HomeMy WebLinkAboutNTB - Court Hill Trail - POST 11-21-24Court Hill Trail 2025 Project 0100 – Page 1 of 3
0100
NOTICE TO BIDDERS
COURT HILL TRAIL 2025 PROJECT
Sealed proposals will be received by the City Clerk of the City of Iowa City, Iowa, until 3:00 P.M.
on the 11th day of December 2024. Sealed proposals will be opened immediately thereafter. Bids
submitted by fax machine shall not be deemed a "sealed bid" for purposes of this Project.
Proposals received after this deadline will be returned to the bidder unopened.
Proposals will be acted upon by the City Council at a meeting to be held in the Emma J. Harvat
Hall at 6:00 P.M. on the 7th day of January 2025, or at special meeting called for that purpose.
The Project will involve the following;
Replacement of HMA trail with 6” PCC pavement, 9” street patching, general site grading, storm
sewer, and ADA curb ramp improvements located along Court Hill Trail between Beech Street
and Scott Boulevard.
All work is to be done in strict compliance with the Project Manual prepared by Shive-Hattery,
Inc., of Cedar Rapids, Iowa, which has heretofore been approved by the City Council, and are on
file for public examination in the Office of the City Clerk.
Each proposal shall be completed on a form furnished by the City and must be submitted in a
sealed envelope. In addition, a separate sealed envelope shall be submitted containing a
completed Bidder Status Form and a bid security executed by a corporation authorized to contract
as a surety in the State of Iowa, in the sum of 10% of the bid. The bid security shall be made
payable to the TREASURER OF THE CITY OF IOWA CITY, IOWA, and shall be forfeited to the
City of Iowa City in the event the successful bidder fails to enter into a contract within ten (10)
calendar days of the City Council’s award of the contract and post bond satisfactory to the City
(in the form shown in Section 0510) ensuring the faithful performance of the contract and
maintenance of said Project, if required, pursuant to the provisions of this notice and the other
contract documents. The City shall retain the bid security furnished by the successful bidder until
the approved contract has been executed, the required Performance, Payment, and Maintenance
Bond (as shown in Section 0510) has been filed by the bidder guaranteeing the performance of
the contract, and the contract and security have been approved by the City. The City shall
promptly return the checks or bidder’s bonds of unsuccessful bidders to the bidders as soon as
the successful bidder is determined or within thirty days, whichever is sooner.
The successful bidder will be required to furnish a Performance, Payment, and Maintenance Bond
in an amount equal to one hundred percent (100%) of the contract price and in the form shown in
Section 0510, said bond to be issued by a responsible surety approved by the City, and shall
guarantee the prompt payment of all materials and labor, and also protect and save harmless the
City from all claims and damages of any kind caused directly or indirectly by the operation of the
contract, and shall also guarantee the maintenance of the improvement for a period of five (5)
year(s) from and after its completion and formal acceptance by the City Council.
Court Hill Trail 2025 Project 0100 – Page 2 of 3
The following limitations shall apply to this Project:
Early Start Date (Tree Clearing Only): March 10, 2025
Late Start Date (Trail and Street Patching): April 14, 2025
Substantial Completion Date: June 13, 2025
Final Completion Date: September 30, 2025
Each date will have separate and possible concurrently running liquidated damages based
on $1000 per working or calendar days in each phase. Liquidated damages will start if
work is not completed based on the following milestones. Phase 2 includes an incentive
of $1000 for each calendar day remaining after completion with a maximum total incentive
of $5000.
Phase 1: Tree Clearing and Removal
• All trees must be felled and removed from the site by April 1, 2025
• Traffic Control and Trail closure as shown shall be installed prior to work and removed
prior to Phase 2 work.
• Milestone Completion Date - April 1, 2025
Phase 2: Street Patching
• 14 Calendar Days are allowed for this critical closure work. Calendar day count will
start upon installation of Scott Boulevard Lane closure, and end upon the removal of
traffic control and re-opening of Scott Boulevard. Start of Phase 2 may be postponed
if weather conditions requiring City Street plowing operations during this time. Any
postponement of start date shall be agreed upon in writing with the City Engineer.
Phase 3: Trail
• 40 Working Days are allowed for this work. Contractor is allowed to start Phase 2 and
Phase 3 concurrently. Calendar Days for Phase 2 work and Working Days for Phase
3 work shall be counted concurrently if Phase 3 begins at any time before the
completing of Phase 2. If completed separately working day count for Phase 3 will start
upon removal of street lane closure.
• Contractor shall install Type 4 Temporary Seeding if Phase 3 work is completed before
the established Fall Permanent Seeding time window identified in SUDAS Section
9010. Permanent Seeding with Type 1 Permanent Lawn Mixture shall be completed
during the Fall Permanent Seeding time window. Working Days allowed for all seeding
work is included with Phase 3 work. Working day counting may be paused upon
approval of the City only after substantial completion of all other project improvements
and after the installation of Temporary Seeding. Working day count shall resume when
during the Permanent Seeding window to complete the seeding portion of the project.
The Project Manual may be examined at the office of the City Clerk. Copies thereof and blank
forms may be secured at the office of Shive-Hattery, Inc., 222 Third Avenue SE, Suite 300, Cedar
Rapids, Iowa 52406-1803
Prospective bidders are advised that the City of Iowa City desires to employ minority contractors
and subcontractors on City projects. A listing of Targeted Small Business contractors can be
obtained from the Iowa Department of Administrative Services at (515) 242-5120.
Bidders shall list on the Proposal the names of persons, firms, companies or other parties with
whom the bidder intends to subcontract. This list shall include the type of work and approximate
subcontract amount(s).
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The Contractor awarded the contract shall list on the Contract its subcontractors, together with
quantities, unit prices and extended dollar amounts.
By virtue of statutory authority, preference must be given to products and provisions grown and
coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required
under Iowa Statutes. The Iowa reciprocal resident bidder preference law applies to this Project.
The City reserves the right to reject any or all proposals, and also reserves the right to waive
technicalities and irregularities.
Posted upon order of the City Council of Iowa City, Iowa.
KELLIE GRACE, CITY CLERK