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Home My WebLink About07-10-2025 Public Art Advisory Committee Public Art Advisory Committee Thursday, July 10, 2025 3:30 PM Harvat Hall City Hall, 410 E. Washington AGENDA 1. Call to Order 2. Introduction of new member: Stephanie Brunia —Art or Design Professional 3. Officer Election: Vice-Chair (Jeremy Endsley resigned) 4. Public discussion of any items not on the agenda 5. Consider minutes of the June 5, 2025 PAAC Meeting 6. Art Alliance Feasibility Study Presentation — Teva Dawson, Group Creatives 7. Public Art Condition Survey & Report: Next Steps 8. Discuss FY26 Budget Priorities 9. Staff updates 10.Old or New Business 11.Adjournment If you will need disability-related accommodations in order to participate in this program/event, please contact Rachel Kilburg Varley, Public Art Coordinator at 319-356-5248 or rkilburg@iowo-city.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. Draft, p.1 Public Art Advisory Committee Mtg, 61512025 Minutes Public Art Advisory Committee June 5, 2025 Emma J. Harvat Hall Public Art Advisory Committee Members Present: Leslie Finer, Juli Seydell Johnson, Andrea Truitt, Ron Knoche, Sophie Donta, Rachel Kinker Members Absent: Anita Jung, Nate Sullivan Staff present: Rachel Kilburg Varley Public Present: Megan Randall, Midwest Arts Conservation Center Call to Order Truitt called the meeting to order at 3:32 p.m. Public Discussion of Any Item Not on the Agenda None. Consider minutes of the May 1, 2025 PAAC meeting. Donta moved and Finer seconded that the minutes from the May 1 , 2025, meeting be approved with edits. Motion passed (5-0). Review Public Art Condition Survey & Report Note that Johnson joined the meeting during this agenda item. Kilburg Varley reminded the Committee that the Midwest Arts Conservation Center (MAAC) completed a condition survey and report for the PACC's public art inventory. The survey forms for each artwork and the summary report were included in the meeting agenda packet. The objects conservator, Megan Randall, was present via Zoom to answer questions. The contract includes three additional in-depth treatment proposals. Randall suggested focusing on the pieces that are within the top ten ranking of priority, such as Neighborhood of Seasons and the neighborhood historic markers. Kilburg Varley and Randall clarified that next steps would be to identify the three in- depth proposals MAAC should develop, including cost estimates. These proposals can be updated in future years if the Committee does not have funding to address all at once. Draft, p.2 Public Art Advisory Committee Mtg, 61512025 Johnson noted that Triaxial Hemicylindrical was not originally painted and suggested that piece be restored to the unpainted cor-ten steel. The Committee also discussed that Four Module Piece just needs to be evaluated closer by City staff to determine how severe the damage is and what the true priority of that piece is. The Committee also discussed checking in with the artist of Neighborhood of Seasons because there may be some restoration challenges that were previously discussed with the artist and not reflected in this report. Kilburg Varley will meet with City staff to further refine the restoration plan based on historical knowledge of certain pieces such as those mentioned and, based on that, suggest three proposals for the Committee at the July meeting. Knoche shared that performing and training staff on cleaning and re-waxing the bronze sculptures would be a strong priority as that would impact many pieces in the inventory. Kilburg Varley also shared an update on the Iowa Avenue Literary Walk. She had previously been working the artist to develop a restoration and maintenance plan, however that has not been successful and they may need to ask MACC to survey the walk another time. Consider FY26 — FY30 Public Art Strategic Plan Kilburg Varley noted that a redlined version was included in the agenda packet based on last meeting's work session. She invited any final comments on the plan language or approval if there were none. Following approval of the plan language, City Communications staff will develop a designed version. Committee members had no additional comments. Finer made a motion to approve the FY26-FY30 Public Art Strategic Plan, Donta seconded. Motion passed (6-0). Staff Updates Kilburg Varley shared that a ribbon-cutting is planned to celebrate the South District bus stop bench sculpture, Uplift, on June 19, 2025 at 6pm at Fairmeadows Park in conjunction with the Party in the Park event. Old or New Business None. Adjournment Knoche moved to adjourn at 4.06 pm. Kinker seconded. Motion passed (6-0). Draft,p.3 Public Art Advisory Committee Mtg, 61512025 Public Art Advisory Committee Attendance Record 2024-2025 Name Term 4/4/24 6/6/24 8/1/24 9/5/24 10/3/24 11/7/24 12/5/24 2/6/25 3/6/25 4/3/25 5/1/25 6/10/25 Expires Ron Knoche N/A X* X X O/E X X* X X* X X* X X Juli Seydell- N/A O/E X X X X* X X X X X X* X Johnson Steve Miller 12/31/23 X X X --- --- --- --- --- --- --- --- --- Eddie 12/31/24 --- --- --- --- --- --- --- --- --- --- Boyken Andrea 12/31/25 X O/E X X X X X X X X X X Truitt Anita Jung 6/30/23 O/E X X X 0 X X 0 0 0 O/E O/E Jenny 12/31/23 --- --- --- --- --- --- --- --- --- --- Gringer Jeremy 12/31/25 X X X X O/E X O/E X X O/E --- --- Endsley Nate 6/30/26 X X X O/E X O/E O/E X O/E X X O/E Sullivan Leslie Finer 12/31/26 X X X X X X X X X X X X Rachel 12/31/27 X X O/E X X O/E X X O/E X X X Kinker Sophie 12/31/26 --- --- --- --- --- X X O/E X X X X Donta Key: X = Present X* = Delegate attended 0 = Absent O/E = Absent/Excused --- = Not a member MEMORANDUM DATE:July 7, 2025 TO: Public Art Advisory Committee FROM: Rachel Kilburg Varley, Public Art Coordinator RE: FY2025 Budget Priorities The following is a draft staff recommendation for FY2026 public art spending priorities.At the July 10, 2025 PAAC meeting, staff requests discussion and direction on FY2026 budget priorities and the Committee's preferred preliminary allocations, particularly those budget lines highlighted in yellow: - - REVENUE FY24 carry-over request $21,471 EXPENDITURES 2025 Public Art Matching Grants (6 projects not yet completed, due 12/31/25) $21,471 TOTAL $21,471 FY26 BUDGET REVENUE FY26 Budget(Adopted by City Council) $52,000 EXPENDITURES Programs 2026 Matching Grant Program $15,000 Sculptor's Showcase* $0 Opportunity Fund** $15,000-$20,000 Maintenance • MACC staff training for artwork maintenance $15,000-$20,000 • Restoration of 1-2 existing pieces Misc. Longfellow Tunnel Mural—SEJH Project $500 Misc: events, printing, plaques, etc. $1,500 TOTAL $52,000 *Sculptor's Showcase:In FY24, the Sculptor's Showcase program was moved to a two-year display cycle. The next cycle will be displayed August 2026—August 2028 and budgeted/paid out of the FY27 budget ($8 pads x$2,250 each=$18,000 total). **Opportunity Fund:A flexible budget line for public art opportunities. Staff recommends this budget line is spent in a manner that advances the priorities identified in the PACC's FY2025-2030 Strategic Plan. Updated: 7-10-25 PROGRESS TRACKER Public Art Advisory Committee (PAAC)Strategic Plan I FY2025—FY2030 Strategic Plan Action Item Status Summary Next Steps Implement recommendations from the Public Recommendations have been • Request restoration &maintenance Art Condition Assessment; aiming to consolidated into a spreadsheet proposals from MACC complete at least 1 maintenance or repair database; discussion at 7/10/25 PAAC . Determine FY26 budget allocation for project per year. meeting will inform budget&which maintenance&restoration projects projects to move forward with first. Update Public Art Management Guidelines to Not started • Review existing language and bring edits implement a timeline, process, and to PACC for discussion/approval— communication standards for removal or tentative Fall2025 deaccessioning of aging, unsalvageable, or non-maintainable works. Maintain updated condition records and Not started • Enter inventory into City's Cartegraph prioritize maintenance planning and budget asset management software set-aside annually. Develop standard procedure for evaluating Not started • Review existing language and the anticipated lifespan and maintenance procedures and bring recommendation needs for new or proposed permanent to PACC for discussion/approval— installations. tentative Winter2025-2026 continues on next page Updated: 7-10-25 ARTIST WORKFORCE • ECONOMY Strategic Plan Action Item Status Summary Next Steps Continue annual public art grant program; Not started Prior to 2026 grant program cycle, aiming to increase visibility and growthe discuss ideas and opportunities to diversity of applicants, project types, and increase visibility and diversity- locations. tentative late Fall/early Winter2025 Offer professional development resources or Not started Receive input from PAAC regarding info sessions for local artists twice annually. priorities for info sessions or professional development resources and identify local partners. Help connect local artists with accessible Not started Create asset map of existing and affordable studio space and exhibition opportunities in the community. opportunities through partners and existing community assets. continues on next page Updated: 7-1 D-25 STRATEGIC PARTNERSHIPS& FUNDING Strategic Plan Action Item Status Summary Next Steps Identify external grant programs and funding Committee member Kinker has Identify and execute partnerships and opportunities(state,federal, philanthropic, or identified tools/platforms to help local opportunities to promote these tools. community partner cost-sharing)that may artists and organizations search for support organizational or stakeholder funding opportunities. initiatives. Collaborate to support the partner-led Arts Arts Alliance Feasibility Study is TBD after study is completed. Alliance Feasibility Study and agreeable underway. recommendations resulting from the effort. deaccessioning of aging, unsalvageable, or non-maintainable works. Through creative partnerships and/or Not started Not yet identified programs, identify and promote underutilized indoor locations for pop-up or temporary art exhibits. Establish public art relationship with the Not started Not yet identified University of Iowa. Elevate Iowa City Public Art communications Not started Staff to meet with City Communications through strategic and consistent content on department to develop a more strategic existing City platforms. public art social media/marketing plan Convene an annual Arts Stakeholder meeting Not started PAAC to identify purpose/desired and prioritize regular, informal meet-ups with outcome for Arts Stakeholder meeting, local arts groups and institutions. then set date. continues on next page Updated: 7-10-25 a�i a p _ 'd�'I�_ h� Strategic Plan Action Item Status Summary Next Steps Identify underserved neighborhoods and/or Not started Overlay public art map with public spaces to proactively target through neighborhood associations; staff to existing City Public Art and Neighborhood collaborate with Neighborhood Outreach grant programs. Outreach Specialist to identify targeted areas. Enhance and re-activate existing digital public Not started Not yet identified art map(s)to promote the current collection and guide self-led tours. Continue to prioritize pop-up,temporary, or 2025 grant awards underway. Not yet identified mobile art experiences through community partnerships or annual grant programs each year. Execute a targeted funding opportunity or Not started Not yet identified grant program set-aside for 2D/indoor installations and/or displays facilitated in public facilities. Support a major River-focused public art Think Iowa City is leading Better Not yet identified initiative by 2027, in collaboration with local Together 2030 river activation pillar and university stakeholders. and staff has informed them of this Strategic Planning item to stay in collaboration as work progresses. -end-