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HomeMy WebLinkAbout02-14-2024 Parks & Recreation CommissionIowa City Parks and Recreation Commission Wednesday, February 14, 2024 5:00 P.M. Mercer Park Aquatic Center — Procter & Gamble RoorrCin of IOWA CITY 220 S Gilbert Street, Iowa City, IA 52240 Public Comment for each item will be limited to 3 minutes for each person and a total for no more than 30 minutes per item. Written comments submitted to parksandrecreation@iowo-city.orq, prior to 5 p.m. on Monday, February 12, 2024, will be distributed to the Commission in advance of the meeting. AGENDA ITEM 1 CALL TO ORDER ITEM 2 APPROVAL OF JANUARY 10, 2024, MINUTES ITEM 3 PUBLIC COMMENT ON ANY ITEMS NOT ON THE AGENDA The Commission cannot engage in discussion or debate. However, once the commenter has left the stand, the Commission may ask staff to respond to a concern or question posed by the public, or to follow up with the speaker. ITEM 4 INTRODUCTION OF NEW STAFF — Parks and Rec Director Juli Seydell Johnson ITEM 5 CITY PARK POOL UPDATE: PHASE 2 PUBLIC INPUT — Dir. Juli Seydell Johnson ITEM 6 REPORT ON ITEMS FROM CITY STAFF a) Parks and Recreation Director —Juli Seydell Johnson b) Recreation Superintendent— Brad Barker c) Parks & Forestry Superintendent —Tyler Baird ITEM 7 CHAIRS REPORT ITEM 8 COMMISSION TIME/SUGGESTIONS FOR FUTURE AGENDA ITEMS ITEM 9 ADJOURN If you will need disability -related accommodations to participate in this program/event please contact Gabe Gotera, Iowa City Parks and Recreation Department at 319-356-5210 orggotero@iowo-city.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. I DWAZT41 I VA 64419 IK17 x41s7_pi:11 I (1 MOM3 6011Y.91:177 iB [oil & Ali MINUTES OF JANUARY 10, 2024 ROBERT A. LEE RECREATION CENTER — MEETING ROOM B Members Present: Aaron Broege, Missie Forbes, Alex Hachtman, Virginia Hayes, Rachel McPherson, Connie Moore, Brian Morelli, Alex Stanton Members Absent: Caleb Recker Staff Present: Tyler Baird, Brad Barker, Gabe Gotera Others Present: Mitzi Read CALL TO ORDER: Chairman Hachtman called the meeting to order at 5:00 p.m. RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None OTHER FORMAL ACTION: Moved by Stanton, seconded by Forbes, to approve both the October 27, 2023, minutes & the December 13, 2023, minutes. Motion passed 5-0 (Recker, Haves, McPherson, and Broege absent). Moved by Morelli, seconded by Forbes to elect Alex Hachtman as Chairman of the Parks and Recreation Commission. Motion Passed 7-0 (McPherson and Recker absent). Moved by Morelli, seconded by Forbes to elect Connie Moore as Vice -Chairman of the Parks and Recreation Commission. Motion Passed 7-0 (McPherson and Recker absent). Moved by Broege, seconded by Haves to recommend sending out two emails, one with the agenda packet including related correspondence, and the other with correspondence not related to the agenda. Motion Passed 7-0 (Recker and McPherson absent). PUBLIC DISCUSSION OF ANY ITEMS NOT ON THE AGENDA: None Commissioner Hayes and Commissioner Broege arrive at 5:01 p.m. PARKS AND RECREATION COMMISSION January 10, 2024 Page 2 of 8 COMMISSION BUSINESS —Chairman Alex Hachtman: Introduction of New Commission Member Chairman Hachtman welcomes new Parks and Recreation Commissioner, Virginia Hayes. Commissioner Hayes introduces herself as an Arborist working at Sustainable Landscape Solutions. Election of Officers Commissioner Morelli nominates Alex Hachtman as Chairman and Connie Moore as Vice - Chairman of the Parks and Recreation Commission for 2024. Moved by Morelli, seconded by Forbes to elect Alex Hachtman as Chairman of the Parks and Recreation Commission. Motion Passed 7-0 (McPherson and Recker absent). Moved by Morelli, seconded by Forbes to elect Connie Moore as Vice -Chairman of the Parks and Recreation Commission. Motion Passed 7-0 (McPherson and Recker absent). Distribution of Correspondence Supt. Barker says that the Commission will be deciding on its preference for receiving correspondence from the public on items not pertaining to the agenda. Barker explains that past practices saw non -agenda public correspondence not included in the agenda packet but that towards the start of 2023, it was more commonplace for all public correspondence received to be included in the agenda packet. If it was received in time, the correspondence would be included in the packet, but if it was received after the packet has been released, it would be printed and distributed to the commission at the meeting. Barker adds that a lot of the items received in the time frame near the start of 2023 were pertaining to the Recreation Masterplan and facility operations. Staff recommends that this practice of agenda packet distribution revert to something more akin to the process City Council follows, in which case, the Council received agenda related correspondence in the packet but that any items non -agenda related are received separately. Supt. Barker says for full -disclosure and in case of any concern, that all items received, whether through email or provided as a handout are compiled after the meeting and sent to the City Clerk's office. The City Clerk publishes everything received that the Commission sees, and that even if it is not in the agenda packet sent out, all information is accessible by the public. Barker describes the exact location that these documents can be found. 1. Start at the City website, icffov.ore 2. Click on the Government tab followed by clicking the Public Documents link. 3. Follow the folder path; City Clerk's Office 4 Board, Commission, & Committees Meeting Packet 4 Parks and Recreation Commission Barker explains that this specific Parks and Recreation Commission folder contains all the agenda and addition items that were received for each meeting that the Commission has seen. Barker clarifies that even if any items are not in the released agenda packet, the public and the Commission can still access all the information after the meeting. PARKS AND RECREATION COMMISSION January 10, 2024 Page 3 of 8 Supt. Barker lists several options for the Commission to consider. The first option would be for an email to the Commission, bundling all non -agenda public correspondence received since the last meeting and sent out as a separate email aside from the agenda packet, resulting in two emails received in a close time frame. The second option would be for each correspondence received to be forwarded to the Commission right away, resulting in multiple emails within the course of the month depending on how much public correspondence is received. The third option is to continue the current process of printing out all non -agenda correspondence received and distributing at the meeting. Commissioner Broege asks for clarification regarding the first option on when public correspondence would be received by the Commission. Supt. Barker explains that the agenda packet email and the non -agenda public correspondence email would be sent at the same time. Vice -Chairman Moore says that the first option sounds nice, so that the Commission can read through them and if there is something that a commission member wants to discuss it can be fresh on their minds. Moore says that the two separate emails seem sufficient. Chairman Hachtman state that the Commission values public comment and worries that if the emails are forwarded one -by -one in individual emails they have a higher chance of getting lost in inboxes. Moved by Broege, seconded by Haves to recommend sending out two emails, one with the agenda packet including related correspondence, and the other with correspondence not related to the agenda. Motion Passed 7-0 (Recker and McPherson absent). Requests for 2024 Agenda Items Chairman Hachtman asks for any requests for future agenda items for 2024. Commissioner Forbes would be interested in a tour of the Parks. Forbes says that when she started her term, it had been said to happen in the past but that the Commission has been caught up in public issue for a parks tour to take place. Commissioner McPherson arrives at 5:12 p.m. Vice -Chairman Moore has several future items from speaking with residents. Moore would like to look at the difference in water quality between the CRWC pool and the RAL pool, specifically the formula for chlorine, as some residents have spoken to her about the difference in water quality, specifically that the CRWC pool has high quality water. Moore would want to look at the project for redoing College Green Park, speaking about a request heard for a full -court basketball court instead of a half -court. Moore has heard requests for another sand volleyball pit at City Park as there is often people waiting in line to use the current pit during the summer. Moore wants to look at the possibility of a splash pad added to the north-east part of Iowa City. Moore says that North Market Square could be an option for a splash pad or some other aquatics related amenity. PARKS AND RECREATION COMMISSION January 10, 2024 Page 4 of 8 Commissioner Broege knows that there has been issue with the deposit boxes at the dog parks being broken into and wonders about the potential for moving the deposits fully online, making it not only more convenient but more secure for dog park attendees and the city. Vice -Chairman Moore says that the dog park patrons can pay their attendance fee via the parking app QR codes. Broege responds that his question would more towards the protentional of moving fully online and getting rid of the deposit boxes altogether. Broege acknowledges that the deposit boxes may need to say for patrons that are technologically inclined/limited. Commissioner McPherson is interested to look at the possibility of increase staffing at both recreation center facilities. McPherson says that she has heard that there was a problem with throw -up remaining in the women's locker room for hours due to a staffing issue. McPherson says that she has heard that the hours were inconsistent when she could swim due to the amount of swim meets, some happening at the last minute and that were not on the posted schedule. McPherson is also interested in the discussing the consideration of a women's swim at the rec centers, saying that she has been approached by several women in the Muslim community who are asked and have said they would be more inclined to learn swim safety in that setting. McPherson says that if one of the department's focuses is to get people of color, specifically of African descent, it seems to align in our interests to focus on that, which could also benefit from the staffing element. Commissioner Stanton would be interested at the discussion of adding porta potties to the smaller parks in the city. Stanton says that the parks he goes to the most are Reno Street Park and North Market Square Park which are both small parks. Stanton explains that everyday when the daycare next to Reno Street Park lets out at the end of the day, kids will run over and play for several hours. Inevitably, one of the kids will need to use the restroom and will either sprint back to the daycare before it closes or just run over to a tree. Stanton adds that there are many families that reserve the shelters in the smaller parks for birthday parties but that not all have restroom facilities. Chairman Hachtman is interested in a tour of the parks and a tour of the city buildings/facilities, especially when considering how many new members of the Commission there are. Hachtman is also interested taking a deep dive into accessibility and looking at how the facilities and parks from an accessibility standpoint. Hachtman adds that while accessibility has been discussed individually, the commission could benefit from looking at it from a broader view and a long- term standpoint. Hachtman wants to look at the current sustainability efforts the department is striving for. Hachtman would be interested in looking at the different grants and awards that the department and City has strived for. Hachtman wants to understand the process more and would love to learn about ways that the Commission could encourage the Community to help or build support for these efforts. PARKS AND RECREATION COMMISSION January 10, 2024 Page 5 of 8 REPORT ON ITEMS FROM CITY STAFF: Recreation Superintendent — Brad Barker Snowstorm: Supt. Barker explains that on Tuesday, Jan. 9 the rec centers closed early at 4 p.m. to allow staff to get home before dark as well as cancelling programs on for that day and the day prior. Barker says that it's hard to say how the department and programming will react to weather for the upcoming weekend. Stang: Supt. Barker says that the Recreation Division has been in full hiring mode. Barker recalls the introduction of Aquatics Program Supervisor, Caylea House, and explains that there have been interviews earlier in the week to fill her prior position, Recreation Assistant. Barker says that an offer had gone the prior week and was accepted regarding the Special Events and Communications Program Supervisor. Barker adds that the new hire is expected to start at the beginning of February. City Park Pool: Supt. Barker says that since the first round of public input was completed last Fall, the consultants have been busy at work creating concept designs expected to be shown to staff the following week. Barker says that the consultants are also finalizing the statistically valid survey that will be going out to the public. Barker explains that the public at large will have an opportunity to chime in, but that initially I will be sent out with the concept designs to the public. Barker adds that by the next month's meeting, the commission will be looking over the concepts and what the process is look like from there. Parks & Forestry Superintendent — Tyler Baird Park Projects: Supt. Baird announces that as part of the MLK Jr Day event at Mercer Park Aquatic Center, there will be an open house for the Terrell Mill Park Skatepark and Pump Track design process. Baird encourages the commission members to attend one of two open houses from 9:30 a.m. — 11:30 a.m. or from 5 p.m. — 6 p.m. Baird is hopefully that there will be a large cross section of the public in attendance. Baird says that this is not like other open houses that can communicated through a postcard to the neighbor surrounding the park, drawing people from a single part of the city. Baird explains that to draw people from all parts of the city there has been targeted outreach to the skating communities and bike shops in the area to gather the desired crowd. Baird adds that the design process is this year while installation would be in 2025. Hiring: Supt. Baird says that within the Parks Division, Ryan Kratoska will move from Parks Maintenance Worker I to Athletic Fields Maintenance Worker I. Baird adds that applications are being accepted for Kratoska's prior position. Baird announces that the Assistant Superintendent position has been filled by Alex Lorack. Baird says that Lorack will be starting in 2 weeks and is currently working in the Neighborhood Development Services department but that he has worked in Iowa City Forestry in the past. Baird announces that at the end of the prior week, seasonal positions for Parks and Forestry went live and that applications are being accepted. Baird says that he will be going to Kirkwood to speak with the Parks & Rec and Horticulture programs for a job fair of sorts. Baird expects to hire 60 some seasonal employees throughout the season. PARKS AND RECREATION COMMISSION January 10, 2024 Page 6 of 8 Snowstorm: Supt. Baird says that there has been a lot of snow but that most of the division's areas have been taken care of, but that one piece of equipment has gone done since. Baird states that roughly half of the crews have been pulled to work just on trees today alone. Baird explains that the Commission might hear about areas on the east side of town that have not been plowed yet due to the downed equipment, but that staff will be reaching them in the morning. Baird says that the downed trees will be around for a while due to the sheer quantity. Baird explains that any trees that still had leaves or fruits, such as Crab Apples, Oaks, or Evergreens were effected by the weight of the snow and the extreme winds. Baird says that in his 9 years' experience with the city, this is the 2°d worse storm for trees, the 15` being the derecho. Baird says that that he has been notified of 100+ trees, but that there are more to be found. Baird state that there are contractors helping with the trees, particularly Mid -American helping with any that are power - line related. Baird adds that streets has pushed the smaller branches off the roads but that there are still sidewalk obstructions to be taken care of. Commissioner Stanton asks if there will be any pickup of branches and tree limbs from yards. Supt. Baird says that there has not been any coordination with resource management in this time frame since they are a different department. Baird explains that with derecho, it was a quick storm, and that people were more willing to get out and move branches after being cooped in from quarantines. Baird continues, that while a lot of branches have been moved out of the way, they will be under even more snow very quickly, making pickup in the immediate time difficult. Baird says that his crews were pulled at sundown for their own safety, which resulted in some streets have obstructions overnight. Baird says that is a balance of safety for the crews along with everything else, but that there will be some cleanup of branches moving forward. Commissioner Morelli asks if there will be any communication from the city about residents should do with their downed limbs. Supt. Baird says that he can talk with the communications department to regarding that. Baird adds that come messaging did go out midafternoon the day prior about using the GovExpress service request system to get the effected addresses which has been extremely helpful for staff. Baird explains that if there is a private tree across a sidewalk or into a street, his staff will try to fix that, but that City trees will be the priority, especially when considering the large number of trees effected. Baird says that if a tree is on their property, it is their responsibility, but that staff will try to get it out of the sidewalks. Commissioner Broege says that he knows there is a 24-hour rule regarding people's sidewalks but that with more snow coming, asks if there is a roll-over like that on time. Supt. Baird acknowledges a press release earlier in the day from Housing Inspection that said to clear the sidewalks. Baird says that when a press release is out it usually means that the storm is done, and you should have it done by 24 hours. Baird adds that if there is a limb precariously over your sidewalk, there can be exceptions due to obstructions. Commissioner McPherson asks if Supt. Baird had mentioned a website to report precarious city trees and branches. Baird says that he referred to the GovExpress website with has a spot on the main homepage of the city website, which can be used to report a concern. Baird adds that it does not necessarily need to be related to trees and can be about almost anything. PARKS AND RECREATION COMMISSION January 10, 2024 Page 7 of 8 CHAIRS REPORT: None COMMISSION TIME/SUGGESTIONS FOR FUTURE AGENDA ITEMS: Commissioner McPherson asks about what Freeze Fest entails. Supt. Barker explains that it will be on Sunday Feb. 4 at Terry Trueblood Recreational Area and will have lots of indoor activities but also some outdoor activities such as hiking if the weather is good. Barker says that this free annual event is organized by Program Supervisor Joyce Carroll. ADJOURNMENT: Chairman Hachtman adjourns the meeting at 5:35 p.m. PARKS AND RECREATION COMMISSION January 10, 2024 Page 8 of 8 PARKS AND RECREATION ATTENDANCE RECORD NAME en M M M fn M M O O M O en O en O IV O TERM N oo N cc N eq N N N f4a ell N en N i N aeno N N EXPIRES o N o M 7 V1 b n 0000 C, O N Aaron 12/31/24 * * * X NM X X X X X X X Broe e Missie 12/31/25 O/E LQ X X NM O/E X X X O/E X X Forbes Alex 12/31/24 X LQ X X NM X X X X X X X Hachtman Virginia 12/31/27 * * * * * * * * * * * X Hayes Rachel 12/31/26 X LQ X X NM X X X X X X X McPherson Connie 12/31/25 X LQ X X NM O/E X X X X X X Moore Brian 12/31/25 X LQ X X NM X X X O/E O/E X X Morelli Caleb 12/31/26 * * * * * * * * X X X O/E Recker Melissa 12/31/23 X LQ X X NM X X X X X X Serenda Alex 12/31/23 * * * * * * X X X O/E X X Stanton KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting LQ = No meeting due to lack of quorum * = Not a member during this meeting b BerryDunn Iowa City Parks and Recreation Department City Park Pool Community Input Summary Deliverable Version 2 PtIt' ks C 11 berrydunn.com CITYf PARK POOL PLANNING Submitted by: BerryDunn 2211 Congress Street Portland, ME 04102-1955 207.541.2200 Chad Snow, Principal csnow@berrydunn.com Dannielle Wilson, Project Manager dwilson@berrydunn.com Submitted On: December 21, 2023 r t A3 b BerryDunn °.-1H,° POOLn Table of Contents Section Pane Tableof Contents ................. ........................... ............................................................................. I 1.0 City Park Pool Idea Generation Sessions Summary ............................................................. 1 Welcome................................................................................................................................ 1 Participation............................................................................................................................ 1 BlindBuckets.......................................................................................................................... 3 Budget. ................................................................................................................................... 4 MuralStation.......................................................................................................................... 5 FeedbackFrames................................................................................................................... 7 AccessibilityDot Boards......................................................................................................... 8 Idea Generation Summary ...................................................................................................... 9 2.0 City Park Pool Focus Group Summary ................................................................................10 Focus Group Selection Process............................................................................................10 FocusGroup Findings...........................................................................................................12 DesignConsiderations.......................................................................................................13 Amenities...........................................................................................................................14 Typeof Water....................................................................................................................18 PoolAccessibility...............................................................................................................18 Bathhouse..........................................................................................................................20 GroupNeeds......................................................................................................................21 Consultant Observations....................................................................................................22 Focus Group Summary ..........................................................................................................22 Table of Contents i b') BerryDunn 1.0 City Park Pool Idea Generation Sessions Summary PA K= ., td On Friday, October 27, 2023, the consulting led two idea generation sessions. The first session was held at Mercer Park Aquatic Center & Scanlon Gym from 2:00 p.m. to 4:00 p.m.; the second session was held at Robert A. Lee Recreation center from 5:30 p.m. to 7:30 p.m. in conjunction with the City's Halloween event. The sessions were designed to be an interactive, self -directed experience while gathering key insights to what pool design and amenity elements were of most interest to participants. The same experience was replicated at both sessions. The City also provided an online survey that mirrored the session experience, available between October 27 and November 14, for those who could not attend in person. The following section provides a description of what each engagement station entailed and then summarizes the feedback gleaned from that station. Welcome Upon entry, participants were greeted at a welcome table. City staff asked participants to provide basic demographic information to better understand the participants' background. Each participant received a toy rubber duck and play money to use at two of the stations. Display boards depicted the project goals, the current pool's site plan, and historical imagery for context. Members of the consulting team were available throughout the room to help direct the participants, answer questions, and listen to feedback. Participation Idea generation participants self -reported their age, gender, and race via paper survey. The 35 Session 1 participants were white, 74% female, 80% aged 50+, and 20% aged 30 — 49 years. Session 1 Participant Session 1 Participant Session 1 Participant Race Gender Ages • 30.49 years • 50+ years • Fer ll❑ r•dalc The 460 Session 2 participants were more demographically diverse than Session 1. Of Session 2 participants, two-thirds identified as a race other than white. Gender was evenly split between female (230) and male (225), and those identifying as non -binary were represented (5). Half 1.0 City Park Pool Idea Generation Sessions Summary b'') BerryDunn A K= P001!5 (51 %) of the participants were youth, and adults younger than 50 years of age were represented more than in Session 1. Coccinn `. Participant Race • white • Black or African American • Asian r 2 or more races • American Indian or Alaska Native • Prefer not to answer • Native Hawaiian or Other Pacific Islander "Hispanic: 67, 15% 'Ethnicity is not a designation of race; therefore, Hispanic heritage is documented independently Session 2 Participant Gender 5,1% • Female • Male • Non -Binary Session 2 Participant Ages 5% 4% .0-5 years • 6-13 years • 14-19 years 20-29 years • 30-49 years • 50+ years Online participants' self-selected race most closely represented the white portion of the City's population, but the other races were not as equally represented. This could be, in part, due to 19% of online respondents selecting Prefer Not to Answer or leaving the question blank. Online participant gender aligned with Session 1 participants in that more females participated than other genders. Most online participants (94%) were adults, and those ages 3049 years were represented similarly to those selecting 50+ years. The Hispanic population was most represented at Session 2. 1.0 Clty Park Pool Idea Generation Sessions Summary b) BerryClunn 6, 2% 5, 2%: 7 9•{_ PA N= s POOL= 'X-1. Online Participant Race _1.0% • White • Prefer Not to Answer • Blank • Two or More Races • Black or African American • Asian • Native Hawaiian or Other Pacific Islander 'Hispanic: 5, 1.5% 'Ethnicity is not a designation of race; therefore. Hispanic heritage is documented independently Online Participant Gender 8. 2%n _ -6, 2% 1 n^/, • Female • Male • Prefer not to Answer n Blank • Non Binary • Genderqueer Blind Buckets Online Participant Ages ._ — 4, 1% _ ._. • Under 12 years • 13-19 years • 20-29 years • 30-49 years • 50+ years • blank The blind buckets station asked participants to select which of four pool styles they think of most when they think of a new City Park Pool. The participants cast their votes by placing a small rubber duck into a hole in the lid of a bucket. Ducks were hidden from view to promote independent response. 1.0 City Park Pool Idea Generation Sessions Summary 3 b`) BerryDunn Blind Buckets Station Table 1: What style do you think of most when you think of a new City Park Pool? C lY= Pf 1 P9 L Number Option A traditional swimming pool similar to 27 55 179 current pool A small waterpark-like environment 1 89 39 A modem look of family fun and water 6 154 90 play for all No strong opinion 0 13 12 Blank n/a n/a 7 Session 1 and online participants tended to prefer a traditional style of pool like the current City Park Pool. Session 2 participants preferred a more modern look of family fun and water play for all. Considering the differing demographics of the groups, the consulting team expected these results. Budget The budget station asked, "How would you invest in these types of pool areas?" Participants could insert their play money into voting boxes that represented where they felt the funds should be invested. Play money was hidden from view to promote independent response. Table 2: "How would you invest in these types of pool areas?" 1.0 City Park Pool Idea Generation Sessions Summary b� BerryDunn C^ITN PARK= PYol6 Open water space 26 250 67 Activity area(s) (slides, spray features, etc.) 7 436 58 Diving/deep water Blank 30 112 19 n/a n/a 4 Lap swimming areas and diving/deep water were most important to Session 1 participants, activity areas and shallow water were most important to Session 2 participants, and lap swimming areas and open water space were most important to online participants. The thread of consistency is two of the three groups identified lap swimming areas as their top selection. Budget Station Mural Station The mural station provided a blank sheet of paper that spanned the length of the table and markers. The question posed at this station was, "What does your favorite pool experience look like?" 0I lia - "'K,i t f &, a , flt Mural Station Drawings 17 �R tN'�ES, �� • R �^ uwt u: wtaToq,ur.1 ,u 1.0 City Park Pool Idea Generation Sessions Summary 5 b') BerryDunn d P.a ��• I t /Q_ ' ('v �j � �'Mr' .. •� F7-tip 41 Chairs. p aanca��u �l Mural Station Drawings C- Y PA K= yt> From drawings to statements, participants creatively expressed their ideas in a graffiti -like manner. Participants illustrated numerous ideas, including slides, chairs, green space, tree preservation, grass, both 25-yard and 50-meter lap lanes, zero entry, lap swim, jacuzzi, diving, the same footprint, and many others. In lieu of a mural station, online participants were able to write a few words about their favorite pool experience. Of the 251 responses, the most frequently mentioned topic was lap swimming with 53 references. Comments also reflected memories of spending time with kids or grandchildren (44), playing (17), and diving (11). At the end of the online survey, participants could share their preferences in a future City Park Pool. The 190 open-ended responses frequently expressed interest in lap lanes, zero -depth, diving, and water exercise. While several mentions of a family- and kid -friendly environment were made (55), some commented they like adult -friendly space as well (16). Of the 18 water park mentions, 17 were against a water park design. 1.0 City Park Pool Idea Generation Sessions Summary 6 b') BerryDunn Feedback Frames C RK= PARK= 041.0 POU To understand the level of support and/or interest for specific amenities, this station asked participants to rate each amenity on a Likert scale from "strongly agree" to "strongly disagree" or .,not sure." The question posed at this station was, "To what extent do you agree that the amenity should be considered in the new design?" The participant placed a blue coin in the slot that best represented their opinion. Coins were hidden from view to allow for independent response. Online participants used Likert scale survey methodology as well. to what ..tent du you rgree too,d b^ amenity sh nth e co n� d� �pn7 Feedback Frames Station Table 3: "To what extent do you agree that the emenity should be considered in the new design?" Amenity Shade Over Deck Session 1 4.03 OnlineWeighted Average Session 2 4.12 4.34 4.31 Zero -Depth Entry 3.94 4.53 4,07 4.17 4.25 I Diving 4.45 4.25 4.22 25Y Lap Lanes 4,50 3.85 4.19 4.12 3M Diving 4.30 3.84 3.99 4.00 Water Features 2.62 4.37 3.30 3.93 Shade Over Water 3.64 4.19 3.45 3.88 50M Lap Lanes 4.63 3.73 3.74 3.87 Kiddie Slide 2.33 4.14 3.24 3.64 JetsBubblers 2.84 4.09 3.15 3.62 Current Channel 1.97 4.02 3.03 3.61 Water Slide 1.79 3.73 3.04 3.54 1.0 City Park Pool idea Generation Sessions Summary b'') BerryDunn 04110 UK r� rlM.� ", Drop Slide 1.92 3,47 2.96 3.37 Climbing Wall 2.18 3.63 2.67 3.22 Water Play Structure 1.69 2.42 2.89 3.18 The weighted averages for each feedback frame were calculated separately for each session, online, and cumulatively. Table 3 arranges the amenity listing according to the cumulative rating. When all the responses were combined, shade over deck, zero -depth entry, and 1 meter diving received the highest weighted scores, signifying that the most people felt the new pool design should incorporate and prioritize those amenities over others. Accessibility Dot Boards Two foam core boards offered participants the opportunity to place dot stickers to articulate which of the accessibility features would be used by them or their family. The same boards were used in both Session 1 and Session 2. Ic+tt,rurnr Station 1 asked participants about accessible water entry using five sample images of a pool lift, stopped entry, transfer wall, transfer system, and pool stairs. • 0 0 0 * v**ee* _ _ Accessibility Station 1 Stairs and sloped entry were the most frequently selected water entry options. Station 2 asked participants about accessibility specific to the facility entry and bathhouse using six sample images of the following: 1.0 City Park Pool Idea Generation Sessions Summary b') BerryDunn • Accessible parking, accessible route, and accessible entrance • Men's and women's washrooms/shower rooms/locker rooms Accessible multipurpose room • Adult sized changing table • Single user washroomslshower rooms Accessibility Station 2 • Small group changing spaces — family or small child care groups on, While not all areas received the same number of dots, accessible entry and bathhouse features are important to many community members. The dot board area generated the most discussion with the consulting team members during the two idea generation sessions, which demonstrated curiosity, interest, and need for accessibility features to the consulting team. Online respondents selected men's and women's washrooms the most (260 times), followed by single user washrooms / shower rooms (193). Regarding accessible pool entry, online respondents selected pool stairs most often (236), followed by sloped entry (222). Idea Generation Summary Upon completion of the activities, many participants expressed how much they enjoyed the way the consulting team gathered feedback. One Session 1 participant provided an unsolicited comment, "I'm 67 and I had fun!" Several Session 2 participants indicated they would not have been able to provide feedback had the opportunity not been provided in conjunction with the Halloween event. Results of the idea generation sessions will be used to guide the development of the City Park Pool design program. An item receiving a lower quantity of "votes" than another does not necessarily mean the lower -scoring item will be excluded from design program and/or concepts. The level of interest and opinions expressed in the session will be combined with focus group results to help inform design decisions. 1.0 City Park Pool Idea Generation Sessions Summary CT� DARN= b') BerryDunn iL 2.0 City Park Pool Focus Group Summary Focus Group Selection Process To engage the community in the City Park Pool pre-conceplual design process. the Iowa City Department of Parks and Recreation (Department) sought out a highly representative group of residents who were interested in participating in one of 14 focus groups. Before public communication began, the Department intentionally identified targeted groups for the focus group meetings to help ensure the most equitable process possible: • Passholder/Regular User — Families • Passholder/Regular User — Lap/Fitness Swimmers • Passholder/Regular User — AquaFitness/WaterWalking/WaterJogging • Teens • Infrequent Users — Younger Adults • Disability Community • Childcare Providers (Day Cares and Summer Camps) • Members and Allies of the LGBTQ+ community • Swim Lesson Participant Families who used a scholarship for lessons • Parks & Recreation Commission Members • City Aquatic Staff (Supervisors, Maintenance Staff, and Lifeguards) The Department used a variety of communication channels to attract what it hoped would be a cross-section of diverse and historically underrepresented groups: • Press release • Social media posts: Facebook, Twitter, Linkedln, and NextDoor • City of Iowa City Channel 4 video updates • Email to all Recreation Program accounts • Flyers and signage in recreation centers and at programs • Letters to partner groups and neighborhood associations • Individual outreach to community groups The Department received 327 focus group registrations. People who registered filled out a questionnaire with several self-selecting questions. Demographic information was collected to 2.0 City Park Pool Focus Group Summary 10 C Ivy kj) BerryDunn Ld facilitate the balancing of groups in a way that reflected community demographics. Figure 1 depicts the respondent group's demographic makeup: Figure 1: Focus Group Registrant Demographics •78 Male •43 Non -White •21 Ages 13 — 29 •242 Female •263 White • 133 Ages 30 — 49 •5 Non -Binary •21 Did Not Report •161 Ages 50+ A selection committee of three staff, a resident, and a Parks and Recreation Commission member made group selections without seeing participant names, addresses, phone numbers, or emails. Non -Iowa City residents were marked. All registrations meeting the criteria for a certain group were separated from the overall group. Preference was first given to non -white registrants —up to five participants per group of 20. The remaining spots were filled by rolling a dice, then using the number rolled to select every person (number) from the eligible list. The chosen group was then checked for gender, race, and age distribution. Adjustments were made if gender, race, and/or age were far from targets. Most groups were very close to the targeted representation. After nine groups were chosen, the demographics of both the selected and not selected were checked. The selection committee determined that representation was lacking from people under the age of 29. A new group was chosen from younger adults. The last group was assigned based on registrants older than 70 years of age, since many requests had been made from the public to have a specific group for this age cohort. The selection committee used the registrants' self -reported availability to schedule the groups. Not all requests for specific times or dates were able to be accommodated. After the 227 invitations were emailed with a request for an RSVP, requests for different times/dates were accommodated if group space allowed. People who were not selected for a focus group or who declined their invitation were emailed an online version of the focus group questions. Table 1 depicts the self -reported descriptors of the 227 invitees: 2.0 City Park Pool Focus Group Summary 11 bw) BerryDunn Table 1: Focus Group Invitee Self -Reported Descriptors Gender Race Age Swimming Primary Pool Iowa City Ability Activity Swim Pass 65 Male 33 Non -White 3 Teens 55 Expert 10 Aqua 110 Have a Fitness Swim Pass 157 Female 175 White 18 Ages 20-29 156 Casual 10 Have Not 107 Do not Recently Been Have a Swim Pass 4 Non -Binary 18 Prefer Not 104 Ages 30- 16 Non- 79 Open Swim to Answer 49 Swimmers 1 Other 62 Ages 51-69 58 Lap Swim 40 Ages 70+ 2 Special Event 5 Sunbathe 30 Supervise Kids 1 Swim Team 10 Lessons Focus Group Findings The consulting team led 14 focus groups, on three dates: October 27, November 13, and November 14, 2023. Of the 172 invitees that responded affirmatively to their focus group invitation, 137 people attended and participated in the focus groups. Forty-four people who were not selected for a focus group or who declined their invitation responded to the online version of the focus group questions, provided in survey format. Because the first attempt to attract teen focus group participants was unsuccessful, City staff tried a new route and organized a time to meet with five students from Southeast Junior High School. The feedback from the 15 focus groups and online survey participants are provided in the summary format below. The consultant team tracked the frequency of responses, identified common themes and threads of consistency, and observed singular ideas or sentiment to highlight. The qualitative data is organized in the following sections: • Design Considerations • Amenities • Type of Water • Accessibility 2.0 City Park Pool Focus Group Summary 12 b') BerryDunn • Bathhouse • Group Needs • Consultant Observations Design Considerations The City Park Pool experience Is deeply personal to many of the participants. One described their experience as spiritual and said, "This is the pool of my heart." A junior high focus group participant (among many others) shared they love how peaceful City Park Pool is. The following subsections describe the key areas of feedback as they relate to facility design. History C'TY= PrA�RK= i i�i0ld Preserving the history of the site was mentioned in three focus groups. In most cases, this sentiment was shared with the intent of preserving the look and feel of open water, a low number of amenities, and the existing pool footprint. One participant pointed to the blue and white lettering above the entryway as something they would like to see preserved. More than half (7) of the focus groups indicated they would like to preserve the trees, grass, and natural landscape. Features receiving the most online survey mentions when referencing what they like most about City Park Pool included wide open space (15), trees (10), and park setting (8). simplicity The simplicity of the current site is beloved and was mentioned in seven focus groups. Ten of the focus groups referenced the Coralville Community Aquatic Center as a nearby water park for Community members who want that type of experience. The reference was made largely in defense of retaining the open water aesthetic at City Park Pool and to balance a variety of aquatic experiences in a small geographic radius. Conversely, a handful indicated the Coralville facility was not accessible to all Iowa City residents (e.g., transportation, price). Although participants tended to focus on pool footprint, layout, and amenities, there was one design -focused participant that expressed appreciation for the current pool layout's symmetry. The orientation of the pool's symmetrical shape with the diving boards at the center was described as visually appealing upon entry. Opposing Views The consulting team observed a dichotomy between adults who feel City Park Pool's open water `is" the activity and allows for creative play versus adults who feel there is "nothing' to do at City Park Pool. When in the same group, the opposing views were shared without reaching consensus one way or the other. Interestingly, junior high focus group participants' favorite feature was the wide open space for general swim. 2.0 City Park Pool Focus Group Summary 73 bj) BerryDunn Learn to Swim Focus P,;, Y=- �0�a One design -related comment suggested the pool should be designed around the primary purpose of supporting the learn to swim function. This observation connected the project goal of promoting the vision of the Iowa City Parks and Recreation Department that "every child learns how to swim" to the redesign considerations. Multigenerational Three of the focus groups specifically called out the need for the new design to support multigenerational use; one group mentioned that the space should meet the aquatic needs for all stages of life. Four online survey respondents asked that the pool appeal to both kids and adults. Line of Sight Line of sight and/or visibility were mentioned in five focus groups as being an essential safety consideration. The two example scenarios used most often included adults who need to see the children they are responsible for without obstruction and the lifeguards who need to see clearly across the facility. Safety Considerations Several safety considerations surfaced from the conversations. The first was the observation the current pool design does not have clear depth change demarcation. Participants can quickly find themselves in deep water without realizing it. Emergency support for people with hearing loss was requested. Those who experience hearing loss do not have a clear mechanism to know if there is an emergency in the pool. Suggested methods of signaling people included lights, strobes, Flags, and/or LED lanes. Access for emergency services could be improved with the new design. Direct means of entrance and egress and panic bar exit gates could be considered. Clearer designation of the lifeguard station could help patrons understand where to seek medical and safety equipment assistance. A better -defined area could help ensure patrons do not place their belongings in the lifeguard space, help maintain clear pathways when emergency response is needed, and serve customers more professionally. The lifeguard focus group brainstormed the possibility of a more permanent extension of the bathhouse, with a roof and possibly half wall with service counter. Amenities Shade Overall, shade was deemed extremely important —whether on deck, in grass, and over water. Shade was one of the top two topics consistently discussed; 13 of the focus groups took time to specifically call out the need for shade. When brought up in the groups, participants tended to emphasize the feature as one of their most important amenities to consider in the future design. 2.0 City Park Pool Focus Group Summary 14 b') BerryDunn Cited benefits included relief from the sun and heat, and sensitive skin protection. Most participants simply wanted shade "everywhere," while some expressed strong sentiment against shade over the water. Those who were accepting of shade over the water felt it should only be added in shallow, toddler areas. Of the 39 online survey respondents, seven indicated they would be interested in shade over the water and pool deck. Sun Alongside the sentiment of needing shade was the request to retain some areas to sunbathe as well. Participants in five of the focus group and via email follow-up expressed the need for chairs to lounge in as well as grass to spread blankets on. Lap Lane Length The thread of consistency as it relates to lap lane length was the desire to retain both 25-yard and 50-meter lap lane length options. The flexibility of the current layout's ability to support both lengths was highly valued by focus group participants. The online survey respondents' top choice was retaining both lane lengths (38%). While avid lap swimmers vocalized a passionate desire to retain 50-meters, a larger variety of user groups expressed a need for 25-yards in their discussion. Swimmers at the beginner levels, who do not identify as "strong" swimmers, and those with medical needs (e.g., asthma) expressed an essential need for 25-yards. These user groups require a wall and/or bulkhead at the end of the 25-yard length; using half of a 50-meter length does not work well. This information was not shared with the intention of advocating for their preferred lane length over the other; on the contrary, these users were advocating to retain both lengths so long as a wall or bulkhead was available at each end of the shorter lanes. Lap Lane Quantity When asked what a minimum number of lanes focus group participants would like to see in the new pool, the answers varied between groups. While some participants thought four would be enough, others stated there would "never be enough" lap lanes. The average tended to land on eight lanes. Note the acceptable number of lanes was difficult for participants to define, as they often wanted to associate the number with the length (i.e., eight, 2w5-yard lanes). Online survey respondents indicated the minimum number of 25-yard lanes was two; maximum 10 (mean 6.1). The also indicated the minimum number of 50-meter lanes was two, maximum 14 (mean 6.6). The consulting team was interested in learning if a lower quantity of lap lanes would be acceptable, so long as they were dedicated to lap swimming during all operational hours. It was difficult for focus group participants to consider the idea of the new layout including a lower quantity of lap lanes. The current operational structure offers dedicated lap swim times only during speck time frames. Because those lap swim times tend to feel busy, there was concern that a smaller number of lanes would not suffice. 2.0 Clty Park Pool Focus Group Summary is b') BerryDunn Lap Swimming C RK- 046 PGRK� POOIa In addition to the lap lane length and lap lane quantity, focus group participants provided insights regarding lap swimming in general. Water walkers in five of the focus groups asked for dedicated lanes for walkers and slow swimmers, and two of the groups asked to consider a dedicated walking area. Participants in three focus groups used a half -joking tone when they indicated it would be nice to have a separate lap lane pool. One participant emailed that two separate bodies of water could be maintained at different temperatures. The final insight gleaned about the use of the pool for lap swimming was that lane markers are often not used during lap swimming times. Focus group participants expressed a desire for lane markers in four of the groups, with one person stating, "I wish that there were lane markers during lap swimming. It's difficult to manage waving water and lap lanes make the water smoother." Competing Functions Through the focus group discussions, the consulting team observed an underlying sense of frustration from pool users who want to use the same space for different functions. Eight of the focus groups had at least one participant who mentioned some form of competition for space. Examples included lap swimmers and water play participants colliding, the effect of the diving waves on lap swimmers, water walkers and slower swimmers converging with faster lap swimmers, and aqua fitness participants being crowded by people swimming laps. Diving Boards Focus group participants expressed overwhelming support for retaining the diving boards, especially one meter. No one in the focus groups expressed opposition to diving boards. Bubblers/Jets Participants in seven groups felt that small bubblers/jets were okay —and even desired —so long as they were not large splashing features. Small Play Feature Throughout the focus groups, participants consistently acknowledged that the current pool layout does not serve kids from approximately three to seven years very well. Participants articulated that after two years of age, kids tend to not want to be confined to the baby pool. Several participants (from 10 different groups) suggested the idea of adding a small play area or feature. The idea of a small play area or feature was typically not met with resistance; on the contrary, many shared what they had already envisioned —a possible expansion of the northwest or northeast portion of the current footprint to accommodate the needs of young participants while retaining the rest of the traditional layout. This idea was seemingly accepted by focus group members, as they expressed no opposition to this approach. Small play features were the second -most mentioned response in the online survey's open- ended question about spaces for kids under five years of age. Twelve responses included mention of a small slide, bubblers, and fountains. 2.0 City Park Pool Focus Group summary 16 b') BerryDunn Baby/Toddler Area i C T4_ PARK= There was mixed sentiment expressed regarding the notion of a separate and/or fenced babyltoddler pool area. While many (12 groups) liked the notion of a fenced in area with gate, some parents shared that a fence can be great to contain small children but can also make it difficult if the family has multiple children with a range of ages/interests. Four focus groups mentioned that a soft surface would be nice in the babyltoddler area, on the pool deck, and on stairs. Of the 39 online survey responses, eight respondents indicated interest in a separate wading pool. Slides Large slides were not of interest to most focus group participants. While a handful of participants thought there could be more amenities added for children and teens, most expressed an aversion to "plastic" and "loud" features. The caveat to this observation is the specific mention of drop slides by participants in five of the groups. Drop slides seemed like a compromise of sorts, as they can fill a need for an added amenity without taking up a lot of space. That said, participants in two of the groups where drop slides were mentioned opposed the idea. People who identified with the LGBTQ+ community, with having a disability, and those who tended to be aqua fitness participants were more likely to oppose the addition of slides. Current Channel A current channel was supported in six of the focus groups and opposed in two. While a current channel for water walking was of interest to most water walkers, some water walkers opposed the idea. Current channels did not occupy as much discussion of the discussion time as other amenities and features. Splash Pad Nine of the focus groups mentioned a splash pad. Most references were favorable and deemed splash pads as a good amenity for swimmers ages five and under. Despite the frequent favorable mentions, caveats were often added —specifically that a splash pad should be "simple" or that the kiddie area could have a few splash pad features. One participant pointed out that splash pads are "inefficient, not cost effective, and will eat up a budget." Another mentioned that splash pads can be too noisy and if one is added, it should be placed "off to the side." Climbing Wall Four focus groups mentioned a climbing wall as a potential new amenity option. The topic did not have much traction within discussions. Concessions Although the predetermined questions did not ask participants about concessions, the desire to have some form of concession service was brought up in five of the focus groups_ 2.0 City Park Pool Focus Group Summary 17 b') BerryDunn Water Seating A�K= 1n Despite not being an amenity provided as an example, six focus groups mentioned the idea of needing seating in the water to support leisure, socialization, learn to swim, and easing into water. Pool Deck Amenities Five of the focus groups and an email submission mentioned the need for more pool deck support amenities, including chairs, tables, and umbrellas. Lighting Although only mentioned once, a participant suggested the idea of pool deck lighting to support later operational hours. Type of Water When asked which type of water was most important, most groups found the question difficult to answer, given the following options: • Lap swimming (for exercise and programs) • Wading (Up to 2'6" deep) • Shallow water for recreation and programs (2'6" to 4' deep) • Deep water for diving and programs (8' and deeper) It was quite difficult for participants to articulate which depth is most important because they deemed each type important for different user groups. Participants see City Park Pool meeting a variety of needs and therefore a variety of water types are needed. This finding was consistent with the online survey respondents; over half (56%) deemed all pool areas equally important. One participant observed that City Park Pool's bottom is steeply sloped after four feet and expressed a need for more level area in the four- to six -feet range. Four focus groups expressed interest in warmer water; the makeup of those four groups tended to be older participants, those with disabilities, infrequent users, and those who tend to not have a pool pass. Pool Accessibility Pool Entry When considering all the pool entry preferences, the following three options rose to the top: 1. Zero -depth 2. Sloped entry with railing 3. Stairs 2.0 City Park Pool Focus Group Summary 18 b`) BerryDunn i "��,t�= P,0 The zero -depth entry feature received overwhelming support throughout the focus group conversations. Aside from a few participants who felt that the zero -depth area should not be "too large," there were no dissenters to the zero -depth entry concept. The tone and words used led the consulting team to feel as if it was already decided that a zero -depth entry is an absolute ..must' to include. Of online survey respondents, 77% selected zero -depth means of entry as their top choice. Zero -depth entry was the feature most frequently mentioned in the online survey responses (27) for the kids under five pool area. The sloped entry means of access was the second -most palatable, with 12 of the groups selecting the option after zero -depth. The concept of using stairs to enter and exit the water was received with an almost enlightened interest —an idea that many had not considered but welcomed after contemplating for a moment. Some mentioned the opportunity to use the stairs as seating in addition to means of entrancelexit. While a transfer station was more desirable than a transfer wall, neither idea received much traction. Though some participants deemed chair lifts as a necessity for their participation, more participants expressed a dislike of chair lifts, sharing rationale that chair lifts draw attention to the user, they are difficult to use, and they are hard to maintain in a functional state (i.e., they frequently break). Participants cited the need for railings. Desired railing locations included the zero -depth entry area, along stairs, near a transfer station, and along the length of one lap lane (to support water walkers). Other Accessibility Considerations In addition to pool entry support, several participants mentioned the need for accessible considerations that had not been prompted by the consulting team. • Chairs without arms would be more size inclusive. • Bubblers, small spray features, and current channel can support people with sensory issues. • An app can help provide a map of where accessible spaces are located, walk people through the accessible features, and prepare special needs participants with pictures of what to expect. • The tranquil environment can be peaceful and therapeutic for those with neurodivergence. • Consider options to help reduce the effect of hot concrete on feet. • While not a factor in pool design, transportation was mentioned in three focus groups. 2.0 City Park Pool Focus Group Summary 19 CCTT� KHM 5) BerryDunn eouLa Barriers to participation expressed by online survey respondents were more likely to not exist (12) or relate to operational considerations such as facility hours (11). Bathhouse Changing Areas The current locker rooms tend to be avoided due to discomfort, lack of privacy, wetness, small size, and insufficient changing areas. Eight different focus groups mentioned the need for light, ventilation, and/or cleanliness at least once. There was overwhelming consensus around the need for a different locker room experience that reaches beyond the current malelfemale designation. Three key types of desired spaces were described: • Gender -neutral Family • Small group "pods" Scenarios and stories were often used to describe problem statements needing to be solved with the new bathhouse design. Families with young children need a space where children are contained near parents (e.g., mom with an eight -year -old son). Adults caring for opposite- gendered youth and/or other adults with disabilities must be able to monitor the person being cared for (e.g., camp counselor responsible for multiple children, a female aide with a male adult participant with disabilities). People who do not identify as male or female need a private place to change. Because of these scenarios, focus groups overwhelmingly agreed that the new design needs spaces that accommodate these needs. This sentiment aligned with online survey respondents' desire for gender -inclusive and family bathrooms (7). Privacy is essential to users; 11 of the focus groups and 10 of the online survey respondents cited the word "privacy" in reference to the changing areas and showers. Doors in changing areas and showers (not curtains) were specifically requested in four of the groups. Also essential for some focus group participants was their ability to change with like-gendered people for religious reasons; exclusively gender -neutral options will not work for this user group. Adult changing table were cited as a necessity in five of the groups. Accessible bathroom features, such as grab bars, general ADA (Americans with Disabilities Act) accessibility, and more single -use accessible bathrooms were suggested by five of the online survey respondents. Entrance Three groups asked for closer access from parking to the building, as well as a better walkway. The idea of expanding the facility entrance to provide a closer proximity to parking and to provide more entryway space was well -received. A faster check -in system was requested in two groups. 2.0 Clty Park Pool Focus Group Summary 20 b') BerryDunn Many of the groups (8) requested the ability to navigate directly onto the pool deck after checking in, so a group is not "forced" to maneuver through a locker room to get to the pool. The camp group asked if a separate group entrance could be possible to bypass the locker rooms. One participant highlighted the importance of being able to see the pool from the entryway; it builds excitement and draws the user into the space. Bathhouse Experience Throughout the focus group conversation, various participants mentioned small items that could greatly enhance the user experience, such as hooks, benches, places to "strap" toddler while adult changes, seats in the showers, and/or suit spinners. Consider things that would help all feel welcome; for example, continue to display a pride flag. Finally, one user shared that they "Do like a bathhouse that has multiple entries and exits. I was in an active shooter scenario and a dead-end hallway with no way to escape was uncomfortable." Multipurpose Room Most of the focus groups (10) and online survey respondents (30) supported the idea of adding a multipurpose room. The caveat to their support was the sentiment that the participants would support the idea so long as the new room did not take away from the pool features/amenities (as related to size of pool, budget for pool amenities, reduction of green spaces or trees, and/or reduction of funding of nearby recreation centers). The conditional support was expressed by 1E of the 30 supportive online survey respondents. Suggested potential uses of the space included parties and rentals, programs, a cooling location, and a sensory -friendly calming space. One email respondent suggested the room could have activities like ping gong, games, crafts, and an observation room for people not swimming. Mother's Nursing Room The topic of a multipurpose room prompted the idea of a mother's nursing room in two of the focus groups. Lifeguard Space The lifeguard focus group shared that while they manage with the space they have for their personal belonging storage, that it would be nice to have a bit more space. Ideally, they could use a changing location and restroom separate from the patrons. They indicated their storage and pool manager space needs seem to be met. Group Needs The focus group designated for entities that bring groups to City Park Pool provided specific insight to considerations that would make their groups' experiences better: • Passenger loading and unloading • Changing areas in the bathhouse that accommodate a caretaker's accountability for differently gendered participants 2.0 City Park Pool Focus Group Summary 21 b') BerryDunn 46 ccTT— PR • A gathering area that could accommodate 30 people before entering the pool • Designated and clearly marked group areas • Non -swimmer activities • A multipurpose room could help support non -swimmers, provide a quiet space for over- stimulated participants, and serve as a storm shelter/rain location • Clocks • A swim test area and wrist bands system that designates which pool section(s) the wrist band color is allowed to enter Consultant Observations Often, participants expressed competing interests for the same type of water throughout conversations. Lap swim, water walking, water aerobics/fitness, swim lessons, diving, and therapy all tend to occur in the same space. The participants in these types of activities frequently mentioned the intersecting demands. While the underlying tone of any comments related to this topic tended to be matter of fact, the consulting team did hear in a variety of ways that more dedicated time for their activity of interest would be ideal. After several focus groups occurred, the consulting team identified one root cause for the conflicts: operationally, lane lines have not been used to clearly designate lap swim lanes. Importantly, the consulting team should identify programmatic needs that they did not hear about; those topics included synchronized swimming, scuba, and water polo. Additionally, a few outlier ideas were suggested that the consulting team has identified as cost and/or operationally prohibitive. lazy river, wave pool, swim competition features, and sauna. These items are included in the report for awareness purposes only. Focus Group Summary City Park Pool's current design, setting, and components are beloved. A multiuse, multigenerational facility is desired. The features receiving the most consistent high -need responses were zero -depth entry, shade, lap lanes of both 50-meter and 25-yard lengths, and private changing areas. Diving boards are the amenity with the greatest consensus. The consulting team might conclude that a small play area could be tolerated so long as it is somewhat quiet, off to one side, and the large, open pool spaces are retained. While a strong desire to retain City Park Pool "as it was" there was also an overall acknowledgment that a few accessibility features and amenities were needed —and generally accepted —upgrades. 2.0 City Park Pool Focus Group Summary 22 Community Foundation of Johnson County City of Iowa City Parks and Recreation Accounts Statement Activity Iowa City Parks and Rec Charitable Giving Fund December 01, 2023 - December 31, 2023 Beginning Balance: $45,572.15 Total Fund Income: $160.00 Total Fund Expenses: $5.24 Ending Balance: $45,726.91 Statement Activity Iowa City Parks and Rec Endowment Fund December 01, 2023 - December 31, 2023 Beginning Balance: $194,370.76 Total Fund Income: $9,867.61 Total Fund Expenses: $47.39 Ending Balance: $204,190.98 |§; ) §/ f � }�k 7` )! |{ 2� V E x E x E 6 E E E E E E- j- E r 3 N 3 O a m 3 E a `o - o a v c n N �Qic c cu o o a d z Y CL Ol � s a a E � 88 g2 p Uuj Iowa City Parks & Recreation Commission Packet February 2024 Upcoming Events • She Speaks: Iowa City (Celebration of Women's History Month) - March 2; 1-4 pm, RAL • Inspiration Station: STEAM Expo — March 9;10am—Noon; RAL • Dog Sweater Party — March 9, 2-3:30 pm; Thornberry Dog Park Notable from Parks & Recreation Staff Parks: • Despite the cold weather, both public open house opportunities for the skatepark and pump track design process were attended by multiple community members and the online survey input included 133 participants. Input from the open houses and survey are now being used to draft initial designs. • Kickoff for design of 3 other park projects has occurred and public input will be held in coming months. Projects will include playgrounds, shelters, and other possible amenities in College Green, Brookland, and a new park located along Shannon Dr. • The snowstorm on January 9`h resulted in hundreds of tree damage reports. Staff continues to clean up the damage in parks and along rights -of -way throughout the city. • Staff were also busy cleaning up the snow from the series of storms that brought total snowfall amounts not seen over the course of a week for decades. • Pickleball and tennis court construction continues as construction has begun again with warmer temperatures. • Tree planting plans for 2024 are well underway. We will be planting 500 trees in the fall as part of our CIP planting. We will also be planting over 150 trees this spring with the help of volunteers. Additional trees will be planted by staff and in conjunction with Public Works projects to surpass our goal of 750 trees planted annually. • There will be a volunteer tree planting opportunity on Saturday, April 27th at 9:00 am. The planting will occur at Oakland Cemetery and will be possible due to funds from the Heritage Tree Program. This planting will be our Arbor Day celebration as well and all are welcome to join in the planting efforts. • Seasonal staff positions in Parks and Forestry are posted and everyone can help spread the word. We will hire approximately 60 seasonal staff throughout the year and are currently conducting interviews. • We will soon have our open Parks Maintenance Worker I position filled as we extend an offer. Recreation: • The 'Martin Luther King Jr Day of Service' event on January 15 was cancelled due to sub -zero temperatures. Iowa City Parks and Recreation Commission Packet I City of Iowa City • Applications to the 2024 Farmers Market season opened to the public in early February. • Freeze Fest took place at the Terry Trueblood Recreation Area on Sunday, February 4. Approximately 400- 500 were in attendance throughout the event. Despite warmer than usual temperatures, there were many indoor and outdoor activities to participate in. • Garden Plot renewals begin on February 26; new rentals begin March 26. Facilities: • Snowstorms have caused us significant roof leak issues in third floor of City Hall. Engineering specifically, we are working to have the leaks addressed but a long-term solution is needed. • Facilities staff have been navigating thru a significant sewage back up issue in City Hall over the past few weeks. This has resulted in repair of a sewage line that was install in 1959 that has severe rot issues. • Riverside Festival Stage Construction has started and has run into some with rot and mold issues. We are evaluating some costs and options for repair and are hoping to get started again shortly. • Senior Center construction is under way the nice weather has construction crews ahead of schedule. Completion should be sometime in June. • Terry Trueblood H2O roof is finished and looks great. • Scanlon gym roof, sky lighting & Entry/Foyer skylight Replacement is still in planning but hope to have it out to bid soon with start time in mid -summer and be complete by late August early September. There will be some impacts with entry and usage of the gym over the summer. • Robert A lee recenter is in the middle of ceiling tile and LED lighting upgrade. Project should last proximately a week. But has been done so far looks great and will be a nice upgrade. Cemetery: • The changes to the Cemetery rules and regulations and price sheet have been approved by the City Council and will start immediately. Top Staff Issues Parks • Equipment repairs have impacted our ability to clean up storm damage as efficiently as we would have hoped. The main challenge has been operating without our main chipper for approximately 2 weeks. Recreation • Positions for the 'Recreation Assistant' and 'Recreation Program Supervisor — Special Events and Communications' have been filled and started in February. Onboarding and training will be complete in advance of the major pre -summer rush for hourly staff hiring and program/event planning. Facilities Iowa City Parks and Recreation Commission Packet I City of Iowa City • Staff has had roller coaster of facility issues over the last few months that have stretched our staff thin but we are prevailing and making permanent needed fixes. Cemetery: • Staff has been working for the last 3 weeks cleaning up the considerable tree damage from the January snow events. Once the large limbs are collected, staff will need to haul the large pile of debris away. Staff will also need to rent a lift to remove the limbs that are broken/damaged and still hanging in the trees. • Staff will have plenty of raking and clean up of tree debris before the mowing season arrives. Iowa City Parks and Recreation Commission Packet I City of Iowa City Oakland Cemetery FY 24 Revenue Report ** shaded areas represent previous Syr average Revenue from Lot Sales Lot Sale Syr Average # of Interments Interments Syr avg. Revenue from Interments 5-year Avg. on Interments Total Revenue Syr Avg. on total revenue July $6,750.00 $4,550.00 3 6.6 $2,642.50 $3,504.00 $9,392.50 $8,054.00 August $7,875.00 $7,039.00 7 7.0 $2,672.50 $4,321.50 $10,547.50 $11,360.50 Sept $7,860.00 $7,624.25 7 7.8 1 $3,085.00 $4,741.25 $10,945.001 $12,365.50 Oct $6,750.00 $11,157.00 9 7.0 $4,410.00 $3,899.50 $11,160.00 $15,056.50 Nov $4,270.00 $5,257.50 4 6.8 $3,065.00 $4,070.50 $7,335.00 $9,328.00 Dec $6,280.00 $2,390.50 2 5.8 $1,085.00 $3,511.00 $7,365.00 $5,901.50 Jan $5,295.00 $4,225.50 4 4.4 $2,500.00 $2,405.00 $7,795.00 $6,630.50 Feb March April May June Totals $45,080.00 $42,243.75 36 45.4 $19,460.00 $26,452.75 $64,540.001 $68,696.50 Iowa City Parks and Recreation Commission Packet I City of Iowa City The following documents were handed out during the meeting. Gabriel Gotera From: Juli Seydell Johnson Sent: Monday, January 22, 2024 5:00 PM To: Gabriel Gotera Subject: Fw: Iowa City Bicycle Network Advocacy Attachments: We sent you safe versions of your files; BFC_Fall_2021_ReportCard_lowa_City_IA.pdf Gabe, Please send to P&R Commission as General Correspondence. Juli From: Andrew Evans <aevans@neumannmonson.com> Sent: Monday, January 15, 2024 10:03 AM To: Juli Seydell Johnson <JuJohnson@iowa-city.org> Subject: Iowa City Bicycle Network Advocacy A ** This email originated outside of the City of Iowa City email system. Please take extra care opening any links or attachments. ** Mimecast Attachment Protection has deemed this file to be safe, but always exercise caution when opening files. Juli Seydell Johnson and the Iowa City Parks and Recreation Commission, Neumann Monson Architects is pursuing the International Living Future Institute's CORE certification for its studio office renovation in Iowa City. CORE is a performance standard that aims to certify high -performing, sustainable, regenerative building projects. To learn more about CORE and other ILFI certification programs, visit www.living-future.org. We are reaching out to encourage you to increase Iowa City's efforts in supporting Bicyclists and their Bicycle Network. The CORE program requires projects to advocate in the community for the uptake of human -powered and public transportation. The Fare Free Iowa City Program is an excellent initiative that plays a key role in reducing Single Occupancy Vehicle (SOV) trips and encouraging Public Transportation. In a similar vein, enhancing Iowa City's Bicycle Network would help reduce the city's carbon footprint and environmental impact. Tangibly, we encourage Iowa City to continue its pursuit of the League of American Bicyclists "Gold" level of a Bicycle Friendly Community. Attached is Iowa City's Bicycle Friendly Community report card from the fall of 2021, resulting in a Silver level. We encourage Iowa City to follow the outlined steps to pursue Gold. Thank you for your consideration, Andrew Evans I LFA Intern Architect NEUMANN MONSON ARCHITECTS 221 East College Street 1 Suite 303 1 Iowa City, Iowa 52240 1= TOTAL POPULATION 74,828 TOTAL AREA., 46.93 10 BUILDING BLOCKS OF A BICYCLE FRIENDLY COMMUNITY High Speed Roads with Bike Facilities 41% POPULATION DENSITY 1594.36 Bicycle Network Mileage 76% 34% to Total Road Network Mileage aigll Bicycle Education in Schools GOOD Share of Transportation Budget 18% UNKNOWN III Spent on Bicycling Bike Month and VERYGOOD EXCELLENT Bike to Work Events Active Bicycle Advocacy Group YES YES Active Bicycle Advisory Committee MEETS AT LEAST MEETS MONTHLY IRREGULARLY Bicycle -Friendly Laws & Ordinances GOOD ACCEPTABLE Bike Plan is Current and is Being YES YES Implemented Bike Program Staff to Population 1 PER 26K 1 PER 75K # OF LOCAL BICYCLE FRIENDLY BUSINESSES 10 # OF LOCAL BICYCLE FRIENDLY UNIVERSITIES CATEGORY SCORES ENGINEERING 5.1n0 Bicycle network and connectivity EDUCATION 4.1/,0 Motorist awareness and bicycling skills ENCOURAGEMENT 6.4/io Mainstreaming bicycling culture EVALUATION & PLANNING 5.3/,D Setting ta, gets and baoing a plan KEY OUTCOMES RIDERSHIP 5.1% 3.57% A,,, ntig, y'Commaterr wbn bike SAFETY MEASURES CRASHES 287 171 Cratber per tok bicycle conmaaen SAFETY MEASURES FATALITIES 2.2 p ; Fatalitinperick bicycle common s KEY STEPS TO GOLD Continue to expand and improve Iowa City's low -stress on - road bike network and ensure that your community follows a bicycle facility selection criteria that increases separation and protection of bicyclists based on levels of motor vehicle speed and volume, to maximize safety and comfort for bicyclists of all ages and abilities. Identify gaps and add new facilities that complete and expand the bicycle network, and work to upgrade existing facilities, such as by converting painted bike lanes into protected bike lanes. Continue to increase the amount of high quality bicycle parking throughout the community. Ensure that APBP- compliant bicycle parking is available in areas near popular destinations, transit stops, and urban activity centers. » Consider launching a bike share system that is open to the public. Bike sharing is a convenient, cost effective, and healthy way of encouraging locals and visitors to make short trips by bike, make bicycling more accessible to all, and to bridge the'last mile' between public transit and destinations Improve bicycle safety education for students of all ages by incorporating on -bicycle education opportunities and by expanding the program to all K-12 schools, including KEY STEPS CONTINUED ON PAGE 2... IOWA CITY, IA Fall zozr KEY STEPS TO GOLD CONTINUED middle and high schools. Providing bicycles in schools for on -bike education is strongly encouraged to ensure that all students can learn to safely ride a bicycle regardless of the availability of a bicycle in their household. Expand bicycle education opportunities for adults by offering more educational opportunities per year. Host a League Cycling Instructor (LCI) seminar to increase the number of local LCIs in your community, allowing you to expand cycling education for youth and adults, deliver Bicycle Friendly Driver education to motorists, and have more experts available to assist in encouragement programs. Visit bikeleague.org/ridesmart for more information. » Develop a community -wide trip reduction ordinance/ program, commuter incentive program, and a Guaranteed Ride Home program to encourage and support bike commuters in Iowa City. u Adopt a target level of bicycle use (percent of trips) to be achieved within a specific timeframe, and ensure data collection necessary to monitor progress. MORE RESOURCES FOR IMPROVING YOUR COMMUNITY: » Hire a full-time Bicycle & Pedestrian Coordinator for the City, or more formally integrate bicycling -specific responsibilities into the job description of one of your Transportation Planners. Expanding and institutionalizing the staff time focused on bicycling -related projects and programs would help in scaling up your BFC efforts. Encourage your Bicycle & Pedestrian Advisory Committee (BPAC) to meet more regularly, as a way to create a systematic method for ongoing citizen input into the development of important policies, plans, and projects. Ensure that the members of the committee reflect the diversity and ability levels of cyclists in your community. Integrate the city's Equity and Human Rights division with bicycling and planning activities to result in more equitable and inclusive bicycle planning, outreach, engagement, and programming efforts. League of American Bicyclists: https://www.bikeleague.org Guide to the BFC Report Card: *******bikeleague.org/sites/default/files/Guide_to the _Bicycle _Friendly _ Community_ Report_Card.pdf Resources for Building a Bicycle Friendly Community: https://bikeleague.org/BFC_Resources About the BFC Application Process: https://bikeleague.org/content/about-bfc-application-process Building Blocks of a Bicycle Friendly Community: ********bikeleague.org/content/building-blocks-bicycle-friendly-communities » The Five Fs: https://bikeleague.org/5-es Smart Cycling Program: https://bikeleague.org/ridesmart Advocacy Reports and Resources: http://bikeleague.org/reports Comments to Iowa City Parks & Recreation Commission Evaluation Summary of Parks & Recreation Indoor Swimming Pool Reports for December 2023 The following public comments and analysis regarding Iowa City aquatics are being submitted to the Parks & Recreation Commission (Commission) for their February 2024 meeting and we ask that they be published with the meeting minutes as relevant feedback regarding the monthly pool use reports included in the agenda packet for each Commission meeting. Since the Fall of 2022, community members have repeatedly appealed to the Department of Parks & Recreation (Department) and the Commission to advocate for the reporting of pool use data that is accurate, complete, and transparent. With that enduring goal, volunteers continue to spot check monthly pool use reports by comparing the data to public records (i.e., security video, pass scan reports, attendance and training rosters). Even though these volunteers can only afford the fees for a portion of the pertinent public records each month, the reviews have thus far verified thousands of omissions and errors that remain uncorrected. Actual use of the Robert A. Lee (RAL) pool has consistently been documented at substantially higher levels than reported. Analysis of the December 2023 RAL pool count report demonstrates again that the Department's representation of pool admissions does not accurately reflect true pool use. Images on page 2 illustrate one example of video -confirmed omissions in reported pool attendance included in the 89 omissions in December 2023 that represent unreported pool use at RAL during the evaluated portions of the pool's open hours. As in prior months' examples, the following pictures show patrons appreciating some of the many benefits of the RAL pool, building their swimming skills, exercising, playing, socializing with friends, and enjoying high quality family time. Analysis reveals that 92%of pool users in the example were excluded from reported pool attendance and provides further proof of the continuing pattern of underreported pool use through omissions and errors in official reports. Detailed findings are provided on page 3. In a city where aquatics is valued more than any other recreation service, the RAL pool contributes to a vibrant, livable, and walkable downtown in a central location that public feedback confirms is preferred and considered most accessible. It is therefore even more troubling that official pool use reports continue to mislead decision makers and the public by pervasively underrepresenting the actual use of the RAL pool. The RAL pool is a treasured and unique resource that supports the learning of life-saving skills, provides affordable and accessible, healthy lifestyle opportunities for families and people of all ages, abilities, and backgrounds, and offers an unrivalled warm, welcoming community of friends and a joy -filled atmosphere. We hope you will join us in our assertion that pool use data will only be useful when it is accurate, complete, and transparent, and in supporting the repair and revitalization of the RAL pool so that it can continue to be a special gathering place that supports the health and well-being of our community for current and future generations. Thank you for your time and consideration. Image from RAL security video; obscured to respect privacy. Identified omissions do not include on -duty staff, non -pool users, or water fitness participants reported separately. COMMUNITY EVALUATION OF PARKS & REC REPORTED DATA —DECEMBER 2023 A minimum of 89 omissions were identified in the Robert A. Lee monthly pool report. Identified omissions represent only a fraction of unreported pool use. Data verification occurs for a portion of days/hours and is limited by volunteer availability to conduct direct observations and ability to obtain/afford relevant data through public information requests (e.g., security video, pass scan reports, attendance/training rosters). Robert A Lee Recreation Center - Indoor Sm7l mming Pool Totals - December 2023 - 1P 78P D.In RecTer.l. w e $2 SWIM Py a-D., ss za zsWIM VIDEO Verifitud =18from 5-8p ($2 Swim) IH) ml"emu".a. VIDEO Verified =41 from 6a-lp (+1)54 - VIDEO Verified=l0 from 5-8p S2 Swim)(+3) VIDEO Verified =40 from 6a-1p (+3) 17 7 $z SW IM Lifeguard Training, 8a-12p(+12) :.WwY 1. sow, o me o M 17 =18 - VIDEO Verified from 5-8p S2Swim) (+1 Dc vs Dee Lifeguard Training, Mmr $a sal ga-12p(H) Dec4 7 4 1 s 4 S s 0 ny-tlitl nm nil iI6 as Dec a e .o a 4e VIDEO Verified=9 from 5-8 ($2 Swim)+1 .�.a., wa<.. mmemm.xx - VIDEO Verfed =48 frcm 6a-lip (*>) VIDEO Verffled =8from 5-8 p ($2 Swim( (+s) al.c 1 23 30 48 E $B1— aMe l xD.c 2sxe posda"i—es u zsD.c VIDEO Verified=33 from lla-lp (H) 30 noraayaosorel"A" zscec 1 5 1 s 1 7 Ao VIDEOVerified=3]from5-8p($25wim)(+34) za.Dec a $z SWIM 3(i-Dec 4 4 4 c e111 Ball D-P Evenl 3rDec Itlay Cloxu,e In PM a a"tl Total prB Pass Scans[onfirmed in Pass Usage Report =982(+11) -='-1., Closetl T-11sms zaz zv u> zeD Avenges: KEY: BREAKDOWN OF IDENTIFIED OMISSIONS: OPool use omission verified by citizen count or Total5cans "Daily gee Totals' "Event 4 Count" Information obtained via public records request. a Underreported by 11 sans a Underreported by minimum of 14 participants a Underreported bya minimum of64 participants Q Pool -pass scan omission verified in Pass Usage ($2 Swim = 48; Training= 16) Report (includes auto -debit "punch' passes). Identified omissions represent individuals confirmed to have entered the pool and do not include on -duty staff or non -pool users. 3 Staff training events are included as essential pool use that would require pool space elsewhere if MLwas not available.