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Home My WebLink About2025-04-10 Airport Commission Minutes MINUTES FINAL IOWA CITY AIRPORT COMMISSION April 10, 2025—6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Warren Bishop, Ryan Story, Judy Pfohl, Chris Lawrence Members Absent: Hellecktra Orozco Staff Present: Michael Tharp, Jennifer Schwickerath Others Present: Adam Thompson (via zoom), Matt Wolford (via zoom) i RECOMMENDATIONS TO COUNCIL; None DETERMINE (QUORUM A quorum was determined at 6:04 pm and Lawrence called the meeting to order. APPROVAL OF MINUTES Bishop moved to approve the minutes as modified by Pfohl, from March 13, 2025, seconded by Story. Motion carried 4-0. (Orozco Absent) PUBLIC COMMENT - None ITEMS FOR DISCUSSION 1 ACTION a. Airport Construction Projects: L FAA grant projects 1. Runway 12130 Displaced Threshold/Relocation — Tharp stated the good news was that FAA Flight Check was here on Tuesday and they have approved the PAPIs. Tharp stated the REILs were mostly successfully checked and stated they had a couple of issues during the check. Tharp stated he didn't see any notams up and that the electricians were aware of the faults and were in the process of resolving them. H. Iowa DOT grant projects — Tharp stated that he and Adam met earlier in the day and discussed the hangar project. Tharp stated that he believed they had a better feel for the projected costs and were proposing a project with 6 hangar units as they had previously described. Tharp stated they did not have enough room for 10 units with 45-foot doors but they could do a bid alternate option for 8 units. Tharp stated the total project budget was just over $1.4 million. Bishop asked about the pavement to which Tharp responded. Tharp stated that the funding would come from their remaining BIL money which was roughly $600,000, a state GAVI grant which was i Airport commission April 10,2025 Page 2 of 5 capped at $300,000 and a state AIP grant of approximately $360,000 and would leave a gap of around $50,000. Tharp noted Adam was going to also look at looking at a possible jet pod as an alternate bid item. Bishop asked about heating. Tharp stated that these plans include heating and insulating the hangars. Tharp stated that the 6 units at their planned price would generate about$25,000 per year for the airport, Bishop asked about getting down payments on the leases and Tharp responded. Tharp stated that he wanted to get through the state grant process and they would start:marketing these hangars for pre-lease. Tharp stated he was planning a 3-5 year initial lease which would be a guarantee for any loan dollars they might need. Lawrence asked about any sublease terms, Tharp noted that he wouldn't have an issue with it. Tharp stated that he anticipated offering the hangars to current tenants as an hangar exchange or anyone else that would be interested and then backfill the hangar space as necessary from the waiting list. Lawrence asked about any special consideration for Marion tenants who might be displaced. Tharp stated that Marion was going back out for a 211d RFP and he believed that Marion would get sorted out and remain open. Tharp stated he would also update city staff regarding the plans, so that they were aware of what potential dollars they were looking for. b. Airport "Operations" 1. Budget—Tharp noted that they would be getting their farm rent check in the near future so their incomes would look better. He also stated they were about maxed out on the fuel flowage fees budget line so they would be getting more revenue than projected from that. ii. Management — Tharp stated that he sent out message to hangar tenants and the Commission regarding a memo from the FAA that called for the cancelation of the VOR-A approach. Tharp encouraged.members to contact the FAA email address if they wished to help advocate for the approach. Tharp also stated that they still need to present the Annual Report to the Council. Tharp stated that the upcoming meetings for council would be May 6 and May 20. Lawrence stated he would attend with Pfohl. Lawrence confirmed what all was to be said and Tharp stated that he would email the annual report back out to everyone. 1. Hangar Ground Lease (Hangar 319er) —Story stated that he was hoping one of the group members would have attended the meeting. Story stated that he still had concerns with the rent they were giving up and when the rent does begin, they were paying the rent rate that would be in place today. Tharp stated that the group had pre- arranged travel plans that conflicted with the meeting night. Tharp stated that all the proposals started with the 30-year length and as they talked about what improvements needed to be done things moved. Bishop asked Tharp if he believed this was a Fair deal and as good as we were able to get. Tharp confirmed. 2. Public Hearing — Lawrence opened the public hearing at 6:27, Lawrence closed the public hearing at 6.34 3. Consider a resolution approving an agreement with Hangar 319er, LLC for a ground lease to construct hangar. Pfohl moved resolution#A25-07, seconded by Story. Motion carried 4-0, (Orozco Absent) i i i I Airport Commission April 10,2025 Page 3 of 5 a. Consider a resolution setting a public hearing on a commercial business agreement with Hangar 319er — Tharp stated that he let the group know that it would be a good idea to be at the next meeting. Bishop moved resolution A25.08, seconded by Pfohl. Motion carried 4- 0. (Orozco Absent) 4. Summer Intern a. Consider a resolution approving a memorandum of understanding with McClure for an intern - Tharp noted that he and Adam had been talking, even before the engineering selection process about having an intern come to the airport. Tharp stated they held it through the selection process because they didn't want it to impact the selection process. Tharp noted that the idea was an intern would spend some time at the airport helping out with various tasks and getting a hands on experience with managing an airport. Tharp noted that the agreement was such that the intern was being paid by McClure. Schwickerath noted that she wanted to make sure everyone was clear this was a McClure intern. Story moved resolution#A25.09, seconded by Lawrence Motion carried 4-0. (Orozco Absent) iii. Events — Tharp stated they had the EAA Ford Tri-motor this past weekend and did not get the B-25 in. Tharp stated that the B-25 had a requirement for pre-sale rides that wasn't quite hit. Tharp noted he had spoken with the EAA chapter president and that over 200 people had taken rides. Lawrence asked if there was a way to use airport funds to have a raffle or drawing to give away a donated flight. Tharp noted that was probably a question for Schwickerath. Tharp noted the next event was an autocross event. Lawrence asked if we've ever tried to coordinate with the EAA for events when we have the pancake breakfast or other events. Tharp stated he did mention that when he spoke with Keith and that they were looking to get more involved. 1. Summer of the Arts Movies (May 17, June 21, July 19, Aug 9) 2. Young Eagles (Aug 16th) 3. Pancake Breakfast (Aug 24) 4. Autocross (April 13, June 8, Sept 14, Oct 19) 5. EAA 33 Tri-motor/B-25 (April 4.6) c. FBO 1 Flight Training Reports i. Jet Air—Tharp stated the guys were doing the winter to summer equipment transition. Wolford stated he didn't have a lot of updates. Bishop stated flight training has been really busy. d. Commission Members" Reports -- Lawrence asked about the grass ops, Tharp stated that once Matt was back they would rent a roller and roll the ground and that he had talked to Ryan before the meeting about volunteering to help. e. Staff Report — Tharp stated that he was going to be out of office early Friday and that next week he'd be at the IPAA conference. Tharp also stated that Lawrence's seat on the Commission expires this summer and that applications were due by 5pm Tuesday May 131". Tharp stated that the policy had been that after 2 terms the Airport commission April 10, 2025 Page 4 of 5 Council typically wanted folks to rotate off, but that if we wanted to continue he should apply and members should advocate to the council. i. State Aviation Conference Okoboji — (April 15-17) ii. 4 States (FAA Central Region) Conference — Kansas City (August 20- 22) SET NEXT REGULAR MEETING — Set the next meeting for May 81h. Bishop stated he would be absent. ADJOURN — Lawrence moved to adjourn the meeting at 6:55pm. Seconded by Bishop. Motion carried 4-0. (Orozco Absent) ZozS � 05-t� CH RPERSON DATE Airport Commission April 10, 2026 Page 5 of 5 Airport Commission ATTENDANCE RECORD 2024.2025 TERM -S -i .* ® ® o 0 i;3 d NAME EXP. i;z n�i w w i;3 i:3 iz; w w N i Warren 06/30/26 m _ Bishop OIE X X X X X X X X X X X X Christopher 06/30125 X O/E OIE OIE X X OIE X X X O/E X X Lawrence Hellecktra 06/30/28 Orozco X OIE X X OIE X OIE X X O/E O/E X OIE Judy Kohl 06/30/26 01E X X X X X X X X OIE X X X Ryan Story 06/30/27 X X X OIE X X X X X X X X X KeV: X = Present XIE = Present for Part of Meeting O = Absent OIE =Absent/Excused NM = Not a member at this time XIS = Present for subcommittee meeting O/S =Absent, not a member of the subcommittee i i I