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Home My WebLink About2024-01-16 ResolutionItem Number: 6.a. CITY OF IOWA CITY COUNCIL ACTION REPORT January 16, 2024 Resolution accepting the work for the storm sewer, sanitary sewer, water main, paving, and certain sidewalk public improvements for Sycamore Woods — Parts One and Three, and declaring public improvements open for public access and use. Prepared By: Josh Slattery, Sr. Engineer Reviewed By: Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: None Staff Recommendation: Approval Commission Recommendations: N/A Attachments: Resolution Executive Summary: The construction of the storm sewer, sanitary sewer, water main, paving, and certain sidewalk public improvements for Sycamore Woods — Parts One and Three have been completed in substantial accordance with the plans and specifications on file with the Engineering Division of the City of Iowa City. Background /Analysis: Sycamore Woods — Parts One and Three is a 21.52 -acre residential subdivision providing 47 lots zoned for attached and detached single family residences. This subdivision consists of development of the northerly portion of a 34.9 -acre subdivision development of townhouses and single-family homes located south of Highway 6 and east of Sycamore Street in southeast Iowa City. The Lakeside Addition borders the north, Whispering Meadows development borders the site to the east, the Sycamore Greenway borders the site to the west, and crop land and open space to the south. With this subdivision, Whispering Meadows Drive has been extended west to Sherman Drive. A short portion of Verbena Drive was also constructed south of its intersection with Whispering Meadows Drive. In addition to the residential lots, there are two large outlots which total 13.3 acres. The outlots are conservation areas which include constructed wetlands and will be maintained by the homeowner's association. Deferred Indefinitely Prepared by: Josh Slattery, Engineering Division, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5149 Resolution No. Resolution accepting the work for the storm sewer, sanitary sewer, water main, paving, and certain sidewalk public improvements for Sycamore Woods — Parts One and Three, and declaring public improvements open for public access and use Whereas, the Engineering Division has certified that the following improvements have been completed in accordance with the plans and specifications approved by the Engineering Division. Sanitary sewer, storm sewer, and water main improvements for Sycamore Woods — Parts One and Three, as constructed by Maxwell Construction, Inc. of Iowa City, Iowa. Paving improvements for Sycamore Woods — Parts One and Three, as constructed by Streb Construction Co., Inc. of Coralville, Iowa. Whereas, the maintenance bonds have been filed in the City Clerk's office; and Whereas, the City of Iowa City has notified those contractors listed previously of the date on which it will consider acceptance of the aforementioned public improvements; and Whereas, the traffic control signs have been installed. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that said improvements are hereby accepted by the City of Iowa City, Iowa and that all dedications and public improvements previously set aside as not being open for public access are hereby formally accepted and declared open for public access and use. Passed and approved this day of , 2023 Mayor Approved by Attest: City Clerk City Attorney's Office (Sara Hektoen — 01/11/2024) It was moved by and seconded by adopted, and upon roll call there were: Ayes: Nays: Absent: Alter Bergus Dunn Harmsen Moe Salih Teague the Resolution be wo Item Number: 6.b. CITY OF IOWA CITY COUNCIL ACTION REPORT January 16, 2024 Resolution accepting the work for the sanitary sewer and water main public improvements for Riverfront West First Addition, and declaring public improvements open for public access and use. Prepared By: Josh Slattery, Sr. Engineer Reviewed By: Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: None Staff Recommendation: Approval Commission Recommendations: N/A Attachments: Resolution Executive Summary: The construction of the sanitary sewer and water main improvements for Riverfront West First Addition have been completed in substantial accordance with the plans and specifications on file with the Engineering Division of the City of Iowa City. Background /Analysis: Riverfront West First Addition is a 4.51 -acre subdivision located west of S. Riverside Drive and south of Myrtle Avenue and consists of one lot and one outlot. Development on Lot 1 involves a 6 -level mixed use structure with 5-6 levels of multi -family residential (student housing) containing 291 units (646 beds). Outlot A is to be privately owned and maintained as a fire access lane and for vehicular access. There was existing public sanitary sewer that ran through the subdivision that needed to be rerouted to make way for the new development. Public water main was also extended along S. Riverside Drive. Deferred Indefinitely Prepared by: Josh Slattery, Engineering Division, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5149 Resolution No. Resolution accepting the work for the sanitary sewer and water main public improvements for Riverfront West First Addition, and declaring public improvements open for public access and use Whereas, the Engineering Division has certified that the following improvements have been completed in accordance with the plans and specifications approved by the Engineering Division. Sanitary sewer and water main improvements for Riverfront West First Addition, as constructed by Schrader Group, Inc. of Walford, Iowa. Whereas, the maintenance bonds have been filed in the City Clerk's office; and Whereas, the City of Iowa City has notified those contractors listed previously of the date on which it will consider acceptance of the aforementioned public improvements; and Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that said improvements are hereby accepted by the City of Iowa City, Iowa and that all dedications and public improvements previously set aside as not being open for public access are hereby formally accepted and declared open for public access and use. Passed and approved this day of City Clerk It was moved by adopted, and upon roll call there were: Ayes: Mayor and seconded by Nays: 2023 Approved by City Attorney's Office (Sara Hektoen — 01/11/2024) Absent: Alter Bergus Dunn Harmsen Moe Salih Teague the Resolution be Item Number: 6.c. CITY OF IOWA CITY COUNCIL ACTION REPORT January 16, 2024 Resolution accepting the work for the 2022 Traffic Restriping Project. Prepared By: Ethan Yoder - Civil Engineer Reviewed By: Jason Havel - City Engineer Ron Knoche - Public Works Director Geoff Fruin - City Manager Fiscal Impact: None Staff Recommendation: Approval Commission Recommendations: N/A Attachments: Engineers Report Resolution Executive Summary: This project has been completed by LL Pelling Co Inc. of North Liberty, Iowa, in substantial accordance with the plans and specifications. The Engineer's Report and Performance and Payment bonds are on file with the City Clerk. Project Estimated Cost: $90,000.00 Project Bid Received: $125,772.00 Project Actual Cost: $103,632.80 Background /Analysis: This project for restriping was included as a recommendation in the 2017 Bicycle Master Plan. The improvements included a 5.5 -foot bike lane with a 2 -foot buffer on Market Street and Jefferson Street, a 5.5 -foot bike lane on Keokuk Street, and a 5.5 -foot bike lane with a 1.5 -foot buffer on Southgate Avenue. ENGINEER'S REPORT January 9, 2024 City Clerk Iowa City, Iowa Re: 2022 Traffic Restriping Project CITY OF IOWA CITY UNESCO CITY OF LITERATURE 410 East Washington Street Iowa City, Iowa 52240-1826 319-356-5000 1 www,icgov.org Dear City Clerk: I hereby certify that the 2022 Traffic Restriping Project has been completed by LL Pelling Co Inc. of North Liberty, Iowa, in substantial accordance with the plans and specifications prepared by the City of Iowa City Engineering Department. The project was bid as a unit price contract and the final contract price is $103,632.80. There was one (1) change order for the project as described below: Corrected line removal quantity and added symbol removals: -$14,368.40 I recommend that the above -referenced improvements be accepted by the City of Iowa City. Sincerely, Jason Havel, PE City Engineer Prepared by: Ethan Yoder Engineering Division, Public Works, 410 E. Washington St., Iowa City, IA 52240 (31 b) 356-5145 Resolution No. 24-13 Resolution accepting the work for the 2022 Traffic Restriping Project Whereas, the Engineering Division has recommended that the work for construction of the 2022 Traffic Restriping Project, as included in a contract between the City of Iowa City and LL Pelling Co Inc. of North Liberty, Iowa, dated November 21, 2022, be accepted; and Whereas, the Engineer's Report and the performance, payment and maintenance bond have been filed in the City Clerk's office; and Whereas, funds for this project are available in the Bicycle Master Plan Implementation account #S3827; and Whereas, the final contract price is $103,632.80. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that said improvements are hereby accepted by the City of Iowa City, Iowa. Passed and approved this 16th day of January , 20 24 l yor Attest: J), -q k,Q� City Clem It was moved by Harmsen adopted, and upon roll call there were: Ayes: x x and seconded by Nays: Approved by G ' City Attor ey's Office (Liz Craig - 01/11/2024) Dunn the Resolution be Absent: Alter Bergus Dunn Harmsen Moe Salih Teague (c-0-1 Item Number: 6.d. CITY OF IOWA CITY COUNCIL ACTION REPORT January 16, 2024 Resolution accepting the work for the Mercer Park Aquatic Center & Scanlon Gym Exterior Accessibility and Lighting Improvements Project. Prepared By: Ben Clark, Sr. Engineer Reviewed By: Juli Seydell Johnson, Parks and Recreation Director Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: None Staff Recommendation: Approval Commission Recommendations: N/A Attachments: Engineer's Report Resolution Executive Summary: The Mercer Park Aquatic Center & Scanlon Gym Exterior Accessibility and Lighting Improvements Project was completed by All American Concrete, Inc. of West Liberty, Iowa in substantial accordance with the plans and specifications prepared by Shive-Hattery, Inc., of Iowa City, Iowa. The Engineer's Report and Performance and Payment bonds are on file with the City Clerk. • Project Estimated Cost: $305,000.00 • Project Bid Received: $366,373.18 • Project Actual Cost: $395,585.95 There were two (2) change orders on this project, which included additional storm sewer replacement, roof drain repairs, sanitary manhole adjustments, pavement and sod. Background /Analysis: The original pavement and exterior lighting at the entrance of Mercer Park Aquatic Center and Scanlon Gym was installed in 1988 and were at the end of their useful lifecycles. Additionally, there were deficiencies within parking and drop-off areas and accessible routes that needed to be brought into compliance with the Americans with Disabilities Act (ADA). This project included signage and the replacement of a limited amount of existing driveway, parking, sidewalk and entrance pavement to bring the parking and accessible routes into compliance with the ADA. In addition, the ballasts for the original 1999 metal -halide exterior lighting fixtures were no longer available and were replaced with energy efficient LED lighting. ENGINEER'S REPORT November 29, 2023 City Clerk Iowa City, Iowa CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240 - 1826 (319) 356 - 5000 (319) 356 - 5009 FAX www.icgov.org Re: Mercer Park Aquatic Center & Scanlon Gym Exterior Accessibility and Lighting Improvements Project Dear City Clerk: I hereby certify that the Mercer Park Aquatic Center & Scanlon Gym Exterior Accessibility and Lighting Improvements Project was completed by All American Concrete, Inc. of West Liberty, Iowa in substantial accordance with the plans and specifications prepared by Shive-Hattery, Inc., of Iowa City, Iowa. The project was bid as a unit price contract and the final contract price is $395,585.95. There was a total of two (2) change or extra work orders for the project as follows: 1. Additional storm sewer and intakes, roof drain repairs, major manhole adjustment, and additional pavement............................................................. $6,500.00 2. Additional landscaping curb, storm sewer area drain/intake repair, quantity adjustments for colored concrete, additional sidewalk at courtyard and sod. ..... .............. .... __ ... ........................ _._ .............. $14,400.00 Total............................................................................................................. $29,212.77 I recommend that the above -referenced improvements be accepted by the City of Iowa City. Sincerely, Jason Havel, PE City Engineer Prepared by: Ben Clark, Engineering Division, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5436 Resolution No. 24-14 Resolution accepting the work for the Mercer Park Aquatic Center & Scanlon Gym Exterior Accessibility and Lighting Improvements Project. Whereas, the Engineering Division has recommended that the work for construction of the Mercer Park Aquatic Center & Scanlon Gym Exterior Accessibility and Lighting Improvements Project, as included in a contract between the City of Iowa City and All American Concrete, Inc. of West Liberty, Iowa dated May 24, 2023, be accepted; and Whereas, the Engineer's Report and the performance, payment and maintenance bond have been filed in the City Clerk's office; and Whereas, funds for this project are available in the Recreation Center Improvements account #R43.51; and Whereas, the final contract price is $395,585.95. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that said improvements are hereby accepted by the City of Iowa City, Iowa. Passed and approved this 16th day of January '2024 y 6 r Attest: %t City Clerk It was moved by Harmsen and seconded by adopted, and upon roll call there were: Ayes: Nays: Approved by City Atto ey's Office (Liz Craig —12/07/2023) Dunn the Resolution be Absent: Alter Bergus Dunn Harmsen Moe Salih Teague E Item Number: 6.e. CITY OF IOWA CITY COUNCIL ACTION REPORT January 16, 2024 Resolution approving an agreement with Riverside Theatre for financial support to renovate Riverside Festival Stage. Prepared By: Juli Seydell Johnson, Director of Parks & Recreation Reviewed By: Sue Dulek, Assistant City Attorney Geoff Fruin, City Manager Fiscal Impact: This agreement provides $50,000 toward renovations of the Riverside Festival Stage. Staff Recommendation: Approval Commission Recommendations: N/A Attachments: Resolution Agreement Executive Summary: The City constructed Riverside Festival Stage in City Park in 1999-2000 in partnership with Riverside Theatre. Riverside Festival Stage is in need of renovations with expected costs of $300,000, and Riverside Theatre is willing to contribute $50,000 toward the costs of the renovation. This resolution approves an agreement regarding the terms of the financial support and the on-going use of the stage for public performances each summer by Riverside Theatre. Background /Analysis: Riverside Theatre has been using the Riverside Festival Stage in City Park since 2000 for public performance. This agreement outlines on-going use of the stage for public performances each summer by Riverside Theatre. Riverside Theatre agrees to contribute $50,000 toward the costs of the renovation. Prepared by: Susan Dulek, First Asst. City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030 Resolution No. 24-15 Resolution approving an agreement with Riverside Theatre for financial support to renovated Riverside Festival Stage. Whereas, the City constructed a performance stage in City Park in 1999-2000 and named it Riverside Festival Stage; and Whereas, the City constructed Riverside Festival Stage, in partnership with and with financial support from Riverside Theatre, so that Riverside Theatre could produce Shakespeare plays in City Park during the summer months; and Whereas, Riverside Festival Stage is in need of renovations with expected costs of $300,000.00, and Riverside Theatre is willing to contribute $50,000.00 toward the costs of the renovation; and Whereas, City staff has negotiated the attached Agreement for Riverside Festival Stage regarding the terms of the financial support. Now, therefore, be in resolved by the City Council of the City of Iowa City, Iowa that: The City Manager is authorized to sign the attached Agreement for Riverside Festival Stage and any needed amendments. Passed and approved this 16th day of January, 2023. m4y6r Approved by ' Attest. Ci y Clerk City Attor y's Office (Sue Dulek - 01/08/2024) Resolution No. 24-19 Page 2 It was moved by Harmsen adopted, and upon roll call there were: AYES: and seconded by Dunn NAYS: ABSENT: Alter Bergus Dunn Harmsen Moe Salih Teague the Resolution be Prepared by: Susan Dulek, Ass't. City Attorney, 410 E. Washington St., Iowa City, IA 52240;319-356-5030 AGREEMENT for RIVERSIDE FESTIVAL STAGE THIS AGREEMENT, by and between the City of Iowa City ("City") and Riverside Theatre ("Riverside Theatre") is entered into as of the date identified below in Iowa City, Iowa. WHEREAS, Riverside Theatre is a nonprofit organization dedicated to providing live professional theater productions to enrich the cultural vitality of the Iowa City area; and WHEREAS, the City constructed a performance stage in City Park in 1999-2000 and named it Riverside Festival Stage; and WHEREAS, the City constructed Riverside Festival Stage in partnership with and with financial support from Riverside Theatre, so that Riverside Theatre could produce Shakespeare plays in City Park during the summer months; and WHEREAS, Riverside Festival Stage is in need of renovations with expected costs of $300,000.00, and Riverside Theatre is willing to contribute $50,000.00 toward the costs of the renovation; and WHEREAS, the City approved bids for the Riverside Festival Stage Improvement Project at the January 2, 2024 City Council meeting, with construction scheduled to be completed by May 17, 2024; and WHEREAS, the City and Riverside Theatre desire to enter into an agreement governing Riverside Theatre's financial support of the Riverside Festival Stage Improvement Project. NOW, THEREFORE, it is agreed between the parties hereto that: 1. Term. The term of this Agreement is from the date of execution to December 31, 2028. Riverside Theatre may renew this Agreement for two (2) additional terms of five (5) years each by giving the City a written notice of intent to renew at least thirty (30) days prior to the expiration of the term that precedes each such renewal term. Each renewal will be on the same terms and conditions as the original term. 2. Financial Contribution. Riverside Theatre will contribute $50,000 to the City to assist with the expenses of Riverside Festival Stage Improvement Project, Payment is due upon execution of this Agreement by Riverside Theatre. 3. Summer Season. Riverside Theatre will provide a summer season of Shakespeare and/or other theatrical performances for the public, Riverside Theatre may charge members of the public an admission fee (i.e. sell tickets to the performances), charge for concessions, and VM a request contributions to Riverside Theatre from audience members and sponsors. 4. Limited Right to Use Stage. The City grants Riverside The the first right to use etc a ti Riverside Festival Stage and concession area from to Labor Day on specific dates for its rehearsals, performances, and related events, such as fundraising events, each summer at no cost to Riverside Theatre. Riverside Theatre must provide to the City the specific dates it desires to reserve Riverside Festival Stage by January 15 each year. Riverside Theatre 5f agrees and acknowledges that it cannot reserve Riverside Festival Stage every day from a_L- MeRgepial fled to Labor Day, but rather its reserved dates must coincide with rehearsals, performances, and related events. The City reserves the right to rent or allow other uses of the Riverside Festival Stage, excluding equipment owned by Riverside Theatre, on dates not Ge reserved for Riverside Theater. 5._ Maintenance, The City will maintain the grounds. surrounding Riverside Festival Stage, the seats, the exterior of the buildings and the public restrooms. Riverside Theatre will maintain all interior spaces during the summer reservation period (i.e., the period between Meme ial-Day and Labor Day during which Riverside Theatre has reserved the Riverside Festival Stage). VM Ist G� 6. Utilities. The City will provide water and electricity at City cost. Ok Dr - 7. City Named Partner. Riverside Theatre must name the Iowa City Parks and Recreation Department as a partner in all events held in Riverside Festival Stage. B. Contacts. The primary contacts for scheduling the summer reservation dates under this Agreement are the City Recreation Superintendent and Riverside Theatre's Managing Director. 9. Insurance. Riverside Theatre shall provide insurance coverage in the amount and type required by the City Risk Manager for the dates upon which Riverside Theatre reserves the Riverside Festival Stage pursuant to paragraph 4. Until the City notifies Riverside Theatre otherwise, Riverside Theatre shall: a. Carry comprehensive general liability insurance for bodily and property damage in the amount of $1,000,000 (one million dollars) for each occurrence and $2,000,000 (two million dollars) in the aggregate and shall name the City as an additional insured. b. Obtain a governmental immunities endorsement that meets the requirements set forth on Exhibit A, which is attached and incorporated herein. c. Carry property insurance in an amount sufficient to cover against hazards and casualties its personal property stored inside the Riverside Festival Stage and concession area. Riverside Theatre shall furnish a copy of a certificate of insurance for the same, satisfactory to the City at the time by May 1, 2024, and by May 1 of each succeeding year. Riverside Theatre shall provide thirty (30) days notice to the City before cancellation of said insurance. If the City Risk Manager desires changes to the amount and type of insurance coverage in future years, the City Risk Manager shall advise Riverside Theatre of said changes regarding the amount and type of insurance required by April 1 effective the immediate upcoming summer season. Riverside Theatre shall not be required to provide insurance coverage of any amount or type for dates upon which Riverside Theatre has not reserved the Riverside Festival Stage pursuant to paragraph 4. 10. Waiver/Indemnification. Riverside Theatre holds harmless the City, its officers, employees, volunteers, and agents from all liability for any and all loss or damage, and any claim or demands therefor on account of death, disability, personal injury, property damage, or property theft, whether caused by the negligence of Riverside Theatre or otherwise from occurrences or accidents within the Riverside Festival Stage and concession area from Riverside Theatre's use of the Riverside Festival Stage and concession area arising from this Agreement. Riverside Theatre agrees to indemnify, defend, and hold harmless the City, its officers, employees, agents, and volunteers from and against any and all claims, losses, liabilities, or damages, of whatever nature, including payment of reasonable attorney fees, arising from occurrences or accidents within Riverside Festival Stage and concession area from Riverside Theatre's use of the Riverside Festival Stage and concession area arising from this Agreement, or which may be caused by any act. or omission of Riverside Theatre including its agents or employees. The City agrees to indemnify, defend, and hold harmless Riverside Theatre, its officers, employees, board members, agents, and volunteers from and against any and all claims, losses, liabilities, or damages, of whatever nature, including payment of reasonable attorney fees, arising from occurrences or accidents within Riverside Festival Stage and concession area that do not arise from Riverside Theatre's use of the Riverside Festival Stage and concession area arising from this Agreement. 11. General Terms. a. Riverside Theatre shall not assign or transfer any interest in this Agreement. b. If any provision of this Agreement is held invalid, the remainder of the Agreement shall not be affected thereby and all other parts of this Agreement shall nevertheless be in full force and effect. c. Riverside Theatre shall not commit any of the following employment practices and agrees to prohibit the following practices in any subcontracts: (1) To discharge or refuse to hire any individual because of their race, color, religion, sex, national origin, disability, age, marital status, gender identity, or sexual orientation; (2) To discriminate against any individual in terms, conditions, or privileges of employment because of their race, color, religion, sex, national origin, disability, age, marital status, gender identity, or sexual orientation. d. This Agreement constitutes the entire agreement between the parties, and it supersedes all prior or contemporaneous communications and proposals, whether electronic, oral, or written between the City and Riverside Theatre with respect to this Agreement. All amendments shall be in writing signed by both parties. Signed this 16th day of January, 2024, RIVERSIDE THEATRE CITY OF IOWA CITY, IOWA ABy: K By: Adam Knight, Producln6 Artistic Director Geo Fruin, City Manager Approved By City Attorney's Office EXHIBIT A Governmental Immunities Endorsement 1, Non -waiver of Government Immunity, The insurance carrier expressly agrees and states that the purchase of this policy and the including of the City of Iowa City, Iowa as Additional Insured does not waive any of the defenses of governmental immunity available to the City of Iowa City, Iowa, under Code of Iowa Section 670.4 as it now exists and as it may be amended from time to time. 2. Claims Coverage. The insurance carrier further agrees that this policy of insurance shall cover only those claims not subject to the defense of governmental immunity under the Code of Iowa Section 670.4 as it now exists and as it may be amended from time to time. Those claims not subject to Code of Iowa Section 670.4 shall be covered by the terms and conditions of this insurance policy. 3. Assertion of Govemment Immunity. The City of Iowa City, Iowa shall be responsible for asserting any defense of governmental immunity, and may do so at any time and shall do so upon the timely written request of the insurance carrier. Nothing contained in this endorsement shall prevent the carrier from asserting the defense of governmental immunity on behalf of the City of Iowa City. 4, Non -Denial of Coverage. The insurance carrier shall not deny coverage under this policy and the insurance carrier shall not deny any of the rights and benefits accruing to the City of Iowa City, Iowa under this policy for reasons of governmental immunity unless and until a court of competent jurisdiction has ruled in favor of the defense(s) of governmental immunity asserted by the City of Iowa City, Iowa, 5. No Other Change in Policy. The insurance carrier, the City of Iowa City, Iowa, agree that the above preservation of governmental immunities shall not otherwise change or alter the coverage available under the policy. Item Number: 6.f. CITY OF IOWA CITY COUNCIL ACTION REPORT January 16, 2024 Resolution adopting the Statewide Urban Design and Specifications (SUDAS) Standard Specifications (2024 Edition), as revised by the SUDAS General Supplemental Specifications and the revised City of Iowa City Supplemental Specifications (January 2024). Prepared By: Joe Welter - Senior Engineer Reviewed By: Jason Havel - City Engineer Ron Knoche - Public Works Director Geoff Fruin - City Manager Fiscal Impact: None Staff Recommendation: Approval Attachments: Resolution Executive Summary: This agenda item is an annual update of the specifications used for all public improvement projects and construction within the City of Iowa City Right -of -Way necessary and appropriate to respond to innovations and changes in construction technologies, methods, and materials. This update adopts the most recent SUDAS specifications manual along with the City's revisions for work locally within Iowa City. Background /Analysis: Council has adopted annual updates to the City's use of the SUDAS specifications manuals since it originally adopted the SUDAS specifications in 2018. SUDAS recently released the 2024 Edition of the Standard Specifications. The City of Iowa City Supplemental Specifications have been revised to reflect the 2024 Edition. The revised City of Iowa City Supplemental Specifications have been placed on file in the City Engineer's Office, and will be made available for use in the construction of public improvements and construction within the public right-of-way within the City of Iowa City. The SUDAS specifications are available at iowasudas.org. Throughout the year, SUDAS General Supplemental Specifications may be approved by the SUDAS Board of Directors to address issues that arise. These General Supplemental Specifications will be reviewed and may be incorporated into City projects following SUDAS approval. Annually, SUDAS General Supplemental Specifications approved throughout the year are incorporated into the SUDAS Standard Specifications the following year. Staff typically evaluates the SUDAS General Supplemental Specifications and the new editions of the SUDAS Standard Specifications at least annually to determine if revisions are needed to the City of Iowa City Supplemental Specifications. t Prepared by Joe Welter, Public Works, 410 East Washington Street, Iowa City, Iowa 52240, (319) 356-5144 Resolution No. 24-16 Resolution adopting the Statewide Urban Design and Specifications (SUDAS) Standard Specifications (2024 Edition), as revised by the SUDAS General Supplemental Specifications and the revised City of Iowa City Supplemental Specifications (January 2024). Whereas, the City originally adopted the SUDAS Standard Specifications (2018 Edition), General Supplemental Specifications, and City of Iowa City Supplemental Specifications in Resolution 18- 139 (May 15, 2018) for use in all public improvement projects and construction within the right-of- way; and Whereas, the SUDAS Board of Directors periodically approves general supplemental specifications, in response to innovations and changes in construction technologies, methods, and materials, which are then annually incorporated into its Standard Specifications; and Whereas, the City Staff similarly conducts an annual review of the Iowa City Supplemental Specifications in response to the revised SUDAS Standard Specifications; and Whereas, upon recommendation by Staff, City Council has annually adopted updates by resolution to its public improvement specifications, most recently with the approval of Resolution 23-09 approved on January 10, 2023; and Whereas, the SUDAS Board of Directors recently released an updated 2024 Edition of the Standard Specifications; and Whereas, Staff has reviewed said 2024 Edition, and recommends that Council approve the same, along with revised City of Iowa City Supplemental Specifications; and Whereas, it is in the best interests of the City to adopt said construction specifications. Now, therefore, be it resolved by the Council of the City of Iowa City, Iowa, that: The SUDAS Standard Specifications (2024 Edition), as may be periodically revised by the SUDAS Board of Directors through the approval of General Supplemental Specifications, and the City of Iowa City Supplemental Specifications (January 2024) are hereby approved and shall be used for construction of all public improvements within the public right-of-way. 2. The City of Iowa City Supplemental Specifications shall be kept on file in the City Engineer's Office. The SUDAS Standard Specifications and any approved General Supplemental Specifications shall be available at iowasudas.org. 3. Resolution 23-09 is hereby rescinded. Passed and approved this 16th day of January , 20 24 M Resolution No. 24-16 Page 2 Approved by Attest: City dlerk City Attorney' Office — 01 /11/2024 It was moved by Harmsen adopted, and upon roll call there were: Ayes: and seconded by Dunn Nays: Absent: Alter Bergus Dunn Harmsen Moe Salih Teague the Resolution be Item Number: 6.g. CITY OF IOWA CITY COUNCIL ACTION REPORT January 16, 2024 Resolution authorizing the Mayor to sign and the City Clerk to attest the Title VI Non - Discrimination Agreement with the Iowa Department of Transportation (I DOT) and the United States Department of Transportation's (USDOT) Standard Title VI/Non-Discrimination Assurances Prepared By: Jason Havel — City Engineer Reviewed By: Ron Knoche — Public Works Director Geoff Fruin — City Manager Fiscal Impact: None Staff Recommendation: Approval Attachments: Title VI Assurances (2024) - Resolution Iowa City Title VI Standard Assurances 131023 Iowa City Title VI Nondiscrimination Agreement Executive Summary: This agenda item approves documentation necessary to ensure compliance with Title VI, which prohibits discrimination in federally funded projects, through the IDOT and USDOT. Background /Analysis: Title VI of the Civil Rights Act of 1964, as amended, prohibits discrimination based on race, color, religion, and national origin by those entities receiving federal funding. The IDOT assists City staff to ensure Title VI requirements are being met as a condition of receiving federal funds. Submittal of the IDOT Title VI Non -Discrimination Agreement and USDOT Standard Title VI/Non-Discrimination Assurances are among the Title VI requirements necessary to maintain compliance through the IDOT. Title VI applies to all federal funding received by the City, not just transportation funds, and is similar to the City's contract compliance requirements that prohibit discrimination based on all the protected classes in the City of Iowa City Human Rights Ordinance. i I i Prepared by: Jason Havel, Engineering Division, 410 E. Washington St., Iowa City, IA 52240, (319) 356-5410 Resolution No. ?,4-17 Resolution authorizing the Mayor to sign and the City Clerk to attest the Title VI Non -Discrimination Agreement with the Iowa Department of Transportation (IDOT) and the United States Department of Transportation's (USDOT) Standard Title VI/Non- Discrimination Assurances. INCOMPLETE DOCUMENT The United States Department of Transportation (USDOT) Standard Title VI/Non-Discrimination Assurances DOT Order No. 1050.2A The Iowa City (herein referred to as the "Recipient"), HEREBY AGREES THAT, as a condition to receiving any Federal financial assistance from the United States Department of Transportation (DOT), through the Federal Highway Administration (FHWA), is subject to and will comply with the following: Statutory/Reaulatory Authorities Title VI of the Civil Rights Act of 1964 (42 U. S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); 49 C.F.R. Part 21 (entitled Nondiscrimination In Federally -Assisted Programs Of The Department Of Transportation Effectuation Of Title VI Of The Civil Rights A ct Of 1964); 28 C.F.R. section 50.3 (U.S. Department of Justice Guidelines for Enforcement of Title VI of the Civil Rights Act of 1964); The preceding statutory and regulatory cites hereinafter are referred to as the "Acts" and "Regulations," respectively. General Assurances In accordance with the Acts, the Regulations, and other pertinent directives, circulars, policy, memoranda, and/or guidance, the Recipient hereby gives assurance that it will promptly take any measures necessary to ensure that: "No person in the United States shall, on the grounds ofrace, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity, " for which the Recipient receives Federal financial assistance from DOT, including the FHWA. The Civil Rights Restoration Act of 1987 clarified the original intent of Congress, with respect to Title VI and other Non-discrimination requirements (The Age Discrimination Act of 1975, and Section 504 of the Rehabilitation Act of 1973) by restoring the broad, institutional -wide scope and coverage of these non- discrimination statutes and requirements to include all programs and activities of the Recipient, so long as any portion of the program is Federally assisted. Specific Assurances More specifically, and without limiting the above general Assurance, the Recipient agrees with and gives the following Assurances with respect to its Federally assisted Federal Highway Program: 1. The Recipient agrees that each "activity," "facility," or "program," as defined in §§ 21.23 (b) and 21.23 (e) of 49 C.F.R. § 21 will be (with regard to an "activity") facilitated, or will be (with regard to a "facility") operated, or will be (with regard to a "program") conducted in compliance with all requirements imposed by, or pursuant to the Acts and the Regulations. 2. The Recipient will insert the following notification in all solicitations forbids, Requests For Proposals for work, or material subject to the Acts and the Regulations made in connection with all Federal Highway Programs and, in adapted form, in all proposals for negotiated agreements regardless of funding source: "The Iowa city , in accordance with theprovisions of Title VI ofthe Civil Rights Act of 1964 (78 Stat. 252, 42 U. S. C. §§ 2000d to 2000d--4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds ofrace, color, or national origin in consideration for an award." 3. The Recipient will insert the clauses of Appendix A and E of this Assurance in every contractor agreement subject to the Acts and the Regulations. 4. The Recipient will insert the clauses of Appendix B of this Assurance, as a covenant running with the land, in any deed from the United States effecting or recording a transfer of real property, structures, use, or improvements thereon or interest therein to a Recipient. 5. That where the Recipient receives Federal financial assistance to construct a facility, or part of a facility, the Assurance will extend to the entire facility and facilities operated in connection therewith. 6. That where the Recipient receives Federal financial assistance in the form, or for the acquisition of real property or an interest in real property, the Assurance will extend to rights to space on, over, or under such property. 7. That the Recipient will include the clauses set forth in Appendix C and Appendix D of this Assurance, as a covenant running with the land, in any future deeds, leases, licenses, permits, or similar instruments entered into by the Recipient with other parties: a. for the subsequent transfer of real property acquired or improved under the applicable activity, project, or program; and b. for the construction or use of, or access to, space on, over, or under real property acquired or improved under the applicable activity, project, or program. 8. That this Assurance obligates the Recipient for the period during which Federal financial assistance is extended to the program, except where the Federal financial assistance is to provide, or is in the form of, personal property, or real property, or interest therein, or structures or improvements thereon, in which case the Assurance obligates the Recipient, or any transferee for the longer of the following periods: a. the period during which the property is used for a purpose for which the Federal financial assistance is extended, or for another purpose involving the provision of similar services or benefits; or b. the period during which the Recipient retains ownership or possession of the property. 9. The Recipient will provide for such methods of administration for the program as are found by the Secretary of Transportation or the official to whom he/she delegates specific authority to give reasonable guarantee that it, other recipients, sub -recipients, sub -grantees, contractors, subcontractors, consultants, transferees, successors in interest, and other participants of Federal financial assistance under such program will comply with all requirements imposed or pursuant to the Acts, the Regulations, and this Assurance. 10. The Recipient agrees that the United States has a right to seek judicial enforcement with regard to any matter arising under the Acts, the Regulations, and this Assurance. By signing this ASSURANCE, Iowa city also agrees to comply (and require any sub - recipients, sub -grantees, contractors, successors, transferees, and/or assignees to comply) with all applicable provisions governing the FHWA access to records, accounts, documents, information, facilities, and staff. You also recognize that you must comply with any program or compliance reviews, and/or complaint investigations conducted by the FHWA. You must keep records, reports, and submit the material for review upon request to FHWA, or its designee in a timely, complete, and accurate way. Additionally, you must comply with all other reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance. Iowa city gives this ASSURANCE in consideration of and for obtaining any Federal grants, loans, contracts, agreements, property, and/or discounts, or other Federal -aid and Federal financial assistance extended after the date hereof to the recipients by the U.S. Department of Transportation under the Federal Highway Program. This ASSURANCE is binding on Iowa, other recipients, sub -recipients, sub - grantees, contractors, subcontractors and their subcontractors', transferees, successors in interest, and any other participants in the Federal Highway Program. The person (s) signing below is authorized to sign this ASSURANCE on behalf of the Recipient. Iowa City (Name of Recipient) by (Signature of Authorized Official DATED APPENDIX A During the performance of this contract, the contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the "contractor") agrees as follows: 1. Compliance with Regulations: The contractor (hereinafter includes consultants) will comply with the Acts and the Regulations relative to Non-discrimination in Federally -assisted programs of the U.S. Department of Transportation, Federal Highway Administration, as they may be amended from time to time, which are herein incorporated by reference and made a part of this contract. 2. Non-discrimination: The contractor, with regard to the work performed by it during the contract, will not discriminate on the grounds of race, color, or national origin in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The contractor will not participate directly or indirectly in the discrimination prohibited by the Acts and the Regulations, including employment practices when the contract covers any activity, project, or program set forth in Appendix B of 49 CFR Part 21. 3. Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations, either by competitive bidding, or negotiation made by the contractor for work to be performed under a subcontract, including procurements of materials, or leases of equipment, each potential subcontractor or supplier will be notified by the contractor of the contractor's obligations under this contract and the Acts and the Regulations relative to Non-discrimination on the grounds of race, color, or national origin. 4. Information and Reports: The contractor will provide all information and reports required by the Acts, the Regulations, and directives issued pursuant thereto and will permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the Recipient or the Federal Highway Administration to be pertinent to ascertain compliance with such Acts, Regulations, and instructions. Where any information required of a contractor is in the exclusive possession of another who fails or refuses to furnish the information, the contractor will so certify to the Recipient or the Federal Highway Administration, as appropriate, and will set forth what efforts it has made to obtain the information. 5. Sanctions for Noncompliance: In the event of a contractor's noncompliance with the Non-discrimination provisions of this contract, the Recipient will impose such contract sanctions as it or the Federal Highway Administration may determine to be appropriate, including, but not limited to: a. withholding payments to the contractor under the contract until the contractor complies; and/or b. cancelling, terminating, or suspending a contract, in whole or in part. 6. Incorporation of Provisions: The contractor will include the provisions of paragraphs one through six in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts, the Regulations and directives issued pursuant thereto. The contractor will take action with respect to any subcontract or procurement as the Recipient or the Federal Highway Administration may direct as a means of enforcing such provisions including sanctions for noncompliance. Provided, that if the contractor becomes involved in, or is threatened with litigation by a subcontractor, or supplier because of such direction, the contractor may request the Recipient to enter into any litigation to protect the interests of the Recipient In addition, the contractor may request the United States to enter into the litigation to protect the interests of the United States. APPENDIX B CLAUSES FOR DEEDS TRANSFERRING UNITED STATES PROPERTY The following clauses will be included in deeds effecting or recording the transfer of real property, structures, or improvements thereon, or granting interest therein from the United States pursuant to the provisions of Assurance 4: NOW, THEREFORE, the Department of Transportation as authorized by law and upon the condition that the Iowa city will accept title to the lands and maintain the project constructed thereon in accordance with laws of the state of Iowa, the Regulations for the Administration of Federal Highway Program, and the policies and procedures prescribed by the Federal Highway Administration of the U.S. Department of Transportation in accordance and in compliance with all requirements imposed by Title 49, Code of Federal Regulations, U.S. Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Non-discrimination in Federally -assisted programs of the U. S. Department of Transportation pertaining to and effectuating the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252; 42 U.S.C. § 2000d to 2000d- 4), does hereby remise, release, quitclaim and convey unto the Iowa city all the right, title and interest of the U.S. Department of Transportation in and to said lands described in Exhibit A attached hereto and made a part hereof. (HABENDUM CLAUSE) TO HAVE AND TO HOLD said lands and interests therein unto Iowa city and its successors forever, subject, however, to the covenants, conditions, restrictions and reservations herein contained as follows, which will remain in effect for the period during which the real property or structures are used for a purpose for which Federal financial assistance is extended or for another purpose involving the provision of similar services or benefits and will be binding on the Iowa city , its successors and assigns. The Iowa city , in consideration of the conveyance of said lands and interests in lands, does hereby covenant and agree as a covenant running with the land for itself, its successors and assigns, that (1) no person will on the grounds of race, color, or national origin be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination with regard to any facility located wholly or in part on, over, or under such lands hereby conveyed [,] [and]* (2) that the Iowa city will use the lands and interests in lands and interests in lands so conveyed, in compliance with all requirements imposed by or pursuant to Title 49, Code of Federal Regulations, U.S. Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Non-discrimination in Federally -assisted programs of the U.S. Department of Transportation, Effectuation of Title VI of the Civil Rights Act of 1964, and as said Regulations and Acts may be amended[, and (3) that in the event of breach of any of the above-mentioned non-discrimination conditions, the Department will have a right to enter or re-enter said lands and facilities on said land, and that above described land and facilities will thereon revert to and vest in and become the absolute property of the U.S. Department of Transportation and its assigns as such interest existed prior to this instruction].* (*Reverter clause and related language to be used only when it is determined that such a clause is necessary in order to make clear the purpose of Title VI.) APPENDIX C CLAUSES FOR TRANSFER OF REAL PROPERTY ACQUIRED OR IMPROVED UNDER THE ACTIVITY, FACILITY, OR PROGRAM The following clauses will be included in deeds, licenses, leases, permits, or similar instruments entered into by the Iowa city pursuant to the provisions of Assurance 7(a): A. The (grantee, lessee, permittee, etc. as appropriate) for himself/herself, his/her heirs, personal representatives, successors in interest, and assigns, as a part of the consideration hereof, does hereby covenant and agree [in the case of deeds and leases add "as a covenant running with the land"] that: 1. In the event facilities are constructed, maintained, or otherwise operated on the property described in this (deed, license, lease, permit, etc.) for a purpose for which a U.S. Department of Transportation activity, facility, or program is extended or for another purpose involving the provision of similar services or benefits, the (grantee, licensee, lessee, permittee, etc.) will maintain and operate such facilities and services in compliance with all requirements imposed by the Acts and Regulations (as may be amended) such that no person on the grounds of race, color, or national origin, will be excluded from participation in, denied the benefits of, or be otherwise subjected to discrimination in the use of said facilities. B. With respect to licenses, leases, permits, etc., in the event of breach of any of the above Non- discrimination covenants, Iowa city will have the right to terminate the (lease, license, permit, etc.) and to enter, re-enter, and repossess said lands and facilities thereon, and hold the same as if the (lease, license, permit, etc.) had never been made or issued.* C. With respect to a deed, in the event of breach of any of the above Non-discrimination covenants, the Iowa city will have the right to enter or re-enter the lands and facilities thereon, and the above described lands and facilities will there upon revert to and vest in and become the absolute property of the Iowa city and its assigns.* (*Reverter clause and related language to be used only when it is determined that such a clause is necessary to make clear the purpose of Title VI.) APPENDIX D CLAUSES FOR CONSTRUCTION/USE/ACCESS TO REAL PROPERTY ACQUIRED UNDER THE ACTIVITY, FACILITY OR PROGRAM The following clauses will be included in deeds, licenses, permits, or similar instruments/ agreements entered into by Iowa city pursuant to the provisions of Assurance 7(b): A. The (grantee, licensee, permittee, etc., as appropriate) for himself/herself, his/her heirs, personal representatives, successors in interest, and assigns, as a part of the consideration hereof, does hereby covenant and agree (in the case of deeds and leases add, "as a covenant running with the land") that (1) no person on the ground of race, color, or national origin, will be excluded from participation in, denied the benefits of, or be otherwise subjected to discrimination in the use of said facilities, (2) that in the construction of any improvements on, over, or under such land, and the furnishing of services thereon, no person on the ground of race, color, or national origin, will be excluded from participation in, denied the benefits of, or otherwise be subjected to discrimination, (3) that the (grantee, licensee, lessee, permittee, etc.) will use the premises in compliance with all other requirements imposed by or pursuant to the Acts and Regulations, as amended, set forth in this Assurance. B. With respect to (licenses, leases, permits, etc.), in the event of breach of any of the above Non-discrimination covenants, Iowa city will have the right to terminate the (license, permit, etc., as appropriate) and to enter or re-enter and repossess said land and the facilities thereon, and hold the same as if said (license, permit, etc., as appropriate) had never been made or issued.* C. With respect to deeds, in the event of breach of any of the above Non-discrimination covenants, Iowa city will there upon revert to and vest in and become the absolute property of Iowa city and its assigns.* (*Reverter clause and related language to be used only when it is determined that such a clause is necessary to make clear the purpose of Title VI.) APPENDIX E During the performance of this contract, the contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the "contractor") agrees to comply with the following non- discrimination statutes and authorities; including but not limited to: • Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d etseq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21; • The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal -aid programs and projects); • Federal -Aid Highway Act of 1973, (23 U.S.C. § 324 etseq.), (prohibits discrimination on the basis of sex); • Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 etseq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27; • The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 etseq.), (prohibits discrimination on the basis of age); • Airport and Airway Improvement Act of 1982, (49 USC § 471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); • The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the programs or activities of the Federal -aid recipients, sub -recipients and contractors, whether such programs or activities are Federally funded or not); • Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131 -- 12189) as implemented by Department of Transportation regulations at 49 C.F.R. parts 37 and 38; • The Federal Aviation Administration's Non-discrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); • Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low -Income Populations, which ensures non-discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; • Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100); • Title IN of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq). �4iowaoor Form 131024(07-12) Title V1 Non -Discrimination Agreement Iowa Department of Transportation and Iowa City Agency Information Name and title of adminstrative head: Name: Bruce Teague Title: Mayor Address: 410 E. Washington Street City: Iowa City State:IA ZIP Code: 52240 County:Johnson Phone/FAX:319-356-5000 Email: bteague@iowa-city.org Name and title of designated Title VI coordinator. Name: (Vacant - To Be Provided When Filled) Title: Assistant City Manager Address:410 E. Washington Street City: Iowa City Phone/FAX: State:IA ZIP Code: 52240 County:Johnson Email: "If the Title VI coordinator changes, please contact the Iowa DOT Title VI specialist. Title VI Program Organization and staffing Pursuant to 23 C.F.R. § 200, Iowa City has appointed a Title VI coordinator identified above, who is responsible for implementing and monitoring the local public agency's (LPA's) Title A program per this agreement, and is the representative for issues and actions pertaining to this agreement. The LPA will provide the Iowa Department of Transportation with a copy of the LPA's organizational chart that illustrates the level and placement of the Title VI coordinator. The LPA will notify the Iowa DOT in writing of any changes to the LPA's organization chart, Title A coordinator or Title VI coordinator contact information. it. Assurances required Pursuant to 49 C.F.R. § 21.7, every application for federal financial assistance or continuing federal financial assistance must provide a statement of assurance and give reasonable guarantee that the program is (or, in the case of a new program, will be) conducted in compliance with all requirements imposed by or pursuant to 49 C.F.R. § 21 (Nondiscrimination in Federally Assisted Programs of the Department of Transportation — Effectuation of Title A of the Civil Rights Act of 1964). Fully executed standard DOT Assurances (including Appendices A, B and C) are attached to this agreement. Page 1 of 7 Ill. Implementation procedures This agreement shall serve as the LPA's Title VI plan pursuant to 23 C.F.R. § 200 and 49 C.F.R. § 21. For the purpose of this agreement, "federal assistance" shall include all of the following. Grants and loans of federal funds. The grant or donation of federal property and/or interest in property. The detail of federal personnel. The sale and lease of, and permission to use (on other than a casual or transient basis), federal property or any interest in such property without consideration or at a nominal consideration, or at a consideration that is reduced for the purpose of assisting the LPA, or in recognition of the public interest to be served by such sale or lease to the LPA. Any federal agreement, arrangement or other contract that has as one of its purposes the provision of assistance. The LPA shall: 1. Issue a policy statement, signed by the head of the LPA, which expresses its commitment to the nondiscrimination provisions of Title VI. The policy statement shall be circulated throughout the LPA's organization and to the public. Such information shall be published where appropriate in languages other than English. 2. Take affirmative action to correct any deficiencies found by the Iowa DOT, Federal Highway Administration or U.S. Department of Transportation (USDOT) within a reasonable time period, not to exceed 90 days, to implement Title VI compliance in accordance with this agreement. The head of the LPA shall be held responsible for implementing Title VI requirements. 3. Designate a Tule VI coordinator who has a responsible position in the organization and easy access to the head of the LPA. The coordinator shall be responsible for implementing and monitoring Title VI activities and preparing required reports. 4. Develop and implement a public involvement plan that includes low-income and minority community outreach and ensures those persons who are limited -English proficient (LEP) can access services. 5. Process complaints of discrimination consistent with the provisions contained in this agreement. Investigations shall be conducted by civil rights personnel trained in discrimination complaint investigations. Identify each complainant by race, color, national origin or gender, the nature of the complaint, date the complaint was filed, date the investigation was completed, disposition, date of disposition, and other pertinent information. A copy of the complaint, together with a copy of the LPA's report of investigation, shall be forwarded to the Iowa DOT's civil rights coordinator within 60 days of the date the complaint was received by the LPA. 6. Collect statistical data (race, color, national origin, age, gender, disability, LEP and income of populations in service area) of participants in, and beneficiaries of, the programs and activities conducted by the LPA. 7. Conduct Title VI self-assessment of the LPA's program areas and activities, and of second- tier sub -recipients, contractor/consultant program areas and activities. Where applicable, revise policies, procedures and directives to include Title VI requirements. Ensure that programs, policies, and other activities do not have disproportionate adverse effects on minority and low-income populations. 8. Conduct training programs on Title VI and related statutes. 9. Prepare a yearly report of Title VI accomplishments and changes to the program covering the prior year, and identify goals and objectives for the coming year. o Annual work plan: Outline Title VI monitoring and review activities planned for the coming year; and indicate a target date for completion. o Accomplishment report: List major accomplishments made regarding Title VI activities. Include instances where Title VI issues were identified and discrimination was prevented. Indicate activities and efforts the Title VI coordinator and program area personnel have undertaken in monitoring Title VI. Include a description of the scope and conclusions of any special internal and external reviews conducted by the Title VI coordinator. List any major problem(s) identified and corrective action(s) taken. Include a summary and status report on any Title VI complaints filed with the LPA. Include a listing of complaints received against second-tier sub -recipients, if any, as well as a summary of complaints and actions taken. 10. Include Title VI compliant language in all contracts to second-tier sub -recipients. Page 2 of 7 IV. Discrimination complaint procedures — allegations of discrimination in federally assisted programs or activities The LPA adopts the following discrimination complaint procedures for complaints relating to federally assisted transportation -related programs or activities. Filing a discrimination complaint: Any person who believes that he or she, or any class of individuals, or in connection with any disadvantaged business enterprise, has been or is being subjected to discrimination prohibited by Title VI of the Civil Rights Act of 1964, 42 U.S.C. § 2000d; the Americans with Disabilities Act of 1990, 42 U.S.C. §§ 12101 et seq.; Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. §§ 701 et seq.; and the Civil Rights Restoration Act of 1987, Pub. L. No. 100-259, 102 Stat. 28, has the right to file a complaint. Any individual wishing to file a discrimination complaint must be given the option to file the complaint with the LPA, or directly with the Iowa DOT, FHWA, USDOT and U.S. Department of Justice. Complaints may be filed with all agencies simultaneously. No individual or agency shall refuse service, discharge or retaliate in any manner against any persons because that individual has filed a discrimination complaint, instituted any proceeding related to a discrimination complaint, testified, or is about to testify, in any proceeding or investigation related to a discrimination complaint, or has provided information or assisted in an investigation. 2. Complaint filing time -frame: A discrimination complaint must be filed within 180 calendar days of one of the following. (a) The alleged act of discrimination. (b) Date when the person(s) became aware of the alleged discrimination (c) Date on which the conduct was discontinued, if there has been a continuing course of conduct. The LPA or their designee may extend the time for filing or waive the time limit in the interest of justice, specifying in writing the reason for so doing. 3. Contents of a complaint: A discrimination complaint must be written. The document must contain the following information. a) The complainant's name and address, or other means by which the complainant may be contacted. b) Identification of individual(s) or organization(s) responsible for the alleged discrimination. C) A description of the complainant's allegations, which must include enough detail to determine if the LPA has jurisdiction over the complaint and if the complaint was filed timely. d) Specific prohibited bases of alleged discrimination (i.e., race, color, gender, etc.) e) Apparent merit of the complaint. f) The complainant's signature or signature of his/her authorized representative. In the event that a person makes a verbal complaint of discrimination to an officer or employee of the LPA, the complainant shall be interviewed by the LPA's Title VI coordinator. If necessary, the Title VI coordinator will assist the complainant in reducing the complaint to writing and then submit the written version of the complaint to the person for signature. 4. Complaints against the LPA: Any complaints received against the LPA should immediately be forwarded to the Iowa DOT for investigation. The LPA shall not investigate any complaint in which it has been named in the complaint. The contact information for the Iowa DOT's Title VI program is: Iowa Department of Transportation Office of Employee Services — Civil Rights 800 Lincoln Way Ames, Iowa 50010 515-239-1422 515-817-6502 (fax) dot. civilrights@dot.iowa.gov Page 3 of 7 5. Notice of Receipt: All complaints shall be referred to the LPA's Title VI coordinator for review and action. Within 10 days of receipt of the discrimination complaint, the coordinator shall issue an initial written Notice of Receipt that: a) Acknowledges receipt of the discrimination complaint. b) Advises the complainant of his/her right to seek representation by an attorney or other individual of his or her choice in the discrimination complaint process. C) Contains a list of each issue raised in the discrimination complaint. d) Advises the complainant of the timeframes for processing the discrimination complaint and providing a determination. e) Advises the complainant of other avenues of redress of their complaint, including the Iowa DOT, FHWA, USDOT and USDOJ. 6. Notification of the Iowa DOT of a complaint: The LPA shall advise the Iowa DOT within 10 business days of receipt of the complaint. Generally, the following information will be included in every notification to the Iowa DOT. a) Name, address and phone number of the complainant. b) Name(s) and address(es) of alleged discriminating official(s). C) Basis of complaint (i.e., race, color, national origin, gender). d) Date of alleged discriminatory act(s). e) Date of complaint received by the LPA. f) A statement of the complaint. g) Other agencies (state, local or federal) where the complaint has been filed. h) An explanation of the actions the LPA has taken or proposed to resolve the issue identified in the complaint. 7. Processing a complaint and time -frame: The total time allowed for processing the discrimination complaint is 90 calendar days from the date the complaint was filed. There is no extension available at this level. This time -frame includes 60 calendar days at the LPA level and 30 days for review at the state level, if needed. If the complainant elects to file a complaint with both the LPA and Iowa DOT, the complainant shall be informed that the LPA has 90 calendar days to process the discrimination complaint and the Iowa DOT shall not investigate the complaint until the 90 calendar -day period has expired. Immediately after issuance of the Notice of Receipt to the complainant (step four), the LPA's Title VI coordinator shall either begin the fact-finding or investigation of the discrimination complaint, or arrange to have an investigation conducted. Based on the information obtained during that investigation, the coordinator shall render a recommendation for action in a Report of Findings to the head of the LPA. 8. Alternative dispute resolution/mediation process: The complainant must be given an invitation to participate in mediation to resolve the complaint by informal means. The LPA's Title VI coordinator shall include an invitation to mediation with the Notice of Receipt, offering the opportunity to use the alternative dispute resolution/mediation process. If the complaint selects mediation, it allows disputes to be resolved in a less adversarial manner. With mediation, a neutral party assists two opposing parties in a dispute come to an agreement to resolve their issue. The mediator does not function as a judge or arbiter, but simply helps the parties resolve the dispute themselves. Upon receiving a request to mediate, the LPA's Title VI coordinator shall identify or designate a mediator who must be a neutral and impartial third party. The mediator must be a person acceptable to all parties and who will assist the parties in resolving their disputes. If the complainant chooses to participate in mediation, she or he or the designee must respond in writing within 10 calendar days of the date of the invitation. This written acceptance must be dated and signed by the complainant and must also include the relief sought. Page 4 of 7 After mediation is arranged, a written confirmation identifying the date, time and location of the mediation conference shall be sent to both parties. If possible, the mediation process should be completed within 30 calendar days of receipt of the discrimination complaint. This will assist in keeping within the 90 calendar -day time -frame of the written Notice of Final Action if the mediation is not successful. If resolution is reached under mediation, the agreement shall be in writing. A copy of the signed agreement shall be sent to the Iowa DOT's Title VI program coordinator. If an agreement is reached, but a party to it believes his/her agreement has been breached, the non -breaching party may file another complaint. If the parties do not reach resolution under mediation, the LPA's Title VI coordinator shall continue with the investigation. 9. Notice of Final Action: A written Notice of Final Action shall be provided to the complainant within 60 days of the date the discrimination complaint was filed. It shall contain: a) A statement regarding the disposition of each issue identified in the discrimination complaint and reason for the determination. b) A copy of the mediation agreement, if the discrimination complaint was resolved by mediation. C) A notice that the complainant has the right to file a complaint with the Iowa DOT, FHWA, USDOT or USDOJ within 30 calendar days after the Notice of Final Action, if she or he is dissatisfied with the final action on the discrimination complaint. The LPA's Title VI coordinator shall provide the Iowa DOT's Title VI program coordinator with a copy of this decision, as well as a summary of findings upon completion of the investigation. Should deficiencies be noted in the implementation of these discrimination complaint procedures by the LPA, the Iowa DOT's Title VI program coordinator will work in conjunction with the LPA's Title VI coordinator to review the information and/or provide technical assistance in the discrimination complaint process, mediation process, and/or investigation. 10. Corrective action: If discrimination is found through the process of a complaint investigation, the respondent shall be requested to voluntarily comply with corrective action(s) or a conciliation agreement to correct the discrimination. 11. Confidentiality: LPA and Iowa DOT Title VI program coordinators are required to keep the following information confidential to the maximum extent possible, consistent with applicable law and fair determination of the discrimination complaint. a) The fact that the discrimination complaint has been filed. b) The identity of the complainant(s). C) The identity of individual respondents to the allegations. d) The identity of any person(s) who furnished information relative to, or assisting in, a complaint investigation. 12. Record keeping: The LPA's Title VI coordinator shall maintain a log of complaints filed that alleged discrimination. The log must include: a) The name and address of the complainant. b) Basis of discrimination complaint. C) Description of complaint. d) Date filed. e) Disposition and date. f) Any other pertinent information. All records regarding discrimination complaints and actions taken on discrimination complaints must be maintained for a period of not less than three years from the final date of resolution of the complaint. Page 5 of 7 V. Sanctions In the event the LPA fails or refuses to comply with the terms of this agreement, the Iowa DOT may take any or all of the following actions. a) Cancel, terminate or suspend this agreement in whole or in part. b) Refrain from extending any further assistance to the LPA under the program from which the failure or refusal occurred, until satisfactory assurance of future compliance has been received from the LPA. C) Take such other action that may be deemed appropriate under the circumstances, until compliance or remedial action has been accomplished by the LPA. d) Refer the case to the USDOJ for appropriate legal proceedings. IOWA DEPARTMENT OF TRANSPORTATION Iowa City Signature Signature Printed Name and Title Printed Name and Title Date Date Title VI Non-discrimination Policy Statement The Iowa City hereinafter referred to as the LPA, hereby assures that no person shall on the grounds of race, color, national origin, gender, age or disability, as provided by Title VI of the Civil Rights Act of 1964, 42 U.S.C. §2000d, and the Civil Rights Restoration Act of 1987, Pub, L. No. 100-259, 102 Stat. 28, be excluded from participation in, be denied the benefits of or be otherwise subjected to discrimination under any program or activity receiving federal financial assistance. The LPA further assures every effortwill be made to ensure nondiscrimination in all of its programs and activities, regardless of whether those programs and activities are federally funded. It is the policy of the LPA to comply with Title VI of the Civil Rights Act of 1964; Title VII of the Civil Rights Act of 1964, 42 U.S.C. § 2000e; Age Discrimination Act of 1975, 42 U.S.C. §§ 6101-6107; Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, 42 U.S.C. §§ 4601-4655; 1973 Federal Aid Highway Act, 23 U.S.C. § 324; Title IX of the Education Amendments of 1972, Pub. L. No, 92-318, 86 Stat. 235; Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. §§ 701 et seq; Civil Rights Restoration Act of 1987, Pub. L. No. 100-259, 102 Stat. 28; Americans with Disabilities Act of 1990, 42 U.S.C. §§ 12101 et seq.; Title VIII of the Civil Rights Act 1968, 42 U.S.C. §§ 3601-3631; Exec. Order No. 12898, 59 Fed. Reg. 7629 (1994) (Federal Actions to Address Environmental Justice in Minority Populations and Low -Income Populations); and Exec. Order No. 13166, 65 Fed. Reg. 50121 (2000) (Improving Access to Services for Persons with Limited English Proficiency). The Civil Rights Restoration Act of 1987, Pub. L. No. 100-259, 102 Stat. 28, broadened the scope of Title VI coverage by expanding the definition of terms "programs or activities" to include all programs or activities of federal -aid recipients, subrecipients and contractors/consultants, regardless of whether such programs and activities are federally assisted. Pursuant to the requirements of Section 504 of the Rehabilitation Act of 1973, Pub. L. No. 93-112, 87 Stat. 355, the LPA hereby gives assurance that no qualified disabled person shall, solely by reason of disability, be excluded from participation in, be denied the benefits of or otherwise be subjected to discrimination, including discrimination in employment, under any program or activity that receives or benefits from this federal financial assistance. The LPA also assures that every effort will be made to prevent discrimination through the impacts of its programs, policies and activities on minority and low-income populations. In addition, the LPA will take reasonable steps to provide meaningful access to services for persons with LEP. The LPA will, where necessary and appropriate, revise, update and incorporate nondiscrimination requirements into appropriate manuals, directives and regulations. In the event the LPA distributes federal -aid funds to a second-tier subrecipient, the LPA will include Title VI language in all written agreements. The LPA's (Name of Person/Department) is responsible for initiating and monitoring Title VI activities, preparing reports and performing other responsibilities, as required by 23 C.F.R. § 200 and 49 C.F.R. § 21. Signature Printed Name and Title Page 7 of 7 Item Number: 6.11h. CITY OF IOWA CITY COUNCIL ACTION REPORT January 16, 2024 Resolution authorizing implementation of the position classification change recommendations of the Internal Equity and Market Analysis study conducted by the Austin Peters Group. Prepared By: Geoff Fruin, City Manager Karen Jennings, Human Resources Administrator Reviewed By: Eric Goers, City Attorney Fiscal Impact: The position reclassifications are estimated to increase compensation and benefit expenses approximately $125,000 on an annual basis. Staff Recommendation: Approval Commission Recommendations: N/A Attachments: Austin Peters Report Final Report Phase I AFSCME Side Letter of Agreement Resolution AFCME FY 24 and FY 25 Pay Plans ACE FY 24 and FY 25 Pay Plans Executive Summary: In 2023, the City engaged the services of the Austin Peters Group for a comprehensive wage and classification study of City positions. Services included reviewing internal equity between positions and placement within appropriate pay plans, a review of the external market to analyze competitiveness of wages, and a review and updating of all job descriptions. This action amends the FY 24 and FY 25 pay plans for the AFSCME and Administration, Confidential and Executive employee groups to implement the recommendations of the internal equity and external market review components of the review. Recommendations include the reclassification of 14 AFSCME positions and 12 Administrative, Confidential and Executive positions. Background /Analysis: Consistent with our Strategic Plan People Resources vision and action, the City recently engaged the Austin Peters Group to assist with a comprehensive wage and classification study. The City last undertook a third -party comprehensive wage analysis study in 2006. Completing this type of analysis is important to do every 15 or so years as it can make certain that positions are appropriately placed in our wage classification systems. This ensures that the City accurately accounts for evolutions in job responsibilities over time and compensates employees fairly based on position requirements. Additionally, the Austin Peters Group conducted an external market analysis to help the City understand how our wage offerings compare to the external market. Both of these efforts were undertaken to help ensure the City can adequately recruit and retain employees to deliver our public services at a consistently high level. The final report of this phase of the project is attached to this Council Action item. The review of internal equity identified 22 positions for recommended changes with 16 positions recommended to be moved up in the wage classification system and 6 positions recommended to be moved down. Additionally, the review of external market data identified 4 positions that are recommended for a market adjustment up in the wage classification system. In total, 26 positions are recommended for change with the majority of those (20) recommended to be moved up to higher pay grades. The report contains the list of positions impacted. The City and AFSCME have entered into a side letter of agreement that governs the implementation of the changes. The agreement is substantially similar to the implementation agreement that arose from the 2006 study and also mirrors related provisions in the collective bargaining agreement. Importantly, for any employees holding a position that is reclassified downward, that employee will stay at the current grade and the effect of the downward reclassification will not be realized until the current employee vacates the position. The full report outlines Austin Peters Group's methodology and recommendations. On the reclassification of positions, the City does not intend to review additional reclassification requests for a minimum for two years without an intentional and substantial change to position responsibilities. The external market analysis provides insightful information that will guide future decision-making related to pay classifications and wages. Generally, the City sits close to the 50th percentile when compared to peer cities across the State and generally sits higher than local peers. The report does not take into the account the recent retention bonus for AFSCME and Administrative, Confidential and Executive staff. In the coming months, staff will be considering whether any further actions based on the findings of this report are prudent for the City to consider. In the meantime, it is important move quickly on reclassifications so internal equity is achieved across our many City positions. Human Resource Solutions— Phase I: Internal Equity and Market Analysis Iowa City, Iowa January 15, 2024 Austin PetersC roup Elizabeth Tatarko, President, SHRM-SCP The Austin Peters Group 4809 Prairie Vista Drive Fort Collins, Colorado 80525 Ph (970) 266-8724 etatarko@austinpeters.com www.a u sti n pete rs. cam 1IPage Table of Contents I. Background and Introduction 4 II. Methodology and Process 5 Table 1. Survey Respondents 8 Table 2. Sample Calculations 9 III. Summary of Findings 11 Table 3. Percentile Adjustments by Group Using Peer Group 12 Table 4. Percentile Adjustments by Group Using All Data Group 13 Table S. Breakdown of Fire Union Pay 14 IV. Considerations for Implementation 16 Table 6. Recommended Adjustments 18 Appendix A: Position Questionnaire 26 21 Page Acknowledgements This report and study are made possible through a cooperative effort of employees, department directors, the Human Resource team, and the City Manager. The recommendations are tailored to Iowa City. This document represents a final report. The data, methods and analysis used to complete the tasks and issue recommendations are proprietary. 3 1 P a g e I. Background The governing body approved engagement of The Austin Peters Group on May 2, 2023, to include an update and review of internal equity for positions, complete an update of job descriptions, and complete a market analysis using benchmark positions. This project includec total of 310 job titles. This report represents Phase I, which includes the update and review of internal equity and the market analysis. 41 Page II. Methodology and Process Project Overview Iowa City is a large organization with more than 300 job titles and approximately 650 employees represented by four different pay groups. Phase I of this project focused on the review of internal equity of positions {excluding public safety negotiated positions and council - appointed positions) and a market analysis for external equity. The report uses terminology that is helpful to understand. A few terms to know: • ACE: Administrative, Confidential, Executive. • AFSCME: American Federation of State, County and Municipal Employees. ■ Benchmark Position: a job that is commonly found in the workforce and is likely to match with other organizations. ■ Gompa- ratio: a ratio of current pay (numerator) to market pay (de nom Inatory. • Internal Equity: factors used to fairly establish hierarchy of jobs in a compensation system. • Market: pay data collected from the market peer group. ■ Midpoint: the middle of a given salary range. Example: minimum pay = $10.00, maximum pay= $15.00, so the midpoint is $12.50. • Pay Grade: the grade to which a job is assigned. • Pay Plan: a schedule of pay rates or ranges for each job in the classification plan. Iowa City has four: ACE, AFSCME, Fire, and Police. ■ Pay Range; the range of pay rates from minimum to maximum, established by a pay grade. Example: pay grade 5 has a minimum of $22.29 and a maximum of $28.29. ■ Pay Range Width: a percentage calculation from the minimum salaryto the maximum salary for a pay range. • Peer Group: defined in Table 1 (Ames, Ankeny, Cedar Rapids, Council Bluffs, Davenport, Des Moines, Dubuque, Sioux City, Waterloo, West Des Moines). • Percentile: a measure of location in a series of numbers. Example: 5011 percentile is the median or middle data point. • Step: a progression of planned pay adjustments within a pay range. Below is an outline of the steps followed in Phase I to determine adjustments for recommendation. "JI Step 1: All employees completed a position questionnaire. All department directors were interviewed to review the content of position questionnaires. In July, 2023 The Austin Peters Group provided an employee and department director orientation and question -and -answer session. These sessions were held in person at City Ha II for any employee to attend and were also recorded for those who could not attend. All employees were asked to complete a position questionnaire (see Appendix A). Employees were allowed to work together to complete the questionnaire. The Austin Peters Group reviewed all position questionnaires and job descriptions. Department directors were interviewed in August to review each position as part of the assessment. They provided input regarding employee decision-making, supervisory roles, knowledge and skill requirements, budget responsibility, contact with the public, and physical and working environmental factors. The interview provided information to make changes to job descriptions, obtain necessary details for an adequate evaluation of internal equity, and gain information to ensure the market comparison was appropriate. Department directors provided follow-up documentation and details as requested by the consultant. Step 2: Ranking positions based an internal equity factors The next step in the process was to evaluate and score each position based on the following factors: 1) Decision-making 2) Supervisory 3) Knowledge 4) Budget Impact 5) Contacts 6) Physical Skills 7) Working Conditions Using these factors, all positions were scored. Once each position was evaluated and scored, a total ranking was performed, and each position was then placed into recommended ranges or pay groups. Step 3: Clarification with Department Directors, Human Resource Administrator, and City Manager This step of the process involved exchanging information with the department directors, the Human Resource Administrator, and the City Manager to ensure an accurate understanding of positions and the factors used to place positions internally in the most appropriate pay grade. The recommendations for position placement in pay grades are made by the consultant. Step 4: Collection of salary data Iowa City has traditionally used a peer group of cities — referred to as the '10 City Peer Group' (hereafter Peer Group) for compensation analysis. These are the ten peer cities traditionally used in collective bargaining processes. The City Manager requested additional data be collected from local market peers (Co raIviIIe, North Liberty, Johnson County, and University of Iowa) to understand trends in the Johnson County market. Additional data was also collected from the U.S. Bureau of Labor Statistics and Economic Research Institute, which includes private and public pay data. The survey respondent group is identified in Table 1. Generally speaking, the local market peers lagged the Peer Group in compensation. Findings for this study are largely based on data comparisons with the Peer Group. In the market analysis, all positions had occupational matches, which means that across organizations the jobs and positions carry similar degrees of knowledge, skill, and ability. Each Peer Group survey respondent was asked to provide the following: • A listing of position titles and pay data to include the minimum, maximum, and range midpoint or actual pay. • Job descriptions as needed to verify information. • Respond to questions by the consultant regarding job duties or matches of positions. • Provide salary information, effective July 1, 2023. Each survey respondent was contacted multiple times by The Austin Peters Group and Iowa City's Human Resources Division. Contact with survey respondents assisted in clarifying positions, reporting, and responsibilities. In total, survey respondents provided data for approximately 3,632 job titles for review and analysis. 71 Page Iowa City Client Peer Group (10 City Peer Group): Yes Ames Yes Ankeny Yes Cedar Rapids _ Yes Council Bluffs Yes _ Davenport Yes Des Moines Yes IDubuque Yes Sioux City Yes Waterloo Yes West Des Moines Yes Additional Data- Coralville Yes North Liberty Yes Johnson County Yes University of Iowa Yes U.S. Department of Labor, BLS Yes Economic Research Institute (Public Yes and Private sector data) Step 5: Pay System Comparison to the Market and Position Changes The comparison of Iowa City's pay structure to the market involved analyzing peer salary data according to bargaining and non -bargaining groups: Administrative, Confidential, Executive (ACE), American Federation of State, County and Municipal Employees (AFSC ME), Police negotiated positions, and Fire negotiated positions. A total of 92 benchmark positions were used for bargaining and non -bargaining groups for collection of salary data, which included 42 ACE positions, 46 AFSCME positions, three Fire negotiated positions, and one Police negotiated position. Positions with fewer than five responses from the Peer Group were not used in the market analysis. In total, 38 ACE positions, 41 AFSCME positions, three Fire negotiated positions, and one Police negotiated position had enough market data for analysis. 31 Three options are provided for comparing Iowa City to the market: at the 5011' percentile, 601h percentile, and 7011 percentile. A market midpoint was calculated for each position in the study at the 50th, 6&, and 70th percentile. The average of all the midpoints was calculated as a method to compare the market to Iowa City (see hypothetical sample in Table 2 below). Analyzing pay structures using midpoints is a common tool in compensation analysis. The midpoint is the middle of a given salary range. Midpoints are often used as they provide a reference point to begin discussions in pay administration. The midpoint at the 50t1 percentile is also the median of the market, which is a useful starting paint. Providing three percentile data points allows an organization to consider its own pay philosophy and determine where it wants to be in the market. Importantly, the percentage adjustment figures do not equate to actual or recommended pay adjustments for employees. When evaluating midpoint percentage adjustments, organizations should also consider the broader pay range and how minimum and maximum ends of the pay ranges may also contribute to the pay philosophy (i.e., higher starting wages that aid recruitment or higher maximum wages that aid retention). Table 2 provides a sample of how the calculations were completed. The numbers used below are not real, they are provided as an example. Each position had five to ten responses to calculate the market percentiles. Position #1 $ 15.00 $ 15.50 $ 15.80 $ 16.25 Position #2 $ 17.75 $ 17.80 $ 18.20 $ 18.50 Position #3 $ 25.00 $ 25.00 $ 26.80 $ 28.10 Position #4 $ 28.20 $ 28.00 $ 28.10 $ 28.50 Position #5 $ 30.00 $ 31.00 $ 32.00 $ 32.50 Average of all $ 23.19 $ 23.46 $ 24.18 $ 24.77 Positions Hypothetical 1.16% 4.27% 6.81% City Adjustment to Meet Market Midpoints Next, a compa- ratin comparing Iowa City pay ranges to the market was conducted to determine if positions were below or above the market. For positions that moved down based on internal 91 Page equity, the market data was applied to determine if that position would still be in market range. If the market data did not support a move downward, then the position was kept in the current pay grade. The positions with market adjustments are discussed in the Findings section of the report and provided in Table 6. Recommended changes to positions considered both internal equity and external market data. Step 6: Employee Appeal The City provided an appeal process for employee(s) who believed their position was improperly classified for internal equity. The employee was asked to provide a written appeal request that included a description of relevant information that was not provided for the internal equity review. Appeals were reviewed by the department director, Human Resources Administrator, and City Manager. Appeals deemed to provide sufficient new information to merit further review would then be forwarded to the Austin Peters Group consultant for an appeal review. Seven appeal requests were submitted to the City. No appeals were forwarded to the Austin Peters Group for review. Step 7: Opportunity to Meet with Management Team The consultant met with the management team to present the report findings and respond to questions and clarifications. tOIPage III. Summary of Findings Finding 1. The review of internal equity identified 22 positions for recommended changes. A total of 304 positions were reviewed for internal equity. Positions excluded were the negotiated public safety groups and the council -appointed positions. Twenty-two of the 304 positions were recommended for changes in pay grade. Of the 22 positions, 16 were recommended to be moved up, and six were recommended to be moved down. Prior to making any recommendation to move a position down, the market data was reviewed again. If the market data did not support a move downward, then the position was kept in the current pay grade. Table 6 identifies positions for recommended adjustment. Finding 2. The review of market data identified four positions for recommended changes. After positions were adjusted for internal equity, four positions were recommended for a market adjustment upward. Table 6 identifies positions for recommended adjustment. Finding 3. Analysis of each pay group found a different competitive position compared to the market. To help compare Iowa City to the market, the average midpoint of all positions at the 50t", 6011, and 701 percentile by pay group was calculated. The percentage below identifies what adjustment on the midpoint would be needed for Iowa City to meet each percentile. The 50th percentile represents the market median. Providing three options provides scenarios for an organization to consider its own pay philosophy and market position. These percentages were calculated based on the midpoints of all the positions in each group compared to Iowa City's different pay groups and structures. These percentage adjustments do not equate to actual pay adjustments or recommendations for employees. Using these adjustments by group can help identify where issues in pay structures may need further discussion and research, as identified in Finding 4. Table 3 and Table 4 provide the three scenarios with the Peer Group and All Data Group. H I Page 50th Percentile 60th Percentile 70th Perceralle 16.0% 14.0% 12.0% 10-0% 8.0% 6.0% 4.0% 2.0% 9.0% -2.0% ACE AFSCME Fire Police Union Union 2.0% -1.1% 6.3% 5.2% 4.8% 1.6% 9.5% 6.7% 8.2% 4.3% 13.5% 9.1% Percentile Comparisons of Adjustments by Group using Peer Group 82% 4 8% - 13-5% ' 4.3% 2-0% ■ 1 1.' ACE 1111111111111RPSCME Fire Union -1-1% ■ 50th Percentile ■ 60th Percentile 70th Percentile 9.1% Police Union The data above is based solely on the Peer Group and does not include local market peers in Johnson County. Including all the data from respondents would be a drop in 10 of the 12 data points, while one data point would remain relatively flat (see Table 4). More specifically, Iowa City tends to lead more in the Johnson County market and is more central in the Peer Group. 12IPage 50th Percentile 60th Percentile 7� Qth Percentile ACE AFSCME Fire Union 1.396 -1.795 6.195 4.0% 1.3% 9.0% 8.0% 4.4% 12.9% Police Union 3.6% 5.❑% 5.7% Percentile Comparisons of Adjustments by Group using All Data 14.9% 12-9% 12.0% 10.0% ---9:095 - 9.0% 8.0% 6.1% 6.0% 4.4% 5-9% 5 7% 4A% 2.035 1�' 1,3% ..............�- -2.0% ACE FSCME Fire Union Police Union -4.0'% ■ 50th Percentile 0 60t Percentile 79th Percentile A closer look at Fire Union positions finds the Captain position is lagging the market most, while the Firefighter and Fire Lieutenant are much more competitive. While the percentages above appear large, only one position is strongly impacting this calculation (see below). B I Page Table roof r Iowa City and Market Position Title Minimum Maximum Midpoint % Diff to Midpoint Iowa City Fire - Captain [2912] $31.08 50th Percentile $32.88 $37.05 $ 34.96 9.9% 60th Percentile $33.60 $37.86 $ 35.73 12.3% 70th Percentile $35.80 $39.81 $ 37.80 18.8% Iowa City Fire - Lieutenant EMT {2912) $28.51 $29.85 $ 29.18 50th Percentile $27.83 $32.98 $ 30.41 4.2% 60th Percentile $29.61 $34.50 $ 32.06 9.995 70th Percentile $30.40 $35.89 $ 33.14 13.6% Iowa City = Fire - Firefigther EMT [2912] $21.30 $27.18 $ 24.24 50th Percentile $21.15 $29.61 $ 25.38 4.795 60th Percentile $21.54 $30.04 $ 25.79 6.4% 70th Percentile $21.96 $30.50 $ 26.23 8.2% Iowa City AL $26.96j$34-13 $29. $28.41 50th Percentile Average $27.28 $33.21 $30.25 6.3% 60th Percentile Average $28.25 $31.19 9.5% 70th Percentile Average $29.39 $35.40 $32.39 13.5% Finding 4. The four pay groups are uniquely structured and complex, creating a need for individual approaches. Three of the four employee groups have collectively bargained pay schedules, and each has a history of how pay systems evolved to where they are today. For example, same collective bargaining units may prioritize negotiated agreements that weight compensation more heavily for long -tenured staff compared to entry-level staff. These varying priorities from collective bargaining agreement to collective bargaining agreement can be overlooked with simplified midpoint analysis. The scope of this project did not include internal equity or market recommendations for public safety union positions. Market data was collected to provide a midpoint analysis for this report for Police and Fire. When approaching the ACE and AFSCME pay groups and system adjustments, it helps to understand both pay structures before considering changes. To paint out a few differences in structure, a quick look at pay range widths and steps is a good starting paint. A range width is a percentage calculation from the minimum salary to the maximum salary for a position or group of positions. A step is a progression of planned pay adjustments within a pay range. 14IPage The ACE group has 11 steps in the pay system, with varying range widths. The range width of entry-level positions is 43%, and it increases far executive positions at 60%. The average range width for the ACE group is approximately 54%, which differs greatly from the market group at 37%. The ACE group also has steeper increases at the beginning of the step system, which level off quickly. The ACE pay plan also has a consistent progression between pay grades, which works well for advancement or promotion. Contrarily, the AFSCME group has six steps in the pay system, with a range width on the starting end of 25% and progressing to the top with a width of 30%. The average range width for the AFSCME group is approximately 28%, which closely resembles the peer cities. The AFSCME group also has increases at the beginning of the step system that level off quickly, In studying the complexity of the ACE system compared to peers, starting pay was found to be an outlier. The Iowa City ACE group is the lowest city for starting pay when data is organized by peers. Looking at maximum pay, Iowa City was firmly in the middle of peers. Moving forward, studying any changes in starting pay should be considered, along with how the current step system is structured and whether it fits the pay philosophy and culture of the organization. Looking at the complexity of the AFSCME system compared to peers, they were better positioned for starting pay, with only three peers ahead of them. For maximum pay, Iowa City was in the middle of peers. The AFSCME group mirrors the market peers more closely, with their range width and how they match up for starting and ending pay. BIPage IV. Considerations for Implementation Adjustments The midpoint forecast provides a starting point to determine next steps. Other factors should be considered as stated above. Some questions the City may consider include: • Does the City want to establish a pay philosophy that guides where Iowa City wants to be in terms of market position with peer cities and/or local market peers? • Should the ACE pay plan administration practices be reviewed further for possible adjustments at the entry level, which would also directly influence midpoint calculations? • What do peers plan for 2024, and how does this influence positioning for pay? Are there additional local considerations? • Where is current pay among employees compared to the market midpoints? • What do applicant pools look like for filling positions? • What is the City's financial health for managing pay adjustments over the next several years? Collectively Bargained Positions It is well understood that AFSCME compensation is negotiated, and that adoption of recommendations would need to be subject to collective bargaining. Pay Practices for Positions Classified Down There are three options to manage pay adjustments if there is a position with a recommendation for a decrease in pay grade. First, implement a pay freeze for these employees until annual pay adjustments catch up to this group. This is known in pay systems as redtirtfing. Second, keep employees in the current (or old) structure until the position is vacant and then hire any new staff into the lower pay grade. Third, reclassify the employee to the recommended range, which would be a demotion in pay. Option one is historically the most common method for handling reclassifications downward. However, a lot has changed with wages and labor pools since 2020. Strategies today tend to focus on the best method for retention, which means maintaining pay may be in the best long-term interest of the organization. Pay Practices for Positions Classified Upward For those positions recommended for adjustments upward, the best method is to apply the standard wage adjustment when moving to a higher pay grade and then place the position in the new grade, with opportunities to advance annually until reaching the top of the scale. 16 1 Page Future Review and Adjustments The Austin Peters Group will provide a process for Iowa City to handle their own review of positions that may come up for reclassification. This process should not be initiated for at least two years following adoption, unless there is a planned intentional substantive change to job responsibilities by management or an emergency situation. As far as a market review for the future, Iowa City uses the collective bargaining process to review peer wages for AFSC ME pay, which was proven in this study to be very accurate based on the midpoints, starting pay, and ending pay positions. Future changes in the ACE pay system may require another look at the market in three to five years to ensure the system is moving with the market. 17IPage Table 6: Recommended Adjustments ACE POLICE ACE PUBLIC WORKS ACE FINANCE ACE FINANCE ACE CITY MANAGER'S OFFICE ACE CITY MANAGER'S OFFICE ACE FINANCE ACE PARKS & RECREATION ACE CITY MANAGER'S OFFICE ACE TRANSPORTATION I N FO R MAT I ON TEC H NOLOGY SERVICES ACE CfTY MANAGER'S OFFICE ACE FINANCE AFSCIVIE TRANSPORTATION CLIMATE ACTION AND SERVICES AFSCME TRANSPORTATION REVENUE SERVICES AFSCf1AE CITY MANAGER'S OFFICE POLICE ADMINISTRATION POLICE ADMIN Up COORDINATOR PUBLIC WORKS PROGRAM ASSISTANT - PW ADMINISTRATION 27 IINFORMATION TECHNOLOGY APPLICATION SPECIALIST I N FO R MAT I ON TEC H NOLOGY INFORMATION SECURITY 26 ANALYST COMMUNICATIONS COMMUNICATIONS COORDINATOR CLIMATE ACTION AND CLIMATE ACTION OUTREACH COORDINATOR REVENUE REVENUE & RISK MANAGER GOVERNMENT BUILDINGS FACILITIES MANAGER CITY MANAGER ASSISTANT CITY PAA NAG ER PARKING ASSOC DIRECTOR -TRANS 30 SERVICE _ HUMAN RESOURCES HUMAN RESOURCES Down ADMINISTRATOR INFORMATION TECHNOLOGY ITS COORDINATOR PARKING MWI- PARKING PARKING PARKING ENFORCEMENT ATTENDANT COMMUNICATIONS AFSCME PARKS & RECREATION _l CEMETERY COMMUNICATIONS CREATIVE ASST MWII- CEMETERY 24 26 Up 25 26 Up 26 27 Up Market 26 27 Up Market 27 30 Up 28 29 Up 28 29 up 29 30 Up 31 30 Down 31 30 Dawn 3 32 Up Market 31 32 Up Market 2 4 Up 3 1 4 Up 4 6 Up 4 5 Up NIPage AFSCME POLICE AFSCME PARKS & RECREATION AFSCME CITY MANAGER'S OFFIC AFSCME CITY MANAGER'S OFFICE POLICE ADM INISTRATIVE SERVICES GOVERNMENT BUILDINGS CABLE TV LIBRARY - COMM & ACCESS SERV NEIGHBORHOOD SERVICES WASTEWATER ACCOUNTING ACCOUNTING REVENUE CABLE TV COMMUN ITY OUTREACH E S LIBRARY AFSCME AFSCME NEIGHBORHOOD & DEVELOPMENT SERVICES AFSCME PUBLIC WORKS AFSCME BUILDINGS FINANCE AFSCME FINANCE AFSCME FINANCE AFSCME CITY MANAGER'S OFFICE POLICE ADM INISTRATIVE SERVICES GOVERNMENT BUILDINGS CABLE TV LIBRARY - COMM & ACCESS SERV NEIGHBORHOOD SERVICES WASTEWATER ACCOUNTING ACCOUNTING REVENUE CABLE TV COMMUN ITY OUTREACH S ASST MWIII—GOVERNMENT 8 9 Up BUILDINGS COMMUNJCATIONS TECH — 9 81 Down CABLE SR LIBRARY ASSISTANT— 9 10 Up PAGE SUPERVISOR BUILDING INSPECTOR 12 1 Qown (HOUSING INSPECTORS)* ELECTRONICSTECH — 12 13 Up WASTEWATER SRACCOUNTANT— 13 14 Up ACCOUNTING SRACCO UNTA NT— PAY ROILL 13 12 Down SIR ACCOUNTANT —REVENUE 13 14 U MEDIA PRODUCTION 14 13 Down SPECIALIST """ The Housing Rehabilitation Inspectors are not included with the Housing Inspectors. Market-based adjustments are included in the table above. 19�Yac Appendix A. Position Questionnaire POSITION QUESTIONNAIRE Employee Name: Job Title: Division: Dept Director m iew deadline: Employees: Please read the employee memo on the last page before beginning the questionnaire, then answer the following questions and return to your Division Head no later than July 21.2023. Division Heads and Department Directors: Please review carefully. Note and initial any comments in a different colored ink. You are also responsible for completing Sections 7 and B. Reviews should be completed and questionnaires forwarded in hard copy to Human Resources no later than the deadline noted on the label. (Please print legibly) Section 1: Essential Duties. Please list [up to] the top ten essential duties that you perform on a regular or recurring basis to carry out the responsibilities of your job. List in order of most important to least important. F 6. M] 201 Page Employee Questions: What is a regular day like? When you come to work, how do you know what needs to be accomplished? Describe the kinds of decisions that you are required to make including the most challenging situation(s) you face? 4] When you need help solving a problem or need direction, who or where do you go? Please provide an example. 211 Page Section 2: Education andlor Experience: Select the MINIMUM level of experience andlor education experience required to successfully accomplish the essential duties of this job. Check the Minimum Experience Required for Position No prior experience Up to one-month related experience 1-3 months related experience and or training 4-6 months related experience and or training 7-12 months related experience and or training I year of related experience and or training 2 years of related experience and or training 3 years of related experience and or training 4 years of related experience and or training 5 years of related experience and or training 8 years of related experience and or training 7-9 years of related experience and or training 10 years of related experience and or training 12 years or more of related experience and or training Check the Minimum Education Required for Positron Less than High school High school degree or GED One year from college or technical school Associate degree orequivalent from 2 -year college or technical school Bachelor degree from four-year college Fifth year college or university program Master's degree Juris of doctorate List required certifications, licenses, registrations, area of study or skillslabilities for the MINIMUM requirements of your position to perform ESSENTIAL DUTIES. For example: Equipment Operator, would list CDL (Commercial Driver's license) if required. Certificates, Licenses and Registrations: Area of Study: Other Skills and Abilities: Other Qualifications: 221 Page Section 3: Specific Skills Language Skills: Select the level of language ability to read, write and speak needed to successfully accomplish the essential duties of this job. Mathematical Skills: Select the level of mathematical skills and abilities needed to successfully accomplish the essential duties of this job. Leel 1: Ability to read a limited number of two- and three -syllable words and ❑ to recognize similarities and differences between words and between series of numbers. Ability to print and speak simple sentences. Level 2: Ability to read and comprehend simple instructions, short ❑ correspondence, and memos. Ability to write simple correspondence. Ability to ❑ effectively present information in one-on-one and small group situations to customers, vendors, and other employees of the organization. Level 3: Ability to read and interpret documents such as safety rules, ❑ operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before rou s of customers or employees of organization- r anization.Level Level4: Ability to read, analyze, and interpret general business periodicals, ❑ professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, vendors, customers, and the general public. Level 5: Ability to read, analyze, and interpret common scientific and ❑ technical joumals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to write speeches and articles for publication that conform to prescribed style and format. Ability to effectively present information to top management, public groups, andlor boards, commissions, or elected officials. Level 6: Ability to read, analyze, and interpret the most complex documents. ❑ Ability to respond effectively to the most sensitive inquiries or complaints. Ability to write speeches and articles using original or innovative techniques or style. Ability to make effective and persuasive speeches and presentations on controversial or complex topics to top management, public groups, andlor boards, commissions, or elected officials. Mathematical Skills: Select the level of mathematical skills and abilities needed to successfully accomplish the essential duties of this job. 23 1 Page Level 1: Minimum Skills: Ability to add and subtract two -digit numbers and to ❑ multiply and divide with 70's and I00's. Ability to perform these operations using units of American money and weight measurement, volume, and distance. Level 2: Basic Skills: Ability to add, subtract, multiply, and divide in all units of ❑ measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to create and interpret graphs. 23 1 Page Reasoning Ability: Select the level of reasoning skills and abilities needed to successfully accomplish the essential duties of this job. Level 3: Intermediate Skills: Ability to calculate figures and amounts such as ❑ discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry, ❑ Level 4: High Skills: Ability to work with mathematical concepts such as ❑ probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, ❑ percentages, ratios and proportions to practical situations. Level 5: Very High Skills: Ability to apply advanced mathematical concepts ❑ such as exponents, logarithms, quadratic equations, and permutations. Ability ❑ to apply mathematical operations to such tasks as frequency distribution, determination of test reliability and validity, analysis of variance, correlation techniques, sampling theory, and factor analysis. Level 6: Highest Skills: Ability to comprehend and apply principles of ❑ advanced calculus, modem algebra, and advanced statistical theory. Ability to work with concepts such as limits, rings, quadratic and differential equations, and proofs of theorems. Reasoning Ability: Select the level of reasoning skills and abilities needed to successfully accomplish the essential duties of this job. 241 Page Level 1: Minimum Skills: Ability to apply common sense understanding to ❑ carry out simple one- or two-step instructions. Ability to deal with standardized situations with only occasional or no variables. Level 2: Basic Skills: Ability to apply common sense understanding to carry ❑ out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations. Level 3: Intermediate Skills: Ability to apply common sense understanding to ❑ carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Level 4: High Skills: Ability to solve practical problems and deal with a variety ❑ of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Level 5: Very High Skills; Ability to define problems, collect data, establish ❑ facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. Level 6: Highest Skills: Ability to apply principles of logical or scientific ❑ thinking to a wide range of intellectual and practical problems. Ability to deal with nonverbal symbolism (formulas, scientific equations, graphs, musical notes, etc., j in its most difficult phases. Ability to deal with a variety of abstract and concrete variables. 241 Page Section 4: Please circle or check the best answer. Contacts: This involves the frequency with which the position has contact both internally and externally. This places a special emphasis on interpersonal relations and the ability to communicate effectively with the citizen or other customers. (Circle only one number that most closely describes your position) 8) Contacts are limited to routine matters of exchanging information, principally within the jobholder's own department. g} Contacts of a mainly routine nature involve the exchange of information with people inside and outside the organization, but not at a senior level. (For example a position that has a lot of public contact at a window, phone, counter or conducting inspections would circle this number). 10) Contacts, sometimes on non -routine matters, involve both the exchange and interpretation of information with people at a number of levels inside and outside the organization. Failure to relate well to the contacts may have some detrimental affects on the jobholder's department, but not significant ones on the organization. (This involves a higher level of public contact and may involve handling or mediating conflicts or exchanges that are non -routine matters). 11) Contacts are maintained with a wide range of people within and outside the organization, but infrequently, if at all, at the highest level. Contacts involve making a favorable impression and the exercise of a fairly high degree of negotiating or persuasive skills or joint problem solving (although problems are likely to be of departmental or local significance and should not significantly affect the organization as a whole). Mishandling of contacts can have some fairly short- term effects on the reputation of the organization. (This involves positions that have a higher level of contact than the previous number, and could be positions where failure in a highly public role would create a detrimental effect to the department). 12) Contacts are maintained at a high level inside and outside the organization which involve exercising a high degree of communicating, negotiating and persuading skills, and jointly solving important problems. The impact on the organization's performance and reputation can be significant, at least in the short to medium term. (This is a division head or department director level position with high public contact). 13) Contacts are maintained at the highest level, with a particular emphasis on external relations. These involve very considerable communicating, advocacy and negotiating skills which can make a major and long-term impact on the performance and reputation of the organization. (This is a department director level position or city manager level with high public contact). 251 Page Section 5: Physical Demands Please show the amount of time spent on the activities below by checking the appropriate boxes. Activity Amount of Time None Under 113 113 to 213 Over 213 Standing Peripheral vision (ability to observe an area that can be seen up and down or to the left and right while eyes are fixed on a givenpoint) Depth perception (three-dimensional vision, ability to judge distances and spatial relationships) Walking Nospecial vision requirements Sifting Use hands to finger, handle or feel Reach with hands and arms Climbing or balancing Stooping, kneeling, crouching or crawling Talking or hearing Tasting or smelling Does this job require that weight be lifted or force be exerted? If so, how much and how often? Check the appropriate boxes below. Weight Amount of Time None Under 113 113 to 213 Over 213 Up to 10 pounds Up to 25 pounds Up to 50 pounds Up to 100 pounds More than 100 pounds Does this iob have anv special vision requirements? Check all that apply. 261 Page Close vision clear vision at 20 inches or less Distance vision clear vision at 20 feet or more Color vision a b i I ity to ide ntify and d ist i ng uish colors Peripheral vision (ability to observe an area that can be seen up and down or to the left and right while eyes are fixed on a givenpoint) Depth perception (three-dimensional vision, ability to judge distances and spatial relationships) Ability to adjust focus(ability to adjust the eye to bring an object into sharp focus Nospecial vision requirements 261 Page Make notes on the specific job duties that require the physical demands selected above. Section 6: Work Environment How much exposure to the following working conditions does this job require? Show the amount of time by checking the appropriate boxes below. Activity Amount of Time None Under 113 113 to 213 Over 213 Wet or humid conditions (non - weather Work near moving mechanical parts Fumes or air -borne particles Toxic or caustic chemicals Bodily fluid exposure or bloodborne pathogens Outdoor weather conditions Extreme cold non -weather Extreme heat non -weather Risk of electrical shock Risk of explosives Risk of radiation Vibration Risk of personal danger Work in hazardous traffic conditions Work in confined spaces Work wearing a respirator Other dangerous situations Emergency situations Working ni htslweekendslshift Workinq with very upset people Required on call or standby 271 Please check the Ievel of typical noise for the work environment of this job? This concludes the employee portion of the questionnaire. You are encouraged to keep a copy of this completed questionnaire. QUESTIONNAIRE PREPARED BY: (see below if collaborative) Name: Title: Date: If this questionnaire is a collaborative document among multiple employees in the same position, please have all employees represented sign below [attach additional pages, if necessary]: 281 Page Very quiet (examples: forest trail isolation booth for hearing test Quiet (examples: library private office Moderate noise (examples: business office with computers and printers, li ht traffic Loud (examples: metal can manufacturing department, large earth -moving equipment) Very loud examples: jack hammer work, front row at rock concert This concludes the employee portion of the questionnaire. You are encouraged to keep a copy of this completed questionnaire. QUESTIONNAIRE PREPARED BY: (see below if collaborative) Name: Title: Date: If this questionnaire is a collaborative document among multiple employees in the same position, please have all employees represented sign below [attach additional pages, if necessary]: 281 Page Division Heads and Department Directors: Please complete the remainder of this position questionnaire. Section T: For the following, please circle or check the best answer. Budget Impact: This includes administrative responsibility for the budget development, monitoring and/or approval as well as managerial oversight of the budget function. Budget impact does not include handling cash, use of p -card, development of invoices, rather it is management responsibility for the budget function and approval and authority. 1. Minimal or no involvement with the administrative responsibility for the budget development, monitoring and/or approval as well as managerial oversight of the budget function. Positions that collect data for manager's decision making would be included here. 2. Some involvement with the administrative responsibility for the budget development, monitoring and/or approval as well as managerial oversight of the budget function of a small budget at the division level or below ($250,000 and under), this could also include special projects, grant programs. Budget involvement requires division head or department director approval per purchasing policy. 3. Some involvement with the administrative responsibility for the budget development, monitoring and/or approval as well as managerial oversight of the budget function of a division budget, this could also include extremely large and complex special projects over $250,000. Budget involvement requires division head or department director approval per purchasing policy. 4. Moderate to heavy involvement with the administrative responsibility for the budget development, procurement, monitoring, analyzing, projecting, and/or approval as well as accountability for managerial oversight of the budget function for a department or division. Moderate to heavy involvement in development of complex financial calculations such as vehicle and equipment rates, personnel cost, as well as complex cost impact studies, rake studies. Budget involvement requires division head or department director approval per purchasing policy. 5. Heavy involvement with the administrative responsibility for the budget development, procurement, presenting to governing body, monitoring, analyzing, projecting and or approval at a department level. Position is held accountable for department expenditures. 6. Heavy involvement with the administrative responsibility for the budget development, procurement, presenting to governing body, monitoring, analyzing, projecting and or approval at a department level. Department budget is complex and may include administration of multiple programs, management of multiple funding sources, federal, state, and/or local agency program and reporting requirements. Position is held accountable for department expenditures. Budget involvement requires city manager and city council approval per purchasing policy. 291 Page Section 8: Please check the best answer. Supervisory: Complete for people who serve in a leadership role or have more complex supervisory duties such as formal discipline, hiring and firing, performance review riting and meeting with employees to deliver a performance review. ❑ Level 1: Involves no supervisory responsibilities. Level 2: Regularly serves in a leadership role guiding, training, and ❑ providing direction to staff in completing basic, entry-level daily tasks and assignments, and refers issues to supervisor. Does not carry out disciplinary action, does not hire or fire, is not responsible for writing or delivering performance review. (This would apply to providing leadership to temporary1hourly, seasonal, or work -stud staff Leel 3: Regularly serves in a leadership role guiding, training, and ❑ providing direction to staff in completing daily tasks and assignments, or serving as the lead worker on a crew, and refers issues to supervisor. Does not carry aut disciplinary action, does not hire or fire, is not responsible for writing or delivering performance review. (This would apply to leadership responsibilities in relation to other permanent staff members. Leel 4: Highest level of supervision that includes guiding, training, and ❑ providing direction in completing dally tasks and assignments, and refers issues to supervisor. Does cavy out disciplinary action, does assist or direct selection and hiring and has strong authority in the final say of hiring or firing of employee (s), fs responsible for writing and delivering performance review. Check one: One regular full-time employee Two to five regular full-time employees Six or more regular full-time employees Level 5: Highest level of supervision and has subordinate supervisors ❑ reporting to this position. A subordinate supervisormust meet all Level 4 supervision duties. Two to five subordinate supervisors report to this position. Six or more subordinate supervisors report to this positron 301 Page Questionnaire Reviewed by Division Head: Name (print): Signature: Questionnaire Reviewed by Department Director: Name (print): Title: Signature: Date: Date: 311 Page Letter of Agreement City of Iowa City and AFSCME (Mixed and Transit) Local #183 December 22, 2023 Classification and Compensation Study Implementation Agreement The parties agree to implement the reclassification recommendations of the 2023 classification and compensation study completed by the Austin Peters Group as follows: Positions reclassified upward: • The job classifications recommended for an upgrade will move to the new pay grade effective February 4, 2024. Employees in those classifications will move into the new paygrade on that date. • Employees will receive the equivalent of a one-step increase based on their pay prior to the classification increase. This is consistent with the provisions of Article 13, Section S. Compensation after Transfer of the collective bargaining agreement. • Employees who are placed below Step 6 of the new pay grade will be eligible for a review and increase one year from implementation. Impacted employees whose next scheduled step increase occurs within the 40 -day period following implementation (through March 15, 2024) will be eligible for a review and increase on March 15, 2024 and annually thereafter. • If an employee is placed on Step 1 or between Steps 1 and 2 of the new pay grade, they will be eligible for a review and Increase on the earlier of their next scheduled evaluation date (assuming that date occurs after March 15, 2024 per the previous item) or 6 months from implementation (August 4, 2024). Employees will be eligible for a review and increase annually from the date of their next increase. • Following implementation of the study, for employees above Step 2 but between steps, future step increases will be equal to the percentage difference between the next lowerand the next higher step. No employee will have a wage rate higherthan Step 6. Positions reclassified downward: Employees currently (as of February 4, 2024 implementation date) in positions reclassified downward will be treated as if their position has not changed. They will continue to receive all negotiated across-the-board increases, as well as step increases according to the prior position pay grade, if applicable, as long as they remain in the current position. Anyone appointed to a position following the February 4, 2024 implementation will be placed in the new paygrade. Positions being classified downward are as follows: Position Old Pay Grade New Pay Grade Communications Technician — CableTV 9 8 Building inspector — Neighborhood Services* 12 11 (title change to Housing Inspector) Senior Accountant — Payroll 13 12 Media Production Specialist 14 13 *Downward classification only applies to Building Inspectors functioning as Housing Inspectors. These positions will be retitled Housing Inspectors. Building inspectors in Neighborhood Services who are functioning as Housing Rehab Specialists will remain in grade 12 but their positions will be retitled to Housing Rehab Specialists. Building Inspectors assigned to Development Services will remain in grade 12 and wit] retain the existing job title. /t should be noted, that both parties acknowledge that this process of modification, amendment, andfor change to the labor agreement between the CRy ofiowa City and the American Federation of State, County, and Municipal Employees (Local #183, AFL-CIO) is not precedent -setting and thatfurther modifications should be pursued through collective bargaining. For the City X4:"� Geoff ruin City Manager I /Z,,, -- Date For AFSCME Date Quintin Bryant ' AFSCME local #183 President Date Prepared by: Karen Jennings, Human Resources Administrator, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5025 Resolution no. 24-18 Resolution authorizing implementation of the position classification change recommendations of the Internal Equity and Market Analysis study conducted by the Austin Peters Group. Whereas, Resolution 21-111 approved by City Council on May 4, 2021, authorized a classification and compensation plan for AFSCME employees for Fiscal Years 2022 -2025; and Whereas, Resolution 21-112 approved by City Council on May 4, 2021, authorized a classification and compensation plan for Administrative, Confidential and Executive employees for Fiscal Years 2022 - 2025; and Whereas, Resolution 23-108 approved by City Council on April 4, 2023, authorized budgeted positions in the Neighborhood Services Division of -the Neighborhood and Development Services Department and the Iowa City Public Library; and Whereas, Resolution 23-322 approved by City Council on December 12, 2023, authorized an updated classification and compensation plan for Administrative, Confidential, and Executive employees for Fiscal Year 2025; and Whereas, Resolution 23-323 approved by City Council on December 12, 2023, authorized an updated classification and compensation plan for AFSCME employees for Fiscal Year 2025; and Whereas, Resolution 23-134 approved procurement of professional and consulting services from the Austin Peters Group for a review of internal equity, job descriptions, and market analysis for City staff positions; and Whereas, Phase I: Internal Equity and Market Analysis of that study has resulted in the recommended reclassification of 14 AFSCME positions and 12 Administrative and Confidential positions; and Whereas, the City of Iowa City and AFSCME Local #183 have signed a letter of agreement establishing a process to implement the position reclassification recommendations of the study; and Whereas, the City of Iowa City intends to implement the study recommendation to reclassify 14 AFSCME positions and 12 Administrative and Confidential positions effective February 4, 2024; and Whereas, implementation of position reclassification recommendations effective February 4, 2024 will require amendments to approved AFSCME and Administrative, Confidential and Executive pay plans for Fiscal Years 2024 -2025. Now, Therefore, be it resolved by the City Council of the City of Iowa City, Iowa that: 1. The Fiscal Year 2024 AFSCME pay plan approved by Resolution 21-111 be amended as attached. 2. The Fiscal Year 2025 AFSCME pay plan approved by Resolution 23-323 be amended as attached. 3. The Fiscal Year 2024 Administrative, Confidential and Executive pay plan approved by Resolution 21-112 be amended as attached. Resolution No. 24-18 Page 2 4. The Fiscal Year 2025 Administrative, Confidential and Executive pay plan approved by Resolution 23-322 be amended as attached. 5. The budgeted positions in the Neighborhood Services Division of the Neighborhood and Development Services Department be amended by a. Deleting 7 full-time Building Inspector positions b. Adding 2 full-time Housing Rehab Specialist positions c. Adding 5 full-time Housing Inspector positions 6. The budgeted positions in the Iowa City Public Library Department be amended by: a. Deleting one full-time Senior Library Assistant position b. Adding one full-time Senior Library Assistant — Page Supervisor position Passed and approved this 16th day of January , 20 24 t/ Mayor Attest: � _� I d � ,z Ci y Clerk Approved by City Attor ey's Office — 01/10/2024 It was moved by Harmsen and seconded by Dunn the Resolution be adopted, and upon roll call there were: Ayes: X Nays: Absent: Alter Bergus Dunn Harmsen Moe Salih Teague AFSCME PAY PLAN FY24 (June 25, 2023) APPENDIX C-3 Page 1 Updated effective February 4, 2024 2.0% ATB PAYGRADE: STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 1 Custodian - Government Buildings Custodian - Library 2 Cashier- Parking MW I - Transit MW I - Library Animal Center Assistant Receptionist - Senior Center MW I - Pools Communications Aide Public Works Aide Housing Receptionist 3 Cashier - Revenue MW I - Water Customer Service Scalehouse Operator Water Services Clerk MW I - Water Plant MWI - Landfill 4 MW I - Refuse MW I - Streets Library Clerk Animal Care Technician MW I - Wastewater Treatment MW I - Athletic Fields MW I - Parks MW I - Forestry Recreation Assistant Development Services Assistant Animal Center Assistant II Purchasing Assistant Volunteer Program Asst - Animal Sery MWI - Parking Parking Enforcement Attendant 5 MW II - Parks MW II - Transportation Services MW II - Transit MW II - CBD MW II - Forestry MW II - Library MW II - Horticulture MW II - Pools MW 11 - Cemetery $ 19.49 $ 21.86 $ 22.53 $ 23.35 $ 24.06 $ 24.91 $ 1,559.20 $ 1,748.80 $ 1,802.40 $ 1,868.00 $ 1,924.80 $ 1,992.80 $ 40,539.20 $ 45,468.80 $ 46,862.40 $ 48,568.00 $ 50,044.80 $ 51,812.80 $ 20.08 $ 22.53 $ 23.35 $ 24.06 $ 24.91 $ 25.74 $ 1,606.40 $ 1,802.40 $ 1,868.00 $ 1,924.80 $ 1,992.80 $ 2,059.20 $ 41,766.40 $ 46,862.40 $ 48,568.00 $ 50,044.80 $ 51,812.80 $ 53,539.20 $ 20.77 $ 23.35 $ 24.06 $ 24.91 $ 25.74 $ 26.63 $ 1,661.60 $ 1,868.00 $ 1,924.80 $ 1,992.80 $ 2,059.20 $ 2,130.40 $ 43,201.60 $ 48,568.00 $ 50,044.80 $ 51,812.80 $ 53,539.20 $ 55,390.40 $ 21.48 $ 24.06 $ 24.91 $ 25.74 $ 26.63 $ 27.65 $ 1,718.40 $ 1,924.80 $ 1,992.80 $ 2,059.20 $ 2,130.40 $ 2,212.00 $ 44,678.40 $ 50,044.80 $ 51,812.80 $ 53,539.20 $ 55,390.40 $ 57,512.00 $ 22.29 $ 24.89 $ 25.60 $ 26.45 $ 27.41 $ 28.29 $ 1,783.20 $ 1,991.20 $ 2,048.00 $ 2,116.00 $ 2,192.80 $ 2,263.20 $ 46,363.20 $ 51,771.20 $ 53,248.00 $ 55,016.00 $ 57,012.80 $ 58,843.20 AFSCME PAY PLAN FY24 (June 25, 2023) APPENDIX C-3 Page 2 PAYGRADE: STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 6 Buyer I - Equipment Community Service Officer $ 22.99 $ 25.74 $ 26.63 $ 27.65 $ 28.58 $ 29.57 Library Assistant 1 $ 1,839.20 $ 2,059.20 $ 2,130.40 $ 2,212.00 $ 2,286.40 $ 2,365.60 Mass Transit Operator $ 47,819.20 $ 53,539.20 $ 55,390.40 $ 57,512.00 $ 59,446.40 $ 61,505.60 Buyer I - Purchasing Police Records Technician CSO - Station Master CSO - Support Services Assistant Communications Creative Assistant 7 Library Assistant II $ 23.80 $ 26.63 $ MW II - Refuse $ 1,904.00 $ 2,130.40 $ MW 11- Wastewater Treatment $ 49,504.00 $ 55,390.40 $ Parts/Data Entry Clerk - Transit Program Assistant - Community Development Operations Assistant - Senior Center Senior Clerk/Typist - Wastewater Housing Assistant MW II - Water Distribution Animal Services Officer CSO - Evidence Signs & Pavement Markings Technician MW II - Water Service Customer Service Representative - Revenue Customer Service Representative - Transportation Services/Resource Management MW II - Eastside Recycling Center Senior Clerk/Typist - Streets 8 Laboratory Technician - Wastewater Library Assistant III MW III - Forestry MW II - Streets MW III -Cemetery MW III - Parks Senior Accounts Clerk - Accounting MW III - Refuse Housing Inspector Assistant MW III - Water Service Parts/Inventory Clerk - Equipment Laboratory Technician - Water Media Production Assistant Community Outreach Assistant Communications Technician - Cable TV 9 Buyer 11 Mechanic I - Equipment Senior Engineering Technician Senior Library Assistant Housing Program Assistant Landfill Operator Landfill Operator- Heavy Equipment Construction Inspector I MW III - Government Buildings 27.65 $ 28.58 $ 29.57 $ 30.64 2,212.00 $ 2,286.40 $ 2,365.60 $ 2,451.20 57,512.00 $ 59,446.40 $ 61,505.60 $ 63,731.20 $ 24.53 $ 27.65 $ 28.58 $ 29.57 $ 30.64 $ 31.77 $ 1,962.40 $ 2,212.00 $ 2,286.40 $ 2,365.60 $ 2,451.20 $ 2,541.60 $ 51,022.40 $ 57,512.00 $ 59,446.40 $ 61,505.60 $ 63,731.20 $ 66,081.60 $ 25.32 $ 28.29 $ 29.29 $ 30.31 $ 31.35 $ 32.49 $ 2,025.60 $ 2,263.20 $ 2,343.20 $ 2,424.80 $ 2,508.00 $ 2,599.20 $ 52,665.60 $ 58,843.20 $ 60,923.20 $ 63,044.80 $ 65,208.00 $ 67,579.20 AFSCME PAY PLAN FY24 (June 25, 2023) APPENDIX C-3 Page 3 PAYGRADE: STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 10 Housing Office Manager Maintenance Operator - Wastewater TPO - Wastewater Treatment TPO - Water Maintenance Operator - Water Utility Billing Coordinator Senior Library Assistant - Page Supervisor 11 MW III - Streets MW III - Wastewater Collection Mechanic II - Equipment IT Support Specialist -Library Special Projects Inspector Mechanic II - Transit MW III - Lead Sweeper Operator Electrician - Traffic Engineering MW III - Water Distribution Electrician - Wastewater Library Public Relations Specialist Electronics Technician - Transportation Services Victim Services Coordinator Housing Inspector 12 Construction Inspector II Librarian I Senior MW - Forestry Senior MW - Parks Senior MW - Turfgrass Specialist Building Inspector Recycling Coordinator Right -of -Way Technician Development Services Specialist Senior MW - Horticulture Specialist Water GIS Technician Storm Water Specialist Climate Action Engagement Specialist Senior Landfill Operator - Heavy Equipment Climate Action Analyst Outreach and Engagement Specialist Public Housing Technician Housing Rehab Specialist Senior Accountant - Payroll 13 Chemist Electronics Technician -Traffic Engineering Family Self -Sufficiency Program Coordinator Librarian II Mechanic III - Equipment (DAY) Mechanic III - Equipment (EVE) Survey Party Chief Mechanic III -Transit Electronics Technician - Wastewater Media Production Specialist $ 26.03 $ 29.12 $ 30.09 $ 31.09 $ 32.19 $ 33.30 $ 2,082.40 $ 2,329.60 $ 2,407.20 $ 2,487.20 $ 2,575.20 $ 2,664.00 $ 54,142.40 $ 60,569.60 $ 62,587.20 $ 64,667.20 $ 66,955.20 $ 69,264.00 $ 27.74 $ 30.64 $ 31.77 $ 33.06 $ 34.23 $ 35.52 $ 2,219.20 $ 2,451.20 $ 2,541.60 $ 2,644.80 $ 2,738.40 $ 2,841.60 $ 57,699.20 $ 63,731.20 $ 66,081.60 $ 68,764.80 $ 71,198.40 $ 73,881.60 $ 29.06 $ 31.74 $ 32.84 $ 34.05 $ 35.30 $ 36.44 $ 2,324.80 $ 2,539.20 $ 2,627.20 $ 2,724.00 $ 2,824.00 $ 2,915.20 $ 60,444.80 $ 66,019.20 $ 68,307.20 $ 70,824.00 $ 73,424.00 $ 75,795.20 $ 30.00 $ 33.06 $ 34.23 $ 35.52 $ 36.89 $ 38.25 $ 2,400.00 $ 2,644.80 $ 2,738.40 $ 2,841.60 $ 2,951.20 $ 3,060.00 $ 62,400.00 $ 68,764.80 $ 71,198.40 $ 73,881.60 $ 76,731.20 $ 79,560.00 AFSCME PAY PLAN FY24 (June 25, 2023) APPENDIX C-3 Page 4 PAYGRADE' STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 14 Program Specialist - Senior Center Recreation Program Supervisor Senior Construction Inspector Senior MW - Streets Senior MW - Wastewater Plant Senior MW - Water Distribution Senior TPO - Wastewater Community Outreach Specialist - Senior Center Senior TPO - Water Network Database Specialist - Library Senior MW - Water Plant Customer Service Coordinator Senior MW - Parking & Transit Senior MW - Wastewater Collection Library Web Specialist Development Specialist - Senior Center Building Inspector II Public Safety Information Officer Senior Accountant - Revenue Senior Accountant -Accounting 15 Associate Planner Civil Engineer Human Rights Investigator Senior Librarian Historic Preservation Planner $ 31.11 $ 34.23 $ . 35.52 $ 36.89 $ 38.25 $ 39.47 $ 2,488.80 $ 2,738.40 $ 2,841.60 $ 2,951.20 $ 3,060.00 $_ 3,157.60 $ 64,708.80 $ 71,198.40 $ 73,881.60 $ 76,731.20 $ 79,560.00 $ 82,097.60 $ 32.49 $ 35.55 $ 36.93 $ 38.32 $ 39.54 $ 40.89 $ 2,599.20 $ 2,844.00 $ 2,954.40 $ 3,065.60 $ 3,163.20 $ 3,271.20 $ 67,579.20 $ 73,944.00 $ 76,814.40 $ 79,705.60 $ 82,243.20 $ 85,051.20 ADMINISTRATIVE/CONFIDENTIAL PAY PLAN - FY24 (June 25, 2023) Updated effective February 4, 2024 2.0% ATB PAYGRADE: 23 License Specialist 24 Administrative Secretary Operations Clerk- ITS Digital Communications Specialist Admin Coordinator - Parks & Rec Civilian Accreditation Manager 25 Human Resources Assistant PC Technician Deputy City Clerk Risk & Finance Assistant 26 Legal Assistant Occupational Safety & Training Specialist Human Resources Generalist Housing Choice Voucher Program Coordinator Public Housing Coordinator Media Production Services Coordinator Budget Management Specialist Support Services Supervisor Grant Management Specialist Program Assistant - PW Police Administrative Coordinator STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 STEP 9 STEP 10 MAX. 6 mo. 12 mo. 18 mo. 2.5 yrs 3.5 yrs 4.5 yrs 5.5 yrs 6.5 yrs 7.5 yrs $ 22.77 $ 25.53 $ 26.38 $ 27.32 $ 28.26 $ 29.27 $ 30.27 $ 31.35 $ 32.46 $ 32.60 $ 1,821.60 $ 2,042.40 $ 2,110.40 $ 2,185.60 $ 2,260.80 $ 2,341.60 $ 2,421.60 $ 2,508.00 3 2,596.80 $ 2,608.00 $ 47,361.60 $ 53,102.40 $ 54,870.40 $ 56,825.60 $ 58,780.80 $ 60,881.60 $ 62,961.60 $ 65,208.00 $ 67,516.80 $ 67,808.00 $ 24.61 $ 27.60 $ 28.58 $ 29.54 $ 30.58 $ 31.64 $ 32.78 $ 33.95 $ 35.15 $ 35.69 $ 1,968.80 $ 2,208.00 $ 2,286.40 $ 2,363.20 $ 2,446.40 $ 2,531.20 $ 2,622.40 $ 2,716.00 $ 2,812.00 $ 2,855.20 $ 51,188.80 $ 57,408.00 $ 59,446.40 $ 61,443.20 $ 63,606.40 $ 65,811.20 $ 68,182.40 $ 70,616.00 $ 73,112.00 $ 74,235.20 $ 26.63 $ 29.85 $ 2,130.40 $ 2,388.00 $ 55,390.40 $ 62,088.00 $ 28.85 $ 32.36 $ 2,308.00 $ 2,588.80 $ 60,008.00 $ 67,308.80 'After Step 10, employees are eligible for a 2% increase per year until they reach maximum pay. $ 30.94 $ 32.00 $ 33.10 $ 34.27 $ 35.47 $ 36.72 $ 38.05 $ 39.06 $ 2,475.20 $ 2,560.00 $ 2,648.00 $ 2,741.60 $ 2,837.60 $ 2,937.60 $ 3,044.00 $ 3,124.80 $ 64,355.20 $ 66,560.00 $ 68,848.00 $ 71,281.60 $ 73,777.60 $ 76,377.60 $ 79,144.00 $ 81,244.80 $ 33.47 $ 34.67 $ 35.84 $ 37.10 $ 38.35 $ 39.78 $ 41.12 ' $ 42.70 $ 2,677.60 $ 2,773.60 $ 2,867.20 $ 2,968.00 $ 3,068.00 $ 3,182.40 $ 3,289.60 $ 3,416.00 $ 69,617.60 $ 72,113.60 $ 74,547.20 $ 77,168.00 $ 79,768.00 $ 82,742.40 $ 85,529.60 $ 88,816.00 ADMINISTRATIVE/CONFIDENTIAL PAY PLAN - FY24 (June 25, 2023) PAYGRADE: 27 Assistant Superintendent - Wastewater Assistant Superintendent - Water Assistant Superintendent - Streets Library Coordinator - Development Operations Supervisor - Transportation Services Assistant Superintendent - Landfill Computer System Analyst - Police Cemetery Supervisor Assistant Superintendent - Equipment Accounting Coordinator Library Administrative Coordinator Library Building Manager Supervising Librarian Assistant Superintendent - Refuse Senior Associate Planner GIS Coordinator Assistant Superintendent - Parks Assistant Recreation Superintendent Assistant Facilities Manager Procurement Coordinator Management Analyst - Transportation Airport Manager Application Specialist Information Security Analyst 28 Systems Engineer Solutions Architect 29 Police Sergeant Senior Building Inspector Senior Engineer Senior Housing Inspector Special Projects Administrator Assistant City Attorney Human Rights Coordinator/Equity Director Animal Services Coordinator Sr Facilities Design & Const Manager Climate Action Coordinator Revenue and Risk Manager STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 6 STEP 9 STEP 10 MAX. 6 mo. 12 mo. 18 mo. 2.5 yrs 3.5 yrs 4.5 yrs 5.5 yrs 6.5 yrs 7.5 yrs $ 31.23 $ 32.99 $ 34.78 $ 36.68 $ 38.04 $ 39.34 $ 40.72 $ 42.15 $ 43.61 $ 45.15 $ 46.72 $ 2,498.40 $ 2,639.20 $ 2,782.40 $ 2,934.40 $ 3,043.20 $ 3,147.20 $ 3,257.60 $ 3,372.00 $ 3,488.80 $ 3,612.00 $ 3,737.60 $ 64,958.40 $ 68,619.20 $ 72,342.40 $ 76,294.40 $ 79,123.20 $ 81,827.20 $ 84,697.60 $ 87,672.00 $ 90,708.80 $ 93,912.00 $ 97,177.60 $ 33.78 $ 35.67 $ 37.60 $ 39.67 $ 41.07 $ 42.52 $ 44.00 $ 45.55 $ 47.12 $ 48.78 * $ 51.15 $ 2,702.40 $ 2,853.60 $ 3,008.00 $ 3,173.60 $ 3,285.60 $ 3,401.60 $ 3,520.00 $ 3,644.00 $ 3,769.60 $ 3,902.40 $ 4,092.00 $ 70,262.40 $ 74,193.60 $ 78,208.00 $ 82,513.60 $ 85,425.60 $ 88,441.60 $ 91,520.00 $ 94,744.00 $ 98,009.60 $ 101,462.40 $ 106,392.00 $ 36.60 $ 38.67 $ 40.80 $ 43.05 $ 44.46 $ 46.16 $ 47.69 $ 49.41 $ 51.18 $ 52.91 $ 55.92 $ 2,928.00 $ 3,093.60 $ 3,264.00 $ 3,444.00 $ 3,556.80 $ 3,692.80 $ 3,815.20 $ 3,952.80 $ 4,094.40 $ 4,232.80 $ 4,473.60 $ 76,128.00 $ 80,433.60 $ 84,864.00 $ 89,544.00 $ 92,476.80 $ 96,012.80 $ 99,195.20 $ 102,772.80 $ 106,454.40 $ 110,052.80 $ 116,313.60 *After Step 10, employees are eligible for a 2% increase per year until they reach maximum pay. ADMINISTRATIVE/CONFIDENTIAL PAY PLAN - FY24 (June 25, 2023) PAYGRADE: STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 STEP 9 STEP 10 MAX. 6 mo. 12 mo. 18 mo. 2.5 yrs 3.5 yrs 4.5 yrs 5.5 yrs 6.5 yrs 7.5 yrs 30 Battalion Chief Library Coordinator Police Lieutenant Wastewater Superintendent Senior Center Coordinator Senior Planner Superintendent of Parks & Forestry Superintendent of Streets Water Superintendent Housing Administrator Equipment Superintendent Economic Development Coordinator Resource Management Superintendent Recreation Superintendent Assistant City Engineer Support Services Manager Assistant City Manager Communications Coordinator Facilities Manager Associate Director- Transportation Services 31 MPOJC Director Police Captain Deputy Fire Chief First Assistant City Attorney Neighborhood Services Coordinator Development Services Coordinator Assistant Finance Director 32 City Engineer Human Resources Administrator ITS Coordinator $ 39.61 $ 41.84 $ 44.08 $ 46.55 $ 48.23 $ 49.93 $ 51.57 $ 53.42 $ 55.28 $ 57.22 ' $ 61.08 $ 3,168.80 $ 3,347.20 $ 3,526.40 $ 3,724.00 $ 3,858.40 $ 3,994.40 $ 4,125.60 $ 4,273.60 $ 4,422.40 $ 4,577.60 $ 4,886.40 $ 82,388.80 $ 87,027.20 $ 91,686.40 $ 96,824.00 $ 100,318.40 $ 103,854.40 $ 107,265.60 $ 111,113.60 $ 114,982.40 $ 119,017.60 $ 127,046.40 BC-24hr $ 28.2929 $ 29.8857 $ 31.4857 $ 33.2500 $ 34.4500 $ 35.6643 $ 36.8357 $ 38.1571 $ 39.4857 $ 40.8714 $ 43.6286 $ 3,168.80 $ 3,347.20 $ 3,526.40 $ 3,724.00 $ 3,858.40 $ 3,994.40 $ 4,125.60 $ 4,273.60 $ 4,422.40 $ 4,577.60 $ 4,886.40 $ 82,388.80 $ 87,027.20 $ 91,686.40 $ 96,824.00 $ 100,318.40 $ 103,854.40 3 107,265.60 $ 111,113.60 $ 114,982.40 $ 119,017.60 $ 127,046.40 $ 42.96 $ 45.27 $ 47.75 $ 50.44 $ 52.20 $ 54.01 $ 55.93 $ 57.83 $ 59.77 $ 61.97 $ 66.75 $ 3,436.80 $ 3,621.60 $ 3,820.00 $ 4,035.20 $ 4,176.00 $ 4,320.80 $ 4,474.40 $ 4,626.40 $ 4,781.60 $ 4,957.60 $ 5,340.00 $ 89,356.80 $ 94,161.60 $ 99,320.00 $ 104,915.20 $ 108,576.00 $ 112,340.80 $ 116,334.40 $ 120,286.40 $ 124,321.60 $ 128,897.60 $ 138,840.00 $ 46.42 $ 49.02 $ 51.73 $ 54.54 $ 56.51 $ 58.46 $ 60.52 $ 62.60 $ 64.74 $ 67.05 $ 72.89 $ 3,713.60 $ 3,921.60 $ 4,138.40 $ 4,363.20 $ 4,520.80 $ 4,676.80 $ 4,841.60 $ 5,008.00 $ 5,179.20 $ 5,364.00 $ 5,831.20 $ 96,553.60 $ 101,961.60 $ 107,598.40 $ 113,443.20 $ 117,540.80 $ 121,596.80 $ 125,881.60 $ 130,208.00 $ 134,659.20 $ 139,464.00 $ 151,611.20 'After Step 10, employees are eligible for a 2% increase per year until they reach maximum pay. EXECUTIVE PAY PLAN - FY24 (June 25, 2023) PAYGRADE: 34 Finance Director $ 54.45 $ 87.14 Police Chief $ 4,356.00 $ 6,971.20 Public Works Director $ 113,256.00 $ 181,251.20 Deputy City Manager Neighborhood and Development Services Director MINIMUM MAXIMUM 33 Fire Chief $ 50.28 $ 79.68 Library Director $ 4,022.40 $ 6,374.40 Parks & Recreation Director $ 104,5B2.40 $ 165,734.40 Transportation Services Director 34 Finance Director $ 54.45 $ 87.14 Police Chief $ 4,356.00 $ 6,971.20 Public Works Director $ 113,256.00 $ 181,251.20 Deputy City Manager Neighborhood and Development Services Director ADMINISTRATIVE/CONFIDENTIAL PAY PLAN - FY25 (July 7, 2024) Updated effective February 4, 2024 3.5% ATB PAYGRADE: 23 License Specialist 24 Administrative Secretary Operations Clerk - ITS Digital Communications Specialist Admin Coordinator- Parks & Rec Civilian Accreditation Manager 25 Human Resources Assistant PC Technician Deputy City Clerk Risk & Finance Assistant 26 Legal Assistant Occupational Safety & Training Specialist Human Resources Generalist Housing Choice Voucher Program Coordinator Public Housing Coordinator Media Production Services Coordinator Budget Management Specialist Support Services Supervisor Grant Management Specialist Program Assistant - PW Police Administrative Coordinator STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 STEP 9 STEP 10 MAX. 6 mo. 12 mo. 18 mo. 2.5 yrs 3.5 yrs 4.5 yrs 5.5 yrs 6.5 yrs 7.5 yrs $ 23.57 $ 26.42 $ 27.30 $ 28.28 $ 29.25 $ 30.29 $ 31.33 $ 32.45 $ 33.60 $ 33.74 $ 1,885.60 $ 2,113.60 $ 2,184.00 $ 2,262.40 $ 2,340.00 $ 2,423.20 $ 2,506.40 $ 2,596.00 $ 2,686.00 $ 2,699.20 $ 49,025.60 $ 54,953.60 $ 56,784.00 $ 58,822.40 $ 60,840.00 $ 63,003.20 $ 65,166.40 $ 67,496.00 $ 69,888.00 $ 70,179.20 $ 25.47 $ 28.57 $ 29.58 $ 30.57 $ 31.65 $ 32.75 $ 33.93 $ 35.14 $ 36.38 $ 36.94 $ 2,037.60 $ 2,285.60 $ 2,366.40 $ 2,445.60 $ 2,532.00 $ 2,620.00 $ 2,714.40 $ 2,811.20 $ 2,910.40 $ 2,955.20 $ 52,977.60 $ 59,425.60 $ 61,526.40 $ 63,585.60 $ 65,832.00 $ 68,120.00 $ 70,574.40 $ 73,091.20 $ 75,670.40 $ 76,835.20 $ 27.56 $ 30.89 $ 32.02 $ 33.12 $ 34.26 $ 35.47 $ 36.71 $ 38.01 $ 39.38 $ 40.43 $ 2,204.80 $ 2,471.20 $ 2,561.60 $ 2,649.60 $ 2,740.80 $ 2,837.60 $ 2,936.80 $ 3,040.80 $ 3,150.40 $ 3,234.40 $ 57,324.80 $ 64,251.20 $ 66,601.60 $ 68,BB9.60 $ 71,260.80 $ 73,777.60 $ 76,356.80 $ 79,060.80 $ 81,910.40 $ 84,094.40 $ 29.86 $ 33.49 $ 34.64 $ 35.88 $ 37.09 $ 38.40 $ 39.69 $ 41.17 $ 42.56 $ 44.19 $ 2,388.80 $ 2,679.20 $ 2,771.20 $ 2,870.40 $ 2,967.20 $ 3,072.00 $ 3,175.20 $ 3,293.60 $ 3,404.80 $ 3,535.20 $ 62,108.80 $ 69,659.20 $ 72,051.20 $ 74,630.40 $ 77,147.20 $ 79,872.00 $ 82,555.20 $ 85,633.60 $ 88,524.80 $ 91,915.20 *After Step 10, employees are eligible for a 2% increase per year until they reach maximum pay. ADMINISTRATIVE/CONFIDENTIAL PAY PLAN - FY25 (July 7, 2024) PAYGRADE: 27 Assistant Superintendent - Wastewater Assistant Superintendent - Water Assistant Superintendent - Streets Library Coordinator- Development Operations Supervisor - Transportation Services Assistant Superintendent - Landfill Computer System Analyst - Police Cemetery Supervisor Assistant Superintendent - Equipment Accounting Coordinator Library Administrative Coordinator Library Building Manager Supervising Librarian Assistant Superintendent - Refuse Senior Associate Planner GIS Coordinator Assistant Superintendent - Parks Assistant Recreation Superintendent Assistant Facilities Manager Procurement Coordinator Management Analyst - Transportation Airport Manager Application Specialist Information Security Analyst 28 Systems Engineer Solutions Architect 29 Police Sergeant Senior Building Inspector Senior Engineer Senior Housing Inspector Special Projects Administrator Assistant City Attorney Human Rights Coordinator/Equity Director Animal Services Coordinator Sr Facilities Design & Const Manager Climate Action Coordinator Revenue and Risk Manager STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 STEP 9 STEP 10 MAX. 6 mo. 12 mo. 18 mo. 2.5 yrs 3.5 yrs 4.5 yrs 5.5 yrs 6.5 yrs 7.5 yrs $ 32.32 $ 34.14 $ 36.00 $ 37.96 $ 39.37 $ 40.72 $ 42.15 $ 43.63 $ 45.14 $ 46.73 $ 48.36 $ 2,585.60 $ 2,731.20 $ 2,880.00 $ 3,036.80 $ 3,149.60 $ 3,257.60 $ 3,372.00 $ 3,490.40 $ 3,611.20 $ 3,738.40 $ 3,868.80 $ 67,225.60 $ 71,011.20 $ 74,880.00 $ 78,956.80 $ 81,889.60 $ 84,697.60 $ 87,672.00 $ 90,750.40 $ 93,891.20 $ 97,198.40 $ 100,588.80 $ 34.96 $ 36.92 $ 38.92 $ 41.06 $ 42.51 $ 44.01 $ 45.54 $ 47.14 $ , 48.77 $ 50.49 ' $ 52.94 $ 2,796.80 $ 2,953.60 $ 3,113.60 $ 3,284.80 $ 3,400.80 $ 3,520.80 $ 3,643.20 $ 3,771.20 $ 3,901.60 $ 4,039.20 $ 4,235.20 $ 72,716.80 $ 76,793.60 $ 80,953.60 $ 85,404.80 $ 88,420.80 $ 91,540.80 $ 94,723.20 $ 98,051.20 $ 101,441.60 $ 105,019.20 $ 110,115.20 $ 37.88 $ 40.02 $ 42.23 $ 44.56 $ 46.02 $ 47.78 $ 49.36 $ 51.14 $ 52.97 $ 54.76 $ 57.88 $ 3,030.40 $ 3,201.60 $ 3,378.40 $ 3,564.80 $ 3,681.60 $ 3,822.40 $ 3,948.80 $ 4,091.20 $ 4,237.60 $ 4,380.80 $ 4,630.40 $ 78,790.40 $ 83,241.60 $ 87,838.40 $ 92,684.80 $ 95,721.60 $ 99,382.40 $ 102,668.80 $ 106,371.20 $ 110,177.60 $ 113,900.80 $ 120,390.40 'After Step 10, employees are eligible for a 2% increase per year until they reach maximum pay. ADMINISTRATIVE/CONFIDENTIAL PAY PLAN - FY25 (July 7, 2024) PAYGRADE: 30 Battalion Chief Library Coordinator Police Lieutenant Wastewater Superintendent Senior Center Coordinator Senior Planner Superintendent of Parks & Forestry Superintendent of Streets Water Superintendent Housing Administrator Equipment Superintendent Economic Development Coordinator Resource Management Superintendent Recreation Superintendent Assistant City Engineer Support Services Manager Assistant City Manager Communications Coordinator Facilities Manager Associate Director - Transportation Services 31 MPOJC Director Police Captain Deputy Fire Chief First Assistant City Attorney Neighborhood Services Coordinator Development Services Coordinator Assistant Finance Director 32 City Engineer Human Resources Administrator ITS Coordinator STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 STEP 9 STEP 10 MAX. 6 mo. 12 mo. 18 mo. 2.5 yrs 3.5 yrs 4.5 yrs 5.5 yrs 6.5 yrs 7.5 yrs $ 41.00 $ 43.30 $ 45.62 $ 48.18 $ 49.92 $ 51.68 $ 53.38 $ 55.29 $ 57.21 $ 59.22 ' $ 63.22 $ 3,280.00 $ 3,464.00 $ 3,649.60 $ 3,854.40 $ 3,993.60 $ 4,134.40 $ 4,270.40 $ 4,423.20 $ 4,576.80 $ 4,737.60 $ 5,057.60 $ 85,280.00 $ 90,064.00 $ 94,889.60 $ 100,214.40 $ 103,833.60 $ 107,494.40 $ 111,030.40 $ 115,003.20 $ 118,996.80 $ 123,177.60 $ 131,497.60 BC-24hr $ 29.2857 $ 30.9286 $ 32.5857 $ 34.4143 $ 35.6571 $ 36.9143 $ 38.1286 $ 39.4929 $ 40.8643 $ 42.3000 ' $ 45.1571 $ 3,280.00 $ 3,464.00 $ 3,649.60 $ 3,854.40 $ 3,993.60 $ 4,134.40 $ 4,270.40 $ 4,423.20 $ 4,576.80 $ 4,737.60 $ 5,057.60 $ 85,280.00 $ 90,064.00 $ 94,889.60 $ 100,214.40 $ 103,833.60 $ 107,494.40 $ 111,030.40 $ 115,003.20 $ 118,996.80 $ 123,177.60 $ 131,497.60 $ 44.46 $ 46.85 $ 49.42 $ 52.21 $ 54.03 $ 55.90 $ 57.89 $ 59.85 $ 61.86 $ 64.14 $ 69.09 $ 3,556.80 $ 3,748.00 $ 3,953.60 $ 4,176.80 $ 4,322.40 $ 4,472.00 $ 4,631.20 $ 4,788.00 $ 4,948.80 $ 5,131.20 $ 5,527.20 $ 92,476.80 $ 97,448.00 $ 102,793.60 $ 108,596.80 $ 112,382.40 $ 116,272.00 $ 120,411.20 $ 124,488.00 $ 128,668.80 $ 133,411.20 $ 143,707.20 $ 48.04 $ 50.74 $ 53.54 $ 56.45 $ 58.49 $ 60.51 $ 62.64 $ 64.79 $ 67.01 $ 69.40 ' $ 75.44 $ 3,843.20 $ 4,059.20 $ 4,283.20 $ 4,516.00 $ 4,679.20 $ 4,840.80 $ 5,011.20 $ 5,183.20 $ 5,360.80 $ 5,552.00 $ 6,035.20 $ 99,923.20 $ 105,539.20 $ 111,363.20 $ 117,416.00 $ 121,659.20 $ 125,660.80 $ 130,291.20 $ 134,763.20 $ 139,380.80 $ 144,352.00 $ 156,915.20 'After Step 10, employees are eligible for a 2% increase per year until they reach maximum pay. EXECUTIVE PAY PLAN - FY25 (July 7, 2024) PAYGRADE: MINIMUM MAXIMUM 33 Fire Chief $ 52.04 $ 82.47 Library Director $ 4,163.20 $ 6,597.60 Parks & Recreation Director $ 108,243.20 $ 171,537.60 Transportation Services Director 34 Finance Director $ 56.36 $ 90.19 Police Chief $ 4,508.80 $ 7,215.20 Public Works Director $ 117,228.80 $ 187,595.20 Deputy City Manager Neighborhood and Development Services Director Item Number: 8.c. CITY OF IOWA CITY COUNCIL ACTION REPORT January 16, 2024 Resolution to amend the Comprehensive Plan future land use map for property located north of 1-80 and west of N. Dodge Street at the end of Moss Ridge Road from Office Research Development Center to Intensive Commercial (CPA23-0002) Attachments: CPA23-0002 Staff Report Packet 12-20-2023 CPA23-0002 Prelim P&Z Minutes CPA23-0002 Resolution CPA23-0002 Resolution Appendix 1 STAFF REPORT To: Planning and Zoning Commission Item: CPA23-0002 Parcel(s): 0735426001 & 0735401001 GENERAL INFORMATION: Owner/Applicant: Developer: Contact Person: Requested Action: Purpose: Location: Location Map: Size: Prepared by: Kirk Lehmann, AICP Associate Planner Date: December 20, 2023 Stephen A. Moss 3354 Kenruth Circle NE Iowa City, IA 52240 Tyler Leo ATI Group 1615 SW Main Street, Suite 207 Ankeny, IA 50023 tyler(cDatirea Itv. com Michael Muhlenbruch McClure Engineering 1740 Lininger Lane North Liberty, IA 52317 mmuhlenbruch(cDmcclurevision.com To amend the future land use map designation in the Comprehensive Plan from Office Research Development Center to Intensive Commercial To allow for intensive commercial uses North of 1-80 and west of Highway 1 61.72 acres Existing Land Use and Zoning: Vacant Land; Research Development Park Surrounding Land Use and Zoning Comprehensive Plan: North Corridor District Plan: File Date: I.Cer-.19191ON FBI ► X91C1/G •► (RDP), Interim Development Research Park (ID -RP), and Highway Commercial with a Planned Development Overlay (OPD/CH-1) North: Agriculture; Interim Development Research Park (ID -RP) South: Interstate 80, Light Industrial, and Indoor Recreation; Commercial Office (CO -1) and Highway Commercial (CH -1) East: Office; Research Development Park (RDP) West: Agriculture; Interim Development Research Park (ID -RP) Office Research Development Center None November 13, 2023 The owner and applicant, Stephen Moss, is interested in selling approximately 61.7 acres of property located north of Interstate 80 and west of Highway 1/N. Dodge Street. The applicant submitted two applications to allow intensive commercial uses. The applicant has not held a Good Neighbor Meeting. This specific application (CPA23-0002) proposes to amend the Comprehensive Plan by changing the future land use designation of the subject properties from Office Research Development Center to Intensive Commercial. The other concurrently submitted application includes a zoning map amendment (REZ23-0009) which would rezone the subject properties to Intensive Commercial (CI - 1). Attachment 3 includes the applicant statement describing the rationale behind the comprehensive plan amendment request. Attachment 4 illustrates the proposed plan changes. The comprehensive plan amendment must be approved for changes to the zoning map to be consistent with the Comprehensive Plan. The subject properties are in the North Corridor Planning District, but no district plan has been adopted for this area. The subject properties are currently zoned Research Development Park (RDP), Interim Development Research Park (ID -RP), and Highway Commercial with a Planned Development Overlay (OPD/CH-1). The following is a summary of the case history: • Moss Green Urban Village (REZ10-00004 & SUB10-00005). On October 26, 2010, City Council adopted Ordinance 10-4409 which rezoned more than 141 acres including the subject properties to a Planned Development Overlay with portions zoned Office Research Park (OPD/ORP), Research Development Park (OPD/RPD), and Mixed Use (OPD/MU). At the same time, Council approved the preliminary plat for the Moss Green Urban Village (Resolution 10-460). This project would have allowed for construction of an office research park and mixed-use commercial development with access provided from an extension of Oakdale Boulevard which would have been constructed as part of the development. • Moss Ridge Campus (REZ12-00005/REZ12-00006 & SUB12-00003). The Moss Green Urban Village failed to develop. Council subsequently rezoned 172 acres including the subject property on October 23, 2012 (Ordinance 12-4499) to Research Development Park (RDP) and Highway Commercial with a Planned Development Overlay (OPD/CH-1) with 3 the remainder zoned Interim Development Research Park (ID -RP). Council also adopted the preliminary plat for the Moss Ridge Campus (Resolution 12-458). This project would have allowed for development of the first phase of an office park with associated retail and service uses on the southeast corner of the property. It included a substantial conditional zoning agreement but did not include a residential component. To ensure adequate street access, the City spearheaded construction of Moss Ridge Road to the property. • Updated Moss Ridge Campus (REZ14-00020, SUB14-00019, & SUB15-00032). On January 6, 2015, Council updated the zoning (Ordinance 15-4605) and preliminary plat (Resolution 15-8) for the Moss Ridge Campus, which adjusted the street layout and refined the conservation and stormwater management areas for the proposed subdivision. In addition, the rezoning shifted the zone boundaries to coincide with the lot lines in the updated plat and amended the conditional zoning agreement to no longer require that the Planning and Zoning Commission review future site plans as it included a more detailed office park master plan. In February 2016, City Council was scheduled to consider the final plat for Phase 1 of the Moss Ridge Campus, but the application was indefinitely deferred at the request of the applicant. Today Moss Ridge Road provides much better access to the subject properties. However, the proposed projects on the subject properties never moved forward, and the preliminary plats expired. While past concepts were consistent with the Comprehensive Plan, the new proposal deviates due to changes in market conditions since the COVID-19 pandemic. ANALYSIS: The Iowa City Comprehensive Plan serves as a land -use planning guide by illustrating and describing the location and configuration of appropriate land uses throughout the City, providing notification to the public regarding intended uses of land; and illustrating the long-range growth area limit for the City. Applicants may request an amendment to the City's Comprehensive Plan with City Council approval after a recommendation by the Planning and Zoning Commission. Applicants for a comprehensive plan amendment must provide evidence that the request meets the two approval criteria specified in Section 14 -8D -3D. The comments of the applicant are found in the attachments. Staff comments on the criteria are as follows. 1.Circumstances have changed and/or additional information or factors have come to light such that the proposed amendment is in the public interest. The subject properties were long identified as appropriate for office and research park -style development. The area north of the 1-80 interchange with Highway 1/N. Dodge Street first started seeing these types of uses in the early 1970s with the development of the property owned by Pearson directly west of the interchange and east of the subject properties. The 1978 Comprehensive Plan reflected this type of development by designating that area as appropriate for office research park uses which would transition to rural residential uses away from the interchange. This vision was reaffirmed as part of the 1983 and 1989 Comprehensive Plan updates. The rationale given was the interesting and aesthetically appealing nature of the topography and the ready access to major traffic corridors and motels, though it was acknowledged that street access was a challenge as there was no direct access to Highway 1. In 1997, the City adopted a new Comprehensive Plan that delineated planning districts. Properties north of 1-80 including the subject properties were designated as part of the North Corridor Planning District, which again identified the 1-80 interchange with Highway 1/N. Dodge Street as providing an opportunity for office research park development. This was based on the City's major nearby employers at the time, National Computer Systems (subsequently Pearson) and American College Testing (ACT), and the advantages of interstate exposure. The recently proposed rezonings and subdivisions starting in 2010 were developed in a manner consistent with that rd vision, and access to the subject properties was substantially improved with the construction of Moss Ridge Road. While these proposals were being considered, the City's current Comprehensive Plan was adopted in 2013 which maintained the City's longstanding vision for this area, though a district plan was never adopted. While the intention for the area remained consistentfrom the 1970s through 2010s, an office research development center never developed on the subject properties. Recent circumstances have changed such that reconsidering the future of the North Corridor Planning District is in the public interest. Most notably, the marketfor office space has transformed since the COVID-19 pandemic began in 2020. Remote work has become commonplace, and as a result, demand for office space has declined. This is reflected by the closure of the offices of major employers which once occupied much of Iowa City's office park space. In 2022, Pearson closed its Iowa City office directly abutting the subject property, and in 2023, ACT closed its headquarters to the southeast and the land is currently for sale. This has led to an abundance of vacant Class A office park space at the same time there is reduced demand. It is highly unlikely that office research development center uses remain viable in this area, so alternative future land uses should be considered. Unlike office uses, the demand for intensive commercial uses increased during the pandemic. For example, the demand for transportation and warehousing facilities surged due to the expansion of home delivery. The proposed amendment would follow this changing market by reclassifying the subject properties' future land use to intensive commercial to facilitate the development of such uses, including transportation, warehousing, compatible semi -industrial, and other commercial uses that are land intensive. This adjusted future land use category is in the public interest as it better meets current economic development needs while utilizing the subject properties' prime access to the interstate system. 2.The proposed amendment will be compatible with other policies or provisions of the comprehensive plan, including any district plans or other amendments thereto. The Comprehensive Plan's vision for the community includes building a resilient economy that grows the tax base and supports a high quality of life for the community. As a result, Iowa City's economic development efforts should focus on attracting long-term investment and creating quality jobs, encouraging entrepreneurship and innovation, and supporting opportunities for growth and prosperity for all people. To help attain this vision, the plan encourages attracting businesses that have growth potential and are compatible with Iowa City's economy which is essential to increasing and diversifying the property tax base. The plan also supports improving the environmental and economic health of the community through efficient use of resources by developing in a compact, efficient, and contiguous manner to reduce the cost of extending infrastructure and services and preserve farmland and open space at the city's edge. In addition, the plan notes the importance of planning for commercial development in defined commercial nodes and focusing industrial development on land suitable for such uses with good access to highways but buffered from residential neighborhoods. However, this should not come at the expense of protecting the community's environmental and aesthetic assets. To that end, the plan recommends several strategies: • Use the District Plans to identify appropriate commercial nodes and zone accordingly to focus commercial development to meet the needs of present and future population. • Identify, zone, and preserve land for industrial uses in areas with ready access to rail and highways. • Guide development away from sensitive environmental areas, such as floodplains, wetlands, woodlands, steep slopes, flood hazard areas, and streams. • Plan for appropriate transitions between residential neighborhoods and higher intensity commercial to ensure the long-term health of neighborhoods. Support... and promote appropriate development in the City's... designated urban renewal areas, including:... Moss Green... The proposed amendment is compatible with the policies of the Comprehensive Plan. It will allow the development of businesses that align with the needs of Iowa City in the Moss Ridge Urban Renewal Area, which is one of the City's defined commercial nodes with ready access to highways. The development will also be contiguous to adjacent development and use existing underutilized road capacity. At the same time, features such as the woodlands to the west and north, and the Rapid Creek stream corridor provide a natural buffer from rural residential uses further to the west. In addition, no waivers to the Sensitive Areas Ordinance are being requested as part of the proposed rezoning, which will ensure these features are adequately protected. NEXT STEPS: After a recommendation from the Planning and Zoning Commission, the following will occur: • City Council will set a public hearing for the comprehensive plan amendment and rezoning. • City Council will consider approval of the comprehensive plan amendment (CPA23-0002) and hold three readings including the public hearing for the rezoning (REZ23-0009). STAFF RECOMMENDATION: Staff recommends that the Planning and Zoning Commission approve CPA23-0002, a proposed amendment to change the Comprehensive Plan future land use designation from Office Research Development Park to Intensive Commercial for approximately 61.72 acres of property located north of Interstate 80 and west of Highway 1. ATTACHMENTS: 1. Location Map 2. Zoning Map 3. Applicant Materials 4. Proposed Changes to the Comprehensive Plan Approved by: Danielle Sitzman, AICP, Development Services Coordinator Department of Neighborhood and Development Services ATTACHMENT 1 Location Map ATTACHMENT 2 Zoning Map ATTACHMENT 3 Applicant Submittal McCLURE" November 16, 2023 Ms. Anne Russett Senior Planner, Neighborhood and Development Services City of Iowa City Subject: Comprehensive Plan Amendment Dear Ms. Russett, This application is to request a change in the comprehensive plan and future land use designation from 'office research development center' to 'intensive commercial' for the area highlighted within this application. This change is essential for several reasons, all of which align with the public interest and goals outlined in the comprehensive plan. 1. Economic Development and Job Creation: • Commercial development fosters economic growth by attracting businesses, creating job opportunities, and generating revenue for the local community. This aligns with the comprehensive plan's emphasis on fostering a resilient local economy. • This change allows the City to increase and diversify the property tax base by attracting new businesses. 2. Meeting Changing Demands and Trends: • The nature of business and commerce is dynamic, and adapting land use designations to accommodate evolving trends is crucial. Changing the land use to intensive commercial reflects a responsive and forward -thinking approach, ensuring the area remains relevant and viable. 3. Sustainable and Smart Growth: • The shift to intensive commercial use is in line with principles of sustainable and smart growth, protecting and enhancing the environment. In conclusion, the requested change in future land use from office research development center to intensive commercial is grounded in economic, social, and community -oriented considerations. It not only meets the evolving needs of the area but also contributes to the broader objectives of the comprehensive plan. Thank you for considering this request. We are open to further discussions and providing any additional information required to facilitate a thorough review of the proposed land use change. Since Michae Muh nbruch, P.E. McClure CURRENT COMPREHENSIVE PLAN OATIGROUP creating community McCLURE-" k,U1VIF'KtNtIVJIVt FLAN AMtNUMtN I OATIGROUP creating community McCLURE-" A larger version of this map is available by request from the Dept. of Planning and Community Development. gq s: R1Jr•'. F �1 ►ft �jii+l� M I G ! ` 1� �t >s �1A11 _ _ � —` a .. L�•�—. I I 21111 I{ . K 11 I'll�6 �-I�1_ly le .I S nl Imo: v /' f—/7.� 1�-4 I• I•. I hilt 111 to �-; it J. mi iS:7T- nlavoa'I 1 1 1 1 � 1 I I — 25+DU/A O Office ResearchDevel.Cemer Future Land Use, Iowa City ® miser use M General Indnahial Based on Planning Distracts - Neighborhood Center O Public/Semi-Public _ General Commercial - Public/Privale Open Space - - Citylimits - Highway Commercial O Water Feature — — City Growth Area (Resolution 21-285) / t ♦ 1 I I 1 1 I 1 1 M 53 MCI- - - - - - - - - - - - - r___________ ORural Residential I r OConservation Design O2� DU/A Intensive Commercial _ &I6DU/A O Office Commercial — 16.24 DU/A General Commercial — 25+DU/A O Office ResearchDevel.Cemer Future Land Use, Iowa City ® miser use M General Indnahial Based on Planning Distracts - Neighborhood Center O Public/Semi-Public _ General Commercial - Public/Privale Open Space - - Citylimits - Highway Commercial O Water Feature — — City Growth Area (Resolution 21-285) / t ♦ 1 I I 1 1 I 1 1 M 53 ATTACHMENT 4 Proposed Changes to the Comprehensive Plan l � 9 / _ J t i`./ nom\.'_ _�I � ■� - 9 II � + — �" I � it � • _ r _ FCa _ a R F s I +l' 1� i - I , I -Ir _ Rural Residential + I I — + Conservation Design 2.8 DU/A Intensive Commercial - - - 8-16 DU/A Office Commercial _ 16-24 DU/A Geneva] Commercial M 2e+uwA 0 Office Research Devd.Center Future Land Use, Iowa City ® Mired Use General ndustrial Based on Planning Districts - Neighborhood Center Pnblo/Semi-Public Gcncral Commercial Public/Private Open Space - - City Limits Highnay Commercial Water Feature — — City Growth Area (Resolution 21-285) MINUTES PRELIMINARY PLANNING AND ZONING COMMISSION DECEMBER 20, 2023-6:OOPM—FORMAL MEETING EM MA J. HARVAT HALL, CITY HALL MEMBERS PRESENT: Maggie Elliott, Mike Hensch, Maria Padron (via zoom), Scott Quellhorst, Billie Townsend, Chad Wade MEMBERS ABSENT: Susan Craig STAFF PRESENT: Madison Conley, Sarah Hektoen, Kirk Lehmann, Anne Russett OTHERS PRESENT: Tyler Leo RECOMMENDATIONS TO COUNCIL: By a vote of 6-0 the Commission recommends approval of CPA23-0002, a proposed amendment to change the Comprehensive Plan future land use designation from Office Research Development Park to Intensive Commercial for approximately 61.72 acres of property located north of Interstate 80 and west of Highway 1. By a vote of 6-0 the Commission recommends approval of REZ23-0009, an application to rezone approximately 61.72 acres of the property north of 1-80 and west of Highway 1 from ID -RS, RDP, OPD/CH-1 to CI -1 subject to the following conditions: Prior to approval of a preliminary plat, completion of a traffic study. Prior to issuance of a building permit, completion of all required improvements, including off-site improvements, as determined by the traffic study, subject to review and approval of the City Engineer. Prior to site plan approval, approval of a preliminary and final plat. The public improvements shall include water main designed to extend and connect to the existing water main along 1-80 to create a loop to prevent a dead-end spur. CALL TO ORDER: Hensch called the meeting to order at 6:00 PM. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: None. COMPREHENSIVE PLAN AND REZONING ITEMS CASE NO. CPA23-0002 Location: North of 1-80, West of N. Dodge Street, at the end of Moss Ridge Road A public hearing on a proposed amendment to change the Comprehensive Plan future land use map from Office Research Development Center to Intensive Commercial for approximately 61.72 acres of property. Lehmann stated the Moss Ridge campus has been considered in the past, it's north of 1-80 and west of Dodge Street at the end of Moss Ridge Road. He showed an aerial map noting it's Planning and Zoning Commission December 20, 2023 Page 2 of 11 undeveloped land of approximately 60 plus acres. There are some environmentally sensitive features on it and it's largely undeveloped. The land to the west and north is also largely undeveloped and to the east is the former Pearson property which includes office and warehousing space. To the south is 1-80 and across 1-80 are some light industrial and some indoor recreation uses. The zoning reflects the most recently adopted plans for the property and includes primarily Research Development Park (RDP) zones and Highway Commercial with the Plan Development Overlay in the southeast corner. The Pearson property to the east is also zoned RDP but the remainder of this site and property to the west and north are all zoned Interim Development Research Park (ID -RP) which means the land is not yet ready to be developed. In terms of background, the owner/applicant is interested in selling the subject properties. These 60 plus acres has been the subject of several previous proposals that have never fully been developed. The first was the Moss Green Urban Village, which was adopted in 2010, and that plan included a rezoning and preliminary plat for around 141 acres. The goal was to create an office research park and mixed-use commercial development. As a result, the adopted rezoning was Planned Development Overlay with portions zoned Office Research Park (OPD/ORP), Research Development Park (OPD/RPD), and Mixed Use (OPD/MU). Access to this property would have been from an extension of Oakdale Boulevard which would have been constructed from North Dodge Street to the west through the subject property, again that never happened. The second proposal for the site was the Moss Ridge Campus or office campus proposal that was proposed in 2012 after the previous concept failed to materialize. The new development included a rezoning and preliminary plat for around 172 acres, a much larger area that would have allowed the first phase of an office park with associated retail and service uses in the southeast corner of the property. This concept had no residential component, unlike the other one. The zoning for that development was similar to the zoning proposed now with the Highway Commercial in the southeast corner with the OPD and then the rest being RDP. Lehmann stated this was also the project that spurred the construction of Moss Ridge Road. In 2015 this Moss Ridge Campus concept was updated mostly to adjust the zoning and plat to slightly different boundaries that would reflect a new, slightly refined street layout and also conservation stormwater management areas. That zoning also adjusted the conditional zoning agreement from the 2012 concept. A final plat was going to be considered in 2016, which would have created the lots in this subdivision, but the application was pulled at the request of the applicant. Subsequently, the preliminary plat expired, and no development has occurred since then. Lehmann explained the new proposed concept for this area would change course from what's currently there which is why a Comprehensive Plan Amendment is needed. They're also proposing a rezoning and are looking at proposing intensive commercial uses for the area due to changes in the office market conditions since the COVID 19 pandemic. Lehmann stated no Good Neighbor meeting was held for the property this time. Regarding Comprehensive Plan Amendments, Section 14 -8D -3D of the City Code provides two different criteria. The first is that circumstances have changed and/or additional information or factors have come to light such that the proposed amendment is in the public interest. The second criteria is that the proposed amendment will be compatible with other policies or provisions of the Comprehensive Plan, including any District Plans. Regarding the first criteria that circumstances have changed such that it's in the public interest to look at reviewing and changing it Lehmann explained this area has long been identified for office Planning and Zoning Commission December 20, 2023 Page 3 of 11 and research park style uses. This designation first started after such uses were established in the 1960s and 1970s. The former Pearsons and the ACT campus started around those times and as a result that is how the property began being shown in the 1978 Comprehensive Plan. As Plans were updated, this land use category was reaffirmed in the Comprehensive Plans in 1983, 1989, 1997, and most recently in 2013. Some important considerations in providing this designation was that there's interstate access, topography and nearby major employers, including most recently Pearsons and ACT. Early proposed developments for the property followed this general vision of Office Research Park style development, which is why they did not include any Comprehensive Plan changes. Lehmann noted some of those concepts were also being reviewed as the 2013 Plan was being updated so it does mention the Moss Ridge urban renewal area. That being said, development has never occurred on this subject property despite nearly 50 years showing it as appropriate for that use. Since that time, the landscape for office space has changed dramatically following the COVID 19 pandemic, which started in 2020. They have seen a substantial decrease in the demand for office spaces with the rise of remote work which is also reflected in the closure of some major office spaces in the area, including employers such as ACT and Pearsons, which both close their offices over the last couple of years. As a result there is quite a bit of high quality office space available, and given the slow pace of office park development in the area prior to that, staff believes it does make sense to reconsider the future land use category for this area. In terms of the proposed future land use category it would be intensive commercial which can allow a wide variety of uses like transportation, warehousing, compatible semi industrial uses, and land intensive commercial uses. Within that they may see retail or all sorts of things as it's a pretty wide category of is allow. What staff has seen is that there has been a demand in this use category since the pandemic has happened. They have especially seen interest in transportation and warehousing facilities, and other flex space facilities that are pretty commonly in these sorts of areas. Utilizing this access to I-80 for these sorts of uses might be in the public interest. In terms of is it compatible with other policies or provisions of the Code. The vision within the Comprehensive Plan for economic development is to build a resilient economy that grows the tax base and supports a high quality of life for the community. It talks about attracting long term investment, creating jobs, entrepreneurship and innovation and also supporting opportunities for growth and prosperity within the community. To help attain this vision the Plan encourages attracting businesses that have growth potential, that are compatible with the City's economy, and also trying to improve the environmental and economic health of the community by developing in a compact, efficient and contiguous manner. Lehmann noted however it is important to understand that that growth shouldn't come at the expense of everything else so especially protecting the community's environmental and aesthetic assets is important. He stated this Amendment does meet several strategies and goals that are within the Comprehensive Plan like identifying appropriate nodes and zone accordingly to meet the needs of present and future population, identifying zoning and preserving land for industrial uses in areas with ready access to rail and highways, guiding development away from sensitive features and providing appropriate transitions between lower and higher intensity uses and also supporting appropriate development in the City's designated urban renewal areas such as this Moss Green area. Therefore, staff does believe that the proposed amendment is compatible with the Comprehensive Plan because it allows the development of businesses that align with the needs Iowa City has seen within the community. Specifically, the Moss Ridge urban renewal area already has highway access and is also contiguous to adjacent development and utilizes currently underutilized road capacity on Moss Ridge Road. It also has natural features around the site which provides a natural buffer from adjacent lower density uses. There is the Rapid Planning and Zoning Commission December 20, 2023 Page 4 of 11 Creek stream corridor which provides a natural boundary around from the rural residential uses further to the west. Lehmann noted staff has not received any public comments as part of this application at this time. Staff does recommend approval of CPA23-0002, a proposed amendment to change the Comprehensive Plan future land use designation from Office Research Development Park to Intensive Commercial for approximately 61.72 acres of property located north of Interstate 80 and west of Highway 1. In terms of next steps, upon recommendation by the Planning and Zoning Commission tonight it would be scheduled for consideration by Council theoretically at the same time as the rezoning. Lehmann explained for the rezoning to be approved, the Comprehensive Plan would need to be amended since the rezoning would be a departure from the current Comprehensive Plan category. The potential timeline might be Council to set a public hearing for both of these items on January 2, that public hearing could then be heard on January 16 for both items. At that meeting the Comprehensive Plan could be adopted as it only takes one reading, the rezoning requires three readings so it would just be the first reading for the rezoning at that time. After which there'd be two more hearings and if all goes smoothly the rezoning being adopted as early as February 20. Hensch noted in the staff report related to environmental health, the environmental and archaeological assessment, phase one, showed that there could be some archaeological issues associated that area but as long as the development isn't in those identified areas they don't need to go to a phase two. Hensch asked for clarification. Russett explained there was a phase one archeological study done for the site and there were some archaeological sites identified with some of those potentially eligible for the National Register of Historic Places. Therefore, the phase one study recommended development being avoided in those areas, but if development does occur in those areas, they'd recommend a phase two. At this point depending on the final location of the street network they would be looking at that as part of the subdivision. Townsend asked is there any reason why that archaeological piece is not part of the recommendations. Russett replied they're recommending that the sensitive areas development plan be prepared with the subdivision phase of the project, so it would the archaeological piece be reviewed at that time. Russett stated it's not a condition that staff is recommending for the rezoning, the property will be reviewed when they get a preliminary and final plat approved, that is when the zoning code requires that process, that is when they will have to submit a sensitive areas development plan. Townsend noted there was no good neighbor meeting, but how would they determine who would be invited to those meetings since it's so spread out. Russett explained all property owners within 500 feet of the property were notified. She added they will sometimes notify renters if they have the rental information but in this case it was just property owners within 500 feet. Quellhorst stated it seems pretty evident that demand for classic office space has diminished. That being said, did staff consider any other alternatives that might be preferable or viable without changing the future land use designation of research park to intensive commercial. Lehmann stated this request was provided by the property owner, so it wasn't part of a larger Planning and Zoning Commission December 20, 2023 Page 5 of 11 review of future land use categories. It is possible that in a different review staff might come up with different solutions but they've been talking about this category, especially as it relates throughout the City, since these have been zones that they've had for a long time and haven't seen a lot of movement with them. The current zone doesn't appear to be meeting the needs of the community so in terms of looking at proposed uses the property owner came forward with this use and it is a use that's needed within the community, so staff evaluated it according to those standards. Quellhorst asked about the current supply of intensive commercial property and whether staff feels that it's sufficient to meet demand. Lehmann replied they've seen some larger intensive commercial developments occur recently; they've had some larger rezonings such as west of 218 on Melrose. They've seen site plans start occurring on some of those properties and they've also seen other properties that have been vacant for a relatively long time that allow these sorts of uses start to develop recently. Therefore, staff feels they are seeing movement in that sector and it seems to be something that is needed and the need has increased since the pandemic. Hensch asked if it was a year or two ago that the Commission did something very similar for the research office park land on the west side of Iowa City. Russett confirmed there was a research development park area west of St. Andrew's Church that was rezoned to residential. Staff has talked with folks about residential here in the Moss Ridge area, but it does not make sense. Hensch opened the public hearing. Tyler Leo (ATI Group) stated they are really excited about this project and they spend a lot of time having their fingers on the pulse of what's in demand. This site excited them because access is great and they feel like it's a huge asset to Iowa City. They are still putting all their plans together but this site fits really well. He acknowledged staff has been very helpful to them through this process by thinking creatively and helping them through this process quickly. Hensch closed the public hearing. Elliott moved to recommend approval of CPA23-0002, a proposed amendment to change the Comprehensive Plan future land use designation from Office Research Development Park to Intensive Commercial for approximately 61.72 acres of property located north of Interstate 80 and west of Highway 1. Townsend seconded the motion. Hensch stated it makes sense for the intensive commercial, especially since the 1-80 interchange is there and they are spending $686 million on other improvements to Interstate 80 through there. It makes sense to have something that could do with warehousing and trucking. Quellhorst agreed office space at this point really isn't a viable use and intensive commercial seems suitable for the property. Wade agrees as the growth that they see along Tiffin, along the greater Des Moines area and Cedar Rapids makes sense for location and he supports this application. Padron understands the comments about all the companies going to remote work right now but Planning and Zoning Commission December 20, 2023 Page 6 of 11 she is a little bit concerned that not every company is going remote and some companies are actually pushing to get people back into the offices and with the City growing they have to be careful, but she does support this application. A vote was taken and the motion passed 6-0. CASE NO. REZ23-0009 Location: North of 1-80, West of N. Dodge Street, at the end of Moss Ridge Road An application for a rezoning of approximately 61.72 acres of property from Research Development Park (RDP) zone, Interim Development Research Park (ID -RP) zone, and Highway Commercial with a Planned Development Overlay (OPD/CH-1) zone to Intensive Commercial (CI -1) zone. Conley presented the rezoning application for this property. As Lehmann mentioned there are agricultural areas to the north and the west and the vacant Pearson property to the east. She stated this property is comprised of environmentally sensitive features such as slopes, woodlands, stream corridors, potential wetlands and archaeological sites. The property is currently zoned Research Development Park (RDP), Interim Development Research Park (ID - RP) and Highway Commercial with the Planned Development Overlay (OPD/CH-1). To the north is agricultural areas, which is the Interim Development Research Park, to the south of Interstate 80 there is some light industrial uses, indoor recreation and some commercial office. To the east is the Office Research Development Park and to the west more agricultural and Interim Development Research Park areas. Specifically, the RDP has 35.23 acres, the ID -RP zone is 10.98 acres and the CH -1 with the overlay has 15.80 acres. Conley noted with this zoning there is a conditional zoning agreement that states: 1. A comprehensive landscape plan that considers stormwater facilities and environmental features but does not need to include details for individuals lots. 2. A master sign plan that includes a design concept for the office park. 3. Additional allowances, standards, and restrictions apply for the OPD/CH-1 zoned areas: a. Two drive throughs maximum. b. Buildings shall have prominent entrances and parking toward the side or rear. c. Parking areas setback 50 feet and landscaped from 1-80. d. Allows uses in CH -1 in addition to sales oriented and personal service-oriented retail, general animal related commercial, and specialized educational facilities. 4. Site plans for individual lots will be reviewed and approved by the City according to standards relating to landscaping, building materials, building articulation and fenestration, and signage. Staff finds now that these existing conditions are no longer necessary and will not be carried forward since commercial office is no longer the proposed use and therefore a master sign plan with a design concept for office park would be no longer applicable or relevant and the existing conditions are related to allowances, standards and restrictions for the OPD/CH-1 zone. Due to the market conditions and the decline in the need for office space and the vacation of the Pearson property the proposed zone here would be Intensive Commercial (CI -1). The CI -1 zone is created to provide areas for sales and service functions and businesses whose operations are typically characterized as outdoor storage and display storage of merchandise or operations are conducted in buildings or structures not completely enclosed. This zone does allow warehouse Prepared by: Kirk Lehmann, Associate Planner, 410 E. Washington St, Iowa City, IA; 319-356-5230 (CPA21-0002) Resolution No. 24-19 Resolution to amend the Comprehensive Plan future land use map for property located north of 1-80 and west of N. Dodge Street at the end of Moss Ridge Road from Office Research Development Center to Intensive Commercial (CPA23-0002) Whereas, the Iowa City Comprehensive Plan serves as a land -use and planning policy guide by illustrating and describing the location and configuration of appropriate land uses throughout the City; by providing notification to the public regarding intended uses of land; and by illustrating the long-range growth area limit for the City; and Whereas, Stephen Moss has requested that the Comprehensive Plan future land use designation for property located north of 1-80 and west of N. Dodge Street at the end of Moss Ridge Road be changed from Office Research Development Center to Intensive Commercial, as shown in Appendix 1; and Whereas, if circumstances change and/or additional information or factors come to light, a change to the Comprehensive Plan may be in the public interest; and Whereas, circumstances have changed since the Comprehensive Plan was adopted in 2013, including the transformation of the property market due to COVID-19 that led to decreased demand for office space and office park -style development space, the closure of Pearson's and ACT's offices in the area near the subject property, and increased demand for intensive commercial uses; and Whereas, the proposed amendment is compatible with other policies and provisions of the Comprehensive Plan, including policies that allow the development of businesses that align with the needs of the community, that support development in defined commercial nodes with ready access to highways such as the Moss Ridge Urban Renewal Area, and that provide for contiguous development which avoids sensitive environmental areas and creates appropriate transitions; and Whereas, the Planning and Zoning Commission reviewed this proposed amendment at its meeting on December 20, 2023 and determined that circumstances changed to the extent that an amendment to the Comprehensive Plan is warranted and in the public interest and the proposed amendment is compatible with other policies or provisions of the Comprehensive Plan. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: The Comprehensive Plan future land use designation for approximately 61.72 acres of property located north of 1-80 and west of N. Dodge Street at the end of Moss Ridge Road is amended from Office Research Development Center to Intensive Commercial, as illustrated and described in Appendix 1, attached hereto. Passed and approved this 16th day of January 2024. M r: Resolution No. 24-19 Page 2 Attest:✓` v1� City Clerk It was moved by Alter adopted, and upon roll call there were: Ayes: City Attorn y's Office (Sara Hektoen — 01/11/2024) and seconded by Bergus the Resolution be Nays: Absent: Alter Bergus Dunn Harmsen Moe Salih Teague f \ _ Appendix 1 i 9 _ J t i`./ nom\.'_ \ _�I � ■� - i 9 r _ r I R a F s +l' , I L------------ i Rural Residential + I I - + I Conservation Design 2-8 DU/A Intensive Commercial - - - 8-16 DU/A Office Commercial _ 16-24 DU/A Geneva] Commercial M 2e+uwA 0 Office Research Devd.Center Future Land Use, Iowa City ® Mired Use General ndustrial Based on Planning Districts - Neighborhood Center Pmblo/Semi-Public Goeral Commercial Public/Private Open Space - - City Limits Highway Commercial Water Feature - - City Growth Area (Resolution 21-285) Item Number: 9.a. CITY OF IOWA CITY COUNCIL ACTION REPORT January 16, 2024 Resolution approving project manual and estimate of cost for the construction of the 2023 Sanitary Sewer Repairs Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. Prepared By: Joe Welter - Senior Engineer Reviewed By: Jason Havel - City Engineer Ron Knoche - Public Works Director Geoff Fruin - City Manager Fiscal Impact: $313,000 available in the Annual Sewer Main Replacement, Account #V3101 Staff Recommendation: Approval Commission Recommendations: N/A Attachments: Resolution Executive Summary: The City has a recurring project to repair sanitary sewer manholes and pipes, which is one of the components of the City's annual sanitary sewer maintenance, repair, and replacement program. Background /Analysis: This project includes spot repairs of 8, 24, and 30 -inch sanitary sewers at ten different locations within City right-of-way. Repairs include removal and replacement of approximately 75 linear feet of sanitary sewer and eight manholes, plus removal and restoration of impacted streets, driveways, sidewalks, and grass areas, and other associated work. Locations for repair include Clark Street, Dearborn Street, Highland Avenue, Muscatine Avenue, Norwood Circle, Rundell Street, Second Avenue, Spruce Street, and Washington Street. Prepared by: Joe Welter, Engineering Division, 410 East Washington Street, Iowa City, Iowa 52240, (319) 356-5144 Resolution No. 24-20 Resolution approving project manual and estimate of cost for the construction of the 2023 Sanitary Sewer Repairs Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids Whereas, notice of public hearing on the project manual and estimate of cost for the above-named project was published as required by law, and the hearing thereon held; and Whereas, the City Engineer or designee intends to post notice of the project on the website owned and maintained by the City of Iowa City; and Whereas, funds for this project are available in the Annual Sewer Main Replacement, Account Number V3101. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa that: The project manual and estimate of cost for the above-named project are hereby approved. 2. The amount of bid security to accompany each bid for the construction of the above-named project shall be in the amount of 10% (ten percent) of bid payable to City of Iowa City, Iowa. 3. The City Clerk is hereby authorized and directed to post notice as required in Section 26.3, not less than 13 days and not more than 45 days before the date of the bid letting, which may be satisfied by timely posting notice on the Construction Update Network, operated by the Master Builder of Iowa, and the Iowa League of Cities website. 4. Sealed bids for the above-named project are to be received by the City of Iowa City, Iowa, at the Office of the City Clerk, at the City Hall, before 3:00 p.m. on the 8th day of February, 2024. At that time, the bids will be opened by the City Engineer or his designee, and thereupon referred to the City Council of the City of Iowa City, Iowa, for action upon said bids at its next regular meeting, to be held at the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, at 6:00 p.m. on the 201h day of February, 2024, or at a special meeting called for that purpose. Passed and approved this loth day of January 20 24 Attest: V City lerk M,aor (� Approved by City Attor ey s Office (Liz Craig - 01/11/2024) Resolution No. 24-20 Page 2 It was moved by Bergus and seconded by Moe the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: Alter Bergus Dunn Harmsen Moe Salih Teague Item Number: 9.b. CITY OF IOWA CITY COUNCIL ACTION REPORT January 16, 2024 Resolution approving project manual and estimate of cost for the construction of the 2024 Parking Garages Maintenance and Repair Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. Prepared By: Reviewed By: Joe Welter - Senior Engineer Jason Havel - City Engineer Ron Knoche - Public Works Director Geoff Fruin - City Manager Fiscal Impact: $366,000 available in the Parking Facility Restoration Repair— Account #T3004 Staff Recommendation: Approval Attachments: Resolution Executive Summary: This agenda item sets the public hearing, which begins the bidding process for the 2024 City of Iowa City Parking Garages Maintenance and Repair Project. This year's project focuses on structural repairs at the Capitol Street Ramp. Background /Analysis: This annual project addresses maintenance, rehabilitation, and repairs on the City's parking garage structures. The items within this year's annual project were either identified and programmed within the City's Five -Year Condition Review and Proposed Repair and Maintenance MasterPlan, June 2020, or have manifested themselves in the past year. This year's project focuses on structural repairs at the Capitol Street Ramp including: sealant replacement, concrete repairs, fiber -reinforced plastic (FRP) wrap, weld tie repairs, painting, membrane replacement, steel stair improvements, and other miscellaneous repairs. Prepared by: Joe Welter, Engineering Division, 410 East Washington Street, Iowa City, Iowa 52240, (319) 356-5144 Resolution No. 24-21 Resolution approving project manual and estimate of cost for the construction of the 2024 Parking Garages Maintenance and Repair Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. Whereas, notice of public hearing on the project manual and estimate of cost for the above-named project was published as required by law, and the hearing thereon held; and Whereas, the City Engineer or designee intends to post notice of the project on the website owned and maintained by the City of Iowa City; and Whereas, funds for this project are available in the Parking Facility Restoration Repair, Account Number T3004. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa that: The project manual and estimate of cost for the above-named project are hereby approved. 2. The amount of bid security to accompany each bid for the construction of the above-named project shall be in the amount of 10% (ten percent) of bid payable to City of Iowa City, Iowa. 3. The City Clerk is hereby authorized and directed to post notice as required in Section 26.3, not less than 13 days and not more than 45 days before the date of the bid letting, which may be satisfied by timely posting notice on the Construction Update Network, operated by the Master Builder of Iowa, and the Iowa League of Cities website. 4. Sealed bids for the above-named project are to be received by the City of Iowa City, Iowa, at the Office of the City Clerk, at the City Hall, before 3:00 p.m. on the 81 day of February, 2024. At that time, the bids will be opened by the City Engineer or his designee, and thereupon referred to the City Council of the City of Iowa City, Iowa, for action upon said bids at its next regular meeting, to be held at the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, at 6:00 p.m. on the 20th day of February, 2024, or at a special meeting called for that purpose. Passed and approved this 16th day of January 2024 7 Attest: 4 --(' t') City Clerk (Liz Craig —01/11/2024) Resolution No. 24-21 Page 2 It was moved by Alter adopted, and upon roll call there were: Ayes: and seconded by Nays: Bergus the Resolution be Absent: Alter Bergus Dunn Harmsen Moe Salih Teague