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HomeMy WebLinkAbout12-16-2021 Library Board of Trustees10 it IOWA CITY PUBLIC LIBRARY 123 S. Linn St. • Iowa City, IA 52240 319-356-5200 • icpl.org LIBRARY BOARD OF TRUSTEES December 16 2021 Iowa City Public Library 2nd Floor- Boardroom Regular Meeting - 5:00 pm Carol Kirsch - President Tom Rocklin -Vice President Derek Johnk - Secretary Daniel Keranen Noa Kim Claire Ritz Matthews Robin Paetzold Hannah Shultz Dan Stevenson 1. Call Meeting to Order 2. Approval of December 16 2021 Board Meeting Agenda 3. Public Discussion 4. Items to be discussed A. Welcome New Board Member a. Claire Ritz Matthews' term runs through June 30, 2023, B. Intellectual Freedom a. Update on regional and national Intellectual Freedom and Right to Read issues. S. Staff Reports: A. Director's Report B. Departmental Reports: Children's, Collection Services, IT C. Development Office Report D. Miscellaneous 6. President's Report 7. Announcements from Members 8. Committee Reports 9. Communications 10. Consent Agenda. A. Approve Minutes of Library Board of Trustees November 18 2021 regular meeting B. Approve Disbursements for November 2021 11. Set Agenda Order for January Meeting 12. Adjournment ZIM-956t IOWA CITY .vjW PUBLIC LIBRARY Iowa City Public library— Board of Trustee Meetings Agenda Items and Order Schedule FY22 DECEMBER 16 2021 JANUARY 27 2022 FEBRUARY 22 Departmental Reports: CH, CS, IT Strategic Planning Update Director's Evaluation 2"d Quarter GoaIs/Statistics Set Hours far Next Fiscal Year Financials — Review Appoint Nominating Committee State Library ADA Accreditation Review Departmental Reports: CH, CS, IT Departmental Reports: AS, CAS Special Events: Special Events: Staff In -Service 12/10 Children's Event Policy Review: 505 Volunteer Policy F-M Strategic Planning Update NEW - Appoint Bylaws Committee {G4S) 3rd Quarter Goals/Statistics policy Review: 806 Policy Review: 814 Financials — Review Meeting Room and Lobby Use Library Copyright Policy (AS) Departmental Reports: CH, CS, IT Departmental Reports: AS, CAS Departmental Reports: AS, CAS JUNE 23 2022 ULY 28 2022 AUGUST 25 2022 71 Departmental Reports: CH, CS, IT Strategic Planning Update & 411 Quarter/Annual Statistics Reporting Discussion Financials - Review Adopt NOBU Budget Departmental Reports: CH, CLS, IT MOA — ICPLFF/ICPL Form Committee - Finance Departmental Reports: AS, CAS Special Events: SRP Policy Review: 101 Bylaws (8QT/AD) 3 ICPL BOARD MEETING SCHEDULE 2021-11,18 IOWA CITY PUBLIC LIBRARY **AW MEMORANDUM DATE: December 8, 2021 TO. Iowa City Public Library Board of Trustees FROM: Sam Helmick SUBJECT. Intellectual Freedom updates This memo serves as a general update on Intellectual Freedom activities in the profession. Since speaking with the Iowa City Public Library Board of Trustees in November, both the state and national library associations have published statements in response to the increasing challenges to books and calls for censorship. Iowa Library Association made a statement recognizing that, 'the selection of library materials, including the withdrawal of materials and the evaluation of donations, should be the work of qualified library employees guided by selection policies and procedures " [see attached] The American Library Association statement declared that, "libraries manifest the promises of the First Amendment by making available the widest possible range of viewpoints, opinions, and ideas, so that every person has the opportunity to freely read and consider information and ideas, regardless of their content or the viewpoint of the author. This requires the professional expertise of librarians who work in partnership with their communities to curate collections that serve the information needs of all their users." (see attached) These statements have been supplemented with resources to guide and support library workers in public, private, school, and academic libraries. Learning opportunities have been made available through PLA and United for Libraries too. In fact, United for Libraries has launched free resources to help Library Trustees address the rise in program and material challenges across the United States. These resources include tip sheets, free webinars, and sample policies. httos:llwww.ala.orglunitedladvocacylchallenoes [see attached] Iowa City Public Library is developing an Intellectual Freedom Task Force. This group will include members from all library departments in order to best craft events and resources which inform the community about the growing climate of censorship including its impacts to unimpeded speech and the freedom to read. Respectfully submitted, S'aw Helvn�ck ILA November 30, 2021 IOWA LIBRARY ASSOCIATION Iowa Library Association Statement on Bonk Challenges across the State In response to the swell of concerns and challenges to materials in libraries across the state of Iowa in recent weeks and months, particularly in school libraries, the Iowa Library Association issues this statement to remind all readers that Intellectual Freedom is the right of library users to read, seek information, and speak freely as guaranteed by the First Amendment. As a matter of Free, public discourse, the Iowa Library Association appreciates these constitutionally protected discussions. We understand that book challenges serve as mechanisms for shared understanding of the importance of library resources as well as foster interest in providing materials to community members of all ages, on all matters, to meet all needs and intellectual pursuits. We urge boards, committees, library workers, and stakeholders to process challenges according to their respective policies and procedures and to educate their communities about the essential role of the library including its collection development goals. Libraries are shared resources managed by qualified, trained professionals, and we recognize that the selection of library materials, including the withdrawal of materials and the evaluation of donations, should be the work of qualified library employees guided by selection policies and procedures. Professional library materials selection requires library workers to consider a wide variety of community needs, interests, experiences, access levels, and abilities to then continuously develop a collection which offers value for everyone. School libraries have a particular charge to provide materials that are accurate, inform and extend the curriculum, enrich students' comprehension of their own experiences along with the experiences and identities of others, and encourage students to develop their critical thinking and decision -making skills. As the American Association of School Librarians states in their position statement on the role of the school library, "For learners, the school library represents one of America's most cherished freedoms: the freedom to speak and hear what others have to say, Learners have the right to choose what they will read, view, or hear and are expected to develop the ability to think clearly, critically, and creatively about their choices, rather than allowing others to do this for them." Parents and legal guardians have a responsibility and a right to guide their children's use of library materials, resources, and services. This responsibility is balanced along other families' rights to make independent decisions, young people's developing right to privacy and the freedom to read, and the responsibility of schools and libraries to provide a wide variety of materials in keeping with their selection policies and procedures. However, the freedom to read is under threat. Calls by organizations as well as elected and non -elected officials to dispense with policy, disregard individual rights, and to castigate and intimidate library workers freeze Iowan's abilities to exercise their own right to read and access information freely. Every library in Iowa should have a documented materials selection policy, including a formal process for the reconsideration of library materials. These are typically found in the policies that have been established and approved by library boards or school boards. We remind librarians, communities, administrators, superintendents, boards, and city leadership that the reconsideration and removal of library materials must be done in accordance with these policies and procedures. Such formal processes promote transparent governance, free and open speech, and values safeguarded by the Constitution. Intellectual Freedom Committee resources are freely available to all regardless of ILA membership status. The mission of the ILA Intellectual Freedom Committee is to actively pursue traditional and innovative opportunities to monitor, advocate for, and support Intellectual Freedom as it relates to the association and its individual members. Learn more at https:/iialibraryassociation.Iibguidcs.com/intellectualfrcMom. Iowa Library Association Executive Board Iowa Association for School Librarians Iowa Library Association Intellectual Freedom Committee 6919 Vista Drive • West Des Moines, IA 50266 Phone' 515-282-9192 • Fax. 515-292-9117 Iowa Library Association shares concerns about efforts to remove books from libraries JB who13.cominewsliowaaibrary-association-shares-cancerns-about-efforts-[o-remove-books-from-libra ries( Taj Simmons December 3. 2021 News by: Taj Simmons Posted: Dec 2, 2021 110:39 PM CST I Updated: Dec 2, 2021 110:42 PM CST JOHNSTON, Iowa — Some controversial books are starting to become ideological battlefields, and the association representing Iowa's librarians is calling for a ceasefire. The Iowa Library Association released a statement as efforts to remove some books from libraries or lesson plans intensify across the state. "Since May of 2021, I've communicated with ten different libraries in Iowa; half are school libraries and half public libraries," said Amanda Vazquez, who heads the Iowa Library Association's Intellectual Freedom Committee. "It's mostly been challenges to materials that represent marginalized groups." One of the most notable challenges occurred in Johnston last month, where a school committee ultimately decided to keep two novels in its lesson plans after a parent's complaint: The Hate U Give by Angie Thomas and The Absolutely True Diary of a Part -Time Indian by Sherman Alexie. 7 112 In its statement,. the Iowa Library Association made the following claim: The freedom to read is under threat. Calls by organizations, as well as elected and non -elected officials to dispense with policy, disregard individual rights, and to castigate and intimidate library workers freeze Iowans' abilities to exercise their own right to read and access information freely, Iowa Library Association Intellectual Freedom Committee "School librarians are trained to provide materials and make decisions about what is and isn't appropriate;" Vazquez said. "Just because an individual might disagree with sexual content or profanity or depictions of certain marginalized groups in materials, that does not mean they are obscene." Vasquez said the association is not opposed to book challenges in principle, as long as they are run through a formal reconsideration process such as how the Johnston School District handled its complaint. a 212 The American Library Association opposes widespread efforts to censor books in U.S. schools and libraries m aIa.orglnewslpress-releases12021111la merican-library-association-opposes-widespread-efforts-censor-books-us November 29. 2021 American Library Association CHICAGO - Due to a dramatic uptick in book challenges and outright removal of books from libraries, ALA's Executive Board and the Boards of Directors for all of ALA's eight divisions have released the following joint statement regarding attempts to remove materials that focus on LGBTQIA+ issues and books by Black authors or that document the Black experience or the experiences of other BIPOC individuals: In recent months, a few organizations have advanced the proposition that the voices of the marginalized have no place on library shelves. To this end, they have launched campaigns demanding the censorship of books and resources that mirror the lives of those who are gay, queer, or transgender or that tell the stories of persons who are Black, Indigenous, or persons of color. Falsely claiming that these works are subversive, immoral, or worse, these groups induce elected and non -elected officials to abandon constitutional principles, ignore the rule of law, and disregard individual rights to promote government censorship of library collections. Some of these groups even resort to intimidation and threats to achieve their ends, targeting the safety and livelihoods of library workers, educators, and board members who have dedicated themselves to public service, informing our communities, and educating our youth. ALA strongly condemns these acts of censorship and intimidation. s 113 We are committed to defending the constitutional rights of all individuals of all ages to Use the resources and services of libraries. We champion and defend the freedom to speak, the freedom to publish, and the freedom to read, as promised by the First Amendment of the Constitution of the United States. We stand opposed to censorship and any effort to coerce belief, suppress opinion, or punish those whose expression does not conform to what is deemed orthodox in history, politics, or belief. The unfettered exchange of ideas is essential to the preservation of a free and democratic society. Libraries manifest the promises of the First Amendment by making available the widest possible range of viewpoints, opinions, and ideas, so that every person has the opportunity to freely read and consider information and ideas, regardless of their content or the viewpoint of the author, This requires the professional expertise of librarians who work in partnership with their communities to curate collections that serve the information needs of all their users. In 1953, when confronted with comparable threats to our democratic values, the American Library Association issued the Freedom to Read Statement, a declaration in support of the freedom to think or believe as one chooses, the freedom to express one's thoughts and beliefs without fear or retaliation, and the right to access information without restriction. ALA`s Executive Board, staff, and member leaders reaffirm not only the principles of the Freedom to Read Statement, but also the daily practices that ensure it continues to inform the profession and that library workers and library trustees have the training, information, tools, and support they need to celebrate and defend their communities' right to read and to learn. With the freedom to read under threat, the ALA, including its Executive Board, Divisions, Roundtables, and other units, stand firmly with our members, the entire library community, allied organizations, and all those across this country who choose to exercise their right to read and access information freely, and we call on others to do the same. American Library Association Executive Board American Association of School Librarians Board of Directors Association for Library Service to Children Board of Directors Association of College and Research Libraries Board of Directors Core: Leadership, Infrastructure, Futures Board of Directors Public Library Association Board of Directors Reference and User Services Association Board of Directors Young Adult Library Services Association Board of Directors 10 213 United for Libraries Board of Directors The American Library Association's (ALA) Office for Intellectual Freedom (OIF) is actively involved in providing confidential legal guidance and strategic support to libraries and library professionals in communities across the country impacted by the recent surge in book challenges. Since June 1, 2021, OIF has tracked 155 unique censorship incidents and provided direct support and consultation in 120 of those cases. "We're seeing an unprecedented volume of challenges in the fall of 2021," said Deborah Caldwell -Stone, ❑IF Director. "in my twenty years with ALA, I can't recall a time when we had multiple challenges coming in on a daily basis." Established Dec. 1, 1967, the Office for Intellectual Freedom is charged with implementing ALA policies concerning the concept of intellectual freedom as embodied in the Library Bill of age, the association's basic policy on free access to libraries and library materials. The goal of the office is to educate librarians and the general public about the nature and importance of intellectual freedom in libraries. j2 psJlwww.ala.orglabgutalaJofficesloif ❑IF and ALA divisions and offices provide tools and resources for libraries, including challenge support; consulting and training.; and awareness campaigns like Banned Books Week and the annual Top 10 Most Challenged Books list. Other support for library workers facing book challenges includes the LeRoy C. Merritt H u me ri ita Tian Fund, devoted to the support, maintenance, and welfare of librarians whose employment is threatened because of discrimination or because of their defense of intellectual freedom. A clearinghouse of resources is available on ALA's Eight Censorship page. Tags . . .� 1 -. . . ,l- :- - - .,. . .� . 1. Libraries 11 313 ODWise (�)txl.c jhpwJlw.+.od:om/an/..lu henW Learn marear xlgbe,wlae �y�r.l(1-..ee-frYeB�lm med..n=d'slloLedg✓ iftn: weleen-Ibrale"nlin &,am eenleM..1,eal-yLw d's'IeLbennerdeeemberl ALA, Divisions Oppose Widespread Censorship Efforts in US Schools and Libraries Lolesf Librar iy inks t hltps:/ /a rani 1-a nl i 6rariesma pazi n e. orgL November 2 , 2021 I nL (/#Facebook) _( #twitter), _( #email) W 0 11 November 2g,the Executive Board of the American Library AssoCdation (ALA) and the boards of directors for AlXs eight divisions issued a joint statement regarding the increase in book challenges and removals from libraries and schools around the US. The full statement (hUlasal, .ala.or,gtnawslpress_ releases/2o2.1 Li american-library-association-oDnoses-widespread- efforts-i�ensorbooks-us) follows. Due to a dmnatic uptlek In book challenges and outright removal of looks from Ibrarles, AIA's Exeoutive Hoard and the Hoards of Directors for all of ALA's eight divisions have released the following joint siatemem regarding attempts to rrmo�v materials that focus on LGrr1-11A+ issues aid boohx by Black author or that document the Black cmperiuM or the experiences of other SIPOC individuals: In meeln months, a few organizations have advanced the proparitrme that the voices of the maeginafmd have via place on fibrae•y shehees. Ta this end they have loueahed campaigns demanding the censorship ofbooks and resources that mirror the lives of those who are gay, queer, or transgender or that tell the stories oftersons who are Block, Indigenous, or persons ofeolor. Faisety claiming ihaf Neese works are subversive, Immoral, or tvorse, Lhasa groneps induce eionted and noreelersed o ffciats to abandon oonsbitutfonal principles, Igo the rmk ofdow, and dimVord indfuiduoi rights to promote government censorship of library avRections. Sure of these groups even resort to intimidation and threats to uchieve their ends, turgefirey the safety and h'ueln'hu«ds of library mw*srs, eduoomns, and board members mho have dediooted Nnernselves to public service, informing our communities, and educaft our youth. ALA strongly condemns these acts Otensorship and intimidation. Fe1n /1�eRoni 6vori 9M vie o,olwo- hgppppf(yolood.�: ,=i n,hm.,.ipe)Mus.ndenl r se s.moa. wdlw 'Thwgh /e field d /re dgiO humonnia, ho, been s ndil .in, in pepulwilr in the pea deeedea w, it Gill hm 0 6iI d en �joe� deRei�. Ihyna::/!he llibmnv6*oI.cw/201d/01 /D ,,j�gpoAiwodovnoea�.dniidh�:neoFor. SN[w MJLI—Ihe iNemerrice belween fie h.ninn and Iechmlog, one of im bea..ena b leprn abenl The 1e11 i, h eap6ra aecmper d dagl hueorvnos"00p w well mthe pm ,ud nednchpiee hol wn ba.aed Wdyml4uml M dgINA µfAiehing, hard on.y,i, dw ✓hglltelgn, meppinp and now.' AL Live libraries ■LIVE Ihrw//ameneenl�be�e9�.eeryO 12 We are committed to defending theeonsffentfanaf rwhes of aft indfuiduafs grail ages to use the resaurera Qnd seruioes oflfbruries. We chompfan and defend fhefreedam to speak, the freedom to publish, and the freedom to mad, aspramised by the First Amendment of Nee Constitution of the United States. We stand opposedia censorship acid any ioolrf to coerce hell f suppress opinioci, or punish those whase expression does nor cWorm to what is deemed orthodox in history, politics, or belief, The ur{fe[f*md exchange of ideas is essentiai fa the preservation Qfa free and democratic society. Libraries manifest the promises of the FbstAmendment by making available the undest possible range of viewpoints, npinuem% and ideas, so that every person has the oppommity m fraely read and opnrider infarmorton and ideas, regardfecs aftheir aanteur or the viewpoint of the authar. This requires the professroral experrw of librarians who wm•k in partnership with Their communities to curate colleclimns thar serve the rtyar, came needs of all Their users. in iM. when confronted with comparable threats to our demaeraotic vufaes, the American Library Association issued the Freedom to Read Statement adeclaration in support of the freedom m think or believe as one chooses, thefreedom W erpress one's thoughts and beliefs withoutfear or ret rEation, and the right m acess information witlmut ms nrtfon ALA''s Executive Board, sniff,' and member leaders reaffirm not onig the principles of the Freedom to Read Statement but oiso the daily prvN 5that ensure it continues to infacan the pra�ron and that library uwrheis and libratg hWtM have The training, injornhtion, tools, and support They need to celebrate and defend their mmnmunirtes' right to read and Ta learn. With Neefreedom m read under threat, the ALA, including its Erecutiue foam, divisions, round tables, and other units, smredfrrmty with our members, the entire library community, allied orgamiaations, and all those across this country urho chase to exercise their right to read and access infurrnatiaa freely, and we m7i an others to do the same. American Llbmry Association Emotive Board American Assce6otion of School Lfbrarfans board ofdtreclors Association for Library Sem6re to Children board of directors AssadaNan gCofte and Researdh Libraries board t6fdimtors CORLfi Leadership, fnfrastrucnnp, Futures board vf'direcmrg Public U'braryAssociation board of directors Reference and User Services Assocrarrmr board aid rrecto s Young Adult U'bmry Seannoes Assw.iotion board of dire Curs Uafted for Libraries board Qfdirectors The American L'hrary- Association's (ALA) Office for Inb2ileetual Freedom (OIF) is actively involved in providing confidential legal guidance and strategic support to libraries and library professionals in communities across the country impacted by the raceat a ie, r in hunk challenges Since Jane 1, 202i, OIF has tracked 155 unique censorship incidents and provided direct support and consultation in 120 oft" cases - "We're seeing an unprecedented aalnme of challenger in the fall of 2921," said Deborah Oaldl pn-Stone, 01F director- "In my as )Wrs ulth ATA, i Can't recall a time when We had multiple challenges coming in on a daily basis.' I ac,m-calla.�soorca-omarran_4brorgs8oim�com�lpn-uric♦-via 1 lib //vewn�nnl�W��esbu @3r au�de.enn/I www.ploconference.org PLP A 2022 Established December 1, r967, the Office for Intcliectra] Frccdom (",11x _alanrelabauhla lof iceahxjn is charged with implementing ALA policies concerning the concept of intellectual freedom sa embodied in the LduAFx Ellln£Riehjj 13 shore (hups,,iihw .ala.orglads-.... inlfretdomllibrarybiLL1, the AssodatLon's bask Polley on free access to hbr k%and library materials. The goal of the office is to educate librarians and thegcmral publkabout the nature and impurtanoeof intellectual freedom in libraries. OFF and AFA divisions and offices provide tools and resmrces for libraries, including challenge snnnorl fhI[psJlwww.ala-omltaols�ctu➢enggggpp9�y mnsultin¢ and trainin¢ (hats^Illx+vrr.ala.argaboutala fof ices,(,gjficonsulting]; and awareness campaigns like Banned Books Weekfh[[psJhwnv.ala.orcladaocacnf6�g] and the annuamll is Most ChallenW B (ht(ns:llwww.ala.oralad.ncicyfbhoaks�jre2g rim l+dtallennedboaksltapyp) list. Other support for library wnrkeas facing book challenges indudeslhLL&&+>' C. Merritt (hupE, lwwwsln.oala6uutalnlu(51ie rclarndauuoslmcnittfundlmenitthumanitarwn], dcyntcd to the support, mmintcnanm, and welfarr of librarians wham mpiayrnent is thmatcncd because of discrimination or breausenf their drfcmc c4intellcctual freedom. A clearinghouse of resources is available on AI-A's Eight Censorship [httasll.rwvicelanmledsnrarvlfigh[,ppyjy] page. _( #F k}, _(/#twitter} _( #email] _(/#print) _(/#facebook), _( #twitter} _( #email} _(�L#plLinf) togged Under BANNED AND CHALLENGED BOOk' ( T AME $MAGAZIN E.OkG/TALGfBLAr4NEb-CF - l IN510E ALAI AN RI N N51 DE -ALA I eMWI ra .. RELATED POSTS: {fiord/amelconlbm.lewoq rap 120211071091mlelledooL krsdom-omanwl-br-lilrorv-wpkanLl Intellectual freedom: A Manual for Libmry Workers ihilRs://americanlibrariesmagozine-org/2021 /07/08/inTellectual- freedom- a -mans a 1-for-library: worfcem }, T4 United for Libraries **". Assocdcares, of udsjA Foundations AdVOCS[28, Friends and Foundations A drisiaa of the Aroviow l+hrcry Ass utirrn The Role of Library Trustees It is not uncommon for the role of the Friends and the role of the public library Trustees to become confused. What authority and responsibilities do the Friends have? What is the role of the Trustees? Should an individual serve an both boards? If either of these groups is unsure of the limits of their respective authorities, conflicts can, and often do, arise. Fact Sheets 10 and 11 outline the roles of the Trustees and the role of the Friends, specifically indicating where their work and communication should overlap or complement each other. There are typically two types of Trustee Boards - of a governing board or b] an advisory board. The Governing Board is either elected by the general population or is appointed by the city or town's elected council. This type of board has full authority over the governance of the library. This Board hires the library director, sets policy, and works closely with the director in establishing and presenting the library's budget to the city. The Advisory Board typically exists where the library is a city or county department, the library director is hired by the city or county, and the library director reports directly to the city/county manager or mayor. The Advisory Board typically has no governing authority though it may be an appointed or elected Board. By law in most states, this board still has responsibility for assisting with policy setting, but does not have responsibility for the budget or the direct oversight of the library director. In both cases, the library Board of Trustees engages in the development of policies that govern library services. In both cases, the library Board of Trustees works with the library administration in planning and goal setting for the library. In both cases, the library Board of Trustees should meet at least monthly with the library administration in an open meeting where a Friends liaison should be present and have an opportunity on the agenda to update the Board of Trustees on the Friends' activities. In both cases, all members of a library Board of Trustees should become personal members of the Friends at the highest level they are able. Individually and collectively, Trustees should act as advocates of libraries and present the library point of view to their locally- and nationally -elected legislators and leaders. At least yearly, the library board should plan a joint meeting to discuss mutual concerns with Friends. This can be done in conjunction with a breakfast or dinner meeting. Should a member of the library Board of Trustees also serve as a member of the Friends of the Library Board? The generally accepted wisdom is "no." There are a number of reasons for this: continued 15 www.ala.org/united 1 1-800-545-2433, ext. 2161 1 united@ala.org United for Libraries oh � nra u�emm l.d,. i, ��ruc., Adrnu r Friri ends and Fnunda i • ATYw rf Hnkm Lbo'l HmWbi�m The Role of Library Trustees, continued It Can imbue a Single member with more power and authority than his or her peers on each of the boards. There can be a perceived conflict if a member of the policy making Board is also in a decision making role on the Friends Board that helps fund the library's services. There can be a potential conflict of interest when a policy the library Board of Trustees is proposing might not be considered to be in the best interest of the Friends. For example, deciding to give discarded library materials to an outsourced agency or proposing the establishment of a foundation for fundraising. Even if your Trustee board and Friends board are working in perfect harmony right now, no precedent should be set that will allow possible conflicts in the future. Though it is the case that a Trustee Board member may take a leadership role in creating a new Friends group and therefore have a decision making role in both for awhile; this should be considered a temporary necessity and the new Friends should elect officers (other than library Trustees) as soon as possible. Additional Resources Tip Sheets The Role of the Friends Board rtT7C{M. Friends and Libraries: Working Effectively Together Publications 101+ Great Ideas for Libraries and Friends (chapter on Organizational Effectiveness) Webi nars/Training Short Takes for Trustees: Working with Friends Other Understanding Roles: The Separate But Complementary Roles of Friends, Trustees, and Library Directors 16 www.ala.org/united 1 1-800-545-2433, ext. 2161 1 united@ala.org United for Libraries AdY dates, ri n bran• TruU nda Adyacates, Friends acid Fuundaiions A d�WVm of the Amerl Lbrery Au*400m Public Library Trustee Ethics Statement Official Statement from United for Libraries Public library Trustees are accountable for the resources of the Ilbrary as well as to see that the Ilbrary provides the best possible service to its community. Every Trustee makes a personal commitment to contribute the time and energy to faithfully carry out his/her duties and responsibilities effectively and with absolute truth, honor and integrity. • Trustees shall respect the opinions of their colleagues and not be critical or disrespectful when they disagree or oppose a viewpoint different than their own. Trustees shall comply with all the laws, rules and regulations that apply to them and to their library. Trustees, in fulfilling their responsibilities, shall not be swayed by partisan interests, public pressure or fear of criticism. Trustees shall not engage in discrimination of any kind and shall uphold library patrons' rights to privacy in the use of library resources. Trustees must distinguish clearly in their actions and statements between their personal philosophies and attitudes and those of the library, acknowledging and supporting the formal position of the Board even if they disagree. Trustees must respect the confidential nature of library business and not disclose such information to anyone. Trustees must also be aware of and in compliance with Freedom of Information laws Trustees must avoid situations in which personal interests might be served or financial benefits gained as a result of their position or access to privileged library information, for either themselves or others. A Trustee shall Immediately disqualify him/herself whenever the appearance of or a conflict of interest exists. Trustees shall not use their position to gain unwarranted privileges or advantages far themselves or others from the library or from those who do business with the library. Trustees shall not interfere with the management responsibilities of the director or the supervision of library staff. Trustees shall support the efforts of librarians in resisting censorship of library materials by groups or individuals. Approved by the United for Libraries Board in January 2012 17 www.ala.org/united 1 1-800-545-2433, ext. 2161 1 united@ala.org Director's Report: December 2021 Welcome new Trustee! It is a pleasure to welcome Claire Ritz Matthews as a new ICPL Trustee. Trustee Matthews brings experience in several types of libraries, as well as a great understanding of how libraries serve specific communities, and thus are each unique in what they offer. Trustee Matthews fills an unexpired term vacancy and will serve through June 30, 2023. City Finance Department Changes Long-time City of Iowa City Finance Director Dennis Bockenstedt will be leaving his role with the City at the end of December to pursue new professional opportunities. I include this in my report for two reasons. Dennis was a critical partner for me as I teamed the budgeting tools and processes used here, and he has shown extraordinary grace and understanding when new situations come up, we have issues with vendors, or I need assistance with a library -budget -specific, obscure MUNIS report, and I want to recognize his impact. Secondly, while I doubt there will be any substantial changes to the budget process right away, a new Finance Director will most likely bring some changes in philosophy and operational management. I will do my best to keep the Board informed of any relevant changes to the budgeting process as we move forward. Inservice Day Inservice Day is scheduled for Friday, December 10. As usual, the Inservice Day staff committee has done an exceptional job planning a full day of enrichment, learning, and opportunities to be together (HUGE THANKS to Mac Edwards, Alyssa Hanson, Anne Mangano, Angie PiIkington, Amanda Ray, and Brian Visser). The committee took extra care this year to ensure we could be physically together without compromising COVID- 19 best practices in distancing, and we will be meeting in the ballroom of the Graduate Hotel for the first part of the day. In the afternoon, we will return to the Library for smaller group sessions. This year, we will be working with trainer Terry Whitson for the first several hours of the day, and she will present her findings from group sessions with staff related to culture and communication post-C OV I D-cl osu re. She will outline the themes and trends she heard from staff and outline some next steps we can collectively take to continue to recover from COVID impacts. This will be a different type of training than we typically do at staff day, and I am eager to see how staff respond to Terry's report. By the time of our meeting, there will be more details to share, but the day looks like it will be excellent. 18 Accreditation Update ICPL will apply for reaccreditation to the State Library of Iowa in late February, 2022. Like the last cycle, this will include an ACA review of a portion of our building, I will work with Brad Gehrke on the ADA review and attempt to include a copy in the January Board packet for review, since this part of the process brought up a lot of Trustee questions the last time it was included in the accreditation application. ICPL is currently a Tier 3, accredited library, and I am confident we will remain at this rank in our renewal. Legislators reception The Annual Johnson County Public Library Legislators Reception was held on Tuesday, December 71h, Held via Zoom, the event focused on ways Johnson County Public Libraries have increased access post-COVID-closures. Legislators Kevin Kinney, Amy Nielsen, Mary Masher and David Jacoby attended, as did a number of Trustees and library staff. It's always a pleasure to share our appreciation with local legislators and highlight the ways we are serving out communities. ICPL's slides focused on increasing computer session length and making computer access easier, auto -renewal of materials, expanded Bookmobile hours, the new catalog, and Spanish and Chinese bilingual Storytime offerings. Best of the Crandic Awards ICPL was awarded three tittle Village "Best of the Crandic" awards this year. Continuing last year's sweep, we were awarded 2a21's Best Pandemic Adaptation: Community, Best Public Restroom, and Best Library. This local recognition speaks directly to the hard work staff do every day at the Library and in the community, including the sometimes -overlooked (but critical and difficult) maintenance of our heavily - used public restrooms. Respectfully Submitted, Elsworth Carman 19 COV t D=19 Best Defender of Science Dr. Eli PorioncoHch lw+Nor.• r"ePowa 'Dr. perencevich has been a steady voice of reason and science during the pandemic, in the face or__'gesturin to everything." —Kelcey P Best PandePoc Adaptation: Artist Surnmor of coo Arts' Music an the Mare, faeturing Karin Burt And David Zollo Rest Pandemic Adaptation: Arts and Entertainment FlImSoDna at The Chimetcely eod F CWWge Sr igloo. Iowa City 3I9-356-2555 irfiNnscene.org F101trinScene put Cite Pod Mall IMi E Cv&ge St, Iowa C::i 'Art house cinema, but at home. Bags of popcorn, but to go. Movies. but outside.' -Nkk B. Best Pandemx Adaptation: Community Iowa City Public Library 123 S Linn St 379-356-520Q wp[org "safety fr5t resmsates. They haven [caved to peer pressure and have gone a mdiion miles above and beyond to provide everyone with things Imm the library for all ages; -Paul M, "They never stopped teaching and engag irg througtqut the pandemic." -Jamie H. Best Pandemic Adaptation: 13 otls & Services Iowa City Farnwa Markatl Fold to Femlly online markat 'Truly miracle workers± How did they pull it together} And so smoothy. when the word was n: haos_ It was so amazing as a patron to still be able to get my goods without the in -person expenence. And I have 10 imagine a great opportunity that farmers were still able to get then goods to their fans. In the online format. I found that I ended up trying [morel new vendors than I had in my previous farmers market routine and really enjoying A- It was also neat that 1 got some of the stade-s of the vendors that just never asked about in the in. person Immat when I would hand my money and take my tomatoes.- -8ecca 0. Best Pandemic Adaptation: Recreation Martyr Park Aquatic Conan Pool: Swim appointment scAoduling 2707 Dradrord drive Iowa City icparks.orgfpcols Best Pandemic Adaptation: Retail Pra1Ho U91i Booka: Beek dp nom "intrilm 15 5 Dubuque St•. kem City 379.337•2E8i praWait htscom Rest Pandemic Reacon of Rationatlty lotto City "Mror Trace TliWe 'Mayor Teague was one of the first to defiantly stand up for us against our dangerously irrational governor, I(im Reynotdx He has rominiled to do so thrmagtipyt the pandemic, and I have no doubt that his actions have helped W save lives. Thank you, Mayor Teague, for Pout unwavering suppart and care far your citizens[- —Greg W. Best Pandemic Mood -Boaster Skating IMIatables th cska[inrJiriHalablCLpygmdi+,CORI 48 DECEMBER 2021 LCRLEVR1AGEHAGICCH/LVS01 Eli Perencevich Winner of Rest Defender of Silence EN Pwtnre&kh, NO MS - - O It you don't vaccinate We may need to incubate 16 Qf PY Nor ta. 2721 =e, Vv KM nrw oft People who dari t mwkin public health first beard of Dr. Eli Perencev ich severs months tam the pandem- ic, when the `metrics' (a word Ga:-. Reymoids repeated endlesh- m 2D20} rmdedc-inn the fona Department of Public Health's plan to mane=e the sprad of COVTD-I9 6aalh• be- came Public- -Net one of the crita a has anivibinc to do with bon• the :•vats spreads, Perence:ich told Zachary Oren Smith, the journalist who eot a bald of MPH-s decision -making matroc, which the F( monds administration was nAminji to main public. Puenc ezich is a pmfeseor of Internal Medicine and Epidemiology - at the Univoiriity of Iaaa Caret College of Itfediciae, as hell a& a member of the Iowa Infection Prevention Reearcb Croup and an e - pert on mathamatical modeling in epidemiolon And. Just as impor- taoth•. he has barn Willing to speak about C0171) and all its complica• tics in language everyone can uadertand. "In a lot of wars_ Ions is ser.•ms as the eombrol mup ofu-hat not to do,- Pareacerich told ns Adcariri Elaine Godfrey for a December 20211 stwT- on how Iaxa's gx- eroment decided not to take many- basic mdigahon Step&. While Permcetich hat been a uaefbl expert source for journalists, hit tweets have reached thousands o£Ioanns i irecth-. His feed (@eho- wa) 9attares oat just his once cammantarg on public health. along with the occasional tvreet abaur daily life in Iona City. Tout also retwe is of informatwn and article taut help illuminate the state ofthe pandemic and p0551ble ways m deal nitil it. And- of oosnse, his tureets, like his quotes m news stories, are amt- ten in clear, en74O,undantaod lanevaee. sr —Paul Brartnart ':L T-rea and a r cnKorn roller skate down the n s[ nee[- sounds like QAA •he set-up fafa _ W s City, ws a delightful reality at a time when fun di seractions are as good as gold. The minds and skating talents behind the costumes are Laura Claps {the TYex) and Sara Montgom&y (the unicom). Iowa City residents, partners and 1t}year roller derby players. '[Sara] said,'you know, tomorrow we should pint put these costumes of and skate around a nd lust wave,-- Claps explained. 'Really our target and lencc was kids who are at home, sitting in the window luO lurid of looking out ... it spilt gotten an incredible reaction irom the cammunny, kids and adults rxiuded.-(From thearticle "Iow) Crty's inflatable roller-skating animad brigade aRs sptrts durarg COV1049 crisis- byEmma Mc- Clatrheyt pubkshedApol ill, 2020J 20 United Action far Youth 7700 s hf Are 04. Yawn Cory 3f<}338-757R unit edacribhroryouth.org Hest Elected Official Mayor Brut* Teague Hest Emimnmental Advocate 100 Cralwtlaa 1C0grennle5.org Bast H1stomc Building OW Cepftol Bdk4&M (J"MSity & idwa Ponfamst Iowa City Bast LG STQ• Hangout Studio 13 73 S Lmn 5f lowe Ciry 3nJ 33T fidfi1, srhinteW.Cam base Library lawn City Public Llill US S Linn Sr- Sig-356-520a, iy...Org Best Local Facebook Page Cotridoe Community Anion Notwork F a cnbGak: gCurrvdorCAN 'Far derecho relief, housing assistance. public actions and more. nothing beats it-- Mane 5. Best Local Hero Willie Ray Falrlay, Willie Ray's Q Shack 1E3 Eclairs Ferry Ra ME. Cedar Raprft 319-206.3306 wmeraysgshack-com ❑+ •Q "I'm not 7 necessarily sure if I can con5,"t ❑ myseua master. twt I like to think I am,- Farley said. Lti s barba[Ye restaurant• located at 299 Btair rent' Pd NE• series food through r PING & DI 7ra6tMa laadlalrffL@ Llkage Willie Ray Fairley, Willie Ray's Q. Shack W Inner of Best Local Hero UTTLE VILLAGEHAG.COMILV 301 PRESENTEE) BY CITY l]F IQW L CITY Corridor Community Action Network Winner of Best Local Facebook page Eart in tIM CM D-19 pandemic, I Found mtaelf nith an nt-erabun- dsnce of diaper tau my daugh- ter had Vr-rouvn out of. Di;0nented and feeling cut off irom fliemds, family and usual donation options. I thrtns out a plea on Facebook askio° n-herr I might safely list them. A friend directed me to the CaTridvrColnmwnitc•AetioatiTetWork, the CR-�-NDIU s Seat Local Facebook Paee. It nos then a comparatively Lma11 commmaity ca the site. \Iamdi-Nichols, whe founded MCLN inAusu.at of 2019, couwcted rue nith in ofgaaizatwn in need just blocks from me hame- CCAN is now a Facabook page boasting Jason9h0/IJtrfe mvasv o:-er 1,500 Wes- The or; pa5l3 date - calls to aetionthat offer dyed nacs that indrnduals can make a difference intheir communities_ along vita sharing_ poLts lad information frown other lika•minded groups. It's like your ono personal mutual aid 101. Nichols, whose f-s,.,;h- mm-ed tb North Libext}- from Okinawa wbm she was 1 S; mo-ed to Iona City at F and has been nisme children here for a:er 18 ytare. She'e worked at MHC fbr ❑oar 15 years- Im adastion to her work with = N, she is chair 0fthe Iowq City Community Police Renew Sward, 4o-chair of the U airenity of Iowa Safety and Securih- Camnaittee and a memher of the L•I Council &r the States of Wooten. What is CCAWs; mission staiamtent? Cconac[pr Conmiumih• action Network serves to Facilitate residemt par- rictpation and empew-ermenr. raiame anaraaness about opportunities to impre-. a the quality- of life for all indi id- tuh in the Ima Corridor. We take action to promote individual and community equity and quality of life through palm- and ad:-ocaev wok, s nce projects,-olunteer etfnrG and the Formation of ailiances_ partnership and coalitions With other orzanizations- Why did CC AN choose Facebook as a launc hpa d? MA-"C orizinalk- began as a Facebouk ereup Where resrdawi :a -A shoe and fire nays in which they could xti:rh• help our community. Ora time it grew and chanced :^- r_spaos2 to local need ever"ally starting some of our one initiati%r and becoming the nonprofit that we sue today. ll'c usated the publm Facebook page prior to ow first CCAN•Con atalAum comre pion of monproftt and grassroots organizatioms that aAotred members of the public to speak with representatives and find opport®ities that were good fits for them- In the frrturz: we hope to host came tioms two to three times per sear- Shonl before the pandemic Beached Iowa utv also began hosting monthly networking meetmrs. Which 1110W organizational represeatatR-e% m come together, share their needs and plans for the upcomin_ month and c0t- laborate on shared goals- After a fora break we begamheidina these meetuans om Zoom and arv,ting the pubic to view them through Facebook Live, We ha;•a found that holding maetings wirtuaAy actuaEly w wks better, as it removes barriers and allows mere representatives to attend- Whnle I believe that interictim With people in person can go a long way towards building relationships. I mould say that moat ofouf deepesf community connections continue to begin through Facebook interactions. What MAN aeeampllshmorst ero you most proud of?The CCAN accomplishmane that I am most proud of is proridina nearly- 1W studerw n-ith newbackpacl-- and all needed aupplies for the 2020 2021 school year - We worked drreetly With student family ad•:xates at Elizabeth Tate Hi_& and Grant IV66d Elementary in order to assure the supplier bleat to studerts Who needed them the atoll. Why do you vales community action? I value community action because such action n neceesan• in order to create an equitable community in which e--ery-ope is -slued, safe and bas their need. met- Siuc a that is the type of communih- that I want =+-self and m±- children to 1i-e in I 63-: e a reapocvbildy- t9 de mil' part to make rt a reality. w—Grnavlew Trainor Best Nonpromt for Community Access CommUnity Crisis Sorvlcos and Food Bank I1115 cwbo f CI. Iowa Cory 379-35I-272F bw1byeammunityom Best place for a 14d`s BerThday Party Wilson, Ghlldrwr's Mlttaun Coral Ridge Mall, Coramxle 3r9-b�5-&.755 the M—W9 &:+t Vino` to volunteer Community Crisis Services and Food Bank 'Community really cares about Its volunteers. Even in the height of the pandemic, staff were finding ways to deliver Mal services while still keeping volunteers safe- They really stepped up to the plate during an impo551bte ilt4lWn.• —Aiderr R. Best Publ lc Rmlroons Iowa Clty Public Ll6rary rostrooms "Downtowri s public restraom. Convenient and cteiln w+th d drinkrrrg fountain that has a bottle filler right outside: —Susan C. best Science or History Museum LINv4nity at lava Muroran of Neural Milpey Mactvide Naf{ iR Cenracresk Iowa cim T19- 335 0480 mnh.uiowa. edu Best Shopping [)Istrrct Downtown Iowa City Best Tourist Attraction T7EI Tao Amens Colorlios �mdrldGPpnieiGom Deventan Faeaill Garpa■ 2850 Prairie du Chien Rd NF• Iowa City (off Cwaly@le Lake} 22 54 DECEM4ER2021 LITTLFVK-L GFMAG-00HXV1PM Children's Services December 2021 Submitted by Angela Pilkington Program News e D 0� OS How a WINTER REAOIHO PROGRAM r� Our community wide Winter Reading program for all ages begins on December 12, 2021 and will end February 12, 2022. This year, along with celebrating our 125' Anniversary, we are declaring that "Reading is a Hootl". Make sure to sign you and everyone you know up! www.icgl.oreJwrg Participants "whoop" finish will receive this year's themed hot chocolate mug and a chance to win a Downton Dlstrlct gift card. The Ellen Buchanan Children's Room recently hosted its' namesake for a very special storytime. Ellen delighted the group of storytime goers with marionettes, plush puppets and of course, Bruce the Goose. We aren't quite sure when Ellen first started doing Storytimes in the Children's Room, but she has been a staple at the Iowa City Public Library since April 1999, when she recorded her first interview. That series, "Tell Me Your Story" and then "One of a Kind" went on for over 25 years. We are thankful for Ellen's storytelling and love of children. To view streaming video of Ellen Buchanan's interviews on the library webs ite, go to: • Tell Me Your Story: http://video- stream.icpl.org/?s=tell+me+your+storV • One of a Kind: http://video- stream. icoLorel?s=o+ne+pf+a+kind The annual Tween Chess Tournament was another great success. Over 30 tweens participated in this staple of the Library's tween programming. The tournament is held in honor of Steve Young, who was active in the community's chess population until his death in 2012. Each year, Eric Vigil volunteers his time to us by helping to coordinate the day to make sure the day goes smoothly. He is pictured here (in yellow) with all of the day's winners. 23 Outreach Collection News I am delighted to share a recent email comment I received: "I just wa nted to let you know what a wonderful surprise it was to walk into work today and see all the new beautiful books in our library. I know kids, parents and teachers are over the moon about the incredible bounty of stories, perspectives and characters you continue to make accessible to them through your kindness, compassion and awareness. Take care and thanks a million for the everyday magic you bring to our lives, Fiona Zachel, office manager, for Pheasant Ridge Neighborhood Center" The day before, Casey Maynard, took over sixty new items and cleaned up their library area. Pheasant Ridge is one of three locations that Casey, as the Children' Librarian takes care of each month. Casey curates the collection, selecting and buying new books, processes the books, and delivers the books. While at the outreach site, she will weed and clean up the shelves for the families that use the books. I am very appreciative of all the work she puts into these collections and the places they go. Display News The Children's Room has a Display case right outside our main door. In October, we celebrated Dfa de Ins Muertos with a beautiful display created by children's librarian, Marl Redington. She also put together our Di November display case with over75 dinosaurs for children of all ages to learn fun fact and to spy. This December we welcome the Harte School of Art to display their students'very talented and gorgeous works. rk1 Collection Services Department Report Prepared for the December 16, 2021 Meeting of the Iowa City Public Library Board of Trustees Anne Mangano, Collection Services Coordinator More Streaming Options Available to Patrons On Tuesday, December 7'^, the Iowa City Public Library introduced hoopla, a digital streaming service that offers full music albums, movies, television, eBooks, audiobooks, and comics/graphic novels. We hope that hoopla will supplement our existing digital collection services OverDrive (eBooks, audiobooks, and magazines) and Kanopy (movies and documentaries). hoopla is a pay -per -use simultaneous access platform, which means we pay a fee for each item checked out by our patrons. There are no holds or waitlists. Prices range from $0.99 to $199 a circulation; the average cost is $1.78. To put this cost into perspective, Kanopy charges $1.99 to $3.99 per movie use. If we were to take advantage of OverDrive's cost per use models, they charge up to $5.99 a use for popular eBooks or $9.99 for audiobooks. We typically stay away from OverDrive for cost - per -use and only use it in a very limited fashion, such as support for our book dub programs. hoopla is particularly strong on backlist titles, which will expand our offerings of eBook, comic, and audiobook titles. In the coming months, selectors will look at data to determine how to adjust our digital buying strategy, including when to lean into Overdrive, where eBook and audiobooks are pretty expensive and need to be repurchased on a regular basis, and when to let hoopla serve as the way to access the content. We are continually evaluating our digital collections to find the right balance of expanding access to digital collections without negatively impacting other well -used collections, such as print. There are over one million titles available on hoopla, including a variety of items in over 75 different languages. To ensure we are able to offer a large variety of titles, users are limited to eight items a month. Access is available to resident cardholders: Iowa City, Hills, Lone Tree, University Heights, and rural Johnson County. Iowa City Community School District AIM card users living in our service areas can also use hoopla. To sign up, go to https://www.hoopladiciital.com. K41 INFORMATION TECHNOLOGY REPORT New Catalog Adoption Here I provide a quick preview on adoption rates of the new catalog so far. Starting on October 26 the new catalog was made available to the public. We had a small amount of use initially, but the old catalog was still more popular. On November 16 when our website was switched to point to the new catalog, you can see the traffic flip-flopped and now our new catalog is the most used. W hat's left Is mainly users who visit the old catalog directly (December, 2021) Brent Palmer, IT Coordinator — catpronpl.oW — search. icpI.orgl ni Rell 2K Swltc hover (Nov 16) yoz yoz yax�yoy,6zoJ$ yo�� za�a yo�� zoz1Pz ls0. � zo19 yQa1 y- 70` 04` o�` ea°' �° �° Sao` �a°' �°' �°' ao o 00 o°° via either a bookmark or by typing the web address, a method we plan to fix by redirecting the old catalog web address to the new. Background: Collection Security and ID The Library uses RFID technology for collection security and identification. Much of the hands-on activity to make this system work happens in the Collection Services department and is heavily integrated into their workflow. Most of the items in the collection have an RFID tag affixed, programmed with an ID connecting it to a record in the catalog. The tags also support a "security bit" which keeps track of whether the item has been checked out. When an item is checked out at a desk, the Slerra Desktop cllent changes the security bit using an R F I D pad installed at the desk. At the self -check stations, the software is able to do the same. As materials are checked -In, the security bit is reset. Components Gates and Server - The biggest component both in terms of size and complexity are the gates at the entrance. The gates alert staff when an item with the security hit set passes through the gates. Software running at the Help Desk workstations, contacts a server which then displays the information about the item to staff working there. R F I D Pads -There are various RFID pads distributed throughout the Library including Service Desks, Self -Checkout, Check -in and of course Collection Services. DV Unlockers -The DVD unIockers that we use here at ICPL are not able to check the DVDs out. They only examine the security bit on the item and then unlock the item if unset. They are surprisingly expensive I Software - All of the RFID pads require software of some kind to interact with them. Licensing and Support We pay a vendor for hardware and software support on the components above. The software also requires a license to use. Discussion For any aspect of IT management, it is difficult to navigate the tradeoff of whether malntalning support is worth the money. This one in particular pushes the limit as this equipment doesn't tend to wear out and we've rarely had to draw on the support options. And in a wider sense, we have debated whether the cost in staff time and RFID tags offsets what would have been lost in theft. But given that an automated materials handler system is being considered, for which RFID is pretty much required, perhaps that balance will change. K-11 Development Office Report Prepared for the Board of Trustees Iowa City Public Library by Patty McCarthy, Director of Development December 16, 2D21 Online Arts & Grafts Bazaar Shop local and help grow the Iowa City Public Library this holiday season. Hundreds of treasures created by local artisans are now available to buy from the online Arts & Crafts Bazaar. Sales proceeds from the Bazaar will add more Library experiences for everyone. The ninth annual Bazaar is hosted by the Iowa City Public Library Friends Foundation to benefit the Library. Prices begin at $2 for the one -of -a -kind handcrafted items which are made and donated by community members for the Bazaar. New items are being added to the online sale site nearly every day. V UZU"jv �� �1Z Shoppers can arrange to pick up their purchases from the library or select free local del lverythraugh the Iowa City Delivers service of the Iowa City Downtown District. Book Runches@The Book End To continue the 'shopping with purpose'theme, hundreds of books and DVDs are available at bargain prices at the Book End store. Two specials are being offered at the second -floor store through December 31. Buy four books and receive one free hook, and buy 'Surprise Bunches of Books!' Those are sealed bags labeled by genre, such as mysteries or non-fiction, which contain 5 adult books for $20. 'Surprise Bunches' of children's books are $10. For those who prefer to request a genre, message us on the Book End's Facebook page httos://www.facebook.com/TheBookEnd or email thebooken diPicnl.ora with a brief description of what to include, Fiction? Nonfiction? Children's? Young Adult? After we reply to your message, pay for your Book Bunch by credit card or PayPal us. We'll create your bunch and arrange for pick up from the Library or free delivery in Iowa City, Coralville, and North Liberty thanks to the Iowa City Downtown District. SURPRISE BUNCH OF BOOKS ►FRIENDS Welcome Amber Capps! Amber Lapps joined the Development Office staff this month as part-time Development Office Assistant. Her background Includes experience with fundralsing, bookkeeping, and marketing. Welcome Amber! Please Give This Year Power the next 125 years of exciting Iowa City Public Library service with a financial donation to the Iowa City Public Library Friends Foundation. Give online before or on December 31, 2021, to become eligible for a federal Income tax deduction for cash gifts of up to $300. That special provision of the CARES Act continuesthis year. Thank you forgiving as generously as you can - all amounts make a big difference for everyone through the ICPL! 27 'Ihe k1aiW [ounn The Daily Iowan . November 16, 2021 . httpsV/dailyiowan.com/2021/11/16Acpls-art-to-go-collertion-allows- the-iowa-c ity-community-to-ta ke- ham e- art-far-f reel ICPL's Art -to -Go collection allows the Iowa City community to take home art for free Not everyone can afford original art in their home, but it can still be accessible by checking it out at the Iowa City Public Library's Art -to - Go collection, which features artwork from Iowa City locals. Q I M a Augustine, Arts Reporter H avi ng o rigi na I a rtwork i n a s pace can greatly add to its ambience, but that's not always an accessible aption for everyone. The Iowa City Public Library takes a step towards accessi bie art with its Art -to -Go collection. The Art -to -Go col lectlon was started In the late 1960s when less than a dozen posters and pieces of local art were donated to the I i bra ry. Today, there a re over 400 wo rks of a rt in the collection. Ca nd ice Smith, who cu rre ntly coord inates the Art -to -Go col l ection, sa id the Iowa City library is one of very few libraries in the state to offer such a service, and the library's collection is I ikely I arger tha n th at offered by other 11 b ra ri es. Gabby Drees Art that can be checked out is seen at the Iowa City Public Library in Iowa City Tuesday, Nov. 9, 2021. (Ga bby DreeslTh a Da i ly Iowa n) Checking out art from the collection works exactly as it would a library boo k! Free with a library card. Artwork can be put on hold online or browsed through in person at the library. Two pieces of art can be checked out at once for two months at a time. Smith said in addition to accessibility, a goal of the program is to use visual art as an educational tool. It's a different method of learning in some ways;' Smith said. "it opens my own self to learning about art:' Though Smith does occasionally buy art for the collection independently, she said one of the main ways artworks are collected is through the Art Purchase Prize Competition. The Art Purchase Prize Competition is aju ried contest for artists over 18 that live, work, or exhibit their art in the Iowa City area. It requires that artists have been in a jur ied competition prior to submitting their work to the Art Purchase Prize, but this rule may be relaxed on a case -to -case basis. Artists may submit two pieces per year. After digital photos of the artwork are submitted, Smith discusses which images need to he viewed in person with her Art Advisory Committee, which is made up of Iowa City locals involved in the arts community. W-11 Bekah Ash served several years on the Art Advisory Committee and has work in the collection. Ash has been a working artist in Iowa City for 20 years and was involved with art in pu bl is school i ng for 18 yea rs. She said it was interesting to serve on the com mittee from an artists perspective, and that the members each came from very different backgrounds. In selecting art, she said that her goal was to create a versatile collection - 'We try to create a balance because, you know, different types of art appeal to different types of people,' said Ash, "I think kind of just caning upwith a well-rounded collection, you know, a mixture of landscapes and portraits and maybe abstract versus photography' Ash said the Art -to -Go collection makes art accessible so that everyone can enjoy it - which 1s exactly what prompted oontd Hayes. the Art Purchase Prize winner of 2018. to submit his work. At the time, Hayes was a grad student working towards his MFA in art and art history when he saw a poster on the thlyd Floor of the vlsual arts building asking for submissions. He said he had never seen a program like the Art -to -Go collection ever before. Hayes said he thought it was powerful for people to be able to check out art like they would anything else and keep it in their homes, regardless of how much money they have. Anyone can enjoy your art, and that's the reason why I really wanted to apply, because I feel like art should be enjoyed by everyone; Hayes said. 29 a%t IOWA CITY PUBLIC LIBRARY 123 S. Linn St. •Iowa City, IA 52246 319-356-52U6 • icpl.orq BOARD OF TRUSTEES Minutes of the Recorded Regular Meeting November 18 2021 DRAFT Members Present: Carol Kirsch, Tom Rocklin, Derek Johnk, Noa Kim, Robin Paetxold, Hannah Shultz, Dan Stevenson Members Absent: Daniel Keranen Staff/Others Present: Elsworth Carman, Amanda Ray, Mara Cole, Angie PIIkIngton, Jason Paulics, Brent Palmer, Patty McCarthy, Anne Mangano, Alyssa Hanson, Sam Helmick Call Meeting to Order: President Kirsch called the meeting to order at 5:06 pm. A quorum was present. Approval of November 18, 2021 Board Meeting Agenda Kirsch asks if approving the agenda was necessary. Carman said he will confirm. Derek Johnk made the motion to approve the meeting agenda. Hannah Shultz seconded. Motion carried. Public Discussion: None. Items to be discussed: Carman requested a change in the order of items to be discussed, moving New Catalog Update from Staff Reports up to first to discuss. New Catalog Update Anne Mangano provided a report and reviewed the highlights of how the New Catalog project came to be and how it's working so far. Johnk asked how it affects inter- library loan, Brent Palmer responded that there were no ILL capabilities with the old catalog, but there are other products and options that we could integrate in future. He also said the mobile app was just redone, is independent but there are possibilities for cross features. Alyssa Hanson demonstrated how to navigate the New Catalog, highlighting changes and new features. 30 Appoint Committee to Evaluate Director Comment: This is a regularly scheduled agenda item. Kirsch appointed Shultz, Paetzold, and Kim to the committee. Policy Review: 813 Unattended Children Comment: This is a regularly scheduled agenda item. The Board reviewed the policy. Policy Review: 817 Alcohol in the Library Comment: This is a regularly scheduled agenda item. Board action required. Derek Johnk made the motion to approve the policy as written. Tom Rocklin seconded. Motion passed. Staff Reports: Director's Report— Carman had a budget meeting with the City and it went well. He wil I be participating on a Zoom call on December 71" to say thank you to legislators. Carman also gave a Board Recognition Dinner Update, providing guidelines from Johnson County Public Health to justify that it's still too early to plan an in -person meeting. Department Reports: Adult Services —Jason Paulios provided a report. He said Small Engine hasn't been a resource the Library has been able to offer before. Community & Access Services — Sam Helmick provided a report. Kirsch asked what collection inspection is, Helmick said it's looking for stains and wear and tear, shifting and dusting our collections, and generally making it more engaging for our patrons. Carman added that there has been a significant shift on books being challenged in libraries, and for all to be aware and be prepared to be impactfu1. Development Office — Patty McCarthy said thank you to Kirsch and others who went to Prairie Lights bookstore for the fundraiser on Sunday, and mentioned someone placed a $600 online order. Eat Out to Read is December 81h at Nodo, both locations. Surprise Bunches of Books are back in the building and online. The arts and crafts bazaar will be held online, and hope to get that online soon. Staff Inservice Day Report Information provided in the packet. Kirsch encourages those who can to attend, and finds it very worthwhile and well run. Miscellaneous: Nothing to report. President's Report: Kirsch wished all a happy Thanksgiving, encouraged attendance at Inservice Day, and offered appreciation for the evaluation committee's willingness to serve. Announcements from Members: Nothing to report. 31 Committee Reports: Friends Foundation met November 91h. Shultz reviewed tax forms that were turned in last week. The Book Gala happened, and Arts and Crafts have a call for donations that starts around Thanksgiving. Communications: Included in the packet. Consent Agenda: lohnk made the motion to approve the consent agenda as written. Kim seconded. Motion carried. Set Agenda for November Meeting: Accreditation form, if deemed necessary. Adjournment: Kirsch closed the meeting at 5:50 pm. 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