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Home My WebLink About2025-11-18 Council minutesItem Number: 3.a. CITY OF IOWA CITY COUNCIL ACTION REPORT November 18, 2025 Work Session Minutes: November 3 Attachments: Work Session Minutes: November 3 t � 4 CITY OF IOWA CITY MEMORANDUM Date: November 12, 2025 To: Mayor and City Council From: Kellie Grace, City Clerk Re: Council Work Session, November 3, 2025 — 4:00 p.m. at City Hall in Emma J Harvat Hall Council: Alter, Bergus, Harmsen, Moe, Salih, Teague, Weilein Staff: Fruin, O'Brien, Lehmann, Goers, Grace, Caro, Seydell Johnson, Nagle -Lamm, Knoche, Harland, Hightshoe, Kilburg (A transcription is available in the City Clerk's Office and the City website.) 1. University of Iowa Student Government (USG) Updates No updates. 2. Clarification of Agenda Items Mayor Pro Tern Salih thanked staff for adding the Iowa City Housing Authority Waiting List Counts to the Work Session agenda. 3. Information Packet Discussion [October 23, October 301 ➢ October 23 1. (IP2 — Library Board of Trustees: September 25) Councilor Weilein asked for additional information regarding the HVAC system's potential replacement. City Manager Fruin provided information. ➢ October 30 1. (IP6 — Memo from Grant Specialist: American Rescue Plan Act Update) Councilor Harmsen highlighted the memo and noted the collaborative process with Council colleagues, City staff, and members of the community. 4. Burlington Street Bridge Update Michael Kurek, HDR consultant engineer presented a PowerPoint on the year -long planning study for the Burlington Street Bridge and surrounding corridor. The presentation covered the following: Project Purpose and Scope • The eastbound bridge (city -owned) is about 100 years old and near the end of its life cycle. • The study examined: o Replacement of both bridges. o Intersection and roadway geometry improvements. o Pedestrian and ADA compliance issues. o Dam safety and potential modifications. o Effects on surrounding infrastructure (Melrose, Riverside, Byington, etc.). November 3, 2025 Page 2 Engagement and Process • Stakeholders included the City, Iowa DOT, MPO, and University of Iowa (decision - making group), plus working groups, one-on-one meetings, and public outreach. • 550+ survey responses gathered on function, aesthetics, and construction impacts. • Alternatives were screened against project needs, wants, and constraints (budget, constructability, environmental impacts). Key Findings and Preferred Alternatives 1. Burlington Street Bridge • Chosen alternative: a traditional beam bridge. • Selected for cost efficiency, constructability, and ability to maintain traffic and pedestrian access during construction. • Features: o Separated lanes for vehicles, cyclists, and pedestrians. o Improved bike/ped connectivity and river views. o Aesthetic details and exact design to be refined in later stages. • Ownership: o Eastbound bridge — City, Westbound bridge — DOT, o Pedestrian ramp/bridge — shared (City, DOT, University), o Dam — University. 2. Burlington Street Dam • Evaluated options from do nothing to complete removal. • Advancing a safety modification alternative with potential fish passage and recreation features (e.g., a small surf or tubing area). • Benefits: o Improves dam safety and river access. o Maintains water levels critical to the city's water supply and university power plant. o Preserves floodplain and potential historic character. 3. Riverside —Burlington Intersection • Second highest -traffic intersection in Johnson County. • Selected option: grade -separated pedestrian/bike crossing under Burlington Street, with both below -grade and at -grade options for flexibility. • Improves safety, transit reliability, and traffic flow while maintaining river access. • Options for a new ADA-compliant ramp include straight, switchback, or spiral designs. 4. West Campus Area (Byington—Grand—Melrose) • Focused on emergency response and traffic flow. • Proposed: o Remove the Grand Avenue/Byington intersection, o Create a pedestrian plaza and centralized bus hub, o Make Byington a three -lane roadway with dedicated turn lanes for hospital and parking access. • Aims to reduce pedestrian -vehicle conflicts and improve wayfinding. Next Steps • Finalize renderings and visuals later this year. • Environmental clearance expected spring 2026. • Move into preliminary and final design afterward. • Construction tentatively planned for 2029, coordinated with Iowa DOT to avoid overlapping bridge closures. November 3, 2025 Page 3 Other Notes Aesthetic and public art integration will be explored in future design phases. 5. Council updates on assigned boards, commissions, and committees No updates. Adjourn 4:47 p.m. Item Number: 3.b. I, CITY OF IOWA CITY COUNCIL ACTION REPORT November 18, 2025 Special Formal Summary of Minutes: November 3 Attachments: Special Formal Summary of Minutes: November 3 Subject to change as finalized by the City Clerk. For a rural official copy, contact the City Clerk's Office 356-5041 Summary of Minutes November 3, 2025 - 6:00 PM Iowa City City Council special formal meeting, held at City Hall - Emma J. Harvat Hall, 410 E. Washington St., Mayor Teague presiding. Council members present: Alter, Bergus, Harmsen, Moe, Salih, Teague, Weilein. Staff members present: Fruin, O'Brien, Lehmann, Goers, Grace, Caro, Knoche, Havel, Sovers, Seydell Johnson, Nagle-Gamm. 1. Call to Order 2. Proclamations 2.a Color the World Orange for CRPS/RSD Awareness Day Eyad Hanna, accepting. 3. Consent Calendar —Approval of Council Actions (subject to corrections, as recommended by the City Clerk) 3.a Joint Entities Meeting Minutes: October 20 3.b Work Session Minutes: October 21 3.c Formal Summary of Minutes: October 21 4. Consent Calendar- Receive and File Minutes 4.a Human Rights Commission: September 23 4.b Human Rights Commission: October 1 4.c Library Board of Trustees: September 25 5. Consent Calendar - Permit Motions and Resolution (as recommended by the City Clerk) 5.a Liquor License — Permanent Transfer 1. Class C Retail Alcohol License for Cactus 3, L.L.C. (LC0044771), dba Cactus 3 LLC, 114 S. Clinton St. to 119 E. Washington St. 5.b Liquor License - Renewal 1. Class C Retail Alcohol License for Suzster, Inc. (LC0033543), dba Club Car, The, 122 Wright St. 2. Special Class C Retail Alcohol License for Prairie Lights Books, Inc. (BW0093302), Times Club at Prairie Lights, 15 S. Dubuque St. 3. Class E Retail Alcohol License for Iowa SO LLC (LE0003606), dba Hawkeye Liquor & Tobacco, 601 Hollywood Blvd. 4. Class C Retail Alcohol License for Etre Foods L. L.C. (LC0043930) (Sidewalk Cafe), dba The Iowa Chop House, 223 E. Washington St. November 3, 2025 Summary of Minutes Page 1 5.c Resolution approving applications for retail tobacco, tobacco products, alternative nicotine products, vapor products, and device retailer permits, as required by Iowa Code 453A.47A and Iowa Code 453E.3. [Hawks Mighty Mart, 504 E. Burlington St.] (Resolution 25-253) 6. Consent Calendar — Resolutions and Motions 6.a Motion to approve disbursements in the amount of $15,523,621.72 for the period of September 1 through September 30, 2025, as recommended by the Finance Director subject to audit. Disbursements are published and permanently retained in the City Clerk's office in accordance with State. 6.b Motion approving the appointment of Eden Coy as the Alternate City Council Liaison from the Iowa Undergraduate Student Government (USG) to the City Council until May 1, 2026. 6.c Resolution approving the Fiscal Year Ending 2025 Annual Urban Renewal Report (AURR). (Resolution 25-254) 6.d Resolution directing the filing of Tax Increment Financing (TIF) certification under Iowa Code Section 403.19 for the 2025 end of year certification of urban renewal projects. (Resolution 25-255) 6.e Resolution approving, authorizing and directing the Mayor to execute and the City Clerk to attest an Agreement by and between the City of Iowa City and Shive-Hattery, Inc. to provide engineering consultant services for the FY2026 Pavement Rehabilitation Project. (Resolution 25-256) 6.f Resolution accepting the work for the 2024 Parking Garages Maintenance and Repair Project. (Resolution 25-257) 6.g Resolution accepting the work for the 2025 Parking Garages Maintenance and Repair Project. (Resolution 25-258) 6.h Resolution accepting the work for the Animal Shelter Standby Generator Project. (Resolution 25-259) 6.i Resolution amending the budgeted positions in the Streets Division of the Public Works Department by adding one full-time Maintenance Worker I - Streets position, grade 4. (Resolution 25-260) 6.j Resolution accepting the work for the Highway 6 Water Main Replacement Project. (Resolution 25-261) 7. Consent Calendar — Setting Public Hearings 7.a Resolution authorizing mailing and publication of notice of intent to commence a public improvement project to construct the Taft Avenue November 3, 2025 Summary of Minutes Page 2 Reconstruction Project and to acquire property for the project; and setting date of public hearing on December 9, 2025. (Resolution 25-262) 8. Consent Calendar— Correspondence 8.a Establish a "No Parking Corner to Here" parking prohibition on Swisher Street at the intersection with Foster Road 8.b Replace existing "Yield" signs with "Stop" signs where Shamrock Place and Shamrock Drive intersect with Peterson Street 8.c Replace existing "Yield" signs with "Stop" signs where Dublin Drive and Shannon Drive intersect with Tipperary Road 8.d Prohibit on -street parking on Naples Avenue End of Consent Calendar Individual Council members asked questions. City Manager Fruin provided information. Motion to approve consent calendar, items 3-8. Moved by Mazahir Salih, seconded by Joshua Moe. Motion Passed. (7 Ayes) 9. Community Comment [items not on the agenda (until 7 PM)] The following individuals appeared: Eva Castro (via translator), Laura Castro (via translator), Jacky Torres (via translator), Yareli Castro (via translator), Elida Contreras (via translator), Claudia Cones, Heidi Osorio (via translator), Yadira Castillo (via translator), Clara Rayner, Mary Gravitt. Motion to accept correspondence from Escucha Mi Voz . Moved by Megan Alter, seconded by Oliver Weilein. Motion Passed. (7 Ayes) 10. Regular Formal Agenda 10.aResolution approving project manual and estimate of cost for the construction of the Terrell Mill Roller Park Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. Parks & Recreation Director Seydell Johnson presented a PowerPoint. Individual Council members asked questions and expressed their views. Motion to approve resolution 25-263. Moved by Mazahir Salih, seconded by Shawn Harmsen. Motion Passed. (7 Ayes) 10.bOrdinance amending Title 9, entitled "Motor Vehicles and Traffic," Chapter 5, entitled "Parking Meter Zones and Parking Lots," Section 6, entitled "Penalties; Parking Tickets," to provide for an updated and streamlined November 3, 2025 Summary of Minutes Page 3 process to appeal parking tickets and Chapter 9, entitled "Towing and Impoundment Procedures," Section 4, entitled "Impoundment for Accumulated Parking Violations," to increase the amount of accumulated parking fines that result in adding a vehicle to the impound list from $50.00 to $150.00. (First Consideration) Transportation Director Nagle-Gamm presented information. Individual Council members asked questions and expressed their views. Motion to give first consideration . Moved by Joshua Moe, seconded by Oliver Weilein. Motion Passed. (7 Ayes) 10.c Ordinance amending Titles 15, 16, and 18 of the City Code to adopt and incorporate the SUDAS Design Manual and Specifications, General Supplemental Design Standards and Specifications, and City of Iowa City Design Supplement and Specifications. (Second Consideration) Motion to give second consideration . Moved by Laura Bergus, seconded by Joshua Moe. Motion Passed. (7 Ayes) 10.dResolution adopting an assessment schedule of unpaid mowing, clean-up of property, snow removal, sidewalk repair, and stop box repair charges and directing the Clerk to certify the same to the Johnson County Treasurer for collection in the same manner as property taxes. City Clerk Grace provided information. Motion to approve resolution 25-264. Moved by Megan Alter, seconded by Joshua Moe. Motion Passed. (7 Ayes) 11. Council Appointments 11.aClimate Action Commission - Three vacancies to fill three-year terms, January 1, 2026 - December 31, 2028 (Terms expire for Angie Smith, Jamie Gade, Michelle Sillman). Individual Council members expressed their views. Motion to appoint John Clayton, Cole Kruse, Katherine Peterson . Moved by Mazahir Salih, seconded by Joshua Moe. Motion Passed. (7 Ayes) 11.bHuman Rights Commission - Three vacancies to fill three-year terms, January 1, 2026 - December 31, 2028 (Terms expire for Talya Miller, Viana Qadoura, Mark Pries). Individual Council members expressed their views. November 3, 2025 Summary of Minutes Page 4 Motion to appoint Talya Miller, Mark Pries, Viana Oadoura . Moved by Mazahir Salih, seconded by Laura Bergus. Motion Passed. (7 Ayes) Motion to accept correspondence from Lorena Perales. Moved by Shawn Harmsen, seconded by Joshua Moe. Motion Passed. (7 Ayes) 11.cParks & Recreation Commission - Three vacancies to fill four- year terms, January 1, 2026 - December 31, 2029 (Terms expire for Missie Forbes, Brian Morelli, Connie Moore). Individual Council members expressed their views. Motion to appoint Ryan Hearn, Connie Moore, Mary Stefaniak. Moved by Mazahir Salih, seconded by Joshua Moe. Motion Passed. (7 Ayes) 11.d Public Art Advisory Committee (Art or Design Professional) - One vacancy to fill a three- year term, January 1, 2026 - December 31, 2028 (Term expires for Stephanie Brunie). Public Art Advisory Committee (At -Large) - One vacancy to fill a three-year term, January 1, 2026 - December 31, 2028 (Term expires for Andrea Truitt). Individual Council members expressed their views. Motion to appoint Aaron Moseley (Art or Design Professional) and Susan Thompson (At -Large Representative). Moved by Laura Bergus, seconded by Joshua Moe. Motion Passed. (7 Ayes) 11.e Senior Center Commission - Two vacancies to fill three-year terms, January 1, 2026 - December 31, 2028 (Terms expire for Jay Gilchrist, Warren Paris). Individual Council members expressed their views. Motion to appoint Emily Griffin, Jon Stahmer. . Moved by Joshua Moe, seconded by Megan Alter. Motion Passed. (7 Ayes) 12. Announcement of Vacancies - Previous (The Boards, Commissions and Committee Application can be found at the following: https: //www. i cg ov. org/gove rnm a ntiboards-com m iss ions-and-committees/boa rds- commissions-and-committee-application) 12.aAirport Zoning Board of Adjustment - One vacancy to fill a five-year term, January 1, 2026 - December 31, 2030 (Term expires for Andreas Wilz). Airport Zoning Board of Adjustment - One vacancy to fill a five- year term, January 1, 2024 - December 31, 2028 (Term expired for Heather Flynn). November 3, 2025 Summary of Minutes Page 5 Board of Adjustment - One vacancy to fill a five-year term, January 1, 2026 - December 31, 2030 (Term expires for Nancy Carlson). Board of Appeals - One vacancy for a Licensed Electrician to fill a five-year term, January 1, 2026 - December 31, 2030 (Term expires for Gt Karr). (If a qualified trade representative does not submit an application within three (3) months of the announcement of the vacancy, a member may be appointed who is qualified by experience and training to pass on matters pertaining to building construction). Board of Appeals - One vacancy for an HVAC Professional to fill an unexpired term, upon appointment - December 31, 2028 (Nicolas Yost resigned). (If a qualified trade representative does not submit an application within three (3) months of the announcement of the vacancy, a member may be appointed who is qualified by experience and training to pass on matters pertaining to building construction). Historic Preservation Commission - One vacancy for a Brown St representative to fill a three-year term, July 1, 2025 - June 30, 2028 (Term expired for Christina Welu-Reynolds). Historic Preservation Commission - One vacancy for a Jefferson St representative to fill a three-year term, July 1, 2025 - June 30, 2028 (Formerly advertised as an unexpired term and a full term - Lyndi Kiple resigned). Historic Preservation Commission - One vacancy for a Woodlawn Ave representative to fill a three-year term, July 1, 2024 - June 30, 2027 (formerly advertised as unexpired term - Kevin Larson resigned). Vacancies will remain open until filled. 13. City Council Information Council members reported on various meetings attended, upcoming meetings, community events, and items of interest. 14. Report on Items from City Staff City Manager Fruin provided information. 15. Adjourn Motion to adjourn 7:28 pm . Moved by Mazahir Salih, seconded by Megan Alter. Motion Passed. (7 Ayes) ) 1 1 �ly�hlrC", or City Clerk November 3, 2025 Summary of Minutes Page 6