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Home My WebLink About12-05-2024 Public Art Advisory CommitteePublic Art Advisory Committee Thursday, December 5, 2024 3:30 PM Emma Harvat Hall City Hall, 410 E. Washington AGENDA 1. Call to Order 2. Public discussion of any items not on the agenda 3. Consider minutes of the November 7, 2024 PAAC Meeting 4. Consider 2025 Public Art Matching Grant Program Materials and Budget Amount 5. Public Art Public Input Survey 6. January Meeting 7. Staff updates 8. Old or New Business 9. Adjournment If you will need disability -related accommodations in order to participate in this program/event, please contact Rachel Kilburg Varley, Public Art Coordinator at 319-356-5014 or rkilburg@iowo-city.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. DRAFT, p.1 Public Art Advisory Committee Mtg, 111712024 Minutes Public Art Advisory Committee November 7, 2024 Helling Conference Room Public Art Advisory Committee Members Present: Leslie Finer, Juli Seydell Johnson, Andrea Truitt, Sophie Donta, Scott Sovers, Anita Jung, Jeremy Endsley Members Absent: Nate Sullivan, Rachel Kinker Staff present: Rachel Kilburg Varley, Ashley Platz Public Present: none Call to Order Truitt called the meeting to order at 3:34 p.m. Elect Committee Chair and Vice Chair Ron Knoche moved to nominate Andrea Truitt as Chair and Jeremy Endsley as vice chair. Sullivan seconded. Motion passed (7-0). Public Discussion of Any Item Not on the Agenda None. Consider minutes of the October 3, 2024 PAAC meeting. Sovers noted Knoche was erroneously excluded from the "Members Present" list. Endsley moved and Finer seconded that the amended minutes from the October 3, 2024, meeting be approved. Motion passed (7-0). Review 2025 Public Art Matching Grant Program Materials Truitt noted the grant overview, application, and rubric included in the agenda packet and invited feedback regarding modifications for the 2025 funding round. Committee members discussed and directed Kilburg Varley to make the following changes: • Add an optional field for applicants to share the URL to their website, online portfolio, or social media sites on the application form. • Add a question to the application form asking whether the applicant has received Public Art Matching Grant funds in the past. If the applicant selects yes, they will be asked to explain if the project is different or expanded from the past. • On the application form, for the question about how the project is defined as public art, request a description of how the project will also engage the public. • On the application form, for the question related to project success, include clarifying instructions to list specific outcomes or measures. • Add a question to the application form for the applicant to select all types that DRAFT, p.2 Public Art Advisory Committee Mtg, 111712024 apply to their project: functional, unexpected, participatory, ephemeral, and contemplative. These criteria will be removed from the rubric and will not impact an application's score but will be made available to the PAAC members to help assess whether they are awarding a diverse mix of types of funded projects. • Reformat the rubric to align scoring criteria in the same order as the application questions. • Reorganize select criteria and section headers in the rubric for clarity. • Make the rubric available online for applicants to reference. • Add additional acknowledgements to the introductory/gatekeeper page on the application form related to additional approvals, access, and responsibilities of the applicant. Status of Neighborhood Art Projects Kilburg Varley provided an update on two neighborhood art projects: First, due to no progress for 3+ years, including a lack of response from the project partners recently, consideration of the project proposed by the Lucas Farms Neighborhood Association has been terminated and they are encouraged to re -group and apply to neighborhood art opportunities in the future. Next, Kilburg Varley shared that on the South District Bus Stop Bench Project, the City has fulfilled its obligation to prep the site and install the cement foundation. The artist has encountered challenges with the primer rusting, which has set them back a few weeks, but they are still optimistic about completing installation this year. Staff Updates None. Old or New Business Anita asked about the status of the process for updating the Public Art Strategic Plan. Kilburg Varley noted that an overview and schedule for the process was included in the October 3, 2024, PAAC agenda packet. She shared that a public input survey is the next step and will be issued in December 2024, the PAAC will review those results in Winter 2025, and then a work session among the PAAC will be planned for Spring 2025 with the goal of adopting an updated Strategic Plan by Fiscal Year 2026. Adjournment Sovers moved to adjourn at 4:29 pm. Donta seconded. Motion passed (7-0). DRAFT, p.3 Public Art Advisory Committee Mtg, 111712024 Public Art Advisory Committee Attendance Record 2023-2024 Name Term Expires 8/3/23 917/23 11/2/23 1217/23 1/4/24 4/4/24 6/6/24 8/1/24 9/5/24 10/3/24 1117/24 Ron Knoche X X* X X X* X* X X O/E X X* Juli Seydell- X X O/E X* X O/E X X X X* X Johnson Steve Miller 12/31/23 X X X X X X X X --- --- --- Eddie 12/31/24 O/E 0 --- --- --- --- --- --- --- --- --- Boyken Andrea 12/31/25 X X X X O/E X O/E X X X X Truitt Dominic 6/30/23 O/E --- --- --- --- --- --- --- --- --- --- Dongilli Anita Jung 6/30/23 X X X X X O/E X X X 0 X Jenny 12/31/23 X O/E 0 X --- --- --- --- --- --- --- Gringer Jeremy 12/31/25 X 0 X X X X X X X O/E X Endsley Nate 6/30/26 X X X X O/E X X X O/E X O/E Sullivan Leslie Finer --- --- --- --- --- X X X X X X Rachel --- --- --- --- --- X X O/E X X O/E Kinker Key X = Present X* = Delegate attended 0 = Absent O/E = Absent/Excused --- = Not a member DRAFT 2025 Public Art Matching Grant Program Purpose: The Iowa City Public Art Matching Grant Program aims to foster creativity and enhance opportunities to access the arts in Iowa City. The program is available for art projects (visual, audio or performance based) that are located in Iowa City and accessible to the general public. Timeline: All projects must be completed during calendar year 2025. • January 10, 2025: Application period opens • January: On -demand informational session is published • March 14, 2025: Applications due by 11:59pm • Late March: PAAC members to review applications and score (See "Review Process" below) • April 3, 2025: Make funding decisions at April PAAC meeting (see "Review Process" below) Funding: TBD for PAAC discussion 12/5/24. Total budget/funding available: up to $25,000 • 50/50 matching grant o Maximum grant award: $4,000 (total project costs of at least $8,000) o Minimum grant award: $500 (total project cost of at least $1,000) Application: Applications will be accepted via online form: https://www.iowa- city.org/Forms/publicartmatchingfund. Review Process: 1. Submissions will be scored independently by the Iowa City Public Art Advisory Committee (PAAC) members using the Public Art Matching Grant Evaluation Rubric. Each member must submit scores/comments to the Iowa City Public Art Coordinator (or designee) by March 28, 2025. 2. The Public Art Coordinator (or designee) will compile scores and comments (anonymously) and present a ranking of applications at the April 3, 2025 Public Art Advisory Committee meeting. PAAC will discuss, determine, and approve final funding awards. ELIGIBLE PROPOSALS • Publicly accessible and viewable within Iowa City— on public or private property (application requires prior approval of private property owner or appropriate City department). • Murals, sculpture, installations that are permanent or temporary that will withstand human and weather elements associated with the installation location. • Visual, audio or performance -based projects. • Projects must be installed/completed by December 31, 2025 ELIGIBLE EXPENSES • Materials and supplies necessary for the creation of the artwork • Wages/stipend for artists/performers to create the work • Contract labor for installation such as site prep, concrete pouring, tile installation DRAFT ELIGIBLE MATCHING FUNDS • other grants • other donations • personal contributions • In -kind services • Commodities/supplies PROPOSALS AND EXPENSES NOT ELIGIBLE • Events or performances that are a part of an applicant's regular programs • Those that do not have the arts as their primary focus • Those intending to influence public policy or to evangelize a belief • Those that advertise, promote, or gain in any way for a for -profit business; or those that incorporate the logo or are intended to promote a non-profit organization • Those for which patrons will be charged admission • Fees to secure a site (permits, purchasing land) • Food/Beverages • Events with a primary focus of fundraising NOTE: If applicant has received Public Art Matching Funds for a project that has not been completed, they are not eligible to submit an application until the previous project is completed satisfactorily. WHO CAN APPLY • Organizations, schools, and individuals located within Iowa City • Individual artists • Nonprofit 501(c)(3) arts organizations • Privately owned/operated businesses SUBMISSION REQUIREMENTS See application form attached. Public Art Matching Fund Program Awards Rubric I. OVERALL APPLICATION A. Overall Application 3. Application is clear, 2. Application is clear. Case 1. Application is unclear or concise, and well composed. for support is adequate. poorly composed. Case for Case for support is support is inadequate or exemplary and merits does not merit City investment from the City. investment. 3. Project artist has excellent 2. Project artist has 1. Project artist is not qualifications to perform the adequate qualifications or qualified or the applicant has project or applicant has a applicant has a general idea no plan in place for feasible plan in place for of how to recruit a qualified recruiting an artist. recruiting a qualified artist. artist. 3. This project is 2. This project has elements This project has been done substantially different from that are different from the by the applicant previously regular programming or has applicant's regular or closely resembles not been done before by the programming. artwork/events already City or a Grantee. available in Iowa City. II. PROJECT DETAILS AND DESCRIPTION B. Project Description (artwork/event and materials description) 3. Project and description 2. Project and description 1. Project and description are exemplary and clearly satisfactorily advance the are unclear and do not advance the mission, vision, mission, vision, and goals advance the mission, vision, and goals laid out in the laid out in the Public Art and goals laid out in the Public Art Strategic Plan and Strategic Plan and Iowa City Public Art Strategic Plan and Iowa City Public Art Public Art Management Plan. Iowa City Public Art Management Plan. Management Plan. C. PAAC Definition of Public Art 3. Artwork/event 2. Artwork/event clearly fits 1. Artwork/event does not dynamically engages with, within the definition of clearly fit within the Public and extends the definition of public art found in the Public Art Strategic Plan and Iowa public art found in the Public Art Strategic Plan and Iowa City Public Art Management Art Strategic Plan and Iowa City Public Art Management Plan. City Public Art Management Plan. Plan. D. Audience 3. Target audience for the project is well-defined and relevant to the project. Plans to disseminate and provide equitable access to project are exemplary. 2. Target audience for the project is identified. Plans to disseminate project and provide equitable access are satisfactory. E. Project Success, Outcomes & Measures 3. Project success is clearly defined by specific and meaningful measures or outcomes. Collection and evaluation of such measures is feasible. F. Project Location 3. Project location is considerately and strategically thought out to reach target audience. Project is appropriate for the location. Location is a priority location for the PAAC. Approvals have been obtained from property owner(s). G. Project Partners 3. There is clear demonstration of collaborative partnership. All involved parties share significant responsibility for the successful outcome of the project. 2. Project success is more generally defined or identified measures or outcomes may be difficult to capture or demonstrate. 2. Project location is suitable for the project. The project is appropriate for the location. Approvals have been obtained from property owner(s). 2. There is some demonstration of collaboration. There is investment on both sides, but it is imbalanced. II. PROJECT TIMELINE, BUDGET & PLANS H. Timeline & Feasibility 1. Target audience for the project is not defined. Plans to disseminate and provide equitable access to the project are inadequate. 1. Project success is ill- defined and evaluation measures or outcomes are missing, weak, inadequate, or unclear. Identified measures or outcomes are not possible to capture. 1. Project location is random and project does not suit chosen location. Approvals have not been obtained from property owner(s). 1. There is little to no demonstrated partnership. If there are listed partners, partners appear minimally involved. 2 3. Project has strong implementation objectives. Timeline demonstrates thoughtful planning and detailed consideration. Confident project will be realized through a clear, reasonable timeline. Artist and partner responsibilities are clearly defined. I. Funding Sources 3. Project leverages diverse funding sources and in -kind support as appropriate. PAAC funds are clearly integral to project implementation. Project Expenses 3. Expenses are thoughtful, project budget is clear and intended use of matching funds is detailed. 2. Project has identified 1. Project has unclear implementation objectives. implementation objectives and Timeline demonstrates planning and consideration of most tasks needed. Artist and partner responsibilities are defined. 2. Project demonstrates some diversity in funding sources or in -kind support as appropriate. PAAC funds are supplementary to project implementation. 2. Expenses are reasonable, project budget is clear, but the intended use of matching funds is implied but inadequately detailed. K. File Uploads: Images/plans and project illustration 3. Plans, concepts or work samples are of high quality and clearly demonstrate exceptional capabilities in artistic concept and form. 2. Plans, concepts or work samples are of average quality and demonstrate capabilities in artistic concept and form. imeline. Raises concerns bout project achievability. krtist and partner esponsibilities are undefined unclear. �. Project demonstrates nadequate or unclear everaging of diverse funding ,ources as appropriate. The mpact of PAAC funds is vague extraneous. 1. Expenses seem unreasonable, project budget is vague, and the intended use of matching funds is inadequate or ineligible. 1. Plans, concepts, or work samples are of poor quality or demonstrate inadequate capabilities in concept and form. 3