HomeMy WebLinkAbout01-11-2024 Housing & Community Development Commission - CancelledHOUSING & COMMUNITY DEVELOPMENT
COMMISSION (HCDC)
January 11, 2024
Regular Meeting — 6:30 PM
Iowa City Senior Center Assembly Room
28 S Linn Street
CTF747•01
1. Call to Order
2. Consideration of Meeting Minutes: November 16, 2023
3. Public Comment of Items not on the Agenda
Commentators shall address the commission for no more than five minutes. Commissioners
shall not engage in discussion with the public concerning said items.
4. HOME -ARP Allocation Plan Amendment
The City's HOME -ARP Allocation plan has been revised based on HUD compliance
requirements. Additionally, funding has been redistributed to eligible projects. Staff will
provide an overview of the amendment and HCDC will consider a recommendation to
Council for approval.
5. Final Presentation from Aid to Agencies Subcommittee
HCDC formed a subcommittee on January 19, 2023 to review the Aid to Agencies process.
The subcommittee has completed their work and provided a final report. The subcommittee
will present their report to HCDC and staff for feedback. Information from the subcommittee
and HCDC will be considered to determine next steps.
6. Staff & Commission Updates
This item includes an opportunity for brief updates from staff and commissioners.
Commissioners shall not engage in discussion on updates.
7. Adjournment
If you will need disability -related accommodations to participate in this program or event, please contact Brianna Thul at
bthul cDiowa-citv.org or 319-356-5230. Early requests are strongly encouraged to allow sufficient time to meet your access needs.
Upcoming Housing 8 Community Development Commission Meeting: Regular: March 21, 2024 (No February meeting)
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Housing and Community Development Commission
Meeting Packet Contents
January 11, 2024
Agenda Item #2
• November 16, 2023 Draft HCDC Meeting Minutes
Agenda Item #4
• January 2, 2024 Staff Memo— HOME -ARP Allocation Plan Substantial Amendment #2
• Revised HOME -ARP Allocation Plan
Agenda Item #5
• Aid to Agencies Subcommittee Final Report
Agenda Items #6
• FY25 Tentative HCDC Calendar
Agenda Item #2
MINUTES
HOUSING AND COMMUNITY DEVELOPMENT
NOVEMBER 16, 2023 — 6:30 PM
FORMAL MEETING
THE CENTER ASSEMBLY ROOM
PRELIMINARY
MEMBERS PRESENT: Kaleb Beining, Maryann Dennis, Karol Krotz, Kiran Patel, James Pierce,
Becci Reedus, Denise Szecsei, Kyle Vogel
MEMBERS ABSENT:
STAFF PRESENT: Erika Kubly, Brianna Thul
OTHERS PRESENT: Crissy Canganelli, Sam Brooks, Erin Sullivan
RECOMMENDATIONS TO CITY COUNCIL:
By a vote of 8-0 the Commission recommends approval of the revised Aid to Agencies definitions and
eligibility as presented by staff.
By a vote of 8-0 the Commission recommends approval of the FY25 application materials as discussed.
CALL MEETING TO ORDER:
Beining called the meeting to order at 6:30 PM and welcomed new member Szecsei.
CONSIDERATION OF MEETING MINUTES: OCTOBER 19, 2023:
Reedus moved to approve the minutes of October 19, 2023. Patel seconded the motion. A vote was
taken, and the minutes were approved 8-0.
PUBLIC COMMENT FOR TOPICS NOT ON THE AGENDA:
None.
SHELTER HOUSE STREET OUTREACH AND ENGAGEMENT OVERVIEW:
Crissy Canganelli (Executive Director) is joined here by Erin Sullivan, housing services director and Sam
Brooks, their outreach services specialist and they're here this evening to talk about street outreach
services. They hope to have a conversation with the Commission about services, the impact that they're
seeing, the changes that they're noticing, and respond to any questions. Canganelli began by
contextualizing how they started street outreach services, they began in partnership with the City of Iowa
City in the spring of 2021, so this is a relatively new service that has been offered in the community. They
had long wanted to be able to provide street outreach services but just did not have the financial capacity
to do so, and now due to the partnership with the City of Iowa City, who dedicates about $35,000 annually
right now to do this work, they're able to leverage some additional federal funding that is available for
shelter operations and are able to fund one full time employee, Brooks, who provides supports, resource
materials, supplies, and a vehicle for his dedicated use to be able to meet the needs of the community.
Canganelli noted the primary scope of work really is happening in Iowa City, although Brooks is available
to respond to concerns that are happening throughout Johnson County.
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November 16, 2023
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Sam Brooks (Outreach Services Specialist) began by talking about the approach and philosophy behind
street outreach. He noted it's critical that when they're working with the community's most vulnerable
members to take into consideration the ways that they're engaging with them and the way that they're
building trust and rapport for folks that have historically been failed by most of the larger institutions in
some way or another. Therefore, the first step of street outreach and engagement is the engagement
portion. A lot of the folks who are experiencing unsheltered homelessness have been staying outside for
a significant amount of time, about a quarter of the folks who are engaged in street outreach are defined
as chronically homeless, which is one year or more, and are in a place not meant for habitation such as a
car, under a bridge, on the street in a tent, an abandoned building, or a parking garage and have a
diagnosed disability. Brooks acknowledged those are two really important factors that they look at when
they're working with this population because they understand how vulnerable things are. So, his initial
goal is to build rapport through a mutually respectful relationship between himself and the person who's
experiencing homelessness. It's important they're working together, whatever their identified goals are, to
accomplish those goals, to navigate different systems, make sure that they can survive staying outside,
and then make it to the ultimate goal of being housed permanently, stably with wraparound services so
that they can end their experience of homelessness. One individual Brooks has been working with for his
entire time on street outreach, during the first year the individual wouldn't speak to Brooks, he barked at
him, they didn't talk. Brooks and Sullivan would talk about ways that they can engage that were client
driven as everything they do is voluntary, so ways that they can then provide services to this person. A
lot of it was just about existing in the same space as them in a casual way until there was enough comfort
that they could then progress to talking about very casual things. This individual now meets with Brooks
every Friday, and they chat a lot about grappling mostly because that's what he chose to talk about.
Grappling is like wrestling and jujitsu, martial arts, and that is what he loves to talk about. However,
they've also been able to bring a medical provider out to come and give this individual a physical at a
place he was comfortable at. So, it begins with a general initial engagement so that they can then refer to
different providers in the community. A lot of what street outreach is, is collaborating with different
community partners, different service providers, City staff, different City departments to help this person
navigate all of these systems in the safest and have the least conflict and the least interaction with
emergency services as reducing law enforcement contact and unnecessary arrests and unnecessary
ambulance trips.
Erin Sullivan (Housing Services Director) concurred with Brooks that it's a very delicate relationship as
this is a group of individuals in the community that do not engage with services unless absolutely
necessary. Then there are individuals who are experiencing homelessness who are utilizing the
resources but just have a lot of barriers to potentially getting permanently housed. Brooks has to balance
his time between those individuals who are seeking him out and those he is seeking out. Brook's role is
circular with the providers and the person experiencing homelessness to make sure that they continue to
connect, how they communicate with one another, etc. Sullivan noted they want Brooks to spend more
time really engaging with those individuals who are not seeking out those services but it's a delicate
relationship, so they are continuing to just navigate and figure out how to build that trust. Again, there are
many individuals in the community who are experiencing homelessness and know how to access
resources and do so every day and then there are individuals in the community who are not. The street
outreach position is essential in reaching those individuals who are out there in the community and have
been for a long period of time, probably decades, who just are not engaging. They want to make sure that
they know that there are resources, and to provide some of those lifesaving resources to them like
blankets and tents and things like that in a way be able to begin that relationship.
Brooks spoke about outcomes and noted in the last year roughly of the 190 individuals who were enrolled
in street outreach throughout the year 89 of those were then moved into permanent housing from the
street either by accessing shelter eventually, or straight from the street to housing. He noted that's
probably the big number as that is the outcome that they look at, the goal is to end the person's
experience of homelessness.
Krotz asked for somebody who's unhoused if they're moving into housing or into shelter, especially
housing, if they are experiencing a financial barrier how is that resolved. Sullivan stated there's a system
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November 16, 2023
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in the community and across the state called coordinated entry and so when Brooks is talking about
somebody moving into housing what that means is that they are enrolled into coordinated entry. Any
human service provider in the community could put somebody in coordinated entry and on a weekly basis
they have a meeting with all of these different human service providers to determine which housing
intervention or which housing program would be best for that individual based on their needs. They might
have a section eight voucher and just need assistance with a security deposit, CommUnity has a program
where they could pay security deposits. Shelter House has a program called Rapid Rehousing that
provides a security deposit and rental assistance. Those providers are all sitting at a table discussing the
individuals for programs and which program can help them move into housing and providing whatever
resources they might need from financial assistance, case management, accessing other mainstream
resources, such as food stamps, Medicaid, and things like that.
Krotz assumes the ultimate goal of the individual, as well as the program, would be for them to be self-
sufficient. Sullivan confirmed that can be a goal. Each individual's goal plan is created individually and
some individuals who maybe are experiencing short term experience of homelessness are going into a
rapid rehousing type of program and probably will live independently in the community, whereas the
individuals that Brooks is working with likely will need to receive wraparound services for a pretty
significant amount of time as there's a reason people are outside for a long period of time. A big piece of
that is housing related, and housing affordability, but there's also other kinds of mental health, physical
health and substance use disorders that people need support to live in housing.
Canganelli stated the goal isn't necessarily to be self-sufficient in so much as it is to be as independent as
possible and that looks different for everyone. They are really trying to weave together the different
services and resources that exist for people to help them to live as independently as possible in housing
and to retain that housing successfully. She also wanted to clarify out of the 90 people, about 50% of
those individuals that were engaged through street outreach had been living out on the streets,
unsheltered with a high incidence of disability, co-occurring disabilities, 75% of them have a disability that
is diagnosed, and often are co-occurring. These are any combination of serious mental illness, substance
use, intellectual disability, brain injury, and physical disabilities. After years of homelessness being able to
successfully get into housing, and the conduit of going through shelter, they don't consider that a housing
placement it's just people can go either through shelter to housing or straight from the street to housing.
Dennis noted there's also the matter of safety. When she was working, she dealt with a man who was
chronically homeless and finally received an apartment that was furnished, but he never slept in the bed
because he hadn't slept in a bed for so many years that he didn't feel comfortable, so he just slept on the
floor all the time. Sullivan noted when they first opened Cross Park Place, the 24-unit apartment complex
on Cross Park Avenue, those are individuals who were sleeping outside for years in the community and
one of those individuals there slept on the bench in front of the building for probably a month before he
actually moved in because he was uncomfortable sleeping inside.
Reedus asked if a lot of the individuals that Brooks is working with go to either the 501 or Cross Park
Place, is that the most direct route. Canganelli replied when they have housing opportunities, Cross
Park's 24 units are fully occupied, at 501 they opened 36 units in June and by August or September they
were at capacity, so those units are fully utilized so unless a unit turns over, and the primary reason that
they're seeing units turnover is really due to death of tenants, so the units don't turn over very much, then
they're looking for units out in the community and that means finding landlords that are willing to work with
them. Canganelli noted through the course of the pandemic, and in response to the pandemic, there have
been some very specialized, additional small amounts of housing choice vouchers that have been made
available, mainstream vouchers, emergency housing vouchers, and now seven stability vouchers. These
are additional resources that they're trying to manage and prioritizing these different vouchers for these
particular populations through coordinated entry has been imperative because it means that they get that
housing subsidy as a resource because they don't have income, or they have extremely limited income.
They are able to help them secure different mainstream benefits that they may qualify for and that was
working until they lost that protection for individuals presenting a Housing Choice Voucher as a form of
payment for rent, which occurred sometime in 2022. Because of that they are now experiencing a real
additional barrier, even for those individuals who have a voucher, which is a precious resource, but are
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not able to use it as a form of payment for rent in the community because landlords are now requiring that
these individuals demonstrate that they have 300% of the rent in cash income. She stated this is
irrespective of whether or not they have a voucher, if they have a single person who has been on the
street for decades, who has multiple disabilities and has a voucher in hand, a landlord can say sure he'll
rent to them but the unit is $800 so they must show that they have $2,400 in income to be able to rent the
unit.
Reedus first heard of this when she was down in Florida about four years ago and what blew her mind
was because the minimum wage up here is still $7.25 or $7.50 an hour so that means that literally people
who are low income can't qualify and to make that kind of money is very, very difficult. Reedus noted one
of the things that bothers her is when she hears people say people are homeless because they want to
live outside, they don't want to have a home. If remembering correctly it was demonstrated that there
were 17 people involved in the fires recently who had vouchers that couldn't qualify for a place due to the
income levels so that showed the community that homelessness is, its not as simple as somebody
doesn't want to be inside.
Reedus stated when Canganelli met with HCDC and gave an update for the 501 project she discussed
the gap and closing the gap with the project, but now it seems like a much wider gap exists and the need
is growing a lot quicker. What do they have to do to prevent it from growing even bigger?
Canganelli stated as they were even going into the 501 project, they felt that gap, they talk about this a
fair amount in board meetings and within team meetings that it's hard to recognize or acknowledge the
things that they're not seeing. They are seeing an increase, or at least what is feeling like an increase, of
unsheltered homelessness that they're aware of in the community, there's certainly an increase in
demand on shelter resources even given that they have implemented homelessness prevention
resources and eviction prevention resources during the course of the pandemic. Hopefully they'll be able
to sustain those after this recovery period and recovery funding ends as they've prevented hundreds and
hundreds of households from entering the homeless response system and experiencing homelessness.
They've also increased their capacity to provide permanent supportive housing by building some
infrastructure with bringing Cross Park Place and 501 online with 60 units of permanent supportive
housing. They've also increased capacity to provide housing through a scattered site modality by using
local landlords and partnerships with the additional housing choice vouchers, 147 total housing choice
vouchers. Canganelli noted they were ahead of the curve as far as some other Iowa communities in
developing permanent supportive housing and advancing some of these resources so they're not seeing
the increase to the same degree that communities like Des Moines and Cedar Rapids are seeing.
However, the fact is that they have a really major feeder in the community, which is the University of Iowa
Hospitals and Clinics, and the VA Health Care System which gives an incredibly complex population to
work with, and they're seeing very significant discharge increases and complexity of issues of people
being discharged to the streets. So, while they're not to the point where some other municipalities are in
the state they're definitely not maintaining the ground she once thought they were achieving. There are
other macro issues that are happening around them such as that change in the protection for housing,
being able to present a housing choice voucher and have that being used as a source of income, that's a
major hit.
Krotz is really surprised by that and also alarmed and disgusted by it, she preaches a lot about how
people on disability or SSI may only get $700 or $800 a month and even if they have a voucher, they're
spending a significant amount of income on rent, and that's if they can find a place because of the price
range. Now, there's another barrier that landlords are requiring, and she is just really appalled by that.
Canganelli noted that barrier clearly has a disparate impact on veterans and individuals with disabilities
and in so much as there's a correlation with poverty, and of course households of color. Other macro
issues that they're seeing is the healthcare system that has been overrun and never recovered. They
weren't in great shape when they went into the pandemic, and they've been overrun ever since. The
emergency room department and psychiatric inpatient units are out of control. People are being
discharged in all manner of conditions to the street and to shelter, there are significant changes in the
numbers and the complexity of issues that they're seeing and receiving from medical institutions.
4
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Krotz asked how they receive information that somebody's being discharged but they have a special
need. Canganelli stated they just show up at the door or in the parking lot. Sullivan stated that's
something that needs to be improved, their communication and relations with the University of Iowa and
the VA, because they know that they are discharging people to homelessness, but their social services
department doesn't get involved and help to get the information transferred and they've seen a decrease
in the social work department within hospitals and in doing the resource navigation work needed.
Individuals are coming in with no referrals, not a lot of resources that they've been enrolled in, and things
like Medicaid are really the only resource that they're coming to shelter with.
Canganelli noted there are a number of different reasons why they are overwhelmed, the resources that
used to exist in a continuum of care like housing placement services, residential care facilities are gone.
Community based housing providers that are there that look like they should be able to provide ongoing
housing and supports for individuals all number of barriers or rules in place that prevent people from
being able to access those services that again push more people into shelter and then in line for
permanent supportive housing. They have community -based housing providers that sit on vacancies and
will not take people that have been referred who qualify for their services. There are also barriers that
prevent them from accessing housing first and other entities that have become more out of reach due to
system changes within the Department of Health and Human Services continuum. Entities that are paid
for every billable unit of service to provide care and housing for people are finding ways not to. Canganelli
noted however there have some really good things that have changed, some that may be minor, but
changes within criminal justice system and the nation has moved towards adopting policies and
interventions that are intended to reduce people who are suffering from a mental illness to the criminal
justice system. By reducing overexposure to the criminal justice system, primarily meaning incarceration,
as some of these interventions and policies have been implemented, and even locally, who was positively
impacted by that change, well it wasn't wealthy people who had mental health issues being incarcerated,
their lives haven't changed, it's the poor who were over incarcerated and are suffering from mental illness
and their main provider treatment provider being the criminal justice system, prisons, but now those
individuals are successfully not being incarcerated. However, where are those very poor individuals
landing, they didn't build up the housing system to address the housing needs for these individuals that
had been functionally housed in jails and prisons so now they're on the street and in shelters. So that
positive intention and that positive change is having this very significant impact and changing the world of
homeless services and is having an impact on what they're seeing as far as manifesting unsheltered
homelessness because they're not able to accommodate folks in shelters.
Canganelli noted they're here to talk about street outreach, it's a new resource and intervention that's
been deployed within this continuum of services that really is intended to create the system, a homeless
response system, and part of this move to housing first, or working to end homelessness and rapidly
prevent homelessness where possible and move people to housing immediately from the street. They
have looked at communities where they have also been successful in deploying this homeless response
system. Where homelessness is increasing, legislator policymakers are pointing to housing first as being
the cause for creating this increase and that's absolutely not the case. They can't build themselves out of
this fast enough because they've languished and don't have enough housing opportunities in the market
to address the needs of people who are at zero to 30% area median income. Trying to find those data
points and find out what the real gap is difficult. She gave an example of Denver, she was there about a
month ago, and it looks very different from just two years ago. There has always been a significant
presence of unsheltered homelessness in Denver, but she's never seen it like she saw it October. There
were encampments, very large encampments, all in downtown areas and they've done a lot to increase
permanent supportive housing opportunities for people. Their chamber of commerce, and their local news
reporting, reported that 16% of the population of Denver has an income of $20,000 or less and that
housing opportunities that exist in Denver, for individuals at $20,000 or less of income, there is a gap of
between 70,000 units and 125,000 units based on the way that these different entities calculated what
that gap is, so how do they address that.
Dennis noted there's no incentive for politicians to address it
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Reedus noted it's really disheartening to see what has become of housing and the expense to be housed
and the lagging wages, it doesn't even have to do with a federally mandated minimum wage - there are
places in states and cities that don't pay livable wages. She remembers 2, 3, 4 years ago when they
started talking about $15 an hour minimum wage and the whole world was like, no they can't do that.
Well, that's not even a livable wage anymore. A livable wage is above $20 an hour at this point to be able
to afford the kinds of housing options that there are.
Reedus noted they get about $35,000 from the city, is that part of the ARPA money or is it going to be an
ongoing thing. She is interested in since Brooks and Sullivan and the street outreach program has
started, how has that increased success.
Sullivan gave an example of what street outreach has done, when they opened Cross Park Place it took
six months for the all the units to be filled. Canganelli mentioned the length of time that it took to fill the
501 units, only two months, and that is almost entirely because of street outreach, because the street
outreach specialist was out engaging with those individuals and reading them for housing. The amount of
work that Brooks does in terms of helping people gather those essential documents, like a birth
certificate, a social security card, an ID, and then also having those conversations of how to get into an
apartment, talking them through that entire process was essential to moving very quickly and getting
people housed and moving them into 501. That is a micro example of how street outreach was a huge
benefit to moving people quickly into housing when it became available. In that situation there was
multiple units available and now Brooks has the challenge of finding those individual units.
Brooks noted now there's not this pool of units available so now he needs to create a support network
and weave the services that Canganelli was talking about to help in the interim for when somebody has
engaged in services and started to get to a place where they're ready for housing when housing is
available, creating a support network in the interim. Because of street outreach they now know just about
the majority of people who are living unsheltered the community where before it was sporadic
engagement.
Reedus noted it helps to meet them at their place of need. Sullivan acknowledged exactly, it's a very
small community, word travels fast and so what Brooks experienced is that somebody will meet
somebody who's experiencing homelessness and they'll be like, hey do you know Sam? And they'll get
them connected. Also because of the partnerships that they now have with the city where they meet on a
monthly basis with numerous departments, they all know of the street outreach and know of Brooks and
have his number so when there is somebody who needs resources, there clear partnerships that can
reach out to Brooks and get him connected with that individual. That's probably one of the biggest
changes, having a centralized person that everybody knows and can contact.
Krotz was just talking with Thul today about this zero to 30% and just has to believe that there's
something that they can do to help start a process as long as it may take to find some sort of solution to
this because it seems to her, she feels it personally. She falls in that category and feels personally like
Iowa City has become an exclusive place to live. She sometimes feels like she is not wanted, because
she can only afford X amount of rent and that's even with assistance. She used to be really ashamed that
she had to have help but is not embarrassed anymore. It is what it is because of her disabilities. But
there's got to be something that they can do because she knows the city has a commitment to having
affordable housing for people in a place where they want to live. Somebody who has a little bit of power
maybe can start quantifying how many people this actually involves and trying to work out solutions. She
is saddened to hear about the people that they work with who have the vouchers and still can't find a
place.
Pierce asked if that voucher change was a federal law change or a state law change or is it just
something that's happened organically with landlords. Canganelli noted Iowa City, Cedar Rapids, and
Des Moines all had a local ordinance in place that protected the use of a housing choice voucher as a
form of income, which protected households that were presenting them. Then in 2022 the State
legislature made the decision to remove the ability of municipalities to have that local control. Pierce
noted it's part of that larger conversation of the State removing that control. Canganelli stated they had a
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rollout period, but they've definitely seen the impact. It was very disappointing to learn that it was a local
landlord and high -profile individual in the community that led that campaign to the legislature and lead
that effort for the policy change.
Pierce noted it struck him that it was mentioned the turnover they see in the two particular complexes that
they've developed is due to death, and wondered if they could talk more about that. Sullivan explained
that at Cross Park Place they saw a number of individuals who passed away within the first 18 months of
that program, probably due to a couple reasons. One is the population who live at Cross Park are
definitely, at this point, aging in place. They're in older demographics - they are seeing individuals more
from 60 to 80. Also, those were individuals who had pretty significant health care costs and those were
individuals that were already frail from living outside for so long. While it is not necessarily proven
medically, once people who have protected themselves for really long amounts of time outside to survive
are getting their basic needs met on a daily basis, their tolerances for themselves and how to take care of
themselves are pretty high. Once people move into housing and they start to let that guard down a little
bit and start to engage in health care, which is positive. but the body doesn't have to protect themselves
as strongly as they were outside. It would be really interesting to see what kind of studies are out there
and whether if as permanent supportive housing continues to be evidence -based practice with long term
results and outcomes.
Reedus asked what other reasons they would leave other than death or incarceration. Canganelli stated
they can stay forever; they have a renewable a lease. They have had a small number of people who
have left housing when they've been able to take that project -based voucher and move it into housing in
the community or locate closer to family and they consider those really successful exits. There have also
been a very small number of individuals that have had preexisting criminal records and have been
arrested and gone to jail. Sullivan added there's also individuals who need a higher level of care with that
aging in place, and potentially need to just have more in home supports that they can't provide and will go
to a higher level of care. Canganelli acknowledged that's where they're struggling now is seeing more
people that have higher needs than really permanent supportive housing was ever intended to address
and need 24/7 contact care and those resources do not exist anymore.
Pierce noted he has also seen that people are needing a much higher need because that's something
that he even saw a few years ago when he was on the board of an affordable housing provider, people
would come to them but they couldn't meet their needs.
Sullivan stated the vulnerability of the individuals that they are serving, and not just based on their
physical abilities, is significantly increased and is really challenging to watch and witness. Because as
Canganelli mentioned there is the decrease in the institution beds available in the State and when entities
have to decrease their beds from 54 to 16 because of rules that the State is putting out, and having to
have certain ratios as they don't want too many people with disabilities living in the same space together,
all that impacts where people can stay. So while there are all really good reasons for why the State has
limits, like maybe the number of people who can live in a in a building together, what has happened
instead is just reducing the number of beds and not adding any anywhere else. They also saw the next
phase of de -institutionalization where they're closing these beds but not providing any infrastructure to the
community -based services within those homes and within those other kinds of residential community
settings, but not just in terms of the number of beds, but also the training that the staff in those buildings
need. Then on top of that there was a pandemic that completely wiped out the workforce that is now
needing to be rebuilt and retrained. They could sit here and talk probably for another hour of all of the
examples of individuals whose needs are way beyond the scope of services in a shelter, and even in a
permanent supportive housing building, but they are doing what they can because they have nowhere
else to go. No matter where they are in the community, they are serving them, that's their mission.
Krotz asked if Brooks anticipates that through the people he has worked with and met, that there will be
some who won't want to go into the winter housing and rather stay where they are. Brooks replied yes,
there's a small number of people who stay outside every year. The third weekend in January nationally
there's a count done that homeless response services all participate in and it's done then because it's the
time of year when the most shelter emergency beds are available and they're able to accurately count the
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November 16, 2023
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number of people who spend the entire winter outside. What they can do to help those folks is provide
survival items such as tents, sleeping bags, hand warmers, gloves, etc., those are all things that people
need more consistently to make it through winter. Reedus said folks could look at their website to see the
Amazon wish list if they want to participate. Canganelli noted the street count in Johnson County has
stayed pretty much between 10 to 15 people during that last Wednesday in January.
The Commission thanked Shelter House for their presentation as it was very informative.
Cd01kiM11]:1:L1:7Xdd'JSI4:Irl_tif1011k019]:iVAM=0Wlk1167-M421E971]=19111it1[a]IMlZ191=14[c]1-3141fm
Kubly stated last year during the Legacy funding round, there were two Legacy Agencies that were not
awarded funds initially by HCDC and HCDC expressed that they wanted them to be able to apply for the
Emerging funds at that point. However, staff learned that because of a resolution that's in place, they
were not eligible. Therefore, this proposal is to revise the regulations and to allow Legacy Agencies to
apply for Emerging funds if they were not awarded Legacy funding. She noted the previous resolution for
Emerging agencies was done in 2018 and that was prior to some of the big changes to the program that
took place in 2020 with the Consolidated Plan as the Consolidated Plan didn't really address the
Emerging agencies. Again, what staff is proposing is if a Legacy Agency is not funded through the Legacy
process, they would still be eligible to apply for Emerging Agency funding. Other than that, they didn't
make any other substantial changes to the definitions that are different from how they're currently
operating the program. Kubly clarified this is not the Aid to Agencies subcommittee's work - that's a
separate process. This is just being brought forward now because the Emerging Agency funding round is
coming up and staff wants to know if HCDC would recommend allowing the Legacy Agencies to apply for
Emerging funding if they did not receive Legacy funding.
Reedus asked what the criteria is for being eligible for Emerging Agency funds. Kubly explained they had
a definition of Emerging Agencies from the resolution that was in the agenda packet and now it will be
essentially any nonprofit that's not receiving Legacy funding in a given year, and they have to be a
501(c)3 in good standing as well.
Reedus doesn't have a problem with it as there's been sometimes in the past couple of years it felt like
they didn't give as much money away as they could have and maybe there was available money left on
the table.
Kubly noted they can do up to 5% of the Aid to Agencies budget for Emerging Agencies. That name was
kind of derived to be intended for new agencies, but then as the process evolved and Legacy Agencies
were established, they realized that there were groups that weren't really fitting in either category.
Emerging is now kind of a catch-all for anyone who isn't a Legacy. Perhaps they need to change the
naming.
Dennis just wants to make sure that HCDC, as the reviewing body that recommends to the Council, do
their due diligence, so does staff receive the ongoing reports or whatever from Emerging Agencies and
does staff have any concerns about any agency that's received money? Because HCDC sees the
applications, does the recommendations, and then that's it. They don't always know about the follow
through. She acknowledged the Emerging Agencies don't get a lot of money. Kubly noted if staff had any
concerns about an eligibility or compliance, they would put in the staff notes for the commissioners.
Krotz motioned to recommend approval of the revised Aid to Agencies definitions and eligibility
as presented. Seconded by Dennis. Approved 8-0.
CONSIDER APPROVAL OF FY25 APPLICATION MATERIALS:
Dennis asked regarding what they just recommended about the Emerging Agencies definition and
eligibility as they must be a 501(c)3 - why then on the application does it say they can be public, for -profit
faith based, CHDO or other? Thu[ responded that staff can update it.
Housing and Community Development Commission
November 16, 2023
Page 9 of 11
Dennis noted a comment on the HOME and CDBG application for the scoring criteria, on number five -
the scoring criteria of 76% to 99% leveraging of funds is a lot. She is not sure how much is appropriate.
Overall, it looks good, but will bring up same issue every year until stuff get changed.
Thul stated they did not change the scoring criteria from last year but did change it the year before. Prior
to that, the leverage question used to be a huge portion of the scoring and it really swayed the outcome if
they didn't have a large amount of leverage so changing that last year did help with the distribution of the
score. It took the weight away from that one question.
Dennis asked about question number seven. If the agency does not have the resources or fiscal capacity
to complete the project, she wouldn't give them any money or any points. But still, they could score pretty
well and that's serious in her opinion. If someone gets a zero, she is going to recommend they don't get
any money.
Dennis stated she brings up every year part three, number eight and what income are they targeting.
These are federal funds, and the federal government has regulations that everybody has to follow and
comply with, which can be very time consuming. So why does the City put more regulations on top of
what the federal regulations already are. She stated everybody has to be under 80% for CDBG and for
HOME funds there's a formula that the federal government gives the applicant. For instance, rental
housing is more restrictive. Dennis noted if there's an affordable housing provider that has a rental unit
available, and the City said that the person that moves into that house has to be under 30% area median
income. If a family that comes in and applies and they make $2 over the 30% AMI - there isn't another
place for them. They make too much money and don't qualify.
Thul noted the hard part is using one application and one scoring criteria to address both housing and
public facilities projects and asked if the commission has a revision they would like to make to the
question.
Dennis said they should just ask if everybody that they're going to serve is under 80% because the
HOME program regulations, especially for rentals. The HOME application for homeownership is more
than likely it's going to be between 50% and 80%, but for the rental, if there's so many units then so many
have to be below 60%. She can't remember the whole formula, but there's a formula.
Reedus suggested that question could state a primary percent of median income under 80%. Dennis
noted the application should follow the federal rates/guidelines. The City is adding more stringent
regulations than the federal government requires.
Thul noted it really depends on how people submit their applications. This one is really just helping them
score and determine who the project is serving. Anecdotally, some of the most recent projects they've
done with The Housing Fellowship allow the max of 60% AMI.
Dennis suggested if they're going to do a rental project and want to make sure they can house
everybody, they are going to say they will be serving everybody at and under 30%. Everybody's chasing
points on these applications and if they say more than 30% AMI, they will lose points.
Thul thinks the root of this was the last City Steps plan that incentivized serving 0% to 30% AMI. That
could change next year with the new City Steps plan. Input from the commission will be requested.
Vogel motioned to approve the FY25 application materials as discussed. Seconded by Patel.
Approved 8-0.
STAFF & COMMISSION UPDATES:
Reedus gave a quick update on the Aid to Agencies subcommittee report. She stated they had a good
meeting and really broke down the application. The biggest changes they are recommending is a profile
information section that the agencies can do outside of the application process which will reduce the
Housing and Community Development Commission
November 16, 2023
Page 10 of 11
application. The second area would be the recommendation regarding an agency's outcomes. Hopefully
United Way will get rid of that portion and do something else to allow the agencies to indicate how they're
going to measure their program, and how they define success. The subcommittee thinks that would help
a lot to be able to get that information because if an agency has multiple programs and they're getting
funding from multiple entities such as United Way, Iowa City, Johnson County, Coralville - they're going to
have different outcomes and their outcomes might not even match what Iowa City is giving money for.
Next the subcommittee is going to be going through some of the rules and such. They will only have one
or two more meetings and then she can make a final report to the Commission. The report is going to be
recommendations of things that they'd like to see done. Reedus also noted the agencies were really
engaged and there was some great comments and feedback in the report, especially with regard to the
scoring process.
Dennis proposed moving the January meeting ahead one week as she would not be able to attend at the
current date proposed. Reedus noted the report from the subcommittee is going to be presented at that
meeting and it would be nice to have Dennis here because she's got background and expertise. The
Commissioners all agreed to move the January meeting to January 11.
Thul put together a calendar for the upcoming FY25 cycle and included it in the packet. It is a little early
to start thinking about it, but Thul wanted to place dates on their radar and give new commissioners an
idea of what HCDC will be working on next during the funding cycle when it comes to reviewing the
applications, getting scores turned in, and those kinds of things. Thul also noted they are trying something
a little different. The question -and -answer session will be conducted in writing similar to what was done
recently for Legacy Aid to Agencies. There will be no February HCDC meeting and instead staff have
reserved time to meet one on one with any commissioners that would like help with scoring or reviewing
applications.
Reedus noted the questions are important and she always have questions that she submits for the Q&A
and then has more questions when reviewing the responses. Perhaps it would be helpful to have a small
work session before the questions go out where people who want to attend could, and the Commission
could come up with the questions together. Her goal is to try and find a way to have more robust
questions and to come up with all the questions that they need to have answered. Is a work session
treated the same as a regular meeting in terms of public access and notification and all that. Thul stated
if there's a quorum and they're discussing HCDC business, it would need to be a public meeting. The
difficulty with an additional meeting would be timing. The January meeting is January 11 and the Q&A is
in February. Reedus asked about as a secondary proposal that they submit the questions to staff, get
answers, and then submit them to the Commission ahead of time.
Kubly stated they do encourage anyone that wants to walk through the applications with staff to do so.
That's why they set up the office hours for February, especially given all the new Commission members.
Staff can help walk through applications and maybe that will help develop questions as well.
ADJOURNMENT:
Vogel moved to adjourn, Dennis seconded the motion, a vote was taken and the motion passed 8-0
10
Housing and Community Development Commission
November 16, 2023
Page 11 of 11
Housing and Community
Development Commission
Attendance Record 2022-2023
Name
Terms Exp.
9/15
10/20
11/17
1/19
2/16
3130
4120
5/18
7/20
9121
10121
11/16
Beining, Kaleb
6/30/24
O/E
X
X
X
O/E
X
X
O/E
X
X
X
X
Dennis, Maryann
6/30/25
O/E
X
X
X
X
X
O/E
X
X
O/E
X
X
Haylett, Jennifer
6/30/25
X
O/E
O/E
X
X
O/E
X
O/E
Krotz, Karol
6/30/24
X
X
X
X
O/E
X
X
X
X
X
X
X
Reedus, Becci
6/30/24
X
X
X
X
X
X
X
X
X
X
X
X
Vogel, Kyle
6/30/26
X
X
X
O/E
X
X
O/E
X
X
X
O/E
X
Eckhardt, Michael
6/30/25
X
X
X
X
X
X
O/E
O/E
Patel, Kiran
6/30/26
O/E
X
X
X
X
X
O/E
X
Pierce, James
6/30/2026
X
X
X
X
Subramanian, Saranya
06/30/2025
Denise Szecsei
06/30/2025
X
Resigned from Commission
Kew.
X
= Present
O
= Absent
O/E
= Absent/Excused
---
= Vacant
11
I f E
Waw�
CITY OF IOWA CITY
UNESCO CITY OF LITERATURE
CITY OF IOWA CITY
MEMORANDUM
Date: January 2, 2024
To: Housing and Community Development Commission
From: Sam Turnbull, Grants Specialist
Re: HOME -ARP Allocation Plan Substantial Amendment #2
Agenda Item #4
Background
The American Rescue Plan Act of 2021 allocated HOME -ARP funds in the amount of $1,789,981 to the City of
Iowa City to address the needs of households experiencing homelessness and other vulnerable populations. To
receive these funds, the City must develop a HOME -ARP Allocation Plan as a substantial amendment to the
FY21 Annual Action Plan and submit that plan for approval by the Department of Housing and Urban
Development (HUD).
HOME -ARP Allocation Plan Revisions
City staff have been working with HUD representatives to meet the HOME -ARP Allocation Plan requirements so
that projects identified for funding can move forward. During this process, it was determined that two projects
were not eligible as initially proposed. The HOME -ARP funded Supportive Services projects with Shelter House
and United Action for Youth (UAY) were deemed ineligible because services were not specific to HOME -ARP
funded sites. In addition, HUD expressed regulatory concerns about having preferences for serving youth ages
16-22 under the HOME -ARP program.
Based on this feedback, staff removed the ineligible LAY project from the Allocation Plan and intend to fund
UAY's award of $45,000 with local funds instead. The City has been funding UAY's supportive services for their
Transitional Living Program (TLP) through the local Affordable Housing Fund while waiting on clarification from
HUD about the HOME -ARP Allocation Plan. Staff plan to continue this local funding to fulfill the amount awarded
under HOME -ARP.
Staff met with Shelter House to discuss how the proposed Supportive Services Project could be revised to meet
HUD requirements for HOME -ARP funds. The Amendment notes that Shelter House supportive services will
have a preference for Qualified Population 2: "At risk of Homelessness', but services will not be limited to those
residing in Shelter House's properties.
As the Amendment was being drafted, the State of Iowa released details on available statewide HOME -ARP
funds, which do not require a local match as initially anticipated. As there is no longer a need to have funds set
aside for that purpose, this Amendment removes the Rental Housing Development line item from the budget.
The above revisions left a total of $346,739 in unallocated HOME -ARP funds. Staff propose to reallocate those
funds to increase the award of existing eligible projects based on their funding requests and scoring. The
amended budget proposals can be found in the following table.
January 2, 2024
Page 2
Staff Proposed Budget Revision
Agenagrid P
Amended Budget
Shelter House
Supportive Services
$517,742
$671,981
Iowa Legal Aid
Legal Services to Increase Housing Stability
$157,500
$200,000
Domestic Violence Intervention Program
(DVIP)
Shelter Construction
$500,000
$650,000
United Action for Youth
TLP Expansion
$45,000
$0
Rental Housing Development
$301,739
$0
Administration
$268,000
$268,000
Total
$1,789,981
$1,789,981
Next Steps
The revised HOME -ARP Allocation Plan will be made available for public comment from January 11, 2024
through February 6, 2024. City Council will consider approval of the revisions at their February 61h meeting and if
approved, the revisions would be submitted to HUD for approval.
da Item #4
I r
CITY OF IOWA CI I
UNESCO CITY OF LITERATURE
121
EQUAL MOUSING
OPPORTUNITY
This plan is subject to change pending HUD approval.
Table of Contents
Introduction................................................................................................................................................................2
Consultation...............................................................................................................................................................2
CONSULTATIONSHELD.................................................................................................................................................2
SUMMARYOF FEEDBACK..............................................................................................................................................5
PublicParticipation.....................................................................................................................................................5
PUBLIC PARTICIPATION PROCESS....................................................................................................................................5
Needs Assessment and Gaps Analysis........................................................................................................................6
SIZE AND DEMOGRAPHIC COMPOSITION OF QUALIFYING POPULATIONS.................................................................................7
QPl: Homeless.......................................................................................................................................................7
CURRENT RESOURCES AVAILABLE TO ASSIST QUALIFYING POPULATIONS & UNMET NEEDS.......................................................8
HOME -ARP Activities..................................................................................................................................................9
THE METHOD FOR SOLICITING APPLICATIONS....................................................................................................................9
USEOF HOME -ARP FUNDING..................................................................................................................................
10
USEJUSTIFICATION...................................................................................................................................................
10
HOME -ARP Production Housing Goals....................................................................................................................
10
Preferences..............................................................................................................................................................
10
USEOF PREFERENCES...............................................................................................................................................
11
REFERRALMETHODS................................................................................................................................................
11
LIMITATIONS IN A HOME -ARP RENTAL HOUSING OR NCS PROJECT.................................................................................
12
UNMET NEEDS OF OTHER QUALIFYING POPULATIONS.....................................................................................................
12
HOME -ARP Refinancing Guidelines.........................................................................................................................
12
The City of Iowa City does not intend to use HOME -ARP funds to refinance existing debt
secured by multi -family
rentalhousing..........................................................................................................................................................
12
APPENDIXA.............................................................................................................................................................
13
CITIZENPARTICIPATION.............................................................................................................................................
13
COMMENTS RECEIVED PRIORTO THE PUBLIC MEETING: .................................................................................................
13
STAFFRESPONSE: .....................................................................................................................................................
13
COMMENTS RECEIVED DURING THE PUBLIC MEETING: ...................................................................................................
13
STAFFRESPONSE: .....................................................................................................................................................
13
CITIZEN PARTICIPATION.............................................................................................................................................
13
COMMENTS RECEIVED PRIOR TO THE PUBLIC MEETING: .................................................................................................
13
STAFFRESPONSE: .....................................................................................................................................................
13
COMMENTS RECEIVED DURING THE PUBLIC MEETING: ...................................................................................................
13
STAFFRESPONSE: .....................................................................................................................................................
14
1
Introduction
The American Rescue Plan Act of 2021 ("ARP") appropriated $5 billion to communities across the U.S. to provide
housing, services, and shelter to individuals experiencing homelessness and other vulnerable populations. These
funds were allocated by formula to jurisdictions that qualified for funding through the HOME Investment
Partnership Program (HOME Program) from the U.S. Department of Housing and Urban Development (HUD).
Eligible activities that may be funded with HOME -ARP include:
• Development and support of affordable housing
• Tenant -based rental assistance
• Provision of supportive services
• Acquisition and development of non -congregate shelter units
Funds must primarily benefit individuals and households in the following Qualifying Populations:
• Experiencing homelessness
• At risk of homelessness
• Fleeing domestic violence, dating violence, sexual assault, stalking or human trafficking
• Other populations with high risk of housing instability
The City of Iowa City received a total of$1,789,981 in HOME-ARPfunding and expects to make $1,521,981 in HOME -
ARP funds available for allocation in one competitive funding round.
Consultation
In order to inform the HOME -ARP allocation plan, the City of Iowa City consulted with agencies who serve the
qualifying populations. This consultation was conducted via survey, virtual stakeholder meetings, in -person
meetings, and conference calls. Specific consultations were held with the Iowa Balance of State CoC Lead Agency,
Institute for Community Alliances; the Iowa City Housing Authority; and at the regular meeting of the Johnson
County Local Homeless Coordinating Board (LHCB). Additional individual consultation meetings were held with
individual service providers upon request.
CONSULTATIONS HELD
• Local Homeless Coordinating Board Consultation
o December 8, 2021
• Iowa Legal Aid Consultation
o January 11, 2022
• Domestic Violence Intervention Program (DVIP) Consultation
o January 17, 2022
• The Housing Fellowship (THF) Consultation
o February 18, 2022
• Institute for Community Alliances Consultation
o April 7, 2022
2
ORGANIZATIONS CONSULTED:
Agency/Org Type of
Method of
Consulted Agency/Org
Consultation
Feedback
Johnson
County Local Homeless Virtual
Homeless Stakeholder
Feedback summarized by agency below.
Services
Coordinating Meeting
Board (LHCB)
Homeless
Virtual
Rental rehab; pest control; Case management critical; prioritize
Shelter House
Stakeholder
Services
below 30%AMI
Meeting
Highest priorities: Rental Assistance
Domestic
Med/High Priorities: Development of Affordable Housing;
Violence
Virtual
Intervention
Domestic Stakeholder
Supportive Services
Violence Services
Program
Meeting; Survey
Other: Overall decrease in DV shelters across the state; Lack of
(DVIP)
available units for families needing 3+ BR both in shelter and
affordable rentals; Larger than recommended caseloads.
Legal, Eviction Virtual
Iowa Legal Aid
Prevention, Fair Stakeholder
Need for Supportive Services, homelessness prevention
Housing, Civil
Meeting
Rights
Virtual
Highest Priority: Supportive Services, TBRA
Iowa City
Public Housing
Stakeholder
Housing
Agency
Meeting; In
Need for rent assistance, application fees, housing for larger
Authority
person meeting
families, agencies understaffed.
Johnson
County
Affordable/Fair
Virtual
Affordable
Housing
Stakeholder
Highest priority: PSH
Housing
Advocacy
Meeting
Coalition
Hawkeye Area
Community
CHDO, Homeless
Virtual
Action
Stakeholder
General lack of affordable housing
Program
Services
Meeting
(HACAP)
Highest Priority: Development of Affordable Housing
Services for
Virtual
Med/High Priority: Rental Assistance; Supportive Services
Inside Out
People in the
Stakeholder
Reentry
Criminal Justice
Meeting; Survey
Other: Lack of lbr &Efficiency units; challenges with Ending
System
housing for individuals with criminal backgrounds; more
funding for case management
Johnson
Virtual
Renters are cost burdened. Shortage of affordable housing,
County Social
County
Stakeholder
specifically one bedrooms and units for larger families.
Services
Government
Meeting
Supportive services also needed.
Highest Priority: Rental Assistance, Development of Affordable
Housing; Supportive Services
Housing Trust
Virtual
Fund of
Housing Services
Stakeholder
Medium Priority: NCS
Johnson
County
Meeting; Survey
Other: Financial challenges in getting into housing (deposit, first
month rent, etc.); shortage of affordable housing and
operational financial support for service providers
Domestic
Virtual
Suggestion for housing programs for victims of homicide and/or
Waypoint
Violence &
Stakeholder
homeownership programs. (Not HOME -ARP eligible)
Mental Health
Meeting
Virtual
Renters are significantly cost burdened. Highest priority is
The Housing
CHDO, Housing
Stakeholder
development of affordable housing followed by eviction
Fellowship
Provider
prevention/rental assistance. Concerns about construction
Meeting
timing & costs due to supply chain challenges.
Institute for
Virtual
Supportive services and operating expenses are a high priority.
Community
Coc
Stakeholder
Pandemic impacted workforce significantly and caseloads are
Alliances
Meeting
high. Always need more affordable housing as well.
Highest priorities: Rental Assistance, Development of
Organization
Affordable Housing
addressing fair
Anonymous
housing & civil
Survey
Med/High priorities: Supportive Services, NCS
rights
Other: Low to middle income underserved, paying high rents.
Veteran's
Veteran's
Virtual
Affairs
Services
Stakeholder
No specific comments provided.
Meeting
Mental Health
Virtual
Abbe Health
Stakeholder
No specific comments provided.
Services
Meeting
United Action
Youth Services,
Virtual
for Youth
Mental,
Stakeholder
No specific comments provided.
(LAY)
Homeless
Meeting
Services
Healthcare
Virtual
Amerigroup
Stakeholder
No specific comments provided.
Services
Meeting
National
Association for
Mental Health
Virtual
Mental Illness
Services
Stakeholder
No specific comments provided.
(NAMI)
Meeting
Community
Food Services,
Virtual
Crisis Services
Mental health,
Stakeholder
No specific comments provided.
and Food Bank
Housing Services
Meeting
Iowa City
School
Virtual
Community
District/Youth &
Stakeholder
No specific comments provided.
School District
(ICCSD)
Family Services
Meeting
Virtual
Iowa City Free
Food Services
Stakeholder
No specific comments provided.
Lunch Program
Meeting
0
SUMMARY OF FEEDBACK
The most frequent response that we received was that the City of Iowa City's affordable housing inventory is not
meeting the demand. Specifically, the availability of affordable one bedroom and efficiency units is below demand
as well as the availability of affordable housing for households requiring more than 3 bedrooms. In addition, service
providers reported an increased need for funding for supportive services to assist persons at risk of or experiencing
homelessness. While this need is certainly documented, there was additional concern regarding sustainability of
funding for supportive services outside of one-time funds. Other populations identified include those who are "rent
burdened", paying more than 30% of their monthly income in rent, in low to middle income brackets. Additional
feedback received indicated that housing and services for special populations (specifically: victims of domestic
violence, youth experiencing homelessness, & individuals with criminal backgrounds) and general rental assistance
would also be beneficial in the community.
Public Participation
In accordance with Section V.B of the Notice (page 13), the City of Iowa City is providing for and encouraging citizen
participation in the development of the HOME -ARP allocation plan. Residents will receive notice of the 27-day
comment period via press release as required by the citizen participation plan. This includes notice posted on the
City Clerk's Bulletin Board on the First Floor of City Hall, publishing of notices in one or more newspapers of general
circulation, and announcement on City websites including access to relevant documents for review. Documents are
also available to the public at City Hall. Residents will receive at least 15-days notice of the Substantial Amendment
hearings.
Public hearings were held during the July 211t, 2022 Regular Meeting of the Housing and Community Development
Commission , and at the August 16th, 2022 Regular Meeting of the City Council. Public hearings were again held
during the July 20th, 2023 Regular Meeting of the Housing and Community Development Commission, and at the
August 15th, 2023 Regular Meeting of the City Council. Public hearings for the Substantial Amendment will be held
during the January 11th, 2024 Regular Meeting of the Housing and Community Development Commission, and at
the February 6th, 2024 Regular Meeting of the City Council.
PUBLIC PARTICIPATION PROCESS
Summary of
Date(s) of
Mode of Outreach
Summary of
Summary of
Comments not
Outreach
Response/Attendance
Comments Received
Accepted and
Reason
Newspaper ad to solicit
7/21/2022
Public Notice
public input on HOME -ARP
N/A
N/A
Allocation Plan
7/21/2022
Public Comment
through
Period
No response
See Appendix A
See Appendix A
8/16/2022
7/21/2022
Public Hearing
No response
See Appendix A
See Appendix A
8/16/2022
Public Hearing
Noah Peterson commented
See Appendix A
See Appendix A
Newspaper ad to solicit
7/29/2023
Public Notice
public input on HOME -ARP
N/A
N/A
Allocation Plan
7/29/2023-
Public Comment
No Response
See Appendix A
See Appendix A
8/15/2023
Period
7/20/2023
Public Hearing
No response
See Appendix A
See Appendix A
Newspaper ad to solicit
1/11/2024
Public Notice
public input on HOME -ARP
Allocation Plan
1/11/2024-
Public Comment
2/6/2024
Period
1/11/2024
Public Hearing
2/6/2024
Public Hearing
Needs Assessment and Gaps Analysis
To assess the needs of HOME -ARP qualifying populations, the City of Iowa City reviewed the current shelter and
housing inventory, the size of the populations, and the system of supportive services in the community. To conduct
the needs assessment and gaps analysis, the City of Iowa City utilized current data, including the 2022 Point In Time
Count (PIT), the 2022 Iowa Balance of State Continuum of Care Housing Inventory Count (HIC), the most recent
Comprehensive Housing Affordability Strategy (CHAS) data, and consultation with the Institute for Community
Alliances, who is the lead agency for the Iowa Balance of State Continuum of Care (IA BoS CoQ as well as the IA BoS
CoC Homeless Management Information System (HMIS) administrator.
Homeless
Current Inventory
Homeless Population
Gap Analysis
Family
Adults
Youth
Victims of DV
Family
Adult
Family
Adults Only
Youth
Victims
Only
HH (a[
HH
Youth
Victims
of DV
Beds
Units
Beds
Beds
Beds
Units
Beds
Units
Beds
Beds
least 1
(w/o
of DV
child)
child)
Emergency
t291�5
ShelterTransitional
0
0
70
0
0
0
10
15
Housing
Permanent
Supportive
12
3
184
0
0
0
Housing
Rapid
Rehousing
77
21
72
0
15
5
Sheltered
Homeless
11
135
29
161••
Unsheltered
IL
1
0
12`
2
Homeless
Current Gap
0
0
0
0
140
4
*After consultation with the CoC Lead Agency, it was unable to be determined how many of the unsheltered count was located within Iowa City.
"'Unable to determine the shelter status of youth presenting due to varying definitions of "sheltered". See Explanation in Size and Demographic Composition
of Qualifying Populations; QP1: Homeless".
Non -Homeless
E79M
Current
Level of Gap
Inventory
Need Analysis
# of Units
# of # of
Households Households
Total Rental Units
15,980
Rental Units Affordable to HH at 30%AMI (At -Risk of
Homelessness)
1,495
Rental Units Affordable to HH at 50%AMI (Other Populations)
980
0%-30%AMI Renter HH w/ 1 or more severe housing problems
(At -Risk of Homelessness)
6,180
30%-50%AMI Renter HH w/ 1 or more severe housing
problems (Other Populations)
2,465
Current Gaps
6,170
Data Sources: Point in Time Count; Housing Inventory Count Comprehensive Housing Affordability Strategy; Consultation with Youth providers
SIZE AND DEMOGRAPHIC COMPOSITION OF QUALIFYING POPULATIONS
QP1: Homeless
Based on the January2022 Point -In -Time (PIT) Count forJohnson County, there were 146 sheltered and 12
unsheltered homeless individuals identified. After consultation with the Institute for Community Alliances, the
Collaborative Applicant and Continuum of Care Lead Agency and HMIS lead, it was unable to be determined how
many of those identified in the PIT time count were located within Iowa City. Given that all of the sheltered
population and shelter services in Johnson County are located within Iowa City, it was determined that all those
identified would be most likely to receive services within the City and therefore the full count was included.
Additionally, based on consultation with local providers, it was determined that one of the populations that is not
entirely captured by the Point in Time Count is the population of Youth experiencing Homelessness as defined by
the Runaway Youth and Homelessness Act (RHYA). To obtain an accurate depiction of the population, the City of
Iowa City consulted with United Action for Youth (UAY) to obtain a snapshot of the referrals that they have
received. From October 2021 to September 2022, 161 youth experiencing homelessness were referred for
services, and 21 youth and 2 additional dependents were able to be served by the youth transitional living
program. The RYHA defines homeless youth as "an individual who cannot live safely with a parent, legal guardian,
or relative, and who has no other safe alternative living arrangement'. Due to the varying living situations of
youth that qualify under this definition, it is unable to determine the sheltered status of the population according
to McKinney-Vento definitions.
QP2: At risk of Homelessness
According to CHAS data for 2014-2018, 27.2%of all households have income less than 30%AMI. This represents
8,180 households of the total population. Based on the data, this significantly increases for renters. Of the total
population, 51.3%of households, or a total of 15,465 reside in rental units. Of those renters, 47.1%, or 7,235
renters, have income less than 30%AMI.
Of those households with income less than 30%AMI, a total of 5,690, or 69.6% have a housing cost burden
greater than 50% of their household income. This increases to 71.9%when accounting for only the renting
households.
QP3: Fleeing, or Attempting to Flee, Domestic Violence, Dating Violence, Sexual Assault, Stalking, or
Human Trafficking
According to the Institute for Community Alliances, approximately 13.6%of households in Johnson County who
experienced homelessness as indicated on Point in Time Counts from 2019-2021 had histories of domestic
violence or were actively fleeing domestic violence, dating violence, sexual assault, stalking, or human trafficking.
During the three-year period, this represented 507 households.
QP4: Other Populations: (1) Other Families Requiring Services or Housing Assistance to Prevent
Homelessness & (2) At Greatest Risk of Housing Instability
Of the approximately 15,365 households identified by CHAS data who rent their home in Iowa City, 18.2% have
income less than 50%AMI, but greater than 30%AMI. For those renters who have been identified as having
income <=50%AMI, 29.9%are identified as having a cost burden paying over 50% of their monthly income. This
means that an additional 835 households who are not identified as being at risk of homelessness are at great risk
of housing instability. The circumstances that qualify such a household under the HOME -ARP statutes have been
significantly exacerbated by the COVID-19 pandemic and it is likely that the data has not yet been captured to
truly represent the number of households that would qualify in this category today.
While Rapid Rehousing assistance is a significant need and facilitates the immediate housing stabilization of
households experiencing homelessness, the COVID-19 pandemic has significantly impacted all residents, to
include households served by Rapid Rehousing Programs prior to the pandemic. This means there is a high
likelihood that without additional services, households who previously received assistance are at significant risk of
returning to homelessness without additional supportive services.
CURRENT RESOURCES AVAILABLE TO ASSIST QUALIFYING POPULATIONS & UNMET NEEDS
QP1: Homeless
There are currently 70 Emergency Shelter Beds available year-round for single adults within the City of Iowa City.
During the winter months, there are an additional 40 units of temporary shelter for single adults. There are 101
Permanent Supportive Housing units available for single adults experiencing homelessness, as well as 72 "units"
of Rapid Rehousing assistance for the same population. In addition, there are 16 "units" of Rapid Rehousing
assistance for families with children. While the availability of housing units and shelter beds seem to be adequate
for the community need, consultation with service providers indicated that there is a notable decrease in the
availability of supportive services once these individuals are housed due to decreased funding and increased
caseload. This represents a significant need in the community.
There are 10 Transitional Housing beds available through the GPD program specifically for Veterans experiencing
homelessness, however as of the 2022 PIT Count, only two of these units were being utilized. Due to the low
utilization and the low identification of veterans experiencing homelessness (only 18 unsheltered Veterans were
identified in the State of Iowa), Veteran -specific programs were not determined to be a critical need at this time.
There are currently no Emergency Shelter opportunities for families with children unless the household has
experienced domestic violence. However, there were no unsheltered families with children identified on the Point
in Time Count. As a result, this gap was not identified as a priority during our consultation and needs assessment
as the need is not determined to be critical at this time.
There are an additional 13 transitional housing units for individual youth, as well as one 2-bed unit available for
youth with children. According to local demand for services, there are nearly 12 times as many youths
experiencing homelessness as there are available housing and services for this population.
QP2: At risk of Homelessness
The number of assistance programs for individuals who are at -risk of homelessness were supported largely by
emergency funds previously allocated because of the COVID-19 pandemic and are limited, one-time emergency
assistance, or temporary in nature and do not serve to stabilize the household long-term. There are ongoing
efforts by various nonprofit agencies to provide one-time rental assistance as well as legal assistance and eviction
prevention efforts to avoid a household entering homelessness. Supportive services for individuals at risk of
homelessness were identified as a largely unfunded need and gap in services.
QP3: Fleeing, or Attempting to Flee, Domestic Violence, Dating Violence, Sexual Assault, Stalking, or
Human Trafficking
As of the 2022 Point in Time Count, there are 29 beds of emergency shelter, 8 transitional housing beds, and 9
units of Rapid Rehousing available to households fleeing, or attempting to flee, domestic violence, dating
violence, sexual assault, stalking, or human trafficking in the City of Iowa City. In 2021, local provider DVIP reports
that they had to divert around 350 households to short term hotel stays due to the shelter being full.
Furthermore, the effects of the COVID-19 pandemic have significantly exacerbated the concern regarding
populations that qualify for services under this category. In September of 2021, a representative from Iowa
Attorney General's Crime Victim Assistance Division stated" the number of fatalities in the first nine months of
2021 is equal to all of those recorded in 2020, and with three more months to go, it is a sign of a tragic
trajectory'. In May of 2020, DVIP hotline calls increased by 28% and have not decreased since. Due to the
increase in need and safe housing solutions, last year DVIP started renting 6 apartments for families to live in with
24/7 trauma -informed care similar to the services offered at the emergency shelter. The needs assessment clearly
demonstrates a significant gap in services for this HOME -ARP qualifying population.
QP4: Other Populations: (1) Other Families Requiring Services or Housing Assistance to Prevent
Homelessness & (2) At Greatest Risk of Housing Instability
The services available in the community for this qualifying population are largely similar to those provided for
households at -risk of homelessness. While some programs are specific to those who fit the McKinney-Vento
definition of at -risk of homelessness, others provide rental assistance, legal assistance, and eviction prevention to
low-income populations as well who are experiencing housing instability. However, funding for these programs is
limited. As a result of the needs assessment, it became clear that housing stability supportive services is a
significant need within the City of Iowa City.
HOME -ARP Activities
THE METHOD FOR SOLICITING APPLICATIONS
The City of Iowa City is soliciting applications for HOME -ARP funds. Applications will be reviewed by the Housing
and Community Development Commission (HCDC) who will make the final funding recommendations to City
Council. The HCDC will not allocate funds to a subrecipient or contractor to administer the entirety of the HOME -
ARP grant nor will funds be awarded prior to HUD's acceptance of the HOME -ARP allocation plan.
Prospective applicants were notified of the solicitation of applications via press release. An applicant guide was
provided, and virtual Q&A sessions were held to assist applicants in learning more about the application process.
The City of Iowa City will oversee the administration of HOME -ARP funds and will not administer HOME -ARP
activities directly.
USE of HOME -ARP FUNDING
Funding Amount Percent of the
Grant
Statutory Limit
Supportive Services
$838,594
Acquisition and Development of Non -Congregate
Shelters
$650,000
Tenant Based Rental Assistance (TBRA)
$ 0
Development of Affordable Rental Housing
$0
Non -Profit Operating
$ 33,387 1.87%
5%
Non -Profit Capacity Building
$ 0 0%
5%
Administration and Planning
$ 268,000 15 %
15%
Total HOME ARP Allocation
$ 1,789,981
USE JUSTIFICATION
In accordance with the requirements in HOME -ARP Implementation Notice CPD 21-10, The City of Iowa City has
utilized the consultation process and the needs assessment and gap analysis to determine the priority needs for
qualifying populations in the community, which are funds to support supportive services programs serving qualified
populations. As a result of this analysis, the funds have been allocated primarily to these activities.
Based on the most recent Point In Time Count (PIT) and Housing Inventory Count (HIC), the number of general
shelter beds appears to be meeting the needs of the community, therefore development of non -congregate shelter
is not a priority at this time for the general population. However, based on consultations, victims of domestic
violence have unique shelter needs and greatly benefit from a non -congregate setting. Additionally, while rental
assistance was identified as a needed service in the community, it was determined that rather than TBRA, additional
supportive services to assist in stabilization of the household overall would be the most effective use of resources.
HOME -ARP Production Housing Goals
The City of Iowa City anticipates that HOME -ARP funding will be utilized to produce seven (7) units of non -
congregate shelter for individuals and families fleeing domestic violence. In addition to the new units proposed,
HOME -ARP funds will be utilized to provide supportive services to over 1200 individuals in more than 500
households.
Preferences
A preference provides a priority for the selection of applicants who fall into a specific QP or category (e.g., elderly or
persons with disabilities) within a QP (i.e., subpopulation) to receive assistance. A preference permits an eligible
applicant that qualifies for a PJ-adopted preference to be selected for HOME -ARP assistance before another eligible
applicant that does not qualify for a preference. A method of prioritization is the process by which a PJ determines
how two or more eligible applicants qualifying for the same or different preferences are selected for HOME -ARP
assistance. For example, in a project with a preference for chronically homeless, all eligible QP applicants are
selected in chronological order for a HOME -ARP rental project except that eligible QP applicants that qualify for the
preference of chronically homeless are selected for occupancy based on length of time they have been homeless
before eligible QP applicants who do not qualify for the preference of chronically homeless.
In accordance with Section V.C.4 of the Notice (page 15), the HOME -ARP allocation plan must identify whether the
PJ intends to give a preference to one or more qualifying populations or a subpopulation within one or more
qualifying populations for any eligible activity or project.
10
• Preferences cannot violate any applicable fair housing, civil rights, and nondiscrimination requirements,
including but not limited to those requirements listed in 24 CFR 5.105(a).
• The PJ must comply with all applicable nondiscrimination and equal opportunity laws and requirements
listed in 24 CFR 5.105(a) and any other applicable fair housing and civil rights laws and requirements when
establishing preferences or methods of prioritization.
USE OF PREFERENCES
Based on the needs assessment and gaps analysis and consultation with local providers, the City of Iowa City will
implement a preference for one or more qualifying populations in selecting which projects to award HOME -ARP
funds through a competitive application process. Specifically:
• Qualifying Population 2: At Risk of Homelessness
o Needs Assessment indicated that while housing and shelter beds are available for homeless
households, the availability of adequate supportive services for these households decreases once
they are housed.
• Qualifying Population 3: Fleeing, or attempting to flee, Domestic Violence, Dating Violence, Sexual Assault,
Stalking, or Human Trafficking
o Needs Assessment indicated that the already high demand has increased greatly due to the COVID-
19 pandemic.
While individual projects will utilize the preferences mentioned, the City of Iowa City will ensure that funding
decisions are made which will ensure that such projects are funded which do not have preferences and will serve
all the qualifying populations without prioritization. This will ensure that all qualifying populations are eligible to be
served by HOME -ARP funds, while also honoring the specific community needs as identified in the needs
assessment. Additionally, the City of Iowa City has consulted with the HUD Office of Fair Housing and Equal
Opportunity to ensure the identified preferences do not constitute a violation of the Fair Housing Act, See Appendix
B for more details.
HOME -ARP funds utilized for the development of non -congregate shelter will have a preference for qualifying
participants in Category 3 — Fleeing, or Attempting to Flee, Domestic Violence, Dating Violence, Sexual Assault,
Stalking, or Human Trafficking. This qualifying population was identified as lacking sufficient non -congregate
shelter in the needs and gap analysis.
One Supportive Services project will also implement a preference for Qualifying Population 2: At Risk of
Homelessness.
The City of Iowa City will also fund additional Supportive Services projects which do not implement preferences
and will serve all HOME -ARP qualifying populations. As a result, the City does not anticipate this preference will
have a negative impact on other qualifying populations accessing HOME -ARP funds.
REFERRAL METHODS
Applicants for HOME -ARP funding from the City of Iowa City will utilize different referral methods for their programs
as appropriate:
• Programs with a preference for Category 2 Qualified Populations will use several referral methods which
include community and self -referrals. Services are provided on a chronological basis.
11
• Programs with a preference for Category 3 Qualified Populations will use several referral methods which
include referrals from the coordinated services region, community referrals, and self -referrals. Services are
provided on a chronological basis.
• Programs operating without a preference will utilize an internal waiting list and will serve all qualified
populations in chronological order.
LIMITATIONS IN A HOME -ARP RENTAL HOUSING OR NCS PROJECT
HOME -ARP funds utilized for the development of non -congregate shelter will have a limitation for qualifying
participants in Category 3 — Fleeing, or Attempting to Flee, Domestic Violence, Dating Violence, Sexual Assault,
Stalking, or Human Trafficking. Participants that have experienced these traumatic events require specialized care
and consideration and are more likely to take part in and benefit from supports which are specific to their needs.
According to numerous sources, including the World Health Organization, it has been seen around the world that
domestic violence is increasing due to the pandemic. Victim -survivors have been forced to isolate in their homes
with their abusers due to the pandemic which has in turn increased the lethality of domestic violence for many
individuals served by these service providers. Non -congregate shelter offers not only the privacy and safety
needed for these families to process their traumatic experiences with the support of service providers who have
specialized training, but protection from concerns that result from the COVID-19 pandemic. Furthermore, as
participants are fleeing dangerous situations, their privacy is of the utmost importance. Due to the nature of the
services provided, this limitation is necessary to ensure a safe, confidential, and secure shelter which is limited to
participants in similar situations.
UNMET NEEDS OF OTHER QUALIFYING POPULATIONS
The City of Iowa City does not anticipate that the limitation of populations served with the anticipated non -
congregate shelter project will negatively impact other qualifying populations. According to the needs assessment
and consultation, the community need for non -congregate shelter for the general population is not a priority
currently. The current availability of shelter beds is generally proportionate to the population identified in the
Point in Time count. The identified need for non -congregate shelter was specifically limited to Category 3 —
Fleeing, or Attempting to Flee, Domestic Violence, Dating Violence, Sexual Assault, Stalking, or Human Trafficking.
The City of Iowa City does not anticipate the preference of populations served by one Supportive Services Project
will negatively impact other qualifying populations as an additional Supportive Services Project will serve all
qualifying populations.
HOME -ARP Refinancing Guidelines
The City of Iowa City does not intend to use HOME -ARP funds to refinance existing debt secured by multi -family
rental housing.
12
APPENDIX A
CITIZEN PARTICIPATION
The 27-day public comment period for the Substantial Amendment to the FY21 Annual Action Plan/HOME-ARP
Allocation Plan began on July 21, 2022 and ended on August 16, 2022. The City Council held a public meeting on
August 16, 2022.
COMMENTS RECEIVED PRIORTO THE PUBLIC MEETING:
None.
STAFF RESPONSE:
N/A
COMMENTS RECEIVED DURING THE PUBLIC MEETING:
1. Noah Peterson: Expressed concerns about the winter/temporary shelter opening later than expected.
Requests that the City ensure the shelter opens sooner this coming winter.
This represents a summary of the public comment(s) received. The full, recorded meeting is available online
through a variety of platforms including Facebook, YouTube, and the City Channel 4 website. Links to Council
documents and recorded meetings are available at icgov.org/councildocs.
STAFF RESPONSE:
1. The proposed activity allocates HOME -ARP funds for the provision of supportive services for individuals
experiencing homelessness. The winter shelter is not an identified beneficiary of the proposed activity,
however, staffing shortages significantly contributed to the challenges that nonprofits experienced when
opening the winter shelter in recent years. Further, the requested activity is not an eligible use of HOME -ARP
funds, however additional funding for nonprofits serving those experiencing homelessness should provide
additional financial stability to support timely operations.
CITIZEN PARTICIPATION
The 18-day public comment period for the Substantial Amendment to the FY21 Annual Action Plan/HOME-ARP
Allocation Plan began on July 29, 2023 and ended on August 15, 2023. The City Council held a public meeting on
August 15, 2023.
COMMENTS RECEIVED PRIOR TO THE PUBLIC MEETING:
None.
STAFF RESPONSE:
N/A
COMMENTS RECEIVED DURING THE PUBLIC MEETING:
None
13
STAFF RESPONSE:
N/A
APPENDIX B
14
Agenda Item #5
Goal 1: Provide clarity in eligibility and application process and establish
basic funding qualification and requirements
Application deadline rules
Recommendation: Staff standardize, document and publish application submittal and
deadline rules and that commission and city council are aware of those parameters.
Rationale: Ensure the rules are clear and transparent for all involved parties.
Aid to Agency organization eligibility requirements:
Recommendation: Further define legal standing and governance eligibility with specific
evidence to demonstrate eligibility requirements have been met. Specific
recommendations include:
• Applicant must be a 501(c) 3 organization that is in good standing and complies
with all regulations and laws of the state and federal governments required of
nonprofit organizations. Such as:
o Current filings of Form 990
o Current Biennial Report with State of Iowa
• Maintains a Board of Directors with a minimum membership of five individuals
consisting primarily of independent persons who are not employees of the
organizations. The Board meets a minimum of four times a year to oversee and
manage the goals and objectives of the organization.
• Operates with financial practices of which the Board of Directors provides
oversight and uses generally accepted accounting principles.
• Funding recipients must submit a copy of their most recent tax forms (990) and
year-end financial report approved by the recipient's Board of Directors by the
end of the second quarter of the following fiscal year. If the agency receives a full
audit, staff may ask to review the most recent audit.
• Funding must be used to serve Iowa City residents.
Rationale: Sets clear expectations and demonstrates organizations good legal standing
with independent governing oversight and has a history of providing services to Iowa
City residents.
Aid to Agency Funding Labels
Recommendation: Rename Emerging Fund to Iowa City Auxiliary Human Service
Funding
Rationale: Better describes the additional help or support meant for agencies not
receiving annual funding from the core services funding program.
Recommendation: Rename Legacy Agency Funding to Core City Steps Services
Funding
Rationale: This better defines the purpose of the funding as defined and tied to City
Steps goals.
Funding Guidance As it Relates to Rubric Scoring
Recommendation: Adopt a funding allocation process based on total score so that
funding amount decisions are equitable, defensible, and can be clearly explained in the
recommendation to the city council.
Rationale: By adopting a funding allocation based on score, the outcome of scoring will
be more transparent for agencies and will help guide commissioners in funding allocation, one
of the most difficult parts of the process.
Rating
Group
Funding Allocation Recommendation
Score Range
1
Larger increase (a merit increase when funding allows)
91-100
2
Standard increase (COLA for example when funding
allows)
81-90
3
No increase
71-80
4
Decrease funding
61-70
5
Base funding ($15,000)
51-69
6
No core service funding
50 and below
Next Step: As an initial test of the following recommendation, the committee chair will
apply the scoring recommendation to previous applications to assess the outcome. The
committee recommends further discussion of obstacles to adopting the recommendation. In
order for this to be equitable long term, the commission may need to assess current funding
amounts to ensure every organization is starting at the right funding level for their services. The
committee envisions that once the application and scoring has been trialed and shown to be
improved, the commission will be able to establish goals for a percent of funding for applicants.
Intention and Role of this Funding to Nonprofits
The approved definition of funding purpose is: "Aid to Agencies(A2A) provides nonprofit public
service agencies with flexible operation funding to help them serve low-income Iowa City
residents based on priorities set in the City's Consolidated Plan." This committee affirms the
intent of this funding and has centered it in our evaluation and recommendations for application
content.
Recommendation: The Committee asks that commissioners are clearly educated on this
principle prior to reviewing applications,
Rationale: Commissioner questions and assessments are more likely to align with the funding
intent, allowing agencies to request funding type that works best for their services. For example:
commissioners would not weigh program specific applications more favorably than general
operating requests.
The committee also supports the funding agencies endeavor to align funding cycles with one
another to reduce burden on funders and applicants.
Funding Priorities
Recommendation: For now, the committee recommends that one of the highest score value
application questions will require reviewers to assess service consistency with City Steps goals.
2
Ahead of each funding cycle, the commission will host an education session for commissioners
on city steps priorities.
Rationale: This equips reviewers with the understanding necessary to determine whether
applicant services described will address the problem/ need, will help satisfy an unmet strategic
goal and will generate the expected outcome(s) as identified in City Steps.
Next Steps: We envision a future funding process that defines in the City Steps the major needs
to be addressed and allocates funding according to the priority of that need. This would allow for
funding allocations to align with the most urgent and growing needs of the community and
continue consistent funding for ongoing baseline needs.
Performance Assessment
Recommendation: We recommend reducing reporting requirements to twice yearly instead of
quarterly. In addition, current performance indicators are not relevant to all funders. We
recommend allowing agencies to tell us how they will measure success. Details of this
recommendation can be found in the application/rubric recommendations below.
Rationale: These combined changes will reduce the workload for all parties, and the
assessment metrics should be more clear to reviewers and more flexible for funded agencies..
Goal 2: Create an application process which collects information that can
be scored equitably.
Continued Joint Funding Process
Recommendation: Agencies prefer to continue a joint funding process as long as workload of
the application process can be reduced and clarified.
Rationale: Much of the application content remains the same across funders and agencies
agree it is still beneficial to do them together.
New Funding Platform
Recommendation: There is a preference for continuing use of the current platform after
confirming with United Way that the software can accommodate necessary changes.
Rationale: The current platform is familiar, contains easy access to historical documents, and
recommended changes do not appear to conflict with using existing platforms.
Next Steps: Continue to work with United Way on platform/application revisions. United Way is
committed to updating forms and questions in collaboration with all funders.
Application & Rubric: Our goal is to improve ease of review and clarity of application content
for Iowa City Aid to Agencies funding.
The Committee identified a number of challenges with the current application and rubric that
affected reviewers, applicants and staff. These are some of the challenges we identified and
that guided our recommendations overall.
Challenges for Reviewers:
• Current rubric requires reviewers to reference multiple questions to do their assessment,
which is overly complicated.
3
• Some items refer to information not included in the application requiring reviewers to
have an understanding of past funding and performance history that may not be
accessible to them.
• Some application questions do not align with what is being scored or require too much
subjectivity in scoring assignment.
Challenges for Applicants:
• It is challenging for applicants to check their application content against the rubric since
rubric items reference the content of multiple questions.
• In some cases none of the questions allow the applicant to speak to some rubric items.
Challenges for Staff:
• Staff had to create more summary information because of misaligned application
questions and rubric items.
Summary of Recommendations & Rationale '"See attached for specific application question and
rubric revisions
• Rubric scoring now references fewer questions/forms for each scoring category, making
it easier for applicants to provide clear and applicable content and easier for reviewers to
score content provided in fewer places.
• Reviewers now read narrative content for only four questions totalling 12,000 characters,
significantly reducing the burden of reviewing 20+ 10-page applications. During our
review process, we also discovered that staff can pull only the application content
relevant to the Iowa City application, which will further reduce the amount of content to
wade through.
• Six of the ten scoring sections now use calculations content provided in staff summary or
utilize forms content with specific rubric guidance.
• Committee is making recommendations that better align scoring guidance with the
question content
• Committee is recommending some scoring adjustments to better reflect content priority
and scoring weight
Next Step: One of the challenges remaining for City staff input is to ensure rubric scoring
guidance includes levels that can be easily measurable and differentiated from one another.
H
Summary of Overall Rubric Scorino Recommendations: Our goal is to make a recommendation
for how the scores are applied to funding decision making.
Need and Priority
Community Need
Unscored,
prequalified by staff
Services Provided (Services to Iowa City)
20
Impact and Delivery
Benefit to Low Income Persons (Form B Demographics)
15
Racial Equity and Inclusivity for Marginalized Populations
Racial Equity Question and Form B Demographics)
5
Proposed Outcome Measures (Form B Demographics)
10
Completed Outcome Measures (Performance during last grant
c cle
10
Persons to Benefit (Calculation from Form B Demographics
and Form C Financials
5
Evidence of Financial Capacity
Collaboration (Collaborations that enhance service delivery)
5
Agency Financials (Form C Financials)
15
Leveraging Funds
unscored
Evidence of Administrative Capacity
Quality of Application (Overall App)
5
Experience and Success (historical compliance, competencies,
and service delivery - staff knowledge)
10
Total
100
Goal 3: Educate the commission and community on needs, services, and
nonprofit impact. Engage the commission in communicating collective
impact.
Committee prioritized application recommendations that were timeline critical. We intend to
continue working on recommendations for this goal with the subcommittee and Agency Impact
Coalition.
5
Goals 4: Determine whether HCDC continues to be the right venue for
application review and funds allocation.
The committee recommended a different review venue and participation. The HCDC requested
that funding decisions remain with the commission. The committee asks commissioners to
commit to the evaluation, scoring and feedback process as fully as possible to ensure that
allocations are made with transparency and as equitably as possible. The committee has spent
time addressing challenges that commissioners may face in reviewing applications to make this
commitment more achievable.
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