HomeMy WebLinkAbout09-07-2023 Public Art Advisory CommitteePublic Art Advisory Committee
Thursday, September 7, 2023
3:30 PM
Emma Harvat Hall
City Hall, 410 E. Washington
AGENDA
1. Call to order
2. Introductions of members and public attending the meeting
3. Public discussion of any item not on the agenda
4. South East Junior High Longfellow Tunnel 2023 painting project design
5. Consider proposal for restoration of three public art works
6. South District Bench project update — timeline
7. Staff updates
a. Black Hawk Mini Park project status
b. Lucas Farms Neighborhood public art RFQ status
c. October PAAC meeting
8. Adjournment
If you will need disability -related accommodations in order to participate in this program/event, please
contact Wendy Ford, Economic Development and Public Art Coordinator at 319-356-5248 or wendy-
ford@iowo-city.org. Early requests are strongly encouraged to allow sufficient time to meet your
access needs.
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Public Art Advisory Committee Mtg, 81312023
Minutes
Public Art Advisory Committee
August 3, 2023
Emma Harvat Hall
Public Art Advisory Committee
Members Present: Juli Seydell Johnson, Jeremy Endsley, Ron Knoche, Steve Miller,
Nate Sullivan, Andrea Truitt, Jenny Gringer
Members Absent: Eddie Boyken, Anita Jung
Staff present: Wendy Ford, Rachel Kilburg
Public Present: Judy Nyren
Call to Order
Miller called the meeting to order at 3:30 p.m.
Introduction of members and public attending the meeting
Judy Nyren, Lucas Farms neighborhood resident, introduced herself.
Public Discussion of Any Item Not on the Agenda
None.
Consider minutes of the July 6, 2023 PAAC meeting.
Miller noted minor typo correction to minutes. Knoche moved and Sullivan seconded
that the minutes from the July 6, 2023, meeting be approved. Motion passed (7-0).
Lucas Farm project update
Judy Nyren explained delays the project has experienced but that it would be important
to represent indigenous history of the neighborhood. Ford reminded the Committee the
project began in May 2021 and that the current project artist, Ben Farrar, had
challenges being available for the project. Johnson asked if there was a back-up artist.
Nyren suggested the possibility of re -connecting with the Sac and Fox people to be
engaged in the project and shared detailed indigenous history of the community and
Lucas Farms neighborhood. Ford reminded the Committee that $12,000 was budgeted
for the project in FY2021 and the funding has been carried over in FY2022, FY2023,
and FY2024.
Nyren reiterated the deep history of the community and the need to share that story
through a public art project. Nyren discussed the concept Farrar had developed and
other ideas. Johnson suggested another extension with the same concept but issuing s
call for artists to complete the work. Committee members commented that a firm
timeline is important and that it would be best to find an artist, preferably an indigenous
artist, who is able to complete the project. Nyren shared additional Lucas Farm
neighborhood connections to indigenous history.
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Public Art Advisory Committee Mtg, 81312023
Johnson again suggested issuing a call for artists based upon input from the
neighborhood, which Nyren indicated support for. Truitt agreed and commented that a
more general RFP to serve other neighborhoods in the future would also be good. Ford
shared history on how the project came about.
Miller expressed that the RFQ should be worded to encourage artistic freedom. Truitt
agreed and asked Nyren if the Lucas Farms neighborhood would be willing to provide
guidance for the project while maintaining creative freedom for the artist. Nyren shared
that a lighted feature is desired but would be open to other concepts. Ford clarified
Farrar's original design did not utilize electricity but incorporated colored glass that
reflected light. Nyren agreed to share refined feedback to inform development of the call
for artists and shared her vision for broader historical programming in the neighborhood.
Nyren expressed appreciation for the Committee's patience and flexibility. Knoche
clarified that Farrar would be eligible to respond to the RFP and suggested that would
be the cleanest way to move forward. The Committee and Nyren agreed.
Consider Black Hawk Mini Park interpretive panel project future
Ford shared background on the project and reviewed the memo included in the agenda
packet. Miller asked if the City Attorney's Office has reviewed legality of terminating the
contract, which had not yet occurred. Various Committee members expressed their
preference for terminating the project.
Knoche made a motion to terminate the existing contract, Gringer seconded. Motion
passed (7-0).
Miller invited discussion about how to re -allocate the funds remaining on the project.
Committee members Gringer, Johnson, and Miller commented, suggesting combining
the balance with the Lucas Farms project budget and ensuring the call for artists targets
indigenous artists. Truitt and Sullivan mentioned artist outreach they could conduct.
Gringer asked staff to confirm there are no legal issues with terminating the contract.
Truitt moved to (1) terminate the existing contract with Dawson Davenport and; (2)
transfer the remaining balance of the Black Hawk Mini Park project to the Lucas Farms
project and; (3) develop an RFP targeting indigenous artists for the development of a
public art project in the Lucas Farms neighborhood. Motion passed (7-0).
Ford mentioned staff would clarify the process and expectations with Nyren and the
Lucas Farms neighborhood.
Staff Updates
Ford shared an update on the South District Bench project. The artist mentor and
emerging artist are in communication with the DOT about siting the sculpture. Project
cost estimates are over the $12,000 budget and Ford suggested the artists review costs
of other design alternatives. Miller asked for an update on the timeline and Wendy
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Public Art Advisory Committee Mtg, 81312023
shared the project already behind scheduled, but extending the project to the spring
would not be overly concerning. Ford suggested the Committee review the contract and
schedule at the next meeting.
Ford provided an update on the Sculptor's Showcase. All sculptures have been installed
and sign plates for the pieces will be installed within a week.
Endsley asked if there had been any applicants for the Climate Action & Outreach
temporary bus stop decoration project. Ford shared that four applications had been
received but awards had not been made yet.
Kilburg shared that she will have a conflict with the regular October Public Art Advisory
Committee meeting date and offered alternatives. Miller suggested deciding at the
September meeting. Committee members congratulated Ford on her retirement.
Adjournment
Knoche moved to adjourn at 4:16 pm. Sullivan seconded. Motion passed (7-0).
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Public Art Advisory Committee Mtg, 81312023
Public Art Advisory Committee
Attendance Record
MIYAPAM
Name
Term
Expires
918122
10113122
11/3/22
12/1/22
115/23
212123
416/22
514/22
618123
716/23
813/23
Ron Knoche
X
X*
X
X
X
X
X*
X
X
X
X
Juli Seydell-
X
X
X*
X
X*
X
X
X
X
X
X
Johnson
Steve Miller
12/31/23
X
X
X
X
X
X
DIE
X
X
X
X
Eddie
12/31/24
X
X
X
X
X
O/E
X
O/E
O/E
O/E
O/E
Boyken
Andrea
12/31/25
X
X
O/E
X
X
X
X
X
X
X
X
Truitt
Anita Jung
6/30/23
O/E
O/E
O/E
O/E
X
X
X
X
X
O/E
O/E
Jenny
12/31/23
X
DIE
X
X
X
X
DIE
DIE
X
X
X
Gringer
Jeremy
12/31/25
X
X
O/E
X
X
O/E
O/E
X
X
O/E
X
Endsley
Nate
6/30/26
—
—
—
—
—
—
—
—
—
X
X
Sullivan
Key
X
= Present
X*
= Delegate attended
O
= Absent
O/E
= Absent/Excused
---
= Not a member
Memorandum
Date: September 1, 2023
To: Public Art Advisory Committee
From: Rachel Kilburg, Assistant City Manager
Re: FY24 Public Art Maintenance Project
At the May 4, 2023 Public Art Advisory Committee meeting, the Committee voted to transfer
$7,790 in unallocated Public Art Matching Grant funds to an Art Maintenance funding line.
Subsequently, staff engaged Dave Dennis, an artwork services professional who has previously
helped renovate various public art installations in Iowa City. Dennis provided restoration
proposals and cost estimates for three public art pieces in critical need of maintenance.
The cost estimates and preferred timeline provided by Dennis are as follows:
Art/Location
Cost
Timeline
Birds in Flight
Sycamore Greenwa
$6,526
Fall'23
One's Reality
Riverside Dr. & HWY 6
$5,117 (less $1 k in private donation)
Winter '23 —Spring '24
Wooden Kovalev Sculptures
Willow Creek Park
$6,623
Spring '24
Total:
$18,266
The $7,790 available for Art Maintenance is only sufficient to complete one of the restoration
projects proposed by Dennis. However, after accounting for carry-over funds and planned Fiscal
Year 2024 expenditures, there is approximately $23,000 of unencumbered funds in the Public Art
budget. All or a portion of this funding could be allocated to the Art Maintenance budget line to
complete additional restoration projects. However, this would reduce the PAAC's flexibility to act
on other priorities in FY24 (ending June 30, 2024).
Staff is seeking direction from the PAAC members on the following options:
Proceed with one restoration project in FY24 using the available $7,790 Art Maintenance
funding.
2. Allocate a portion of the $23,000 in unencumbered Public Art funds to complete two or
all three of the restoration projects in FY24.
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AGREEMENT
This agreement, made and entered into this 4th day of January 2023,
by and between the City of Iowa City, a municipal corporation, hereinafter referred to as the City,
and Ray Michels of Iowa City, Iowa, hereinafter referred to as the Consultant.
Whereas, the City, in cooperation with the Iowa City Public Art Advisory Committee ("PAAC")
and the South District Neighborhood Association ("SDNA"), desire the services of a person to
mentor an emerging artist through the process of design and fabrication of a City bus stop
bench; and
Whereas, the City issued a Request for Qualifications for an artist mentor; and
Whereas, Consultant responded to the Request for Qualifications and has been
selected to be the artist mentor.
NOW THEREFORE, it is agreed by and between the parties hereto that the City does now
contract with the Consultant to provide services as set forth herein.
SCOPE OF SERVICES
Consultant agrees to perform the following services for the City, and to do so in a timely and
satisfactory manner.
Consultant shall coach the emerging artist in the process of: (hours estimated in italics)
1. getting public input from the neighborhood through in person or electronic meetings (10)
2. selecting appropriate materials for fabrication (20)
3. fabricating the design of the bench (20)
4. installing the bench (10)
5. instructing the emerging artist on maintenance techniques (5)
The bench design shall highlight the South District neighborhood's rich cultural diversity.
The bench is to be a functional landmark in the neighborhood. The design shall respond
to or capture the diversity of language, background, and culture of the South District
residents.
• Consultant shall participate in the Public Art Advisory Committee and Neighborhood
Association's selection of the Artist, meet regularly with and be available to the emerging
artist for questions and assistance throughout the artistic process. This will include the
development of the Request for Proposals directed to Emerging Artists.
• Consultant shall, if requested, make recommendations on materials, design concepts,
design details, fabrication techniques, installation, and budget with the goal of helping
mentor the emerging artist with the skills needed for building a career as an artist.
The location of the bench will be just east of the intersection of Highway 6 East @ Heinz
Road (stop 7126).
It. TIME OF COMPLETION
The Consultant shall provide mentorship guiding the Emerging Artist through the completion of the
following phases of the Project in accordance with the schedule shown.
Published
Jan. 6, 2023
Artist Mentor assists in writing RFQ for Emerging Artists
Jan. 23, 2023
RFQ Submission deadline for Artists
By Jan. 31,
2023
Selection of Artist by Neighborhood representatives (date TBD)
SDNA proposes Emerging Artist selection to PAAC
Feb. 2, 2023
April 29, 2023
SDNA Approves Final Designs
May 4, 2023
SDNA shares final design with PAAC
September,
2023
Installation Completed
III. COMPENSATION FOR SERVICES
For the services provided herein, the City shall pay Consultant a lump sum of $2,000 including
expenses. The $2000 total will be paid on the following schedule:
$600 upon the Neighborhood's selection of the Artist, scheduled for Jan. 31, 2023
$700 upon SDNA's recommending designs to the Public Art Advisory Committee,
scheduled for May 4, 2023
$700 upon installation of the bench
IV General Terms
A. The Consultant shall not commit any of the following employment practices and
agrees to prohibit the following practices in any subcontracts.
To discharge or refuse to hire any individual because of their race, color,
religion, sex, national origin, disability, age, marital status, gender identity,
or sexual orientation.
2. To discriminate against any individual in terms, conditions, or privileges of
employment because of their race, color, religion, sex, national origin,
disability, age, marital status, gender identity, or sexual orientation.
B. Should the City terminate this Agreement, the Consultant shall be paid for all work
and services performed up to the time of termination. However, such sums shall
not be greater than the "lump sum" amount listed in Section III. The City may
terminate this Agreement upon seven (7) calendar days' written notice to the
Consultant.
C. This Agreement shall be binding upon the successors and assigns of the parties
hereto, provided that no assignment shall be without the written consent of all
Parties to said Agreement.
D. It is understood and agreed that the retention of the Consultant by the City for the
purpose of the project shall be as an independent contractor and shall be
exclusive, but the Consultant shall have the right to employ such assistance as
may be required for the performance of the project.
E. It is agreed by the City that all records and files pertaining to information needed by
the Consultant for the project shall be available by said City upon reasonable
request to the Consultant. The City agrees to furnish all reasonable assistance in
the use of these records and files.
F. It is further agreed that no Party to this Agreement shall perform contrary to any
state, federal, or local law or any of the ordinances of the City of Iowa City, Iowa.
G. [Par. G, H, and I are intentionally omitted.]
J. The City agrees to tender the Consultant all fees in a timely manner, excepting,
however, that failure of the Consultant to satisfactorily perform in accordance with
this Agreement shall constitute grounds for the City to withhold payment of the
amount sufficient to properly complete the Project in accordance with this
Agreement.
K. Should any section of this Agreement be found invalid, it is agreed that the
remaining portion shall be deemed severable from the invalid portion and continue
in full force and effect.
L. [Par. L and M are intentionally omitted.]
N. Upon signing this Agreement, Consultant acknowledges that Section 362.5 of the
Iowa Code prohibits a City officer or employee from having an interest in a contract
with the City, and certifies that no employee or officer of the City, which includes
members of the City Council and City boards and commissions, has an interest,
either direct or indirect, in this Agreement, that does not fall within the exceptions to
said statutory provision enumerated in Section 362.5.
O. Indemnification.
To the full extent permitted by law, Consultant agrees to defend,
indemnify, and hold harmless the City against any and all claims,
demands, suits, loss, expenses, including attorney's fees, and for any
damages which may be asserted, claimed or recovered against or from
the City by reason of personal injury, including bodily injury or death, and
property damages, including loss of use thereof, caused by Consultant's
negligent acts, errors or omissions in performing the work and/or services
provided by Consultant to the City pursuant to the provisions of this
Agreement. Notwithstanding the foregoing, Consultant shall in not event
be obligated to City under this Section O for any losses that exceed the
total amount paid by City to Consultant under this Agreement.
The Consultant's obligation to indemnify the City shall not include the
obligation to indemnify, hold harmless, or defend the City against lability,
claims, damages, losses, or expenses, including attorney fees, to the
extent caused by or resulting from the negligent act, error, or omission of
the City.
3. For purposes of this paragraph, the term "Consultant" means and
includes the Consultant, its officers, agents, employees, sub -consultants,
and others for whom Consultant is legally liable, and the term "City"
means and includes the City of Iowa City, Iowa its Mayor, City Council
members, employees, and volunteers.
P. [Par. P and Q are intentionally omitted.]
R. There are no other considerations or monies contingent upon or resulting from the
execution of this Agreement, it is the entire Agreement, and no other monies or
considerations have been solicited.
This Agreement shall be interpreted and enforced in accordance with the laws of
the State of Iowa. Any legal proceeding instituted with respect to this Agreement
shall be brought in a court of competent jurisdiction in Johnson County, Iowa. The
parties hereto hereby submit to personal jurisdiction therein and irrevocably waive
any objection as to venue therein, including any argument that such proceeding
has been brought in an inconvenient forum.
For the City
By:
Title:_
Date: U K /z 7
For the Consultant
BY
Title: Local Artist
Date: 04, January 2023
Approved by:
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City Attorney's Office
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