HomeMy WebLinkAbout420 Criminal OrganizationsIowa City Police Department
Policy Manual
Criminal Organizations
Effective Date: 05/28/2024
Revised Date:
Issuing Authority:
Chief Dustin Liston
420.1 PURPOSE AND SCOPE
The purpose of this policy is to ensure that the Iowa City Police Department appropriately utilizes
criminal intelligence systems and temporary information files to support investigations of criminal
organizations and enterprises.
420.1.1 DEFINITIONS
Definitions related to this policy include:
Criminal intelligence system - Any record system that receives, stores, exchanges or
disseminates information that has been evaluated and determined to be relevant to the
identification of a criminal organization or enterprise, its members or affiliates. This does not
include temporary information files.
420.2 POLICY
The Iowa City Police Department recognizes that certain criminal activities, including, but not
limited to gang crimes and drug trafficking, often involve some degree of regular coordination and
may involve a large number of participants over a broad geographical area.
It is the policy of this department to collect and share relevant information while respecting the
privacy and legal rights of the public.
420.3 CRIMINAL INTELLIGENCE SYSTEMS
No department member may create, submit to or obtain information from a criminal intelligence
system unless the Chief of Police has approved the system for department use.
Any criminal intelligence system approved for department use should meet or exceed the
standards of 28 CFR 23.20.
A designated supervisor will be responsible for maintaining each criminal intelligence system that
has been approved for department use. The supervisor or the authorized designee should ensure
the following:
(a) Members using any such system are appropriately selected and trained.
(b) Use of every criminal intelligence system is appropriately reviewed and audited.
(c) Any system security issues are reasonably addressed.
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Policy Manual
Criminal Organizations
420.3.1 SYSTEM ENTRIES
It is the designated supervisor's responsibility to approve the entry of any information from a
report, field interview (FI), photo or other relevant document into an authorized criminal intelligence
system, and that the documents are appropriately marked as intelligence information. If entries
are made based upon information that is not on file with this department, such as open or public
source documents or documents that are on file at another agency, the designated supervisor
should ensure copies of those documents are retained by the Commander of the Investigations
Division. Any supporting documentation for an entry shall be retained by the Commander of the
Investigations Division in accordance with the established records retention schedule and for at
least as long as the entry is maintained in the system
420.4 TEMPORARY INFORMATION FILE
No member may create or keep files on individuals that are separate from the approved criminal
intelligence system. However, members may maintain temporary information that is necessary to
actively investigate whether a person or group qualifies for entry into the department -approved
criminal intelligence system only as provided in this section. Once information qualifies for
inclusion, it should be submitted to the supervisor responsible for consideration of criminal
intelligence system entries.
420.4.1 FILE CONTENTS
A temporary information file may only contain information and documents that, within five years,
will have a reasonable likelihood to meet the criteria for entry into an authorized criminal
intelligence system.
Information and documents contained in a temporary information file:
(a) Must only be included upon documented authorization of the responsible department
supervisor.
(b) Should not be originals that would ordinarily be retained by the Records or Evidence,
but should be copies of, or references to, retained documents, such as copies
of reports, FI forms, Johnson County Emergency Communications Center (JECC)
records or booking forms.
(c) Shall not include opinions. No person, organization or enterprise shall be labeled as
being involved in crime beyond what is already in the document or information.
(d) May include information collected from publicly available sources or references to
documents on file with another government agency. Attribution identifying the source
should be retained with the information.
420.4.2 FILE REVIEW AND PURGING
The maximum retention period for intelligence information is five (5) years. If the information has
not been updated and/or validated within the past 5 years, the information shall be purged from
the intelligence files. If information has been updated within the past five years, the file may be
retained for a period of five (5) years from the most recent entry.
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Policy Manual
Criminal Organizations
The designated supervisor shall periodically review the temporary information files to verify that
the contents meet the criteria for retention. Validation and purging of files is the responsibility of
the supervisor.
Material purged from intelligence files shall be thoroughly deleted from any electronic storage
devices and/or hard copies shall be shredded or otherwise made unusable. A record of the purge
may be maintained containing the date and reason of the purge, as well as the name of the person
completing the purge.
The Chief of Police or designee may periodically inspect the intelligence file system to ensure
that safeguards and requirements are being met. On an annual basis the Commander of the
Investigations Division shall review the policy and procedures of the criminal intelligence function
to ensure compliance and effectiveness.
420.5 INFORMATION RECOGNITION
Department members should document facts that suggest an individual, organization or enterprise
is involved in criminal activity and should forward that information appropriately. Examples include,
but are not limited to:
(a) Gang activities and indicia associated with a person or residence.
(b) Information related to a drug -trafficking operation.
(c) Vandalism indicating an animus for a particular group.
(d) Information related to an illegal gambling operation.
(e) Extortion.
(f) Vice and Pornography
(g) Infiltration of businesses for illegitimate purposes.
(h) Bribery.
(i) Major crime, including homicide, burglary, auto theft, kidnapping, destruction of
property, robbery, fraud, forgery, fencing of stolen property and arson.
(j) Manufacture, use, or possession of explosive devices for fraud, intimidation or political
reasons.
(k) Organized crime.
(1) Corruption of public officials.
(m) Threats to public officials and private citizens.
(n) Traveling criminals,
(o) Other designated multi -jurisdictional activities.
The collection of strategic intelligence information about the political, religious, or social views,
associations, or activities of any individual or any group, association, corporation, business,
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f
Policy Manual
Criminal Organizations
partnership, or other organization, is prohibited unless such information directly relates to criminal
conduct Oractivity and there iSreasonable suspicion that the subject Ofthe information iSUrmay
be involved in criminal conduct or activity.
The inclusion of information obtained from organizations, i8. LBN. or through participation in
multi -jurisdictional task force shall comply with these requirements.
Department supervisors who utilize anauthorized criminal intelligence should work with
the Training Coordinator to train rn8nnb8nG to identify information that may be particularly n9|8v8rt
for inclusion.
420'6 RELEASE OF INFORMATION
R8Ou8StS for iOfOn0oUOO from intelligence files ehGU be directed to the Commander Of the
|nv8SUQGb0nS Division. The request 8h@U contain the name of the person requesting the
iDf000GtiOO' the date, time, and purpose of the request. In addition, the request GhOU|d identify
specific identifying information on the person for whom the information is being requested.
Information from 8te0pOrary information file may only be furnished todepartment members
and other law enforcement agencies On 8 need -to -know basis and consistent with the Records
Maintenance and Release Policy. K88mbenG of this department are prohibited from forwarding
Or n8-diSS8rDiD8bDg iDfO[0O8UOO from iOte||ig8OC8 files to pe[SOOS outside the |OVV@ City Police
O8p8rtno8n[ without the express permission of the Chief Of P0|iC8 or designee, Commander of
Field OperGUODS' CO00GOdVr of Administrative @erViC8S. or Commander Ofthe |OVe3UgaUODS
When GO inquiry is made by the p@[8Oi or guardian of 'Um8Oikg GS to whether that 'UVHni|8's
nGrn8 is in 8 ienlpOnBry information 09, such information should be provided by the Sup8nieO[
responsible for the ignnp0nary information O|e, unless there is good cause to believe that the
release Ofsuch information might jeopardize aOongoing criminal investigation.
420'7 TERRORISM RELATED INFORMATION
The |oxvo City Police Department shall maintain a liaison with other organizations for the
exchange of information ne|obad to barnohomn. This liaison may be in the form of direct contact
with specific departments and/or through such organizations as MOCIC, Iowa Homeland Security,
United States HO08|8Dd Security, LE|N and the |OVVG FUSiOD Network. The Commander OfField
Operations 0rdesignee shall bHresponsible for the dissemination Ofterrorist related information
within the department and ShG|| GppnDV8 the [e-diSS80ination of terrorist related iDfO[0@UOD to
other organizations. When appropriate, such information shall be in the form of written report
accompanied bysupporting documentation.
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Criminal Organizations
420.8 TRAINING
The Training Coordinator should provide training on best practices in the use of each authorized
criminal intelligence system to those tasked with investigating criminal organizations and
enterprises. Training should include:
(a) The protection of civil liberties.
(b) Participation in a multi -agency criminal intelligence system.
(c) Submission of information into a multi -agency criminal intelligence system or the
receipt of information from such a system, including any governing federal and state
rules and statutes.
(d) The type of information appropriate for entry into a criminal intelligence system or
temporary information file.
(e) The review and purging of temporary information files.
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