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Home My WebLink AboutICPL Board Packet 8/24/2023If you will need disability-related accommodations in order to participate in this meeting, please contact Jen Miller, Iowa City Public Library, at 319-887-6003 or jennifer-miller@icpl.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. Iowa City Public Library Board of Trustees Meeting Agenda August 24, 2023 2nd Floor - Boardroom Regular Meeting - 5:00 PM Tom Rocklin - President DJ Johnk – Vice President Hannah Shultz-Secretary Lucy Santos Green Joseph Massa Claire Matthews Robin Paetzold John Raeburn Dan Stevenson 1. Call Meeting to Order. 2. Approval of August 24, 2023 Board Meeting Agenda. 3.Public Discussion. 4.Items to be Discussed. A.Review 4th Quarter Financials and Statistics. Comment: This is a regularly scheduled agenda item. Board action not required. B.Policy Review: 816 Library Access for Sex Offenders Convicted of Sex Offenses Against Minors. Comment: This is a regularly scheduled agenda item. Board action required. C.FY23 Board Annual Report. Comment: This is a regularly scheduled agenda item. Initially discussed at the July meeting and brought back for continued consideration. Board action required. 5.Staff Reports. A.Director’s Report. B.Departmental Reports: Children’s Services, Collection Services, IT. C.Development Report. D. Miscellaneous: News Articles. 6.President’s Report. 7.Announcements from Members. 8.Committee Reports. A.Foundation Members. The FY24 Memorandum of Understanding between the Friends Foundation 1 If you will need disability-related accommodations in order to participate in this meeting, please contact Jen Miller, Iowa City Public Library, at 319-887-6003 or jennifer-miller@icpl.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. Board of Directors and the Iowa City Public Library Board of Trustees. 9.Communications. 10. Consent Agenda. A.Approve Minutes of Library Board of Trustees July 27, 2023 Regular Meeting. B.Approve Disbursements July, 2023. 11. Set Agenda Order for September Meeting. 12. Adjournment. 2 Iowa City Public Library- Board of Trustee Meetings Agenda Items and Order Schedule August 24, 2023 September 28, 2023 October 26,2023 Review 4th Quarter Financials & Statistics Policy Review: 816 Library Access for Sex Offenders Convicted of Sex Offenses Against Minors (Admin) MOA-ICPLFF & ICPL Dept Reports: CH, CLS, IT Budget Discussion Policy Review: 808 Art Advisory Committee (COL/AS) Policy Review: 810 Discussion Rooms (AS/CAS) Dept Reports: AS, CAS Budget Discussion Review 1st Quarter Financials & Statistics Policy Review: 804 Free Materials Distribution (CAS) Dept Reports: CH, CLS, IT Special Events: Homecoming Parade 10/6 November 16, 2023 December 21, 2023 January 25, 2024 Appoint Committee: Directors Evaluation Policy Review: 811 Theft, Defacement, Alteration (AS/IT/CAS) Dept Reports: AS, CAS Policy Review: 704 Use of Library’s Cardholder Database (CAS) Dept Reports: CH, CLS, IT Special Events: Staff Inservice Day 12/8 Six Month Strategic Plan Update Policy Review: 701 Public Relations (CAS) Review 2nd Quarter Financials & Statistics Dept Reports: AS, CAS February 22, 2024 March 28, 2024 April 25, 2024 Director Evaluation Appoint Nominating Committee Policy Review: 812 Hours of Service (Admin) Set Calendar for Next Fiscal Year Dept Reports: AS, CAS Policy Review: 700 Community Relations (CAS) Policy Review: 702 Library Programs (AS,CH,IT) Dept Reports: AS, CAS President Appoints to Foundation Board Policy Review: 805 Displays (AS, COL) Policy Review: 706 Outreach Policy (CAS) Election of Officers Review 3rd Quarter Financials & Statistics Dept Reports: CH, CLS, IT 3 End-of-Year Budget Summary, FY23 Prepared for the August 24, 2023 Meeting of the Library Board of Trustees Elsworth Carman, Library Director We ended FY23 with the total budget 97% spent (budget of $6,955,252; $6,777,927 spent; $177,326 unspent). This reflects a 4% underrun in the Personnel line (value of $211,323), a 19% underrun in the Supplies line (value of $25,936), and a 9% overrun in the Services line (value of $59,523). The Library Materials line balanced at 100% spent. The primary focus on balancing the library’s budget is on the bottom line, and specific lines that are over or under 100% spent generally reflect a strategic internal reallocation in funds (higher expenditures in the Sevices line are balanced with lower expenditures in the Supplies line, for example). For this report I will briefly describe the balances associated with specific budget lines that were either over 105% spent or under 95% spent with a variance of $10,000 or more (some lines are spent above or below those benchmarks but represent smaller allocations of funds). The Library Materials lines are excluded from this list, since that budget is intentionally allocated in a single budget category and spent through 16 distinct lines. Personnel Type Revised Budget YTD Expenditures Available Budget % Used Notes 413000: Temporary Employees $671,000 $595,058 $75,388 89% Related to vacancies and restructuring departmental temporary staff positions. 423100: IPERS $375,462 $346,647 $28,815 92% Related to vacancies/rehiring process. Services Type Revised Budget YTD Expenditures Available Budget % Used Notes 432060: Consultant Services $13,000 $27,678 ($14,678) 213% Funds used earlier in the year to cover cybersecurity work and a study of our physical spaces. We were able to balance the over- allocation in this line with other lines in the spending category (Services). 438030: Electricity $112,045 $125,226 ($13,181) 112% Electricity costs have increased and extreme weather is impacting our usage. This line was increased by $14,600 from FY22 to accommodate increases. Agenda Item 4A-1 4 442010: Other Building R&M Services $68,000 $97,536 ($29,536) 143% All wall clocks in the building were replaced ($16,200) and paid from this line; the unspent funds in Miscellaneous Supplies line balances this expenditure. 442030: Heating & Cooling R&M Services $25,000 $35,965 ($10,969) 144% This line was increased from $22,986 in FY22 to $25,000 in FY23 to accommodate rising fuel costs. This year, air conditioner and boiler repairs increased spending from this line. 444100: Hardware R&M Services $24,339 $12,847 $11,492 53% This is reflective of a shift in the way IT resources are used. We are spending less on physical infrastructure and more on cloud-based or subscription services, and cost are more difficult to predict. This line is balanced with other IT lines. Supplies TYPE Revised Budget YTD Expenditures Available Budget % Used Notes 469320: Miscellaneous Supplies $42,088 $17,608 $24,480 42% The spending from this line is largely balanced with the spending from Other Building R&M Services (as described above). Agenda Item 4A-2 5 Type Revised Budget YTD Expenditures Available Budget % Used Library Materials 717,000 717,410 (410)100% 477020 Books (Cat/Cir)710,000 237,925 472,075 477030 Books (Outreach)0 3,411 (3,411) 477070 eBooks 0 126,128 (126,128) 477100 Audio (Compact Disc)0 2,193 (2,193) 477110 Audio (Digital)0 109,967 (109,967) 477120 Audio (Read-Along)0 10,435 (10,435) 477150 Art Reproductions 0 1,352 (1,352) 477160 Video (DVD)0 24,774 (24,774) 477190 Circulating Equipment 0 854 (854) 477200 Toys/Kits 0 1,210 (1,210) 477220 Video Games 0 4,244 (4,244) 477250 Streaming Media/PPU 0 74,426 (74,426) 477290 Microfilm 0 5,009 (5,009) 477320 Serials (Digital)0 13,627 (13,627) 477330 Serial (Print)0 14,616 (14,616) 477350 Online Reference 0 80,828 (80,828) 477380 Library-RFI Tags 7,000 6,413 587 Other Financing Uses 62,422 62,422 0 100% 490160 Misc Transfers Out 62,422 62,422 0 Personnel 5,374,942 5,163,619 211,323 96% 411000 Perm Full Time 2,769,165 2,711,862 57,303 412000 Perm Part Time 449,058 430,879 18,179 413000 Temporary Employees 671,000 595,612 75,388 414100 Overtime Wages 69,500 75,875 (6,375) 414300 Term-Vacation Pay 0 8,507 (8,507) 414500 Longevity Pay 18,675 18,315 360 421100 Health Insurance 691,629 659,622 32,007 421200 Dental Insurance 15,096 14,590 506 421300 Life Insurance 6,587 6,264 323 421400 Disability Insurance 10,619 10,354 265 421500 Unemployment Compensation 3,000 0 3,000 422100 FICA 295,151 285,093 10,058 423100 IPERS 375,462 346,647 28,815 Services 666,317 725,840 (59,523)109% 432030 Financial Services & Charges 1,327 1,449 (122)109% 432060 Consultant Services 13,000 27,678 (14,678)213% 432080 Other Professional Services 14,700 11,904 2,796 81% 435010 Data Processing 19,200 13,079 6,121 68% 435055 Mail & Delivery 41,500 42,219 (719)102% 435059 Advertising 5,200 7,098 (1,898)137% 436030 Transportation 5,000 2,263 2,737 45% 436050 Registration 5,000 5,073 (73)101% 436060 Lodging 5,000 6,239 (1,239)125% 436080 Meals 1,000 377 623 38% 438030 Electricity 112,045 125,226 (13,181)112% 438070 Heating Fuel/Gas 20,614 24,550 (3,936)119% 438100 Refuse Collection Charges 168 0 168 0% 438130 Cell Phone/Data Services 4,500 5,054 (554)112% 438140 Internet Fees 12,000 9,790 2,210 82% 442010 Other Building R&M Services 68,000 97,536 (29,536)143% 442020 Structure R&M Services 5,000 7,503 (2,503)150% 442030 Heating & Cooling R&M Services 25,000 35,969 (10,969)144% 442050 Furnishing R&M Services 2,050 646 1,404 32% 442060 Electrical & Plumbing R&M Srvc 2,644 2,329 315 88% 443020 Office Equipment R&M Services 2,100 2,390 (290)114% 443050 Radio Equipment R&M Services 0 225 (225)22500% 444080 Software R&M Services 127,535 133,236 (5,701)104% 444100 Hardware R&M Services 24,339 12,847 11,492 53% 445030 Nursery Srvc-Lawn & Plant Care 900 1,084 (184)120% Library Expenditures: July 1, 2022 to June 30, 2023 Operating Budget: Accounts 10550110 to 10550220 Agenda Item 4A-3 6 445140 Outside Printing 32,299 39,259 (6,960)122% 445250 Inter-Library Loans 5,902 5,451 451 92% 445270 Library Material R&M Services 22,000 19,121 2,879 87% 445290 Book Binding 500 0 500 0% 445330 Other Waste Disposal 1,000 2,695 (1,695)270% 446190 ITS-Software SAAS Chgbk 4,090 0 4,090 0% 446300 Phone Equipment/Line Chgbk 24,161 23,700 461 98% 446340 Radio Maintenance Chgbk 338 0 338 0% 446350 City Vehicle Replacement Chgbk 20,293 19,326 967 95% 446360 City Vehicle Rental Chargeback 3,599 4,526 (927)126% 446370 Fuel Chargeback 4,000 3,507 493 88% 446380 Vehicle R&M Chargeback 3,718 4,864 (1,146)131% 448030 Community Events Funding 300 610 (310)203% 449055 Permitting Fees 525 0 525 0% 449060 Dues & Memberships 12,500 12,228 272 98% 449090 Land & Building Rental 350 0 350 0% 449120 Equipment Rental 4,000 3,990 10 100% 449160 Other Rentals 4,920 6,079 (1,159)124% 449260 Parking 0 1,845 (1,845)184500% 449280 Misc Services & Charges 4,000 2,877 1,123 72% Supplies 134,571 108,635 25,936 81% 452010 Office Supplies 8,476 7,775 701 92% 452040 Sanitation & Indust Supplies 22,000 23,073 (1,073)105% 454020 Subscriptions 616 648 (32)105% 455110 Software 2,000 850 1,150 42% 455120 Misc Computer Hardware 30,000 28,402 1,598 95% 463040 Water/Sewer Chemicals 1,500 1,869 (369)125% 463100 Ice Control Chemicals 310 0 310 0% 465020 Gasoline 0 148 (148)14760% 466070 Other Maintenance Supplies 4,500 3,740 760 83% 469110 Misc Processing Supplies 19,000 18,031 969 95% 469190 Minor Equipment 536 607 (71)113% 469210 First Aid/Safety Supplies 100 266 (166)266% 469320 Miscellaneous Supplies 42,088 17,608 24,480 42% 469360 Food and Beverages 3,445 5,368 (1,923)156% 469370 Paper Products 0 251 (251)25084% Grand Total 6,955,252 6,777,927 177,326 97.5% Agenda Item 4A-4 7 Type Revised Revenue Budget YTD Actual Remaining Revenue % Used Charges for Services 0 -4 4 -400% 347200 Library Reserve Fees 0 -4 4 Intergovernmental -673,265 -697,254 23,989 104% 334160 C&I Prop Tax Rollback Reimb -20,855 -20,803 -52 336110 Johnson County -573,590 -581,723 8,133 336140 University Heights -41,510 -56,384 14,874 336190 Other Local Governments -37,310 -38,343 1,033 Miscellaneous Revenues -13,510 -26,495 12,985 196% 361310 Library Fines 0 -1,576 1,576 369100 Reimb of Expenses -13,510 -14,620 1,110 369200 Reimbursement of Damages 0 -10,060 10,060 369300 Cashier Overages 0 -1 1 369900 Miscellaneous Other Income 0 -239 239 Other Financing Sources 0 -969 969 -96919% 392300 Sale of Equipment 0 -969 969 Taxes -1,146,167 -1,144,152 -2,015 100% 311160 Library Levy -1,133,202 -1,129,668 -3,534 311270 Delq Library Levy 0 -47 47 313100 Gas/Electric Excise Tax -11,885 -13,537 1,652 313200 Mobile Home Tax -1,080 -900 -180 Use of Money & Property -26,000 -27,311 1,311 105% 382200 Building/Room Rental -26,000 -26,000 0 384200 Vending Machine Commission 0 -1,300 1,300 384900 Other Commissions 0 -11 11 Grand Total -1,858,942 -1,896,185 37,243 102% Library Revenues: July 1, 2022 to June 30, 2023 Operating Budget: Accounts 10550110 to 10550220 Agenda Item 4A-5 8 Receipts FY23 compared to FY22 YTD Q4 FY22 Q4 FY23 % Change FY23 Budget % Received General Fund Library Fines $2,991 $1,580 -47.2%$0 0.0% Vending, etc.$790 $791 0.1%$0 0.0% General Fund Total $3,781 $2,371 -37.3%$0 0.0% Enterprise Fund Photocopies $1,478 $1,509 2.1%$2,050 73.6% Electronic Printing/Debit Card $7,884 $11,288 43.2%$8,320 135.7% Counter/Cloth bag/Misc $519 $747 43.9%$1,000 74.7% Recycle $175 $444 153.3%$100 443.8% Misc Grants $5,000 $0 0.0%$0 0.0% Enterprise Fund Total $15,057 $13,988 -7.1%$11,470 121.9% Lost & Damaged $10,658 $11,739 10.1%$0 0.0% Lost & Damaged Total $10,658 $11,739 10.1%$0 0.0% State Funds Open Access / Access Plus $36,890.68 $47,800.49 29.6%$40,390 118.3% Enrich Iowa/Direct State Aid $21,875 $23,321 6.6%$21,460 108.7% State Fund Total $58,765 $71,122 21.0%$61,850 115.0% Agenda Item 4A-6 9 Collection Size Report FY23 Agenda Item 4A-7 10 Agenda Item 4A-8 11 Agenda Item 4A-9 12 Materials Added Report FY23 4th Quarter Agenda Item 4A-10 13 Agenda Item 4A-11 14 Agenda Item 4A-12 15 Materials Added Report FY23 Cumulative Agenda Item 4A-13 16 Agenda Item 4A-14 17 Agenda Item 4A-15 18 FY23 Circulation by Type & Format 12 Months Category YTD % Total Last YTD % of Total % Change Adult Materials General Fiction/Fiction Express 99,491 11.6%95,969 11.7%3.7% Mystery 29,212 3.4%30,036 3.7%-2.7% Science Fiction 17,950 2.1%16,710 2.0%7.4% Book Club Kits (10 items per kit)51 0.0%54 0.0%-5.6% Young Adult Fiction 18,137 2.1%18,968 2.3%-4.4% Comics 34,334 4.0%34,692 4.2%-1.0% Large Print 11,111 1.3%10,810 1.3%2.8% Books in Other Languages 877 0.1%804 0.1%9.1% Total Fiction 211,163 24.6%208,043 25.3%1.5% Express/Nonfiction 1,561 0.2%1,414 0.2%10.4% Large Print Nonfiction 1,734 0.2%1,679 0.2%3.3% 000 - General/Computers 2,701 0.3%2,815 0.3%-4.0% 100 - Psychology/Philosophy 11,019 1.3%10,982 1.3%0.3% 200 - Religion 6,110 0.7%5,451 0.7%12.1% 300 - Social Sciences 18,499 2.2%19,122 2.3%-3.3% 400 - Language 2,085 0.2%1,894 0.2%10.1% 500 - Science 7,310 0.9%6,877 0.8%6.3% 600 - Applied Technology 36,096 4.2%36,363 4.4%-0.7% 700 - Art & Recreation 21,021 2.4%20,564 2.5%2.2% 800 - Literature 11,005 1.3%9,631 1.2%14.3% 900 - History & Travel 18,245 2.1%17,089 2.1%6.8% Biography 6,814 0.8%7,032 0.9%-3.1% Total Nonfiction: Adult & Young Adult 144,200 16.8%140,913 17.2%2.3% Magazines 5,151 0.6%5,860 0.7%-12.1% Total Miscellaneous 5,151 0.6%5,860 0.7%-12.1% Total Adult Print 360,514 42.0%354,816 43.2%1.6% Art to Go 1,677 0.2%1,457 0.2%15.1% DVD (Movies/TV)115,255 13.4%135,753 16.5%-15.1% Express/DVD 1,955 0.2%1 0.0%195400.0% Nonfiction DVD 9,831 1.1%8,443 1.0%16.4% Fiction on Disc 3,981 0.5%5,135 0.6%-22.5% Nonfiction on CD 1,875 0.2%2,259 0.3%-17.0% Compact Disc (Music)19,471 2.3%23,254 2.8%-16.3% Young Adult Video Games 7,351 0.9%7,252 0.9%1.4% Circulating Equipment 296 0.0%573 0.1%-48.3% 1 Agenda Item 4A-16 19 12 MonthsFY23 Circulation by Type & Format Category YTD % Total Last YTD % of Total % Change Discovery Kits 28 0.0%19 0.0%47.4% Total Nonprint 161,720 18.8%184,146 22.4%-12.2% Adult E-Audio # Downloads 106,021 12.3%96,291 11.7%10.1% Adult E-Book # Downloads 105,672 12.3%100,455 12.2%5.2% Adult E-Magazines 10,550 1.2%13,171 1.6%-19.9% Adult E-Music # Downloads/Local Music Project 21 0.0%32 0.0%-34.4% Adult E-Newspapers 48,792 5.7%14,129 1.7%245.3% Adventure Passes 260 0.0%0 0.0%0.0% Adult E-Video Streaming: Library Channel 65,295 7.6%57,962 7.1%12.7% Total Adult E-Downloads 336,611 39.2%282,040 34.4%19.3% Total Adult Circulation 858,845 100.0%821,002 100.0%4.6% Children's Materials Fiction 56,745 14.3%65,908 15.3%-13.9% Comics 56,858 14.3%55,458 12.9%2.5% Holiday 0 0.0%2 0.0%-100.0% jLarge Print Fiction 914 0.2%943 0.2%-3.1% Picture: Big, Board, Easy 117,252 29.5%126,822 29.4%-7.5% Readers 46,792 11.8%53,638 12.4%-12.8% Nonfiction & Biography 52,376 13.2%54,970 12.7%-4.7% jLarge Print Nonfiction 25 0.0%29 0.0%-13.8% Total Children's Print 330,962 83.3%357,770 82.9%-7.5% Video/DVD/Blu-Ray 25,646 6.5%29,069 6.7%-11.8% Books on Disc 1,359 0.3%1,501 0.3%-9.5% Read-Along set 10,284 2.6%10,145 2.4%1.4% Children's Music 1,162 0.3%1,323 0.3%-12.2% Children's Video Games 1,100 0.3%1,382 0.3%-20.4% Read with Me Kits 377 0.1%501 0.1%-24.8% Games & Toys 1,635 0.4%2,125 0.5%-23.1% jDiscovery Kits 118 0.0%60 0.0%96.7% Total Children's Nonprint 41,681 10.5%46,106 10.7%-9.6% j E-Audio # Downloads 9,242 2.3%9,510 2.2%-2.8% j E-Book # Downloads 15,653 3.9%18,181 4.2%-13.9% Total Children's E-Downloads 24,895 7.6%27,691 8.4%-10.1% Total Children's 397,538 100.0%431,567 100.0%-7.9% All Circulation by Type/Format All Fiction 325,680 25.9%330,354 26.3%-1.4% All Nonfiction and Biography 196,601 15.6%195,912 15.6%0.4% Picture books & Readers 164,044 13.0%180,460 14.4%-9.1% Magazines 5,151 0.4%5,860 0.5%-12.1% Total Print 691,476 54.9%712,586 56.7%-3.0% 2 Agenda Item 4A-17 20 12 MonthsFY23 Circulation by Type & Format Category YTD % Total Last YTD % of Total % Change Toys 1,635 0.1%2,125 0.2%-23.1% Art 1,677 0.1%1,457 0.1%15.1% DVD (Fiction, Nonfiction, & Express)152,687 12.1%173,266 13.8%-11.9% CD (Music)20,633 1.6%24,577 2.0%-16.0% Books on CD (Fiction & Nonfiction)7,215 0.6%8,895 0.7%-18.9% Read-Along Set 10,284 0.8%10,145 0.8%1.4% Video Games 8,451 0.7%8,634 0.7%-2.1% Read with Me Kits 377 0.0%501 0.0%-24.8% Discovery Kits 146 0.0%79 0.0%84.8% Circulating Equipment 296 0.0%573 0.0%-48.3% Total Nonprint 203,401 16.1%230,252 18.3%-11.7% Total E-Downloads 361,506 28.7%309,731 24.7%16.7% Total In House/Undefined 3,459 0.3%3,162 0.3%9.4% Total Adult Materials (including e items)858,845 68.2%821,002 65.4%4.6% Total Children's (including e items)397,538 31.6%431,567 34.4%-7.9% Grand Total 1,259,842 100.0%1,255,731 100.0%0.33% (Adult + Children's + Undefined) 3 Agenda Item 4A-18 21 FY23 Circulation by Area & Agency 1ST Q 2ND Q 6 MO 3RD Q 9 MO 4TH Q YTD LYTD % CHG Iowa City General Iowa City 180,632 154,472 335,104 165,050 500,154 165,705 665,859 706,049 -5.7% Downloads + Streaming 74,116 75,538 149,654 85,667 235,321 87,598 322,919 271,999 18.7% Temporary 101 58 159 114 273 177 450 317 42.0% Public schools 0 0 0 0 0 0 0 0 0.0% Private schools 77 349 426 650 1,076 353 1,429 895 59.7% Preschool/Daycare 356 616 972 675 1,647 488 2,135 3,283 -35.0% Non-profit organizations 122 237 359 250 609 204 813 1,329 -38.8% Business 0 0 0 0 0 0 0 0 0.0% City departments 1 8 9 15 24 0 24 57 -57.9% State/Federal agencies 0 0 0 0 0 0 0 0 0.0% University of Iowa departments 0 0 0 0 0 0 0 0 0.0% At Home 1,558 1,512 3,070 1,304 4,374 1,405 5,779 7,839 -26.3% Interlibrary loan 504 470 974 527 1,501 566 2,067 1,938 6.7% Deposit collections/Nursing Homes 732 932 1,664 777 2,441 522 2,963 3,882 -23.7% Jail patrons 1,161 1,190 2,351 958 3,309 1,200 4,509 4,196 7.5% Total Iowa City 259,360 235,382 494,742 255,987 750,729 258,218 1,008,947 1,001,784 0.72% Local Contracts Johnson County General 16,531 14,353 30,884 14,684 45,568 14,421 59,989 65,747 -8.8% Downloads 7,921 7,440 15,361 8,122 23,483 7,715 31,198 30,995 0.7% Preschool/Daycare 0 0 0 0 0 0 0 0 0.0% At Home 22 63 85 116 201 51 252 78 223.1% Total Johnson County 24,474 21,856 46,330 22,922 69,252 22,187 91,439 96,820 -5.6% Hills General 759 468 1,227 556 1,783 423 2,206 1,945 13.4% Downloads 142 201 343 152 495 118 613 925 -33.7% At Home 5 26 31 0 31 1 32 29 10.3% Total Hills 906 695 1,601 708 2,309 542 2,851 2,899 -1.7% Lone Tree General 1,032 1,321 2,353 949 3,302 865 4,167 3,102 34.3% Downloads 125 121 246 162 408 150 558 464 20.3% At Home 0 0 0 0 0 0 0 2 -100.0% Total Lone Tree 1,157 1,442 2,599 1,111 3,710 1,015 4,725 3,568 32.4% G:\Adminoff\Stats\CI AREA23 Page 1 Agenda Item 4A-19 22 FY23 Circulation by Area & Agency 1ST Q 2ND Q 6 MO 3RD Q 9 MO 4TH Q YTD LYTD % CHG University Heights General 3,851 3,166 7,017 3,455 10,472 3,292 13,764 14,568 -5.5% Downloads 1,353 1,279 2,632 1,440 4,072 1,519 5,591 5,647 -1.0% At Home 0 1 1 0 1 0 1 0 0.0% Total University Heights 5,204 4,446 9,650 4,895 14,545 4,811 19,356 20,215 -4.2% Total Local Contracts 31,741 28,439 60,180 29,636 89,816 28,555 118,371 123,502 -4.2% State Contract Reciprocal/Open Access Johnson County Libraries Coralville 13,196 10,918 24,114 11,560 35,674 11,146 46,820 49,096 -4.6% North Liberty 7,889 6,728 14,617 7,056 21,673 6,568 28,241 30,770 -8.2% Oxford 67 54 121 562 683 608 1,291 830 55.5% Solon 1,271 1,375 2,646 1,487 4,133 693 4,826 4,398 9.7% Swisher 35 30 65 45 110 27 137 132 3.8% Tiffin 1,518 1,644 3,162 1,888 5,050 1,660 6,710 5,024 33.6% AIM Downloads (None from North Liberty or Coralville)251 320 571 184 755 5 760 926 -17.9% All Other Libraries Adel 0 0 0 0 0 0 0 0 0.0% Ainsworth 0 20 20 5 25 10 35 22 59.1% Albia 0 0 0 0 0 0 0 5 -100.0% Altoona 0 0 0 0 0 113 113 0 0.0% Ames 0 8 8 6 14 2 16 28 -42.9% Anamosa 87 60 147 26 173 7 180 61 195.1% Ankeny 4 0 4 2 6 2 8 43 -81.4% Arlington 8 4 12 4 16 0 16 33 -51.5% Atkins 35 0 35 0 35 0 35 6 483.3% Belle Plaine 0 6 6 2 8 0 8 0 0.0% Bennett 0 0 0 0 0 0 0 0 0.0% Bettendorf 0 7 7 44 51 0 51 12 325.0% Birmingham 0 10 10 5 15 14 29 25 16.0% Blairstown 0 0 0 0 0 0 0 0 0.0% Bloomfield 0 0 0 0 0 0 0 0 0.0% Boone 5 4 9 12 21 0 21 0 0.0% Brooklyn 0 0 0 0 0 0 0 0 0.0% Burlington 25 35 60 4 64 14 78 60 30.0% Camanche 2 0 2 0 2 0 2 0 0.0% Carroll 0 0 0 0 0 7 7 0 0.0% Cascade 0 0 0 0 0 0 0 0 0.0% Cedar Falls 7 23 30 0 30 5 35 51 -31.4% Cedar Rapids 1,016 1,191 2,207 1,075 3,282 1,288 4,570 2,434 87.8% Center Point 0 0 0 0 0 0 0 0 0.0% Centerville 18 8 26 17 43 0 43 10 330.0% Central City 0 0 0 0 0 0 0 0 0.0% Chariton 0 0 0 0 0 0 0 0 0.0% Charles City 0 0 0 0 0 0 0 0 0.0% Chelsea 0 0 1 0 1 0 0 5 -100.0% Clarence 41 12 53 25 78 35 113 82 37.8% Clear Lake 0 0 0 4 4 0 4 0 0.0% Clinton 0 0 0 0 0 3 3 2 50.0% Clive 6 0 6 20 26 6 32 0 0.0% Clutier 4 11 15 4 19 10 29 0 0.0% Coggon 0 0 0 0 0 0 0 0 0.0% Columbus Jct 7 9 16 8 24 12 36 16 125.0% Conesville 133 0 133 0 133 0 133 21 533.3% Cornell College 356 267 623 314 937 379 1,316 1,533 -14.2% Council Bluffs 0 0 0 0 0 4 4 26 -84.6% Crawfordsville 0 0 0 0 0 0 0 0 0.0% Dallas Center 0 0 0 0 0 0 0 0 0.0% Davenport 113 53 166 27 193 20 213 222 -4.1% Decorah 3 0 3 0 3 9 12 0 0.0% Denison 0 0 0 0 0 0 0 0 0.0% Des Moines 31 27 58 23 81 5 86 80 7.5% Dewitt 0 0 0 0 0 5 5 28 -82.1% Donnelson 0 0 0 0 0 0 0 0 0.0% Drake Community Library 0 0 0 0 0 0 0 0 0.0% Dubuque 6 5 11 0 11 2 13 110 -88.2% G:\Adminoff\Stats\CI AREA23 Page 2 Agenda Item 4A-20 23 FY23 Circulation by Area & Agency 1ST Q 2ND Q 6 MO 3RD Q 9 MO 4TH Q YTD LYTD % CHG Dunkerton 0 0 0 0 0 0 0 0 0.0% Earlham 0 0 0 0 0 0 0 0 0.0% Eldon 0 0 0 0 0 0 0 21 -100.0% Elkader 0 0 0 0 0 0 0 0 0.0% Ely 10 1 11 21 32 47 79 63 25.4% Estherville 0 0 0 0 0 0 0 78 -100.0% Fairfax 78 69 147 41 188 23 211 290 -27.2% Fairfield 292 253 545 152 697 150 847 969 -12.6% Fort Dodge 0 0 0 0 0 0 0 0 0.0% Fort Madison 8 8 16 0 16 0 16 0 0.0% Gilman 0 0 0 0 0 0 0 0 0.0% Glenwood 1 2 3 3 6 0 6 0 0.0% Grandview 0 0 0 0 0 0 0 0 0.0% Grimes 0 0 0 0 0 0 0 1 -100.0% Grinnell 32 35 67 51 118 81 199 179 11.2% Guthrie Center 0 0 0 0 0 0 0 0 0.0% Hedrick 0 0 0 0 0 0 0 0 0.0% Hiawatha 119 29 148 63 211 22 233 784 -70.3% Independence 0 0 0 0 0 0 0 0 0.0% Indianola 0 0 0 0 0 0 0 0 0.0% Johnston 0 0 0 0 0 0 0 0 0.0% Kalona 827 1,011 1,838 1,037 2,875 580 3,455 3,254 6.2% Keokuk 1 0 1 0 1 0 1 0 0.0% Keosauqua 12 9 21 0 21 0 21 58 -63.8% Keota 0 8 8 4 12 8 20 24 -16.7% LeClaire 0 0 0 0 0 0 0 0 0.0% Letts 0 0 0 0 0 0 0 0 0.0% Lisbon 149 87 236 94 330 114 444 346 28.3% Lowden 45 58 103 61 164 31 195 256 -23.8% Manchester 29 21 50 13 63 5 68 0 0.0% Manly 0 0 0 1 1 20 21 0 0.0% Maquoketa 4 0 4 0 4 0 4 22 -81.8% Marengo 333 372 705 579 1,284 306 1,590 1,824 -12.8% Marion 304 338 642 269 911 130 1,041 839 24.1% Marshalltown 37 3 40 0 40 3 43 14 207.1% Martelle 0 0 0 0 0 0 0 24 -100.0% Mason City 16 0 16 0 16 0 16 12 33.3% Mechanicsville 86 44 130 58 188 18 206 34 505.9% Mediapolis 0 0 0 0 0 0 0 0 0.0% Milford 0 0 0 0 0 0 0 0 0.0% Montezuma 0 0 0 8 8 0 8 0 0.0% Monticello 16 0 16 12 28 0 28 29 -3.4% Montrose 0 0 0 0 0 0 0 0 0.0% Morning Sun 0 0 0 0 0 0 0 0 0.0% Mount Pleasant 63 46 109 22 131 17 148 117 26.5% Muscatine 129 56 185 2 187 48 235 267 -12.0% Nevada 10 0 10 2 12 0 12 9 33.3% New London 1 0 1 0 1 0 1 3 -66.7% Newton 0 0 0 0 0 0 0 16 -100.0% North English 129 43 172 86 258 162 420 628 -33.1% Norway 0 0 0 0 0 0 0 0 0.0% Odebolt 0 0 0 0 0 0 0 0 0.0% Oelwein 0 0 0 0 0 0 0 0 0.0% Osceola 0 0 0 0 0 0 0 0 0.0% Oskaloosa 1 0 1 0 1 0 1 4 -75.0% Ottumwa 47 0 47 0 47 0 47 221 -78.7% Oxford Junction 0 19 19 0 19 0 19 1 1800.0% Parnell 0 0 0 0 0 0 0 5 -100.0% Pella 0 0 0 0 0 0 0 0 0.0% Pleasant Hill 0 0 0 0 0 0 0 0 0.0% Polk City 0 2 2 15 17 0 17 0 0.0% Reinbeck 0 0 0 0 0 0 0 0 0.0% Richland 0 0 0 0 0 0 0 5 -100.0% Riverside 699 1,208 1,907 965 2,872 831 3,703 3,227 14.8% Robins 3 24 27 3 30 1 31 5 520.0% Rockwell 0 0 0 0 0 0 0 2 -100.0% Scott Co (Eldridge)0 0 0 0 0 0 0 0 0.0% Scranton 6 6 12 0 12 0 12 2 500.0% Shellsburg 0 0 0 0 0 0 0 0 0.0% Sigourney 12 13 25 0 25 0 25 3 733.3% Sioux City 9 1 10 8 18 2 20 5 300.0% Sioux Rapids 0 0 0 0 0 0 0 0 0.0% G:\Adminoff\Stats\CI AREA23 Page 3 Agenda Item 4A-21 24 FY23 Circulation by Area & Agency 1ST Q 2ND Q 6 MO 3RD Q 9 MO 4TH Q YTD LYTD % CHG South English 29 10 39 0 39 0 39 10 290.0% Spirit Lake 0 0 0 0 0 0 0 0 0.0% Springville 0 0 0 0 0 19 19 4 375.0% Stanwood 0 0 0 0 0 0 0 2 -100.0% Stockport 0 2 2 0 2 0 2 0 0.0% Tama 6 0 6 0 6 0 6 20 -70.0% Tipton 266 254 520 418 938 305 1,243 1,265 -1.7% Toledo 0 0 0 0 0 0 0 0 0.0% Traer 0 0 0 0 0 0 0 0 0.0% Urbandale 54 37 91 27 118 33 151 25 504.0% Van Horne 0 0 0 0 0 0 0 0 0.0% Van Meter 0 0 0 0 0 0 0 0 0.0% Victor 11 17 28 0 28 0 28 46 -39.1% Vinton 19 0 19 0 19 1 20 0 0.0% Wapello 0 0 0 0 0 0 0 0 0.0% Washington 428 396 824 449 1,273 590 1,863 2,474 -24.7% Waterloo 10 13 23 12 35 19 54 51 5.9% Waukee 0 0 0 0 0 0 0 1 -100.0% Waukon 0 0 0 0 0 0 0 0 0.0% Waverly 0 33 33 0 33 0 33 14 135.7% Webster City 0 0 0 0 0 0 0 97 -100.0% Wellman 772 442 1,214 345 1,559 346 1,905 1,349 41.2% Wellsburg 0 0 0 0 0 0 0 4 -100.0% West Branch 1,039 900 1,939 1,050 2,989 1,107 4,096 3,584 14.3% West Des Moines 20 9 29 32 61 27 88 3 2833.3% West Liberty 794 774 1,568 878 2,446 894 3,340 2,421 38.0% West Point 0 3 3 0 3 0 3 119 -97.5% What Cheer 0 0 0 0 0 0 0 2 -100.0% Williamsburg 262 228 490 231 721 241 962 1,661 -42.1% Wilton 306 333 639 271 910 257 1,167 1,398 -16.5% Winfield 10 10 20 9 29 2 31 61 -49.2% Winterset 0 0 0 0 0 0 0 0 0.0% Winthrop 0 0 0 0 0 0 0 0 0.0% Wyoming 1 0 1 0 1 0 1 0 0.0% Zearing 0 0 0 0 0 0 0 0 0.0% Undefined Open Access 24 1 25 6 31 8 39 28 39.3% Total Recip/Open Access 33,693 30,057 63,751 31,707 95,458 29,107 124,564 124,422 0.1% Total Circulation 325,171 294,313 618,673 317,488 936,003 315,984 1,252,956 1,249,963 0.2% (including E-Downloads, not in-house) G:\Adminoff\Stats\CI AREA23 Page 4 Agenda Item 4A-22 25 Cardholders by Place of Residence As of July 1, 2023 Location Number of Cards Total % of Total Iowa City 42,384 75.3% Residents 30,812 AIM 11,122 Homebound 226 Institutions 39 Temporary 185 LOCAL CONTRACTS Rural Johnson County 3,918 7.0% Residents 3,117 AIM 796 Homebound 4 Institutions 1 Hills 206 0.4% Residents 163 AIM 42 Homebound 1 Institutions 0 University Heights 561 1.0% Residents 531 AIM 27 Homebound 2 Institutions 1 Lone Tree 132 0.2% Residents 128 AIM 3 Homebound 1 Institutions 0 Johnson County Open Access 6,888 12.2% Coralville Resident 2,474 Coralville AIM 1,452 North Liberty 1,232 North Liberty AIM 1,158 Oxford 39 Solon 144 Swisher 17 Tiffin 371 Institutions 1 2,217 3.9% Open Access 2,118 Open Access AIM 99 Total Cards 56,306 100.0% Iowa City 75.3% Other 3.9% Johnson County 12.2% University Heights 1.0%0.0% Rural Johnson County 7.0% Hills 0.4% Lone Tree 0.2% Agenda Item 4A-23 26 FY23 Output Statistics- Annual Report Q1 Q2 Q3 Q4 YTD Last YTD % Change A. Downtown Building Use Total Hours Open 859 827 852 844 3,382 3,400 -0.5% People into the Building 120,723 106,013 112,450 136,258 475,444 375,939 26.5% Average Number Per Hour 140.5 128.2 132.0 161.4 140.6 141 0.0% Bookmobile Use Bookmobile Total Hours Open 290 226 222 248 986 920 7.1% People on Bookmobile 5,669 3,979 2,888 4,553 17,089 15,037 13.6% Average Number per Hour 20 18 13 18 17 16 6.1% Total Downtown & Bookmobile Hours Open 1,149 1,053 1,074 1,092 4,368 4,320 1.1% Total People Downtown & on Bookmobile 126,392 109,992 115,338 140,811 492,533 390,976 26.0% Total Average Number per Hour 110 104 107 129 113 90 24.6% B. Meeting Rooms Number of Non-Library Meetings 240 262 296 275 1,073 733 46.4% Estimated Attendance 5,161 7,089 6,013 7,124 25,387 16,543 53.5% Equipment Set-ups 24 50 37 38 149 128 16.4% Group Study Room Use 1,408 1,646 2,020 1,716 6,790 5,041 34.7% Lobby Use 0 0 1 0 1 1 0.0% C. Equipment Usage Photocopies by Public 6,970 3,825 3,958 4,817 19,570 19,177 2.1% Pay for Print Copies 17,993 11,851 14,810 17,600 62,254 46,479 33.9% % Checkouts by Self-Check 70.1%70.8%71.5%70.1%70.6%71.1%-0.5% D. Downtown Use of Electronic Materials Listening/Viewing/Tablets/Laptops Sessions 270 257 304 352 1,183 408 190.0% E. Ride 'N' Read Bus Passes Distributed Downtown 712 625 841 1,142 3,320 1,971 68.4% G. To Go Kits Children's 0 0 0 0 0 3,747 -100.0% Tween's 0 20 0 30 50 100 -50.0% Teen's 10 0 0 0 10 104 -90.4% Adult's 0 0 0 0 0 67 -100.0% Total To Go Kits 10 20 0 30 60 4,018 -98.5% A. Circulation Downtown 318,273 289,678 312,450 310,451 1,230,852 1,223,381 0.6% Percent AIM Circulation Downtown 1.45%1.51%1.46%1.88%1.88%1.29%0.6% Circulation on Bookmobile 6,898 4,635 5,038 5,437 22,008 26,317 -16.4% Percent AIM Circulation on Bookmobile 0.26%0.23%0.18%0.21%0.21%0.18%17.2% Total Circulation Downtown & Bookmobile 325,171 294,313 317,488 315,888 1,252,860 1,249,698 0.3% Percent AIM Total Circulation Downtown & Bookmobile 1.67%1.72%1.61%2.06%2.06%1.44%0.6% Average Total Circulation Downtown & Bookmobile Per Hour 371 350 367 368 364 360 1.1% Adult Materials 216,163 204,232 220,239 218,211 858,845 821,002 4.6% Children's Materials 109,711 90,800 98,478 98,549 397,538 431,567 -7.9% Percent Children's 34.5%31.3%31.5%31.7%32.3%35.3%-8.4% Non-Print 54,415 49,224 52,443 47,319 203,401 230,252 -11.7% Percent Non-print 17.1%17.0%16.8%15.2%16.5%18.8%-12.2% Equipment loans 92 92 77 35 296 573 -48.3% Downloads 83,866 84,899 95,727 97,014 361,506 309,731 16.7% C. Circulation by Residence of User (Downtown & Bookmobile)325,171 294,313 317,488 315,888 1,252,860 1,249,698 0.3% (Materials plus equipment; includes downloads; does not include items circulated in-house.) Library Services: Provide library facilities, materials, and equipment. B. Circulation by Type of Material (Includes downloads, does not include mending, lost, etc.) Lending Services: Lend materials for home, school, and office use. (Materials plus equipment; includes eAudio; does not include items circulated in-house.) Agenda Item 4A-24 27 Iowa City 253,685 231,421 251,566 253,559 990,231 978,661 1.2% Local Contracts Hills 906 695 708 542 2,851 2,899 -1.7% Hills as % of All 0.28%0.2%0.2%0.2%0.23%0.23%-1.9% Johnson County (Rural)24,474 21,856 22,922 22,187 91,439 96,820 -5.6% Johnson County as % of All 7.53%7.4%7.2%7.0%7.30%7.75%-5.8% Lone Tree 1,157 1,442 1,111 1,015 4,725 3,568 32.4% Lone Tree as % of All 0.36%0.49%0.35%0.32%0.38%0.29%32.1% University Heights 5,204 4,446 4,895 4,811 19,356 20,215 -4.2% University Heights as % of All 1.60%1.51%1.54%1.52%1.54%1.62%-4.5% Total Local Contracts 31,741 28,439 29,636 28,555 118,371 123,502 -4.2% State Contracts - Open Access Coralville 13,196 10,918 11,560 11,146 46,820 49,096 -4.6% Cedar Rapids 1,016 1,191 1,075 1,288 4,570 2,434 87.8% Other Open Access 19,481 17,948 19,072 16,673 73,174 72,841 0.5% Total Open Access 33,693 30,057 31,707 29,107 124,564 124,371 0.2% Open Access as % of All 10.4%10.2%10.0%9.2%9.9%10.0%-0.1% D. InterLibrary Loans Loaned to Other Libraries 358 329 407 416 1,510 1,077 40.2% Percent of Requests Filled 28.1%25.5%28.8%29.5%28.0%27.3%2.8% Total Borrowed From Other Libraries 894 786 884 792 3,356 3,149 6.6% Percent of Requests Filled 87.1%87.6%88.8%86.7%87.6%87.7%-0.1% Books/Periodicals/AV Borrowed 886 782 877 781 3,326 3,131 6.2% Photocopy Borrow Requests Filled 8 4 7 11 30 18 66.7% E. Reserves Placed with Innovative - Materials 34,798 30,634 33,772 30,725 129,929 138,425 -6.1% F. Downloadable Media Resident Cards By Area Iowa City 72,643 73,741 83,207 84,381 313,972 263,419 19.2% Hills 138 192 151 109 590 871 -32.3% Johnson County 7,713 7,262 7,880 7,640 30,495 30,284 0.7% Lone Tree 125 120 162 150 557 462 20.6% University Heights 1,328 1,192 1,380 1,476 5,376 5,223 2.9% Total 81,947 82,507 92,780 93,756 350,990 300,259 16.9% Student AIM Cards by Area Iowa City 1,473 1,797 2,460 3,281 9,011 8,477 6.3% Hills 4 9 1 9 23 711 -96.8% Johnson County 208 178 242 75 703 54 1201.9% Lone Tree 0 1 0 0 1 2 -50.0% University Heights 25 87 60 43 215 424 -49.3% Open Access 251 320 184 5 760 926 -17.9% Total 1,961 2,392 2,947 3,413 10,713 10,594 1.1% All Cards by Area Iowa City 74,116 75,538 85,667 87,662 322,983 271,896 18.8% Hills 142 201 152 118 613 1,582 -61.3% Johnson Count 7,921 7,440 8,122 7,715 31,198 30,338 2.8% Lone Tree 125 121 162 150 558 464 20.3% University Heights 1,353 1,279 1,440 1,519 5,591 5,647 -1.0% Open Access 251 320 184 5 760 926 -17.9% Total 83,908 84,899 95,727 97,169 361,703 309,928 16.7% By Demographic Adult 77,882 78,955 88,924 90,778 336,539 283,162 18.9% Children's 6,026 5,944 6,803 6,391 25,164 27,691 -9.1% Total 83,908 84,899 95,727 97,169 361,703 310,853 16.4% Number of Items Owned (Cumulative) E-Audio Items Available 14,019 14,262 14,639 15,049 15,049 13,759 9.4% E-Book Items Available 26,669 26,660 23,245 26,828 26,828 26,577 0.9% E-Music 47 47 47 48 48 47 2.1% E-Magazines 4,331 4,464 4,617 4,817 4,817 4,204 14.6% E-Newspapers 3 3 3 3 3 3 0.0% Total Items 45,069 45,436 42,551 46,745 46,745 44,590 4.8% *Overdrive has not reported fulfilled reserve information since July 2020. Agenda Item 4A-25 28 A. Reference Questions Answered 6,531 5,539 6,368 6,613 25,051 24,683 1.5% Reference Questions Reference Desk 3,483 2,713 3,192 3,289 12,677 11,314 12.0% Help Desk 783 573 462 416 2,234 3,308 -32.5% Switchboard 806 1,011 952 765 3,534 3,380 4.6% Bookmobile 205 204 322 376 1,107 688 60.9% Children's Desk Reference Questions 1,244 1,030 1,436 1,764 5,474 5,814 -5.8% Request to Pull Books (Community)10 8 4 3 25 22 13.6% Total Children's Questions 1,254 1,038 1,440 1,767 5,499 5,836 -5.8% B. Electronic Access Services Computer Services Pharos Internet (Downtown In House computer use)12,263 9,831 11,030 12,081 45,205 30,939 46.1% Wifi Internet Use Downtown 7,073 3,841 5,577 5,705 22,196 19,286 15.1% Total Internet Use 19,336 13,672 16,607 17,786 67,401 50,225 34.2% Website Access ICPL Website # Pageviews of Homepage 82,466 76,753 87,437 81,488 328,144 323,554 1.4% # Pageviews of Entire Site (Doesn't include catalog)219,689 203,449 239,642 223,178 885,958 873,287 1.5% # Visits (Does include catalog)149,686 147,412 176,589 171,620 645,307 564,763 14.3% Catalog Access # Pageviews for ICPL Catalog 452,090 425,201 502,278 471,341 1,850,910 1,662,441 11.3% # Pageviews for Overdrive 320,655 268,612 234,167 168,876 992,310 1,583,214 -37.3% Total Catalog Access 772,745 693,813 736,445 640,217 2,843,220 3,245,655 -12.4% ICPL Mobile App Use 56,523 51,044 52,067 52,416 212,050 156,647 35.4% External Sites # Pageviews for Beanstack 6,886 3,335 3,864 10,966 25,051 41,731 -40.0% Total Website Access 1,055,843 951,641 1,032,018 926,777 3,966,279 4,317,320 -8.1% Subscription Databases Accessed 74,143 81,329 82,741 102,878 341,091 191,869 77.8% C. Total Switchboard Calls Received Total Library Calls 3,108 2,845 3,105 2,743 11,801 12,724 -7.3% Other Questions (Directional and account questions, meeting room booking, email added FY16.)4,119 2,506 2,468 2,198 11,291 12,528 -9.9% Transferred Calls 637 630 711 696 2,674 2,705 -1.1% Pamphlets Distributed Downtown 6,010 6,313 6,312 6,485 25,120 20,895 20.2% Federal Tax Forms Distributed 813 813 586 0.0% VITA Patrons Assisted 0 0 0 0.0% A. Publications Number of Publications Printed (Jobs)60 112 98 104 374 234 59.8% Copies Printed for Public Distribution 20,192 71,413 18,077 56,201 165,883 213,868 -22.4% Number of Online Newletters Subscribers 3,260 3,778 3,863 3,922 3,922 3,192 22.9% Number of Online Newsletter Distribution 3,017 3,527 3,614 3,647 3,647 2,957 23.3% C. Displays 21 33 38 41 133 147 -9.5% In-House 13 23 27 28 91 120 -24.2% Other Groups 5 7 5 6 23 25 -8.0% Off-site locations 3 3 6 7 19 2 850.0% Alerting Services: Promote awareness of the library and use of its resources. Information Services: Furnish information, reader advisory, and reference assistance. *Overdrive does not count pageviews through the Libby or Overdrive Apps. Agenda Item 4A-26 29 F. Homepage/ Social Media Homepage Banner Posts 34 46 23 40 143 190 -24.7% Homepage Banner Unique Clicks 262 208 307 303 1,080 1,250 -13.6% Unique Media Releases Opened 7,678 11,208 7,251 9,001 35,138 25,780 36.3% Media Releases Sent 8 10 7 9 34 34 0.0% Total Newsletters Opened-Unique Users 1,178 1,244 1,225 1,286 1,225 1,320 -7.2% Facebook, Twitter, Pinterest Followers (Cumulative)17,560 17,111 17,356 17,564 17,564 17,110 2.7% New Facebook, Twitter, and Pinterest Followers 212 117 121 121 571 233 145.1% A. At Home Services Packages Sent 529 657 507 482 2,174 2,625 -17.2% Items Loaned (No renewals)1,585 1,602 1,420 1,457 6,064 7,948 -23.7% Registered At Home Users (Cumulative)250 253 255 261 261 260 0.4% New Users Enrolled 8 5 5 6 24 34 -29.4% Number of People Served (Average of monthly count)55 51 53 64 56 66 -14.9% B. Jail Service People Served 200 204 167 216 787 821 -4.1% Items Loaned (No renewals)1,161 1,190 958 1,200 4,509 4,196 7.5% C. Deposit Collections Locations (Cumulative)3 4 3 6 6 2 200.0% Items Loaned 270 540 270 240 1,320 1,620 -18.5% Items Donated to Permanent Collections 1,094 434 719 759 3,006 720 317.5% D. Remote Bookdrop Use Remote as Percent of All Items Checked In 14%14.0%13.8%15.1%15.1%15.2%-0.7% *Does not include renewals or in-house. * The remote bookdrop was used in FY21 but not counted. A. Adult Programs Programs 21 39 25 35 120 230 -47.8% In Person Attendance 477 820 414 496 2,207 2,716 -18.7% Virtual Attendance 61 104 210 53 428 61 601.6% Outreach Programs 10 1 21 31 63 13 384.6% Outreach In Person Attendance 60 28 147 360 595 100 495.0% Outreach Virtual Attendance 12 0 0 0 12 0 0.0% B. Young Adult Programs Programs 51 50 45 48 194 176 10.2% Programs In Person Attendance 199 252 229 388 1,068 838 27.4% Programs Virtual Attendance 2 0 0 0 2 206 -99.0% Outreach Programs 2 13 12 9 36 11 227.3% Outreach In Person Attendance 23 91 122 266 502 379 32.5% Outreach Virtual Attendance 0 0 0 0 0 43 -100.0% C. Children's Programs Programs 153 162 160 155 630 542 16.2% In Person Attendance 6,809 5,771 7,427 8,081 28,088 19,226 46.1% Virtual Attendance 0 0 0 0 0 0 0.0% Outreach Programs 56 101 81 85 323 213 51.6% Outreach In Person Attendance 887 1,842 1,286 1,875 5,890 4,136 42.4% D. Library Tours and Classes Number 70 67 64 62 263 221 19.0% In Person Attendance 794 786 752 749 3,081 2,816 9.4% Virtual Attendance 7 0 29 65 101 0 0.0% E. Consulting for Area Groups 0 0 0 0 0 3 -100.0% F. Total Number of Program Content Recordings Children's Recordings 5 2 0 2 9 134 -93.3% Young Adult Recordings 0 0 0 0 0 2 -100.0% Adult Recordings 19 31 42 27 119 79 50.6% All Ages/ Other Recordings 1 13 1 2 17 9 88.9% Total Virtual Program Recordings 25 46 43 31 145 224 -35.3% Group and Community Services: Provide library service to groups, agencies, and organizations. Outreach Services: Provide library service to people who cannot get to the library building. *Began tracking 'Media Releases Sent' & 'Total Newsletters Opened-Unique Users' in February, 2022. *Began distinguishing in person attendance from virtual attendance in February, 2022. Agenda Item 4A-27 30 G. Total Number of Views of Program Content Recording Instagram 0 0 0 0 0 355 -100.0% Facebook 395 101 4,005 73 4,574 2,147 113.0% Youtube 17,579 20,247 14,065 13,269 65,160 57,958 12.4% Total Virtual Program Views 17,974 20,348 18,070 13,342 69,734 60,460 15.3% A. Library Cards Issued 1,833 938 1,172 1,607 5,550 5,135 8.1% Iowa City 1,469 736 953 1,289 4,447 4,055 9.7% Percent Iowa City 80.1%78.5%81.3%80.2%80.1%79.0%1.5% Local Contracts Hills 6 5 10 7 28 19 47.4% Johnson County (Rural)43 27 27 35 132 155 -14.8% Lone Tree 4 4 2 5 15 9 66.7% University Heights 6 4 3 6 19 27 -29.6% State Contract - Open Access Coralville 127 92 95 113 427 279 53.0% Cedar Rapids 25 11 13 31 80 53 50.9% Other Open Access 153 59 69 121 402 538 -25.3% Total Open Access 305 162 177 265 909 870 4.5% Open Access as % of All 16.6%17.3%15.1%16.5%16.4%16.9%-3.3% B. Total Registered Borrowers (Cumulative)41,243 41,267 41,943 42,343 42,343 43,154 -1.9% # At Home Users Registered (Cumulative)250 253 255 261 261 260 0.4% # AIM Users (Cumulative)14,566 14,590 14,661 14,591 14,591 14,605 -0.1% C. Overdue Notices C. Overdue Notices 43 46 56 47 192 229 -16.2% Total First Notices (Items)12,178 12,381 11,926 11,731 48,216 42,182 14.3% Total Second Notices (Items)6,497 6,665 6,167 6,088 25,417 20,230 25.6% Bills-Public (Items)3,566 3,649 3,482 3,263 13,960 10,879 28.3% *AIM library cards are not counted as registered borrowers, and are not included in total registered borrowers. Control Services: Maintain library resources through borrower registration, overdue notices, equipment training, and controlling valuable materials. Agenda Item 4A-28 31 FY2023 Fact Sheet POPULATION SERVED: Iowa City: 74,596; By contract: Rural Johnson County: 22,037; University Heights: 1,229, Hills: 902; Lone Tree: 1,355 GOVERNING BOARD: A nine-member Board of Trustees appointed by the City Council with powers to set policy, employ a Director and staff, expend tax funds allocated by the City Council, contract with other jurisdictions, and receive and spend gift funds and other revenues. BOARD MEMBERS: Derek Johnk, Secretary Robin Paetzold, County Representative Noa Kim John RaeburnCarol Kirsch, President Tom Rocklin, Vice President Joseph Massa Hannah ShultzClaire Matthews Dan Stevenson STAFF Librarians:15.00 FTEOther Permanent Staff:30.92 FTEHourly Staff:16.60 FTEVolunteers:2.20 FTE COLLECTIONS: Circulating Books/eBooks: 199,398 Circulating Non-print Materials/eAudio/eVideo:58,095Print Reference, Electronic Reference, jProgramCollection: 4,258 Periodicals/Newspapers: current print & e-subscriptions:153Total Collection size:261,904Expenditures on Materials:$785,488.17 ANNUAL USERSHIP:Cardholders:42,343Circulation: 1,252,860 Visits to the Library:492,533Information Requests:59,425Program Attendance in Meeting Rooms:25,387Meeting Room Use: non-library meetings:1,073 BUDGET:Income Sources: City of Iowa City: * Contracts (County, Cities):*State:*Fines / Fees / Sales: * Gifts / Grants:*Other: * Total:**Final data is not yet available. PHYSICAL FACILITIES: 81,276 sq. ft. building includes 5 meeting rooms WEB PAGE: www.icpl.org Home of the Iowa City UNESCO City of Literature Agenda Item 4A-29 32 Agenda Item 4A-30 33 Agenda Item 4A-31 34 Agenda Item 4A-32 35 816 Library Access for Sex Offenders Convicted of Sex Offenses Against Minors Proposal: A routine review of the Library Access for Sex Offenders Convicted of Sex Offenses Against Minors Policy. Issues: The purpose of this policy is to ensure that the Library complies with Iowa State law, which excludes sex offenders (defined as individuals required to be registered with the Iowa Sex Offender Registry) convicted of sex offenses against minors, from accessing public libraries. Action Required: Review policy; no changes recommended. Committee Members: Elsworth Carman, Library Director (with support from Liz Craig, Assistant City Attorney) Agenda Item 4B-1 36 1 SEX OFFENDER REGISTRY, §692A.113 692A.113 Exclusion zones and prohibition of certain employment-related activities. 1. A sex offender who has been convicted of a sex offense against a minor or a person required to register as a sex offender in another jurisdiction for an offense involving a minor shall not do any of the following: a.Be present upon the real property of a public or nonpublic elementary or secondary school without the written permission of the school administrator or school administrator’s designee, unless enrolled as a student at the school. b.Loiter within three hundred feet of the real property boundary of a public or nonpublic elementary or secondary school, unless enrolled as a student at the school. c.Be present on or in any vehicle or other conveyance owned, leased, or contracted by a public or nonpublic elementary or secondary school without the written permission of the schooladministratororschooladministrator’sdesigneewhenthevehicleisinusetotransport students to or from a school or school-related activities, unless enrolled as a student at the school or unless the vehicle is simultaneously made available to the public as a form of public transportation. d.Be present upon the real property of a child care facility without the written permission of the child care facility administrator. e.Loiter within three hundred feet of the real property boundary of a child care facility. f.Be present upon the real property of a public library without the written permission of the library administrator. g.Loiter within three hundred feet of the real property boundary of a public library. h.Loiter on or within three hundred feet of the premises of any place intended primarily for the use of minors including but not limited to a playground available to the public, a children’s play area available to the public, a recreational or sport-related activity area when in use by a minor, a swimming or wading pool available to the public when in use by a minor, or a beach available to the public when in use by a minor. 2. A sex offender who has been convicted of a sex offense against a minor: a.Who resides in a dwelling located within three hundred feet of the real property boundary of public or nonpublic elementary or secondary school, child care facility, public library, or place intended primarily for the use of minors as specified in subsection 1, paragraph “h”, shall not be in violation of subsection 1 for having an established residence within the exclusion zone. b.Who is the parent or legal guardian of a minor shall not be in violation of subsection 1 solely during the period of time reasonably necessary to transport the offender’s own minor child or ward to or from a place specified in subsection 1. c.Who is legally entitled to vote shall not be in violation of subsection 1 solely for the period of time reasonably necessary to exercise the right to vote in a public election if the polling location of the offender is located in a place specified in subsection 1. 3. A sex offender who has been convicted of a sex offense against a minor shall not do any of the following: a.Operate, manage, be employed by, or act as a contractor or volunteer at any municipal, county, or state fair or carnival when a minor is present on the premises. b.Operate, manage, be employed by, or act as a contractor or volunteer on the premises of any children’s arcade, an amusement center having coin or token operated devices for entertainment, or facilities providing programs or services intended primarily for minors, when a minor is present. c.Operate, manage, be employed by, or act as a contractor or volunteer at a public or nonpublic elementary or secondary school, child care facility, or public library. d.Operate, manage, be employed by, or act as a contractor or volunteer at any place intended primarily for use by minors including but not limited to a playground, a children’s play area, recreational or sport-related activity area, a swimming or wading pool, or a beach. e.Operate, manage, be employed by, or act as a contractor or volunteer at a business that Sun Jan 01 19:45:43 2023 Iowa Code 2023, Section 692A.113 (20, 0) Agenda Item%-2 37 §692A.113, SEX OFFENDER REGISTRY 2 operates a motor vehicle primarily marketing, from or near the motor vehicle, the sale and dispensing of ice cream or other food products to minors. 2009 Acts, ch 119, §13;2010 Acts, ch 1104, §10, 23;2011 Acts, ch 34, §144;2013 Acts, ch 140, §23 Referred to in §692A.107,692A.109,692A.111,692A.121,692A.129 Sun Jan 01 19:45:43 2023 Iowa Code 2023, Section 692A.113 (20, 0) Agenda Item%-3 38 816 Library Access for Sex Offenders Convicted of Sex Offenses Against Minors See also related policy Library Use (809), Iowa Code (692A) 816.1 The purpose of this policy is to ensure that the Library is in compliance with Iowa State law that excludes sex offenders (defined as a person who is required to be registered in the Iowa Sex Offender Registry) convicted of sex offenses against minors from public libraries. This policy adopts the definitions of Iowa Code Chapter 692A, as amended. 816.2 The Library Director acts as "Library administrator" for purposes of Iowa Chapter 692A. The Library Director will not give the written permission required by Iowa Code Section 692A.113(1)(f) for sex offenders convicted of sex offenses against minors to be present on library property, including the Bookmobile. Issuance of a library card to a sex offender convicted of sex offenses against minors does not constitute written permission from the library administrator for that offender to be present on library property, or on the Bookmobile. Individuals may appeal this decision, as it relates to them, to the Library Board of Trustees. 816.3 Sex offenders convicted of sex offenses against minors may be eligible for library service, depending on their residence address. They may register for a card directly via telephone or online with the Community and Access Services Coordinator, or by designee, making arrangements for a person of their choosing to select, check out, and return materials using that card. Under any of these circumstances, a sex offender convicted of sex offenses against minors will remain responsible for all activity on their card. They may access information resources via telephone or online. If eligible by residence they may participate in the At Home program. 816.4 Sex offenders convicted of sex offenses against minors may not loiter, as defined under Iowa Code Section 692A.113(1)(g), as amended, within three hundred (300) feet of library property, including the Bookmobile. 816.5 Notwithstanding other Library or City policies, no person who has been convicted of a sex offense against a minor shall be employed by, act as a contractor for, or volunteer for the Library, unless doing so is consistent with amendments to Iowa Code section 692A.113(3)(c) and other Library and City hiring policies then in effect. 816.6 Agenda Item 4B-4 39 Violations of this policy will be immediately reported to law enforcement and violators will lose all Library privileges. Adopted: 7/23/2009 Revised: 04/22/2021 Revised: 9/24/2009 Reviewed: 8/24/2023 Revised: 9/27/2012 Revised: 12/18/2014 Revised: 01/25/2018 Agenda Item 4B-5 40 FY23 Library Board of Trustees Annual Report Memo Prepared for the July 27, 2023 Meeting of the Library Board of Trustees Elsworth Carman, Library Director A draft of the FY23 Library Board of Trustees Annual Report is attached. This document is submitted to the City as part of the annual operating budget process. Historically, a draft is crafted by the library Leadership Team and shared with the board. After discussion, the document is edited and brought back the following month to be considered for approval. I have intentionally included more accomplishments and goals than needed so the board has several options in what to retain and what to eliminate. New accomplishments and goals can be added by the board as desired. This document will be included in the FY24 City of Iowa City Budget Book with the annual reports from other City departments. The primary audiences are the City of Iowa City Council and the Iowa City community. Agenda Item 4C-1 41 • • • • o Agenda Item& 42 o o o o o o o o • • • • • • Agenda Item& 43 Director’s Report Prepared for the August 24, 2023 Meeting of the Library Board of Trustees Elsworth Carman, Library Director City of Iowa City Position and Classification Study Update All permanent library staff completed a position questionnaire for the City of Iowa City Position and Classification Study. Library Coordinators and I reviewed these documents and made necessary edits, as requested by the study consultant (Tom Rocklin reviewed my questionnaire). 49 ICPL questionnaires were submitted to City of Iowa City HR department on August 4th, representing staff in 19 classifications. I will meet with the study consultant on August 17th via Zoom to answer her questions about current position descriptions and questionnaires. Communication with Local Elected Officials Our new strategic plan includes the goal of “Communication: We effectively share information and seek feedback from our community,” and part of this goal is to “Tell the library’s story in accessible and diverse ways.” One of the strategies we have identified for this initiative is to deliver regular updates about library services for local elected officials. To meet this goal, we will expand our communication to the City of Iowa City City Council, the Iowa City Community School District Board, and the Johnson County Supervisors, and provide scheduled communications about library services and issues affecting ICPL. These updates will be specifically designed to highlight topics relevant to each stakeholder group, increase awareness of the library’s role in the community, and identify opportunities for collaboration. I look forward to sharing the updates we create for elected officials with the board as we move forward. Goals, Objectives, and Measures Update (for the City of Iowa City Budget Book) Every year, City departments specify “goals, objectives, and performance measures” that will be included in the City’s budget book (these are referred to as “GOMs” by City staff). This is an opportunity for departments to highlight a few outputs that reflect the City’s strategic initiatives and amplify the work of the division. Since the library has an independent strategic plan, we try to focus on measures that connect the City’s plan with our own. For the past few years, we have used the GOMs shown below. (The full FY2024 budget book is available at https://user-9hywe2.cld.bz/FY24-Adopted-Budget/176/.) Agenda Item 5A-1 44 For FY2025, we have identified a new set of GOMs, reflective of the changes in the City’s strategic plan and the Library’s strategic plan. (Note that the number of circulating print holdings in the world language collection is a new measurement for us and we do not have the information needed to accurately report on FY21 and FY22, but we will have an accurate number for future years.) Agenda Item 5A-2 45 City of Iowa City Security Camera Project The City of Iowa City is adding 13 security cameras to the Pedestrian Mall. Five of these cameras will be mounted on the library building. The footage will be used by law enforcement as part of the investigation of incidents on the Pedestrian Mall; at this point there is not an intention to monitor the footage in real time. Images of the camera type and building locations are below. Example of camera type: Building locations for cameras: Agenda Item 5A-3 46 Children’s Services Department Report Prepared for the August 24, 2023 Meeting of the Library Board of Trustees Angela Pilkington, Children’s Services Coordinator Summer Reading Summer 2023 has ended. It was a busy summer with many moving parts and staff eager to keep kids entertained and learning over the twelve weeks of summer. We ended the summer with 1462 Children ages 0- 12 signing up for the reading program of which 860 completed the program. Previous year's numbers 2022 1931 signups: 1015 completions 2021* 1877 signups 2020* 976 signups 2019 2899 signups / 1564 completions •*During COVID we did all ages, babies-adults, in one library wide program. 7,136 kids and caregivers were entertained and educated in the Children’s Department this summer! We had 44 programs in June with 3,817 participants and in July, we had 50 programs which had 3,319 participants. In addition, the August numbers are not ready, but so far, we have had 18 programs, bringing in 1,375 attendees. We had a fantastic line up of programs with many people taking advantage of the cool building during the hot days to watch a show. Thursdays continue to be a big draw for all ages to enjoy a quality entertainer or education program. Our highest attended show was the Last Splash of Summer with 700 kids and their caregivers' catching bubbles or running through the foam at Chauncy Park. Other popular programs continue to be our Tween programs, World Wednesdays and How To Tuesdays, which gave kids the chance to take part in an activity every day at 1pm while at the library. Storytimes and Stories in the Park continue to be a big draw for us in the summer as well. One substantial change due to performance fees increasing and budget lines staying the same, is we no longer had an entertainer in the afternoon on Thursdays. The comparison was noticeable from an entertainer lead to a librarian lead numbers on Thursdays, as well as room counts for the day. How do we decide which educational entertainers to bring in and why do we do this type of programming instead of doing it ourselves? We do a heavy push of performers in our summer months to help entice and build lifelong library users by bringing in a wide range of performers based on community feedback and trends in our area. We look for community and city partnerships, those who need their work seen and built up and entertainers who reflect our community while they are on stage. We want kids to learn new skills, we want them to experience something they might not be able to because of limited funds, barriers to transportation, or kids that are with a camp and not able to experience this type of environment and entertainment anywhere else. We select programs based on our budget for the year and how we can get the best program that will have people coming back each week, and we do! We see many families attend every single one of our events, always thanking us and marveling at the talent and scope of the summer series. Since these families see us day in and day out, they would rather save the programs we lead for the fall and winter months. Most Thursday afternoons when Children’s staff lead the program instead of a paid performer, we would have less than 10 attendees. Last year our lowest attended Thursday program had 90 participants. I Agenda Item% 47 would love to dazzle crowds, but what brings the community into our building is the unique once-a-year juggler, musician, or puppeteer. I would like to thank all the staff who worked hard all summer. If you stepped into the Children’s Room during June-August, you would know how busy the room was, and we did July and August down two staff members, which makes every day a bit harder. I want to praise the Children’s staff for offering consistent and friendly service all day, every day, even in the most hectic of situations. As we look ahead to the Fall, Adult Services & Children’s Services will team up for our third Comic Con! With big thanks to our sponsors, HavLife, the Iowa City Tourism Grant and the Friends Foundation we are bringing Lib Con back for the first time since our COVID closure on Saturday, Sept 9 from 11-3pm. There will be something for all ages to come and exlpore. Comic fans can tour Artist Alley to check out and buy local comic books and art, enter the Fandom Room to make a creation from their favorite fandom, join a super hero storytime, have their face painted to look like their favorite hero, take pictures with their comic hero using our green screen, or join UAY to play board games and games online. It will be an enjoyable day, so make sure to join us! Agenda Item 5B-2 48 Collection Services Department Report Prepared for the August 24, 2023 Meeting of the Library Board of Trustees Anne Mangano, Collection Services Coordinator BTCat Cataloging Software The FY24 NOBU (non-operating budget) includes funds to purchase new cataloging software from Baker and Taylor, a company that specializes in library services. This software, called BTCat, is poised to replace some of our cataloging processes and workflows that we currently use OCLC to complete. We will assess the software this year and see if this new product fits our needs before we completely shift our workflows over to a new system. For a long time, OCLC was the only viable option for catalog records. A nonprofit that was originally founded for libraries to share electronic catalogs, OCLC provides access to bibliographic services (MARC records), interlibrary loan services, digital collection hosting, discovery services (individual library catalogs), and integrated library systems (library back-end systems for circulation and collection management). We use OCLC for importing MARC records into our system and expanding our patron’s access to interlibrary loan services beyond Iowa. A critical piece of OCLC is that anyone can search the joint catalog (WorldCat) and see what libraries from around the world hold a specific title. But things are changing. Last year, Marshall Breeding, editor of the Library Technology Guides stated that “a disruption in the library bibliographic services area” occurred.1 Library vendors and nonprofits are now creating their own catalog record exchanges to sell to libraries, including Ex Libris, Digital Public Library of America, EBSCO, and Baker and Taylor. These are early days and OCLC is still the major player, but there are some reasons we are interested in looking at other software. OCLC’s products are pretty expensive. OCLC does not provide robust customer support and training on their products is pretty minimal. Most importantly, we are looking at ways to make our cataloging workflows easier and less time-consuming and there are new tools not available through OCLC. 1 Breeding, Marshall. (2022). Disruption in the library bibliographic services arena. Library Technology Newsletter 1 (6), 1. https://librarytechnology.org/document/27429/disruption-in-the-library-bibliographic-services-arena View of BTCat cataloging software record list Agenda Item 5B-3 49 BTCat is built upon Baker and Taylor's internal cataloging system (library vendors provide most of the catalog records available through OCLC). On its surface, it acts similar to our current cataloging platform-- you can search individual catalog records for an item in hand and bring in a record that fits our needs. While it searches its internal database, you can also look at shared library catalogs, OCLC, and other open databases to find and pull in records. When it comes to new tools and easier workflows, we are most excited about the potential upgrades BTCat offers to the batched record process, where we receive a records file of multiple titles purchased from a vendor. The current process is pretty frustrating. It contains a significant number of steps and we are essentially working with unlabeled text-based files. In BTCat, this process is managed through a folder- system, allowing us to easily identify the correct titles and make changes all in one place. BTCat can create record customizations for us, allowing us to create macros where simple keystrokes perform a number of steps to change a record. Aside from determining if BTCat improves our cataloging, we also have to understand the full impact of moving away from OCLC. Will our catalog still be searchable through OCLC’s WorldCat? Can we still use OCLC’s interlibrary loan services? If BTCat contains less records than OCLC, will this mean we have to create more original catalog records? These are some of the questions we’ll explore during this fiscal year. Digital Purchasing Management Over the last couple of years, it was made clear that our library needed a more comprehensive and coherent strategy for our digital collection of eBooks, audiobooks, magazines, and other streaming media. Digital collections are time intensive, expensive, and now cross multiple platforms and vendors. For the last decade, individual librarians were assigned all formats in their selection area. For example, the fiction selector purchased books, eBooks, and audiobooks in the fiction collection. While this model was efficient in some ways (you only had to read about a title once), we ended up with a variety of approaches when it came to purchasing digital titles. To achieve a more holistic approach to our digital collection, Melody Dworak, our Collection Services librarian, will take on developing and maintaining all of our digital collections, spanning all ages and genres. We hope by combining digital collections into a single assignment, we can: •Standardize purchasing and repurchasing guidelines •Research different models from publishers and vendors for title access and price •Gather data to make better decisions about the collection •Focus on marketing collections, such as developing engaging featured lists for the collection and explaining how e-licensing restrictions work to our patrons •Free up management time to advocate for better digital terms and work on improving patron access through potential partnerships Melody started working on this new selection assignment at the beginning of July. She is currently gathering and interpreting data on last fiscal year’s purchases. Previously, Melody shared the selection of nonfiction titles with Candice Smith. Candice is now the sole selector for print nonfiction. Agenda Item% 50 Agenda Item 5B-5 51 Development Department Report Prepared for August 24, 2023 Meeting of the Iowa City Public Library Board of Trustees Katie Roche, Development Director Happy New Year! July 1st marked the start of our first full fiscal year with the new Development Department staff fully in place. We’re excited and committed to our new ICPL Friends Foundation FY24-FY26 Strategic Plan and ready to do the work needed to make our ICPLFF FY24 budget a success. Success can be measured not only in strong income for the organization, but in the expansion of awareness and support of the ICPLFF and the ICPL. We are thankful to our board for being our partners in helping us to carry out our mission. Also, a huge thank you to the ICPLFF Staff for everything they did to get us to the point of launching FY24 with so much attention to detail. This was a huge lift! FY24 will be a year of change making and continued examination of how to strengthen the ICPL Friends Foundation into the future. We’re making some new investments this year in the areas of marketing and fundraising that you’ll see reflected on the expense side. We’ve been careful to design the work to the human scale of our small team, understanding that our volunteers will play an important role in helping us to accomplish the projects represented in the budget. Inviting Community Volunteers onto ICPLFF Committees While the ICPL Friends Foundation board is currently full, we are able to invite community members to serve on various committees. It is especially helpful to add community members to committees with special expertise, passion for the ICPL, and/or even on a project-by-project basis. Additional Note on Volunteers As we ramp up organizational activities we will need additional volunteer support at events, to help with mailings, and more. It is important to note that all volunteers need background checks that can take up to two weeks to clear. Current board members have background checks on file, as do all Book End and general ICPL volunteers. There is an expense for the ICPL for every volunteer’s background check, so the preference would be for all volunteers to engage at least four times as a volunteer in the course of a year. 100% Board Giving ICPL and ICPLFF Board members are invited to make a contribution of any amount at any time during the year, which allows ICPLFF to share that we are an organization with 100% of our board giving to the ICPLFF. If you’d like to discuss your gift with me, please reach out. Just a reminder that setting up a monthly gift is a great way to make your gift to go further. Please visit: www.icpl.org/donate for the online donation link Agenda Item & 52 FY24 – FY26 Strategic Plan Our Mission The Mission of the Iowa City Public Library Friends Foundation is to strengthen the Iowa City Public Library through fundraising, advocacy, and promotion of its valuable resources. Our Vision To inspire every member of our community to support the Iowa City Public Library as a Library user, volunteer, or donor. 1 Agenda Item C-2 53 Our Values We will fulfill our mission with actions that represent these core values: ● Pragmatic Optimism We infuse our planning with visions of a hopeful future, informed by best and worst-case scenarios, taking practical steps to achieve our goals. ● Stewardship We ensure responsible stewardship of resources for the Library and its donors. ● Service We provide service to the community by advocating for the Library, amplifying its purpose, and supporting it with additional resources. 2 Agenda Item C-3 54 FY24 - FY26 Strategic Planning Process The Board of Directors, Development Director, and Development staff met in May of 2023 to assess current conditions and identify future strategies that ensure we intentionally use our time and resources in the best ways possible to meet our commitment to the Iowa City Public Library and all those who entrust us with the resources to do so. Fiscal Years (FY) Covered in Strategic Plan (by calendar date) ● FY24: 7.1.23 - 6.30.24 ● FY25: 7.1.24 - 6.30.25 ● FY26: 7.1.25 - 6.30.26 3 Agenda Item C-4 55 Strategic Plan This strategic plan serves as a road map as well as a vision for the future. This highlights our intentional actions to ensure a sustainable future while making the best decisions we can make in the present. Strategic Priorities 1. Fundraising Goal Champion Timeline Assess current fundraising methods to identify potential expansion to invite a larger and more diverse audience of ICPLFF supporters. DD w/ ICPLFF Staff + Board network survey FY24-FY2 6 Increase visibility with potential donors and supporters through strategic partnerships and marketing. ICPLFF Staff FY24-FY2 6 Develop corporate outreach plan to secure ongoing annual donations to support mission. DD w/ ICPLFF Staff + Fundraising Com. + Board network survey FY24-FY2 6 2. Operational Excellence Goal Champion Timeline Complete new ICPLFF website to support communication to donors and the public. DD w/Sr. DA FY24 Improve friends and donor list management to improve ease of communication. DD w/ICPLFF Staff FY24-FY2 5 Review staffing model and responsibilities to identify potential opportunities and priorities to best support staff wellbeing and continued successful operation. DD w/ICPLFF Staff FY24-FY2 6 Assess financial management strategy to make sure investment opportunities are current and in the best position possible. DD w/ICPLFF Staff + Finance Committee FY24 4 Agenda Item C-5 56 3. Sustainability Goal Champion Timeline Review current fundraising methods considering changing patterns or shifts with potential donors. DD w/ICPLFF Staff FY24-FY25 Invest in further board development including onboarding, knowledge building (ICPL operations etc.), and best practices. DD w/ICPLFF Staff + Executive Com. FY24-FY26 Assess board member recruitment strategies and identify new candidates to build an even stronger and more diverse board. DD w/Governance Com. FY24-FY25 Engage supporters to be more active in programs, activities, and the life of the library through board led stewardship initiatives ICPLFF Staff w/ ICPLFF Board of Dir. FY24-FY26 Educate donors, especially younger ones, that tax dollars alone support only part of the services. ICPLFF Staff w/ ICPLFF Board of Dir. FY23-FY26 4. Relationships Goal Champion Timeline Identify communication plans for content and frequency to donors and friends. DD w/ICPLFF Staff FY23-FY24 Develop an MOU with Library to articulate needs and responsibilities. DD w/ICPLFF Staff FY23-FY24 Grow the relationship with City government with visibility and advocacy. DD w/ICPLFF Staff + Board FY24-FY24 Nurture ties with previous donors to identify fundraising beyond regular events. DD w/ICPLFF Staff FY23-FY26 Recognize steps that may be needed with changing State of Iowa position, ICPL and SLI. DD w/ICPLFF Staff + Board FY23-FY26 5 Agenda Item C-6 57 Agenda Item 5D-1 58 Agenda Item 5D-2 59 Agenda Item 5D-3 60 Aug. 7, 2023 5:00 AM CDT By Tyler Kingkade LOS ANGELES — Emily Drabinski took over as president of the American Library Association in July with Agenda Item 5D-4 61 plans to tackle the pressing issues facing her profession, such as shoring up funding and fighting a record number of book ban attempts nationwide. She said she wants to make sure that the LBGTQ community and Black people see themselves reflected in the books on their library shelves. And she’s planning to prepare libraries for the consequences of climate change, pointing to the severe flooding this summer in the Northeast. But some Republicans have focused on a single tweet Drabinski sent over a year ago to incite an effort to defund and abandon the ALA, the oldest and largest nonprofit trade organization for libraries. Conservative Republican lawmakers in Arizona, Idaho, Illinois, Georgia, Louisiana, South Carolina and Wyoming have pushed their states’ libraries to withdraw from the ALA, citing a since-deleted tweet Drabinski wrote after her election in April 2022. “I just cannot believe that a Marxist lesbian who believes that collective power is possible to build and can be wielded for a better world is the president-elect of @ALALibrary,” Drabinski wrote. “I am so excited for what we will do together. Solidarity! And my mom is SO PROUD. I love you mom.” Montana became the first state last month to cut ties, eschewing “association with an organization led by a Marxist.” Agenda Item 5D-5 62 Right-wing activists have asserted that librarians following the ALA’s lead have been captured by a “woke” ideology, have labeled the organization “radical” and accused it of pushing a sexual agenda on children. Marxism is a political theory developed by German philosopher Karl Marx in the 19th century that critiques capitalism and analyzes class relations, and influenced many communist regimes. And though it has attracted backlash, Drabinski said she’s not going to hide her political opinions. “I was excited to highlight and celebrate two aspects of my identity that are really important to me, and are often under a lot of scrutiny,” Drabinksi said in her first interview since taking office last month. She said she wanted to show a sense of pride to peers who share those identities with her, some of who voted for her because of it, she said. “I didn’t anticipate these kinds of targeted attacks being used as a bludgeon against library workers across the country. I really think that is regrettable, and I wish that wasn’t happening right now.” Drabinski, 48, stepped into her year-long term as ALA president at a crucial time for libraries, which have become magnets for protests by right-wing activists and are fighting legislation that aims to restrict the books on their shelves, which frequently centers on objections to titles with LGBTQ-themes. The ALA documented the highest number of attempted book bans in 2022 since it began tracking such efforts in 2001. People in Pennsylvania, Florida and West Virginia have filed criminal complaints attempting to have librarians arrested and charged with obscenity, though none have succeeded, while several GOP governors signed bills that would make it easier to arrest librarians for letting children check out books they deem “harmful to minors.” Republican Sens. Marco Rubio of Florida, Kevin Cramer of North Dakota and Mike Braun of Indiana demanded last week that federal funds for the ALA be halted, and that the government investigate the organization for allegedly advising librarians to discriminate against a Christian book publisher. Mike Flynn, the retired Army general and former Trump adviser who has become a conspiracy theorist and a local Republican leader in Florida, attacked the ALA recently for being led by “Marxist thugs.” Drabinski, who grew up in Boise, Idaho, and is a librarian at the City University of New York, sees these critiques as “organized pro-censorship efforts” by people who “want to erode support for public institutions that enable access to information for everyone.” The ALA has plans to beef up its support for libraries facing political challenges, including raising funds to hire lawyers and providing crisis communications support. The ALA will launch a “campaign school” to support and encourage “people who believe in intellectual freedom” to run for school and library boards, Tracie Hall, the group’s executive director, said at the group’s national conference in June. Agenda Item 5D-6 63 In January, the ALA will host an intellectual freedom summit in Washington, D.C., which it has done only twice before, during the McCarthy era when people were blacklisted for alleged ties to communist groups. At the time, authors and teachers were singled out and accused of communist subversion, and libraries faced demands that they label books considered “un-American.” The last time that state chapters withdrew from the ALA, according to the organization, was during the Jim Crow era after the national office said it would not host events in segregated states. But one difference between now and those previous eras of strife for the ALA is the intense focus on Drabinski’s views and sexual orientation as activists and lawmakers call to ostracize the organization, which is governed by 193 council members and has 62,000 members. “This isn’t about the figurehead of the ALA,” said Jonathan Friedman, director of free expression and education programs at PEN America, a First Amendment advocacy organization. “It’s much more about sending a chilling message to a larger number of people to put them on notice about what happens to people who stand up for freedom of expression or freedom of identity.” Book ban battles make an impact •The American Library Association documented the highest number of attempted book bans in 2022 since it began tracking such efforts in 2001. •In some towns in Idaho and Iowa, librarians said book banning demands became so hostile they had to quit their jobs. One librarian who spoke against book restrictions in Louisiana was labeled a pedophile. Agenda Item' 64 •Several red states have enacted laws making it easier to prosecute librarians if children check out books that are considered "harmful to minors." A federal judge recently blocked one such law in Arkansas. When trustees of the Montana State Library Commission debated leaving the ALA at their meeting last month, board member Tom Burnett said that their oath of office forbade them from being associated with a group led by a Marxist. Moms for Liberty chapters outside Montana had called on its members to urge the commission to leave the ALA, hoping to set a precedent for other states to withdraw as well over the organization’s “Marxist lesbian” president. “It’s a really alarming precedent that they’re proposing here,” Friedman said, “which would be some kind of litmus test for the politics of all organizations that receive state funding, the likes of which haven’t really been adopted before in the United States.” Wyoming Rep. John Bear, a Republican and chair of the state’s Freedom Caucus, said he’s pushing his state to leave the ALA because he believes the association is full of Marxists who promote books that “create a sexualized child at an earlier age” and are “turning libraries into activist training grounds.” Agenda Item' 65 “The ALA has allowed this political point of view to infiltrate every aspect of their training,” Bear said in an interview. “And their trainings are just completely full of things like, how to deal with parents who don’t appreciate the type of materials that are available to children in the library, how to deal with your state legislature or your local government.” Bear’s sentiment has been echoed by his colleague, state Rep. Pepper Ottman, who claimed in a July 12 webinar that the ALA’s recommended reading lists were provided “to open children up to pornography” and to groom them for sex trafficking. And his wife, Sage Bear, is on a library board in Campbell County that recently fired its library director because she would not remove books that included LGBTQ or sex education themes. Drabinski said that she doesn’t want the ALA to “get stuck talking exclusively on the terms that they have set for us rather than the terms that I think the rest of us operate on every day. “My own personal political viewpoint is a target right now, but my personal agenda doesn’t drive the association,” she said. “It’s the agenda of all of us together.” Tyler Kingkade Tyler Kingkade is a national reporter for NBC News, based in Los Angeles. Agenda Item 5D-9 66 The best Star Wars novels in the Galaxy Published August 2023 Agenda Item 5D-10 67 Memorandum of Understanding Fiscal Year 2024 between the Iowa City Public Library Friends Foundation Board of Directors and the Iowa City Public Library Board of Trustees The Iowa City Public Library Friends Foundation Board of Directors approved the attached Fiscal Year 2024 (FY24) budget on August 3, 2023. The Iowa City Public Library Friends Foundation agrees to pay the Iowa City Public Library a total of $117,500.00 in undesignated use grants for FY24 for needs approved by the Library Director. Payments will be made on the first day of each quarter of fiscal year 2023: July 1, 2023; October 1, 2032; January 1, 2024; and April 1, 2024. In addition, the Iowa City Public Library Friends Foundation agrees to fund a portion of salaries and benefits of the staff of the Iowa City Public Library Development Office. The Iowa City Public Library Friends Foundation agrees to pay up to an estimated $226,200.00 in FY24 as determined by the budget for salaries and benefits. Payments to the Iowa City Public Library will be made on the monthly schedule determined by the Iowa City Public Library/City of Iowa City. Thus, as outlined above, the total grants, salaries and benefits payable to the Iowa City Public Library and City of Iowa City from the Iowa City Public Library Friends Foundation for FY23 is $343,700.00 Funds will be payable from current and past year annual gifts, current and past year unrestricted spendable earnings, and, if necessary, unrestricted equity. __________________________ __________________________ Tom Rocklin, President Erin Dougherty, President Board of Trustees Board of Directors Iowa City Public Library Iowa City Public Library Friends Foundation _________________________ _________________________ Date Date Agenda Item 8A-1 68 1 _ ICPLFF Board approved 8/3/24 7.7.23 version 1 2 3 Better World Books/Reselling $3,000.00 prorated over 12 months 4 Book End Contributions $600.00 turns out this is not tracked in QB, but could be! prorated over 12 months 5 Book Store Sales $20,000.00 FY23 Book End Sales landed around 20 K, which included about 5 K of special book sales. Past budgets have divided out Cash & Check sales, but they are combined here into a 20 K total with a new line added for book sales prorated over 12 months 6 merch $500.00 Merch is a new area for us that is already in motion. You'll see $500 in income and $500 in expenses represented, essentially planning to have this project pay for itself. We plan to keep reinvesting in merch as the year goes on. 7 Book Sales $10,000.00 500 bag @ $25 = $12,500 11 & 12 & 6 8 9 Contributions 10 Annual Fund: Monthly Income $34,386.00 prorated over 12 months 11 Anual Fund: Great Give Day $30,000.00 Collapsed Check and Cash into one line and divided out individual appeals: Great Give Day 25K + Winter Window 70k + 20k misc 4 & 5 12 Annual Fund: Winter Window /YE fundraising $85,000.00 Winter Window distribution + curated direct mail 11,12, &1 13 $24,000.00 Example of workplan: 40 prospects - 10/week for 6 months, average gift size is about $200, at 50% success rate we could reach this number prorated over 12 months 15 $30,000.00 prorated over 12 months 16 Iowa Shares Annual Fund $1,000.00 reduced from $7500 due to loss of income from retired donors who gave via payroll deduction prorated over 12 months 17 Business Partners Annual Fund $25,000.00 Commitments + new prospects prorated over 12 months 18 19 Special Events 20 Arts & Crafts Bazaar $4,000.00 4k seems more reasonable, first one since covid 12 21 Book Gala $1,000.00 FY24 amt is closer to past income 12 Baker and Taylor and will let the ICPLFF pocket this. IOWA CITY PUBLIC LIBRARY FRIENDS FOUNDATION Budget Fiscal Year 2024 (July 1, 2023 - June 30, 2024) INCOME Month Total Sale of Discards and Donated Materials $34,100.00 Total Contributions $229,386.00 Budget FY24 7.5.23 note Total Month Sale of Discards and Donated Materials see "historical passive income" summary tab Annual Fund: Grants Challenge See "FY24 Grants Tracking" Tab Annual Fund: New & Renewed Aquisition Campaig Agenda Item 8A-2 69 2 _ ICPLFF Board approved 8/3/24 7.7.23 version IOWA CITY PUBLIC LIBRARY FRIENDS FOUNDATION Budget Fiscal Year 2024 (July 1, 2023 - June 30, 2024) Budget FY24 7.5.23 note Total Month 22 New fundraising event series/event $15,000.00 In development prorated over 12 months 23 Wine Tasting $400.00 FY24 amt is closer to past income 5 24 Eat Out to Read Events $3,000.00 work to increase income by placing brochures on tables/tabling at events prorated over 12 months 25 Trivia Night $500.00 to host a trivia night around Intellectual Freedom and Banned Books (1st week in Oct) we could also shoot for the week prior (week after is Book Fest).10 26 Local Libraries Lit $7,500.00 Income from Johnson County Libraries to administer the program prorated over 12 months 27 28 Other 29 Interest/Dividends $3,000.00 prorated over 12 months 30 Transfer from Spendable Earnings 4%$35,000.00 2 31 Gifts & Bequests (Passthrough)$50,000.00 prorated over 12 months 32 Total Other 33 34 35 Administrative Expenses 36 Accounting/Tax Preparation $4,600.00 $3,000 + $1,000 to cover training new accountant/crossover + 20% increase in fees prorated over 12 months 37 Donor Perfect Subscription $2,123.56 subscription fee went from is $162.80/month to $196.96/month since sending out budget on 7/14/23 prorated over 12 months 38 Credit Card Fees $1,300.00 prorated over 12 months 39 Dues/Licenses/Permits $200.00 5 40 Insurance (D&O & Property)$2,000.00 4 41 Office Supplies $250.00 4 42 Postage $100.00 prorated over 12 months 43 Marketing and Communications $4,000.00 New investments in marketing and commmunications includes advertising (appx. $1k Filmscene, $800 IPR, CBJ $550, Fb ads $550, LV $800) and website prorated over 12 months Total Special Events $31,400.00 $88,000.00 TOTAL INCOME $382,886.00 EXPENSES Agenda Item 8A-3 70 3 _ ICPLFF Board approved 8/3/24 7.7.23 version IOWA CITY PUBLIC LIBRARY FRIENDS FOUNDATION Budget Fiscal Year 2024 (July 1, 2023 - June 30, 2024) Budget FY24 7.5.23 note Total Month 44 Staff Training $250.00 increase from $50 to $250 for misc registration fees prorated over 12 months 45 Travel/Meetings/Meals $600.00 Increase from $50 total to $50/month = $600 prorated over 12 months 46 47 Book End Expenses 48 Credit Card Fees $700.00 prorated over 12 months 49 LED Sign possible that ICPL won't approve this expense due to aesthetics 6 50 Other Operating $1,000.00 prorated over 12 months 51 Canva design software $150.00 52 53 Fundraising Expenses 54 Year End Appeal Mailer $5,000.00 assessing for FY25 whether ICPLFF will continue to use ICPL for mass mailing 10 55 Iowa Shares $100.00 more accurate as 11% of $1000 income from IA Shares prorated over 12 months 56 Wade Society $0.00 investigating retiring this budget line for FY25 prorated over 12 months 57 58 Special Events Expenses 59 Arts & Crafts Bazaar $450.00 use ICPL to send mailer to past donors and customers 11 60 Book Gala $350.00 use ICPL to send mailer to past donors and customers 11 61 New Fundraising Event/Series $3,000.00 prorated over 12 months 62 Fundraising Supplies $250.00 prorated over 12 months 63 64 Grants to ICPL Expenses 65 Staff Salary & Benefits Expenses 66 Dev. Dir. Salary reimburse City of IC for Katie Salary, rounded up and 2% added, already includes steps prorated over 12 months Total Admin. Expenses $15,423.56 Total Book End Expenses $3,350.00 Total Fundraising Expenses $5,100.00 Total Special Events Expenses $4,050.00 $1,500.00 $88,000.00 Agenda Item 8A-4 71 4 _ ICPLFF Board approved 8/3/24 7.7.23 version IOWA CITY PUBLIC LIBRARY FRIENDS FOUNDATION Budget Fiscal Year 2024 (July 1, 2023 - June 30, 2024) Budget FY24 7.5.23 note Total Month 67 Dev. Asst Salary $63,044.00 reimburse City of IC for Peter Salary; Salary, rounded up and 2% added, already includes steps prorated over 12 months 68 Employee Benefits $75,156.00 We reimburse the City for lines 74 - 76. Our calculations landed at $226,200, while they have $238k budgeted. The City was unable to provide us with details regarding why we arrived at a different number, but did note thta the number was calculated using the previous director's salary. We arrived at line 76 total by calculating real benefit expenses from the last year and adding a buffer. prorated over 12 months 69 70 Grants to ICPL Expenses 71 Annual Allocation to Library $100,000.00 includes money for Winter Window quarterly 72 Book End Program and Services Support $1,000.00 purchase of Library discards 7 73 Art To Go (Book End=BE)$500.00 to cover art to go framing and purchase new art for program prorated over 12 months 74 Children's Reading Program $10,000.00 To support program prorated over 12 months 75 Teen Reading Program $3,000.00 To support program prorated over 12 months 76 Adult Reading Program $3,000.00 To support program prorated over 12 months 77 78 79 Gifts & Bequests (Passthrough) Expenses 80 Gifts & Bequests (Passthrough)$50,000.00 To include any designated gifts, funds will pass through to the ICPL. prorated over 12 months 81 Total Gifts & Bequests (Passthrough Expenses 82 83 Total income 84 $905.56 Total operational deficit Total Salary & Benefits $226,200.00 Total Grants to ICPL $117,500.00 Total Grants to ICPL Expenses $50,000.00 TOTAL EXPENSES $421,623.56 $382,886.00 TOTAL NET INCOME $-$38,737.56 Gift from decedent $37,832.00 Agenda Item 8A-5 72 If you will need disability-related accommodations in order to participate in this meeting, please contact Jen Miller, Iowa City Public Library, at 319-887-6003 or jennifer-miller@icpl.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. Iowa City Public Library Board of Trustees Meeting Minutes July 27, 2023 2nd Floor - Boardroom Regular Meeting - 5:00 PM DRAFT Tom Rocklin - President DJ Johnk - Vice President Hannah Shultz - Secretary Lucy Santos Green Joseph Massa Claire Matthews John Raeburn Dan Stevenson Members Present: DJ Johnk, Joseph Massa, John Raeburn, Tom Rocklin, Hannah Shultz. Members Absent: Lucy Santos Green, Claire Matthews, Dan Stevenson. Staff Present: Elsworth Carman, Sam Helmick, Jen Miller, Brent Palmer, Jason Paulios, Angie Pilkington, Katie Roche. Guests Present: None. Call Meeting to Order. Rocklin called the meeting to order at 5:00 pm. A quorum was present. Approval of July 27, 2023 Board Meeting Agenda. Johnk made a motion to approve the July 27, 2023 Board Meeting Agenda. Shultz seconded. Motion passed 5/0. Public Discussion. None. Items to be Discussed. FY23 Strategic Plan Review. Carman said final numbers aren’t yet ready for every item on the report. The report does show how the library addressed the goals of the past three years. Johnk asked when end of year data would be available. Carman said final budget and statistical reports will be available at the next two meetings. Johnk shared an interest in reviewing them once available. Raeburn noted the Library Use Policy and asked what the Conduct Database is. Carman said this is an internal database that is used to record behavior incidents in the library. The database contains information such as who was involved, what happened, photos, and suspension details. Raeburn asked who has access to it. Carman said all library staff. Carman has had requests from patrons who want to see their own records and he has worked with legal in these individual instances. The database has always been able to email everyone on staff when an incident occurs but a recent update allows staff to print suspension notices based on the documentation. Johnk asked what auditing looks like and gave the example of access to police or health records. Johnk asked how do you close the loop on staff abusing access to this information. Carman shared we cannot tell which staff are looking at the Conduct Database or from where. Carman shared confidentiality is covered in orientation with all new staff and access to the Conduct Database is treated confidentially in the Agenda Item 10A-1 73 If you will need disability-related accommodations in order to participate in this meeting, please contact Jen Miller, Iowa City Public Library, at 319-887-6003 or jennifer-miller@icpl.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. same way library records are. Carman could not recall an issue with staff misusing the information stored but it would be treated very seriously if it ever happened. Johnk asked about the library’s data retention policy. Palmer said data retention details are on the library privacy website but it does not include the Conduct Database. Paulios said it is modified ad hoc. Johnk discussed data retention in his profession. Paulios said there have been instances of patrons in the database who have passed away, which are handled once staff are aware of the situation. Rocklin noted the importance of strengthening assessment and evaluation of programs. Rocklin asked Carman if he could provide an example of an action that was taken from data in surveys. Carman said when reopening the library after COVID there was concern about browsing the collection, survey data led to the creation of Staff Picks…Just For You. Rocklin said that was a great example. Pilkington and Helmick entered at 5:10 pm. Raeburn asked what stricter terms initiated for expiring titles meant on page 15 of the report. Carman said because of budget constraints and increased collection use staff adjusted how often a material is repurchased based on use of the material or digital expiration. Raeburn said it was a sensible change for items not being used. Raeburn said it is clear other libraries are struggling with this and asked if this was an initiative ICPL should address. Carman said as COVID started Anne Mangano was involved in the conversation but as other issues have arisen it shifted to a different level of urgency. Helmick shared they have been working with a conservative representative in Iowa to draft an eBooks bill to begin the conversation. Carman said the next step would be to ask Mangano to outline what the current national conversation looks like in a report. Board of Trustees Annual Report. Rocklin shared this is a report that goes to the City of Iowa City and was drafted by staff. Carman said staff intentionally bring this report to the Board in advance of the deadline for review. Johnk loved the intentionality of the verbosity and felt the present company was often too humble. Rocklin agreed the accomplishments were all things that were done. Shultz asked about the date of the intellectual freedom statement. Carman believed it was done in FY22. Rocklin said February 2022. Rocklin suggested bringing the annual report to the next meeting as three members were missing. FY23 NOBU Budget Request. Rocklin noted a revision was made. Carman removed the Board recognition event and moved those funds ($1,500) into staff learning, with the intention to use these funds for a Leadership Retreat in late 2023. Rocklin said the Board will join the Leadership Team at a staff retreat for recognition. Raeburn noted OCLC was a nonprofit company being replaced by a for profit company and asked why it was being replaced. Carman said Mangano is the most informed on this but was absent. Johnk said the intent was to explore options as a pilot program. Johnk made a motion to approve the FY23 NOBU Budget Request. Raeburn seconded. Motion passed 5/0. Staff Reports. Director’s Report. Carman discussed the position study and noted Rocklin attended the consultant presentation. Carman shared ALA President, Emily Drabinski, visited Iowa City. Carman said the Intercultural Development Inventory is an optional opportunity for Board participation. Carman said if the Board participates the Library Leadership Team could as well. Departmental Reports. Adult Services. Paulios noted the graph and photos in his report. Paulios noted the new Adult Day Camp program had many 20-year-olds, a demographic the library doesn’t typically reach. Rocklin asked about information request data. Paulios said information requests are tracked for the State Library. Traditionally Inter-library loan (ILL) requests are reference questions that get tracked with the same weight as true reference questions. Paulios noted ILL’s were down this year which effected reference question data. Paulios said Post-COVID has also had an effect and noted patrons are more self-sufficient with tools like ChatGPT. Paulios said staff need to track State requirements but also need to think about the other statistics we are working on. Paulios said incoming phone calls are down at the Switchboard in general, nationally Agenda Item 10A-2 74 If you will need disability-related accommodations in order to participate in this meeting, please contact Jen Miller, Iowa City Public Library, at 319-887-6003 or jennifer-miller@icpl.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. phone calls are trending high. Paulios said patrons learned during the COVID reopening to go to the Information Desk to get guest passes instead of the Page Station. Pilkington asked if this is library wide data. Paulios said no, just adult services and explained every service point has their own totals. Carman said he doesn’t think this data veers away from national trends and part of the gate keeping in librarianship has shifted to providing access. Paulios said the next goal is tracking how time is spent. Paulios said summer has been busy. Helmick said the ease of checking out an item has made room for new questions on the Bookmobile. Community & Access Services. Helmick is proud of the library team and has hired four new part time staff. Helmick is excited about new collaborations with Southeast Junior High for teens and tweens. Helmick shared social media statistics are up. Carman shared the NOBU budget will allow staff to pay for digital evaluation tools to learn more about our social media footprint. Johnk noted bus rides will be free in August and asked how it will affect library foot traffic. Helmick said staff are changing language from ride and read to read, ride, repeat. Rocklin said funding for free bus rides is only for two years. Carman said not surprisingly feedback from patrons has included people tearing up. Carman is proud of Transit and the City of Iowa City. Miscellaneous: News Articles. None. President’s Report. Rocklin attended the position study meeting with the consultant as he is responsible for signing off on the Director’s questionnaire. Rocklin has sat through many position studies and felt this one was effective and informative. Carman and Rocklin had a conversation about a finance committee and Rocklin invited Trustees to share ideas with him to make it more effective. Rocklin noted the cultural development opportunity was free and encouraged trustees to sign up for it. Announcements from Members. None. Committee Reports. None. Communications. None. Consent Agenda. Massa made a motion to approve the Consent Agenda. Johnk seconded. Motion passed 5/0. Set Agenda Order for August Meeting. Rocklin shared the August agenda will have 4th quarter financials and statistics, a policy review, the memorandum of agreement between the Friends Foundation and the Library Board of Trustees, and the Board Annual Report. Rocklin shared he has chaired Boards in the past and has become known for running quick meetings. Rocklin said he intends to slow down this time. Shultz asked about the Johnson County representative status. Rocklin said the Library Bylaws and the Library contract with Johnson County are in conflict about what it takes to appoint a Johnson County representative on the Board. City of Iowa City legal believes the Johnson County contract to be the more binding of the two. The Johnson County Board of Supervisors agree Robin Paetzold can continue on in another term but this has not yet been presented to City Council. Rocklin expects that this will go through in August and Paetzold will rejoin the Board in August as a representative of the county. Rocklin intends to revise the Library Bylaws so the two documents match. Adjournment. Rocklin adjourned the meeting at 5:44 pm. Agenda Item 10A-3 75 CITY OF IOWA CITY Library Disbursements: FY23, Period 13, EOY YEAR/PERIOD: 2023/13 TO 2023/13 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION 10550110 Library Administration 10550110 432030 Financial Services & Charges 010475 GREENSTATE CREDIT U 0726230250 0 2023 13 INV P -35.03 072123 287232 B Palmer Mastercard ACCOUNT TOTAL -35.03 10550110 432080 Other Professional Services 014353 ONE SOURCE THE BACKG 2022127519 0 2023 13 INV P 264.50 071423 41539 BACKGROUND CHECKS F 014353 ONE SOURCE THE BACKG 2022127520 0 2023 13 INV P 168.00 071423 41539 BACKGROUND CHECKS F 432.50 ACCOUNT TOTAL 432.50 10550110 435055 Mail & Delivery 012264 MAILBOXES OF IOWA CI 614778 & 615357 0 2023 13 INV P 136.74 071423 286977 Admin/Bubble Mailer ACCOUNT TOTAL 136.74 10550110 436030 Transportation 010475 GREENSTATE CREDIT U 0726230292ACTSRP 0 2023 13 INV P 110.47 072123 287228 A Mangano Mastercar ACCOUNT TOTAL 110.47 10550110 436050 Registration 010475 GREENSTATE CREDIT U 0726237792ACTSRPTRS 0 2023 13 INV P 146.10 072123 287234 J Paulios Mastercar ACCOUNT TOTAL 146.10 10550110 436060 Lodging 010475 GREENSTATE CREDIT U 0726237131 0 2023 13 INV P 1,256.05 072123 287229 E Carman Mastercard 010475 GREENSTATE CREDIT U 0726239103ACTSRP 0 2023 13 INV P 1,793.38 072123 287233 J Miller Mastercard 010475 GREENSTATE CREDIT U 0826239103 0 2023 13 INV A 806.55 081823 J Miller MasterCard 3,855.98 ACCOUNT TOTAL 3,855.98 10550110 438130 Cell Phone/Data Services 010482 VERIZON WIRELESS 9936948092 0 2023 13 INV P 287.85 070723 286878 Admin/6/11-7/10 Cel ACCOUNT TOTAL 287.85 10550110 445140 Outside Printing 010050 TRU ART 123798011 0 2023 13 INV P 192.00 081123 288415 Admin/1,000 Snack L 010050 TRU ART 123925011 0 2023 13 INV P 392.00 081123 288414 Admin/8,000 Snack L 584.00 ACCOUNT TOTAL 584.00 10550110 449120 Equipment Rental Agenda Item B 76 CITY OF IOWA CITY Library Disbursements: FY23, Period 13, EOY YEAR/PERIOD: 2023/13 TO 2023/13 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION 014150 ADVANCED BUSINESS SY INV325213 0 2023 13 INV P 243.47 072123 41576 Admin/Printing ACCOUNT TOTAL 243.47 10550110 449260 Parking 000111 Deb Schultz 11 0 2023 13 INV P 11.00 070723 286782 Admin/Parking Reimb ACCOUNT TOTAL 11.00 10550110 449280 Misc Services & Charges 000111 Elizabeth Rechkemmer 062923 0 2023 13 INV P 15.00 071423 286972 Admin/Found Library ACCOUNT TOTAL 15.00 10550110 452010 Office Supplies 010475 GREENSTATE CREDIT U 0726237131 0 2023 13 INV P 47.07 072123 287229 E Carman Mastercard 010475 GREENSTATE CREDIT U 0726239103ACTSRP 0 2023 13 INV P 582.13 072123 287233 J Miller Mastercard 010475 GREENSTATE CREDIT U 0826239103 0 2023 13 INV A 31.24 081823 J Miller MasterCard 660.44 ACCOUNT TOTAL 660.44 10550110 469210 First Aid/Safety Supplies 010475 GREENSTATE CREDIT U 0726239103ACTSRP 0 2023 13 INV P 88.11 072123 287233 J Miller Mastercard ACCOUNT TOTAL 88.11 10550110 469320 Miscellaneous Supplies 010475 GREENSTATE CREDIT U 0726239103ACTSRP 0 2023 13 INV P 39.84 072123 287233 J Miller Mastercard 010475 GREENSTATE CREDIT U 0826239103 0 2023 13 INV A 23.73 081823 J Miller MasterCard 63.57 ACCOUNT TOTAL 63.57 10550110 469360 Food and Beverages 010475 GREENSTATE CREDIT U 0726237131 0 2023 13 INV P 17.95 072123 287229 E Carman Mastercard ACCOUNT TOTAL 17.95 ORG 10550110 TOTAL 6,618.15 10550121 Library Bldg Maint - Public 10550121 438030 Electricity 010319 MIDAMERICAN ENERGY 20230726122409 0 2023 13 INV P 14,819.76 072823 42044 MidAmBilling 072620 ACCOUNT TOTAL 14,819.76 10550121 438070 Heating Fuel/Gas 010319 MIDAMERICAN ENERGY 20230726122409 0 2023 13 INV P 889.26 072823 42044 MidAmBilling 072620 Agenda Item B 77 CITY OF IOWA CITY Library Disbursements: FY23, Period 13, EOY YEAR/PERIOD: 2023/13 TO 2023/13 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION ACCOUNT TOTAL 889.26 10550121 442010 Other Building R&M Services 010475 GREENSTATE CREDIT U 0726230771 0 2023 13 INV P 180.05 072123 287227 B Gehrke Mastercard 010581 RANDY'S CARPETS & IN 202966 0 2023 13 INV P 3,531.55 070723 286812 FAC/New Vinyl Plank 014520 FREEMAN LOCKSMITH LL 013023 0 2023 13 INV P 105.00 071423 41505 FAC/Repair Panic Ba 014520 FREEMAN LOCKSMITH LL 022023 0 2023 13 INV P 95.00 071423 41505 FAC/Fixed Lock Insi 014520 FREEMAN LOCKSMITH LL 091622 0 2023 13 INV P 105.00 071423 41505 FAC/Fixed Entry Pan 305.00 015771 JOHNSON CONTROLS FIR 41661315 0 2023 13 INV P 16,214.22 081123 288336 FAC/New Clocks ACCOUNT TOTAL 20,230.82 10550121 442020 Structure R&M Services 010823 SCHUMACHER ELEVATOR 90586701 0 2023 13 INV P 625.21 071423 41546 June 23 Elevator Ma ACCOUNT TOTAL 625.21 10550121 442030 Heating & Cooling R&M Services 010392 RMB CO INC 12684 0 2023 13 INV P 8,070.90 072123 41632 FAC/Maintenance on ACCOUNT TOTAL 8,070.90 10550121 445030 Nursery Srvc-Lawn & Plant Care 010181 GREENERY DESIGNS 4026 0 2023 13 INV P 74.00 071423 286935 FAC/Interior Plants ACCOUNT TOTAL 74.00 10550121 445330 Other Waste Disposal 013663 REPUBLIC SERVICES OF 0897-000993734 0 2023 13 INV P 168.21 070723 286813 Refuse & Recycling ACCOUNT TOTAL 168.21 10550121 449160 Other Rentals 010627 CINTAS CORPORATION 4159488452 0 2023 13 INV P 223.25 070723 286727 FAC/Cleaning Suppli ACCOUNT TOTAL 223.25 10550121 452040 Sanitation & Indust Supplies 010627 CINTAS CORPORATION 4159488452 0 2023 13 INV P 245.69 070723 286727 FAC/Cleaning Suppli ACCOUNT TOTAL 245.69 10550121 469320 Miscellaneous Supplies 010475 GREENSTATE CREDIT U 0726239103ACTSRP 0 2023 13 INV P 223.35 072123 287233 J Miller Mastercard ACCOUNT TOTAL 223.35 Agenda Item B 78 CITY OF IOWA CITY Library Disbursements: FY23, Period 13, EOY YEAR/PERIOD: 2023/13 TO 2023/13 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION ORG 10550121 TOTAL 45,570.45 10550140 Library Computer Systems 10550140 438130 Cell Phone/Data Services 010482 VERIZON WIRELESS 9939313678 0 2023 13 INV P 287.87 081123 288957 IT/Phone Services ACCOUNT TOTAL 287.87 10550140 438140 Internet Fees 014293 IMON COMMUNICATIONS 3069923A 0 2023 13 INV P 253.02 070723 286765 Internet Services ACCOUNT TOTAL 253.02 10550140 444080 Software R&M Services 010475 GREENSTATE CREDIT U 0726230250 0 2023 13 INV P 765.90 072123 287232 B Palmer Mastercard ACCOUNT TOTAL 765.90 10550140 452010 Office Supplies 010475 GREENSTATE CREDIT U 0726230250 0 2023 13 INV P 40.75 072123 287232 B Palmer Mastercard 014150 ADVANCED BUSINESS SY INV329693 0 2023 13 INV A 170.61 081823 IT and LBE/Printing ACCOUNT TOTAL 211.36 10550140 455120 Misc Computer Hardware 010475 GREENSTATE CREDIT U 0726230250 0 2023 13 INV P 299.99 072123 287232 B Palmer Mastercard ACCOUNT TOTAL 299.99 ORG 10550140 TOTAL 1,818.14 10550151 Lib Public Services - Adults 10550151 445250 Inter-Library Loans 000119 Iowa State Universit 043859 0 2023 13 INV P 380.00 071423 286991 AS/Lost Book Replac 000119 Iowa State Universit 043860 0 2023 13 INV P 365.00 071423 286992 AS/Lost Book Replac 000119 City of Ankeny 202306139187 0 2023 13 INV P 20.99 071423 286988 AS/Lost Material Fe 765.99 ACCOUNT TOTAL 765.99 10550151 469320 Miscellaneous Supplies 010475 GREENSTATE CREDIT U 0726237792ACTSRPTRS 0 2023 13 INV P 101.67 072123 287234 J Paulios Mastercar 010475 GREENSTATE CREDIT U 0726239103ACTSRP 0 2023 13 INV P 135.01 072123 287233 J Miller Mastercard 236.68 ACCOUNT TOTAL 236.68 ORG 10550151 TOTAL 1,002.67 Agenda Item B 79 CITY OF IOWA CITY Library Disbursements: FY23, Period 13, EOY YEAR/PERIOD: 2023/13 TO 2023/13 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION 10550152 Lib Public Services - Children 10550152 432080 Other Professional Services 015004 GARDA, NORA G 062823 0 2023 13 INV P 150.00 072123 287221 CHI/Summer Reading ACCOUNT TOTAL 150.00 10550152 445140 Outside Printing 010050 TRU ART 123792011 0 2023 13 INV P 158.00 070723 286837 CHI/500 New Baby/Po ACCOUNT TOTAL 158.00 10550152 469320 Miscellaneous Supplies 010475 GREENSTATE CREDIT U 0726230250 0 2023 13 INV P 238.00 072123 287232 B Palmer Mastercard 010475 GREENSTATE CREDIT U 0726237446ACTSRP 0 2023 13 INV P 61.04 072123 287231 A Pilkington Master 010475 GREENSTATE CREDIT U 0826239103 0 2023 13 INV A 122.39 081823 J Miller MasterCard 421.43 ACCOUNT TOTAL 421.43 10550152 469360 Food and Beverages 010475 GREENSTATE CREDIT U 0726239103ACTSRP 0 2023 13 INV P 396.61 072123 287233 J Miller Mastercard 010475 GREENSTATE CREDIT U 0826239103 0 2023 13 INV A -10.59 081823 J Miller MasterCard 386.02 ACCOUNT TOTAL 386.02 ORG 10550152 TOTAL 1,115.45 10550159 Lib Public Srvs-Comm Access 10550159 445140 Outside Printing 010050 TRU ART 123778011 0 2023 13 INV P 425.00 070723 286838 CAS/5,000 Pride Boo 010050 TRU ART 123793011 0 2023 13 INV P 298.00 070723 286837 CAS/5,000 Libraries 010050 TRU ART 123797011 0 2023 13 INV P 756.00 070723 286837 CAS/12,000 Pride Sh 010050 TRU ART 12384011 0 2023 13 INV P 248.40 080423 288036 CAS/2 Parade Banner 010050 TRU ART 123904011 0 2023 13 INV P 95.00 070723 286837 CAS/500 Business Ca 010050 TRU ART 123985011 0 2023 13 INV P 965.00 080423 288036 CAS/5,000 Your Libr 010050 TRU ART 123998011 0 2023 13 INV P 411.00 080423 288036 CAS/100 At Home Req 3,198.40 010355 OLD CAPITOL SCREEN P 522741 0 2023 13 INV P 358.00 070723 41449 CAS/20 BMB T-Shirts 010475 GREENSTATE CREDIT U 0726237131 0 2023 13 INV P 1,372.10 072123 287229 E Carman Mastercard 010475 GREENSTATE CREDIT U 0726237149 0 2023 13 INV P 93.34 072123 287230 S Helmick Mastercar 1,465.44 013638 4IMPRINT INC 11353819 0 2023 13 INV P 1,442.68 070723 286715 CAS/3,000 ICPL Pens 013638 4IMPRINT INC 11359330 0 2023 13 INV P 2,050.98 070723 286715 CAS/150 ICPL Crewne Agenda Item B 80 CITY OF IOWA CITY Library Disbursements: FY23, Period 13, EOY YEAR/PERIOD: 2023/13 TO 2023/13 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION 3,493.66 ACCOUNT TOTAL 8,515.50 10550159 448030 Community Events Funding 010475 GREENSTATE CREDIT U 0726237149 0 2023 13 INV P 375.00 072123 287230 S Helmick Mastercar ACCOUNT TOTAL 375.00 10550159 449280 Misc Services & Charges 010125 BLICK ART MATERIALS 264342 0 2023 13 INV P 32.96 070723 286721 CAS/Glue Dots for B 010475 GREENSTATE CREDIT U 0726230250 0 2023 13 INV P 445.18 072123 287232 B Palmer Mastercard 010475 GREENSTATE CREDIT U 0726237131 0 2023 13 INV P 329.20 072123 287229 E Carman Mastercard 010475 GREENSTATE CREDIT U 0726239103ACTSRP 0 2023 13 INV P 455.78 072123 287233 J Miller Mastercard 1,230.16 ACCOUNT TOTAL 1,263.12 10550159 452010 Office Supplies 010475 GREENSTATE CREDIT U 0726239103ACTSRP 0 2023 13 INV P 199.81 072123 287233 J Miller Mastercard 010475 GREENSTATE CREDIT U 0826239103 0 2023 13 INV A 142.46 081823 J Miller MasterCard 342.27 ACCOUNT TOTAL 342.27 10550159 469320 Miscellaneous Supplies 010475 GREENSTATE CREDIT U 0726237149 0 2023 13 INV P 937.14 072123 287230 S Helmick Mastercar 010475 GREENSTATE CREDIT U 0726237446ACTSRP 0 2023 13 INV P 385.09 072123 287231 A Pilkington Master 010475 GREENSTATE CREDIT U 0726239103ACTSRP 0 2023 13 INV P 2,538.02 072123 287233 J Miller Mastercard 3,860.25 ACCOUNT TOTAL 3,860.25 ORG 10550159 TOTAL 14,356.14 10550160 Library Collection Services 10550160 445270 Library Material R&M Services 010475 GREENSTATE CREDIT U 0726230292ACTSRP 0 2023 13 INV P 125.13 072123 287228 A Mangano Mastercar 010509 BAKER & TAYLOR INC C 200055062023V 0 2023 13 INV P 1,199.67 071423 286897 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2037577763 0 2023 13 INV P 7.74 070723 286718 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2037592240 0 2023 13 INV P 11.61 070723 286718 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2037612147 0 2023 13 INV P 10.32 071423 286896 LIBRARY MATERIALS 1,229.34 ACCOUNT TOTAL 1,354.47 Agenda Item B 81 CITY OF IOWA CITY Library Disbursements: FY23, Period 13, EOY YEAR/PERIOD: 2023/13 TO 2023/13 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION 10550160 469110 Misc Processing Supplies 010509 BAKER & TAYLOR INC C H664557DM 0 2023 13 INV P 113.90 071423 286898 LIBRARY MATERIALS 010546 MIDWEST TAPE 504016789 0 2023 13 INV P 100.58 071423 286984 LIBRARY MATERIALS ACCOUNT TOTAL 214.48 ORG 10550160 TOTAL 1,568.95 10550210 Library Children's Materials 10550210 477120 Audio (Read-Along) 015457 LIBRARY IDEAS LLC 100061 0 2023 13 INV P 869.52 070723 286781 LIBRARY MATERIALS 016642 PLAYAWAY PRODUCTS 432647 0 2023 13 INV P 54.99 070723 286806 LIBRARY MATERIALS ACCOUNT TOTAL 924.51 10550210 477200 Toys/Kits 010475 GREENSTATE CREDIT U 0726230292ACTSRP 0 2023 13 INV P 88.99 072123 287228 A Mangano Mastercar 016720 LEARNING RESOURCES INV000815098 0 2023 13 INV P 34.94 072123 287265 LIBRARY MATERIALS ACCOUNT TOTAL 123.93 ORG 10550210 TOTAL 1,048.44 10550220 Library Adult Materials 10550220 477020 Books (Cat/Cir) 010475 GREENSTATE CREDIT U 0726230292ACTSRP 0 2023 13 INV P 53.23 072123 287228 A Mangano Mastercar 010475 GREENSTATE CREDIT U 0826239103 0 2023 13 INV A 30.00 081823 J Miller MasterCard 83.23 010509 BAKER & TAYLOR INC C 2037577763 0 2023 13 INV P 85.14 070723 286718 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2037592240 0 2023 13 INV P 189.43 070723 286718 LIBRARY MATERIALS 274.57 011706 DATA AXLE 10004113455 0 2023 13 INV P 600.00 070723 41424 LIBRARY MATERIALS ACCOUNT TOTAL 957.80 10550220 477160 Video (DVD) 010509 BAKER & TAYLOR INC C H65318890 0 2023 13 INV P 13.96 070723 286719 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C H65341780 0 2023 13 INV P 70.63 070723 286719 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C H65364030 0 2023 13 INV P 80.41 070723 286719 LIBRARY MATERIALS 165.00 010546 MIDWEST TAPE 503966343 0 2023 13 INV P 22.49 070723 286792 LIBRARY MATERIALS Agenda Item B 82 CITY OF IOWA CITY Library Disbursements: FY23, Period 13, EOY YEAR/PERIOD: 2023/13 TO 2023/13 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION ACCOUNT TOTAL 187.49 10550220 477330 Serial (Print) 010475 GREENSTATE CREDIT U 0726230292ACTSRP 0 2023 13 INV P 40.00 072123 287228 A Mangano Mastercar ACCOUNT TOTAL 40.00 10550220 477350 Online Reference 014521 LINKEDLN CORPORATION 10111961477 0 2023 13 INV P 13,125.00 072123 287268 LIBRARY MATERIALS 6 ACCOUNT TOTAL 13,125.00 ORG 10550220 TOTAL 14,310.29 FUND 1000 General TOTAL:87,408.68 Agenda Item B 83 CITY OF IOWA CITY Library Disbursements: FY23, Period 13, EOY YEAR/PERIOD: 2023/13 TO 2023/13 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION 10550320 Library Board Enterprise 10550320 449280 Misc Services & Charges 010539 IOWA CITY PUBLIC LIB 062923 0 2023 13 INV P 61.20 070723 286769 LBE/1/2 Funds Colle ACCOUNT TOTAL 61.20 10550320 452010 Office Supplies 014150 ADVANCED BUSINESS SY INV329693 0 2023 13 INV A 54.41 081823 IT and LBE/Printing 015626 HP INC 0487276 0 2023 13 INV P 107.55 070723 286763 LBE/Public Printing 015626 HP INC 0487706 0 2023 13 INV P 38.07 072823 287702 LBE/Public Printing 145.62 ACCOUNT TOTAL 200.03 ORG 10550320 TOTAL 261.23 10550350 Enrich Iowa 10550350 469320 Miscellaneous Supplies 010475 GREENSTATE CREDIT U 0726239103ACTSRP 0 2023 13 INV P 1,081.75 072123 287233 J Miller Mastercard ACCOUNT TOTAL 1,081.75 ORG 10550350 TOTAL 1,081.75 10550420 Library Designated Gifts 10550420 432080 Other Professional Services 016714 KNALLHART KENNELS 062923ACTSRP 0 2023 13 INV P 150.00 071423 286966 DG/Tween Dog Traini ACCOUNT TOTAL 150.00 10550420 445140 Outside Printing 010050 TRU ART 123813011ACTSRP 0 2023 13 INV P 225.00 070723 286837 DG/1,500 Summer Rea 010169 GAZETTE COMMUNICATIO IN54599ACTSRP 0 2023 13 INV A 290.00 081823 DG/Advertisement ACCOUNT TOTAL 515.00 10550420 445140 047 Outside Printing 010169 GAZETTE COMMUNICATIO IN52777SRP 0 2023 13 INV A 290.00 081823 DG/Advertisement CS 010169 GAZETTE COMMUNICATIO IN53722SRP 0 2023 13 INV A 290.00 081823 DG/Advertisement CS 010169 GAZETTE COMMUNICATIO IN55581SRP 0 2023 13 INV A 290.00 081823 DG/Advertisement CS 010169 GAZETTE COMMUNICATIO IN57047SRP 0 2023 13 INV A 350.00 081823 DG/Advertisement CS 1,220.00 ACCOUNT TOTAL 1,220.00 10550420 469320 Miscellaneous Supplies 010475 GREENSTATE CREDIT U 0726230292ACTSRP 0 2023 13 INV P 155.01 072123 287228 A Mangano Mastercar Agenda Item B 84 CITY OF IOWA CITY Library Disbursements: FY23, Period 13, EOY YEAR/PERIOD: 2023/13 TO 2023/13 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION 010475 GREENSTATE CREDIT U 0726237446ACTSRP 0 2023 13 INV P 1,345.45 072123 287231 A Pilkington Master 010475 GREENSTATE CREDIT U 0726237792ACTSRPTRS 0 2023 13 INV P 597.23 072123 287234 J Paulios Mastercar 010475 GREENSTATE CREDIT U 0726239103ACTSRP 0 2023 13 INV P 370.68 072123 287233 J Miller Mastercard 2,468.37 ACCOUNT TOTAL 2,468.37 10550420 469320 047 Miscellaneous Supplies 010475 GREENSTATE CREDIT U 0726237792ACTSRPTRS 0 2023 13 INV P 185.26 072123 287234 J Paulios Mastercar 010475 GREENSTATE CREDIT U 0726239103ACTSRP 0 2023 13 INV P 254.64 072123 287233 J Miller Mastercard 439.90 010536 INGRAM LIBRARY SERVI 76395421 0 2023 13 INV P 187.76 071423 286951 LIBRARY MATERIALS ACCOUNT TOTAL 627.66 ORG 10550420 TOTAL 4,981.03 10550430 Library Undesignated Gifts 10550430 469320 Miscellaneous Supplies 010475 GREENSTATE CREDIT U 0726237131 0 2023 13 INV P 150.00 072123 287229 E Carman Mastercard ACCOUNT TOTAL 150.00 ORG 10550430 TOTAL 150.00 10550510 Library Children's Materials - 10550510 477020 Books (Cat/Cir) 010509 BAKER & TAYLOR INC C 2037240742 0 2023 13 INV P 240.82 071423 286897 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2037542961 0 2023 13 INV P 337.68 071423 286897 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2037554266 0 2023 13 INV P 400.80 071423 286897 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2037557433 0 2023 13 INV P 82.58 071423 286897 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2037560439 0 2023 13 INV P 408.47 071423 286897 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2037560713 0 2023 13 INV P 148.80 071423 286897 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2037573252 0 2023 13 INV P 136.25 071423 286897 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2037574243 0 2023 13 INV P 485.33 071423 286897 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2037575862 0 2023 13 INV P 200.39 071423 286897 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2037586767 0 2023 13 INV P 51.16 071423 286897 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2037588572 0 2023 13 INV P 112.94 071423 286897 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2037592974 0 2023 13 INV P 108.35 071423 286897 LIBRARY MATERIALS 2,713.57 010531 GALE GROUP 81433741 0 2023 13 INV P 37.48 071423 286931 LIBRARY MATERIALS ACCOUNT TOTAL 2,751.05 10550510 477250 Streaming Media/PPU 015034 KANOPY INC 355702 0 2023 13 INV P 75.00 071423 286963 LIBRARY MATERIALS Agenda Item B 85 CITY OF IOWA CITY Library Disbursements: FY23, Period 13, EOY YEAR/PERIOD: 2023/13 TO 2023/13 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION ACCOUNT TOTAL 75.00 ORG 10550510 TOTAL 2,826.05 10550520 Library Adult Materials - Gift 10550520 477020 Books (Cat/Cir) 010509 BAKER & TAYLOR INC C 0003283658 0 2023 13 CRM P -26.55 071423 286897 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2037240742 0 2023 13 INV P 641.66 071423 286897 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2037543291 0 2023 13 INV P 304.06 071423 286897 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2037554305 0 2023 13 INV P 430.16 071423 286897 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2037557301 0 2023 13 INV P 178.96 071423 286897 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2037557416 0 2023 13 INV P 324.14 071423 286897 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2037560786 0 2023 13 INV P 382.94 071423 286897 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2037569035 0 2023 13 INV P 217.73 071423 286897 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2037569483 0 2023 13 INV P 220.08 071423 286897 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2037571594 0 2023 13 INV P 141.49 071423 286897 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2037573252 0 2023 13 INV P 319.87 071423 286897 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2037574474 0 2023 13 INV P 377.77 071423 286897 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2037575862 0 2023 13 INV P 2,416.24 071423 286897 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2037580267 0 2023 13 INV P 313.54 071423 286897 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2037584321 0 2023 13 INV P 10.78 071423 286897 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2037588572 0 2023 13 INV P 660.55 071423 286897 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2037592974 0 2023 13 INV P 181.52 071423 286897 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2037594755 0 2023 13 INV P 71.59 071423 286897 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2037612147 0 2023 13 INV P 128.13 071423 286896 LIBRARY MATERIALS 7,294.66 010536 INGRAM LIBRARY SERVI 76395421 0 2023 13 INV P 16.34 071423 286951 LIBRARY MATERIALS ACCOUNT TOTAL 7,311.00 10550520 477030 Books (Outreach) 013692 MULTICULTURAL BOOKS 23-0960A 0 2023 13 INV P 974.97 071423 286999 LIBRARY MATERIALS ACCOUNT TOTAL 974.97 10550520 477070 eBooks 011068 OVERDRIVE INC 01370CO23178161 0 2023 13 INV P 848.64 071423 287004 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370DA23201749 0 2023 13 INV P 16.99 071423 287004 LIBRARY MATERIALS 865.63 ACCOUNT TOTAL 865.63 10550520 477110 Audio (Digital) 011068 OVERDRIVE INC 01370CO23178161 0 2023 13 INV P 204.98 071423 287004 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370DA23201749 0 2023 13 INV P 69.00 071423 287004 LIBRARY MATERIALS 273.98 ACCOUNT TOTAL 273.98 Agenda Item B 86 CITY OF IOWA CITY Library Disbursements: FY23, Period 13, EOY YEAR/PERIOD: 2023/13 TO 2023/13 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION 10550520 477150 Art Reproductions 010475 GREENSTATE CREDIT U 0726230292ACTSRP 0 2023 13 INV P 1,786.08 072123 287228 A Mangano Mastercar ACCOUNT TOTAL 1,786.08 10550520 477250 Streaming Media/PPU 010546 MIDWEST TAPE 504013051 0 2023 13 INV P 6,600.02 071423 286984 LIBRARY MATERIALS 015034 KANOPY INC 355702 0 2023 13 INV P 2,594.00 071423 286963 LIBRARY MATERIALS 015302 PETCHERS, SETH LMPNEG 0 2023 13 INV P 300.00 071423 287008 LOCAL MUSIC PROJECT ACCOUNT TOTAL 9,494.02 ORG 10550520 TOTAL 20,705.68 FUND 1001 Library Gifts TOTAL:30,005.74 Agenda Item B 87 CITY OF IOWA CITY Library Disbursements: FY23, Period 13, EOY YEAR/PERIOD: 2023/13 TO 2023/13 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION 10550800 Library Replacement Reserve 10550800 444080 Software R&M Services 016427 MICROSOFT CORPORATIO G025194823 0 2023 13 INV P 2,059.43 072823 42043 LRR/Microsoft Azure ACCOUNT TOTAL 2,059.43 ORG 10550800 TOTAL 2,059.43 FUND 1006 Library Replacement Reserves TOTAL:2,059.43 Agenda Item B 88 CITY OF IOWA CITY Library Disbursements: July 1 to July 31, 2023 YEAR/PERIOD: 2024/1 TO 2024/1 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION 10550110 Library Administration 10550110 435055 Mail & Delivery 010468 U S POST OFFICE ACCT 7102023 0 2024 1 INV P 10,000.00 072123 287323 Admin/Replenish Fun 010522 COPY SYSTEMS INC IN491381 0 2024 1 INV P 199.15 080423 42130 Admin/1 Ink Cartrid ACCOUNT TOTAL 10,199.15 10550110 449060 Dues & Memberships 010229 IOWA CITY AREA BUSIN 4066 0 2024 1 INV P 448.00 072123 287246 Admin/FY24 Membersh 016382 HEADSPACE INC INV14240 0 2024 1 INV P 1,927.80 072123 287238 Admin/Annual Member 016391 URBAN LIBRARIES COUN 4312 0 2024 1 INV P 6,000.00 070723 286841 Admin/ICPL Membersh ACCOUNT TOTAL 8,375.80 ORG 10550110 TOTAL 18,574.95 10550121 Library Bldg Maint - Public 10550121 442010 Other Building R&M Services 016722 PROFESSIONAL WINDOW 1006 0 2024 1 INV P 150.00 072823 287748 FAC/Window Cleaning ACCOUNT TOTAL 150.00 10550121 449160 Other Rentals 010627 CINTAS CORPORATION 4160831939 0 2024 1 INV P 223.25 072123 287191 FAC/Sanitary Suppli 010627 CINTAS CORPORATION 4162354190 0 2024 1 INV P 223.25 080423 287916 FAC/Sanitary Suppli 446.50 ACCOUNT TOTAL 446.50 10550121 452040 Sanitation & Indust Supplies 010570 CENTRAL IOWA DISTRIB 241396 0 2024 1 INV P 421.00 072823 287643 FAC/Vacuum Supplies 010627 CINTAS CORPORATION 4160831939 0 2024 1 INV P 320.36 072123 287191 FAC/Sanitary Suppli 010627 CINTAS CORPORATION 4162354190 0 2024 1 INV P 245.69 080423 287916 FAC/Sanitary Suppli 566.05 ACCOUNT TOTAL 987.05 10550121 466070 Other Maintenance Supplies 011399 ELECTRIC EQUIPMENT S 9505FY24 0 2024 1 INV P 167.88 071423 41503 FAC/Lightbulbs 011399 ELECTRIC EQUIPMENT S 9520 0 2024 1 INV P 205.92 080423 42139 FAC/Lightbulbs 373.80 ACCOUNT TOTAL 373.80 ORG 10550121 TOTAL 1,957.35 Agenda Item B 89 CITY OF IOWA CITY Library Disbursements: July 1 to July 31, 2023 YEAR/PERIOD: 2024/1 TO 2024/1 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION 10550140 Library Computer Systems 10550140 438140 Internet Fees 014293 IMON COMMUNICATIONS 3126063 0 2024 1 INV P 477.58 072823 287703 IT/Internet and Pho ACCOUNT TOTAL 477.58 10550140 444080 Software R&M Services 010525 ENCOMPASS IOWA LLC 13810 0 2024 1 INV P 224.00 072823 42026 IT/Backup Protectio 010537 INNOVATIVE INTERFACE INV-INC34643 0 2024 1 INV P 5,548.60 072823 287705 IT/Sierra Content C 010537 INNOVATIVE INTERFACE INV-INC34646 0 2024 1 INV P 73,353.97 072823 287705 IT/Sierra Core Bund 78,902.57 011068 OVERDRIVE INC H-0096070 0 2024 1 INV P 8,208.00 080423 288009 IT/Content Service 016393 BITWARDEN INC 1688ACC4-0003 0 2024 1 INV P 2,700.00 072823 287633 IT/Enterprise Organ ACCOUNT TOTAL 90,034.57 ORG 10550140 TOTAL 90,512.15 10550151 Lib Public Services - Adults 10550151 432080 Other Professional Services 012334 PUBLIC SPACE ONE 071123 0 2024 1 INV P 100.00 071423 287016 AS/PS1 and Center o 016731 TYLER, RICHARD SYDNE 071223 0 2024 1 INV P 100.00 072823 287779 AS/Honorarium for 7 ACCOUNT TOTAL 200.00 10550151 445250 Inter-Library Loans 011013 OCLC INC 1000314319 0 2024 1 INV P 5,523.20 071423 287002 COL&AS/Cataloging a ACCOUNT TOTAL 5,523.20 ORG 10550151 TOTAL 5,723.20 10550152 Lib Public Services - Children 10550152 432080 Other Professional Services 012922 BRAMMER, RICK 072023 0 2024 1 INV P 1,150.00 072823 287637 CHI/SRP Kids - Last 013264 GAPSTUR, ERIC 071323 0 2024 1 INV P 100.00 070723 286748 CHI/TotallyTweens: 013464 COBLE, KEVIN S 070623 0 2024 1 INV P 375.00 072123 287194 CHI/SRP Jester Pupp 014283 GROUT MUSEUM OF HIST 07202023 0 2024 1 INV P 307.10 072123 287237 CHI/SRP Kids Mad Mi 015819 ABENA SANKOFA IMHOTE 071923 0 2024 1 INV P 150.00 072823 287622 CHI/Summer Reading 016116 COLD-BLOODED REDHEAD 071323 0 2024 1 INV P 200.00 070723 286730 CHI/SRP Thursday St Agenda Item B 90 CITY OF IOWA CITY Library Disbursements: July 1 to July 31, 2023 YEAR/PERIOD: 2024/1 TO 2024/1 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION 016246 CHEN, HAIMING 080223CLP 0 2024 1 INV P 53.35 070723 286725 CHI&DG/Summer Readi ACCOUNT TOTAL 2,335.45 10550152 469370 Paper Products 010125 BLICK ART MATERIALS 264537 0 2024 1 INV P 47.96 080423 287907 CHI/Paper for Bookw 010125 BLICK ART MATERIALS 264634 0 2024 1 INV P 40.82 080423 287907 CHI/Paper for Bookw 88.78 ACCOUNT TOTAL 88.78 ORG 10550152 TOTAL 2,424.23 10550159 Lib Public Srvs-Comm Access 10550159 435059 Advertising 011328 LITTLE VILLAGE MAGAZ 11326 0 2024 1 INV P 800.00 070723 286783 CAS/Full Page Adver 011328 LITTLE VILLAGE MAGAZ 11518 0 2024 1 INV P 483.00 072823 287722 CAS/Monthly Adverti 1,283.00 ACCOUNT TOTAL 1,283.00 10550159 445140 Outside Printing 010373 PIP PRINTING 113533 0 2024 1 INV P 18.49 080423 42163 CAS/600 Open Access ACCOUNT TOTAL 18.49 ORG 10550159 TOTAL 1,301.49 10550160 Library Collection Services 10550160 435010 Data Processing 011013 OCLC INC 1000314319 0 2024 1 INV P 16,949.95 071423 287002 COL&AS/Cataloging a ACCOUNT TOTAL 16,949.95 10550160 445270 Library Material R&M Services 010509 BAKER & TAYLOR INC C 2037625979 0 2024 1 INV P 9.03 072123 287182 LIBRARY MATERIALS ACCOUNT TOTAL 9.03 ORG 10550160 TOTAL 16,958.98 10550210 Library Children's Materials 10550210 477020 Books (Cat/Cir) 010509 BAKER & TAYLOR INC C 2037584171 0 2024 1 INV P 517.26 072823 287627 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2037594765 0 2024 1 INV P 468.41 072823 287627 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2037598608 0 2024 1 INV P 23.96 072823 287627 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2037599345 0 2024 1 INV P 20.50 072823 287627 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2037607582 0 2024 1 INV P 209.09 072823 287627 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2037613928 0 2024 1 INV P 35.99 080423 287905 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2037616663 0 2024 1 INV P 241.13 080423 287905 LIBRARY MATERIALS Agenda Item B 91 CITY OF IOWA CITY Library Disbursements: July 1 to July 31, 2023 YEAR/PERIOD: 2024/1 TO 2024/1 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION 010509 BAKER & TAYLOR INC C 2037622179 0 2024 1 INV P 37.01 080423 287905 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2037625972 0 2024 1 INV P 148.73 080423 287905 LIBRARY MATERIALS 1,702.08 010536 INGRAM LIBRARY SERVI 76669298 0 2024 1 INV P 31.95 072823 287704 LIBRARY MATERIALS 010536 INGRAM LIBRARY SERVI 76735985 0 2024 1 INV P 26.31 072823 287704 LIBRARY MATERIALS 58.26 ACCOUNT TOTAL 1,760.34 10550210 477030 Books (Outreach) 010509 BAKER & TAYLOR INC C 2037607582 0 2024 1 INV P 53.88 072823 287627 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2037625972 0 2024 1 INV P 133.04 080423 287905 LIBRARY MATERIALS 186.92 010536 INGRAM LIBRARY SERVI 76735985 0 2024 1 INV P 114.38 072823 287704 LIBRARY MATERIALS ACCOUNT TOTAL 301.30 10550210 477070 eBooks 011068 OVERDRIVE INC 01370CO23218574 0 2024 1 INV P 139.77 072823 287740 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO23266472 0 2024 1 INV P 47.67 080423 288009 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370DA23210427 0 2024 1 INV P 6.99 072823 287740 LIBRARY MATERIALS 194.43 ACCOUNT TOTAL 194.43 10550210 477110 Audio (Digital) 011068 OVERDRIVE INC 01370CO23218574 0 2024 1 INV P 50.50 072823 287740 LIBRARY MATERIALS ACCOUNT TOTAL 50.50 10550210 477120 Audio (Read-Along) 015457 LIBRARY IDEAS LLC 100657 0 2024 1 INV P 43.08 072823 287721 LIBRARY MATERIALS ACCOUNT TOTAL 43.08 10550210 477160 Video (DVD) 010509 BAKER & TAYLOR INC C H565583470 0 2024 1 INV P 10.48 080423 287906 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C H65488200 0 2024 1 INV P 27.96 072823 287628 LIBRARY MATERIALS 38.44 ACCOUNT TOTAL 38.44 10550210 477200 Toys/Kits 010536 INGRAM LIBRARY SERVI 76735985 0 2024 1 INV P 18.25 072823 287704 LIBRARY MATERIALS Agenda Item B 92 CITY OF IOWA CITY Library Disbursements: July 1 to July 31, 2023 YEAR/PERIOD: 2024/1 TO 2024/1 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION 013055 LAKESHORE LEARNING M 846929070623 0 2024 1 INV P 97.73 072823 287720 LIBRARY MATERIALS 014616 FAT BRAIN TOYS, LLC 231878587361 0 2024 1 INV P 40.94 072823 287670 LIBRARY MATERIALS P ACCOUNT TOTAL 156.92 ORG 10550210 TOTAL 2,545.01 10550220 Library Adult Materials 10550220 477020 Books (Cat/Cir) 010509 BAKER & TAYLOR INC C 2037583771 0 2024 1 INV P 188.53 072823 287627 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2037586981 0 2024 1 INV P 359.83 072823 287627 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2037594767 0 2024 1 INV P 280.68 072823 287627 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2037594876 0 2024 1 INV P 260.97 072823 287627 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2037607121 0 2024 1 INV P 50.02 072823 287627 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2037607582 0 2024 1 INV P 603.64 072823 287627 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2037610597 0 2024 1 INV P 181.78 080423 287905 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2037611368 0 2024 1 INV P 240.14 072823 287627 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2037613902 0 2024 1 INV P 43.75 072823 287627 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2037616963 0 2024 1 INV P 132.14 080423 287905 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2037619702 0 2024 1 INV P 62.58 072823 287627 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2037625972 0 2024 1 INV P 480.14 080423 287905 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2037625979 0 2024 1 INV P 108.53 072123 287182 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2037629589 0 2024 1 INV P 194.69 080423 287905 LIBRARY MATERIALS 3,187.42 010520 CENTER POINT PUBLISH 2025293 0 2024 1 INV P 142.02 072823 287642 LIBRARY MATERIALS 010531 GALE GROUP 81486782 0 2024 1 INV P 31.19 072823 287677 LIBRARY MATERIALS 010536 INGRAM LIBRARY SERVI 76669298 0 2024 1 INV P 236.88 072823 287704 LIBRARY MATERIALS 010536 INGRAM LIBRARY SERVI 76735985 0 2024 1 INV P 36.30 072823 287704 LIBRARY MATERIALS 273.18 ACCOUNT TOTAL 3,633.81 10550220 477070 eBooks 011068 OVERDRIVE INC 01370CO23209571 0 2024 1 INV P 366.94 072823 287740 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO23209575 0 2024 1 INV P 473.47 072823 287740 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO23209579 0 2024 1 INV P 653.37 072823 287740 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO23212870 0 2024 1 INV P 120.00 072823 287740 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO23218575 0 2024 1 INV P 3,448.02 072823 287740 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO23218577 0 2024 1 INV P 192.12 072823 287740 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO23220639 0 2024 1 INV P 138.94 072823 287740 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO23266243 0 2024 1 INV P 525.97 080423 288009 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO23266246 0 2024 1 INV P 142.49 080423 288009 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO23268308 0 2024 1 INV P 55.00 080423 288009 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370DA23210427 0 2024 1 INV P 229.97 072823 287740 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370DA23214298 0 2024 1 INV P 60.00 072823 287740 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370DA23215256 0 2024 1 INV P 75.00 072823 287740 LIBRARY MATERIALS Agenda Item B 93 CITY OF IOWA CITY Library Disbursements: July 1 to July 31, 2023 YEAR/PERIOD: 2024/1 TO 2024/1 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION 011068 OVERDRIVE INC 01370DA23216747 0 2024 1 INV P 518.64 072823 287740 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370DA23263194 0 2024 1 INV P 352.99 080423 288009 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370DA23269428 0 2024 1 INV P 131.95 080423 288009 LIBRARY MATERIALS 7,484.87 ACCOUNT TOTAL 7,484.87 10550220 477100 Audio (Compact Disc) 010509 BAKER & TAYLOR INC C H65488200 0 2024 1 INV P 18.89 072823 287628 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C H65563910 0 2024 1 INV P 59.43 072823 287628 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C H65583340 0 2024 1 INV P 15.28 080423 287906 LIBRARY MATERIALS 93.60 ACCOUNT TOTAL 93.60 10550220 477110 Audio (Digital) 011068 OVERDRIVE INC 01370CO23209571 0 2024 1 INV P 194.99 072823 287740 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO23209576 0 2024 1 INV P 960.72 072823 287740 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO23209577 0 2024 1 INV P 859.98 072823 287740 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO23212873 0 2024 1 INV P 79.98 072823 287740 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO23214024 0 2024 1 INV P 104.94 072823 287740 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO23218575 0 2024 1 INV P 793.20 072823 287740 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO23218577 0 2024 1 INV P 130.00 072823 287740 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO23220639 0 2024 1 INV P 59.99 072823 287740 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO23266241 0 2024 1 INV P 793.23 080423 288009 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO23266242 0 2024 1 INV P 592.86 080423 288009 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO23268308 0 2024 1 INV P 212.61 080423 288009 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO23268316 0 2024 1 INV P 182.88 080423 288009 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370DA23210427 0 2024 1 INV P 285.95 072823 287740 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370DA23213905 0 2024 1 INV P 109.00 072823 287740 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370DA23214122 0 2024 1 INV P 88.00 072823 287740 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370DA23214298 0 2024 1 INV P 59.99 072823 287740 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370DA23216747 0 2024 1 INV P 738.55 072823 287740 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370DA23219636 0 2024 1 INV P 49.95 072823 287740 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370DA23263194 0 2024 1 INV P 775.80 080423 288009 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370DA23269428 0 2024 1 INV P 238.95 080423 288009 LIBRARY MATERIALS 7,311.57 ACCOUNT TOTAL 7,311.57 10550220 477160 Video (DVD) 010509 BAKER & TAYLOR INC C H565583470 0 2024 1 INV P 52.44 080423 287906 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C H65415240 0 2024 1 INV P 38.45 072123 287183 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C H65488200 0 2024 1 INV P 989.24 072823 287628 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C H65488280 0 2024 1 INV P 20.96 072823 287628 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C H65510870 0 2024 1 INV P 793.80 072823 287628 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C H65563830 0 2024 1 INV P 85.92 080423 287906 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C H65568520 0 2024 1 INV P 48.93 080423 287906 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C H65609790 0 2024 1 INV P 67.17 080423 287906 LIBRARY MATERIALS Agenda Item B 94 CITY OF IOWA CITY Library Disbursements: July 1 to July 31, 2023 YEAR/PERIOD: 2024/1 TO 2024/1 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION 010509 BAKER & TAYLOR INC C H65649330 0 2024 1 INV P 97.92 080423 287906 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C H65667590 0 2024 1 INV P 6.99 080423 287906 LIBRARY MATERIALS 2,201.82 010546 MIDWEST TAPE 504030674 0 2024 1 INV P 53.96 072123 287278 LIBRARY MATERIALS 010546 MIDWEST TAPE 504030675 0 2024 1 INV P 13.59 072123 287278 LIBRARY MATERIALS 010546 MIDWEST TAPE 504057742 0 2024 1 INV P 22.49 080423 287986 LIBRARY MATERIALS 010546 MIDWEST TAPE 504089382 0 2024 1 INV P 242.87 080423 287986 LIBRARY MATERIALS 010546 MIDWEST TAPE 504089383 0 2024 1 INV P 26.99 080423 287986 LIBRARY MATERIALS 359.90 ACCOUNT TOTAL 2,561.72 10550220 477220 Video Games 010536 INGRAM LIBRARY SERVI 76735985 0 2024 1 INV P 286.75 072823 287704 LIBRARY MATERIALS ACCOUNT TOTAL 286.75 10550220 477330 Serial (Print) 010524 EBSCO 1695075 0 2024 1 INV P 12,797.11 072123 41596 LIBRARY MATERIALS ACCOUNT TOTAL 12,797.11 10550220 477350 Online Reference 010550 PROQUEST INFORMATION 70785574 0 2024 1 INV P 2,017.87 072123 41627 LIBRARY MATERIALS 015980 THE WALL STREET JOUR 97025799 0 2024 1 INV P 2,205.00 072123 287318 LIBRARY MATERIALS ACCOUNT TOTAL 4,222.87 ORG 10550220 TOTAL 38,392.30 FUND 1000 General TOTAL:178,389.66 Agenda Item B 95 CITY OF IOWA CITY Library Disbursements: July 1 to July 31, 2023 YEAR/PERIOD: 2024/1 TO 2024/1 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION 10550320 Library Board Enterprise 10550320 444080 Software R&M Services 010555 TRACSYSTEMS INC 4550 0 2024 1 INV P 74.10 080423 288034 LBE/Software Fax Se ACCOUNT TOTAL 74.10 ORG 10550320 TOTAL 74.10 10550420 Library Designated Gifts 10550420 432080 Other Professional Services 016044 PETERS, TROY 071023ACTSRP 0 2024 1 INV P 175.00 071423 287009 DG/Special Access: 016246 CHEN, HAIMING 080223CLP 0 2024 1 INV P 96.65 070723 286725 CHI&DG/Summer Readi 016726 DEGNER, KATHERINE 072723ACTSRP 0 2024 1 INV P 100.00 072123 287204 DG/Totally Tweens S 016730 GALLAGHER, JULIE 071823ACTSRP 0 2024 1 INV P 200.00 072823 287678 DG/How-To Tuesday: ACCOUNT TOTAL 571.65 10550420 469320 Miscellaneous Supplies 016701 COSTUME SPECIALIST SH12762ACTSRP 0 2024 1 INV P 260.00 071423 286913 DG/Pete the Cat Cos ACCOUNT TOTAL 260.00 ORG 10550420 TOTAL 831.65 10550430 Library Undesignated Gifts 10550430 435010 Data Processing 010509 BAKER & TAYLOR INC C NS23060320 0 2024 1 INV P 5,000.00 071423 286897 UG/BTCat Subscripti ACCOUNT TOTAL 5,000.00 ORG 10550430 TOTAL 5,000.00 10550510 Library Children's Materials - 10550510 477020 Books (Cat/Cir) 010509 BAKER & TAYLOR INC C 2037616663 0 2024 1 INV P 42.68 080423 287905 LIBRARY MATERIALS ACCOUNT TOTAL 42.68 ORG 10550510 TOTAL 42.68 10550520 Library Adult Materials - Gift 10550520 477020 Books (Cat/Cir) 010509 BAKER & TAYLOR INC C 2037607121 0 2024 1 INV P 17.10 072823 287627 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2037607582 0 2024 1 INV P 64.94 072823 287627 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2037610597 0 2024 1 INV P 8.97 080423 287905 LIBRARY MATERIALS 91.01 Agenda Item B 96 CITY OF IOWA CITY Library Disbursements: July 1 to July 31, 2023 YEAR/PERIOD: 2024/1 TO 2024/1 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION ACCOUNT TOTAL 91.01 ORG 10550520 TOTAL 91.01 FUND 1001 Library Gifts TOTAL:6,039.44 ____________________________________________ Tom Rocklin, President ____________________________________________ Hannah Shultz Secretary Agenda Item B 97