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HomeMy WebLinkAboutPAAC Agenda Packet 3-4-21Public Art Advisory Committee Thursday, March 4, 2021 *****3:30 PM***** Note new time Electronic Meeting ZOOM MEETING PLATFORM AGENDA 3:30 PM - Call to order 3:30 PM - Introductions of members and public attending the meeting. 3:32 PM - Public discussion of any item not on the agenda 3:38 PM - Consideration of minutes of the January 7, 2021 meeting Electronic Meeting (Pursuant to Iowa Code section 21.8) An electronic meeting is being held because a meeting in person is impossible or impractical due to concerns for the health and safety of Commission members, staff and the public presented by COVID-19. You can participate in the meeting and can comment on an agenda item by going to https://zoom.us/meeting/register/tJclc-mrrTMoHdcnwngHVFkbcIeJdV4WfcNs via the internet to visit the Zoom meeting’s registration page and submit the required information. Once approved, you will receive an email message with a link to join the meeting. If you are asked for a meeting or webinar ID, enter the ID number found in the email. A meeting password may also be included in the email. Enter the password when prompted. If you have no computer or smartphone, or a computer without a microphone, you may call in by telephone by dialing (312) 626-6799. When prompted, enter the meeting or webinar ID. The ID number for this meeting is: 938 4033 8273. Once connected, you may dial *9 to “raise your hand,” letting the meeting host know you would like to speak. Providing comments in person is not an option. 3:40 PM - Election of Officers 3:45 PM - Updates: o Public Outreach and Community Arts Collaboration subcommittees o Kiwanis Park Community Garden RFQ – attached with adjustments o Artists Database – over 100 submissions 3:50 PM - Temporary Art Program – review procedures and application 4:05 PM - Neighborhood Art Program – review procedures 4:20 PM - Review Potential Locations for 2 rotating sculpture pads 4:30 PM - Strategic Plan – follow-up on items not yet completed 4:45 PM - Committee announcements or Committee reports Staff Reports 4:55 PM - Adjournment If you will need disability-related accommodations in order to participate in this program/event, please contact Marcia Bollinger, Neighborhood and Development Services at 319-356-5237 or marcia- bollinger@iowa-city.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. 1 Minutes Preliminary Public Art Advisory Committee February 4, 2021 3:30 PM Zoom Meeting Platform Members Present: Eddie Boyken, Dominic Dongilli, Jan Finlayson, Ron Knoche, Steve Miller, Nancy Purington, Juli Seydell-Johnson, Sandy Steil, Andrea Truitt Members Absent: None Staff Present: Marcia Bollinger, Wendy Ford Public Present: None Call to Order Miller called the meeting to order at 3:30 p.m. Introductions of Members and Public Attending the Meeting There were none. Public Discussion of Any Item not on the Agenda Bollinger asked if everyone read through the email about making future meetings more efficient and productive. Consideration of Minutes of the January 7, 2021 Meeting Knoche moved to accept the minutes. Purington seconded. Approved unanimously. Updates Bollinger said that they could continue their discussion about the Strategic Plan Review during next month’s meeting. Purington recommended that they condense the Artists’ Database into fewer categories: visual arts, performing arts, music, and dance. Bollinger said that their goal in creating various categories for selection was to make it user-friendly for the public. Purington said that they do not have that many artists in Iowa City, so condensing the list should not lead to overwhelm for people looking for visual artists. Miller asked Purington what her motivation was for condensing the categories. Purington said that she is drawing on her personal experience as a themed artist and wants to know how members of the public could find her work. Bollinger said that the artists in the database can identify themselves in as many categories as they want to be represented in. 2 Bollinger said that she has also been having conversations with the City of Literature, UNESCO, and said that they are very excited about picking up and running with Poetry in Public. She said that they are going to go ahead and have a program this year (taking place later than usual) and she is very excited for the City of Literature to take on this commitment. Miller asked if the Publi c Arts Advisory Committee will still be represented on the review committee, and Bollinger said that they will be represented on the committee for at least this year and that they will be looking for a review person come April. Bollinger said she has had conversations with staff at the water treatment plant at Waterworks Prairie Park, who want artwork created and installed in or around the plant. Purington asked if they were wanting art in other places in addition to being on the window. Bollinger said that they were talking about having a community-inspired mural on the wall of one of their large meeting rooms. Bollinger said that she also touched base with John Engelbrecht and Loyce Arthur about the Capitol Street Parking Ramp, and she said they will be gathering input from the public about the mural design via surveys and public forums. Review of Rubrics Truitt said that there is nothing new to update and that they are waiting for committee input and feedback before moving on to the next steps. Truitt said that they used examples from the Climate Action Committee, the City of Dubuque, and the Iowa Arts Council scoring rubrics for their creation of the Public Art Matching Grant Program scoresheet. Seydell-Johnson asked if there should be a separate process for emerging artists and those that would likely not score as high on the rubric as established artists. Purington said that the Iowa Arts Council does not fund student work, and it is unfair for students seeking advanced degrees to be supported for a project that they will most likely use for some other project or class credit when many community artists cannot afford to become a student. Purington said that this program is separate because it highlights a separate stage in life, so she is not sure that the City of Iowa City needs to support student work. Steil disagreed and said that, when she went to school, there were some amazing artists that were emerging and that it is important to encourage them. Seydell-Johnson said that she was referring to not only student artists, but emerging artists that don’t have a lot of other past projects to show. She said that the Committee has supported them in the past and asked if they will still be doing that in the future, if they are changing course, or if they want to create two programs (one for established artists and the other for emerging artists). Miller said that there are no prerequisites in the rubric, so scoring low does not preclude artists from getting funded. Purington said that it has been a rule that artists 18 years of age or older who are not engaged in a college degree program are the ones that are eligible for funding. Seydell-Johnson said that she would hate to disallow projects that have allowed young students under the age of 18 to show their artistic work and simultaneously garnered community support, such as the mural on the Longfellow Pedestrian Tunnel because the Committee wanted to make funding available for only official artists. Purington said that she does not know what an “official artist” is. Bollinger said that even students are responsible for producing the matching grant, so it is not like it is an outright grant without investment required. Dongilli asked Seydell- Johnson if there were specific examples within the rubric that spurred this line of consideration for her. Seydell Johnson said that it was things such as providing a past portfolio, which emerging artists might not have. She said that she does believe that they should be required to show that they possess the wherewithal to complete a project, but past performances might not necessarily be the best judgement of that. She said she would like to have an option to consider artists with new and fresh ideas who maybe just haven’t had the opportunity to do their artwork. 3 Knoche said that the rubric itself is a way to initially score the artwork, and it is a good start, but ultimately it is still going to come down to a discussion amongst the Committee on how projects are funded. Bollinger said that they could consider established a minimum score that needs to be met in order for consideration for a project. Miller said that they should keep the minimum score low to allow for a margin of judgement from the Committee. Purington said that the rubric is supposed to help guide the Committee in thinking about their goals as a public art program, but that there should be some sort of scoring scale. Truitt said that they have a scoring system but have not set a minimum scoring requirement yet. Purington asked how they would then determine which applications get looked at and which do not, and Truitt said that they would look at and score all of them and then use the scores to help determine which ones they will fund. Finlayson said that the score is a guideline, and that they would also take the number of applications into consideration as well. Purington asked if they knew how the Climate Action Committee used their scores. Ford said that they did not set up a minimum, but the scores did help them rank the projects so that they could begin a discussion about who will get funding. Bollinger suggested a minimum score of 12 or above, since there are 11 categories. Purington recommended that they try out the rubric and see if it works, then tweak as necessary. Bollinger said that they should consider how they would be using the rubrics, in terms of being consistent with how other projects are evaluated. She also suggested that the Committee include in the rubric the Public Art Strategic Plan in their mention of the Public Art Management Plan. Motion: Purington moves to accept the rubric subject to any changes the Committee sees fit during its use. Dongilli seconds. Motion passes unanimously. Review of Kiwanis Park Community Garden RFP Bollinger said that she and Finlayson have been working with Judy Full, the President of the Ty’n Cae Neighborhood Association, and a team of interested neighbors, who have decided to go through an RFQ process. Steil asked if the submission deadline would be in 20 days, and Bollinger said that they could extend it since it is pretty tight. Miller said that that deadline is just for qualifications. Miller asked if the neighbors are involved in the selection of the artist, and Bollinger said yes. Purington asked how much the budget is for this project, and Bollinger said it is $10,000. Purington asked if the Parks and Rec Department was putting money into this. Seydell-Johnston said that the department will not be putting money into this project, but they will be renovating this park in a few years. Knoche asked if there was going to be a review by the Public Art Committee, and where they would be able to give their input within the project schedule. Bollinger said that her thought was that the Committee would review the applications at the March 4th meeting and make recommendations then. Motion: Knoche moves to approve this call with the addition of the Public Art Committee review to the schedule. Purington seconds. Motion passes unanimously. Review of Matching Fund Description Bollinger said that this is an outline that they had already approved not too long ago as part of the management plan, but that they should take a look at it again and add a reference to the rubrics as their selection criteria, for consistency. Miller asked if they could just replace the “Selection Criteria” with the rubric, and Bollinger said that is what she would recommend. Miller asked if they wanted to discuss further who was eligible to apply, and Purington said that she did not want to discuss it anymore. Miller asked if they had a timeline and Bollinger said that was something they needed to decide on. Purington asked if the Artists’ Registry would be ready by the time the Matching Grant Projects were announced. Bollinger said that she didn’t know. Purington asked how they were going to announce it. Bollinger said that they do a press 4 release as well as post on their various social media sites. Truitt asked if there needs to be further discussion after the edits are made and passed on to Staff, and Bollinger said no. Motion: Knoche moves to approve this call with the amendments and the schedule as discussed. Dongilli seconds. Motion passes unanimously. Review of Neighborhood Art Program Bollinger said that this is what the Committee approved as part of the Management Plan not too long ago. She said this project was created as a joint partnership between the artists and the neighborhood, so it is not evaluated by the Public Art Advisory Committee. She said that it is technically a Public Art Project, but more so a neighborhood project that is evaluated upon by the neighborhood residents. Purington said, since the money comes through the Public Art Program, she thinks the rubric should be included in any evaluation discussion for consistency within the selection procedure. Miller agreed. Ford suggested that the committee lend the rubric to the neighborhood for them to use if they desired. Miller asked if this type of neighborhood art project has existed before and if it has been a successful program. Bollinger said that there has been several successful programs, and the Committee participated by reviewing the signed artist proposal. She said that Staff is involved in the entire process, but the Public Art Committee is not needed for final approval. Purington asked what the project is. Bollinger said that there is no official budget. Purington asked if a call went out to artists, and Miller said that the neighborhood associations are responsible for that. Motion: Steil moves to approve the Neighborhood Public Art Project procedures. Seydell- Johnson seconds. Committee did not vote due to further discussion. Bollinger recommended that the Committee table the rest of this discussion until next month’s meeting. Steil withdrew her motion. Review Potential Locations for 2 Remaining Rotating Sculpture Pads Bollinger asked if there was any place in particular that the Committee thought would be a good location for two sculpture pads. Miller said that he liked the Terry Trueblood location. Finlayson agreed. Steil said that she is fine with any of the locations just as long as they are not a public safety or maintenance issue. She suggested, if possible, for the sculptures to be placed somewhere visible from a road with a high traffic count. Purington recommended that nothing be placed within a flood zone. Steil said that most of the parks and trails are in flood zones for that very reason. Seydell-Johnson said the specific flood zones vary from park to park, but that there are safe locations to put artwork within the park where there is a very small chance of flooding. Purington said that she doesn’t recommend the Committee investing in artwork that would be put in a flood zone. Steil said that they could always build the pedestal up higher. Seydell- Johnson said that it depends on the type of art being considered and that there are some appropriate options that could get wet in a flood. Purington said that she does not think they should take that chance, putting art in a flood zone, especially if they don’t own it. Truitt said she thinks Mercer Park has potential and that something should eventually be placed there, but it does not have to be the rotating sculpture pads in question. Dongilli said he had identified Mercer Park and Court Hill Park as options because they seemed to be the most accessible by public transportation route. Boyken said he agrees with Mercer Park and Court Hill Park, and he suggests any of the parks away from downtown and/or least represented by the Committee. Finlayson said that she likes the idea of Mercer Park as well as Terry Trueblood, and she want 5 to create a connectivity and an experience with the sculpture pads that keeps people coming back to those areas. Miller agreed with Finlayson’s idea of creating connectivity and suggested they look closer at Mercer and Terry Trueblood Park to see if there are some good options within the areas that would decrease the potential for flooding. Purington asked Knoche if he would find out if the City would insure sculptures on a floodplain and then put that in the call out to artists. Bollinger said, minimally, they could address the issue of being located in a flood zone and that the artist will have the opportunity to be notified to come remove their work if a flood is expected. Seydell-Johnson said that they are notified of a flood a few days in advance and that park staff go in and flood-proof what they can, put barriers on the restroom facilities, pull things, etc. She said they have a pretty good handle on when things are going to flood, and the procedure would be similar to what it is now. Purington asked if the City would compensate the artist in the case of flood damage to their artwork. Motion: Knoche moves to look more closely at Mercer Park and Terry Trueblood Park for good locations for a rotating sculpture pad that would decrease the potential for a flooding. Finlayson seconds. Motion passes unanimously. Seydell-Johnson said that they already have a sculpture at Mercer waiting for a permanent location, so that is something the Committee would want to consider in future discussions. Review of Temporary Art Display Program Bollinger recommended forming a subcommittee to start looking at this discussion item. Truitt, Finlayson, and Dongilli volunteered. Committee Announcements, Committee Reports, and/or Staff Reports None. Adjournment Knoche moves to adjourn the meeting Dongilli seconds. Meeting was adjourned at 5:02 p.m. Minutes submitted by Lauren Ralls. 6 Public Art Advisory Committee Attendance Record 2020-2021 Name Term Expires 4/2/20 4/20/20 5/7/20 6/4/20 7/2/20 8/6/20 9/3/20 10/1/20 11/5/20 12/3/20 01/07/21 Ron Knoche X X O/E X X X X X X x X Juli Seydell- Johnson X X X X O/E X X X X x X Vero Rose Smith 12/31/20 X O/E X -- -- -- -- -- -- -- Steve Miller 12/31/20 X X X X X X O/E X X X X Eddie Boyken 12/31/21 X X X X X O/E X X X X X Jan Finlayson 12/31/20 -- -- -- X X O/E X O/E X X X Nancy Purington 12/31/22 X X X X X X X X X X X Andrea Truitt 12/31/22 X X X X X O/E X O/E X X X Dominic Dongilli 12/31/23 -- -- -- -- X X X X X X Tonya Kehoe 12/31/23 -- -- -- -- -- O O -- -- Sandy Steil 12/31/23 -- -- -- -- -- -- -- -- O/E x X Kiwanis Park Community Garden Art Project Request for Qualifications Introduction The Iowa City Public Art Advisory Committee and the Ty’n Cae Neighborhood Association are seeking an artist who would be interested in designing and installing artwork as part of the Kiwanis Park Community Gardens. The artist would be responsible for working with neighborhood residents about the project, seeking their input on the design, location, features, etc. and creating and installing the artwork by August 13, 2021. The goal of the project is to create a visual attraction within the community garden space that invites visitors as well as gardeners to relax, enjoy the surrounding gardens, and encourage a connection between those who use it and its visitors. Project Details Kiwanis Park is located at 1519 Teg Drive. The park is a total of 14 acres and is named after the International Service Club Kiwanis. Their motto is “Kiwanis is a global organization of volunteers dedicated to improving the world, one child and one community at a time.” The Dane Family, who farmed the land for generations and donated the land to the City in 1993 for parkland development are members of the Kiwanis organization and requested it be named accordingly. The family continues to be interested in park improvements and feels a child in the art is an excellent and powerful idea. An introductory meeting was held at the park on January 9, 2021 to look at the site and share ideas. From those discussions and email conversations, a list of general concepts was developed: • Inclusion of child in the art • Incorporate the diversity of park users • Something small for a small park • Interest to all ages, including children • More realistic vs. abstract • Celebration of growth in nature • Something functional and attractive. • Compliment the natural design of the park with muted tones and changes in elevation • Have the neighborhood children contribute in some way • Include a small seating area - either benches or limestone rocks. • Concrete pouring or other material that contains (actual) child hand prints of children who use the park. It is not expected that all components of this list are included in the artwork. The project will involve the selected artist meeting with interested neighbors to further discuss the concept for the artwork. This can be onsite or via zoom/virtual platform. The artist will then create a selection of concepts for the neighbors to review as part of a second meeting or via email communications. Budget The budget for the project is $10,000 which must include all costs of design, fabrication and installation of the artwork. Submission requirements Interested artists are being asked to provide: • Applicant’s contact information. • Statement of Interest. • Maximum two-page resume that outlines professional accomplishments. • A minimum of six (6) and maximum of eight (8) images of past works. Identify images with project title, location, date completed, media, dimensions, budget, commissioning agency, project partners, and/or brief description of the project/conceptual information. Review Process/Criteria Interested neighborhood residents will be responsible for reviewing the RFQ responses and recommending an artist based on the following criteria: • Quality, creativity & strength of past work as provided in the application materials • Technical competence demonstrated by past work • Understanding of the project goals as indicated in the letter of interest • Relevance of submitted materials to the project • Aptitude for planning and budgeting as indicated by past project information submitted • Experience working on public art projects to meet the project goals as indicated in the letter of interest • Experience and commitment to participate with agency/community as part of concept development Preference will be given to Iowa City artists or those who create art or exhibit their art in Iowa City. The recommendation of the neighborhood residents will then be reviewed by the Public A rt Advisory Committee according to the schedule below. Project Schedule Submission Deadline – Friday, March 19, 2021 – 5:00 PM Selection of Preferred Artist by Neighborhood Residents – Friday, March 26, 2021 Review of Artists Selection by Public Art Advisory Committee – Thursday, April 8, 2021 First meeting with neighbors – no later than Friday, April 23, 2021 Design concepts created and made available to neighbors – Friday, May 21, 2021 Determine Final Design – Friday, June 4, 2021 Installation Completed – August 13, 2021 Draft City of Iowa City Temporary Display Program and Application The City of Iowa City wishes to foster the creation and installation of temporary art displays on interior and exterior locations of public buildings. Displays are limited to three months or can be extended upon mutual agreement of City staff and artist. There is no compensation provided for these displays although the City will provide promotional outreach via press releases and social media for the installations. Artists are permitted to post information regarding the potential purchase of the display . A limited number of locations are available for the display of original works of art or promotes community organizations, activities and events through posters, banners or artwork. Sculptures will also be considered for some locations. Locations (link to separate page with the following information): • Location • Image • Wall Specifications: Dimensions, maximum area available for artwork, maximum depth of artwork, wall construction, weight limitations, installation requirements • Sculpture location specifications: Maximum dimensions available for sculpture, weight restrictions, installation requirements Application Process Applicants must submit application materials via online application no sooner than 8 weeks but at least four (4) weeks prior to the intended installation date. The applicant may be required to be available for discussion with staff and/or the Iowa City Public Art Advisory Committee regarding the proposal. Applications are reviewed on a first-come, first-serve basis. Incomplete applications will not be considered. Display Criteria/Standards Displays are intended to: • welcome visitors • complement and contribute to the location of the display • appeal to the general public’s interest or appreciation of the space • promote specific community (non-commercial) activities and events • provide an attractive display • note historic events and/or anniversaries of community interest • share works of original art Displays may not: • advertise political candidates or issues • create a nuisance or present a public safety concern • contain injurious, offensive, or sexually explicit language or pictures • advertise for commercial business • solicit for fundraising or charitable contributions • promote religious holidays or events • be a performance-based event as these are covered under separate policies • suggest or promote the use of alcohol, tobacco or illegal drugs Each display shall include as part of the display: • the name and contact information for the individual or group providing the display, specific information about the activity or event (i.e. time, date, and place) If applicable, and if the artwork/display is available for purchase. Artist understands that unforeseen circumstance s may require that a building or space be closed to the public and that they may be asked to remove the display prior to the end of the display time period. Installation/Material Requirements: • Installations must be able to withstand human and weather elements associated with the installation location. • Installation method must be acceptable to responsible staff so as to ensure a safe, secure display. City of Iowa City Responsibilities • Review submitted applications by staff and the Public Art Advisory Committee within 30 days of submission. • Grant applicant sole ownership of the final design and artwork and will not copyright the final design and artwork. • Provide general coordination assistance with installation, removal, and promotion. • Provide promotion of the installation as agreed upon with t he applicant. Applicant Responsibilities • Propose high quality display that responds to Display Criteria. • Provide funding for fabrication, installation, maintenance, insurance, deinstallation, and site restoration. • Obtain and verify necessary insurance covering injury, liability and potential damage to the artwork/display. • Coordinate with designated staff the installation of display. Tools, materials, utilities and equipment not provided by the City. • Provide information regarding display and creator to the City for purposes of promotion and press releases. • Monitor and maintain the artwork during the display period. • Oversee deinstallation of artwork and site remediation. Artwork not removed by the end of the agreed upon dates will be removed and disposed of by City staff. Determination of Eligibility for Display The Public Art Advisory Committee will review applications and determine the eligibility of the display according to this Temporary Display Program and the following criteria: • Artistic Merit • Appropriateness to site and goals articulated for the project • Community engagement • Feasibility and durability • Compliance with City codes • Funds are available for the timely completion and installation of the proposed display If it is determined not to meet this Temporary Display Program, the applicant will be informed of this decision, and the applicant will be offered the opportunity to modify the display to meet the eligibility requirements. Disclaimers • The City assumes no responsibility for loss, damage or destruction of items on display. • The City does not accept responsibility for ensuring that all points of view are represented in any single display. Granting of permission to a display does not imply the City’s endorsement of content nor will the City accept responsibility for the accuracy of statements made in such display. • The City reserves the right to refuse display space to displays which, in its opinion, do not meet this Temporary Display Policy. City of Iowa City Temporary Display Application Name of Applicant: _________________________________ Address: _____________________________________ Phone #: _______________ E-Mail Address: ____________________________________ List of Participants/organizations involved in the display (attach additional sheet, if necessary): Name Contact Person Email/Phone # ________________________________ ____________________________ _________________ ________________________________ ____________________________ _________________ Project Title: ___________________________________________________________________ Proposed Location: _____________________________________________________________ Alternate Location: _____________________________________________________________ Proposed Start Date of Display: ______________________________ Type of Installation: Mural Canvas Gallery Display Sculpture Other: ______________________________ For the purposes of determining if the proposal meets the Temporary Display Policy, describe the purpose of the proposed installation:__________________________________________________________________________ Materials proposed to be used: _______________________________________________________________________________________ _______________________________________________________________________________________ Describe how the display is proposed to be installed: _______________________________________________________________________________________ _______________________________________________________________________________________ Image of work/display proposed to be installed – provide a minimum of 3 Dimensions of the work: _______________________________ How will the costs of the project be funded? _______________________________________________________________________________________ _______________________________________________________________________________________ I agree to all provisions outlined in the Temporary Display Policy. I further agree that no alteration shall be made to the display as described in this application without written approval by the City. NEIGHBORHOOD PUBLIC ART PROJECT PROCEDURES The Neighborhood Public Art Project is established to encourage the installation of art in Iowa City neighborhood by providing funding to neighborhood groups to actively participate in the selection, site location, possible production and installation of art in their neighborhoods. The following is the process for implementation of the Iowa City Neighborhood Public Art project: NEIGHBORHOOD SELECTION PROCESS When funds are appropriated for a Neighborhood Art Project, neighborhood leaders will be notified of the opportunity to participate in the program. A letter of interest must be submitted by interested neighborhood associations that include the following: · How the neighborhood intends to solicit input from the entire neighborhood. · An estimated schedule of the process. · Who will be the chief neighborhood contact person for the project · How the artist will be selected and what role they will play in working with the neighborhood. ARTWORK SELECTION PROCESS Neighborhoods must offer the opportunity for all residents of the neighborhood to participate in the process to determine the type of artwork that they wish to acquire/commission, and the location(s) of the proposed artwork. There are several ways to work through the process: • The neighborhood can select a "concept" artist through a Request for Qualifications process. This artist would guide the neighborhood through the mechanics of concept, design and artist selection. Any fee for the "concept" artist would be part of the budget for the neighborhood art project. • The neighborhood can select an Artist to work with them to design, create and install the artwork through a Request for Qualification process. • The neighborhood can directly select an artist (one that lives in their neighborhood or has a proven history of successfully creating projects similar to what they wish to see. All existing criteria established through the Iowa City Public Art Program; procedures for site selection, maintenance, accession and deaccession/relocation must be met in the consideration of the artwork. REVIEW PROCESS The neighborhood must present their concept plan for the artwork, proposed site(s) and method of artwork or project artist selection, and proposed budget to the Public Art Advisory Committee (PAAC) for initial consideration. The PAAC will use the "Neighborhood Art Project Proposal Review Criteria" as a guideline for decision making. After approval of the concept, site location and budget, a Call-to-Artists (if necessary) will be developed by the neighborhoods with the assistance of staff and the PAAC. Selection of the artist/artwork by the neighborhood will be in accordance with the Acquisition Procedures developed for the Public Art Program. PAAC will then review of the final project and authorize commencement of the project. REVIEW CRITERIA In reviewing the concept plans for the Neighborhood Art project proposals, the Public Art Advisory Committee should consider the following: · Has the neighborhood provided the opportunity for all residents to participate in the process? · Has there been participation in the process by professional artists in creating a project or designing/creating the artwork being proposed? · Have all long-term maintenance requirements been addressed? · Have initial contacts been made regarding availability of the site for installation of the artwork? · Are the existing criteria established through the Iowa City Public Art program capable of being met (i.e. Acquisition, Maintenance, deaccession/relocation), particularly: · Site Selection • located on public property • visible and accessible • does not disrupt traffic flow • durability of artwork in relation to location · Has the Artist selection process been determined and is it feasible? · Is the proposed budget reasonable? NEIGHBORHOOD MENTORING PROCESS Upon completion of their art project, the participating neighborhood may be asked to work with and share their experiences with one other neighborhood association interested in participating in the Neighborhood Art Project. Review of uncompleted Action Items in the Public Art Strategic Plan Encourage people to see art in new ways, in unexpected places and spaces • Develop projects/programs/criteria that encourage these opportunities • Expand opportunities to create functional art installations • Expand opportunities to engage public in unexpected ephemeral art experiences *Include these actions into the Iowa City Public Art Management Plan (ICPAMP) as part of Section 4.3 – Policies and Procedures Related to Allocation of Annual Funding for Public Art. To be drafted by staff and reviewed by PAAC. Develop criteria to define what determines progress; quantitative and qualitative. Review annually. • Programming outcomes are reviewed annually and this information is used to refine programming for the year. *Include criteria and process in the ICPAMP as park of Section 4.4 – Policies and Procedures to determined completion of goals and objectives. To be drafted by staff and reviewed by PAAC. Conduct an inventory and prioritize potential areas for future consideration of public art and arts activities throughout Iowa City, particularly underserved areas; update annually. • Sites identified and prioritized including interior and exterior. • Seek out non-traditional locations. • Each site/location evaluated for arts options encouraging fresh ideas for opportunities. • Information used to refine projects and activities for next year. * Inventory and potential areas for future projects partially completed. Building/facilities not evaluated and needs to be scheduled. Two criteria (non-traditional locations and encourage fresh ideas to be included in ICPAMP – Section 4.3. Create a framework to define how these locations can be made available for temporary art exhibits as well as an evaluation process by which an artist can propose a project in an undiscovered public location. • Revisit draft of Temporary Art Installation Policy. • Research Art on Loan program and determine how or if to pursue this option. * Review and update draft Temporary Art Installation Policy and look at Art on Loan programs. Expand the concept of public art with spontaneous arts experiences in non-traditional settings. • Develop special arts experiences in unique settings designed and/or organized when feasible. *Include these actions into the ICPAMP as part of Section 4.3 – Policies and Procedures Related to Allocation of Annual Funding for Public Art. To be drafted by staff and reviewed by PAAC. Develop and implement a policy for soliciting and accepting donations, memorial gifts or loans of artwork. • Review existing policies and amend/add as necessary. • Promote opportunities on regular basis. * Donation policy included in the ICPAMP Section 5.5. Schedule process to evaluate how and when to promote opportunity and how venues will be provided. TBD Develop a staffing and resource model to ensure the goals of the Public Art Program are achieved. • Develop Public Art Program goals and outcomes. • Determine programming priorities for five-year period. • Determine estimate of administrative requirements. • Determine funding sources/opportunities for administrative costs. * Determine schedule for drafting a Five Year Plan for the Public Art Program – to be presented as part of budget discussions which start in October of each year. TBD Identify and secure funding sources that will provide for a sustainable, reliable resource to ensure the realization of the Public Art Strategic Plan. Options could include: • Hotel/motel tax set-aside • Private development percent for art – Enables development bonus (density/height/etc.) if private developers provide a percent of total development costs to be utilized for the arts. Currently available in the Riverfront Crossings Redevelopment Area. • Percent for public art – Consider including percent of capital project costs to install public art as part of the project (bridges, streetscapes, etc.) if deemed appropriate. • General Fund annual allocation • Endowment Fund (Community Foundation of Johnson County) • Grants • Private fundraising • Evaluate options, develop recommendation and propose to the City Council. • Continue to evaluate supplementary funding sources and/or partnerships as they become available. • Evaluate funding annually and incorporate strategic increases as necessary. *Continue to evaluate and consider grant opportunities and projects that might be appropriate for private fundraising. Ongoing Identify strategies to cover maintenance and conservation of public art. • Conduct a regular condition assessment of all the artworks in the City’s public art collection to determine which pieces need maintenance or conservation, or should be evaluated for deaccessioning. • Prioritize conservation needs. • Identify and secure funding to provide the necessary treatment and secure those funds in a revolving fund accessible when needed. • Secure the services of a professional conservator for assessment and/or conservation if necessary. Conditional assessments of the entire public art collection conducted and priorities developed. *Determine cost of current maintenance needs and develop schedule for implementation. TBD Develop a process to incorporate Public Art Program staff, the PAAC and/or artists into early design discussions and planning for capital projects including infrastructure, public facilities and open spaces. • Inform and involve City departments about the plans and potential for implementation of the Public Art Master Plan and the Guidelines and Procedures for Public Art. • Identify and meet with key departments where public art partnerships and collaboration can be developed, and identify opportunities for partnerships and collaboration on public art projects at the time of construction or later. • Work with existing City departments/committees considering wayfinding projects that may incorporate artwork. *Determine process and schedule. TBD/ongoing Promote incorporation of public art in private development. • Encourage City staff to work with private developers on the potential value of public art and possible opportunities to include art as part of their developments. • Explore the feasibility for an ordinance requiring public art in private development; provide incentives as possible. *Determine process and schedule. TBD/ongoing Develop annual report to be presented to the City Council detailing accomplishments and spending over the past year. • Reinstitute an annual report. *Produce annual report each July describing previous Fiscal Year projects.