HomeMy WebLinkAboutPAAC Agenda 2-2-23 packetPublic Art Advisory Committee
Thursday, February 2, 2023
3:30 PM
Emma Harvat Hall
City Hall, 410 E. Washington
AGENDA
1.Call to order
2.Introductions of members and public attending the meeting
3.Public discussion of any item not on the agenda
4.Consider minutes of the January 5, 2023 PAAC meeting
5.Consider for the South District Bench Building project
a.Recommendation of Emerging Artist
b.Agreement with Emerging Artist
6.Review Matching Fund grant application materials
a.Review RFP
b.Review evaluation matrix
c.Review Policy for Repeat applicant requests
7.Staff Updates
a.Airport Mural Project
b.Time Pieces acquisition update
c.Literary Walk maintenance
d.Black Hawk Mini Park project
8.Adjournment
If you will need disability-related accommodations in order to participate in this program/event, please
contact Wendy Ford, Economic Development and Public Art Coordinator at 319-356-5248 or wendy-
ford@iowa-city.org. Early requests are strongly encouraged to allow sufficient time to meet your
access needs. PAAC 2-2-23 meeting packet page 1
Minutes Public Art Advisory Committee January 5, 2023
Emma Harvat Hall Public Art Advisory Committee Members Present: Juli Seydell-Johnson, Ron Knoche, Steve Miller, Eddie Boyken,
Jenny Gringer, Andrea Truitt, Jeremy Endsley, Dominic Dongilli Members Absent: Anita Jung Staff Present: Wendy Ford, Eric Goers
Public Present: none Call to Order Miller called the meeting to order at 3:32 p.m.
Public Discussion of Any Item Not on the Agenda None Consideration of the December 1, 2022 meeting minutes
Knoche moved and Endsley seconded that the minutes of the December 1 meeting be approved. Motion passed 6-0 (Boyken, Dongilli absent; Jung had not arrived yet). Discuss location priorities for FY24 Public Art installations Ford started the discussion by sharing that the public survey offering the Committee’s 8
location choices garnered more than 415 responses. The result was extremely close
with Highway 6 Trail and Bus Stop Beauty coming in with scores of 3.67 and 3.65 respectively and McPherson park in 3rd place with 3.07. Miller said he was very pleased with the results. Truitt said she liked that having this
more concrete type of survey with targeted questions vs broader and more open ended helped and it made sense that the survey reflects what the Committee was discussing, and narrowing down in committee. She said the top two were clear and it is gratifying that it matched what the committee had been feeling.
Next, Ford displayed the last two fiscal year’s budgets and said that the $50,000 total budget for Public Art is set, but that the committee has the decision on how to spend those funds. She mentioned that $12,000 will be needed for the Sculpture Showcase and the rest can be determined after budgeting for this larger project. The rest, being matching grants, maintenance and the Longfellow tunnel.
Miller mentioned all the open-ended comments about bus stops and that a project like that would probably require a lot of input from staff for particular concerns to be addressed, such as visibility from inside a bus stop out and from the bus driver’s perspective in.
PAAC 2-2-23 meeting packet page 2
It was noted how many comments came in from the South District and Miller said that we’ll want to make sure we include those voices as we proceed with a project in this
area. There was discussion about locations along the trail and Ford said the survey
indicated the location would be in the space to the north of the Pepperwood, on the south side of the Highway. There is also space north of Casey’s next to the trial that could be considered.
Ford inquired about what type of art we might be looking for in this location. Truitt said it
might be dictated by the budget we have. Miller asked if the FY24 budget was set in stone or if we could get more funding. Ford said she thought not but suggested that we may be eligible for a grant for this project if we had a plan for it. There was a question of whether we could partner with the SSMID, like we do with ICDD, but Ford explained that
usually involves the City partnering with them financially, adding funding for their
project, rather than the organization putting funding towards a city project. It was suggested that perhaps the SSMID could be the applicant for a grant. Tyler Baird suggested that a series of pieces installed along the trail would have a bigger visual impact than one piece somewhere along the trail – bringing to mind Burma Shave signs.
Knoche moved to move forward with the Highway 6 project, Endsley seconded. Motion passed 7-0 (Boyken, Dongilli absent). Endsley asked about doing an installation like the Lit Walk installed two dimensionally in the sidewalk. There were comments that those suffer freeze/thaw damage and that they
would only be visible by people actually on the trail. That kind of installation there would
not have a tremendous visual impact in that location. Miller asked if there is a way to keep what type of art it will be open rather than narrow it down now and suggested that we to get input from a subcommittee. Volunteers for this new subcommittee were Steve Miller and Anita Jung and there was discussion that the SD-SSMID, South District
neighborhood and Lucas Farms neighborhood (across Hwy 6 to the north) have
representation. Truitt inquired about whether we should pull a subcommittee together to discuss a bus stop program. Knoche said that seems premature, since we’re not sure if the bus stop
program would be end up being our next project. Miller said he detected a lot of
sentiment about bus stops and that it would be good to be able to consider these concerns. Knoche said the Transit study is a public document which Miller thought would be helpful. There was consensus that as we approach FY25, a subcommittee would be appropriate.
Discuss acquisition inquiry of Timepieces by Judith Smith Miller Ford explained that artist Judith Miller is interested in the City acquiring a large installation piece for its permanent collection. Ford described the piece and said Miller,
in a recent email, said that she would be willing to donate it. Her ideal would be to have it go to the Iowa City Public Library. Ford did not know if Miller has made any contact with the library yet. Ford posed the question about whether we want to explore possible interior locations using policies that were included in the packet.
PAAC 2-2-23 meeting packet page 3
Discussion ensued about how the library makes its art acquisitions but remained unresolved as they have an art acquisition committee for art that is then loaned to the public and they may or may not have one for the Library’s permanent collection.
Endsley asked about the Terry Trueblood Lodge. Baird said that there is likely not
enough existing wall space that doesn’t already have a stone wall or windows. Truitt suggested starting with the Library to determine their interest since this was the artist’s preferred location. Jung said the piece fits conceptually with the library with its theme time and philosophy. Steve Miller said the library would be a great location, since so
many people would get to see it. There was concern about the weight of the piece and
Ford would find out more information. Steve Miller said it was very generous of her to consider donating. Staff Updates
Airport Mural. The Airport Commission determined three finalists who will be presenting to the commission on 1/19. From there, the commission will select the one they want to go forward with. Miller asked about check point with the committee to see the final concept. Ford said there was a date in the timeline, but she didn’t have it at the meeting.
(Post meeting addition: the concept will be shared with the PAAC at their February meeting, artist will enter into an agreement after that meeting). South District Bus Stop Bench project. Ford and Ray Michels, the Project Mentor, just got the mentor agreement signed and then Michels contributed quite a lot to the Call for
Artists which was also just released. Ford reviewed the Call for Artist with the committee. Black Hawk Mini Park. Ford explained she had been working with ASI sign manufacturers on getting Dawson’s work installed and that they were working on a way
to solve for the need to change a QR code after Dawson is able to complete his work. Adjournment Knoche moved and Gringer seconded the meeting be adjourned. Motion carried (7-0).
Meeting adjourned at 4:16 pm.
PAAC 2-2-23 meeting packet page 4
Public Art Advisory Committee
Attendance Record
2022-23
Name Term Expires 2/3/22 3/3/22 5/5/22 6/2/22 7/7/22 8/4/22 9/8/22 10/13/22 11/3/22 12/1/22 1/5/23
Ron Knoche X X X* X X X X X* X X X
Juli Seydell-
Johnson
X X X X X X* X X X* X X*
Steve Miller 12/31/23 X X X O/E O/E X X X X X X
Eddie Boyken
12/31/24 X X X X O/E X X X X X
Andrea
Truitt
12/31/22 X X X X X X X X O/E X X
Dominic Dongilli 12/31/23 X X X X X X O/E X O/E X O
Anita Jung 6/30/23 --- --- X O/E X X O/E O/E O/E O/E X
Jennifer
Gringer
12/31/23 --- --- --- --- --- --- X O/E X X X
Jeremy Endsley 12/31/22 --- --- --- --- --- --- X X O/E X X
Jan Finlay-
son
12/31/23 O/E O/E --- --- --- --- --- --- --- --- ---
Nancy Purington 12/31/22 O/E O/E --- --- --- --- --- --- --- --- ---
Sandy Steil 12/31/23 O/E O/E --- --- --- --- --- --- --- --- ---
Key: X = Present O = Absent O/E = Absent/Excused --- = Not a member
PAAC 2-2-23 meeting packet page 5
Date: January 27, 2023
To: Public Art Advisory Committee
From: Wendy Ford, Public Art Coordinator
Re: Recommendation of South District Neighborhood Bus Stop Bench Project Emerging Artist
The South District Neighborhood Bus Stop Bench project was conceived as one in which an Artist
Mentor would assist an Emerging Artist in the design and production of a bus stop bench. The
Artist Mentor, Ray Michel was selected in November. The next step was to find the Emerging
Artist.
A Call for Emerging Artists was publicized beginning January 9, 2023 with a traditional news
release and posts on social media. The Face Book post was posted twice by City staff and then
shared by the public 234 more times, garnering 155 comments, with many tagging prospective
emerging artists in their comments. The deadline to apply was January 23 and the application
period closed with 4 submissions.
Three days later, on January 26, a subcommittee including Ray Michel, Jeremy Endsley, a
member of the Public Art Advisory Committee, along with Elinor Levin, Mark Signs, Jessica
Pannell, and Martha Shaw of the South District Neighborhood Association’s Art committee met
to review the Emerging Artist applications.
The Committee determined that two of the artists who had submitted were already established
artists, as illustrated by their resumes and bodies of work, and while they appreciated the high-
quality submissions, they wanted a true emerging artist for this project. The two remaining
artists each submitted 5 examples of their 2-dimensional work and one took the opportunity to
submit works in progress or working illustrations instead of a resume, which was an option
offered.
After much discussion the committee found consensus in recommending Ethan Wyatt. Some of
the comments about Ethan’s work was that it was bold – a quality that will be needed in the bus
stop location for this project. The style would offer a hearty welcome to the neighborhood, if not
the city. Ethan’s work also evoked a certain quality that seemed could be adaptable to represent
some of the cultural aspects of the neighborhood, too. His statement of interest and resume
follow.
As a reminder, next steps will be your approval of the artist recommended today, a review of the
final design that the South District Neighborhood is to approve in April at your May 4, 2023
PAAC meeting with installation by September 30, 2023.
The South District Bus Stop Bench Project subcommittee recommends entering into agreement
with Ethan Wyatt.
PAAC 2-2-23 meeting packet page 6
Hi, my name is Ethan. The other day my mom's friend sent me a link to this
project and it's been on my mind ever since. My first memories of making art were with
my Grandma sitting at the kitchen table. We would draw characters and she taught me
how to deconstruct images into shapes . As I grew up I fell away from art a little bit, until
I got into high school. My art teacher was the one that pushed me to pursue a career in
art and I am grateful for that. I'm also grateful for my family and the support they've
shown for my passion. Art helped me get through high school because it gave me an
outlet to relieve anxiety during the day, it's still my main outlet too. I used to stay in the
art room all day and paint while listening to music. Eventually it got more serious as I
got some more recognition in my town. People started contacting me about buying
some art and giving me skateboards, guitars, and phone cases to paint on. Eventually a
brewery gave me the opportunity to make designs for their new beer cans. That was the
moment I gained some more confidence as an artist and started looking at it more
seriously as a career path. My biggest struggle has been believing in my abilities.
Applying to make this bus bench is me breaking out of that comfort zone. This is me
trying to put myself out there and just finding out what happens. Art is something bigger
than me and every artist has a responsibility to share their work. It's not about the
individual but the improvements they can make to the world around them.
PAAC 2-2-23 meeting packet page 7
Ethan Wyatt
Phone: 712-216-3606
Email:Ethansappleid43@gmail.com
Relevant Experience:
Graphic Design for Keg Creek Brewing
Built several tables and chairs
40+ art commissions
Painting interiors
Construction- masonry and carpentry
Achievements:
Iowa All State Art 1st place in 2021
current art wall at my house
PAAC 2-2-23 meeting packet page 8
Agreement for
The South District Bus Stop Bench Art Project
By and between the City and Ethan Wyatt
THIS AGREEMENT is made on, _____________, 2023, between the City of Iowa City, hereinafter
referred to as the CITY, who is the owner of the bus stop #7126 on Highway 6 east of Heinz Road, Iowa
City, Iowa and ___________________, hereinafter referred to as ARTIST. For the purposes of this
Agreement, the CITY’S REPRESENTATIVE shall be the City Manager or designee, the COMMITTEE
shall be the Iowa City Public Art Advisory Committee and the PROJECT shall be the South District Bus
Stop Bench Art Project.
WHEREAS, the COMMITTEE issued a Call for Emerging Artists inviting artists to submit their
qualifications to participate in the PROJECT funded through the Iowa City Public Art program in January
2023; and
WHEREAS, several responses were received by area artists; and
WHEREAS, a subcommittee comprised of representatives of the South District Neighborhood
Association and the COMMITTEE and the Project Mentor met to review submissions and form a
recommendation for the COMMITTEE; and
WHEREAS, on February 5, 2023, the COMMITTEE reviewed the submissions and supported the
recommendation of the subcommittee to work with the ARTIST; and
WHEREAS, the PROJECT requires that the ARTIST and Project Mentor coordinate with the South
District Neighborhood Association in developing a design for the PROJECT by responding to their input
for the PROJECT; and
WHEREAS, the parties hereto now wish to memorialize the relative rights and responsibilities regarding
completion and maintenance of the PROJECT.
NOW, THEREFORE, in consideration of the mutual promises and undertakings contained herein, the
parties agree as follows:
Article 1. Scope of Services
1.1 General
The parties agree that the PROJECT will be reviewed and approved by representatives of the
South District Neighborhood Association and the COMMITTEE at meetings to be held in April and
May, 2023.
a. CITY shall pay ARTIST a commission of $10,000 for the PROJECT according to the
schedule set forth below, which may be withheld as provided herein.
b. ARTIST shall work with the Project Mentor and CITY’S REPRESENTATIVE to produce
and install the PROJECT by September 30,2023 according to the following schedule:
PAAC 2-2-23 meeting packet page 9
Date
Payment Milestone
Feb. 2, 2023
(within 15 days)
1st installment
$2,000
Committee approves recommended artist
May 4, 2023
(within 15 days)
2nd installment
$8,000
Artist, Project Mentor and South District
Neighborhood reps share approved final
designs with Committee and Committee
approves
Failure to meet the above schedule will result in withholding payment to the ARTIST and/or
termination of this Agreement, as provided herein.
c. The CITY'S REPRESENTATIVE shall have the right to review the PROJECT at
reasonable times during the fabrication and installation thereof to ensure general conformity to
final approved design plans.
d. The CITY agrees to provide access to the ARTIST as necessary for site
preparation/installation of the PROJECT.
e. The ARTIST agrees to work with the CITY in planning for and installation of the PROJECT
throughout the process. The CITY reserves the right to determine what components of the
installation the CITY can reasonably provide given skill and other available resources. The
ARTIST agrees to be responsible for all costs related to the installation of the PROJECT beyond
the agreed upon CITY installation assistance. It is expressly understood and agreed that the
acceptance and installation of the PROJECT is conditioned upon the feasibility of a safe and
secure installation. If it is determined by the CITY, after arrival of the PROJECT or before then,
that because of inherent qualities or attributes of the PROJECT it is not feasible or consistent with
the budgeting resources to install the PROJECT safely and securely, the CITY shall be under no
obligation to do so.
f. All costs related to the transportation and delivery of the PROJECT from the ARTIST to
the CITY shall be the responsibility of the ARTIST. Delivery will be complete when the ARTIST
delivers and installs the PROJECT on the bus stop pad at stop #7126 on Highway 6 east of Heinz
Road, Iowa City, Iowa.
g. The CITY, as owner of the bus stop at which the PROJECT is to be installed, reserves the
right, in its sole discretion, to perform any maintenance activities without having any requirement
or obligation to replace, refurbish, pay compensation or reimbursement for any part of the
PROJECT that may be damaged or destroyed, and CITY makes no warranties that any such
actions will not result in damage or destruction to said PROJECT. Further, CITY, as owner of the
PROJECT may, in its sole discretion, take any other actions consistent of the public use of said
PROJECT or public necessity without having any requirement or obligation to replace, refurbish,
pay compensation or reimbursement for any part of the PROJECT that may be damaged or
destroyed, and CITY makes no warranties that any such actions will not result in damage or
destruction to said PROJECT.
PAAC 2-2-23 meeting packet page 10
1.2 Maintenance and Longevity
a. Upon completion of the PROJECT, the ARTIST shall provide to the CITY'S
REPRESENTATIVE a Specification and Maintenance Report (attached) that outlines the
appropriate maintenance and preservation of the PROJECT.
b. Notwithstanding paragraph 1.1 (h) above, the CITY requires, and ARTIST agrees to
maintain the PROJECT in place for three years from acceptable completion of the project.
c. ARTIST agrees that they will not intentionally damage, alter, modify or change the
PROJECT without the prior written approval of the CITY.
1 .3 Risk of Loss
The risk of loss or damage to the PROJECT shall be borne by the ARTIST.
Article 2. Certifications
2.1 Certifications of Title.
ARTIST represents and certifies that, to the best of its knowledge: (a) the PROJECT is solely the
result of the effort of ARTIST; (b) the PROJECT is unique and original and does not infringe upon
any copyright; and (c) the PROJECT is free and clear of any liens from any source whatever.
2.2 Warranties of Quality and Condition
CITY accepts responsibility for all general maintenance and repair as outlined in the
maintenance guidebook and as well as repairs necessary due to general wear and tear from
daily use for the life of the PROJECT.
ARTIST represents and certifies that, to the best of its knowledge: (a) the execution and
fabrication of the PROJECT will be performed in a workmanlike manner; (b) the PROJECT, as
fabricated and installed, will be free of defects in material and workmanship, including any
defects consisting of inherent qualities which cause or accelerate deterioration of the
PROJECT; and (c) the ARTIST accepts responsibility for repair of defects in material or
workmanship that occurred during the execution and fabrication of the PROJECT for the first
two years after installation.
Article 3. ARTIST as Independent Contractor.
ARTIST shall perform all work under this Agreement as an independent contractor and not as an
agent or an employee of the CITY. ARTIST shall not be supervised by any employee or official of
the CITY, nor shall ARTIST exercise supervision over any employee or official of the CITY.
Article 4. Termination
PAAC 2-2-23 meeting packet page 11
If any party to this Agreement shall willfully or negligently fail to fulfill in a timely and proper
manner, or otherwise violate, any of the covenants, agreements or stipulations material to this
Agreement, the other party shall thereupon have the right to terminate this Agreement by giving
written notice to the defaulting party of its intent to terminate specifying the grounds for
termination. The defaulting party shall have thirty (30) days after receipt of the notice to cure the
default. If it is not cured, then this Agreement shall terminate.
Article 5. General Terms
5.1. ARTIST shall not, to the best of its ability commit any of the following employment
practices and agrees to prohibit the following practices in any subcontracts:
5.1.1. To discharge or refuse to hire any individual because of their race, color, religion,
sex, national origin, disability, age, marital status, gender identity, or sexual orientation.
5.1.2. To discriminate against any individual in terms, conditions, or privileges of
employment because of their race, color, religion, sex, national origin, disability, age,
marital status, gender identity, or sexual orientation.
5.2 Should any section of this Agreement be found invalid, it is agreed that the remaining
portion shall be deemed severable from the invalid portion and continue in full force and effect.
5.3 Upon signing this Agreement, ARTIST acknowledges that Section 362.5 of the Iowa Code
prohibits a City officer or employee from having an interest in a contract with the City, and certifies
that no employee or officer of the City, which includes members of the City Council and City
boards and commissions, has an interest on behalf of ARTIST, either direct or indirect, in this
Agreement, that does not fall within the exceptions to said statutory prohibition enumerated in
Section 362.5.
Article 6. Entire Agreement
This writing embodies the entire agreement and understanding between the parties hereto, and
there are no other agreements and understandings, oral or written, with reference to the subject
matter hereof that are not merged herein and superseded hereby.
Article 7. Modification
No alteration, change, or modification of the terms of the Agreement shall be valid unless made
in writing and signed by both parties hereto and approved by appropriate action of the CITY.
ARTIST
_________________________________________________________
Ethan Wyatt Date
PAAC 2-2-23 meeting packet page 12
Artist
CITY
_________________________________________________________
Geoff Fruin Date
City Manager
Approved:
______________
City Attorney’s Office
PAAC 2-2-23 meeting packet page 13
PUBLIC ART SPECIFICATIONS AND MAINTENANCE REPORT
ARTIST:
TITLE OF WORK:
PROJECT ADDRESS
PART I - FABRICATION AND INSTALLATION INFORMATION
MATERIALS
1. Material(s) used (be specific; include also source or manufacturer, life expectancy of material
according to manufacturer; attach manufacturer's technical data sheets, if available):
2. Material finish (e.g., natural, paint color and type, glaze, patina, sealer, fire retardant, etc.; be
specific; include also brand or manufacturer):
3. Materials used in the presentation of the artwork (e.g., composition of base or backing,
framing, type of hanging fixtures, etc.):
FABRICATION
1. Fabricator
Name:
Address:
Phone Number:
2. Fabrication technique or method (attach diagrams or drawings, if necessary):
INSTALLATION
1. Installation executed by:
Name:
Address:
Phone Number:
2. Installation method (attach plans showing footing and/or key installation details):
EXTERNAL FACTORS
1. Describe physical positioning of the artwork (e.g., measured distances from relative objects
or points in the environment):
2. Describe existing environmental factors which may affect the condition of the artwork and
any precautionary measures (e.g., direct sunlight, extremes of annual rain, temperature, air
PAAC 2-2-23 meeting packet page 14
moisture or dryness, acidity of rainfall, flooding, wind, erosion, vibrations, air pollutants,
vehicular and/or pedestrian traffic; animal interaction--bird droppings, potential for nesting,
burrowing; human interaction with artwork--touching, sitting, climbing, vandalism):
DESIRED APPEARANCE
1. Describe the desired appearance in specific terms including the physical qualities such as
matte rather than glossy luster; color of patina etc., for which the agency should strive in order
to maintain the artist's intent. Describe what may be acceptable alterations in form surface,
texture and coloration as related to natural aging of materials. Include drawings or photographs
which show the condition of the artwork upon installation:
2. If the work is site-specific, describe in detail the particular relationship of the work to its site,
including any significant physical aspects of the site, which, if altered, would significantly alter
the artist's intended meaning and/or appearance for the work (attach drawings as appropriate):
PACKING AND SHIPPING INSTRUCTIONS
1. Please explain how the art should be packed and shipped should the artwork ever need to
be transported (be specific, attach diagrams if necessary):
PART II - CONSERVATION INSTRUCTIONS
The Artist should provide detailed instructions regarding the methods and frequency of maintenance for
the artwork as follows (attach additional information as appropriate):
1. Routine maintenance (e.g., removal of dust, dirt; maintenance of protective surfaces;
tightening, adjusting, oiling; trimming of plant materials, etc.):
2. Cyclic maintenance (less frequent and more extensive preventive measures, e.g.,
disassembly and inspection; reapplication of protective sealers; repainting; cleaning of textiles,
etc.):
3. Who should be considered competent to perform cyclic maintenance? Describe any special
training, materials, tools, or procedures required.
4. Who should be considered competent to perform significant repairs?
5. Describe any special training, materials, tools, or procedures required for refitting, replacing,
or reconstructing portions of the artwork damaged by vandalism, accidents, disasters, or
weathering.
PAAC 2-2-23 meeting packet page 15
Public Art Matching Fund Program
Now accepting applications for 2023
To foster creativity and continue to build on Iowa’s City’s moniker, The Greatest Small
City for the Arts, the City’s Public Art Advisory Committee (PAAC) announces the 2023
Matching Grant fund program. The program is available for art projects (visual, audio or
performance based) that are located in Iowa City and accessible to the general public.
This will be the only round offered and thus, the only application period for Public Art
Matching Grants in 2023.
The maximum award is $3,500 which will require documented total project costs of at
least $7,000. Smaller grants for smaller projects are also available; the minimum grant is
$500 for a grant project of at least $1,000. All projects must be completed during
calendar year 2023.
Art such as sculpture, murals, performances, interactive exhibits, video projections,
soundscapes, the spoken word, and other media will all be considered. While all
proposals will be considered, it should be noted that those that are functional,
ephemeral, in unexpected places, or have a participatory element to them will be strong
competitors.
Proposals must be for projects created by Iowa City artists that will be publicly
accessible and viewable within Iowa City city limits. Art may be displayed or performed
on private property with property owner permission.
Proposals will be accepted through Friday, March 31 at 11:59 PM. Grant awards will be
announced the week of March 6, 2023 and the week of April 10, 2023, depending on
when applications were received. Projects are required to be completed by December
31, 2023.
The application and additional information on selection criteria, submission
requirements, eligible expenses and other conditions for the program are available at
www.icgov.org/publicart.
For more information, contact Wendy Ford at 319-356-5248 or wendy-ford@iowa-
city.org.
PAAC 2-2-23 meeting packet page 16
Public Art Matching Fund Program Awards Rubric
I. PROJECT DETAILS AND DESCRIPTION
Overall Application
3. Application is clear,
concise, and well composed.
This project is substantially
different from regular
programming or has not
been done before by the
City. Case for support is
exemplary and merits
investment from the City.
2. The application is clear.
This project has elements
that are different from the
applicant’s regular
programming. Case for
support is adequate.
1. IAC: Application is unclear
or poorly composed. This
project has been done by the
applicant previously or
closely resembles
artwork/events already
available in Iowa City.
Case for support is
inadequate or does not
merit City investment.
Artwork/event and materials description
3. Project and description
are exemplary and clearly
advance the mission, vision,
and goals laid out in the
Public Art Strategic Plan and
Iowa City Public Art
Management Plan.
2. Project and description
satisfactorily advance the
mission, vision, and goals
laid out in the Public Art
Strategic Plan and Iowa City
Public Art Management Plan.
1. Project and description
are unclear and do not
advance the mission, vision,
and goals laid out in the
Public Art Strategic Plan and
Iowa City Public Art
Management Plan.
Images/plans and project illustration
3. Work samples are of high
quality and clearly
demonstrate exceptional
capabilities in artistic
concept and form.
2. Work samples are of
average quality and
demonstrate capabilities in
artistic concept and form.
1. Work samples are of poor
quality or demonstrate
inadequate capabilities in
concept and form.
PAAC Definition of public art
3. Artwork/event
dynamically engages with,
and extends the definition of
public art found in the Public
Art Strategic Plan and Iowa
City Public Art Management
Plan.
2. Artwork/event clearly fits
within the definition of
public art found in the Public
Art Strategic Plan and Iowa
City Public Art Management
Plan.
1. Artwork/event does not
clearly fit within the Public
Art Strategic Plan and Iowa
City Public Art Management
Plan.
Project location
3. Project location is
considerately and
strategically thought out to
reach target audience.
Project is appropriate for the
2. Project location is suitable
for the project. The project is
appropriate for the location.
1. Project location is random
and project does not suit
chosen location.
PAAC 2-2-23 meeting packet page 17
location. Artist/contractor
utilizes City Parks/Facility
Inventory in the Public Art
Strategic Plan and Iowa City
Public Art Management Plan.
Technical ability to carry out scope of project
3. Project has strong
implementation objectives.
Timeline demonstrates
thoughtful planning and
detailed consideration.
Confident project will be
realized through a clear,
reasonable timeline. Artist
and partner responsibilities
are clearly defined.
2. Project has identified
implementation objectives.
Timeline demonstrates
planning and consideration
of most tasks needed. Artist
and partner responsibilities
are defined.
1. Project has unclear
implementation objectives
and timeline. Raises
concerns about project
achievability. Artist and
partner responsibilities are
undefined or unclear.
II. PROJECT COSTS AND BUDGET
PAAC matching fund expenses
3. Project budget is clear and
intended use of matching
funds is detailed.
2. Project budget is clear but
the intended use of matching
funds is implied but
inadequately detailed.
1. Project budget is vague
and the intended use of
matching funds is
inadequate.
Funds from other sources/impact of PAAC funds
3. Project leverages diverse
funding sources and in-kind
support as appropriate.
PAAC funds are clearly
integral to project
implementation.
2. Project demonstrates
some diversity in funding
sources or in-kind support as
appropriate. PAAC funds are
supplementary to project
implementation.
1. Project demonstrates
inadequate or unclear
leveraging of diverse funding
sources as appropriate. The
impact of PAAC funds is
vague or extraneous.
III. PROJECT OUTCOMES
Specific outcomes and measures
3. Project uses strong
qualitative and quantitative
measures to analyze
achievement of arts goals
and implementation
objectives. Project has
appropriate methods in
place to collect data on
evaluation measures.
2. Project identifies methods
or measures to analyze
achievement of arts goals
and implementation
objectives.
1. Evaluation methods and
measures are weak,
inadequate or unclear.
Engagement with broader community
PAAC 2-2-23 meeting packet page 18
3. Target community for
project is well defined, its
relevance to project is
evident. Plans to disseminate
and provide equitable access
to project are exemplary.
2. Target community for the
project is identified. Plans to
disseminate project and
provide equitable access to
project are satisfactory.
1. Target community for the
project is not defined. Plans
to disseminate and provide
equitable access to project
are inadequate.
Community partner integration
3. There is clear
demonstration of
collaborative partnership. All
involved parties share
significant responsibility for
the successful outcome of
the project.
2. There is some
demonstration of
collaboration. There is
investment on both sides,
but it is imbalanced.
1. There is little to no
demonstrated partnership. If
there are listed partners,
partners appear minimally
involved.
Functional Art (eg., bus stop benches)
3. This project is clearly
functional art
2. This project may be
functional art
1. There is no functional
aspect to this art.
Unexpected Art
3. This project is located in a
place or happens at a time
when or where art is
completely unexpected
2. This project is located in a
place or happens at a time
when or where art may have
occurred in the past, but not
frequently.
1. This project is located in a
place or happens at a time
when or where art is a
common happening.
Participatory Art
3. There is a clear
opportunity for or aspect of
community participation in
this project
2. There may be some
opportunity for or aspect of
community participation in
this project
1. There is little to no
opportunity for or aspect of
community participation in
this project
Ephemeral Art
3. This project may only be
experienced in a certain
place and time and then is
over.
2. This project can be
experienced repeated times.
1. This project may be
experienced at any time.
PAAC 2-2-23 meeting packet page 19
Iowa City Public Art Advisory Committee Policy on the
Eligibility of Applicants Who Have Previously Received Matching Grant Funds
Iowa City’s Public Art Advisory Committee (PAAC) does not prohibit previously funded artists,
programs or organizations from applying for subsequent Matching Grant funding cycles.
Pursuant to Goals 2 and 3 of the Iowa City Public Art Strategic Plan (2020-25), the PAAC
reserves the right to consider any applicant’s prior funding history on an individual basis and in
consideration of the complete applicant pool in order to “expand opportunities” for new
projects while simultaneously “ensuring an ongoing… sustainable” arts community in Iowa City.
We encourage returning applicants to consider the following when applying for subsequent
Matching Grant funding cycles:
1) If a previously funded applicant is applying with a new project proposal:
a) Have prior PAAC-funded projects been completed or progressed according to the
application timeline?
b) Will the new project negatively interfere in the timely completion of an ongoing or
outstanding project supported with PAAC funds?
c) How do the PAAC Matching Funds present a unique funding opportunity that cannot be
pursued through other sources? Has the applicant pursued a more diverse funding
portfolio for the project? (i.e. the size, scope or community-mission of the applicant’s
project is best served by the PAAC mission and/or incongruent with other available
funding sources)
2) If a previously funded applicant is applying for the same or similar project:
a) Does the proposed project build upon previously funded projects or phases in
meaningful but distinct ways? Have you documented or evaluated the growth and
development of the project? (i.e. the applicant utilizes PAAC funds to
expand/revise/refine rather than replicate)
b) How does the continued funding of the project provide new or expanded opportunities
for individual artists or community interaction with public art? (i.e. the applicant’s
annual project is a forum in which new artists or new work is being created each year,
the applicant’s successive iterations of the project engage different communities or
locations that expand audience reach)
c) How do the PAAC Matching Funds present a unique funding opportunity that cannot be
pursued through other sources? Has the applicant pursued a more diverse funding
portfolio for the project? (i.e. the size, scope or community-mission of the applicant’s
project is best served by the PAAC mission and/or incongruent with other available
funding sources)
PAAC 2-2-23 meeting packet page 20