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Home My WebLink About6-17-21 Commission packetIf you will need disability related accommodations to participate in this program or event, please contact LaTasha DeLoach at latasha-deloach@iowa-city.org or 319-356-5225. Early requests are strongly encouraged to allow sufficient time to meet your access needs. Senior Center Commission Agenda Thursday, June 17, 2021 Electronic Meeting - 4 PM ZOOM MEETING PLATFORM 1. Introductions/Welcome—A. McConville 2. Minutes (May 20, 2021) 3. Public Discussion for items not on the agenda 4. Operational Overview—Staff ❖ Senior Center operations update Electronic Meeting (Pursuant to Iowa Code section 21.8) An electronic meeting is being held because a meeting in person is impossible or impractical due to concerns for the health and safety of Commission members, staff and the public presented by COVID-19. You can participate in the meeting and can comment on an agenda item by going to https://zoom.us/meeting/register/tJAodeihrj8tHtdwr0b12cqdoSakLcj2iGXe via the internet to visit the Zoom meeting’s registration page and submit the required information. Once approved, you will receive an email message with a link to join the meeting. If you are asked for a meeting or webinar ID, enter the ID number found in the email. A meeting password may also be included in the email. Enter the password when prompted. If you have no computer or smartphone, or a co mputer without a microphone, you may call in by telephone by dialing (312) 626-6799. When prompted, enter the meeting or webinar ID. The ID number for this meeting is: 945 2190 4743. Once connected, you may dial *9 to “raise your hand,” letting the meeting host know you would like to speak. Providing comments in person is not an option. If you will need disability related accommodations to participate in this program or event, please contact LaTasha DeLoach at latasha-deloach@iowa-city.org or 319-356-5225. Early requests are strongly encouraged to allow sufficient time to meet your access needs. 5. Commission Discussion— A. McConville ❖ Senior Center Master Plan discussion ❖ 40th Anniversary Updates ❖ Reopening plans 6. Adjourn **Next meeting is Thursday, July 15 at 4 PM ** Meeting Packet Contents: 1. Agenda: Thursday, June 17, 2021 2. Minutes: Senior Center Commission, Thursday, May 20, 2021 Preliminary Minutes May 20, 2021 1 MINUTES SENIOR CENTER COMMISSION May 20, 2021 ELECTRONIC Formal Meeting ZOOM MEETING Platform Members Present: Zach Goldsmith, Paula Vaughan, Linda Vogel, Lorraine Dorfman, Susan Eberly, Angela McConville, Jeannie Beckman Members Absent: Staff Present: LaTasha DeLoach, Kristin Kromray, Michelle Buhman Others Present: None Electronic Meeting (Pursuant to Iowa Code section 21.8) An electronic meeting was held because a meeting in person was impossible or impractical due to concerns for the health and safety of council members, staff, and the public presented by COVID-19. CALL TO ORDER: The meeting was called to order by McConville at 4 PM. RECOMMENDATIONS TO COUNCIL: None. APPROVAL OF MINUTES FROM THE APRIL 15, 2021 MEETING: Motion: To accept the minutes from the April 15, 2021 meeting. Motion carried on a vote of 5/0. Vogel/Dorfman PUBLIC DISCUSSION: None. OPERATIONAL OVERVIEW: DeLoach reported the Senior Center will tentatively open for its phase on June 3rd. Members will be able to use fitness rooms by appointment via new scheduling software. Staff is currently setting up the building in a layout closer to how it will be after renovations occur. Floors have been renumbered and the front desk has been moved to the Washington St entrance. Hybrid programming will continue even after classes resume in person. The Senior Center will not be Preliminary Minutes May 20, 2021 2 asking for vaccination cards to access to the building or programming. Hours will be 8-5, Monday – Friday through the summer as there are currently no work- study students or staff for evening or weekend coverage. Susan Eberly joined the meeting at 4:13 PM. Kristin Kromray gave an overview of the Senior Centers parking program. This is a long-standing agreement in which the Senior Center sells discounted parking to members and reimburses the parking department a set amount of money each year. The Senior Center is the only department in the City which has an agreement with the parking department of this type. Currently members have two options for discounted parking in the Tower Place ramp. One is a parking permit that runs on a fiscal year calendar. These permits are $100/year or $60 semiannually; or $10/year for low income members. Permits can be used while members are at Senior Center events. These permits allow access to the ramp even when the sign reads “full”. These permits account for around 80-85% of Senior Center parking revenue. In FY20, prior to the pandemic, the parking department alerted the Senior Center that they would need to limit the number of permits sold. Kromray noted she and DeLoach will be discussing this with the parking department to see if this is still the current situation. If so, Kromray suggested a number of ideas that could potentially extend the number of permits issued. Ideas include limiting the number of hours a permit can be used in a month, promoting the use of the new free bus tickets for people over the age of 65, and seeing if the transit department would consider a bus pass to Senior Center members who are between the ages of 50 -64. The other discounted parking option are parking validation tickets which are sold in a packet of 20 for $15. Validation tickets account for 15-20% of Senior Center parking revenue. The administrative cost for the validation tickets is fairly high. Parking must print the individual tickets and Senior Center staff make them into bundles. Additionally, they can be difficult for some to use and it is not possible to tell if they have been used or not based on how they work. In an effort to streamline the Senior Center would like to stop the sale of validation tickets. The commission discussed the parking program. McConville liked the idea of capping the number of hours per month on the permits. Goldsmith was concerned that members would not be able to check how many hours they had used. McConville noted that perhaps it could be a “soft” rule and a report could be checked monthly and follow up with a member if needed. Vogle thinks the free bus service of people age 65+ will be popular. Vaughn stated that she does use the validation tickets, but given the administrative cost and the fact that it is a small discount thinks it would be okay to stop selling these. McConville agreed. Vaughn mentioned that she would like to make sure disabled members still had access to parking in the ramp. DeLoach and Kromray stated they would be Preliminary Minutes May 20, 2021 3 meeting with the parking department to find out what options there might be moving forward. COMMISSION DISCUSSION: DeLoach noted the contract for the building remodel plans has not been finalized. It was put on pause due to the City Attorney retiring. She anticipated it would be back on track shortly. DeLoach confirmed the Senior Center will be getting downtown banners for the 40th anniversary. Motion: To Adjourn. Preliminary Minutes May 20, 2021 4 Senior Center Commission Attendance Record Name Term Expires 6/18/20 7/16/20 8/20/20 9/17/20 10/15/20 11/19/20 12/17/20 1/21/21 2/18/21 3/18/21 4/15/21 5/20/21 Jeannie Beckman 12/31/22 -- -- -- -- -- -- -- -- -- -- -- X Lorraine Dorfman 12/31/21 NM X X NM NM X O/E X X X X X Susan Eberly 12/31/23 -- -- -- -- -- -- -- X X X X X Robert (Scott) Finlayson 12/31/20 NM X O/E NM NM X X -- -- -- -- -- Zach Goldsmith 12/31/21 NM X X NM NM X X X X X X X Angela McConville 12/31/21 NM O/E X NM NM X X X X X O/E X George Nelson 12/31/22 NM X X NM NM X -- -- -- -- -- -- Paula Vaughan 12/31/22 NM X X NM NM X X X X X X X Linda Vogel 12/31/23 NM X X NM NM X O/E X X X X X Key: X = Present O = Absent O/E = Absent/Excused NM = No meeting -- = Not a member