult Collection housed 4,820 items., as of writing this report lCPL Librarians have audited, 3r483 i See Appendix B for pie charts of res u Its of select diversity categories for which a vi s e a representation of results has been deemed helpful, Total titles audited: 3,483 Ra Ethn (city; * 52.8 White/people represented are not diverse * 16 Non -White unspecified (i.e. character's physical description includes mention of dark skin tone, though no racial/eth n is identity is ever specified) * 11 Asian 10.2 African, American ArnehUlin, or Black * 7.7 Lahr X/Hispanic * 1, 2 America n I ndia n or Alaska Native * 0.8 Native Hawaiian or Pacific Islander * 0.3 Animals/non-human characters only * Tota I titles that included ra c elet h n i citV diversity: 1,955 Of those+ titles that vvere also Ovvn Voices: 658 Im igrc;n t Refugee status * 79.5 ino * 18. yes * 2.2 unknown Religion,- 0 86.6 unknown * 5.3 Christian 3.2% Judaism * L 7 oth e r (S h i nto, W i cca n, etc * 1,7 uMIM * 0, 3 Hinduism * 0, 2 Buddhism L $ TQIA+ 66.6 no LGBTCLIA+ representation 9 L4% unknown * 7 L9 ga V * 6.9 lesbian * 3, 1 bisexual * 2 que,5tion inn * 1 L5 transgender IL4 gender noncontcrming * O L6 asexuality * 0, 5 pa n sexu a l ity * 0, 1 intersexuality Rim ily tructu-re * 47.4 s i n gle pa re nt * 16.3 intergenerationa I family living situation 9.7 ad optees * 6.8 foster care * 6.7 blended family * 6,4 interracial parentage * 4,4 adoptive parents * 23 same -sex pa rents Gender Roles: 52.4 trail itiona I * 47.6 non-traditional (this could include LG BTQIA+ and/or feminist characters, messages, and themes) So cioeco 00 M �C Status" * 39.9 middle SES * 24,9 high SES * 18_7 low SES * 6.5% homelessness/no stable accommodation Men to I and Ph Vs i cal Heclt ; * 35.S mental health condition (i.e. PTSD, anxiety) * 31.5 physical ability difference or impairment (i.e. Deaf or Hard of Hearing, paraplegia) * 2.5.2 chronic or Ion -stand irig medicaI issue (i.e, cancer, aut0im mane disorded * 7,8 neu rologica I disorder or concern (Le, auflis , tra u rnatic bra in injury) Co nc I u ions and Next Steps: According to School Library Journal i n 2019, only nine percent of responding libraries have conducted a collection diversity audit, while another 14 percent plan to run one in the future. A common obstacle is the difficulty of developing a methodology that fits within already heavy workloads. Diversity audits have other limitations. An audit does not erase the reed for publishers to cha rnpion writers from rya rginal ized groups, nor will it necessari IV catch n book that features diversity but includes stereotypes or Inaccuracies (though we tried to ameliorate this to sorna extent by creating a category for works that were overtly problematic' we acknowledge we won't catch every instance of this ourselves). This phenomenon gets called out frequently in youth materials, such as with Debbie Reese's incisive book reviews on the American Indians in Child ren's Literature blog, i n vvh ich Reese as a cu Itu r al i resider is able to identify cultural inaccuracies and insensitivities that are -common Iy invisible to white audiences. Once completed a diversity audit sets a benchmark within are organization but it is certainly not amend point. By extrapolating our data, it is evidenced that the YA collection closely aligns with the d e m ng ra ph ICS of the community we serve based an the surveys and data a used for comparison. However, the work here is not over but rather just begi nn rig. This data allows the Iowa City Publ is Libra ry to de,5ign a nd i rinplement con5ister cy, continu ity and expansion into collection policies, procedures and acgnisitionSr It also allows staff the potent Ia I to liaise with other professions i n si rn i Iar fields and critique ou r col Iections ,more hol istically, The Iowa City Public Library can implement consistency and Conti nnity by a A iti rig the col Iection regu Iarly goi rig for a rd, on a set sched u lea to ca ptu re a rid add data from new books added to the col Iection as wel I as books being weeded out of the collection. Li bra ry policies can be updated to include recommendations endations US rig data from the resu Its of the diversity a edit to incl ude _I language that explicitly mandates an ongoing commitment to diverse content and its creators. Another facet of collection policy development is the est-a bl15h ment of a group dedicated to an ever-evolvi rig col Iection that best emu fates our common ity. Th is ca n be profeSSiona Is from Similar di:SCiPI i ryes+ such as museum stud ies and education and, in the -case of the you n g ad u It collection, a board comprised of vo u n g ad u It re p rese nta t ive5. Collection procedures can include the evaluation of how ICPL catalogs, labels, and displays the col Iection. Su b-ect headings can be revisited -and ch-a nged if deemed fit a nd how a specific collection is housed can also be evaluated. Being cognizant and setting benchmarks for incl uding "content i n all of the la nguages used in the corrm unity ou r I i brary serves, when i I� n ri i n r� r i n formatsthat mt t n r with iIi I iti�' 'is also important when establish ng collection procedures and these are recommended best practices by the ALA. When looking at acquiring new materials, as stipulated by the ALA + it is imperative to consider L alternat live formats of the collection, are there sufficient large print, audio and eBooks and do e have metrics to deter rr�1 ne tl�i r When developing the col Iection libra ry selectors rn ust also consider resources from 'self-pubIL shed, independent, smal Ir and local producers, approaching marginalized and underrepresented groups and seeking the content they create-F'r (ALA)L By using the data from this first audit, staff, selectors, administriation and board members can build a framework through policy, proc-edure5 and -acquisitions (or corlection development.) h i le it was noted that the and it does not address a lack of d iversity in pnbl ish i ngr the above proposals i I I take strides to address accountability and commitment towards a more diverse and inclusive collection, which in turn will lead to more diverse and inclusive programming which wou Id lead to d iverse talent seeking employment w9ith i n the nrga n izatinn. Appendix A Scan or enter barcode: Submit Title* one crazy sumnE Author* I Will aq7 @r'-,,-% is , F Illustrator Publication Year F 201-D Su bject Head i rigs Summary Self- I D Own C Yes Voice* r No Diverse African, African American or Black F American Ind ian+ or Alaska Native Asian Native Hawaiian, or Pacific Islander I Lati nX/Hispanic r N o n -w h it u inspecifi F People represented are not diverse r An i real Non-hu rnan Only R efu gees, r Yes Irnrnigra rat Status* F Unknown Culture and r Unknown r Christia n r J udaism 7M usli M F other LG BTi CLI+ * F Lesbian Gay Bisexual Transgender r Pansexuality r I n t e rsex. F Questioning r ender Nonconforming F Queer (unspecified F- N o LG BTQI A+ re p res enta ti c n Family F- Sarre Sex Parents Interracial Parentage f� Mended Family r I rater enerational Family F- Adoptive Parents F- Ads tees F Orha n F I ncarcer ation F Foster Care F Single Parent Gender Roles F Traditional Represented F Norltraditiona I Bodo Economic r Homelessness --Without Stable Accommodation Status (SES)* F_ Lower SES Middle SES High SE Unknown SES Mental and r Mental Health Condition Physical Health F_ Phsica I Abi I ity Di##erence or Ire pairment I Neurological Disorder or Concern F_ Chronic is or Longstanding Medics I Issue Are A N Y of the r Yes representations in this work �� OVERTLY r Other problematic 0.05 Representation LBTQ IA+ pal S1, 1R ■ Tula Atfi(;un. Afri(=ur1 DTI-eH L:Ur t OF Nark. ■ Tottl Amoric. cin In art Dr AJcy; ka Hu li ■ To1 cl ANI{ 3 r i ■ Totd N cities Hcmuiam or P aciff c Lslorl i(ar ■ I otd Lcitir /Hi spunk ■ Try 1 d N OFr -W Elite f "urnpecif ed') ■ 1 otd Heo ple Klepre5ented are Not Di rse ■ To I (i Ar r'rr i uls/Nor 7-hu rp for k Or Jy ■ TtiAd C ippr ■ T-:tl) Le6blon . Tti;t.-I C'ciy . Tn.t.-I Tmn � q P M im- r • 1 Q I Ll &uAuuliry ■ T 1 I f ,zinmudi ty ■ I rs I � I rrl�r� L�� Totcl Qu$E - bairn ■ I rs I d Ger idcr N" i�;urilurmir ig ■ Totd No L GBTQLA+ Represen'-ation ■ Tti;t.-I rankrki-.vn E ■ 1 Otd Horne e55 ne5 S- W ithout �tabe L;L'1 r odu Vuri ■ Totd Lower � ES ■ 1Otci Middle 5k Totci Hi gh SES ■ Totci U nk n .� E I N FO R MATI ON TECH N LO Y RE PORT TO THE Ll B RA RY BOAR D (February, 1) Brent Palmer, IT Coordinator Data and analysis prepared by Alysso Ronson, Web Specialist n a previo us r n eet i ng+ boa rb r n ernberg we re su rpfi sed to see that pagev i ewes fo r t he ho r in a pa ge h ave been lower dori rig the pandemic which way counter -intuitive- An attempt to explain that hay been rn-ade h e re i n th 1-5 re port a Io rig w ith so me a d d it i o rya I co n to xt and irti f or matio n a bo ut h ow Web u:5-age C-a n be compared before and after the pandemic started. PageViews for va ri ous web sections Section ebsite (minus homepage) Before ( Mar 20 1!9— Jars 20 ) 4340757 Pandemic (Mar 2020 —Jan 20 21) 5 04.P870 Percent change 16.1 Catalog Sta fI` I i St Pages eta ff prnks homepage to 5 20� 5 33 6r 512 1,33 8,008 -12 -0 14r596 6rO4 6 124.1 34. 8 40 500 Event pages Calendar/events ho rn e page 1170 4 450 904 73395 -37- 7 15.p139 -67.0 Digits I Library homepage 160733 18 131 8.4 Thepageviewsfor vafroas seGtion5 -of the Library's webs to are c-ompared for fma�ogoas months before and after the pandeu is s tamed. These data omit homepage views which is prabab�y skewed by the lark of pubUc Internet srotiao use- U m Its po ns to web data The we bs Ite is constantly evolving a n b :5o c ha ngi[� s made during (i3 n d rn many cases, in response to) the pa rid a rn is will affect the comparison. For example, Curbside, V12i it and virtual browsing options like Featured D e f I n It I o n CoI I ection !s+ Surprise M e a n d Recently Returned were -a I I added �>i nce e c I o5ed last Ma rc h r Note; The Coll I ectic n Se rvices Coord i n a to r w 111 be ����+� ���� — h � n � page reporting on the virtual browsing opt io ns in a future board report. on the we bsite is loaded it is -counted a 5 a Home Page Anomaly pagevi ew All the p u b I io access -computers in the building have browsers that d efa u I t to o u r h orr�� � �, � h � I a � � �f ������ t� t���e u � I i � Internet Sessions — a visit to t he stations means those counts are no longerthere. e believe that is ���It�� may include ��� the r�-umber one reason why the homepage count is low - So, were turneb off - Some n ota ble j um Rs both u p and down in Staff lists were viewed 12 4 more than the same time the previous year. The calendar and event �pag es were down due to the redaction in the n u rn be r of even t s> as well as staff not needing to inter -act with the -calendar to manage the meeting rooms reservations, Bot h sta f f a nd pa t ro n u sage a re ge rrera I Iy i ncl uded in web u 5 a ge report 5 , Because patrons a rif2 not in the building, staff are a Is-o not using the wehsite to answer questions they would normally answer. For exa m p l e r Help Desk staff use the calendar to help book meetings for patron 5 or check them in when th ey a rrive. Other Metrics BEFORE (Mar 2019 —Jan 7020) Tap pages (pageviews) I� Ca1endar-45,904 2_ Digit -all Library -16,733 3, Kids —15r590 4. Resources —13oO93 6. Bookmo b fie — T 2 0 6 7ILL or Purchase Suggestions — 6,089 & Job Openings — 5,879 9� Card application — 5,612 10. Ask Us— 5,201 Pages/session - 4.38 Avg time on page — 1;16 Visits by Device Type Device type Percentage Desktop 62.596 Tablet 6.4 Mobile 31% Visits by Device Tarp mobile tablet PANVEMIc (Mar zozo—Jan 2022) Top pages (pageviievvs) I . Cu rbsii de — 34,447 3, Digita 11.1 bra ry—18,131 4, Cale nda r —1 5o 139 5, Ask Us — 1 0r949 6. Re s c Li rce:� —10o 7 98 7� Card application — 3,945 8� NEW —8,420 9� Kids— 6r111 10. Staff Picks — 6,064 Pages/session - 4.94 Avg time on page — 1; 09 Visits by Device Type device type Percentage Desktop 58.996 Tablet 5.2% Mobile 35,996 Visits bDevice Type 0 detap 0 mobile 6 tablet Add end urn Pageviews for va ri ous web secti ons co m pa ri ng f u I I -and pa rt is I c Ion u re Full pandemic period Partial Opening Ida r ZO 19 a n 2020 Mar202O ` Jan 2021 Jun 7-019 _ Ja n 2020 Jun 2020 , Jan 2021 bsite Ino homepage) Catalog 4 r 757 1r52Dr533 504og7o 1o338., 16 , 315,440 410r 703 30.21 5.5q `12. le113,766 lo174o924 Total Ir955o290 1a842,974 15, Io429o215 1+SSSa6 10,994 Staff list pages 60512 14r5 96 124, 50818 12a 6 S117-4A Staff picks homepage Evert pages 4,500 6oO64 34 ,8 3 r42. % 25 .5-3.594 117,844 73.3 `37 , 82o485 59o4 -2:9.Oq Calendar homepage 45o9O4 1 Sr1 -6 7� 33oSSI 11a 0 -66, Digital L'brary pa16,733 �EW pae 8r 1431 18,1 Aq 12p392 12018 7,65134.E -1,794 8o420 M. 5,677 The website without counting th-e homepage views as higher after partrol opening. Catolag use for the pan dem c is down overall but up for the period after partfa� opening began_ Aith-oug a the caiendar hos been Used to some eyter7 t for pandemic related pfagn�rrmmingr it is stiff very friMmal relatively -5peoVng, D evello p m ent Off i ce Re pa rt Prepared for the Board of Trustees Iowa City Public. Library by Patty McCarthy, Director of Development February 25, 2021 An d rewV s TrivIa f or I CPL Fri a rrds Foundati on on M a rc h 2 5 Help celebrate the library's 125ti' anniversary with a fury right Of farnI Iy friendly trivia. Andrew Juh I of Andrew's Bar Exam is providing this fantastic opportunity to Delp ANDREWS fund the library's next century. BAR EXAM The fun will start at 7 pm r n l i n e with a suggested ONLINE donation of 12_50 per person. Individual participants �__ L Li�. -L LIL L and teams wiII be welcome. Look for more information at htt P s://www. fa ceboo . co r n/eve nts/123 7 1079 2913269 Lo c a I Li brarles LIT: Saeed Jones on Ap ri I I Sa a ed Jones was to be one of the featured artists at the ICPL Friends Foundations 2020 � Looking Forward evert until the pandemic turned that plan upside down. -a OCAL Now, you will be able to meet and be 113RARIES enlightened by him through a Local Libraries ' I ST E N , INITIATE, TALK LIT program online on Thursday, April 1. Onli rye reservations i la open soon th rough the ICPL F r-iends you roc: tip �'� L� n ks to generous sponsors, while reservations will be required, guests will I have the choice of giving a donation to help fuel other programs but it will not be required. "Sneed Jones is an essentia I author as well as a powerful voice in the world of I iterary activi5m., and his writing often takes on question.5 of identity. Formerly a major contributor at Brzzfeed, he shaped hi S platform into a tool for soda I awareness with his no -Folds -barred personality. His debut cal lection, Prelude to U{w-.se, was a finalist for the National book Critics Ci r cle Award a nd was awn r ded the 2015 PEN/Joyce Oster -we 11 Award for Poetry- In 2019, Sneed released his highly anticipated memoir, How We Fight for Our L �_ ves, A review fro m N P R w r it a 5, 1 o nes's voi ce a rd sere Sib i I ity are so distinct that he turns one of the oldest of literary genres inside out and upside down!' -The Tuesday Agency A0111011, Local Libraries LIT ca rrie together to bring in thought -provoking writers to share their- work to help us all better understand each other. The goal of this unique collaboration between the public li bra ries i n Cora Ivi I le, Iowa City, and Forth Li ber ty, and the U n iversity of I own Libraries 1-5 to spa rk conversations and actions to grow cone munitIeS which champion diversity, equity' and inclusion for everyo rye. Thank you to The Tuesday Agency for generously pa rtner+i rig with Lora I Libra ries LIT for this -5pecial series. Greetingseveryone, I hope t h is fi nd s you well. e have Borne governance related topics to touch on for this meeting, which I'll sumryarite- Fi rst, today was the end of th a I,test d ire ntor eval u ati a n prose ss, a rid I'd 11 ke to tha n k Ca r-o Kirsch, Hari na h S h u Itz, a rid Tom Rock 11 n for d ri vi n g th i s work. Our next order of business for governance is to appoint a subcommittee to nominate officers. I randomly selected Derek J o h n k. ,.John Beasley, a n d Robin Paetzo 1-d from those board members not already on the evaluation committee and they have a I I agreed to help. They i11 discuss a�T ongst themselves and with the hoard at large and propose a slate of officers in our upcoming, April meeting. Finally,John Beasley, Monique Washington. and myself have terms ending at the end of this June- Now o u ld be a great time to think about reaching out to anyone whom you think right he a goon candidate to join and board ire July. As reminders, these candidates would need to be Iowa i t re s i dents and we must maintain gender balance with the new Fort. Candidates i I I need to apply to the city and be voted in by the oouncil, just as we a 1 l ware, list reach out if you have questions or could use support in this outreach. Thanks'. es III ■ dF + .' w 1 . y T ■ d a *i T i 1 ' Y* 'IF i t ■ ■■ i%, i a, IF d * * a S , � 1 d.- %0 .1L • i a as r� ■ a IM IN 0 IF • +■ r F *�fir u. 41 'F ''YF d• i � I . td 11 •- ,•� Y ' T f i + • 1 � f r I • m T F • ■ ■ - u }+T+•+'d ` rt_+u i,f �i u ` r u `T4f' TP' • ' r ,u a r'r • Y i fu •■ i 11 �• • L•f i•a ■ a '� •�it�i , �u•ra u r_, `tii P% Yf • a f r ■ f a • + i T+,u f •� r y =t� u • �- i 'L■ •' Ip 1' ui •• , Pf}• ' •� - .1 ' r t• } u w� �� i 4 T L ■� dw asI Ik 1• `, •qP6• •rI T F+'•{ i ti i� f - 1� �� IN - - �4j+� +•Y'q i ` �+ �a - T -11 f F f ■ jar i 99 b■y •+-+ • {ram z ; f �__ - f �; ± ,,T + �L - r • i r ��7 �yy' +d ' ' ' - - + * Y - d i Y IN Ip 'i or • p � � • r Y r■r {{ 4 Y r'•T��i' - u. i , r - i ' I u 5 + ■ S + i + ■ T `, r+• 4 }7 F I • 'f q ,� F -* � • "iol .. -{ r} ` Y T + ai • Y t- Amr ' + ■ + f % u d. ■ FF •. ■F u 4, ..r■ r • J�ptir y ■■ �+* �F, a ! `iii 11. 1 r T ! F • ` iLi s ' + i A. 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L 7 J. r jr a S t a� '• _ +i L• SY' ti r 1 u � u +, T .# •■ r,''r ■` r i + + + a `y r a,� •u�•Yx 1 a x"••f r;L Y�•■ f TF • J i •tJ• ■ ■ a ■ ■ ■ - ! ai i�' jr`•T� u % �_ - t1r5'• ~ Wr u - u �i+� i ■*j�- ;i� + z ;IF • ; S a� i i F'� y Y ari•' ■ �■ •a+'.r■ �+i� �,a� d•ti e■ J. ■ F + f r - +f • ■� F •i ■ ;�r• + -�� -i ' 'T 91 Lf' �•• Y�u4-� rF ' " ■ i • '1 :r , Y u i u ■ •+d"i - :` • 4 •J•rF u ;+.� r Tim. �i� ior � ,*1 19 �u Y +{ d + a - u - Y f + t f- F� • •-� ■ r T� T� � :.• � 1 Al. a Tr■ i • 'Y • u . • f d . Y .06 Y F + 1 ■ i E. r Y d a♦' • F Y • ■ M Y q F IN IN , ■ r ..� } r q + i*IN fa r �• i}'- • I Fi Y a F F IF �+ , a d - d - d • d- a i F _ Y , L • i ■ * it it ■ + a F + Ip u r THE U.S. CENSUS BUREAU HEREBY RECOGNIZES Iowa City Public Library as an invafuable rnrr7b r of the 2020 Census Comm unit Partnership and Engagement Program_ We appreciate the efforts you made in making the PartnershEp grogram a success and helping achieve a successful 2020 Census. AY Dr, St -even D. Dillingham, ire .ter L 1 S 1 a •:ws Burea u A � _ rC �r li 4ONW49 IOWA CITY � PUBLIC LIBRARY 1�� 5. Linn �#, • Iowa pity, IA 52240 319-356-5200 � icpl,org BARD OF TRUSTEES Minutes of the Elec#ronk Regular Meeting January 28, 2421 DRAFT Electronic Meting (Pursuant to lovkra Cade Section 21.8) An electronic meeting was hell because a meeting in person was impossibly or impracticall Niue to concerns fvr the health and #ety of beard members. staff. and the public presented by COVID-19. Members Present: Wesley Bearyr John Beasley, IkeIIee Forkenbrock (in at 5:07 p-m.), Derek aohnk. Carol Kirsch, sch, Robin Paetzold, Tom Rocklin, Hannah Shultz, Monique Washington (ire at 5:04 p.m.). Members Absent None, Staff Present: EI s o r th Carman, Melody D o ra k, AIyssa Hanson, Sa rn Helmick, Anne a n g a no, Patty M<:Carthy,r Jason Pauliosr Angie pi Il i ngton, Ami3nda Ray Call Meeting to Orden. President Beary called the meeting to order at 5:01 p.m. A quorum was pros- Pnt. Public Discussion. gone. Items for D i u ssi on/Ac on.. - rnonth Strategic Planning Update-. Carman iS pleased by the amou nt of work done toward the nevv goals of the Strategic Plan- Rocklin asked about the process that fed to development of tactics; Carman said tactics have been part of the plan since its beginning in order to determine what the work will look like. Ideas and steps emerged at Department and other- staff meetings, (Washington entered t h e m eeti rig-) Flo ck I i n aski2d a bo u t p ro 9 ress town rd the goa I to a I lo-cate res o u rces to p rc g ra mm i ng, outreach and collections to services for and with the BI POC (Black, Indigenous, and People of Color) community, Carman said all expect and look forward to being able to engage community members in meaningful ways to progress with this as the building reopening plan is enacted. Conversations with Manny GaIvez, the new PR Specialist are helpful an how to engage different communities as advisom Virtual Meeting Room rnerno: As requested at the last meeting, Carman consulted with Eric Goers in the C ity Attor n ey' 5 off i ce, Goe rs e x p ressed a i m ited co rice rn s a b o u t the p ro po sa 1, Staff co n 5 U Ited of h er Ni bra r-ies and learned that those offering this service are having less use than expected. Based on this information, staff do riot plan to pursue this option- Trustees concurred- Paetzold asked whether a vote was needed on Policy 8 06: Meeting Room and Lobby User Mangano said Yes- Kirsch a-sk ed whether .606.9 language should be in 806_10a Helmick said Yes_ Shultz made a motion to approve Policy 806 pending movi ng the text i n 806,9 to 606,10, Kirsch sch seconded, Motion passed 9/0, Review ' Quarter Goa 1 S/Stab StICS and Fj rya n ci a W_ Carman stated there were no red flags i n the reports during these Pon -traditional t i MeSr He anticipates the next q ua r ter 5 reports, especially financials, i I I s h o the impart of offering services in new ways while the building has been closed for a year. Shultz ask e d how I C Pt co m pa res to of h er li bran es; Ca rma n :5 a i d he communicates often with I IJPLA (Iowa Urban Public Libraries) D i rec ko r�r Our experiences are largely mirrored at other libraries. Kirsch rsch asked about I i bra ry materials expenditures at half the budgeted amount; Mangano stated the City report doesn't categorize the expenditures, that division among departments i� handled internally and not all d eR a rtme nts have spent ha If the all Ioca t i o n s. Pa etzo I d a s ked a tout res umpt i on of bus pa ss d i 5t r•i b u t i o n, Ca rma n stated th ey became avat la b le ag a i n as pa rt of the ph a sed re a p e n i ng a rid a re g Mven o u t at the desk- People can get two per week- Paetzo I d asked if receipt of a pass is linked to P Eclki ng up reserved ite m s, Ca rma n stated it may b e but that i rif o rma ti o n is not specifically tracked. Paetzo I d asked about the 13 - pe r-ce nt decrease in webs i to use and 1 B- perce rat fewer site page views. Carman responded that he is optimistic that users are now navigating directly to pages they seek_ Mangano stated page vie use has bee n i m pa cted by fe e r eve nts on the ca I ends rr U se of the cats I o g i n creased 10 - pe rcent a rid Overdrive use is up 35 . Paetzold asked about use of the newCrewtivebug craft learning site and acc-ess to The Washington Post_ Rocklin and Kirsch stated US@ IIIlikely increase whein the building reopens. Pa etzo I d asked about macro reading trends speculating that more people home during the pandemic could translate to more reading, and if ICPL is not experiencing that, questioned whether the right services are being offered. Carman stated access to the materials has changed with readership of eB o o ks s k ro c ket i n g r While reading as a social pasti m-e may be generally increasing, it is hard to say whether- that is the case for I C P L users. Roc I in stated he has read d headlines that book sales are increasing- Washington stated she encounters people waiting in distant-ed lines at and outside of IC PL to pick up materials when she visits to pick up - Staff Repo rts. Di rector's Report_ Carman stated the policy review lendar will be amended to review Policy 809: Library Use later in the year in order to be able to consider input from staff I n se wise Day on a 1 to r-nat i ves to ca 11 i n g t h e pal ice fo r- behavio r i ss ues a s outl i reed i n the Strateg i s PIa n. Ca r ma n stated the Cedar Rapids Public Library Director, Darn Schmidt, is drafting a letter to the Iowa Infectious Disease Advisory Council requesting library staff in the state remain n at level 1 C for covid-19 vaccinations. Carman will join Directors from the largest libraries statewide and the State Librarian in signing the letter i f th a Trij ste-es co n cU r_ A l l ag reed vv 1 th th a pla n_ Ca r ma n stat-ed M an ny Ga I vez, new P R S p e d a l ist, is making progress daily. Rocklin asked whether there were changes in the Administrative Coordinator job description before the vacancy posting. Carman said there were no major updates. Small charges in responsibilities include adding Borne responsibilities such as volunteer program oversight. Kirsch a �p k ed what qualifications are sought. Carman re p I i e d it is a complex position which requires deep attention to d eta i I as wel I as ability to envision the ' d i g picture,' a n d be a ble to eva I uate processes, a rd manage pr-o)ects. Experience it Human Resources, Business, or Libraries on several levels will be helpful- He feels good that interviews will begin soon from among a very diverse pool of applicanm 1 i r-sch asked about the hi r•i ng timeli rye. Carman stated he is not anticipating a n unusually I-ong wa it depending on the in-ep e r-so n"s needs. Fultz advised the Iowa Infectious Disease Advisory Council has no additional meetings scheduled so the vaccination letter could instead he sent to the state Director of Public Health and the Governor-. 2 De pa am enta I Re p o its. Ad u It Se rvi ce s. Pa u I i os stated news of th e n ew a r r e ss to The Woshington Post i s I ive toda y on th a Fro rye pag-e and will be announced in a blog post- A user rare subscribe through their I ibrary card with are erg a i I a d d ress a n d w i I I get 7-d ay access co m pa Fed to 3- d ay a cress f or The Ne w York Times (N , Kirsch asked why this service is being added when it seems NYT use is down. P a u I io s replied it is cost effective forthe library and other libraries ar-e offering it- Kirsch congratulated Paulics on appointment to a State Library task force. o r n r n un ity & Acci2 ss S erV i CeS - H eI rn is k expressed appreciation of the c reatiV i t and work of her team - Kirsch a s ked f a r i nfo rm atio n a bout t h a Association of Lea d ers i rn Vol u nteer E n g a g em entr H e I m i ck stated tee# it will be helpful to learn about new approaches to volunteer programs post pa rude r n i c, Rocklin asked about outreach to retirement communities- Helmick said ccintacts with partners will Delp with d e CiSio nS re I ated to h ow to offe r se wire po st pa n d em i , Development Office Report- McCarthy encouraged everyone to part i Ci pate in t h a new collaborative program with other libraries featuring writer Mira Jacob on February 11, Miscellaneous. P aetzo I d asked about adding evening hours- Carman stated could be considered as planning is under ay to move completely to. the next phase soon. Paetzold asked about consideration of browsing by appointment similar to other libraries. Carman responded that has been and will again be discussed. ICPL challenges are a much larger building which means rirror-e cleaning, and identifying staff vvo r k Statfo n Swhich are distanced- more staff would be needed o n- S i to to offe r additional hours and services, and staff areas were not designed to accommodate distancing. As a resu It, some staff are working in public areas now. Staff is figu ring out how to move them safely back tO Staff a reaSr SUff planning is prioritizing no appointments because of the frequency .t Fiat u� ers missed their curb5ide appointmentsand the challenges of finding their held items when they arrived unscheduled at of h e r- ti i-nes to get them. Returning fully to the e next phase opens the lobby more, r i des co m pater, res t ro o m, DOT kiosk acres s, a rid re ��tM�ateS the boo km obi I �- F��� b� � k from directors ith other s i m i J a r sized I o a I i b ra ri es which have reopened to limited browsing indicates heavy use of the DOT k i os kr and printing, h i c h I C P L has been offering. P a etz o l d encouraged review of clew n i rig sou rce g u iris n ce h is h rya y have been upda ted �I I aS reVi:S iti n g appointments as wel I as a 5 u rrn rma ry of reo pen i n g by Inca I a n d peer I i b ra ri es. Kirsch ch a nd Forken brook a ncou ra g ed ex p I ora t i on of a 11 r i n ited n U m b er of u se r-s a s is co r n i n g to of h er I oca I I ibra ries. Bea s I ey exp ress ed con ce rn a bo ut safety until more people reCewe vaccinations and encouraged patience- Johnk requested input from the city Atturney's off ice a bout vaccinatiors pa5spor-ts and impact of irocIuding th em in acres requirements, Ca rma n ex p ressed g ratitude for the i n put a n d co rive r-sat i o n. Staff wi I I co n ti rn u e d i sc u s si on a rid p resent th-e phased reopening plan again at the February meeting as well as cleaning policy InforMation, a summary of other libraries' reopening p I a nsr and advice from City Legg I r Kirsch requested the current plan be emailed to her again. Joh nk requested review of options to speak to next phases confidently. Preside nt's Report* Bea ry req u ested voI u n teers to s erve o n the IN om i rya t i rig Cam m i ttee to d ete rr n i n e ca rnd i d ates -as office rs (P res i d ent, Vice P re s i d ent, a rid Secretary) f o r FY2 02 2, 1 t wi I I be hell pfu I to include a committee member who has served on t h a tea r n in the past. Contact h i m to volunteer. If th-ere are none, he will draw names - An rrrou n cements f rrom M e m b err. P aetz o I d r-eq nested a nfo rm atio n a bout the ti rn ell i in for a ppl Kati ors s 3 from potential new Trustees- Carman will follow-up with the City Clerk,, Cc m mutes Repo ram. Foundation Members- Next meeting is on February 18, Pa etzo I d asked whether there are up -coming Eat Out to Read events scheduled and expressed concern about the short notice for O n d ayr S eve rat, McCarthy stated none are confirmed yet and arrangements came together quickly for 1 /2.5, She will work to provide more timely ely information as events are scheduled. D i recto r" s Eva i ua t i o n Co r n r n i ttee. Rock11 n sa i d most d ata has been rece ived a n d wi I I be s u m m a rued p e rid i n 9 rece i pt of re s p oases from fou r Tr u stew- H e r o ntacted F ric G oe rs a t t h e C Ity Attu rney Office about the paperwork and sharing it On SCree D d U e to online meetings. That 61s allowed. Rocklin will provide Bea ry with language to go into closed session if requested by Carman. Rocklin contacted City Human Resources for information about salary Step increases- Recording equipment will be provided for Beary to operate during the closed SeSS i O n r Bea ry will need to be Zoom host and co- host to bring b ac k meeti n g pa ti rc i pa rats after c I os e d sess i on. Communicat'lons. None. Consent Agenda. Johnk made a motion to approve the consent agenda, Washington seconded. There wa E; n o d i sc u ssio n, The motio n ca rried 9/0- Set Agenda Order for February Meeting. D i re ctor eva I u atio n 3 Policy reviews for discussion and votes Ca I ends r- FY2 022 Nominating Committee appoiritment Phased reopening plan discussion Adjournment- Beary cIesed the meeting at 613 p-rn. 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