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HomeMy WebLinkAbout2025-11-03 AgendaSubject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5041 If you will need disability -related accommodations in order to participate in this program/event, please contact Kellie Grace at 319-356-5041, kgrace@iowa- city.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. Fru-rvt S©uerS Iowa City 0,6r-ir°n City Council - Formal Agenda r %hrna.n.rt_ Special Formal Meeting _,rt4 doers November 3, 2025 - 6:00 PM V•T� Emma J. Harvat Hall CITY �OFIOWACITY Cczro �410 E. Washington St. I-Ln oc�1� qCk V,0 www.icgov.org City of Iowa City Land Acknowledgment can be found at: icgov.org/landacknowledgement Meeting Rules can be found at: icgov.org/meetingrules You can watch the meeting on cable channel 4 (118.2 CAM) in Iowa City, University Heights and Coralville, or you can watch it online at any of the following websites: • https:Hcitychannel4.rom/live • hftos://www.youtube.com/user/citychannel4/live • hftps:/tfaoebook.com/CitvoflowaCity In order to encourage greater input from the public, the Iowa City Council intends to offer the opportunity to participate in the meeting remotely. However, this meeting is an in -person meeting. In the event of technological problems, the meeting will continue in -person, so those wishing to ensure their ability to participate should attend the meeting in -person. If you wish instead to participate remotely, you may attempt to do so by joining the meeting via Zoom by going to the link below to visit the Zoom meeting's registration page and submit the required information. Once the registration is complete, you will receive an email message with a link to join the meeting. If you are asked for a meeting or webinar ID, enter the ID number found in the email. If you have no computer or smartphone, or a computer without a microphone, you can call in by phone by dialing (312) 626-6799 and entering the meeting ID below when prompted. Zoom link: https://usO6web.zoom.ustwebinar/register/WN_cfjvldrbRPOenK_FSFk9Jg Meeting ID: 851 6804 3456 If you wish to use presentation materials with your comments, please provide them to the City Clerk at kgrace@iowa-city.org at least 24 hours before the meeting. Your materials will be presented for you. November 3, 2025 Iowa City City Council Agenda Page 1 Public Comment for items on the agenda: Council cannot engage in discussion or debate until the appropriate time for Council discussion. However, once the commenter has left the podium, Council may ask staff to respond to a concern or question posed by the public, or to follow up with the speaker. 1. Call to Order 2. Proclamations �0. 2.a Color the World Orange for CRPS/RSD Awareness Day 3. Consent Calendar — Approval of Council Actions (subject to corrections, as recommended by the City Clerk) 3.a Joint Entities Meeting Minutes: October 20 3.b Work Session Minutes: October 21 3.c Formal Summary of Minutes: October 21 4. Consent Calendar - Receive and File Minutes 4.a Human Rights Commission: September 23 4.b Human Rights Commission: October 1 4.c Library Board of Trustees: September 25 5. Consent Calendar -Permit Motions and Resolution (as recommended by the City Clerk) 5.a Liquor License - Permanent Transfer 1. Class C Retail Alcohol License for Cactus 3, L.L.C. (LC0044771), dba Cactus 3 LLC, 114 S. Clinton St. to 119 E. Washington St. 5.b Liquor License - Renewal 1. Class C Retail Alcohol License for Suzster, Inc. (LC0033543), dba Club Car, The, 122 Wright St. 2. Special Class C Retail Alcohol License for Prairie Lights Books, Inc. (BW0093302), Times Club at Prairie Lights, 15 S. Dubuque St. 3. Class E Retail Alcohol License for Iowa 60 LLC (LE0003606), dba Hawkeye Liquor & Tobacco, 601 Hollywood Blvd. 4. Class C Retail Alcohol License for Etre Foods L. L.C. (LC0043930) (Sidewalk Cafe), dba The Iowa Chop House, 223 E. Washington St. 5.c Tobacco and Device Retailer Permits - New Resolution approving applications for retail tobacco, tobacco products, alternative 2-5 _ -2-S3 nicotine products, vapor products, and device retailer permits, as required by Iowa Code 453A.47A and Iowa Code 453E.3. (Hawks Mighty Mart, 504 E. Burlington St.] November 3, 2025 Iowa City City Council Agenda Page 2 6. Consent Calendar— Resolutions and Motions 6.a September 2025 Disbursements Motion to approve disbursements in the amount of $15,523,621.72 for the period of September 1 through September 30, 2025, as recommended by the Finance Director subject to audit. Disbursements are published and permanently retained in the City Clerk's office in accordance with State. 6.b USG Appointment Motion approving the appointment of Eden Coy as the Alternate City Council Liaison from the Iowa Undergraduate Student Government (USG) to the City Council until May 1, 2026. Comment: Comment: This motion affirms the appointment of USG representative Eden Coy as the Alternate City Council Liaison for 2025-2026. Correspondence included in Council packet. 6.c 2025 Annual Urban Renewal Report (AURR) Resolution approving the Fiscal Year Ending 2025 Annual Urban Renewal 25- 2 Report(AURR). Comment: Per state law, the City must obtain approval by a majority of the City Council to file an AURR for each urban renewal areas in effect prior to the publication and adoption of the city budget. As of the end of FY2025, Iowa City had 11 urban renewal areas, 10 of which were active. As such, only those 10 active urban renewal areas need be included in the report. Filing this report is required before the Department of Management will certify the City's taxes back to the County Auditor. 6.d Annual TIF Certification Filing - 2025 Resolution directing the fling of Tax Increment Financing (TIF) certification under 2s _ 255 Iowa Code Section 403.19 for the 2025 end of year certification of urban renewal -------_ projects. Comment: The City is required to file an annual TIF debt certification with the County Auditor by December 1 st of each year. November 3, 2026 Iowa City City Council Agenda Page 3 6.e 25 - 2S(e 6.f WE 25 -258 FY2026 Pavement Rehabilitation Project Resolution approving, authorizing and directing the Mayor to execute and the City Clerk to attest an Agreement by and between the City of Iowa City and Shive-Hattery, Inc. to provide engineering consultant services for the FY2026 Pavement Rehabilitation Project. Comment: This agenda Rem authorizes an agreement to provide consultant services for the FY2026 Pavement Rehabilitation Project. This agreement includes design services for the reconstruction of Washington Street, from Madison Street to Capitol Street, and Juniper Drive, from Alpine Court to 3116 Juniper Drive. Additionally, the agreement includes asphalt resurfacing of Pine Street, Ash Street, Franklin Street, and Yewell Street, between Deforest Avenue and Ginter Avenue. 2024 Parking Garages Maintenance and Repair Project Resolution accepting the work for the 2024 Parking Garages Maintenance and Repair Project. Comment: Work on the project was recently completed by Fisher Building Services, Inc. of Omaha, Nebraska, in substantial accordance with the plans and specifications. The Engineer's Report and Performance, Payment and Maintenance Bond are on file with the City Clerk. Project Estimated Cost: $366,000.00 Proect Bid Received: $369,435.00 Project Actual Cost: $656,786.34 2025 Parking Garages Maintenance and Repair Project Resolution accepting the work for the 2025 Parking Garages Maintenance and Repair Project. Comment: Work on the project was recently completed by Fisher Building Services, Inc. of Omaha, Nebraska, in substantial accordance with the plans and specifications. The Engineers Report and Performance, Payment and Maintenance Bond are on file with the City Clerk. Proect Estimated Cost: $572,000.00 Project Bid Received: $399,244.00 Pro ect Actual Cost: $398 647.50 November 3, 2025 Iowa City City Council Agenda Page 4 6.h Animal Shelter Standby Generator Project Resolution accepting the work for the Animal Shelter Standby Generator Project. 25 � 25°j Comment: The project was completed by Advanced Electrical Services, Inc. of Iowa City, Iowa, in substantial accordance with the plans and specifications. The Engineers Report and Performance, Payment and Maintenance Bond have been filed with the City Engineer's Office. Project Estimated Cost: $160,000.00 Proect Bid Received: $174,000.00 Proect Actual Cost: $174,000.00 6.i Budgeted Positions - Streets Resolution amending the budgeted positions in the Streets Division of the ZrJ- Z(pp Public Works Department by adding one full-time Maintenance Worker I - Streets position, grade 4. Comment: To fill an anticipated long-term vacancy for a Maintenance Worker I - Streets position. Staff is seeking approval to add one full time Maintenance Worker I - Streets. 6.j Highway 6 Water Main Replacement Project Resolution accepting the work for the Highway 6 Water Main Replacement Project. 25 - 2lP Comment: Work on the project was recently completed by B.G. Brecke, Inc. of —� Cedar Rapids, Iowa, in substantial accordance with the plans and specifications. The Performance, Payment and Maintenance Bond and the Engineers Report are on file with the City Clerk. Project Estimated Cost: $880,000.00 Project Bid Received: $559,565.94 Project Actual Cost: 1 $663,717.67 7. Consent Calendar- Setting Public Hearings Ta Taft Avenue Reconstruction Project Resolution authorizing mailing and publication of notice of intent to commence a public improvement project to construct the Taft Avenue Reconstruction "2P2 Project and to acquire property for the project; and setting date of public hearing on December 9, 2025. Comment: The City of Iowa City must acquire fight -of- way, fee title, permanent easements and/or temporary construction easements for the Taft Avenue Reconstruction Project. The Project generally includes the reconstruction of Taft Avenue from American Legion Road to Lower West Branch Road. November 3, 2025 Iowa City City Council Agenda Page 5 8. Consent Calendar — Correspondence 8.a Establish a "No Parking Corner to Here" parking prohibition on Swisher Street at the intersection with Foster Road 8.b Replace existing "Yield" signs with "Stop" signs where Shamrock Place and Shamrock Drive intersect with Peterson Street 8.c Replace existing "Yield" signs with "Stop" signs where Dublin Drive and Shannon Drive intersect with Tipperary Road 8.d Prohibit on -street parking on Naples Avenue End of Consent Calendar Action_ SaQ h/�ylo� , 7�O 9. Community Comment [items not on the agenda (until 7 PM)] Public comment is intended so that members of the public may be heard by Council. Because Community Comment is for items not properly noticed on the agenda, Council cannot engage in discussion or debate due to open meetings laws. Individuals will be provided 3 minutes to speak. The Community Comment period will end at 7.'00 p.m. unless an extension is needed to meet a minimum 30 minutes of total time allocated for the Community Comment period. The Mayor reserves the right to reduce the 3 minute period based on the number of individuals desiring to speak. Additional comments can be sent to the City Council via council@iowa-city org or through the City Clerk's Office. A 1--Eer- -71D . November 3, 2025 Iowa City City Council Agenda Page 6 10. Regular Formal Agenda 10.a Terrell Mill Roller Park Project Resolution approving project manual and estimate of cost for the construction of the Terrell Mill Roller Park Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. �7 Comment: This agenda item begins the bidding process for the Terrell Mill Roller Park Project. This project generally includes renovating the aging skate park with an added skate park area, as well as introducing a new bicycle pump track. The estimated cost of construction is $1,820,000. 1. Public Hearing Action: C1O&e.Cc 2. Consider aResolutiio/n I / Action: l h/ t t f� `�-t� 3 7/0 � Jm 10.b Parking ticket appeal process and Towing/Impoundment Procedures Ordinance amending Title 9, entitled "Motor Vehicles and Traffic," Chapter 5, entitled "Parking Meter Zones and Parking Lots," Section 6, entitled "Penalties; Parking Tickets," to provide for an updated and streamlined process to appeal parking tickets and Chapter 9, entitled "Towing and Impoundment Procedures," Section 4, entitled "Impoundment for Accumulated Parking Violations," to increase the amount of accumulated parking fines that result in adding a vehicle to the impound list from $50.00 to $150.00. (First Consideration) Comment: This agenda item proposes streamlining the administrative review of parking citation appeals to create a more efficient and customer -friendly process. Key changes include reducing the review panel from three staff members from three departments to Transportation Services staff for routine appeals based on a list of common explanations. Non-standard appeals would be reviewed by a City Manager designee, enabling faster customer response times. Additionally, the proposal would establish a seven-day citation appeal window and raise the accumulated fine threshold for vehicle impoundment from $50 to $150. / Action: YYl� ! ( i �er n '. 7( rys November 3, 2025 Iowa City City Council Agenda Page 7 10.c Ordinance Adopting and Incorporating SUDAS Design Manual and Specifications Ordinance amending Titles 15, 16, and 18 of the City Code to adopt and incorporate the SUDAS Design Manual and Specifications, General Supplemental Design Standards and Specifications, and City of Iowa City Design Supplement and Specifications. (Second Consideration) Comment: This is an ordinance amending Titles 15, 16, and 18 of the City Code to align City design standards with statewide design standards established in the SUDAS Design Manual, General Supplemental Design Standards, and City of Iowa City Design Supplement as the City's new design standards for use in all public improvement projects and construction within the right- of -way, as well as any extraterritorial areas required to be built to City standards pursuant to any fringe area agreement. The City currently uses the Iowa City Interim Municipal Design Standards, adopted in March 1996, for the design of public improvements, and the SUDAS Standard Specifications, General Supplemental Specifications, and City Supplemental Specifications as specifications for all public improvements projects. State law requires a public hearing on the adoption of a statewide code. A copy of the proposed ordinance and the SUDAS manual are available in the City Clerk's office. Action: �JP (�LLS 7/c ar 10.d Assessment Schedule Resolution adopting an assessment schedule of unpaid mowing, clean-up of ,I� property, snow removal, sidewalk repair, and stop box repair charges and 25 2(0 `T directing the Clerk to certify the same to the Johnson County Treasurer for collection in the same manner as property taxes. Comment: The City has the authority under Iowa Code §364.13B to assess the <oD nuisance abatement costs in the same manner as a property tax. This resolution allows the City Clerk to certify to the Johnson County Treasurer the abatement cost to be assessed against the property. This assessment is being pursued only after the City took many steps to resolve the matter. The City noted the owners to abate the nuisance (for example, to remove snow from the sidewalk) and after the owner did not take action to abate the nuisance, the City abated the nuisance and billed the owner. After being billed at least twice, these owners still have not paid the abatement costs. The City has sent a letter to the owner giving them notice that this resolution would be on the agenda, a copy of which is attached to the resolution. No interest will be charged if the owner pays within 30 days of the first required publication. Attached as an exhibit to the resolution is a list of the properties that will be assessed and the amount that will be assessed. Action: Al+er YY1cy _ 7/C oLAD November 3, 2025 Iowa City City Council Agenda Page 8 11. Council Appointments 11.a Climate Action Commission Climate Action Commission - Three vacancies to fill three-year terms, January 1, 2026 - December 31, 2028 (Terms a pire for Angie Smith, Jamie Gade, Michelle Sillman).Qi hI �� f _10 Action: AfxA. C (a1.&bo 11.b Human Rights Commission Human Rights Commission - Three vacancies to fill three-year terms, January 1, 2026 - December 31, 2028 (Terms expirg f©Talya Miller, Viana Qadoura, Mark Pries). s4iK I ' ' -J--% /0 If Action: I Y li l in'e�_C 0 t1A bLk 'LL__ 11.c Parks & Recreation Commission Parks & Recreation Commission - Three vacancies to fill four-year terms, January 1, 2026 - December 31, 2029 (Terms expire for Missie Forbes, Brian f t Morelli, Connie Moore). SOL" k / b-C 711 Action: 11.d Public Art Advisory Committee Public Art Advisory Committee (Art or Design Professional) - One vacancy to fill a three-year term, January 1, 2026 - December 31, 2028 (Tenn expires for t I Stephanie Brunie). Public Art Advisory Committee (At -Large) - One vacancy to fill a three-year term, January 1, 26 - Decem r 1, 2028 erm expires for Andrea Truitt). 0. Action: Mi� t l 10 (A}� 11.e Senior Center Commission Senior Center Commission - Two vacancies to fill three-year terms, January 1, 2026 - DDecember 31, 2028 (Terms a Dx ire flor Jay Giilcbott Warren Paris). Action: I-+cldfak ec� vYV'tBe// /ct1� _/ 12. Announcement of Vacancies - Previous (The Boards, Commissions and Committee Application can be found at the following: https://www.icgov.org/government/boards- com m issio ns-and-com mittees/board s-com m issio ns-and-committee-application ) 12.a Announcement of Vacancies - Previous Airport Zoning Board of Adjustment - One vacancy to fill a five-year term, January 1, 2026 - December 31, 2030 (Term expires for Andreas Wilz). November 3, 2025 Iowa City City Council Agenda Page 9 Airport Zoning Board of Adjustment - One vacancy to fill a five-year term, January 1, 2024 - December 31, 2026 (Terre expired for Heather Flynn). Board of Adjustment - One vacancy to fill a five-year term, January 1, 2026 - December 31, 2030 (Term expires for Nancy Carlson). Board of Appeals - One vacancy for a Licensed Electrician to fill a five -year term, January 1, 2026 - December 31, 2030 (Term expires for Gt Karr). (If a qualified trade representative does not submit an application within three (3) months of the announcement of the vacancy, a member may be appointed who is qualified by experience and training to pass on matters pertaining to building construction). Board of Appeals - One vacancy for an HVAC Professional to fill an unexpired term, upon appointment - December 31, 2028 (Nicolas Yost resigned). (If a qualified trade representative does not submit an application within three (3) months of the announcement of the vacancy, a member may be appointed who is qualified by experience and training to pass on matters pertaining to building construction). Historic Preservation Commission - One vacancy for a Brown St representative to fill a three-year term, July 1, 2025 - June 30, 2028 (Term expired for Christina Welu-Reynolds). Historic Preservation Commission - One vacancy for a Jefferson St representative to fill a three-year term, July 1, 2025 - June 30, 2028 (Formerly advertised as an unexpired term and a full term - Lyndi Kiple resigned). Historic Preservation Commission - One vacancy for a Woodlawn Ave representative to fill a three-year term, July 1, 2024 - June 30, 2027 (formerly advertised as unexpired term - Kevin Larson resigned). Vacancies will remain open until filled. 13. City Council Information — 4::yL-fy� 14. Report on Items from City Staff . City Manager's Office —SQ.e 1 �� . City Attorney . City Clerk 15. Adjourn �2� h /r- T, November 3, 2025 Iowa City City Council Agenda Page 10