HomeMy WebLinkAbout11-06-2025 Public Art Advisory CommitteePublic Art Advisory Committee
Thursday, November 6, 2025
3:30 PM
Harvat Hall
City Hall, 410 E. Washington
AGENDA
1. Call to Order
2. Public discussion of any items not on the agenda
3. Consider minutes of the October 2, 2025 PAAC Meeting
4. Review & Consider Old Post Office Gallery at the Senior Center Program
5. Consider Afrofuturism Community Mural Funding Request ($2,000) for the
Black History Month Exhibition at the Old Post Office Gallery
6. Consider By -Laws Amendment Revising Membership
7. Staff updates
8. Old or New Business
9. Adjournment
If you will need disability -related accommodations in order to participate in this program/event, please
contact Rachel Kilburg Varley, Public Art Coordinator at 319-356-5248 or rkilburg@iowa-city.org. Early
requests are strongly encouraged to allow sufficient time to meet your access needs.
DRAFT, p.1
Public Art Advisory Committee Mtg, 101212025
Minutes
Public Art Advisory Committee
October 2, 2025
Emma J. Harvat Hall
Public Art Advisory Committee
Members Present: Andrea Truitt, Jennifer Jordan, Juli Seydell Johnson, Rachel Kinker,
Anita Jung, Stephanie Brunia, Sophie Donta (Zoom)
Members Absent: Leslie Finer, Nate Sullivan
Staff present: Rachel Kilburg Varley
Public Present: None
Call to Order
Truitt called the meeting to order at 3:32 p.m.
Public Discussion of Any Item Not on the Agenda
None.
Consider minutes of the July 10, 2025 PAAC meeting.
Johnson moved and Kinker seconded that the minutes from the September 4, 2025
meeting be approved. Motion passed (6-0).
Discuss 2026 Public Art Matchina Grant Proaram
Committee member Jung joined the meeting during this agenda item.
Truitt introduced the item noting that since a new Public Art Strategic Plan was adopted,
this discussion was an opportunity to identify any new or changed priorities or
modifications the Committee desired for the 2026 Public Art Matching Grant funding
round.
Committee members discussed and directed the following to staff for the 2026 Matching
Grant program:
• Define "commodities and supplies" as an eligible match source in the grant
guidelines.
• Incorporate the following project components into the language on eligible project
types, instead of split out separately: functional art, unexpected art, participatory
art, and ephemeral art.
• Request grant recipients acknowledge PAAC sponsorship in their project,
program, or event communications and promotion materials.
• Link to the FY26 — 30 Public Art Strategic Plan in the rubric and highlight the new
DRAFT, p.2
Public Art Advisory Committee Mtg, 101212025
strategic priorities in the grant FAQs and application webinar.
• Eliminate Section E TAAC Definition of Public Art" in the scoring rubric due to
redundancy.
Additionally, the PAAC requested scheduling a future discussion (after the 2026
Matching Grant funding round) on a microgrant program or project "pitch" event.
Staff Updates
Kilburg Varley shared that she is working the Iowa City Senior Center on a potential
collaboration to reactivate and formalize their art gallery space and partner on a Black
History Month public art project. She anticipates this initiative will come before the
Committee at their November meeting. Kilburg Varley also noted that the Arts Alliance
Feasibility Study is proceeding and the next Steering Committee meeting will be held
soon.
Old or New Business
None.
Adjournment
Jordan moved to adjourn. Kinker seconded. Motion passed (7-0).
DRAFT, p.3
Public Art Advisory Committee Mtg, 101212025
Public Art Advisory Committee
Attendance Record
2024-2025
Name
Term
Expires
9/5/24
10/3/24
11 /7/24
12/5/24
2/6/25
3/6/25
4/3/25
5/1/25
6/525
7/1025
9/4/25
10/2/25
Ron Knoche
N/A
O/E
X
X*
X
X*
X
X*
X
X
X
X*
X*
Juli Seydell-
N/A
X
X*
X
X
X
X
X
X*
X
---
X*
X
Johnson
Steve Miller
12/31/23
---
---
---
---
---
---
---
---
---
---
---
---
Eddie
12/31/24
---
---
---
---
---
---
---
---
---
---
Boyken
Andrea
12/31/25
X
X
X
X
X
X
X
X
X
X
X
X
Truitt
Anita Jung
6/30/23
X
0
X
X
0
0
0
O/E
O/E
X
X
X
Jenny
12/31/23
---
---
---
---
---
---
---
---
---
---
Gringer
Jeremy
12/31/25
X
O/E
X
O/E
X
X
O/E
---
---
---
---
---
Endsley
Nate
6/30/26
0/E
X
O/E
O/E
X
O/E
X
X
O/E
X
X
O/E
Sullivan
Leslie Finer
12/31/26
X
X
X
X
X
X
X
X
X
X
X
O/E
Rachel
12/31/27
X
X
O/E
X
X
O/E
X
X
X
X
X
X
Kinker
Sophie
12/31/26
---
---
X
X
O/E
X
X
X
X
X
O/E
X
Donta
Key:
X
= Present
X*
= Delegate attended
0
= Absent
O/E =
Absent/Excused
---
= Not a member
MEMORANDUM
Date: October 30, 2025
To: Public Art Advisory Committee
From: Rachel Kilburg Varley, Public Art Coordinator
Re: Old Post Office Gallery at the Senior Center - Program Overview and Funding Request
Overview
Staff have developed a new Old Post Office Gallery at the Senior Center Program to
formalize and activate the underutilized and lesser -known gallery spaces located within
the Iowa City Senior Center. While the Center has intermittently hosted artwork in the past,
this initiative establishes a consistent structure, clear process, and partnership between
the Public Art Program and the Senior Center for ongoing exhibitions.
The program will provide accessible exhibition opportunities for Iowa artists while enriching
the cultural life of the Senior Center and the broader community. It also helps bridge City
arts programming with senior services, creating a welcoming environment for creativity
across generations.
This project advances the following Public Art Strategic Plan priorities:
• Pillar 2: Help connect local artists with accessible and affordable studio space and
exhibition opportunities through partners and existing community assets; and
• Pillar 3: Through creative partnerships and/or programs, identify and promote
underutilized indoor locations for pop-up or temporary art exhibits; and
• Pillar 4: Execute a targeted funding opportunity orgrant program set -aside for
2D/indoor installations and/or displays facilitated in public facilities.
Program Structure
The program designates two exhibition areas within the Senior Center:
• The Main Gallery in the Assembly Room; and
• The Top Floor Gallery, a well -trafficked hallway connecting the parking garage and
program rooms.
Both spaces have professional wall hanging systems currently installed; and funding from
an alternative funding source has been approved to make additional improvements to each
space to further enhance the galleries as a place artists want to exhibit.
Exhibitions will rotate approximately every two months, with age neraLcall for artists issued
annually by the Public Art Program. Coordination of the exhibitions will be a partnership
between the two City departments:
• The Public Art Coordinator manages pre -selection activities (call for artists,
applications, communications, and selection committee coordination).
• The Senior Center Program Specialist manages post -selection activities (artist
agreements, installation, signage, receptions, and deinstallation).
• The program also includes the potential for an annual "Emerging Artist Mentorship
Exhibition," which would include stipends for the artist and mentor and be directed
by the PAAC and Public Art Coordinator.
This program includes a one-time $2,000 funding request for the inaugural exhibition and
an optional annual $350 for Emerging Artist Exhibition (the PAAC would determine annually
if they wish to offer that for the upcoming year).
The full draft policy and procedure detailing the gallery program and operations is attached
to this memo and must be approved by the Senior Center Commission.
First Exhibition & Funding Request
The inaugural exhibition will be part of an Afrofuturism series held in January and February
2026, to coincide with Black History Month. It will include a special participatory public art
component in the form of an Afrofuturistic Community Tile Mural.
This collaborative project, developed in partnership with the Senior Center, FilmScene, the
Iowa City Public Library, Public Space One (PS1), and the Center for Afrofuturist Studies,
will engage residents across generations and backgrounds in creating individual art tiles
that together form a large-scale mural installation.
The completed mural will be unveiled at the Senior Center during the Afrofuturistic Art
Gallery Open House & Fashion Show in February 2026 and will remain on display
thereafter. A full description of the project is attached to this memo.
In support of this project, the Senior Center has requested $2,000 in Public Art funding to
support the Afrofuturistic Community Tile Mural as part of the inaugural gallery exhibition.
Funds will be used to purchase the tiles and art supplies to assemble the tile kits which will
be distributed to community members to create and return for inclusion on the mural.
Action Requested
Staff requests that at the November 6, 2025 meeting, the Public Art Advisory Committee:
1. Review, provide feedback, and consider approval of the program policy and
procedures. The final version will be incorporated into the Public Art Management
Plan.
2. Consider approval of the $2,000 requested in Public Art Program funds to
support the Senior Center's inauguralAfrofuturistic Community Tile Mural
exhibition.
DRAFT
Title: Art Exhibit Policy
Date of Current Version: Month 2025
Replaces Version: December 2018
Background
The Old Post Office Gallery at the Senior Center is a collaborative initiative of the Senior Center and the
Iowa City Public Art Program. The program provides an accessible, welcoming space for Iowa artists to
exhibit their work while enriching the cultural life of the Senior Center and the wider community.
Rotating exhibitions celebrate creativity across generations, showcase the diversity of artistic expression in
Iowa, and foster meaningful connections among artists, Senior Center participants, and the public. The
program aligns with the City's commitment to inclusion, accessibility, and civic engagement through the arts
Policy
The Senior Center offers rotating art exhibits under the administration of the Public Art Program and
Senior Center staff. Exhibits enhance the Senior Center's environment, encourage community
participation, and promote cultural dialogue.
1. Artist Eligibility: Participation is open to established and emerging artists residing in Iowa.
Works previously exhibited at the Iowa City Senior Center or in other City of Iowa City art
programs are not eligible.
2. Mediums: The galleries can accommodate primarily two-dimensional artwork and a limited
number of small three-dimensional works suitable for safe public display.
3. Duration: Exhibitions typically remain on display for approximately two months and are
scheduled through an annual call for artists coordinated by the Public Art Program.
4. Content: All artwork must be suitable for display in a public building frequented by persons of
all ages and must comply with City policies. Works depicting sexual acts, profanity, or
obscenity are not permitted. The style and subject of art exhibits vary greatly and may on
occasion be offensive to some participants and visitors. The City neither approves nor
disapproves the content, ideas, or subject matter presented in art exhibits and does not accept
responsibility for ensuring accuracy or that all points of view are represented by an exhibiting
artist.
5. Artist Agreement & Insurance: A signed agreement and liability waiver is required prior to
installation. As an addendum to this agreement, the artist shall provide the Program Specialist or
designee with a list of the names and value of all items on display. The list is forwarded to the
City of Iowa City's revenue and risk manager in order to provide insurance coverage for the items
on display. Art work is not insured by the City without documentation of the names of pieces
displayed and theirvalue and artists are encouraged to maintain their own insurance if additional
protection is desired.
6. Sales: The sale of exhibited artwork is permitted. Sales transactions are handled privately
between the artist and buyer. The artist shall pay the Senior Center a 25% commission of the
sale price resulting from the sale of any item sold while on display. All artwork, including
works sold during an exhibition, must remain on display until the show concludes unless
otherwise approved by the Program Specialist.
7. Accessibility: Reasonable accommodations for installation and participation will be made upon
request in coordination with the Program Specialist.
DRAFT
Administration
The Public Art Coordinator and the Senior Center Program Specialist jointly administer the Old Post
Office Gallery Program.
Public Art Program / Public Art Coordinator (or designee)
• Coordinates annual call for artists, application management, and selection process.
• Oversees communication, marketing, and documentation prior to artist selection.
• Facilitates review and approval by the Public Art Advisory Committee.
• Provides guidance on exhibition standards, contracts, and liability requirements.
Senior Center / Program Specialist (or designee)
• Manages artist agreements, delivery, installation, and deinstallation.
• Oversees daily gallery operations, signage, visitor access, and receptions.
• Ensures promotion through Senior Center communication channels.
• Maintains exhibition records and coordinates with the Senior Center Commission for policy
review and approval.
Both departments collaborate to create the annual exhibition calendar, ensuring a balanced schedule
of general and special exhibitions.
Approved by the Senior Center Commission on: 00/00/2025
Internal Procedures (for staff reference)
Procedure:
Primary Policy Referenced:
Last Updated:
Procedure
Art Exhibit
Art Exhibit Policy
10/31/2025 Program Specialist
The Old Post Office Gallery features rotating art exhibitions at the Iowa City Senior Center through a
partnership between the City of Iowa City Public Art Program and the Iowa City Senior Center. The Public
Art Coordinator or designee manages all activities leading up to artist selection, including the call for
artists, application process, and selection committee coordination. The Senior Center Program Specialist or
designee manages all activities following artist selection, including artist agreements, installation,
promotion, and deinstallation.
Each exhibition typically runs for approximately two months. A general Call for Artists is issued once per
year to establish the exhibition calendar for the following calendar year. Special exhibitions (e.g., Black
History Month, Older Americans Month, or statewide traveling shows) are scheduled first, with remaining
time slots filled from the annual call. A New + Emerging Artist Mentorship Exhibition may be offered
annually, pending approval by the Public Art Advisory Committee and Public Art Coordinator, with
associated stipends provided to both mentor and mentee artists.
Details/Instructions
1. Roles & Responsibilities
The Senior Center Gallery Program is a partnership between the City of Iowa City Public Art Program and
the Iowa City Senior Center. Each department contributes unique expertise to ensure the success of the
exhibitions and related programming.
Public Art Program / Public Art Coordinator (or deli
• Oversees program activities leading up to artist selection, including:
o Coordination and communication of annual Call for Artists.
o Management of application process.
o Coordination and facilitation of Selection Committee review.
o Public communications and marketing of calls and exhibition opportunity.
• Provides technical guidance on exhibition standards, contracts, and liability requirements.
• Coordinates New + Emerging Artist Mentorship exhibit as determined by the Public Art Advisory
Committee (PAAC) and provides associated stipends.
• Ensures PAAC review and approval where required.
• Budgets for special stipends and social media promotions.
Senior Center / Program Specialist (or designee)
• Coordinates all activities following artist selection:
o Securing signed artist agreements/waivers.
o Communication with artists and coordination and oversight of delivery, installation,
exhibition, and deinstallation, including artist receptions or special exhibit events.
o Management of gallery hours, daily operations, signage, and visitor access.
• Ensures promotion through Senior Center communication channels.
• Maintains records of exhibitions and assists with reporting and documentation.
• Coordinates gallery improvements and supplies.
• Ensures Senior Center Commission review and approval where required.
• Budgets for general program operations.
The two departments collaborate to ensure a seamless transition between artist selection and exhibition
management, maintaining clear communication throughout each cycle. Additionally, the annual calendar is
created collaboratively, prior to the annual Call for Artists.
2. Duration & Timeline
The Senior Center Gallery Program will feature a series of rotating exhibitions designed to highlight a
diverse range of local and regional artists.
Exhibition Duration & Annual Calendar
• Each exhibition will remain on display for approximately two months.
• At the end of each calendar year, staff will create an exhibition calendar for the upcoming year.
• This calendar will balance planned special exhibitions (such as the Black History Month exhibition,
Older Americans Month showcase, Downtown Gallery Walk, or statewide traveling exhibitions)
with artist selections from the general call.
• Special exhibitions take scheduling priority, and available gaps in the calendar will be filled with
artist shows selected through the general call process.
Annual Call for Artists
• The Public Art Coordinator or designee will coordinate a single general call for artists to be issued
once per year to identify potential exhibitors for the following calendar year.
• Applicants will submit samples of their work and availability preferences for the exhibition period.
• Based on responses, 2-3 artists will typically be selected to exhibit during the year, depending on
space availability and special programming needs.
New + Emereine Artist Mentorshio Exhibition
• One exhibition period each year may be designated for a New + Emerging Artist Mentorship,
pairing an experienced exhibitor with a first-time or early -career exhibitor.
• The mentor artist will guide the emerging artist through best practices in exhibition preparation,
display techniques, pricing, and professional presentation.
• The emerging artist will receive a $150 materials stipend to assist with purchasing essential display
items such as frames, hanging wire, or business cards. The mentor will receive an $200 honorarium
in recognition of their mentorship and contribution to the program.
• Annually, the Public Art Coordinator or designee and Public Art Advisory Committee will determine
whether a New + Emerging Artist Mentorship Exhibition will be offered for the upcoming calendar
year and, if so, will coordinate the mentorship and provide the associated stipends.
Waitlist & Scheduline Adiustments
• A waitlist of qualified artists will be maintained from the most recent call for artists to
accommodate any cancellations or scheduling changes.
• Exhibition timelines may be adjusted as needed to accommodate facility operations, special
events, or maintenance. The Program Specialist or designee will notify artists of any changes as
early as possible to ensure a smooth transition between exhibitions.
3. Exhibition Space
The Old Post Office Gallery at the Senior Center consists of two exhibition areas designed to showcase
artwork in spaces that are accessible, welcoming, and well -traveled by both Senior Center participants and
the broader community. Both spaces are housed within the historic Iowa City Senior Center, located in
Downtown Iowa City at 28 S Linn St, Iowa City, IA 52240.
Main Gallery
The Main Gallery, located in the Assembly Room features a professional wall -hanging system suitable for
two-dimensional artwork. A large number and wide variety of people visit this flexible space every day: it
serves as both a gallery and a multipurpose room used for senior programs, community meetings, and
private rentals. The exhibition wall provides a prominent visual focal point for visitors while
complementing the room's varied uses. Because the space hosts public and private events, access to the
artwork may vary depending on facility scheduling, but every effort will be made to reserve regular gallery
viewing hours.
• Room dimensions: TBD
• Wall Hanging System Length: TBD
• Display Area Square Footage: TBD
• Lighting: Track light above wall hanging system. No natural light.
Top Floor Gallery
The second exhibition area is located along the upper -level corridor connecting the parking garage to the
Senior Center's program rooms. This highly visible passageway offers consistent foot traffic throughout the
day, allowing visitors and participants to encounter the artwork daily. The hallway's clean lines and natural
light create a bright, engaging environment for rotating exhibitions. Works displayed here should be
securely mounted and durable enough for an active public setting.
• Room dimensions: TBD
• Wall Hanging System Length: TBD
• Display Area Square Footage: TBD
• Lighting: Natural light. No track lighting.
4. Gallery Hours
Artwork in both exhibition areas is generally viewable during the Senior Center's regular operating hours,
seven days a week, with the understanding that access may be limited at times due to scheduled
programs, rentals, or private events taking place within the facility.
To ensure consistent public access, the following core gallery hours will be maintained to the extent
possible:
• Monday —Thursday: 5:00 p.m. — 7:00 p.m.
• Saturday: 9:00 a.m. — 1:00 p.m.
During these times, visitors can reliably view the exhibitions without disruption from other scheduled
activities. Special viewing arrangements, such as group tours, class visits, or field trips, may be scheduled in
advance by contacting Senior Center staff. Staff will make every effort to accommodate such requests
while balancing other facility uses.
S. Promotion
The Senior Center Gallery Program will be promoted through the City's established communication
channels and community arts networks to ensure strong visibility for participating artists and events.
The City's Communications Division, Public Art Coordinator, and Senior Center staff will coordinate
announcements for each exhibition through the City website, social media platforms, press releases, and
newsletters or program guides. Artists may also be encouraged to share information through their own
networks to maximize public engagement.
The Senior Center Gallery is also included as a participating venue in major community arts events,
including the Downtown District Gallery Walks and the annual Iowa Arts Festival. These partnerships
provide additional opportunities for public exposure and encourage cross -promotion with other local
galleries and cultural organizations.
The Senior Center Program Specialist or designee will collaborate directly with each exhibiting artist to plan
and coordinate an opening reception. Receptions may align with community arts events or occur as stand-
alone gatherings, depending on the exhibition calendar and artist availability.
6. Liability
Artists are required to sign an Agreement to Exhibit and accompanying liability waiver prior to installation,
which is issued and collected by the Program Specialist or designee. Exhibition spaces are located in public
areas that are not secured. Artwork may be covered under the insurance if an inventory list and declared
insurance values are submitted as an addendum to the Agreement to Exhibit; however, coverage is limited,
and artists are encouraged to maintain their own insurance for additional protection.
If an artist is unable to remove their work at the scheduled deinstallation time, staff will make reasonable
efforts to coordinate an alternate pickup arrangement. In cases where artwork must be removed to
accommodate a new installation or facility use, staff may temporarily store the work in a safe, designated
area. Stored work that remains unclaimed for more than 30 days may be considered abandoned and
disposed of at the City's discretion. Exceptions may be made in cases of illness, hospitalization, or other
extenuating circumstances, at the discretion of staff.
7. Sales of Artworks
There will be space on each artwork label to indicate whether the piece is for sale and to provide the
artist's contact information for inquiries. All sales are handled privately between the artist and the buyer.
Payment processing and tax obligations remain the sole responsibility of the artist. The Iowa City Senior
Center collects a 25% commission on any artworks sold while on display at their gallery. Artists are
responsible for reporting any sales to the Program Specialist or designee.
Purchasers must wait until the exhibition has concluded before taking possession of the artwork. This
ensures the integrity of the full exhibition experience for all visitors. To assist with communication and
presentation, the Senior Center will provide a small display frame or board near the exhibition area along
with a business card holder. Artists are responsible for providing their own business cards, brochures, sales
flyers or QR codes, or other supplemental materials for display.
8. Eligibility and Scope of Work
This call is open to established and emerging artists residing in Iowa. Both existing pieces and new works
are acceptable submissions; however, artworks that have been previously exhibited at the Iowa City Senior
Center or in other City of Iowa City art programs will not be accepted.
At this time, the Senior Center galleries are equipped to accommodate primarily two-dimensional artworks
such as paintings, drawings, photographs, prints, fiber art, and mixed media. A limited number of small
three-dimensional works (such as ceramics or sculpture) may be accepted if arranged in advance and if
suitable for safe display within the available exhibition areas.
Dimension Limitations
As a general guideline, wall -mounted works should not exceed 36 inches in width or 48 inches in
height (including frame) or exceed 25 pounds in weight per piece.
• Three-dimensional works must fit within display cases or designated surfaces and may require the
artist to provide an appropriate display stand or pedestal.
Oversized or unusually heavy works may be declined if deemed unsafe or impractical for
installation in the available spaces.
Artwork Restrictions
The use of Artificial Intelligence (AI) to generate this artwork or the use of any Al generated imagery is not
permitted. All artwork must be suitable for display in a public building frequented by persons of all
ages. Works that depict sexual acts, profanity, or obscenity will not be accepted.
9. Delivery, Display, and Deinstallation
Delivery, installation, and pickup times will be coordinated between the Program Specialist or designee
and each selected artist. All artwork must be delivered and picked up in person by the artist or a
designated representative.
Upon delivery, artworks must be ready to hang, meaning they are properly framed or mounted, securely
wired, and suitable for immediate installation. Sawtooth hangers are not permitted.
Artists are responsible for the installation of their own exhibitions, under staff supervision to ensure
adherence to facility standards and safety requirements. If a reasonable accommodation is needed, the
request should be made in advance to the Program Specialist or designee. In such cases, the artist must
still be present during installation.
The Program Specialist will prepare and install artwork tags (3M cardstock display cards) for each piece,
based on the titles, media, and details provided in the artist's application. Artists should verify all label
information prior to installation.
At the conclusion of the exhibition, the artist is responsible for the timely removal of their artwork
according to the schedule coordinated with the Program Specialist or designee. Please refer to the Liability
section for policies related to late or abandoned artworks.
Artists are expected to handle all artwork carefully during removal to avoid damage to facility walls,
hanging systems, or other City property. Any damage that occurs during installation or deinstallation must
be reported immediately to the Program Specialist or designee.
10. Application
To apply for exhibition, eligible artists will submit an online application form including:
• Digital Images: One image per artwork submitted. Images should accurately represent the
artwork's color, scale, and framing.
• Artwork Descriptions: For each submitted piece, include the title, year created, medium, and
dimensions (height x width x depth, if applicable).
• Artist Statement (not to exceed 300 words): A brief statement describing the artist's process,
inspirations, techniques, and/or subject matter.
Please note all application materials will become public record and could be subject to a Freedom of
Information Act request.
11. Selection Process
Submissions are reviewed and artists are selected by the Old Post Office Gallery Selection Committee, a
panel consisting of: The Public Art Coordinator or designee, the Senior Center Program Specialist or
designee, and representatives from the Public Art Advisory Committee and Senior Center Commission.
Selections will be based on a combination of factors, including artistic quality, diversity of media and
perspectives, suitability for the exhibition spaces, and alignment with program goals. The City may also
consider the proposed artwork's size, durability, and installation feasibility.
Resources & Contacts
Public Art Coordinator
Revenue and Risk Coordinator
Fees are processed through Activenet to support current operations.
REVENUE
Budget
FY26 Budget (Adopted by City Council)
$52,000
EXPENDITURES
Budget
YTD Actual
Remaining
Notes
Programs
2026 Matching Grant Program
$15,000
$0
$15,000
Anticipated $15k to be spent in 2026
Sculptor's Showcase*
$0
$0
$0
None for FY26
Opportunity Fund**
$15,000
$2,000 (TBD)
$13,000
$2k requested for Senior Center Black History Month
community mural
Maintenance
• MACC staff training for artwork
maintenance
• Restoration of 1-2 existing pieces
$20,000
$14,965
$5,035
$14,965 = MAAC contract for bronze sculptures
Misc.
Longfellow Tunnel Mural — SEJH Project
$500
$500
$0
Misc: events, printing, plaques, etc.
$1,500
$0
$0
TOTAL
$52,000
$17,465
$33,035
*Sculptor's Showcase: In FY24, the Sculptor's Showcase program was moved to a two-year display cycle. The next cycle will be displayed August
2026 — August 2028 and budgeted/paid out of the FY27 budget ($8 pads x $2,250 each = $18, 000 total).
**Opportunity Fund: A flexible budget line for public art opportunities. Staff recommends this budget line is spent in a manner that advances the
priorities identified in the PACC's FY2025-2030 Strategic Plan.
MEMORANDUM
DATE: October 31, 2025
TO: Iowa City Public Art Advisory Committee
FROM: Rachel Kilburg Varley, Public Art Coordinator
RE: Agenda Item #6 — Consider By -Laws Amendment Revising Membership
The PAAC's FY26 — 30 Public Art Strategic Plan includes an action item to: "Establish public art
relationship with the University of Iowa."
In pursuit of that effort, staff has recently been meeting with University of Iowa staff who are
engaged in one or more aspects of the University's procurement and management of on -
campus public art.
These conversations have included the suggestion to reserve an ex-officio seat on the PAAC for
a UI appointed member that works with campus installations. This would enable better
coordination with the UI regarding publicly accessible art pieces and more long-term
opportunities to collaborate going forward (e.g. Literary Walk, future Iowa River opportunities,
etc.).
The UI has been amenable to this approach and so staff is recommending an amendment to the
Public Art Advisory Committee By -Laws to create an ex-officio seat for a representative from the
UI and appointed by the UI who has professional or administrative authority in publicly
accessible art, campus planning, and/or campus enhancement. This seat would replace one At -
Large seat. Staff recommends that the next time an At -Large seat is vacated, it be filled with the
UI representative, assuming approval.
If the PAAC approves the Amendment, it must be approved by the City Council Rules
Committee, and then the full City Council.
Suggested Action
Consider a motion to approve the amended by-laws.
Attachments
• Draft By -Laws Amendment
DRAFTAppreved by 11-6-254-
BY-LAWS
Public Art Advisory Committee
ARTICLE I. AUTHORITY
The Public Art Advisory Committee shall have that authority as established by Resolution
97-326 passed by the City Council of Iowa City, Iowa and through the adoption of these
by-laws stated herein.
ARTICLE II. PURPOSE
The purpose of the by-laws stated herein is to provide for the administration of a public
art program by establishing a Public Art Advisory Committee to develop the Iowa City
Public Art Program and to administer said program.
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Section 1. Qualifications. The Public Art Advisory Committee shall consist of nine (9) —� Formatted: Left J
members, sixeven (67) of whom shall be appointed by the City Council. Of the sixseve
appointees, at least three (3) shall be art or design professionals. ThreeTwe (32)
members shall be ex officio and shall be one (1) staff representative from and appointed
by the University of Iowa with professional or administrative authority related to public art,
campus planning, and/or campus enhancement; and one (1) staff representative from
each of the Departments of Public Works and Parks & Recreation. All appointed members
of the Committee shall be qualified electors of the City of Iowa City, Iowa.
Section 2. Compensation. Members shall serve without compensation.
Section 3. Orientation for New Members. Prior to the first regular meeting following their
appointment, new members shall be given an orientation briefing by the City staff and the
Committee as is deemed appropriate.
Section 4. Absences. Three consecutive unexplained absences of a Committee member
from regular meetings may result in a recommendation to the City Council from the
Committee to discharge said member and appoint a new Committee member.
Section 5. Vacancies. Any vacancy among the appointees on the Committee because of
death, resignation, long-term illness, disqualification or removal shall be filled by the City
Council after at least 30 days public notice of the vacancy. Any vacancy of an ex- officio
member shall be filled by the appropriate agency within 30 days.
Section 6. Terms. Appointed members shall be appointed for terms of three years, with
five (5) terms expiring on January 1 and two (2) terms expiring July 1. No more than one-
third of the terms may expire in any one year. If a position becomes vacant by reason of
resignation or otherwise, and results in an unexpired term of six months or
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less, the City Council may choose to fill the unexpired term in such a manner that the
appointee shall continue in the position not only through the unexpired term, but also
through a subsequent regular term. Ex-officio members shall serve for a term of one year;
such terms shall be renewable, at the discretion of the appropriate agency.
Section 7. Resignation. Resignations shall be submitted in writing to the Mayor with a copy
to the City Manager's Office, and Chairperson of the Public Art Advisory Committee at
least 60 days prior to the date of intended departure.
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Section 1. Number. The officers of this Committee shall be a Chairperson and a Vice
Chairperson, each of whom shall be elected by a majority vote of all members of the
Committee from those Committee members appointed by the City Council.
Section 2. Election and Term of Office. Officers of the Committee shall be elected annually
at the first regular meeting in February each year; if the election of officers shall not be
held at such meeting, such election shall be held as soon thereafter as is convenient.
Section 3. Vacancies. A vacancy in any office because of death, resignation, removal,
disqualification, or other cause shall be filled by the Committee for the unexpired portion of
the term, except as provided in Article III, Section 6, above.
Section 4. Chairperson. The Chairperson shall when present, preside at all meetings,
appoint committees, call special meetings and in general perform all duties incident to the
office of the Chairperson, and such other duties as may be prescribed by the members
from time to time.
Section 5. Vice -Chairperson. In the absence of the Chairperson, or in the event of death,
inability or refusal to act, the Vice -Chairperson shall perform the duties of the Chairperson
and when so acting, shall have all powers of and be subject to all the restrictions upon the
Chairperson.
ARTICLE V. MEETINGS
Section 1. Regular Meetings. Regular meetings of this Committee shall be held monthly
Section 2. Special Meetings. Special meetings of the members may be called by the
Chairperson and shall be called by the Chairperson or Vice -Chairperson at the request of
three or more members of the Committee.
Section 3. Place of Meetings. Regular meetings shall be in a place serviced by public
transportation and accessible to persons with disabilities.
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Section 4. Notice of Meetings. Notice of regular and special meetings shall be required.
Meetings may be called upon notice not less than twenty-four (24) hours before the meeting.
Section 5. Quorum. A majority of all the members of the Committee shall constitute a
quorum at any meeting.
Section 6. Proxies. There shall be no vote by proxy.
Section 7. Public Discussion. Time shall be made available during all regular meetings for
open public discussion.
Section 8. Motions. Motions may be made or seconded by any member of the Committee
except the Chairperson.
Section 9. Conflict of Interest. A member who believes they have a conflict of interest on
a matter about to come before the Committee shall state the reason for the conflict of
interest, leave the room before the discussion begins, and return after the vote. If there is
a question of whether or not a conflict exists, the City Attorney or City Attorney's designee
will decide. All questions should be referred to the City Attorney or designee. Decisions of
the City Attorney or designee are binding.
Section 10. Votinq. A majority of (but not less than five) votes cast at any meeting at which
a quorum is present shall be decisive of any motion or election. Upon request of any
Committee member, voting will be by roll call and will be recorded by "ayes" and "nays".
Every member of the Committee, including the Chairperson, is required to cast a vote
upon each motion. A member who abstains shall state the reason forabstention.
Section 11. Roberts Rules of Order. Except as otherwise provided herein, Roberts Rules
of Order as amended shall be used where applicable.
ARTICLE VI. POWERS AND DUTIES
The Public Art Advisory Committee possesses the following powers, all being subject to
final approval by the City Council:
Section 1. To develop by-laws and procedures for the Iowa City Public Art Program.
Section 2. To determine the location of public art and the type of art to be used in a specific
project.
Section 3. To review proposals funded with other than Pubic Art Program funds for both
permanent and temporary art installations on/in City owned property.
Section 4. To commission artists or to purchase art works, as appropriate.
Section 5. To accept or reject gifts and loans of art.
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Section 6. To provide and oversee funding to local artist to host art exhibits or experiences
in Iowa City.
Section 7. To develop policies and procedures for the maintenance and disposition of
public art.
Section 8. To determine and oversee expenditures of the Public Art Program budget.
Section 9. To develop a Public Art Plan for the City of Iowa City.
Section 10. To develop and maintain an inventory of public art.
ARTICLE VII. CONDUCT OF COMMITTEE BUSINESS
Section 1. Agenda. The Chairperson, or a designated representative, together with the
staff assistant, shall prepare an agenda for all regular Committee meetings. Agendas are
to be posted at least 24 hours before the meeting and shall be sent to Committee members
and the media priorto regular meetings. Copies will be available to the public at the meeting.
Section 2. Minutes. Minutes of all meetings are to be prepared, reviewed by the
Chairperson, and distributed to the Committee and City Council Members. Specific
recommendations requiring Council action are to be set off from the main body of the
minutes and appropriately identified.
Section 3. Review Policy. The Committee shall review all policies and programs of the
City, relating to the Committee's duties as stated herein, and make such recommendations
to the City Council as are deemed appropriate.
Section 4. Annual Report. An annual report detailing the activities of the Committee shall
be prepared by the Chairperson, approved by the Committee and submitted to the City
Council at the end of each calendar year.
ARTICLE VIII. SUBCOMMITIEES
The subcommittees of this Committee including composition, duties, and terms shall be
designated by the Chairperson in consultation with the Committee.
ARTICLE IX. AMENDMENTS
These by-laws may be altered, amended or repealed, and new by-laws adopted by an
affirmative vote of not less than five (5) members of the Committee at any regular meeting
or at any special meeting called for that purpose. Amendments shall be approved by the
City Council to become effective.
Updated: 1013112025
PROGRESS TRACKER
Public Art Advisory Committee (PAAC) Strategic Plan I FY2025—FY2030
Highlighted text = updates since last time
MAINTENANCE & STEWARDSHIP
Strategic Plan Action Item Status Summary Next Steps
Implement recommendations from the Public Art Condition Assessment; aiming Signed Agreement with MACC to perform . Schedule restoration & training for bronze
to complete at least 1 maintenance or repair project per year. bronze treatments & training. $18 spent of sculptures in Spring 2025
$20k set -aside for maintenance in 2025. . Incorporate public education component
Update Public Art Management Guidelines to implement a timeline, process, and • Started working with City Attorney's • Prepare updated policy & procedure for
communication standards for removal or deaccessioning of aging, unsalvageable, Office to research best practices and PACC for discussion/approval
or non -maintainable works. artist protections under the Visual Artist
Rights Act
Maintain updated condition records and prioritize maintenance planning and • Staff has begun working with • Review Cartegraph's capabilities to
budget set -aside annually. Engineering Dept. to enter art inventory schedule maintenance & restoration work
into the City's asset management orders
software (Cartegraph)
Develop standard procedure for evaluating the anticipated lifespan and Not started • Review existing language and procedures
maintenance needs for new or proposed permanent installations. and bring recommendation to PACC for
discussion/approval, in tandem with
deaccessioning policy
Continues on next page
Updated: 1013112025
ARTIST WORKFORCE •ECONOMY
Strategic Plan Action Item
Status Summary
Next Steps
Continue annual public art grant program; aiming to increase visibility and grow the
PAAC discussed grant program
Staff to prepare 2026 program outline for
diversity of applicants, project types, and locations.
priorities at the 10/3 PAAC meeting
PAAC's final approval in December, with
planned launch in January
Offer professional development resources or info sessions for local artists twice
Not started
Receive input from PAAC regarding
annually.
priorities for info sessions or professional
development resources and identify local
partners
Help connect local artists with accessible and affordable studio space and exhibition
Collaboration with Senior Center to
Create asset map of existing
opportunities through partners and existing community assets.
formalize and open the Old Post Office
opportunities in the community.
Gallery at the Senior Center.
continues on next page
Updated: 1013112025
STRATEGIC PARTNERSHIPS & FUNDING
Strategic Plan Action Item
Status Summary
Next Steps
Identify external grant programs and funding opportunities (state, federal,
Committee member Kinker has
Identify and execute partnerships and
philanthropic, or community partner cost -sharing) that may support
identified tools/platforms to help local
opportunities to promote these tools.
organizational or stakeholder initiatives.
artists and organizations search for
funding opportunities.
Collaborate to support the partner -led Arts Alliance Feasibility Study and
Arts Alliance Feasibility Study is
TBD after study is completed.
agreeable recommendations resulting from the effort.
underway; recommendation from
consultant anticipated in November.
Through creative partnerships and/or programs, identify and promote
See previous update re: Senior Center
Not yet identified
underutilized indoor locations for pop-up or temporary art exhibits.
Gallery & community mural program.
Establish public art relationship with the University of Iowa.
Staff has coordinated with UI to have UI
By -Laws Amendment must be approved
admin planning/public art
by Council Rules Committee, then City
representation on the PAAC; By -Laws
Council.
amendment on PAAC's 11/6 agenda
Elevate Iowa City Public Art communications through strategic and consistent
Staff met with Communications Dept to
Communications staff to implement
content on existing City platforms.
develop strategic, consistent public art
plan. Staff has content plan available for
marketing plan & social media content
viewing if you are interested or have
calendar. "Public Art" day on City's
ideas.
social accounts = first Wednesday of
every month.
Convene an annual Arts Stakeholder meeting and prioritize regular, informal
Not started
PAAC to identify purpose/desired
meet -ups with local arts groups and institutions.
outcome for Arts Stakeholder meeting,
then set date.
continues on next page
Updated: 1013112025
Strategic Plan Action Item
Status Summary
Next Steps
Identify underserved neighborhoods and/or public spaces to proactively target
Not started
After Cartegraph asset inventory is
through existing City Public Art and Neighborhood Outreach grant programs.
complete, overlay public art map with
neighborhood associations; staff to
collaborate with Neighborhood Outreach
Specialist to identify targeted areas.
Enhance and re -activate existing digital public art map(s) to promote the current
Staff is currently researching other
collection and guide self -led tours.
city's public art maps and in
conversation with the Iowa City
Downtown District regarding an
interactive map.
Continue to prioritize pop-up, temporary, or mobile art experiences through
2025 grant awards underway.
Planning for 2026 grant awards
community partnerships or annual grant programs each year.
upcoming.
Execute a targeted funding opportunity or grant program set -aside for 2D/indoor
Staff in collaboration with the Senior
See above.
installations and/or displays facilitated in public facilities.
Center to active the Old Post Office
Gallery at the Senior Center.
Support a major River -focused public art initiative by 2027, in collaboration with
Think Iowa City is leading Better
Form working group to develop a pop-up,
local and university stakeholders.
Together 2030 river activation pillar and
river focused pilot program in 2025 — 2026
staff has informed them of this
to build momentum.
Strategic Planning item to stay in
collaboration as work progresses.
-end-