HomeMy WebLinkAbout10-13-2021 Parks and Recreation CommissionIowa City
Parks and Recreation Commission
Wednesday, October 13, 2021
5:00 p.m.
Robert A. Lee Recreation Center e Meeting Room B
AGENDA
ITEM CALL TO ORDER
ITEM 2 APPROVAL OF SEPTEMBER 8, 2021 MEETING MINUTES
ITEM 3 PUBLIC DISCUSSION OF ANY ITEMS NOT ON THE AGENDA
ITEM 4 EAGLE SCOUT PROJECT PROPOSAL
ITEM 5 FORESTRY UPDATE —TYLER BAIRD & BRAD BARKER
ITEM 6 RECREATION MASTER PLAN UPDATE— BRAD BARKER
ITEM 7 REPORT ON ITEMS FROM CITY STAFF
a) Recreation Division Superintendent —Brad Barker
b) Parks Division Superintendent —Tyler Baird
ITEM 8 CHAIRS REPORT
1 l'CfPiL loll
ITEM 9 COMMISSION TIME/SUGGESTIONS FOR FUTURE AGENDA ITEMS
ITEM 10 ADJOURN
if you will need disability -related accommodations in order to participate in this program/event, please
contact Tammy Neumann, Iowa City Parks and Recreation Department at 3191356-5210 or tammy-
neumonn@iowa-city.org. Early requests are strongly encouraged to allow sufficient time to meet your
access needs.
IOWA CITY PARKS & RECREATION COMMISSION PRELIMINARY
MINUTES SEPTEMBER 8, 2021
ROBERT A. LEE RECREATION CENTER— MTG ROOM B
Members Present: Stephen Bird, Alex Hachtman, Chris Odinet, Boniface Penandjo Lemoupa, Ben
Russell, April Schmidt, Melissa Serenda, Angie Smith, Brianna Wills
Members Absent: None
Staff Present: Tyler Baird, Brad Barker, Juli Seydell Johnson
Others Present: None
CALL TO ORDER: Chairman Bird called the meeting to order at 5 p.m,
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action):
None
OTHER FORMAL ACTION:
Moved by Odinet, seconded by Russell. to approve the June 9.2021 minutes and August 11, 2021
minutes as written. Motion passed 9-0.
PUBLIC DISCUSSION OF ANY ITEMS NOT ON THE AGENDA:
None
CIP BUDGET PRESENTATION — JULI SEYDELL JOHNSON:
Seydell Johnson presented an update of the Iowa City Park Master Plan & Accessibility Audit, a copy of
which was included in the Parks & Recreation meeting packet. She explained that this plan focused on the
departments outdoor spaces and included accessibility and maintenance needs of those facilities. This
plan has served as a guide for upgrades and improvements to outdoor facilities for the past six years and
for future years as well. The next step was to engage the public through neighborhood meetings. Guiding
principles were developed and the Neighborhood Open Space plan was reviewed. A prioritized list was
then created that included future park projects. She shared that the strategy of the Parks Master Plan
included the areas of access, play, restoration, education, sustainability and to measure the benefits for the
community.
Seydell Johnson noted that since the completion of the Master Plan in September of 2017, there have been
as many as twenty parks that have been updated. She stated that 83% of Iowa City residents live within
ten minutes of a park. She then explained in detail the projects that have been completed and the projects
that are scheduled for improvements over the next five years. Seydell Johnson reviewed these details
district by district which included a list of completed projects, planned projects, playground upgrades,
master plan deficiencies and opportunities.
The Commission reviewed each district as shown in a PowerPoint presentation that is included in the
archived September 8, 2021 Parks and Recreation Commission agenda packet.
PARKS AND RECREATION COMMISSION
September S, 2021
Page 2 of 7
At this point Seydell Johnson turned over the presentation to Baird. Baird explained that staff has put
together a priority list of playgrounds and which of them need attention the soonest. That list is as
follows:
Kiwanis Park — 2023 CIP: It was determined that Kiwanis Park needs to be at the top of the list for
improvements. Baird explained that this is a very well -loved playground but has several issues including
badly deteriorating wood throughout the structure. He shared that there have been many changes made to
the playground over the years to increase accessibility, however, there is still much needed improvement
in this area. Also noted were areas of erosion, broken pieces, need for new paint, etc. The neighborhood
has expressed their desire to keep it a natural playscape structure.
Haonv Hollow-2023 CIP: Staff found there to be major cracks starting to form on one of the slides and
other deficiencies. Moved this playground up the list.
College Green-2025 CIP: This is one of the oldest remaining playgrounds. Baird shared that it is in okay
shape but needs updated aesthetically. He added that the kids love this playground and that it is very well
used year-round.
Hunters Run-2024 CIP: This is the only west district park. The older part of the playground is starting to
fade. The newer part of the playground shows deterioration around the joints and has some ADA access
needs.
Reno Street: This playground has accessibility needs, The climbing wall parts have been replaced over
the years. While is passes safety regulations, it is still in need of updating.
North Market Sguare: This playground is heavily used by students from the school next door. Due to its
heavier use, it will be moved up the list.
Brookland Park: As this playground is tucked into a hill, it needs accessibility improvements. Some of the
slides are showing wear. This playground is heavily used. There is a daycare across the street from the
park who use this playground frequently. This has been moved up on the list as well.
Benton Hill Park-2025 CIP: This playground is showing some age but is in okay shape. The treehouse
feature is showing the most age with wood deterioration. The bare wooden sculpture that includes seating
has a good amount of deterioration. Remaining wooden artwork will be removed due to the state of
deterioration that has occurred.
Oak Grove Park: This is an older playground, however, does not get as much use as others. It is in pretty
good shape. Staff expects to get to this playground in a few years and believes by that time there will be a
greater need for replacement.
Harlocke Hill Park: This playground gets very little use likely due to its location behind Hawks Ridge
Apartments. When the time comes to discuss replacement, staff may come to the Commission for a
recommendation whether to replace or eliminate.
Calder Park: This is one of the City's newest playgrounds. It does, however, need some accessibility
fixes. There is a plan to add a firepit soon. Staff has received a request from the neighborhood to add
electricity. It would cost approximately $10,000 so will not add it at this time. However, it may be added
to the ADA upgrade project later.
Terry Trueblood Recreation Area: The playground here is in good shape.
PARKS AND RECREATION COMMISSION
September 8, 2021
Page 3 of 7
Emma J. Harvat Park: The City gained ownership of this space approximately two years ago. ADA
improvements are needed.
Kickers #1 & #2: Both playgrounds are in good shape. Staff will discuss in the future whether it makes
sense to have two playgrounds at this location.
Seydell Johnson asked commission for comments and a motion on the playground priority list that Baird
presented.
Moved by Wills seconded by Odinet to ammrove the olavaround priority list as presented.
Annroved 9-0.
Seydell Johnson reviewed other projects with Commission that are not currently in the CIP plans.
1. Completion of Highway 6 trail from Broadway to Fairmeadows. (2025)
2. Splash pad improvements. (2023). Staff recently discovered during a meeting with a Vortex
representative, that the City has the option of trading out some of the features and replace with
new that will much improve water usage.
3. New Park Development (2024 & 2025)
4. City Park Shelter & Restrooms (2024 & 2025)
5. Hickory Hill Park, Conklin entrance (2025): Will replace the park shelter near this entrance.
6. Terrell Mill skateboard park and pump track (2025).
7. Mercer Park ballfield improvements (2023 & 2024)
8. Event facility improvements. Seydell Johnson noted that the festival stage in City Park needs
some improvements. This has not yet been budgeted.
9. Off road bike trail development (2022): This will be developed on the land that the City received
from the Elks near Terrell Mill Park.
10. Willow Creek trail replacement (2023)
Other projects not currently in the CIP plan include the following:
1. Lower City Park Master Plan
2. Eastside Sports Complex Master Plan
3. Sand Lake Dredging
Wills asked if there are some grant or REAP funds available for water management. Seydell
Johnson said that there are some smaller grants available but nothing to the degree needed.
4. Riverside Festival Stage Improvements: Seydell Johnson noted that due to very little use in 2020,
deterioration occurred faster than anyone had noticed.
5. City Park Tennis Courts
6. Trail bridges throughout the system. Seydell Johnson said that several bridges are deteriorating,
and some will need replaced next year. She pointed out that the bridge is closed at Court Hill to
repair ground beneath and around the bridge. The bridge itself is fine.
7. Iowa River Power Dam Bridge
8. Scott Park — Parking lot improvements
9. Montgomery -Butler House in Waterworks Prairie Park. More discussion on this item noted
below.
Seydell Johnson asked for input from Commission regarding this property. She noted that the Historic
Preservation Commission has some interest in restoring the house. It is not on the national registry of
historic places. The home has been breached many times over the years. The roof was replaced eight or
PARKS AND RECREATION COMMISSION
September 8, 2021
Page 4 of 7
nine years ago to make it weather tight and to help preserve the house. There has been discussion of
possibly moving the trail head to the area of the house. However, Seydell Johnson noted that it does not
provide a good access point with the parking lot a good distance away. A description of the home is found
in the 2008 Iowa City Historic Preservation Plan and is as follows:
"The house site was acquired by the City in 1995 as part of the property acquisition
for the new municipal water treatment facility. During the environmental review
process for the treatment facility project, the stone house was identified as a historic
site that met the criteria for listing in the National Register. Stabilization measures
to preserve the building were completed as part of an agreement between the City,
the State Historical Society of Iowa, Corps of Engineers, and the National Advisory
Council on Historic Preservation. The City set aside 4.28 acres within the future
Waterworks Park, including the stone house, to be developed as a cultural resource.
The house was "mothballed" in 1998 and a formal nomination for the property to
the National Register was prepared through the HPC in 2001 but not finalized. A
feasibility study to evaluate reuse options for the Montgomery -Butler House was
completed in 2001. A community planning workshop was facilitated by a consultant
and attended by representatives of bicycle, open -space, historic preservation, and
civic organizations as well as City staff. Of the options evaluated, the concept of
reusing the Montgomery -Butler House as a historic site and interpretive center was
determined to be the most feasible. Since submittal of the study, measures to further
stabilize and monitor the property have continued. A paved bicycle access to the site
from the park has been completed. No interpretative measures have been completed
and a non -municipal sponsor or leader has not been identified."
Odinet asked why the City has not torn down the Butler House. Seydell Johnson because of
interest and questions from the Historic Preservation Commission. Wills asked if the City could sell the
house or parcel it off. Seydell Johnson said that wouldn't be possible in its current condition.
Smith asked for more details about what the Historic Preservation Commission says about the house.
Seydell Johnson explained they have discussed ideas of restoring the house and open it up to a nonprofit
group or that it could serve as a concession area for the trail. Odinet said he thought these ideas seem
unreasonable. Seydell Johnson suggested that perhaps parts of the house could be preserved and
incorporated into a park shelter either on the site or nearby.
Odinet asked if the parks budget paid for the new roof. Seydell Johnson was not sure. He then asked what
the historical significance is of the home. Seydell Johnson will provide additional information at a future
meeting.
Serenda said on one hand she would hate to see it destroyed as it tells a story. She suggested perhaps
adding a sign near the trail directing people to the house. Bird suggested that interpretive signage be
placed near the parking lot. Wills asked if Historic Preservation could reevaluate and see if any updates
make economical or practical sense.
Seydell Johnson asked if there were any larger projects that Commission would like to see updated.
Commission members were asked to send their requests/ideas to Seydell Johnson.
Wills asked if parks staff has found that certain structures hold up better as this can help in determining
which companies staff prefers to make purchases from. Seydell Johnson said that staff is working
towards that and working to have same items used which helps when maintenance needs come up. She
noted that the department currently uses four playground companies when ordering new structures.
PARKS AND RECREATION COMMISSION
September 8, 2021
Page 5 of 7
PRAIRIE PLANTINGS — TYLER BAIRD
Baird explained that prairie plantings are announced ahead of time and that the information is put on the
department's website, social media pages and is also announced through media releases. These are all
done in a timely manner to leave time for the public to respond. Currently the parks that have existing
"no -mow" areas and will transition to all prairie in the future are Peninsula Park, Terry Trueblood
Recreation Area and Kickers Soccer Park. Staff have started the process of replacing prairie areas at Terry
Trueblood Recreation Area. Some of the current prairie at that location includes some unhealthy prairie
species. Prairie areas near the Scott Park shelter are in good shape and he hopes to improve on those in
the future. Baird noted that there was a cross country course added to Kickers Soccer Park and they have
reverted to brown grass. Staff would like to improve this which would help to improve the ecosystem and
provide more benefits to this space. He went on to say that there are some undesirable and invasive scrub
trees at the Peninsula Park. Staff would like to improve this with prairie plantings as well.
Moved by Hachtman, seconded by Odinet, to approve the prairie Planting schedule as Presented by
Tyler Baird. Parks & Forestry Superintendent. Passed 9-0.
REPORT ON ITEMS FROM CITY STAFF
Parks & Recreation Director — JuR Sevdell Johnson: Seydell Johnson had no additional information
to share.
Recreation Division Superintendent— Brad Barker
Root Four Trees: Barker announced that the second year of the Root for Trees program will begin on
September 15. Residents of Iowa City can fill out an application to purchase a tree at one of the
participating business (Earl May and Iowa City Landscaping) and receive a voucher for 50°/a savings up
to $125 or a 90% discount for those who are income eligible. More information is available at
icgov.org/root4trees.
Wills asked if the Root for Trees Program is available to businesses as well. Barker confirmed businesses
are eligible for this program.
Pool Update: Barker announced that the Mercer Aquatic Center will be shutdown beginning September
28 for the installation of a new dehumidification system. The plan is to reopen in mid -November. Staff
has been working with Coralville Pools to host practices and meets for City High during the closure.
Recreation Master Plan: Barker noted that there are four consultants working on the plan who have
various areas of expertise. The consultants have toured some of the athletic and building facilities. An
important part of this process is the community engagement. To date the consultant has met with steering
committees that were made up of City representatives, Parks Commission and five well-connected
organizations throughout the community. A list of focus groups has been created which include
businesses, disability advocate groups, and social service groups. In addition, the consultant is working on
a site called Social Pinpoint, a digital engagement tool. This is where community members can access the
survey and list out their needs. Staff understands that not everyone has access to the internet. Therefore,
staff will be available at upcoming department events to allow for in -person engagement.
Parks Division Superintendent — Tyler Baird:
Grant Updates: Baird said that a REAP Grant application went in last week requesting $200,000 for
Ryerson's Woods restoration. Baird also announced that the department received a $5,000 grant from the
PARKS AND RECREATION COMMISSION
September 8, 2021
Page 6 of 7
DNR for Derecho recovery. These funds will allow for the purchase and planting of 42 trees in Wetherby
Park, The area Rotary Clubs have applied for a $10,000 grant which will allow for the planting 100 trees
on October 23 at Kiwanis, Willow Creek and Villa Parks. With these and three other parks, staff will have
planted trees in all quadrants of the city.
Tree Advisory Committee: Baird noted that the next Tree Advisory Committee Meeting would be held on
Friday, September 10. The group will be welcoming new partners from the University, the county, and
the school district. He hopes to have some numbers to report to the committee from the first year of the
Root for Trees Program as well. Bird asked if when discussing the overall urban canopy and ongoing
projects at Hickory Hill, will they be done when staff has time or is there need for more funding. Baird
reported that staff does some of this and Friends of Hickory Hill have contracted out some of the work.
Serenda asked if there is some attrition as trees are planted, noting that some don't look so great. Baird
said that some in the Mackinaw Village area will need replaced, however, most of them planted this
spring are doing well. He further explained that there will always be some loss.
CHAIRS REPORT:
Baird commended the Recreation staff member that takes care of the departments Social Media, saying that
it looks great.
COMMISSION TIME/SUGGESTIONS FOR FUTURE AGENDA ITEMS:
Hachtman shared that he is really enjoying all the park improvements praising staff for their work
Serenda asked how long the trail near Napoleon Park will be closed. Seydell Johnson explained that is has
been closed due to the stormwater structure below the bridge and that the bridge itself is fine. She said it
may be closed into late October due to the delay in parts being manufactured. She also noted that
unfortunately staff cannot provide access around the area as there is no safe way to do so.
ADJOURNMENT:
Moved by Hachtman, seconded by Wills to adjourn the meetine at 6:16 a.m. Passed 9-0.
PARKS AND RECREATION COMMISSION
September 8, 2021
Page 7 of 7
PARKS AND RECREATION COMMISSION
ATTENDANCE RECORD
NAME
EXPIRES
Steve Bird
12/31/21
LQ
X
NM
X
X
X
X
X
X
NM
X
X
Alex
12/31/24
LQ
X
NM
X
X
X
X
X
X
NM
O/E
X
Hachtman
Christopher
12/31/24
*
*
*
X
X
X
X
X
O/E
NM
X
X
Odinet
Boniface
12/31/23
LQ
X
NM
X
O
O
O
O
O/E
NM
X
X
Penandjo
Lemou a
Ben Russell
12/31/21
LQ
X
NM
X
X
X
X
X
X
NM
X
X
April
12/31/22
*
*
*
*
*
*
*
*
X
NM
X
X
Schmidt
Melissa
12/31/23
LQ
X
NM
X
X
X
X
X
X
NM
X
X
Serenda
Angie Smith
12/31/21
LQ
X
NM
X
X
X
X
X
O/E
NM
X
X
Jamie
12/31/20
LQ
X
NM
Venzon
Brianna
12/31/22
LQ
X
NM
X
X
X
X
X
X
NM
X
X
Wills
Blake Winter
12/31/22
LQ
*
KEY: X = Present O = Absent O/E = Absent/Excused
NM = No meeting LQ = No meeting due to lack of quorum
* = Not a member now
Iowa City Parks & Recreation Commission Packet
October 2021
Upcoming Events
• Farmers Market takes place at the Chauncey Swan Parking Ramp every Wednesday and Saturday
through October.
• Rec-N-Roll continues on Sundays, 3-5 p.m., throughout the month October. These neighborhood
gatherings provide additional opportunities for community engagement as a part of the Recreation
Master Plan study.
• Halloween Events
o Floating Pumpkin Patch - October23, 10-11 am; RAL Pool
o Inclusive Fight Night Dance - October23, 6-8 pm; RAL
o Tot Time Monster Mash - October28, 9:30-11:30 am; MPAC
o Halloween Carnival-October29, 5-7am; ChaunceySwon Parking Ramp
o Halloween Movie: Hocus Pocus - October29, 7-9 pm; Chauncey Swan Park
o Halloween at the Market - October 30, 10 am — Noon; Chauncey Swan Parking Ramp
• Holiday Markets — November 13 and December 18, 8 am —1 pm; Robert A. Lee Recreation Center
Notable from Parks & Recreation Staff
Parks:
• Work at both dog parks has made improvements to the entrance areas.
• Crews have been working to remove woody vegetation from prairie areas.
• The trail along the Iowa River just north of Napoleon Park has contractors on site to make the repairs
after manufacturing delays.
• The volunteer tree planting project at Wetherby Park was a success with almost 50 volunteers planting
42 trees.
• Watering young trees will continue to be a priority through the fall as more trees are planted for the
contract along Scott Blvd and in Mackinaw Village neighborhood.
• 100 trees will be planted by Rotary volunteers between Kiwanis, Willow Creek and Villa Parks on
October 231d. This was made possible by a $5,000 Rotary grant with another $5,000 grant ready for
Spring planting season.
• We have had a successful athletic field season with large tournaments returning after a year off due to
COVID.
Iowa City Parks and Recreation Commission Packet � City of Iowa City
Recreation:
• Staff have been busy with the start of fall programming.
• Staff continues to work with Berry -Dunn on strategizing for the recreation master plan, most specifically
as it pertains to community engagement, facility tours, statistically valid surveys, the Social Pinpoint
website and focus groups.
• Farmers Market on Saturday mornings continue to be more busy than the Wednesday markets. Kids
Market was successful and had 52 children participate.
• ICPRD has helped plan for and participate in several events that included collaboration with multiple City
departments. This includes a cyclocross and strider bike race at Upper City Park on September 14, the
ClimateFest event held at Willow Creek Park on September 24 and the Hispanic -American Heritage
event held at RAL on October 3.
Cemetery:
• Chad Lautner has been hired for the vacant Cemetery MW III position. Chad previously worked as the
Cemetery MW II position. The process to fill the now vacant Cemetery MW II position will begin soon.
• Stump removal needs to be scheduled later this Summer/Fall.
Facilities:
• Presently, the mask mandate has been instituted without a definitive end date in our public facilities.
We are finding that we are going through hundreds of disposable masks weekly, the largest program
distributing and needing masks is the Farmer's Market.
• Maintenance staff are working to continue to supply masks and additional disinfectant materials
through Senior Center, City Hall, and Rec Centers.
• The demolition in the HVAC mezzanine has commenced for the Mercer Dehumidification Project. The
City, consultants and contractor are working closely with the unit supplier on the delivery date.
Presently, the unit is to ship on November lit. The ship date was moved back due to equipment supply
chain issues with the equipment's fan motor, thermistor, filter and diff switch. The company is planning
to have the unit shipped without those parts and to have the local installer, field install as they become
available to the company.
Top Staff Issues
Parks
• Staff has spent a couple days cleaning dead vegetation and trash from the North fence line in Reno Park.
Several truck loads have been removed.
• Staff will remove a dead pine from the cemetery and work on cleaning up/trimming vegetation on a
fence line in the out lots.
Iowa City Parks and Recreation Commission Packet I City of Iowa City
• Leaf collection/mulching will begin soon.
Recreation
• Many positions have been needed to fill as the division restarts normal programming and facility
operations. Applications have been slower than usual to come in. Full-time staff continues to spend
significant time with training and onboarding of new staff. The Mercer Pool dehumidification project will
hopefully enable the aquatics leadership to "catch up" with hiring staff.
• Staff have done a nice job with ensuring that facility users are in compliance with the mask
requirements.
• The Root for Trees program began in September. The public has once again shown a strong interest in
this program and over 200 vouchers have already been distributed.
• Sydney Stodola, Recreation Assistant, leaves employment with the City on October 7th. The search for a
replacement will begin shortly.
Cemetery
• The recent rain has helped with the dry conditions, but staff will need to keep watering new sod, trees &
flowers.
• Staff will begin protecting the young trees with fencing to protect from the deer.
Facilities
• Staff have completed winterizing the splash pads and City Park Pool. They are still operating the
fountain and continue to work around the Downtown Weatherdance fountain programming.
• With Mercer Pool closed for the Dehumidification Project staring October 1 through November 22nd, the
staff will be working on organizing materials and equipment, and deferred maintenance projects
primarily at City Park Pool, Mercer Aquatic Center and Scanlon Gym.
• Staff are presently winterizing facilities, planning for switching operations and systems over. This
includes HVAC equipment and draining exterior water systems at City Hall, Recreation Centers, Senior
Center, TTRA Lodge, Ashton House and Fire Stations.
• Our weekend part-time permanent custodial staff position is presently open, applications are due
Wednesday, October 131h.
Iowa City Parks and Recreation Commission Packet I City of Iowa City
City of Iowa City Facility Sustainability Projects
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Iowa City Parks and Recreation Commission Packet I City of Iowa City
Oakland
Cemetery
FY 19 Revenue Report
** shaded areas represent previous SVr average
Revenue from Lot Sales
Lot Sale Syr
Average
# of
Interments
Interments
Syr avg.
Revenue
from
Interments
5-year Avg.
on
Interments
Total
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Syr Avg. on
total
revenue
July
$1,275.00
$5,641.00
4
7.4
$2,610.00
$4,200.00
$3,885.00
$9,841.00
August
$10,097.50
$4,723.00
10
6.4
$6,337.50
$3,405.50
$16,435.00
$8,128.50
Sept
$13,900.00
$7,781.75
11
7.6
1 $5,992.50
$4,532.75
$19,892.50
$12,314.50
Oct
Nov
Dec
Jan
Feb
March
April
May
June
Totals
$25,272.50
$18,145.75
25
21.4
$14,940
$12,138.25
$40,212.50
$30,284.00
Iowa City Parks and Recreation Commission Packet I City of Iowa City
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Root for Trees
Annual Program Report: Summary
Fiscal Year 2021: October 2020 — May 2021
• Root for Trees is a pilot program that was initiated as an effort to increase the tree canopy
diversity and coverage within the Iowa City community. Trees provide a variety of benefits to
the environment as well and are considered to be an important part of the City's Climate Action
Plan.
• Root for Trees is funded through the City of Iowa City's general fund. $50,000 was set aside for
this project in FY21.
The project launched on October 15, 2020 and concluded May 15, 2021.
Iowa City residents and businesses were eligible to submit a Root for Trees application for
each property that they own within the City of Iowa City boundary lines. If approved, applicants
received a uniquely -numbered voucher in the mail.
• Root for Tree vouchers were valid for 50% off of the retail purchase price of one tree, up to a
total cost savings of $125 (a $250 tree). The purchaser was responsible for any costs that
exceeded this amount. Delivery and installation costs were unable to be factored into the 50%
calculation of purchase price.
• More steeply discounted vouchers were available for residents that met income -eligibility
requirements. If approved, the applicant received a voucher for 90% off the retail purchase
price of one tree, up to a total cost savings of $225 (a $250 tree).
• Vouchers were eligible to be redeemed at our participating Iowa City nursery partners: Earl
May Garden Center and Iowa City Landscaping and Garden Center.
The first year of the program had no limitations on what type of tree could be purchased.
Trees obtained through this program were to be planted on the purchaser's private property.
Residents wishing to plant their tree in the right-of-way had to submit a no -fee permit requiring
City approval priorto purchase of the tree. Residents were required to contact Iowa One Call
for utility locating prior to digging.
• The City's Climate Action and Outreach office staff and AmeriCorps teamed up to offer
assistance with tree planting in Spring 2021. Emalls offering to assist with planting were sent to
applicants that had yet to redeem their voucher, thus dually serving as an offer of assistance
and a reminder about the deadline for redemption.
• Upon the program's final date, those holding vouchers were no longer able to redeem at the
nurseries but were encouraged to reapply in the upcoming year. The program was approved for
continuance in FY22.
• Additional information on the project, including tips for tree planting and care, can be found at
icgov.org/root4trees
220 S. Gilbert Street • Iowa City, Iowa 52240-1632 • (319) 356-5100 • FAX (319) 356-5487
ITY
Root for Trees
Annual Program Report: Data Summary
Fiscal Year 2021: October 2020 — May 2021
Application Status
Total Applications Received
Not Iowa City Resident — no voucher sent
Voucher sent for 50% subsidization
Voucher sent for 90% subsidization
Voucher Redemption Rate
Total number of vouchers sent
Total vouchers redeemed
Voucher redemption rate
50%voucher redemption rate
90%voucher redemption rate
Voucher Redemption Rate at Iowa City Nurseries
Vouchers redeemed at Earl May Garden Center
Vouchers redeemed at Iowa City Landscaping & Garden Center
Financial Summary
543
23
505
15
520
333
64.0%
64.6%
46.7%
147 — 44.1%
186 — 55.9%
Total Project Budget $50,000.00
Total Reimbursed to Nurseries $34 439 99
Remaining Root for Trees Balance $15,560.01
Average reimbursement per tree
$103.42
220 S. Gilbert Street • Iowa City, Iowa 52240-1632 • (319) 356-5100 • FAX (319) 356-5487
Root for Trees
Annual Program Report: Data Summary
Fiscal Year 2021: October 2020 — May 2021
Tree Diversity from Redeemed Vouchers
333 Vouchers Redeemed
Type of Tree
Voucher Quantity
Type of Tree
Voucher Quantity
Maple
70
Linden
3
Apple
38
Zelkova
2
Redbud
23
Fir
2
Oak
20
Mulberry
2
Serviceberry
17
Hydrangea
2
Spruce
11
Hawthorn
2
Pine
11
Hackberry
2
Coffeetree
8
Yellowwood
2
Magnolia
8
Cypress
2
Pear
8
Viburnum
2
Aspen
7
Juniper
1
Birch
7
Katsura
1
Cherry
7
Larch
1
Locust
7
Laurel
1
Peach
7
Maackia
1
Dogwood
7
Pawpaw
1
Beech
6
Tulip
1
Elm
6
Fruit
1
Tupelo (Gum)
6
Hazel
1
Hornbeam
5
Japanese Snowbell
1
Ginkgo
4
Ironwood
1
Lilac
4
Althea
1
Plum
4
Catalpa
1
Willow
4
Apricot
1
Arborvitae
3
220 S. Gilbert Street • Iowa City, Iowa 52240-1632 • (319) 356-5100 • FAX (319) 356-5487
Root for Trees
Annual Program Report: Voucher Distribution Heat Map
Fiscal Year 2021: October 2020 — May 2021
6
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r
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ne l it
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Iowa C tT
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u • f ,
n,onoe.r
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it 2gai
Note: When the heatmap is zoomed in through GIS mapping, there were a string of
redemptions that were just outside of the University Heights limits. There was one voucher
erroneously delivered to and redeemed by a University Heights resident.
220 S. Gilbert Street • Iowa City, Iowa 52240-1632 • (319) 356-5100 • FAX (319) 356-5487
v
I.ITY OF IOWA UTY
Root for Trees
Annual Program Report: Tree Distribution Map
Fiscal Year 2021: October 2020 — May 2021
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220 S. Gilbert Street • Iowa City, Iowa 52240-1632 • (319) 356-5100 • FAX (319) 356-5487
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