HomeMy WebLinkAbout2022-02-03 Info Packet
City Council I nformation Packet
February 3, 2022
IP1.Council Tentative Meeting S chedule
Miscellaneous
IP2.Memo from B udget & Compliance Officer: Quarterly F inancial Summary for
Period Ending December 31, 2021
IP3.Civil S ervice E xamination: Housing I nspection Assistant
IP4.Civil S ervice E xamination: Maintenance Worker I I I - Water Service
Draft Minutes
IP5.Historic P reservation Commission: J anuary 13
IP6.Planning & Z oning Commission: J anuary 5
February 3, 2022 City of Iowa City Page 1
Item Number: 1.
F ebruary 3, 2022
Council Ten tative Meeting Sched u l e
AT TAC HM E NT S :
Description
Council Tentative Meeting S chedule
City Council Tentative Meeting Schedule
Subject to change
February 3, 2022
Date Time Meeting Location
Tuesday, February 15, 2022 4:00 PM Work Session The Center, Assembly Room
6:00 PM Formal Meeting 28 S. Linn Street
Tuesday, March 1, 2022 4:00 PM Iowa City Conference Board Mtg The Center, Assembly Room
Work Session 28 S. Linn Street
6:00 PM Formal Meeting
Tuesday, March 22, 2022 4:00 PM Work Session The Center, Assembly Room
6:00 PM Formal Meeting 28 S. Linn Street
Tuesday, April 5, 2022 4:00 PM Work Session The Center, Assembly Room
6:00 PM Formal Meeting 28 S. Linn Street
Monday, April 18, 2022 4:30 PM Joint Entities Meeting TBD
Hosted by Iowa City Community School
District Board
Tuesday, April 19, 2022 4:00 PM Work Session The Center, Assembly Room
6:00 PM Formal Meeting 28 S. Linn Street
Tuesday, May 3, 2022 4:00 PM Work Session The Center, Assembly Room
6:00 PM Formal Meeting 28 S. Linn Street
Tuesday, May 17, 2022 4:00 PM Work Session The Center, Assembly Room
6:00 PM Formal Meeting 28 S. Linn Street
Monday, June 6, 2022 4:00 PM Work Session The Center, Assembly Room
6:00 PM Formal Meeting 28 S. Linn Street
Tuesday, June 21, 2022 4:00 PM Work Session The Center, Assembly Room
6:00 PM Formal Meeting 28 S. Linn Street
Tuesday, July 12, 2022 4:00 PM Work Session The Center, Assembly Room
6:00 PM Formal Meeting 28 S. Linn Street
Monday, July 18, 2022 4:30 PM Joint Entities Meeting TBD
Hosted by City of Coralville
Tuesday, August 2, 2022 4:00 PM Work Session The Center, Assembly Room
6:00 PM Formal Meeting 28 S. Linn Street
Tuesday, August 16, 2022 4:00 PM Work Session The Center, Assembly Room
6:00 PM Formal Meeting 28 S. Linn Street
Tuesday, September 6, 2022 4:00 PM Work Session The Center, Assembly Room
6:00 PM Formal Meeting 28 S. Linn Street
Tuesday, September 20, 2022 4:00 PM Work Session The Center, Assembly Room
6:00 PM Formal Meeting 28 S. Linn Street
Monday, October 3, 2022 4:00 PM Work Session The Center, Assembly Room
6:00 PM Formal Meeting 28 S. Linn Street
Monday, October 17, 2022 4:30 PM Joint Entities Meeting The Center, Assembly Room
Hosted by City of Iowa City 28 S. Linn Street
Tuesday, October 18, 2022 4:00 PM Work Session The Center, Assembly Room
6:00 PM Formal Meeting 28 S. Linn Street
Tuesday, November 1, 2022 4:00 PM Work Session The Center, Assembly Room
6:00 PM Formal Meeting 28 S. Linn Street
Tuesday, November 15, 2022 4:00 PM Work Session The Center, Assembly Room
6:00 PM Formal Meeting 28 S. Linn Street
Tuesday, December 6, 2022 4:00 PM Work Session The Center, Assembly Room
6:00 PM Formal Meeting 28 S. Linn Street
Item Number: 2.
F ebruary 3, 2022
Memo from Budget & Comp l ian ce O fficer: Q u arterly F inan cial Su mmary for
Period En d ing Decemb er 31, 2021
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Description
Memo from B udget & Compliance Officer: Quarterly F inancial Summary for Period Ending
December 31, 2021
Item Number: 3.
F ebruary 3, 2022
Civil Service Examin ation : Housin g In sp ection Assistant
AT TAC HM E NT S :
Description
Civil S ervice E xamination: Housing I nspection Assistant
Item Number: 4.
F ebruary 3, 2022
Civil Service Examin ation : Main ten ance Worker III - Water Service
AT TAC HM E NT S :
Description
Civil S ervice E xamination: Maintenance Worker I I I - Water Service
Item Number: 5.
F ebruary 3, 2022
Historic Preservation Commission : Jan u ary 13
AT TAC HM E NT S :
Description
Historic P reservation Commission: J anuary 13
MINUTES PRELIMINARY
HISTORIC PRESERVATION COMMISSION
EMMA J. HARVAT HALL
January 13, 2022
MEMBERS PRESENT: Margaret Beck, Kevin Boyd, Sharon DeGraw, Cecile Kuenzli,
Jordan Sellergren, Noah Stork, Deanna Thomann, Frank Wagner
MEMBERS ABSENT: Kevin Larson, Carl Brown
STAFF PRESENT: Jessica Bristow
OTHERS PRESENT: Angela Harrington
RECOMMENDATIONS TO COUNCIL: (become effective only after separate Council action)
CALL TO ORDER: Chairperson Boyd called the meeting to order at 5:30 p.m.
PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA:
None.
CERTIFICATE OF APPROPRIATENESS:
HPC21-0114: 2525 Highlander Place – Local Historic Landmark (entrance canopy
reconstruction and rehabilitation)
Bristow said we have three areas being changed. Canopy reconstruction, canopy alteration,
sliding glass doors replaced. It was a supper club that was first constructed, and the rest is the
convention center that was constructed afterwards. She showed the canopy that has been
removed over time. The columns with brick bases and a steel column still remain. This canopy
will be reconstructed, and some other inappropriate materials will be removed from the building
around the entrance.
Bristow showed that cladding will be removed from the south facing canopy. It was cut back
previously to be flush with pillars. That will be extended to include the original overhang. She
showed images to illustrate what it looked like previously.
Bristow showed an image of the building as it stands now with red arrows to point to areas
where the material will be removed from the mansard cornice, and cedar shingles will be
installed. The roof edge will be updated. Bristow showed the clerestory windows and EIFS
system that covers them will be removed. Bristow said that when they were reviewing the local
landmark information there had been a comment about the pan of the canopy holding water,
she inquired about this issue. They are solving that by cutting the existing columns shorter to
add slope. Bristow explained the types of drawings and plans they are currently viewing,
pointing out details of above-mentioned alterations in drawings.
Bristow said the sliding glass doors to the rooms will be replaced with new sliding glass doors
Normally, sliding doors are disallowed on a landmark building ad would be approved to be
replaced with a more appropriate door. In this case, because of the age of the building, they
would have been original to the building and popular at the time it was built. She said staff
recommeds approving new sliding glass doors.
Owner of Highlander, Angela Harrington said she bought the building right before the pandemic.
The business was having a lot of trouble getting traffic. But since then, they have drastically
improved due to interior improvements and the help of the commission in getting funding, she is
very grateful.
MOTION: Wagner moved to approve a certificate of appropriateness for 2525 Highlander
Place as presented in the staff report. De Graw seconded. The motion carried on a vote
of 8-0.
ANNUAL WORK PLAN
Boyd said he does not think too many changes need to be made beyond removing short term
goals that were accomplished and add back in the Sanxay-Gilmore house. It was agreed with
the University of Iowa that it would be preserved and moved to the city parking lot. That project
fell through and there is no long-term plan so he would like to add that back to their work plan.
As far as they know the University has no plans to use that space anymore.
Kuenzli asked if it would be a good idea when people buy a house in a historic district to include
a statement from the realty company explaining what it means to live in a historic district so that
we don’t have people being blindsided by the fact that they are in a historic district.
Boyd said he has talked to realtors about this. The City sends out a letter once a year to historic
property owners. He thinks realtors don’t really want to do something like that themselves.
Some will contact Bristow for information and are more helpful, but there is no mechanism to
enforce that, so it would be the realtors’ responsibility if they wanted to do it.
Bristow said she presented about historic preservation to realtors, explaining how they can help
inform the public. There has also been talk among staff to create a shorter brochure-like version
of guidelines to hand out, but they have not gotten anywhere due to staffing and time.
Boyd says that he loves this idea of having a more concrete way to let buyers know, but not
much on their work plan has been accomplished due to low prioritization with City resources. If
we want to do that, we should have the realtors make that call and ask for it because economic
endeavors are higher priority. Boyd said it could probably get done if realtors contact the City
Manager.
Bristow continued with the work plan discussion and said that the Commission did reach out to
council about a sub-committee to tell the full history and hadn’t heard back on that. Bristow said
there is a short-term goal under climate action that embodied energy is worth valuing. She said
that the city of Boston has been working on a software that calculates the embodied energy of
existing vs new building and should be available sometime this spring. This is not specific for
Iowa City, but one can enter regional information and we could use it. She will need to do more
research once it’s available to see if it’s useful.
Kuenzli asked when the annual letter gets sent to homeowners. Bristow said it unfortunately
varies greatly due to availability and training of interns. They would like to do it in April, it is
generally in spring.
DeGraw said the assessor website might be a place where they could include whether or not
the building is designated as historic. She thinks people local are accustomed to using it, but
someone from out of town might need to be told where to find it.
Bristow said the information is available on the Johnson County Property Viewer, but they would
have to know how to use the layers and find it.
Kuenzli said she thinks it would be too difficult for the average person to find on that website.
She asked how the realtors reacted to the meeting about strengthening community engagement
and intergovernmental relationships.
Bristow said that they seemed to like their proposals and thought it was worthwhile, but there
was a small number of realtors participating. They also met with the homebuilder’s association
with similar content.
Bristow said she is working on the annual report. Both the report and the annual work plan will
be reviewed and approved at the next meeting. Boyd said he is planning on making changes to
the work plan as he will not be present at the next meeting.
Bristow mentioned several houses she wanted to remind the commission were ongoing in
consideration. Kuenzli asked if the Sanxay-Gilmore House would be considered for use as a
guest house for the University. Bristow said she had no information about that type of use.
There would be a permitting process if it was allowed in that zone. Boyd says the Friends of
Historic Preservation is actively working on solutions for the property.
REPORT ON CERTIFICATES ISSUED BY CHAIR AND STAFF:
Minor Review – Staff Review
HPC21-0113: 604 Ronalds Street – Brown Street Historic District
Bristow said this flat roof rear kitchen addition is getting a new roof.
HPC21-0115: 116 South Dodge Street – College Green Historic District
Bristow said this property has new ownership and a new roof. She said that while she had
always assumed the scallop shingle was trying to appear similar to original tile roof, she
believes it actually would have most likely had a wooden shingle roof.
HPC21-0116: 610 East Jefferson Street – Local Historic Landmark
Bristow said this is a local historic landmark. It is the original rectory for St. Mary’s. It is getting a
new roof.
HPC21-0118: 507 North Linn Street – Northside Historic District
Bristow said this is a historic house with two apartment buildings on same lot, also got a new
roof.
Intermediate Review – Chair and Staff Review
HPC21-0095: 823 Bowery Street – Governor-Lucas Street Conservation District
Bristow said the house had a large cellar door with a sliding glass door, broken foundation wall.
They are putting in a new foundation, a passage door with concrete instead of wood foundation
walls. There will be a new entry stoop and a step from the first-floor door above. There will be a
window added in foundation.
HPC21-0117: 119 East College Street – Local Historic Landmark
Bristow said the Crescent Block signage for Riverside theater will include aluminum letters
adhered to the glass cladding. There will also be a projecting sign hanging off a canopy. During
construction the bottom piece of the curved glass cladding was broken, and the contractor will
have to replace it.
CONSIDERATION OF MINUTES FOR NOVEMBER 18, 2021
MOTION: Sellergren moved to approve a Minutes for November 18, 2021. Thomann
seconded. The motion carried on a vote of 8-0.
CONSIDERATION OF MINUTES FOR DECEMBER 9, 2021
MOTION: Wagner moved to approve a Minutes for December 9, 2021. Beck seconded.
The motion carried on a vote of 8-0.
COMMISSION DISCUSSION: City Park Pool
Bristow said there is a master planning project through Parks and Rec going on currently. They
had asked for opinions from the public. She provided some general information. The pool has
been altered over time.
DeGraw said she thinks it is one of the few Olympic sized outdoor pools in the Midwest.
Thomann said there are some who are wondering if the pool will be modernized, and she hopes
that there are no plans to do so.
DeGraw said people are wondering if things like a splash pad or kiddie slide will be added and
the Olympic swimming part removed.
Boyd said he only knows that Parks and Rec is doing an aquatic study. He thinks they should
keep an eye on the plan in case there are major changes in the future.
DeGraw said she doesn’t think they plan on making major changes based on previous
conversations.
COMMISSION INFORMATION:
Bristow asked that she be given any specific information that commissioners would like included
in the annual report. She will need all new commissioners to do some paperwork for the State.
She will need all this before the end of February. They will be presenting the annual report to
Council.
ADJOURNMENT:
Sellegren moved to adjourn the meeting. Wagner seconded. Meeting was adjourned at 6:34
pm.
HISTORIC PRESERVATION COMMISSION ATTENDANCE RECORD
2020-2021
NAME
TERM
EXP. 04/08 05/13 06/10 7/08 7/21 8/12 9/09 10/14 11/18 12/9 01/13
BECK,
MARGARET 6/30/24 -- -- -- X X X X X X X X
BOYD, KEVIN 6/30/23 X X X X X X X X X X X
BROWN,
CARL
6/30/23 X X O/E X O/E X X O/E O/E X O/E
BURFORD,
HELEN 6/30/21 X X X -- -- -- -- -- -- -- --
DEGRAW,
SHARON 6/30/22 X X X O/E O/E X X X X O/E
KUENZLI,
CECILE 6/30/22 X X X X X O/E X X X X X
KIPLE, LYNDI 6/30/22 X X X X -- -- -- -- -- -- --
LARSON,
KEVIN
6/30/24 -- -- -- X X O/E X O/E X X O
PITZEN,
QUENTIN 6/30/21 O/E X X -- -- -- -- -- -- -- --
SELLERGREN,
JORDAN 6/30/22 X X O/E X X X X X O/E X X
STORK, NOAH 6/30/24 -- -- -- X X X O/E X X X X
THOMANN,
DEANNA 6/30/23 -- -- -- O/E X X O/E X O/E O/E X
WAGNER,
FRANK -- -- -- -- -- X X X X X X
WU, AUSTIN 6/30/23 O/E X X -- -- -- -- -- -- -- --
KEY: X = Present
O = Absent
O/E = Absent/Excused
--- = Not a Member
Item Number: 6.
F ebruary 3, 2022
Plan n ing & Z on ing Commission : Jan u ary 5
AT TAC HM E NT S :
Description
Planning & Z oning Commission: J anuary 5