The URL can be used to link to this page

Home My WebLink About11/21/2024 Library Board PacketIf you will need disability-related accommodations in order to participate in this meeting, please contact Jen Royer, Iowa City Public Library, at 319-887-6003 or jennifer-royer@icpl.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. Iowa City Public Library Board of Trustees Meeting Agenda November 21, 2024 2nd Floor – Boardroom Regular Meeting - 5:00 PM Tom Rocklin - President DJ Johnk – Vice President Hannah Shultz-Secretary Bonnie Boothroy Joseph Massa Claire Matthews Robin Paetzold John Raeburn Dan Stevenson 1.Call Meeting to Order. 2. Approval of November 21, 2024 Board Meeting Agenda. 3.Public Discussion. 4.Items to be Discussed. A.Appoint Committee to Evaluate Library Director. Comment: This is a regularly scheduled agenda item. Board action not required. B.Policy Review: 501 Authority for Administration of Personnel Policies for Library Employees. Comment: This is a regularly scheduled agenda item. Board action required. C.Policy Review: 502 General Library Personnel Policies. Comment: This is a regularly scheduled agenda item. Board action required. D.Policy Review: 813 Unattended Children. Comment: This is a regularly scheduled agenda item. Board action required. 5. Staff Reports. A. Director’s Report. B.Departmental Reports: Adult Services, Community & Access Services. C.Development Report. 6. President’s Report. 7. Announcements from Members. 8. Committee Reports. A.Advocacy Committee. 1 ~~IOWACITY ,~ PUBLIC LIBRARY If you will need disability-related accommodations in order to participate in this meeting, please contact Jen Royer, Iowa City Public Library, at 319-887-6003 or jennifer-royer@icpl.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. B.Finance Committee. C.Foundation Members. 9. Communications. A.News Articles. 10. Consent Agenda. A.Approve Minutes of Library Board of Trustees October 24, 2024 Regular Meeting. B.Approve Disbursements for October, 2024. 11. Set Agenda Order for December Meeting. 12. Adjournment. 2 ~~IOWACITY ,~ PUBLIC LIBRARY Iowa City Public Library - Board of Trustee Meetings Agenda Items and Order Schedule November 21, 2024 December 19, 2024 January 23, 2025 Appoint Committee: Directors Evaluation Policy Review: 813 Unattended Children (CH/AS) Policy Review: 502 General Library Personnel Policies (Admin/Col) Policy Review: 501 Authority for Administration of Personnel Policies for Library Employees (Admin) Dept Reports: AS, CAS Policy Review: 103 Membership in Professional Organizations (Admin/CAS) Dept Reports: CH, CLS, IT 6 Month Strategic Plan Update Review 2nd Quarter Financials & Statistics Dept Reports: AS, CAS February 27, 2025 March 27, 2025 April 24, 2025 Director Evaluation Appoint Nominating Committee State Library Accreditation Review Set Calendar for Next Fiscal Year Policy Review: 801 Circulation and Library Card Policy (CAS) Dept Reports: CH, CLS, IT 6 Month Strategic Plan Update Review 2nd Quarter Financials & Statistics Policy Review: 809 Library Use Policy (AS) Dept Reports: AS, CAS President Appoints to Foundation Board Election of Officers Board Recognition Discussion Review 3rd Quarter Financials & Statistics Dept Reports: CH, CLS, IT May 22, 2025 June 26, 2025 July 24, 2025 Policy Review: 806 Meeting Room and Lobby Use (CAS/AS/IT/FAC) Dept Reports: AS, CAS ICPL Trustees Corporate Meeting as Friends Foundation Adopt NOBU Budget Dept Reports: CH, CLS, IT Strategic Planning Update Library Board of Trustees Annual Report MOA-ICPLFF/ICPL Departmental Reports: AS, CAS 3 ~~IOWACITY I"'~ PUBLIC LIBRARY 501 Authority for Administration of Personnel Policies for Library Employees Review Memo Proposal: A routine review of the Authority for Administration of Personnel Policies for Library Employees policy for the Iowa City Public Library Board of Trustees. This policy was reviewed by the City of Iowa City legal team. Committee Recommendations: 501.5 “Copies of the policies are available in the Library Board pPolicy binderNotebook in the Library Business Office, and the Board Room and on the staff intranet.” We propose making one change to 501.5 for clarification purposes. Hard copies of the Board policies are currently kept in the Board Room. Digital copies are available on the Library website and on the Staff Intranet (an internal website with staff resources, documents, and regularly used web links). Action: Review policy and adopt as amended. Prepared by: Jen Royer, Administrative Coordinator, and Elsworth Carman, Library Director. Agenda Item B 4 ~~IOWACITY I"~ PUBLIC LIBRARY 501: Authority for Administration of Personnel Policies for Library Employees 501.1 Library Board of Trustees Under Title 11, Chapter 1, Section 2(E) of the Code of Iowa City, the Library Board of Trustees has full responsibility "to employ a librarian and authorize the librarian to employ such assistants and employees as may be necessary for the proper management of a Iibrary…and to make and adopt...rules and regulations, not inconsistent with ordinances and the law, for the care, use and management of the Library." The Board approves all policy statements, and their rules supersede any and all conflicting statements of the City of Iowa City Personnel Policies, except for labor contracts negotiated jointly by the Library Board of Trustees and the City Council of Iowa City. Library personnel policies must be read in conjunction with the current labor contract and specific items may be modified or superseded by interpretations of the contract or by a newly negotiated contract. Also, the Board of Trustees recognizes its close relationship with the City of Iowa City and shall, except where legal responsibilities restrict or the best interest of the library would not be served, create policies that are parallel or in harmony with those of the City of Iowa City. For legal purposes Library employees are employees of the Library Board of Trustees, but for some general purposes and in the eyes of the general public, Library employees are City employees. 501.2 Library Director Responsibility for the employment of all employees except the Director, as well as the administration of the personnel policies for the Library is assigned by the Board of Trustees to the Library Director. The Director works closely with the City's Human Resources Department and, wherever possible, develops personnel procedures that are compatible with those of the City. Day-to-day personnel work at the Library is handled by the Library's Administrative Coordinator and the administrative staff. 501.3 City of Iowa City Human Resources/Personnel Department This department processes all transactions for Library employees, and therefore certain library procedures must match their requirements. Procedures related to insurance and employee benefits or state and federal laws are administered as established by the City. Agenda Item % 5 ~~IOWACITY ,~ PUBLIC LIBRARY The Personnel Administrator and City Attorney staff provide valuable assistance and counsel to the Library's administrative staff on personnel issues, contract interpretation, and legal requirements. 501.4 Revisions Personnel related policies 502 and 503 are regularly scheduled for review when a city- wide revision has taken place and as needed. The labor agreement, 504, is negotiated on a schedule established in the contract. 501.5 Distribution All employees of the Library shall have access to a copy of the personnel policies and shall be advised of any changes or amendments. Copies of the policies are available in the Library Board pPolicy binderNotebook in the Library Business Office, and the Board Room and on the staff intranet. A copy for the public shall be maintained on the Library web page. Approved: 07/22/1982 Revised: 05/28/1987 Revised: 11/18/1999 Revised: 04/28/2005 Revised: 04/24/2008 Revised: 05/26/2011 Revised: 05/22/2014 Revised: 10/26/2011 Reviewed: 05/22/2014 Reviewed: 10/26/2017 Reviewed: 09/23/2021 Revised: 11/21/2024 Agenda Item 4B-3 6 ~~IOWACITY ,~ PUBLIC LIBRARY 502 General Library Personnel Policies Review Memo Proposal: This is a routine review of the General Library Personnel Policies for the Iowa City Public Library Board of Trustees. This policy mirrors the City of Iowa City Personnel Policy and has been reviewed in consultation with the City of Iowa City legal team. A three-year review of the personnel policy is also a requirement for library accreditation. The City anticipates a more thorough review of their personnel policy in the coming months. To ensure the personnel policy meets both the library’s and the City’s needs we propose revisiting it for a more comprehensive review once the City’s policy has been completed. Committee Recommendations: 502.12 .121 Personnel Files “Employees are encouraged to keep their personnel files up-to-date with all job-related information such as degrees obtained. Certification and training records are maintained by the Business Office. Library employees required to maintain endorsements through continuing education and professional development must manage their credit hours through the State Library of Iowa’s IA Learns Learning Management System (LMS) website. In addition, employees are required to update personal information when they experience a change of name, address, phone, or emergency contact. Employees may maintain this information through the MUNIS self-services portal.” The State Library has recently transitioned away from the Iowa Learns website for tracking continuing education hours of librarians. The new portal is called Workday Learning. We propose removing the name from the policy for accuracy and in the event there are further changes from the State Library. Action: Review policy and adopt as amended. Prepared by: Jen Royer, Administrative Coordinator, and Elsworth Carman, Library Director. Agenda Item C 7 ~~IOWACITY I"~ PUBLIC LIBRARY 1 502 General Library Personnel Policies 502.1 PURPOSE The purpose of this document is to set forth the policies by which personnel-related decisions, made by either supervisor or employee, are to be guided and to express mutual expectations for conduct in the workplace. The Iowa City Public Library's ability to manage and provide public services with efficiency and effectiveness is dependent upon the capability and performance of its employees. The Library strives to provide a positive working environment which promotes and supports respect, diversity and inclusivity, professional development, open communication, and sensitivity to employee needs. This policy is not intended to create any contractual rights in favor of the employee or the Iowa City Public Library. The Library reserves the right, at any time, to amend, delete, revise, or add to any provision in its sole discretion. 502.2 ADMINISTRATION These policies generally cover all Library employees and prospective employees. However, not all provisions may apply to temporary or hourly staff. These policies work to ensure decisions will be made consistently and in accordance with overall Library goals regarding employee relations. Questions of policy interpretation should be addressed to the Library Director, who shall be responsible for final interpretation and application of these policies. The principles expressed herein will be used as a guide regarding issues not specifically addressed in these policies. This document should be read in conjunction with negotiated labor contracts, non- bargained employee manuals, administrative regulations, and operating policies and procedures published by the Library. Upon initial appointment to a budgeted position, all employees of the Library shall be furnished a copy of these policies. Any substantive changes or amendments shall be posted to the Library’s website. Employees will be notified that updated policies are available online and hardcopies will be provided upon request. Agenda Item C2 8 ~~IOWACITY ,~ PUBLIC LIBRARY 2 502.3 EQUAL EMPLOYMENT OPPORTUNITY It is the policy of the Library to prohibit discrimination and harassment of any type and to afford equal employment opportunities for all employees or applicants without regard to race, creed, color, sex, national origin, religion, age, sexual orientation, gender identity, marital status, mental or physical disability, genetic information, veteran status, or other class/category protected by federal, state, or local law, except where age, sex, or physical ability constitute a bona fide occupational qualification necessary for job performance. This extends to all areas of personnel administration including but not limited to recruitment, employment, promotion, transfer, training, working conditions, wages, benefits, and application of personnel policies, and shall be consistent with all protections afforded by applicable federal, state and local law. No personnel decision, action, term, condition or privilege of employment shall be unlawfully influenced in any manner by consideration of an individual’s membership in a protected class. It is the goal of the Library to ensure equitable and non-discriminatory treatment of all applicants and employees, to remove barriers to employment for underrepresented populations and to achieve a diverse and inclusive work force that reflects the diversity within our community. The Library shall also encourage or require equal employment opportunity efforts from vendors, contractors, consultants, and firms with which the Library does business. The Library will use recruitment and selection practices that support this policy by displaying required equal employment opportunity posters in areas visible to employees and by identifying the Library as an Equal Opportunity Employer on job advertisements, postings, the City’s self-service employment opportunities site and online application form, website, and other recruitment sources. The Library will make efforts to inform individuals from historically disadvantaged populations of both employment opportunities and the Library’s hiring process through targeted distribution of job postings, general recruitment and hiring information and events such as job fairs. The Library will work with the City to periodically review its outreach efforts and recruitment, hiring, and selection procedures, adjusting as appropriate to ensure best practices to promote diversity and reduce implicit bias are being implemented and used as appropriate and feasible. Library personnel who have responsibility for selection and hiring shall be trained in and held responsible for using legal interviewing and selection techniques and criteria. 502.4 LABOR RELATIONS Agenda Item C3 9 ~~IOWACITY ,~ PUBLIC LIBRARY 3 The Library recognizes its duty to bargain collectively with employee organizations certified by the Public Employment Relations Board, as provided by state law. Pursuant to this requirement, the duties, obligations, and rights of the Library and the certified employee organization, American Federation of State, County, and Municipal Employees (AFSCME) Local 183, are set forth in the collective bargaining agreements mutually entered into by the Library and the employee organization. Please refer to the collective bargaining agreement for specific details. This contract is negotiated jointly with the City’s unit of AFSCME, Local 183. The Library Director has the final authority to interpret and administer the contract. (See Policy 504 for current contract.) 502.5 HARASSMENT AND DISCRIMINATION The Library is committed to providing a work environment in which people are treated with dignity, decency, and respect, and which is free of harassment and unlawful discrimination. .51 Harassment Harassment may take many forms, including behaviors that are overt or subtle. Harassment may occur between or among members of the same or opposite sex or gender identity, employees and the public, contractors or vendors, co-workers, or subordinates and supervisors. Harassing behavior of any nature can have the effect of creating a hostile or offensive work environment and is prohibited. This can include conduct occurring outside of the workplace which has an impact on the work environment. For the purposes of this policy, harassment is any verbal or physical conduct that threatens, intimidates, demeans, humiliates, or coerces an employee or any person working for or on behalf of the Library. Verbal taunting that impairs an individual’s ability to perform their job is included in the definition of harassment. Harassment may take the form of, but is not limited to: Comments that are offensive or unwelcome regarding a person’s race, creed, color, sex, national origin, religion, age, sexual orientation, gender identity, marital status, mental or physical disability, genetic information, veteran status, or other class/category protected by federal, state, or local law, body, or appearance, including epithets, slurs, and negative stereotyping. Agenda Item C 10 ~~IOWACITY ,~ PUBLIC LIBRARY 4 Abusive and offensive language, insults, teasing, name-calling, spreading rumor and innuendo, unreasonable criticism, isolating people from normal work interaction, excessive demands, and practical jokes. .52 Sexual Harassment Sexual harassment is defined as unwelcome conduct that affects terms or conditions of employment or creates an intimidating, hostile, or offensive work environment. Such harassment is prohibited for all employees, regardless of status, including supervisors, subordinates, administrators, and co-workers. No employee, regardless of gender identity, should be subjected to such conduct. Sexual harassment may also occur between same-sex employees. Sexual harassment may take the form of, but is not limited to the following and may include more subtle actions: A.Deliberate or repeated unsolicited verbal comments, questions, representations, or physical conduct of a sexual nature that is unwelcome to the recipient. B.Making or threatening to make decisions affecting an employee's job on the basis of the acceptance or refusal of a request for sexual intimacy. C.Unwelcome sexually explicit, lewd, threatening or vulgar language, sexual jokes, innuendo, or propositions; suggestive comments; lewd gestures; requests for any type of sexual behavior (including repeated, unwelcome requests for dates); and verbal abuse or “kidding” that is oriented toward a prohibitive form of harassment, including that which is sexual in nature. D.Distribution, display or discussion of any written, electronic or graphic material, including calendars, posters, cartoons, that are sexually suggestive or show hostility toward an individual or group because of sex, suggestive or insulting sounds; leering, staring; whistling; content in letters and notes, facsimiles, emails, photos, text messages, internet/social media postings; or other form of communication that is sexual in nature and offensive. E.Unwelcome, unwanted physical contact including touching, tickling, pinching, patting, brushing up against, hugging, cornering, kissing and fondling, and forced sexual intercourse or assault. .53 Discrimination It is a violation of Library policy to discriminate in the provision of employment opportunities, benefits or privileges; to create discriminatory work conditions; or to use evaluative standards that discriminate, in whole or in part, based on a person’s race, creed, color, sex, national origin, religion, age, sexual orientation, gender identity, marital Agenda Item C 11 ~~IOWACITY ,~ PUBLIC LIBRARY 5 status, mental or physical disability, genetic information, veteran status, or other class/category protected by federal, state, or local law. Discrimination of this kind may also be prohibited by federal, state, and local laws, including Title VII of the Civil Rights Act of 1964, the Age Discrimination in Employment Act of 1975, and the Americans with Disabilities Act of 1990. This policy is intended to comply with these laws. .54 Complaint Procedure The Library will thoroughly pursue and investigate complaints of harassment, discrimination or denial of civil rights and appropriate action will be taken. Conduct which may be in violation of this policy should be reported to a departmental supervisor, the Library Director, the City’s Human Resources Administrator, or the City Attorney’s office. The Library Director, the City’s Human Resources Administrator, the City Attorney's office, and/or other administrative staff as appropriate will investigate, including interviews of complainant, respondent, and witnesses as necessary. If an investigation determines that an employee has violated this policy, appropriate discipline will be issued. .55 Confidentiality Throughout the complaint process, the confidentiality of the information received, the privacy of the individuals involved, and the wishes of the complaining person will be protected to the extent possible, while allowing the Library to meet its obligation to investigate such complaints. The expressed wishes of the complaining person for confidentiality will be considered in the context of the Library’s legal obligation to act on the complaint and the right of the respondent to obtain information. .56 Retaliation Retaliation against any person for filing or responding to a complaint either formally or informally, for participating in the complaint and investigation process, or for participating as a witness in an investigation is prohibited and will be considered a violation of this policy. Employees who believe they are being retaliated against in violation of this policy should follow the reporting process outlined in Section 5.4. The Library will thoroughly investigate claims of retaliation. Any person who is found to have engaged in retaliation in violation of this policy will be subject to disciplinary action up to and including termination of employment. .57 Consequences of Harassment or Discrimination Harassment and discrimination is unacceptable conduct in any form, and can be the basis for a discrimination claim against the Library and/or an individual employee. It is the Library's position that every employee has the right to work in an environment free of any type of harassment or discrimination. Consequently, any employee who engages in prohibited conduct will be subject to disciplinary action, up to and including termination Agenda Item C 12 ~~IOWACITY ,~ PUBLIC LIBRARY 6 of employment. .58 Duty to Prevent and Report All employees have an affirmative duty to prevent harassment and discrimination in the workplace by supporting an environment that discourages harassment or discrimination of any kind and which promotes and supports respect, diversity and inclusivity in the workplace and community. This includes reporting any conduct that may constitute harassment, discrimination, or denial of civil rights to a departmental supervisor, the Library Director, the City’s Human Resources Administrator, or the City Attorney’s Office. Supervisors are required to forward all reports to the Library Director, the City’s Human Resources Administrator, or the City Attorney’s Office to ensure appropriate follow-up and investigation. 502.6 WORKPLACE VIOLENCE PREVENTION .61 Policy Providing a safe and healthy work environment is essential to the Iowa City Public Library. Violence or the threat of violence by or against any Library employee, or any other person, is prohibited. All reports of violence will be promptly investigated and appropriate action will be taken. .62 Definition The Library defines workplace violence as any act of physical, verbal, written, or electronic aggression affecting the workplace. This includes the destruction or abuse of property and any visual, verbal, or physical act, that warns of or expresses an ability or intent to harm or kill; is intended to intimidate or create fear, or has the purpose of unreasonably interfering with an individual’s reasonable expectation of a safe, non-hostile, or respectful work environment, whether made in person, by telephone, mail, written or electronic communications, or other means, including conduct that occurs outside of the workplace or during non-working hours. .63 Employee Responsibilities All employees are required to refrain from any conduct that violates this policy, to promptly report to a department supervisor, the Library Director, the City’s Human Resources Administrator, or the City Attorney’s Office any incidents or threats of workplace violence, and to cooperate with any investigation of workplace violence. Employees are also expected to report any situation or threats of violence which may follow them into the workplace or otherwise impact other Library employees. Supervisors, with assistance from the Library Director and the City’s Human Resources Agenda Item C 13 ~~IOWACITY ,~ PUBLIC LIBRARY 7 Office, are responsible for ensuring proper response, investigation and follow up on any reported or observed incidents of workplace violence. Violence, the threat of violence or any other conduct that would fall under this policy must be reported to the Library Director and Human Resources as soon as the reporting party becomes aware of it. .64 Investigation and Follow-Up Any reported or alleged violation of this policy will be promptly investigated by the appropriate management staff, the Library Director, City Human Resources, and/or the City Attorney’s Office. Violations of this policy may result in disciplinary action u p to and including termination of employment and/or a report to law enforcement. .65 Confidentiality and Retaliation To the greatest extent possible, anonymity will be maintained during the investigation. However, anonymity will be maintained at the discretion of those investigating and resolving the complaint only to the degree that it does not compromise the investigation. There is no right to or guarantee of anonymity. Any employee who acts in good faith by reporting real, threatened, or implied violent behavior will not be subjected to any form of retaliation or harassment. Any retaliatory behavior resulting from a report of violence must be reported to the Library Director, the City’s Human Resources Administrator, or the City Attorney’s Office for investigation and appropriate action. .66 Post-Incident Response Injured staff will receive prompt medical treatment and appropriate post-incident counsel. The Library Director and the City’s Human Resources will assist the supervisor with coordination of appropriate post-incident response which may include a critical incident debriefing session and/or counseling through the Employee Assistance Program. .67 Violence Outside the Workplace In order to fulfill its obligation to protect employees from violence, the Library requires that an employee apprise their supervisor, the Library Director, or City Human Resources of any situation involving violence or the threat of violence that may carry over into the workplace such as a restraining order issued for the protection of the employee, harassing or threatening phone calls, email or other electronic messages, being or suspicion of being stalked, and any other circumstance the employee perceives as threatening to the health and safety of the employee or others in the workplace. .68 Workplace Security Suggestions and Recommendations Employees are strongly encouraged to offer recommendations for improving safety Agenda Item C8 14 ~~IOWACITY ,~ PUBLIC LIBRARY 8 within work sites of the Library. These suggestions may be made directly to supervisors and/or the Library Director. 502.7 EMPLOYEE RELATIONS AND CONDUCT The work of every employee is important. Employee performance and conduct have an effect on the employee's success with the Library and the work environment, as well as effecting the quality of service to the Iowa City community. Employees have a right to expect fair treatment and fair compensation from the Library. In return, employees are expected to work diligently toward providing high levels of public service and conducting themselves in a manner that positively contributes to a respectful and productive work environment. .71 Employee Conduct and Ethical Standards of Behavior Library employees are expected to conduct themselves in a courteous, respectful, responsive manner and in a manner that demonstrates high ethical standards, professionalism, and inspires public trust. These expectations and standards of behavior extend to individuals under consideration for an offer of Library employment, as well. All Library employees are required to: •Refrain from engaging in conduct which could violate federal, state or local laws and/or reflect unfavorably upon the Iowa City Public Library and City of Iowa City. •Refrain from engaging in conduct which represents or could reasonably be interpreted to represent a conflict of interest. •Put forth honest effort in the performance of their duties. •Carry-out and support the established policies of the Library in the performance of their job duties, regardless of their personal opinions of said policies. •Decline any extraneous fee or gratuity for work performed on behalf of the Library. •Refrain from granting or making available to any person, any consideration, treatment, advantage or favor beyond that which is granted or made available to the public. •Immediately report to their supervisor any outside interests that may be affected by Library or City of Iowa City plans or activities or result in a conflict of interest or the appearance of such conflict. A.Impartiality Employees must: •Avoid any action which might result in or create the impression of using public office, employment with the Library for private gain, giving preferential treatment to any person or entity, or losing impartiality in conducting Library business. •Refrain from securing privileges or exemptions for themselves or others beyond that Agenda Item& 15 ~~IOWACITY ,~ PUBLIC LIBRARY 9 which would be available to the public at large. B.Use of Information Employees may not use confidential information for their own financial advantage or to provide others with financial advantages or information which could be used for financial advantage. Each employee is charged with the responsibility for ensuring that they release or provide only information that should be or already is available to the public at large. C.Confidentiality of Library Records All information about what materials and equipment library patrons are using or the content of questions they ask is confidential and may not be revealed to other members of the public or used by the employee in any manner not related to library operations. All requests to inspect Library records must be referred to the Library Director. Circulation records and other records identifying specific users are considered confidential, as identified by Library Policy 802. Failure to follow this policy is cause for disciplinary action. D.Use of Library and City Resources Employees may not use or permit the use of any publicly owned resource (property, vehicle, equipment, labor, service or supplies (new, surplus, scrap or obsolete)) for the personal convenience or advantage of the employee or any other person other than what is generally available to the public. No Library-owned property may be removed from the workplace except for the purpose of conducting Library business. Use of Library or City facilities, supplies, equipment, or worktime for supplemental employment is prohibited. No Library employee shall remove Library materials without proper checkout, change the standard loan period, remove materials not yet processed for circulation, or waive fines for library materials circulated for personal use except as allowed to the general public. E.Gifts State law (Iowa Code section 68 B.22, as amended) restricts gifts that can be received by public employees or their families. As the law states, “the acceptance of personal benefits from those who could gain advantage by influencing official actions raises suspicions that tend to undermine the public trust.” Compliance with the law, for the reasons identified therein, is of crucial importance to the Library and the City. There are exceptions to the restrictions, including accepting nonmonetary items with a value of three dollars ($3.00) or less, or accepting items made available free of charge to members of the general public without regard to their employment. However, before accepting any other gift, employees should consult with the City Attorney’s Office for Agenda Item C1 16 ~~IOWACITY ,~ PUBLIC LIBRARY 10 confirmation of an available exception. F.Employment Conflicts Library employees may not work for an outside employer whose interests might conflict with those of the Library and/or City. Library employees may not use their jobs with the City to further their interest in any supplemental job. Library employees may not work for, or directly invest in, businesses with whom they must deal in the course of their employment with the Library. G.Political Activity Library employees are free to exercise all rights of citizenship. However, in order to obey federal and state laws, and to ensure that the Library will operate effectively and fairly, some guidelines are necessary. Therefore, the following restrictions have been established: (1)An employee shall not, while performing official duties or while using Library equipment at the employee's disposal by reason of their position, solicit contributions for any political party or candidate, or engage in any political activity, including distribution of political messaging or materials. Employees shall also refrain from wearing hats, buttons, or other items with political messaging while working, unless otherwise permitted under Chapter 20 of the Iowa Code. (2)An employee shall not attempt to influence the vote or political action of another by advocating for an appointment, increase in pay, or other business or employment advantage for that person with the Library or City. (3)An employee who supervises employees shall not directly or indirectly solicit the persons supervised to contribute money, anything of value, or service to a candidate, a political party, or a political committee. (4)An employee who becomes a candidate for public office may request a leave of absence without pay. An employee who is a candidate for any elective office shall not campaign while on duty as an employee. .72 Discipline The responsibility of the Library to appropriately manage its operations may occasionally require it to take disciplinary action against employees. The objective of disciplinary action is to correct behavior that violates Library policies, expectations or is otherwise inappropriate, and maintain efficient Library operations. Failure of the employee, after notice, to modify behavior may result in further disciplinary action up to and including Agenda Item 4C-11 17 ~~IOWACITY ,~ PUBLIC LIBRARY 11 termination of employment. Furthermore, serious infractions may result in disciplinary action up to and including termination of employment without prior notice. Each case will be considered on its merits with due consideration as to the nature of the offense, the cause, the background, and the attitude of the employee. Employees in the bargaining unit should refer to the AFSCME collective bargaining agreement for further clarification. Causes for Discipline: It is not possible to list all forms of employee conduct that are considered unacceptable and impact the workplace. The following list is illustrative of, but does not include all, types of behavior or conduct for which disciplinary action may be taken. A.Insubordination, including disobedience, disrespect, failure to perform work assignments or duties, or failure to accept direction from authorized personnel. Deliberately attempting to undermine morale. B.Theft of Library property, money, or services or acting in a careless or negligent manner with Library money, property, or vehicles. Theft of property during the performance of duty or on Library property. C.Violation of Library policies including but not limited to Personnel Policies, Administrative Regulations, violation of department rules, or any other rules, policies, or regulations issued by the Library. D.Abusive or discourteous treatment during the performance of duty to any member of the public, fellow employee or city official, including harassment on the basis of race, creed, color, sex, national origin, religion, age, sexual orientation, gender identity, marital status, mental or physical disability, or genetic information; or any behavior including behavior occurring outside the workplace, which negatively affects the work environment or has the effect of producing a hostile work environment. E.e. Tardiness, failure to report to work, or failure to maintain a satisfactory attendance record; failure to inform the appropriate person of the inability to report to work or the need to leave work for any reason. F.Working (straight time or overtime) without proper authorization. Failure to accurately and timely report hours worked. Intentional abuse of the Library’s time keeping system, including unauthorized punching in/out of another employee. Agenda Item C12 18 ~~IOWACITY ,~ PUBLIC LIBRARY 12 G.Failure to satisfactorily and consistently perform the duties of the employee’s position; incompetency, inefficiency, or negligence in the performance of assigned duties; loafing, loitering, or engaging in unauthorized personal business during work hours; excessive use of personal mobile devices. H.Failure to maintain the appropriate qualifications, certifications or licenses necessary for the performance of job duties or failure to report any change or loss of said qualifications, certifications or licenses. I.Unauthorized dissemination of non-public information acquired during the performance of duties for the Library. Revealing confidential Library records or unauthorized use of privileged information. J.Breach of confidentiality. K.Violations of the Federal Drug Free Workplace Act or any other state or federal regulations. L.Lying or providing false or inaccurate information, either verbally or in writing; falsification, alteration, deletion of required information, or failure to include material information on any application or Library record. M.Cheating on an employment-related exam. N.Inappropriate use of telephone lines, long-distance service, FAX/photocopy services, computer or internet usage, cell phones, mobile or electronic devices, or other Library-owned property. O.Operating Library and City equipment or vehicles without proper license or permit, failure to maintain any required license or permit, or failure to notify the Library of loss of any such license or permit. P.Failure to make payment in a timely manner for any employment related charges including costs for return-to-duty or follow-up drug tests. Agenda Item C13 19 ~~IOWACITY ,~ PUBLIC LIBRARY 13 Q.Illegal activities and/or conviction of a crime that is closely or directly related to the ability of employees to perform their job effectively or is otherwise job related, or failure of employees to provide timely notification of a criminal conviction to Human Resources. R.Disregard for safety policies and procedures, including improper use of safety gear, clothing, or equipment; failure to report a workplace injury or illness to supervisory personnel in a timely manner S.Preventable accidents; conduct resulting in damage to Library or City equipment or property or the injury of others. Willful destruction of property of the Library, the City, or any employee. Failure to report workplace accidents to a supervisor. T.Failure to provide required notification of over-the-counter or prescription medication that may impact ability to drive or operate heavy equipment (when driving or equipment operation is a required duty of the position); failure to provide copies of any work restrictions applicable to the required duties of the employee’s position; failure to comply with work restrictions. U.Activity which involves conflict of interest or use of Library employment for personal gain. V.Conduct which negatively impacts the Library’s ability to effectively conduct its operations; disruptive behavior; sleeping or giving the appearance of sleeping during working hours; engaging in horseplay, roughhousing, or disorderly behavior during work hours or while on work premises. .73 Weapons No employee of the Library shall carry a weapon while on duty. Weapons include but are not limited to firearms, knives, explosives, and tasers or other similar electronic immobilizers. Weapons are not allowed on City property nor in an employee’s vehicle when parked on City property. Issuance of a weapons permit does not exempt an employee from these provisions. However, sworn officers of the Iowa City Police Department and the Fire Marshal are exempt from this restriction. .74 Appearance-Grooming Employees are expected to maintain a level of personal appearance and grooming and maintenance of their workspaces that is considerate of other employees, and projects an image that inspires the confidence of the community and others with whom the Agenda Item C1 20 ~~IOWACITY ,~ PUBLIC LIBRARY 14 employee must associate in the course of work. Specific rules related to appearance and grooming are referred to in the Library’s Employee Manual. The Library Director will make the final decision if there is a dispute over what constitutes appropriate personal appearance. Employees are required to adhere to health, safety, and sanitation standards while at work. .75 Scented Products The Library aims to be sensitive to individuals with perfume and chemical sensitivities. Employees should minimize use of scented products including but not limited to cologne, after-shave, perfume, deodorant, lotions, hair products, air fresheners, room deodorizers or similar products. .76 Personal Activities Conducting personal or non-work-related activities is discouraged during work hours, except in emergencies and with the approval of the supervisor. Personal business should be conducted during designated break times or during unpaid lunch breaks. When possible, personal phone calls should be made from a phone away from areas used by the public to conduct business and away from other employees who may be distracted by such personal calls. .77 Supplemental Employment Supplemental employment outside the employee’s assigned Library working hours must in no way interfere or conflict with the satisfactory performance of an employee’s Library duties. Supplemental employment that either creates or gives the appearance of a conflict of interest is prohibited. No employee is to conduct any supplemental employ- ment during their scheduled working hours unless they are using pre-approved leave. Supplemental employment is not encouraged. If an employee is unable to perform their job for the Library due to injury or illness, work for another employer during what would be the employee’s Library work hours is expressly prohibited. A waiver of this provision may be given if the employee presents sufficient evidence to the Library Director from their physician that the employee’s medical condition would preclude fulfillment of the employee’s duties with the Library, but that the nature of the condition would permit work at alternative outside employment. Failure to comply with this policy will result in disciplinary action up to and including termination of employment. Agenda Item C1 21 ~~IOWACITY ,~ PUBLIC LIBRARY 15 . 78 Religious Holidays Every reasonable effort will be made to accommodate employee requests for release from work to participate in bona fide religious holidays or services. Once approved, personal leave, accrued vacation time, compensatory time, or, in the absence of any of these, unpaid leave may be used to cover such absences. .79 Education Advance approval from the Library Director or their designee is necessary for an employee to attend or engage in any educational program during normal working hours, other than that which may be provided or directed by the Library. Consideration of such requests will be based upon direct benefit to the Library and a demonstrated ability of employees to effectively carry out the responsibilities of their positions. Employees are encouraged to schedule educational programs outside of regular hours, whenever possible. .710 Medication/Work Restriction Notification Employees who are required to drive vehicles or operate heavy machinery are required to inform their supervisor when taking over-the-counter or prescribed medication which carries a warning label indicating that the medication may impact the ability to perform those duties safely. Employees who are issued work restrictions by a healthcare provider, including for conditions which are not work-related, must provide a copy of those restrictions to their immediate supervisor. Employees with questions about whether a physical restriction is considered a work restriction should discuss the restriction with City Human Resources before providing the information to the employee’s supervisor. Failure to comply with these requirements will be grounds for discipline up to and including termination of employment. .711 Breastfeeding Breaks The Library will provide reasonable break time for nursing mothers to express breast milk for a nursing child for one year after the child’s birth each time such employee has need to express the milk. In addition, the Library will provide a private space, other than a bathroom, which may be used by the employee to express milk. If assistance is needed in coordinating the use of private space, employees may contact their supervisor and/or the Library Director. .712 Criminal Convictions and/or Conduct Employees in positions which are subject to criminal background checks under the City’s Agenda Item C1 22 ~~IOWACITY ,~ PUBLIC LIBRARY 16 administrative regulation on Criminal Background Checks in Hiring, as noted in the job description, are required to notify City Human Resources within ten business days of being convicted of a crime other than a simple misdemeanor traffic offense. Human Resources will conduct an individualized assessment to determine the impact a conviction may have on an employee’s ability to continue in their current role and will consult with appropriate supervisory staff and the City Attorney’s Office as necessary. Employees in a position designated as sensitive under the Criminal Background Checks in Hiring policy who are convicted of a crime which would have precluded them from being hired into the position, may likewise be determined to no longer meet the requirements of the position and may be subject to termination of employment or other discipline. Candidates for sensitive positions which are subject to criminal background screenings who have a pending criminal charge for which conviction would preclude them from further consideration for employment may be subject to an individualized assessment. The individualized assessment will be conducted by Human Resources to determine whether behaviors acknowledged or proven by a preponderance of available evidence may disqualify the candidate from further consideration due to the nature of the position for which they are being considered. (For example: an individualized assessment would be required for a pending charge for a crime against a person which could pose a safety risk to vulnerable populations served by the operation). .713 Personal Use of Social Media A.Scope and definition Policies governing appropriate use and administration of authorized Library social media accounts are addressed by the Social Media Posting Guidelines (administrative policy), Social Media Sites Policy (administrative policy), Telecommunications Policy (administrative policy), and Public Relations (Board Policy 702) and Confidentiality and Privacy (Board Policy 802). For the purpose of this provision, social media is defined as any form of online publication or presence that allows interactive communication, including but not limited to, social networking sites such as Facebook, Twitter, Instagram, LinkedIn, YouTube, or similar sites now and in the future. It also includes online forums such as personal web pages, blogs or vlogs, online games, and messages or comments conveyed through any other online forum. Nothing in this policy is intended to infringe upon any employee’s First Amendment rights to engage in speech protected by the United States and Iowa Constitutions, to limit the right to engage in protected concerted activity under the National Labor Relations Act (NLRA), or to express an opinion on a matter of public concern when the statement is not made pursuant to their official duties. Employees are free to express Agenda Item C1 23 ~~IOWACITY ,~ PUBLIC LIBRARY 17 themselves as private individuals on social media sites. The intent of this policy is to prevent employees from engaging in unlawful speech, improperly impairing the working relationships of and within the Library, or impeding performance of Library duties and/or negatively affecting public confidence in the operation of the Iowa City Public Library or the performance of the individual employee. As public employees, Library employees are cautioned that speech made pursuant to an employee’s official duties is not protected free speech under the First Amendment and may form the basis for discipline. B.Work-related guidelines for employee use of personal social media 1.Personal accounts may not be designed in such a way as to cause users to believe the account is Library-administered or endorsed by the Library, including unauthorized use of Library logos. Whether or not employees specify on their personal social media accounts that they work for the Iowa City Public Library, they should be mindful that their employment is a matter of public record. Whenever issues are discussed online, whether in a personal or professional capacity, it is possible that comments can be connected to a person’s employment with the Library. Employees should consider whether statements they publish may be construed as expressing official Iowa City Public Library positions and whether such statements are accurate representations. If an employee possesses leadership responsibilities or chooses to identify themselves as a Library employee on personal social media, it is recommended that they include a disclaimer such as “The postings on this site are my own and do not necessarily reflect or represent the views of the Iowa City Public Library or City of Iowa City for which I work.” 2.Employees are prohibited from disclosing confidential or legally protected information learned through employment with the Library, including personally identifiable patron information, such as check out history or requested information. 3.Employees are prohibited from using the internet or social media to post content that violates the Library’s harassment or discrimination policies even if occurring outside work hours, from home and on personal devices. Such behaviors include but are not limited to posting comments or other content that is derogatory with respect to race, creed, color, sex, national origin, religion, age, sexual orientation, gender identity, marital status, mental or physical disability, genetic information, veteran status, or other classes or categories protected by federal, state, and local law, including epithets, slurs, and negative stereotyping; sexually suggestive, humiliating, or demeaning comments; or other behaviors that could constitute harassment or bullying. Agenda Item C18 24 ~~IOWACITY ,~ PUBLIC LIBRARY 18 4.Employees are prohibited from using the internet or social media to incite or encourage violence. This includes threats to stalk, haze, or physically harm another employee or member of the public. 5.Employees may not use social media to engage in libelous, defamatory, obscene, or maliciously false behavior directed at the Library, its Board of Trustees, the City and other City departments, elected or appointed officials or other employees or members of the public. 6.While employees may believe a social media post or electronic communication is private, release to the public is always possible. Employees will be responsible for their posted content. 7.Employees are discouraged from posting to personal accounts while using the Library network or Library-owned equipment and should not speak on behalf of the Library using their personal social media accounts. 502.8 WHISTLEBLOWER POLICY AND STATE OMBUDSMAN’S OFFICE It is the policy of the Library that all employees are encouraged to report information or conduct the employee reasonably believes to be improper governmental actions by any Library or City official or employee, to the extent such a report is not expressly prohibited by law. The Library prohibits reprisal or retaliation against any employee who in good faith makes such a report. .81 Definition of Improper Government Action Any action by any employee or official that: •Is undertaken in the performance of their duties, whether or not the action is within the scope of the employee’s or official’s employment; and •Is in violation of any federal, state or local law or rule; •Is mismanagement; •Is an abuse of authority; •Is of substantial and specific danger to the public health and safety; or •Is a gross abuse of public funds. .82 Complaint Procedure The Library, with assistance from the City, will investigate complaints of improper Agenda Item 4C 25 ~~IOWACITY ,~ PUBLIC LIBRARY 19 governmental action. Employees should promptly report information or conduct they reasonably believe constitutes improper government action to their supervisor, the Library Director, the City’s Human Resources Administrator, or the City Attorney’s Office. Supervisors receiving reports of potential improper governmental action are required to promptly notify the Library Director, the Human Resources Administrator, or the City Attorney’s Office of the report to ensure appropriate investigation, documentation and follow-up takes place. .83 Retaliation Prohibited The Library may not retaliate against an employee who makes a good-faith report of conduct the employee reasonably believes to be improper governmental action, including an internal report as outlined above or the disclosure of information the employee believes constitutes improper governmental action to a member or employee of the general assembly, an official of or person providing human resources management for that political subdivision or any other public official or law enforcement agency. .84 State Ombudsman’s Office In addition to the reporting procedure described above, employees may contact the State Ombudsman with reports of improper governmental action. Pursuant to the Iowa Ombudsman Act, Iowa Code Chapter 2C, the State Ombudsman’s Office has authority to investigate complaints about improper action or inaction taken by governmental entities. The State Ombudsman’s Office is a non-partisan agency and may be reached at 1-888- 426-6283. 502.9 EMPLOYEE ASSISTANCE PROGRAM The City sponsors an Employee Assistance Program (EAP) as a means of assisting employees and their family members with a variety of challenges including marital, family or financial difficulties, physical, emotional or personal problems, and substance or alcohol use. It is available as a confidential service for information, short-term counseling, and referral to other community resources. While the program is in no way meant to interfere with the private life of the employee, employees are encouraged to contact the EAP to discuss a personal problem before it affects their work performance. Any voluntary involvement with the EAP will be strictly confidential and not reported to the City. Employees may contact the EAP by calling 319-351-9072. In the event work performance is affected, a mandatory referral may be made by an employee's supervisor. When a mandatory referral is made, the employee is required to be seen by an EAP Counselor who may report the employee’s attendance, ability to work, and completion of any recommended follow-up treatment to the City. The City is not provided a diagnosis and all discussions between the employee and counselor remains confidential. Substance Abuse Agenda Item C2 26 ~~IOWACITY ,~ PUBLIC LIBRARY 20 All Library employees are eligible for and encouraged to seek treatment and rehabili- tation for alcoholism, problem drinking, or substance abuse through the City's Employee Assistance Program, or other available community resources. Alcoholism or drug addiction as conditions are not causes for discipline. However, if they impact job performance, including attendance, work performance, ability to carry out required duties, inter-personal or public relations, etc., disciplinary action may be taken. Nothing in this section relieves employees of responsibility for their own conduct on the job. 502.10 SUBSTANCE ABUSE POLICY .101 Policy The Iowa City Public Library is dedicated to providing safe, dependable, and efficient services to our citizens. Library employees are our most valuable resource and it is our goal to provide a healthy, satisfying working environment. In meeting those goals, it is our policy to (1) assure that employees are not impaired in their ability to perform assigned duties in a safe, productive, and healthy manner; (2) create a workplace environment free from the adverse effects of drug abuse and alcohol misuse; (3) prohibit the unlawful manufacture, distribution, dispensing, possession, or use of controlled substances; and (4) to encourage employees to seek professional assistance any time personal problems, including alcohol or drug dependency, adversely affect their ability to perform their assigned duties. .102 Purpose The purpose of this policy is to assure worker fitness for duty and to protect our employees and the public from the risks posed by the misuse of drugs or alcohol or by the use of prohibited drugs while balancing respect for individual privacy. This policy is also intended to comply with all applicable Federal regulations governing workplace anti- drug and alcohol programs, including the federal Drug Free Workplace Act of 1998. .103 Applicability This policy applies to all Library employees, as well as contractors or volunteers; when they are on Library property or when performing any Library-related business. This policy also applies to off-site lunch periods or breaks when an employee is scheduled to return to work. Compliance with the terms and requirements of this policy is a condition of employment for all employees. .104 Prohibited Substances/Behaviors A.Illegally Used Controlled Substances or Drugs Any illegal drug or substance identified in Schedules I through V of Section 202 of the Controlled Substance Act (21 U.S.C. 812), and as further defined by 21 CFR 1300.11 through 1300.15. This includes, but is not limited to: marijuana, amphetamines, opiates, Agenda Item 4C-21 27 ~~IOWACITY ,~ PUBLIC LIBRARY 21 phencyclidine (PCP), and cocaine, as well as any drug not approved for medical use by the U.S. Drug Enforcement Administration or the U.S. Food and Drug Administration. Illegal use includes use of any illegal drug, misuse of legally prescribed drugs, or use of illegally obtained prescription drugs. B.Misuse/Abuse of Legal Drugs The appropriate use of legally prescribed drugs and over-the-counter medications is not prohibited. However, the use of any substance which carries a warning label that indicates that mental functioning, motor skills, or judgment may be adversely affected must be reported to supervisory personnel and medical advice should be sought by the employee, as appropriate, before performing work-related duties. A legally prescribed drug means that individual has a prescription or other written approval from a physician for the use of a drug in the course of medical treatment. Legally prescribed drugs must be carried in their original container with a label which indicates the patient’s name, the name of the substance, quantity/amount to be taken, and the period of authorization. The misuse or abuse of legal drugs while performing Library business is prohibited. The Library reserves the right to take appropriate action (including relieving the employee from work) if the use of a prescribed or over-the-counter medication is impairing or is deemed likely to impair the employee’s faculties or work performance. C.Alcohol Library employees are prohibited from consuming alcoholic beverages and from possessing containers of alcoholic beverages with a broken seal while on Library or City premises or on duty. .105 Prohibited Conduct A. Manufacture, Trafficking, Possession, and Use Iowa City Public Library employees are prohibited from engaging in unlawful manufacture, distribution, dispensing, possession, or use of prohibited substances while working, on Library premises, in Library or City vehicles, or while on Library business, or from reporting to work following use of a prohibited substance. Employees who violate this provision will be subject to disciplinary action up to and including termination of employment. Law enforcement shall be notified, as appropriate, where criminal activity is suspected. B.Alcohol Use No employee shall report to duty or remain on duty when their ability to perform Agenda Item C22 28 ~~IOWACITY ,~ PUBLIC LIBRARY 22 assigned duties is impaired by alcohol. No employee shall use alcohol while on duty, or during the hours that they are on call. Library employees are prohibited from consuming alcoholic beverages on breaks or at lunch. Violation of these provisions is prohibited and subject to disciplinary action up to and including termination of employment. C.Treatment The Library recognizes that drug and alcohol dependency is an illness and a major health problem. The Library also recognizes drug and alcohol abuse as a potential health, safety and security problem. All employees are encouraged to use the Employee Assistance Program (EAP) for treatment of drug or alcohol misuse and/or illegal drug use problems. Under certain circumstances, employees may be required to undergo treatment for substance abuse or alcohol misuse. Any employee who refuses or fails to comply with Library requirements for treatment, after care, or return to duty shall be subject to disciplinary action, up to and including termination of employment. Employees will be allowed to use accumulated sick leave and other accruals as appropriate to participate in a prescribed rehabilitation program. The EAP provides a constructive way for employees to deal with alcohol or drug -related problems before they interfere with continued employment. However, an employee must continue to comply with Library policies, meet attendance, job performance, and safe and sober behavior standards while seeking assistance from EAP or another treatment provider. D. Notifying the Library of Criminal Drug Conviction The Drug Free Workplace Act of 1988 mandates that employees are required to notify the Library and City of any criminal drug statute conviction for a violation occurring in the workplace or off Library/City premises while conducting Library business within five days after such conviction. The Library will take appropriate disciplinary action and/or require the employee to participate in a rehabilitation program within 30 days of receiving notice of any conviction under a criminal drug statute. Failure to comply with this provision shall result in disciplinary action, up to and including termination of employment. .106 Proper Application of the Policy The Library is dedicated to assuring fair and equitable application of this substance abuse policy. Supervisors are required to use and apply all aspects of this policy in an unbiased and impartial manner. Any supervisor who knowingly disregards the requirements of this policy, or is found to have deliberately misused the policy in regard to subordinates, shall be subject to disciplinary action, up to and including termination of employment. .107 Testing Procedures A. Reasonable Suspicion Testing Agenda Item 4C-23 29 ~~IOWACITY ,~ PUBLIC LIBRARY 23 Employees are expected and required to report to work on time in an appropriate mental and physical condition. The Library reserves the right to test employees when there is reasonable suspicion that the employee is impaired, that their work performance or on- the-job behavior has been affected in any way by drugs or alcohol or the employee is otherwise unfit for duty. Reasonable suspicion testing is drug or alcohol testing based upon the evidence that an employee is using or has used alcohol or other drugs in violation of this policy. This evidence is drawn from specific objective and articulable facts and reasonable inferences drawn from those facts in light of experience. For the purposes of this policy and procedure, facts and inferences may be based upon, but not limited to, any of the following: 1.Direct observation of alcohol or drug use or abuse. 2.Physical symptoms or manifestations of being impaired while at work due to alcohol or other drug use such as, but not limited to, the smell of alcoholic beverages or drugs emanating from the individual, reddened eyes, dilated or constricted pupils, flushed or pale complexion, extensive sweating or skin clamminess, unfocused/blank stare, disheveled clothing, unkempt grooming, runny or bleeding nose, possible puncture marks, wetting lips frequently, complaining of dry mouth or nystagmus (involuntary jerky eye movement), deterioration of work performance, errors and irregularities in work performance. 3.Unexplained changes in behavior or personality such as, but not limited to, hyperactivity, fidgety, agitated, breathing irregularity or with difficulty, nausea, slow reactions, unstable walking, poor coordination, hand tremors, shaking, sleeping on the job, irritable, moody, suspicious, paranoid, depressed, withdrawn or a lackadaisical attitude. 4.Unexplained changes in speech such as, but not limited to, slurred/slowed, loud/boisterous, quiet/whispering, incoherent/nonsensical, repetitious/rambling, clicking sound with tongue, rapid, excessive talkativeness, exaggerated enunciation or cursing/inappropriate speech. 5.A report of alcohol or other drug use while at work provided by a reliable and credible source. 6.Evidence that an employee has manufactured, sold, distributed, solicited, possessed, used, or transferred illicit drugs or consumed alcoholic beverages while at work for the Library, or while operating Library or City vehicles, machinery or equipment. Employees found to be impaired by prohibited substances or employees who fail to pass a reasonable suspicion drug or alcohol test administered under federal or state regulations shall be removed from duty and be subject to disciplinary action, up to and Agenda Item 4C-24 30 ~~IOWACITY ,~ PUBLIC LIBRARY 24 including termination of employment. B.Post Accident Testing The Library reserves the right to test employees for drugs and alcohol after a work - related accident when one or more of the following conditions are present: •a fatality in which a Library employee was involved; •any individual suffers bodily injury known at the time of the accident; •one or more vehicles incur disabling damage and require towing/removal from the scene; •the accident results in cumulative property damage of $5,000 or greater as reasonably estimated at the time of the accident*; or •the Library employee receives a citation for a moving violation*. If none of the above conditions are present, and the employee involved in the accident would like to be tested voluntarily for drugs and alcohol, the employee may submit to testing at the Library’s expense. Following an accident, the employee will be tested as soon as possible, but time elapsed before testing may not exceed eight (8) hours for alcohol and thirty-two (32) hours for drugs. An employee subject to post-accident testing shall remain readily available or may be deemed by the employer to have refused to submit to testing. C.Refuse to Test Refusal to submit to alcohol or drug testing is classified as a positive test and subject to the consequences of a positive test. Refusal to test includes, but is not limited to, such behavior as: 1.Failure to report in a timely manner to a collection site. Once notified an employee is to immediately go directly to the testing site. 2.Failure to remain at the testing site until the testing process is complete. 3.Failure to provide a urine specimen for any required drug test. 4.In the case of directly observed or monitored collection in a drug test, failure to Agenda Item& 31 ~~IOWACITY ,~ PUBLIC LIBRARY 25 permit the observation or monitoring of provision of a specimen. 5.Failure to provide a sufficient amount of urine or breath when directed, and it as been determined, through a required medical evaluation, that there was no adequate medical explanation for the failure. 6.Failure or decline to take a second test the Library or collector has directed them to take. 7.Failure to undergo a medical examination or evaluation, as directed by the Medical Review Officer (MRO) as part of the verification process, or as directed by the Library as part of the procedures for situations in which an employee does not provide a sufficient amount of urine to permit a drug test. 8.Failure to cooperate with any part of the testing process (e.g., refusal to empty pockets when so directed by the collector, behaving in a confrontational way that disrupts the collection process) or verbal or written refusal to provide required urine/breath specimen. 9.For an observed collection, failure to follow the observer’s instructions to raise clothing above the waist, lower clothing and underpants, and to turn around to permit the observer to determine if there are any types of prosthetic or other devices that could be used to interfere with the collection process. 10. Possess or wear a prosthetic or other device that could be used to interfere with the collection process. 11. Admit to the collector or MRO that the specimen was adulterated or substituted. 12. Failure to sign the certification at Step 2 of the Alcohol Test Form. .108 Consequences for Policy Violations Violations of this policy resulting in personal injury, injury to another employee or member of the public or violations resulting in damage to public or private property may result in termination on the first offense. A. Positive Test Results Agenda Item C2 32 ~~IOWACITY ,~ PUBLIC LIBRARY 26 An employee who is in their initial probationary period and receives a positive drug and/or alcohol test result will have their employment terminated. A non-probationary employee’s first confirmed positive drug or alcohol test will result in a requirement that the employee be evaluated by an EAP counselor with subsequent referral and aftercare if necessary. Failure to undergo the required EAP evaluation or to comply with the treatment plan, including required testing, will result in termination of employment. B.Second Positive Test Results In an employee who has previously tested positive under the Library’s drug or alcohol testing program tests positive on a second occasion, the employee will be terminated. C.Refusal Consequences An employee who refuses to submit to a reasonable suspicion or post-accident drug/alcohol test will be treated as if the employee had a positive test result. The employee shall not be permitted to finish their shift and shall immediately be placed on administrative leave pending disciplinary action up to and including termination of employment. D. Follow-Up Once returned to duty, employees may be required to undergo unannounced follow-up testing. Such testing will take place just before job duties are performed, during job duties, or just after the employee performed job duties. The frequency and duration of the follow-up testing will be recommended by the EAP counselor or treating entity. E.Invalid Drug Tests The result of a urine drug test is considered invalid if it contains an unidentified adulterant or an unidentified interfering substance, has abnormal characteristics, or has an endogenous substance at an abnormal concentration that prevents the laboratory from completing or obtaining a valid drug test result. F.Violations Violations of this policy will result in disciplinary action, up to and including termination of employment. 502.11 LICENSES, CERTIFICATIONAND INSURABILITY REQUIREMENTS Certain positions within the Library require the possession and maintenance of a specific license or certification. If a position has such a requirement, it will be listed in the job announcement when the job is posted and will be included in the job description. If the requirement changes while an employee is in a position, the employee will receive notice of such change and will be given a reasonable amount of time to comply with the Agenda Item C2 33 ~~IOWACITY ,~ PUBLIC LIBRARY 27 requirement. If an employee loses or fails to obtain a license or certification required for the position they hold, the employee may be subject to discipline up to and including termination for failure to meet minimum job requirements. No library employee may operate a Library or City vehicle without proper licensing. Any individual who operates a Library or City vehicle on the public right-of-way without a valid license appropriate to the vehicle being driven will be subject to disciplinary action up to and including termination. .111 Maintaining a Valid License Employees required to possess and maintain a valid Iowa driver’s license or chauffeur’s license are responsible for monitoring the expiration date and renewing their license prior to the expiration date. If an employee's license is suspended, revoked, or cancelled, it is the employee's responsibility to notify their supervisor at the beginning of the first work day after receiving notice of the action. Employees are prohibited from driving any Library or City vehicle without the appropriate valid license and are required to carry their license with them while operating Library or City vehicles or driving on the behalf of the Library. The City periodically runs driver's license checks on employees who must have a license as a job requirement, as well as employees who drive Library or City vehicles in the course of their employment. An employee who has a license that is current at the time of the license check, but whose record shows it was suspended, revoked, or cancelled in the period of time since the last check, is subject to disciplinary action if they drove a Library or City vehicle during that time and/or failed to notify their supervisor of the suspension, revocation, or cancellation. Employees who are required to have a valid license will be subject to disciplinary action up to and including termination of employment if they allow their license to expire and are unable to perform their work duties. .112 Insurability Employees required to possess and maintain a valid driver's license must also remain insurable under the City's established standards for insurability. Failure to remain insurable due to excessive or serious violations will subject an employee to disciplinary action up to and including termination of employment. A work permit does not meet the City's requirement for a valid license. In no event will the City install an ignition interlock device on any City vehicle to meet the requirements of a work permit. .113 State Library of Iowa Librarian Endorsement Agenda Item C28 34 ~~IOWACITY ,~ PUBLIC LIBRARY 28 All budgeted librarians must maintain a current State Library public library staff endorsement or above. 502.12 PERSONNEL TRANSACTIONS .121 Personnel Files Personnel files are the property of the Library. It is the policy of the Library to permit access by all Library employees to their personnel file, which is maintained in the Library’s Business Office. Access to these files and the information contained in them is generally limited to the employee (or former employee), appropriate supervisory personnel, appropriate administrative personnel and third parties authorized in writing by the employee (i.e., union stewards, attorneys, etc.). The file information may also be accessed and utilized in situations involving business operations. Information related to education, employment and job performance will be maintained in these files. Confidential medical records and benefits information are maintained separately from an employee's personnel file. Library employees are permitted access to their personnel files during regular Business Office hours. Employees are permitted to examine, take notes, and make copies of any materials in their file. Employees wishing to examine their files during work hours must have the permission of their supervisor to leave their work site. A Business Office staff member must be present during this examination. An employee may request correction of any alleged misinformation contained in the file. If this request is denied, the employee will receive an explanation of the reason thereof, and will be permitted to place a concise statement of disagreement in the file. Employees are encouraged to keep their personnel files up-to-date with all job-related information such as degrees obtained. Certification and training records are maintained by the Business Office. Library employees required to maintain endorsements through continuing education and professional development must manage their credit hours through the State Library of Iowa’s IA Learns Learning Management System (LMS) website. In addition, employees are required to update personal information when they experience a change of name, address, phone, or emergency contact. Employees may maintain this information through the MUNIS self-services portal. .122 Medical Files Employee medical records* are personal and confidential and will be maintained in a separate medical file. Medical files are subject to the privacy restrictions imposed by the Health Insurance Portability and Accountability Act of 1996 (HIPAA). The Library will not release such information without the express written consent of the employee, except as required by law. Agenda Item C2 35 ~~IOWACITY ,'~ PUBLIC LIBRARY 29 *Workers compensation files are maintained by the City of Iowa City’s Finance Department and are subject to Finance Departmental policy addressing access and security of those records. .123 Public Information The following employee information is classified as "Public Information" under Section 22.7(11) of the Iowa Code and will, upon request, be provided to any individual or institution by the Business Office: •Employee name •Employee compensation including any written agreement establishing compensation or any other terms of employment excluding any information otherwise excludable from public information pursuant to Iowa Code Chapter 22.7 or any other applicable provision of law. Compensation includes any money, thing of value, or financial benefit conferred in return for labor or services rendered by an official or employee plus the value of benefits conferred, including but not limited to casualty, disability, life, or health insurance, other health or wellness benefits, vacation, holiday, and sick leave, severance payments, retirement benefits, and deferred compensation. •Dates of employment •Positions held with the Library •Educational institutions attended and degrees and/or diplomas earned •Previous employment information including names of previous employers, positions previously held, and dates of previous employment •The fact that an individual resigned in lieu of termination, was discharged, or was demoted as a result of disciplinary action, and the documented reasons and rationale for the resignation in lieu of termination, the discharge, or the demotion. Should Iowa Code Section 22.7(11) or other Iowa law be amended to either enlarge or restrict what employee information is classified as “Public Information” under Iowa law, the Library will modify its practices accordingly without further notice to employees. Information such as address, telephone number, birthdate, social security number, etc. is not public information and will not be released unless requested in writing by the employee. .124 Job Description Copies of job descriptions are maintained by the Business Office and are available upon Agenda Item C3 36 ~~IOWACITY ,~ PUBLIC LIBRARY 30 request or on the Library’s website. Job descriptions are periodically reviewed and updated as job duties and requirements change. .125 Position Classification All positions are classified according to job duties, responsibilities, entry requirements, and departmental needs. A major change in these factors may necessitate a review of job classification. Requests for review of a job classification may be addressed to the Library Director by any employee, by a supervisor, or may be initiated by the Library administration. All position classification review requests will be reviewed in accordance with applicable labor contract provisions. .126 Fair Labor Standards Act (FLSA) Classification All Library positions have been classified as non-exempt or exempt under the Fair Labor Standards Act (FLSA). Non-exempt positions are eligible for overtime at a rate of one- and-one-half times their regular hourly rate for work in excess of 40 hours in a week. Exempt positions are not eligible for FLSA overtime. To be eligible for FLSA overtime, a non-exempt employee must perform 40 hours of work in a week; paid time off such as sick leave and vacation does not count toward the 40 hours. Overtime is subject to supervisory authorization. Employees who work overtime without appropriate authorization may be subject to disciplinary action. To report a FLSA complaint or violation, employees may contact the Administrative Coordinator, City Human Resources Administrator, Library Director, or City Attorney’s office. .127 Employment of Relatives A.Management Conflict It shall be a violation of this policy for the spouse, domestic partner or partner by cohabitation, children1, mother, father, son-in-law, daughter-in-law, mother-in-law, father-in-law, step-parent, brother2, sister2, brother-in-law, sister-in-law, grandparents and grandchildren, foster child, persons who are parents of the same child, and persons with whom the employee is in an intimate relationship3 of the City Manager, Deputy City Manager, Assistant City Manager, City Clerk, City Attorney, Department Directors, Division Heads, or Human Resources staff to be employed by any department of the Library or City. B.Chain of Command Conflict It shall be the general policy of the Library and City that no person shall be hired, Agenda Item C31 37 ~~IOWACITY ,~ PUBLIC LIBRARY 31 assigned, promoted, or transferred to a department of the City or to a division thereof when, as a result, the employee would routinely be directly or indirectly supervising or receiving direct or indirect supervision from a member of the employee’s immediate family. For the purpose of this subsection, “members of the immediate family” include all of the relationships identified under the Management Conflict provision (502.127a) and also include aunt, uncle, niece, nephew, and first cousin. 4 When a prohibited familial relationship is created during the course of employment, reasonable efforts will be made to find an acceptable alternative or to eliminate the situation by transfer or reassignment of one of the employees. Affected employees will first be given the option of deciding which employee will transfer or be reassigned. If no choice is indicated, seniority will be the governing factor and the least senior employee will be subject to transfer, reassignment, or termination. Individuals actively employed by the Library or City in violation of this expanded policy on November 1, 2011 will be grandfathered under the previous policy and allowed to remain City employees. 1This includes step-children and children for whom the employee stands in loco parentis (assumes parental responsibility). 2Brother and sister are defined to include step-siblings and half-siblings. 3An intimate relationship means a significant romantic involvement that need not include sexual involvement. An intimate relationship does not include casual social relationships or associations in a business or professional capacity. 4 This policy applies to spouses of the familial relationships listed in both 502.127a and 502.127b. .128 Termination of Employment A. Resignation Employees are expected to give at least ten (10) working days’ notice prior to the effective date of resignation. The notice should be in writing and directed to the immediate supervisor. Generally, the termination date shall be the employee's last day in attendance at work, except in cases of medical disability. Generally, employees will be required to be at work on their last day. Use of extended vacation time prior to separation from service is not allowed. Supervisors may approve no more than two calendar weeks of paid time off within the same calendar month Agenda Item C32 38 ~~IOWACITY ,~ PUBLIC LIBRARY 32 immediately preceding the employee’s resignation effective date. The intent for this provision is that accruals not be used for the purpose of extending benefits at Library expense beyond the last month in which the employee actively worked for any significant time. Therefore, scheduling vacation followed by a single, final workday in a new benefit period is considered contrary to the intent of this provision. B.Retirement Terminating employees may be considered retirees if they have submitted the appropriate forms to receive a retirement benefit from their applicable pension or retirement programs. Library employees will retire under the Iowa Public Employee Retirement System (IPERS). Employees must contact the retirement system directly to initiate the retirement application process. Generally, employees will be required to be at work on their last day. Extended vacation time prior to separation from service is not allowed. Supervisors may approve no more than two calendar weeks of paid time off within the same calendar month immediately preceding the employee’s resignation effective date. The intent for this provision is that accruals not be used for the purpose of extending benefits at Library expense beyond the last month in which the employee actively worked for any significant time. Therefore, scheduling vacation followed by a single, final workday in a new benefit period is considered contrary to the intent of this provision. C.Benefits Termination Upon notice of resignation, termination, or retirement being received by Human Resources, applicable information regarding continuation of insurance coverage, benefits payout, IPERS benefit or refund, final check, and other information will be forwarded to the employee. Human Resources will provide information to terminating employees, answer questions, and assist employees. However, it is the employee's responsibility to complete and submit all forms to the applicable agency. D. Exit Interviews Permanent employees will be provided an exit survey prior to their last day of employment. If an employee wishes to participate in an exit interview in addition to or in lieu of providing feedback via the exit survey, exit interviews will be conducted by City Human Resources staff or City Manager’s Office. 502.13 SAFETY Agenda Item C33 39 ~~IOWACITY ,~ PUBLIC LIBRARY 33 All Library employees are responsible for completion of job assignments in the safest manner possible. Prime consideration will be given to the safety of Library employees and the public. Employees will not be required to and should not work in areas or operate equipment which is a safety hazard to themselves or the public. Employees are required to report unsafe working conditions to their immediate supervisor. The Iowa Occupational Health and Safety Administration establishes industrial standards for some Library work functions. The Library is committed to compliance with these and other applicable standards. A.Employees must wear appropriate safety equipment/clothing, as required. Employees will receive appropriate training and are expected to follow appropriate safety standards. B.Employees must wear seatbelts in all vehicles that are equipped with seatbelts, as provided by state law. C.Smoking, including use of e-cigarettes or other vaping devices is prohibited in all City or Library vehicles, equipment, buildings and grounds. D.City employees shall not wear or use radio headphones, earphones, or other similar devices at any time while at work, unless such devices are authorized by the Department Director/Division Head. Telephone headphones are permitted for business phones with the supervisor’s approval. E.Employees will handle property and equipment of the Library and City with due care appropriate to the nature of the work and equipment used. Writing, sending, or viewing an electronic message or talking on a hand-held communication device while driving is strictly prohibited. Employees who act in a manner which endangers the safety of themselves or others are subject to disciplinary action up to and including termination of employment. F.Treatment for work-related injuries must be provided by the provider designated by the City. Treatment by another physician will be allowed only upon referral from the City’s designated treatment provider. Failure to use the City’s designated treatment provider for a work-related injury may result in denial of payment of claims by Worker’s Compensation. Worker’s Compensation questions should be directed to the City’s Risk Manager. Approved: 07/22/1982 Revised: 05/28/1987 Revised: 01/25/1990 Revised: 02/23/1995 Revised: 11/09/1999 Revised: 04/28/2008 Revised: 03/27/2008 Revised: 05/26/2011 Revised: 05/22/2014 Revised: 10/26/2017 Revised: 09/23/2021 Revised: 11/21/2024 Agenda Item C3 40 ~~IOWACITY ,~ PUBLIC LIBRARY 501 Unattended Children Proposal: A routine, three-year review of the Unattended Children Policy for the Iowa City Public Library Board of Trustees. Issues: The Unattended Children Policy serves the needs of library staff and our youngest patrons. It allows caregivers and children to decide together, if and when a school aged child is capable of visiting and using the Library alone. It designates a specific age limit, under which young children must be accompanied and supervised by a guardian or caretaker of an appropriate age at all times. It provides staff with the means to guide caregivers in safe library behaviors while still respecting gu ardian rights to decide when their child may use services. The Committee reviewed other public library policies to compare, discussed potential gaps, and reviewed current language with an emphasis on clarity. We also met with Liz Craig, Assistant City Attorney for clarification and guidance. Committee Recommendations: 813.1 Comma, add word welcoming, add Bookmobile, and Library programs in the community to emphasize all places where staff may encounter the need for this policy. Add language for staff roles. 813.2 Modify language to be more specific of intention and brevity. Age change is noted here. 813.3 Modify for clarification and for language to be more specific of intention. 813.4 Add section on staff roles in an emergency 813.5 Add section for accommodations. Action: Review policy and adopt as amended. Prepared by: Angie Pilkington, Children’s Services Coordinator, Jason Paulios, Adult Services Coordinator, and Elsworth Carman, Library Director. Agenda Item ' 41 ~~IOWACITY I"'~ PUBLIC LIBRARY 813 Unattended Children See also related policy on Library Use (809). 813.1 The purpose of the unattended children policy is to maintain a safe, and secure, and welcoming environment for children using the Library, Bookmobile, or attending Library programs in the community and to reinforce that parents or guardians and caregivers are responsible for the supervision and behavior of their children they care forat all times. Library staff will not assume the role of caregiver for patrons of any age. 813.2 Children under sixaged seven or under must be accompanied at all times by a responsible person; the responsible person must be at least 12 years old, and in the immediate vicinity of the child. in the immediate vicinity. A responsible person must also accompany any children who need supervision on library visits as determined by library staff. The responsible person must be at least 12 years old. 813.3 If a child is left unattended, is disruptive, or needs supervision, staff will locate the person responsible for the child and review expectations for supervision and conduct. If staff cannot locate the person responsible for the child, they will attempt to reach the parent or guardian by phone. If the parent or guardian is not located within one hour, or if the Library is closing, the police will be called to assume responsibility for the child. Children are subject to the same behavioral expectations and consequences for noncompliance as adult patrons. If a child aged seven or under is left unattended and is disruptive or needs supervision, Library staff will attempt to locate the person responsible for the child and review expectations for supervision and conduct. If a caregiver is not located, or if the Library is closing, the Iowa City Police Department will be called to assume responsibility of the child. 813.4 In emergency situations, Library staff may call the Iowa City Police Department or 911 before attempting to contact a guardian. 813.5 To request reasonable accommodations related to library access, contact the Library Director. Agenda Item 4D-2 42 ~~IOWACITY I'~ PUBLIC LIBRARY Adopted: 04/25/1991 Revised: 12/13/1995 Revised: 01/28/1999 Revised: 02/28/2002 Revised: 02/24/2005 Revised: 01/17/2008 Revised: 01/27/2011 Revised: 11/21/2013 Revised: 03/24/2016 Revised: 02/28/2019 Revised: 11/18/2021 Revised: 11/21/2024 Agenda Item 4D-3 43 ~~IOWACITY I'~ PUBLIC LIBRARY Director’s Report Prepared for the November 21, 2024 Meeting of the Library Board of Trustees Elsworth Carman, Library Director FY24 Annual State Report Submitted Each year, we submit an annual report to the State Library. This report includes stats on the library’s staffing, services, collections (holdings and circulation), and physical assets. The full report is included in this packet. You have seen most of these numbers in other statistical reports, but it feels important to share them in this format, as well. The following things stand out to me in our reporting this year. •Our ratio of “printed books held at start of year” (E01; 169,601), “printed books added during the year” (E02; 18,122), and “printed books withdrawn during the year” (E03; 23,170) demonstrate the diligent collections management work of the collections services and CAS staff. Their continual efforts to select and procure new materials while also weeding current holdings helps our collection stay relevant to our users. This work takes significant time and energy in addition to expertise in community needs and publishing trends. •In multiple sections of the report—including door count (F35), reference transactions (F37), and public internet use (F40), among others—we indicate that these numbers are based on “annual counts,” which means that we track these numbers on a daily basis, year-round, as opposed to estimating based on a more limited count. While there is nothing wrong with estimate-based reporting, the effort we put into this daily tracking allows us to document seasonal trends and variations in data, which informs service design and strategic planning. •Our programmers are working hard, as evidenced by the program stats in this report. Staff delivered an average of 2.4 programs for children ages 0-11 every day (including onsite and off-site events; G07 and G15), and library programs were attended by 54,966 people in FY24 (G48). •We posted 95 “program content recordings” online (G49) and these were viewed 58,181 times in the 30 days after being posted (G50). That’s the equivalent of 612 views for each posted recording in the first 30 days it was available. Many staff members contribute to this project, and I am thankful for the way everyone works together to prepare and submit the report. Jen Royer and Caitlin Plathe deserve special recognition for their work related to the report this year. FY25 Inservice Day Invitation ICPL’s annual Inservice Day will be on Friday, December 13. The Inservice Day committee —chaired by Katie Roche and Sam Helmick this year—will be sending an invite to trustees soon. The day will include both structured learning (with sessions on trauma-sensitive services, crucial conversations, Agenda ItemD$ 44 ~~IOWACITY ,~ PUBLIC LIBRARY and AI in libraries) and breakouts focused on teambuilding and encouraging active engagement with colleagues. Your invitation will include the full schedule, and you are welcome to attend the whole day or stop in for a specific session (or lunch), etc. Alyssa Hanson Elected as an Iowa Library Association Director Alyssa Hanson, ICPL’s Web Specialist, has been elected to serve on the ILA Executive Board. Alyssa has been involved in ILA work for several years, including serving as the Web Content Manager for ILA since 2020, as a member of the Communications Committee, and as a leader in the transition to a new IT management company. Alyssa’s project management and technical skills will be an asset to ILA in her Director role and we’re proud that she will be representing ICPL on the Executive Board. Corridor Business Journal Coverage of Library Business Support Annie Barkalow wrote an article about libraries as entrepreneurial hubs for the November 4th issue of the Corridor Business Journal (included in this packet). A number of local libraries are featured, and I appreciate the structure of the article; it does a nice job of connectin g libraries with specific community needs while also encouraging people to explore more of what libraries have to offer. Annie Barkalow was at a downtown business lunch program that Amanda Ray and I presented at and followed up with Amanda after the event. We’re exploring other ways we can amplify ICPL services to the business community and look forward to growing these connections. Agenda Item 5A2 45 ~~IOWACITY ,~ PUBLIC LIBRARY Iowa City Public Library FY24 Iowa Public Library General Information Survey Section A - General Information (Reporting period July 1, 2023 to June 30, 2024 - unless otherwise specified) Due October 31, 2024 Review the contact information below. Users cannot directly change data for questions A01 to A10. If any information has changed, answer Yes to number A11 and enter a note for the corresponding question. The State Library will verify and update the data. For Section A, report the most current information available. A01 Library Name IOWA CITY PUBLIC LIBRARY A02 Library District SE=Southeast A03 Street Address 123 S LINN ST A04 City IOWA CITY A05 Zip 52240 Mailing Address A06 Mailing Address 123 S LINN ST A07 City IOWA CITY A08 Zip 52240 Other Contact Information A09 County JOHNSON A10 Phone (319) 356-5200 A11 Has any information in questions A1 to A10 changed in the past year? YES, answer YES on the pulldown menu and enter a correction in a note. NO - answer NO on the pulldown menu and continue with question A14. No A12 City population (2020 decennial population) 74,828 Agenda Item A-3 46 ~~IOWACITY ,~ PUBLIC LIBRARY A13 Library Size Code H A14 Library Director/Administrator Name Elsworth Carman Section B - Paid Staff and Salary Information Include all paid staff on the library's payroll. Include unfilled positions if a search is currently underway. Do not report workers paid by other agencies such as Green Thumb employees or work study students. Do not report workers hired through a cleaning or landscape business. Report all positions as of June 30, 2024. B01 Total number of paid librarians 15 B02 Total number of all paid librarian hours worked per week 600.00 B03 Paid librarians FTE 15.00 B04 Total number of all other paid staff 93 B05 Total number of all other paid staff hours worked per week 1946.40 B06 All other paid staff FTE 48.66 B07 Total number of paid staff 108 B08 Total paid staff FTE 63.66 Levels of Education B09 How many of the paid librarians from line B01 have an ALA accredited masters of library science degree? 15 B10 Total number of hours worked per week by librarians from line B09 with an ALA accredited masters of library science degree 600.00 B11 Total FTE librarians with ALA accredited masters of library science degree 15.00 B12 Starting date of current director in director's position (mm/dd/yyyy) 01/02/2019 Agenda Item 5A-4 47 ~~IOWACITY ,~ PUBLIC LIBRARY Salary Information Report the hourly salary for the positions listed below if employed by your library. Do not report one staff member more than once even if they perform multiple jobs. Refer to the instructions for more detailed information on each position. Do not report assistant director or department heads unless that role is part of their official job description. Do not report workers paid by other agencies such as Green Thumb employees or work study students. Do not report workers hired through a cleaning or landscape business. Only report janitorial/building maintenance staff if they are an employee of the library. Report hourly salary amounts as of June 30, 2024. B13 Hourly salary of the director $77.50 B14 Hourly salary of assistant director N/A B15 Hourly average salary of department heads $51.09 B16 Hourly salary of the children's librarians $37.82 B17 Hourly average salary of library clerks $24.94 B18 Hourly average salary of shelvers or pages $15.47 B19 Hourly average salary of janitorial or building maintenance employees $20.39 Section C - Capital Income and Expenditures Capital income is intended to pay for large one-time library purchases. This section should not reflect any income or expenditure used for the regular operations of the library. If your library had any major one-time capital expenditures during FY24 report them in this section. Otherwise, skip to section D. For Capital Income and Expenditures Show all sources of capital funds for FY24 (July 1, 2023 - June 30, 2024). If your library does not receive capital income from a source, enter a 0 (zero). If your library receives capital income from a source, but the amount is unknown, enter N/A. Report all capital income and expenditures in whole dollars only. Round to the nearest dollar. Agenda Item 5A-5 48 ~~IOWACITY ,~ PUBLIC LIBRARY For Capital Income Report all income for major capital expenditures, by source of income. Include funds received for: Site acquisition New buildings, additions to buildings, or renovation of library buildings Furnishings, equipment, and initial collections for new buildings, additions, or renovations Major building updates or repairs including roof, painting, carpeting, furnace, central air, etc. New computer hardware and software used to support library operations, link to networks, or run information products Replacement and repair of existing furnishings and equipment New vehicles Other major one-time projects DO NOT REPORT INCOME FOR: Regular purchase of library materials - Report in section D Payments for regular operating costs such as utilities, insurance, etc. – Report in section D Investments for capital appreciation Income passed through to another agency Funds unspent in the previous fiscal year (e.g., carryover). Did your library have any major one-time capital projects in FY24 YES - check the box and click the SAVE button to display questions C01 - C06. NO - Skip to section D. Yes Capital Income C01 Capital funds from local government (city, county) $117,422 C02 Capital funds from state sources $0 C03 Capital funds from federal sources $0 C04 Capital funds from private sources $0 C05 Total capital income $117,422 Capital Expenditures C06 Total capital expenditures $123,862 Section D - Operating Income and Expenditures Agenda Item 5A-6 49 • • • • • • • • • • • • • ~~I OWACITY ,~ PUBLIC LIBRARY OPERATING INCOME Operating income covers the current and recurrent costs necessary to support the provision of library services. Report income used for operating expenditures by source. Include federal, state, local, and non- governmental income. REPORT ALL SOURCES OF FUNDS FOR FY24 (JULY 1, 2023 - JUNE 30, 2024). If your library does not receive operating income from a source enter a 0 (zero) If your library receives operating income from a source, but the amount is unknown, enter N/A Report all income in whole dollars only. Round to the nearest dollar DO NOT REPORT Income for capital expenditures as reported in Section C Contributions to endowments Income passed through to another agency Funds unspent in the previous fiscal year – carryover The value of any contributed or in-kind services The value of any non-monetary gifts and donations E-Rate discounts as income Total Governmental Operating Income D01 City income received from the city's general fund (exclude income from special levies) $5,207,483 D02 City income received from special levies $1,169,106 D03 County income received from all counties $544,828 D04 Income received from contracting cities in Iowa. Do not report income from your own city on this line. $95,670 D05 Other governmental income received $0 D06 Total local government operating income received $7,017,087 D07 State income received from the State Library of Iowa (Enrich Iowa - Direct State Aid, Open Access, ILL Reimbursement) Prefilled and locked by the State Library. 68,697 D08 Other income received from the State of Iowa $0 Agenda Item 5A-7 50 • • • • • • • • • • ~~I OWACITY ,~ PUBLIC LIBRARY D09 Total state government operating income received $68,697 D10 Total federal government $0 income received Non-Governmental Operating Income D11 Total non-governmental grants received $0 D12 Endowments and gifts received (only report if money was spent in FY24) $191,831 D13 Fines and/or fees received $780 D14 Other income received $55,564 D15 Total non-governmentaloperating income received $248,175 Total Operating Income D16 Total operating income received $7,333,959 OPERATING EXPENDITURES Operating expenditures are the current and recurrent costs necessary to support the provision of library services. Significant costs, especially benefits and salaries, that are paid by other taxing agencies (government agencies with the authority to levy taxes) "on behalf of" the library may be included if the information is available. Only such funds that are supported by expenditure documents (such as invoices, contracts, payroll records, etc.) at the point of disbursement should be included. REPORT ALL EXPENDITURES INCLUDING GRANTS AND COOPERATIVE ARRANGEMENTS. If your library does not expend operating funds for an item, enter a 0 (zero) If your library expends operating funds for an item, but the amount is unknown, enter N/A To ensure accurate reporting, consult your business officer or city clerk regarding this section Report only money expended during FY24 (July 1, 2023 - June 30, 2024), regardless of when the money may have been received Report all expenditures as whole dollars only. Round fractions to the nearest whole dollar DO NOT REPORT The value of free items Estimated Costs Capital expenditures as reported in Section C E-Rate discounts as expenditures D17 Total salaries and wages expenditures (before deductions) $4,079,163 Agenda Item 5A-8 51 • • • • • • • • • ~~I OWACITY ,~ PUBLIC LIBRARY $1,470,252 $5,549,415 $261,601 $10,325 $27,447 $12,823 $50,595 $312,196 $0 $138,291 $138,291 $0 D18 Total employee benefits expenditures (health insurance, Social Security tax, retirement, etc.) This amount cannot be $0. If you are unsure of benefits amount, or this is a volunteer-run library, report N/A. D19 Total staff expenditures D20 Print physical collection expenditures D21 Audio physical collection expenditures -- All physical formats, including tape, CDs, etc. Do not report downloadable expenditures on this line. D22 Video physical collection expenditures -- All physical formats, including tape, Blu-Ray, DVD, etc. Do not report downloadable expenditures on this line. D23 Other physical collection expenditures for any materials not listed above (puzzles, art prints, puppets, cake pans, etc.) D24 Total physical non-print collection expenditures D25 Total physical collection expenditures D26 Bridges e-book collection expenditures. Report Bridges e-book expenditures only. Prefilled and locked by the State Library. D27 All other e-book collection expenditures. Report Advantage e-book expenditures on this line. D28 Total e-book collection expenditures D29 Bridges downloadable audio collection expenditures. Report Bridges expenditures only. Prefilled and locked by the State Library. D30 All other downloadable audio collection expenditures. Report Advantage downloadable audio expenditures on this line. $119,925 Agenda Item 5A-9 52 ~~IOWACITY ,~ PUBLIC LIBRARY D31 Total downloadable audio collection expenditures $119,925 D32 Total downloadable video collection expenditures. Report Advantage downloadable expenditures on this line. $0 D33 Total Electronic Information collection expenditures. This includes databases, Freegal, Hoopla, etc. Do not report expenditures for products subsidized or managed by the State Library such as Bridges. $153,465 D34 Total downloadable and Electronic Information collection expenditures $411,681 D35 Total collection expenditures $723,877 D36 All other operating expenditures (phone, lights, heating, cooling, Internet access, insurance, etc.) $894,865 D37 Total of all operating expenditures $7,168,157 Section E - Library Collection NUMBER HELD AT START OF YEAR - The number of items owned by the library at the start of the fiscal year (July 1, 2023). To assist with determining this number, we have prefilled lines E01, E09, E17, and E23 based on end of year numbers from last year as reported on lines E04, E12, E20, and E26. Note that these values are not locked, so you can change them if needed. NUMBER ADDED DURING FISCAL YEAR - The number of items added to the collection during the fiscal year (July 1, 2023 - June 30, 2024) whether through purchase or donation. NUMBER WITHDRAWN DURING FISCAL YEAR - The number of items withdrawn from the collection during the fiscal year (July 1, 2023 - June 30, 2024) whether through weeding, loss, or other cause. NUMBER HELD AT END OF YEAR - The number of items owned by the library at the end of the fiscal year (June 30, 2024). E01 Printed books (# of items), held at start of year 169,601 E02 Printed books (# of items), added during year 18,122 E03 Printed books (# of items), withdrawn during year 23,170 Agenda Item 5A-10 53 ~~IOWACITY ,~ PUBLIC LIBRARY E04 Printed books (# of items), held at end of year 164,553 E05 Bridges e-books, held at end of year. Prefilled and locked by the State Library. 0 E06 All other e-books held at end of year. Include Advantage titles here. Do not report downloads from Bridges, Freegal, Freading, Hoopla, etc. here. 38,450 E07 Total e-books held at end of year 38,450 E08 Total books (print and e-books), held at end of year. 203,003 E09 Audio materials (# of physical items), held at start of year 17,532 E10 Audio materials (# of physical items), added during year 273 E11 Audio materials (# of physical items), withdrawn during year 2,200 E12 Audio materials (# of physical items), held at end of year 15,605 E13 Bridges downloadable audio materials, held at end of year. Prefilled and locked by State Library. 0 E14 All other downloadable audio materials, held at end of year. Include Advantage titles here. Do not report downloads from Bridges, Freegal, Hoopla, etc. here. 26,489 E15 Total downloadable audio materials, held at end of year 26,489 E16 Total audio materials (physical and downloadable), held at end of year. 42,094 E17 Video materials (# of physical items), held at start of year 19,135 E18 Video materials (# of physical items), added during year 1,698 E19 Video materials (# of physical items), withdrawn during year 2,350 Agenda Item 5A-11 54 ~~IOWACITY ,~ PUBLIC LIBRARY E20 Video materials (# of physical items), held at end of year 18,483 E21 Total downloadable video materials, held at end of year. Include Advantage titles here. Do not report downloads from Bridges, Freegal, Hoopla, etc. here. 910 E22 Total video materials (physical and downloadable), held at end of year 19,393 E23 Other library materials (# of physical items), held at start of year 1,252 E24 Other library materials (# of physical items), added during year 166 E25 Other library materials (# of physical items), withdrawn during year 128 E26 Other library materials (# of physical items), held at end of year 1,290 E27 Total physical items, held at start of year 207,520 E28 Total physical items, added during year 20,259 E29 Total physical items, withdrawn during year 27,848 E30 Total physical items, held at end of year 199,931 E31 Total downloadable items, held at end of year 65,849 E32 Total physical and downloadable items, held at end of year 265,780 Licensed Databases Refer to the State Library of Iowa's website to determine how databases and other electronic resources are counted. https://www.statelibraryofiowa.gov/index.php/libraries/search/survey/cntelecres E33 Number of licensed databases funded locally or by other non-state funded cooperative agreements (or consortia) within the state or region. Include subscription downloadable services such as Freegal, Freading, Hoopla, etc. here. 29 Agenda Item 5A-12 55 E34 Number of licensed databases funded by the state government or The State Library of Iowa. Count Brainfuse as 2. Maximum amount for this line is 2.Prefilled and locked by the State Library. 2 E35 Total licensed databases 31 Section F - Circulation and Use Counts Report circulation for FY24 (July 1, 2023 to June 30, 2024). Circulation should only be counted for items checked out of the library's collection for use outside of the library, including renewals. DO NOT count automatic renewals as circulation. DO NOT count in-house use or computer use as circulation. Circulation Transactions of Physical Items F01 Adult books 330,169 F02 Young adult books 16,214 F03 Children's books 323,461 F04 Video recordings (physical formats) 141,979 F05 Audio recordings (physical formats) 32,480 F06 Serials (physical formats)6,519 F07 All other physical items (CD- ROM based products, puzzles, art prints, pamphlets, cake pans, puppets, WiFi Hotspots, tools, video games, etc.) 12,944 F08 Total PHYSICAL circulation by material type 863,766 Lines F09 and F10 should be reported as individual counts. They do not need to add up to a total. These counts are part of the physical total as reported on line F08. Do not count electronic use for lines F09 or F10. F09 Circulation of physical items to the rural population of your own county: 60,424 F10 Total physical circulation of all materials cataloged as "children's" 360,407 Use of Downloadable Material F11 Bridges e-books, including use of Advantage titles. Prefilled and locked by the State Library. 0 Agenda Item 5A-13 56 F12 All other e-books - do not count downloads from services such as Freegal, Freading, Hoopla, etc. on this line. Report that use on line F23. 121,918 F13 Total use of e-books 121,918 F14 Total downloadable video recordings - do not count downloads from services such as Freegal, Freading, Hoopla, etc. on this line. Report that use on line F23. 51,726 F15 Bridges downloadable audio recordings, including use of Advantage titles. Prefilled and locked by the State Library. 0 F16 All other downloadable audio recordings - do not count downloads from services such as Freegal, Freading, Hoopla, etc. on this line. Report that use on line F23. 123,293 F17 Total use of downloadable audio recordings 123,293 F18 Bridges electronic serials - including use of Advantage titles. Prefilled and locked by the State Library. 0 F19 All other electronic serials – Include RB Digital or similar 53,834 F20 Total use of electronic serials 53,834 F21 Total use of downloadable materials 350,771 Successful Retrieval of Electronic Information (Database Use) F22 Successful retrieval of Electronic Information from Brainfuse. This used to be called Licensed database use. Prefilled and locked by the State Library. 1,195 Agenda Item 5A-14 57 F23 Successful retrieval of all other Electronic Information funded locally or by other non-state funded cooperative agreements. Do not count users, sessions, website hits, or online catalog use. This used to be called Licensed database use. Include downloads from services such as Freegal, Freading, Hoopla, etc. on this line. 739,994 F24 Total successful retrieval of Electronic Information. 741,189 Circulation and Use Totals F25 Total Circulation of physical and downloadable materials (This is the same as Total circulation by material type on previous year's surveys). 1,214,537 F26 Total Electronic materials use (Total downloadable use plus Total successful retrieval of Electronic Information) 1,091,960 F27 Total Collection use (Total circulation of physical and downloadable items plus successful retrieval of Electronic Information. This is not the total of F25 + F26). 1,955,726 Interlibrary Loan The State Library will automatically fill in data from the SILO ILL service. If your library only uses SILO for ILL, you can skip F28 to F33. Examples of other ILL services are OCLC or print forms. F28 ILL Received from other libraries using the SILO ILL service. Prefilled and locked by the State Library. 1,998 F29 ILL Received from other libraries using all other ILL services. Do not report SILO ILL on this line. 1,009 F30 Total Interlibrary Loan received from other libraries 3,007 F31 ILL Provided to other libraries using the SILO ILL service. Prefilled and locked by the State Library. 1,101 F32 ILL Provided to other libraries using all other ILL services. Do not report SILO ILL on this line. 283 Agenda Item 5A-15 58 F33 Total Interlibrary Loan provided to other libraries 1,384 Other Use Counts F34 Current total number of registered users as of June 30, 2024 41,171 F35 Door count annually 543,468 F36 Is annual door count based on an annual count (i.e. with a door counter) or an annual estimate based on a typical week or weeks? Choose one of the options listed below. CT - Annual Count F37 Total number of reference transactions annually 22,354 F38 Is number of annual reference transactions based on annual count (i.e. year-long tally marks) or an annual estimate based on a typical week or weeks? Choose one of the options below. CT - Annual Count F39 Number of Internet computers for public use 90 F40 Number of uses of public Internet computers ANNUALLY (You may count a typical week and multiply by 52) 51,928 F41 Is the number of uses of public Internet computers based on an annual count (i.e., year-long tally marks) or an annual estimate based on a typical week or weeks? Choose one of the options listed below. CT - Annual Count F42 Total number of wireless sessions annually 26,976 F43 Is the number of wireless sessions based on an annual count (i.e. year-long tally marks) or an annual estimate based on a typical week or weeks? Choose one of the options listed below. Libraries that use WhoFi only should report as an annual count. CT - Annual Count Agenda Item 5A-16 59 F44 Website visits for libraries with a PLOW website annually. Prefilled and locked by the State Library. 0 F45 Website visits for all other libraries annually. Libraries unable to collect a count of their website visits should report N/A. Libraries without websites should report -3. 662,843 F46 Total website visits annually 662,843 F47 Does the library check out WIFI hotspots for use outside the library? (YES/NO) No F48 As of June 30, 2024, does the library charge overdue fines to any users when they fail to return physical print materials by the date due? (YES/NO) No Section G - Programs and Content Recordings Agenda Item 5A-17 60 LIBRARY PROGRAMS Live Program Sessions A live program session is any planned event which introduces the group attending to library services or which provides information to participants. Program sessions may cover use of the library, library services, or library tours. Program sessions may also provide cultural, recreational, or educational information. Examples of these types of program sessions include, but are not limited to, film showings, lectures, story hours, literacy programs, citizenship classes, and book discussions. INCLUDE All program sessions that are sponsored or co-sponsored by the library. For a program session to be sponsored or co-sponsored by the library, the library must contribute financial resources or staff time toward the program session. For a program session that is part of a larger community event (such as a farmer’s market or festival), it is not necessary for the library to also sponsor or organize the larger event. Both on-site and off-site program sessions. For example, include a storytime at a farmer’s market or a presentation to a school group about library resources conducted at a school. Live-streamed virtual (synchronous) program sessions that are sponsored or co-sponsored by the library. Program sessions with attendance of zero or one if they were intended for a group. EXCLUDE Program sessions sponsored by other groups that use library facilities. For example, do not include a homeschooling group hosting a speaker in a meeting room without facilitation from library staff. Offsite outreach efforts that do not otherwise meet the definition of a program session. For example, do not include having a library card signup booth at a farmer ’s market. Activities delivered on a one-to-one basis, rather than to a group, such as one-to-one literacy tutoring, services to homebound, homework assistance, mentoring activities, etc. Passive or self-directed activities that do not occur at a scheduled time. For example, do not report "make and take" bags or coloring pages as a program. Report these self-directed activities on questions G51 to G59 Recorded presentations of program content. Report these on questions G49 to G50. Programming that is shared on the library’s website or social media that is not sponsored or co- sponsored by the library. For example, do not include sharing a video from an author’s website of him or her reading a book. Tips for reporting programs and attendance. When reporting the number of programs count the total number of events. A story time held once a week for a year is counted as 52, not as one. When reporting attendees count total number of attendees regardless of the age. A children’s program attended by 10 children and 10 adults is counted as 20, not as 10. Live, virtual programs are conducted via a Web conferencing or webinar platform during which a library staff member (or other party sponsored by the library) is presenting to or interacting with an audience in real-time. These are considered programs for survey purposes and should be added into programming counts as indicated below. Recordings of program content include video or audio recordings created by a library staff person (or other party sponsored by the library) and posted to a video or audio hosting platform for the Agenda Item 5A-18 61 audience to view tor list to on-demand. Do not include promotional or marketing content. Recordings of program content are counted separately from live programs as indicated below. If a program is hybrid (i.e., in-person and virtual) then report it as in-person. Do not double count. Children Ages 0-5 G01 Total number of live, in-person, onsite library programs for children ages 0-5 280 G02 Total number of people attending live, in-person, onsite library programs for children ages 0-5 12,675 G03 Total number of live, in-person, offsite library programs for children ages 0-5 417 G04 Total number of people attending live, in-person, offsite library programs for children ages 0-5 10,083 G05 Total number of live, virtual library programs for children ages 0-5 0 G06 Total number of people attending live, virtual library program for children ages 0-5 0 G07 Total number of library programs for children ages 0-5 697 G08 Total number of people attending library programs for children ages 0-5 22,758 Children Ages 6-11 G09 Total number of live, in person, onsite library programs for children ages 6-11 146 G10 Total number of people attending live, in-person, onsite library programs for children ages 6-11 3,228 G11 Total number of live, in-person, offsite library programs for children ages 6-11 9 G12 Total number of people attending live, in-person, offsite library programs for children ages 6-11 263 Agenda Item 5A-19 62 G13 Total number of live, virtual library programs for children ages 6-11 0 G14 Total number of people attending live, virtual library programs for children ages 6-11 0 G15 Total number of library programs for children ages 6-11 155 G16 Total number of people attending library program for children ages 6-11 3,491 Young Adults Ages 12-18 G17 Total number of live, in person, onsite library program for young adults 236 G18 Total number of people attending live, in-person, onsite library programs for young adults 1,009 G19 Total number of live, in-person, offsite library programs for young adults 53 G20 Total number of people attending live, in-person, offsite library programs for young adults 821 G21 Total number of live, virtual library programs for young adults 0 G22 Total number of people attending live, virtual library program for young adults 0 G23 Total number of library programs for young adults 289 G24 Total number of people attending library program for young adults 1,830 Adults Aged 19 or Older G25 Total number of live, in person, onsite library program for adults 142 Agenda Item 5A-20 63 G26 Total number of people attending live, in-person, onsite library programs for adults 3,867 G27 Total number of live, in-person, offsite library programs for adults 39 G28 Total number of people attending live, in-person, offsite library programs for adults 552 G29 Total number of live, virtual library programs for adults 35 G30 Total number of people attending live, virtual library program for adults 205 G31 Total number of library programs for adults 216 G32 Total number of people attending library program for adults 4,624 General Interest - For All Ages G33 Total number of live, in person, onsite general interest library programs 211 G34 Total number of people attending live, in-person, onsite general interest library programs 18,174 G35 Total number of live, in-person, offsite general interest library programs 24 G36 Total number of people attending live, in-person, offsite general interest library programs 4,089 G37 Total number of live, virtual, general interest, library programs 0 G38 Total number of people attending live, general interest, virtual library programs 0 G39 Total number of live general interest library programs 235 Agenda Item 5A-21 64 G40 Total number of people attending live general interest library programs 22,263 G41 Total number of live, in-person, onsite library programs 1,015 G42 Total number of live, in-person, offsite library programs 542 G43 Total number of live, virtual library programs 35 G44 Total number of people attending live, in-person, onsite library programs 38,953 G45 Total number of people attending live, in-person, offsite library programs 15,808 G46 Total number of people attending live, virtual library programs 205 G47 Total number of live library programs 1,592 G48 Total number of people attending live library programs 54,966 Program Content Recordings A program content recording is any recording of program content that cannot be viewed live as it unfolds (i.e., on-demand streaming). Only include program presentations posted during the reporting period. Regardless of the number of platforms on which a presentation is posted, count each unique presentation only once. Include program sessions hosted on Facebook Premiere that are not facilitated by a staff member. The count of views of asynchronous program presentations for a period of THIRTY (30) days after the presentation was posted, even if that period extends beyond the survey reporting period (or fiscal year). For program presentations made available via Facebook, count unique 1-minute views of each video. For those made available via other platforms, count unique views of each video. For recorded program presentations that are recordings of live, virtual program sessions, exclude live attendance; live attendance should have already been counted on lines G06, G14, G22, G30, or G38. G49 Total number of program content recordings 95 G50 Total number of views of program content recordings 58,181 Agenda Item 5A-22 65 Patron-Directed Activities Below is a list of activities that are patron directed and sometimes known as passive, self-directed, or indirect programming. All answers are prefilled with 0. If you do not provide a listed service you can leave it as a 0. If you provide a service but are unsure of how many times it was used, answer with an estimate, or N/A. Otherwise provide the number of times each service is used ANNUALLY. Do not count the number of items created, only count the number of times a service is used. Do not include anything provided as a part of a library sponsored, in-person, program. These counts should be accounted for in the programming counts listed above. For example, do not count coloring sheets used as part of a live, in-person, program as an indirect activity. G51 Total number of make and take kits provided 0 G52 Total number of coloring sheets provided 6,000 G53 Total number of scavenger hunt participants 6,500 G54 Total number of trivia contest participants 0 G55 Total use of library’s maker space service 458 G56 Total use of STEAM/STEM services 60 G57 Total number of story-walk participants 660 G58 Total number of reading log participants 3,726 G59 List any other patron-directed activities, list one activity per box. To add more than one activity, click the "Add Activity" button. Name of activity only, do not include a use count. See Local Note Section H - Library Buildings - Hours and Square F Make sure to consider closures for all reasons when calculating number of hours and weeks open. For example, if your library is normally open for 52 weeks, but was closed for 20 weeks and open for 32 weeks in FY24, report 32 on line H02. H01 Total number of hours open to the public during FY24 (July 1, 2023 to June 30, 2024) at the main library only. Report actual number of hours open rather than scheduled hours open. 3,373 Agenda Item 5A-23 66 H02 Total number of weeks open to the public during FY24 (July 1, 2023 to June 30, 2024) at the main library only (round to the nearest whole number of weeks). Report actual weeks open rather than scheduled weeks open. 52 H03 Square footage of main library. Prefilled and locked by the State Library. 81,276 Section H Part 2 - Branches and Bookmobiles Enter information for each branch or bookmobile on separate lines. Click the “Add Group” button to report multiple branches or bookmobiles. Do not include information for your main library in this section – that is already covered by questions H01-H03. Make sure to consider closures for all reasons when calculating the answers for H05 and H06. For example, if your branch or bookmobile is normally open for 40 weeks, but was closed for 10 weeks and open for 30 weeks, report 30 on line H06. If the Branch or Bookmobile name, address, or phone number has changed since last year, contact Scott Dermont at scott.dermont@iowa.gov for corrections. NOTE: Libraries without branches should skip questions H04 to H07 and leave them blank. H04 Branch or bookmobile name.Iowa City Public Library Bookmobile H05 Total number of hours open to the public during FY24 (July 1, 2023 to June 30, 2024) at the branch or bookmobile. Report actual number of hours open rather than scheduled hours open. 918 H06 Total number of weeks open to the public during FY24 (July 1, 2023 to June 30, 2024) at the branch or bookmobile. Report actual number of weeks open rather than scheduled weeks open. 49 H07 Square footage of branch library (do not report bookmobile square footage) N/A Section H Totals H08 Total number of hours open annually at the main library and all branches. (Click the SAVE button to calculate the total.) 4,291 Agenda Item 5A-24 67 H09 Total number of weeks open annually at the main library and all branches (Click the SAVE button to calculate the total.) 101 H10 Total square footage of main and all branch libraries (Click the "SAVE" button to calculate the total.) 81,276 Signature Page IMPORTANT – PLEASE READ: All libraries submitting an annual survey must also submit a Signature Page to certify accuracy. This document is also included in the Print Application Form. Follow the link below to electronically sign the form. Please do not fax or mail copies of this form to us. Signature Page Agenda Item 5A-25 68 Adult Services Department Report Prepared for the November 21, 2024, Meeting of the Library Board of Trustees Jason Paulios, Adult Services Coordinator New Interns We are excited to announce two new interns joining the Adult Services Department: Victor and Ijeoma! Victor, a graduate student in the School of Library and Information Science pursuing a Teacher Librarian MA, will be assisting patrons and teaching classes in the Digital Media Lab. Ijeoma, an undergraduate in Economics & Political Science at the University of Iowa and a member of the Undergraduate Student Government, will be advocating for and assisting teen patrons in the Koza Family Teen Center. Interlibrary Loan Procedure Update Traditionally, some libraries of our size incorporate their Interlibrary Loan (ILL) lending through their Integrated Library System (ILS), such as III/Innovative Sierra in our case. However, we have always processed ILL outside of our ILS, maintaining separate records through our dedicated ILL staff. Adding the ILL module to Sierra involved financial costs and lacked the full functionality we desired. Instead, we utilized a simple in-house database, known as The Clipboard, created by Todd, our Senior Librarian. The Clipboard allowed us to track requested items and associated patron information, but notifications (e.g., “your item is here for pickup,” “your item is overdue”) were manually handled by ILL staff. This process also required printing item records from the database for internal tracking, resulting in significant paper use. Recently, the ILL team collaborated with Todd to enhance the circulation functionality, aiming to automate notification processes to reduce staff workload and minimize errors. The revamped Clipboard database now enables ILL staff to generate a paper book cover slip that includes the patron’s name, ILL tracking number, loan/due dates, and a new unique item number with a corresponding barcode. Service point staff in the Library or Bookmobile can scan the barcode to trigger checkouts and check-ins in the database. Although this process is not integrated with the ILS, Todd managed to display these items in the online catalog account, allowing patrons to view all their pending requests and checkouts from other libraries. The Clipboard now supports automated email notifications for items that are ready for pickup, reminder pickup (7 days after the first notice), courtesy notice (2 days before the due date), first overdue (7 days overdue), and second overdue (14 days overdue). For long overdue items, staff can initiate a process in The Clipboard that sends a final notice mentioning replacement fees and connects to the ILS to add a block to the patron’s library account. Agenda Item % 69 We are pleased with the new functionality, which has reduced staff processing time and potential errors, while keeping patrons better informed about the status of their interlibrary loans. Although The Clipboard may not be our long-term solution for ILL, the ILS Committee is exploring different ILS vendors and will consider ILL functionality as part of this review process. Thank you to the ILL team for their input and ideas in this process, and especially to Todd for creating the software! Agenda Item 5B-2 70 Community & Access Services Department Report Prepared for the November 14, 2024 Meeting of the Library Board of Trustees Sam Helmick, Community & Access Services Coordinator Homecoming The 2024 Homecoming parade included many staff members as well as their friends and family. This year, Mayor Teague walked with the Iowa City Public Library and participated in the Book Cart Drill Team much to the amazement and joy of the crowd. The Iowa City Public Library is a significant part of community life for members of all ages and perspectives. Homecoming is a wonderful snapshot of how appreciated and recognized the work of ICPL is for local community members and returning visitors during this special time of year. Outreach In the first quarter of FY25, the Food Bank library table had an average of 20 visitors per visit. In October, ICPL had 58 total visitors. Frequently, Food Bank customers offer words of appreciation for our presence at the Food Bank. “My kids love to read, and it’s so nice to be able to grab some books after I pick up our groceries! Thanks for doing this!” Agenda Item B 71 Displays Trans Awareness Week (Nov. 13-19) was followed by International Transgender Day of Remembrance on Wednesday, Nov. 20. One of the library’s displays explored gender identity through framed photos and powerful interviews with trans and nonbinary people and their family members from our exhibit Authentic Selves from Family Diversity Project s. Another recent display remembered all veterans and featured books and DVDs about veterans as well as information about local community resources for veterans. Shelter House celebrated its 40 th anniversary this year with a second-floor book and documentary display at the library which featured information on their mission, other events, as well as volunteer opportunities. Community organizations and local artists can sign up for a public display area to amplify local conversations, promote upcoming events, and share ideas. The application for the Public Display Areas can be located at: icpl.org/displays Bookmobile/Book Bike The Iowa City Public Library is gearing up for its winter/spring Bookmobile schedule, bringing a fresh slate of programs, services, and outreach efforts to the community. As the seasons change, so do the Library's offerings, with activities and resources designed to brighten the colder months and connect people with opportunities to learn, grow, and engage. Whether you're looking for a cozy indoor event, a chance to learn something new, or a way to meet others in the community, the Library has something for everyone. Winter weather doesn’t slow us down; instead, it strengthens our commitment to reaching those who may face barriers to accessing information and resources. The Library’s outreach services, including the Book Bike and Bookmobile, continue to operate year-round, ensuring materials, technology, and programming are brought directly to neighborhoods and individuals who may not be able to visit the downtown location. We recognize the importance of maintaining connections and access during times when physical and digital resources are needed most. Our staff is excited to continue fostering community ties during this upcoming season. Whether it’s through outdoor-friendly options, virtual programming, or mobile library visits, we look forward to meeting people where they are—literally and figuratively. At the Iowa City Public Library, we’re always Agenda Item B 72 working to ensure that every member of our community has the chance to explore, connect, and thrive, no matter the season. Agenda Item 5B-5 73 Development Department Report Prepared for November 21, 2024 Meeting of the Iowa City Public Library Board of Trustees Katie Roche, Development Director Book Gala The 31st Annual Book Gala took place on Sunday, November 10, 2024 at Prairie Lights Book Store. The Daily Iowan covered the event, which was well attended with many generous supporters making purchases; a portion of the proceeds from the event benefitted the ICPL. Online purchases throughout the entire day also benefitted the ICPL, totaling about $1,200 in sales. This number is close to pre-pandemic numbers for this event. Thank you to everyone who participated in this event, to the ICPL Friends Foundation volunteers who helped out, and to the staff at Prairie Lights for all of their support in making this event a success! Year End Fundraising The Winter Window, which will be hitting mailboxes around the last weekend of November, will focus on the ICPL Friends Foundation and highlight the importance of intellectual freedom, the Library Bill of Rights, our landfill book resale program, Sam Helmick’s incoming ALA board presidency, and our growing list of our donors. Two different fundraising letters will arrive in about 5,000 mailboxes shortly after the Winter Window. One letter will address past donors and invite renewed support. The second letter will introduce the ICPL Friends Foundation, highlight the Library as a center of community, and invite new support for our collections, programs, and services. Eat Out to Read at Yotopia, September 26th! On September 26th from 11:30 am to 11:00 pm, a generous percentage of sales at Yotopia will be donated to ICPL in celebration of Yotopia's 13th anniversary! Thank you to Yotopia for their support! New ICPLFF Calendar Stay up to date on ICPLFF activities here: https://bit.ly/ICPLFFCal Agenda Item C 74 Party with a Purpose ICPL Board of Trustee Bonnie Boothroy and her husband Doug, along with ICPL Friend Foundation Board Member Beth Deninger and her husband Mike, invited neighborhood co-hosts Shelly & Marty Carpenter, Jamie & Diane Dahl-McCoy, and Tom & Joan DePrenger to Host a “Party with a Purpose” at the Deninger home. Comments were made by ICPL Director Elsworth Carman and ICPL Friends Foundation Development Director Katie Roche, with treats and drinks supplied by the hosts. This first party allowed the ICPLFF to test using existing systems to track RSVPs and the subsequent gifts to the foundation. Guests were encouraged to make a gift of $100 or more per couple raising a total of $2,767.30! Are you looking for a way to make a positive impact in our community? Hosting a Party is an exciting opportunity to bring people together while supporting the ICPL! This season, the Iowa City Public Library Friends Foundation invites you to throw a party in your home or area business, with the proceeds going to benefit the Library’s many programs and services. Learn more here: https://www.icpl.org/articles/host-party-purpose-support-iowa-city-public-library Arts & Crafts Bazaar and Preview Party The ICPL Arts & Crafts Bazaar Preview Party will be a festive event taking place on Dec. 6 with treats and drinks, holiday music, and the company of other Library supporters! The party is available to all ICPL Staff, Supporters, Crafters and Artists contributing to the Bazaar. To be eligible for event access, ICPL Supporters should make a donation of any size in advance of the event or have made a donation in the last twelve months. You can visit the link below to explore ways you can make a gift. https://supporticpl.org/ways-to-give-for-individuals/ Please note that the only items available for sale during the Preview Party will be used books in the pay-what-you-can book sale portion of the sale. Arts and Crafts items will not be available until the public sale on Dec. 7, from 10 am to 3pm. The Arts & Crafts Bazaar is the Iowa City Public Library Friends Foundation’s annual winter fundraiser for the Iowa City Public Library. The Arts & Crafts Bazaar features handmade items donated by Library supporters, as well as a used book sale, with all sales benefitting the Iowa City Public Library. If you are interested in donating handcrafted items and for more information, please visit: https://supporticpl.org/fundraising-events/ Agenda Item C 75 Corridor libraries serve as entrepreneurial hubs By Annie Smith Barkalow | November 4, 2024 https://corridorbusiness.com/the-evolution-of-libraries-as-entrepreneurial-hubs/ Agenda Item$ 76 Agenda Item 9A-2 77 Iowa City’s community ofrenda: a touching and fun way to remember those who are no longer with us By Hannah Childers, Arts Reporter | November 5, 2024 https://dailyiowan.com/2024/11/05/iowa-citys-community-ofrenda-a-touching-and-fun-way-to-remember-those-who- are-no-longer-with-us/ Iowa City Public Library set up an ofrenda as a way to educate the community on Día de los Muertos. It features pictures of loved ones in the community, and all are welcome to visit. For some people, the idea of death can be scary or saddening. However, for some Latin American Agenda Item $ 78 people, death is something to be celebrated on a special day called Día de los Muertos, or The Day of the Dead. A holiday dating back to Mesoamerica, Día de los Muertos is a way to remember deceased loved ones, pets, and friends. It is typically celebrated from Nov. 1 to 2, but some families celebrate it earlier. One of the most notable features of Día de los Muertos is the ofrenda, or altar. It can be a small table to remember one person or a multi-tiered remembrance of many. The altar is typically decorated with cempasúchil flowers — a marigold with a musky smell — candles, incense, calacas or sugar skulls, papel picado, a paper banner, and the favorite foods and comforts of the loved ones. In addition to preparing their loved one’s favorite foods, families will also make pan de muerto, or “the bread of the dead.” It is a sweet or savory round loaf, meant to resemble the circle of life and death. The bread can be decorated with knobs of dough meant to resemble a skull and bones, and it’s dusted with sugar or sesame seeds. The incense, candles, and flowers serve to guide the spirits to the altar. Many families will even make a trail of flowers leading to the altar. Once the spirits find the altar, they can enjoy the food that has been prepared for them. Their families will then go to the cemetery, eat the food, reminisce, and pray over their deceased loved ones. “As soon as you walk through the cemetery gates, it’s like you’re with your family again,” Mya Juarez, a teen at the library, said. The Iowa City Public Library set up its own ofrenda as a way for people to learn more about Día de los Muertos. The display was covered with photos of loved ones, pets, and friends in the community and covered with over a hundred tissue paper flowers. Made by students at South East Junior High School, it is a touching sight. The minds behind this ofrenda were Public Relations Specialist Manny Galvez and Teen Services Librarian Victoria Fernandez. “We have a sizable Latinx population in the community,” Fernandez said. “And a great library holds up a merit to its community.” She teamed up with Galvez to gain his insight into the traditions of the holiday. Galvez, who was born and raised in Mexico, was more than happy to help. “To see my culture [represented] here,” Galvez said. “I feel very welcomed.” Even though the holiday remembers deceased loved ones, it is not intended to be a sad day. Rather, it Agenda Item A 79 is a celebration of life. “It is [a way] to commemorate how amazing they were when they were physically with us,” Galvez said. “This is a beautiful tradition, and cultural expressions are the best way to connect people.” In addition to the altar, Galvez and Fernandez set up information boards where people can learn more about the holiday. People are encouraged to write their own poems and put up their own photos on the altar. In fact, several passersby who recognized the ofrenda pointed it out to their little ones. “This is the very first ofrenda,” Fernandez said. “But it’s not going to be the last one.” Agenda Item A 80 Photos: Our favorites from the University of Iowa homecoming parade By Julia Hansen | October 25, 2024 at 11:56 PM https://www.press-citizen.com/picture-gallery/entertainment/2024/10/25/photos-our-favorites-from-the-university-of- iowa-homecoming-parade/75848296007/ Agenda Item 9A-6 81 Agenda Item 9A-7 82 Agenda Item 9A-8 83 Agenda Item 9A-9 84 Agenda Item 9A-10 85 Agenda Item 9A-11 86 Agenda Item 9A-12 87 Agenda Item 9A-13 88 Agenda Item 9A-14 89 Agenda Item 9A-15 90 A full list of Johnson County early and satellite voting locations By Ryan Hansen | October 25, 2024 at 8:32 AM https://www.press-citizen.com/story/news/politics/elections/2024/10/25/johnson-county-early-voting-locations-2024- election/75828465007/ Johnson County voters have already cast more than 18,000 ballots after the first week of early voting, according to data provided daily by the Iowa Secretary of State's office. But, if you haven't had the chance to vote early, there's still time. With Election Day less than two weeks away there are plenty of satellite voting locations open across the county each day. A full list of candidates is available on the Press-Citizen website. Plus, hear about the state legislator's priorities in your district by reading through the Press-Citizen's candidate questionnaires. And, in county races, hear from the three Board of Supervisors candidates and read about the county's $30 million conservation bond before you step into the polling place. Here are all the early and satellite voting locations still open across Johnson County: Agenda Item 9A-16 91 Early in-office, drive-thru voting available daily at the Auditor's Office In-office Voting: Johnson County Auditor's Office Lobby, 913 S. Dubuque St., Iowa City Drive-thru Voting: Johnson County Health and Human Services Building Parking Ramp, 855 S. Dubuque St., Iowa City Weekday Voting: 8 a.m. to 5 p.m., Monday-Friday through Nov. 4. Evening Voting: The county will provide extended early voting hours on Monday, Oct. 28, Tuesday, Oct. 29 and Wednesday, Oct 30 at the auditor's office or parking ramp. Voting will be open from 8 a.m. to 7 p.m. Weekend voting: In-office and drive-thru voting will be available on the final two weekends before Election Day. Oct. 26 and 27: 12 p.m. to 5 p.m. at the auditor's office or parking ramp. Nov. 2: 9 a.m. to 5 p.m. at the auditor's office or parking ramp. Nov 3: 12 p.m. to 5 p.m. at the auditor's office or parking ramp. Satellite voting locations dotted throughout Iowa City metro area Several satellite voting locations will also be open in the Iowa City metro area in the lead -up to Election Day. This list will be updated to remove voting locations on dates that have already passed. •Friday, Oct. 25: Iowa Health Care - Health Care Support Services Building, 3281 Ridgeway Drive, Coralville. Voting is available from 10 a.m. to 4 p.m. •Saturday, Oct 26: Iowa City Public Library, 123 S. Linn St., Iowa City. Voting is available from 11 a.m. to 4 p.m. •Sunday, Oct. 27: Iowa City Public Library, 123 S. Linn St., Iowa City. Voting is available from 12 noon to 5 p.m. •Monday, Oct. 28: Iowa City Public Library, 123 S. Linn St., Iowa City. Voting is available from 10 a.m. to 8 p.m. •Tuesday, Oct. 29: Iowa City Public Library, 123 S. Linn St., Iowa City. Voting is available from 10 a.m. to 8 p.m. •Wednesday, Oct. 30: Iowa City Public Library, 123 S. Linn St., Iowa City. Voting is available from 10 a.m. to 8 p.m. •Friday, Nov. 1: North Liberty Community Library, 520 W. Cherry St., North Liberty. Voting is available from 11 a.m. to 5 p.m. •Saturday, Nov. 2: North Liberty Community Library, 520 W. Cherry St., North Liberty. Voting is available from 11 a.m. to 5 p.m. Ryan Hansen covers local government and crime for the Press-Citizen. He can be reached atrhansen@press-citizen.com or on X, formerly known as Twitter, @ryanhansen01. Agenda Item$ 92 Iowa City nonprofit educates public about domestic violence By Mollie Swayne | October 22, 2024 at 10:29 PM https://www.kcrg.com/2024/10/23/iowa-city-nonprofit-educates-public-about-domestic-violence/ IOWA CITY, Iowa (KCRG) - Public libraries in eight Iowa counties are helping spread awareness about domestic violence issues as well as resources available to the people who may need them the most. “Public awareness is absolutely paramount to prevention education,” said Alta Medea, the Director of Community Engagement for Domestic Violence Intervention Program (DVIP). During Domestic Violence Awareness Month, DVIP partners with libraries throughout its service area to offer resources that teach people about domestic violence, including what it can look like. “Intimate partner violence can be manipulation, coercive control, and economic. So restricting how dollars are spent, if you can have access to medication, if you have access to transportation,” said Medea. The resources on offer aren’t just reference guides or workbooks; they’re stories—even young adult Agenda Item A 93 novels—that people of all ages could relate to their own lives. “I was interested to find several young adult fiction titles that deal with dating violence, and this was very reassuring to me that we’re not just trying to end domestic violence, but also trying to prevent it, you know, by telling the younger generations maybe what to look out for,” said Heidi Kuchta, Outreach Assistant with the Iowa City Public Library. Kuchta said there’s been a lot of engagement with the collection. “It has been a very popular display. We’ve had to refill it a few different times,” she said. The engagement comes as there is more of a need for people to understand what to look for. “We have seen an increase of lethality over the last seven years by upwards of 30 to 35% of the victim-survivors that we serve here in our service region. So we’re not talking nationally, we’re not talking internationally. We’re talking right here in southeastern Iowa that has increased,” said Medea. Medea said an increase in lethality means a person is at a higher risk of being killed than the average person. Those are the facts, but the stories in the library displays are aiming to help people recognize what the statistics might look like when they play out in real life. “When we know what the red flags of abuse are, what a healthy relationship looks like, and how to support our friends and family, the better we all are,” said Me Copyright 2024 KCRG. All rights reserved. Agenda Item A 94 A Trio of Holiday Rom-Coms Melody Dworak | Issue 334, November 2024 https://littlevillagemag.com/lv-november-2024/ Agenda Item 9A-20 95 If you will need disability-related accommodations in order to participate in this meeting, please contact Jen Royer, Iowa City Public Library, at 319-887-6003 or jennifer-royer@icpl.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. Iowa City Public Library Board of Trustees Meeting Minutes October 24, 2024 2nd Floor – Boardroom Regular Meeting - 5:00 PM DRAFT Tom Rocklin - President DJ Johnk – Vice President Hannah Shultz-Secretary Bonnie Boothroy Joseph Massa Claire Matthews Robin Paetzold John Raeburn Dan Stevenson Members Present: Bonnie Boothroy, DJ Johnk, Joseph Massa, Claire Matthews, Robin Paetzold, John Raeburn, Tom Rocklin, Hannah Shultz. Members Absent: Dan Stevenson. Staff Present: Elsworth Carman, Anne Mangano, Brent Palmer, Jason Paulios, Angie Pilkington, Jen Royer. Guests Present: Amanda O’Brien. Call Meeting to Order. Rocklin called the meeting to order at 5:00 pm. A quorum was present. Approval of October 24, 2024, Board Meeting Agenda. Massa made a motion to approve the October 24th Board Meeting Agenda. Johnk seconded. Motion passed 7/0. Public Discussion. None. Shultz entered at 5:01 pm. Items to be Discussed. Budget Discussion. Carman said the budget request was presented in a couple of different ways, and he was happy to answer questions. Carman said the library was tasked with maintaining service rather than growing service and the budget increases requested were thoughtful. Carman said the library tried to be team players and noted we’ve had a few years of a flat budget landscape; if there isn’t an increase in the library materials budget line we will fall behind. Carman shared he requested $20,000 for a strategic plan consultant and expects to use the NOBU (non-operating budget) request to meet additional funding needs of a consultant. Carman said the rest of the budget request felt as expected, requests were made to match inflation. Carman shared the CIP (capital improvement program) request was adjusted with less funds but is still Agenda Item $ 96 If you will need disability-related accommodations in order to participate in this meeting, please contact Jen Royer, Iowa City Public Library, at 319-887-6003 or jennifer-royer@icpl.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. in the running. Carman noted the budget documents in the packet included the budget memo, an updated CIP sheet, the actual budget entry from Munis (entry software), and the Budget in Brief. Raeburn discussed the request for a consultant and noted the last two strategic plans were made without a consultant. Raeburn said he was skeptical of paying a consultant and gave an example. Raeburn asked what a consultant can do that the library can’t. Carman said a consultant can do more sophisticated data collection. Technically ICPL has the skills to do data collection, but our plates are full with operational work. Carman said a consultant would add value and could also be a neutral voice in stakeholder focus groups. Carman said it can be easier to be candid with someone you don’t see every day about aspirations for the library. Using a library specific consultant can bring a broader view of the field and they can glean what they’ve done from other libraries. Carman said the plans we’ve done in house have been very effective for the times we’ve been in, but as we enter another high stress legislative session this is a good time to bring in experts. Carman said he is happy to consider a five-year plan rather than a three-year plan if that is better stewardship of the resources. Carman noted there is consulting expertise on the Board. There are also a few local consultants that do lower cost consulting, but we would lose library specific knowledge. Raeburn asked where the pool of consultants comes from. Carman said he has had great experiences with several library consultants from around the country. Carman shared ICPL is part of the Urban Library Council which is a good place to network with libraries on consultants. Carman said our network could be wider now with online meetings. Carman said he would also consider contacting a former ICPL consultant who worked with the library prior to the COVID-19 closure. Carman said $20,000 will not cover the cost of a consultant but will give us support that could be paired with NOBU funds. Raeburn asked if consultants are paid by the hour or by the task. Carman said some consultants work a la cart and others might have an hourly cost. Carman said having someone to help with bigger community surveys would be great. Paetzold said defining what portion of the job you want to hire is important. Rocklin shared that he just left the consultant field, and, in this setting, the compelling argument for a consultant is the time you’re adding to your staff capacity to get the job done. Rocklin said it’s hard to find the time among current staff. Rocklin also said five years strikes him as a very long time to plan for and you’d be dissatisfied by the time you got to the end of the years. Massa asked what a consultant would do. Carman said they would help determine what we need out of a plan, go over past plans, discuss what our hopes are, and then work out the details. Carman said it is time to do a community survey, we’ve done them in the past but not as widely reaching as we’d like. In talking with a consultant, the library could also plan for potential budget and legislative challenges. Carman said the last time the library worked with a consultant the timing of Covid was disruptive but also good in the end because they decided to stop building a traditional strategic plan (because they knew so many pivots were going to continue happening). Shultz said she was once told if you want people to take you seriously you need luggage, and consultants bring luggage. Carman said ICPL worked with the state library consultant last time for a few pieces of it and then veered off that that as we got further into the plan. Carman said there is also commitment with a paid consultant, and you know things will get done on a certain timeline. Matthews asked if the state consultant services are still as robust. Carman said the regional staff are still in their jobs that could do this kind of work. Carman shared the Johnson County Public Library directors recently used them for their strategic plan. Matthews asked if it is possible a combination of their services, ICPL staff, and another consultant could be a way to really focus on what you’re spending money on. Carman said the board could be involved in Agenda Item $ 97 If you will need disability-related accommodations in order to participate in this meeting, please contact Jen Royer, Iowa City Public Library, at 319-887-6003 or jennifer-royer@icpl.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. that process too. Paetzold said having been through the process quite a few times there is tremendous value in hiring a consultant; it’s a high value investment. Massa agreed it is a high value investment if you get something out of it. Paetzold shared that she believed we have in the past. Paetzold said these companies specialize in library plans, and they are specific to the field. Paetzold doesn’t feel the library has been misled in the past. Matthews said the networking piece is valuable and will be there too. Carman said we have a huge advantage because we collect data already that we can take to the table. Carman shared the next steps in the budget process. There will be more conversations about the CIP, department heads will speak with City Council about their projects, budget narratives will be submitted for the budget book, department heads will have a meeting with Finance and the City Manager’s office for a line by line discussion of the budget request, the City Manager and Finance will review the request and make the next draft of budget to present to City Council for approval. First Quarter Financials and Statistics. Carman shared the first quarter budget report was typical for this point in the year. Carman noted the budget lines trending high or low are in the budget memo. Raeburn noted the software R&M services line on page 29 and asked if that stood for repair and maintenance. Carman agreed. Raeburn requested an appendix be included with the finance report in future packets. Carman said the software line has been changing as tech work moves from hardware- based services to cloud based. Raeburn noted 80% of this budget had been spent in the first quarter and asked if it would be overspent. Carman said no, and that most of that budget line is spent on an annual bill for the ILS. Raeburn asked what streaming media PPU is. Rocklin said PPU stands for pay per use. Rocklin shared he appreciated the memo that explains trends in the budget report. Rocklin shared that he loved the output statistics at-a-glance on page 32 and would like to see the actual numbers accompanied with percentages. Rocklin liked the comments too. Carman shared staff are trying to make these reports as accessible as possible. Rocklin said as he went through the report he noticed striking numbers. Rocklin encouraged Trustees to find one that impresses them most and talk about it. Rocklin shared some people in the community think the library is growing irrelevant. Rocklin shared there were 400,000 catalog searches in three months and that was an impressive statistic. Carman said the order and format of the Output report is different and now aligns better with state reporting. Raeburn shared the amount of Help desk questions blew him away. Carman said that is a good statistic to note because there is a thought that reference questions are dead, and it is still a very critical service. Raeburn noted there was a modest decrease in book circulation. Mangano said young adult fiction is down 20% which is concerning. Mangano said if you look at other urban libraries or Publishers Weekly young adult sales are going down everywhere. Mangano discussed authors moving from the young adult genre to adult romantasy. Mangano noted ICPL’s children’s circulation was trending down and has leveled off, with middle grade books impressively increasing. This is not happening at other libraries or in publishing. Matthews asked if young adult fiction includes graphic novels. Mangano said they are separate and noted comic circulation is trending down this quarter but not by much. Carman said print circulation was down 3.3% and total circulation has under a 1% difference. Mangano said people are moving to audiobooks. Raeburn said Mangano’s report on weeding was very good and clearly explained why and how it is done. Staff Reports. Agenda Item $ 98 If you will need disability-related accommodations in order to participate in this meeting, please contact Jen Royer, Iowa City Public Library, at 319-887-6003 or jennifer-royer@icpl.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. Director’s Report. Carman thanked Paetzold for presenting at the Iowa Library Association Conference with him. Carman shared the second sewer pipe problem has been resolved. Brad Gehrke, Building Manager, assessed what was visible and is working on a plan for the cast iron pipes. Rocklin asked if a staff member had been added to the SLIS Advisory Committee. Carman made a recommendation. Departmental Reports: Children’s Services. None. Collection Services. None. IT. Matthews said she was curious about moving away from subscription services and how to plan for the growth of finite costs moving to ongoing costs. Palmer said it is a difficult part of the IT budget; costs go up and there isn’t a lot of choice in that. Matthews noted the responsibility for security threats by subscription services. Palmer said you never really know if their security is better than what you’re doing but often that is true as they do automatic updates. Big companies have security interests and invest in them. Development Report. Roche absent. Rocklin asked when the deadline of the Arts & Crafts Bazaar will be. Carman said donations are accepted close to the day of the event. Shultz said the deadline is online. President’s Report. Rocklin shared he will be appointing a committee for the director evaluation. Rocklin asked Trustees to let him know if they are interested in serving. Rocklin said it is one of the most important responsibilities Trustees have. Announcements from Members. None. Committee Reports. Advocacy Committee. None. Finance Committee. None. Foundation Members. Massa shared he thought it would be good for the Library Board’s Finance Committee to meet with the Friend Foundation’s Finance Committee. Massa said there are connecting issues, and it would be good to collaborate. Massa is on both committees. Communications. News Articles. None. Consent Agenda. Matthews made a motion to approve the Consent Agenda. Johnk seconded. Motion passed 8/0. Set Agenda Order for November Meeting. Rocklin shared the Director Evaluation Committee, Unattended Children policy, Two personnel policies, and departmental reports will be on the November agenda. The November and December meetings are held the third Thursday of the month. Adjournment. Rocklin adjourned the meeting at 5:42 pm. Respectfully submitted, Jen Royer Agenda Item $ 99 CITY OF IOWA CITY Library Disbursements: October 1 to October 31, 2024 YEAR/PERIOD: 2025/4 TO 2025/4 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION 10550110 Library Administration 10550110 432080 Other Professional Services 010286 LANGUAGE LINE SERVIC 11422473 0 2025 4 INV P 5.85 101124 306262 LANGUAGE LINE FOR S 014353 ONE SOURCE THE BACKG 2022164395 0 2025 4 INV P 654.35 101124 51611 BACKGROUND CHECKS F ACCOUNT TOTAL 660.20 10550110 436030 Transportation 010199 HILLS BANK AND TRUST 1022243248 0 2025 4 INV P 866.87 101824 306443 J Royer Visa 10/22/ ACCOUNT TOTAL 866.87 10550110 436050 Registration 010199 HILLS BANK AND TRUST 1022243248 0 2025 4 INV P 300.00 101824 306443 J Royer Visa 10/22/ ACCOUNT TOTAL 300.00 10550110 436060 Lodging 010199 HILLS BANK AND TRUST 1022243248 0 2025 4 INV P 694.90 101824 306443 J Royer Visa 10/22/ ACCOUNT TOTAL 694.90 10550110 436080 Meals 010199 HILLS BANK AND TRUST 1022243248 0 2025 4 INV P 28.94 101824 306443 J Royer Visa 10/22/ ACCOUNT TOTAL 28.94 10550110 449260 Parking 000111 Ruth Bradley 093024 0 2025 4 INV P 28.00 101124 306268 Admin/Volunteer Par 000111 Deb Schultz 093024 0 2025 4 INV P 22.00 101124 306266 Admin/Volunteer Par 000111 Laura Zieglowsky 100124 0 2025 4 INV P 28.00 101124 306267 Admin/Volunteer Par 000111 Nancy Holland 100324 0 2025 4 INV P 44.00 101824 306464 Admin/Volunteer Par 000111 Meredith Rich-Chappe 10724 0 2025 4 INV P 44.00 102524 306693 Admin/Volunteer Par 166.00 ACCOUNT TOTAL 166.00 10550110 449280 Misc Services & Charges 000111 Zhen Xu 092724 0 2025 4 INV P 25.00 101824 306465 Admin/Found Library ACCOUNT TOTAL 25.00 10550110 452010 Office Supplies 010199 HILLS BANK AND TRUST 1022243248 0 2025 4 INV P 220.24 101824 306443 J Royer Visa 10/22/ ACCOUNT TOTAL 220.24 10550110 469320 Miscellaneous Supplies 010199 HILLS BANK AND TRUST 1022243248 0 2025 4 INV P 110.96 101824 306443 J Royer Visa 10/22/ Agenda Item B 100 CITY OF IOWA CITY Library Disbursements: October 1 to October 31, 2024 YEAR/PERIOD: 2025/4 TO 2025/4 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION ACCOUNT TOTAL 110.96 10550110 469360 Food and Beverages 010199 HILLS BANK AND TRUST 1022243248 0 2025 4 INV P 105.30 101824 306443 J Royer Visa 10/22/ ACCOUNT TOTAL 105.30 ORG 10550110 TOTAL 3,178.41 10550121 Library Bldg Maint - Public 10550121 438030 Electricity 010319 MIDAMERICAN ENERGY 558752766 0 2025 4 INV P 8,590.02 101824 51688 123 S LINN ST ACCOUNT TOTAL 8,590.02 10550121 438070 Heating Fuel/Gas 010319 MIDAMERICAN ENERGY 558752766 0 2025 4 INV P 975.17 101824 51688 123 S LINN ST ACCOUNT TOTAL 975.17 10550121 442010 Other Building R&M Services 010187 HARGERS ACOUSTICS IN P1170 0 2025 4 INV P 126.00 101124 306229 FAC/Ceiling Tiles f 010392 RMB CO INC 15504 0 2025 4 INV P 13,602.35 101824 51702 FAC/Replaced Cast 010817 BASEPOINT - ADG 153956 0 2025 4 INV P 366.00 101824 51654 FAC/Door at Merge/r 011282 ACTION SEWER & SEPTI 124924 0 2025 4 INV P 319.00 110124 52176 FAC/Sewer Work 013430 ALL TEMP REFRIGERATI 10101 0 2025 4 INV P 180.00 102524 306607 FAC/Water Samples f 016722 PROFESSIONAL WINDOW 3465 0 2025 4 INV P 150.00 102524 306723 FAC/Window Cleaning ACCOUNT TOTAL 14,743.35 10550121 442020 Structure R&M Services 010823 SCHUMACHER ELEVATOR 90626381 0 2025 4 INV P 575.00 100424 51528 Elevator Maintenanc ACCOUNT TOTAL 575.00 10550121 443050 Radio Equipment R&M Services 011280 JOINT EMERGENCY COMM 124 0 2025 4 INV P 225.00 110124 307042 JECSA Radio System ACCOUNT TOTAL 225.00 10550121 445330 Other Waste Disposal 010004 A-TEC RECYCLING INC 240917-58328 0 2025 4 INV P 443.46 101124 306170 FAC/Lightbulbs and 013663 REPUBLIC SERVICES OF 0897-001029447 0 2025 4 INV P 316.65 101124 306312 Refuse & Recycling ACCOUNT TOTAL 760.11 Agenda Item B 101 CITY OF IOWA CITY Library Disbursements: October 1 to October 31, 2024 YEAR/PERIOD: 2025/4 TO 2025/4 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION 10550121 449160 Other Rentals 010627 CINTAS CORPORATION 4206549178 0 2025 4 INV P 223.25 101124 306192 FAC/Sanitary Suppli 010627 CINTAS CORPORATION 4208011808 0 2025 4 INV P 223.25 102524 306629 FAC/Sanitary Suppli 446.50 ACCOUNT TOTAL 446.50 10550121 452040 Sanitation & Indust Supplies 010627 CINTAS CORPORATION 4206549178 0 2025 4 INV P 374.66 101124 306192 FAC/Sanitary Suppli 010627 CINTAS CORPORATION 4208011808 0 2025 4 INV P 330.62 102524 306629 FAC/Sanitary Suppli 705.28 ACCOUNT TOTAL 705.28 10550121 466070 Other Maintenance Supplies 010199 HILLS BANK AND TRUST 1022243297 0 2025 4 INV P 247.90 101824 306441 B Gehrke Visa 10/22 ACCOUNT TOTAL 247.90 ORG 10550121 TOTAL 27,268.33 10550140 Library Computer Systems 10550140 438130 Cell Phone/Data Services 010482 VERIZON WIRELESS 9975979097 0 2025 4 INV P 288.83 110124 307136 IT/Verizon Wireless ACCOUNT TOTAL 288.83 10550140 438140 Internet Fees 014293 IMON COMMUNICATIONS 3735648 0 2025 4 INV P 253.00 101824 306451 Internet Services & 014293 IMON COMMUNICATIONS 3763645 0 2025 4 INV P 302.78 110124 307016 IT/Internet 555.78 ACCOUNT TOTAL 555.78 10550140 443020 Office Equipment R&M Services 014150 ADVANCED BUSINESS SY INV388663 0 2025 4 INV P 301.51 102524 51729 IT/Sharp Printing ACCOUNT TOTAL 301.51 10550140 444080 Software R&M Services 010199 HILLS BANK AND TRUST 1022243305 0 2025 4 INV P 2.70 101824 306442 B Palmer Visa 10/22 ACCOUNT TOTAL 2.70 10550140 455120 Misc Computer Hardware 010199 HILLS BANK AND TRUST 1022243305 0 2025 4 INV P 1,750.43 101824 306442 B Palmer Visa 10/22 ACCOUNT TOTAL 1,750.43 Agenda Item B 102 CITY OF IOWA CITY Library Disbursements: October 1 to October 31, 2024 YEAR/PERIOD: 2025/4 TO 2025/4 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION ORG 10550140 TOTAL 2,899.25 10550151 Lib Public Services - Adults 10550151 445250 Inter-Library Loans 000119 Nissen Public Librar 091324 0 2025 4 INV P 12.00 101124 306288 AS/Lost ILL Book ACCOUNT TOTAL 12.00 10550151 469320 Miscellaneous Supplies 010199 HILLS BANK AND TRUST 1022243248 0 2025 4 INV P 103.16 101824 306443 J Royer Visa 10/22/ 010199 HILLS BANK AND TRUST 1022243289SRPDLG 0 2025 4 INV P 46.21 101824 306437 J Paulios Visa 10/7 149.37 ACCOUNT TOTAL 149.37 10550151 469360 Food and Beverages 010199 HILLS BANK AND TRUST 1022243289SRPDLG 0 2025 4 INV P 116.86 101824 306437 J Paulios Visa 10/7 ACCOUNT TOTAL 116.86 ORG 10550151 TOTAL 278.23 10550152 Lib Public Services - Children 10550152 432080 Other Professional Services 017040 HARRISON, KELSEY 92824 0 2025 4 INV P 210.00 102524 306651 CHI/IFF Drag Family 017170 INCREDIBLEBATS INC 101124 0 2025 4 INV P 450.00 101124 306237 CHI/Schools Out Spe 017171 LODH, ANJALI 100624 0 2025 4 INV P 125.00 101124 306269 CHI/Chess Butterfli 017184 LATIN THUNDER 101424 0 2025 4 INV P 200.00 102524 306688 CHI/Storytime 10/14 017185 CAPRON, MARK AARON 10724 0 2025 4 INV P 80.00 102524 306622 CHI/Chess Club and ACCOUNT TOTAL 1,065.00 10550152 436050 Registration 010199 HILLS BANK AND TRUST 1022243271 0 2025 4 INV P 264.00 101824 306440 A Pilkington Visa 1 ACCOUNT TOTAL 264.00 10550152 449280 Misc Services & Charges 013572 HANDS UP COMMUNICATI 439565 0 2025 4 INV P 165.00 101824 306431 CHI/Interpreting Se ACCOUNT TOTAL 165.00 10550152 469320 Miscellaneous Supplies 010125 BLICK ART MATERIALS 273740 0 2025 4 INV P 17.98 110124 306961 Admin/Paintbrushes 010199 HILLS BANK AND TRUST 1022243271 0 2025 4 INV P 340.68 101824 306440 A Pilkington Visa 1 Agenda Item B 103 CITY OF IOWA CITY Library Disbursements: October 1 to October 31, 2024 YEAR/PERIOD: 2025/4 TO 2025/4 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION 010536 INGRAM LIBRARY SERVI 84131927 0 2025 4 INV P 22.11 110124 307018 LIBRARY MATERIALS 012922 BRAMMER, RICK 280283 0 2025 4 INV P 39.46 110124 306964 CHI/Children's prog ACCOUNT TOTAL 420.23 10550152 469360 Food and Beverages 010199 HILLS BANK AND TRUST 1022243271 0 2025 4 INV P 156.65 101824 306440 A Pilkington Visa 1 ACCOUNT TOTAL 156.65 10550152 469370 Paper Products 010125 BLICK ART MATERIALS 273797 0 2025 4 INV P 42.44 102524 306620 CHI/Bookwalk Paper ACCOUNT TOTAL 42.44 ORG 10550152 TOTAL 2,113.32 10550159 Lib Public Srvs-Comm Access 10550159 435055 Mail & Delivery 010468 U S POST OFFICE ACCT 529142 0 2025 4 INV P 6,599.36 100424 306135 Replenish Bulk Mail ACCOUNT TOTAL 6,599.36 10550159 445140 Outside Printing 010050 TRU ART 129153011 0 2025 4 INV P 192.00 101824 306513 CAS/4 Window Decals 010050 TRU ART 129333011 0 2025 4 INV P 133.00 101824 306513 CAS/500 Business Ca 010050 TRU ART 12966011 0 2025 4 INV P 297.00 101824 306513 CAS/3,000 My ICPL A 622.00 ACCOUNT TOTAL 622.00 10550159 449280 Misc Services & Charges 010199 HILLS BANK AND TRUST 1022243255 0 2025 4 INV P 89.85 101824 306439 S Helmick Visa 10/2 ACCOUNT TOTAL 89.85 10550159 452010 Office Supplies 010199 HILLS BANK AND TRUST 1022243248 0 2025 4 INV P 333.18 101824 306443 J Royer Visa 10/22/ ACCOUNT TOTAL 333.18 10550159 454020 Subscriptions 010199 HILLS BANK AND TRUST 1022243255 0 2025 4 INV P 348.00 101824 306439 S Helmick Visa 10/2 ACCOUNT TOTAL 348.00 10550159 469320 Miscellaneous Supplies 010199 HILLS BANK AND TRUST 1022243248 0 2025 4 INV P 92.66 101824 306443 J Royer Visa 10/22/ ACCOUNT TOTAL 92.66 Agenda Item B 104 CITY OF IOWA CITY Library Disbursements: October 1 to October 31, 2024 YEAR/PERIOD: 2025/4 TO 2025/4 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION ORG 10550159 TOTAL 8,085.05 10550160 Library Collection Services 10550160 445270 Library Material R&M Services 010509 BAKER & TAYLOR INC C 200055092024V 0 2025 4 INV P 1,648.18 101124 306181 LIBRARY MATERIALS/P 010509 BAKER & TAYLOR INC C 2038513138 0 2025 4 INV P 9.03 101124 306180 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038528145 0 2025 4 INV P 9.03 101124 306180 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038543747 0 2025 4 INV P 10.32 101124 306180 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038562948 0 2025 4 INV P 16.77 102524 306615 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038578697 0 2025 4 INV P 9.03 102524 306615 LIBRARY MATERIALS 1,702.36 ACCOUNT TOTAL 1,702.36 10550160 469110 Misc Processing Supplies 010199 HILLS BANK AND TRUST 1022243263 0 2025 4 INV P 151.10 101824 306438 A Mangano Visa 10/2 010546 MIDWEST TAPE 506123049 0 2025 4 INV P 373.52 102524 306702 LIBRARY MATERIALS ACCOUNT TOTAL 524.62 ORG 10550160 TOTAL 2,226.98 10550210 Library Children's Materials 10550210 477020 Books (Cat/Cir) 010509 BAKER & TAYLOR INC C 2038426408 0 2025 4 INV P 832.03 101124 306181 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038531405 0 2025 4 INV P 168.41 101124 306181 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038534473 0 2025 4 INV P 199.12 101124 306181 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038537263 0 2025 4 INV P 162.26 101124 306181 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038543747 0 2025 4 INV P 12.34 101124 306180 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038554038 0 2025 4 INV P 39.79 101124 306181 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038554943 0 2025 4 INV P 38.72 101124 306181 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038556795 0 2025 4 INV P 15.17 101124 306181 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038557737 0 2025 4 INV P 340.75 101124 306181 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038561526 0 2025 4 INV P 161.08 101124 306181 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038564662 0 2025 4 INV P 75.84 101124 306181 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038568279 0 2025 4 INV P 145.02 101824 306383 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038569589 0 2025 4 INV P 113.96 101824 306383 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038571098 0 2025 4 INV P 311.61 101824 306383 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038573257 0 2025 4 INV P 116.94 101824 306383 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038574050 0 2025 4 INV P 42.83 101824 306383 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038574211 0 2025 4 INV P 295.67 101824 306383 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038583311 0 2025 4 INV P 47.92 102524 306616 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038589408 0 2025 4 INV P 94.25 102524 306616 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038589437 0 2025 4 INV P 448.22 102524 306616 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038593517 0 2025 4 INV P 397.25 102524 306616 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038595362 0 2025 4 INV P 37.58 102524 306616 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038595372 0 2025 4 INV P 87.17 102524 306616 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038595377 0 2025 4 INV P 309.48 102524 306616 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038597907 0 2025 4 INV P 66.26 102524 306616 LIBRARY MATERIALS Agenda Item B 105 CITY OF IOWA CITY Library Disbursements: October 1 to October 31, 2024 YEAR/PERIOD: 2025/4 TO 2025/4 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION 010509 BAKER & TAYLOR INC C 2038599150 0 2025 4 INV P 39.86 102524 306616 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038601186 0 2025 4 INV P 228.15 102524 306616 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038602376 0 2025 4 INV P 342.40 102524 306616 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038618101 0 2025 4 INV P 81.06 110124 306955 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038620314 0 2025 4 INV P 298.56 110124 306955 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038621370 0 2025 4 INV P 458.91 110124 306955 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038624691 0 2025 4 INV P 191.74 110124 306955 LIBRARY MATERIALS 6,200.35 010536 INGRAM LIBRARY SERVI 84113581 0 2025 4 INV P 69.61 110124 307018 LIBRARY MATERIALS 010536 INGRAM LIBRARY SERVI 84131927 0 2025 4 INV P 81.16 110124 307018 LIBRARY MATERIALS 150.77 ACCOUNT TOTAL 6,351.12 10550210 477070 eBooks 011068 OVERDRIVE INC 01370CO24285956 0 2025 4 INV P 97.37 101124 306299 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO24295558 0 2025 4 INV P 99.57 101824 306486 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO24295645 0 2025 4 INV P 67.96 101824 306486 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO24318452 0 2025 4 INV P 266.44 110124 307073 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370DA24294908 0 2025 4 INV P 60.00 101824 306486 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370DA24301175 0 2025 4 INV P 17.50 101824 306486 LIBRARY MATERIALS 608.84 ACCOUNT TOTAL 608.84 10550210 477110 Audio (Digital) 011068 OVERDRIVE INC 01370CO24285956 0 2025 4 INV P 28.00 101124 306299 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO24295562 0 2025 4 INV P 146.49 101824 306486 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO24299439 0 2025 4 INV P 38.85 101824 306486 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO24300420 0 2025 4 INV P 13.00 101824 306486 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370DA24301175 0 2025 4 INV P 63.00 101824 306486 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370DA24314472 0 2025 4 INV P 29.99 102524 306716 LIBRARY MATERIALS 319.33 ACCOUNT TOTAL 319.33 10550210 477120 Audio (Read-Along) 010509 BAKER & TAYLOR INC C 2038537263 0 2025 4 INV P 107.90 101124 306181 LIBRARY MATERIALS 016642 PLAYAWAY PRODUCTS 476737 0 2025 4 INV P 64.94 102524 306722 LIBRARY MATERIALS 016642 PLAYAWAY PRODUCTS 477560 0 2025 4 INV P 539.91 110124 307080 LIBRARY MATERIALS 604.85 ACCOUNT TOTAL 712.75 10550210 477160 Video (DVD) Agenda Item B 106 CITY OF IOWA CITY Library Disbursements: October 1 to October 31, 2024 YEAR/PERIOD: 2025/4 TO 2025/4 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION 010546 MIDWEST TAPE 506098777 0 2025 4 INV P 161.20 101124 306284 LIBRARY MATERIALS 010546 MIDWEST TAPE 506128816 0 2025 4 INV P 53.98 102524 306702 LIBRARY MATERIALS 010546 MIDWEST TAPE 506165767 0 2025 4 INV P 18.73 102524 306702 LIBRARY MATERIALS 010546 MIDWEST TAPE 506194465 0 2025 4 INV P 26.23 110124 307058 LIBRARY MATERIALS 260.14 ACCOUNT TOTAL 260.14 10550210 477200 Toys/Kits 010199 HILLS BANK AND TRUST 1022243263 0 2025 4 INV P 36.24 101824 306438 A Mangano Visa 10/2 013055 LAKESHORE LEARNING M 190529100824 0 2025 4 INV P 57.48 110124 307044 LIBRARY MATERIALS ACCOUNT TOTAL 93.72 10550210 477250 Streaming Media/PPU 011068 OVERDRIVE INC 01370CP24289884 0 2025 4 INV P 10.99 101824 306486 LIBRARY MATERIALS ACCOUNT TOTAL 10.99 ORG 10550210 TOTAL 8,356.89 10550220 Library Adult Materials 10550220 477020 Books (Cat/Cir) 010378 PRAIRIE LIGHTS BOOKS 3683 0 2025 4 INV P 15.20 101824 306493 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038426408 0 2025 4 INV P 791.07 101124 306181 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038513138 0 2025 4 INV P 46.77 101124 306180 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038528145 0 2025 4 INV P 99.54 101124 306180 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038531405 0 2025 4 INV P 313.09 101124 306181 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038534473 0 2025 4 INV P 159.47 101124 306181 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038537263 0 2025 4 INV P 965.75 101124 306181 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038543747 0 2025 4 INV P 100.92 101124 306180 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038554038 0 2025 4 INV P 399.34 101124 306181 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038556795 0 2025 4 INV P 201.31 101124 306181 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038561524 0 2025 4 INV P 271.31 101124 306181 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038561557 0 2025 4 INV P 105.45 101124 306181 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038561752 0 2025 4 INV P 432.16 101124 306181 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038564662 0 2025 4 INV P 148.80 101124 306181 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038568279 0 2025 4 INV P 269.24 101824 306383 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038571098 0 2025 4 INV P 786.01 101824 306383 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038572063 0 2025 4 INV P 285.95 101124 306181 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038573257 0 2025 4 INV P 155.56 101824 306383 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038574277 0 2025 4 INV P 70.63 101824 306383 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038577561 0 2025 4 INV P 234.21 101824 306383 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038577917 0 2025 4 INV P 54.66 102524 306616 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038583580 0 2025 4 INV P 301.63 101824 306383 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038592164 0 2025 4 INV P 481.61 102524 306616 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038593517 0 2025 4 INV P 1,014.92 102524 306616 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038595008 0 2025 4 INV P 235.69 102524 306616 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038595027 0 2025 4 INV P 206.93 102524 306616 LIBRARY MATERIALS Agenda Item B 107 CITY OF IOWA CITY Library Disbursements: October 1 to October 31, 2024 YEAR/PERIOD: 2025/4 TO 2025/4 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION 010509 BAKER & TAYLOR INC C 2038595138 0 2025 4 INV P 115.35 102524 306616 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038595943 0 2025 4 INV P 21.24 102524 306616 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038597907 0 2025 4 INV P 130.54 102524 306616 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038599597 0 2025 4 INV P 285.51 102524 306616 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038601186 0 2025 4 INV P 87.00 102524 306616 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038608248 0 2025 4 INV P 328.70 110124 306955 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038611317 0 2025 4 INV P 160.15 110124 306955 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038620314 0 2025 4 INV P 980.74 110124 306955 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038621545 0 2025 4 INV P 317.43 110124 306955 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038624382 0 2025 4 INV P 68.34 110124 306955 LIBRARY MATERIALS 10,627.02 010520 CENTER POINT PUBLISH 2122463 0 2025 4 INV P 97.08 102524 306626 LIBRARY MATERIALS 010531 GALE GROUP 85666861 0 2025 4 INV P 59.98 101124 306220 LIBRARY MATERIALS 010531 GALE GROUP 85667202 0 2025 4 INV P 59.98 101124 306220 LIBRARY MATERIALS 010531 GALE GROUP 85779593 0 2025 4 INV P 32.79 110124 307003 LIBRARY MATERIALS 010531 GALE GROUP 85794688 0 2025 4 INV P 28.79 110124 307003 LIBRARY MATERIALS 181.54 010536 INGRAM LIBRARY SERVI 84113581 0 2025 4 INV P 72.47 110124 307018 LIBRARY MATERIALS 010536 INGRAM LIBRARY SERVI 84131927 0 2025 4 INV P 86.52 110124 307018 LIBRARY MATERIALS 158.99 ACCOUNT TOTAL 11,079.83 10550220 477070 eBooks 011068 OVERDRIVE INC 01370CO24283169 0 2025 4 INV P 629.05 101124 306299 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO24283172 0 2025 4 INV P 24.91 101124 306299 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO24285957 0 2025 4 INV P 868.38 101124 306299 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO24295548 0 2025 4 INV P 620.19 101824 306486 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO24295561 0 2025 4 INV P 80.20 101824 306486 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO24295629 0 2025 4 INV P 790.84 101824 306486 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO24298108 0 2025 4 INV P 24.99 101824 306486 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO24300413 0 2025 4 INV P 781.03 101824 306486 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO24313788 0 2025 4 INV P 243.06 102524 306716 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO24313791 0 2025 4 INV P 327.50 102524 306716 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO24313805 0 2025 4 INV P 55.00 102524 306716 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO24315648 0 2025 4 INV P 55.00 110124 307073 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO24318451 0 2025 4 INV P 882.62 110124 307073 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370DA24294908 0 2025 4 INV P 703.83 101824 306486 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370DA24301175 0 2025 4 INV P 468.13 101824 306486 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370DA24314472 0 2025 4 INV P 382.68 102524 306716 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370DA24314473 0 2025 4 INV P 49.99 102524 306716 LIBRARY MATERIALS 6,987.40 ACCOUNT TOTAL 6,987.40 Agenda Item B 108 CITY OF IOWA CITY Library Disbursements: October 1 to October 31, 2024 YEAR/PERIOD: 2025/4 TO 2025/4 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION 10550220 477100 Audio (Compact Disc) 010546 MIDWEST TAPE 506088174 0 2025 4 INV P 38.53 101124 306284 LIBRARY MATERIALS 010546 MIDWEST TAPE 506121055 0 2025 4 INV P 11.99 102524 306702 LIBRARY MATERIALS 010546 MIDWEST TAPE 506151461 0 2025 4 INV P 27.88 102524 306702 LIBRARY MATERIALS 78.40 ACCOUNT TOTAL 78.40 10550220 477110 Audio (Digital) 011068 OVERDRIVE INC 01370CO24283170 0 2025 4 INV P 291.78 101124 306299 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO24283173 0 2025 4 INV P 87.45 101124 306299 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO24283176 0 2025 4 INV P 1,278.11 101124 306299 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO24283757 0 2025 4 INV P 223.99 101124 306299 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO24285957 0 2025 4 INV P 139.98 101124 306299 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO24295547 0 2025 4 INV P 1,264.66 101824 306486 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO24295565 0 2025 4 INV P 452.45 101824 306486 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO24295629 0 2025 4 INV P 222.28 101824 306486 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO24298108 0 2025 4 INV P 47.50 101824 306486 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO24299439 0 2025 4 INV P 47.50 101824 306486 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO24300413 0 2025 4 INV P 148.49 101824 306486 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO24312549 0 2025 4 INV P 191.69 102524 306716 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO24313282 0 2025 4 INV P 174.98 102524 306716 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO24313778 0 2025 4 INV P 249.98 102524 306716 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO24313790 0 2025 4 INV P 623.06 102524 306716 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO24313802 0 2025 4 INV P 661.81 102524 306716 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO24313807 0 2025 4 INV P 258.25 102524 306716 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO24318451 0 2025 4 INV P 220.97 110124 307073 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370DA24294908 0 2025 4 INV P 1,082.19 101824 306486 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370DA24301175 0 2025 4 INV P 751.44 101824 306486 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370DA24302978 0 2025 4 INV P 28.00 102524 306716 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370DA24314472 0 2025 4 INV P 776.43 102524 306716 LIBRARY MATERIALS 9,222.99 ACCOUNT TOTAL 9,222.99 10550220 477160 Video (DVD) 010509 BAKER & TAYLOR INC C H70452760 0 2025 4 INV P 8.38 110124 306956 LIBRARY MATERIALS 010546 MIDWEST TAPE 506098777 0 2025 4 INV P 163.41 101124 306284 LIBRARY MATERIALS 010546 MIDWEST TAPE 506098778 0 2025 4 INV P 83.81 101124 306284 LIBRARY MATERIALS 010546 MIDWEST TAPE 506128816 0 2025 4 INV P 610.22 102524 306702 LIBRARY MATERIALS 010546 MIDWEST TAPE 506128817 0 2025 4 INV P 123.71 102524 306702 LIBRARY MATERIALS 010546 MIDWEST TAPE 506165765 0 2025 4 INV P 119.60 102524 306702 LIBRARY MATERIALS 010546 MIDWEST TAPE 506165767 0 2025 4 INV P 170.17 102524 306702 LIBRARY MATERIALS 010546 MIDWEST TAPE 506194465 0 2025 4 INV P 620.71 110124 307058 LIBRARY MATERIALS 010546 MIDWEST TAPE 506194466 0 2025 4 INV P 250.42 110124 307058 LIBRARY MATERIALS 2,142.05 ACCOUNT TOTAL 2,150.43 Agenda Item B 109 CITY OF IOWA CITY Library Disbursements: October 1 to October 31, 2024 YEAR/PERIOD: 2025/4 TO 2025/4 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION 10550220 477190 Circulating Equipment 010199 HILLS BANK AND TRUST 1022243263 0 2025 4 INV P 168.87 101824 306438 A Mangano Visa 10/2 ACCOUNT TOTAL 168.87 10550220 477220 Video Games 016856 KLISE/CRIMSON MULTI 016700 0 2025 4 INV P 123.88 102524 306685 LIBRARY MATERIALS ACCOUNT TOTAL 123.88 10550220 477250 Streaming Media/PPU 010546 MIDWEST TAPE 506126866 0 2025 4 INV P 3,944.54 101124 306283 LIBRARY MATERIALS 015034 KANOPY INC 419226 0 2025 4 INV P 1,985.00 101124 306257 LIBRARY MATERIALS ACCOUNT TOTAL 5,929.54 10550220 477320 Serials (Digital) 011068 OVERDRIVE INC 01370MG24275972 0 2025 4 INV P 11,165.00 101124 306299 LIBRARY MATERIALS ACCOUNT TOTAL 11,165.00 10550220 477330 Serial (Print) 010199 HILLS BANK AND TRUST 1022243263 0 2025 4 INV P 40.00 101824 306438 A Mangano Visa 10/2 ACCOUNT TOTAL 40.00 10550220 477350 Online Reference 011013 OCLC INC 1000405792 0 2025 4 INV P 841.45 101824 306484 LIBRARY MATERIALS/S 015776 CREATIVEBUG LLC 5107860000032068029 0 2025 4 INV P 2,025.00 102524 306631 LIBRARY MATERIALS ACCOUNT TOTAL 2,866.45 ORG 10550220 TOTAL 49,812.79 FUND 1000 General TOTAL:104,219.25 Agenda Item B 110 CITY OF IOWA CITY Library Disbursements: October 1 to October 31, 2024 YEAR/PERIOD: 2025/4 TO 2025/4 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION 10550320 Library Board Enterprise 10550320 443020 Office Equipment R&M Services 010216 RICOH USA INC 5070223918 0 2025 4 INV P 73.45 102524 51777 LBE/Public Printing 014150 ADVANCED BUSINESS SY INV388663 0 2025 4 INV P 50.56 102524 51729 IT/Sharp Printing ACCOUNT TOTAL 124.01 10550320 444080 Software R&M Services 010555 TRACSYSTEMS INC 4808 0 2025 4 INV P 126.90 102524 306739 LBE/Software Fax Se ACCOUNT TOTAL 126.90 10550320 455120 Misc Computer Hardware 010199 HILLS BANK AND TRUST 1022243305 0 2025 4 INV P 219.30 101824 306442 B Palmer Visa 10/22 ACCOUNT TOTAL 219.30 ORG 10550320 TOTAL 470.21 10550410 Library Reimbursables 10550410 477320 Serials (Digital) 011068 OVERDRIVE INC 01370MG24275972 0 2025 4 INV P 6,335.00 101124 306299 LIBRARY MATERIALS ACCOUNT TOTAL 6,335.00 ORG 10550410 TOTAL 6,335.00 10550420 Library Designated Gifts 10550420 469320 047 Miscellaneous Supplies 010199 HILLS BANK AND TRUST 1022243289SRPDLG 0 2025 4 INV P 41.60 101824 306437 J Paulios Visa 10/7 ACCOUNT TOTAL 41.60 10550420 469360 Food and Beverages 010199 HILLS BANK AND TRUST 1022243289SRPDLG 0 2025 4 INV P 4.17 101824 306437 J Paulios Visa 10/7 ACCOUNT TOTAL 4.17 ORG 10550420 TOTAL 45.77 10550510 Library Children's Materials - 10550510 477020 Books (Cat/Cir) 010509 BAKER & TAYLOR INC C 2038561526 0 2025 4 INV P 55.82 101124 306181 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038569589 0 2025 4 INV P 99.44 101824 306383 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038589408 0 2025 4 INV P 107.63 102524 306616 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038595372 0 2025 4 INV P 32.46 102524 306616 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038601186 0 2025 4 INV P 5.99 102524 306616 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038618101 0 2025 4 INV P 21.07 110124 306955 LIBRARY MATERIALS 322.41 Agenda Item B 111 CITY OF IOWA CITY Library Disbursements: October 1 to October 31, 2024 YEAR/PERIOD: 2025/4 TO 2025/4 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION ACCOUNT TOTAL 322.41 ORG 10550510 TOTAL 322.41 10550520 Library Adult Materials - Gift 10550520 477020 Books (Cat/Cir) 010509 BAKER & TAYLOR INC C 2038426408 0 2025 4 INV P 641.61 101124 306181 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038513138 0 2025 4 INV P 104.96 101124 306180 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038531405 0 2025 4 INV P 534.92 101124 306181 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038534473 0 2025 4 INV P 115.64 101124 306181 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038537263 0 2025 4 INV P 262.36 101124 306181 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038543747 0 2025 4 INV P 40.18 101124 306180 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038554038 0 2025 4 INV P 180.94 101124 306181 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038556795 0 2025 4 INV P 235.07 101124 306181 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038561752 0 2025 4 INV P 39.80 101124 306181 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038562948 0 2025 4 INV P 195.45 102524 306615 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038564662 0 2025 4 INV P 108.46 101124 306181 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038568279 0 2025 4 INV P 255.64 101824 306383 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038571098 0 2025 4 INV P 360.48 101824 306383 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038573257 0 2025 4 INV P 64.85 101824 306383 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038578697 0 2025 4 INV P 101.27 102524 306615 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038593517 0 2025 4 INV P 1,300.63 102524 306616 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038597907 0 2025 4 INV P 199.48 102524 306616 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038601186 0 2025 4 INV P 408.79 102524 306616 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038620314 0 2025 4 INV P 637.39 110124 306955 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2038624382 0 2025 4 INV P 20.79 110124 306955 LIBRARY MATERIALS 5,808.71 010520 CENTER POINT PUBLISH 2122463 0 2025 4 INV P 49.14 102524 306626 LIBRARY MATERIALS 010531 GALE GROUP 85691645 0 2025 4 INV P 30.39 101124 306220 LIBRARY MATERIALS 010531 GALE GROUP 85779593 0 2025 4 INV P 30.39 110124 307003 LIBRARY MATERIALS 010531 GALE GROUP 85794468 0 2025 4 INV P 27.99 110124 307003 LIBRARY MATERIALS 88.77 010536 INGRAM LIBRARY SERVI 84113581 0 2025 4 INV P 11.02 110124 307018 LIBRARY MATERIALS 010536 INGRAM LIBRARY SERVI 84131927 0 2025 4 INV P 58.79 110124 307018 LIBRARY MATERIALS 69.81 ACCOUNT TOTAL 6,016.43 10550520 477160 Video (DVD) 010546 MIDWEST TAPE 506098777 0 2025 4 INV P 22.49 101124 306284 LIBRARY MATERIALS ACCOUNT TOTAL 22.49 ORG 10550520 TOTAL 6,038.92 Agenda Item B 112 CITY OF IOWA CITY Library Disbursements: October 1 to October 31, 2024 YEAR/PERIOD: 2025/4 TO 2025/4 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION FUND 1001 Library Gifts TOTAL:13,212.31 Agenda Item B 113 CITY OF IOWA CITY Library Disbursements: October 1 to October 31, 2024 YEAR/PERIOD: 2025/4 TO 2025/4 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION 10550800 Library Replacement Reserve 10550800 444080 Software R&M Services 016427 MICROSOFT CORPORATIO G062640764 0 2025 4 INV P 3,143.45 102524 51766 LRR/Microsoft Azure ACCOUNT TOTAL 3,143.45 ORG 10550800 TOTAL 3,143.45 FUND 1006 Library Replacement Reserves TOTAL:3,143.45 ____________________________________________ Tom Rocklin, President ____________________________________________ Hannah Shultz, Secretary Agenda Item B 114