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11-16-2023 Library Board of Trustees
Iowa City Public Library Board of Trustees Meeting Agenda November 16, 2023 2n' Floor - Boardroom Regular Meeting - 5:00 PM Tom Rocklin - President DJ Johnk - Voe President Hannah Shultz -Secretary Lucy Santos Green Joseph Massa Claire Matthews 1. Call Meeting to Order. 2.ApprovaI of November 16, 2023 Board Meeting Agenda. 3. Public Discussion. 4. Items to be Discussed. A. Appoint Committee to Evaluate Library Director. Comment: This is a regularly scheduled agenda item. Board action required. B. Policy Review: 811. Theft, defacement, Alteration. Comment: This is a regularly scheduled agenda item. Board action required. C. Review draft of Advocacy Committee Responsibilities. Comment: This is a discussion item. Board action not required. S. Staff Reports. A. Director's Report. B. Departmental Reports: Adult Services, Community & Access Services. C. Development Report. D. Miscellaneous: News Articles. 6. President's Report. 7.Announcements from Members. B.Committee Reports. 9.Comm unications. Robin Paetzold John Raeburn Dan Stevenson If you will need disabilily-related accommodations in order to participate in this meeting, please rontartJeri Miller, Iowa City Public Library, at 319-887-6003 orjenni{er-miller@i[pt org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. 10. Consent Agenda. A. Approve Minutes of library Board of Trustees October 26, 2023 Regular Meeting. B. Approve bisbursements October, 2023. 11.5et Agenda Order for December Meeting. 12. Adjournment. if you will need disability-retared accommodations in order to participate in this meeting, please rontactlen Milier, Iowa City Public tibrory, at 3l9-887-5003 arjenn#( r-miller@ icpl.org. Earty requests are strongly encouraged to allow sufficient time to meet your access needs. Iowa City Public Library- Board of Trustee Meetings Agenda Items and Order Schedule November 16, 2023 December 21, 2023 January 25, 2024 Appoint Committee: Directors Policy Review:704 Use of Library's Six Month Strategic Plan Update Evaluation Cardholder Database (CAS) Policy Review: 701 Public Relations Policy Review: 811 Theft, Dept Reports: CH, CLS, IT (CAS} Defacement, Alteration (ASIITICAS) Special Events: Review 2' Quarter Financials & Dept Reports: AS, CAS Staff Inservice Day 1218 Statistics Winter Reading Program 12116 Dept Reports: AS, CAS February 22, 2024 March 28, 2024 April 25, 2024 Director Evaluation Policy Revie w:700 Community President Appoints to Foundation Relations (CAS} Board Appoint Nominating Committee Policy Review: 702 Library Policy Rev iew:805 Displays (AS, P0I" Rev iew:812 Hours of Service Programs (AS,CH,ITJ COL) (Adman) Dept Reports: AS, CAS Policy Review: 706 outreach Policy Set Calend arfor Next Fiscal Year (CAS) Dept Reports: AS, CAS Election of Officers Review 3rd Quarter Financials & Statistics Dept Reports: CH, CLS, IT May 23, 2024 June 27, 2024 July 25, 2024 Dept Reports: AS, CAS Policy Review:809 Library Use (AS) Strategic Planning Update Policy Review:803 Event Board Adopt NOBU Budget Library Board of Trustees Annual (CAS) Report Dept Reports: CH, CLS, IT MOA-ICPLFFIICPL Special Events: Summer Reading Program 611 Departmental Reports: AS, CAS 811 Theft, Defacement, or Altercation of Library Materials and Resources Memo Proposal: A review of the Theft, Defacement, or Alteration of Library Materials and Resources Policy to determine recommendations for the Iowa City Public Library Board of Trustees at the November 2023 meeting. Issues: Beyond a few housekeeping edits for clarity and accuracy, it is recommended that the policy provide measures for any other act of theft as defined by state and local law as well as to outline parameters for determining what is considered damaged material. Staff Recommendations: 811.1 Capitalize the first word in the second sentence to read as "Library." 811.2 Add a more encompassing measure to include "any other act defined as theft of library materials under state or local law," to be "considered and treated as theft under this policy." 811.3 Add the description "defacing" to match both I C P L policy and ALA policy as referenced in 811.5. Include parameters for determining what is considered damaged materials to read as "Material is damaged when, in the sole discretion of Library staff, circulation of an item is prohibited due to its condition.' 811.4 Add the description "defaced" to match both ICPL policy and ALA policy as referenced in 811.5. 811.5 Capitalize "literacy" in ALA's Office for Diversity, Literacy, and Outreach Services. Action Required: Review and adopt as recommended. Prepared by: 811 Policy Review Committee, Tom Jordan, Becky Dannenberg, and Sam Helmick 811. Theft, Defacement, or Alteration of Library Materials and Resources See also: Related Library policies on Circulation, Fines and Fees (801.2) and Overdue Materials (801 .3), Meeting Roam and Lobby Use {806j, library Use (809) and Internet Use Policy (815). 811.1 811.2 811.3 811.4 811.5 The purpose of this policy is to protect library property and to describe actions the Library may take against those accused of theft or defacement of Library materials, computer files, equipment or facilities. Llibra ry Policy 801, "Circulation and Llbrary Cards" governs Issues related to Library materials checked out and damaged or not returned. Intentionally removing Library property or removing Library materials without checking them out is prohibited and may result in loss of library privileges and may also require making restitution. Any other act defined as theft of library materials under state or local law will be considered and treated as theft under this policy. Intentionally defacing. mutilating, altering or damaging Lib rary facilities, materials, digital equipment, files, or other property is considered material damage and may result in loss of Library privileges and may also require making restitution. Material is damaged when, in the sole discretion of Library staff, circulation of an item is prohibitva,���gso its conditi jnay- The library may seek prosecution of those alleged to have intentionally removed, defaced. mutilated, or willfully damaged library property to the extent provided by law. Defacement of library property to target specific group based on race, color, national origin, religion, gender, sexual orientation, gender identity, or disability may be reported to the American Library Association's Office of Intellectual Freedom which maintains a database on challenged materials and hate crimes inside libraries. As appropriate, damage or defacement of library property may also be reported to ALNs Office for diversity, Llite racy and Dutreach Services, which works in close coordination with the Office for Intellectual Freedom to respond to incidents which can produce traumatizing impact to service communities. Pertinent sections of the Iowa and Iowa City codes including, but not limited to: library Materials and Equipment - Unpurchased Merchandise - Evidence of Intention. (§714.5 Code of Iowa), Parental Responsibility for Actions of Children (§613.16 Code of Iowa), Damage and Trespass to Property (§716, Code of Iowa), Detention and Search in Theft of Library Materials and Shoplifting (§808.12 Code of Iowa); Damaging, Defacing Property (8-5-4 Code of Iowa City). Different aspects of crime related to computers are found in Code of Iowa §622.51A, §702,1A, §714.1, and §716.68. Adapted: 08/22/1985 Revised: 12/10/2001 Revised: 12/18/2014 Revised: 10/26/1989 Revised: 02/24/2005 Revised: 12/21/2017 Revised: 11 /21 /1996 Revised: 05/28/2009 Revised: 12/17/2020 Revised: 01 /28/1999 Revised: 06/28/2012 Revised: 11 /16/2023 Draft Charge for Iowa City Public Library Board of Trustees Advocacy Committee Proposal: The Iowa City Public Library Board of Trustees Advocacy Committee is responsible far: ■ Monitoring local, state, and national trends and events that may affect the Iowa City Public Library • Informing the Board of Trustees of these trends and events ■ Preparing relevant draft public statements for the Board's consideration and suggesting other advocacy efforts as appropriate The committee attends to issues that may influence the library's policies, budget, or planning. Prepared by: DJ Johnk, Robin Paetzold,Tom Rocklin. Director's Report Prepared for the November 16, 2023 Meeting of the Library Board of Trustees EIsworth Carman, Library Director Annual Legislative Reception The Public Li}Jraries of Johnson Counties group is pleased to share the details of the 2023 Legislator's Reception. This year's event will be held at 5:30 pm on Thursday, November 30, at the North Liberty Library. Invitations were emailed out last week. This is a good opportunity to speak directly with local legislators about current issues and share the work being done in libraries around Johnson County. I hope to see you there. You're inuited lojoin us for the H: Public Librarit, di© or Johnson Gooney AnnuaiLegislator's = Reception Fn" m.hart prnpr� From Lit era y to Llberali am FRI Empowering Communities M through Free Libraries � a Thursday, Wnu 30. 5.3opm Lighl refreshment s pmWded North Liberty Library 520WOarg St . y olavu xsw mulmdrr in.ltrwamalt z WC iw��wbreatnrrn�iaer.o<r FY23 Annual Survey Submitted to State Library of Iowa The ICPL FY23 Annual Survey was submitted to the State Llbrary in late October. This report is always interesting to put together and gives a good picture of our outputs from the past year. It's also a requirement for libraries that receive Enrich Iowa funding. The full report is include in this packet, and data from previous years can be found on the State Library's website (h=V1www,st9e1j brary fi4 9wa ggvJn dex.phn/libra ries/search/surye y]. Legislative Priorities Shared with City Administration City Department directors were asked to submit our departmental legislative priorities to City Administration as they prepare to work with the City Council to develop legislative priorities for the coming year. While departmental -level priorities are not typically included in the Council's final priorities document, the submitted content is assessed with a number of other inputs to create big -picture priorities that reflect the needs of the community and the aspirations of Council. This year, we resubmitted two items from last year's list {"Safeguard intellectual freedom and the freedom to read as integral to the public library" and "Support fair digital content access and pricing for libraries"} and identified "Public library funding" as an additional priority. ALA President Nominations Announced In a 1119 press release, the American Library Association shared the nominees selected by the Nominating Committee for the 2025-2026 term: ICPL's Coordinator of Community and Access Services Sam Helmick and Raymond Pun, Academic and Research Librarian at the Alder Graduate School of Education (CA). I am so proud to have a member of the ICPL leadership team act lvely participating at this level of our field and Iook forward to supporting Sam's campaign far ALA president. Iowa City Public Library FY23 Iowa Public Library General Information Survey Section A - General Information (Reporting period July 1, 2022 to June 30. 2023 - unless other►►Ise specified) Due October 31. 2023 Review the contact information belo►t: Users cannot directly change data for questions A01 to A10. If anv information has changed, answer Yes to number A 11 and enter a note for the corresponding question. The State Library will verify and update the data. For Section A. report the most current inforration available. A01 Librar►• tame IOLI'A CITY PUBLIC LIBRARY A02 Library District SE-Southeasr A03 Street Address 123 S LINN ST A04 City IORA CITY A05 Zip 52240 Mailing Address A06 Mailing Address 123 S LIN-N ST A07 Cite IOIiA CITY ADS Zip 52240 Other Contact Information A09 County JOHNSON A10 Phone (319) 356-7200 All Has any information in questions Al to A10 changed in the past v ear? YES, answer YES on the pulldo►►n menu and enter a correction in a -No note. NO - answer NO on the pulldowm menu and continue ►►Yth question A14. Al2 City population (2020 decennial 7; S2S Population) Ala Librar►• Size Code H A14 Libran• Director. Admuristrator ?name Els►eorth Carman Section B - Paid Staff and Salary Information Include all paid staff on the Iibran•'s payroll. Include unfilled positions if a search is currently undenray. Do not report wvorkers paid by other agencies such as Green Thumb employees or ►cork study students. Do not report w-orkers hired through a cleaning or landscape business. Report all positions as of June 30, 2023. B01 Total number of paid librarians 13 B02 Total number of all paid librarian 600.00 hours xtorked per reek B03 Paid librarians FTE 15.00 hours worked per week B06 All other paid staff FTE 47.52 B07 TotaI number of paid staff lOs BOB Total paid staff FTE 62.52 Levels of Education B09 lion man,., of the paid librarians from line BOl hate an ALA 15 accredited masters of library science degree' B lO Total number of hours evorked per meek by librarians from line B09 600.00 with an ALA accredited masters of librar- science degree B 11 Total FTE librarians with ALA accredited masters of libran• 15.00 science degree B 12 Starting date of current director in 01, 0? 2019 directors position (mm dd.yyyy) Saiart Information Report the hourly sal an• for the positions listed below if employed by your library. Do not report one staff member more than once even if they perform multiple jobs. Refer to the instructions for more detailed information on each position- Do not report assistant director or department heads unless that role is part of their official job description. Do not report workers paid by other agencies such as Green Thumb employees or iNwk study students. Do not report workers hired through a cleaning or landscape business. Only report janitorialbuilding maintenance staff ifthey are an employee of the library. Report hourly- salary amounts as of June 30, 2023. B 13 Hourly salar- of the director S72.52 B 14 Hourly salary of assistant director YA B15 Hourly average salary of $3007 department heads 916 Hourly- salary of the children's 537.12 librarians B17 Hourly average salary of library S25B6 clerks BIB Hourly average salary of shelvers S17 57 or pages B19 Hourly average salan• of janitorial or building maintenance S19-86 employees Section C - Capital Inconte and Expenditures Capital income is intended to pay- for large one-time library- purchases- This section should not reflect any income or expenditure used for the regular operations of the library. If your library had any major one-time capital expenditures during FY23 report them in this section. Otherwise-_ skip to section D. For Capiral Income and ,Expenditures Show all sources of copizal funds for FY23 Uuly 1, 2022 - June 30, 2023). if your library does not receive capital income from a source, enter a 0 (zero) - If your library receivers capital income from a source. but the amount is unknown. enter ?CIA. Report all capital income and expenditures in whole dollars only- Round to the nearest dollar. Site acquisition • New buildings, additions to buildings, or renovation of Iibrazy buildings • Furnishings, equipment, and initial collections for new buildings: additions. or renovations • Major building updates or repairs including roof, painting, carpeting, furnace, central air, etc. • New computer hardware and sofhrare used to support library operations, link to networks, or run information products • Replacement and repair of existing 53mishings and equipment • New vehicles Other major one-time projects DO NOT REPORT IICOVIE FOR: • Regular purchase of library materials - Report in section D • Payments for regular operating costs such as utilities. insurance, etc. - Report in section D • Investme.nts for capital appreciation • Income passed through to another agency • Funds unspent in the previous fiscal year (e.g., carryover), Did your library have any major one-time capital projects in M3 YES - check the box and click the Yes SAVE button to display questions C01- Cab. NO - Skip to section D. caviiQ1 Income C01 Capital funds hom local S62,422 government (city, county) CO2 Capital funds from state sources SO CO3 Capital funds from federal sources SO C04 Capital funds from private sources SO C05 Total capital income S62,422 Capital Expenditures C06 Total capital expenditures SO Section D - Opet•atina Income and Expenditures Uperating income corers me current anti recurrent costs necessan• to support the provision or 11aran scri ices. income used for operating expenditures by source. Include federal, state, localr and non -governmental income. REPORT ALL SOURCES OF FLTINDS FOR FY23 (JULY 1, 2022 - JUNE 30, 2023). • If your library does not receive operating income from a source enter a 0 (zero) • If your library receives operating income from a source. but the amount is unknown- enter ALA • Report all income in whole dollars only Round to the nearest dollar DONOT REPORT • Income for capital expenditures as reported in Section C • Contributions to endo�wnents • Income passed through to another agency— • Funds unspent in the previous fiscal sear — carr9 over • The value of anv contributed or in -kind services • The value of anv non -monetar_s rifts and donations • E-Rate discounts as income 76101 Gat-emmenrol dperafing Income D01 Citv income received from the city's general f:md (exclude S4,919.604 income from special levies) D02 City- income received horn special S 1.172,131 levies D03 County income received from all 5536,321 counties D04 Income received from contract n¢ cities in Iowa. Do not report S93 is income from your otvn city an this line. D05 Other governmental income SD received D06 Total local government operating S6 721,490 income received D07 State income received from the State Library of Irnva (Enrich Iowa - Direct State Aid. Open Access. S71,122 ILL Reimbursement) Prefilled and locked by the State Libran•. DOS Other income received from the SO State of Iowa D09 Total state goverrunent operating 571,122 income received Dl0 Total federal government income s0 received _parr-Governmenra! Operating rncmrre D l l Total non-vovenumental grants so received FY23) D]3 Fines and -or fees received S15S0 Dld Other income received D13 Total non -governmental operating S234.274 income received Total Operating Income D16 Total operating income received 57M&SS6 OPERATING EXPENDITURES Operating expenditures are the current and recurrent costs necessary to support the provision of library ser aces. Significant costs. especially benefits and salaries, that are paid by other taxing agencies (government agencies tvith the authors► to lev-v taxes) "on behalf of the library mat' be included if the information is available. Only such funds that are supported by expenditure documents (such as invoices- contracts, payroll records, etc_) at the point of disbursement should be included. REPORT ALL EXPENDITURES iNCLUDr-NG GRANTS AND COOPERATIVEARRAN GEv4EN'TS • If your library does not expend operating funds for an item. enter a 0 (zero) • ]f your library expends operating funds for an item, but the amount is unknonm, cnter NA • To ensure accurate reporting, eonsult your business officer or tiny clerk regarding this section • Report only money expended during FY23 (Jul' 1, 2022 - June 30= 2023), regardless ofuhem the money may have been received • Report all expenditures as whole dollars only. Round &actions to the nearest whole dollar DO NOT REPORT • The value of free items . Estimated Costs . Capital expenditures as reported in Section C • E-Rate discounts as expenditures Dl7 Total salaries and rages s4MS,839 expenditures (before deductions) D18 Total employee benefits expenditures (health insurance, Social Securitvtax. retirement. erc.) This amount carmot be S0. If SI,408,148 you are unsure of benefits amount__ or this is a volunteer -run library_ . report MA. D19 Total staff expenditures S5A37,007 D20 Print physical collection S255_5(i9 expenditures D21 Audio physical collection expenditures -- All physical formats, including tape- CDs- etc. SI2=629 Do not report dotrnloadable expenditures on this line. formats, including tape, $lu-Rai•. S24 77d Dig D. etc. Do not report dotwnloadable expenditures on this line. D23 Other phrsica] collection expenditures for anv materials not 512,665 listed above (puzzles, art prints. puppets_ cake pans, etc.) D24 Total physical non -print collection S50 071 expenditures D25 Total physical collection $;0].550 expenditures D26 Bridges a -book collection expenditures. Report Bridges e- SO book expenditures onir. Prefilled and locked by the State Library. D27 All other a -book collection expenditures. Repots Advantage c- 5126.128 book expenditures on this lute. D28 Total a -book collection 5126.12$ expenditures D29 Bridges donnloadable audio collection expenditures. Report Bridges expenditures only. SD Prefilled and locked by the State Library. D30 All other down loadable audio collection expenditures. Report 5109.967 Advantage dotmloadable audio expenditures on this line. D31 Total dot}nioadable audio 5109,967 collection expenditures D32 Total dw,�mloadable video collection expenditures. Report SO Advantage donnlcadable expenditures on this line. D33 Total Electronic Information collection expenditures. This includes databases, Freegal: Hoopla, etc. Do not report S16S,$51 expenditures for products subsidized or managed by the State Library such as Bridges. D34 Total down ioadable and Electronic Information collection S404,976 expenditures D35 Total collection expenditures 5710,576 D36 All other operating expenditures (phone, lights, heating, cooling. 5902.747 Internet access, insurance. etc.) Section E - Library- Collection ? U?VMER HELD AT START OF YEAR - The number of items owned by the library at the start of the fiscal year (July 1, 2022). To assist with determining this number, we have pre filled lines E01, E09, E17, and E23 based on end of year numbers from last year as reported on lines E04, E 12, E20, and E28. Note that these t=alues are not locked, so you can change them if needed. N Lti1BER ADDED DURING FISCAL YEAR - The number of items added to the collection during the fiscal year (July 1, 2022 - June 30, 2023) whether through purchase or donation. NUkMER A, ITHDRAWN DURING FISCAL YEAR - The number of items withdrawn S om the collection during the fiscal year (July L. 2022 - June 30, 2023 ) whether through weeding, loss, or other cause. NLNMER HELD AT END OF YEAR - The number of items own ed by the library at the end of the fiscal year (June 30, 2023) E01 Printed books (1� of items), held at 173.914 star of vear E02 Printed books (i� of items), added 19,801 during year E03 Printed books (= of items), 24 114 withdrawn during year E04 Printed books (-' of items), held at 169,601 end of Fear E05 Riidges c-books: held at end of •ear. Prefilled and locked by the 0 State Library. E06 All other a - books held at end of near. Include Advantage titles here. Do not report downloads from 36,41 S Bridges, Freegal, Freading, Hoopla: etc. here. E07 Total a - books held at end of year 3&4I S EGS Total books (print and e-books), 206.019 held at end of year. E09 Audio materials (a° of physical 19 022 items), held at start of near - Flo Audio materials 0! of physical 347 Items), added during year Ell Audio materials (= of physical 1,837 items), n-ithdravvn during year E 12 Audio materials (= of physical 17 �a2 items); held at end of year E13 Bridges dot nloadable audio materials, held at end of year. 0 Prefilied and locked by State Libran• E 14 All other dounloadable audio materials, held at end of Fear. IncludeAdvantage titles here. Do 24.017 not report donmloads from - Bridges. Freegal, Hoopla, etc. here. E16 Total audio materials (physical and 41 549 don-rdoadable). held at end of 'Year. E17 Video materials (= of physic a] 20,667 items), held at start of, ear E 1 S Video materials (it of ph}•sica] 1,751 items)_ added during near E19 Video materials(= ofphn•sieal 3 253 items)- withdrawn during •ear E20 Video materials(= of physic a] 19,135 items), held at end of year E21 Total downloadable video materials, held at end of year. Include Advantage titles here- Do 846 not report downloads from Bridges, FreegaL Hoopla etc- here- E22 'total video materials (physical and 19,951 downlaadable), held at end of rear E23 Other librar} materials (is of physical items), held at start of 1.467 year E24 Other library materials (= of 196 physical items), added during year E25 Other libran- materials (# of phvsical items)_ withdrann during 441 year E26 Other libran• materials (= of 1 272 physical items)- held at end of year E27 Totaiph}•sisal items, held at start 215-070 of year - E28 Total physical items, added during 21095 year E29 Total physical items, tritltdiattn 29 675 during year E30 Total physical items, held at end of 207,490 •ear E31 Totai doii,nloadable items, he id at 6L291 end of rear - E32 TotaI physical and downloadable 268.771 items. held at end of rear Licensed Darabases Refer to the State Library of lowa's w•ebsite to determine hoer databases and other electronic resources are counted - has: w-xv%vstatelibrarrofiow-a.6ov. index .ph y Iibraries search sureev cntelccres, state funded cooperative agreements (or consortia) within 25 The state or region. Include subscription don•nloadable services such as Freegal. Freading, Hoopla, etc. here. E34 Number of licensed databases funded by the state government or The State Libran• of Iowa. Count 2 Brainfiise as 2. ?Maximum amount for this line is 2_ Prefilled and locked by the State Libran•. E35 Total licensed databases 27 Section F - Circulation and Use Counts Circutarion Report circulation for FY23 (July 1, 2022 to June 30, 2023). Circulation should only be counted for items checked out of the library's collection for use outside of the library-, including renewals. DO NOT count automatic renewals as circulation. DO NOT count in-house use or computer use as circulation. CircuLlion Transactions ofPhysical ltems 1701 Adult books 337226 F02 Young adult books 18.137 F03 Childress books 330.962 F04 Video recordings (physical 132,687 formats) F05 Audio recordings (physical 3S_132 formats) F06 Serials (physical formats) 5,251 F07 All other physical items (CD-ROM based products_ puzzles, art prints, pamphlets, cake pans. puppets, 12.382 WiFi Hotspots, tools, video games, etc_) FOS TOtalPHYSICAL circulation by 894.377 material type Lines F09 and F10 should be reported as individual counts. They do not need to add up to a total. These counts are part of the physical tots] as reported on line FOS. Do not count electronic use for lines F09 or F10. F09 Circulation of physical items to the rural population of your onn 60,241 COMM Flo Total physical circulation of all 372 fia3 materials cataloged as "children s Use of Dorrnloadable Material Fl l Bridges e-books, including use of Advantage titles. Prefilled and 0 locked by the State Libran•. Freegal, Freadsng, Hoopla- etc. on 121,327 this Iine. Report that use on line F23. F13 Total use ofe-books 121,325 F 1; Total dot�nloadable video recordings - do not count dottnloads fiom services such as Freegal= Freadsng, Hoopla, etc. on 5�,}gj this line. Report that use an line F23. F15 Briders downloadable audio recordings.ineludine use of 0 Advantage titles. Pre filled and locked by the State Library. F16 All other downloadable audio recordings - do not count doumloads from services such as 115 284 Freegal. Freading, Hoopla, etc. on - this line. Report that use on line F23. F17 Total use of dcwnloadablz audio 115 284 recordings FIS Bridses electronic serials - including use of Advantage titles. Prefilled and locked by the State 0 Library_ F19 All other electronic serials - 39,602 Include RB Digital or similar F20 Total use of electronic serials 59,602 F21 Total use of downloadable 361,506 materials Successful Ratrievai ofEiacnanic Information (Database Use) F22 SuccessfuIretrieval of Electronic Information from Brainfuse. This used to be called Licensed 74S database use. Prefilled and locked bY the State Librarv. F23 Successful retrieval of all other Electronic Information f4rided locally or by other non -state funded cooperative agreements. Do not count users- sessions- 340,989 atebsrte hits, or online catalog use. This used to be called Licensed database use. Include doumloads from services such as Freegal; Freading, Hoopla, etc_ on this line. F24 Total successftrl retrieval of 341,737 Electronic information. Circulation and Use Totals the same as Total circulation by 1.256,383 material type on previous year's surreys}. F26 Total Electronic materials use (Total donnloadable use plus Total 703-243 successful retrieval of Electronic - Information) F27 Total Collection use (Total circulation of physical and dounloadable items plus 1_59S_120 successful retrieval of Electronic Information This is not the total of F25 — F26)- ILL and Otherise Counts Inrerlibrary Loan TIhe State Library will automatically fill in data from the SILO ILL service. If your library only uses SILO for ILL, you can skip F2S to F33. Examples of other ILL services are OCLC or print forms. F2 S ILL Received from other libraries using the SILO ILL service. 2 325 Prefxlled and locked by the State Library. F29 ILL Received from other libraries using all other ILL services. Do 1.068 not report SILO ILL on this line_ FM Total Interlibrary Loan received from other libraries 3,393 F3I ILL Provided to other libraries using the SILO ILL service. 1.141 Piefilled and locked by the State - Library. F32 ILL Provided to other libraries using all other ILL services. Do 356 not report SILO ILL on this line_ F33 Total Interlibrary Loan provided to 1.497 other libraries - Other Use Counts F34 Current total number of reeistered 57,208 users as of June A 2023 F33 Door count annualh• 475.444 F36 Is annual door count based on an annual count (i.e. with a door counter) or an annual estimate based on a typical week or week-0 CT - Annual Count Choose one of the options listed below. If unsure, leave blank and skip to F37. F38 Is number of annual reference transactions based on annual count (i.e. year -long tally narks) or an annual estimate based on a typical CT - Annual Count week or weekO Choose one of the options below. If unsure. leave blank and skip to F39_ F39 Number of Internet compurers for 91 public use F40 Number of uses of public Internet computers ANNUALLY 40 223 (You may count a typical meek and multiply by 52) F41 Is the number of uses of public Internet computers based on an annual count (I.e.7 year -long rally marks) or an annual esrimate based CT Annual Count on a typical meek or weeks? Choose one of the options listed belo-kv, Ifunsure , leave blank and skip to F42. F42 Number of wireless sessions annually - for libraries subscribing to The statewide XVhoFi sen•Ice. 0 Prefilled and locked by the State Library. F43 1°umber of wireless sessions annually -for libraries without the 22A96 srarernde WhoFi service. F44 Total number of wireless sessions annually 22 196 F45 Is the number of wireless sessions based on an annual count (i.e. rear -long tally marks) or an annual estimate based on a typical Creek or weeks" CT - Annual Count Choose one of the options listed below. Libraries that use WhoFt only should report as an armua] count. If unsure_. leave blank and skip to F46. F46 Website visits for libraries with a PLOW'kvebsite annually. Prefil led 0 and locked by the State Librar•. F47 Wlebsrre V7sits for all other libraries annually. Libraries unable to collect a count oftheir website 645.307 visits should report 311.4. Libraries without nebsires should report -3. F48 Total websire visits annually 645.307 F49 Does the ILbratV check aut WTFI hots pots for use outside the Yes library-' (YES -NO) F]d As of June 30; 2023, does the libran- charge overdue fines to an} - users when flu v fail to return No physical print materials by the date duet (YE5r7\O) Section G - Programs and Content Recordings Introand Children 0.; A lire program session is any planned event which introduces the group attending to library sen ices or «hich provides information to participants. Program sessions may corer use of the library. libran• services. or library tours. Program sessions may also provide cultural, recreational, or educational information. Examples of these types of program sessions include, but are not limited to; film showings, Iectures; stony hours; Iiteracy programs; citizenship classes, and book discussions_ MCLUDE • All program sessions that are sponsared or co -sponsored by the library For a program session to be sponsored or co -sponsored by the library, the library must contribute financial resources or staff time toward the program session. For a program session that is part of a larger community event (such as a farmers market or festival), it is not necessary for the libraiv to also sponsor or organize the larger event. • Both on -site and off- site program sessions. For examplet include a stoivtime at a farmer's market or a presentation to a school group about libran• resources conducted at a school. • Lire -streamed virtual (synchronous) program sessions that are sponsored or cosponsored by the library. • Program sessions vr-ith attendance of zero or one if they here intended for a group. EXCLUDE • Program sessions sponsored be other groups that use library facilities, For example; do not include a homesc hool ing group hosting a speaker in a meeting room ivithout facilitation fiam libran+ staff. • affsite outreach efforts that do not otherwise meet the definition of a program session. For example, do not include having a library card signup booth at a farmer s market. • Activities delivered on a one-to-one basis, rather than to a group, such as one-to-one literacy tutoring, sen ices to homebound, homework assistance, mentoring activities, etc. • Passive or self -directed activities that do not occur at a scheduled time. For example, do not report "make and take" bags or coloring pages as a program. Report these self -directed activities on questions G117 to 0123 • Recorded presentations of program content. Report these on questions G109 to G114. • Programming that is shared on the library's website or social media that is not sponsored or co -sponsored by the library. For example, do not include sharing a video from an author's %vebsite of him or her readutg a book. Tips for reporting programs and attendance- * "a -he n reporting the number of programs count the total number of events. A stony time held once a week for a year is counted as 52, not as one. • listen reporting attendees count total number of attendees regardless of the age. A children's program attended by 10 children and 10 adults is counted as 20. not as 10. . Lire, virtual programs are conducted via a Web confzrencina or webinar platform during which a library staff member (or other party sponsored by the Iibrar•) is presenting to or interacting nYth an audience in real-time. These are considered programs for survey purposes and should be added into programming counts as indicated below. • Recordings of program content include video or audio recordings created by a library staff person (or other party sponsored by the libran}•) and posted to a video or audio hosting platform for the audience to view for list to on - demand. Do not include promotional or marketing content. Recordings of program content are counted separately fiom lire programs as indicated below, . If a program is hybrid (i.e._ in -person and virtual) then report it as in -person. Do not double count. . %VhoFiiNi lon-WhoFi - Lve pre fill and lack data from WhoFi for Iibraries that use that service. If you did not use the % hoFi service fill out the non- WhoFi questions. The total number of WhoFi and non-It"hoFi programs will equal the total number of programs offered in each category-. Children _ages 4- j children ages 0-5 from WhoFi, 0 Prefilled and locked by the State Library G02 Total number of Iire, in -person, onsite library programs for 27S children ages 0-5 non-WhoFi G03 Total number of live, in -person, onsite library pmgrarns for 278 children ases 0-5 G04 Total number of people attending lire, in -person, onsite library programs for children ages 0-5 0 from WhoFi. Prefilled and locked by the State Library G05 Total number of people attending lire, in -person, onsite library 11,91.1 programs for children ages 0.5 non-WhoFi 005 Total number of people attending lice, in -person, onsite library 11,914 programs for children ages 0-5 GO Total number of Iire, in -person, offsite library programs for children ales 0-5 from WhoFi_ 0 Prefilled and locked by the State Library. G0S Total number of lire, in -person, offsite library programs for 423 children ages 0.5 non-WhaFI G09 Total number of live- in -person, offsite library programs for 423 children ages 0.5 G10 Total number of people attending lice; in -person, offsite library Programs for children saes 0-5 o from XX'hoFi. Prefilled and locked by the State Library. G I l Total number of people an ending lire, in -person, offsite library S 990 programs for children ages 0-5 non-WhoFi G12 Total number of people attending lire, in -person, offsite libran• 8,990 programs for children ages 0-5 G13 Taira lnumber of lice, rirmal I ibran- programs for children ages 0 0-5 from WhoFi. Prefilled and locked br the State Libran•. 0-5 non-WhoFi G15 Total number of lire, virtual library programs for children ages 0 0-5 G I6 Torah number of people attending live. virtual library programs for children sees 0-7 from Whol7i. 0 PrefiIled and locked bt she State Librart-. G 17 Total number of people attending lire, virtual library programs for children ages 0-5 non-WhoFi G 18 Total number of people attending lire, ritual librar} program for children ages 0_5 G 19 Total number of library programs for children ages 0-5 G20 Total number of people attending librar}- programs for children ages 0-5 Children 6.11 Chddr•en.dges 6.11 G21 Total number of live, in -person 4 0 701 20,904 onsite library programs for children ages 6-11 from UloFi. 0 Prefilled and locked by she State Library. G22 Total number of lire, in -person, onsite library programs for 200 children ages 6-11 non-Wh&F G21 Total number of lire_ in person. onsite librar}-pro grams for 200 children ages 6-1 i G24 Total number of people attending live, in -person; onsite librar}- programs for children ages 6-11 0 from %VhoFL Prefilled and locked bt• the State Librart-. G25 Total number of people attending lire, in -person, onsite librar}• 9,671 programs for children ages 6.11 non-WhoFi G26 Total number of people attending live, in -person, onsite library 9,671 programs for children ages 6.11 G27 offsite library programs far children ages 6-11 from WhoFi. 0 Pre filled and locked by the State Library G28 Total number of live, in -person, offsite library programs far 0 children ages 6-11 non-%I,hoFi 029 Total nwnber of live, in -person, offsrte librar}• programs for 0 children ages 6.11 G30 Total number of people attending live, in -person, offsite library programs for children ages 6-11 0 from WhoFi. Prefilled and locked by the State Librar•. G 3 1 Total number of people attending live, inperson, offsite library programs for children ages 6-11 0 non-AXIoFi G32 Total number of people attending live, in -person, offsite librar 0 programs for children ages 6.11 033 Total number of live. vinual librar}• programs for children ages 6-11 from WhoFi. Prefrlled and 0 locked br the State Library. G33 Total number of live_ virtual librar-,• programs for children ages 0 6-11 non-whoFi 035 Total number of live_ vinual librar- programs for children ages 0 6-11 G36 Total number of people attending lire, virtual library programs for children apes 6-11 from WhoFi 0 Prefrlled and locked by the State Library. G37 Total number of people attending live, virtual library programs for 9,671 children ages 6-11 non-WhoFi G38 Total number of people attending lire, virtual library programs for 9.671 children ales 6-11 G39 Total number of library programs 200 for children ages 6-11 G40 Total number of people attmding library program for children ages 19352 6-11 Wun; Adults ?brrng.4du1rs.3ges 12-18 G41 Total number of live, in -person, onsite library programs for young 0 adults from WhoFi. Prefilled and locked by the State Library. G42 Total number of live, m-person, onsite library programs for young 194 adults non-%VhoFi G43 Total number of lire, in person, onsite librarrprograrn for young 194 adults 044 Total number of people attending Site, in -person, onside library progrars for young adults from 0 WhoFi. Prefilled and locked by the State Library. 047 Total number of people attending lire, in -person, onsite library 1,06S programs for young adults non- WhoFi G46 Total number of people attending lice, in -person, onsite library 1,068 programs for young adults G47 Total number of lice= in-person- offsite library programs for young adults prefilled from WhoFi. 0 Prefilled and locked by the State Library. G48 Total number of lice, in -person, offsite library programs for young 36 adults non-[i7ro-fs 049 Total number of live, in -person, offsite library programs far young 36 adults G50 Total number of people attending lire. in-persom offsite library programs for young adults fiotn 0 WhoFi. Prefilled and locked by the Stare Library. G5 1 Total number of people attending lire, in -person_ offsite library 502 programs for young adults non- WhoFi programs for young adults Gi3 Total number of live, v irrual library programs for young adults from R7roFi. Prefilled and locked by the State Library. 054 Total number of Iive, v istual library programs for young adults 0 non-WhoFi G55 Total number of live, rutual 0 library programs for }young adults G56 TotaI number of people attending lire. virtual library programs for young adults from WhoFi. 0 Prefilled and locked by the Stare Library. G57 Total number of people attending lire, virtual library programs for 0 young adults non-IiIoFi G58 Total number of people attending live, virtual lrbrar} program for 0 voune adults G59 Total number of library programs 230 for }young adults G60 Total number of people attending 1.570 library program for young adults Aduh Aduirs Aged i 9 or Older G61 Total number of Iive, in -person, onsite library programs for adults 0 Prefilled from IGhoFi. Prefilled and locked br• the State Librarc_ G63 Total number of live, rn-person, onsite library programs for adults 120 non-V4hoFi G63 Total number of lire, in person, 120 onsite library program for adults G63 Total number of people attending lire, in -person, onside library programs for adults Prefilled from 0 WhoFi. PrefilIed and locked by the State Library. programs for adults non-WhoFi G66 Total number of people attending lice, in -person, onsite libran- 2,207 programs for adults G67 Total number of livet in -person, offsite library programs for adults prefilled From lA'hoFi, Prefilled and locked by the State Libranc G68 Total number of live, in -person, offsire- libran programs for adults 63 non-IXhoFI G69 Total number of live, in -person, 63 offsite libran- programs for adults G70 Total number of people attending lice, m•person, offsite library programs for adults prefilled from a WhoFi. Prefilled and locked by the State Libran•. G71 Total number of people attending lire, in -person, offsite libran• 595 programs for adults non-WoFi 072 Total number of people attending lire, in -person, offsite libran• 595 programs for adults G73 Total number of live, virtual libran' programs for adults 0 prefilled from WhoFi. Prefilled and locked by the State Library. G74 Total number of live, virtual libraryProarams for adults non- 39 WhoFi 075 Total number of live, virtual 39 libran• programs for adults G76 Total number of people attending live, virtual libran- programs for adults prefilled from WhoFL 0 Pre 51led and lacked by the State Library 077 Total number of people attending lire, virtual library programs for 347 adults non-WhoFi G75 Total number of people attending Iive, virtual library program for 347 adults G79 Total number of library programs 222 for adults G80 Total number of people attending 3 149 librar• program for adults General Interesi General lnteresr - For.411.4ges GS1 'Total number of ]ire, in -person; onsite, general interest library 0 programs from WhoFi- Prefilled and locked by the State Library. G82 Total number of lire, in -person. onsire seneral interest library 32 prograsns non-WhoFi G83 Taral number of lire, in person, onsite general interest library 52 programs G84 Total number of people attending lire: in -person, onsire general interest iibrary programs prefilled 0 from WhoFi. Prefilled and locked ln• the State Library. G85 Total number of people attending lire, in -person, onsite general 143, interest library prograsns non- WhoFi G86 Total number of people attending live. in -person. onsite general D -2 interest library programs G87 Total number of ]ire, in-person- o ftsite general interest library programs prefilled from WhoFi. 0 Prefilled and locked br the State Library. G88 Total number of hvte in-person- offsite ¢enerat interest librars 33 programs non-11-haF1 G89 Total number of live, in -person, offsite general interest library 33 programs G90 Total number of people attending live, in -person, offsite general interest librar}• programs prefilled 0 from WhoFi. Prefilled and locked by the State Library. G91 Total number of people attending lire, in -person, offsite general 4.553 interest library programs non- 'WhoFi G92 general interest library programs 4553 G93 Total nwnber of lire, virtual, general interest library programs 0 prefilled from WhoFi. Prefilled and locked by the State Libran_-. Cr94 Total number of lire. ritual, general interest library programs 0 non-%AIOFr Total number of lire, virtual: 0 general interest, library programs Total nwnber of people attending lire, virtual, general interest programs prefilled from WhoFi. 0 Prefilled and locked by the State Libras: Total number of people attending lire, virtual, general interest 0 programs non-WhoFi Total number of people attending lire, general interest, virtual library 0 programs Total number of lire general S5 atterest library programs Total number of people attending lice general mterestlibraty 7,9666 programs Total number of lice, in -person: 844 onsite libram programs Total number of lire, in -person, offsite librar}• programs a» Total number of lire, virtual 39 library programs Total number of people attending live, in -person, onsite librar: 25 273 programs Total number of people attending lire, in -person, ofisite library 13,640 prograsns -Total number of people attending 10.015 lice, rntual libratv programs Total number of lire library 1,435 prograsns Total number of people attending 52 931 lice library programs Content Recordings and Patron Directed Activities demand streaming). Only include program presentations posted during the reporting period. Regardless of the number of platforms on which a presentation is posted, count each unique presentation only once Include program sessions hosted on Facebook Premiere that are not facilitated by a staff member - The count of views of asynchronous program presentations for a period of THIRTY (3 0) days after the presentation was posted, even if that period extends beyond the survey reporting period (or fiscal year). For program presentations made available via Facebook. count unique 1-minute vieivs of each Video- For those made available via other platforms - count unique views of each video. For recorded program presentations that are recordings of lire, virtual program sessions_ exclude live attendance: live attendance should have already been counted on lines G13- G29_ G»_ G7S- or G95. G109 Total number of program content recordings from WhoFi. Prefilled 0 and locked by the State Library G 110 Total number of program content 145 recordings non-WhoFi G11 l Total number of program content 145 recordings G 112 Total number of views of program content recordings from WhoF1- 0 Prefrlled and locked by the State Library GIB Total number of vre�k s of program 69,734 content recordings nonAG7topi G 114 Total number ofwnys of program fig 734 content recordings ,Yarrnr. •I3ii•¢Cted .1 Cti v ittes Below is a list of activities that are patron directed and sometimes known as passive, self -directed. or indirect programming. All answers are pre filled nnth 0. If you do not provide a listed service you can leave it as a 0. Ifvou provide a service but are unsure of hots many times it vas used, answer with an estimate, or N. A. Other-mse provide the number of times each Service is used ANNUALLY Do not count the number of items created_ only count the number of times a service is used- Do not include anything provided as a part of a libraii sponsored, in -person, program. These counts should be accounted far in the prosrarnming counts listed above- For example, do not count coloring sheets used as part of a live, in -person. program as an indirect activity. G 115 Total number of make and take kits 50 provided G 116 Total number of coloring sheets 200 provided - G 117 Total number of scavenger hunt 6.500 participants - G 115 Total number of trivia contest 1,500 participants G 119 Total use of library's maker space 1,147 service 0120 Total use of STEA__ `STE_M 131 sen-ices G121 Total number of stony -walk 670 participants G122 Total number of reading log 3 S55 participants G123 Limt any other patron -directed activities, list one activity per box. Tb add more than one activity, click the "Add Activity" button. N-ame ofactivin• only, do not include a use count. Section H - Ubrar►• Buildings - Hours and Square Footage Make sure to consider closures for all reasons when calculating number of hours and weeks open. For example. if your library is nonnally open For 52 weeks_ but -,as closed for 20 reeks and open for 32 reeks in FY23, report 32 on line 1-102. HO 1 Total number of hours open to the public during FY23 (July 1. 2022 to June 30, 2023) at the main 3 788 libran• only. Report actual number _ of hours open rather than scheduled hours open. H02 Total number of weeks open to the public during FY23 (July 1, 2022 to June 30, 2023) at the main library only- (round to the nearest 52 whole number of weeks). Report actual weeks open rather than scheduled weeks open. H03 Square footage of main library. Prefilled and locked by the State 81,276 Library. Section H Part 2 - Branches and Bookmobiles Ester infonnat[on for each branch or booklnobIIe on separate lines. Click the "Add Group" button to report multiple branches or bookmobiles. Do not include information for your main library in this section - that is already covered by questions HO1-H03. Make sure to consider closures for all reasons sviren calculating the annvm for E05 and H06_ For example, if your branch or bookmobile is normally open for 40 weeks, but nos closed for 10 weeks and open for 30 weeks, repot 30 on line H06. If the Branch or Bookmobile name, address, or phone number has changed since lass year: contact Scott Dermont at scott.dermont(�iow. a.sov for corrections, NOTE : Libraries without branches should skip questions H04 to H0; and le are them blank. H04 Branch or bookmobile name. ICPL Bookmobile H05 Total number of hours open to the public during FY23 (July 1, 2022 to June 30, 2023) at the branch or 986 bookmobile. Report actual number of hours open rather than scheduled hours open. H06 Total number of weeks open to the public during FY23 (July 1, 2022 to June 30, 2023) at the branch or 49 bookmobile. Report actual number of n-eeks open rather than scheduled Reeks open. H07 Square footage of branch iibran• (do not report bookmobile square NA footage) Section H Totals HOE Total number of hours open annually at the main library and all 4274 branches. (Click the SAME button to calculate the total-) H09 Total number of weeks open annually at the main libran• and all 101 branches (Click the SALE button to calculate the total-) HIO Totai square footage of stain and all branch libraries (Click the SL_776 "SALT" button to calculate the total,) Signature Page IIJPORT&Yr - PLEASE READ- All libraries submitting an annual survey must also submit a Signature Page to certify accuracy- This document is also included in the Print Application Form- Follow the link below to electronically sign the form. Please do not fax or mail copies of this form to us SignaturePage Adult Services Department Report Prepared for the November 16, 2023, Meeting of the Library Board of Trustees Jason PauIIos, Adult Services Coordinator Fall Programming October was a particulaTly busy programming month for us, hosting 39 adult events and classes in 31 days! This year's Intellectual Freedom Festival had two informative sessions for the public educating us on Iowa SF496 legislation's impact and a "state of the union' panel regarding current book bans and challenges in Iowa. The former program was presented by Keenan Crow from OneIowa who helped explain the intricate details of the legislation and how it has impacted the lives of educators and children. The latter panel included our own Sam Helmick, two scholars of education from the University of Iowa, and John Kenyon from the City of Literature. Some of the most touching moments came during the Q&A as we heard from impacted families and concerned educators asking for clarity and strategy. Both sessions were recorded, and we were able to share widely throughout the month on our social media channels. We were once again a satellite early voting location on the weekend prior to City & School Election day. The Library location hosted 412 of the 927 total Johnson County satellite voters. Special thanks to ICPL Facilities staff for adjusting theirworkload to accommodate the Auditor Office staff and poll worker schedules on those days! ICPL employee, Heidi Kuchta, arranged for a travelling exhibit related to the school -to -prison pipeline from the African American Museum of Iowa to visit ICPL from October through November. In August a few of us visited the original exhibit on display at the Cedar Rapids Public Library and participated in a companion discussion moderated by Sam Black of Prairie Creek Consulting, LLC. We were so happy with Sam's event that we arranged for him to host a conversation here (in collaboration with the City of Iowa City Office of Equity & Human Rights) in support of the travelling exhibit. We had over 36 participants composed of IocaI educators, U Iowa College of Education staff, guidance counselors, paraeducators, therapists, nonprofits (UAY, Englert), community activists, and former parole officers. The talk was stimulating, participants were able to share their unique personal experiences and expertise and the event ended up going overtime by a half hour. It was heartening to watch folks sharing contact information after the event and the next day I ran into a participant who brought her class to visit the exhibit. Community & Access Services department Report Prepared for the November 16, 2023 Meeting of the Library Board of Trustees Sam Helmick, Community& Access Services Coordinator Public Relations & Marketing The Public Relations and Marketing Team are in a season of research and reflection as we continue to navigate marketing on social media feeds which are no longer sequential or chronological in nature and as major networks continue to fracture off into smaller platforms. It's fascinating to hone down to review where we are experiencing engagement by city... IUwa City, IA Iowa Caty. , A 3t-5% 17 Sz cocay 1w IA, Cp31011R IA 3% North Liberty, IA North Liyerly. IA 3-9% 2.2% Cedar Rapids L4 Cedar Rapids, L4 3.4% iiiiiiiIIIIIIp 1.9% Des Mcines, to New Yorlr. NY 0 1.3% 1.6% Chicago. It ■ i.2% Tiffin, IA ■ 1% .., as well as by demographics. We look for ways to continue to share the good Iowa City Public Library news with current and potential patrons. We recognize social media is a portion of the larger marketing portfolio at the Library's disposal but this glimpse enables us to see where we areflndIng folks on social media and to discover pockets of need or o pportu ni ty t h ro ug h other venues and channels. In 2023, traditional radio and print will continue to compliment the online efforts of our communication and promotion. Faceboa folln rs (D Inst agrsm followers 0 12,122 Agr &gClwC () J 9,432 Age& geride� 11-24 23-3 55-" 45-M 55i E5a '-8-26 23---0 33-CS =5-54 55-E 'I, Women 0 Alen 0 'nbmen 0 Men 7i.3 M. 76.1% 239% 36 ICPL Bookmobile It is a joy to welcome our new Bookmobile Aide, Bailey, to the ICPL Bookmobile Team. They will be supporting the needs of the collection and communications for this service point as well as supporting special outreach events and a Bookmobile shift each week. The next schedule is deep in the planning phase. We continue to seek even and equitable coverage around the Downtown Library as It rests in the heart of the community. We are excited to experiment with expanding a few more popular spots and visiting a few neighborhoods that have not experienced a regular ICPL Bookmobile stop in the past. As we continue to hold successful stops at their traditional times and dates, we're al so striving to maximize access, awareness, elimination of barriers, and community convenience. ICPL Volunteer Program Bailey has replaced Sarah, who was promoted to the position of CAS Library Aide. Sarah will continue to serve and support the ICPL Bookm ob i le Team, but her main focus will transition to support the Help Desk and Circulation as well as coordinating the efforts of the ICPL Volunteer Program. I wish to applaud, Becky, our CAS Page Supervisor, who coordinated these efforts in the past and to thank her as well as our ICPL Volunteer Program Committee for their excellent wo rk in formalizing volunteer role descriptions, migrating information into a shared space on Teams, developing a volunteer handbook, and structuring the orientation process. We anticipate continued growth in this Library service as we endeavor to build efficiencies in the Volunteer Application process, update timesheet tracking, and simplify State of Iowa Library statistical reporting as we digitize routine duties. Outreachllnreach Heidi collaborated with the African American Museum of Iowa to procure their Suspended display. It will be in the First Floor Gallery until the end of November. The collaboration was leveraged into a very successful Adult Services program through Jason Paulios which examined the role public schools play in funneling students into the prison system. Presenter Sam Black explored elements of the criminal justice system which have entered public schools around the country, resulting in zero tolerance policies and student policing that disproportionately affect children of color. We will continue to take advantage of the layered opportunities outreach afford the library to build programming and partnerships. In a sim!Iar vein, we collaborated with the City of Iowa City Equity and Human Rights Department to draft and submit the City of Iowa City's Freedom to Read Month Proclamation (the first of its kind in the state) which encourages members of the community to obtain an Iowa City Public Library card and use the library in order to celebrate their Freedom to Read. This proclamation celebrated freedom in a time when book banning is on the rise. This statement is a reminder of the value of libraries and literacy and clearly connects their impact on our personal liberties and human rights. This statement has been adopted by over 70 other communities in the nation. Our collaboration was leveraged into another excellent Adult Services Program with Jason as he welcomed 0nelowa's Keenan Crow to present, "Don't Say Gay" program to address Iowa's new antFLGBTQ+ education law. Outreach continues to feed into inreach as we encourage patrons and also partners to utilize their Downtown Library and to contribute their voice to the conversations and programming happening therein. Respectfully submitted, Sam Helmick Development Department Report Prepared for November 16, 2023 FRIENDS Meeting of the Iowa City PubIIc Library Board of Trustees FOUNDATION Katie Roche, Development Director Winter Window The Winter Window newsletter has been sent to the printerand should be hitting mailboxes around the time of this board meeting. Funded by the ICPL Friends Foundation, this edition of the newsletter includes the annual infographic depicting notable metrics in ICPL service and programs, recognizes our donors in a listing, and in an article by Anne Mangano, educates the public on the pricing challenges our Library faces in providing audio books to Library users. The Book End is also highlighted, as well as the Winter Reading Program and a digital literacy program that was funded through the ALA via a grant prepared by the ICPL Friends Foundation. The main article, InVr spirirFg every member o} our community to support �}� the Iowa City Pubtic Library IOWA CITY `4 as a Library user PUBLIC LIBRARY 1 FRIENDS :,r donor FOUNDATION .vn more al 5 UPPOFUC PL org Upcoming Fundraising Events written by Katie Roche, reintroduces the ICPL Friends Foundation to the public by sharing the new organizational vision statement, pictured to the left. The article invites the public to visit the new www.supportlCPL.org website and notes the advocacy tools via the ALA and ILA available on the site to engage with issues facing the ICPL, like bills affecting Library funding and services. • Dec. 2, 10am to 3 pm: Return of the ICPL Arts and Crafts Bazaar • Dec 16, 8 am to 1 pm: ICPLFF Book Sale Pop Up Shop at Iowa City Holiday Year-end Fundraising and Advocacy New and renewed support is coming in every day as we near year end. IVs been an exciting time of reaching out to past donors to reengage support and reaching out to new donors to help them understand the value of our Library and how their support can make a difference. New supporters are giving the largest gifts and asking a lot of questlons about how the Library is funded, expressing concern about censorship, the Library Levy, and other funding challenges that cities are facing. The Dail IowanY THE INOEPE NOENT NEWSPAPER OF THE UN WERSI TY OF JQWA COMMUNITY SINCE 1868 Iowa City librarian wins state award for children's services contributions Angela Pilkington was recognized by the Iowa Library Association for her leadership and achievements at the Iowa City Public Library. Isabelle Foland, News Reporter tlrMhor Q1 Jngq Ava Neummei Librarian Angela Pilkington reads and dances with babies and toddlers at a"Book Babies" interactive reading activity on Tuesday, Oct 24, 2023. The event Is every Tuesday In the Public Library's Storytime Room. Angela Pilkington is a librarian at the Iowa City Public Librarywho recently won the 2023 QuaIityTime Award from the Iowa LibraryAssociation. Angela Pilkington had an irrational fear of libraries for most of her youth, so much so that she asked her mother to pick out the books she needed for her college classes and drive hours to deliver them to her. Later in her college years, however, her mom convinced her to apply for a librarian position in Burlington, Iowa, where Pilkington fell in love with the job and worked for 13 years. She then applied for a similar role at the Iowa City Public Library, eventually becoming the library's children's services coordinator. "I want to make sure that kids have a different experience than what I did," Pilkington said. Pilkington has worked at the Iowa City Public Library for eight years and was recently awarded the 2023 Quality Time Award by the Iowa Library Association for her leadership and contributions to the youth programs at her library. In her time at the Iowa City library, Pilkington has been a driving factor in starting up new programs, including the Student Access to Information and Material, or AIM, library cards, which started in 2019. The program created a library card for all Iowa City Community School District students that can be used to check out books at the public libraries in Iowa City, North Liberty, and Cora lville. As long as a student goes to school in the district, they are eligible for a card. Students are able to return their books to the public library they got them from or even to their own school libraries. There are also no late fees or fines for students if they misplace a book, to remove barriers to accessing materials, said Pilkington. Pilkington said she has spoken at several state and national conferences to educate other public libraries about how to create their own version of the AIM card program. This program was especially helpful during the COVID-19 pandemic because it could be used to check out digital versions of books for both students and teachers who needed classroom materials, Pilkington said. Part of Pilkington's job as children's services coordinator is to organize and oversee the various outreach programs her department does. Last year, her department carried out 701 programs both inside and out of the Iowa City library, Pilkington said. Aside from her accomplishments at the Iowa City Public Library, PiIkington's positive demeanor and love far her job made her a candidate for this year's Quality Time Award. Elsworth Carman, the director of the Iowa City Public Library, said Pilkington has a great personality as well as a wide array of skills and knowledge to ensure the library's chiIdren's program continues to do great work. "She's like a quintessential children's person," Carman said. "She's bubbly and friendly and really fun but also has this backbone of incredible knowledge and skill. Its the perfect combination." Pilkington said she credits her colleagues with helping her carry out the many endeavors children's services tackle. Pilkington also worked to break down barriers to accessing the library for children. Carman said she was instrumental 1n developing a bilingual position for chiIdren's services so programs can be done in both English and Spanish. Not only has Pilkington already established a lasting impact on the Iowa City Public Library, but she also has had a positive influence on her colleagues. Sam Helmick, the Iowa City Public Library's community and access services coordinator, nominated Pilkington far the Quality Time Award because of her impact. "Her mark has been made on this community and this profession in a way that has uplifted her team and not spread us too thin," Hel mick said. "It's a very difficult note to find and [Pilkington] continues to sing in that key, and it blows me away that she has that ability to do it because I know there's hard work, but she makes it look easy." Pilkington said she is immensely grateful for her colleagues, staff, and most of all, the community that has supported her through everything. "I Iovejust being there and out in the public," Pilkington said. "I love interacting with kids every single day. They bring such joy." The Daily Iowan THE INQEPE NOENT NEWSPAPER OF THE UN WERSITY OF JQWA COMMUNITY SINCE 1868 Iowa book bans contradict history of controversial literature in school Books such as "Brave New World" and "1984" are considered controversial but have led to positive discussions regarding sex, violence, and oppression in public schools. Archie Wagner, Amplify Editor Nnvamkar7 7A77 r3•+ a a `RED TOyRi `ROUE cam ncDui.�Ff�n,rve - r BOOK l5 GAY IN •r SOLO 8 11 Photo Illustration by Cody Blissett Despite rereading "The Perks of Seing a Wallflower" every year since I first picked up the book at 13 years old, I didn't consider it controversial until I noticed its title on a list of 68 hooks removed from the Iowa City Community School District. Senate File 496 restricts literature available to public school students in Iowa with an emphasis on banning books containing "depictions or descriptions of sex acts" The law was signed in May, and Iowa City schools removed the banned books in Dctober. Personally, many of the removed books from Iowa City schools informed me of different identities and cultures. The list includes titles such as "All Boys Aren't Blue, 'Red, White, and Royal Blue," and "Song of Achilles." Books banned by the Iowa City Community School District The 68 books removed under Senate File 496 — which was signed on May 23 during the last legislative session — is not finalized. The list is subject to change and will by complete by Jan. 1, 2024 in accordance with the legislative text. Search or filter through the table to see what books will not be available in Iowa City schools. .. Search in table Page 1 of 5 > Book Title Author 101 Questions about Sex and Sexuality Faith Brynle All Boys Arertt Blue George M. Johnson American Roommate Experiment Elena Armas Beach Read Emily Henry Beyond Magenta Susan Kuklin Black Girl unlimited Echo Brown Blankets Craig Thompson Bluest Eye Toni Morrison Boy Toy Barry Lyga Boyfriend Material Alexis Hall Brave Face Shaun Cavid Hutchinson Breathless Jennifer Ni van Can we Talk About Consent Justin Hancock Charm Offensive Alison Cachrun Color Purple Alice Walker -able. Jami vlanin•TramarfThe Daily lowan - Gel the dare • Created wnh Datewrapper Gov. Kim Reynolds argues that students and teachers deserve tools to succeed rather than face distractions in books, she said on Oct. 25. Sex is not anywhere near what comes to mind when I think of "'The Perks of Being a Wallflower." I remember its depiction of adolescent loneliness, the non -linear mental health trajectory that Charlie experiences over his first year of high school, and its scenes involving the Rocky Horror Picture Show. Upon longer recollection, yes, the novel "Perks of Being a Wallflower" contains sex, which may have led to its ban. The first reference I recall is the letter Charlie writes when he first learns about masturbation, or when a major plot point reveals that Charlie's aunt sexually abused him as a child. It's then that I remember perhaps the most condemning aspect of "The Perks of Being a Wallflower." 1 think again, and I remember the queerness inherent to the "Rocky Horror Picture Show." I remember Charlie's significant friendship with Patrick, the stepbrother of Charlie's love interest. Not only is Patrick gay, but he tells Charlie about gay sex. In an interview with The Daffy Iowan, Loren Glass, a University of Iowa professor in the English department, highlighted the demographics included in the book ban. "It's such a hodgepodge of texts, both popular and high cultural," Glass said. "I think it's pretty heavy on writers of color and queer writers, but it really cast a very wide net." Glass said he is against book banning both as an educator and a teacher, highlighting his conversations with his kids about what they are reading and what is available to them to read. 'The people I feel most sympathy for are the teachers and the librarians and the people who have to deal with this on the ground, who I know have our kids' best interests at heart and want to be able to teach them and have the texts that they want to be able to use," Glass said. He said he feels angered by this recent legislation in its mistrust of teachers and public education. UI third -year student Amritha Se Iva raj aguru, studying creative writing and secondary English education, advocates for access to literature. 5elvarajaguru serves as co -president of the English Society student organization at the UI. She highlighted an earlier English Society meeting where members wrote letters of protest to Reynolds and the Urbandale school district regarding the book bannings. "If someone is trying to hide any sort of knowledge from you, it's probably important knowledge, right?" 5elvarajaguru said. "People who are looking to erase or change perceptions of history, or are trying to create power for themselves, can't do it when there is open access to information " As a student studying education, she said a main question she poses to professors relates to book bans and how educators should approach them. 01 think that book ban nings are not an issue that are going to go away in the next few years before we get into the classrooms, unfortunately," she said. 5elvarajaguru said while she wants to teach students a well-rounded curriculum with both classic and contemporary literature, there's the pressing question of where the line is drawn. In terms of books containing sex, Selvarajaguru poses the issue of what qualifies as sex. Is it a teenager getting their first kiss? Is it menstrual health? Is it conversations of consent? "I can't teach about real -life events anymore out of the fear that I might get fired or blacklisted from the entire teaching career just because 1 want to teach 7o. KriI a Mockingbird,'" she said. "It's like we're always walking on these terrifying eggshells when all we really want to do is give kids a good education " She said that while the rationale of protecting children from harmful materials in classrooms sounds great on the surface, looking into reasons prompts questions of what legislators are truly banning. "You can't say I want to protect the kids and also want to deprive them of knowledge," 5eIva raj aguru said. "Those are two opposite sides of the spectrum." Selvarajaguru noted how children will learn about difficult topics and that they should learn about them in a space that is safe and controlled. "It really is hypocritical, this idea of protecting the kid because it's not for their protection. It's for your own protection," Selvarajaguru said. Glass said talking about sex through the frame of literature can give children a more positive learning experience in navigating mature topics, rather than looking it up on the Internet. "The Internet is not there to help us teach our kids," Glass said. "That's there for a dump of every possible kind of thing you can imagine." He said books containing sex, such as "Brave New World" and "1984," were for a long time standards of the high school English curriculum, indicating a history of discussions around sex in literature in public schools. "A lot of folks now are demanding that they don't want to be made uncomfortable," Glass said. "It's hard for teachers because of course, we frequently do feel that teaching reading is to introduce students to new things that might make them uncomfortable." Glass said context of what students are reading in classes is important. For example, he said first graders aren't assigned "Ulysses" because they aren't at the comprehension and development level to understand it. 'The legislature needs to understand that there are professionals who have already established this," Glass said. "There are people who have spent their lives studying child development and appropriate levels of reading." 5am Helmick, who serves as the community and access services coordinator for the Iowa Ciry Public Library, highlights the history and importance of libraries in the state of Iowa. "Iowa has more public libraries per capita than any other state in the nation, and because before they were adopted nationally, the Library Bill of Rights were actually drafted in Des Moines in 1938," Helmick said. Helmick said they were homeschooled and grew up in an environment where censorship was encouraged including in the household library. "I remember holding up paperback books to the light, trying to see what my grandparents had marked out in black "they said. Helmick said finding libraries was a major part of helping them reconcile ideas counter to perspectives they were brought in and or currently hold. "I encountered new ideas and new arguments and new theories and new perspectives that I wish I had access to [during] my upbringing," they said. Helmick said their position at the library allows for continual learning. "You have collection development policies that try to uphold representation of multiple perspectives and tries to mitigate any unintended favoritism or exclusion of ideas ..." they said. Helmick said there's a decades -old reconsideration process facilitated by the library board at the library where community members petition if they think something doesn't belong. "What's been disappointing about what's taking place in Iowa with the second -most library adverse bills in the nation currently is that we're no longer trusting ourselves to do the good work," Helmick said. The Gift of a Good Story Where is your Little Village? Little Village Is a ccmmunIty supported monthly aEte-matIve magazine and dIgltaE media channel Offering an Independent pe rspect lve on Iowa news, culture and events- The magazine Is widely available for free, with a dlstr l bution focus on the state's cultural centers of Iowa City, Des Moines, Cedar Rapids, Ames, Cedar Fails/ Waterloo and the Quad Cities. Scan here to find which one of LV's SOD distribution locations Is nrirest to you r•> Sponsor a rack! By sponsoring a Little Village rack, you can: show the commTinnty that your V business supports local media help increase Lrttte Vr7lages vresxrce in the area %he honored with a permanent V sponsor rerognklon plaque Jgot a 51houtaul to our 9ocol media followers and email II5t `help us brighten up the CRANDIC, one street corner at a lime! To request copies in your area, or to add your business as a distribution location, contact: Bistro a littlevillagemag.com CONTACT: am o mrlewxayem.g.co.n 711r GO Fll'a i:rffl,ri 7ru;l- Te6nsare n0mrnuSly dtf Kull to hula fora d with the holiday season Just around [he comer, dont overlook a book/ There sftoukl be at least one title below that appeals to the Young reader on your list, (Books recommended for ages 14+ unless indicated otherwise.) For The cold-blooded horror lovar, give rAuft .iu84 Men MadD Monsr by Andrea L. Rogors. Part fantasy and part horror, those short stories are_-•�rJn told through a Cherokee lens and Follow anp (ended family tree over two centuries. Therere am are classic hybrid horror etemvnls and fascinating Chcrokec Symbols. For the sassy rom-tarn Ipvyr, get Highly sUSPOC+a113 and unfaMr r cute by Talia Hibbert- This may seem like a classic Friend-m-enemy- to-somothing-more love story, but It's navel and fresh. Reading a Hibbert boak Is like having a cup of who* warn your bustle and she has ay- thantically captured high-school England in a very real way. Tres is pithy. relatable. funny and even comes with a glossary of terms for "trans- latability" in the beginning. For Time travel Flenon Fens, check out The Etwnal Return of [Tara Fart by Louise F= cfn. Trigger warning: this book tackfe5 heavy sum lest matter including sexual assault, toxic mas- culinity and the tragic loss of a Need one. Rest Assured, Finch farldlos then/ ell with taet and grace, The characters pre so bollavahle and the prose is never preachy —Finch gives us space to do our own processing - For Fairytale fans who love books in verse try We Are All So Good at SmfNn¢ by Amber MCSride, where folklore meets medRations on mental illness. The protagonist, Whimsy, is a character you root for. Trigger warning: this book addresses dinical depression and suicidal ideation. The text is sparse but so vivid and beautlfUlly written. There ns real darkness and honesty In this book bbt there is Itght in the woight of her trul In. Finally. for a reluctant reader age 13 or older, give (tor Sheath graphic novel 5erres by Brenna Thummler. Sheets, Llehcates and LfgOts are wonderful underdog tales and welHoved by mid- cile•selwaiers. You will fall in lave wrth Wendell, the dead boy dressed In a sheet longing for a Friend (and to be freshly pressad), and fMarioree, the gl ri trying to piece her Ilia lick Wgethor and find herself- This book will take you on a rollempaster of emotions. but yor[II be so glad you took the ride, w—lrrcto.+a Hefr§indez r&V Anual A-" .end CraM � oar. IowaCity PUblie a terry, saturday, DM. 210 a.m: 7 shrn' Fee.hr n«rk End n Wino. 9&o &ilr. ICPL ourak9. NlWling Room A. Saturday Dec, 4 10 sin-3 p.m. Free a fiPro bath erren[S 6Bfretf! Ui61Cf'L FrfenW ivftkidrfpn Lin rl£VILIR HA COWLVS23 NOVEMBER 202310 The 527 Books Banned in Iowa Schools Published idovember 2023, Issue 323, Little Village THE521 BOOKS BANNED IN IOWA SCHOOLS (SOFAW AS of Oct. 26. 311 of 10moda'S .526 School districts —or about T2 percent lad responded to the M Moines AeWfols request to share a IiSt of tapoki thWore removed from classrooms and scrioo€ Ii breFiM In r25VWr to SF 496. 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H 0 Wwroed by goryone 0 W+d Gayww, WAr Gxyson by/ohe Gwen and David faeiBien 0 W.mert ProcnisP Swrgneba Chnsaeee Dabos p W AA ep 8vak few, by Kfeen Caltnre 0 WAh:erAnmeDe hyyarM B Mason 0 Wahwr Mere by Colleen Hoover 0 Y De (alr"u, by Br .n K W"WA 0 YGYO by Lauren klyracae 0 You R W Nth, 6,def rho Mind by &randy Bowna L' a you t"'t P�mw Me by t) lit" 0 Zenahfa by Lisa BYnfce+ LYTTLEVILLAGEMAGCOMYLV323 NOVEMBER 2023 41 LITTYL[C� VILV�Y�5C Last weekend of early voting: satellite voting locations open in Iowa City, North Liberty and Cedar Rapids Posted November 3, 2023 by Paul Brennan E 1G ua� The satellite votinglocation at the Iowa LYty PuhHc Lihraryforthe Nov. 3. 2d2O election. —Paul Srennanll.ittle Village It's the final weekend for early voting in the Nov. 7 city and school board election, and there will be satellite voting locations open in Johnson and Linn counties. In Johnson County, early voting will take place on Saturday and Sunday at the Iowa City Public Library (123 S Linn 5t) and the North Liberty Community Library (520 W Cherry St). The hours for the satellite voting site in Iowa City are 10 a.m. to 5 p.m. on Saturday and noon to 5 p.m. on Sunday. In North Liberty, early voting will take place from 10 a.m, to 4 p.m. on Saturday and noon to 4 p.m. on 5unday. Linn County voters will be able to cast an early ballot at the downtown location of the Cedar Rapids Public Library (450 5th Ave SE) and at the satellite voting site at Lindale Mall (4444 1st Ave NE). The library site will be open on Saturdayfro m 10 a.m. to 4 p.m. Voting at Lindale Mall will be from 11 a.m. to 6:30 p.m. on Saturday, and from noon to 4 p.m. on Sunday. The auditor's offices in both counties will be open for early voting during normal business hours on Monday. In Johnson County, the auditor's office is located in the county's administration building in Iowa City (913 S Dubuque St), and is open from 8 a.m. to 5 p.m. The Linn County Auditor's Office is in the Jean Oxley Linn County Public Service Center in Cedar Rapids (935 2nd St SW), and will be open from 7:30 a.m. to 4:30 p.m. Voter ID requirements for early voting are the same as they are for voting on Election Day. Voters will need to show a valid Iowa driver's license or an Iowa Non -Operator ID, an Iowa Voter Identification Card, a U.S. Military ID, U.S. Veteran ID, U.S. Passport or Tribal ID CardJDocument. l'he Linn County Auditor's office set up an early in -person voting site in the food court ol'Lindale Mall. 44441st Ave NE ahead of the 2020 general election. Oct. 8 2020, — Jessica ASdoneylLiltl Village Anyone who hasn't yet returned an absentee ballot they requested by mail needs to mail it in time for the ballot to arrive at the auditors office bythe time polls close on Election Day, which will be 8 p.m. on Tuesday. Voters with also can drop off their completed and sealed ballot to the auditor's office drop box. Johnson County voters can find their drop box on the south side of the Johnson County Administration Building, and in Linn County, the drop box is located outside the Jean Oxley Linn County Public Service Center. Ballots must be deposited by 8 p.m, on Tuesday to be counted. Iowa City Press -Citizen Things to do in Iowa City this weekend include a Diwali celebration and a holiday pop-up market Jessica Rish Iowa City Press -Citizen Published 10.55 a.m. CT Nov. 8, 2023 Get an early start to the holiday season this weekend in Iowa City with a variety of celebrations and events. Here are four things to check out during the second weekend of November: 1 i "i L DOWNTOWN IOWA CITY HOLIDAY KICKOFF NOVEMBER 9 5:00-0:00PM S;OOPM HOLIDAY POP-UP MARKETS OPEN S:OOPM IOWA HAWXAPELLAS SING IN THE PEO MALL 5:ISPM TROLLEY SERVICE 9ECIRS 5:3OPM HOLIRAY LIGHTS TURN ON 6:00PM COMPLIMENTARY CIDER IN ICOD PQP-VP MARKET 6:20PM UI OLD GOLD SINGS IN THE PEG MALL 8:OOPM SHOPS CLOSE AND TROLLEY SERVICE ENDS holiday shopping season kicks off from 5 to S p.m. on Nov. 9. lovpia City Dovaitom,? Dist,-cr 'Tis the Season Holiday Kickoff The holiday Shopping season kicks off from 5 to 8 p.m. Thursday, Nov. 9 in the heat of downtown. Iowa City's favorite retailers will have festive goodies available for purchase and an abundance of holiday-themed activities like the trolley taking shoppers from the downtown district to the Northside Neighborhood, suitable for all ages. The holiday lights will be turned on for the season at the Holiday Kickoff. Holiday Pop -Up Market sponsored by Greenstate Credit Union The downtown Holiday Pop -Up Market, sponsored by GreenState Credit Union, returns to provide a Festive and unique shopping experience. The market will see rotating list of businesses throughout November and December, with three different shops each time. The Holiday Pop -Up Market starts Thursday, Nov. 9 and runs through Dec. 22, open 11 a.m. to 6 p.m. daily at the Black Hawk Mini Park. ❑iwali Family Night with Iowa Andhi Diwali is the Hindu festival of lights, with several variations held in other Indian religions. Adults, kids, and families are invited to a celebration of Diwali at the Iowa City Public Library to learn about Diwali with crafts, food, stories, and more. The event runs from 4:30 to 5:30 p.m. on Frid ay, k Nov. 10. The Iowa Andhi, a competitive South Asian fusion dance team representing the University of Iowa, will host a short performance at 5 p.m. followed by a quicktutorial for guests to try out their own moves. ih Oi ii><la C�h 9 a.m. to t p.m. on Nov. 11. the City of Ivxa City s Parks and Recreation DepartmenI's annual Holiday Market will be i at Robert A- Lee Recreation Center. The City Oflo4va City's Parks And Recreation Department/ Robert A. Lee akon Center Holiday Market at Robert A. Lee Recreation Center The City of Iowa City's Parks and Recreation Department will host its annual Holiday Markets from 8 a.m. to 1 p.m. Saturday, Nov. 11 at Robert A. Lee Recreation Center. The event provides an opportunity to purchase handmade gifts while supporting local farmers and artisans. Vendors will offer various products, including homemade, handcrafted, seasonal gifts and food available for purchase. Jessica Rish is an entertainment, dining and business reporter for the Iowa Co Press -Citizen. She can be reachedatJRish@presscitizen.com. Iowa City Public Library Board of Trustees Meeting Minutes October 26,2023 2^" Floor - Boardroom Regular Meeting - 5:00 PM DRAFT Tom Rocklin - President Lucy Santos Green Robin Paetzold DJ Johnk - Vice President Joseph Massa John Raeburn Hannah Shultz -Secretary Claire Matthews Dan Stevenson Members Present: DJ Johnk, Joseph Massa, Claire Matthews, Robin Paetzold, John Raeburn, Tom Rocklin, Lucy Santos Green, Hannah Shultz, Dan Stevenson. Members Absent: None. Staff Present: Elsworth Carman, Anne Mangano, Jen Miller, Jason Paulios, Angie Pilkington, Katie Roche. Guests Present: Reagan Anania, Charlie Johnk. Call Meeting to Order. Rocklin called the meeting to order at 5:00 pm. A quorum was present. Approval of October 26, 2023 Board Meeting Agenda. Shultz made a motion to approve the October 26, 2023 Board Meeting Agenda. Johnk seconded. Motion passed 8/0. Public Discussion, Charlie Johnk said hi, Santos Green entered at 5:01 pm, Items to be Discussed. Budget Discussion. Carman said the proposed budget for FY25 was entered. The budget kickoff meeting directions were to mirror last year's expenditures and to keep new service requests to a minimum. Carman complied to that request but noted this doesn't mean the library doesn't need more resources to maintain service levels. Carman included the C I P budget requests and noted the two newest C I P requests were cut in the first round of reviews. Carman included a full budget request report from Munis (the City's fnanciai software) in the Board packet with full details for the first time. Carman a€so shared the Budget in Brief report which has traditionally been shared in the Board packet. Carman said looking back at previous board meeting minutes he and Miller thought it would be helpful information to provide to the Board. Massa noted a sentence in the budget summary on page five, "Moving some funding from hourly personnel lines to permanent part time" and asked what that meant. Carman said that sentence references a position that is funded partially via library gift funds. Carman said the library has gift money in personnel lines that would be better utilized in operational funds. Carman said it wouIdri t change the resource allocated in the operational budget but departments have to go through a process to move funds from hourly personnel to the permanent personnel lines. Rocklin asked if this request would take all of the staff salaries out of N 0 B U [non -operating budget], Carman said the ChiIdren's Bookmobile position would be paid 100%from the operating budget if approved. Carman said it would leave one half-time Development position in the NOW request. Carman said this position felt more reasonable in the NOBU budget request. Rocklin agreed. Carman said if the City of Iowa City has questions or wants to discuss other options a staggered approach could be proposed. Carman said the Llbrary has the resources for this shift. Paetzold said these are tough years to offer a staggered approach and thinks Carman should try to avoid that. Carman agreed. Paetzold noted budgets wouldn't get better next year. Carman agreed and said another option would be to ask for the resources as new resources but Carman doesn'tthink that approach will be successful. Paeuold said she liked the proposed approach. Carman said it is not his preference but noted it would have an immediate impact of freeing up 20% of the NOBU budget. Paetzold sald this would truly get staff in the operat€ng budget and preserves NOBU. Rocklin said this is great. Raeburn asked what the column "division" signifies in the budget report. Carman said the division column represents the librarys request as a department of the City of Iowa City. Carman sald as the budget process goes on, more of the fields in the report get filled in until eventually City Council approves the final budget. Raeburn said the projected actual budget is lower than requested in some cases and asked if that is correct. Carman said that is what is being projected for the current fiscal year. Carman said the current adjusted is the current year, the projected actual is calculated by the City along with all of the personnel costs, and the division request it what the library has requested for next year. Carman said the %change is the difference between the current year's budget and the request for next year. Massa shared discomfort with the term temporary employees and noted projected costs are not changing next year for temporary employees. Massa clarified that temporary workers don't receive benefits. Carman confirmed. Massa clarified that temporary workers aren't in a union, Carman said correct. Carman said temporary employees is a term from the union contract and City HR documents, but i n terna I ly at th e Library staff use the term "hourly employees" mare often. Raeburn noted on page 11 there is no current budget for cell phone and data services. Raeburn said there is howevera projected cost of $4,500 but there is no request for more. Miller said this budget line used to be in the Administrative budget and was moved to the IT budget. Miller said this budget allocation was moved to another department but the request stayed relatively similar. Carman said there are lots of lines that are part of each library department and: that this one was moved from Admin to IT. Carman said the library's divisional budget meeting with the City to review the budget request is on November 15th. Carman hopes to be able to share more information about the budget with Trustees after the meeting. Rocklin asked if this was a discussion. Carman said yes, and the meeting is almost a line by line walk through of what was requested. Carman said each year both the Library and the City learn more From each other about operations. Carman is looking forward to it and hopes to learn more about the levy allocations. Matthews noted the increased heating and cooling request seemed appropriate and asked if the library has seen a rise in utility costs. Carman agreed there has been a rise in cost and said if that line is overspent in FY25 another line has to be underspent to balance the cost. Carman said in the budget report to the City there are detailed notes that explain why something balanced or didn't last year. Matthews clarified that the budget request reflects what is balancing out vs what is showing. Johnk said he is excited about the book vending machine. Rocklin clarified the vending machines weren't approved but they were a neat idea. Carman said the Lib rarycouId think about other ways vending machines mighttake place. Shultz thought book vending machines should fall in line with the City's DE goals. Carman said grant money may be available to library partners and hopes to formulate a plan of what could be explored. Carman sald the ICPL Friends Foundation may want to support some of the cost too. Carman said it would be a very visible new service which would have an immediate benefit. It would also give usage data in those areas which would help us understand the needs of different areas in our community. Matthews noted there is a large initial cost but asked if there was a continued service cost. Carman met with vendors at ALA conference in Chicago this summer. Carman said equipment has improved over the years and they could help futurecast expenses. Carman said library staff could assist with ongoing use that other libraries might need a vendor to do. Carman said the biggest hurdle would be staff hours and thinks some of it could be managed with Outreach staff who are already out In the community and Facilities Services staff. Carman noted the current book drops are emptied daily by facilities staff. Shultz shared she is always curious to hear what oth er Trustees think. John liked the AEI element of book vending machines. Matthews shared interest in the long-term costs of vending machines. Johnk made a motion to approve the FY25 Budget Request. Paetzold seconded. Motion passed 9/0. Review 10 Quarter Financials & Statistics. RockIin noted the presentation of the budget request and the 1 quarter financials is a chance to review what was budgeted and how it was spent. Roc k#in found the table very helpful. Rocklin noted some items will be purchased at the end of the year or beginning of the year and those budget lines will always look off. Carman said it is human nature to look down the list and question why something is 300%spent and noted these budget lines might be of a low dollar value. Carman said every dollar matters and there is transparent documentation on how something was spent but the lines that matter most are the big budget lines. Job nk said the bigger story is how transparent the budget is and the amount of itemization is fantastic. Massa was Impressed by the first quarter budget report and noted the total percent used is 23%. Massa said that is impressive and gave kudos to the staff. 5huItz agreed and said she thinks this every time a budget report is presented because it is always on target. Rocklin said it speaks to the Iibra rys fortunate circumstances. Carman said the Leadership Team is across the board excellent at managing their departmental expenses. Carman noted there were two errors in the statistics. On page 41 the header should have said 3 months and not 15 months. On page 50 the Bookmobile reference questions should be 422 and not 0, which was a 106% increase and will be corrected on the next report. Rocklin said IC FL circulates a ton of material and it strikes him every quarter. Matthews noted high program attendance. Policy Review. $04 Free Materials Distribution. Rocklin noted the only changes were distributed points of service instead of specifying ChiIdren's. Rocklin asked if the policy was straight forward to administer or if it ever gets hard. Carman said yes and no, there is good oversightand understanding. Carman said this is sort of a sleeper service that can be very powerful in the community. Carman was thankful to have a policy that works well. Carman said He] mick was out. Matthews asked what materiais will be squeezed on the new book bike. Carman said there are great aspirations and selected materials will reflect the type of service being provided. Paetzold made a motion to approve the revisions to policy 804 Free Materials Distribution. Johnk seconded. Motion passed 9/0. Advocacy Committee Discussion. Rocklin said Paetzold requested this committee consideration be added to the agenda. Paetzold said with upcoming challenges coming and restraints to libraries Paetzold would like the Board to be able to respond more efficiently and quickly. Paetzold asked Trustees to consider starting an advocacy committee and noted some Trustees have experience writing letters but thinks it should be mare formalized. Paetzold said the second reason is connected to the financial constraints that are coming along both on the state level and nationally. This committee could combine advocacy and finance or it could be two separate functions. Paetzold said she can't think of anything more important to the I C P L Board right now, these challenges will change library operations significantly unless we get ahead of it. Paetzold said putting a committee together will take human effort from the people who agree to take on the tasks. Paetzold said she is not advocating for a committee to meet monthly but the group does need to be nimble and be able to respond quickly. The financial committee may need to be nimble and meet quarterly. Paetzold warned Trustees of future budgetary instability. Santos Green asked if Paetzold was proposing the subcommittee would prepare a direction. Paetzold said she imagined the committee would work with the Director on response strategies, make governing bodies aware of what's going to be coming, and prepare for how this will affect ICPL's service model. Paetzold doesn't think this is only for the Director to take on, the Board should also be explaining potential service limitations. Paetzold said if the cuts that we're anticipating come down we may not be open seven days a week. Paetzold said the ICPL board needs to seriously look at what it's going to do to our service model and getting ahead of it would be beneficial compared to reacting once the cuts come. Paetzold said by having a committee they could plan and have a chance to unite with other Ilbraries in the area that will be impacted and have strength in numbers. Rocklin noted the Board has over the last few years had times when they wanted to take a public stand, and noted it can be cumbersome. Rocklin said an advocacy committee could prepare a document in advance without requiring a special Board meeting. Paetzold agreed and said an advocacy committee could have more continuity to€olIow up on some of these issues. Paetzold said it would enable I C P L to accept or add to a state men t I hat goes to the Board. Paetzold said she thinks we're coming up on a few really hard years fiscally and politically. Shultz agreed and liked the idea of an advocacy committee. Matthews agreed but noted she had time constraints. Paetzold said Matthews and Johnk have helped write statements in the past and should con sider joining the committee. Matthews said her first impulse was to jump right in but had to think realistically about the time she has to offer. Matthews agreed on the importance of the committee. Paetzold said Matthews knows the heartbeat of what is happening, is very involved, and can see what is coming. Rocklin said in forming the committee he would like to have a document that defines the scope of the committee before taking volunteers. Rocklin proposed working with Paetzold over the next month to formalize a documen tthat could be brought to a future Board meeting. Paetxold agreed and felt it would be useful to the Finance Committee too. Paetzold said when she thinks about strengthening the Finance Committee she thinks about it looking ahead also, so it's not just being familiar with reports. Paetzold asked if anyone a#se would be interested in working on this. Paetzold noted that the open meetings law dictates they can't have majority of Trustees on the committee. Rocklin said three volunteers would be fine but no more than four. Santos Green asked if other systems were putting together similar thing and if it would be useful to them. Rocklin said yes. Carman offered to check in with other IUPLA (Iowa Urban Public Library Association) directors who might be experiencing a loss of the library levy. Matthews noted Sam Helmick would likely be excited about this committee. Paetzold noted they are. Rocklin said a proposal will be brought to the Board for review. Paetzold said if any Trustees are interested in volunteering but the task feels to big they can commit to the parts they can do. Santos Green said that would be extremely helpful. Matthews asked if the committee is limited to four people. Rocklin said yes. Paetzold reiterated that Matthews has the expertise to lead quite a bit of the actions. Matthews shared she is excited but has limited time. Paetzold said Matthews has good skills. Matthews said she doesn't want to do it a disservice by not having the time resources it would require. Santos Green recommended creative structuring with the group and not needing regular meetings. Santos Green said a retreat might allow the committee to tackle a lot of pieces all at once. Raeburn asked if staff would be members of the committee or only Trustees. Paetzold said it should be Trustees in the beginning with staff as advisory, so staff members are not put In jeopardy. Paetxold said staff have the expertise to advise the committee. Rocklin agreed. Staff Reports. Director's Report. Carman recapped the ILA conference in his report. Carman shared he emailed Library Trustees about the booklist from Iowa City Community School District and noted not surprisingly it was emotional for library staff to see in our community. Carman said there has been a Iot of staff dialog on the best next steps for ensuring access to materials. Carman met with library directors from Coralville and North Liberty and discussed a possible unified response. Carman said they are working through ideas and reaching out to school librarians to determine the most appropriate actions. Carman said staff are trying to mindfuliy balance public library professional ethics and collection policies with the reality that public libraries may be in this same position sometime soon. Carman said it's important to have a compassionate response but access and intellectual freedom are the most important factors. Carman said staff have heard from ICCSD employees that more titles will be removed from the school district collections. Carman said Mangano will continue to assess interest in titles at ICPL. Carman said there has been community interest in the titles but not overwhelmingly so. Mangano said one or two. Matthews said this is going to affect AIM cards. Matthews said AIM cards are not in violation of file 496and teachers can explain to children how to use the public library. Matthews said many school staff are teaching students haw to use AIM cards as part of general education. Matthews feels that if the trend continues it will be looked at quickly and will be under the microscope. Carman said ICPL staff are looking at AIM cards and Bookmobile stops on ICCSD property. Carman anticipates the pain points being school personnel at individual schools interpreting 496 more conservatively. Santos Green said it is a very broad range across the state right now. Carman said he is thinking about ICPL's response if ICCSD says they wish for Bookmobile stops to continue but need certain materials removed from the shelf. Santos Green said no, sorry. Carman said the ICCSD stops can serve as the hub for communities but Carman remains firm in the belief that access and how collections are built are important. Carman said ICPL would most likely not be in a position to respond to requests in removing materials based on stop locations. Santos Green said she didn't see how you could, by making that demand you are stating that whatever remains close to school property automatically belongs to the school and that's just not how the world works. Carman said he noted this because he thinks it will be a difficuItthing for ICPL and ICCSD school staff. Carman said there are school and public library staff members who are feeling afraid. Santos Green agreed. Carman said we want to lead with our compassion but also maintain professional ethics and standards. Matthews asked if ICPL could put restrictions in patron accounts, not to block materials but to put notes in children s accounts to review their checkouts. Paetzold said i don't think we want that. Matthews noted this is far a parent's choice and has argued that parents have always had the choice for their kids not to check out materials. Paetzold said parents have the option to not allow their child on the Bookmobile which would allow ICPL to maintain their own collection. Santos Green said the rules are vague on purpose and doesn't think it is necessary for ICPL to fill in the line. Santos Green said there is a news item that came out today, on December 28th clarification will be coming from the state. Matthews noted this is two days before their deadline. Santos Green believes it won't give further clarification and it is in the best interest of any organization to err on the side of grace and not on blocking materials. Santos Green said the pendulum will swing back and will be an expensive lesson, Santos Green felt from a financial perspective it was unwise to preemptively block materials and wou#d not offer parents that. PaetzoId said I don't think we want to get into the discussion on any level. PaetzoId said if a parent had an Issue they could actively parent. Carman said there are a couple logistical answers to that, ICPL policies have parent decision making built into the policies. Carman said we have a lot of examples of involving adults in these decisions and said ICPL can make notes in records. Carman said ICPL does not have a history of using records for that function and he didn't imagine ICPL doing that in the future, with the exception of the AIM card which does have restrictions on the collections which can be checked out on it. Carman said the bulk of library checkouts are done at the self -checkout stations, and a note would not block check out at these stations. Carman knows this is a practice that some other libraries use but ICPL policies make tt clear how adults and minors can use the library. Johnk asked when clarification comes in December if it signifies an opening for litigation. Matthews said she believes there is active litigation now. Paetzold said it is not in Iowa. Matthews said she believes that there is already some litigation in Iowa. Santos Green said it is a matter of time. Carman said as more information comes from the state there might be more clarity. Paetzold said this is why we need an Advocacy Committee. Matthews and Santos Green agreed the language was intentionally left vague. Carman said the other piece in his report was to note that the union is requesting a wage increase. Carman reminded Trustees that the Library Board signs the union contract and reminded Trustees the importance of staying up to date on this topic. Rocklin asked for the schedule of negotiations. Mangano said the negotiation is for next year`s budget. Carman noted the current contract was negotiated with scripted increases but they were negotiated before changes with inflation were known. Rocklin congratulated ICPL staff for participation in the ILA conference. Shultz noted many presentations were from ICPL staff. Departmental Reports: ChiIdren's Services. Trustees congratulated Pilkington on the award she received at ILA conference. Carman said the award is a big deal. Pilkington said an article would be coming out from the Daily Iowan. Pilkington said there were 200 kids at the Halloween parade. Pilkington said staff have always done Halloween story time but this year the entire library participated by decorating book carts for a parade. Collection services. Mangano noted there will be a meeting next month to discuss the reconsideration policy for digital materials as there are three separate library polices (Cc ralviIIe, North Liberty, & Iowa City). IT. Rocklin noted the new gates. Matthews enjoyed learning about the IT interns. Development Report. Rocklin congratulated Peter Fegley on his new position. Roche noted she is in the process of hiring a new Development Assistant. Matthews asked how the t-shirt drive went. Roche said RAYGIJN sales have been good and are right on the heels of the very successful rainbow shirt sales. Roche said RAYGIJN sales don't have a time limit and designs can continue to be added to the stock. Miscellaneous: News Articles. None. President's Report. None. Announcements from Members. None. Committee Reports. None. Communications. None. Consent Agenda. Johnk made a motion to approve the Consent Agenda. Paetzold seconded. Motion passed 910. Set Agenda Order for November Meeting. Rocklin noted the November and December meetings occur on the third Thursday of the month. Rocklin shared in November there will be a policy review on Theft, Defacement, and Alteration. Rocklin asked Trustees to Iook ahead at upcoming policy revisions. Miller reminded Trustees the Board photo would be taken directly after the meeting. Adjournment. Rocklin adjourned the meeting at 5:57 pm. 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