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Home My WebLink About04-12-2023 Parks & Recreation CommissionIowa City Parks and Recreation Commission Wednesday, April 12, 2023 5:00 p.m. R11, • .• Robert A. Lee Recreation Center — Meeting Room B CITY OF IOWA CITY 220 S Gilbert Street, Iowa City, IA 52240 Public Comment for each item will be limited to 3 minutes for each person and a total for no more than 30 minutes per item. Written comments submitted to parksondrecreation@iowa-citV.orq, prior to 5 p.m. on Monday, April 10, 2023 will be distributed to the Commission via email in advance of the meeting. Written Comments submitted at meeting will be included in following month's packet. AGENDA ITEM 1 CALL TO ORDER ITEM 2 APPROVAL OF FEBRUARY O8, 2023 MINUTES ITEM 3 PUBLIC COMMENT ON ANY ITEMS NOT ON THE AGENDA ITEM 4 PRESENTATION OF IOWA CITY STRATEGIC PLAN — Megan Alter; At -Large, Mayor Pro Tern ITEM 5 RECREATION DIVISION GOALS— Matt Eidahl; Assistant Superintendent of Recreation ITEM 6 MERCER PARK ATHLETIC FIELDS PROJECT— Eric Hornig; Hitchcock Design ITEM 7 CONSIDER RECOMMEDATION TO REMOVE PARKS & RECREATION COMMISSIONER MEMBER DUE TO UNEXPLAINED ABSENCES — Parks and Recreation Commission Chair ITEM 8 ELECTION OF COMMISSION VICE CHAIR — Parks and Recreation Commission Chair ITEM 9 REPORT ON ITEMS FROM CITY STAFF a) Recreation Division Assistant Superintendent — Matt Eidahl b) Parks Division Superintendent —Tyler Baird ITEM 9 CHAIRS REPORT ITEM 10 COMMISSION TIME/SUGGESTIONS FOR FUTURE AGENDA ITEMS ITEM 11 ADJOURN If you will need disability -related accommodations to participate in this program/event, please contact Gabe Gotera, Iowa City Parks and Recreation Department at 319-356-5210 or ggotero@iowa-city.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. IOWA CITY PARKS & RECREATION COMMISSION PRELIMINARY MINUTES OF FEBRUARY 08, 2023 ROBERT A. LEE RECREATION CENTER — MEETING ROOM B Members Present: Alex Hachtman, Brian Morelli, Melissa Serenda, Connie Moore, Rachel McPherson, Doloris Mixon Members Absent: Boniface Penandjo Lemoupa, Missie Forbes, Chris Odinet Staff Present: Juli Seydell Johnson, Brad Barker, Kumi Morris, Malory Smysor, Gabe Gotera Others Present: Justin Fishbaugh, Jill Fishbaugh, Crrin Crain, Tommy Gianola, Billy Gianola, Mitzi Read, Mark Cannon CALL TO ORDER: Chairman Hachtman called the meeting to order at 5:00 p.m. RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): Moved by Mixon, seconded by Serenda to recommend movine forward with the Mercer Park Aquatic Center & Scanlon Gym Exterior Accessibility and Liehtine Improvement Proiect as proposed. Motion passed 6-0 (Penandio Lemoupa, Forbes, & Odinet absent). OTHER FORMAL ACTION: Moved by Morelli, seconded by Moore, to approve the February 8, 2023 minutes as written. Motion passed 6-0 (Penandio Lemoupa, Forbes, & Odinet absent). PUBLIC DISCUSSION OF ANY ITEMS NOT ON THE AGENDA: Justin Fishbaugh gives out a handout showing a comparison of pool use data. Fishbaugh asks if the handout will be included in the meeting minutes, to which Director Juli Seydell Johnson says that handouts sent to the commission prior to the meeting will be included in the correspondence sent out to Commission members, but that since this was included during the meeting, it would have to be included as correspondence with the April meeting packet. Fishbaugh prepared the handout to help with the review of pool use data that is provided by the Parks and Recreation Department each month. Fishbaugh describes his goal as finding accurate pool use counts so that informed decisions can be made about the future of the aquatic's centers. Fishbaugh details that pool users are not counted multiple times, as the provided data is not cumulative but is just a count of the pool every 30 minutes. Fishbaugh found there to be gross errors at time in the counts reported from the department. Fishbaugh refers to Dec 9, in which there were 0 reported scans from 1 lam to 1pm, when citizens counted 13 pool users. Using his handout, Fishbaugh says that when equivalent pool hours are compared between Robert A Lee and Mercer pools and normalized with a large difference in size between the two pools so that there is an apples -to -apples comparison, RAL pool use is 1.5x more than Mercer pool for the fourth quarter of 2022. PARKS AND RECREATION COMMISSION February 8, 2023 Page 2 of 8 Cann Crain gives a handout of emails from Coralville Recreation. Crain suggest that to boost RAL pool use, staff should use marketing to advertise the pool. Crain says she gets emails from Coralville advertising aquacise and swimming lessons, with information provided showing when where and how much the class is. Crain says that she has never received promotional material for RAL pool and details that people can't come to the pool when they don't know it's around. Crain says that on Sundays, there are frequently families that aren't strong swimmers, but that to find out about swimming lessons you have to go online as there is no indication of swim lessons offered at RAL pool. Crain says that the process to register needs to be less cumbersome to allow a more accessible route into swim lessons. MERCER PARK AQUATIC CENTER/SCANLON GYM ADA ENTRYWAY & LED LIGHTS— Facility Manaeer Kumi Morris: Facility Manager Kumi Morris presents the attached PowerPoint presentation. Morris shows that this project would focus on making the pavement and sidewalk, especially around the entryway to have a consistently higher quality existence that follows ADA guidelines to a greater extent. Morris explains that the project would also have some of the bike racks and all the outdoor lighting removed. Replacement LED lamps would be installed that would be vandal resistant while also being made of replaceable aluminum parts for ease of maintenance by staff. Morris details how the concrete plaza outside the front entrance will be replaced with green space and the current crosswalk will be moved further down the street closer to the parking lot. Morris notes the importance of better sightlines for cars leading up to the cross walk. Chairman Hachtman asks how tall the proposed lighting options would be. Facility Manager Kumi Moms says that the LED bollard lights would be approximately 4 ft tall while the larger LED Radean Post Top would be approximately 1Oft tall. Commissioner Morelli asks if the traffic flow around the bend outside MPAC was inspected at all, describing the area as a bottle neck during some parts of the day. Director Juli Seydell Johnson explains that in the last year, the 1-way street through Mercer Park has been converted into a 2-way street, which helped to decongest the area. Facility Manager Kumi Moms confirms that civil engineer did look over the area and explains how there is still a lot of activity happening on the corner outside of MPAC, of which can include loading from staff, parking for patrons, and junior high students. Kumi says that to help reduce the amount things happening all at once, the crosswalk was moved down the street, to be perpendicular to the street. This puts the crosswalk in a much safer for people to use. Commissioner Serenda asks about the removal of the bike racks in the plan. Facility Manager Kumi Morris explains that there is still the PLAY bike rack just to the east of the facility that the public is encouraged to use. Morris said that most of the time, when bikes were left at the northern bike rack, they would just be left there and in the way of travel paths. The removal of the bike racks was to allow an increase in allowed movement towards ADA compliance. Director Juli Seydell Johnson makes the distinction that due to this project; Mercer Park Aquatic Center & Scanlon Gymnasium will be likely be closed to the public for the first few weeks of September 2023. Seydell Johnson explains that this timeframe was chosen due to the low use trend seen from past years during September. Seydell Johnson details discussion with the school district to allow swim teams to still use the pool, via a different entrance. Seydell Johnson adds that staff will take the opportunity to also resurface the gym flooring. PARKS AND RECREATION COMMISSION February 8, 2023 Page 3 of 8 Moved by Mixon, seconded by Serenda to recommend moving forward with the Mercer Park Aquatic Center & Scanlon Gym Exterior Accessibility and Lighting Improvement Project as proposed. Motion passed 6-0 (Penandio Lemoupa. Forbes. & Odinet absent). ADAPTIVE AND INCLUSIVE PROGRAMMING AND OUTREACH — Recreation Program Supervisor Malory Smvsor: Recreation Program Supervisor Malory Smysor speaks about her work overseeing the Adaptive and Inclusive Recreation (AIR) programing and how youth in AIR can be better served in the community. Smysor talks about current youth programs for children with disabilities of which include new Cooking Classes, one-time events for crafts/fitness, and trying to build on family opportunities. Smysor Explains that the difficulty with youth participants that have disabilities is that it can require a lot more staffing dependent on the needs of the participant. Smysor continues, that as staff get to know the population, then programming can become more specified towards the children, but that until then, family programming is offered that would allow the option for participants to bring their family and can get more comfortable with staff in a safe environment. Smysor describes a recent event, for participants to build junk robots out of recyclable material. The event was very well received and the parents of participated chose to stay and help. Malory Smysor is looking at summer camp opportunities in the area for youth with disabilities. Smysor is working with the school district to see what is being offered as education and how staff can compliment that. As an example, Smysor describes how if a school chooses to have a half -day education event, then AIR staff would want to use the other half of the day for camp opportunities. Malory Smysor talks about the effort to create achievable goals for partisans to work towards during programming. Smysor refers to the Cooking Classes, and how the activity description shows that the program will work on cooking skills, fine motor skills, social skills, and leisure skills. Smysor is hopefully that people will find interesting in the programs where they really want to focus on achieving said goals. Malory Smysor talks about wanting to provide more small one-time events. These events could focus on culturally holidays. Smysor describes the upcoming `Quilts of the Underground Railroad' event that would be hosted for Black History Month and would show what secrets were hidden in the quilt designs. Smysor mentions that there will be an event for Woman's History Month, Therapeutic Recreation Month, and an event focused on the history of disability civil rights. Commissioner Moore asks what Smysor means when saying "Inclusive". Malory Smysor says that staff are working to create more of an inclusive environment as Smysor recognized that there were no 1-on-1 opportunities provided to assist in other "typical" programs, such as Summer Camps. Smysor refers to the last released Program Activity Guide that included blurbs in each section that talks about inclusion and how patrons can reach out for modifications or adaptions to participate in activities. Smysor lists examples of modifications/adaptations of which include, larger print activity guides, providing an actual human to help the patron through the activity 1-on-I, or adaptive equipment. Smysor states that if this kind of inclusion is provided, then programs would be able to reach more families that are not getting services yet. Moore appreciates the effort to bring rec leisure to the kids involved, and stresses how important it can be for the kids to make friends in a community. PARKS AND RECREATION COMMISSION February 8, 2023 Page 4 of 8 Commissioner Moore asks what the target age demographic is for the cooking classes. Malory Smysor responds that the youth cooking classes range from 6-16 years old. Moore follows up, asking if any disability is allowed, to which Smysor responds yes. Commissioner McPherson says that it would be a great opportunity for the Quilting Underground Railroad activities to include some of the stops that were part of the railroad that are in Iowa City, specifically a house on Dubuque Street. Malory Smysor responds that the idea sounds good, and more research will be done on it. Chairman Hachtman asks if there are other things that the Commission, as community members can do to help Malory Smysor and her programs. Smysor responds that the best way to help would be marketing, elaborating that there are not a lot of similar programming in surrounding cities, meaning that area could be a hub for such programs. Smysor says that word of mouth is always a great resource for getting the word out of there. REPORT ON ITEMS FROM CITY STAFF Parks & Recreation Director — Juli Sevdell Johnson Topics from Last Meeting: Director Seydell Johnson answers several questions asked at the previous, Feb 8 Meeting. Seydell Johnson explains that the house by Happy Hollow Park has been checked by Neighborhood Services staff. Seydell Johnson points out where in the agenda packet, the commissioners can find both the contract amount for the Rec Masterplan and the list of parks still left to be renovated. Seydell Johnson adds that the commission will take a tour around some of the parks in a future meeting to see what is still to be renovated in person. Swim Counts: Director Seydell Johnson explains that whenever the Save RAL Pool group brings forward to staff a time where their accounts don't match with the departments', staff are taking it seriously, looking back, verifying and correcting the count, if needed. Seydell Johnson clarifies that not every difference is found to be an error. Seydell Johnson says that now that the swim counts have been underway for 6 months, trends will soon start to appear to show which direction the pool will move in. Commissioner McPherson asks how staff correct a count. Director Seydell Johnson explains how the 11 am — 1pm counts were sometimes off by 1 or 2 people, which led staff to find that counters were counting exactly from 11 am — Ipm but that some patrons would check into the pool as early as 10:45pm. Seydell Johnson adds that the data is still in the ActiveNet system, it just wasn't being pulled at the time, which would allow staff to go back and retroactively add the 10:30am — llam time slot to past monthly pool counts. Seydell Johnson says that sometimes camera videos are used to verify counts, but that the videos can only be looked back 14 days and that it does not show the entirety of the pool. McPherson brings up just seeing a member of customer service staff miss counting 2 people who were entering the pool, asking if the young staff are taking the number recording accurate. Seydell Johnson explains that at if this happened just before the meeting, then it was likely for swim lessons which are counted separately from the daily admissions at the front desk. Seydell Johnson adds that there have been additional staff assigned at the back hallway, with spot checks to double check that everyone entering the locker rooms are checked in, instead of going down the stairs and past the staff desk. Seydell Johnson says that staff have found the different in pool counts to not be significantly different, but that if something is found to be missed, it will be corrected. Seydell Johnson notes the overall trends of the counts should be similar and will show how pool use data has moved one way or another. PARKS AND RECREATION COMMISSION February 8, 2023 Page 5 of 8 Commissioner McPherson asks about the possibility of extending pool hours at RAL pool. Director Seydell Johnson responds that current attendance numbers don't support extending the pool hours. McPherson asks for clarification that if more people were to swim in the mornings, then there would be a reason to expand hours in the afternoon. Seydell Johnson confirms this. Commissioner Morelli asks for comment on email marketing and what can be done for further outreach. Director Seydell Johnson responds that this will be discussed during the Recreation Staff Report. Commissioner Moore asks if when the Commission tours the remaining parks to be renovated, if there will be an opportunity to make suggestions on design, such as focusing on inclusion and accessibility. Director Seydell Johnson confirms this thought, saying that it would be an appropriate time to make such suggestions. Seydell Johnson adds that there are parks throughout the city that have wheel -chair accessible playground equipment and structures. Items for Next Meeting: Director Seydell Johnson says that staff are waiting to hear back from proposals on Happy Hollow Park, with data and options being prepared for the March 8 Commission meeting. Seydell Johnson adds that the Mercer Park Athletic Fields project presentation will also be during the March 8 Commission meeting. State Budget: Director Seydell Johnson talks about recent state legislature that will affect City budgets, which has been rolled back due to an accounting error last fall which resulted in several million dollars less in revenue for Iowa City operating budgets. Seydell Johnsons clarifies that this affects not only Parks & Rec but the entire city. Johnson says that because the budget had already been approved, staff may have to go back to determine how costs can be trimmed to save money. Future Meeting Focuses: Director Seydell Johnson says that the next Commission meeting will likely have a Recreation focus, looking over staff goals from the Masterplan process. Director Johnson adds that, later in the spring, Commissioners will be invited to attend and take part in a tree planting at McPherson Park. This meeting will have a forestry focus, with attention on the division's new trucks and equipment. Parks: In the absence of Parks Division Superintendent Tyler Baird, Director Seydell Johnson announces that the Chadek Green Park Playground Equipment is expected to arrive in the next few days. Seydell Johnson says that that this will be one of the first installs of year once weather conditions improve. Recreation Division Superintendent — Brad Barker 5:49 Superintendent Barker addresses the earlier question regarding communications for different programs and events. Barker explains how in recent years, staff had created an event classification guide with the goal to streamline how the Recreation division would promote programing in a consistent manner. Barker says that events are typically advertised through social media, while programming such as water fitness or youth sports can't all be promoted in social media the same way. Barker explains that Program Supervisors try to use social media with intention so as to not fill the feed with every program available. Barker continues, that due to this reason, there's more responsibility for program supervisors to utilize ActiveNet, the recreation registration software system. Barker explains that over almost 10 years, a robust database of patron ages and contact information have been collected, with patrons' specific program history helping to filter who should be targeted for specific program marketing. Commissioner Serenda refers to the ActiveNet database of patron info, asking what outreach is being done to bring in new people who might be interested in swim lessons. Superintendent Barker responds that primarily, new names are from people that are signing up for the programs. Barker says that PARKS AND RECREATION COMMISSION February 8, 2023 Page 6 of 8 recreation program supervisors are discussing on Recreation goals for the Rec Masterplan and that a common talking point, is how to extend the sphere of engagement and accessibility to those who are not already involved with programming. Barker explains that this is done by hiring multilingual staff that can be welcoming to more people, or through more traditional communications, like mid -season newsletters or focused emails. Barker adds that this will be gone into more detail at a future meeting when Recreation goals are discussed. Director Seydell Johnson adds that there might not be much advertising seen for swimming lessons, because Swimming lessons are already filling to capacity and have waiting list within days of opening for registration. Seydell Johnson continues that advertising for programs are typically used for newer programs that are trying to grow, but also to avoid frustration of patrons that would see marketing for such programs before finding that it is already full. Superintendent Barker adds that one of the biggest problems facing the RecAssist, ,Rec-and-Ride, and Swim Scholarship programs is that people don't know that they exist. To combat this, Recreation has worked with the Communication department to create a video showing how the public can utilize such programs. Barker explains that this video would be shared on social media to not only promote the programs but also to show how it can be used. Commissioner McPherson asks about the considering of posters that could be shown in high traffic areas such as Prairie Lights, Oasis, or the Public Library. McPherson say that while posters may be considered old-fashioned, these areas see lots of people coming through that could bring increased attendance to programming and events such as roller skating. Commissioner Morelli refers to the City's larger use of `Next Door' to bring information to specific neighborhoods and asks if Recreation could make use of Next Door to help with spreading awareness for programming. Barker explains that staff try to use Next Door sparingly to not overwhelm. Barker says that events typically advertised using Next Door are Party in the Park during the summer, to let neighborhoods know when Party in the Park will be in their neighborhood. Event Turnout: Superintendent Barker details several events that have taken place since the last Commission meeting. Barker says that the MLK Day Service Event had great turn out, with many people attending the march or working on craftsman service projects. Barker brings up that Commissioner Mixon gave a wonderful presentation for the attendees. Barker talks about the STEAM and Technology Open House which showed off robotics, microscopes, drones, among other equipment. Barker talks about the recent Freeze Fest that had smores, hot chocolates, and speakers from the Raptor Center and the Iowa AmeriCorps. Barker says that in the future, Freeze Fest would be a target for program growth and marketing. CHAIRS REPORT: None COMMISSION TIME/SUGGESTIONS FOR FUTURE AGENDA ITEMS Commissioner Mixon asks if there is any kind of team sport such as softball, baseball, or football that are played between different recreation centers in the area. Director Seydell Johnson says that youth baseball PARKS AND RECREATION COMMISSION February 8, 2023 Page 7 of 8 and softball teams are provided locally by the Youth Sports Association, who provide teachers, while the Recreation Division provides the fields. Mixon asks specifically about adult sports provided. Johnson responds that adult softball is no longer offered. Johnson explains that in the past, the department would rent fields from the University of Iowa for adult softball, but player attendance dwindled to the extent that there were not enough teams to even have a real season. Johnson continues that Coralville would typically have enough players to reach maximum capacity, which is where teams that still wanted to play would go. Commissioner Morris asks if the local soccer league is provided through the City? Director Johnson explains that while Iowa City Kickers is supported and associated with the Recreation Division, it is its own separate entity. ADJOURNMENT: Chairman Hachtman adjourns the meeting at 6:03 p.m. PARKS AND RECREATION ATTENDANCE RECORD PARKS AND RECREATION COMMISSION February 8, 2023 Page 8 of 8 NAME N N N N N N N N N N N N N N N N N N N N NI N en N O O� f7 try NJ O 7 N O 7 .ti 00 TERM N M 7 h r` 00 O O rl N .y N EXPIRES Missie 12/31/25 NM X X O/E X X X X X NM X O/E Forbes Alex 12/31/24 NM X X X X X X X X NM X X Hachtman Rachel 12/31/26 * * * * * * * * * * X X McPherson Doloris 12/31/26 * * * * * * * * * * X X Mixon Connie 12/31/25 * * * * * X X X X NM X X Moore Brian 12/31/25 NM O/E X X X O/E X X X NM X X Morelli Christopher 12/31/24 NM X O/E X O/E X O/E O/E O/E NM X O/E Odinet Boniface 12/31/23 NM X O O/E O O/E O/E O O NM O O Penandjo Lemou a Melissa 12/31/23 NM X X X X X X X X NM X X Serenda KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting LQ = No meeting due to lack of quorum * = Not a member during this meeting Mercer Aquatic Center & Scanlon Gym Exterior Accessibility and Lighting Improvements Project PROJECT REVIEW WITH THE PARKS AND RECREATION COMMISSION FEBRUARY 8, 2023 EXISTING SITE Google map view ADA paths Paved area and sidewalks considered for replacement and repairs Overlay on sitemap Red line on left signifies SEJH property line i Cracks and tripping hazards that resu rfac with heave and thaw Areas of spal in sidewalks an cracks, chips between the paved panel Panels have been ground down in the past to extend life of the paving. Damaged sidewalks and Y-W original 1988 exterior building in ground Halide lighting need replacing, ballasts no longe k,. available 3/3/2023 7 Bike racks will be removed MEOW ; Jilin (iIUU� 8 4 Slide 8 KM7 Kumi Morris, 2/6/2023 View of sloped paved area in front *� of building Present path and paving is not ADA compliant r L=View of r ,.., arking area in front of building, slopes and present _ spaces do not meet ADA for parking. N°iceM ...:ens Parking does not meet ADA requirements for van spa curb cuts, aisle widths, paving markings and signage i d condition- view from southwest approach. ■r __ ■ R■ Present paved area in front of entrance Existing paved areas and sidewalks. Creating more green w space around entrance. Dotted area signifies sod Southwest sidewalk to be removed from Mercer Park. Wcossing _ at the corner will AW be removed. �� A new crossing will be installed clo! the south parking lot. The change is to instigate a safer crossing with better sightlines for b drivers and pedestrians, with ADA accessible curb cuts and markings. Updated and compliant ADA parking, neighboring building and in south lot will be installed. New lighting plan New fixtures will be neighboring walking paths • LED fixtures • Design Lighting Consortium (DLC) verified high level of energy efficiency • Meets local lighting codes • MidAmerican Energy rebate req • 5-year warranty • Vandal resistant • Quality cast fixtures • Ease of maintenance • Finish- aluminum • Parts easily available Replacing exterior building lights with LED vandal resistant bollards 3/3/2023 21 e. Project Schedule - Final Plans DBecdpDon Db Mg,M Cheal Plan Deelg,n Review Meeeng with City WV123 CanplMe Final Plan Design Subrr•,l. Ciry VIM bcbMa Sluseaam S«alonlmm.mw.lcry.xn FbnaM . nu4v:. Review Maadng trail CNy 2/2= Semnmmm..im cut. In per.en or elmYn Bidding, Final Cost opinhon required M Colima CacwnxMa by I.., Sx to...h to San eF vtm. Fins nen.a ybn. do. un rib Ly WW C uncll Meeeng: Sriro Sol Public Hearing for 3 1v 3 Council Meeting : Public Hearing, WM3 dy Approve Plans SULmn for SWPPP and NPDES 12712 9N Pormhl LBOLenirp V12 Cry Council Meeting: 'I'lli 3 ay Council Away! Project S. Neat Steps A. Incorporate Check comments to Final and work to complete Final Plan dots ahead of subsequent City submittal. 22 11 Items Submitted during Public Comment at the February 8, 2023 Parks and Recreation Commission Meeting. Parks & Rec Pool Data Review Summary— Friends of Robert A. Lee Pool 2022 - 4`h Quarter (October, November, December) • Citizen volunteers reviewed Parks & Rec monthly RAL and MPAC pool count reports for the 4th quarter of 2022 and provided detailed comments to Parks & Rec management each month to encourage the reporting of a complete, accurate, and transparent accounting of all pool use. • Citizen counts quantify pool occupancy of individual pool users at regular intervals or for a specified period of time. They do NOT count pool users "2-3 times" as erroneously described to the Parks & Rec Commission by Director Seydell Johnson on 01/11/2023. They are NOT used to determine cumulative attendance. • Citizen counts identify a portion of omissions in pass scan data as illustrated by the following select examples from RAL: 0 10/23/2022 -Citizens verify Spool users at 6:30pm; Parks & Rec reports zero pass scans for the 5pm-8pm session. 0 11/01/2022 -Citizens verify 11 pool users at 12:30pm; Parks & Rec reports 3 pass scans for the 11am-1pm session. 0 12/05/2022 -Citizens verify 14 pool users at 11:30am; Parks & Rec reports 3 pass scans for the 11am-1pm session. 0 12/09/2022 —Citizens verify 13 pool users for the 11am-1pm session; Parks & Rec reports zero pass scans. Citizen counts are further informed through data gathered via public information requests and confirm that Parks & Rec reports continue to omit pool use, despite possession of tools and resources to validate the accuracy of pass scan data. ■ When factors of pool size and hours are made equal, ALL Parks St Rec 4th quarter 2022 totals and averages for RAL exceed those of MPAC. In fact, RAL pool use is 1'% times that of MPAC. These results confirm the robust use of the RAL pool that citizens have consistently described. Parks & Rec Pool Counts Matching RAL Hours, Scaled for Pool Size 4th Quarter 2022 (Parks & Rec Reported Data +Citizen Identified Omissions,) 30W • RAL Monthly Grand Total ICaizen Identiried ornisPons Added) 238E 7SZ9 RAL Monthly Gand Total )PaHe,) Re 1,xa 17e1 199 I �Ls' 67n 1395 a MPAC Monthly Grand Total Mexhing RAL Hours (Cidzen 1299 3E36 3E41 Identified omissions Added) Scaled for Pool Size :.WO _ 1327 1232 MPACMonGrand Tonl Matching RAL Hours (ParksB Red Scaled for Pool Site 4n I3282 �311 Values staled to allow drreutco,z2.qsoq rfjecqqz that V RAL Pool's 37%the size ofMPAC. actaber November December October November December •AL 'Citizen identified Omissions include individual pool users pth Otr Total = 5 5581 MPAC (4th OtrTotal= 37461 omitted from Parks& Rec monthly pool Count reports (verified (RAL Usase's 1112 times that of MPAC1 202E (MPAC Dseaee Is 2f3that of RAL) by Ciliien volunteer Counters and public information requests) Parks & Rec Pool Daily Averages Matching RAL Hours, Scaled for Pool Size 4th Quarter 2022 (Parks & Rec Reported Data + Citizen Identified Omissions*) 90 80 •RAL Daily Average for the Month (Citizen Identified Omissions Added) 70 6.6 57.5 PAL Daily Average For the Month )Parks &Red 60 50 O 450 a MPAC Daily Average forthe Month Matching PAL Hours 91.fi 40.5 900 (Citizen Identified Omissions Added) Staled for Pool Site 40 2.8 14 MPAC Daily Average for the Month Matching RAL Hours 30 04 — 9.7 Scaled for Pool Sze 20 — Values Scaled to allow direct comparison reflectingthat LO RAL Pool is 37% the size of MPAC 0 October November Decamber October November December 'Citizen Identified Omissions include individual pool users RAL MPAC 1s lothp QtrT1112 omitted from Parks & Rec monthly pool count reports (verified Is tiale that IR0.LUsaee is ll/2 times that of MPAC) 2022 (MPgWsaee is 2/3that of RAL) CUs Usage Is 2/3t at of by citizen volunteer counters and Public information requests). p q ques s) (See page 2 forsame charts in larger format.) y W r � D C d C u m » m W Y tp ^ar 3 3 v y N n n ymj Y � CI N l Y N » q N 20 r M R0 m O n n y O N < N ^ a O o- O T n m W 3 v + m O_NO W a Pfnl 3 J N (1 Y c n. c v m n Q ym O m Y v � N W � N N O' O A G N A 0 A ■ ■ FL i n O.n �ry 0 3 <'O -0 0 s ¢ m: A Roa a a '" 3 m 'e n 0 p 3 3 ' 3 a>> a>> 3 N 3 F x n 3 S a<� y3 w� kc A ca A O T y^ w lY a_o o j @ n IN J C a iN O u� � 3= A o 00 — 3 ^. D O �_ D n O O O J A 0 O pJ1 u y N n » N Crain, Carin N From: ActiveNet@active.com on behalf of Coralville Parks & Recreation <Coralvil IePa rks&Recreatio nDepanment@active.com> Sent: Monday, November 14, 2022 5:08 PM To: Crain, Carin N Subject: [External) Aquacise Aquacise Don't miss your chance, limited space left for December classes) This is a fun, dynamic and diverse class. Aquacise utilizes the natural resistance and buoyancy of the water to help tone, strengthen and maintain muscle mass and stability. When: December 2-21st Time: 7:45 AM - 8:30 AM (Monday/Wednesday/Friday) Where: Coralville Recreation Center Residents Price: $45/Non-Coralville Residence $56.25 0 Coralville Parks and Recreation 1506 8th Street Coralville, IA 52241 If you believe you have received this message in error or wish to be removed from all our all subscription lists, you can unsubscribe by clicking Unsubscribe link Crain, Caain N From: Active Net@active.com on behalf of Coralville Parks & Recreation <Coralvil IeParks&RecreationDepartment@active.com> Sent: Wednesday, January 18, 2023 2:48 PM To: Crain, Carin N Subject: [External] Swim Lessons still available Swim Lesson Openings still available Still looking for your little one to get those last minute swimming skills in before summer? We still have openings for all levels of swim lessons. Ages ranging from 6 months and up. Classes are available Monday or Wednesday evenings, or Saturday mornings. To register call the Coralville Recreation Center at 319-248-1750 or stop by and see us at 1506 Sth Street, Coralville, Iowa, Coralville Community Aquatic Center 1513 7th Street Coralville, IA 52241 Please note that this is a one-time, non -promotional email. It was not sent as a result of any mailing list to which you may be subscribed to, If you believe you have received this message in error or wish to be removed from all our all subscription lists, you can unsubscribe by clicking Unsubscribe link Items Submitted to the Parks and Recreation Commission on March 8, 20230 March 8, 2023 Dear Parks & Recreation Commissioners: I am writing to express my ongoing support for preserving the current design, layout, and configuration of City Park Pool and to identify several concerns with the March 3, 2023 Draft Request for Qualifications (RFQ). I hope the Commission will consider the following questions and comments before approving this RFQ. 1. Is it necessary for the City to spend more money on another consultant? The City already spent nearly $147,000 last year for a consultant to do much of what is identified in this RFQ. What is the budget for this second consultant? 2. The RFQ suggests that there are only two options for the consultant to consider: Repair the existing pool or replace with a newly designed pool. See 3-2-23 PRC Agenda Packet at 51- 52. There is a 3rd option to consider: Replace the existing pool with a new pool that retains the current design, configuration depth and historic aesthetic of City Park Pool. This 3rd option is in line with the unanimous recommendation from the Historic Preservation Commission. See Oct. 17, 2022 HPC Recommendation, attached. This option is also in line with overwhelming public feedback in support of preserving City Park Pool. The City Council did trot reject the HPC's recommendation when it approved the Master Plan. The Parks & Recreation Commission should consider this unanimous recommendation from its fellow Iowa City Commission before approving the draft RFQ. We've been told that City Park Pool has been leaking for years, but we don't know the precise cause/location of the leaks. The 2018 and 2021 engineering reports were both based on visual inspections o*. See 2618 Terracon and 2021 WT Group reports, attached. The first recommendation in the 2021 engineering report was to hire a structural engineer to figure out exactly what's wrong with the pool. The second recommendation was to perform leak detection testing. It does not appear that either of these steps have been taken. The Scope of Services in the RFQ calls for a "Report of Current Conditions and Analysis of Viability for renovating the existing pool basin and bath house." See Agenda Packet at 53. Any new report on the condition of the pool should be based on a structural engineer's full assessment and leak detection testing — and not on a visual inspection only. Also — the RFQ identifies additional resources to include the 2018 report, but not the 2021 report. See Agenda Packet at 62. The most recent report should be included as a resource. 4. The RFQ describes the "considerable amount of public input" gathered for the 2022 Master Plan as follows: "There was strong sentiment to keep the current park atmosphere and fence line of the pool." See Agenda Packet at 53. That is an incomplete and inaccurate description of the public feedback. I encourage members of this Commission to review the Master Plan that was presented to the City Council on June 21 2022, as well as Appendix A of the final Plan that was presented to the City Council on October 18 2022 containing the actual comments from the various surveys. The Key Findings Summary from the June 2022 presentation says, "Retain City Park Pool's original aesthetics and character." See June 21, 2022 presentation at 41. The Community Feedback after seeing the "concept drawing" was "Not enough lap lanes," "prefer traditional footprint," and "Zero depth = positive." Id. at 42. The focus on the atmosphere of the park and the fence line is misleading. We all love the trees in City Park. But the community was asked about the POOL — and when asked about the POOL, the feedback was to retain the original aesthetics, character, and "traditional footprint" of the POOL. During last summer and fall, the City Council received dozens of emails, letters, and in - person comments from concerned citizens who strongly oppose replacing City Park Pool with a completely redesigned pool. Over 900 citizens petitioned the City to keep the current design of the pool. The RFQ identifies additional resources to include a sample of public input received during the 2022 Master Plan. See Agenda Packet at 62. This should include the petition and correspondence received by the City Council. 6. The RFQ identifies potential focus group participants — and appears to emphasize "infrequent users." See Agenda Packet at 53-55. The RFQ states that City staff will arrange for all focus group participants. The last time City staff arranged for focus group participants, 30% of the focus groups were comprised of members of the City staff. See List of Focus Group participants, attached. Several concerned citizens have offered to be part of an ad hoc subcommittee to represent the community in this process. I urge the Commission to recommend that the City staff take them up on their offer. 7. The RFQ directs the consultant to provide three designs based on the Master Plan and Focus Group Feedback only. See Agenda Packet at 54. The only time the RFQ asks for a "Statistically Valid Survey" or a "Public Survey to General Public" is AFTER those designs have been done. Id. The Commission should ensure that any potential designs for a new City Park Pool are based on full community feedback — and not just feedback from the City staff s hand -selected focus groups. As Parks & Recreation Commissioners, you have the opportunity to ensure that this process saves money, prevents unnecessary environmental waste, and preserves our iconic, historic, and versatile City Park Pool that has been treasured by generations of Iowa City swimmers, learners, divers, aquacizers, and splashers of all ages! Thank you for your consideration. Respectfu Amy B. retkowski 714 N. Johnson Street Iowa City, IA 52245 Late Handouts Distributed (Date) 0 Iowa City Historic Preservation Commission City Hall, 410 E Washington Street, Iowa City. IA. 52240 Memorandum Date: October 17, 2022 To: Geoff Fruin, City Manager From: Jessica Bristow, Historic Preservation Planner Re: Recommendation from the Historic Preservation Commission regarding City Park Pool At the October 13, 2022 meeting of the Historic Preservation Commission, the Commission discussed City Park Pool and made the following recommendation to City Council: Because City Park Pool's existing layout has been the same for nearly 75 years. A layout that has become part of our shared heritage and holds a special place for many Iowa Citlans. Because local civic leaders, Ned Ashton designed the pool and Irving Weber Led the campaign to pass the pool bond issue. And countless other civic leaders have preserved this pool for nearly 75 years. Because one of the Historic Preservation Commission's goals is to keep demolition waste out of the landfills and the current plan is to demolish and add tons of construction waste. Because one of the principles of Historic Preservation is to test the minimally invasive procedures or treatments first. And because there are less expensive options to explore how to repair the pool, those should be explored first, before we add tons of construction waste. Because more minor renovations could be done to allow for accessibility and preserve its existing layout that is treasured by Iowa Citians for generations. Because it's one of.the last outdoor Olympic style pools and because the design itself is part of what people love. That layout should be treasured and not disposed of in the landfill. Because the stated need is the pool needs updates and repairs, the city should pursue that: updates and repairs. And not an entirely new pool design. Those updates and repairs would cost significantly less than a new pool that a majority of Iowa Citians haven't asked for. Because resources saved by repairing City Park Pool could be spent to build more equitable access to the City's aquatic needs somewhere else in the City. The HPC recommends to the City Council that it explores minimal invasive ways to preserve and add accessibility to the existing pool basin before the City demolishes it and adds demolition waste. The motion was read by Boyd and seconded by Eckhardt. The motion carried on a vote of 7-0 (Beck, Larson, Welu-Reynolds, and Villanueva absent) POOL SMELL AND DECK ASSESSMENT City Park Pool 200 East Park Road Iowa City, Iowa March 21, 2018 Terracon Project Number BE165157 Prepared For: City of Iowa City Iowa City Parks & Recreation Department 220 South Gilbert Street Iowa City, Iowa 52240 Prepared By: Terracon Consultants, Inc. St. Louis, Missouri March 21, 2018 City of Iowa City 220 South Gilbert Street Iowa City, IA 52240 Attn: Ms. Kumi Morris, Facilities Manager P:(319) 356-5082 E: kumi-momsZowa-city.org SUBJECT: POOL SHELL AND DECK ASSESSMENT - DRAFT City Park Pool 200 East Park Road Iowa City, Iowa 62245 - Tenvbon Project Number BE1S5157 Dear Ms. Moms: Terracon Is pleased to provide this Pool Shell and Deck Assessment Report of the subject facility. This work was performed as identified in the Scope section of this Report and our Consultant Agreement, dated November 9, 2017, We appreciate the opportunity to be of service to you on this project In addition to Aquatic Design Services. our professionals provide geotechnical, environmental, construction materials services on a wide variety of projects locally, regionally and nationally. For more detailed information on all of Terracon's services please visit our web site at nttnilwwwtarraccn com. If you have any questions conceming this Report, or if we may be of further service, please contact us. 1.0 INTRODUCTION 1.1 Purpose TerracOr completed a site visit on November 16, 2017. to the existing City Park Main Pool In Iowa City, IA. This report with detailed analyses Is based on Intonation provided by the City staff and visual observations during the site visit. We understand the primary concern of the City with the main pool is the reported 37,000-gallon water loss per day from the 750,000-gallon capacity main pool during the 2017 summer swim season. The main pool and surrounding pool deck were evaluated based on limited visual observations of the empty pool shell along with current regulatory agency requirements and industry standards. See section 2.4 for a list of referenced regulatory codes. Typically, large or major renovations to the pool shellorpool equipment require the entire pool and associated pool systems be brought up to current standards. Recommended e madn replacement pears to have been maintained, and ow much longed t could o pool a nd deck, how wait it on appears f proper mamte Once is provided. Responsive Resourceful v Reliable Pool Shell and Dock Assessment Report City Park Pool a Iowa Oty, Iowa 7rerf'ocan March 21, 2018 a %rracon Project No. BE165167 1.2 Scope Temacon's Scope of Work included the following hems: • Usual observations of the main pool shell and perimeter deck. • Completing a written report of observations, findings, recommendations, and conclusions. • Digital photographs identifying both unique and typical features of the pool shell and deck are incuded as Attachment 2 of this report. 1.3 Documentation No plans of the subject swimming pool were provided to Terracon.. 1.4 Reliance The Report may be relied upon by you as a description of the current physical conditions of the st- and below -grade main pool shell and deck structural elements as of the date of our site visit, and with the knowledge that there are certain limitations and exceptions within the Report that ere reflective of the scope of services. This Report has been prepared pursuant to the contract Terracon has with the Client. This Report wilt speak only as of its date. No laboratory testing of materials or assemblies was conducted as part of this assessment. It was not the intent of the assessment to perform an exhaustive study to locate every existing defect. Tenecon performed a visual assessment, but there may be defects which were not readily accessible, not visible, or which were Inadvertently overlooked. Other problems that were not evident at the time of this assessment may develop over time. 2.0 PROJECT INFORMATION AND BACKGROUND 2.1 General Main Pool information — Based on Site Visit Measurements I Observations • Surface Area: 16,400-sq, It. • Perimeter.. 57M • Dimanalons; 164-ft x 1254t • Depth Range: 1 ft 61n to 12 R • Volume: 750,000 gallons • Recirculation Flow Rate: Unknown, Pool Empty • Turnover Rate; unknown, Pool Empty • Required Minimum Flow Pate (per IA State Code): 2,084 GPM (6 hr tumover) • Construction Type: Concrete Pool Shell with Paint Finish • Perimeter Skimming System and Pod Water Return Water. Stainless Steel Overflow Gutter • Required Surge Capacity in Gutters and Balance Tank: 16,400 gallons • Sanitizer: Tablet Chlorine (Calcium Hypochlodte) Pulsar IV Feeder Responsive a Resourcaful • Rallable 2 Pool Shell and Deck Assessment Report l��rraco iT City Park Pool a Iowa City, Iowa March 21, 2018 a Terracon Project No. BE 165157 • pH: Muriatic Acld with Sterner Peristaltic Feed Pump • Filtration System: Three (3) High Rate Sand Filters, US Filter NFS-60-A-500, 50 sq. ft. filter surface area each. • Heating System: None observed. 2.2 Main Pool Deck Information — Based on Site Visit Measurements 1 Observations • Concrete deck slab -on -grade, typically in 5-foot by 5-foot grid With expansion Joints. • W-feet to 25-feet width clearance on north end. • 12-feet to 18-feet width clearance on east end. • 12-feet to 15-feet width clearance on south end. • 12-feet to 184set width clearance on west and. 2.3 Wading Pool — Not Part of Scope of Work. 2.4 Codes, Regulations and Standards. • 2009 Iowa Administrative Code, Public Health Section 641, Chapter 15 Swimming Pools and Spas. 2015 international Building I Residential Code. • Virginia Greene Baker Pool & Spa Safety Act (VGB) Regulations regarding suction outlets and suction entrapment prevention. • Americans with Disabilities Act Accessibility Guidelines for Buildings and Facilities (ADA) Regulations regarding accessibility into swimming pools by individuals with disabilities. • 2014 National Electric Code (NEC) Article 680: Swimming Pools, Fountains, and Similar Installations Regulations regarding the construction and installation of electrical wiring for bodies of water. • American Concrete Institute (ACI) 350.1-10: Specification for Tightness Testing of Environmental Engineering Concrete Structures 3.0 OBSERVATIONS AND FINDINGS 3.1 Main Pool Shell it is our opinion there are saveml causes of leakage that are generating the loss of the reported 37,000- gallons or roughly 3.5-inches of water per day in the pool. Water loss Nlrough the construction joints, potential cracks around the stainless -steel gutter at the concrete shelf and main drains are the suspect areas. Par our review, even though all major cracks and construction Joints within the pool were observed to have been remedlated by the installation of caulk sealant, we believe the approximately 1,200-lineal feet of Joints 3 Responsive a Resou cafcl a Raliabis Pool Shell and Deck Assessment Report City Park Pool . tows city, Iowa Irerrocon March 21, 2018 s Tenacon Project No. SE165157 at the pool watt, the pool wall to floor Interface and pool floor are the largest contributor to water loss from the pool shell. Based on a review of the potential shrinkage and expansion of the pool shell concrete due to temperature variations between the concrete when the pool is empty over the winter and when the pool Is full of water at operating temperature, we anticipate there could be shrinkagelexpansion of the concrete In excess of 'A Inch In the shallow end plates. The shallow, end plates are separated by a roughly 125-feet wide construction Joint that spans the width of the pool on the north and. It is in this construction joint the waterstop was observed to be exposed. It Is our opinion the wateretop Is not designed to handle this level of movement and pool water is being lost through these resultant gaps. Refer to Exhlbit A for locallons of construction joints In the pool floor. It is our opinion the spelling of the pool paint Is due to excessive subsurface moisture below the pool floor In the shallow and. The subgrade suits below the pool floor are constantly saturated due to the water loss, and as a result, the concrete remains saturated and provides a difficult substrate for the pool primer and paint system to adhere to. The sealant joint at the pool wail and stainless steel gutter Interface was observed to be relatively Intact. However, several gaps were present that may allow water to seep below the gutter to the back Of its concrete shelf. It is not uncommon to have cracks at the back wall of the concrete shelf that allow water to now back Into the subsurface behind the pool wall. However, in our opinion, unless those cracks are severe, we believe the majority of the pod water Iola would be from the construction joints within the pool. The pool main drain sumps could not be observed for cracking due to winterization of the pool, but should be Investigated to determine the severity of reported pool water loss. The reported spraying of pool water from within the stainlesssteel gutter onto the pool deck may be due to a small hole In the return channel into the overflow channel or a broken tubing connection from the return channel that rinses the overflow channel as seen in Exhibit C. A potential 1-gpm flow through this tube onto the pool deck to waste would yield an approximately 1,600-gallon water loss from the pool per day. 3.1.1 There we over ten gaps or cracks in the joint at the stainless -steel pool gutter and pool wall Interface allowing pool water to flow underneath gutter base to back of pool wall haunch that encases the gutter. If there are cracks at the back edge of the concrete haunch, water can leak from pool to backside of pool wall. 3.1.2 There were two 2-Inch wide vertical joints in the shallow end wail and two 1-inch wide verdcai joints In the deep and walls filled with a caulk sealant. No gaps In sealant observed. 3.1.3 The pool wall to floor joint filled with caulk sealant observed consisting of approximately 600-lineal feet to be about 1- to 2-inches wide with several gaps around the perimeter. 3s1A There were about fifteen floor construction joints ranging In width from about'/. to 1?h Inches observed consisting of approximately 600-Ilneal feet filled with caulk sealant. Several gaps in the sealant observed and caulk sealant not present in a flve-foot section of a shallow and joint with exposed waterstop present. 3A.6 It was reported that there was a main drain in the shallow and and two pool wall observation windows that were removed and filled with concrete. 3.1.6 It was reported that under pool piping was added and removed during prior renovations and the concrete pool floor was cut, removed and replaced. Concoction joints and caulk sealant observed in these locations as noted In 3.1.4. 3.1.7 It was reported that there were two main drains added In the deep end. These drains were covered for winterization and leakage was suspected by the staff from these drain sumps based on previous Responsive a Resourceful a Reliable 4 Pool Shell and Deck Assessment Report �errt�c®n City Perk Pool a Iowa City, Iowa March 21, 2018 is Tenacon Project No. SE165157 studies by others that were conducted. 5.1.8 Two 1-0nch wide cracks In the deep end floor observed with caulk sealant from the main drains to the deep end wall. Gaps observed in this sealant. 3.1.9 There were about six locations observed where the pool paint had spelled away from the concrete floor and wall primarily In the shallow end adjacent to the exposed floor Joint noted In 3.1.4. 3.1.10 It was reported that water sprays from the gutter onto the deck at the northwest side of the pool. 3,1.11 The pool depths were not surveyed during this assessment, but the dimensions of the pool should be vedHed for confirmation that the diving well is in compliance with the Iowa State Health Code, Figure 3 and Table 41n Exhibit D. 3.1,13 The pool main drains could not be confirmed for compliance wth the Vlrginla Gmeme Baker Pool and Spa Safety Act (VGB) as the drain covers were removed for winterization and the drain sumps were sealed. 3.2 Pool Deck The pool concrete deck was observed to have multiple hairline cracks typically emanating from the pool comers. Differential movement of the pool shell relative to the pool deck due to hydrostatic pressure beneath the pool shell or other geotechnical concerns provides the potential of cracking pool piping. The only noticeable differential heaving or settling of the pool deck was on the south and of the pool. Typical pool wall with stainless -steel gutter and deck design and construction details the deck being supported on the back edge of the gutter (shown in EYNblt B). Based on current visual observations and the reported previous testing conducted by the City, it is our opinion that the pool piping is not the main source of water lose from the pool shell. _ 3.21 The concrete deck observed to have expansion joints at 54eet or less. 3.22 There were about 12 hairline cracks observed in the pool deck. These cracks were observed primarily at the radius junction behind the gutter. Cracks observed to be minor and less then 116' wide. 3.2.3 Pool deck concrete plate on southwest comer observed to have settled by about a %. to 318 Inch. Pool concrete deck plate on southeast corner observed to have heaved up by about a'R Inch. 3.2.4 There was joint sealant Observed at the back edge of the stalnless-steel gutter and pool deck perimeter. Serval gaps observed at this interface, 3.2.5 With exceptions as noted in 3.2.3, Mnimal pod wall and deck settlement or heaving observed. 4.0 RECOMMENDATIONS 4.1 Main Pool Shell 4.1.1 Remove and replace existing pool finish and sealant at pool well .and stainless -steel gutter interface. This Is the lowest pdodty as in our opinion, the majority of the water loss In the pod la from the existing construction I expansion joints. Opinion of cost: $10,W0.00 4.1.2 Saw cut and remove construction I expansion joints in the -pool floor and were and floor to wall cove. Responsive ■ Resaumsful is Reliabic Pool Shell and Deck Asseasment Report City Park Pool a Iowa City, Iowa `� r�r�� March 21, 2018 ■ Terracon Project No. BE 165157 4.1.3 Perform inspection of subsurface below pool floor and around pool walls to determine if voids in the fill layer exist which supports the pool shell due to wash out by the pool water leaks. If voids are present, addillonal testing by a geotechnicel engineer should be conducted to determine if the voids need to be filled, 4.1.4 Dowel in floor and wall plates with new floor to wall cove, such that the entire pool shell moves together as a complete system. Recommendations 4.1.2 — 4.1.4 in our opinion are all higher priorities in addressing the water loss and should all be conducted as pert of the renovation plan. Recommendations 4.1.1 — 4.1A should all be conducted prior to the application of a new finish listed In 4.1.5 due to concerns with hydrostatic pressure from any potential ground water pushing through the backside of the pool shell through the construction r expansion Joints and permeating the backside of the finish which could potentially deleminete the finish from the concrete. The out should be wide enough to establish an appropriate lap splice par code depending on the size of the reinforcement used and In the shell. splices vary from 30 to 45 inches depending on bar size. #4 min or larger If needed to match existing reinforcing spacing is 121nches or tighter. Should match existing reinforcing, if tighter. Opinion of cost for 4.1.2 — 4.1 A: $120.000 4.1.5 Replace pool finish with any of the systems detailed below. 4.1.5.A. Epoxy paint system such as a Tnemec brand hi -build epoxy paint. Expected life: 1- to 3- years and removal of existing and replacement of finish should be expected. Pool should remain full for winteriza0on to prevent cementitious system from spelling. Typically, only the top layer of water freezes and does not hinder the integrity of the pool shell. Opinion of cost $75,000.00 4.1.5.B. Cementitious system such as Diamond Brie by SGM Products. Expected life: 10- to 15- years and removal of existing and replacement of finish should be expected. Peel should remain full for winterization to prevent cementitious system from spelling. Typically, only the top layer of water freezes and does not hinder the integrity of the pool shell. Opinion of cost: $250,000.00 4.1.5.C. PVC membrane system such as a Natatec liner by Natare or Renovactlon by Myrthe. Expected Iffe: 1D- to 15-years and removal of existing and replacement of finish should be expected. Pool should remain full for winterization to prevent the membrane from delaminating. Typically, only the top layer of water freezes and does not hinder the Integrity of the pool shell. Opinion of coat: $250,000.00 4.1.8 Some minor shrinkage cracks may occur If the pod is emptied for winterization. 4.1.7 To prioritize the recommended pool finishes, this depends on your long term plans for the facility. If you Intend to keep this facility open for the next 10-20 years, then either 4.1.5.E or 4.1,5.0 would be our top recommendations to minimize staff labor In repainting pods each year or two. If you are looking to keep this facility open for the next 3-5 years while you are planning for a new aquatic facility for the City, then 4.1.6,A would be our recommendation to minimize short tens coats while keeping the existing pool open. Rssponsr,e a Resou,ceful a Reliable Pool Shell and Deck Assassment Report City Park Pool a Iowa City, Iowa erracan March 21, 2018 s Termcon Project No. SU65157 4.2 Pool Deck 4.2.1 Remove two Voot X &fool sections of pool deck at south and of pool, prepare suhgrade soils accordingly and replace concrete deck with expansion joints. Opinion of cost $5,000.Do 4.2.2 Monitor existing cracking around pool penmetec If cracking gets longer or wider, remediate cracks by notching out and filling In voids. 5.0 CONCLUSIONS Based on our observations and evaluation of the main swimming pool and deck located at 200 East Park Road In Iowa Ciy, Iowa, It Is the professional opinion of Terracon that in order to reduce the potential for continued water loss from the pool, remedial action Is necessary, and repairs should proceed immediately, The recommended repairs have been listed in the previous section of this report. We appreciate the opportunity to be of service to you on this prcJect. If you have questions or comments regarding this assessment please contact us at your convenience. Sincerely, Torracon Consultants; Inc, eviewed by: Matt Cappello, P.E. (Missouri)-jp-; Matthew Reynolds, P.E. Senior Engineer Department Manager Attachments. 1. Aenal Photo 2. Assessment Photos 7 Responslve a Rssoureslu:. F:siianie ,THER City Park Pool: TABLE OF CONTENT'S NNTGrdup "enginacrinq . Dasig„ . CansuMpq rrIV] nrir-.1.................................::....:........Y....,...,.......... 3 ......... ............................ .. ..... .I.................. 3 t. .............. ........... ....I.................... .... ! ................. 3 P............... I........................ ........ ,... ................ ...............3 .............................. 3 STAFF DISCUSSIONS ............. ...... . , S OSSERVATI©I;tS. ... s MAIN PULL 8 ...... . Y 9 FILTRATION SYST5M ., ............ 10 ..a.MM .... RECOMMENDATIONS 96 m City Park Pool UECUTWE SUMMARY BACK—GRROUND WV roue £ngina4rie�� . r}nsjgn + Cnnsu4tin The City of loft City commissioned the WT Group to provide an assessment of City Paris Pool, located iiif 200 E. Park Arad, Iowa City, IA 5224& The intent of the evaluation was to determine the present condition of the pools and the filtration systems to consider planning -for aquatic repairs/replacements as they relate to short tens and long- range considerations for this faoility. IVjE kQt.: w3 The evaluation consisted of an on site visual inspection on September 9, 202'I of the facility with onsite discussions with stW regarding areas of specific concerns. The investigation included a visual examination of the pool and'.pool filtration system. This report will help identify items that do not meet the current regulations of the Department of Public Health and required repairs/replacements. Reference to QOH violations, in the body of this report, should not necessarily be construed as grounds for pool closure. OBSERVATIONS The facility Includes a 50 Meter T shaped Pool with. an attached deep well, and a zero depth entry wading pool. CONCLUSION The main pool is 72 years old and the wading pool Is.6 years old. staff maintains the facility well and services equipment as needed. The findings of our facility assessment indicate the following areas of major concern. The main pool loses a tremendous amount of water, which varies year to year. This year the pool was losing approximately 30,D00 gallons per day. The pool structure is deteriorating and requires major repairs every year: It is estimated that water loss due to evaporation and splash Out is between 2,500 gallons and 5,000 gallons per day. 2. The main pool gutter.grating Is worn and abrasive. Patrons are getting abrasions from the fiberglass grates. City Park Ppol 'NTGroup Engineeping -•Crodsm - CoftwhiAg 3. The balance tank lining Is falling off, Per staff, There are crack$ Inthe structure i I McHh6tahkAt; ieaklrig, RepaliVreplatements of the deficient Items listed In this report could be done and the C1 .1, City could continue to operate the facility, However; with a poo I . , ty Of owa I that is 72 years old, it Is,nota suitable tong-term,investment solution to continue r4a Brig Major repairs: - I piplratothefarillty. Wefeel that the pool structure Is approaching the and of Its useful Ufs and plans should be made to repiloee the facility in the The following are our recommended options, I Replace tfte pool. 2. If the Intention Is to replace the pool Within three years continue making necessary repairs as Are OUrrently, done every year. 3, if the Intention is to extent the life of the Pool 10 years, at which time the pool Will be replaced, install e fZVC'pool liner. 4 City Park.Rool engineering . og."1gn , Ca..tikIng STAFF" DISCUSSIONS The following are problems and concerns that were brought up during our kick-off discussion with staff mermber& 1 The main pool is 72 years: old and the wading 0001 is 6 years old: 2. The main pool Is leaking water, It varies year to year. The worst year they: ever had was =Orchosncrete alfoof water per' day: This yearthey were losing 34;0(JQ gallons of waterperday. 3; repairs geed to be made. to the main pool structure. There are cracks and'hdilow spots every year.source of water loss. 4, T"hepool is, painted every year. S. The gutter grating is in poor condition. People are getting abrasions, 6. The balance tank lining is failing apart. The tank has muks, causing leaking lnto•#ha basement. Staff painted the insido.0the surge tanit forwaterproofing. A crack in the surge tank was fixed this year. 7. The wading: pool: has a nw filtrattofi system. 8, The pool was renovated with new stainless steel gutters and all new PVC pool piping. Staff, does.not know what year that was done: 9. Every couple, df years the gutter.supply gets pinhrle leaks in the welds. Currently*there'is a pin hole.leak on the gutter supply locatednear the spectrum ADA lift, 1 O-w&090 it In place to buy new ADA lifts. 11. New, dive stands were put in In 2015. 12.'rhe pool% do not use heaters, 13.The three -meter dive stand stairs are new. City Park•Pool RECQMLNEN2&T10NS WrGroup sr'jimearing - Dwgft. ""ean-9 The following recommendations and Opinion of probable cost address major items identified nN in this report as needing repair, replacement or renovation. ft 16 rAcognizedthat thwCOnsultant or Owner have no control over tho co oflabbr, materials 6 of Oqulpmiont, over this'COntre0or's methods of determining bid prices, or over cohipeititive bj4dling, and market or nedotiatIng %inchillons. Accordingly, the Consultant cannot, and does not, Wartalat or repiftent-that bids or negotiated prices Will ri'c.t�vary,ftoim the Owner's project budget or hor"any opinion of C.OnstrUctloiamst or evaluation prepared or 8906ed• to by the Consultant, Each recommaPidotio has been assigned a priority level, WhIch,40termines the importance of the repairtroPliaeameAt The,blow -recommendationsddnot ,irtcltti#e engineer ng fbe8, if required. The, priority level asslOnad, to a recommendation is based on the following' Priority ljme Frame Assessment Criteria ImMedlate to I year t?et tation of structure;; health and human safety deficiencies,, thqinterianoe items that Will reduce future1fiteriance: Department of Public Health Code comphanoe. 1 year to 3 years Repairs that will tie required In the near future; Improvements thitwIll reduce or eliminate, future maintenance. Department of Public Health: Code compliance. 3 year to 5 years Improvoments that will improve the Performance of the facility; Improvements that Will 16 City Park Pool l" roup Ehgineermeq . Destgn . C"n'Ajnq -enhance the facility: Improvements that will be required due to equipment reaching the end of its useful life: Na€E: ENGINEERIM1IG DESIGN FEES ARE NOT INCLUDED IN THE PROBABLE COST.RAtVGE: test the main, pool concrete pool structure to determine the concrete properties by assessing. the, strength and oth:ot properties such as corrosion of retnforeetnent,. cracking, and void testing to locate the source of the leaks in the main poolstructure: and verify that leaks are not in the the main PRIORITY LEVEL 1 RECOMMENDATIONS 1 existing conmie structure will allow makIrTg better recomMohdat ong fQr repairslreplacements. $4,000 TO6r40t) The pool lost 30,000 gellons of Watet per day this past year. This WO.Df water loss Causes a very significant cost for make-up water and for chetrii:Cal uee; 17 •- - - • ••� pruvt w iaaiung stgrltiiCeF�nt amounts of water: Every pear concrete repairs need.#o tie made to the main pool structure. There are cracks and' hollow spots in the pool structure every year. A PVC finer will extend the life of the pool 10 to 12 years, .Liners typically heed to be replace every City Park Pool WI'Group Fngme,ning Oesign. Consulting tI01J PRIORITY PROBABLE COST ARKS LEVEL iRANGE provide recomnlendecl cracks, causing leaking Into the repair methods for the basement. Stiff painted the existing balance tank. inside of the surge tank for waterproofing, A crack in the Sur e.tank was fixed this year. Replace the gutter grating 1 $25,006 TO $30,000 The grating is worn and has a on tie aul pool perimeter m rough finish; people are getting • utter. abrasions erstaff. Repair the leak in the 1 $1;000 TO $1,200 There is a:cracked weld on the utter supplv tube. tter su ply. Replace the Influent and $150 TO $200 Maintenance staff car perform effluent pressure gauges the Wo*. an the eastern most filter go!Me anal! hahge theaed tube on 1 $10 0 TO $150 yearly Maintenance staffcan ,perform the -$tenne,r acid feed : the work: Recommended to do_ purrips, earl for a Seasonal facility. Provide spill 1 $1,000 TO $2;000 Therer IS ho,containrrient for the Pallets for the acid sfOraga- carboys, which' is'a hazard in case of a s ill; Ad}usUrepair wading pool 1 $1,060 TO $1;500 The -wading pool gratirig has a grating ALLOWANCE large: gap at the south comer and. the grating is raised. PRIORITY LEVEL 2 RECOMMENDATIONS itEC��GLtl At r1Q t? : 1. R ORITlf RO$/I�LE'dS I�iStRKS` Refinish three -meter- dive 2 $4,000 TO $6,000 Stand base and ratting, ALLOWANCE supports and the one- meter dive stand bases.: Repair deck cracks,and 2 $15,000 TO $20,000 There are some areas where the deck settlement ALLOWANCE decks have cracks and some settlement 18 City Park Pool /aii�t)te :y 1366, VFD, the.existing itor starter for pool and ooi circulation the main poo sand filters. NNTGroup Engineering • Design.. C:onmhing PRIORITY LEVEL 3 RECOMMENDATIONS life of the pump, allow $ne-tun ing flow and allow ramping up the flat when connected to the main flow meter. ._-.- •+ w w,vvv If.]", m[ers are over 15 yea The typical life span for thi of filters is 20 to 24 years. be budgeted to replace thi .19 In CITT OF IOWA► CITY COMPREHENSIVE MASTER PLAN FOR RECREATION FACILITIES AND PROGRAMS FACILITY CONDITION ASSESSMENT CITY PARK POOL TABLE CAE CONTENTS I. Executive Summary ..................... A. Analysis Criteria ........................................... B. Property Information.................................................... C. Systemic Condition Summary......................................:......................................................................... 4 D. Additional Comments / Observation..................................................................................................... 5 1. Structure................................................................................................... 2. Roofing ............................................................................... 5 3. Exterior Envelope .................................................... 5 4. Interior Finishes ............................... 5 SOutdoor Aquati5cs............................................................ ..... p......................... 6 il. Facility Condition index (FCI)................................. Iil. Appendices ........................................... ........................ CITY PARK POOL ..................................I..........10 ■�/ FACILITY CONDITION ASSESSMENT CITY PXRK,P00L EXECUTIVE SUMMARY The City Of I dwa City commissioned Williams Architects I Aquatics provide a Facility,AssessmLAt of the City Park Pool located at 200 E. Park Rd. Iowa City, Iowa. The Intent of the Facility Eval'tionva is to determine the overall condition of the facility's Architectural Systems Inclusive of roofin& ektdrior elo• vadon and tritertor1inishes.rhe evaluation shall: prioritize facility improvements, repair acid} recommendation to assist the City in preparing year by year capital budgets o0ver a tan Vear life span. This.report is being prepared .in tandem with WTGroup with their assessment of Aquatic Sy stemsand, .ADA Audit for the facility. theNtItiamsArdhitects I Aquatics team provided visual observation of the system with. information gathered by theCity and operational / maintenance input by the City' Staff Noes#ng, commissioning Or exploratory probing was conducted by the consultant team. The assessment did not Include calcufation or analysis of the existing system. The facility assessment describes property conditions at the time of the site visit and reseArth conclucte d, The walk-thr.0 observation included areas readily accessible by the consultarittearn. All areas "may riot have been observed nor disclosed by City Staff, CITY PARK POOL FACILITY CONDITION ASSESSMENT CITY PARK POOL B. PROPERTY INFORMATION Table 1 Address: 200 E. Park Rd Year Constructed /Renovated: Constructed 1948 J Bathhouse 1972 Current Occupants: Bathers Contact: Property Type: Aquatics Facility Site Area: N/A Building Area: GSF Number of Buildings: athhouse Parking Type and Number of Spaces: tNN/A Building Construction: Wythe Masonry Roof Construction: Trusses with Asphalt Shingle Exterior Finishes: Concrete Masonry Units Exterior Windows: Not Applicable Exterior Doors: Hollow Metal Doors and Frames Inaccessible Building Areas: Surge Tanks / Above Ceilings Fire and Life Safety Exit Signs and Back up Light Fixtures CITY PARK POOL . m�A FACILITY CONDITION ASSESSMENT CITY PARK POOL Generally the property appears to be constructed Within industry. §tarp 4ard,s ib farce at the time of canstrucEiors. the property appears to,heve been weli maintained in the recent acid is In tali to good condition. Refertothe enclosed summary; Table 2 �. r+� w 3 �rC g .. �✓rM/l 46 .'.' 9u'K+��1Xa�2 � �. ... Y.. sue.",�. site Not Reviewed HVAC (dot Reviewed Structure Good Plumbing Not Reviewed Roofing Good / Fair Electrical Not Reviewed Exterior Envelope Good Fire Protection Not Reviewed tnterior Finishes Fair /Poor Conveying System Not Applicable (Elevators) SysYernic CoriBttion Suriirnary, Aquatic An teniti'es so Meter Pool REFERTO WT GROUP AQUATICS ASSESSMENT Leisure ZeroDeptli REFERTOWTGROUP AQUATICS ASSESSMENT Concrete Decks Good ( Fair —� The following recommendations contribute to the immediate repair or.replacement as Priority One as defined by the FacilityCondition Index. Exterior A. Soffit- Replace damaged soffit vents. B.. Fascia Replace damaged cedar fascia and install gutter on pool side. tryterior C. Lower Level - Resolve confined space with an additional means of egress/stair. CITY. PARK POOL FACILITY CONDITION ASSESSMENT CITY PARK POOL Aouatics D. Investigate water loss. Consider pool liner. E. Remove hazard of peeling paint. F. Conduct annual inspection of pool vessel sealant. Refer to WT Group Aquatics Assessment for additional information. D. ADDITIONAL COMMENTS ( OBSERVATION, BATHHOUSE -ARCHITECTURAL REVIEW 1. Structure No significant related items were noticed to remediate. The exterior load bearing single wythe masonry wall and wood roof trusses are in good condition. 2. Roofing The asphalt shingles are In fair to poor condition. The shingles are over 20 years old and have exceeded Its life expectancy. The City staff Identified multiple leaks In the system and near skylights. Recommendation: Replace asphalt roof shingle assembly. (Priority Two). 3. Exterior Envelope The exterior masonry walls are in good condition. The following was observed: a. Soffit vent around the perimeter are damaged. b. The cedar fascia is rotted along the pool side. The elevation is missing gutters and downspouts. Recommendation: Remove and replace damage soffit vents with aluminum. Install gutter on pool side prior to removing and replacing damaged fascia board. (Priority One.). 4, Interior Review The Bathhouse is constructed primarily of painted concrete masonry units, exposed concrete floor and exposed roof wood trusses. The Bathhouse is naturally ventilated. The pumps are located in a confined lower level space. The entry space has a drywall ceiling. Due to the age, the building is in fair condition. Elements of the building are In poor to very poor condition due to the corrosive environment and open to the outside elements. The following was observed; CITY PARK POOL all Lower Level / Basement can be Considered a high hazard coqfipOd.sOacjj due to the presence of eJectricitya.W chernicat, The City staff.' Identified that the backwash cycle of the leisure ppoFfilters flooids,'the basementclue to the lack of capacity In the sump pit, b. Lower Level The City staff Identified seepage from the adjacentsurge tarjl into the Lower Level. C. Steel Lockers are in poor condition due to the weather and rusting, d. Doom / Frame / Hardware are In, poor to vety poor condition. The door and frames are rusting due to the Oxposureto, chlorine or the weather, e. T-011et Partitions are In UIr to Poor rAridltloh due to th+e exposure to winter conditions or usage; jobber I Soffit The interior gypsum board ceIII16gs haVe peeling p4tht and deferniAtted 4". ll.seamsduetdtiiitessivernalsture, .Recommendation, Due to the environment OXPQ$u(O of the building, amenities, replacement or repair should be considered as part of normal �On4lnl*narrlte- Yearly inspection should be dpoducied an door hardware and Other equipment as not to create a hazardous life safety issue,. We recommend resolving the Lower Levitt confined space with an additional means of egress, (Priority one). Outdoor Aquatics The City recently added the zero depth pool; It was completed In Z%6. Along with new shade structures. Additionat at concrete dej* was provid.tid1with a now M perimeter fence, Tstair to the 3 meter boattli Is new, The City staff identified water loss from he pool vessel. No major new crack was observed around the Perimeter of the concrete vessel. Concrete patches to the vessel was observed. Sealant joints beneath the stainless steel gutter was missing at several locations, Peeling• paint was observed on'the pbot Ootto.m. potentially CrrY PARK POOL FACILITY CONDITION ASSESSMENT CITY PARK POOL creating a hazard. The City staff noted the pool is painted yearly and the sealant was replaced four years ago. The perimeter concrete deck appear in good/fair condition. Some areas have spalling concrete, while other concrete cracks have sealant. Recommendation: Investigate source of water loss and remediate. Remove hazard of peeling paint. Conduct annual Inspection of sealant in pool vessel. Repair and caulk excessive cracks and spalls on concrete deck. (Priority One). Program Note: The pool concrete vessel is In poor condition due to the age of the facility. Future program is being evaluated. The City may consider a pool liner to extend the longevity of the vessel, In addition, if the City chases to reimagine the program offering at the City Park pool, an Increase in bathers would Impact the available parking at the park, CITY PARK POOL in I ASSESSMENT It FACILITY CONIMT-TION INOW(JIFC11) A. CONDITION RATING' INDEX DEFNITION FBI Rating Deilinion Priorities Good Exceed,5TExPeCtatjon-inariewth d 4,11 eplace Beyond 10, years - well maintained condition future repair or repla cement due toend oilife cycle, Fair Meets Expectations - subjected to 3-Replace or reRalt with 5-10 use but remains serviceable:amd years due., Performance or clue tej functioning condition, jend of life cycle. Poor 'Marginally Meets Expettatt.ons. 2 - Re place i n 1-5 yeam due to and subjected to long term weir,.Near-- of life cycle. -ing the end of useful or serviceable life. Very Poor Below Expectatibn -.hasTe . ached I I - ftiplace within one year or the end of Its useful life. Immediately due to extensive deterioration of life safe. ty concern. B. Key Findings, Summary CITY-PARKPOOL FACILITY CONDITION ASSESSMENT CITY PARK POOL FACILITY CONDITION INDEX (FCI) The major issues contributing to the immediate repair (Priority One) costs are summarized below. Further detail on the specific cost that make up the key findings can be found in the cost table. A. Soffit — Replace damaged soffit vents. B. Fascia — Replace damaged cedar fascia and install gutter. C. Lower Level - Resolve confined space with an additional means of egress/stair. D. Investigate water loss. Consider pool liner. E. Remove hazard of peeling paint. F. Conduct annual Inspection of pool vessel sealant. Refer to WT Group Report for additional recommendation. Current Replacement Value (CRV) Bathhouse 4,700 GSF x $400/SF $ 1,880,000 Aquatics - 50 Meter Lap Pool with Dive Well 17,120GSF x $350/SF $ 6,023,500 - Kiddie Pool 1,215 GSF x $350/SF $ 425,250 - Shade Structures 2 x $50,000 $ 100,000 - Deck Area 32,100 GSF x S 75/ SF S 2,407,500 Total CRV 1$ 10,$36,250 C. Supporting Repair / Replacement CITY PARK POOL Appendix A2: Focus Group Comments \10 Groups/44 people\ Commented_ [DWI]: City Staff: Retain only the names? • Christine Fachman, Activity Coordinator for MYEP • Chance Ramey, Deputy Supt of Iowa City School District • Caleb Recker, Associate Director of U of I • Jane Cranston: Arthritic aquatic participant • Mole: Aquacize participant • Jennifer Wehr: Water fitness instructor; work out, yoga, food bank volunteer • Sue Nidey: Swimmer growing up • Mark Nidey • Joan Cook • Megan Brown, ICE - Iowa City Eels Swim club, board member and parent of swimmer • James Davis, ICE (Eels head coach) - on behalf of City Park Pool (a gem) • Hal Ide, !COWS, Iowa City Open Water Swimmers - Lake McBride; City Park Pool • Theresa Messlein - Retired, former HR at U of I; Aquacize routine every day • Reggie Shipp - Dean of Students Southeast Jr High; coach basketball, • Donald Spellman - was Head Coach of EELS for 25 years, now at Coe college • Katie Roche - water resistance exercise and physical therapy; uses all three pools • Phillip Hansen - City HS Athletic Director; outdoors • Taylor Moore, Board Member for Community • Roger Lusala, Congolese Community • Shannon McMahon, IC Communications Coordinator • Dustin Liston, IC Police Chief • Wendy Ford, IC Economic Development Coordinator • Marcia Bollinger, IC Neighborhood Outreach Coordinator • Sue Dulek, IC Assistant City Attorney • Anne Russett, IC Senior Planner (Neighborhood & Development Services) • Eric Nurnberg, IC Deputy Fire Chief • Redmond Jones, IC Deputy City manager • Jason Havel, IC Public Works/City Engineer • Curtis Brenton, IC Transit Operations Supervisor • Susan Bethel, IC Transit Operations Supervisor/Safety and Training • Geoff Fruin, IC City Manager • Elsworth Carman, Library Director • Heidi Pierce, Iowa City Autism Community • Melissa Clarke-Wharff, Courage League Sports • Caitlin McGowan • David Borger Germann, Consultation of the Religious Communities • Shams Ghoneim, Muslim Affairs Council • Mark Sertterh, Executive Director, Shelter House Iowa City • Laurie Nash, Youth and Family Services Manager, Social Services of Johnson County • Megan Alter, Representative, South District Neighborhood Association • Missie Forbes, Executive Director, 4 C's Community Coordinated Child Care Page 137 of 201 • Olanthda fields, Neighborhood Center • James Mims - HAVlife • Ronnie Smith, The Spot Iowa City Parks and Recreation Department ■l CITY OF IOWA CITY 2023 Recreation Division Goal Setting and Performance Measurement Planning ►A Iowa City Parks and Recreation Department 220 South Gilbert Street, Iowa City, Iowa 52241 Recreation Program Plan Introduction This report on Goal Setting and Performance Measurement Planning stems from the 2022 Iowa City Parks and Recreation Department's (ICPRD) Comprehensive Recreation Master Plan. This master plan project engaged with the community, staff and other stakeholders through a variety of methods in order to gather feedback on perspectives towards recreation. Expert analysis of existing recreation programs and facilities was also collected. The project's primary objective was to assess the department's standing in the community, identify barriers to recreation and to ascertain where stakeholders would like to see recreation move over the next ten years. This programming and facilities roadmap helped identify program lifecycle considerations, those who the programs intend to serve and where the programs will take place. By linking the findings and recommendations articulated in ICPRD's Recreation Master Plan, Recreation Division staff coordinated to establish a formal performance measurement framework. This framework includes themes and goals that most critically drive the master plan forward as well as the data -driven, quantifiable measures that will be used to monitor progress along the way and adapt if needed. The intent is to create actionable goals and measures that we believe are reasonably attainable and can be directly influenced through the internal work of the Recreation Division. External constraints and long-term, capital -intensive facility and amenity projects were not included in these measurements since they are beyond the scope and direct influence of the Recreation Division team's general responsibilities. Why Measure Performance? Performance measures can serve as a valuable tool to assess whether staff and program efforts are achieving the expected results. Useful measures have a known purpose, provide information of value to identified users, and focus primarily on measurable data such as outputs and outcomes. Staff are then empowered to use this data to make decisions and to ensure that programs, facilities and amenities are meeting the needs of the community. Data framed in this manner communicates the division's successes in meeting performance measures and allows an immediate response to any deficiencies, opportunities and visible trends. Recreation Division staff will meet on a seasonal basis to discuss results and a plan to identify opportunities and address areas that are of concern or need extra attention. The Recreation Division team will communicate progress on these goals through annual performance measurement reporting each Spring for the previous year and will compare results to prior years. Overall, this performance measurement plan allows us to: • Make decisions and early adjustments by using outcome -based, data -driven measures. • Offer transparency and accountability through regularly reported results. • Communicate priorities internally amongst employees as well as externally to the Commission, Council and community. • Demonstrate progress towards meeting the community's vision of recreation through data showing present state, past performance and future direction. PAGE 2 Recreation Program Plan Strategic Themes The information in this report is organized under five strategic themes. • Community Connections • Recreation Programming • Diversity, Equity and Inclusion • Partnerships and Outreach • Team Development Seasons Defined Annual measurement will coincide with the calendar year, January 1 through December 31. Seasonal measurement will coincide with the posted dates for the division's programming. This can vary slightly from year-to-year but generally adheres to the following timeframes: • Winter -Spring: Approximately January 1 through May 31 • Summer: Approximately June 1 through August 31 • Fall: Approximately September 1 through December 31 Strategic Theme A: Community Connections Connect with new audiences and enhance public awareness of the department's programs, facilities and amenities through strategic communication methods. Utilize translation through staff and technology to provide welcoming Goal Al Target Period facilities and programs that reach a broader community base. Measure Number of programs offered in a language alternative to English 2 Seasonal Measure Number of Recreation Division staff that are capable of speaking more than one language 5 Seasonal Measure Number of social media posts created in multiple languages 4 Seasonal Measure Number of translation interactions at the customer service desk that utilize bilingual staff or 12 Seasonal technology (tablet translation, Languagel-ine phone call) Provide equitable access to information through various channels that engage Goal A2 Target Period the community in fresh and innovate ways. Measure Release a mid -season promotional bulletin that highlights upcoming programs and events Y or N Seasonal Measure Collaborate with the communications office on at least one project for the release of video Y or N Seasonal content for divisional initiatives, programs and/or events Measure Number of Peachlar promotions released to ICCSD students and staff regarding upcoming 3 Seasonal programs and events (Summer season exempt) Number of television, radio or newspaper ads created with the intent to broaden communication Measure reach to those underserved in the community 3 Seasonal PAGE 3 Recreation Program Plan Strategic Theme B: Recreation Programming Engage with the community through programming, activities and events that are intentionally designed to best align with their needs. Consistently deliver high -quality programs and services that are in -touch with Goal B3 Target Period the needs of the community. Percent of classes that reach at least 75% enrollment of advertised capacity Measure 70% Seasonal Measure Percent of classes that are implemented as scheduled (i.e. not cancelled) 90% Seasonal Measure Percent of programs and events with completed qualitative, post -program reflection and 90% Seasonal evaluation conducted by leading supervisor Number of unique individuals who registered for at least one organized recreation program or Measure purchased a recreation amenity pass (Dog Park, Potters Studio, Swimming Pool)* 1,300 Seasonal Measure Unique registrant distribution is heat mapped Y or N Seasonal Measure Update and review the Lifecycle Distribution of Programs to assess their balance between unique Y or N Annual offerings and core offerings Measure Percent of programs and events successfully implemented that focus on basic recreation skill 80% Annual development *These numbers do not include drop -in, single admission visits, rental user groups, special events and other activities that do not require individuals to register. Goal B2 Grow participation in and access to learn -to -swim opportunities. Target Period Measure Number of unique swim lesson participants on roster 450 Seasonal Measure Number of swim lesson registrants left on waiting lists 5% Seasonal Measure Number of water safety education classes and outreach sessions provided (i.e. BASP outreach, Swimtroduction programs) 3 Seasonal Develop educational and skill -development programming that focuses on the Goal B3 Target Period lifelong benefits of outdoor exploration, bicycle safety and STEAM. Measure Number of outdoor explorations and nature learning programs and events successfully 5 Seasonal implemented Measure Number of bicycle safety programs and events successfully implemented 2 Seasonal Measure Number of STEAM programs and events successfully implemented 5 Seasonal Provide adults the resources, program opportunities and equipment access that Goal B4 Target Period promotes active living, lifelong fitness and healthy lifestyles. Measure Number of adult programs facilitated through division staff that are successfully implemented 10 Seasonal (includes drop -in programs) Measure Number of adult programs successfully implemented that operate through independent contractor 6 Seasonal agreements or collaborative partnerships PAGE 4 Recreation Program Plan Provide satisfying, positive experiences through quality recreation programs Goal B5 Target Period and services that meet or exceed customer expectations. Measure Percent of programs surveyed following the conclusion of programming 95% Seasonal Measure Percent of program participants surveyed that would recommend an ICPRD program to others 75% Seasonal Percent of program participants surveyed that rate their experience in ICPRD programs as Measure "Satisfied" or "Very Satisfied" 75% Seasonal Measure Percent of program participants surveyed that plan to register for an ICPRD program again in the 75% Seasonal future Strategic Theme C: Diversity, Equity and Inclusion Promote community well-being through facilities, programs and services that instill a sense of belonging, inclusion and are accessible to all. Connect residents to the community and expand program choice for those who otherwise have limited opportunities for recreation. Provide ongoing training and tools to increase employee skill and ability in Goal C3 applying equity best practices and to provide culturally responsive services to Target Period the public. Measure Percent of employees that received onboarding or ongoing training within the year regarding equity, 90% Annual diversity and how to provide culturally responsive services Measure Update and review the DEI Outcomes and Conditions matrix for identify improvement opportunities Y or N Annual Measure Update and review the Equity Analysis Spectrum to identify improvement opportunities Y or N Annual Goal C2 Deliver recreation experiences that are accessible to various neighborhoods throughout Iowa City and help to reduce the need for transportation. Target Period Measure Number of unique Iowa City parks utilized for successfully implemented programs 5 Annual Measure Number of unique Iowa City parks utilized for successfully implemented events 20 Annual Measure Number of programs implemented in locations external to Iowa City facilities, parks and amenities 8 Annual Goal C3 Ensure that needs -based financial support for programs and services is readily available, promoted and utilized. This includes initiatives such as RecAssist, outreach swim lessons and Rec & Ride. Target Period Measure Percent increase year -over -year in the amount of RecAssist financial support provided 15% Annual Measure Number of unique applicants approved for RecAssist 325 Annual Measure Number of participants that received a Swim Lesson scholarship 35 Seasonal Measure Percent increase year -over -year in the ridership for Rec & Ride 100% Annual PAGE 5 Recreation Program Plan Strategic Theme D: Partnerships and Outreach Strengthen community relationships through the strategic building of collaborative partnerships. Work closely with groups and organizations that represent and serve our diverse community. Strengthen outreach and engagement relationships with community -based organizations, particularly those that have a proven ability to reach Goal D3 Target Period underserved constituents and those not reached through current programming. Measure Create, maintain, and update a database of contacts at community recreation providers, partner Y or N Seasonal organizations, affiliate groups and non-profit services Number of partnership programs and events where the division and assisting organization(s) Measure and/or entities are mutually involved with its success. Must have at least two components where 4 Seasonal planning, implementation and/or staffing are shared. Strategic Theme E: Team Development Maintain a high -performing, well -trained and cross -capable divisional team to support recreation programming efforts. Ensure that staff have the opportunity to learn through continued education and training, are provided resources to grow their skills in a myriad of Goal El Target Period department -related interests, and are able to help shape the culture of their workplace. Measure Percent of hourly staff that successfully completed training requirements by their deadline 90%o Annual Measure Develop an hourly staff advisory board and maintain a standard that at least one meeting occurs Y or N Seasonal during each season Measure Number of programs and events collaboratively planned, staffed and implemented with the 5 Seasonal involvement of at least two program supervisors PAGE 6 Parks &� Recreation • TO: Parks & Recreation Commission FROM: Juli Seydell Johnson, Director of Parks & Recreation DATE: April 05, 2023 RE: Agenda Item 6 Mercer Park Athletic Fields, Mercer Park Tennis/Pickleball Courts and City Park Tennis Court Renovation Project. This item asks the Commission to review concept plans for this summer/fall 2023 project. Due to the lack of quorum at the March 8, 2023 Parks and Recreation Commission meeting, Eric Hornig from Hitchcock Design will present concept designs via a pre-recorded video. His presentation is included in the packet for review. The project includes renovations to the Mercer Baseball Complex, replacement of the Mercer Pickleball/Tennis Courts, and renovations of the City Park Tennis Courts. Renovations focus on increasing ADA access and safety in common areas, new energy efficient lighting on baseball field #1, drainage improvements to fields #1 and #4, replacement/renovations of the court areas. Staff from the Iowa City Community School District as well as representatives from baseball and pickleball groups have been involved in the project design meetings. i. W I v C- 0 . N N O v 0 0 U L .� v s M r\n N o � ._ 0 u 2 N � 0000 0000 N c'M 00 m N M LU 0 0 'Ho IA c 0 0� IA 0� mm�d ►� L I L k2 kbirIT 1 .N IA c O 40 IA W I •� i J m LU V) Q m V) z z w LU J V m � � b O o C O O V1 U E s '� — (3) O O 0_1 C: l� m u _ � a- i O N ra — u O Q � N v i a O v °J u s (3) }' _ ro +� `n V a) O L V)� V Ln v� U i �^ N _0 Z3 u � O U '� Ln N f6 O 0) Ov 0A O ii rQ jV) V s o Q7 1 Q O �) V �zLLQvV,oco ru Q 4-+ LU LL C N N Y i i p Q n � A p v p +J O V +p — v, V p Q1 - '�-' C Q - •i V i 41 vz °JQv°OU,m �cr . o . Cl- V v �1 V v r- 06 o a > ra O u v ro u Q 4 4 v > u p v U 0 0) ru Q O Li 0 m U v V) s ro v � � o v u � � Q +� O Ln N o ro ro v �O N � M _:j m v) U C) 0 !� t � pI ` �l J"'� �-- r V L +-J � ra 0Ln 0) 4-J O Ln O (U Q Q) O z °lav l/1 E N V N N Ln m O V) m � cn a U (41 N 1� LU As Parks &� Recreation • TO: Parks & Recreation Commission FROM: Juli Seydell Johnson, Director of Parks & Recreation DATE: March 3, 2023 RE: Agenda Item 7 Consider Recommendation to Remove Parks & Recreation Commission Member Due to Unexplained Absences This item is for the Commission to consider making a recommendation to the City Council to remove Boniface Penandjo Lemoupa from the Parks and Recreation Commission. He has not attended a Commission meeting in the past year, with unexplained absences for the last three meetings. City staff has not received email or phone responses from Penandjo Lemoupa since September 2022. His term is through December 31, 2023. Article III, Section 3 of the Parks & Recreation Commission bylaws provides that three consecutive unexplained absences of a member may result in the Commission's recommendation to Council to remove the member. This recommendation would require a motion, second and a vote. PARKS AND RECREATION ATTENDANCE RECORD NAME N N N N N N N N N N N N N N N N ell N N N en N en N O� O� M M M O C N C 4 0�0 TERM EXPIRES O O O O O O cz O .ti ti ti O O Missie 12/31/25 NM X X O/E X X X X X NM X O/E Forbes Alex 12/31/24 NM X X X X X X X X NM X X Hachtman Rachel 12/31/26 * * * * * * * * * * X X McPherson Doloris 12/31/26 * * * * * * * * * * X X Mixon Connie 12/31/25 * * * * * X X X X NM X X Moore Brian 12/31/25 NM O/E X X X O/E X X X NM X X Morelli Christopher 12/31/24 NM X O/E X O/E X O/E O/E O/E NM X O/E Odinet Boniface 12/31/23 NM X O O/E O O/E O/E O O NM O O Penandjo Lemou a Melissa 12/31/23 NM X X X X X X X X NM X X Serenda KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting LQ = No meeting due to lack of quorum * = Not a member during this meeting Parks' Recreation • •LWM TO: Parks & Recreation Commission FROM: Juli Seydell Johnson, Director of Parks & Recreation DATE: March 3, 2023 RE: Agenda Item 8 Election of Commission Vice Chair Commission Vice Chair, Chris Odinet, has submitted his resignation due to upcoming travel and a temporary relocation out of state. This has been submitted to the City Clerk who will start the process for new applications and eventual appointment of a new member by the City Council. Since Chris was the Vice Chair, the Commission needs to elect a new Vice Chair. E E E E E E E E 's 'o `o N o $ O L V � M fc0 w O H A O 10 O v o e o 0 d C o En n 3 e 0 0 v c a n Y v C u U e C m O Y n l Ja a s a m o m a Q � v v K d a m ry m n + m - m a a a a a o m m n o J ih �b h A d u V E E HItti r H N F H N - ° r 'o a E $ g M E N O N L N �n 3 f0 O O d = to 3 m o a o m a M a N O P C m O O P P O P [0 O aj Y N a m m m m V c O O O O a O P Y 1 o a m ~ m a a a u o m o m o m n m m 0 o v m o m m w n Y f E f f i i f E i i i f i f i f i f i f E f i F i f i f E f i J A 6 A A d rl� �Ia^�.JIm u C 'o Iowa City Parks & Recreation Commission Packet April 2023 Upcoming Events • Native Plant Symposium; April29, 9 am —3 pm, RALCRC; 125 spots sold out • Supporting Birds Near and Far; April30, 8 am —11 am; TTRA; • Display Gold Ribbons for Anti -Asian Bullying Month in May; gold ribbons can be picked up from RALCRC beginning April 10 • Farmers Market; May 6 —October 28 (Saturdays only); 7.30 am —Noon Chauncey Swan Parking Ramp • Repair Cafe; May 6,• 9 om —1 pm; RALCRC • Pedal Power; May21; 1 pm-3 pm; RALCRC • Roller-skating; Saturdays January 14 through May20, RALCRC, Beginner-2-4 pm, All ages —5-7.30 pm Notable from Parks & Recreation Staff Parks: • We have received $15k in grant funding for tree planting this spring and there were a couple nice recent news articles in the Gazette and Daily Iowan about our urban forestry efforts. • We have 3 tree plantings with volunteer groups this spring (Rotary, West Branch H.S., and City High Inclusion Club). • We had our most extensive tree damage since the derecho with the late season heavy snow a couple weeks ago. Staff responded on an early Saturday morning to take care of over 15 trees, many blocking roads. • Seasonal staff have started to begin their seasons as we move into the busy season. • Staff have been working on trail improvements by adding fresh gravel to our aggregate trails that were in need or fresh surfacing. • Perennial beds have been prepped for the new growing season and new plants are set to arrive at the beginning of May. • We are in the process of getting water turned on and restrooms open for the season. • Athletic fields have already been busy with practices and early season games. • Prescribed burns have been taking place in our prairie areas and will continue through April as weather permits. • We are reseeding the Rita's Ranch Dog Park to fix damage done by heavy use this winter. There are also improvements underway for sidewalks leading to the park and parking area improvements. • Stats of Disc Golf usage at Peninsula Park are attached to this packet. Iowa City Parks and Recreation Commission Packet I City of Iowa City Recreation: • Full-time staff have been using direction from the recreation master plan to strategize goals and measurables for the division. • Six staff attended the Iowa Parks and Recreation Association Conference on March 28-29. Two staff presented on the topic of the Iowa City Farmers Market and one staff on best practices for aquatics staff training. • Summer registration begins on Tuesday, April 18 at 7 am for residents. Non-residents will be able to register beginning Wednesday, April 19 at 7 am. • Staff have been working closely with affiliate groups and other outside organizations to secure field and park reservations for summer sports, concerts and live performances. Facilities: • Staff are continuing to work on procurement, bid documents and contracting work for both formal and informal projects for the 2023 construction season. • Staff are prepping spring/summer spaces for upcoming seasonal activities. Aquatics staff have purchased paint for City Park pool tank, working on pumps and motors and gearing up to paint outdoor systems such as pool pumps and motors. • Staff are also working to bring systems online- such as outdoor water systems, sunshades for Backyard Abundance and Discovery Garden. Cemetery: • The Memorial Day program will return to Oakland Cemetery this year. • Working on interviews for seasonal hires. • Staff detected a possible water line leak near the Columbarium and have shut down the water. Top Staff Issues Parks • We are currently hiring an Athletics Maintenance Worker 1 and will be short staffed until the position is filled. This comes at our busiest time for athletic fields. Recreation • Recreation Program Supervisors are currently hiring for most summer and year-round positions. • Covid and other illness has impacted both full-time and hourly staff availability. Facilities • The snow events and recent cold temperatures through March and early April has continued to keep staff on their toes with snow removal and continuing to address heating systems and working to adjust to keep staff and patrons comfortable. Iowa City Parks and Recreation Commission Packet I City of Iowa City • Staff provided coverage for the Recreation facilities during the recent storm/tornado warnings, both Recreation Centers were available for shelter. • Covid and other illness continue to impact custodial and maintenance staff availability. Cemetery: • Staff will be spending time picking up fallen limbs and raking around the cemetery. • Staff has been busy switching equipment over from winter to spring/summer. • Staff will be picking up and disposing of old decorations around the cemetery. 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I.__-_ ........................ ...._.. _I ------------- Wa ,On Had ......................................................................__..__...__...__..._.....__...__...___....._..__...______...__a�n•nnn�n.�an6"g...__..._�__ CRY Ma1eN 3repla0lrntx zKOOKNIS MVCC Wart fW City "I IMive MaRNy UCC 540P39.30j•DWit"Spen6n9 C'lNe•_..._ ': DoiCe am bwer level I W MnKW1 19epbca/ Nis9K mit I jswsh Nrl affcient j lima!, 9varihofnew j.kS30))0D.aiiinp Iowa City Parks and Recreation Commission Packet I City of Iowa City Oakland Cemetery FY 23 Revenue Report ** shaded areas represent previous Syr average Revenue from Lot Sales Lot Sale Syr Average # of Interments Interments Syr avg. Revenue from Interments 5-year Avg. on Interments Total Revenue Syr Avg. on total revenue July $3,270.00 $4,456.00 5 6.4 $3,310.00 $3,342.00 $6,580.00 $7,798.00 August $13,782.50 $5,962.50 10 6.6 $5,877.50 $3,890.00 $19,660.00 $9,852.50 Sept $3,062.50 $10,001.75 7 8.0 $2,995.00 $4,867.25 $6,057.50 $14,869.00 Oct $3,822.50 $14,012.50 4 6.6 $1,472.50 $3,925.00 $5,295.00 $17,937.50 Nov $8,785.00 $4,620.50 7 6.6 $5,370.00 $3,760.50 $14,155.00 $8,381.00 Dec $1,312.50 $3,046.00 11 4.6 $6,665.00 $2,744.00 $7,977.50 $5,790.00 Jan $3,987.50 $4,108.00 7 4.0 $3,152.50 $2,894.50 $7,140.00 $7,002.50 Feb $7,530.00 $2,408.00 3 4.2 $3,197.50 $3,009.00 $10,727.50 $5,417.00 March $6,332.50 $4,601.50 8 4.0 $5,325.00 1 $3,041.50 1$11,657.50 $7,643.00 April May June Totals $51,885.00 $53,216.75 62 51 $37,365.00 1 $31,473.75 1$89,250.001 $84,690.50 Iowa City Parks and Recreation Commission Packet I City of Iowa City The following are statistics of those who tracked their disc golf rounds at Peninsula Park with the UDisc platform in 2022. This only represents those who logged their rounds in this way but is an interesting look at the popularity of the course. How much disc golf did people play at Peninsula Park in 2022? Check out your Course Replay and get a glimpse at the action! Peninsula Park Course Replay Rounds + Players 4,368 rounds scored on UDisc 907 UDisc players visited your course 6,531 hours were spent on your course with UDisc 474 players visited your course for the first time in 2022 30 disc golfers played their first UDisc round ever at your course in 2022 Traffic + Tourism June 18 was the busiest day of the year with 81 rounds played June was the busiest month with 532 rounds played 484 players visited your course from over 50km/30+ miles away 169 players visited your course from over 250km/150+ miles away 71 players visited your course from over 500km/300+ miles away Players from 30 states visited your course, including disc golfers from Iowa, Illinois, Minnesota, Wisconsin, Missouri, Colorado, Texas, California, Indiana, Michigan, North Carolina, Ohio, Kansas, Nebraska, New York, Oklahoma, Alabama, Montana, Nevada, Oregon, Washington, Arkansas, Florida, Georgia, Idaho, Kentucky, Pennsylvania, South Dakota, Tennessee, and Virginia Players from 2 countries visited your course, including disc golfers from United States and Canada More Course Stats 77 total aces were logged in 2022 Most aced hole Hole 5 with 10 aces on UDisc The following documents were handed out during the meeting. CITY OF IOWA CITY MEMORANDUM Date: April 3, 2023 To: Parks and Recreation Commission From: Stefanie Bowers, Equity Director Re: Intercultural Development Inventory (IDI) Opportunity The purpose of this memo is to invite the members of the Parks and Recreation Commission to take a voluntary Intercultural Development Inventory (IDI). Members of the Human Rights Commission participated in the IDI and one of their top recommendations was for more board and commission members to avail themselves of this opportunity. About the Intercultural Development Inventory (IDI) The Intercultural Development Inventory (IDI) is the premier cross-cultural assessment of intercultural competence. The capability to shift cultural perspective and appropriately adapt behavior to cultural differences and commonalities —what we define as intercultural competence —is assessed by the Intercultural Development Inventory or IDI. Research conducted on intercultural effectiveness, cross-cultural adaptation and adjustment, international job performance, diversity & inclusion efforts, and other forms of intercultural contact (e.g., tourism, immigration, refugee resettlement), clearly identifies intercultural competence as a key capability for working and living effectively with people from different cultures. Indeed, intercultural competence is essential for transcending ethnocentrism and establishing effective, positive relations across cultural boundaries both internationally and domestically. Watch the introduction video at this link: https://www.youtube.com/watch?v=QdxhozrbiW4&feature=voutu.be. Who administers the IDI We have the privilege of working with Schabel Solutions , a premier DEI firm located in Des Moines. Since 2016, they have been leveraging their experience and expertise as a strategic DEI consulting partner helping many business, education, government, and non- profit clients develop and implement innovative diversity and inclusion programs to build more collaborative, engaged, and productive workplaces and workforces. Why the IDI is useful for members of boards and commissions Being able to provide this opportunity to persons who serve or staff a commission supports the City Council's strategic values of partnerships and engagement, climate action, racial equity, social justice, and human rights. Persons who serve on city boards and commissions play a vital role in shaping this community and the place that we all call home. CITY OF IOWA CITY MEMORANDUM Providing the opportunity for commission members and their staff to become more conscious of where they are on the IDI continuum and how they can increase their intercultural competence is a win -win for the city and the community. Logistical details about the assessment The Intercultural Development Inventory, or IDI, assesses intercultural competence through a 50-item questionnaire, available online, that can be completed in 15-20 minutes. Once all inventories are completed you will receive an email from Claudia Schabel to arrange a time for a debrief (via Zoom). At the debriefing, you will receive a copy of your individual results and an aggregate of how others overall scored with no names or identifiers. Claudia will walk you through your inventory and provide direction on how you can strengthen your intercultural competence based on your individual assessment. Please note, only you and Claudia will see your results. No information on your individual results is shared with me or any other city staff. How do you sign up Simply send an email no later than April 12 to Stefanie Bowers at SBowe rs(a-)-lowa-City.org to indicate your interest in completing the inventory. Because there is a cost to the city for the inventories, if you are unsure or if you may not have the time to follow through, including taking time to chat with Claudia, we would ask that you please decline this opportunity. We hope to continue to offer more opportunities like this to board and commission members in the future.