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Court Street Reconstruction Project 0100 – Page 1 of 2
0100
NOTICE TO BIDDERS
COURT STREET RECONSTRUCTION PROJECT
Sealed proposals will be received by the City Clerk of the City of Iowa City, Iowa, until 3:00
P.M. on the 18th day of December, 2024. Sealed proposals will be opened immediately
thereafter. Bids submitted by fax machine shall not be deemed a "sealed bid" for purposes of
this Project. Proposals received after this deadline will be returned to the bidder unopened.
Proposals will be acted upon by the City Council at a meeting to be held in the Emma J. Harvat
Hall at 6:00 P.M. on the 7th day of January, 2025, or at special meeting called for that purpose.
The Project will involve the following: installation of joint utility trench; removal and installation of
new storm sewer; installation of subdrain; removal of existing and installation of new sanitary
sewer; abandonment, capping and removal of existing water main; installation of new water
main, hydrants, fittings and services; removal of existing and installation of street and sidewalk
pavement; installation of retaining walls and traffic signal systems. The project is located on
Court Street between Muscatine Avenue and 1st Avenue in Iowa City, Iowa.
All work is to be done in strict compliance with the Project Manual prepared by Foth
Infrastructure & Environment, LLC, of Cedar Rapids, Iowa, which has heretofore been approved
by the City Council, and are on file for public examination in the Office of the City Clerk.
Each proposal shall be completed on a form furnished by the City and must be submitted in a
sealed envelope. In addition, a separate sealed envelope shall be submitted containing a
completed Bidder Status Form and a bid security executed by a corporation authorized to
contract as a surety in the State of Iowa, in the sum of 10% of the bid. The bid security shall be
made payable to the TREASURER OF THE CITY OF IOWA CITY, IOWA, and shall be forfeited
to the City of Iowa City in the event the successful bidder fails to enter into a contract within ten
(10) calendar days of the City Council’s award of the contract and post bond satisfactory to the
City (in the form shown in Section 0510) ensuring the faithful performance of the contract and
maintenance of said Project, if required, pursuant to the provisions of this notice and the other
contract documents. The City shall retain the bid security furnished by the successful bidder
until the approved contract has been executed, the required Performance, Payment, and
Maintenance Bond (as shown in Section 0510) has been filed by the bidder guaranteeing the
performance of the contract, and the contract and security have been approved by the City. The
City shall promptly return the checks or bidder’s bonds of unsuccessful bidders to the bidders as
soon as the successful bidder is determined or within thirty days, whichever is sooner.
The successful bidder will be required to furnish a Performance, Payment, and Maintenance
Bond in an amount equal to one hundred percent (100%) of the contract price and in the form
shown in Section 0510, said bond to be issued by a responsible surety approved by the City,
and shall guarantee the prompt payment of all materials and labor, and also protect and save
harmless the City from all claims and damages of any kind caused directly or indirectly by the
operation of the contract, and shall also guarantee the maintenance of the improvement for a
period of five (5) year(s) from and after its completion and formal acceptance by the City
Council.
Court Street Reconstruction Project 0100 – Page 2 of 2
The following limitations shall apply to this Project:
2025 Stages 1A, 1B, 2A, 2B: Joint Utility Trench
Early Start Date: February 10, 2025
Late Start Date: March 17, 2025
Joint Utility Trench Completion Date: August 22, 2025
Liquidated Damages: $1,000 per day
Liquidated Damages will accrue each calendar day the contractor is working beyond the
Joint Utility Trench Completion Date listed above, with no limit to the amount of damages
that can accrue.
Joint utility trench work shall be completed prior to start of 2025-2026 school year.
Winter work in 2025-2026 will not be allowed without approval of the City of Iowa City.
2025 Stages 1B & 2A: Roadway
Early Start Date: February 10, 2025
Late Start Date: March 17, 2025
Stage 1B & 2A: Roadway Interim Completion Date: November 21, 2025
Incentive Payment: $1,000 per day
Maximum Incentive amount: $10,000 total
An incentive payment will be made for each calendar day that substantial completion of
both Stage 1B and 2A is achieved prior to the Interim Completion Date listed above.
Substantial completion is defined as all work associated with Stage 1B and Stage 2A
Roadway work except for final turf establishment.
To qualify for the incentive, any punch list items associated with Stage 1B and Stage 2A
Roadway work must also be completed by the Interim Completion Date listed above to
the satisfaction of the City of Iowa City.
If final turf establishment is not completed by the Interim Completion Date listed above, it
is to be completed in the 2026 spring seeding window.
Liquidated Damages: $1,000 per day
Liquidated Damages will accrue each calendar day the contractor is working beyond the
Stage 1B & 2A Roadway Interim Completion Date listed above, with no limit to the
amount of damages that can accrue.
2026 Stages 3A & 3B: Roadway
Early Start Date: April 13, 2026
Stage 3A & 3B Roadway Interim Completion Date: November 20, 2026
Incentive Payment: $1,000 per day
Maximum Incentive amount: $10,000 total
An incentive payment will be made for each calendar day that substantial completion of
both Stage 3A and 3B is achieved prior to the Interim Completion Date listed above.
Substantial completion is defined as all work associated with Stage 3A and Stage 3B
Roadway work except for final turf establishment.
To qualify for the incentive, any punch list items associated with Stage 3A and Stage 3B
Roadway work must also be completed by the Interim Completion Date listed above to
the satisfaction of the City of Iowa City.
If final turf establishment is not completed by the Interim Completion Date listed above, it
is to be completed in the 2027 spring seeding window.
Court Street Reconstruction Project 0100 – Page 3 of 2
Liquidated Damages: $1,000 per day
• Liquidated Damages will accrue each calendar day the contractor is working
beyond the Stage 3A & 3B Roadway Interim Completion Date listed above, with
no limit to the amount of damages that can accrue.
2027 Stage 4: Roadway
Early Start Date: June 9, 2027
Total Project Final Completion Date: August 20, 2027
Incentive Payment: $2,000 per day
Maximum Incentive amount: $20,000 total
An incentive payment will be made for each calendar day that final completion of all
stages is achieved prior to the Final Completion Date listed above. Final completion is
defined as all work associated with all stages of the project, including all punch list items
associated with the project, to the satisfaction of the City of Iowa City.
If final turf establishment is not completed by the Final Completion Date listed above, it is
to be completed in the 2027 fall seeding window.
Liquidated Damages: $2,000 per day
• Liquidated Damages will accrue each calendar day the contractor is working
beyond the Final Completion Date listed above, with no limit to the amount of
damages that can accrue.
The maximum amount of incentive across all stages that can be achieved for the project is
$40,000.
The Project Manual may be examined at the office of the City Clerk. Copies thereof and blank
forms may be secured at the office of Technigraphics, a division of Rapids Reproductions
located at 415 Highland Ave, Suite 100, Iowa City, Iowa 52240, Phone: (319) 354-5950, Fax:
(319) 354-8973, Toll-Free: (800) 779-0093.
Prospective bidders are advised that the City of Iowa City desires to employ minority contractors
and subcontractors on City projects. A listing of minority contractors can be obtained from the
Iowa Department of Inspections and Appeals at (515) 281-5796 and the Iowa Department of
Transportation Contracts Office at (515) 239-1422.
Bidders shall list on the Proposal the names of persons, firms, companies or other parties with
whom the bidder intends to subcontract. This list shall include the type of work and approximate
subcontract amount(s).
The Contractor awarded the contract shall list on the Contract its subcontractors, together with
quantities, unit prices and extended dollar amounts.
By virtue of statutory authority, preference must be given to products and provisions grown and
coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully
required under Iowa Statutes. The Iowa reciprocal resident bidder preference law applies to this
Project.
The City reserves the right to reject any or all proposals, and also reserves the right to waive
technicalities and irregularities.
Court Street Reconstruction Project 0100 – Page 4 of 2
Posted upon order of the City Council of Iowa City, Iowa.
KELLIE GRACE, CITY CLERK