HomeMy WebLinkAbout9-15-2022 packetIf you will need disability related accommodations to participate in this program or event, please contact
LaTasha DeLoach at latasha-deloach@iowa-city.org or 319-356-5225. Early requests are strongly encouraged to
allow sufficient time to meet your access needs.
Senior Center Commission
Thursday, September 15, 2022
4 PM
Senior Center Assembly Room
Agenda
1. Introductions/Welcome—A. McConville
2. Minutes (July 21, 2022)
3. Public Discussion for items not on the agenda
4. Operational Overview—DeLoach
Senior Center programming update
Senior Center master plan update
Senior Center Logo and Marketing
5. Commission Discussion— A. McConville
Senior Center master plan discussion
Administrative Regulations for the use of Alcohol Policy
Commissioner’s report of community correspondence
Future agenda Items
6. Adjourn
**Next meeting is Thursday, October 20 at 4 PM **
Meeting Packet Contents:
1. Agenda: Thursday, September 15, 2022
2. Minutes: Senior Center Commission, Thursday, July 21, 2022
Preliminary Minutes
July 21, 2022
1
MINUTES
SENIOR CENTER COMMISSION
July 21, 2022
ASSEMBLY ROOM, IOWA CITY/JOHNSON COUNTY SENIOR CENTER
Members Present: Jeannie Beckman, Angela McConville, Paula Vaughan,
Karen Page
Members Absent: Doug Korty, Linda Vogel
Staff Present: LaTasha DeLoach, Kristin Kromray
Others Present: None
CALL TO ORDER:
The meeting was called to order by McConville at 4:10 PM.
RECOMMENDATIONS TO COUNCIL:
None.
APPROVAL OF MINUTES FROM THE June 16, 2022 MEETING:
Motion: To accept the minutes from the May 16, 2022. Motion carried on a
vote of 4/0. Page/Beckman
PUBLIC DISCUSSION:
None.
OPERATIONAL OVERVIEW:
DeLoach reported fall program planning is underway. She has been meeting with
in house agencies to create memorandums of understanding. One thing that she
is requesting from them is that they do an annual presentation to the
commission. Staff is continuing to meet with Easton Marketing group. The parks
department were able to remove and cut back some overgrown plants on the
Linn St side of the building. New seating on the 3rd floor was delivered. The
Senior Center is allowing a group of dancers for the Latino Festival to use space
at the Senior Center. Horizons has been doing drop in meals. They have
postponed the planed date to reopen congregate dining due to rising COVID
numbers.
Preliminary Minutes
July 21, 2022
2
LaTasha has been working with a volunteer, who is a retired professor, to create
a community survey to gather information for community input to explore a new
location or stay in this building. There was recently a Gazette article on the topic.
COMMISSION DISCUSSION:
Vaughn asked DeLoach how the survey will work. She stated that the Senior
Center will pay for the survey to out into the community. She anticipates it will be
mailed, online options, as well as focus groups. Beckman wondered what would
happen if most people wanted to move. DeLoach stated she that there is no plan
in place for that next step, this is an information gathering time period.
Beckman asked about the exterior work. DeLoach stated that work will move
forward in the next year. The City owns this building, and that work will happen
regardless.
McConville wondered if this location could still be used as a main location, but a
new location could have some of the services.
McConville noted some of the potential negatives about moving including
ecumenical towers and a decentralized location may not be on a bus line.
Vaughn noted this location is very visible, which is also a positive.
Meeting Adjourned.
Preliminary Minutes
July 21, 2022
3
Senior Center Commission Attendance Record
Name Term Expires 8/19/21 9/16/21 10/21/21 11/18/21 12/16/21 1/21/22 2/17/22 3/17/22 4/21/22 5/19/22
6/16/22 7/21/22
Jeannie Beckman 12/31/22 X NM X X O/E X NM X X NM X X
Victoria (Susan)
Carroll 12/31/24 -- -- -- -- -- X NM X -- -- -- --
Lorraine Dorfman 12/31/21 X NM X X X -- -- -- -- -- -- --
Susan
Eberly 12/31/23 O/E NM O/E -- -- -- -- -- -- -- -- --
Zach
Goldsmith 12/31/21 X NM X X X -- -- -- -- -- -- --
Douglas
Korty 12/31/24 -- -- -- -- -- O/E NM X X NM X O/E
Angela
McConville 12/31/24 X NM X X X X NM X X NM X X
Karen
Page 12/31/23 -- -- -- -- -- -- -- X O/E NM X X
Paula
Vaughan 12/31/22 O/E NM X X X X NM X O/E NM X X
Linda
Vogel
12/31/23 O/E
NM X X O/E X NM X X NM X O/E
Key: X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
-- = Not a member
Approved by Senior Center Commission on 10/17/2019
ADMINISTRATIVE REGULATIONS FOR THE USE OF ALCOHOL
at the Iowa City/Johnson County Senior Center (The Center).
The following Administrative Rules regarding the use of alcohol are adopted pursuant to Iowa
City Code 4-5-3, and approved by the Senior Center Coordinator and Commission, and the City
Manager of Iowa City.
The Center Coordinator, or designee, is authorized to issue written permission to a Renter, via
an addendum attached to an approved Rental Application, for the use of alcohol in the
Assembly Room and First Floor Lobby of The Center pursuant to these administrative rules. The
following rules apply:
1. The City will have a designee present for the duration of the event. Said designee is
authorized to take action on behalf of the City.
2. A damage deposit shall be required for each event, as set by the City, or designee. The
Renter shall be personally responsible for any and all damages caused by Renter or any
guests, including those damages not covered by the damage deposit.
3. The Renter must be 21 years of age or older, and provide proof thereof via a
government-issued photo I.D. upon request.
4. No person under the legal drinking age may possess or consume alcoholic beverages at
The Center.
5. All alcoholic beverages must be consumed in the Assembly Room or first floor lobby. No
possession or consumption of alcohol is allowed anywhere else on City property.
Consumption of alcoholic beverages outside the Assembly Room or first floor lobby is
allowed only for events sponsored or co-sponsored by the City.
5.
6. The Center, or its designee, reserves the right to cut any guest off from further
possession or consumption of alcohol, should their behavior, in the opinion of the City
or designee, warrant it. Failure to act responsibly and maintain self-discipline may result
in removal of the individual from the premises, legal intervention, or termination of the
event.
7. No liquor shall be permitted. Renters may bring their own wine or beer only if catering
services are not utilized. If catering services are utilized, any and all wine and beer
possessed or consumed must be provided by the caterer.
8. Wine and beer (not liquor) may be sold through a cash bar only if said sales are
conducted by a caterer or other provider fully licensed to do so, and only if the license(s)
and proof of insurance are placed on file with the Senior Center Coordinator or designee
no later than two weeks beforehand. Sales of wine or beer outside the Assembly Room
or first floor lobby are allowed only for events sponsored or co-sponsored by the City,
Formatted: Indent: Left: 0.5", No bullets or numbering
Approved by Senior Center Commission on 10/17/2019
and only by liquor licensees acting pursuant to a liquor license then in effect for The
Center.
9. If the event is not catered, the Renter may provide wine and beer (not liquor) to guests
only if the guests are not charged. No sales, cup sales, “suggested” or “free-will”
donations, and/or tickets, or other forms of reimbursement are allowed. If there is
evidence that alcohol has been sold to guests, other than by a fully licensed caterer, the
event will be terminated immediately, and law enforcement notified.
10. Renter agrees to provide evidence of insurance coverage in the amount of $1,000,000
for the event. If the Renter is unable to secure the necessary insurance policy, the
applicant may apply for a “special event supplemental policy for tenant users” with the
City’s insurance carrier.
11. Renter agrees to indemnify, defend, and hold harmless the City against any and all
claims related in any way whatsoever to the Renter or any of Renter’s guests consuming
alcoholic beverages, or any behavior that arguably resulted from the Renter or guest
consuming alcoholic beverages.
12. The Center Coordinator or designee may place additional reasonable conditions on the
use of alcohol in The Center Assembly Room or First Floor Lobby, which conditions shall
be attached to the public rental permit along with the written permission.
I HAVE CAREFULLY READ AND UNDERSTAND THIS DOCUMENT, AND AGREE TO ALL TERMS
CONTAINED HEREIN. I AM SIGNING THIS FREELY AND WITHOUT RESERVATION OR
CONDITION.
______________________________ ______________________________________
Permit Applicant Printed Name Permit Applicant Signature, date