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1995-11-21 Info Packet
City of iowa City MEMORANDUM DATE: TO: FROM: RE: November 9, 1995 City Council and Council Members Elect City Manager Material Sent to Council and Council Elect Only Copy of letter from Mayor Horowitz to Senators Harking and Grassley regarding the Safe Drinking Water Act. Memoranda from the City Manager: a. Pending Development Issues b. Harlock-Weeber Area - Purchase of Jensen Property c. Day Off d. Upcoming Issues Memorandum from the Associate Planner regarding Grantee Performance Reports for 1993 and 1994. Memorandum from the Parking Manager regarding Chauncey Swan Ramp Enforcement. Memorandum and Woolf Avenue Bridge Inspection Report from the Assistant City Engineer. Letter from John Hayek regarding Glasgow v. City. Copy of letter from the Iowa City Road Races Director expressing appreciation for police assistance in changing race route as a result of the fire on Gilbert Street. ,?Jo/ ,/ Invitation from the Salvation Army for the Kettle Kick-Off on November 15, 1995, at 12:00 noon. Agenda for the November 9, 1995, meeting of the Board of Supervisors. Memo (rom City Clerk re~ardin% revised schedle for remainder or year. Hemo from City Clerk regarding upcominS workshops. Memo from City Arty. regarding Legal Opinion Request: Prevailing Wage Requirement in Iowa City's South River Corridor/Wastewater Treatment Connection ProJecy. November 6, 1995 CITY OF I0 WA CITY The Honorable Tom Harkin United States Senate 531 Hart Senate Office Building Washington, D.C. 20051 Same letter to Senator Grassley Dear Senator Harkin: Iowa City has been following the deliberations of S. 1316, the reauthodzation bill for the Safe Drinking Water Act. As you may know, our City is proceeding with efforts to replace our 100- year-old water plant, increase our resources of water and update our distribution capabilities. One might say this situation has heightened the sensitivity of citizens to the need for proposed reforms contained in S. 1316. Iowa City supports the key issues contained in S. 1316 such as strengthening the scientific basis for establishing drinking water standards; establishing the framework within which long term ddnking water issues can be addressed; reducing excessive existing mandates and assisting in establishing a mechanism for funding new mandates. Iowa City is really concerned about establishing a source water protection program, the regulatory resources process which can be used to target public health dsks as well as the provision for a drinking water state revolving fund. On behalf of the Iowa City Council I urge you to support the Safe Drinking Water Act Amendments of 1995 (S. 1316) as introduced by Senators Kempthorne and Chafee. We appreciate your consideration of this issue and its impact on the citizens of our city. Sincerely yours, Susan M. Horowitz Mayor City of Iowa City MEMORANDUM Date: To: From: Re: November 7, 1995 City Council Ctty Manager Pending Development Issues An application submitted by Tom and Mary Sundblad to rezone a .5 acre property located at 840 Cross Park Drive from C0-1, Office Commercial, to CC-2, Community Commercial. An application submitted by Community Coordinated Child Care (4Cs), on behalf of property owner Lutheran Social Services, to rezone an approximate ,3 acre property located at 1500 Sycamore Drive from RS-5, Low Density Single-Family Residential, to CO-1, Office Commercial, An application filed with Johnson County by Alvin and Mary Jo Streb, on behalf of property owners William Phelan, Webster Gelman, John Houghton and Betty Tucker, to rezone approximately 66 acres from RS, Suburban Residential, to M1, Light Industrial, for property located in Fringe Area 5 on the east side of Scott Boulevard, north of 420th Street SE. Amendments to the Zoning Chapter concerning the number of roomers permitted in duplex units in the RNC-12 zone. Amendments to the Zoning Chapter to allow recycling processing centers in the I-1 zone. City of Iowa City MEMORANDUM Date: November 6, 1995 To: City Council From: City Manager Re: Hariock-Weeber area - purchase of Jensen property You may recall the Parks and Recreation Commission authorized the staff to pursue purchase of the Jensen property, approximately 4 acres in the Harlock-Weeber area. The purchase is subject to Council approval, and I wanted to let you know that we have not heard anything from the owners. Although it has only been about three weeks, this issue will be back on your agenda before too long and we will likely need to consider not only all of the zoning/land-use issues but also considerations concerning the possible purchase of this pamel. cc: Kadn Franklin City of Iowa City MEMORANDUM DATE: November 7, 1995 TO: City Council FROM: City Manager RE: Day Off I plan to take off Wednesday, November 22, preceeding the Thanksgiving holiday. I will be out of town. Lorraine ~ill have my itinerary. I will return Sunday, November 26. City of Iowa City MEMORANDUM Date: November 6, 1995 To: City Council and City Council-Elect From: City Manager Re: Upcoming Issues The following represents a summary of what appear to be significant issues which will be forthcoming over the next, say 12-18 months. Finance · The 7-year capital improvements budget o The FY1997-99 operating budget · Rate increases 1. water 2. wastewater 3. curbside refuse and recycling · Low income policy for water, wastewater and refuse fees · Bond sales: 1. Water revenue bonds 2. Wastewater revenue bonds 3. General obligation bonds - in accordance with the adopted budget plan Parking and Transit · A reduction in Federal Transit funding. The exact dollar amount and timetable is unclear at this time. The "best guess" is a three year phase-out of operating assistance. o Construction of a new parking facility south of Burlington Street. o Funding the continued operations of Parking and Transit is the major issue facing both divisions. As fees in both will have to be adjusted, it will have the least negative effect if they are presented jointly and tied to a community transportation policy. Parks and Recreation · Expansion of Mercer Park Aquatic Center · North access to Soccer Complex · Continued development of Soccer Complex o Resolve cemetery expansion issue 0 o o 0 2 Develop City Plaza "face lift" plan Renovation of Napoleon Park (in conjunction with sewer pipeline project) Redevelopment plan for Sturgis Ferry Park Consider increased recreation programming efforts for at-risk youth and after school programs (and increased staff to meet these needs) Finalize Neighborhood Open Space "Action Plan" Budget issue - staff needed to meet expanded open space/park/trails inventory Development of Kiwanis Park Expansion/development of Wetherby Park Development plans for Hunters Run Park Review and consider acquisition of Jensen property (Harlocke-Weeber area) Develop park plans (if appropriate) for recently acquired peninsula area and North Water Plant site Work with four neighborhood associations to fulfill "PIN" grant awards Extend Whispering Meadows trail Develop renovation/extension plans for Hickory Hill trail system Address a number of trail issues/proposals throughout the city (work with FIRST) Expand efforts relative to accessibility in parks Design and construct a maintenance facility to house Parks, Forestry and CBD. Police o Deployment of officers and initiation of Neighborhood Policing · Automation of department paper flow · Review of staffing needs in conjunction with city growth o Funding for mandated state training o Law enforcement accreditation program (yes/no) Planning and Community Development 0 3 Marketing of 641~A - last urban renewal pamel adjacent to Holiday Inn Development of criteria for financial incentives via an economic development ad hoc committee Downtown strategy Geographic information systems Construction of affordable rental and owner-occupied housing Development of a housing policy with the City Council Revisions to the Flood Plain Management Ordinance Resolution of Fringe Area Discussion with the County Comprehensive Plan update Implementation of the Near Southside design plan Household hazardous waste and recycling collection center Solid waste management plan - landfill agreements Summit Street bridge design and streetscape Peninsula development plan Development of a multi-use parking facility on the near southside - near St. Pat's. Arterial street corridor issues: 956/Camp Cardinal extension; Court Street; Oakdale Boulevard CBD transit loop Airport master plan and surrounding development plan FY97 paratransit contract Industrial park planning Library Project to renovate/remodel existing library facility and add 28,000 square feet of space. Current pl'an involves the purchase of property to the west of present library and preservation of commercial space currently available with the library space being added on the second floor. Establish a local electronic community network. The Library's role as information provider and public access site will require resources and the establishment of remote access, possibly through kiosks, has been discussed, Airport Fire 0 4 Airport Master Plan - The major project at the Airport will be the completion and implementation of the Master Plan. The plan is scheduled to be completed in April, 1996. A preliminary Airport Layout Plan (ALP) should be completed in January. Corporate hangar - There may be an opportunity to attract two or three additional corporate aircraft to be based at the Airport. This would require building another hangar building. Airport Terminal Building rehabilitation - Substantial work has been done on the exterior of the building. The next upgrade will incorporate renovation of the interior. Proposals are soon to be received for implementing ADA requirements. The rest of the interior is of the 1950's vintage. Consider County fire authority or similar joint fire service area strategy Rescue apparatus and whether we should develop a shared agreement with Johnson County · Aerial apparatus: funding, longevity vs. Reserve to Rescue Unit · Review current Building and Housing Inspection programs - consolidate City-wide · Develop a training facility: City/County facility · Confined space rescue program - financing policy. Participation by other communities as a part of mutual aid Housing and Inspection Services o Review and recommend on the financial/personnel issues associated with the Assisted Housing Division. · Review recommendations on Task Force on Quality of Services - Housing Inspection. City Clerk o Special census - February 1996 IViiscellaneous · Labor agreements - Fire, AFSCME · Review of last urban renewal parcel (64-la). Current resolution holding site available for cultural/arts/conference center will expire January 1996 o General strategy - how to deal with reductions in State and Federal financial assistance mg~ssues City of Iowa City MEMORANDUM Date: November 8, 1995 From: Re: City Council Steve Long, Associate Plan Grantee Performance Reports (GPR) for 1993 and 1994 Supplemental Community Development Block Grant (CDBG) Funds Enclosed are the 1993 and 1994 Grantee Performance Reports, our annual reports to HUD on the use of the Supplemental CDBG flood relief funds. These reports were submitted to HUD on October 25, 1995, and approved by HUD on November 1, 1995. This is the final GPR for the 1993 Supplemental CDBG funds and the first GPR for the 1994 Supplemental CDBG funds. Two interesting sections to look at are the Financial Summary, HUD form 4949.3 and the Summary of Activities, HUD form 4949.2. Note in I~articular the budgeted versus expended amounts for the 1994 funds. We anticipate returning approximately $450,000 of the $1,302,000 allocation to HUD at the end of this calendar year. If you have any questions, please feel free to call me at 356-5250. 1993 SUPPLEMENTAL CD G Grantee Performance Report FLOOD RELIEF City of Iowa City Metro Entitlement Supplemental Community Development Block Grant OCTOBER 1995 5epaz~cment of Housing & Urban Development COVER PAOE Office of eo~munity Planning Grantee Performance Report Co~munity Development Block Grant Program OMB Approval No. 2502-0006(exp. 3/31/93) 3. NAME & ADDRESS OF GRANTEE City of Iowa City 410 East Washington Street Civic Center Building Iowa City, IA 52240-2826 4. NAME & ~DDRESS OF C. D. DIRECTOR Ms. Marianne Milkman Iowa City Civic Center 410 East Washing~on Street Iowa city, IA 52240-1826 NAHE AND TELEPHONE NUMBER OF PERSON MOST FAMILIAR WITH INFORMATION IN THIS REPORT Stephen Long (319)356-5250 NAHE AND TELEPBONE NUMBER OF PERSON TO CONTACT ABOUT DISCLOSUI~ES REQUIRED BY THE HUD REFORM ACT OF 1989 Me. Marianne Milkman (319) 356-5244 Rave these Community Development Block Grant (CDBG) funds been used: to meet the community development program objectives in the final statement for this program year? If no, explain, in narrative attachment, how: (1) the uses did not relate to program objectives; and (2) future activities or program objectives might change as a result of this yea='s experiences. exc~usively to either benefit low-and-moderate (low/msd) income persons, aid in the prevention or elimina=ion of slums or blight, or meet community development needs having'a particular urgency? no, explain in a narrative attachment. If Yes c. such ~hat the grantee has complied with, or will comply with, its' certification to expend not lees than 70% of its CDBG funds, during the specified period, on activities which benefit low/mod income persons? If no, explain in a narrative attachment. Yes 8. Were citizen comments about this report and/or the CDBG program received? If yes, attach a summary. 9. Indicate how the Oran=es Performance Report was made available to the public~ a. BY PRINTED NOTICE (name & date) See Attached b. BY PUBLIC HEARING (place & date) See Attached c. OTHER 10. The following forms must be completed and attached: a. Activity Summary, form HUD 4949.2 d. 1-4-1 Replacement,form HUD 4949.4 b. Activ£ty Summary, form HUD 4949.2a s. Rehabilitation, form HUD 4949.5 c. Financial Summary, form HUD 4949.3 f. Displacement,form HUD 4949.6 This form may be reproduced form NUD-4949.1(11/20/92) on off£cs copiers ref Handbook 6510.2 Previous editions are obsolete Retain this record for 3 years. Run Time: 14=34:59 page I of 12 Run Date: 10/04/95 ~ee Pe~fo~ance O~ A~oval No. 2502-0006(e~. 3/31/93) I he~eb~ ce~y ~ha~ Th~e ~e~ contains a~l ~ ~e Lden~L~ ~ov~ Federal ae~i,~ce ~de av~L~le uncle= ~he ~unL~y DeveLo~en~ B~ock P~ogr~ (CDGB) has no2 been u~LLz~d to reduce eubs2~2~a~Ly ~he ~oun~ o~ ~oca~ f~nanc~al eup~ fo~ co~un~k~ deve~o~en~ ac~v~Le= be~o~ the leve~ of such a~ ~he ~fo~a~on e~2ed hereLn, ~e we~ as ~ ~n~o~Lon p~ov~ded ~n accompan~n~ herewith, ~e ~e ~d ac~ra2a. ~a~n~ng= ~ ~ prose~ke ~a~aa ( lSU. S. C. 1002 ~ lO10 ~ 10 ~2 ~ U. S. C. 3729,3802 ) Typed Name & Title of Authorized Signature Date This fonu may be reproduced . for~ HUD-4949.1(11/20/92) on office copiers ref Handbook GS10.2 Previous editions are obsolete Retain this record for 3 years. Run Time~ 14~34~59 page 2 of 12 Ru~ Da=e~ 10/04/95 COVER PAGE U.S. Department of Housing and Urban Development Grantee Performance Report Office of Community Planning & Development Community Development Block Program OHB Approval No. 2502-0006(Exp. 3/31/93) 8. CITIZEN CO~NTSs Citizen comments made at the public hearing, held on October 12, 1995, included the followings 1. Have all the flood funds been spent? (Staff Response: The first al]ocation, as. reported in this GPR, has been spent) No written Division. PRINTED NOTICEs comments were received by the Community Dev't Published in the Iowa City Press-Citizen on October 5, 1995. The GPR was available for public review at the Department of Planning and Community Development office in the Civic Center during business hours. 9b. PUBLIC~MEARING~ The Housing and Community Development Commission held a Public Hearing on October 12, 1995 at the City of Iowa City Civic Center. This form may be reprodnced form HUD-4949.1(11/10/92) on office copiers ref Handbook 6510.2 Previous editions are obsolete Retain this record for 3 years. Run Date~ 10/04/95 page 3 of 12 Run Time~ 14s35:00 Grintee PQrforaance 8el~rt Caa=~ntty Develof~,~t Bt~ Grit Pr~rm ~;';; '~;;;;; ...............................................~;;~ ';~;; ...................................................................'.' ................ City of ~ City ..................................................................................................................................... ~ .~.~ .~]~ ........ : ......J .............: .....: .....::-~.~ .........L~.F.~J.~.J ...........~,,~~ ..............J...~..l...~.. ~ ~ I~ Best J I d I * I f Zn ;~;~-~ ........L;..:.g=;;.;;.;~;~;;; ..................~];~...;; ....~"';~;:;~;;~: ..............................~ .......~ .....~ ......~ ..... RE~LAII~ ~ECT I: ~lte h~ In FY~, Removat of Flood Damaged structures RESPONSIBLE AGENCY: City of !o~a City ACTIVITy DESCRIPTION: Removed flood .'f,~-Iecl mobile he~es and · single-family homes. ACTIVITY LOCATION: CityVice c~3{3T5 T/.A - Single-Unit Residential REGULATI(~I CITATION: Rehab of flood c~unaged structures RESgOIJSIBLE City of ;o~a City ACTIVITy DESCRIPTION: Rehabilitation activities to include repslr, replacement, rental psy~ents and elevstlan to structures cls~aged by ths flood. ACTIVITY LOCATiON: cityVide 93025 21A - General Nanagea~nt, OversiSht, End REEULATIOH CITATIS~: 570.206 PROJECT General Admtnlstrstton RESPONSIBLE AGENCY: City of loua City 08/93 URG COle / CONP AC~LISIg4EXTS: Seven single-family h~ ~ere rehabilitated and 28mobile homes ~ere rehabilitated, elevated anclplaced~npermanant foundations as necx:~ecI, in FYg5. 37't, 124.00 I~517.00 3i%124.00 I&SlT.08 ........ PAGE TOTALS: J 416~10.08 J &1~I0,00 PEge 4 of 12 Run Date: Run TIe: 14:35:01 fora IR20-&949.2 (11/24192) ref. e~ 6510.2 I 'j Gr~tee Performance Repor~ Cemaa~jty O~ve~c~ment eloc~ Gra~t Program City of IoMa City .... 39]HF190009 Free: 08/2519] To: 08/51/94 ! ......... ....... .................. ~:.~:.~:.~.~ .......................... ...... ~ ........~ ......................~ ........................L..~...L..~..L..~..~ .....................~ ...........~ · ~ '~ ..... 930~5 ACTIVITY DES~IPTi~: ......................................... A~tnistretl~ of the fl~ f~ to ~y tO ay ~rati~, press releases, ~tl~s eith ~rs~ aff~t~ ~ c~rdiatt~ AC?IVJTY LI]C,,ATION: Cfty~ide GRAND TOTALS: ] 416t, 10-00 { 416/,10.00 form ~j0-4949,2 (11124192) ........................................................................................................................ ref, N~ 6510,2 Page 5 of 12 Run Date: I0/0t,195 Rm Hme: 14:35:01 F£nsnci~l S~sry U,S. Depar~en~ of Houoing and Urban ~evelopmen, Grantee Performance Report Office of Co~munity Planning & DeveLopment Co~munity Development Block Program C~t~ o~ ~owa CLC~ B93]~190009 F~om 08/25/93 To 08/31/9, Par~ I: S~agy of CDBG Resources . 11Unsx~ended CDBG funds at end of previous period 2. Entitlement Grant from form HUb-7082 3. Surplus Urban Renewal Funds 4. Section 108 Guaranteed Loan Funds(Principal Amount) 5. Program income received by= Grantee (Column A) a. Revolving Funds 0.00 b. Other (identify below) 0.00 Subrecipient (Column B) 0.00 0.00 416,410.0( 0.0( 0.0( 0.0( Total Program Income (sum of columns a and b) 6. Prior Period AdJustments (if negative, enclose in brackets) 7. Total CDBG Funds available for use during this report period O.0O 416,410.00 Par~ II= Summa=y of CDBG Expenditures 8. Total expenditures reported on Activity Summary 9. Total expended for Planning & Administration 14,517.00 10. Amount subject to Low/Mod Benefit Calculation 401,893.00 11. CDBG funds used for Section 108 principal & interest payments 11. Total expenditures (line 8 plus line 11) 13. Unexpended balance (line 7 minus line 12) 416,410.00 0.00 416,410.00 0.00 Part III: L~w/M0d credit This Reporting Period 14. Total Low/Mod credit for multi-unit housing expenditures 15. Total from all other activities qualifying as low/mod expenditures 16. Total (line 14 plus line 15) 17. Percent benefit to low/mod persons (line 16 divided by line 10 this reporting period) 0.00 0.00 0.00 0.0% Part IV= Low/Mod Benefit for Multi-Year Certifications (Complete only if certification period includes prior years) Program years (PT) covered in certification py py py 18. Cumulative net expenditures subject to program benefit 0.00 calculation 19. Cumulative expenditures benefiting low/mod persons 0.00 20. Percent benefit to low/mod persons 0.0 % (line 19 divided by line 18) This form may be reproduced form HUD-4949.3(11/24/92) on local office copiers ref Handbook 6510.2 Previous editions are obsolete Retain this record for 3 years. Run Date= 10/04/95 page 5 of 12 Run Time: 14t35=02 Plnan=ial Summary U.S. Department of Housing and Urban Development Grantee Performance Report Office of Community Planning & Development Community Development Block Program OF~8 Approval No. 2506-0006(Exp. 3/31/93) Par~ V~ For Public Service (PS) Ac~lvities Only~ Public Service CAP Calculation 21. Total PS expenditures from column h, form HUD 4949.2a 21. Total PS unliquidated obligations from column r, from HUD 4949.2a 23. Sum of line 21 and line 22 24. Total PS unliquidated obligations reported a~ the end of the previous reporting period. IS. Net obligations for public services (line 23 minus line 24) 2~. Amount of Program Income received in the preceding program year 17. Entitlement Grant Amount (from line 2) 28. Sum of lines 26 and 27 29. Percent funds obligated for Public Service Activities (line ~5 divided by line 28) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.0 % Part VI: Planning and Program Administration Cap Calculation 30. Amount subject to planning and adminstrative cap (grant amount from line2 plus line 5) 31. Amount e~pended for Planning & Administration (from line 9 above) 32. Percan= funds expended (line 31 divided by line 30) 0.00 14,517.00 LINE 1: UNEXPENDED FUNDS NARRATIVE There are no unexpended funds because the project has been completed. LINE 5a: PROGRAM INCO~[~ NARRATIVE The loan repayments are applied to the regular CDBG program income. D. RECONCILIATION OF LINE(S) OF CREDIT (LOC) AND CASH BALANCES This form may be reproduced form HUD-4949.3(11/24/92) on local office copiers rsf Handbook 6510.2 Previous editions are obsolete Retain this record for 3 years. Run Dato~ 10/04/95 page 7 of 12 Run Time= 14=35~02 ~'£nancLal Su~a~cy U.S. l~epsr~ent of HousLng ~d U~ban ~eLc~en~ Or~e~ Pe~o~nce Re~ OffLos of ~un~y Pl~nLng · Develo~en~ Co~uni=y Developmen= Block P=ogr~ O~ Approval No. 2506-0006(E~. 3/31/93) ~ ~XPE~ED B~ OF CD~ ~S 8Ho~ ON GPR Complete the following worksheet and submit with the at=achment: .UNEXPENDED BaLAnCE SHOWN ON GP~ (line 13 of HUD 4949.3) 0.00 LOC balance(e) as o~ GPR Date Cash on Hand: Gran=se Program Account Subrec£pients Program Accounts '0. O0 0.00 0.00 Revolving Fund Cash Balances Section 108 Accoun=s (Ln con=fact) 0.00 0.00 SUBTRACT: (include any reimbursements due =he Grantee from program funds) 0.00)' Subrecipient CDBG Program Llab£1t=les (same instructions as above) ( 0.00)' TOTAL I~ECONCILING BALANCE: 0.00 UN~CONCIL~D DIFFERENCEs 0.00 When grantees or subrecipients operate their programs on a reimbursement basis, any amounts due to the grantees or subrecip~en=s should be £ncluded in =he Program Llabillt~es. Th~s fo~m may be reproduced form HUD-4949.3(11/24/92) on local of~£ce co~£srs r~ ~andbook 6510.2 P=ev£ous ed£t£one are obsolete Regain this record fo~ 3 years. Run Date: 10/04/95 ~age 6 of 12 Run Time: 14~35~03 ATTACHMENT TO THE FINANCIAL SUMMARY FORM HUD-4949.3 Loans and Other Receivables: 2a. Outstandinq Flood Rehabilitation Loans Total Number of Loans 13 Principal Balance Owed: $57,712 These loans are all at zero percent interest and range in time from two to ten years with most of them being five-year loans. 3, No CDBG flood loans have gone into default during this period. U.S. Department of Housing & Urban Development Office of Community Planning and Dsvelo~sn= REHABILITATION ACTIVITIES Grantee Performance Report Community Development Block Grant Program OMB Approval He. 2608-0006(sap. 3/31/93) C~=y of Iowa C~y B93~190009 Prom 08/25/93 To 08/31/94 Ai~ gran~ee~ must submit ~hia fo~, 81ngle-uni~ Hul~-unit reh~llitation progt~a. (1 Un~) (2+ Units) 1. Check box only if grantee has no ~G X 2. SteEling= n~ec of Staff-Ye~s 0.3 O.0 (~E s~aff ye~s to ten=he) 3. ~=rent Progr~ Ye~ Expendi=ures~ Activity delivery oos~s from~G funds a. Staff =os~s~ ~oun~ expended In 2 ~ove 1~,072.00 0.00 b. ~her direct costs (not included in 4) 0.00 0.00 4. Current Program Year Expenditures= For all projects (a+b+c below) a. CDBG funds expended b. Other public(Federal,State, local) ¢. Private funds expanded funds exp'd. 374,124.00 0.00 374,124.00 0.00 0.00 0.00 0.00 0.00 5. Project/Units Rehabllitated/Co~mit~ed a. Number of projects committed(multi-unit only) b. Number of units committed 0 Projects 38 0 Units Units 6. Oblige=ions: Amount obligated for projects/units committed in 5a and 5b 374,124.00 a. CDBG funds obl£ga~ed 374,124.00 b. Other public(Fed.,State,local) funds obligated 0.00 c. Private funds obligated 0.00 0.00 0.00 O. 00 0.00 7. Projects/Units Rehabilitated/Completed a. Number of projects completed(multi-unit only) b. Number of units completed 0 Projects 35 0 Units Units 8. Cumulative Hxpenditures: 374,124.00 0.00 a. CDBG funds expended 374~.124.00 0.00 b. Other public(Federal,State, local) funds exp'd. 0.00 0.00 c. Private funds expended 0.00 0.00 Individuals may copy this form form HUD-4949.5(11/24/92) on office copiers aa needed. ref. Handbook 6510.2 Previous Editions ars Obsolete Retain this ~scord for 3 years Run Dates 10/04/95 page 9 of 12 Run Times 14:35~03 U.S. Department of Housing & Urban Development Office of Community Planning and Development RE~ILITATION ACTIVITIES Grantee Performance Report Community Development Block Grant Program OHE Approval No. 2506-0006(exp. 3/31/93) NARRATIVE OF COMPLETED REHABILITATION PROJECTS Seven single-family homes were rehabilitated. Twenty-eight mobile homes were rehabll£tated, of which 22 were elevated and/or placed on permanent foundations. A combination of agencies assisted with the flood recovery effo~e in Iowa City. These agencies £ncluded the Red Cross, Salvation Army, the Community Flood Relief Coordinating Committee, local churches and non-profit agencies, FEHA, and £1ood insurance programs. Individuals may copy this form form HUB-4949.5(11/24/92) on office copiers as needed. ref. Handbook 6510.2 Previous Editions are Obsolete Retain this record for 3 years Run Da=e~ 10/04/95 page 10 of 12 Run Time: 14:35:04 One-For-~ Rcptaccu.-nt Gr~tee Performance ~rt C~ity D~et~t 8[~ Grit Progr~ ... M~ of Gr~t~= Grit City O~ i~a City Per~ i: L~ ~l~ ~l;s D~l~/C~er;~ Part fl: i~l~ ~tts ........................................................................ ~ ....................................................................................... NO. Ac~ivl;y~css Aer~t. 011~ 2 I ~ J ~ I 5+ ~otal e~t~t ~s Avalt~e 011I Total I i I ol ol ol ol ol ol R I ol o~ ol ol ol o F Ra,~ Date: Page 11 of 12 Run T~me: 16:35:0~ DISPLACENENT SLS4NARY U.S. Department of Housing Grantee Performance Report and Urban Development Coa~unity Davetorment Brock Grant Program Coesaunity Development Block Grant Program (3HE Approval Mo. 2506-OO06(E~p.3131/93) city of !o~a city 1 Frcaa 08125193 '~o 08/'3119~ LCyd ~ Noderate income Mouseholds Otsptsced During the Lest Compteted Veer ............................................................................ -t .............................................................................. Nousehoids restdtog in this census tract I~ousehoids remaining tn this census tract Dispieced househoids retocated to this ~ho t~ere displaced after dlsplacegent census tract free another census tract ................................................................ ., ...................................................................... Not Not sian or Indian or Not Not Asian or Indian or Not Not Aslan or Indiea~ or " Ib Ic Id I· I f I"' Ih l i I j I k It I'" in Io I P I I o I o I o I o I o I o I o I o I o o I 0 I 0 I o I 0 I 0 I Tot,iS IOlOlOl OI 010IOlOlOI 01010101OI OI This fo~ ~y ~ ~ed ee lacei office c~iers fore I~JD-~9.6(111~/92) Previc~zs editions are ob~otete ref. Har~ ~tO.2 Retain this record for ~ ~ers. ~ge 12 of 12 R~ Tie: 1~:~5:05 1994 SUPPLEI ENTAL CD G Grantee Performance Report FLOOD RELIEF City of Iowa City Metro Entitlement Supplemental Community Development Block Grant OCTOBER 1995 Department of Housing & Urban Development COVER PAGE Office of Community Planning Orantee Performance Report Community Development Block Grant Program OMB Approval No. 2502-0006(exp. 3/31/93) 1. PROGRAM YEAR END 2. OR~NT NUMBER 08/31/95 B94MF18000g 3. NAME & ADDRESS OF G~ANTEE City of Iowa City 410 East Washington street Civic Center Iowa City, IA 52240- 4. NA~E & ADDRESS OF C. D. DIRECTOR MS. Marianne Milkman Planning and Community Development 410 East Washington Street Civic Center Iowa City, IA 52240- 5. NAME AND TELEPHONE NUMBER OF PERSON MOST FAMILIAR WITH INFOB~ATION IN THIS REPORT Mr. Steven P. Nazby (319)356-5248 8. NAME AND TELEPHONE NUMBER OF PERSON TO CONTACT ABOUT DISCLOSURES REQUIRED BY THE HUD REFORM ACT OF 1989 Ms. Marianne Milkman (319)356-5244 ?. Have these Community Development Block ~rant (CDBG) funds been used: to meet the community development program objectives in the final statement for this program year? If no, explain, in narrative attachment, how= (1) the uses did not relate to program obJectives~ and (2) future activities or program objectives might change as a result of this year'e experiences. Yes exclusively to either benefit low-and-moderate (low/mod) income persons, aid in the prevention or elimination of slums or blight, or meet community development needs having a particular urgency? If no, explain in a narrative attachment. c. such that the grantee has complied with, or will comply with, its certification to expend not lees than 70% of its CDBG funds, during the specified period, on activities which benefit low/mod income persons? If no, explain in a narrative attachment. Yes 8. Were citizen comments about this report and/or the ODBG program received? If yes, attach a summary. Yes 9. Indicate how the Grantee Performance Report was made available to the public~ a. BY PRINTED NOTICE (name & date) See Attached b. BY PUBLIC HEARING (place & date) .See Attached c. OTHER See Attached 10. The following forms must be completed and attached~ a. Activity Summary, form HUb 4949.2 d. 1-4-1 Replacement,form HUb 4949.4 b. Activity Summary,form HUb 4949.2a e. Rehabilitation, form BUD 4949.5 c. Financial Summary,form HUD 4949.3 f. Displacement, form HUD 4949.6 This form may be reproduced form HUD-4949.1(11/20/92) on office copiers ref Handbook 6510.2 Previous editions are obsolete Retain this record for 3 years. Run Time~ 09~17~33 page I of 12 Run Date~ 10/17/95 Department of Housing & Urban Development COVER PAOB Office of Community Plann£ng (~rantse Performance Report Co~nunity Development Block Grant Program OMB Approval No. 2502-0006(e~p. 3/31/93) I hereby certify that~ This report contains all re~ir~ it,s lden~lfied Federal assistance ~de avail~le under ~he ~unity Develo~n~ Block Pr~ (CDOB) has not ~en utiliz~ to r~uce ~ubstantially 2he ~ount of local fl~ancial sup~ for co,unity develo~en~ activities below the level of such su~ prio~ ~o the at~ of the mo82 recently complet~ CD~ p=ogr~ all the info,aries .rated herein, as well am any info~ation provid~ in the accompan~ent her~i2h, is t~e ~d accurate. Warning= ~O~ will prosecute false cla~s ~d statists. ~nvi~tion may result in ordinal ~d/or cavil ~nalties. ( 18U. S. C. 1001, 1010,1012 ~ U. S. C. 3729,3802 ) Typed Name & Title of Authorized Signature Date Official Representative Stephen J. Atk£ne ~_~----~p~_ ..... ........................... This fo~m may be reproduced form ~uo4949.1(11/20/92) on office copiers ref Handbook 6510.2 Previous editions are obsolete Retain this record for 3 years. Run Tt_mez page 2 of 12 Run Date~ 10/17/95 COVER PAGE U.S. Department of Housing and Urban Development Grantee Performance Report Office of Community Planning & Development Community Development Blook Program OMB Approval No. 2502-0006(Exp. 3/31/93) 8. OITIZEN COMMENTSz The following comments were received at the Public Hearing. 1. $Fnere, specifically, are the floodplain parcels located? (Staff responsez Parcels were shown on a map at the Public Hearing). Does this repoz~c include any City General Revenue funding that was used to acquire non-floodplain land? (Staff responsez No, this report shows the expenditure of Supplemental CDBG funds). 3. HOW many rehab projects are we funding with these monies? (Staff responee~ a total of five). 9a. PRINTED NOTICE= A concurrent Notice of Report Availability and Public Hearing was published in the Iowa City Press-Citizen on October 5, 1995. 9b. PUBLIC HEARING~ The Iowa City Housing and Community Development Commission held a public hearing on October 12, 1995. OTHER~ At the Sept-mher 21, 1995~ Housing and community Development Commiasion meeting (a public meeting) staff updated the Commission on what items would be on their October agenda. This update On agenda items included the 1993 and 1994 Supplemental CDBG Grantee Performance Reports. This form may be reproduced form HUD-4949.1(11/20/92) on office copiers ref Handbook 6510.2 Previous editions are obsolete Retain this record for 3 years. Run Date= 10/17/95 page 3 of 12 Run Time= 09~17~34 PROJECT ~ciood ~zard Nit{gation RESPON$1BLE AGENCT: City of 8o~a City AClriVl¥~ DESCR~P1;O~d: 1he CRy used ft~d funds to purchase undeveloped property located In the ftoodptein. 8y underTakln~ This ecHvity The Ctty is able to mitigate future flood ACTIViIV LOCATICN: acquired here :aLone Ratsten Creek asd the lone River In iot~e 1AA - SinSte-Onit ~'~sldenzi:~t RE6ULATION CITATION: 570.202 PROJE~ ~: I~ ~ FI~ D~ Pr~rtle~ US~$IBLE A~CY: City of i~ City ACTIVITY DE~IPTI~: to r~ir or r~ ~oxietety f~r r~i~tiet m~ts. ]f messa~, the r~at of fl~ ~g~ slr~t~es wit{ mt~ ~ ~ ~tthln this activity, ACTJVZTY L~Tl~= 21 - Progrm A~alnistretion REGULATION CITATION: 570.20~ 0819~ URG UND Progrm ~lnletere~ messfully, 15182.00 PAGE TOTALS: t)OZOOO.QO ..................................................................................................................................... : ............. : ............ him HLe-&~ig.~ (11124192) Run Date: ref. Mantmek 6510.2 Page 4 of 12 Run Tie: 1&:&6IS6 Grantee Per~onaance eeloft C~ity O~et~t at~k Grit Pr~r~ ;~-;;-~;;;;; ................................................................................................................................................ Gr~ N~r: ~ri~ C~r~: City of Z~ City 89~HF1~ Frm: ~/!~ To: ~/~ AcL i~, Oesc., ~:::: :::::::::::::::::::::: :::::::::: :::::::::::::::::::::::::::::::::::::::::::::: :i::::::::: :::::::: ....; .........................~ .......; .....i ......~ ..... ' PROJEC; I: ' ' ........................................................ RE~SIBLE ~eC~: Cl~y of ;~ Ctzy ~inistratt~ of the s~ ex~ also i~i~ 8~alsato ~ ~r~ for real ~tate ac~lsiti~. ~10 East ~l~t~ Street i~a C~iy, IA 522~0 ................ GRAND TOTALS: : 1~02000.00 I 813126,00 form HuI)-49~9.2 (11124/92) Run Date: 10/0&/95 ref. Hlm;boo~ 65t0.2 Page 5 of 12 Ruts Tie: 1/,:t=6:57 Financial $ummaxy U.S. De9orC~en~ o£ Housing and U~ban Oev~lolm~nt ~unl~y Develo~en~ Bl~ck CL~y of I~a C~ty 894~190009 F~om 08/16/94 To 08/31/95 P~ Is S~ of ~ Rssouccas 1.. Unexpended CDBG funds &t end of previous period 2.' gnt£tlement Grant from form HUD-7082 3. Surplus Urban Renewal Funds 4. Section 108 Guarsnt~d Loan Funds(Principal ~mount) 0.00 1,302,000.00 0.00 0.00 (column A) (Column B) as Revolving Funds 0.00 O.00 b. O~her (identify below) 0.00 O.00 Total Program Income (sum of coluame · and b) 6. Prior Period Adjustments (if negative, enclose in brackets) 7. Total CDBG Funds available for use during this repoz~c period 0000 0.00 1,302,000.00 Par~ ~I= 8~ary of CDSG Expenditures 8. Total em~naiCures reported on Activity Summary 9. Total expended for Planning & Administration 20,317.00 10. Amount subject to Low/Mod Benefit Calculation 792,807.00 11. CDBG funds used for Section 108 principal & interest payments 12. Total expenditures (Line 8 plus line 11) 13. Unexpe~ded balance (line 7 minus line 12) 813,124.00 0.00 813,114.00 488,876.00 Par~ ~II: L~w/Mod credit This Repor~£ng Period 14. Total Lo~/Mod credit for multi-unit housing expenditures 15. Total from all other activ£=ies qualifying as low/mod expenditures 16. Total (line 14 plus line 15) 17. Percent benefit ~o low/mod persons (line 16 divided by line 10 this reporting period) 0.00 15,182.00 15,182.00 1.9% Parc IV: Low/Mod Benefit for Multi-Year Cer~lfications (Complete only if ceL~lfication period includes prior years) Program years (PY) covered in certification PY PY 18. Cumulative net expenditures subject ~o program benefi~ calculation 19. Cumulative expenditures benefiting low/mod persons 20. Percent benefit to low/mod persons (line 19 divided by line 18) PY 0,00 0.00 0.0 ~ This form may be reproduced fomm HUD-4949.3(11/24/92) on ~ocal office copiers ref Handbook 6810.2 Retain ~his record for 3 years. Run Date~ 10/04/95 page 8 of 12 Run Time, 11~40:51 21. Total PS expenditures from oob~m~ h, fern HUD 4949o2a 22. Total PS unliquidated obl£gations from column r~ from HUD 4949.2a 23. Sum of line 21 and line 22 24. Total PS unlic/uidated obligations re~orted at the end of the previous repo~cing period. 25. Net obligations for public services (line 23 minus line 24) 26. 9mount of Program Income received in the preceding program year 27. Entitlement Grant Amount (from line 2) 28. Sum of lines 26 and 27 29. Percent funds obligated for Public Service Activities (line 25 divided by line 28) 0.00 0.00 0.00 0.00 0.00 0.00 1,302,000o00 1,302,000.00 0.0% PL~ Vii Planning and Program Administration Cap Calculation 30. A~ount subject to planning and adminatrative cap 1,302,000.00 (grant amount from line/ plus lane 5) 31. A~ount expended for Planning a Administration 20,317.00 (from line 9 above) 32. Percent funds expended (line 31 divided by line 30) 1.5 % LINE UN~XPENDED FUNDS N~TIVE N~unexpended funds remain from the 1993 Supplemental Community Development Block Grant Allocation (Flood $1). LINE 5a: PROGRAM INCOME NARRATIVE No program Lncome was received dur£ng the reporting period. GPR HANDBOOK APPENDIX 3: ITEM g CALCULATION OF BALANCE OF UNPROGRRRMED FUNDS This form may be reproduced form HUD-4949 o 3 (11/24/92) on local office copiers ref Handbook 6510.2 Previous editions are obsolete Re:a£n this record for 3 years. Run Date~ 10/04/95 page 7 of 12 Run Time~ 11~40~53 D. I~CONCiLZATXON OF L~NE(S) OF Cl~DZT (LOC) AND CASH SAT~CE8 TO UhrF~P~INDSD DRLANC~ OF CO~ FUNDS SHOWN ON GPR UNEXPENDED BALANCE SHOWN ON GPR (line 13 of HUD 4949.3) RDD~ LOC balance(s} as o~ GPR Date Cash on Han~s Gran2~ P~og~amAccount Sub~ecipients P~og~amAccount~ 488,876.00 0,00 0.00 Revolving Fund Cash Balances S#c~.lon 108 Accounts (.tq contract) 0.00 0.00 SUBTRACT1 the G~antee f~om p~ogram funds) ( 0.00)* Subxncipient CDB~ Prog:am Liabilities (same instructions as above) ( TOTAL RECONCILING BALANCE: 0.00)* UNRECONCILED DIPFERENCE~ When g~antees o= subrs~lpisnts operate the£r ~rogcams on a =eimbursemen~ basis, any amounts due to the grantees o= sub~nc£pieats should be included in the P=ogram Liabil£ties. 488,876.00 488,876.00 0.00 Thin form may be ~eproduced form EUD-4949.3(ll/24/92) on local o~fice copLn~ ~ef Handbook 6510.2 P=evious edibion~ a~s obsolete ae~ain ~hia rsco~d ~o= 3 years. Run Oatn~ 10/04/95 page 8 of 12 Run Timer 11940t53 U.S. Department of Housing & Urban Development Office of Community Planning end Development REHABILITATION ACTIVITIES Grantee Pot formsnee Community Develo~en~ Block Grant G~ Approval No. 2506-0006(e~. 3/31/93} city of Iowa City B94~190009 From 08/16/94 To 08/31/95 whether or no~ =hey have CDBG funded Activities Activities =eh~ll~a~lon p=ogr~s. (1 Uni~) (2+ Units) 1. Check ~x only If grantee has no CDBG X 2. Staf~lng; n~e= of S~afff-Years 0.0 0.0 (~ staff ye~; to tenths) Activity delive~ costs from ~ funds a. Staff coeta~ ~oun2 ~ended in 2 ~ove 0.00 0.00 b. ~her direct costs (no~ included in 4) 0.00 0.00 For all projects (a+b*c below) 15,182.00 0.00 a. CDBG funds e~nded 15,182.00 0.00 b. ~he= p~lic(Federal,Sta=e, local) funds exp'd. 0.00 0.00 c. Private funds e~ended 0.00 0.00 5. ProJec=/Unl=s Reh~ilitated/Co~itted a. Nu~er of projects co~tsed(multi-unl~ only) 0 Projects b. N~m~er of units co~itted 4 0 - Units Units projects/units co~i~ted in 5a and 5b 50,000.00 0.00 a. CDBG funds obligated 50,000.00 0.00 b. O=her public(Fed.,Ssate, local) funds obligated 0.00 0.00 c. Private funds obligated 0.00 0.00 7. Projects/Units Reh~ilitated/Completed a. N~e~ of projects completed(multi-unit only) 0 Projects b. Nu~er of units completed i 0 Units Units 8. C~ulative Expenditures: 15,182.00 0.00 a. CDBG funds expended 15,182.00 b. Other public(Federal,State,local) funds ~xp'd. 0.00 0.00 c. Private funds expended 0.00 0.00 IndLviduale may copy this fo~m form HUD-4949.5(11/24/91) on office copiers as needed. ref. Handbook 6510.2 Previous Editions are Obsolete Re=sin this record for 3 years Run Date= 10/04/95 page 9 of 12 Run Time= 11=40157 Of ~he five rehablll=a~lon pr=~ec~s (left over from ~he 1993 Suppl~n=&l CD~ Allocation e.k.a. Flood #1) under. ekes w£~h ~hese funds, one was complete. Work on ~he ~ng p~o~e~s will be c~ple~ In ~ho n~ several mon~ho. Staf£ time spent on the reha~ pro~ects, ~o da~e, has been included in ~he 1993 Supplemental CDB~ (Flood $1) ~=a~ P~fo~ce Ro~ {GPR)-because ~hio is the fund~g source ~ha~ ended at the I~e ~e &ii m=aff dellve~ l~fo~/on (coo~s ~d ~) ~o included in =he 1993 GPR. For 2he rehab/lit&rise activi21es now underway, all c=af£ costs and 21~m for =he nex~ year will be included in ~h~ final GPR for 2he 1994 Supplemen=el CDBG &lloca2ion (Flood $2). ~ndividuals may copy =his form form HUD-4949.$(11/24/92) oa o~fice copiers as needed. =el. Handbook 6510.2 Previous Editions are Obsolete page 10 of 12 Run Tlme~ One-For-One ~e~tacca:eft $~maas'y Grantee Performance Report C~tty Devatopment Ettc~k Grant Prog:'~n ee~e of Gr~nte=: (;rant N~er: Perlect Covered: City of E~ City B~FI~ ....................................................................... t ........................................................................................ "3 "' I"1" !l" I" "' t ~. ~its ~ B~r~ Size No. ~tivlty ~res8 Agr~t. 0/1 ~ 2 J J a 5~ Totat R~l~mt ~ A~f{~te OI1 J 2 ~ Term[ I I I el el oi el of el ! i o} o8 oJ oi oI o gu~ Date: 1010~/95 Page !1 of T2 Rm T¢Ee: 11:/,1:03 NO DISPLACEHENT City of Iowa City MEMORANDUM Date: To: From: Re: November 7, 1995 ~~~ Stephen Arkins, City Manager Bill Dollman, Parking Manager Chauncey Swan Ramp Enforcement This memo is in response to comments and subsequent letter to Council from a Mr. Eric Miller regarding the enforcement of the Swan parking ramp. The concernsMro Miller expresses in both his conversation with Joe Fowler and in his letter to Council are accurate. When Parking Enforcement Attendants "rth~" the ramp, they first must obtain a computer print-out from one of the three pay stations to identify those spaces which have been paid. As ~hey proceed through ~le ramp, any spaces listed as not paid must have a permit displayed or will receive a parking violation. It appears that the time span between receiving the print-out and the time when the ramp has been completely covered is too long. Motorists and enforcement personnel are crossing paths in the ramp. On October 26, 1995, I issued a memo to all Parking Attendants requiring that they immediately begin obtaining the print-outs on a floor-by-floor basis and that they obtain one final report after they complete running the ramp. By doing this, the time span will be shortened and the final report will allow them to double check for any errors and return to remove any erroneous tickets. The attendants are also required to initial and turn in the reports at the end of the day. Mr. Miller is correct in stating that anyone presenting a valid receipt from the ramp in conjunction with an erroneous ticket will have the ticket dismissed. I feel this is only right. However, I can not justify the City giving a parking credit as reparation. Finally, I feel this new policy of enforcing the ramp will take care of the past problems. I can not, however, imagine implementing a system where such errors would ~ occur as Mr. Miller so desires. If you have any questions or need further information, please do not hesitate to call me. xc: Joe Fowler November 2, 1995 Karen Kubby & Members o[ the I.C. City Council 410 E. Washington St. Iowa City, IA 52240 Dear Karen Kubby & Members of the I.C. City Council: I am writing this letter in regards to the matter that I spoke to Karen Kubby about on Friday, October 27, 1995; Joe Fowler and Beth (from the Parking Dept.) are also aware of this situation. On three separate occasions, I received parking tickets, while I was parked in the Chauncey Parking Ramp (located across from the Civil Center), when I shouldn't have received these tickets. For instance, a week or so ago I put my money in the machine at about 2:26 P.M.-yet I received a ticket at 2:39 P.M. when I was paid up until about 3:50 P.M. There were two other occasions (that happened, about a week before this incident) where I also received tickets that I obviously shouldn t have. By the way, I was able to prove to the cashier, mlen (in the Civic Center), that I was paidfor the times I mentioned by showing her my parking receipts (that are given by the machine). By the way, I gave my tickets and parking receipts to Ellen.) Naturally, the cashier dismissed all 3 tickets-I should expect so! However, it is outrageous and unacceptable that I should receive 3 parking tickets-when I obviously did not deserve to get these tickets! I am proposing that the City of Iowa City adopt a new policy: When a ticket is unfairly given to a person, that person should receive some form of reparation. For instance, my 3 tickets were fines at $3 apiece, totaling $9: therefore, I should receive either $9 or $9 worth of parking credit in the Chauncey Ramp. Certainly, I'd like to see some system implemented so that such errors NEVER occur again in the future. For instance, maybe there could be a 10 min. grace period or-better yet-the meter maid could'double-check to make sure whether he/she is being accurate when giving out a ticket. However, just in case errors are made, I still feel that some reparation policy MUST be implemented. Let me note that the first time this happened, I shrugged off this unfortunate incident. But, it is completely unacceptable for this to happen 3 times: I SHOULD NOT HAVE RECEIVED 3 SEPARATE PARKING TICKETS, WHEN I OBVIOUSLY DID NOT DESERVE TO. I sincerely appreciate your prompt attention to this bothersome matter. Please do not hesi/mte to contact me if questions should arise. --- ~h '- -- Sincerely "=' biiller "-"-- : - Eric D -- : 1102 Hollywood Blvd #1 ...o -- Iowa City, [A 52240 '~ 319/339-1173 City of Iowa City MEMORANDUM Date: October 31, 1995 To: From: Steve Atkins & City Council Denny Gannon, Assistant City Engineer Re: WooIf Avenue Bridge Steve Jacobsen of NNW, Inc. has completed the annual close-up inspection of the WooIf Avenue bridge. The structure continues to deteriorate, especially the underside of the deck. Steve has recommended that the existing weight limits posted for the bridge be lowered from approximately 80% to approximately 40% of the State legal load limit. Traffic Engineering will change the existing weight limit signs in the near future. The new weight limits to be posted are 10 tons for the 3-axle straight truck, 15 tons for the standard semi-truck, and 18 tons for the double-bottom semi-truck {piggyback). Also, the bridge is currently posted for a ten mile per hour speed limit for buses; Steve Jacbosen has recommended that the ten mile per hour speed limit restriction should also be extended for trucks. The reduction in speed is necessary in order to largely decrease/eliminate impact loading. Various City vehicles were analyzed relative to their continual use of the bridge. The tv~o (2) axle garbage trucks, City buses and fire trucks may continue to use the bridge. The thrae {3) axle garbage trucks, however, are allowed use of the bridge only when empty to half-full; said trucks carrying loads larger than half-full shall not traverse the bridge. In addition, the ten mile per hour speed limit restriction for City buses now also applies to all City trucks, including garbage trucks. Attached is a copy of the inspection report for your use. cc: Chuck Schmadeke Rick Fosse Attachment bj~b~dgo.2 INSPECTION OF WOOLF AVENUE BRIDGE over CRANDIC RAILROAD September 1995 For TI-~ CITY OF IOWA CITY Submitted by: 316 East College Street Iowa City, Iowa 52240 Phone 319-351-2166 WOOLF AVENUE BRIDGE Table of Contents INTRODUCTION ........................................... 2 BRIDGE CONFIGURATION .................................. 3 Substructure Superstructure Deck INSPECTION AND EXISTING CONDITION ..................... 5 Substructure Superstructure Deck Load Rating CONCLUSIONS AND RECOMMENDATION ..................... 9 APPENDIX A ............................................... 10 Structure Inventory and Appraisal Form (SI&A) - Metric Posting Sign APPENDIX B ............................................... 13 Findings of Up-Close Inspection APPENDIX C ............................................... 15 Description of Stringer Bridge APPENDIX D ............................................... 16 Photographs of Bridge COMPUTATIONS Due to the volume, the load rating computations have been supplied to the City Engineer under separate cover. WOOLF AVENUE BRIDGE In~oducfion This report examines the condition of the Woolf Avenue Bridge. This bridge has served the City of Iowa City for 61 years carrying Woolf Avenue over U.S. Highway 6 and the CRANDIC Railroad. By law, all bridges in the United States, over 20 feet in length, must be inspected every two years. However, some bridges require inspection at more frequent intervals, such as those bridges that are in an advanced state of deterioration or have details that are known to lead to failure of a member. This bridge has a concrete deck in poor condition and stringers with welding details that have been known to cause cracks in steel beams. The bridge is 167 feet long and consists of a concrete deck on three stringer spans. Currently, the bridge carries approximately 2,350 vehicles per day. Appendix C contains a description of a stringer bridge for the reader's information. The bridge at this site has experienced an interesting series of flip flop modifications. The first bridge, a 75 foot timber trestle, was built around 1900 by the railroad when the rail line was built. In 1932, the Iowa State Highway Commision relocated U.S. Highway 6 from Newton Road to parallel the railroad. An 85 foot steel stringer bridge was added to the south end of the railroad bridge to accommodate the new two lane highway. This made the bridge 160 feet long. Then, in 1956, when the highway was widened to 4 lanes, the timber portion was removed and replaced by a steel stringer span. This modification, designed by Ned Ashton, replaced 99 feet of the previous structure and made the bridge 167 feet long. There probably was very little deterioration of the deck for the first half of it's life. It wasn't until the early 60's that heavy use of de-icing salt on roadways began. Since that time there has been a progressive deterioration of the bridge deck due to corrosion of the reinforcing bars and weakening of the concrete. This bridge was likely designed using a graphical process where the forces in the members are scaled off force diagrams for each member. Today's analysis was made using STAAD, a finite element analysis computer program. Included in the analysis are all the city busses and garbage trucks. A complete copy of the detailed calculations have been provided to the City Engineer. BRIDGE CONFIGURATION The bridge is 167 feet long and consists of three spans of steel stringers. Span 1 is a simple span between the south abutment and pier 1. Span 2 is a simple span between pier I and a cantilever from span 3. Span 3 is a continuation of the cantilever. Span lengths are: 25'-9, 43'-11, 20'-2 (cantilever) and 77'-10. The bridge has a skew of 7.59 degrees. The construction is mainly riveted shop connections with bolted field connections, as was the standard of the time. This structure can be divided into three basic components: substructure, superstructure (steel stringers) and deck. SUBSTRUCTURE Plans of the existing bridge show the concrete frame piers and stub abutments to be supported on 20 foot long timber piles. The piles depend on the friction between the pile and surrounding soil for support. The piers are frame type and are structurally non-redundant. STEEL 27, S[E~L-\ ,CANT)t~f~m~. F 8" CONCRETE f JO' STEEL t~ u.S ~. 6 ELEVATION OF BRIDGE / 25'-9 PLAN OF BRIDGE SUPERSTRUCTURE The cross section of the bridge consists of a 24 foot roadway and two 5 foot sidewalks. The superstructure consists of 2 different cross sections. The south half (the older section) of the bridge consists of Five steel stringers carrying the roadway with an additional stringer to support the cantilevered sidewalk. The north half (the newer section) has on]y four stringers. Two high voltage ducts are under the west sidewalk, a telephone duct bank and a 6 inch gas main is under the center of the deck. 24' ROADWAv ' SIDEWALK {"L' .'~! ~ '~ ROADWAY NEAR 24' ROADWAY FRAW~ PiER PIER 1 ROADWAY 4'--0 SIDEWALK SIDEWALK 4'-0 8'-0 ,.~ PIER J l 2 NEAR PIER CROSS SECTION OF BRIDGE DECK The deck is a 8 inch thick reinforced concrete slab. It spans up to 8 feet between stringers and is reinforced with #7 bars spaced at 8". The sidewalk slab is 4 inches thick. Since the sidewalk is cantilevered it has non- redundant support meaning a failure of the reinforcing at the edge of the roadway will cause collapse of the sidewalk. 4 INSPECTION AND EXISTING CONDITION A general overall inspection was made as well as a thorough up-close inspectio..~ of all bridge members. Access to the underside parts of the bridge was made using a man lift. This aJ]ows the inspector to visually inspect "up- close" the critical parts of the bridge. The concrete deck was sounded using the percussion method in 1986. Results of the up-close inspection is shown in Appendix B. INSPECTION FINDINGS The overall general inspection indicated most of the bridge components to be classified as SERIOUS CONDITION (3 on a scale of 0 to 9). An updated Structure Inventory and Appraisal form and proposed load posting sign is included in Appendix A. Photos of the bridge and areas of distress are included in Appendix D. SUBSTRUCTURE There are several spalls and corroded reinforcing bars (see photos in appendix D). The location of the deterioration indicates it is likely due to de- icing salts used on Highway 6. The deterioration is such that it does not seriously affect the integrity of the structure. SUPERSTRUCTURE As mentioned above there are four or five steel stringers carrying the deck. This type of construction is considered to have redundant load paths. That is, should one stringer fail, the entire bridge will not collapse. Generally, in the case of a newer bridge, the deck will carry over a failed stringer without tots] collapse. In the case of this bridge this assumption is questionable due to the condition of the deck (see discussion below). Several catastrophic bridge failures have been attributed to fatigue. Fatigue is a function of connection detail and load cycles. Welding of steel creates discontinuities in the main material that can cause stress concentrations much higher than the nominal stress in the member. Certain weld details have been found to be worse than others in causing stress concentrations. These details, in the presence of a large number of load cycles, as this bridge has experienced, lead to fatigue cracks. Damage caused by fatigue is cumulative, so each additional load cycle adds to the problem. The bridge currently carries a daily average of 2,300 vehicles, 400 pedestrians and 150 bicycles per day. The heavy traffic (trucks) is relatively light, one percent. Over the life of the bridge the number of heavy load cycles is estimated to be in the range of 1.4 million. This is beyond the range of cycles for the appearance of serious fatigue. Of utmost concern to the inspectors is the presence of welding on the tension flanges. This type of detail is classified as the worst type when considering fatigue (E~ welds). The allowable stress range (that caused by live lead) for the stringers is reduced from 29,000 psi to 6,500 psi (22%) by the presence of the welding. No cracks were observed at the time of inspection. However, it is the nature of these cracks to appear suddenly. DECK In the past 25 years, bridge engineers have experienced increasingly extensive damage to concrete bridge decks resulting from the use of de-icing salts. The distress first appears on the top surface of the deck since that is the application point of the salt. Over time the salt is carried into the pores of the concrete by water. The deck is covered with asphalt which tends to hide deterioration of the concrete. It also prevents the concrete from drying quickly which allows the corrossive action to work faster. The bottom side of the deck is covered with salt leachate, with enough in some areas to form stalactites. This indicates the salt solution has penetrated all the way through the concrete and that the entire slab is probably full of salt residual that remains after the water has evaporated, or there may be salt solution remaining in the pores of the concrete. In any event, the concrete is likely to be full of salt which, in the presence of oxygen, corrodes the reinforcing steel. As a structural material, concrete has great compressire strength but is relatively weak in tension. For this reason, reinforcing steel is provided to resist the tension stresses. The reinforcing steel must be bonded to the concrete, to assure that the concrete and steel work together as a unit. The corrosion of the steel has a three fold effect on the behavior of the structure as a unit. First,, the corrosion begins on the surface of the steel and breaks the bond with the surrounding concrete. Second, the effective cross sectional area of the bar is reduced, thus weakening the strength of the unit. Finally, the steel expands as it corrodes and "pops" off the concrete cover. The underside of the deck also has many pep outs from corroded reinforcing steel. In May 1995, the City Engineer was alerted by the Iowa Department of Transportation to pieces of concrete falling off the bridge onto the roadway below. This prompted the placement of plywood between the stringers to catch loose concrete. As shown in the photographs this is working and has prevented sizeable pieces of concrete from falling on traffic below. The cantilever sidewalk also has loose concrete and in May all loose concrete was removed. However, it is difficult to place plywood under the overhang. The standard method of evaluating reinforced concrete is to percussion sound the surface. Good concrete will give a high pitched ring, whereas unbonded concrete will result in a lower hollow sound. The deck was sounded in May of 1986 and found to have 37 percent of the concrete unbonded. The standard limit used by IDOT for deck repair using a "dense overlay" is 25 percent. Deterioration above that is cause for deck replacement. LOAD RATING In addition to the six ]-DOT standard trucks, the three City bus types and two garbage trucks have been included in the load rating of the bridge. Computations of the rating of the steel stringers and concrete deck is included under separate cover with a copy provided to the City Engineer. A summary of the maximum loads for each type of vehicle is: IDOT VEHICLES CITY VEHICLES 13T 8 32 32 t3 24 HS20-44 SCANIA 11T TYPE 3 ORLON 15T 12 17 17 17 17 ~$ 25,% TYPE 3S2A GILLIG 15T TYPE 352B GARBAGE #1 19T Full Cape~ci[y 19T Full Capacity 20 T Full Capacity 16T 18T 15 20 TYPE 3-3 GARBAGE TYPE 4 TYPE 3S3 10T 15T 16T Numbers under wheels indicate axle loads (x 1000 lbs). 8 CONCLUSIONS AND RECOlVIME, NDATIONS The overall condition of the bridge is poor and it has been recommended for replacement. Last year it was one of the 20 worst urban bridges in the state and may soon qualify for replacement funding by the Federal Highway Administration. The loads and speed limit were drastically reduced in 1994. The reduced load has kept the stress range below that which is likely to cause cracking of the steel stringers and has kept the stress in the concrete deck to an acceptable level. It has been our experience that reducing the speed limit of heavy vehicles will prolong the life of a deteriorated concrete deck. The elements and cycles of stress continue to work on this structure to its detriment. The number of heavy load cycles per day is relatively small; however, over the long service life of the bridge the live load cycles add up to a significant number. If the bridge were to be replaced within a year the few additional loading cycles would not be a problem. However, if the bridge is to be in service for several years, a further reduction of the heavy live load is warranted. Since it is not known when the bridge will be replaced, it is recommended that the load limits and speed limit, as shown in Appendix A, be implemented as soon as possible. The larger (3 axle) garbage trucks should not use the bridge when fully loaded. They may use the bridge if less than half full. The current 10 mph speed limit on busses should be extended to trucks also. Fire and emergency vehicles do not use the bridge with enough frequency to be considered for fatigue although they can cause a stress range in excess of the allowable. The deck is continuing to deteriorate. Concrete dropping onto traffic under the bridge poses a significant hazard. We recommend that more plywood be added as shown in Appendix B. In addition, all loose concrete on the sidewalk overhangs should be removed with sledge hammers. APPENDIX A Structure Inventory and Appraisal Form (SI&A) (Beginning this year these forms show metric units) Posting Sign 10 810010! . IDENTIFICATION ~rr/C~tT JOHNSON an~uc~u~ .o 0315~0 ~fE4T~OSSEO OVER US 6 6 RR ~rAcqln CARm[O WOOLF AVE ~L~WO~ IN IOWA CITY H ~ILOaE~a POIn 0 ~m IOWA DEPARTMENT OF TRANSPORTATION 10WA STRUCTURE INVENTORY AND APPRAISAL SHEET #SuE flc10n~y OOT ~AIN~. OFF. INSPECTIONS 02 CRITJCAL ~iATURf ENSPiCTIOX C OTXE8 S~ECIAL INSP ~ ~ __ STRUCTURE TYPE ANO MATERIAL 41 UAW STRI/CTOR( TYPE (~ ~40 0I 8PA~$.UAIH 46 KO Of /~PR $7A~1 ~I~AR 0 CAr 0 107 MCl: T~E LOB ~A~lJ(O $UIIrACE/PROT;CT[¥E OTGTEM AGE AND SERVICE 101 T£AR {f It tit A~ OAItY TnArf~c 1 ~ 600 fitO~ T~UCX ~T -- ~ ~RIMARI O~tY; GEOMETRIC DATA 4ff ITR~TORi LENGTH~2, lm . an Ro~ w~ot. c.c 7.2m 3~ $TRUCTUR~ FLARIO NO 61 ~RT UNOE~CtfAR ~ tat CONDITION 60 S~ RIIIII eT cutv , , N LOAD RATINO AND PD~TIN,~O 011 007 LOAD ~, ,..~L OL OPE~.C RArCNC ~t GO OWENtORY ~AT~aC ~ 07 aTAU( ivAt _ ~,Gm ~T 1,Gin 60 OfC~ C[0 7, ~m DO UROiACL~A~ V£Rf & HORI APPRAISAL WATERWAY AO0 R NAVIGATIDN DATA 00 I~AYlOATlO~ C~TROL N 35 ~.~Y VEOT CLIARA~ 0,0 · 118 ~/-tiiT 8R ~AV MIH WRT CtfAR ORIGINAL DESIGN N0, 00000 LAST RECOROEO INSPECTION - 7/9h 00OO its SCOUn Cnn 8, N PROPOSED [MPROVEMENT,~ g4 8RI~I t~R. COST (1000'tl ~ ~6 ROWAT. I~aO~ COST flOO0'~ /~ 0 96 TOTAL PROJ. COST (~000'd 7~ D ~ ~IAR OJ IMPRO~ ISTtUAT[ / ~ CLAgSIRCATION JOJ PARALLEL HIGHWAT N IO~ T[UP08ART $TRUC~St lot OlRfCTlOff Of IR~flC 2 N 28 ;UNC. Cl FATIGUE - 8 NEXT INSPECTIONj TYPE.8 YR-19gS_ .............. pVERLAY-0000-00 ........... ~A!~!..._-~.J~8~-~ ...... I! WEIGHT LIMIT 10T 15T 18T TRUCKS AND BUSES 10 mph APPENDIX B Findings of Up-Close Inspection 1 .J EXISTING STEEL FRAMING PLAN WOOLF AVENUE BRIDGE COLLISION DAMAGE & PROPOSED ADDITION OF PLYWOOD PROTECTION APPENDIX C Description of Stringer Bridge By 1932, steel stringers replaced trusses as the main load carrying structural members. Stringer bridges are not as material efficient as trusses, however, they require much less labor. Loads on stringers create bending in the beam which can be viewed as compression in the top of the beam and tension in the bottom. Since the compression or tension force increases further from the center of the beam, material efficiency is obtained by placing most of the material as far from the center as possible. This results in the common I shape of beams. A great advantage stringers have over trusses is that they have redundant load paths. If one stringer is lost, the load will be picked up by the other stringers, whereas, loss of one member of a truss can collapse the entire bridge. The sketch below shows some ofthe common terminology used in this report. CURB DECK REINFORCING STEEL (2 LAYERS) DIAPHRAGM BETWEEN STRINGERS STRINGERS TOP FLANGE (COMPRESSION) BOI~OM FLANGE (TENSION) APPENDIX D PHOTOGRAPHS OF BRIDGE WOOLF AVENUE BRIDGE CITY OF IOWA CITY SEPTEMBER 1995 SIDE WALK BADLY DETERIORATED EDGE OF SIDEWALK OVER ROADWAY LOOSE DETERIORATED CONCRETE ACCIDENTALLY KICKED BY PEDESTRIAN COULD BE HAZARD TO MOTORISTS BELOW J I WOOLF AVENUE BRIDGE CITY OF 10WA CITY SEPTEMBER 1995 LOOSE CONCRETE AT EDGE OF DECK OVER ROADWAY · ~-,::. : .' , , .- I~ . IJ, ,- .... ~ - .- ' -. -_='.,,~.~,' : · ..:-~- '·: : ".': :'-.';" . ' '. ' ' " .. ' .... .. ;' LOOSE CONCRETE AT EDGE OF DECK OVER ROADWAY WOOLF AVENUE BRIDGE CITY OF IOWA CITY SEPTEMBER 1995 PIER 1 PIER 2 WOOLF AVENUE BRIDGE CITY OF IOWA CITY SEPTEMBER 1995 DETERIORATION OF PIER 1 WOOLF AVENUE BRIDGE CITY OF IOWA CITY SEPTEMBER 1995 DETERIORATION OF PIER 2 WOOLF AVENUE BRIDGE CITY OF IOWA CITY SEPTEMBER 1995 PIECES REMOVED FROM BRIDGE BY INSPECTORS A. LARGE CORRODED STEEL IS PIECE OF FLANGE OF STRINGER B. WHITE STALACTITE FROM BOTTOM OF DECK IS DRIED SALT C. LARGE PIECE OF CONCRETE FOUND ON PLYWOOD OVER ROADWAY D. CORRODED BOLT FROM CANTILEVER CONNECTION LARGE PIECE OF CONCRETE REMOVED BY HAND FROM EDGE OF DECK WOOLF AVENUE BRIDGE CITY OF IOWA CITY SEPTEMBER 1995 PIECES OF CONCRETE KEPT FROM FALLING ONTO HWY 6 BY PLYWOOD DETERIORATION OF DECK AND STEEL WOOLF AVENUE BRIDGE CITY OF IOWA CITY SEPTEMBER 1995 SEVERE DETERIORATION BETWEEN EXTERIOR BEAMS EAST SIDE ":;:%, .~ , SALT LEACHING THROUGH CONCRETE DECK WOOLF AVENUE BRIDGE CITY OF IOWA CITY SEPTEMBER 1995 CORROSION OF EXTERIOR BEAMS WEST SIDE WOOLF AVENUE BRIDGE CITY OF IOWA CITY SEPTEMBER 1995 ,[ t CANTILEVER CONNECTION CORRODED WOOLF AVENUE BRIDGE CITY OF IOWA CITY SEPTEMBER 1995 CORROSION AROUND UTILITIES WEST SIDE .~."~ ~ ..';:~.:'.... :'!..-.,:;;--... SEVERELY CORRODED BOTTOM FLANGE EXTERIOR BEAM WEST SIDE WOOLF AVENUE BRIDGE CITY OF IOWA CITY SEPTEMBER 1995 · ..- ...'.'... ". '.::. .. . ..... . . .-: ...:'- .:.. ",.." ..;'.,, '~ CORRODED CANTILEVER CONNECTION TORN WEB FROM 1990 COLLISION WOOLF AVENUE BRIDGE CITY OF IOWA CITY SEPTEMBER 1995 CORROSION OF EXTERIOR BEAM EAST SIDE LOOKING NORTH , ,'?" . .~: .;'._.; ~.' CORROSION OF EXTERIOR BEAM EAST SIDE LOOKING SOUTH WOOLF AVENUE BRIDGE CITY OF IOWA CITY SEPTEMBER 1995 SEVERE CORROSION OF WEST EXTERIOR BEAM COLLISION DING HAY[K, HAYEl{, BROWN & EN(~H, L.L.P. ATTORNEYS AT LAW November 6, Mayor and City Council City of Iowa City Civic Center 410 East Washington Street Iowa City, Iowa 52240 1995 Re: Glasgow v. City Dear Mayor and Council Members: I am enclosing a copy of a letter, dated October 26, 1995, by James Glasgow addressed to David Brow~ in our office. I have previously sent to you a copy of my response to that letter, dated November 2. We responded to Mr. Glasgow's letter after reviewing the matter with Charles Schmadeke and Ralph Russell. David Brown and I wanted you to be aware of this correspondence. J~:mec Enclosure Very truly yours, James P. Glasgow 3291 Dubuque Street NE Iowa City, IA 52240 0ctober 26, 1995 Mro David E. Brown Attorney at Law Bremer Building 120 1/2 E. Washington Street Iowa City, IA 52240-3976 Re: Natural Heritage Case Dear Dave: As I prepare for the trial in the natural heritage lawsuit against the City of Iowa City, I become more and more convinced that the City needs to consider the impact of its development on the environment and the natural heritage on the water treatment facility site. Aside from any personal interest I may have in the proposed water treatment facility as a result of my property ownership, it concerns me a great deal that this development is proceeding without any consideration of the irreparable damage that can occur. In this lawsuit, I am only trying to insure that the City consider the impact of its actions on the surrounding area. Quite frankly, I am very surprised that they have not al- ready done so. The City of Iowa City is quite aware of the natural heritage that exists on the property. In April of 1980, Toby Morrow of the Office of the State Archaeologist did a preliminary surface examination of the property in question and located at least eight Indian campsites. These documented sites also suggest that there is a high potential for Indian burial grounds in the area. Furthermore, the City is well aware that the old Butler House is historically significant and meets all four criteria for eligi- bility for the National Registry of Historic Places. The prop- erty contains 50 acres of woodlands and highly unique and sensi- tive sands and soils. Given these facts, it appears strange that the City would proceed with development without considering the impact upon these natural resources. The City's refusal to conduct an environmental impact study or cultural resource check seems all the more disturbing in light of its consideration of the newly proposed Sensitive Areas Ordi- nance. Based upon my review of the draft of the Ordinance, dated October 26, 1995 Page -2- September 1, 1995, this property clearly would be classified as a sensitive area. Under the Sensitive Areas ordinance, the City would have to conduct the kind of study that I am requesting. This makes the City of Iowa City's refusal to do so seem all the more ridiculous. I would like to discuss with you the possibility of reaching a settlement prior to the trial. I would be willing to dismiss the lawsuit if the city of Iowa City would agree to perform a Phase I Environmental Impact Analysis. In other words, I am ask- ing that the City of Iowa City perform a cultural resource check and environmental impact study of its proposed development. This would include its impact upon the woodlands, wetlands, archaeo- logical findings, and other items of natural heritage. I would also ask for the City's guarantee that the old Butler House would remain intact until it is reviewed by the Historical Commission. Performing this impact analysis will protect our natural heritage for all the citizens of Iowa City. Please let me know your thoughts at your earliest conven- ience. I look forward to hearing from you. Very truly yours, es P. Glasgow JPG Lt. Tom Widmer Iowa City Police Department Civic Center 410 E Washington St. Iowa City, 1A 52240 Dear Lt. Widmer, November 5, 1995 I would like to express my deepest appreciation for your assistance during the 19th Annual Parsons Technology Iowa City Hospice Road Races held Sunday, October 29, 1995. The leadership that you demonstrated in determining on alternative course with race officials David Lubereft and Joe Lalla, is truly admirable. I was in the elevator of the Holiday Inn when I first learned that there was a fire in progress near the intersection of Gilbert and Kirkwood Streets. My heart sunk 8s I thought of nearly 6,000 runners, walkers and wheelers that would soon line up at the starting line ready for a beautiful morning of exercise and to demonstrate support for the agencies of United Way. It became immediately apparent from listening to you an the radio that several alternatives were possible and that you would help us determine the most appropriate course of action with the absolute safety of the participants as the primary consideration. I announced the course changes and several of the elite athletes ran down to observe the new course. In every instance, they expressed appreciation for knowing about the changes early enough to review the modifications. As participants returned to the finish line, l heard over and aver again very positive comments about how well set up the new. courss was and now quickly we were able to react to these changes. Again, this would not have b~en possible without your quick teac?Jun and insight. I am proud of the involvement of our City in this annual, community event that becomes home to individuals from throughout the United States and several foreign countries and that raises significant dollars for the agencies of United Way. I am equally proud of the commitment of you and other members of the police department, city staff and officials that contribute to the overall success of this fall festival. Now I Imow why the Persons Technology Iowa City Hospice Road Races has become the largest multi- venue race per capita in the country. Letter to Lt. Tom Widmer Continued 2 Sincerely Yours, Peg Fraser Executive Race Director cc: Chief R.J. Winkelhake ~.City Manager Steve'Atkins Race Operations Coordinator David Lubereft Traffic Control Director Joe Leila J.~o $.J~atloRArtjly KIc~ O~ th~ 1~$ Cltrlstm~s Cmu~lff/~ Tho ~l~t!0ll Army will b~lll Ihslr Cllrls~llas ~lllp~n wi~ ~ ~etffe [~rk~ff on W~n~day, Nowtuber 1~ at 12:00 ~oon I~ thr p~n8 lot ne~ to the I~ollday Inn acre fmn~ the Public Llbm~. The ~s~flou ~ny ~t~n will ~ on band to s~a~ We sre pleased to nnuounee lhat the chairman for this TemPs Ch~!m~s campaign IS Bob Bowlsby, Athlolt~ Director for the UJdversity of The goal for this ye~r's c;ml~lgn Is SI00,000. During the holiday srasoih The Salvation Army patttclpatcs In *'ProJilt llollday" by providing m~ Angel Tree ProgrfllL dOCkS vtsiLq to bUl~fuff bom~ ami shut-Ins, and provbles an eYel~Inff program to tlie community. Funds raised through the Christmas cnmppJgn help t~nd year*round programs and s~rvlees. It Is only throngit the earbiff nud support of the communtt.v that U]o Army Is able to continue to provide quality sendce~ to those In need at Christmas and throughout the year. l~or further luform~tton, conifer Csptaiu Tony llnll, 337J72~. ~u~ A. I~der ~O °d To:' IO~ ClhfCl~'~ ....... From: jo hogart,/ Johnson Charles D. Duffy, Chairperson Joo Bolkcom Stephen P. La¢ina Don Sehr Sally Stutsman 1. Call to order 9:00 a.m. BOARD OF SUPERVISORS November 9, 1995 FORMAL MEETING Agenda 2. Action re: claims 3. Action re: informal and formal minutes November 2nd. 4. Action re: payroll authorizations 9:00 a.m. - PubUc Hearing on Zoning and Plaiiiag Applications: a) First and Second consideration of the following applications: Zoning Application Z9539 of Deanna and Troy Frei, Iowa City, requesting rezoning of 1.0 acres from A I Rural to RS Suburban Residential of certain property described as a portion of Lot 2 of Dvorsky's Subdivision located in the NW 1/4 of the SE 1/4 of Section 19; Township 80 North; Range 5 West of the 5th P.M. in Johnson County, Iowa (This property is located on the north side of Dingleberry Road hiE, approximately 0.6 of a mile east of its intersection with Highway # 1 NE in Newport Twp.). 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 3566000 To: I0~ CITY CLERI( From Jo hog~rt¥ H-8-gS 9:l?aD P. 3 of ? Agenda 11-9-95 Page 2 Application Z9540 of Rose Ryan and Mary Ellen Harvey, North Liberty, requesting rezoning of 1.99 acres from CH Highway Commercial to R8 Suburban Residential of certain property described as being in the NE 1/4 of the SE 1/4 of Section 6; Township 80 North; Range 6 Wet of the 5th P.M. in Johnson County, Iowa (This property is located on the north side of Mehaffey Bridge Road NE, approximately 1.0 mile west of Mehaffey Bridge in Penn Twp.). 3. Application Z9541 of Allen Wolfe and Joseph Glasgow, Jr., Iowa City, signed by Doug Fox, Williamsburg, requesting rezoning of 3.78 acres from A1 Rural to M1 Light Industrial of certain property described as being in the NE 1/4 of the NW 1/4 of Section 5; Township 79 North; Range 8 West of the 5th P.M. in Johnson County, Iowa (This property is located In the NW quadrant of 340th Street SW and Black Hawk Avenue SW in Hardin Twp.). 4. Application Z9542 of Libbie and James Stable, Solon, signed by Glen Meisner of MMS Consultants Inc., requestIng rezoning of 1.99 acres from A1 Rural to RS Suburban Residential of certain property described as being in the NW 1/4 of the NW 1/4 of Section 30; Township 81 North; Range 5 West of the 5th P.M. in Johnson County, Iowa (This property is locate on the south side of 180th Street NE, approximately 1/2 mile eat of Solon, Iowa in Cedar Twp.). b) Discussion/action re: the following Platting applications: Application S9569 of Dennis Auer requesting preliminary and final plat approval of Auer's First Subdivision, a subdivision described as being located in the NW 1/4 of the SE 1/4 of Section 4; Township 78 North; Range 7 West of the 5th P.M. in Johnson County, Iowa (This is a 1-lot, 28.33 acre, residential subdivision, located on the north side of 470th Street SW. approximately 1/4 of a mile southeast of its intersection with G~ngerich Road_SW i~ Sharon Twp.). To: IO~ CITY CL£RK 11-8-95 9:17am P. ~ oF ? Agenda 11-9-95 Page 3 2. Application S9570 of James Cooper, signed by Tom Anthony of Landmark Surveying and Engineering requesting preliminary and final plat approval of Cooper's First Addition, a subdivision described as being located in the NW 1/4 of the SE 1/4 of Section 11; Township 80 North; Range 6 West of the 5th P.M. of the 5th P.M. in Johnson County, Iowa (This is a 2-lot, 14.966 acre, residential subdivision, located on the north side of Sugar Bottom Road NE, approximately 1.0 mile west of Newport Road NE in Newport Twp.). Application S9571 of Robert Miller of Castle -Miller, a General Partnership, signed by MMS Consultants Inc., requesting preliminary and final plat approval of Robert Miller's Subdivision, a subdivision described as being located in the SE 1/4 of the NW 1/4 of Section 36; Township 81 North; Range 5 West of the 5th P.M. in Johnson County, Iowa (This is a 2-lot subdivision with 1 non-buildable outlot, located on the west side of St Bridget's Road NE, approximately 1.0 mile south of its intersection with 195th Street NE in Cedar Twp.). Application S9572 of Paul Stebml requesting preliminary and final plat approval of Green Ridge Lane Addition, a subdivision described as being located in the NE 1/4 of the NE 1/4 of Section 23 and the NW 1/4 of the NW 1/4 of Section 24; all in Townskip 80 North; Range 6 West of the 5th P.M. in Johnson County, Iowa (This is a l-lot, 3.00 acre, farmstead split, located on the west side . of Newport Road NE, approximately 3/4 of a mile south of Turkey Creek Road NE in Newport Twp.). Application S9573 of Mary and John Mellecker, signed by Mary Ann Kral, requesting preliminary and final plat approval of Mellecker Subdivision, a subdivision described as being located in the SE 1/4 of the NW i/4 of Section 31; township 79 North; Range 6 West of the 5th P.M. in Johnson County, Iowa (This is a 1-lot, 3.65 acre, farmstead split, located on the north side of Maier Avenue SW, approximately 1.5 miles south of with Highway # 1 in Union Twp.). its intersection :[o: '~¢~1~ C~TY CL£Rg From: jo ho~rtv 11~8-95 9:17aq P, § of ? Agenda 11-9-95 Page 4 6. Application S9574 of Edward J. Schlabach requesting preliminary and final plat approval of E & S Subdivision, a subdivision described as being located in the NE 1/4 of the SW 1/4 of Section 30; Township 78 North; Range 7 West of the 5th P.M. in Johnson County, Iowa ('This is a 1-lot, 2.5 acre, residential subdivision, located on the southeast side of the intersection of 540th Street SW and Gable Avenue SW in Sharon Twp.). Application S9575 of Nancy and Wayne Grout, signed by Nancy Grout, requesting preliminary and final plat approval of C-rout's First Addition, a subdivision described as being located in the SE 1/4 of the SW 1/4 of Section 13 and the NE 1/4 of the NW 1/4 of Section 24; all in Township 78 North; Range 7 West of the 5th P.M. in Johnson County, Iowa (This is a 1-lot, 2.19 acre, Residential subdivision, located on the north side of Bayertown Road SW. approximately 3/4 of a mile east of Lackender Avenue SW in Sharon Twp.). Application S9576 of Steven E. Brant requesting preliminary and final plat approval of Brant's Subdivision, a subdivision described as being located in the NW 1/4 of the NW I/4 of Section 34; Township 78 North; Range 8 West of the 5th P.M. in Johnson County, Iowa Crhis is a 1-1or, 8.47 acre, farmstead split, located on the south side of 560th Street SW, approximately 1/8 of a mile east of its intersection with Derby Avenue SW in Washington Application S9577 of James Wolfe requesting preliminary and final plat approval of Indian Lookout - Part Three, a subdivision described as being located in the SW 1/4 of the NW 1/4 of Section 3; Township 78 North; Range 6 West of the 5th P.M. in Johnson County, Iowa (This is a 2-lot, 4.20 acre, residential south, located on the east side of Highway 923, approximately 1/4 of a miles south of its totersection with Powesh/ek Street SW in Liberty To: ]Ol~ CITY CLERK From ~o hogarty 11-8-95 9:l?am P. § oF ? Agenda 11-9-95 P~ge5 6. Business from the Zoning Administrator. a) First and Second consideration of the following Zoning application: b) 1.Application Z9529 of David Long, Iowa City, requesting re'zoning of 1.8 acres from A1 Rural to RS Suburban Residential of certain property described as being in the NE 1/4 of Section 11; Township 78 North; Range 6 West of the 5th P.M. in Johnson County, Iowa Cltris property is located on the east side of Sand Road SE, approximately I/4 of a mile north of its intersection with 490th Street SW in Pleasant Valley Twp.). 7. Business from the County Auditor. a) Action re: permits b) Action re: reports Other 8. Business from the County Attorney. a) Executive Session to discuss Yeltatzie v. Johnson County. b) Discussion/action re: FY 96 Juvenile Crime Prevention Community Grant contract. c) Report re: other items. 9. Business from the Board of Supervisors. a) Discussion/action re: informal and formal meetings for the week of November 12th to be held on November 14th. b) Motion accepting Lillian Rohret resignation from the Johnson County Compensation Commission and authorize Chairperson to send a letter of appreciation. c) Action re: appointment to the Juvenile Detention Committee. d) Other ~o Toi ~0~ CHY CL£~K Froa: ~o hogarty ~1-8-9S g:lTaa P. 7 or ? Agenda 11-9-95 Page 6 10. Adjourn to informal meeting. a) Inquiries and reports from the public. b) Reports and inquires from the members of the Board of Supervisors. Report from the County Attorney. d) Other 11. Adjournment City of Iowa City MEMORANDUM Date: November 9, 1995 To: City Council From: Mayor Re; Revised Schedule for Remainder of Year After our discussion Monday evening the schedule for Council meeting for November and December are as follows: November 20 - November 21 - Regular Work Session Regular Formal November 27 - November 28 - Special Formal First Consideration of Saratoga Springs Special Work Session Housing Plan Special Formal (if needed) Saratoga Springs Special Work Session Assisted Housing December 4 - December 5 - Regular Work Session Fringe Area Agreement (Council discussion) Regular Formal December 11- Special Work Session December 18- December 19- Regular Work Session Regular Formal All work sessions are scheduled to begin at 6:30 p.m. Please circle these dates on your calendars NOW. Pending issues: · National League of Cities Meeting (Nov, 29-Dec. 3) · League of Cities MayodCouncil Seminar (Dec.6NVilliamsburg) Organizational Meeting (after noon Jan. 2 & before noon Jan. 6) · Meeting with Student Senate o Joint County Meeting/Fringe Area Agreement City of iowa City MEMORANDUM DATE: TO: FROM: RE: November 9, 1995 city council Marian K. Karr, City Clerk Upcoming Workshops Attached is information on the Mayor/Council Seminar sponsored by the Iowa League of Cities. The Seminar is scheduled for December 6 in Williamsburg starting at 5 p.m. Please review the attached and complete the application if you are interested in attending. IOWA LEAGUE of CITIES October 31, 1995 Dear City Clerk: This year the Iowa League of Cities is offering a new introductory-lev, el Mayor/Council Seminar for newly elected officials before they actually take office. Because we are offering this training so quickly after the election, we need your help. Please pass this information to newly elected officials, as well as any veteran officials who may be interested in attending. This training is the flint in a five-step program co-sponsored by the League, the Iowa State University Extension, and the University of Iowa Institute of Public Affairs. Because many people begin municipal service without fully realizing all the laws and regulations proscribing local government operations, this session is designed as a survival kit for those first few weeks of learning the ropes. It will also be a guide to start working constmctively toward your community's goals. Participants in this seminar will learn about basic laws that affect cities, such as open meetings and open records, conflicts of interest, gifts and efttics and campaign disclosure. Other topics to be covered include making council meetings more effective, getting up to speed on issues in your city and understanding the basics of city budgeting. This first seminar will be conducted as a pilot project in two locations this year -- in Carroll. December 5 at the Carrollton Inn, and it~ Williamsburg, December 6 at the Little Amana Holiday Inn. Both sessions will begin at 5 p.m. and end at 8:15 p.m. Registration is $25 and includes dinner and materials. The second phase in this comprehensive training program will cover several topics in more depth and will be geared to both new and veteran city officials. It will include a detailed look at city finance, economic development issues. and goal-setting for your city. These sessions will be held in January and registration information, as well as information on future training programs, will be mailed to your city in November. Thank you for your help. Please feel free to call if you have any questions. Sincerely. J A~n~n M. Strack : Director of Technical Services JMS:tn Jeff~e 317 SIXTH AVENUE ~ SUITE 1400 o DES MOINES, IOWA 50309.4122 o (515) 244.7282 o FAX (51§) 244-0740 Mayor/Council Seminar Ph~e One - Hit ~he Ground Running Co.sponsored by the Iowa League of Cine$. tht Iowa State Ilnivtr$~ty Extension. and the University of Iowa Irt~titate of Public Affairs Introduction to state laws affecting cities Gills and ethics - · open meetings what an elected official can/can't and should/shouldn't do · open records · campaign disclosure · personal liability · expending public funds Getting information on your city's important issues - where to find it, how to use it What you can do to make council meetings more productive and effective -- your role as an elected official at the council table and in preparing for the meeting Mayor/Council Seminar Phase One - Hit the Ground Running List names as they are to appear on name badge. Please provide all information requested. City Address Phone C .) Name Title Name Title Name Title Name Title Name Title Name Title I would like to make reservations for the seminar to be held in: Registration fee~ League members League non-members Number of attendees Number of attendees Zip __ Carroll __ Williamsburg __ X $25/person = X $60/person = NOTE: Refunds will be honored up to one calendar week prior to the seminar date. Please contact the League office of any special accessibil~ .ty or dietary accommodations required. Please identify contact person respons}ble for the information included in this registration. Contact name Title Phone (day) (evening) Please return this registration form and appropriate fee to the Iowa League of Cities, 317 Sixth Avenue, Suite 1400, Des Moines, IA 50309 City of Iowa City MEMORANDUM Date: November 9, 1995 TO: From: Re: Stephen J. Atkins, City Manager Linda Newman Woito, City Attorney ~ Legal Opinion Request: Prevailing Wage Requirement in Iowa City's South Corridor/Wastewater Treatment Connection Project River ISSUe I am in receipt of a letter from an attorney representing the Associated General Contractors of Iowa, wherein he questions the legality of a provision Iowa City included into its contract bids and specifications for the above-mentioned project, see attached. In response to this letter, you have requested a legal opinion on whether Iowa City should proceed to require "prevailing wages" or Davis-Bacon wages for this City Project. Analysis and Conclusion The answer to your question is "no." As you can see from the attached decision, the City of Des Moines attempted to establish an identical "prevailing wage under Davis-Bacon" Ordinance for all Des Moines city public improvement projects. Ordinarily, Davis-Bacon wages are only required where federal monies are involved. In a cleady written opinion, the Iowa Supreme Court rejected Des Moines' argument on two grounds: First, the Court found Des Moines' ordinance to be outside the scope of home rule authority under Iowa law, based on Iowa's competitive bidding statute set out in {}384.95 if, Code of Iowa (1995). The Des Moines ordinance was also unlawful because preempted by the federal comprehensive statute designed to protect employee benefits, namely'the Employment Retirement Income Security Act of 1974 (ERISA). While the argument could be made that iowa City has a contractual right to require Davis- Bacon prevailing wages (as opposed to a regulatory right argued by Des Moines), such argument would not prevail because of the following language: "The city [of Des Moines] contends that the goal of the ordinance is merely to obtain a minimum quality level of labor. But cost is an unreliable indicator of quality. If the city's goal is truly aimed at quality, it should impose standards more reflective of quality, and leave taxpayers free access to the lowest responsible bids." City of Des Moines v. Master Builders of Iowa, 498 N.W.2d 702, 704 (Iowa 1993) [emphasis added]. 2 In explaining its reasoning, the Iowa Supreme Court concluded: "The holding [of the trial court] overlooks the underlying purpose of the competitive bidding statute. That purpose is to secure competitive bidding in order to provide a city with the best results at the lowest possible price for a specific project. [Cites omitted.] The competitive bidding statute Is thwarted as much by a scheme that artificially elevates low bids as it is by the elimination or rejection of low bids, Either way the taxpayers are denied tile advantage of obtaining the lowest responsible bid." Id. [emphasis added] Thus, I find myself in agreement with the attorney for Associated General Contractors of Iowa. I therefore conclude that Iowa City's contract specification, requiring Davis-Bacon wages be paid to all employees of both the General Contractor as well as the Subcontractors, is prohibited under Iowa law. I further conclude that even though Des Moines placed the wage requirement in an ordinance, as opposed to our contract, the "contract vs. ordinance" is a distinction without a difference. Moreover, general principles of legal interpretation dictate that the City cannot do indirectly (by contract) what we are prohibited from doing directly (by ordinance). I therefore request the bid documents be amended immediately by an addendum deleting the Davis-Bacon requirement, and that said Addendum be forwarded to the various parties ASAP. Please call if you have questions. CC: Chuck Schmadeke, Public Works Director Marian Karr, City Clerk Dale Helling, Assistant City Manager City Council, FYI L. Shearer, Attorney City Attomey Opinion File Attachments 11/05/95 17:58 $HE/dIER, TI~PI.~R ~002/002 SHEARER, TEMPLER, PINGEL & EAPLAN, P.C. ATTO~h'~EY,~ AND COUI%~IELORS A~ LAW Novemb,~r 8, 1995 VIA F.ACS~MILE - 319-356T5009 Linda Newman Woito City Attorney 410 East Washinqton Street Iowa City, IA 52240 Dear Linda: I tried to call you a couple of time~ today, and you have been in meetings so I thought I would tak~ the liberty of foxing this message. I represent the Associated General Contractors of Iowa. They have been advised that on th6 upcoming South ~iver Corridor project, the City is utilizing all city funds, i.e., no federal funds are involved. They have al~o been advised that the specifications require that Federal Davis-Bacon rates for wa~e~ be observed on this project. They called me and asked my openion since I had handled a case on this subject. If you take a look at R~_~_~. City of Des Moines, 498 N.W.td 702, I think you might quickly conclude that the procedure that is being used ia illegal because it is contrary to ERISA and the low-bidding statute of the state of Iowa. In that case, the City by ordinance required the observation of the Davis-Bacon rate cn all projects where city funds were involved. The Su~re~e Ccurt held that this t~pe of city action violated the low-bidding statute ae well ae ERIRA. Your proDosed city action.is no dif~-erent.than the City of Des Motnes's action, and I believe my ellant w&11 tak~ action to s~op this bidding precede or the l~l~me£cation o~ any contracts resul=ing from the Did should the C~ty nct change this requirement of the specifications. Yours ver~ truly, SHEARER, TEMPLE~.~NGEL & KAPLAN, P.C. LES b pc: Kevin Hentar Document: G:\DATA\CADATA\LEGAL\RULINGS\IASCT93\MAY-93\920345MA (Page 1) IN TNE SUPREME COURT OF No. 119 / 92-345 Filed April 21, 1993 IOWA CITY OF DES MOINES, IOWA, A Municipal Corporation, Appellee, VS. ~STER BUILDERS Appellant. OF IOWA, Appeal from the Iowa District Court for Polk County, Mickael J. Streit, Judge. Challenge to a municipal ordinance. AFFIRMED. Ver Heul of Shearer, West Des Moines, for Leon R. Shearer and Ann M. Templer, Pingel & Kaplan, P.C., appellant. Terrence L. Timmins, City Solicitor, Des Moines, for appellee. Considered en banc. <? > HARRIS, J. A Des Moines ordinance established a prevailing wage requirement for public improvement projects. This action challenges the ordinance on two grounds. It is said the ordinance (1) exceeds the home rule power granted cities by the Iowa Constitution and (2) violates the preemption provisions of federal legislation. The trial court disagreed with the first challenge but agreed with the second. We think the ordinance is vulnerable to both challenges. The ordinance establishes the prevailing wage requirement for all public improvement contracts over $25,000 which are let for construction by the City of Des Moines (the city). Des Moines, Iowa, ordinance 11, 653, ?? 18-67, 72(a) (April 15, 1991). According to the ordinance the "prevailing wage" is determined by the United States department of labor pursuant to the federal Davis-Bacon Act, 40 U.S.C. ? 276a et seq., as amended. Id. o 18-64. Master Builders of Iowa (Master Builders) was among those who objected when the ordinance was being considered. After adopting the ordinance the city brought this declaratory judgment action against Master Builders, seeking a ruling that it is valid. Master Builders is a statewide trade association that represents over 1500 firms involved in the Iowa construction industry. Responding to Master Builder's motion for summary judgment, the district court held the ordinance does not conflict with any law of the General Assembly and is therefore a valid exercise of the city's home rule power. The court however sustained the motion upon finding that its subject matter is preempted by the employee retirement income security Act of 1974 (ERISA), 88 Stat. 829, as amended, 29 U.S.C. ? 1001 et seq. The district court therefore struck down the ordinance. I. Iowa cities were first granted home rule by statute, now Iowa Code section 364.1 (1993). 1963 Iowa Acts ch. 235, ? 1. In 1968 cities were also granted a constitutional right to home rule. Iowa Const. art. III, ? 38A. Both grants were aimed at the once renowned Dillon rule, first adopted by our court in Merriam v. Moody's Executors, 25 Iowa 163, 170 (1868), an opinion by Chief Justice John F. Dillon. Under the Dillon rule municipalities were powerless to act in the absence of an express legislative grant of authority. The upshot was to render cities incapacitated in numberless matters of vital importance to local governments. See, e.g., Richardson v. City of Jefferson, 257 Iowa 709, 713-14, 134 N.W.2d 528, 531 (1965). For the most part home rule can be said to have reversed the presumption of authority; cities now have autkority to act unless a particular power has been denied them by statute. See City of Des Moines v. Gruen, 457 N.W.2d 340, 341 (Iowa 1990). A limitation on home rule power, appearing in both the Constitution and in the statute, is a focal point in this dispute. A city cannot act in a matter "inconsistent with the laws of the General Assembly." This identical language appears in both the Constitution and the statute. A municipal ordinance is "inconsistent" with a law of the general assembly and, therefore, preempted by it, when the ordinance "prohibits an act permitted by a statute, or permits an act prohibited by a statute." A municipal ordinance also is preempted by state law when the ordinance invades an area of law reserved by the legislature to itself. Gruen, 457 N.W.2d at 342 "a city has the power to enact an ordinance which is also the subject of statute if the statute can be harmonized and reconciled." Council Bluffs v. Cain, 342 N.W.2d 810, 812 see also Iowa Code ? 364.2(3) ("An exercise is not inconsistent with a state law unless irreconcilable with the state law."). (citations omitted). Nevertheless on a matter ordinance and City of (Iowa 1983); of a city power it is Master Builders argues the prevailing wage ordinance is inconsistent with the purposes of the competitive bidding requirement contained in Iowa Code section 384.99. This section provides: The contract for the public improvement must be awarded to the lowest responsible bidder, provided, however, that contracts relating to public utilities or extensions or improvements thereof may be awarded by the governing body as it deems to be in the best interests of the city. The trial court rejected the claim on finding that the ordinance renders no one ineligible to bid, and treats all contractors equally. It pointed out that all bidders are informed of the prevailing wage requirement and can calculate their bids accordingly. ~Je holding overlooks the underlying purpose of the comgetitive bidding statute. That purpose is to secure competitive bidding in order to provide a city with the best results at the lowest possible price for a specific project. See Istari Constr., Inc. v. City of Muscatine, 330 N.W.2d 798, 800 (Iowa 1983); Miller v. Incorporated Town of Milford, 224 Iowa 753, 770, 276 N.W. 826, 834 (1937); Hoffman v. City of Muscatine, 212 Iowa 867, 881, 232 N.W. 430, 436 (1930). The competitive bidding statute is thwarted as much by a scheme that artificially elevates low bids as it is by the elimination or rejection of low bids. Either way the taxpayers are denied the advantage of obtaining the lowest responsible bid~. ~he city contends that the goal of the ordinance is merry to obtain a minimum quality level of labor. But cost is an unreliable indicator of quality. If the city's goal is truly aimed at quality, it should impose standards more reflective of quality, and leave taxpayers free access to the lowest responsible bids~ We conclude that the ordinance does conflict with Iowa Code section 384.99 and is therefore invalid. II. "ERISA is a comprehensive statute designed to promote the interests of employees and their beneficiaries in employee benefit plans." Ingersoll-Rand Co. v. McClendon, 498 U.S. 133, , 111 S. Ct. 478, , 112 L. Ed. 2d 474, (1990) (quoting Shaw v. Delta Air Lines, Inc., 463 U.S. 85, 90, 103 S. Ct. 2890, , 77 L. Ed. 2d 490, 497 (1983)). ERISA protects the interests of employees "through substantive requirements imposed upon pension plans relating to participation, funding, and vesting, . and through uniform procedural standards for reporting, disclosure, and fiduciary responsibilities for both pension and welfare plans " Local Union 598, Plumbers & Pipefitters Indus. Journeymen & Apprentices Training Fund v. J.A. Jones Constr. Co., 846 F.2d 1213, 1217 (9th Cir. 1988) (Jones), aff'd mem., 488 U.S. 881, 109 S. Ct. 210, 102 L. Ed. 2d 202 (1988). "As part of this closely integrated regulatory system Congress included various safeguards to preclude abuse and 'to completely secure the rights and expectations brought into being by this landmark reform legislation.'" ingersoll-Rand, 498 U.S. at , 111 S. Ct. at , 112 L. Ed. 2d at __ (quoting S. Rep. No. 93-127, p. 36 (1973)). Prominent among these safeguards is ERISA's broad preemption provision, section 514(a), 29 U.S.C. ? 1144(a). Preemption is the key issue here. The vast scope of the preemption is surprising; indeed it is astonishing. Section 514(a) preempts "any and all State laws insofar as they may now or hereafter relate to any employee benefit plan" covered by ERISA. (Emphasis added.) The question whether the Des Moines ordinance is preempted depends on whether it "relates to" a benefit plan.<(!) For purposes here the ordinance is a state law. used in ERISA the term "State law" includes "all laws, decisions, rules, regulations, or other State action having the effect of law, of any State." ~ 514(c) (1), 29 U.S.C. ? 1144(c) (1). The term "State" is defined in ERISA as "a State, any political subdivisions thereof, or any agency or instrumentality of either, which purports to regulate, directly or indirectly, the terms and conditions of employee benefit plans covered by this subchapter." ? 514(c) (2), 29 U.S.C. ? 1144(c) (2). > "If so, it is void under the Supremacy Clause contained in Article VI of the [federal] Constitution." Stone & Webster Eng'g Corp. v. Ilsley, 690 F.2d 323, 328 (2d Cir. 1982), aff'd mem. sub nom. Arcudi v. Stone & Webster Eng'g Corp., 463 U.S. 1220, 103 S. Ct. 3564, 77 L. Ed. 2d 1405 (1983). "The question whether a certain state action is preempted by federal law is one of congressional intent. The purpose of Congress is the ultimate touchstone." Ingersoll-Rand, 498 U.S. at __, 111 S. Ct. at , 112 L. Ed. 2d at (internal quotations omitted) (quoting Allis-Chalmers Corp. v. Lueck, 471 U.S. 202, 208, 105 S. Ct. 1904, , 85 L. Ed. 2d 206, 213 (1985)). At a minimum, state laws that (1) make specific reference to, or (2) are specifically designed to affect, employee benefit plans are preempted. See Ingersoll-Rand, As 498 U.S. at , 111 S. Ct. at , 112 L. Ed. 2d at ; Mackey v. Lanier Collections Agency, 486 U.S. 825, 829, 108 So Ct. 2182, , 100 L. Ed. 2d 836, 843-44 (1988). Thus the Des Moines ordinance is preempted if it relates to an ERISA benefit plan. The ordinance requires "all construction contractors and subcontractors on city public improvement projects [competitively bid] to pay not less than the current prevailing wage rates, as determined and fixed by the U.S. Department of Labor pursuant to the Davis-Bacon Act." Des Moines, Iowa, ordinance 11,653, ? 18-64. This requirement is later phrased as a requirement "to pay not less than the current applicable prevailing wage and fringe benefits, as published in the Federal Register . " Des Moines, Iowa, ordinance 11,653, ? 18-67(b).<(2) The ordinance prevailing wages" and "prevailing wage rates" as "rates of wages including fringes for Polk County, Iowa." Des Moines, Iowa, ordinance 11,653, ? 18-66. The ordinance defines the Davis-Bacon Act as "40 U.S.C. 276a, and related acts, as amended .... " Id. The Davis-Bacon Act provides in part: defines " "[P]revailing wages" (1) (2) shall include-- the basic hourly rate of pay; and the amount of-- (A) the rate of contribution irrevocably made by a contractor or subcontractor pursuant to a fund, plan, or program; and (B) the rate of costs to the contractor or subcontractor which may be reasonably anticipated in providing benefits . pursuant to an enforceable commitment to carry out a financially responsible plan or program for medical or hospital care, pensions on retirement or death, compensation for injuries or illness resulting from occupational activity, or insurance to provide any of the foregoing, for unemployment benefits, life insurance, disability and sickness insurance, or accident insurance, for vacation and holiday pay, for defraying costs of apprenticeship or other similar programs, or for other bonified fringe benefits, Provided, That the obligation of a contractor or subcontractor to make payment in accordance with the prevailing wage determinations of the secretary of labor . may be discharged by the making of payments in cash, by the making of contributions of a type referred to in paragraph (2) (A), or by the assumption of an enforceable commitment to bear the costs of a plan or program of a type referred to in paragraph (2) (B), or any combination thereof, where the aggregate of any such payments, contributions, and costs is not less than the rate of pay described in paragraph (1) plus the amount referred to in paragraph (2). 40 U.S.C. ? 276a(b) (19 ). It can be seen that benefit plans set up for employees of prospective contractors are implicated, bringing the process within the ERISA preemption. This is an area reserved for federal authorities alone, and outside the authority of the city of Des Moines. See General Elec. Co. v. New York State Dep't of Labor, 891 F.2d 25 (2d Cir. 1989), cert. denied, 496 U.S. 912, 110 S. Ct. 2603, 110 L. Ed. 2d 283 (1990); Jones, 846 F.2d 1213, aff'd mem., 488 U.S. 881, 109 S. Ct. 210, 102 L. Ed. 2d 202; Stone & Webster, 690 F.2d 323, aff'd mem., 463 U.S. 1220, 103 S. Ct. 3564, 77 L. Ed. 2d 1405. The trial court was correct in so holding. AFFIRMED. All justices concur except Schultz, Lavorato and Andreasen, JJ., who concur specially, and Carter, J., dissents. who ~119, City of Des Moines v. Master Builders of Iowa SCHULTZ, J. (specially concurring), I disagree with Division I of the majority opinion. I do not agree that Iowa Code section 384.99, the competitive bidding law, conflicts with the city ordinance. The purpose of section 384.99 is to protect the lowest bidder, rather than dictate the contract terms that a city might place in its bids. I particularly disagree with the suggestion that the city should protect itself by the imposition of standards reflective of quality. That is a judgment call for the city to make and one we are neither qualified nor authorized to make. Because I agree with Division II of the majority opinion, I concur. #119/92-345, City of Des Moines v. Master Builders CARTER, J. (dissenting). I dissent. I believe the challenged ordinance was within the City's authority to enact and should be upheld. The district court correctly decided that, as long as all contractors are treated equally, the ordinance is not contrary to statutory competitive bidding laws. I disagree with the district court's alternative conclusion that the ordinance sufficiently implicates ERISA so as to be preempted by that federal legislation. The ordinance has no direct effect on the employee benefits that are negotiated between the contractors and their employees. It is merely a "fact of life" consideration of which all contractors bidding with the City must take cognizance. City of Iowa City MEMORANDUM i)AT E: TO: FROM: RE: Nove=ber 14, 1995 City Counct] and City Councf]-E]ect City Manager Material Mailed to Council and Council-Elect Only Memorandum from the Assistant Director of Planning and Community Development regarding Near Southside design plan. Memoranda from the City Manager: a. Miscellaneous (Prairie vegetation along Rohret Road; Interceptor Sewers; Transit Rider Survey; Fire Department - Ride Along; October Building Permits b. Sam Doyle Complaint - Council Meeting of November 7 City of Iowa City MEMORANDUM Date: November 14, 1995 To: City Council From: Re: Jeff Davidson, Assistant Director, Dept. of Planning & Community Development Near Southside Design Plan At your November 21, 1995 City Council meeting, you will hold a public hearing on a resolution adopting the Near Southside Design Plan. Attached is cop,/of the draft design plan. Glen LeRoy of Gould Evans Associates will make a formal presentation of the draft design plan at the public hearing. At the close of the public hearing, the City Council will direct the consultant to prepare the final design plan. You are scheduled to consider the resolution adopting the design plan at your December 5, 1995 meeting. The design plan is the result of a seven month process which involved the consultant, the Near Southside Design Plan Advisory Committee, property owners in the Near Southside area, other interested persons in the community, and City staff. Included in the plan is a statement from the advisory committee regarding their involvement in preparing the plan. If you have any questions prior to the public hearing, please contact David Schoon (356-5236) or me (356-5252). CC: City Manager Near Southside Design Plan Advisory Committee Gould Evans Associates Planning and Zoning Commission Design Review Committee City Staff IOWA CITY NEAR SOUTHSIDE DESIGN PLAN Draft Design Plan October24, 1995 TABLE OF CONTENTS ~1.EXiSTiNG CONTEXT ................................................................................................................................2 Issues ...............................................................................................................................................................................................2 Urban Form ............: .........................................................................................................................................................................3 Land Use ..........................................................................................................................................................................................3 Circulation .......................................................................................................................................................................................5 Field Survey .....................................................................................................................................................................................6 Market Conditions ...........................................................................................................................................................................6 Existing Plans .................................................................................................................................................................................8 Redevelopment Tools .....................................................................................................................................................................8 Area Wide Cohesiveness .............................................................................................................................................................10 Uniform Streetscape ....................................................................................................................................................................10 Parking Features .........................................................................................................................................................................15 Green Links .................................................................................................................................................................................15 District / Ericlave Identity .............................................................................................................................................................20 Government Center .....................................................................................................................................................................20 Downtown Extension District .......................................................................................................................................................23 Ralston Creek Mixed-Use District ...............................................................................................................................................27 Rock Island Square .....................................................................................................................................................................29 University of Iowa District ............................................................................................................................................................30 COST AND IMPLEMENTAT~ON ............................................................................................................ 32 15stimated Costs ............................................................................................................................................................................32 Emplementation Strategy ..............................................................................................................................................................34 Iowa City Near Southside Draft Design Plan The Near Southside Design P an Advisory Committee Development of the Near Southside Design Plan was assisted by the Near Southside Design Plan Advisory Committee. The Committee was made up of individuals from groups the City Council stated should be represented in the development of the design plan. Discussion occurred at four meetings of the Design Plan Advisory Committee, where input was received at vadous stages of the plan development process. The Near Southside Design Plan Advisory Committee meetings were also an opporicunity for property owners in the Near Southside area and other interested persons to provide comments on development of the design plan. The final draft of the plan reflects input received from all persons who participated in the plan development process. It does not necessarily represent the consensus of all organizations represented on the Design Plan Advisory Committee. The Advisory Committee recognizes the design plan was prepared according to an open, interactive process which attempted to hear all voices with a stake in the area. The committee did not attempt to reach unanimous agreement on each element of the design plan. However, committee members agree that the Near Southside Design Plan provides a valuable guide for future decision making to occur in the Near Southside. Dianne Kaufman, representing the Iowa City-Johnson County Arts Council Bruce Greiner, representing the Iowa City Community School District Tom Cowen, representing Environmental Advocates Pat Boutella, representing Project GREEN Grant Crowell, representing the UI Student Association Larry Wilson, representing the UI Department of Planning & Administrative Services Jane Jakobsen, representing the Iowa City Planning & Zoning Commission Laura Hawks, representing the Iowa City Design Review Committee Craig Willis, representing the Iowa City Area Chamber of Commerce Marlain Ramey, representing Near Southside Senior Citizens Keyin Hanick, representing Near Southside Business Owners Haywood Belie, representing Near Southside Property Owners Iowa City Near Southside Draft Design Plan I. introduction The Near Southside Design Plan is intended to provide vision and implementation guidance for urban design elements associated with future redevelopmont. Furthermore, the plan recommends improvements in the Near Southside which will complement downtown and provide overall enhancements to the Central Business District of Iowa City, which is a hub for employment, education and retail activity. As revealed in the plan, some recommended elements and actions will take place in the short-term, (first two years) while others will take 5 or more years to implement. The framework for developing the design plan comes from an assessment and understanding of the issues and conditions in the area, as well as known plans and proposals, the generation Of alternative scenarios and the development of a plan vision and strategy for implementation. In order to guide the planning effort and develop the design vision, the plan incorporates the following eight principles: !1 The design plan provides for public spaces that are well- placed and well-designed sites for public gathering. The design plan includes recommended improvements to encourage safe pedestrian and bicycle use of streets and walkways in the Near Southside redevelopment area, including elements to make public areas more accessible to people with disabilities, and to make Burlington Street a safer and more attractive street for pedestrians to cross. The design plan proposes revisions to Iowa City zoning regulations that will prescribe design elements that create a "undying sense of place" through architectural design and public improvement projects. The design plan anticipates mixed use redevelopment for the area south of Court Street at an appropriate scale, including residential development and small scale commercial enterprises such as restaurants, outdoor cafes and/or small shops. The plan also indicates techniques by which public improvement projects can promote and encourage such redevelopmont. ! The design plan defines suitable locations for public art that reinforces a sense of place and public gathering areas. The design plan promotes continuity between the Near Southside redevelopment area and the central business district. ! The design plan emphasizes secudty and safety through appropriate application of elements within the Near Southside Neighborhood. II The design plan also emphasizes environmentally sensitive and cost effective design concepts. Existing Context Iowa City is a vibrant community with a strong identity. Places like the Old Capitol area on the University of Iowa campus and the pedestrian mall in the Central Business Distdct (CBD) provide a "sense of place" for the community. Areas such as these have incorporated many design elements that soften hard edges and lend a comfortabTe and safe feeling to the individuals who utilize these "places". Tree lined streets, informational kiosks, well- designed plaza areas, sensitive signage, and histodc flavor, as well as other elements within these environments. serve to enhance the social and physical fabric. Iowa City, through these places has Shown how private, public and institutional forces can come together to enhance the environmental quality of the Community. In order to develop a realistic yet visionary design plan, which captures the qualities of other attractive places for the Near Southside, the specific issues and physical context driving development in the area requires investigation. Issues it is critical that all the issues, which may impact the conceptualization of the design plan, be considered. Therefore, public participation built into the planning process through the Design Plan Advisory Committee was used to build a foundation for the plan. iowa City Near Southside Draft Design Plan In order to identify pertinent issues and concerns regarding the Near Southside. an initial public workshop was held in May, 1995. This interactive workshop provided an opportunity to capture the perceptions and opinions of the people who live. work or otherwise have a connection to the Near Southside. Participants were asked to identify and priontize issues that they felt impacted the Near Southside. Overall, the issues generated by way of citizen, Advisory Committee and City Council interaction revealed eight general issue areas: I! Future develol~ment.: quality, type, mixture of uses. II Identity: aesthetic, historic, amhitectural, natural features. ~m Circulation: traffic / parking framework, pedestrian, railroad impacts. m A_.diacencies: Downtown / CBD expansion, University impacts. II B_q_q_ulatorV: zoning, design review, code enforcement. me Financial: public role, private role, budgetary impacts. i Livabi!i_h/: security, accessibility, beautification, public Spaces. ! Miscellaneous: school plans, demographics. 2 ~ iowa City Near Southside Draft Design Plan Urban Form Although a unique area in Iowa City, overriding physical, social, political and market forces tha~ have created environments. such as the Downtown Pedestrian Mall, will be factors in the redevelopment and design of the Near Southside Area. Historically and currently, the Near Southside has struggled to find an identity of It~ own. Strong institutional elements (governmental and educational) exist within and immediately adjacent to the area. Commercial development is present along Burlington and Gilbert Streets. The residential market has created new housing opportunities that are increasing densities. Newer apartment buildings tend to be large. sometimes architecturally austere and, in some instances, minimally landscaped. Automobile parking and overhead utilities impact the visual and physical image of the area. Railroad embankments, topographic changes, and major roadways create barriers and edges within and around the Near Southside area. Older structures often require repair, rehabilitation. or removal. Street furnishings do not lend themselves to an overall cohestve visual environment. External pressures and opportunities are also impacting the area. Pedestrians not only use sidewalks, but aIso use alleys and other informal pathways to move through the Near Southside from one area to another. These individuals are pdmadly headed to the University. Automobde traffic patterns are somewhat predictable because of the governmental destinations, although the pa~ern sometimes becomes haphazard when parking is at a premium. Several roadways serve as through streets either by design or because of convenience. These external pressures. the Iack of a cohesive identity, and the need for stronger external and internal linkages serve as an impetus for the Near Southside Design Plan. Pemeptually, the environmental quality of the area reflects a feeling of disconnectedness with the remainder of Iowa City. In a conceptual sense, the redevelopmerit area is nnged by naturai and man-made barriers, and by more identifiable areas of the community. Figure 1 provides a broad contextual view of the Near Southside Area within Iowa City. Land Use The Near Southside area consists of twenty square blocks located adjacent to the Iowa City Central Business District (CBD) and the University of Iowa campus. The area is bounded by Gilbert Street to the east, railroad tracks to the south, Madison Street to the west, and Burlington Street to the north. Once pdrnadly a single family residential area, the Near Southside in recent years has been experiencing a greater mixture of land uses. The existing land uses in the area are single family to high density residential. office. commercial, warehouse / Eight industrial, and government / institutional. 3 ~ j Views of Iowa River from Near Southside Screened by Vegetation and Fencing ' University of iowa ~ ' Railroad Tracks Act as Physical and Perceptual Barrier Iowa City Near Southside Draft Design Plan 'E =_= I ~d th Old Capito e University of Iowa t= ~ ."~ E Central Core/Downtown: --; Pedestrian Marl, Commercial Center Civic plaza Area Governmental Center: Courthouse/Federal BldgJ School District Offices Burlington Commercial Corridor Gilbert St. Distinctive Commercial Uses Pocket Park/Open Space New Pedestrian Bridge Links Near Southside to Residential Areas East of Maiden Lane Adaptive Re-Use of Railroad Depot: Mixed-Use Commercia! Node Figure 1 Area Context Near Southside 4 Residential A variety of residential land uses (single family, garden apartment, multi-story structures) are located throughout the Near Southside. Few single family homes are still being used as originally intended. Instead they have been converted for multiple umt residential purposes and small office or business ventures. Newer residential uses in the area reflect a greater intensity of development than the traditional single family structure. High density multi-story apartment structures, with associated off-street parking facilities, are now providing an array of living experiences for residents ranging from students to the eldedy. Office / Commercial Most commercial and office uses in the area can be found within one block south of Burlington Street and one block west of Gilbert Street. These uses include a m~xture of service and retail activities. A smaller commercial node exists m the vicinity of Wright and Dubuque Streets. This area ~ncludes the former Rock Island Depot, two small stnp centers, and several converted residential structures. Several other small offices and businesses are also scattered within the Near Southside. Warehouse / Industrial These uses are primarily found in the southeast and southwest corners of the study area and are associated with both pdvate and institutional operations. To the southwest the warehousing is associated with University functions, while in the southeast comer warehousing supports the distribution of supplies for commemial activities. Iowa City Near Southside Draft Design Plan Government / Institutional The County Courthouse, County Jail, Federal Building, and School District Administration Building provide a government center in the core of the Near Southside. In addition to this government activity, university car pool and physical plant operations are Iocated along Madison Street. Also of note is St. Patdck's Church located on Court Street. Circulation The current circulation network for both automobiles and pedestrians is based on a grid system of streets, alleys and sidewalks. While the movement of motorized traffic is limited by the formal street network, pedestrian and other nonmotorized modes of transportation, such as bicycles, have created ~nformal pathways through parking lots, apartment complexes and alleys, which serve as shortcuts through the area. For the most part. nonmotorized traffic is focused primarily on arriving at or departing from the University of Iowa campus, and secondadly on the CBD. For many people, the Near Southside is merely a place to cut through or to park a car and walk to a final destination. Field observations have reveared that vehicular patterns fluctuate given the time and events of the day. Burlington and Gilbert Streets function as artanal roadways throughout the day. The traffic volume and speed along these two roadways define edges for the Near Southside. Clinton Street operates as a primarily collector, but also serves as a through street for people ddving to and from the government buildings, as well as the CBD. Transit routes utilize Clinton Street and Court Street. Through traffic also ~s present along Capitol Street from the railroad tracks north to 5 Prentiss Street, west to Madison Street, and north to the University. The impact of this traffic appears to be most noticeable dudng the morning and evening rush hours. Also, Madison Street is utilized frequently by university motor pool vehicles and as a staging area for CAMBUS vehicles as they return to the maintenance and parking area. The volume and pattern of internal traffic within the Near Southside area is impacted by postal vehicles, Sheriff's Department vehicles and the cimulation of vehicles seeking parking spaces. Also, the vacation of podions of Hardson and Capitol Streets, and Maiden Lane, as well as several alleys in the Near Southside, has influenced traffic circulation and created development, parking and public open space opportunities. Both motodzed and nonmotorized traffic movement is impacted by the presence of the railroad activity along the southern boundary of the area. Also, conflict points between motorized and nonmotodzed traffic occurs in many places in the area, as informal paths cross the street system. Notable characteristics from field observations of the Near Southside are summarized graphically in Figure 2. This figure provides some details concerning the existing elements, such as significant structures, potential views and functional areas, that influence the quality and image of the Near Southside urban environment in which people reside and conduct daily activities. rowa City Near Souths cle Draft Design Plan Market Conditions In addition to the consideration of existing spatial and functional reIationships, design elements, and the configuration of public and private land uses in the Near Southside, several existing and anticipated market conditions must be taken into consideration. These base market considerations include: Proximity of the Near Southside to already existing commercial activities in the CBD and surrounding area indicates that commercial retail in the Near Southside is likely to be specialty odented and/or draw on a community-wide market base. i The amount of land associated with stable institutional uses (such as the University, Federal Building, County Courthouse, and School Administration Building) limits the ultimate residential and commercial redevelopment capacity of the Near Southside. The anticipated incremental redevelopment pattern, which is most likely to occur in the Near Southside. will favor smaller infill and partial block redevelopment rather than the radevelopment of large multi-block tracts of land. I Existing institutional uses are destinations within the Near Southside that draw people from throughout the community into the area. I The residential population, plus the existence of destination points in the Near Southside, provides a base for a mixture of activities throughout the day, 6 Iowa City Near Southside Draft Design Plan : ,~' INTO CAMPUS - INTO OLD CAPITOL L, ' AND ~,|NK "~ I I ~- INTO CIVIC CENTER- BRIDGE ~'~ C~k as Natu~l Resource Figure 2 Area Analysis Near Southside 7 Continued use of clustered parking ramps will enhance pedestrian activity and create greater walk-by exposure for new and existing uses in the Near Southside. Employment within and adjacent to the Near Southside provides a "captive daytime population," Proximity to downtown employment and the University will continue to support high and medium density housing alternatives similar to the existing densities in the Near Southside, Directed redevelopmerit efforts are likely to be residential in nature, with commercial redevelopment following market forces. Commercia~ uses will have a greater opportunity for success if they are focused into clusters or onto streets with greater traffic exposure instead of being allowed throughout the Near Southside. Existing Plans Plan',~ for redevelopment and proposed development projects will have an impact on the future urban form, land use and circulation characteristics of the Near Southside. The primary document guiding future land use and redevelopment in the area is the Near Southside Redevelopment Plan adopted by Iowa City in 1992. This plan indicates the desired land use pattern for the area as redevetopment opportunities present themselves. It also outlines goals and strategies for implementation of the plan. Besides the redevelopment plan, the University of Iowa Campus Plan~ing Framework identifies appmxirnately three square blocks iowa City Near Southside Draft Design Plan for future University use. Within this area, several potential future building sites have been identified by the plan. In addition to these plans, two development proposals are in preliminary review and implementation stages. First is the Hieronymus Square concept for mixed office and commercial uses on the southeast comer of Burlington and Clinton Streets. Second, is a concept for a public parking ramp with mixed uses On the first floor. Both of these concepts appear to be consistent with the Redevelopmerit Plan. Redevelopment Tools Generally, redevelopmerit plans are implemented through an array of regulatory and incentive tools. Such tools may include land use / building regulations, design and site review processes, special district requirements, public improvements, tax increment financing, land write downs, and administrative suppod (i.e.. grant administration assistance) for project development. Currently, Iowa City has several strategies for implementing the Near Southside Redevelopment Plan, First, a tax abatement program is based upon achieving the goals of the designated commercial and residential revitalization areas. Second, is a parking facility impact fee that is utilized to ensure adecluate centrally located public parking. Third, is the reinvestment of public funds into the Near Southside. It is intended that a minimum of 75% of the tax revenue collected on the increased value of projects in the tax abatement program be invested as public improvements in the Near Southside. These existing efforts. as well as other ordinances and policies, which are currently applied citywide, impact the amount and type of redevelopment that takes place, ill. Design Plan it is recognized that the design plan must address the issues and conditions cited above in a manner, which the City is willing to advocate and the citizenry is willing to support. Therefore, alternative design scenarios were developed to test different types of approaches and treatments for addressing various e[ements of the Near Southside. The alternative scenarios considered were "Status-Quo," "Own Identity" and "Downtown Expansion" (1 & 2). "Status Quo," reflects the continued implementation of current policies and strategies. The concept recognized that as redevelopment occurs, policies and strategies would be implemented on a case-by-case basis. The "Own Identity" concept focused on the redevelopment of the Near Southside as a highly identifiable "place" perceptua[ly separated from the Central Business District. [n both versions of ttne 'Downtown Expansion" concept the theme was to create "unity through diversity". In the first alternative, diverse enclaves with distinctive desigr qualities and elements were tied together with other unifying design elements. In the second alternative, diverse land uses were unified through the downtown design theme. The objective of these scenarios was to provide an awareness of the possibilities, define a future design direction for the area and form a foundation for the design plan that would address the eight principles and issues identified previously. Each alternative Scenario was assessed based upon identified strengths and weaknesses. The Advisory Committee provided direction, stating that the design plan would be similar to Downtown Expansion Alternative I (plus or minus some elements) as a goal iowa City Near Southside Draft Design Plan for the future. Specifically, the Advisory Committee's desire was that the design plan recognize: Strong linkages to the CBD. · Area strengths and enclave character. Fiscal responsibility / Public and Private parallel activity. Burlington Boulevard with State DOT involvement. []Open space needs (generally). Overall strategy for parking ramps. il No additional street closures near Burlington. Ralston Creek as an asset and amenity. · The need to get government entities to cooperate if a strong government center is to emerge. [] Housing / Residential character and linkages to activity areaS. · Long range vision and an incremental strategy to achieve that vision. The Advisory Committee also indicated that the design plan consider the following priorities: [] Integratfon of the University with the Near Southside area - High priority. [] Burlington Street treatment / enhancement - High priority. [] Ralston Creek enhancements - High priority. [] Street level pedestrian activity - High priority. [] Public open space provision - High to medium priority. [] Unified streetscape within enclaves - High to medium priority. 9 Iowa City Near Southside Draft Design Plan Ii Additional parking opportunities - High to low priority depending on location and the generation of additional parking demand. Ii Placement of utilities underground - High to low priority · depending on the endave. ! Provision of gateways - Low prlonty. In addition to the priorities identified above, design review, without arbitrary rules, was recommended· The overriding purpose of the design plan. Figure 3. is to promote a "sense of place." This "sense" has been created by blending existing and proposed features together to create a unique identity. The identity is further strengthened not by the uniform application of all design elements, but through enhancement of existing qualities, strengths, and the unification of the diverse built and natural environments within and adjacent to the Near Southside. While the overall design is intended to encourage area wide cohesiveness, it also responds to the differing strengths of enclaves within the Near Southside and the relationships among the Near Southside, the CBD and the University of Iowa. Therefore, the description of the design plan is broken into two sections: Area Wide Cohesivehess and District / Ericlave Identity. Area Wide Cohesiveness Area wide cohesiveness is promoted through the incorporation of three design considerations: a uniform streetscape element. parking features. and a "green links" concept. These items within the total design plan provide an enhanced public environment by promoting public gathering and visual attractiveness, as well as reducing pedestrian, automobile and bicycle conflicts. Uniform Streetscane The term "StreetScape" generally refers to elements of the public domain such as streets, medians, sidewalks, lighting, ,and landscaping. Cohesive streetscapes contribute visual appeal. desirability, and marketability to an area. As Dart of this plan. the streetscape character will change with specific elements within the general streetscape (Figures 4.5. and 6) of each enciave, but the implementation of uniform plantings of trees along streets and pedestrian walks throughout the area will assist to promote cohesivehess within the Near Southside. Further studies and inventories of exishng tree locations, types. and conditions will need to be undertaken as design improvements are initiated. Healthy, mature specimens should be preserved and incorporated with new plantings whenever possible. Iowa City A ~ a on St, Yowa Cit~ Near Southside Draft Design Plan ~ ~.~---~ ~~ .-= .. G..,~=cc=..c.,-'--~..~.,.: ....,:~t.~_-~- ~. ~.~ ' ~,~:~--' ~~, .~' ,.'s~ ,~to. st . .~y-:,.~ ~: .... ~m.~ ..... ~*~,~= ~ ' ~ --~ .... ~ .....~ ~ ~..' ,- , :'. E ,~ . ' :.: - ~ ~ ~,~'~:'~ ~'5:.~, "~:'."."'~ ' "' ~ ~=~,o. ., :'. ,, '."~' .'rPrentiss SI. Figure 3 Design Plan Near Southside 11 Io va City Near Southside Draft Design Plan Illustrations are not recommendations for specific light fixtures. Illustrations intended to communicate conceptual variations of elements between enclaves. Burlington Street Governmenta; Center Downtown Extension, Ralston Creek, University of Iowa Banners on existing street lights Event banners To represent adopted downtown standards Rock Bsland Square To represent the implementation of a traditional or formal element To represent identifiable change of element from other ericlaves Ericlave banner Figure 4 Conceptual Streetscape Elements Lighting 12 Iowa City Near Southside Draft Design Plan Illustrations are not recommendations for specific light fixtures. Illustrations intended to communicate conceptual variations of elements between enclaves. Burlington Street Downtown ~Sx~ension Exlension of existing brick accent pavers Enhanced paving treatments at pedestrian landing ZOneS Brick accent payere incorporated with existing sidewalk framework Extend "plaza quality" treatment from Downtown along Clinton Street Governmen~ag Center Rock island Square Preserve existing ..--.=E' _ .'~ sidewalk framework with enhanced paving . intersections . '. ' Brick paving enhancement along commercial streets Preserve existing sidewalk framework in residential areas Note: Preserve existing sidewalk framework in Ralston Creek and University of Iowa Enclaves Figure 5 Conceptual Streetscape Elements Paving 13 Iowa City Near Southside Draft Design Plan Illustrations are not recommendations for specific light fixtures. Illustrations intended to communicate conceptual variations of elements bet~veen enclaves. Existing ConditiGn Governrnenta~ Center Provide additional parallel parking District-Wide Provide parking lane by cutting into existing curb line; and/or · Extend from existing curb line into street , ...__-/-:¢ . Figure 6 Conceptual Streetscape Elements Off-Street Parking 14 ParkincJ Features In addition to the presence of traditional streetscape elements, on-street parking Is prevalent throughout the Near Southside. The design plan proposes that on-street parking be visually enhanced by extending the curb, generally at the corners of intersections, to help better define the parking lanes or bays. Further detailed study will enable the Public Works and City Planning Departments to determine specific parking considerations for each street. The design plan, for illustrative and conceptual purposes, shows parallel parking throughout the area, with the exception of areas with existing angled parking and in the Government Center, where angled parking recommended. Off-street surface parking lots, if developed within the Near Southside, should meet requirements for landscaping that enhances buffering and visual impact. This plan considers surface parking lots, when located behind structures, as "cars within a park" concept rather than "cars in a lot" concept. Additionally, off-street parking is still required to be located within or behind new buildings. Green Links Another area wide feature is a strong "green links" concept (Figure 7) intended to unite the enclaves identified in the Near Southside, as well as enhance the relationship between Downtown and the Near Southside. Primary links am located along Harrison, Clinton and Burlington. Pedestrian movement is promoted through a series of public "green spaces," landmark features and destinations. Iowa City Near Southside Draft Design Along Harrison Street, moving west from Gilbert Street, the "green Ifnk" features a creek side park adjacent to Ralston Creek, continuing through Hardson Hill Park, into the Government Center civic park, through a small park at Capitol Street, and onto the University of Iowa Campus to a green terminus near the Iowa River. This green space is shown on property owned by the University and CRANDIC Railroad. The University's plans for the area west of Capitol Street have not been fully developed, so it is too early to determine how the green space and link might fit into this area. AS University plans for the area emerge, an ongoing dialogue between the City and the University Should take place to promote development of this feature and determine how. the green space would be compatible with University development. Ultimately, the park should reflect an image appropriate to the University and campus development. The water features of Ralston Creek and the Iowa River strengthen this link. On Clinton Street, the "green link" is anchored by the Downtown to the north and Rock Island Square to the south. Between these two areas, the "green link" passes between the Federal Building and the County Courthouse and near the proposed civic park. Visual landmarks such as architecturally significant structures, public art, environmentally appealing enhancements, and prowsions for a vadety of community activities are incorporated. Enhance~ Pedest~an Enhanced Pedestrian Crossing . Iowa City Near Southside Draft Design Plan Enhanced Pedestrian Crossing C Figure 7 Green Links Concept Near Southside 16 The public right-of-way along Harrison Street, as well as the public park areas along these "green links" provide abundant opportunity for the placement of public art. Key locations for such art would be the park along Ralston Creek, Hardson Hill park, the new civic park, the park existing at the Harrison Street closure (next to the County Jail) and the green terminus near the Iowa River. Public art in these locations would assist in establishing an identity and visually strengthening the links within the Near Southside. Burlington Street (Figure 8) continues to function as a major roadway, but receives a "boulevard" treatment which "links" the Near Southside with downtown Iowa City. While pedestrian crossings remain at all intersections, enhanced crossings (Figure 9) channel pedestrian movement at Madison, Clinton, and Gilbert Streets. The Madison and Gilbert intersections are highlighted because of their role in defining the east and west origin / terminus of the Near Southside along Burlington Street. The Clinton intersection is prominent because of the link between the CBD, Govemment Center and Rock Island Square destinations. Special paving treatments such as bdck or pre-cast concrete pavers are utilized for crosswalk, sidewalk and pedestrian landing areas at each comer. Detailed scoring of concrete within the intersection, crosswalk, and sidewalk enhances the identity and importance of the pedestrian areas associated with the Burlington boulevard concept. In addition to these enhancements, consideration is given to reducing curb radii, yet maintaining acceptable standards at the three intersections identified above, to help decrease vehicular turning speeds. A 10 foot landscaped median replaces the existing continuous left turn lane on Burlington Street, This median incorporates hardy street trees and low maintenance ground cover. Each Iowa City Near Southside Draft Design Plan median provides a 100 to 150 foot left turn lane at each intersection. Streetscape details include new paving treatment, new pedestrian lighting with event banners, and existing vehicular street lighting with modific'ations for banners. These details differ in character from those of the CBD or the enclaves in the Near Southside. Street trees would line each side of Buffington to the extent possible and a more detailed streetscape concept must be prepared to determine the exact type, size and location of these trees. It is desirable that Burlington Street become more visually attractive through these improvements without reducing the capacity of the street. The boulevard treatment would need to be established with adequate capacity for left turn movements at intersections. 17 iowa City Near Southside Draft Design Plan GRAPHIC TO BE REHNED FOR FINAL DOCUMENT Figure 8 Boulevard Concept Burlington Street - View looking east from Clinton Street intersection 18 Iowa Cit~ Near Soughside Draft Design Plan GRAPHIC TO BE REFINED FOR FINAL DOCUMENT Figure 9 Pedestrain Crossing Concept Intersection of Burlington Street & Clinton Street 19 District / Ericlave identity In addition to promoting area wide cohesiveness, it is important to recognize the inherent qualities and strengths within the Near Southside. These assets are prominent features that are highlighted through a district or 'enclave" approach. Five districts or enclaves (Figure 10) have been identified and are described below. These sub-areas of the Near Southside are organized around severel characteristics: proximity to Downtown, existing and anticipated future use, unique landmarks and environmental features, and defined functional roles within the context of the Near Southside and Iowa City. Governmen~ Ci, nter The Govemment Center is defined by the presence of government uses in a four and one-hatf square block area that incorporates the County Courthouse and Jad, Federal Building and School Administration Building. These uses and the associated structures form a strong core serving a community- wide clientele and as an employment base within the Near Souths~de. Through proposed improvements, the Government Center becomes a h~ghly identifiable enclave in the Near Southside (Figure 11). Additional parking on Clinton between the Federal Building and the County Courthouse is provided through angle parking, as well as along Court and Hardson Streets. Harrison Street from Capitol to Dubuque, and Clinton Street between Court and Prentiss Streets incorporates brick street materials. Iowa City Near Southside Draft Design Plan A landscaped median along Clinton Street from Court Street to Prentiss Street defines the Government Center as an enclave. Streetscape treatments consist of existing concrate sidewalks, with special paving treatments (precast color concrete or brick Davers) at key intersections, as well as enhanced pedestrian crossings. Lighting and street furniture elements within the Government Center are more formal and traditional in character reflecting the civic importance of this enclave. Entry markers located at the intersection of Clinton Street with Court, Harrison, and Prentiss Streets are most likely constructed of brick and stone to enhance the sense of arrival and identity at primary entrance points to the Government Center. 20 Iowa City Near Southside Draft Design Plan Downtown Iowa City ; ' ' ' l Burlington Street: Boulevard Treatment . "' - ,/- ! <* I Park ng Ramp ~ ~ T'-~ . t Park ng Ramp ,,~ ,_~ t . ~ ','.":"'- -~5-2mii~i~lil*l!!lijii~lliiiiij'~il!,~.l.m~llllilijii!l! -ill_~m?. Y% t ". ' "'.'-' ;.'i ': ~z~"'. ' ~','-.~,,r~-'~'~ .- ~ 2.~'.;:.y~,~' . '~ Figure 10 Districts / Enclaves Near Southside 21 lowa City Near Southside Draft Design Plan GRAPHIC TO BE REFINED FOR FINAL DOCUMENT Figure 11 Streetscape Concept Government Center - View looking northeast from intersection of Clinton & Harrison Streets 22 The existing Federal Building surface parking lot and the residential uses on the west side of this same block are redeveloped to create a multi-use parking ramp and civic park amenities. The multi-use facility could incorporate office or commercial uses that support the daily functions within the Government Center, but such uses may be in direct competition with efforts to focus such uses within the Rock Island Square and Downtown Extension areas. Creative adaptations to the parking ramp should be explored in order to generate public activity around the ramp. For instance, the possibility of placing the Cultural / Conference Center, or other public uses, within the proposed parking ramp in the Government Center enclave are wodhy of further investigation. Along the north side of a new parking ramp, opportunities exist for substantial open space. Within this space, the incorporation of public amemties is explored. The example shown as part of the plan (Figure 12) represents one of many concepts that may prove beneficial to the Near Southside and the community at-large. Further research and development planning ultimately determines the best uses within the park. The plan illustrates the potential for seasonal activities. Green space provides leisure and informal activities in temperate weather. The oval play area provides for activities such as rollerblade hockey, skateboarding, basketball, and other events. In the winter, it is converted into a civic ice skating dnk. On the north wall of the parking ramp, a pavilion provides informal seating, shade in the summer, and, perhaps, incorporates heaters during special events in the winter. Development within this enclave promotes civic and community uses to further strengthen the enclave concept. iowa Cig7 Near Southside Draft Design Plan Downtown Extension District The Downtown Extension District is bounded by Burlington Street, Gilbert Street, Court Street and the railroad tracks to the west. This is an area consisting of primarily residential and commercial uses that act independently of one another. A unifying theme and character is important to future redevelopment efforts, as well as the future use of existing vacant parcels and buildings. Such eftotis will complement both the current CBD and the Near Southside. The northern most blocks of the Near Southside, between Burlington and Court Streets, would become an extension of the existing downtown area, reflecting a similar density and scale of most existing buildings in downtown. CB-5 would remain the preferred zoning in this district. The extension incorporates all standard streetscape elements of the downtown and all future design features that may be implemented within the downtown area. For i[lustretive purposes the concept reflects the existing materials and elements currently in the CBD. Existing sidewalks incorporate earth-toned bdck that extends from the building setbacks to the curb along Clinton Street (F~gure 13) and is used as an accent along other streets in the district. Landscaped planting areas and where possible, Street furniture and pedestrian lighting, are of similar design standards as those of Downtown. 23 Iowa City Near Southside Draft Design Plan GRAPHIC TO BE REFINED FOR FINAL DOCUMENT Figure ~2 Civic Park View looking southwest into public amenity & multiple-use parking ramp 24 I Iowa City Near Southside Draft Design Plan GRAPHIC TO BE REFINED FOR Figure 13 Streetscape Concept Downtown Extension - View looking east along Clinton Street 25 Redevelopmerit efforts architecturefly mirror the existing Downtown area. New structures in this district and along Burlington Street reflect the scale, proportion, facade repetition, setbacks, materials, roof lines, color, signage, awnings, and equipment screening elements of the adjacent Downtown and initially the CB-5 design standards. This character can be further enhanced through the implementation of design guidelines and review processes to address each of these design elements within the Downtown Extension. In addition, all on-s~te parking is ideally within the budding and screened from the street or prowded to the rear of buildings. Ralston Creek Mixed-Use District The Ralston Creek Mixed-Use District is defined by its predominately residential character between Maiden Lane and Dubuque Street; and commercial uses along Gilbert Street and south of Ralston Creek and Prentiss Street. The creek itself serves as the major natural feature in the area, The objective within the Ralston Creek Mixed-Use Distdct is to visually unify this area w~th the downtown, yet not as formally as the blocks north of Court Street. Areas delineated by this district concept utilize the existing system of concrete sidewalks. but ~nco,'porate some streetscape elements from the Downtown. The element recommended to have the most significant visual impact is pedestrian lighting. City Near Southside Draj~ Design Plan In the Ralston Creek Mixed-Use District, primarily south of Court Street and east of Dubuque Street, a high density residential character is maintained. Ralston Creek is enhanced visually and aesthetically to take advantage of this water feature. This is done through general clean-up, vegetation trimming, selective regrading and enhancement of the water feature near Gilbert Street at the proposed creek odented park. Long-term efforts investigate the possible physical enhancement of the creek through water retention features. Commercial uses and structures along Gilbert Street and in the area southeast of Ralston Creek are retained and enhanced through streetscape improvements. Redevelopment occurs in accord with the Near Southside Redevelopment Plan. In the Ralston Creek Mixed-Use District, opportunities for new, higher density residential development exists. The scenado anticipates the development of structures at a more "human scale" (Figure 14). which retain similar or slightly lower density characteristics as exist in the area. New structures and residential units incorporate variations to setbacks and provide courtyards / garden patios, with low walls or fencing that preserve existing setback lines. Individual apartments are clustered together and individual entrances to each unit or unit clusters are provided. This helps alleviate the sense of massive scale that is exemplified by existing high density apartments in the Near Southside. 26 iowa City Near Southside Draft Design Plan GRAPHIC TO BE REFINED FOR FINAL DOCUMENT L .7 Figure 14 High Density Residential View looking west toward Capitol Street along Prentiss Street 27 High DensiC/ Residential Concept: Varfations in setbacks and untt clustenng begins to "humanize" the scale of the development. Low wails and fenctng provides court'yards/garden patios while preserving a consistent edge to the street. Iowa City Near Sou hside Draft Design Plan Rock Island Square Bounded by Prantiss Street, the railroad tracks to the south, Capital Street and approximately one-half block east of Dubuque Street the core of this enclave is made up of existing small scale commercial and office uses. Such uses have adapted to small single-family units, existing strip commercial buildings and the Rock Island Depot. These resources set a basks for future development of a distinctive commercial district that ks unique. Proposed improvements will serve to enhance both residential and commercial opportunities within the area, The creation of a distinct retai) and service cluster is an appropriate use for this area given the market considerations identified, the existing uses in the area and the scale of current structureS. New and small businesses with alternative themes, and specialized goods and services are encouraged to locate in this district through small business development assistance provided by the private or public sector. This enclave will draw people into the Near Southside to conduct business and retail activities. New development reflects the scale (1 to 2 story) and creative spirit of the area. Additional policies, such as a special review ovaday zoning district for determining acceptable awnings, facades, and architectural elements are implemented. The design review commlttee in this district may include Rock Island Square memhants, as well as City staff. 28 The streetscape treatment within this enclave will reflect and enhance the distinctive architectural character that currently exists. Particularly notable is the Rock Island Depot that is currently used for office activities. The architectural qualities of this structure lend histodc character to the enclave. On Dubuque Street (Figure 15), special paving treatments are incorporated to enhance the pedestrian experience of a retail oriented cluster. Pedestrian lighting in this district is distinct from other ericlaves or districts, but complimentary to other streetscape elements within the enclave. Along streets other than Dubuque, but within the distr'k:t, the existing concrete sidewalk system is preserved. The residential block located east of Capitol Street and south of Prentiss Street reflects existing and approved high density apartment structures similar to those found in other areas of the Near Southside. The northeastern portion '~f this block experiences a slight lowering of density by way o the residential structure concept described in the Ralston Creek discussion. That concept anticipates the development of structures at a more "human scale". New structures and residential units incorporate variations to setbacks and provide courtyards / garden patios, with low walls or fencing that preserve existing setback lines. individual apartments are clustered together and individual entrances to each unit or unit clusters are provided. This helps alleviate the sense of massive scale that is exemplified by existing high density apartments. This change in character also assists the transition between the University District and Rock Island Square. iowa City Near Southside Draft Design Plan University of Iowa District This district encompasses property owned by the University of Iowa. Currently, this area serves primarily as the motor pool and physical plant facilities for the campus. In the future the University of Iowa campus is developed in accordance with the University's Campus Planning Framework in the Near Southside area. While the University retains its campus flavor through distinct architectural and open space elements, its character ~s influenced by incorporating a select streetscape element, such as street lighting from the Downtown Extension District. This is done in order to assist in more effectively integrating the University with the Near Southside. A visual and physical link between the Near Southside and the Iowa River is maintained along Harrison Street to strengthen the east-west connection. Such development requires an ongoing dialogue, between the City and the University of iowa to ensure a compatible blending of the Near Southside and the campus environment. 29 Iowa City Near Southside Draft Design Plan GRAPHIC TO BE REFINED FOR RNAL DOCUMENT Figure 15 Streetscape Concept Rock Island Square - View looking south along Dubuque Street 30 Cost and imp8ementation By accentuating existing area strengths, incorporating anticipated redevelopment paileros, and observing market dynamics, the recommended design provides a "vision". In the Near Southside's future it becomes a "place" that fosters public activities, public safety, diversity of uses and functions, environmental sensitivity. and community continuity through commitment to implementation. This section of the plan outlines recommendations and implementation actions. As alluded to throughout the plan, these recommendations involve land development policies, capital improvements, financial considerations and "partnersh~p" opportunities. Iowa City Near Southside Draft Design Plan Estimated Costs Design plan implementation should emphasize an incremental approach to improving the Near Southside over a period of years. Potential costs associated with the design program are reflected in Table 1. These costs are broken down into district or "enclave" areas. A cost range has been provided based upon a range of low and high costs for recommended improvements. It is anticipated that the City of Iowa City and other public entities wdl fOCUS most of their efforts on improvements associated with Burlington Street, the Government Center, the University of Iowa, and some area wide improvements. in the Downtown Extension, Ralston Creek and Rock Island Square areas, varying levels of direct public sector involvement would occur. Some improvements would occur through public / private partnerships, regulatory requirements and incentive programs. 31 Jrowa City Near Southside Draft Design Plan TABLE 1: ESTIMATED !!~IPLEMEIVTA TIOH COSTS° .Budin~t~nStreet,.';:;,~::.;,.:' -:, ,..:V-~5~ Cb:r'`~`~:~:~:~f~5`:~::::`d~!¥~:~[~`1~``'~`~`$~;~`~c`J:~`~`..~:~.~ ,'.::$1t600r000. ., Landscape Median Streetscape · On-Street Parkin~ Modifications · Streetscape t' ~'' ""' $1,4oo,ooo · On-Street Parking Modifications Streetscape o Civic Park - Parking Ramp ... $11,400,000 $15,000,000 · Park (Gilbert and Ralston Creek) Ralston Creek Improvements Harrison Hill Park Modifications * Streetscape ',; $1,700,000 o On-Street Parking Modifications · Streetscape $600~000 Area Wide Improvements . ;. ...:t:,,~:.,'~-,,;.;~'.: .-: i ;. ,': ~-,';:: ': .:. · ADA Modifications at comers e Safety Signage Allowance .',' - $200,000 .: . TOTAL::¥ '-!:t~ .... ' ..." ':.' '. :,,".::.' ':., ,..';:; ,.,'.. '..t .' '., . ' ' ~,.' $14,850,000 j.,. ,' ,, $20,500,000 'Based on 1995 estimate cost of probable construction. excluding professional fees (archttecture, engineering, etc.) or utility relocation costs. 32 ~ It is initially assumed that development in the Rock Island Square Enclave and Downtown Extension Distdct should be able to generate revenue for specific improvements through an improvement distdct concept. Other areas such as the Ralston Creek Mixed-Use District may better benefit from combining tax abatement to encourage redevelopment with regulatory requirements that influence the quality of development on private property and the adjacent fight-of-way. Areas such as Burlington Street, the University of Iowa Campus and the Government Center will require vadous levels of commitment by the City and the other governmental entities (University, County, State and Federal) if the design plan is to be implemented successfully. It is possible that substantial pubhc investment through these entities will be necessary initially in order to encourage private investment that may reduce the City's cost over time. Implementation Strategy The implementation strategy for the Near Southside Design Plan should take place over an extended time frame through a series of incremental steps. Initially the program should be undertaken through public sector leadership. Ulhmately, over time and by way of partnership opportunities, as well as program and regulatory enhancements, the pnvate sector will play a greater role in the implementation of the plan. iowa City Near Southside Draft Design Plan The Implementation Matrix, Table 2, provides an outline of actions and recommendations that need to occur in order for the vision portion of this plan to become a reality. The actions are divided into three phases: a ShOrt Range (0-2 years): Organization and Eady Action Middle Range (2-5 years): Development Catalysts Long Range (5+ years): Enhancements and Sustainable Improvements In Phase I: Short Range, the actions are primarily publicly driven with an emphasis on organization, study and policy development. These steps set the stage for the method(s) by which improvements should take place. Also, some "quick win" physical improvements are suggested. These items will help to build confidence in the improvement process. Middle Range phase actions are focused upon physical development catalysts. Recommended improvements include higher pdority public improvements that are affordable and can serve as physical and visual pm0t as to the commitment of the public sector. Also. some private redevelopment will prcbably take place dunng this time that utilizes developed regulator/and financial programs, thus providing examples for future redevelopment efforts. 33 In the Long Range phase, as greater redevelopment occurs, the public will be committed to on-going maintenance efforts and development of the large scale projects such as the parking ramp and civic park in the Government Center. Throughout all of the phases, the City would be active in code enforcement and general maintenance and improvement activities that create and enhance the sustainable characteristics of the Near Southside. While physical development initiatives (streetscape, parks, parking ramps) are highly identifiable, the groundwork for such action will be laid by the implementation of sound regulatory and financial policies. This design plan recommends the development and use of zoning oveday districts and design review processes to foster creative design solutions that will establish desirable characteristics for residential development and create attractive and unique commercial clusters, such as the Rock Island Square Enclave. In addition to these oveday districts, the City should encourage retail uses associated with future residential or other development (such as parking ramps) to be focused within enclaves or districts. Instead of scattering and, thus, diluting the impact of retail, these uses should initially be clustered within identified enclaves and on specific retail-oriented streets. Residential structures and other facilities on retail-oriented streets should be designed and built to be readily adaptable for ground floor commercial uses as the market conditions in the Near Southside warrant through future development. One important decision will be the future implementation of financial policies to pay for the costs associated with this plan. Each of these financial policies impacts how funding may be generated for improvements to the Near Southside. The iowa Ci,ty Near Sot thside Draft Design Plan application of tax abatement, tax increment financing (TIF), Self- supporting Municipal Improvement Districts and/or general funds (through the CIP) within the Near Southside is muiti-faceted, based upon the type of improvement and district or enclave in which the improvement occurs. It is recommended that the current parking impact fee program and tax abatement policy, which includes a minimum of 75% of the tax revenue collected on the increased value of projects in the tax abatement program be invested in public improvements in the Near Southside, continue to be utilized throughout the area. These policies can be utilized to fund general streetscape and other appropriate public improvements to the area. Gerieral funds through the Capital Improvement Program (CIP) have greatest applicability to the Burlington Street improvements, area wide improvements, and improvements to the Government Center as outlined in Table 1. Other Government entities should be approached to contribute toward the payment of improvements In the Government Center. Finally, it is initially recommended that improvements within the Downtown Extension and Rock Island Square areas be accomplished through Self-supporting Municipal Improvement District in combination with the tax abatement policy. Each of these policy discussions will require further detailed investigation and critical strategic decisions will need to be made that establish the framework for future physical development. Obviously, this planning and implementation process should be dynamic in nature and incorporate an effective public involvement program. City govemment may initiate and maintain the early phases of implementation, but private interests and commitment will be required for long term success. 34 IoWa City Near Southside Dra]? De~'ign Plan TABLE2: IMPLEMENTATION MATRiX CRE. ATE IMPLEMENTATION ADVISORY COMMITTEE TO WORK WITH CITY FJEPRESENTATIVES AND STAFF DESIGNATE RETAIL STREETS AND AREAS TO PROMOTE RETAIL DEVELOPMENT ~N CLUSTERS DETERMINE POLICIES ON INCENTIVES AND FINANCE _'1'o]~['ri;;F~1~lErl,=ri,.",ff~'i,,..~Ll~,.1 ....... COMPLETE GREEN LINKAGES CONCEPT COMPLETE STREET TREE PLANTtNGS CONSTRUCT ON-STREET PARKING MODIFICATIONS CONTINUE ADA UPGRADES IMPLEMENT POLICIES ON "HUMAN SCALE" HIGH DENSITY RESIDENTIAL DEVELOPMENT CONDUCT ENVIRONMENTALAND LANDSCAPEINVENTORY (STREETTREES) CONTINUE DIALOGUE WITH DEPARTMENT OF TRANSPORTATION ON MEDIAN iMPLEMENTATION DEVELOP AND ADOPT DETAILED STREETSCAPE STANDARDS ONGOING MAINTENANCE 35 ~owa City Near Southside Dr.l? De~'t~', Plan Table 2 con 't. .BURLINGTON STREET~CONT;.~ ~ * 0 '~'i ',GOVERNM ERrCLAVE ~ ,'.~:,':',; %. '?',., '~ .., ~,~. ?:':.i:: :' · DETERMINE LANDSCAPED MATERIALS FOR MEDIAN DETERMINE FUTURE STREETSCAPE DE'FAlLS FOR EXISTING DOWNTOWN AREA AND EXTENSION UTILIZE PLANNED DEVELOPMENT (HIERONYMUS SQUARE) AS CATALYST FOR DEVELOPMENT AND IMPROVEMENTS ALONG EAST SIDE OF CLINTON STREET. OPPORTUNITY FOR TEST CASE DETERMINE ON-STREET PARKING CRITERIA o ONGOING DESIGN REVIEW COMPLETE STREETSCAPE IMPLEMENTATION CONTINUED MARKETING EFFORTS FOR NEW DEVELOPMENT ENHANCE CB-5 DESIGN STANDARDS AND REVIEW TO MORE COMPREHENSIVELY ADDRESS_DESIGN ELEMENTS DEVELOP AND ADOPT DETAILED STREETSCAPE STANDARDS CREATE GOVERNMENTAL CENTER COMMITFEE COMPRISED OF GOVERNMENTAL, COUNTY, MUNICIPAL, AND PROPERTY OWNERS. CONFIRM GOVERNMENTAL CENTER CONCEPT CONSTRUCT PARKING RAMP AND PARK CONSTRUCT PARKING EXPANSION LOT FOR SCHOOL BOARD 36 iowa City Near Southside Drufi Design P[un GOVERNMENT CENTER'~":~.~'~j RALSTON CREEK DI~RICT ROCK ISLAND SQUARE ~ . ':, _, ;/,,, . ,:, . !, · '.) ~ .: .'.. , . :..-., ..,.i,:.'..., DETERMINE ON-STREET PARKING CRITERIA IMPROVE LINKAGE WITHIN HARRISON HILL PARK CLEAN UP OF RALSTON CREEK DETERMINE ON-STREET PARKING CRITERIA DEVELOP DETAILED STREETSCAPE STANDARDS PROMOTE ACTIVE MERCHANTS ORGANIZATION CREATE SPECIAL DESIGN REVIEW ZOI~.'N~ DISTRICT. DEVELOP DI ' ." . STREETSCA v ., ..., :,..... :! DETERMINE :":', . PARKING CF "' .. '. PROMOTE C".'..:." '..: :..:::, '."' NEIGHBOR F .' .... ',?.: ,", GOAL TO WORK. jO~NI'LY ON ENHANCEMENTS. USES. AND LINKAGES. Table 2 con 't. DEVELOP PARK DEVELOPRALSTON CREEKAS AMENITY ONGOING DESIGN REVIEW PROMOTE ONGOING GOOD NEIGHBOR RELATIONSHIP WITH GOAL TO WORK JOINTLY ON ENHANCEMENTS, USES, AND LINKAGES. City of iowa City MEMORANDUM Date: To: From: Re: November 14, 1995 City Council and City Council-elect City Manager Miscellaneous 1. Prairie Ve.qetation along Rohret Road [nterce13tor Sewers - A brief memo on our construction of interceptor sewers. Thought it would be helpful to Councilors-elect. 3. Transit Rider Survey - Summary memo. 4. Fire Department - Ride Alon~ 5. October Building Permits City of Iowa City MEMORANDUM TO: FROM: DATE: Steve Atkin~ Rick Fosse November 7, 1995 PRAIRIE VEGETATION ALONG ROHRET ROAD By shifting the alignment of Rohret Road (approximately 125 feet south) to line up with Cae Drive at Mormon Trek Boulevard, a 1 acre parcel of excess right-of-way was created. The parcel is located on the west side of Mormon Trek Boulevard, north of the newly constructed Rohret Road, and south of the Walden Wood Condominiums. The new access road to the Walden Wood Condominiums splits this parcel into 0.7 acre and 0.3 acre pieces. The City maintains ownership of this excess right-of-way. As pan of the recently completed Rohret Road Reconstruction Project, prairie vegetation was planted within the excess right-of-way. Tiffs site was uniquely suited for prairie vegetation since it could be planted without interfering with sight distance (normally this vegetation would hinder sight distance within urban right-of-ways). The seed mixture contained approximately 50 varieties of prairie flowers and 5 varieties of prairie grasses. The mixture was designed specifically for this site by Russ Bennett, the Johnson County Roadside Manager (he volunteered his time and expertise). Some of the characteristics of this mixture include a terminal height of 4 feet or less, a dominance of flowers over grasses for visual display, no poisonous species, and overall low maintenance. As with most prairie plantings, it will take 3-5 years to reach its full visual potemial. The cost of the seed mixture was $4,026.65 which will be reimbursed to the City by the I.D.O.T. Living Roadway Trust Fund (it would have cost $10,455 to sod or $1000 to seed with grass). Parks and Recreation and Engineering staff provided the machinery and labor to plant it. A 7-10 foot sod buffer from the sidewalks to the prairie vegetation was maintained for site distance and security reasons. Maintenance will consist of mowing once a month for the first year. Mowing during the second year will be greatly reduced. Mowing and most maintenance will be unnecessary by the third year. After the third year, the whole stand will need to be mowed once every 4-5 years. This overall maintenance schedule will be considerably less expensive than maintaining the area as tuff grass. We are looking forward to seeing this prairie environment develop and mature and think it will add color and beauty to the area. cc: Terry Trueblood Rob Winstead City of Iowa City MEMORANDUM DATE: TO: FROM: RE: July 12, 1995 Steve Atkins Chuck Schmadeke Interceptor Sewer Construction- A History The City of Iowa City currently has approximately 200 miles of publicly owned sanitary sewers and another + 200 miles of privately owned sewers serving buildings and properties, all of which make up the sanitary sewer collection system. There are three classifications for the publicly owned sewers; imerceptor sewers, trunk sewers, and lateral sewers. This memo discusses only interceptor sewers. Interceptor sewers are large diameter sewers that serve major drainage areas and generally tie directly into the Wastewater Treatmere Facility. Individual properties are not directly served by interceptor sewers. There are five interceptor sewer systems that serve or will serve the Iowa City Community. They are: The Ralston Creek Interceptor serving the Ralston Creek and upper reach of Rapid Creek watersheds; The North River Corridor Interceptor serving the Iowa River Corridor north of the North Wastewater Plant and the lower reach of Rapid Creek watersheds; The Southeast Interceptor serving the Snyder Creek and the upper reach of south branch Ralston Creek watershed; The South River Corridor Interceptor serving the Iowa River Corridor watershed between the North Wastewater Plant and the South Wastewater Plant and; The Southwest Interceptor serving the Willow Creek, Old Man's Creek, and Clear Creek watersheds. The Ralston Creek Interceptor sewer, originally constructed in the 1880's, was reconstructed in 1970 and extends generally along the lower reach of Ralston Creek from the North Wastewater Treatment Plant to Glendale Road. Prior to its reconstruction in 1970, the Ralston Creek Interceptor was a combination storm and sanitary sewer. The total cost of the reconstruction project including storm water separation was $1,450,000. In addition, in 1986 a companion project was completed at a cost of $965,000. The North River Corridor Interceptor Sewer was constructed in 1980 and 1981. The interceptor sewer extends north from the North Wastewater Treatment Plant generally along the east side of the Iowa River to Taft Speedway with a river crossing to Riverside Drive at Iowa Avenue. Total project cost was $6,800,000. The North River Corridor Interceptor Sewer provides relief for two sewers located along the Iowa River. One constructed in 1924, is located along the west side of the river extending from the Benton Street bridge to the Crandic Park on Rocky Shore Drive. The other, constructed in 1905 and 1926, is located along the east side of the river extending from the North Plant to Kimball Road. Page 2 Interceptor Sewer Memo July 12, 1995 The Southeast Interceptor Sewer was constructed in 1989 and mends from the South Wastewater Treatment Plant through the Snyder Creek watershed to the south branch of Ralston Creek and terminates at Creekside Park. Total project cost was $8,000,000. Construction is scheduled to begin In the summer of 1996 on the South River Corridor Interceptor Sewer project and construction of the Southwest Interceptor Sewer is not anticipated until after 2010. City of Iowa City MEMORANDUM Date: November 2, 1995 To: From: Stephen Arkins, City Manager Joe Fowler, Director of Parking & Transit ~'~'~--- Re: Transit Rider Survey During the September monthly transit pass sales, 500 customer surveys were distributed. This ridership group was selected because of their frequency of system usage. 189 responses, 37%, were returned. 182 of the respondents use the system five or more times per week. I believe this sample is a good basis to judge the overall performance of the system as viewed by the users. The results indicate that the majority of riders in the community are satisfied with the present level of service. Over 50% graded service very good or excellent in all areas except frequency of midday and evening service. In these two areas, inclusion of the "good" responses brought the response rate above 50%. Many responses indicated multiple use of transit, combining rides for school, work, and shopping, The major destination point is downtown/University of Iowa with 97% of the respondents indicating this is their final destination. The major trip generators were school and work. 21% of the respondents indicated they included shopping with their other trips. Attached is a summary of the responses to the survey. If you have any further questions regarding this survey, please contact me. Attachment IOWA CITY TRANSIT CUSTOMER SURVEY Fall t995 How do you rate the service provided by Iowa City Transit? Adherence to schedule Smoothness of ride Availability of seating Operator courtesy Condition of interior Condition of exterior Frequency of rush hour service Frequency of midday service Frequency of evening service Availability of schedule information N/R Poor Fair Good Very Good Excellent I 13 43 88 44 4 23 66 74 22 2 18 45 73 51 10 17 49 73 40 0 11 62 85 31 1 11 67 84 26 4 2 16 47 77 43 4 14 41 79 36 15 16 30 37 57 35 14 1 1 13 26 75 73 Rider Background Information How many times per week do you ride? N/R 1-5 5-10 Over 10 2 5 91 91 What route do you usually take? Purpose of your trip? Final destination? Additional Comments: School Work Shop Medical 111 108 41 11 Downtown/University of Iowa 184 Other University of Iowa Hospitals 24 Sycamore Mall Other: Walmart ACT/NCS 3 3 3 THANK YOU! MEMORANDUM Iowa City Fire Department DATE: TO: FROM: RE: November 7, 1995 Stephen J. Atkins, City Manager Andy Rocca, Acting Fire Chief ~,~ Rider Program Attached to this memorandum you will find a picture taken by Mr. John Kenyon of the Cedar Rapids Gazette. Mr. Kenyon was riding with the Iowa City Fire Department on Tuesday, October 31, 1995, as an observer. The observer program has been in existence with the Iowa City Fire Department for a number of years. Many riders are interested in becoming emergency service workers, are doing educational research, and some are simply interested in observing the activities of the Iowa City Fire Department. In addition, I have included a copy of General Policy No. 44, entitled Non-ICFD Personnel Riding Apparatus to Emergency Scenes. Shortly before 11 p.m., our department was dispatched to a structure fire at 4.20 E. Church Street. The photograph included with this memorandum shows what firefighters encountered on arrival. This photograph was taken by Mr. Kenyon from the jumpseat of one of our fire apparatus. As you can see from the photograph, the initial fire crew is entering the structure advancing the hose line, and preparing for extinguishment. I believe Mr. Kenyon was given a first-hand view of what it's like to work with the Iowa City Fire Department, particularly the experience of arriving with the initial company on a working structure fire. The rider program has received many favorable comments over the years and I wanted to make you aware of the program's existence. Please feel frae to contact me should you have any additional questions about the rider program, AJR/bdm Attachments 'Lamp blamed for Iowa City house fire By John Kenyon .. Gazewe sta~ wr~r IOWA CITY -- ~ire caused by a lamp in the attic of an east-side home late Tuesday caused $3~,000 damage. The fire, at 420/422 E. Church St., broke out around 11 p.m. Firefighters arrived on the scene shortly thereafter. Flames already were shooting out the attic windows on the front of the three-story house. Fire dama§e was contained to the attic room. Water. dam- age occtwred in other pans of the house. Firefighter Chris Bok, who led th~ [lrst hose into the a~c, said a closed door to the third. floor room p~obably saved the rest of the house from fire and smoke damage. A ~e Department investi. gallon determined the fire started when a halogen lamp in the front' part of the attic ignited combustible materials. At least one resident was at home when the fire broke out. No injuries were repbrted. ~ Twenty.four firefighters were called to 420/422 E; Church St. in Iowa City about ! 1 p.m. on Tuesday. The house sue. tained about $35,000 in dam. ,age. Gaze{lo pl~o[o by John Kenyon IOWA CITY FIRE DEPARTMENT General Policy No. 044 SUBJECT Non-ICFD Personnel Riding Apparatus to Emergency Scenes SECTION CODE GP-044 ORIGINAL ISSUE December 1, 1992 EFFECTIVE DATE December 1, 1992 AI~!ENDED January 1993 April 1994 June 1995 CANCELS All Previous Policies in Conflict MANDATORY REVIEW DATE April Annually DISTRIBUTION All Fire Department Members PUBPOSE: The Iowa City Fire Department recognizes that occasionally people, who are not members of this department, express interest in observing the operations of our fire department. Some are interested in becoming an emergency service worker, some are doing educational research, and some are simply interested in the activities of the Iowa City Fire Department. Ih SCOPE: All assigned members. IIh POLICY: A "rider" is a person who is not a member of the Iowa City Fire Department, who has been approved to ride on ICFD apparatus and accompany fire department personnel on both emergency and non-emergency responses. All riders must be at least 18 years of age. All riders must submit to the Fire Chief or designee a written application (Appendix GP-044-01) to ride three working days prior to the requested ride time. All riders must sign a Release and Waiver of Liability prior to permission being granted. Release of Liability Waiver forms shall be valid for one year from the date of application. 1-2 GP-044 Cont'd. 4. 10. 11. All riders must provide written proof of a "no-want" status from the Iowa CiW Police Department prior to permission being granted. Ride time will be from 0700 to 2200 only. No rider will be permitted to stay overnight. There shall be no more than one rider at any one time on any piece of apparatus, Riders may not participate in any emergency scene activities. They are observers only. Riders may be involved in routine training activities, station and apparatus maintenance, or equipment loading, at the company officer's discretion. It is the company officer's responsibility to ensure that riders do not perform any unsafe acts. Permission to ride will be granted by agreement between the Fire Chief or designee, the Shift Captain, and the affected Company Officer. Riders are required to dress appropriately. Appropriate dress shall include dark pants, dark shoes, and a shir~/blouse appropriate for the season. No shirts with pictures or words will be allowed.*~ All riders are required to wear a safety vest on emergency responses that identifies them as "OBSERVER". 'Exception may be given to juveniles involved in a recognized program such as Boy Scouts or Explorers. *Exceptions may be granted to include shirts, uniforms or gear from other agencies. 2-2 OCTOBER 1995 BUILDING PERMIT INFORMATION CITY OF IOWA CITY KEY FOR ABBREVIATIONS Type of Improvement: ADD Addition ALT Alteration DEM Demolition GRD Grading/excavation/filling REP Repair MOV Moving FND Foundation only OTH Other type of improvement Type of Use: NON Nonresidential RAC Residential - accessory building RDF Residential - duplex RMF Residential - three or more family RSF Residential - single family MIX Commercial & Residential OTH Other type of use Page. ! Dace= 11/00/95 FcQm: 10/01/95 To. : 10/31/95 ADD NON 0 0 $ 1000000 ADD RSF 1 0 $ 35000 ADD RSF 1 0 $ 30000 ADD RSF I 0 $ 26500 ADD RSF 1 0 $ 26000 ADD RSF I 0 $ 20000 ADD ~F 1 0 $ 11500 ADD RSF I 3 $ 10000 BLD95-0615 JON NOEL 1920 GRA~OOD ST 17'6" X 10' T~E SF~SON P0RC~ ADD RSF I 0 S 10000 BLD95-0630 JOEL BARKAN 833 RI~ ST 8' X 6'4 ~CLOSED ~y WAY ADD R,SF I 0 $ 6000 ADD R~F 1 0 $ 5000 ADD R~F i 0 $ 5000 ADD R~F 0 0 $ 5000 ~DD RSF 1 0 $ 3400 ADD RSF i 0 $ 3320 ADD RSF I 0 $ 2700 ADD RSF I 0 $ 2043 BLD95*0598 ROBER? I~Sl{2T 15 G~ASON DR 14' X 14' SCREEN PORCH ADD RSF 1 0 $ 2000 ADD RSF 1 0 $ 1900 BLD95-0583 LIk~/MCALISq7~R 1123 HAMPTON CT ADD RSF 0 0 $ 1000 8' X 15' WOOD DECK 125 S DUBUQUE ST ;~,.,T NON 0 0 $ 40000 ALT NON I 0 $ 3S000 ALT NON 1 0 $ 28000 ALT NON 0 o $ 22003 ALT NON i 0 $ 12000 1839 B ST ALT NON 0 0 $ 10000 ALT ~ON 0 0 $ 50OO ALT ~ON 2 0 S 4000 BL095-0552 RUPP BUILDING BA~ ~%~T REMODEL ALT RS? 0 0 $ 200OO 0 0 $ 9200 ALT P~F 1 0 S 3700 GRD NON permits: I $ 0 BLD95-0602 CARL KO~ONY 908 JUNIPER DR 24' X 32' DETACHED OARAGE 8LD95-0554 Jill CROU'SE 629 OAIG~IJD AVE 20' x 22' DETACIiED GARAGE ~4 RAC I 0 $ 8500 N~d RAC I 0 $ 7500 N~H RAC ! 0 $ 7300 I'IEW ~ 3 30 $ 2000000 ~W ~ 4 32 $ 1300000 8LD95-0599 JEFF MILLER 179 STAN~/CK DR S.F.D. WITH TgO C~ (tAPJ~E ~ RSF 2 I $ 157570 154840 NEW P~F 2 1 $ 130131 NEW RSF 1 1 $ 95184 NEd RSF I I $ 85634 NEW RSF permits: 8 8 $ 1047561 0 $ 500 To..- Z0/31/95 PEP ~ 0 0 $ 9600 PEP P, MF 0 0 $ 5920 37200 PEP RSF 1 0 $ 1000 TOTAI~ 75 $ 6838484 City of Iowa City MEMORANDUM Date: To: From: Re: November 13, 1995 City Council City Manager Sam Doyle Complaint - Council Meeting of November 7 At the City Council meeting, under the pu~)lic discussion time, Sam Doyle appeared before you to complain of my rejection of his request to display his artwork in the windows of Chauncey Swan parking ramp. This matter was reviewed with a number of staff and a letter was sent to Mr. Doyle on October 17. A copy of the letter is attached. At the Council meeting he alleged that he had not "heard from us." The decision to not permit his art display was based upon numerous factors, not the least of which was the fact that by his own admission the artwork is controversial and can "enrage people." It was our collective judgment that the following were the pertinent issues in the denial. ,..- The parking ramp is public property and is not designed for, and to the best of my knowledge was never intended to be used for, a display of art. Mr. Doyle wished to display his art in a public property and, again by his own admission, the artwork is for profit, that is, it can be purchased. It was our judgment the use of public property for an apparent profit-making venture was inappropriate. The display of art would have been on the windows of the Chauncey Swan ramp and thereby we believe compromise the security of patrons. These matters, to the best of my judgment, have been explained to Mr. Doyle. Our recommendation is that Chauncey Swan ramp not be used for the display of art of any kind, least of all that which is for sale. Attachment October 17, 1995 CITY OF I0 WA CITY Mr. Samuel Doyle 603 South Dubuque Street Apartment 205 Iowa City, Iowa 52240 Dear Mr. Doyle: Your application for permission to display your art work in the windows of the Chauncey Swan Parking Ramp has been reviewed by the City staff. Concern was expressed regarding the controversy this display might create. We believe circumstances in a public parking ramp are different from the restaurant where people are present to discuss this display. With no one present to explain the work, some may come to the conclusion the City is sponsoring a racist display and vandalism might be the result. The security in the ramp is also compromised if the windows are covered. Your request to display in the parking ramp is denied for the above reasons. Sincerely yours, City Manager cc: Director, Parking and Transit Department 410 EAST WASHINOTO~J STREET · IOWA CITY. IO~VA J2~40.1826 · (319) 3~6.$000 · FAX (319) iowa C,'iiy iowa S2240 319-339-439{ To:. City Of Iovra Qty Concerning: Pu~ic Art D~lay Date:. October 10, 19~5 Dear City C~CJ{ My name is Samuel Doyle, and I recently moved to ton city less than a month ago. I am a ~raduate of Cornet! ~tkg~, tucat'ed in ~tount Vernon ~u~t-~. ~roughuut nry' lhree ann' a ~f lr~ at Cornell I managed to I~ang out In Iovra city qumte a bite. TaJ(]ng In all o! the cultural diversity of the people, social scene, and esthetic architectural forms ~lTJch help to enhance the physical make up of the city itseft. I moved here from N~ York City after an extended tour of work this summer ~th t~o visual artist based ,~ ot west village in Ivlanhattan. I'm writing to ask for permission to do an installdOan show in the Cbauncey $vran Parking Ramp windows, for the month of November. I am a multimoCm a~t. I moved here to practice my art for a year before going on to graduate school in the fall of 1996. R~ntly I previewed my ~rk at the Great Midwestern Ice Cream Polar here in Iovra city. The show was entitled "Boi" a fiber installation which explored the sub physic of the presence ot social and physical representation of the black male in American culture. It v/as a one month sho~ which received raved reviews from a wide variety o1' people from all ~U~s ot life. You see I'm attempting to make my work more parc then enclosed within the confining ~U of a gallery space. By doing this I ~itd b~ges of con~icat~ between in~'iduais ,~o might never encounter one another'throughout there time here in Iowa city. I chose the Crrauncey $~/an Parking Ramp for it's location as well as the beautiful windows which accent the building on the s{de Which faces the !font of ~ Ciwc Center. The installation piece I want to do will be L~splayed in the v/indows. It is a ~ries of visual picture and text which will be hung from the windows with self adhesive tape. No drilfing or hammering ~/[31 be done at aU. It is all fiJnded through and by me. I am not worried about v3nd~lism of the piece itself. I ~lieve people will engage w~h the piece Let me tell you of an incident which happened ,~qth ~e recent body oT work I presented to the loved CRy public at the Great Ivfid~vestern Ice- cream Polar. Saturday, October 7, 1995 was the final day' of the show. That night a group of athletes · ~topped by the Great tvf~{v/estern. and encountered the showy. They becaJ~e enraged at the v/ork because they felt it was racist. The work consisted of a series of burlap pro!He heads which stood two feet. From them fell a hun§all rope then a two feet picture of ~ ~le black boy, then a pa~r of little boy jeans. This series ,x, as repeated si~ tim.~ thronghour the piece ¥~/ing the images v/ith different jeans whose labels ~ earl., tough s~n, ~'ranglers, etc. The piece w~s accented at the bottom by a sequenUal series ot Illinois L~cense plate numbers which read '1.and of Lincoln". The plates went on sequent[aUy from 1953-1985 the repeated the first plate ot 1953 at the end to indicate the ceofinuta'n ot the time line and it's events. The boys demanded to speak to the manger. She came up an~ spo~e to the boys an~ tr~ to expl~ the I~ece to ~m trom ~ artist perspec~ since ~ had spoke at the inst~on of the show. ~ at ~ ~eat Midwestern that night was a little old lady who had come sp~fically to view ~ show. She everind the conversation between the parties and joined i~ The lady spoke up and told the yom~g ~"1 cam here to view the shov/beca~ o! the adicie which was p~ted in the Daily ~ liere it Is ma~e if you read the artist statement concerning his work then the arUcie you ~ get a greater i~deldh feel for what. the work is about. The young men d'~d and then they r, tt down and talked bout the plece with this stranger and ho~ the piece effected then?. You see a bridge of commm~on ~s built through a visual image which I crestat One that was universal in It's visual text that ~ young boys related to, ~,h~h cause them to react because jut as the picture of me hung on the ~,all when I ,r as three years old they too saw themselves in the same fight today in the year of 1995. That's what this series of ',~ is about. I have cleosen the Chauncey S~an Par~g Ramp, because it is a pu'o~c venue open to everyone. A fetching landmark that allows everyone to interact and par~: there car there deslite of there class status. Titis IS important to tim p~e because the message behind the series is a universal one which does not see color or class. It surpasses such unnecessary recognition with its tmJver~l slash visual porce~fion upon those who shunter and engage vAth the piece itseft. Enclosed you will find a copy of the article from the Daily lowJan along with a copy of places in ~/t~ich my worl( has been exhibit~ I employ you to illquire about the recent show here in 1o~a city. I feel inside that my w~ is about to reach a wider international audience and I am here in Iowa city to create landmark pieces that cause people to thb~ and engage ~ith one another like they never have before. I Iool: forward to hearing from you in respo~ to my r~esL Metro & Iowa .,~,.,,?..,..:~ ~at Mid art expresses black experience POLICE R~chardC. Powers. 2S. 1100 CassleGolden wayofexpre~inglumself,'UIseniorDebbie OnanotherweJl, oppoaiteofthefeces, tea invigorating,'Gundrurnsntd "Therearen't St Apl The Dally lowan Johansen said. piece of paper with ~he definitions of the many places m iowa City tha& you s~ black ~,ne? ,n the 110~ blO~ Viewing Magistrate Public Intoxication -- ~j~Qiifi~,~,~,i~;iii&~jliiIIi~IMCe~;~ti,~;~,~;~ii .... ~ · ~4~ ,...,o~,=~,o ..... offe fr d p io ~ngs '~"°'"'°'~'~Area health servicesr ee eressn screen ................... : ..... APPLICATION FORM FOR USE OF STREETS AND PUBLIC GROUNDS FOR PARADES AND OTHER EVENTS (SECTIONS 31-134 THROUGH 31-144 - CODE OF IOWA CITY) 1. EVENT: 2. NAMEj~I~Q ADDRESS OF APP~_LICANT ~NDIVIDUAL OR ORGANIZATION): 3. APPL~NT~ A~NT ~, ANY)~ME~ AODRESS ANO PHONE NUMBER: 4. OFFICERS AND/OR EMPLOYEES OF SPONSORING ORGANIZATION, NAMES AND ADDRESSES: 5. DESCRIP_TION O~ EVENT AND PURPOSE: 8. DATE AND TIME OF USE: 9. METHOD OF ADVERTISING EVENT (IN DETAIL): AND ADDRESSES: 11. IF EVENT IS A PARADE, PUBLIC ENTERTAINMENT, RALLY, DEMONSTRATION OR ANY COMBINATION THEREOF, LIST NAMES AND ADDRESSES OF ALL PERSONS WHO WILL BE FEATURES AS ENTERTAINERS OR SPEAKERS: 12. IF EVENT IS A PARADE, PUBLIC ENTERTAINMENT, RALLY, DEMONSTRATION OR ANY COMBINATION THEREOF, LIST MECHANICAL EQUIPMENT TO BE USED, ANY MOTOR VEHICLES TO BE USED, ANY ANIMALS TO BE USED, AND A DESCRIPTION OF ANY SOUND AMPLIFICATION TO BE USED: 13. NOTE: All permits for the use of streets and public grounds are issued with the understanding that the applicant agrees to comply with all provisions of Chapter 24.4 (Noise) of the Code of Ordinances of Iowa City. Failure to comply during the permitted event may result in cancellation of the permit and discontinuance of the permitted use. DESCRIBE PROPOSED POLICING OF THE ACTIVITY, INCLUDING THE NUMBER OF PEOPLE TO DIRECT TRAFFIC, SET-UP AND CLEAN-UP AND TO MAINTAIN ORDER: (NOTE: IF POLICING ARRANGEMENTS ARE DEEMED TO BE INADEQUATE BY THE CITY MANAGER, APPLICANT CAN BE REQUIRED TO EMPLOY SPECIAL DUTY 14. DESCRIBE LIMITS AND INDEMNIFICATION PROVISIONS OF LIABILITY INSURANCE, (NOTE: LIABILITY INSURANCE FOR PROTECTION OF THE PUBLIC AND MEMBERS OF THE GROUP WHICH SHALL NAME THE CITY AS AN INSURED PARTY AND SHALL INDEMNIFY AND SAVE HARMLESS THE CITY, IS A REQUIREMENT UNLESS WAIVED BY THE CITY MANAGER.) harmless the City, its officers, agents and employees, from and against any and all claims, losses, liabilities, or damages, of whatever nature, including payment of reasonable attorney's fees, which may arise from the activity described below, or which may be caused in whole or in part by any act or omission of the Applicant, or by any ~tgent or employee of the Applicant. Date of Activity' Time of Activity: Applicant's signature "' ~ ///'/, / Address Telephone number holdharrn.agt Samuel Doyle Bachelor of Special Studies. Cornell College, Mount Vernon, Iowa May 1995 Majors: Art and Secondary Education HonorSAwards: Illinois State Scholar DCFS Recipient 1991, 1992, 1993, 1994 Pale Book Grant recipient 1994 Work Experience Student Teacher. Springville High School, Springville, lows. March-May 1995. * Created and taught lessons in drawing, stressing the formal aspect of value, composition, and color theory while also exploring individual expression Co-taught an Art History course with an emphasis on the role of human social interactions as it is expressed through works of art Actively participated in weekly faculty meetings, in services, and district departmental meetings Created a cross discipline teaching environment which incorporated other aspects of educational disciplines: integrated English, History, Science, and Social Studies into the lessons I presented to the students ' Maintained a well structured, organized, and heterogeneous classroom that allowed for students to work at their individual ability levels Practicum. Springville High School, Springville, 1owa. May 1994. o Observed and helped individual students in photography, design, painting, pottery, and drawing classes · Modeled art skills to help students gain motivation and understanding of media Art Teacher. Parks and Recreation, Mount Vernon, 1owa. 1993. Taught a multitude of different art mediums to young children Organized and designed each class based on the medium being taught Responsible for budget to buy necessary supplies for classes Daycare/Art Teacher. Parks and Recreation, Mount Vernon, Iowa. Summer 1993. Created daily arts and craft activities for young preschool children Participated and interacted in daily activities with young children o Provided a creative and challenging heterogeneous environment JTPA. Cedar Rapids, Iowa. 1993. Organized medical files and forms for incoming students at the Cornell Site Performed clerical duties, typing, data entry, and answered phones Organized incoming and outgoing mail and letters for counseling staff Provided assistance to incoming students by phone and in person Russell D. Cole Library. Cornell College, Mount Vernon, lows. 1991-1992. · Performed searches through data entries OCLC, BIP, GPO, OASIS · Organized, filed, and recalled books Handled patrons' inquiries about how to find information on a variety of topics Nanny. Olympia Fields, Illinois. 1990-1992. · Organized daily activities centered around two young children with behavioral and emotional disorders o Planned daily social activities centered around the children · Created an environment which allowed the children to see past their clinical disabilities and focus on the joy of being a kid Executive Assistant. USWALoca12154, ChicagoIllinois. 1994. * Created union contracts for Chicono, Latino, Asiah, an~t African Americans union members * Translated union contracts into Spanish for none English spe~k~ug members * Presented contracts to local union members during contract re-negotiations. Sam Doyle, page 2 Art Exhibitions Dennis Patton Gallery, Mount Vernon, Iowa 1992 Commissioned Piece for United Methodist Church 1993 Johnson County Art Gallery, Iowa City, Iowa 1993 Cedar Rapids Fine Arts Museum Featured Artist 1993, 1994 Salon de Mai, Cornell College, Mount Vernon, Iowa 1993, 1994 Senior Thesis Exhibition, Cornell College, Mount Vernon, Iowa 1995 College Activities Partners in Education (A cultural awareness, community-based outreach program): Co-Founder BACO (Black Awareness Cultural Organization): Advocate Gente (Hispanic Awareness Cultural Organization): Advocate CAPIA (Coalition of Asian Pacific Islanders of America): Advocate Multicultural Counc/l: Advocate Faculty/Student Search Committee: Committee Member Presidential Advisor 1991: Advocate for the inclusiveness of Mu]ticalturalism within the academic canon Art Interest Group: Member References Gayle Luck 600 first street west Mount Vernon, IA 52314 319-895-4251 Cochair of Cornell Education Department Helen Damon-Moore 313 3rd ave. north Mount Vernon, IA 52314 319-895-8335 Professor of Education and Women Studies Deborah Goodlove 507 2nd ave. south Mount Vernon, IA 52314 319-895-6431 Artist/Owner of Rainbow Beads Dr. Frederick Johnson 20845 London drive Olympia Fields, IL 60461 708-748~1995 Doctor Cheryl and Arlen Russell 617 7th Avenue north Mount Vernon, IA 52314 319-895-6176 Medical Field Dick Peterson 112 Crestview Drive Mount Vernon, IA 52314 3194~95-8714 Cochair of Cornell Education Department David Willig Box 8 Martell, IA 52314 319~t82-7701 Teacher Boy: (Boi) noun I. a mate child from birth co the age of physical maturity; lad; youth 2. a man regarded as immaaxre or callow 3. any man; fellow 4. a male domestic worker or servant: a patronized term applied esp, by Caucasians to nonwhites ' ~,~m T1'..e Webster's New W~rld Dictionary) We Are Not Your Beast Of Burden Black: (B]s]0 ad]. 1. opposite to white; of the color of coal or pitch: 2. haxrLug dark colored slY. or hair;esp., Negro 3. a) totally without light; in complete dar]~ness b) very dark 4. without cream, m~]~ 5. soLled: a~rty 6. wearing black clothing 7. evil; wicked; harmful 8, disgraceful 9, full of sorrow or suffering; sad; dismal; gloomy 10. disastrous 11. sullen 12. ~thout. hope [ a black future] 13. inveterate; confirmed; deep-dyed[a black villain] (From The ~]Vebs~er's New World Dictionan,,) W?hen Is The Last Time You Have Cried For A Black Boy? City of Iowa City MEMORANDUM DATE: TO: FROM: RE: November 17, lgg5 City Council City Manager Material in Information Packet Copy of letter from Council Member Novick to George Knorr regarding the Iowa City Airport. Memoranda from the City Manager: a. Property Tax Payment - Big 10 Ranking b. Prevailing Wage Rate - Wastewater Treatment Project Copy of letter from the City Manager to the Department of Natural Resources regarding NPDES permit schedule for wastewater improvements. Material from the Department o~ Planning and Community Development: ~ 5~/ for Melrose Avenue street and bridge reconstruction Memoranda from the City Attorney: a. Legal Opinion Request: Conflict of interest regarding city purchases from Iowa Book and Supply Company b. Partial litigation update c. Transmittal of check in the amount of $300; Sinclair Oil d. Preliminary research on more stringent mobile home landlord/ tenant local ordinance Memoranda from the City Clerk: a. Schedule for January meetings b. Council Work Session of November 6, 1995 Memorandum from the Parking Manager regarding Chauncey Swan Ramp enforcement. Copy of letter from the Iowa City Assessor to Gloria Dei Lutheran Church regarding payment in lieu of taxes. Minutes of the September 21, 1995, meeting of the PATV Board of Directors. Agendas for the November 14, 1995, formal and informal meetings of the Johnson County Board of Supervisors. Article: A Federal Groundwater Protection Program - Test the Limits Agenda for the 11/21/95 Informal & Formal meetings of the Board of Supervisors. Memorandum regarding West High driveway ~ 5~: Memorandum regarding alternate CDBG/HOME projects 35~$ Copy of letter to BRW, Inc., regarding recommended design alternativej_~ ~7 · ~ FY97 Human Service Agency Funding Requests. Investment Report FY ended 6/30/95. FY96 Comparison of Budget to Actual Revenues, Expenditures and cash position for three months ending 9/30/95. Memo from Senior Planner regarding Ed Cole Subdivision. November 15, 1995 George Knorr 330 Kimball Road Iowa City, IA 52245 CITY OF I0 WA CITY Dear George: Susan Horowitz asked me to answer your letter because she is out-of-town helping a family member. I know that you would prefer more specific answers; however, the airport is still in a planning process. The new Master Plan is expected to be done in 1996. The Iowa City/Johnson County area population grew 18% + between the 1980 and the 1990 census. This is a rapid growth rate which will probably not continue for 20 years. We will conduct a special census in February 1996, and that may give us a better prediction. Our airport will remain for general aviation use only. Even if the population were continuing to increase rapidly, we do not expect commercial aircraft. They will continue to use the Cedar Rapids Airport. Mr. Searle's estimate of current landings and take-offs is reasonable. There isn't a logbook because this isn't a towered airport. Also, this airport is available 24 hours a day. There was an Airport Master Plan Feasibility Study in 1993, but it did not give us the percentage breakdown for each use that you listed. The "sports flying" term is not familiar to me; however, we know that the University athletics department does use this airport. University Hospitals is also using our airport. This airport has had some requests for hangar space for business aircraft. If we were to build this hangar space, this type of use would be likely to increase. A copy of the 1993 study is available at the public library. It is the University Hospitals rather than the Medical School that wants this airport for organ and patient transportation. They can save some time, but I don't know how much. For example, the Hospital's helicopter can be waiting at the airport to take someone to the transplant unit while avoiding traffic. Or the Cedar Rapids Airport may be fogged in, or they may give priority to larger aircraft at Cedar Rapids. The runways, Dane Road relocation, buildings placement, and other questions are part of the Master Plan that is currently being written. When it is finished it will be submitted to the FAA. If they approve of the plan - if it meets their requirements - they will be expected to fund 90% of the cost. They may choose to fund just parts of it, and they will tell us when we can do it. It is possible that they will choose to 410 EAST WASHINGTON STREET · IOV/A CITY. IOWA ~2240-18~6 · (it9) 336-5000 · FAX (319) 2~6-~1009 George Knorr November 15, 1995 Page 2 fund repairs on just two runways because that is the current standard. If we are told the third runway must be maintained with local funds, we may close it whenever it is no longer usable. The federal funds for general aviation airports are part of the tax on airline tickets that you and I pay. The FAA puts it into a dedicated fund for airports such as the one in Iowa City. The local funds for the airport are rental fees, fuel fees, and local taxes. This is a necessity that is difficult to measure. A city our size is expected to have an airport. We may not lose current industries if we closed our airport; however, we would not be likely to attract naw ones. They could find another city with an airport. The Industrial/Research Park area proposed near the airport is a very long-range plan. It has taken us 20 years to fill the industrial park on the east side. We will also have to provide water and sewer service to this area before industry will move in. However, this location can be a logical choice, It will have ground, air and rail transportation conveniently located. 9. Yes, it can be similar to Ankeny someday, but not soon. 10. A new comprehensive plan for Iowa City will be written in 1996. I don't know what the ideal size for Iowa City would be. I believe that even if Iowa City were to come to a size that we called "ideal," Coralville and the rest of Johnson County could continue to grow without our "permission." Both you and I know that this growth would have an impact on the quality of life in Iowa City. Thank you for being concerned about our city and for sharing your concerns. Please read the new Airport Master Plan when it is available, and let us know what you think of it. Please give my regards to Christianne. Sincerely, Naomi J. Novick Mayor Pro tem City of Iowa City MEMORANDUM Date: To: From: Re: November 16, 1995 City Council City Manager Property Tax Payment - Big 10 Ranking Attached is a copy of a news article you may have seen in the Saturday Press-Citizen. While I think I understand the intent of the reporter, I believe there are pertinent facts which were not considered in this comparative ranking. Having worked in the states of Illinois, Michigan, Wisconsin, and Ohio, I am very familiar with their local government tax structure. Many of the cities indicated operate their city governments by way of e municipal income tax and/or sales tax and thereby have a direct bearing on the amount of property tax collected for the purpose of operations of a local government. Additionally, the property tax comparison, and I am not aware of the source of this information, would also include all local government operations - cities, schools, community school districts, and the county government. You may recalJ the property tax measurement we use is 40% city, 40% schools and 20% county. Our schools also have an income surtax. An important note is, for example, the city of Ames, which has a municipal sales tax and a local municipal property tax lower than that of Iowa City; however, as is the obvious, we choose not to levy a sales tax for the purpose of operating our local government. The city of Madison, Wisconsin receives substantial state aid far and above that which we receive in Io~Na for operations of local governments. The city of Evanston also has a city sales tax and a variety of other local taxes which are not available to the city of Iowa City or, in fact, any cities in Iowa. Rental property is taxed at 100% of value and is not subject to the residential rollback. Additionally, with the state removing taxes on machinery and equipment, clearly a tax benefit to industry, the tax burden will continue to shift to other commercial/industrial activities, particularly if the residential rollback continues to deeline as rapidly as it has. 2 I can secure more detail; however, I believe that the Big 10 comparison as indicated in this article is far from completely accurate and in order to do a comparison you must look at all factors associated with the financing of local government, not just payment of property taxes. Iowa City may have highest property tax according to this article; however, we do not and cannot levy many of the taxes other cities collect. Also, as the State of Iowa provides for more and more property tax exemptions, it can only confuse the attempt at comparison. cc: Department Directors Attachment bl~taxpaym! Taxes take big chunk of rent payments In Big Ten comparison, Iowa City has dubious ranking of No. 1 By Geraldo Samor The Press. Citizen Here's a Top Ten List in which Iowa City ranked first. A comparison of real estate taxes among Big Ten university towns shows that Iowa City rental apartments bear the highest taxes as a percentage of their rent. Nearly 18 percent of the annual gross possible income generated by an Iowa City apartment goes to pay real estate taxes. That is more than three times the 5. I percent at State College, Pa.. home of Penn State Univer- sity -- the cheapest of the college towns compared when it comes to real estate taxes. The U.S. average was 7.2 percent. and for Nebraska. Kan- sas. Iowa and Missouri, the combined average was 6.6 per- cent. "Tenants always think their rent is too high. and what they need to know is what amount of the money they pay goes to real estate taxes." said Wesley Fotsch. a property manager and president nf Mod Pod Inc. who compiled the data. Fotsch gathered some of the figures from associates in other cities. but most of them are listed m Income/Expense Analysis: Conventional Apartments, an an- nual publication that circulates among property managers. "I can't find any place that's higher than Iowa City in the whole book," he said. And Fot~h ~id the actual taxes may ~ even' higher. He ~int~ out that the ~r- centages assume the a~nments would be rented year-round. [f an apaHmcnt stays vacant for mine time, Fotsch ~id. taxes as a ~rcentagc of rent coll~t~ go up. ' 'That's the rea~n this is frightenlag." he ~id. Fotsch also ~id the City Council campaign failM to ad- drcss the issue. "The dishea~ening thing was that m~h~y running for public office ever said tree thing a~ut" real estate taxes. he said. Councilor-clot D~n Thorn- ber~ ~id that although he was not familiar with the topic, he was interested in h~king at it funher. "It's in the city'g ~st interest to k~p the rcntal prices of apaflments as low as ~ssiblc. within the means of students." Thorn~rry aid. Councilor Karen Kubby agreed that the ksue had not been de- bated enough in the campaign. but L cal real estate taxes of rental apartments as a percent of gross possible income Midwest region . United States average Columbus, Ohio (Ohio Bloomington, Ind. (Indiana) .... Ann Arbor, Mich. (Michigan) Evanston, Ill, (Northwestern) Madison, Wisc. (Vv'isconsln) Ames Iowa (iowa ~tata) ~nneapolls, Minn.. (Minnesota) Iowa City (Iowa) Scun;~ W,5.. Fotsch, CPM; . , ~4od Pod inc.. Rea,o,s she said that it was unt~xir to attribute high rents just to the taxes. A fair analysis must consider a combination of factors such vacancy rate. fair market rent. mcdian incomc and population,, 'L,v': '~' Kubby .'.;aid. , ' "When you have ... a Io¢~ ~.: ' vacancy rate you don't have als ~ ' ' said. [ City of iowa City MEMORANDUM Date: November 14, 1995 To: City Council From: City Manager Re: Prevailing Wage Rate - Wastewater Treatment Project In the development of our specifications for the proposed connection of the north and south plants, we incorporated a prevailing wage requirement for prospective bidders. At our recent pre-bid conference, we were advised by individual construction companies that the provision for a prevailing wage was illegal. Attached is a copy of the City Attorney's opinion which confirms the opinion of the contractors. We have also received from the Associated General Contractors of Iowa a letter which indicates their opinion. We have authorized a bid/contract amendment and all prospective bidders are being informed that the prevailing wage requirement is no longer incorporated in our specifications. I suspect we may hear from local trade unions. They were aware of our plans to incorporate a prevailing wage statement, and are now aware of its withdrawal from our specifications. City of Iowa City MEMORANDUM Date: November 9, 1995 To: Stephen J. Atkins, City Manager From: Linda Newman Woito, City Attorney ~ Re: Legal Opinion Request: Prevailing Wage Requirement in Iowa City's South River Corddor/VVastewater Treatment Connection Project Issue I am in receipt of a letter from an attorney representing the Associated General Contractors of Iowa, wherein he questions the legality of a provision Iowa City included into its contract bids and specifications for the above-mentioned project, see attached. In response to this letter, you have requested a legal opinion on whether Iowa City should proceed to require "prevailing wages" or Davis-Bacon wages for this City Project. Analysis and Conclusion The answer to your question is "no." As you can see from the attached decision, the City of Des Moines attempted to establish an identical "prevailing wage under Davis-Bacon" Ordinance for all Des Moines city public improvement projects. Ordinarily, Davis-Bacon wages are only required where federal monies are involved. In a cleady written opinion, the Iowa Supreme Court rejected Des Moines' argument on two grounds: First, the Court found Des Moines' ordinance to be outside the scope of home rule authority under Iowa law, based on Iowa's competitive bidding statute set out in §384.95 ff, Code of Iowa (1995). The Des Moines ordinance was also unlawful because preempted by the federal comprehensive statute designed to protect employee benefits, namely'the Employment Retirement Income Security Act of 1974 (ERISA). While the argument could be made that Iowa City has a contractual right to require Davis- Bacon prevailing wages (as opposed to a regulatory right argued by Des Moines), such argument would not prevail because of the following language: 'q'he city [of Des Moines] contends that the goal of the ordinance is merely to obtain a minimum quality level of labor. But cost is an unreliable indicator of quality. If the city's goal is truly aimed at quality, it should impose standards more reflective of quality, and leave taxpayers free access to the lowest responsible bids." City of Des Moines v. Master Builders of Iowa, 498 N.W.2d 702, 704 (Iowa 1993) [emphasis added]. In explaining its reasoning, the Iowa Supreme Court concluded: 'q'he holding [of the trial court] overlooks the underlying purpose of the competitive bidding statute. That purpose is to secure competitive bidding in order to provide a city with the best results at the lowest possible price for a specific project. [Cites omitted.] The competitive bidding statute is thwarted as much by a scheme that artificially elevates low bids as it is by the elimination or rejection of low bids, Either way the taxpayers are denied the advantage of obtaining the lowest responsible bid," Id. [emphasis added] Thus, I find myself in agreement with the attorney for Associated General Contractors of Iowa. I therefore conclude that Iowa City's contract specification, requiring Davis-Bacon wages be paid to all employees of both the General Contractor as well as the Subcontractors, is prohibited under Iowa law. I further conclude that even though Des Moines placed the wage requirement in an ordinance, as opposed to our contract, the "contract vs. ordinance" is a distinction without a difference. Moreover, general principles of legal interpretation dictate that the City cannot do indirectly (by contract) what we are prohibited from doing directly (by ordinance). I therefore request the bid documents be amended immediately by an addendum deleting the Davis-Bacon requirement, and that said Addendum be forwarded to the various parties ASAP. Please call if you have questions. CC; Chuck Schmadeke, Public Works Director Marian Karr, City Clerk Dale Helling, Assistant City Manager City Council, FYI L. Shearer, Attorney City Attorney Opinion File Attachments tl/08/95 17:$8 ~515 225 95X0 SI]E~,~LF~ ~002/002 ~HEARER, TF_~PLER, PINGEL E~ f:APLAN, P.C. November 8, 1995 Linda Newman Woito city Attorney 410 East waehinq~on Street Iowa City, IA 52240 Dear Linda= I tried to call you a couple of time~ today, and you have been in meetings so ! thought I would tak~ the liberty of faxing this message. [ represent =he Associated General Contractors of Iowa. They have been advised that on th~ upcoming South River Corridor project, the City is utilizing ell city funds, i.~, no federal funds are involved. They have al~o been advised that the specifications require that Federal Davis-Bacon rates for wa~e~ be obserwed on =his project. They called me and asked my opinion since I had handled a case on =his subject. If you ~aRe a look a= MBI y. City of Des Moines, 498 N.W.2d 702, I think you might quickly conclude ~a~ =he procedure that is being used ia illegal because it is contrary to E~ISA and the low-bidding statute of the state of Iowa. In ~hat case, ~he City by ordinance required the observeElan of the Davis-~acon rate c~ all projects where city funds were ~nvolved. The Supreme Ccurt held that this type of city action violated the low-bidding ~tatute as well as Your proDosed city action is no dirtstent than the Cipy of Des Moines's action, and I believe my client will tak~ action to stop t~is bidding process cr the impleme~tation o£ any contracts resulting from the bid should the City nct change this requirement of the specifications. Yours very truly, TEMPLE~/~NGEL & KAPLAN, ~.C. aS/bb pc: Kevin Hentar Document: G:\DATA\CADATA\LEGAL\RULINGS\IASCT93\MAY-93\920345MA (Page 1) IN THE SUPREME COURT OF No. 119 / 92-345 Filed April 21, 1993 IOWA CITY OF DES MOINES, IOWA, A Municipal Corporation, Appellee, vs. MASTER BUILDERS OF IOWA, Appellant. Appeal from the Iowa District Court for Polk County, Michael J. Streit, Judge. Challenge to a municipal ordinance. AFFIRMED. Leon R. Shearer and Ann M. Ver Heul of Shearer, Templer, Pingel & Kaplan, P.C., West Des Moines, for appellant. Terrence L. Timmins, City Solicitor, Des Moines, for appellee. Considered en banc. <? HARRIS, J. A Des Moines ordinance established a prevailing wage requirement for public improvement projects. This action challenges the ordinance on two grounds. It is said the ordinance (1) exceeds the home rule power granted cities by the Iowa Constitution and (2) violates the preemption provisions of federal legislation. The trial court disagreed with the first challenge but agreed with the second. We think the ordinance is vulnerable to both challenges. The ordinance establishes the prevailing wage requirement for all public improvement contracts over $25,000 which are let for construction by the City of Des Moines (the city). Des Moines, Iowa, ordinance 11, 653, ?? 18-67, 72(a) (April 15, 1991). According to the ordinance the "prevailing wage" is determined by the United States department of labor pursuant to the federal Davis-Bacon Act, 40 U.S.C. ? 276a et seq., as amended. Id. ~ 18-64. Master Builders of Iowa (Master Builders) was among those who objected when the ordinance was being considered. After adopting the ordinance the city brought this declaratory judgment action against Master Builders, seeking a ruling that it is valid. Master Builders is a statewide trade association that represents over 1500 firms involved in the Iowa construction industry. Responding to Master Builder's motion for summary judgment, the district court held the ordinance does not conflict with any law of the General Assembly and is therefore a valid exercise of the city's home rule power. The court however sustained the motion upon finding that its subject matter is preempted by the employee retirement income security Act of 1974 (ERISA), 88 Star. 829, as amended, 29 U.S.C. ? 1001 et seq. The district court therefore struck down the ordinance. I. Iowa cities were first granted home rule by statute, now Iowa Code section 364.1 (1993). 1963 Iowa Acts ch. 235, ? 1. In 1968 cities were also granted a constitutional right to home rule. Iowa Const. art. III, ? 38A. Both grants were aimed at the once renowned Dillon rule, first adopted by our court in Merriam v. Moody's Executors, 25 Iowa 163, 170 (1868), an opinion by Chief Justice John F. Dillon. Under the Dillon rule municipalities were powerless to act in the absence of an express legislative grant of authority. The upshot was to render cities incapacitated in numberless matters of vital importance to local governments. See, e.g., Richardson v. City of Jefferson, 257 Iowa 709, 713-14, 134 N.W.2d 528, 531 (1965). For the most part home rule can be said to have reversed the presumption of authority; cities now have authority to act unless a particular power has been denied them by statute. See City of Des Moines v. Gruen, 457 N.w.2d 340, 341 (Iowa 1990). A limitation on home rule power, appearing in both the Constitution and in the statute, is a focal point in this dispute. A city cannot act in a matter "inconsistent with the laws of the General Assembly." This identical language appears in both the Constitution and the statute. A municipal ordinance is "inconsistent" with a law of the general assembly and, therefore, preempted by it, when the ordinance "prohibits an act permitted by a statute, or permits an act prohibited by a statute." A municipal ordinance also is preempted by state law when the ordinance invades an area of law reserved by the legislature to itself. Gruen, 457 N.W.2d at 342 (citations omitted). Nevertheless "a city has the power to enact an ordinance on a matter wkich is also the subject of statute if the ordinance and s~atute can be harmonized and reconciled." City of Council Bluffs v. Cain, 342 N.W.2d 810, 812 (Iowa 1983); see also Iowa Code ? 364.2(3) ("An exercise of a city power is not inconsistent with a state law unless it is irreconcilable with the state law."). Master Builders argues the prevailing wage ordinance is inconsistent with the purposes of the competitive bidding requirement contained in Iowa Code section 384.99. This section provides: The contract for the public improvement must be awarded to the lowest responsible bidder, provided, however, that contracts relating to public utilities or extensions or improvements thereof may be awarded by the governing body as it deems to be in the best interests of the city. The trial court rejected the claim on finding that the ordinance renders no one ineligible to bid, and treats all contractors equally. It pointed out that all bidders are informed of the prevailing wage requirement and can calculate their bids accordingly. ~ holding overlooks the underlying purpose of the com~-~ltive bidding statute. That purpose is to secure competitive bidding in order to provide a city with the best results at the lowest possible price for a specific project. See Istari Constr., Inc. v. City of Muscatine, 330 N.W.2d 798, 800 (Iowa 1983); Miller v. Incorporated Town of Milford, 224 Iowa 753, 770, 276 N.W. 826, 834 (1937); Hoffman v. City of Muscatine, 212 Iowa 867, 881, 232 N.W. 430, 436 (1930). The competitive bidding statute is thwarted as much by a scheme that artificially elevates low bids as it is by the elimination or rejection of low bids. Either way the taxpayers are denied the advantage of obta~ing the lowest responsible bi~ IThe city contends that the goal of the ordinance is mer~Ty to obtain a minimum quality level of labor. But cost is an unreliable indicator of quality. If the city's goal is truly aimed at quality, it should impose standards more reflective of quality, and leave taxpayers free access to the lowest responsible bids~ We conclude that the ordinance does conflict with Iowa Code section 384.99 and is therefore invalid. II. "ERISA is a comprehensive statute designed to promote the interests of employees and their beneficiaries in employee benefit plans." Ingersoll-Rand Co. v. McClendon, 498 U.S. 133, , 111 S. Ct. 478, , 112 L. Ed. 2d 474, (1990) (quoting Shaw v. Delta Air Lines, Inc., 463 U.S. '85, 90, 103 S. Ct. 2890, __, 77 L. Ed. 2d 490, 497 (1983)). ERISA protects the interests of employees "through substantive requirements imposed upon pension plans relating to participation, funding, and vesting, and through uniform procedural standards for reporting, disclosure, and fiduciary responsibilities for both pension and welfare plans " Local Union 598, Plumbers & Pipefitters Indus. Journeymen & Apprentices Training Fund v. J.A. Jones Constr. Co., 846 F.2d 1213, 1217 (9th Cir. 1988) (Jones), aff'd mem., 488 U.S. 881, 109 S. Ct. 210, 102 L. Ed. 2d 202 (1988). "As part of this closely integrated regulatory system Congress included various safeguards to preclude abuse and · to completely secure the rights and expectations brought into being by this landmark reform legislation.'" Ingersoll-Rand, 498 U.S. at , 111 S. Ct. at , 112 L. Ed. 2d at (quoting S. Rep. No. 93-127, p. 36 (1973)). Prominent among these safeguards is ERISA's broad preemption provision, section 514(a), 29 U.S.C. ? 1144(a). Preemption is the key issue here. The vast scope of the preemption is surprising; indeed it is astonishing. Section 514(a) preempts "any and all State laws insofar as they may now or hereafter relate to any employee benefit plan" covered by ERISA. (Emphasis added.) The question whether the Des Moines ordinance is preempted depends on whether it "relates to" a benefit plan.<(1) For purposes here the ordinance is a state law. used in ERISA the term "State law" includes "all laws, decisions, rules, regulations, or other State action having the effect of law, of any State." ? 514(c) (1), 29 U.S.C. ? 1144(c) (1). The term "State" is defined in ERISA as "a State, any political subdivisions thereof, or any agency or instrumentality of either, which purports to regulate, directly or indirectly, the terms and conditions of employee benefit plans covered by this subchapter." ? 514(c) (2), 29 U.S.C. ? 1144(c) (2). > "If so, it is void under the Supremacy Clause contained in Article VI of the [federal] Constitution." Stone & Webster Eng'g Corp. v. Ilsley, 690 F.2d 323, 328 (2d Cir. 1982), aff'd mem. sub nom. Arcudi v. Stone & Webster Eng'g Corp., 463 U.S. 1220, 103 S. Ct. 3564, 77 L. Ed. 2d 1405 (1983). "The question whether a certain state action is preempted by federal law is one of congressional intent. The purpose of Congress is the ultimate touchstone." Ingersoll-Rand, 498 U.S. at __, 111 S. Ct. at , 112 L. Ed. 2d at __ (internal quotations omitted) (quoting Allis-Chalmers Corp. v. Lueck, 471 U.S. 202, 208, 105 S. Ct. 1904, , 85 L. Ed. 2d 206, 213 (1985)). At a minimum, state laws that (1). make specific reference to, or (2) are specifically designed to affect, employee benefit plans are preempted. See Ingersoll-Rand, As 498 U.S. at , 111 S. Ct. at , 112 L. Ed. 2d at ; Mackey v. Lanier Collections Agency, 486 U.S. 825, 829, 108 S. Ct. 2182, , 100 L. Ed. 2d 836, 843-44 (1988). Thus the Des Moines ordinance is preempted if it relates to an ERISA benefit plan. The ordinance requires "all construction contractors and subcontractors on city public improvement projects [competitively bid] to pay not less than the current prevailing wage rates, as determined and fixed by the U.S. Department of Labor pursuant to the Davis-Bacon Act." Des Moines, Iowa, ordinance 11,653, ? 18-64. This requirement is later phrased as a requirement "to pay . not less than the current applicable prevailing wage and fringe benefits, as published in the Federal Register .... " Des Moines, Iowa, ordinance 11,653, ? 18-67(b).<(2) The ordinance defines prevailing wages" and "prevailing wage rates" as "rates of wages including fringes for Polk County, Iowa." Des Moines, Iowa, ordinance 11,653, ? 18-66. The ordinance defines the Davis-Bacon Act as "40 U.S.C. 276a, and related acts, as amended " Id. The Davis-Bacon Act provides in part: ',[P]revailing wages" shall include-- (1) the basic hourly rate of pay; and (2) the amount of-- (A) the rate of contribution irrevocably made by a contractor or subcontractor . pursuant to a fund, plan, or program; and (B) the rate of costs to the contractor or subcontractor which may be reasonably anticipated in providing benefits . pursuant to an enforceable commitment to carry out a financially responsible plan or program for m~dical or hospital care, pensions on retirement or death, compensation for injuries or illness resulting from occupational activity, or insurance to provide any of the foregoing, for unemployment benefits, life insurance, disability and sickness insurance, or accident insurance, for vacation and holiday pay, for defraying costs of apprenticeship or other similar programs, or for other bonified fringe benefits, Provided, That the obligation of a contractor or subcontractor to make payment in accordance with the prevailing wage determinations of the secretary of labor . may be discharged by the making of payments in cash, by the making of contributions of a type referred to in paragraph (2)(A), or by the assumption of an enforceable commitment to bear the costs of a plan or program of a type referred to in paragraph (2) (B), or any combination thereof, where the aggregate of any such payments, contributions, and costs is not less than the rate of pay described in paragraph (1) plus the amount referred to in paragraph (2). 40 U.S.C. ? 276a(b) (19__). > It can be seen that benefit plans set up for employees of prospective contractors are implicated, bringing the process within the ERISA preemption. This is an area reserved for federal authorities alone, and outside the authority of the city of Des Moines. See General Elec. v. New York State Dep't of Labor, 891 F.2d 25 (2d Cir. 1989), cert. denied, 496 U.S. 912, 110 S. Ct. 2603, 110 L. Ed. 2d 283 (1990); Jones, 846 F.2d 1213, aff'd mem., U.S. 881, 109 S. Ct. 210, 102 L. Ed. 2d 202; Stone & Webster, 690 F.2d 323, aff'd mem., 463 U.S. 1220, 103 S. Ct. 3564, 77 L. Ed. 2d 1405. The trial court was correct in so holding. AFFIRMED. CO. 488 All justices concur except Schultz, Lavorato and Andreasen, JJ., who concur specially, and Carter, J., dissents. who ~119, City of Des Moines v. Master Builders of Iowa SCHULTZ, J. (specially concurring), I disagree with Division I of the majority opinion. I do not agree that Iowa Code section 384.99, the competitive bidding law, conflicts with the city ordinance. The purpose of section 384.99 is to protect the lowest bidder, rather than dictate the contract terms that a city might place in its bids. I particularly disagree with the suggestion that the city should protect itself by the imposition of standards reflective of quality. That is a judgment call November 9, 1995 Darrell McAllister, Chief Water Quality Bureau State of Iowa Department of Natural Resources Wallace State Office Building Des Moines, IA 50319 CITY OF I0 WA CITY Re: NPDES Permit Schedule for Wastewater Improvements Dear Mr. McAllister: I am responding to your letter dated October 23, 1995, whereby you denied acceptance of a requested revised schedule extending the project to the year 2002 for compliance with final limits. The project costs totaling nearly $100 million were presented to the Department of Natural Resources (DNR) in the justification to extend the project to the year 2002, but did not include the financial capability worksheet. I am attaching a completed form relative to determining ability to pay for wastewater improvement projects. Based on your guidelines and completing the worksheet, the conclusion is that the project is not reasonable since annual user costs are more than 1.5% of Iowa City's median household income cost. This annual user cost is based on selling revenue bonds in the spring of 1996 totaling $28 million. The calculation does not include a future revenue bond sale totaling $22 million in the spring of 1998 to finance the balance of the project. I believe this complies with the requirements of the DNR and your guidelines on preparing a plan of action to review the financial capability of the project. Please call me at 319-356-5010 if you have any questions. Sincerely, 'Steph nJ. At~ · City Manager CC: City Council Chuck Schmadeke, Public Works Director Donald Yucuis, Finance Director City of Iowa City - Schedule of Wastewater Improvement Project, Ability to Pay. C:\WATSEW\ DNRFY97.XLS% Shee~l i WASTEWATER I ~ 1 I FY 97 · ~e~T Service'a';~d O S M 'mos:'~ 9,941,101 ........................ ~-~ pe~'...m.o_nt_h ......._8.28,425 customers 17,000 / too./user 48.73 ............ ~,"~R'u'ai'd'~' CosTs 584.76 2 Meffian Household !ncome Calculation HUD- Family of Four-Median Family Income 47,000 1989 Census 39,256 ' .....~;~)Tnm~rc'e0 Bureau of Census Median Household income to Median Famdy 0.62576400 HUD- Family of Four-Median Household Income 29,410.91 0.625764 24,565 0.015 ' ' A~u~FUs'e~'Cost i~o'G~'~6'Cd ............ 441.16 11/9/95 Page I WASTEWATER PROJECTS PHASE IN OVER S YEARS 20% CASH PAYOUT {12.264.500) IN FY2001; TOTAL PROJECT COSTS iNCLUDUNG INFLATION AND I YRS DEBT IS 6.4~.969.5OO 4 8 t0 13 J 4 K I L I M I N I 0 I P I a I R I S I T J u F ..... 2236318 22)8.824 2.613,378T 2,748.398 2888,887, 3,059,368 3.897513 4056..119 ¢.297,OO1: 4.552,592 4.823,815 5.111.550 5,417,142 .... ~56 9434 2 456 534 3.455.294 3 475 184 3469.564 3.454 594 3.455.564 3.451.3t4 3 ~06.844 3 459.332 3.460.357 3.4.70 213 3.482.432 ......... 0 286 186 261 297 253.072 244,545 236,214 227.783 219.352 210.920 201 302 t93,330 ~'~'5~' City of Iowa City MEMORANDUM Date: November 17, 1995 To: From: Re: City Council Karin Franklin, Director, Planning & Community Deve. lopment West High Driveway As you may have read in the paper, Jeff Davidson and I m~t with the Iowa City Community School District on November 14 regarding the West High drive. It appears that the School Board is not interested in pursuing the option of a boulevard entrance to West High. Attached is a sketch of the proposal we presented; this is being sent to the Council at your request. If the Council wishes to discuss this issue at any time, we can place it on a future work session agenda. The staff will not be pursuing this option any further at this time. Attachment jt / 0 0 U ./ / I 24./ City of 1 3wa City MEMORANDUM Date: To: From: Re: November 15, 1995 City Council Steve Long, Associate Planner~ Alternate CDBG/HOME projects Just a short memo to let you know of a back-up plan, in the event that the Saratoga Springs project is not feasible. At the November 9, 1995 Housing and Community Development Commission (HCDC) meeting, staff presented three alternate affordable housing projects and asked the HCDC members to choose one project to pursue. All three projects are briefly outlined on the attached sheets. The Housing for Working Singles project was chosen by the Commission not only because it is a high priority in CITY STEPS, but also because this project was initially approved as an FY96 HOME project with $100,000 allocated. In other words, this is a project we were planning to pursue at a later date. Please feel free to call me at 356-5250 if you have any questions. HOUSING FOR WORKING SINGLES ACQUISITION/REHABILITATION PROJECT Proposal: Tarnet Population: CITY STEPS Priority: Rationale: Pro___Es: Coils: To use HOME/CDBG funds to acquire and rehabilitate a residen- tial building to be used as a roon~ng house (5-11 rooms) for single persons. Working single persons with incomes below 30% of the median income and unable to secure housing within the existing rental market. High for persons with incomes under 30% of the median income as currently identified in CITY STEPS. To reduce the number of persons at the homeless shelters, there must be housing available that very low-income persons can afford. Housing for working singles, or SRO housing, has been cited as a gap in our housing continuum. · Increases the affordable rental housing stock. · Overcomes the barrier of up-front cash for a security deposit. · Alleviates overcrowding at emergency shelters. ® A deed restriction to ensure continued affordability of the unit. · Housing with access to support services. · Commit HOME funds in a short period of time. · Building owner{s) may not be willing to sell to the City for affordable housing. · Status of ownership, · Management of property. ACQUISITION/DEVELOPMENT OF SCATTERED SITE PUBLIC HOUSING Proposal: Tarc~eLPo=ulation: CITY STEPS Prioritv: Ratipn~lp: Pros,: Cons: To use CDBG/HOME funds to acquire and/or develop low densiw single family, duplex, multi-family public housing units, All household· below 50% median family income. Medium for the expansion of housing for households below 50% median income. The need for additional public housing for families below 50% median income has been identified in CITY STEPS, public forums, City CounctI/ICHA, and is evidenced by 459 families on the assisted housing waiting list. e Expands low income housing opportunities. · The City retains ownership and can ensure continued affordability of units. e Provides opportunity to mainstream low income families into existing neighborhoods through the development of low density scattered site housing opportunities. · Meets a priority of CITY STEPS. e Commits CDBG/HOME funds in a short period of time. Nons. SINGLE LOT SCATTERED SITE ACQUISITION & CONSTRUCTION PROJECT ProPosal: To use CDBG/HOME funds to acquire undeveloped single-family lots scattered throughout the community and publish a Request for Proposal (RFP) for construction. Under the RFP developers would submit plans for homes affordable to low income households. Target Po13ulatlon: Households between 51-80% median family income. CITY STEPS PrioriN,: Low for homeowners between 51-80% median family income as currently identified in CITY STEPS. Rationale: The Council, at their September 30, 1995, meeting, and during discussion of affordable housing projects expressed a desire to scatter affordable and subsidized housing projects throughout the community. Pros: Cone: Research: Increases the affordable single-family housing stock. Provides ownership opportunities for low income households. Encourages both for-profit and nonprofit participation. The City would not retain ownership (unlike Public Housing). A deed restriction would insure the continued affordability of the unit. Eventual repayment of the subsidy at the time the house is sold, rented, or the title is transferred. Commit CDBG/HOME funds in a short pedod of time. Cost: $20,000 - $40,000 per lot depending upon location. Only 7-9 lots could be acquired with this amount of funding. Land owners may not be willing to sell lots to the City for affordable housing. The CITY STEPS Plan rates this type of assistance as a "low" pnodty. Most lots in the affordable range (i.e. below $30,000) are likely to be located in areas of existing affordable housing. According to the Iowa City Board of Realtors, the median sale price of an undeveloped residential lot was $34,000 in the second quarter of 1995. November 13, 1995 CITY OF IOWA CITY Jeanne Witzig BRW Inc. 700 Third Street South Minneapolis, MN 55415 Re: Recommended design alternative for Melrose Avenue street and bridge reconstruction DearJeanne: On November 7, 1995, the City Council of Iowa City adopted a preferred design alternative for the Melrose Avenue street and bridge reconstruction project. Enclosed is the resolution with the specific design elements enumerated. Would you please revise the draft Finding of No Significant Impact report according to the provisions of this resolution, and submit it for concurrence to the Federal Highway Administration and the Iowa Department of Transporta- tion. It is my understanding that this is the next step for us to accomplish in the environmen- tal assessment process. Please let me know if FHWA and Iowa DOT concurrence will be made to you as our representative, or directly to the City. Thank you for your assistance, and give me a call if you have any questions. Sincerely, Jeff Davidson, Assistant Director Department of Planning & Community Development cc: City Council ,-/'" City Manager City Engineer Director of Planning & Community Development EriC. RESOLUTION NO. 95-321 RESOLUTION ADOPTING A PREFERRED DESIGN ALTERNATIVE FOR THE IVIELROSE AVENUE STREET AND BRIDGE RECONSTRUCTION BETWEEN BYINGTON ROAD AND THE EAST CORPORATE LIMITS OF UNIVERSITY HEIGHTS. WHEREAS, an environmental assessment/alternatives analysis has been conducted which has identified Alternative 4 (three-lane bridge and three-lane road) as the preferred alternative for the Melrose Avenue street and bridge reconstruction project; and WHEREAS, the three-lane bridge/three-lane road design improves pedestrian and bicycle safety throughout the corridor; and WHEREAS, traffic operations along Melrose Avenue would improve in direct relation to public transit vehicles being able to pull over into the shoulder area of the proposed design; and WHEREAS, the three-lane bridge/three-lane road design addresses the bridge deficiency issue; and WHEREAS, the three-lane bridge/three-lane road design would improve safety conditions for vehicles turning left from Melrose Avenue; and WHEREAS, three-lane roadways typically have a 60% lower accident rate than four-lane undivided roadways, and a 3% lower accident rate than two-lane roadways; and WHEREAS, the three-lane bridge/three-lane road design would improve traffic flow conditions on Melrose Avenue by providing increased capacity; and WHEREAS, under the three-lane bridge/three-lane road design landscaping and lighting treatments can be incorporated which will enhance the visual amenities in the corridor; and WHEREAS, the three-lane bridge/three-lane road design will avoid direct taking of 4(f) (historic) properties designated as protected properties under federal law. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: Alternative 4, the three-lane bridge and three-lane road alternative, is adopted as the preferred alternative for the Melrose Avenue street and bridge reconstruction project, The consultant is directed to complete the Request for a Finding of No Significant Impact (FONSI) document for submission to the Iowa Department of Transportation and the Federal Highway Administration with Alternative 4 identified as the preferred design alternative, Resolution No. 95-32 Page l Staff is directed to negotiate with the Iowa Department of Transportation for use of 14.3 meters {47 feet) pavement width for the corridor reconstruction. Staff is further directed to negotiate with Iowa DOT to attempt to reduce the bridge pavement width to 43' 15' shoulders instead of 7'), and to narrow the roadway cross section betweer~ South Grand Avenue and Byington Road. The three-lane bridge/three-lane road design, including pavement markings, shall be incorporated into a City Ordinance in order to assure continuity of this Council's intent. It is further Council's intent that any change in the Melrose Avenue "pavement markings" ordinance shall be only after formal public notice, a public hearing, and three readings of the amended ordinance at three formal City Council meetings. Passed and approved this 7~h day of Nnwmh~ ,1995. ATTEST: iC~CLERK ~' (~it~ Attorney s Office It was moved by ~nv~r~ and seconded by adopted, and upon roll call there were: AYES: NAYS: hehnan ABSENT: Baker Horowitz Kubby Lehman Novick __ Pigott __ Throgmorton the Resolution be City of iowa City MEMORANDUM Date: November 16, 1995 To: From: Re: Dee Vanderhoef, City Council Member-elect Linda Newman Woito, City Attorney Legal Opinion Request: Conflict of Interest regarding City Purchases from Iowa Book & Supply Company You have asked whether the City's continuing purchase of goods from Iowa Book & Supply Company would present a conflict of interest problem, once you take office as an official City Council member. As 1 understand it, you own shares in a privately held corporation known as Iowa Book & Supply Company, located at 8 South Clinton Street in Iowa City, Iowa. The City of Iowa City purchases goods and supplies from Iowa Book & Supply, ranging from approximately 8600 per year up to $11,000 per year. Analysis The general statutory provision which bars contracts between city officers or city employees and their city reads as follows: "A city officer or employee shall not have an interest, direct or indirect, in any contract or job of work or material or the profits thereof or services to be furnished or performed for the officer's or employee's city. The contract entered into in violation of this section is void...." §362.5, Code of Iowa (1995). The statute goes on to include several exceptions, including: Contracts not otherwise permitted by this section, for the purchase of goods or services by a city having a population of more than two thousand five hundred which benefit a city officer or employee, if the purchases benefitting that officer or employee do not exceed a cumulative total purchase price of one thousand five hundred dollars in a fiscal year." §362.5(10), Code [emphasis added]. Since the City's purchase of goods and services from Iowa Book & Supply have ranged from $600 to $11,000, it seems practical to limit the City's purchases from Iowa Book & Supply to no more than $1,500 in any one fiscal year. I would suggest that someone in the Finance Department, such as Jeanne Somsky or Cathy Eisenhofer, be designated as the person to monitor the City's purchases from Iowa Book & Supply, and thereby avoid an unlawful conflict of interest. 2 I trust this will be helpful to you, but please do not hesitate to contact me if you have any further questions or concerns, CC: City Council City Clerk City Manager Assistant City Manager Cathy Eisenhofer Jeanne Somsky Don Yucuis, FYI City of Iowa City MEMORANDUM Date: November 1 6, 1995 To: From: Re: The Honorable Mayor Susan M. Horowitz and Members of the City Council Linda Newman Woito, City Attorney ~ Partial Litigation Update 1. James Glasgow v. City of Iowa City (Glasgow II); Mandamus/Trees Case The trial scheduled for November 8, 1995, has been rescheduled for December 20, 1995. This case will be tried by John Hayek, representing the City. Steve Arkins and Dan Lovett of Howard R. Green were listed as Jim Glasgow's potential witnesses. 2. Dave Baculis v. City of Iowa City (Baculis I); Defamation Case This case filed by Dave Baculis against the City and Steve Atkins is scheduled for January 8, 1996. Steve Atkins and I are included on the City's witness list. 3. Baculis v. City (Baculis II); Sanitary Sewer Lien Case This case, with Anne Burnside representing the City, has been rescheduled for May 14-15, 1996. As you know, settlement discussions failed. 4. City of Iowa City v. Jim Glasgow & Washington Park; Quiet Title Action This case, being defended by John Hayek and David Brown, is set for trial March 4-5, 1996. This case involves the approximately 4-5 acres which James Glasgow claims to own by "adverse possession," and which the City already condemned last November 1994 from Washington Park. 5. Water Plarif:Acquisition All matters dealing with water plant acquisition and concerning Washington Park and S&G Materials have been settled and finalized. Remaining, of course, are the five lawsuits concerning James Glasgow's interests, and his suits against the City - all of which are being defended by John Hayek and David Brown: - Jim Glasgow v. City (Glasgow I); Injunction - James Glas.qow v. City (Glasgow II); Mandamus/Trees/Environmental Concerns - James Glasqow v. City (Glasgow III); Open Meetings Violation; on appeal to the Iowa Supreme Court (records not released to James G!asgow from executive session) - City v. James Glasgow and James Glasgow v. City; Condemnation Appeals - City v. Washington Park & James Glasgow; Quiet Title Action 2 It is time for another full litigation update, which my Office and I are [~reparing and hope to have to you by the end of November or early December 1995. Please call if you have questions. cc: City Clerk City Manager Assistant City Manager David Brown & John Hayek, Outside Counsel City Attorney Office Staff City of Iowa City MEMORANDUM Date: November 13, 1995 To: From: Re: Marian Karr, City Clerk Linda Newman Woito, City Attorney Transmittal of Check in the Amount of $300 for Civil Penalty Pursuant to Liquor License Suspension; Sinclair Oil Attached please find a check in the amount of $300, which constitutes payment for the civil penalty imposed by the Iowa Alcoholic Beverages Commission against Sinclair Oil, based on a guilty plea by a Sinclair employee for selling to an underage person. As you know, Sinclair Oil's attorney requested that we "abate" or hold the check, pending review by the Iowa Alcoholic Beverages Commission, but I find no authority for same. In the meantime, apparently Sinclair Oil has been able to vacate the prior guilt plea entered by a Sinclair Oil employee, but Sinclair Oil, as a corporation, has failed to file a timely ap~peal with the Alcoholic Beverages Commission, as required by Iowa administrative law. I spoke with Judy Seib of the Alcoholic Beverages Commission staff; and based on the clear requirements of the Iowa Administrative Procedures Act, which applies to appeals to the state Alcoholic Beverages Commission, Sinclair Oil may have waived any right they had to appeal the civil penalty to the state Commission. Judy stated that she would check with an Assistant Attorney General concerning rights Sinclair Oil might have - but the ironic thing is that, in a letter to me from the corporate attorney for Sinclair Oil, dated October 17, 1995, Sinclair's corporate attorney indicated "a notice of appeal has also been filed with the state of Iowa." However, Judy stated that no such appeal has been filed with the state. Perhaps the attorney believed that a motion to vacate the simple misdemeanor constituted an appeal to the state of Iowa - but there is a considerable difference between criminal law, and state administrative procedures before an administrative agency. In the meantime, unless and until the state Alcoholic Beverages Commission overturns their prior suspension, civil penalty remains appropriately with the City coffers. CC: J. Steven Newton, Corp. orate Attorney Sinclair Oil 550 E. South Temple P.O. Box 30825 Salt Lake City, UT 84130-0825 Judy Seib State Alcoholic Beverage Commi s s i on City Council, FYI Attachment October 17, 1995 Linda Newman Woito Iowa City, City Attorney Civic Center 410 East Washington Iowa City, Iowa 52240 Dear Ms. Woito, We have been served with resolution number 95287, imposing a $300.00 civil penalty to be paid to Iowa City, based on a conviction in Johnson County, Magistrate Court docket SMSM008847. The conviction upon which the resolution was entered was based on a plea of guilty by Brian Bayzn, an employee of Sinclair Oil Corporation ("Sinclair"), who had no authorization to enter the plea. Attached is a copy of our Request for Reheating, and Vacation of Conviction. The civil penalty entered by Iowa City, City Council against Sinclair was entered without notice to Sinclair or an opportunity for a hearing. Sinclair requests that it be granted due process of law, and be given an opportunity for a hearing before the City Council at your earliest convenience. Enclosed is a check for $300.00 which I would ask you hold, unless you believe you are unable to stay execution ofthe resolution pending our hearing. Please also accept this letter as our written notice of appeal as required by your resolution. A notice of appeal has also been fried with the State of Iowa. To ensure correspondences and notices are received by authorized representatives of the corporation, please forward documents to me. If you need to make contact by phone, please contact me at (801) 524-2752 or our area manager, Chuck Mattingly at our IWmneapolis office at (612) 689-2436. Thank you for your assistance in this matter. Sincerely, 3(. STEVEN NEWTON Corporate Attorney 550 E. SOUTH TEMPLE · PO BOX 30825 · SALT LAKE C[T'i~. UTAH 841300825 801-524-2700 IN THE DISTRICT COURT OF JOHNSON COUNTY, IOWA STATE OF IOWA ) ) ) v. ) ) SINCLAIR OIL CORPORATION ) D~f~daat ) INC. 95032465 NO. 950505317 DOC. SMSM008847 REQUEST FOR REHEARING REOUBST FOR VACATION OF CONVICTION To: Presiding Magistrate, Johnson County Magistrate Court; On July 25, 1995, Brian Bazyn, an employee of Sinclair Oil Corporation, appeared in Magistrate Court and plead guilty on behalf of S~nclair Oil Corporation. Brian Bazyn is not an officer of the corporation, and had no authority to enter the plea on behalf of Sinclair Oil Corporation. Sinclair Oil Corporation, by legal council, hereby requests reheating, a vacation of the conviction, and an opportunity, through our authorized representative, for Sinclair Oil Corporation to appear and defe~M itself.. Dated this 17th day of October, 1995. SINCLAIR OIL CORPORATION BY: J. ~even Newton . Corporate Attorney S/~.. ~.?3clair Marketirlg Company CA, PER, WYOMING ~c.~. 2 5 ? 4 7,1~5 3 10/O4/95 CIVIL PENALTY 300.00 300.0¢ .... , ' . ,' ,,, ," **~ .... ,-.o-IEC~.'.,;; ..... CASPER, ~OMmG ...... -.,,, ,,.-,.,. ,/S;~J ,*;~,~&. ,..~... ...... ,,,~,, ,, THREE HUNDRED AND 00/100 *********************************************************** -0 ~E ORDER OF CITY [iF' IOWA C)'rY CIVIC CENTI?.R 4~0 E WASFI]~IqGTOhl STRE;EZI' iOWA CT'rY '"" ......... '~ .,.z. .. ,.~:.40 .I. 8~..6 City of iowa City MEMORANDUM Date: November 13, 1995 To: The Honorable Mayor Susan M. Horowitz and Members of the City Council From: Linda Newman Woito, City Attorney ~ Re: Preliminary Research on More Stringent Mobile Home Landlord/Tenant Local Ordinance; Guidance Requested The City Council has previously asked whether Iowa City is precluded from adopting a more stringent landlord/tenant ordinance to protect mobile home park tenants. As you can see from the attached memoranda from Anne Burnside, First Assistant City Attorney, the City is not necessarily precluded from adopting a more stringent mobile home landlord/tenant ordinance-- but this office needs direction, and more specific information as to the particular concerns to be addressed. If the City Council wishes to proceed with this process, I suggest that you discuss the issue at a work session -- and give Anne Burnside and me some particular direction or guidance. OthenNise, hearing nothing, this Office will conclude that there is not sufficient interest to proceed with the local ordinance. Thanks for your attention. CC: City Clerk City Manager Assistant City Manager Housing and Inspection Services Director Anne Burnside, First Assistant City Attorney Attachment City of Iowa City MEMORANDUM Date: November 6, 1995 To: Linda Newman Woito, City Attorney From: Anne Burnside, First Assistant City Attorney Re: Mobile Home Landlord/Tenant Ordinance Last year this office was asked to determine whether the City could adopt a mobile home landlord/tenant ordinance. I researched whether the City was preempted from adopting such an ordinance. See a copy of that opinion, attached. I concluded that the City was not preempted, generally, from adopting such an ordinance, but that the specifics of the ordinance would have to be examined for conflicts with Chapter 562B, Code of Iowa. I have located some ordinances and statutes which provide broader protection to mobile home tenants. For example, a California statute permits termination of a mobile home lease only for reasons specified in the statute, and only after 60 days written notice to the tenant. The permitted reasons under the statute for termination of a tenancy are failure by the resident to comply with a local ordinance; conduct by the tenant which constitutes a substantial annoyance to other homeowners; conviction of the tenant for certain drug offenses or prostitution; nonpayment of rent; condemnation of the park or change of use of the park. As I understand the concern which generated the request for the ordinance, mobile home tenants have relatively little protection from eviction, and eviction works a great hardship on them because of the costs and difficulty of moving or selling a mobile home. Eviction or termination of any tenancy is traumatic. It is even more so when it may result in loss of your home and your investment. Viewed in this context, I can understand the desire to explore and pursue an ordinance which would provide protection similar to those of the California statute. I have not drafted an ordinance, but will be happy to meet with interested persons to do so. There may. be additional concerns to consider in the draft, or there may be disagreements about the type of protections I have mentioned above. In any event, once it is clear what types of protection are requested, those provisions can be compared with state code for conflicts. It isn't possible to do that analysis before a draft of the ordinance is available. Please advise what course you wish me to take on the matter. City of iowa City MEMORANDUM Date: November 18, 1994 To: Linda Newman Woito, City Attorney From: Re: Anne G. Burnside, First Assistant City Attorney~'~ Ordinance Regulating Landlord/Tenant Matters for Mobile Home Parks ISSUE: You asked that I research whether the City would be preempted from adopting an ordinance regulating landlord/tenant matters for mobile home parks within the City. Chapter 562B, Code of iowa (1993) is a comprehensive statement of the rights and obligations of landlords and tenants in Iowa mobile home parks. The specific issue, then, is whether the Iowa legislature has preempted municipal action by adopting Chapter 562B. CONCLUSION: Iowa City is not expressly preempted from adopting mobile home park regulation. DISCUSSI(~N: Municipal governments may not undertake to legislate t. hose matters which the legislative branch of state government has preserved to itself. Council Bluffs v. Cain, 372 N.W.2d 810,812 (Iowa 1983). The legislature may demonstrate the intent to exclude municipal action by expressly stating the intention. Chapter 562B does not state an intent to exclude, but states as its purpose: 562B.2 Purposes. Underlying purposes and policies of this chapter are: 1. To simplify, clarify and establish the law governing the rental of mobile home spaces and rights and obligations of landlord and tenant. 2, To encourage landlord and tenant to maintain and improve the quality of mobile home living. 562B.3 Supplementary principles of law applicable. Unless displaced by the provisions of this chapter, the principles of law and equity, including the law relating to capacity to contract, mutuality of obligations, principal and agent, real property, public health, safety and fire prevention, estoppel, fraud, misrepresentation, duress, coercion, mistake, bankruptcy or other validating or ~nvalidating cause supplement its provisions. The foregoing sections articulate a legislative intent to create a framework for the regulation of tenant/landlord matters in mobile home parks, without exclusively occupying the field. The more relevant issue is whether any proposed ordinance "can be harmonized and reconciled" with Chapter 562B. City of Iowa City v. Westinqhouse Learnine Corp., 264 N.W.2d 771 (iowa 1978). That is measured by whether the proposed language permits an act prohibited by the statute, or prohibits an act permitted by the statute. This determination cannot be made until the proposed language is available for analysis. If you have further questions concerning this matter, please let me know if I may be of assistance. City of Iowa City MEMORANDUM DATE: TO: FROM: RE: November 17, 1995 1996 City Council Members Marian K. Karr, City Clerk~ Schedule for January Meetings I have heard from a number of you concerning the January schedule and based on your input would suggest: cancellation of meetings scheduled for January 1 and 2 and scheduling the organizational meeting for noon Thursday, January 4 Please advise me if either suggestion is not workable for you. I will notify staff of the Council schedule after our meetings next week. You will be discussing in the near future scheduling of work sessions in January and February for the budget. Regular Council meetings would resume January 15 and 16. cc: City Manager City Attorney I City of Iowa City MEMORANDUM Date: November 17, 1995 To: Mayor and City Council From: City Clerk Re: Council Work Session, November 6, 1995 - 7:25 p.m. in the Council Chambers Mayor Horowitz presiding. Council Members present: Horowitz, Baker, Kubby, Lehman, Novick, Pigott, Throgmorton. Staff present: Atkins, Helling, Woito, Karr, Franklin, Miklo, Schoon, Kugler, Denney, O'Neil, Davidson, Fosse. Tapes: #95-128 and #95-129, Both Sides. REVIEW ZONING MATTERS Reel 95-128 Side 1 Senior Planner Miklo presented the following Planning and Zoning items for discussion: SETTING A PUBLIC HEARING FOR NOVEMBER 21 ON AN ORDINANCE AMENDING THE ZONING CHAPTER TO ALLOW ADULT DAY CARE, ELDER FAMILY HOMES, AND ELDER GROUP HOMES UNDER CERTAIN CONDITIONS IN IOWA CITY, AND TO CHANGE THE DEFINITION OF ELDERLY. SETTING A PUBLIC HEARING FOR NOVEMBER 21 ON AN ORDINANCE AMENDING THE ZONING CHAPTER TO REQUIRE BICYCLE PARKING FOR COMMERCIAL AND MULTI-FAMILY RESIDENTIAL DEVELOPMENT. SE'I-I'ING A PUBLIC HEARING FOR NOVEMBER 21 ON AN ORDINANCE AMENDING THE ZONING CHAPTER BY CONDITIONALLY CHANGING THE USE REGULATIONS OF AN APPROXIMATE 5.2 ACRE TRACT OF LAND LOCATED EAST OF OLD DUBUQUE ROAD AND NORTH OF DODGE STREET FROM RS-5, LOW DENSITY SINGLE-FAMILY RESIDENTIAL, TO OPDH-8, PLANNED DEVELOPMENT HOUSING OVERLAY. (REZ95-0010/Saratoqa Si3rinqs) PCD Director Franklin responded to Council questions. Council agreed to schedule a joint meeting with Planning and Zoning Commission on November 20, 1995, at 6:30 p.m. Throgmorton requested that Franklin prepare information about reallocation of CDBG funds. Council scheduled the following: November 20 - Joint Meeting with P&Z November 21 - Public hearing November 27 - First consideration of ordinance November 28 - Waive second consideration, pass & adopt PUBLIC HEARING ON AN ORDINANCE AMENDING THE ZONING CHAPTER BY ADOPTING A SENSITIVE AREAS ORDINANCE TO REGULATE DEVELOPMENT ON PROPERTIES CONTAINING ENVIRONMENTALLY SENSITIVE FEATURES, 353 2 INCLUDING WETLANDS, STREAM CORRIDORS, STEEP SLOPES, WOODED AREAS, HYDRIC SOILS, PRAIRIE REMNANTS AND ARCHAEOLOGICAL SITES. AREAS ORDINANCE TO REGULATE DEVELOPMENT ON PROPERTIES CONTAINING ENVIRONMENTALLY SENSITIVE FEATURES, INCLUDING WETLANDS, STREAM CORRIDORS, STEEP SLOPES, WOODED AREAS, HYDRIC SOILS, PRAIRIE REMNANTS AND ARCHAEOLOGICAL SITES. (FIRST CONSIDERATION) RESOLUTION AFFIRMING THE INTENT OF THE CITY OF IOWA CITY TO COMPLY WITH THE PROVISIONS OF THE SENSITIVE AREAS ORDINANCE. City Attorney Woito, PCD Director Franklin and Planners Kugler and Denney provided information. Council considered language changes to pages 4, 11, 12, and 14 of the ordinance. Throgmorton distributed language to amend item 1 of the resolution affirming the City's intent (F). Staff will revise the resolution pdor to Council action. In response to Kubby, Woito stated she will check on the date the ordinance would become effective. ORDINANCE AMENDING THE ZONING CHAPTER BY CONDITIONALLY CHANGING THE USE REGULATIONS ON AN APPROXIMATE 2.02 ACRE TRACT OF LAND LOCATED EAST OF LAKESIDE DRIVE AND SOUTH OF HIGHWAY 6 FROM ID-RS, INTERIM DEVELOPMENT SINGLE-FAMILY RESIDENTIAL, TO RM-12, LOW DENSITY, MULTI-FAMILY RESIDENTIAL. (REZ95-0012/Outlot A- Whispednq Meadows) (PASS AND ADOPT) City Attorney Woito commented about site review and sanitary sewer concerns. RESOLUTION FOR FINAL PLAT APPROVAL OF KENNEDY'S WATERFRONT ADDITION, PART THREE, A 31.23 ACRE, 11-LOT COMMERCIAL SUBDIVISION LOCATED SOUTH OF HIGHWAY I BETWEEN GILBERT STREET AND THE IOWA RIVER. (SUB95-0026) Miklo requested that Council defer action to November 21. RESOLUTION FOR APPROVAL OF THE PRELIMINARY AND FINAL PLATS OF WINDSOR RIDGE - PART SIX, A RESUBDIVISION OF TRACT "A," WINDSOR RIDGE - PART ONE, AND OUTLOT "A," WINDSOR RIDGE - PART THREE, A 7.8 ACRE, SEVEN-LOT RESIDENTIAL SUBDIVISION WITH 'TWO OUTLOTS LOCATED NORTH OF AMERICAN LEGION ROAD AND WEST OF ARLINGTON DRIVE. (SUB95-0025) MELROSE AVENUE PROJECT (Agenda Item #13) Reel 95-128 Side 1 Transportation Planner Davidson and City Engineer Fosse presented information. ECONOMIC DEVELOPMENT AD HOC COMMITTEE Reel 95-128 Side 2 Council discussed the selection/appointment process; utilizing of resource people as non-voting members; and the addition of one more citizen member bringing that total to three. 3 NCS/KIRKWOOD JOBS TRAINING (Agenda Item #12) Reel 95-128 Side 2 Economic Development Coordinator Schoon presented information about NCS and the Kirkwood Jobs Training Agreement. AIRPORT MASTER PLAN AND AIRPORT HANGAR BUILDING (Agenda Item #16) Reel 95-128 Side 2 Airport Manager O'Neil presented information regarding construction of the airport hangar building. Council re.quested that the size and space requirements be deleted from the contract. CABLE FRANCHISE RENEWAL (Agenda Item #19) Reel 95-128 Side 2 Assistant City Manager Helling responded to Council comments. Helling explained the ordinance is on the agenda for first consideration on Tuesday night and the resolution approving the agreement will be on at the same time as the third consideration of the ordinance. In response to Novick, Horowitz stated she will respond to Tim Clancy's letter (3f(4)(a); Consent Calendar). MEETING SCHEDULE FOR REMAINDER OF 1995 Reel 95-129 Side 1 Council agreed to the following tentative schedule: November 27 - Housing (Public/Private Partnership) and special formal for Bob Bums project (Saratoga Spdngs) November 28 - Assisted Housing and special formal for Bob Bums Project (Saratoga Springs) vote December 4 - Fringe Area Agreement discussion and regular work session December 6 - Iowa League of Cities Council Training December 11 - Meeting with Johnson County Board of Supervisors (Fringe Area Agreement) January 2-6 - Schedule Council organizational meeting APPOINTMENTS Reel 95-129 Side 1 Board of Appeals - Charles Wayne Mass Design Review Committee - Philip Reisetter, Randy Rohovit Human Rights Commission -Tom Dickerson, Patdcia Harvey, Ann Shires Parks and Recreation Commission - Ross Wilburn, Allen Stroh Planning & Zoning Commission - Edc Engh COUNCIL AGENDA/TIME Reel 95-129 Side 2 Baker requested that Council schedule discussion regarding West High entrance and road improvements. (Agenda #3.f.6 - Letter from Eric Miller regarding parking in the Chauncey Swan facility.) Kubby noted correspondence was received from Edc Miller regarding Chauncey Swan Parking Facility parking tickets. o 4 Kubby stated that City administrative met with transit drivers regarding safety concerns and requested a memo updating the matter. (Agenda #18 - Bus and Shop) Pickett stated that he will move to expedite the second reading establishing a change for bus and shop coupons prior to the Christmas shopping season. Throgmorton requested the City Manager prepare comments for Tuesday's formal Council meeting regarding silurian wells. Throgmor~on inquired about the October 23 correspondence received from the DNR regarding wastewater treatment permit schedule. Atkins stated he will follow-up. Horowitz noted she sent correspondence to Senator Grassley and Harkin regarding safe ddnking water act. Horowitz noted Council received copy of correspondence to the Corps of Engineers. Horowitz noted she received a participation in a reading project. Meeting adjourned at 10:00 p.m, letter from Southeast Jr. High asking for their Copies will be made for Council. City of Iowa City MEMORANDUM Date: To: From: Re: Nove~ber 7, 1995 stephen Arkins, City Manager~. Bill Dollman, Parking Manager ~ Chauncey Swan Ramp Enforcement This memo is in response to comments and subsequent letter to Council from a Mr. Eric Miller regarding the enforcement of the Swan parking ramp. The concernsMr. Miller expresses in both his conversation with Joe Fowler and in his letter to Council are accurate. When Parking Enforcement Attendants "run" the ramp, they first must obtain a computer print-out from one of the three pay stations to identify those spaces which have been paid. As they proceed through the ramp, any spaces listed as not paid must have a permit displayed or will receive a parking violation. It appears that the time span between receivingthe print-out and the time when the ramp has been completely covered is too long. Motorists and enforcement personnel are crossing paths in the ramp.' On October 26, 1995, I issued a memo to all Parking Attendants requiring that they immediately begin obtaining the print-outs on a floor-by-floor basis and that they obtain one final report after they complete running the ramp. By doing this, the time span will be shortened and the final report will allow them to double check for any errors and return to remove any erroneous tickets. The attendants are also required to initial and turn in the reports at the end of the day. Mr. Miller is correct in stating that anyone presenting a valid receipt from the ramp in conjunction with an erroneous ticket will have the ticket dismissed. I feel this is only right. However, I can not justify the City giving a parking credit as reparation. Finally, I feel this new policy of enforcing the ramp will take care of the past problems. I can not, however, imagine implementing a system where such errors would NE~E~ occur as Mr. Miller so desires. If you have any questions or need further information, please do not hesitate to call me. xc: Joe Fowler OFFICE OF THE IOWA CITY ASSESSOR JOHNSON COUNTY ADMINISTRATION BUILDING October 18, 1995 DAN L. HUDSON DENNIS BALDRIDGE CAROLYN BURKE Denise Rehmke, President Congregation Council Gloria Dei Lutheran Church 123 E Market St Iowa City IA 52245 Re: Map 30-1460 Parcel No. 55282000 Payment in Lieu of Taxes Dear Ms. Rehmke, Once again it is time to notify you of the amount due on your voluntary payment in lieu of taxes on your parking lot. It has been determined that the commercial use of this new parking lot is approximately 25%. Therefore, the "prorata" property tax on the 25% will be $430 for the 1994-95 fiscal year, payable in 1995-96. Since this is a voluntary payment, no bill is prepared until payment is received. Therefore, please send the payment made out to the Johnson County Treasurer to my office and I will take it to the Treasurer and open the account for this payment. If I can be of further assistance, please feel free to contact me at this office. Sincerely, Dan L. Hudson Iowa City Assessor ¢c: Linda woito, City Attorney 913 SOUTH DUBUQUE STREET · POST OFFICE BOX 1350 · IOWA CITY, IOWA 52244 TELEPHONE: 319-356-6066 APPROVED Minutes PATV Board of Directors Thursday, September 21, 1995, in Meeting Room C of the Iowa City Public Library Present: Doug Aliaire, Vicky Grube, Mose Hayward, Derek Maurer, Sc~)tt Murray, and Steve Wurtzler Staff: Ren~ Paine, Sarah Dandallas, Mark Wallis Library: Beth Fisher BTC: Betty McKray Absent: Greg Easley, Maureen McCormick Call to Order: Aliaire called the meeting to order at 7:03 p.m. Approval of August Minutes: On a motion by Wurtzler end Grube, the Board approved the August minutes as corrected. Board Announcements: Aliaire introduced new member Mose Hayward, whom the Board appointed in August to fill a term ending in 1996. Maurer noted for the record that approved minutes of past meetings and current draft minutes are available at the Access Center. Reports: BTC: McKray noted the commission did not meet at its regular time; instead, a special meeting has been scheduled for Sept. 29 to review the proposed cable franchise agreement. She believes negotiation of some points is continuing and is not sure of the status of the latest draft, as earlier drafts are still circulating. She did report on some items pertaining to access, including a fifty- cent "pass-through" fee on cable customers that would raise about $1.1 million for local public, educational, and government (PEG) channels. Also, the agreement would designate an additional access channel for Infovision, a service that now runs on the Government Channel when other programs are not scheduled. She said she doesn't understand many of the agreement's technical requirements; however, it does appear the required rebuilding of Iowa City's cable system will not stipulate all-fiber optic cable, but rather a mix of fiber optic and coaxial cable. Also, there is no provision for the information Network that had earlier been envisioned. McKray said she thinks the most controversial issue in the agreement will be the pass-through fee, and asked the Board to raise specific questions that will help guide her actions as a BTC member. A broader discussion of the franchise agreement's access provisions followed. Wurtzler reported he reviewed the latest draft and found that it still contains language that appears to reserve an undefined portion of the public access budget for community programming. This troubles him. When he raised the issue earlier this year, Drew Shaffer, the city's c~ble TV administrator, assured APPROVED him funding for community programming would not be taken from PATV's budget, yet the language remains in the agreement. After more discussion of community programming, Aliaire said PATV already does community programming, and if city officials pemeive a need for moro or differont types of community programming, then funding for it could be taken from other sources. McKray agreed PATV should raise this issue so it would be on the table, and Aliaire said he would write a letter to Shaffer and send copies to BTC members. Other discussion of the franchise agreement centered on the pass-through fee and funding for a new centralized access facility. LIBRARY: Fisher roported the Library Board of Trustees met to review expansion plans; the board then approved a proposal to continue with expansion plans. Also, the Library Channel now has a better signal because of recent technical improvements. Also, PATV staff continues to produce li~/e programs for the Library Channel. Finally, next week is Intellectual Freedom Week, and various programs are scheduled to raise awareness of intellectual froedom issues. FINANCIAL COMMITTEE: Grube said she would check with Claire Cornell of the College of Liberal Arts about the grant proposal that includes PATV. ADMINISTRATIVE COMMITTEE: Aliaire roported on the responses he received from individuals he approached concerning membership on the PATV Board. After discussion of several possible appointees, the Board agroed to invite the following people to attend the October meeting to duscuss Board membership: Kim Painter, Chris Randall, Troy Stevens, and Bill Mooney. OUTREACH COMMITTEE: Maurer reported on response to the mailing that went out to about 250 local nonprofit organizations in August. So far 28 organizations have returned the postcard included in the mailing, indicating interest in any of seven services PATV offers. Wurtzler noted a 10 percent rosponse rate is good for a mailing, and asked that the letter that was sent be included in the next Board packet. MANAGEMENT: Paine gave the floor to programming coordinator Sarah Dandallas, who wrote a memo to the Board included in the September packet. The memo stated that PATV's new pdme time series policies leave two issues unresolved. First, the policies do not stipulate the number of off-prime time slots a series may have; Dandallas has been following an informal policy of her own devising limiting series to one prime time and one off-prime time slot. Second, the policies do not define the time period during which no series episode may be shown no more than twice. Dandelles asked the Board to clarify the policies on these points. Regarding the first question, the Board had little difficulty ratifying Dandelles' informal policy; on motions by Hayward and Maurer, and by Hayward and Grube, the Board approved adding the following language to Item 3 of the Guidelines revisions approved in August [see August minutes]: · Page 3, new section following section "HOW TO CABLECAST PROGRAMS." Change title of section from "PRIME TIME SERIES PROGRAMS" to "SERIES PROGRAMS." 2 APPROVED · Under the new section, add the phrase, "Each series can be allotted one prime time series slot and one off-prime time series slot." Regarding the second question, however, there was little agreement as to the appropriate period of time during which a series episode may not be cablecast more than twice. Most members agreed the rule should not be taken to mean a series may never repeat an episode that has already played twice. Wurtzter suggested the Board take no action, since the new policies were developed with input from producers, who specifically favored time slot sharing for those series that could not meet the no-repeat rule and other policies. A heated and sometimes contentious discussion ensued. Issues raised concemed the question of what is a series run, and could a producer ever repeat an entire series run. Dandelles asserted the new policies are especially difficult for series involving post-production work, as opposed to "point and shoot" shows or imported programs. In the end, however, the Board took no action, other than to specify that a series run should be understood to mean the length of time a given series holds its regular time slot. In other matters, Paine distributed a report from Greenwood and Crim, P.C., an accounting firm that reviewed PATV's accounting system. Also, she distributed copies of an editorial about PATV that appeard in the Iowa City Press-Citizen that, while praising PATV for adopting new policies, contained factual errors. Also, she circulated a schedule for a Kirkwood Community College course for boards of directors, which McCormick had sent her. Also, she introduced Jeng-Ching, a new PATV intern, and Jim Haverkamp, a new production specialist. Finally, she announced that two new staff-assisted series will begin production in October; they are "Brain Dead," conceived by a University of Iowa student theater group, and ~M.C. Ginzberg Presents," in which Ginzberg will interview artists displaying work in his downtown Iowa City gallery. Old Business: PRESS-CITIZEN EDITORIAL BOARD: Allaim reported that the Press-Citizen cancelled an editorial board meeting in which a delegation from PATV was scheduled to discuss PATV's role in the community. The meeting has not yet been rescheduled. New Business: ANNUAL MEETING: Paine asked Board members to help organize this year' annual meeting. On Wurtzler's suggestion, Board members agreed the program this year should feature work by producers, rather than a speaker. Adjournment: The meeting adjourned at 9:07 p.m. 3 To: [0~ CXTY CLERK From: jo h0garty 11-13-95 9:98am p. 2 of 4 Johnson County - [1 lOWAm.)~ - Charles D. Duffy, Chairperson Jo~ Bolkcom Stephen P. Lacina Don Schr Sally Stutsman BOARD OF SUPERVISORS November 14, 1995 FORMAL MEETING Agenda 1. Call to order 9:00 a.m. 2. Action re: claims 3. Action re: formal minutes of November 9th. 4. Action re: payroll authorizations 9:00 a.m. - Public Hearing for Road Vacation 02-95. All that portion of the platted alley whose right of way is between lots 6,7,8 and 9 in Block 7 in the plat of the town of Morse, also 5th Street that exists between Lot 8 of Block 7 and Lot 14 of Block 10 in the plat of the town of Morse from the Westerly line of Lots 8 and 14 to the Easterly line of the platted alley. 6. Canvass of votes for City Election. 7. Business from the County Auditor. a) Action re: permits b) Action re: reports Other 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) To: IO~ CI'P/CI~tK Fro== jo hogarty 11-13-~5 9:86a~ p. 3 oF 4 Agenda 11-14-95 Page 2 8. Business from the Zoning Administrator. a) Final consideration of application Z9539 of Deanna and TroT~[ei. b) Final consideration of application Z9540 of Rose Ryan and Mary Final comiderafion of application Z9541 of Allen Wolfe and Joseph Glasgow, Jr. d) Final consideration of application Z9542 of Libbie and James 8table. e) Other 9. Business from the Assistant Zoning Adminintrator. a) Discussion/action re: the following Platting application: b) 1. Application S9572 of Paul Stebral requesting pre'hminary and final plat approval of Green Ridge Lane Addition, a subdivision described as being located in the NE 1/4 of the NE 1/4 of Section 23 and the NW 1/4 of the N-W 1/4 of Section 24; all in Township 80 North; Range 6 West of the 5th P.M. in Johnson County, Iowa (This is a 1-lot, 3.00 acre, farmstead split, located on the west side of Newport Road NE, approximately 3/4 of a mile south of Turkey Creek Road NE in Newport Twp.). 10. Business from the County Attorney. a) Report re: other itc.ms. To: TO~ £~TY CL£RK From ~o hogarty 11-13-95 g:f6ae p. 4 or 4 Agenda 11-14-95 Page 3 1 l. Business from the Board of Supervisors. a) Action re: agreement with On Line Data Products in the mount of $58,500.00 for S.E.A.T.S. computerized dispatch system and authorize Chairperson to sign. b) Action re: FY 97 Purchase of Service Application for Heritage Area Agency on Aging funding for Transportation Services in the amount of $11,800.00 and authorize Chairperson to sign. Action re: setting December 14, 1995 at 9:00 a.m. for public hearing for Road Vacation 03-95 of a portion of platted alley in the plat of Moffordsville. d) Discussion/action re: infoml and foml meetings for the week of November 19th to be held on November 21st. e) Other 12. Adjourn to informal meeting. a) Inquiries and reports from the public. b) Reports and inquires from the members ofthe Board of Supervisors. c) Report from the County Attorney. d) Other 13. Adjournment. To: ~0~ CITY CL£RK From jo hogartv 11-13-95 8:41a~ p. 2 oF 3 dohn.,,on Coun~ ~owa · Charles D. Duffy, Chnirperson Joe BolLcorn Steph~n P. Lacina Don Schr Sally Statsman BOARD OF SUPERVISORS November 14, 1995 INFORMAL MEETING Agenda 1. Call to order following the fomal meeting. 2. Review of the formal minutes of November 9th. 3. Business from the Director of S.E.A.T.S. a) Discussion re: FY 97 Purchase of Service Application for Heritage Area Agency on Aging funding for Transportation Services. b) Other 4. Business from Gerry Lackender re: Senior Center update/discussion. 5. Business from the County Engineer. a) Discussion re: setting date for public hearing for a road vacation requested in Moffordsville. b) Other 6. Business from Carol Thompson, Chief Juvenile Court Officer re: delinquency services report/discussion. Business from the Board of Supervisors. a) Reports b) Other 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 522~-1350 TEL: (319) 356=6000 FAX: (319) 3566086 To: IO~ CITY CLERK Agenda 11-14o95 Page 2 8. Discussion from the public. 9. Recess. A Federal G. roundwate Protection Program of Regulatory Flexibility ow well do voluntary govern- ment programs work and ~ under what eircun~stances do they work best? h's an important question in the 'regulatory reform" debate. which pits advocates of substantially greater flexibili- ty m government rolemaking and enforce- ment against supporters of a strong federal role in en,Aronmental protection and other areas. The federal Wellhead Protection Program. established to protect the areas immediately surroanthng public drinking water welts. pro~'ides some answers. Unlike surface waters, which are pro- tected by the Clean Water Act. there is no specific federal law protecting groundwa- ter from contamination. The Safe Drmk- Ing Water Act (SDWA) amendments of !986 called on states to submit wellhead protection plans to the U.S En',woamental Protection Agency (EPA). The program is considered a vi,,al element of government efforts to protect drinking water because 30 percent of Amencarts--and 9.5 percent of the rural populatron--depend on grotmdwater for their dnnking water. At first. Congress appropriated funds to help states implement Ihe program, but m recent years Capitol Hill has cut off fund- ~ng. Since then. wellhead protecuon has operated as a "voluntary" program at the federal level That ~s. EPA provides assis- tance to states that choose to parocipate. but there ts no penalb' for not paruclpat- mg 8o how has th:s voluntary and flexible program worked? It depends If success is mea- sured m terms of the number of states that have EPA-approved wellhead protection plans m place, the program is doing reD' well. To date. 35 states, Guam and Puerta Rico have initiat- ed EPA-approved wellhead protection pro- grams; 11 more have plans pending. Wellhead Protection Area However, ~f program success is mea- sured in terms of communities that have implemented wellhead protection pro- grams, there is std] much work to be done. According to an EPA bienmal report. of an estimated 18,000 community drinking water systems in 18 states that have dehn- eated local wellhead protection areas as an initial planning step. fewer than 4.000 have gone on to establish full-fledged protection programs , O zc,,t~ O zc~ 3 Local Commitment Key deeaoustrat:ng that the ke} :o successfui Local Leagues ha~e pia~ed a slamng role m braiding commun:l) support and :topic. mennr, g successful ~ellhead programs To suppot: local efforts :he Penns.~!vama at:d \'.~cMgan Leagues and others ha~e made drinking ~ater protectmr, a statewide pnonb' Yet. v,-hlie protecholt v,o:ks bes{ when :l ~s locally dmeu the process clea:ly ~s more difficult and more scattershot :n men: suppor~ A state ~elli~ead prograin g~ves local efforts the cred:bfl~ty and {he support they need whde assur:ng that able Io .moxe foPaard 'Loca~ go~e.".qnlellt is !he best and :he stud Polly Smith of the LX~,T of Cal:fi~nua 'It is the best ~hen local people get sures front indusre. or speoal interests that point. }ou need ihe state and feds curie ~ ~q:h standards thai ~e or eise IocM foiks become d~spmted. espe- oaliy m poorer areas w~th no pobucaI clout ' States That HAVE Implemented Programs Each state's x~ ellhead prolect~on program ~s (hfferent Some states adnumste: :he~r p:ograms through the pabi~c heahh aulhonts. ~Hule othea mn them d~rough problem ~e~ fi~l x~hle olhe~ co~er ent:re state in Tex~s for ex.uup:e head protection program > x,)lmxm3. ('onmu~.mn: TNR('C} pruxldlog Iechmc~ ~alhng ~o pamc~p:ue TNRCC prepares ~rilbead prOleC9on plan w.h ¢ompuler- generated maps h~:~ of polenb~ h~ards and a ~uggesled armm plan 1o help loom COIl/111unit3 decMe ho~ to go f.m'ard gram with a regular new~[elleJ and an ill Lubb-t k LX~ n:elnbcr ~[eianlC J{arne~ f.und Ihal Bartles and League colleague Susait Ca'-,. b.',-Hortou brough! tl~e state s progrmn to !be cll~ manager ~ allenHun and offered assistance to conduct an mvelrtory of potential contaminants -Tx~o hundred thousand people 276 ,,ells a::d :,,o Leag::e :nerohers' That s how Da~e Tero' of tile TNRCC described Lubbock s ,~eilhead p:o:ec:,,m plan progress h, date In a illgSsive vohm:ee~ hers local m:tmteers and cu} empio}ee> cooducted an mxemo."} of al] of tile ot.~ ~ ~ells me: a 14-month per:od The :echm- cat mss~slance mtd support pr.v~ded b.,. :'.he ~tate helped tile League encouragr Ihe c:t.x States That HAVE NOT Implemented Programs Three sin:es lhat are ne, her al)l)ro'. ed nol in lite process of snbnmlmg x~ ellhead p~o. :ectton i)lar, s to the EPA are t'ahfomm Ionia aod \'lrglma :n each of it,e.,. status local effo::~ are under x~a} to prolecl gfOtllldl~a!Pf. bUl there la no lughel aulhonl) ~alhm Hm Stale to Imll Ioge!het reSOtlrCes and ~rm~d~dlze a prog~n VIRGIMA--h~ \;rglma. as III olher slates WHAT l$ WELLHEAD PEOTEETION? I(ey Steps ,n Local Wellhead Pr otect~on Programs recent droughts prompted worries about the water supply. As a result, local gov. emments. cmzens and others organized the Water Resources Association (WRA) as a way to get the different groups in the county talking to one another. The group meets once a month to discuss water issues, to update one another on upcom- ing programs and to coordinate efforts. Included in this countywide communica- tion process ts a cltizen's advisory group that includes the LWV of Yolo County. C~r ar~ created by local students edtwates Yolo Cm~nt~l, Cal!fo~9.a re~gmUs about co~e~olton and lp'oundu~eder p}zgecoov~ The challenges to wellhead protection in Califomia's 22,000 commumties are msu- tutiunal, educational and political. The first and easiest step for local groups is education and awareness braiding Yolo County, for example, sponsored a poster contest competition and published a calen- dar featuring kMs' groundwater protection messages (see above). After the county's efforts were recog- nized by the Groundwater Foundation, WRA Executive Director Hamson Phipps observed: ~Groundwater protection was an easy project to work on because everyone agreed to start with education." Itc and others point out that the hard pan--over- conung political barrlers~comes later. IOWA--In Iowa. the focus of groundwa- ter protection efforts has been on the agri- cultural community. The state's Ground Water Protection Act of 1987 has funded research m~,d outreach programs over the past eight years to educate farolets about mmm'azmg theu nuLfient and pestiode use. Beyond this one audience. however. state government in Iowa sees ~ls role in drinking water programs as a regulator: education and protection are vmwed as local concerns Local cinzens interested in initrating wellhead protectran can get help from the Iowa Rural Water A,,..,.cmtlon (IRWA) and EPA but mJ{ from the state In Mr. Vermin. Gene Hinnm and Peler Thomp.,,~,n found ~l wo.', ea.sy I(. rolltalc a wellhead prnle('11~ll pl,'m TIw-o'.y Clqlncd Cornell College to map out the three city- supply wellhead areas and to identi~' poten- ual contaminants. The challenge anw is to work w~th the local government to deter- nuns the best way to manage business and private actr, aq' near the oty wells m a ch- inate of resistance :o new regulatlous. A contrasting approach to groundwater protection can be found in neighboring Solon Iowa, a town of approximately 1,050 people with r, vo city-supply wells There. the town clerk and deputy rown clerk designated the tmvn's wellhead pro- tection area and. with annimal pubhc input. passed an ordinance prohibiting certain land uses in that area. The ordi- nance has not been challenged The IRWA has helped both Solon and Mr. Vernon wah the '~echnlcal aspects of tl~etr programs AVe're m a muque posi- tion to alleviate poht~ca] concerns by being a third part:,..' observes Greg Caron. IRWA grouudwater techmclan. IRWA's involve- mere. however. serves only to underscore the fact that the state ~tself ~s not available for techmcal assistance or for public edu. cation about the benefits of wellhead pro- teCllon to the community ! lo: I0~ C~TY CLERR From: jo hogarty 11~~O-9§ 18:11am p. g of 3 Johnsun Ceunh. Charlos D. Duffy, Chairperson Joo BoUtcorn Stophen P. Lama Don Schr Sally Slutsman BOARD OF SUPERVISORS November 21, 1995 FORMAL MEETING Agenda 1. Call to order following the informal meeting. 2. Action re: claims 3. Action re: formal m~nutes of November 14th including the canvass of votes for City Elections. 4. Action re: payroll author'mafions 5. Business from the County Auditor. a) Action re: permits b) Action re: reports c) Other 6. Business from the Zoning Administrator. a) Motion setting public hearing. b) Other 7. Business from the County Attorney. a) Report re: other items. 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 ................... ~.~ ., , =,.,~_~. ~.~,~,, ....................... . ----%~ FAX: (319) 356-6086 To: I0~ CI~ CLERI( From: jo boaarty 11-20-95 19:llam p. 3 of 3 Agenda 11-21-95 Page 2 8. Business from the Board of Supervisors. a) Action re: resolution for Road Vacation 02-95. All that portion of the platted alley whose right of way is between lots 6,7,8 and 9 in Block 7 in the plat of the town of Morse, also 5th Street that exists between Lot 8 of Block 7 and Lot 14 of Block 10 in the plat of the town of Morse from the Westerly line of Lots 8 and 14 to the Easterly line of the platted alley. b) Action re: lease agreement and ADA improvements for S.E.A.T.S. space with Iowa City Airport Commission in the amount of $945.00 per month and authorize Chairperson to sign. c) Motion accepting Robert J. Bums' resignation from the Johnson County Compensation Commission, Case Management Advisory Board, and Menial Health/Developmenial Disabilities Planning Council and authorize Chairperson to send a letter of appreciation. d) Action re: letter from Systems Unlimited, Inc. regarding proposal on Group Home Conversions. e) Motion congratulating West High Coaches and students on winning the Class 4A championship game in the state football payoffs. f) Discussion/action re: informal and formal meetings for the week of December 24th to be held on December 28th. g) Other 9. Adjourn to informal meeting. a) b) c) d) Inquiries and reports from the public. Reports and inquires from the members of the Board of Supervisors. Report from the County Attomey. Other 10. Adjournment. To: ~0',~ C~TY CLERK From: jo hogarty 11-28-95 18:83am p. 2 of 3 Jobmort Count- Charles D, Duffy, Chairperson St~ph~n P. L~¢ina Don Schr Sally Stutsman BOARD OF SUPERVISORS November 21, 1995 INFORMAL MEETING 1. Call to order 9:00 a.m. Agenda 2. Review of the formal minutes of November 14th including the canvass of votes for City Elections. 3. Business from the Director of S.E.A.T.S. a) Discussion re: lease agreement and ADA improvements for S.E.A.T.S. space with Iowa City Airport Commission. b) Other Business from Carroll Edmondson, District Court Administrator re: Johnson County Courthouse space needs/discussion. Business from the Bob Wolf re: drainage problem on Russell property/discussion. 6. Business from the Board of Supervisors. a) Discussion re: letter from Systems Unlimited, Inc. regarding proposal on Group Home Conversions. b) Reports c) Other 913 SotYnl DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 3566086 lo: IO~A CITY CLERK From: jo hogarty 11-2g-95 18:g3aa p. 3 o~ 3 Agenda 11-21-95 Page 2 7. Business from the County Attorney. a) Report re: Administrative Unit employees initial collective bargaining proposal. b) Executive Session to discuss county's initial collective bargaining proposal to Administrative Unit employees. 8. Discussion from the public. 9. Recess. FORMAL MEETING TO FOLLOW CITY OF CORALVILLE CITY OF IOWA CITY- JOHNSON COUNTY UNITED WAY FY97 HUMAN SERVICE AGENCY FUNDING REQUESTS CONTENTS PAGE Agency Hearing Schedule ................................................ i Current Local Allocations ............................................... ii Coralville Funding History ............................................... iii Iowa City Funding History ............................................... iv Johnson County Funding History .......................................... v United Way Funding History ............................................. vi United Way Designated Giving .......................................... vii Directors' Salary Study ................................................ viii Recommended Salary Structure - July, 1984 ................................. x Recommended Salary Structure - Modified to Include a 4% Salary Increase Each Year .................................................. xi Benefit Points Memorandum ............................................ xii Current Benefit Points ................................................. xiii Conflict of Interest Statement ............................................ xiv Using the Budget and Program Information ................................. xv Budget and Program Information by Agency: American Red Cross (see Red Cross) .................................... 417 Arc of Johnson County (Association for Retarded CitizenS) .......................1 Big Brothers/Big Sisters ............................................... 23 Community Coordinated Child Care (see 4 C's) ............................. 151 Community Mental Health Center (see Mental Health Center) ...................360 Crisis Center (Transient Program) ........................................ 37 Dental Services for Indigent Children ...................................... 59 Domestic Violence Intervention Program (Spouse Abuse) .......................74 Elderly Services Agency ............................................... 94 Emergency Housing Project ........................................... 116 Evert Conner Rights & Resources Center (formerly Independent Living) ............131 4 C's ............................................................ 151 Frae Medical Clinic .................................................. 179 Gedatdc Mobile Dental (see Special Care Dental Program) .....................449 Goodwill Industries of Southeast Iowa .................................... 204 Graater Iowa City Housing Fellowship .................................... 223 HACAP - Hawkeye Araa Community Action Program ......................... 239 Handicara ........................................................ 251 Hillcrest Family Services .............................................. 267 ICARE ........................................................... 280 Independent Living (see Evert Conner Rights & Resource Center) ................131 Legal Services ..................................................... 294 Lutheran Social Service .............................................. 312 Mayor's Youth Employment Program ..................................... 328 MECCA - Mid-Eastern Council on Chemical Abuse ........................... 344 Mental Health Center ................................................ 360 Neighborhood Centers (Broadway/Pheasant Ridge) of Johnson County ............380 Rape Victim Advocacy Program ......................................... 402 Red Cross ........................................................ 417 School Childran's Aid ................................................ 434 Special Care Dental Program (Geriatric Mobile Dental) ........................449 Spouse Abuse (see Domestic Violence Intervention Program) ....................74 Transient Program (see Cdsis Center) ..................................... 37 United Action for Youth ............................................... 460 Visiting Nurse Association (VNA) ........................................ 476 Youth Homes ...................................................... 498 DATE Thurs. 11/16 Thurs. 11/30 Thurs. 12/7 HUMAN SERVICE AGENCY FUNDING HEARING SCHEDULE FOR FY97 All hearings to be held at Department of Human Services, 9'1t N. Governor Street TIM___[E AGENCY 7:00 Training Session REQUESTS CORAL- IOWA JOHNSON UNITED PAGE VILLE CiTY COUNTY WAY Thurs. 12/14 7:00 Orientation 7:15 Mental Health Center X X 7:45 Lutheran Social Service X X 8:15 Visiting Nurse Association X X 8:45 Legal Services X 7:00 Big Brothers/Big Sisters X X X X 7:30 Youth Homes X X X X 8:00 United Action for Youth X X X X 8:30 Mayor's Youth Employment X X X X 9:00 HACAP X X X X MON. 12/18 7:00 Free Medical Clinic X X X X 7:30 Independent Living X X X 8:00 Rape Victim Advocacy X X 8:30 Neighborhood Centers X X X 9:00 ICARE X * X 1/4 7:00 Cnsis Center X X X X 7:30 Domestic V~olence Interv. X X X X 8:00 Emergency Housing Project X X X X 8:30 Handicare X X X X 7-00 Red Cross X X X X 7:30 MECCA X X X X 8:00 Elderly Services Agency X X X X 8:30 Arc of Johnson County X X X 9:00 Wrap-up GoVt. Requests Thurs. 1/11 7:00 School Children's Aid X 7-30 Hillcrest X 8:00 Gr. I.C. Housing Fellowship X 8:30 Goodwill X Thurs. 1/18 7:00 Dental S.=rvices for Children X 7:30 Special Care Dental Program X 8:00 4C's X 8:30 United Way Wrap-up Thurs. 1/25 Alternative date in case of inclement weather Thurs. 7:00 Planners' meeting 2/1 Thurs. 7:00 AIIocators' meeting 2/8 *Funded through the Johnson County Department of Public Health. Aqency Arc of Johnson CounW Big Brothers/Big Sisters Crisis Center Dental Services for Children Domestic Violence Intervention Elderly Services Agency Emergency Housing Project Evert Conner Rights & Resources Center for Independent Living (formerly Independent Living) 4C's Free Medical Clinic Goodwill Greater Iowa City Housing Fellowship HACAP Handicare Hillcrest ICARE ,gel Services Lutheran Social Service Mayor's Youth Employment MECCA Mental Health Canter N~ighborhood Centers Rape Victim Advocacy Red Cross School Children's Aid Special Care Dental Program United Action for Youth Visiting Nurse Association Youth Homes CURRENT LOCAL ALLOCATIONS Johnson Coralville County FY96 FY96 $1,350 $284,296 $3,300 $15,532 82,700 $53,560 Iowa CiW FY96 $33,075 831,200 United Way UWFY96 827,500 $19,250 $55,951 $11,500 82,700 $44,990 844,100 $40,912 81,500 815,532 853,500 $30,000 $500 $4,285 $6,000 $14,800 $5,000 $6,24O $3,214 $78,006 $22,145 82,400 $8,925 $16,O68 $2,100 $2,000 $35,000 8800 $262,444 824,500 $8,000 $67,050 844,000 85,000 $13,520 $16,800 $6,550 $10,300 $21,800 813,750 $8,000 823,300 $823,778 812,750 $32,672 $47,250 851,750 92,400 $12,000 $12,000 815,750 $5,356 94,410 813,250 $53,000 $1,050 $74,984 $124,340 $600 $64,272 $6,641 $10,000 827,300 $59,500 $16,300 TOTAL 821,400 81,939,474 $364,200 $651,224 Preliminary Recommendations CITY OF CORALVILLE HUMAN SERVICE AGENCY FUNDING Agency Funding FY95 Arc of Johnson County~ $1,350 Big Brothers/Big Sisters $3,300 (PALS) Crisis Center $2,700 Domestic Violence Int. $2,700 (Spouse Abuse) Elderly Services Agency~ $1,600 Emergency Housing Project 0 Handicare 0 Mayor's Youth $2,100 Emplovment Program MECCA $800 Rape Victim Advocacy $2,400 United Action for $1,050 Youth Youth Homes $600 'OTAL CONTINUATION $ 18,500 New Requests -- Existinq Agencies Free Medical Clinic HACAP Independent Living Red Cross TOTAL NEW REQUESTS TOTAL CONTINUATION ' $18,500 PLUS NEW REQUESTS " FY97 Allocated % Increase I I Increase FY96 95 to 96 I I Request Dollar Percent $1,350 0.0% II $1,500 $150 11.1% $3,300 0.0% I I $4,000 $700 21.2% It $2,700 0.0% " $3,510 $810 30.0% $2,700 0.0% ~ ' $3,000 $300 11.1% $1,500 0.0% [I $2,000 8500 33.3% $500 100.0% ',[ 8500 0 0.0% $2,400 100.0% $2,400 0 0.0% $2,100 0.0% $2,100 0 0.0% $800 0.0% $2,400 0.0% $1,050 0.0% $600 0.0% $21,400 16.7% $21,400 15.7% $2,000 $1.200 150.0% $3,000 $600 25.0% $3,000 $1,950 185.7% $4,500 $3,900 650.0% $31,510 $10,110 47.2% II ~ $1,200 $1,200 N/A ~' $2,500 $2,500 N/A :: $2,000 $2,000 N/A "" $500 $500 N/A ~ I $6,200 $6,200 N/A II $37,710 $16,310 76.5% Arc of Johnson County - formerly the Association for Retarded Citizens of Johnson County. Elderly Services Agency - allocated FY95 funding includes support for safety-related housing repair services for persons who are elderly or disabled and low or moderate income. This program was not part of the agency's original FY95 request. 3 HACAP - had received FY95 funding of $2,600 for a special request submitted outside the Joint Funding Process. Agency Funding FY95 Big Brothers/Big Sisters $31,500 Crisis Center $29,692 Domestic Violence Int. $42,000 Elderly Services Agency $51,000 Emergency Housing Project $5,250 Free Medical Clinic $0 HACAP $6,000 ICARE $8,500 Mayor's Youth Employment $35,000 MECCA $22,000 Neighborhood Centers $45,000 Rape Victim Advocacy $12,000 Red Cross $4,200 United Action for Youth $50,000 TOTAL AGENCY CONTINUATION F~ONTINGENCY TOTALCONTiNUATION CITY OF IOWA CITY HUMAN SERVICE AGENCY FUNDING Allocated % Increase FY96 95 to 96 $33,075 5.0% $31,200 5.1% $44,100 5.0% $53,500 4.9% $6,000 14.3% $5,000 100.0% $6,240 4.0% $8,925 5.0% $35,000 0.0% 824,500 1 1.4% $47,250 5.0% $12,000 0.0% $4,410 5.0% $53,000 6.0% $342,142 $364,200 6.4% $5,658 $5,828 3.0% $347,800 New ReQuests -- ExistinQ A~3encies independent Living Youth Homes $370,028 6.4% TOTAL NEW REQUESTS TOTAL CONTINUATION PLUS NEW REQUESTS $347,800 $370,028 6.4% II FY97 I I Increase I I ReQuest Dollar Percent II If $36,000 82,925 8.8% II $35,880 $4,680 15.0% II $46,305 $2,205 5.0% I I $55,105 $1,605 3.0% II $11,000 $5,000 83.3% II $5,250 $250 5.0% II $6,240 $0 0.0% I I $10,000 $1,075 12.0% II $45,000 $10,000 28.6% It $25,235 $735 3.0% 866,150 $18,900 40.0% $13,000 $1,000 8.3% $4,720 $310 7.0% $65,000 $12,000 22.6% $424,885 $60,685 16.6% $6,000 $172 3.0% $430,885 $60,857 16.4% II II $2,000 $2,000 N/A II $24,000 $24.000 N/A ';I$26,000 $26,000 N/A !~1$456,885 $86,857 23.6% Preliminary Recommendations JOHNSON COUNTY HUMAN SERVICE AGENCY FUNDING Agency Funding Allocated FY95 FY96 Arc of Johnson County $276,016 9284,296 Big Brothers/Big Sisters $15,080 $15,532 Crisis Center $52,000 $53,560 Domestic Violence Int. $43,680 $44,990 Elderly Services Agency $15,080 $15,532 Emergency Housing Project $4,160 $4,285 Free Medical Clinic $75,734 $78,006 HACAP $21,500 $22,145 Independent Living $3,120 $3,214 Lutheran Social Service $15,600 916,068 Mayor's Youth Employment $2,000 $2,000 MECCA $254,800 $262,444 Mental Health Center $792,095 $823,778 Neighborhood Centers $31,720 $32,672 '~pe Victim Advocacy $12,000 812,000 ned Cross $5,200 $5,356 United Action for Youth $72,800 $74,984 Visiting Nurse Assn. $107,0004 $124,340 Youth Homes $62,400 $64,272 TOTAL $1,861,985 $1,939,474 % II FY97 Increase I I Increase 95-96 II Request Dollar Percent II 3.0% I I $290,746 $6,450 2.3% 3.0% $17,400 81,968 12,7% 3.0% $61,590 $8,030 15.0% 3.0% $47,240 $2,250 5.0% 3.0% 3.0% 3.0% 3.0% 3.0% 3.0% 0.0% 3.0% $15,998 8466 3.0% $8,000 $3,715 86.7% 981,906 $3,900 5.0% $22,360 8215 1.0% $1,786 55.0% $1,932 12.0% $0 0.0% $7,873 3.0% $5,000 $18,000 $2,000 $270,317 II 4.0% J~! $856,740 932,962 4.0% 3.0% J J $49,008 $16,336 50.0% 0.0% [I ~13,000 $1,000 8.3% 3.0% II 85,730 8374 7.0% II 3.0% I I $89,000 $14,016 18.7% 16.2% II $124,340 80 0.0% 3.0% II t~100,000 $35,728 55.6% II 4.1% II $2,078,475 $139,001 7.2% Visiting Nurse Association - allocated FY95 funding includes $71,550 originally approved block grant funding plus $35,450 transferred mid-year from the Health Department budget. V UNITED WAY HUMAN SERVICE AGENCY FUNDING Agency Funding Allocated UWFY95 UWFY96 I' UWFY97 Increase II Increase 95 to 96 I I Re~luest Dollar Percent Arc of Johnson County $26,500 $27,500 2.8% Big Brothers/Big Sisters $16,500 $19,250 16.7% Crisis Center $49,951 $55,951 12.0% Dental Services/Children $10,500 $11,500 9.5% Domestic Violence Int. $33,912 $40,912 20.6% Elderly Services Agency $26,620 $30,000 12,7% Emergency Housing Prj. $7,800 $14,800 79.5% 4 C's $7,000 $8,000 14.3% Free Medical Clinic $61,300 $67,050 9.4% Goodwill 842,300 $44,000 4.0% Gr. IC Housing Fellowship $3,300 $5,000 51.5% HACAP/Headstart 813,000 $13,520 0.0% Handicare $14,800 $16,800 13,5% Hillcrest $6,300 $6,550 2.0% ICARE $8,300 $10,300 24.1% Legal Services $20,800 $21,800 4.8% Lutheran Social Service $13,500 $13,750 1.9% Mayor's Youth Employ. $8,000 $8,000 O.0% 'ECCA 822,300 $23,300 4.5% .,~ental Health Center $8,000 $12,750 59.4% Neighborhood Centers $48,500 $51,750 6.7% Rape Victim Advocacy $14,500 815,7,50 8.6% Red Cross $13,000 $13,250 1.9% School Children's Aid $5,800 $6,641 14.5% Special Care Dental $8,000 $10,000 25.0% United Action for Youth $24,300 $27,300 12.3% Visiting Nurse Assn. $54,500 $59,500 9.2% Youth Homes $12,300 $16,300 32.5% TOTAL $581,583 $651,224 12.0% II II 828,999 II $25,00o II $62,370 II $6,185 It 842,958 [I $35,250 " $18,500 815,000 $73,755 865,000 815.000 813,520 822,000 $7,500 815,000 827,800 $20,000 I[ $16,000 II $25,ooo ' ' 815,000 II 865,600 I[ $20,000 II 814,177 II $7,100 $10,0OO $36,000 $59,500 $30,000 $1,499 5.4% $5,750 29.9% 86,419 11.8% -$5,315 -46.2% 82,046 5.0% $5,250 17.5% $3,700 3.0% 87,000 87.5% $6,705 10.0% 821,000 47.7% $10,000 200.0% 80 0.0% $5,200 31.0% 8950 14.5% 84,700 45.6% $6,000 27.5% $6,250 45.5% $8,000 100.0% $1,700 7.3% $2,250 17.6% 813,850 26.8% $4,250 27.0% $927 7.0% $459 6.9% $0 0.0% $8,700 31.8% $0 0.0% $13,700 84.0% 8792,214 8140.990 21.6% vi (' Aqencv UNITED WAY DESIGNATED GIVING Designated Designated Designated Designated UWFY93 UWFY94 UWFY95 UWFY96 Alliance for the Mentally Ill Arc of Johnson County Big Brothers/Big Sisters Boy Scouts $2,151 93,101 93,111 $1,992 $2,057 91,865 $1,651 $1,750 $4,104 95,006 $4,671 $1,926 $6,915 98,921 $9,535 86,795 Compassionate Friends Crisis Center Dental Services for Children Domestic Violence Intervention $1,953 $973 $1,206 $855 $4,955 96,091 $5,016' $3,908 $954 91,020 $827 $1,109 $9,373 99,347 98,498 97,006 Elderly Services Agency Emergency Housing Project 4C's Free Lunch Program $2,941 $3,459 $3,463 93,923 $2,431 94,299 $3,095 91,539 $782 91,262 91,292 $972 $3,828 94,840 $4,298 $1917 Free Medical Clinic Girl Scouts Goodwill Greater Iowa City Housing Fellowship $3,263 93,814 94,197 $4,925 9381 91,599 92,449 $1,595 91,183 91,383 $1,829 $1,961 $925 $611 $428 HACAP/Headstart Handicare Hillcrest Hospice $1,487 92,355 $1,988 91,539 $2,117 94,326 93,333 $3,422 $432 9493 $450 $747 $8,689 $10,779 $13,388 $7,135 ~CARE Independent Living Iowa C & F Services Legal Services Lekotek Life Skills Lutheran Social Service Mayor's Youth Employment $3,261 92,772 93,742 $3.308 91,277 9619 $697 $241 $1,051 92,065 $1,481 $195 $155 9542 $515 $493 $269 $488 $837 $165 91,024 9867 91,352 $275 92,697 92,971 $2,174 52,846 $275 91,093 9395 $639 MECCA Mental Health Center Neighborhood Centers Rape Victim Advocacy Program $1,139 $7,017 $2,020 $1,608 $311 9714 $2,000 $1,170 $790 91,421 $2,527 $1,166 92,889 91,951 $1,907 $1,687 Red Cross Salvation Army School Children's Aid Special Care Dental Program United Action for Youth United Way Visiting Nurse Association Youth Homes $3,384 95,720 $8,383' $5,960 92,963 94,811 $9,211' $4,842 $1,976 92,870 $2,915 $1,994 $539 9614 9495 $474 91,989 91,694 $2,470 $1,005 92,148 92,567 $11,748 $5,000 $5,287 95,921 $4,833 $3,668 $1,857 91,491 $2,348 $2,321 TOTAL $95,277 9124,066 $136,958' $94,501 *These figures do not include $12,629.50 in "flood designated" funds dispensed in 8~93: Crisis Center - 95,814.75, Red Cross - $5,814.75, Salvation Army- $1,000. vii DIRECTORS' SALARY STUDY History During the joint United Way/Iowa City/Johnson County budget hearings conducted during the winter of 1983-84, concerns were raised about the extremely low salaries of many agency Directors. It was felt that those low salaries had the potential to adversely impact the quality of agency services through increased turnover, difficulties with recruitment of qualified Directors, and low staff morale. Concerns also arose about the level of benefits within and between agencies. The funding bodies directed that a study be conducted of agency Directors' salaries and of agency benefit packeges. Representatives of the City of Iowa City, Johnson County Board of Supervisors, United Way, agency Boards of Directors, and agency staff met in early 1984 to study agency salaries and benefits. Utilizing the expertise of Anne Vandenberg, then City of iowa City Human Relations Director, the Committee reviewed agency salaries through a process similar to that used in the salary/classification studies of City of Iowa City employees. Agency Directors completed detailed questionnaires describing their jobs for evaluation purposes, and the agencies were then slotted into five grades, based on their overall comparability to each other as established through the use of the Hayes/Hill job evaluation system. The most difficult aspect of the Committee's work was determining appropriate salary ranges for each grade. Attempts to survey similar positions in Johnson County and in other Iowa communities yielded insufficient comparable salary data. The Committee decided to rely instead on information available through IPMA (International Personnel Management Association). A very conservative basis was selected to establish the salary ranges. The Committee used the IPMA position of Social Worker I as comparable to salary grade 1. This position requires a BA and no experience, which is a level of education, experience and performance considerably below that expected for a Director of a human service agency in Johnson County. All other grades were established as a multiple of that base. The Committee reported to the City Council of Iowa City, the Johnson County Board of Supervisors and the United Way Board of Directors in July of 1984. It proposed a method of funding the salary increases necessary to raise many agencies' Directors to the bottom of their proposed salary ranges. While the report of the Committee was well received by the funding bodies. only the City of Iowa City contributed its proposed share to salary increases. The United Way and Johnson County were both unable to do so. Current Status In November of 1986, a Compensation Subcommittee of the United Way Allocations Division met to review and update the salary ranges. That Subcommittee recommended that the original salary ranges be modified to include a 4% increase each year. During the 1988-89 budget hearings, Johnson County, Iowa City and United Way agreed that the salary ranges should be updated with the proposed 4% per year increases. Those funders also agreed to make a renewed effort to implement the study. viii A subcommittee of the United Way Planning and Allocations Divisions proposed a plan for bringing the salaries of agency Directors who remained below the minimums of their appropriate updated salary ranges up to those minimums. The plan made each funder's salary adjustment support proportional to its support for the agency as a whole. The plan also gave Iowa City credit for the salary adjustment funding it contributed in 1984. In FY90, both Iowa City and Johnson County appropriated their full share of salary adjustment funding: Iowa City - $2,500, and Johnson County - $12,500. Fiscal constraints forced United Way to appropriate only half of its full share: $13,500, United Way then completed this process by appropriating the remaining $13,500 in FY91. Salary adjustment funding for the Director of Independent Living, Inc., has not been disbursed. It has been withheld until issues regarding the status of that agency are resolved. Page x of this book details the salary structure recommended in 1984, and page xi shows the 1984 salary ranges updated to include a 4% increase each year. Page 6 of each agency's budget details how the Director's salary stands in relation to the updated salary recommendations. It is important to remember as you review this information that the duties of some agency Directors have changed substantially since the study was completed. In some cases, responsibility has increased to the point where a change in grade is clearly warranted. It is exciting to note that the commitment of local funders to this process has been effective. The overwhelming majority of agencies that were included in the salary study now have agency directors whose salaries fall within the recommended range. These improvements in the salaries of agency Directors have significantly strengthened agencies by enhancing their ability to retain excellent staff and to recruit qualified Directors when that need arises. Salary adjustment funding has helped to make our already excellent agencies even better. Information concerning the 1984 repor~ on benefits can be found on page xii of this book. ix RECOMMENDED SALARY STRUCTURE JULY, 1984 Grade 1 2 3 4 5 ARency Independent Living 4 C's - Chid Care Resource and Referral Arc - Association for Retarded Citizens Big Brothers/Big Sisters Free Medical Clinic Handicare Neighborhood Centers of Johnson County Rape Victim Advocacy Program Red Cross United Action [or Youth Crisis Center Domestic Violence Intervention Program Elderly Services Agency Mayor's Youth Employment Program United Way Youth Homes Community Mental Health Goodwill industries MECCA VNA- Visiting Nurse Association Full-Time Salary Range $17,398- $24,357 $18,790-$26,306 $20,292- $28,409 $21,916 - $30,682 $24,913- $37,370 RECOMMENDED FULL-TIME SALARY RANGES BASED UPON RECOMMENDED SALARY STRUCTURE, JULY 1984 MODIFIED TO INCLUDE A 4% SALARY INCREASE EACH YEAR Grade 1 3 Agency Independent Living 4 C's - Child Care Resourc~ & Referral ARC - Association for Retarded Citizens Big Brothers/Big Sisters Free Medical Clinic Handicare Neighborhood Centers Rape Victim Advocacy Program Red Cross United Action for Youth 1994/FY95 $25,754-36,054 $27,813-38.940 $30,038-42,051 1995/FY9~. $26,784-37,496 $28,926-40,498 $31,240-43,733 4 Crisis Center $32,443-45,418 $33,741-47,235 Domestic Violence Intervention Elderly Services Agency Mayor's Youth Employment United Way Youth Homes 5 Community Mental Health $36,877-55,317 $38,352-57,530 Goodwill Industries MECCA VNA - Visiting Nurse Association 19961FY97 $27,855-38,996 $30,083-42,118 $32,490-45,482 $35,091-49,124 $39,886-59,831 10195 xi City of iowa City MEMORANDUM Date: November 13, 1995 To: Social Services Agencies and Funding Bodies From: Salary/Benefits Review Committee Re: Employee Benefits for Social Services Agencies - Recommendations To promote equity and consistency in the allocation of benefits for employees of Social Service agencies funded by the City of Iowa City, Johnson County and the United Way of Johnson County, the following are proposed to guide decisions regarding establishment of the appropriate levels of employee benefit allocations: Recommended benefit allocations for full-time permanent agency employees are at minimum 50 benefit points and shoul~ not exceed 60 benefit points. Benefits may be prorated for part- time permanent employees. Benefit point equivalents are as follows. Within the 50-60 point range, benefits may be selected as determined to be appropriate by each agency. Benefit Points 1 day off 1 year single health 1 year single + family health Life Insurance I x annual per year LTD coverage per year 1 year single dental I year single + family dental = 1 point : 12 points = 24 points = 1/2 point : 1 point : 2 points = 4 points For Salary/Benefit comparison purposes, 1 benefit point = $75.00. Benefit packages which exceed the 50-60 point range may warrant review of salary level. NOTE FOR FY97 FUNDING REQUESTS TO JOHNSON COUNTY AND THE CITIES OF IOWA CITY AND CORALVILLE, AND TO UNITED WAY FOR 4/1/96-3/31/97: The memorandum above included all benefits except retirement. In order for the funders to gain a more complete understanding of the agencies' benefit packages, retirement is now included on the budget forms. Using the current IPERS (Iowa Public Employees Retirement System) employer contribution pementage (5.75%) together with the range of recommended salaries for the current year ($25,754~$55,317) the range of benefit points for retirement should be 20 to 42 for agency Directore. The addition of retirement points would make the recommended range of benefit points 70-102. BENEFIT POINT INFORMATION APPEARS ON PAGE 6 OF EACH AGENCY'S BUDGET· xii AGENCY DIRECTORS' CURRENT LEVEL OF BENEFITS AGENCY Handicare ............................................ Emergency Housing Project ............................... Independent Living ...................................... Neighborhood Centers of Johnson County .................... Greater Iowa City Housing Fellowship ........................ 4 C's - Community Coordinated Child Care .................... Crisis Center .......................................... Domestic Violence Intervention Program ...................... Red Cross ............................................ MECCA .............................................. ICARE ............................................... Arc of Johnson County ................................... Free Medical Clinic ...................................... HACAP .............................................. Elderly Services Agency .................................. United Action for Youth ................................... Legal Services ......................................... Goodwill .............................................. Visiting Nurse Association ................................ Lutheran Social Service ................................. Mayor's Youth Employment Program ....................... Hillcrest Family Services .................................. Big Brothers/Big Sisters ................................. Youth Homes .......................................... Rape Victim Advocacy Program ............................ Mental Health Center .................................... BENEFIT POINTS 24.5 36.5 42.0 46.0 48.0 51.0 57.5 62.0 62.0 67.3 68.5 69.5 69.5 69.6* 79.5 79.5 84.5 89.5 90.4 90.5 91.5 95.5 96.5 103.7 105.2 129.7 *Director's points as reported by HACAP were 159.6. However, that includes 91 points for sick leave because the Agency provides sick leave and disability coverage directly. In order to make HACAP's points comparable to other agencies', those 91 points should be replaced by 1 point (the point value of disability insurance). Then the Director's points are 69.6. xiii UNITED WAY OF JOHNSON COUNTY 20 EAST MARKET STREET IOWA CITY, IA 52245 (319) 338-7823 May 1992 CONFLICT OF INTEREST STATEMENT PROTOCOL FOR PLANNERS AND ALLOCATORS WHEN VOTING ON OR DISCUSSING AGENCIES. ONE OF THE PRINCIPLES OF THE EVALUATION AND FUND DISTRIBUTION SYSTEM IS THAT FUNDS BE AWARDED WITH FAIRNESS. IN ORDER TO ASSIST VOLUNTEERS MAKING THIS DECISION, A COMMITTEE OF BOARD MEMBERS, PLANNERS, AND ALLOCATORS HAVE ESTABLISHED SOME GUIDING PRINCIPLES. WE ARE REQUESTING THAT VOLUNTEERS DECLARE THEIR CONFLICTS AND ABSTAIN FROM VOTING IN INSTANCES WHERE CONFLICTS EXIST. INSTANCES WHERE CONFLICT OF INTEREST MAY EXIST WOULD BE: A) DIRECT RELATIONSHIPS (SPOUSE, SIBLINGS, CHILDREN, ETC.); B) PROFESSIONAL RELATIONSHIP (THIS INCLUDES MEMBERSHIP ON AN AGENCY'S BOARD OF DIRECTORS); C) PERSONAL RELATIONSHIPS; D) A PERSON WHO CAN INFLUENCE OR BE INFLUENCED BY AN AGENCY. PERSONS WITH A CONFLICT OR INTEREST SHOULD NOT ACTIVELY LOBBY ON BEHALF OF AN AGENCY BUT CAN CLARIFY A DISCUSSION IF THEIR INFORMATION IS KNOWLEDGE BASED BUT NOT OPINION BASED. AT THE BEGINNING OF EACH MEETING THE' CHAIR OF THE PLAiVNING COMMITTEE WILL MAKE THE FOLLOWING DISCLOSURE STATEMENT: "ANY MEMBER WHO HAS A POTENTIAL CONFLICT OF INTEREST DUE TO DIRECT, PROFESSIONAL, OR PERSONAL RELATIONSHIPS, OR A PERSON WHO CAN INFLUENCE OR BE INFLUENCED BY AN AGENCY IS HEREBY REQUESTED TO DECLARE THAT HE/SHE HAS A CONFLICT OF INTEREST REGARDING SUCH AGENCY AND ABSTAIN FROM VOTING IN INSTANCES WHERE CONFLICTS EXIST." USING THE BUDGET AND PROGRAM INFORMATION Budget page I includes a summary of agency programs as well as budgetary information. There is a listing of local funding for last year and the current year, as well as the agency's request for next year. The local funding figures are based on the funders' calendars (7/1 to 6~30 for governmental funders and 4/1 to 3/31 for United Way). Page I is the only pap. e in the entire budQet and Drollram packet that is not based on the individual aQencv's budget vear. The agency's budget year is noted in the upper left corner of Budget page 1. Bud¢let pa¢les 2-8 provide figures based on the agency's own budgetary year (calendar, fiscal, federal, etc.). Bud.get 13a.cles 2-6 include figures for a three-year period: the past, present and proposed budget years. Budget page 2 presents an overview of the agency's finances. Line I shows total funds available; it includes carryover and income. Line 2 is the total of expenditures; line 3 is the difference between lines 1 and 2. In-kind support and non-cash assets are also summarized on this page. Budget page 3 provides a detailed account of the agency's income. Remember that this page is based on the agency's own budget year, not the funders'. This page includes only cash income, not in-kind. The total income is on the last line. Because this page involves a breakdown of proposed income for next year by program, Budget page 3a is included for those agencies that have more than two programs. Bud(let page 4 details cash expenditures with total expenses appearing on the last line. Because this page involves a breakdown of proposed expenses for next year by program. Bud.get pa.qe 4a is included for those agencies that have more then two programs. Bud.get pa.qe 5 has four sections: Salaried Positions: Lists each staff position and its full-time equivalent as well as the totals of all salaries and full-time equivalents. Agencies with more than four staff include Bud(~et page 5a. Restricted Funds: Lists all monies earmarked for a particular use and indicates who imposed the restrictions. These funds are detailed on Budcmt pa¢les 7 and 8. Matching Grants: Shows all matching grants and includes grantor and source of match. In-Kind Support Detail: Itemizes and totals non-cash income. Budget pacle 6 provides information on personnel taxes and benefits as well as operational policies. it also includes a summary of staff benefit points. Budget page 7 details funds whose use has been restricted by the donor. Budget pa(~e 8 details funds whose use has been restricted by the agency's Board of Directors. XV The A~lency Questionnaire includes the agency's history, purpose, program(s), management, and financing, in narrative format. The Goals and Objectives section explores the overall purpose of each agency program. It details measurable objectives for the coming year with the tasks and resources necessary to accomplish them. xvi HUMAN SERVICE AGENCY BUDGE~ FORM City of Coralville Johnson Cottnty City of Iowa City United Way of Johnson Cottnty CHECK YOUR AGENCY'S BUDGET YEAR !1~/96 - 1213~196 4/1/96 - 3131/97 711196 - 6130197 10/1/96 - 9/30/97 X Director : Rebecca Kurt Agency Name .Tho Are ~f .lmhn~on County Address :1700 First Ave. S. Suite 16,1owa Ci Phone 351-5017 Completed by _'Re~,ecca l(prt Approved oard - -(authorized s~atur%) (date) COVER PAGE Program Summary: (Please number programs to correspond to Income & Expense Detail, i.e., Program 1, 2, 3, etc.) 1. FAMILY IN-H0~E SUPPORT SERVICES to provide. a service network which enables children and adults with mental retardation and other developmental disabilities to continue to liv~ at home with their families. These services include long-term and short-term respite care, as well ~s other intcnsive in-home services. -' 2. ADVOCACY/AWARENESS - to act on behalf of persons with develop- mental disabilities by: seeking support services and monitoring existing programs, informing citizens with developmental disabili- ties and their families of programs and opportunities available, informing the community of the causes-of mental retardation and the possibilities for prevention, and monitoring governmental actions that impact this population. 3. COMMUNITY PROGRAMS - to secure for children and young adults with mental retardation and othe~ developmental disabilities commu- nity services which enhancc their skills and development while they live at home with their families. Includes both daycare and summer programming. 4. VOCATIONAL ADVOCACY - to increase employment opportunities for persons with developmental disabilities in our community by provid- ing job placement, training and follow-along. Local Funding Summary : IUnited Way of Johnson Cou~nty -- Does Not Include Designated Gvg. ICity of ~owa City IJohnson County ICity of Coralville 4/1/94 - 411/95 - 411196 - 3/31/95 3/31/96 3/3!/97 $ $ $ 26,500 22,~00- 28,999 FY95 FY96 [ FY97 $ 0 $ 0 S 0 $276,016 $ 284,296 $ 290,7~6 $ 1350 ' $ 1350 $ 1500 ,I. Ile ~,re o[ JO~lnson Enter Your Agency's I~,dget Year 1. TOTAL OI~.~_~ING ~JE~£'I' (To~l a + b) a. Carryover ~lance (Cash from line 3, previous colh~m) A CALrAL THIS .YEAR lAST YEAR PR03ECr 1994 1995 731,458 212,713 b. Zncome (C h) a. Admini~r~tion 1~18,745 (Total a- + b) '562 ,'090 '19,037 b. Prosf'f'am Talin3 '(List Prc~s. Re1~¢)1543,053 694,614 169,368 525,246 · 566,037. ~,200 556,837 1996 g70,069 I28~577 t1' - 589,800 i 9,900 579,900 t. Family In-Home Support 2. Advocacy/Awareness 13,600 119,557 14,000 .127,8~4 14,729 3. Community Programs 4. Vocational Advocacy 5. 6. 1343,442 70,273 347,690 ' 75,590 354,127 83,200 3. ENDING BAIANCE (Subtract 1 - 2) 4. ~N-I~[ND SUPPOFC (Total from Page 5) 5. NON-CASH ~.gSETS 169,368 37,500 )1,175 128,577 38,800 9!,175 80,269 "** ~C,100 91,175 Notes a~l' Cuam~nts: ~ 1994 ending balance includes Restricted ~.und~: $ 83,290 for 'fhe Arc's self-suppor~ for occupancy expenses so the a. gency can continua to u'se the other £unding it secures for progr.~ms. These restricted funds are det~,_le~ · on pages 8 ant! 8a of this budget. Also includes are restricted funds: $3 A00 for ' Vocational Advocacy Continuation, ant! $ 3,404 for'the Health Insurance Reserve. · The 1994 ending balance also includes $6,AA8 for Vocational Advocacy Program, $35,485 special needs daycare, and $A9,455 for the operation of ~"he other' ~rograms ending balance.will be $22,765. 2 2 AGENCY The Arc of Johnson County INCON~ DETAIL !:, Local Fundin~ Sourc~ o. Johnson County b. Cfly of ~. Unit~ Way 2. Sm~o & F~. U~ Below. ~mpfiagons d. 3. ~n~bugon~fio~ 6. Net ~ of Mai~ 8. ~er- (show on AGIOICY ~ ARC OF ~OHNSON COUNTY ACTUAL LAST YEAR 270,708 0 26,375 1,275 THIS BUDOET- ADMiNIS~ YEAR EDNEXT TRATION PROGRAI~PROGRAM PR~RAIv PROGRAM PRO~CT YEAR I 2 3 4 30s,?.56 31s,o~o [ 3,100 6s..599 J 6.s00n9..5~1 2~0,156 ~,.521 .51,200 ~36.321 27,250 28,999 3,000 16,949 6,100 2,950 1,350 1,500 IOO 4.50 700 250 134.360 ] 136,550] 141,467 [ 134,360 136,550 141.467 0[ 21,727 0 102,000 17.740 21,727 102,000 17,740 2,286 1,375 1,751 875 535 500 3,40~ I 1,994 975 1,300 0 107 60 69,478 [ 70,000 2,n o I 2,430 2,430 50 100 1,600 I 450 I,IOO 150 500 300 1,200 400 0 75 75 71,000 [ 0 oJ o 5,.500 [ 2,500 2,630 [ 200 2,430 200 518,745 525,246 [ 5,~i.492 [ I I 10,000 0 1,300 0 200 6,725 101,976 350 8OO 250 700 100 100 0 8OO 8OO o; l. OO ! o! I,IOO I 350 ! 2,430 ] 2,430 11,930 I 343.4'71 77,3~0 Page 3 Sheet1 AGENCY The Arc of Johnson County ~XPENDITURE DETAIL AGENCY: THE ARC OF JOHNSON COUNTY EXPENSE DETAIL ACTUAL TI-ItS BUDGET- AMINIS- LAST YEAR NEXT TRATION PROGRAM2ROGRA~ YEAR PROJECT YEAR 1 2 1. Salaries 129,814 128,09_9 145,068 , 2,950 50,400 4,941 2. Employee Benefits & Taxes 27,395 27,128 32,282 ' 850 9,844 988 3. Staff Development 474 1,500 2,500 100 1,500 200 4. Professional Consultation 3,074 6,050 2,200 $00 1,100 150 5. Publications & Subscriptions 476 600 700 200 6. Dues & Mcmbershi~ 6,474 6,500 6,600 6,600 7. Rent 3,012 3,250 3,400 50 1,000 I00 ~. Utilities 980 1,200 1,300 100 300 I00 9. Telephone 1,180 1,700 1,800 100 850 -200 10. Office Supplies & Poshage 2,541 2,700 2,800 200 1,200 200 I1. Equipment Par¢lmse / Rental 1,493 1,650 1,750 300 600 150 12. Equipment/Office Maintenance 1,600 1,700 1,800 200 300 300 13. Printing aud Publicity 3,888 4,000 47100 500 2,350 150 14. Local Transportation 4,556 4,800 4,900 100 500 150 15. Insurance 3,164 4,000 4,600 150 1,500 150 16. Audit 2,330 2,360 3,150 3,150 17. T-Shirt Sweat Slfirt 0 100 100 100 18. Fundraising 85 200 20(/ 200 19. Purchase of Service 368,235 367,000 369,000 56,000 20. Meeting, Awards & Goodtimers 1,234 1,200 1,200 200 300 21. Miscellaneous 85 300 350 350 22. iOT ZX ENS S ' (Show a{so on page 2, {hie 2,2a,2b) Notes and Comments: 562,090 { 566,037 589,800 9,900 127,844 14.729 ( 4 Page 4 AGENCY The Arc of Johhson County EXPENDITURE DETAIL EXPENSE DETA]L 1, Salaries 2. Employee Benefits & Taxes 3. Staff D~velopment 4. Professional Consultation 5. Publications & Subscriptions 6. Dues & Memberships 7. Rent 8. Utilities 9. Telephone 10. Office Supplies & Postage 11. Equipment Purchase / Rental 12. EquipmentJOffice Maintenance 13. Printing and Publicity 14. Local Tmnsporl~lion 15. Insurance 16. Aud/t 17. T-Shirt Sweat Shirt 18. Fundraising 19. Purebase of Service 20. Meeting, Awards & Goodtimers 21. Miscellaneous 22: TOTAL EXPENSES (Show also on p~g¢ 2,,line 2,2a,2b) Notes and Comments: 3 28,277 6,400 150 100 200 600 200 150 7O0 400 600 7O0 350 1600 313,000 700 354,1271 I 4 58,500 14,200 550 350 250 1650 600 500 500 300 400 400 3.800 1.200 83,200 Page 4a 5 AGq~qCY The Arc of Johnson County SALARIED Position Title/ Tm~-t Name Last IThis Next Year Year Year Detailed on PaRe 5a Total Salaries Paid & ~'£'M* 5.63 128,099 145,068 5.68. 6.27 129,814 . . ' * Full-Ti~m Equivalent: 1.0 = full-time; 0.5 = halfi'time; etc. +13.2Z ~CI~U FUNCS: (Complete Detail, Pages 7 and 8) Restricted by: Restricted for: MH/DD Planning Council ,~ocational,In-Home, Day Care The Are Board Health Insurance The Arc Board Vocational Pro~rammin~ 134,360 136.450 141,467 3,400 3,400 3.400 3,400 3,400 3,400 Grantor/Matched by: the Arc Board The Arc Board Occupancy,Maintenance, & Common Area Fee 61,300 63,907 55,000' Transition to Self-Support for Ultilities & Insurance 21,940 17,327 23,074 *Transfer of interest from Occupancy, Maintenance, & Common Area Fees Account to Transition to Self-Support for Insurance & Ultilities. IN-KIND $L~PP0R~ DETkIL Services/l;olunteers : Volunteers including volunteer portion of respite hours** Space, Utilities, etc. 37,000 38,300 39,600 500 500 500 Other: (Pl~e specify) ** Volunteer portion of respite hours range fYom $3.50- $!4.00 per hour. Respite hours for 1994 were 5,000. ~ 37,500 38.800 40.100 5 +3.7% O% O% -13.9% +33.2% +3.4% 0% +q.4% SALARIED POSITIONS AGENCY: The Arc of Johnson Couaty Position Title/La.~ Name Exec. Dir./Lea 1-94-11-94 Kur[ I 1-94= Vec. Job Coach/Admin Asst./Clayton Vocational S~cialis~Egli Vocational Job CoachIOlakanmi Respite Care Coordinator/Marston Financial Coerdinator/Rudert HCBS Waiver Consultm~¢hiel Actual This Year Budgeted Last This Next Last Year Projected Next Year Change Year Year Year 1.05 1.00 1.00 39,551 34,139 35,730 4.66% 1.00 1.00 1.00 17,269 17,970 18,738 4.27% 1.00 1 00 1.00 21,984 22,913 23,829 4.00% 1.00 1.00 1.00 17,903 18,622 19,402 4.19% 1.00 1.00 1.00 20,812.~ 21,675 22,542 4.00% 0.63 0.63 0.63 12,295 12,777 13,333 4.35% 0.00 0.00 0.64 11,494 * includes overlap between outl~oing & incoming Executive Director ' Full-time equivalent: 1.0=full-time; 0.5--half-time, etc. 5a 7 AGENCY BENEFIT DETAIL TDOLES AND PERSONNEL BENEFITS (List Rates for Next Year) TOTAL ==> FICA % x $ 7.65 1&5~068 Unemployment Comp. % x $ ' 0.5 83.788 Worker's Comp. % x $ .7 145,068 Retirement 4 % X $ 7 ]45.058 Health Insurance $ per mo.:5 indiv. $15§ per mo.: family Disability Ins. % x $ 98 per month Life Insurance $ per month 49 Other % x $ The Arc of Johnson County "ACTUkL THIS YEAR BUDGETE9 LAST YEAR PROJECTED NEXT YEAR 27,395 27,128 32,282 9,983 9,799 11,097 45 &7 48 693 790 1015 7,374 9,906 10,015" 10,500 965 1,190 1,543 458 595 705 How Far Below the Salary Study Committee's within Recommendation is Your Director's Salary? range within within range range 'Si~k' Leave policy:-MaximumAccrual 12 days per year for yearsall to __ days per year for years __to -- M0nchs of 0pe~ation During Year: 12 8-5 Hours of Service: M-F ( We provide service 24 hrs. per day- Vacation Policy: Maximum Accrual 200 Hours Holidays: 10 days per year for years 0 -to 1 15 1 3 10 days per year 20 days per year for years 3 to + Work week: Does Your Staff Frequently Work More Hours Per Week Than They Were Hired For? x Yes No How Do You Compensate For Overtime? x Time Off None 1 1/2 Time Paid Other (Specify) D!RECTCR'S POINTS AND RATES Retirement Health Ins. Disability Ins. Life Insurance Dental !ns. Vacation Days Holidays Sick Leave STAFF BENEFIT POINTS Minimum Maximum 22 .$.139 /Month 8 15 12 $155.._./Month 0 12 1 $. 23 /Month 1 1 · 5 .$ 13 /Month .5 .5 2 ,$ above /Month 0 2 l0 20 Days 13 20 10 10 Days 6 10 12 12 Days 8 12 69.5 POINT TOTAL 36.5 72.5 Comments: (Indicate N/A if Not Applicable) AGENCY The Arc of Johnson County DETAIL OF RESTRICTED FUNDS (Source Restricted Only--Exclude Board Restricted) Name of Restricted. Fund Community Services Appropriation 1. Restricted by:Johnson County Mental Health/Developmental Disabilities Planning Council 2. Source of fund: State of Iowa vocational programming,respite services, and purchase 3. Purpose for which restricted. of in home, and daycare services · t 4. Are investmen earnings available for current unrestricted expenses? Yes X No If Yes, what amount: Each year's funding is restricted 5. Date when restriction became effective: effective July 1st. Each year's iunding is restricted through 6. Date when restriction expires: 3une 30th. 7. Current balance of this fund: Funding expended as received B. Name of Restricted Fund 1. Restricted by: 2. Source of fund: 3. Purpose for which restricted: 4. Are investment earnings available for current unrestricted expenses? Yes No If Yes, what amount: 5. Date when restriction became effective: 6. Date when restriction expires: 7. current balance of this fund: C. Name of Restricted Fund 1. Restricted by: 2. Source of fund: 3. Purpose for which restricted: 4. Are investment earnings available for curr%nt unrestricted expenses? Yes No If Yes, what amount: 5. Date when restriction became effective: 6. Date when restriction expires: 7. Current balance of this fund: 7 9 (Indicate N/A if Not Applicable) AGENCY The Arc of Johnson County Ce DETAIL OF BOARD DESIGNATED RESERVES (~or Funds Which Are Not Donor Restricted) Health Insurance Reserve O Name of Board Designated Reserve: 1. Date of board meeting at which designation was made:4/13/89 Monthly health insurance premium savings 2. Source of funds: To cover self-insurec fluctuations. 3. Purpose for which designated: 4. Are investment earnings available for current unrestricted expenses? X Yes No If Yes, what amount: 4/13189 5. Date board designation became effective: 0n-going. 6. Date board designation expires: $3,712.35 7. Current balance of this fund: Vocational Advocacy Program Continuation Name of Board Designated Reserve: 1. Date of board meeting at which designation was made: Emergency Services Softball Game Fundraiser 2. Source of funds: I0/3/84 Purpose for which designated:For Vocational Advocacy continuation. Are investment earnings available for current unrestricted expenses: X Yes No If Yes, what amount: 10/3/84 5. Date board designation became effective: 0n-going 6. Date board designation expires: $3,400 7. Current balance of this fund: Occupancy, Maintenance, & Common Area Fees Name of Board Designated Reserve: 1. Date of board meeting at which designation was made:9/1/92 Proceeds from sale of Nelson Center Building 2. Source of funds: To pay annual common area fees, & maintenance cost~ 3. Purpose for which designated: ~nr ..w Ar~ m~{~p =po~e 4. Are investment earnings available for current unrestricted expenses? X Yes No If Yes, what amount: Date board designation became effective: On-going Date board designation expires: Current balance of this fund: 9/1/92 $ 63~907.79 10 g ~ne arc oz oonnson uoun~y AGENCY (Indicate N/A if Not Applicable) DETAIL OF BOARD DESIGNATED RESERVES (For Funds Which Are Not Donor Restricted) Transition to Self-Support for Insurance and A. Name of Board Designated Reserve: Utilities, .' 9/1/92 1. Date of board meeting at which designation was made: Proceeds from the sale of Nelson Center Building. 2. Source of funds: To pay insurance and utility costs for new Arc 3. Purpose for which designated: office space wh~le additionS] funding ~n,,rr,~ mre developed. 4. Are investment earnings available for current unrestricted expenses? X Yes No If Yes, what amount: 5. Date board designation became effective: On-going. 6. Date board designation expires: 9/1/92 7. Current balance of this fund: $17,285.60 B. Name of Board Designated Reserve: 1. Date of board meeting at which designation was mhde: 2. Source of funds: 3. Purpose for which designated: 4. Are investment earnings available for current unrestricted expenses? Yes No If Yes, what amount: 5. Date board designation became effective: 6. Date board designation expires: 7. Current balance of this fund: C. Name of Board Designated Reserve: 1. Date of board meeting at which designation was made: 2. Source of funds: 3. Purpose for which designated: 4. Are investment earnings available for current unrestricted expenses? Yes No If Yes, what amount: 5. Date board designation became effective: 6. Date board designation expires: 7. Current balance of this fund: '8a AGENCY The Arc of Johnson County A~FNCY HISTORY (Using this page ONLY, please summarize the history of your agency, emphasizing Johnson County, telling of your purpose and goals, past and current activities and future plans. Please up-date annually.) Throughout its 38 year history, The Arc of Johnson County (The Arc/JC) has acted as an advo- cate for the rights of citizens with mental retardation and developmental disabilities. When the notice appeared in the Iowa City Press Citizen over 38 years ago asking persons interested in the welfare of individuals with mental retardation to come to a meeting, Johnson County had no educational, recreational, vocational or residential programs for individuals with mental retardation and developmental disabilities. Johnson County in 1995 has programs, some models in all four areas. The Arc/JC has been instrumental in creating these programs, and in advo- cating for programs which provide individuals with mental retardation and other developmental disabilities with services non-disabled people take for granted. Many services which The Arc/JC developed now exist as separate entities. The Special Education program and Goodwill Industries of Southeast Iowa were nurtured by The Arc/JC. In 1930, members of The Arc/JC began discussing possible alternatives to institutionalization. In June 1971, Systems Unlim- ited Inc. was founded by seven members of The Arc/JCwho had been charged with the responsi- bility for making residential services available on the community level. Special Populations Involvement (SPI) came about because of cooperative planning, begun in 1959, between the Iowa City Recreation Department and The Arc/JC for the recreational needs of individuals with mental retardation and developmental disabilities. Current programs 'include Family In-Home Support Services, Advocacy/Awareness, Community Programs, and Vocational Advocacy. Descrip- tions of these programs can be found on the cover page of this application. Support services are imperative if individuals with mental retardation and developmental disabilities are to live in the least restrictive environment. Our Family In-Home Support Services Program offers levels of help varying from short-term respite care through ~ntens~'. family and child training. This range of services allows each family/person to be as inde- pendent as possible. Since December 1989, The Arc/JC has helped families access appropriate daycare settings for their children with special needs. The funding was transferred from the Johnson County Department of Human Services to The Arc/JC so daycare could be secured as part of an integrated family plan. Since July 1991, Johnson County has d~rectly iunded us To continue this important service. The Arc/JC coordinates summer program opportunities for children and young adults, a service that is vital to many families. With the right mix of support services, a family can keep its child living at home; this is a success for the whole community. Our Vocational Advocacy Program provides vocational opportunities for individuals with mental retardation and developmental disabilities by securing job placements in the community. We provide job development, training, and follow-along services. Without this program, our clients would have remained in a sheltered workshop or adult activity center. we are continually seeking creative answers to the high unemployment problem that affects indi- viduals with mental retardation and developmental disabilities. In 1992 we changed our agency name from "The Association for Retarded Citizens of Johnson County" to "The Arc of Johnson County". The Arc has changed its name on the national and state levels as well. This change recognizes the need for person-first language, "people with mental retardation" versus "mentally retarded people". This exciting change has overwhelming support from individuals with mental retardation and developmental disabilities, their parents and family members, and advocates. Our mission has not changed and is reflected in the tag line we are using along with our name: The Arc of Johnson County - Providing services to persons with mental retardation and developmental disabilities. Currently, The Arc is ad- dressing two challenges, in addition to the ongoing challenge of maintaining funding to meet service needs. The Arc is working with a committee to address the need for summer/ before/after school programming for youngsters 12 and over with developmental disabilities The Arc is also exploring creative ways to serve more children with special needs daycare requests. One way has been to increase the amount parents contribute towards their children's daycare. This has allowed us to serve more fill more requests for daycare. 12 P-1 AGENCY The Arc of .Tobn~nn ACCOUNTABILITY QUESTIONNAIRE A. Agency's Primary Purpoke: To provide services, support, and advocacy for Johnson County individuals with deYelopmen~. al disabilities and their families. 2. To eliminate inappropriate institutionalization. 3. To reduce the incidence of mental retardation and developmental disabilities. B. Program Name(s) with a Brief Description of each: 1. Family In-Home Support Services 2. Advocacy/Awareness 3. Community Programs 4. Vocational Advocacy (see budget Cover Page for descriptions.) Tell us what you need funding for: Funding is being sought to continue daycare services, summer programming,respi~e care services, and other in-home services for individuals with developmental disabilities, and to maintain other current programs. Do Management: 1. b) Does each professional staff person have a written job description? Yes ¥ No Is the agency Director's performance evaluated at least yearly? x Board of Directors Yes No By whom? Finances: 1. Are there fees for any of your Yes w No a) services? If Yes, under what circumstances? Family In-Home Support Services, Daycare, and Summer Program involve a parent payment system based on income. Are they flat fees or sliding scale x P-2 AGENCY The Arc of Johnson County C) Please discuss your agency's fund raising efforts, if applicable: We participate in the Road Races for the United Way agencies. We also have a membership campaign. Program/Services: Example: A client enters the Domestic Violence Shelter and stays for 14 days. Later in the same year, she enters the Shelter again and stays for 10 days: Unduplicated Count l'(Client), DupliCated Count 2 (Separate Incidents), and Units of Service 24 (Shelter Days). Please supply information about clients served by your agency during the last two comDlete budget years. How many Johnson County residents (including Iowa city and Coralville) did your agency serve? How many Iowa City residents did your agency serve? How many Coralville residents did your agency serve? 1993 Enter Years . la. Duplicated 8,197 Count lb. Unduplicated 3,641 Count 2a. Duplicated Count 5,192 2b. Unduplicated Count 2,242 3a. Duplicated 853 Count 3b. Unduplicated Count 346 1994 8,263 3,654 5,206 2,246 856 356 How many units of service did your agency provide? 4a. Total 26,379 17,134 4b. To Johnson 26,379 !7,13& County Residents I 5. Please define your units of service. Family-In Home Support Hours. 2. Vocational Advocacy training and follow-up units. 3. Daycare days/hours. 4. Summer Program days and transportation. 5. Meeting/workshop attendees. 6. Advocacy contacts. 6. Please discuss how your agency measures the success of its programs. Program evaluations are utilized to assess the consumer's satisfaction with services. Our Respite Program's parents and care providers complete evaluations of each respite. This gives us ongoing feedback about the services being delivered. Employers that work with our Vocational Advocacy Program complete evaluations of their satisfaction with the placements and progress is monitored through joint staffings. The Arc's staff also communicate with clients and families regularly to assess their satisfacation with services. Satisfaction with services translates into successful services. Ultimately we determine the success of our programs with assessing the number of out of home'placements, out of county placementg " and placements to more restrictive settings. P-3 14 The Arc of Johnson County AOENCY 7. In what ways are you planning for the needs of your service population in the next five years: For many people who are developmentally disabled, the best living situation is to remain at home with their familiesi this is also the least costly option for the community. The families need a range of high quality dependable support services. We will continue to work both internally and with other agencies to ensure that needed services are available, and we will continue to work to secure funding for those services. The Arc is continuing to ex- plore options for before/after school care for adolescents over the age of 12 with develop- mental disabilities. Historically, this need has been met by Handicare, but that agency has determined they can't provide quality services for children over age 12. The Arc has as- sisted families in finding individual alternatives. We will continue exploring this option and assisting families to meet their needs. 8. Please discuss any other problems or factors relevant to your agency's programs, funding or service delivery: The need for community-based services has risen consistently. While this results in a decrease in institutionalization of individuals with special needs, it places a severe burden on local agencies. The Arc/JC's goal is to deliver high quality services in the least restrictive environment and in the most cost effective way. Because of the severe funding constraints faced by both the County and United Way, and therefore by the agencies, it is difficult to meet this increasing demand for service. The Arc/JC will continue to work cooperatively with other agencies to find creative solutions to meet the needs of our community. 9. List complaints about your services of which you are aware: The Arc/JC's Respite Care Program has a strong need for expanded or addition- al services such as emergency care and before/after school care. There is also a need for more respite providers, especially during breaks. Families have also expressed concerns about affordable daycare options for their children with disabilities. There are only a few centers that will accept children with disabilities, and very few private daycare home providers. The Arc is developing training so providers will have the skills to work with these children. 10o Do you have a waiting list or have you had to turn people away for lack of ability to serve them? What measures do you feel can be taken to resolve this problem: We have waiting lists for the following: vocational Advocacy Program - This program is an extremely staff-intensive service. Funding availability deter- mines the number of clients that can be served. Intensive In-Home Services We are addressing this waiting list by working to secure increased funding and by substituting Respite Services when appropriate. Special Needs Davcare The waiting list problem is twofold. (1) There are only a limited number of slots available for children with special needs. When those are full, the waiting list grows. (2) There is a limited amount of money available to purchase services. We are addressing this by working to secure both a com- mitment of additional family contributions and additional funding. How many people are currently on your waiting list: 4 vocational 3 daycare 1 in-home 11. In what way(s) are your agency's services publicized: (1) Newsletter. (2) Send Services Directories. (5) home information via schools. (3) Media. (4) Human Public Speaking (6) Brochures. (?) Word of mouth. P-4 15 The Arc of Johnson County F^mlLY Goal: Objective A: Objective B; Objective C: Objective D: IN-HOME SUPPORT SERVICES To provide a service network which enables children and adults with developmental disabilities to continue to live at home with their families. These services include short-term and long-term respite care. as well a~ other intensive in-home services. Provide financial assistance, based upon a sliding fee scale, to families using the respite care program. Tasks: 1) Continue public awareness activities through schools and media to increase usage. 2) Monitor procedures to ensure quick payment. 3) Monitor use of subsidies by each family. Maintain an up-to-date list of screened care providers. Tasks: 1) Recruit providers in Johnson County. 2) Have care providers complete an application which includes availability, services they could provide, past experiences, and special skills,. Interview each care provider. 4) Check at least two references for each care provider. 5) Have parents complete an evaluation form for each the care providers they have used. 6) Conduct in-services for the care providers. Match parents and care providers on an on-going basis. Tasks: 1) Interview parents to assess their needs. 2) Match parents' needs to available care providers. 3) Keep records of the services provided. 4) Keep scheduling records. Provide respite care through the Home and Community Based Waiver Program. Tasks: 1) Maintain certification status. 2) Enroll families according to waiver rules. 3) Enroll care providers according to Waiver rules. 4) Maintain needed documentation. 5) Prepare billings. The Arc of Johnson County .F_A[4ILY IN-HOblE SUPPORT SERVICES CONTINUED: /.abject ive E: Continue to investigate additional care needs of parents and ways that the Family In-Home Support Services program could be improved.to better meet the needs of users and potential users. Tasks: 1) Investigate drop-in respite care 2) ~nvestigate respite programs for school and school holidays. programs. before/after Objective F: To provide financial assistance to families using intensive in-lmme services. Tasks: 1) Secure funding for this program. 2) Screen new families. 3) ~taintain cooperation with other agencies. 4) Continue parent payment portion based upon a sliding schedule. Resources Needed to Accomplish Program Tasks: 1) Financial resources to cover the costs of salaries, in-home services, and other program expenses. 2) Respite Coordinator coordinate the program. 3) Administrative staff to recruit care providers, sign up families time to oversee the entire program. and 4) Bookkeeper staff time to prepare payment of vouchers and bills. 5) Volunteer treasurer to sign the checks and oversee the payment of vouchers and other bills. 6) Brochures to increase public awareness. ?) Telephone to make matches, provide information and answer questions about the program. 8) Computer time to manage all information. Cost of program $127,844 A__D?O~ACY/AWA~ENESS Goal: (~ To act on beha:f of persons with developmental disabi!ities by: seeking support services and monitoring existing programs, informing citizens with developmental disabilities and their families of programs and opportunities available, informing the community of the causes of mental retardation and the possibilities for prevention, and monitoring P-6 The Arc of Johnson County ADVOCACY/AWARENESS governmental Objective A: Objective B: Objective C: Objective D: Objective E: Objective F: CONTINUED: actions that impact this population. Through the Special Education Advisory Committee, monitor the programs and services available in the Special Educa- tion classrooms. Tasks: 1) Attend meetings which study the following topics: support services, communication with parents, summer program, integration, and Special Olympics. 2) Investigate any other concerns brought to the Education Advisory Committee. Handle, on a case by case basis, requests for services from individuals or groups within the county. © Special Inform and educate the membership on a regular basis of Legislative Action Alerts sent by the state and national Arcs and how to lobby governmental officials. Tasks: 1) Maintain Oovernmental Affairs Committee. 2) Provide information and letter writing materials at meetings when necessary. 3) Print Governmental Affairs articles in Newsletter. 4} Support the State and National Arc. Continue prevention activities. Tasks: I) Disseminate information to the public. 2l Train Speakers' Bureau to present programs. Identify and gain support of local doctors who would make prevention materials available for their patients. Utilize local media to publicize membership meetings, programs, and special events.. Tasks: 1) Notify the media of The Arc's events. in marketing campaigns of State and at least six times during the calendar year. information for newsletter, organize it. and newsletter for mailing. 2) Participate National Arc. Publish newsletter Tasks: 1) Collect edit. 2) Prepare P-7 The Arc of Johnson County ADVOCACY/AWARENESS CONTINUED: 3) Take sorted newsletter to post office for mailing. Objective G: To provide information and referral to an estimated 900 people who will call The Arc/JC during 1996. Resources Cost Tasks: Needed to 1) Staff time directives. 2) Committee, Prevention work. 1) within the community. 3) Continue use of phone answering machine messages. Accomplish Program Tasks: to coordinate activities of volunteers and carry out Maintain consistent office hours, Maintain up-to-date information on services available Volunteer representatives Governmental Affairs Committee, Acquisitions for The Arc/JC library to information. Newsletter. State and National JOHNSON COUNTY SERVICES INDEX Telephone and necessary office time to manage all $14,529 3) of 4) 5) 6) 7) 8) Computer of program: to record Publications. to serve on the Special Education Advisory the Speakers' Bureau and for COMMUNITY PROGRAMS supplies to information. Goal: To secure for children and young adults with mental other developmental disabilities community services and development while they live at home with their daycare and summer programming. Objective A: Daycare provide parents with sources carry out program. retardation and which enhance their skills families. includes both Tasks: 1) Screen new families in conjunction with daycare provider. 2) Secure funding for this program. the The Arc of Johnson County COMMUNITY PROGRAMS CONTINUED: 3) Explore and facilitate the development of daycare services for adolescents age 12 to adulthood. 4) Provide information on daycare programs to parents of children with special needs. 5) Coordinate families' daycare with other services. 6) Establish, on a case by case basis, parental fees for daycare services. ?) Monitor parental fees, which are made directly to the daycare provider. 8) Process and pay the monthly daycare bills. Objective B: Summer Program Tasks: 1) Work with provider agencies in developing resources to meet the needs of the program. 2) Work with Iowa City Community School Grant Wood Area Education Agency in the resources to improve summer programming. District and development of 3) Provide information on program to parents of school- aged children. O 4) Coordinate transportation for community children. S) Collect fees from parents and forward, together with county funding, to summer program and transportation providers to cover the costs of participation for commu- nity children. Objective C: Mothers'/Parents' Group Tasks: 1) Develop a community awareness campaign to ensure that parehts who would likc to participate are a~¥are of the program. 2) Work with the Group's Coordinator in development of program topics. 3) Provide gener. al support for the program. Objective D: Lekotek Ta~k. Provide coordination for Johnson County families. Objective E: Goodtimers Task: Provide donation. 2O The Arc of Johnson County COMMUNITY PROGRAMS CONTINUED: :sources Needed to Accomplish Program Tasks: 1) Staff time to work with cooperating of programs. agencies in the development 2) Volunteers to serve as Chairpersons of on other committees. 3) Staff time to work on the coordination Mothers'/Parents' Group, and of Daycare and Summer Program. 4) Administrative staff time to oversee Daycare and Summer Program. 5) Financial resources to cover cost of salaries, Daycare participation. 'Summer Program participation including transportation, and other program expenses. 6) Bookkeeper time to manage fiscal components of programs. 7) Computer time to manage all information. Cost of program: VOCATIONAL ADVOCACY oal: 354,179 Resources 1) and 2) To increase employment opportunities for individnals with mental retardation and other developmental disabilities in Johnson County, to do job placement, training, and follow-along services. Tasks: 1) Increase the employment opportunities for individuals with mental retardation and other developmental disabilities in our county by job site development. 2) Facilitate the placement of developmentally disabled viduals in these jobs. ind,- 3) Provide traifiing services to employee and employer. 4) Provide follow-along services to increase the likelihood that the individuals placed in these positions will retain them. 51 Prepare and process monthly Purchase of Service billings. Prepare and process Vocational to Accomplish Program Tasks: 6) Needed Rehabilitation billings. do job development, Vocational Specialist and Job Coaches to follow-along. training Administrative staff time to oversee the entire program. P-10 The Arc of Johnson County VOCATIONAL ADVOCACY CONTINUED: 3) Financial resources to cover cost of salaries and other program expenses. 4) Bookkeeper to process Purchase of Service and other billings. 5) Necessary office supplies to carry out program. 6) Computer time to manage all information. Cost of program: $ 83,200 22 P-I I Human Service Agency Budget Form City of Coralville Johnson County City of Iowa City United Way of Johnson County CHECK YOUR AGENCY'S BUDGET YEAR 1/1/96- 12131/96 4/1/96 - 3/31/97 7/1196 - 6/30~97 x 10/1/96 - 9/30/97 Director: Agency Name: Address: Phone: Prepared by.: Barbara Curfin Big Brothers/Big Sisters 4265 Oak Crest Hill Rd. 337-2145 Barbara Canin Approved by Board: on authori,~d signa,.ure (date) COVER PAGE Program Summary: ( Please rottuber pbgrams to correspond to Income & Expense Detail i.e, Progd'm 1, 2, 3, etc.) 1. Big Brothers/Big Sisters Match Program This program provides volumeer and professional services for youth from single-parent households. The focus is on developing one-to-one relationskips that offer new opportunities to the youth and provide positive ways to make life choices. Professional staff provide screening, training and supervision for the matches 2. Big Brothers/Big Sisters Group Programs Group programs offer service to youth on the Big Brother/Big Sister waiting list, youth from isolated apartment complexes and Mobile Home Parks and other youth needing positive small group experiences. Youth living in area Mobile Home Parks are a target audience for our group programming. a GAP ( Group Activity Program) is a joint program &Big Brothers/Big Sisters and 4H providing after-school small group experiences and summer group experiences for youth 7 -12 years of age. A Leader In Training component has been added to GAP for youth 13 -17 years of age b. YES ( Youth and Elderly in %errice) is a collaborative effort to bring youth together with senior citizens and Univcrs~ of Iowa students to explore community resources and enhance reading and writ/n§ skills. Local Funding Summary United Way of Johnson County- Does not mclude Designated Giving City of Iowa City Johnson County City of Coralville 411794 -~/31/95 4/1/95 - 3/31/96 4/1/96 - 3/31/97 16,500 19,250 25,000 FY'95 FY'96 FY'97 31,500 33,075 36,000 15,080 15,532 17,500 3,300 3,300 4,000 23 Budget Summary A~encv iBi~ Brothers/Bic~ Sisters Enter Your Agency's Budget year> '1. Total Operating Budget (a+b) a. carryover balance (cash from line 3, previous column) b. Income (Cash) 2. TOTAL EXPENDITURES (Total a+b) a. Administration b. Program Total (list Programs) 1. Match Program 2. Group Programs Actual This Year Budgeted Last Year Projected Next Year FY'95 FY'96 FY'97 216,204 248,581 268,453 36,126 40,028 40,953 180,078 208,553 . 227,500 176,176 207,628 226,341 40,000 41,090 44,000 136,176 166,538 182,341 112,176 122,088 126,900 24,000 44,450~ 55,441 3. ENDING BALANCE (Subtract 1-2) 4. IN-KIND SUPPORT Total from page 5) 5. Non-cash Assets Notes and Comments: 40,028* 40,953 42,112 *The ending balance is necessary to prevent ,cash flow problems; it is all general operating funds. ~' The increase in Group Program budgel is due to !grater f_unds for the prog~a_m to serve Mobile Home !communities including Parkview and Western Hills. 489 youth were served in FY'95 compared to 104 ,in FY'94. I : 24 2 Income Detail 1. Local funding Sources List Below a. Johnson County b. City of Iowa City c. United Way d. City of Corelville e. f. 2. State. Federal. Foundations 1 list below a. State Crime Prevent~n GranUDECAT / Johnson Co match b. Other DECAT Grants C. Board of Social We[fare Flocd Relie! Grant d. 3. Contributions/Donation., a. United Way Desig. b. Other Contributions 4. Special Events List Below _ a.lowa City Road Race~ b. Bowl For Kids'Sake c. garage sale & raffle 5. Net Sales of Service 6. Net Sales of Materials 7. Interest Income 8. Other ~ List Below Including Miscellaneous a. insurance dividend b. van reimbursement C. Toial income(shown also on Pa. ge 2, line lb) Agency iBig Brothers/Big Sisters Actual 'This Year Budgeted ,Admires- Last Year iProjected Next Year Itration 67,068i 72595! 82,5001 17 5001 15,080 15,5321 6,000~ 31,500 33,0751 6,500 17,188 20,6881 4,500~ 3,300 3,300 500 17,500 36,000 25,000 4,000 47,000 17,000 30,000': 9,600 3,600 6,000 9,2oo!,9,oool2,7ool 1,700;1,500200, 7,500~7,5002 500, 83,500188,s001 6,0001 210001 2,000 500 80,0001 85,000 15,000 1,5001 1,500 500 400 100 19,6211 43,108 12,007[17,188 3,614' 25,620" 4,000 300~i 10,666l 3,2991 7,367! 80,713l 3,324 75,844 1,545 3881 1,622 400 48,200i 300 350 1,043 579 350 100 i 180,078i 209,0531 227,500 'Pmgram 11Progmm 2 50,500{ 14,500 71500~ 4,000 28,000 1,500 12,000 8,500 3,000 500 37,400 13,400 24,000 5,200{ 1,100 1,2001 100 4 000~ 1,000 72,0001 500 1,5001 70,000{ 5001 500 100 127,700 Notes and Comments: ,* The $3,614 was a DECAT grant for Hobby Mechanics. "~ The $25,620 is a DECAT grant for the GAP program assistant position. { *""The $4,000 and the $300. were part of a one4ime flood relief grant for designated areas. 100 53,600 25 Expenditure Detail IActual Agency iBig Brothers/Big Sisters This Year !Budgeted Adminis- 1. Salaries 2. Employee Benef'~s/Taxes 3. Staff Development 4. Professional Consultation 5. Publicetions/Su bscdptions 6. Dues & Memberships 7. Rent 8. Utilities 9. Telephone 10. Office Supplies/Postage 11. Equipment 12. Equipmnent/maintenance 13. Printing/Publicity 14. Local Transportation 15. Insurance 16. Audit 17. Interest 18.Program Activities 19. Bowl For Kids' Sake 20.Gifis/Cont ributions 21. Sunshine Van 22. Other Fundraising TotalExpenses (show also on p2, 2a,2b Last Year iPr~e~ed i Next Year tration 117,4781139,837*= 152,710 23,8021 27,991 30,831 871 1,500 1,500 4,395 5,500 6,000 697 700 800 1,523 3,000~1 3,500 1,127 200i 250 1,183 2,000***I 2,500; 1,926; 2,1oo! 2,,ooJ 6,2151 6,500 6,077' 9,162! 1,517 203 176,i76 ':Program1 Program 2 22,000,. 92,750 37,960 5,500! 17,000 8,331 2001 650 650 1,5001i 4,000 500 i I . t,5ooi 1,ooo!1,ooo 250! ! 2,000 500 300', 1,200 1,000 1,~., 5,250i 6,250i 6,000 6,000 " 2,400 3,600 2501 250 250' 1,800! 2,000 'i 2001 1,800 250i 250 250] I 62,791i 226,3411 44,000! 126,9001 55,44'1 Notes and comments: '* The Significant increase in salades in FY'96 reflects the addihon of the GAP pingrein assistant position. FY'97 includes this position and the GAP D rector position fully funderi by Bi~-rothers/Blg Sistern. } i*' Increased program size has resulted in in~:rease size of mailings, ~"** New brochures for the match program will he printed in F'Y'96 & new ',GAP brochures in FY'97. ! --] I ', 26 Afiencv. BiCl Brothers/Big Sisters SALARIED POSITIONS FTE* Position Title/Last Name Last This Year Year see page 5a Next Year Actual This Year BuR-gered Last Year Projected Next Year % Change Total Salaries Paid & FTE° 4.74 5.43 5.8 117.478 *Full-Time Equivalent: 1.0 = full-time; 0.5 = half-time; etc. I I I 139.837 152.710 9% RESTRICTED FUNDS: (Complete Detail, Pages 7 and 8) Restricted by: State Iowa Crime Prevention Jo. Co. DECAT Board Social Welfare Restricted for: GAP Program 6,621 7,375 7,000 GAP Program 25,620 30,000 GAP Program 4,000 300 Matching Grants: Grantor/Matched by: State IOWa Crime Prevention/matched by DECAT Johnson County Johnsort Couniy Board of Super'nsors IN-KIND SUPPORT DETAIL Services/Volunteers Material Goods/Phone System Space, utilities, office space Jo.Co. Extension Other:. (Please specify) office supplies office equuipment liability insurance Secretarial support TOTAL IN-KIND SUPPORT 5,388 9,813 8,000 2,000 439 volunteers448 volunteers 457 volunteers 451,200 460.224 469.428 5,200 5.304 5,410 6,000 6,120 6,242 2.000 2.040 2,081 3,500 3.570 3,641 600 612 624 22.000 22.440 22.889 490.500 500,310 510,315 2% 2% 2% 2% 2% 2% 2% 2% 27 ~,~j'i.e d PosifioqA Position Title/Last Name Director/Curtin .Caseworker/Kromminga Caseworker/Sidwe]l ! Casework~/Luttenegger GAP Program Dir./Kenna GAP Program AsstJGamett Program Asst./Abdouch Program Asst./Trank FTE* !Last ~This ~qen_cy Bill BrotharslBl~l Sisters Actual IThls Year Budgeted % Last Year Projected Next Year' Change Next , iYear iYear JYear j J 1: 1 1' 36,692; 38,527 40,068 4% 0.7j 0.8 0.8; 22,237: 25,281 26,292 4% 1' I l j 24,789~ 25,275 26,286i 4% 1 1 1! 20,885 21,254 22,104' 4% 0.5 0.63 l°J 8,1~,~1 13,000 20,800! 60% I 1 16,500 17,1600!NA 4% i'17' 2,850 0 L37" ~ 1,379 0i 0 {NA Notes * Since FY'94 the GAP Director position has been full-time funded through several souroes. ilN FY'94 & FY'95 Iowa State University and Big Brothers/Big Sisters each funded 15 ;hours of the posit on and Johnson County Extension funded 10 hours of the 40 hours. !Johnson County Extension is no longer able to directly fund the position but is continuing to provide critical in-kind support. We have been notified that Iowa State UNiversity will not fund the 15 houm a~er FY'98. Big Brothera/Big Sisters will fund the full 40 hours ; of the position in FY'97. ' "~ Both of these positions were short term specific grant funded positions. 28 5a BENEFIT DETAIL Taxes & Personnel Benefits (list rates for next year TOTALs* FICA 7.65% X 152,710 Unemployment Comp Worker' Comp Retirement 5.75% X 152,710 Healtit Insurance $150. per mo x 5 indiv Disabdi~' Ins. $12. x 6 people per monlh Life Insurance $7. x 6 people per monlh Other How Far below the SalaD' Stud)' Committee's recomnlendation s )'our D rector's salan. ? Sick Leave Policy: Maximum Accural 1_~_8 days per 5'ear for _0 to end N_6A days per 5'ear for years A~ency Biff Brothers/Big Sisters Actual This Year Budgeted Last Year Projected Next Year 23,802 27,991 30,831 8,925 10,698 11,682 6,475 8,041 8,781 7,581 8,100 9,000 521 720 864 300 432 504 aithin range NA hour Vacation Policy: Maximum Accural 24__Q0 hours Director 24 days [x:r year for 0 5'ears to end Staff 18 days per )'ear for 0 .,,'ears to cnd withtn range within range Months of Operation During Year' 12 months Hours of sen'tee. 8'00 AM - 5-00 PM office hours Field work evenings & ~seekends Holidays: 9 days per year WorkWeek Does 5'our staff frequently v~ork more hours titan the)' ,,yore hired for? X YES _ NO Hmv do you compensate for overtime7 X Time off when pessible l/l/2 time paid __ None __ other (specify) Director's Points & Rates Remement 30 $1851 month Health Ins. 12 150/month Disability Ins. I 6/month Life Insurance 5 6/month Dental Ins. 2 above Vacation Days 24 24 days Holidays 9 9da~s Sick Leave 18 18 days Staff Benefit Points 6.5 19 12 12 I l .5 5 2 2 18 18 9 9 point Total 96.5 67 79.5 Comments: 29 A C 3O AI!engv Bi~ Brothers/Bil! Sisters Detail of Restricted Funds (Source restricted only-- exclude Board restricted) Name ofrestricted fund Johnson County Juvenile Crime Prevention Community Program 1. Restricted by. State of Iowa 2. Source of fund: State of Iowa 3. Purpose for which restricted: GAP Program Director position and GAP expenses 4. Are investment earnings available for current unrestricted expenses? Yes x No 5. Date when restriction became effective: October 1, 1994 6. Date when restriction expires: June 30, 1996 7. Current balance of this fund: expenses are reimbursed as spent Name of restricted fund Johnson County Deeate§orization Grant 1. Restricted by: Johnson County 2. Source of fund: Johnson County Decategorization funds 3 Purpose for which restricted: GAP Prograsm assistant position/GAP expensesand GAP 4. Are investment earnings available for current unrestricted expenses?__ 5. Date when restfiction became effective: July 1, 1995 6. Date when restriction expires: June 30, 1996 end of grant 7. Current balance of this fund: $25,170 (Program assistant hired 8/21/95) Name of restricted fund: Flood Relief Crrant 1. Restricted by: Johnson County Board of Social Welfare 2. Source of fund: Johnson County Board of Social Welfare 3 Purpose for which restricted: GAP program in flood areas 4 Are investment earnings available for currewnt unrestricted expenses? 5 Date when restriction became effective: January 1. 1995 6 Date when restriction expires: September 30, 1995 7 Current balance of this fund: 0 7 Yes x No Yes X No Agency History A~tency Bio Brothers/Bilt Sisters In 1996, Big Brothers/Big Sisters will celebrate twenty years of service to Johnson County families. The program began as PALS with a grant for a pan-time Coordinator funded by the City of Iowa City Johnson County Extension offered to include the program as one ofthe 4H programs in Johnson County and to provide office space, equipment and secretarial support to the program. This relationship continues today and is a beneficial one for all parties involved. The mission of Big Brothers/Big Sisters is to make a positive difference in the lives of children and youth, primarily through a professionally supported one-to-one relationship with a caring adult. Match goals are designed to assist them in achieving their highest potential as they grow to become responsible men and women One-to- one matches continue to be the core of our program and recruitment of volunteers remains a number one priority, particularly male volunteers. Last year we held our first Recruitment Challenge Campaign ( a month long focused volunteer recruitment effort) and successfully recruited 50 new volunteers. We will conduct another Recruitment Challenge this fall In order to offer service to youth on the waiting list and other youth living in more isolated areas of Johnson County we provide a group activity program, GAP. University of Iowa students are recruited as volunteers for GAP on a semester basis and work with one or two youth. This is an excellent volunteer opportunity for students because the program is organized on a semester basis according to the University calendar During the last two years we have devoted more resources to the Mobile Home Parks in Johnson County because many of the youth there have limited access to other services. DECAT grants and the Juvenile Justice grant have allowed us to hire additional GAP staff so that we can organize these programs One concern for the future of GAP is that the Juvenile Justice grant has a three year limit. We are exploring ways to continue these services with the other youth agencies involved in the grant. This grant is a good example of agencies collaborating with the school district, law enforcement and the Board of Supervisors to bring funds to this community. A Leader In Training componem has been added to the GAP program for youth 13 - I 7 years of age The program is designed to teach leadership skills to the youth by giving them "hands on" learning experiences. This summer we worked with eight youth and will continue with four in the fall program. This is an exciting new challenge for our staff and we are pleased with our initial efforts Funding human service programs at this time in our history is a challenge for all of us. Big Brothers/Big Sisters continues to be successful with our Bowl For Kids' Sake event but has had to expand into the area of grants to meet some of the increasing costs of programming We will continue to access all funding opportunities and maximize the resources available. P-I 31 gJ Ce 32 Agency ~ Brothers/Bit~ Sisters Accountability Questionnaire Agency's Primary Purpose: The purpose of Big Brothers/Big Sisters is to provide trained adult volunteers to meet with youth on a regular basis and offer positive life choices and new learning opportunities. Youth are primarily from single-parent households. Program Name (s) with a brief description of each: 1. Big Brother/Big Sister match program recruits, screens, trains and supervises adult volunteers to form positive relationships with a child. A child can enter the program fi'om 6 to 14 years of age and remain in the program until 18 or until he/she graduates fi'om high school. 2. Group Programs provide small group educational and recreational activities for youth on the match waiting list and youth living in area Mobile Home Parks and isolated apartment complexes. Tell us what you need funding for: The funding from United Way, Johnson County Board of Supervisors, City of Iowa City and City of Coralville provides casework staff to supervise the matches and screen and train the match volunteers. This supervision, screening and training is what assures the high quality of our services and the safety of the children. The funding requested this year will continue to support the match program and will fund the portion of the GAP Director's position formerly funded through Iowa State University The GAP program served 489 youth during FY'95 and the full- time Program Director position is efitic~il to maintaining this level of service. Management: 1. Does each professional staff person have a written job description? Yes X No · ' 9 2. Is the agency Dtrectors performance evaluated at least yearly. Y. es X No __ BY whom? 4H Youth Specialist, Board President and County Extension Dkector. Finances: I Are there any fees for your services? YES No X a) If yes, under what circumstances? NA b) Are they flat fees or sliding scale? NA P-2 ( Aeencv Big Brothers/Big Sisters c) Please discuss your agency's fund raising efforts, if applicable: Big Brothers/Big Sisters holds an annual Bowl For Kids' Sake Community Day that raised 42 % of our operating budget in FY'95 Over 1,200 bowled and gathered pledges and over 120 businesses supported the event. We also participate in the Hospice Road Race and conduct a raffle at the Johnson County Fak Program Services: Enter Years~ FY'94 FY'95 How many Johnson County la. Duplicated residents (including Iowa Count 5,921' 8,086 City and Coralville) did lb Unduplicated your agency serve? Count 948 1,37 How many Iowa City residents did your agency serve? 2a Duplicated Count 3,739 .4,466 2b Unduplicated Count 601 693 How many Coralville residents did your agency serve? 3a Duplicated Count 750 1,186 3b. Unduplicated Count 168 192 4. How many units of service 4a Total 22,332 36,255 did your agency provide? 4b To Johnson County Residents 22,332 36,255 *This number was incorrectly listed as 11,275 last year. 5. Please define your units of service. A unit of service is one hour of direct client - staff contact or screened volunteer contact This can be either in a group or one -to- one. Much of the increase in the duplicated count is due to the increased service to the Parkview and Oxford communities. 6. Please discuss how your agency measures the success of its programs. We measure the success of our programs in the following ways. 1 Cliem and volunteer evaluation forms are used at all training sessions 2. An annual in person interview is conducted by the caseworker with the parent, child and volunteer to assess the match goals and redefine if necessary. 3. The Program committee of the Board conducts an annual review of all files and conducts telephone interviews with parents. 4. Every five years Big Brothers/Big Sisters of America conducts a two day on site evaluation which includes interviews with clients, volunteers, Board and financial supporters of the program. P-3 33 7 8 10. 11 Agency Bin Brothers/Bi~ Sisters In what ways are you planning for the needs of your service population in the next five years? Our long range plan calls for an increase in group programming through GAP in order to maximize our resources. Focused volunteer recruitment will be expanded with on site volunteer orientations at large businesses. We will seek expanded media exposure about the rewards of volunteering as a Big Brother or Big Sister. Collaborative efforts in grant writing and programming will be expanded in order to better serve our clients. Please discuss any other problems or factors relevant to your agency's programs, funding or service delivery: Our GAP program has been partially supported by Iowa State University and this support will not be continuing beyond FY'96. This means that we will need to fund the GAP Director position from other sources or cut the size of the program. GAP is now functioning with a two full time staff. List complaints about your services of which you are aware: Some parents are disturbed by the fact that their son will wait 6 months to a year for a Big Brother. The opportunity for the GAP program has lessened this complaint. Do you have a waiting list or have you had to turn people away for lack of ability to serve them? What measures do you feel can be taken to resolve this problem: The success of Recruitment Challenge enabled us to reduce the wait to be matched for girls to one month and boys to about eight months. Grants have allowed us to make GAP available to more children and we have used this opportunity to offer service particularly to the boys on the waiting list. The feedback from parents about GAP has been positive How many people are currently on your waiting list? 60 In what way(s) are your agency's services publicized: I all local media and national media through Big BrotherffBig Sisters of America 2. presentations to local service clubs, churches, and business groups 3. posters, flyers, brochures 4. agency newsletter 5. word of mouth ( parents, children, volunteers, Board members) P-4 (') 34 Agency Goals Form .A~encv Name Big BrothersfBi~ Sisters Name of Program - Big Brothers/Big Sisters Match Prosram_ To increase the number of youth who are matched with a Big Brother/Big Sister. Objective A: Recruit, screen train and match at least 60 new Big Brothers/Big Sisters during FY'97. Tasks: 1. Publicize the need for volunteers in all local media. 2. Conduct a Recruitment Challenge Campaign in September 1996 3. Offer volunteer orientation and training sessions on a monthly basis 4. Offer parent/child orientation sessions on a quarterly basis 5. Speak at local service clubs regularly to alert them of the need for volunteers. 6. Publish a program newsletter six times a year 7. Recognize the contributions of volunteers on an annual basis Objective B: Provide for continued supervision of matches to insure quality of service. Tasks: 1 Achieve and maintain an average caseload size of 55 for full -time caseworkers. 2. Provide at least two training opportunities for staff during FY'97 3 Work with the University of Iowa to arrange or interns 4 Provide support staff necessary for the caseworkers to fulfill their job descriptions 5 Provide weekly gaff meetings to review volunteers, matches and facilitate any problems P-5 35 _Afencv Biff Brothers/Bif Sisters Name of P_rogram - Big Brothers/Bi~ Sisters Grouo Pro,rams To offer supervised educational and recreational activities in a small group setting. Objective A: Tasks: To offer OAP programs for at least 75 youth each week during the fall and spring semesters 1. Reenfit, screen and train GAP volunteers. 2. Identify at least 8 community sites for the"Kids Workshops each week. 3. Plan and conduct "Kids Workshops" for each GAP site· 4. Work with the University of Iowa Greek system and Residence Halls to aid with volunteer recruitment 5. Identify appropriate youth for GAP Objective B: Provide a Leader In Training opportunity for at least 4 youth during the fall and 4 youth during the spring semester Tasl~: 1. Recruit youth for the Leader In Training Program. 2. Publicize the Leader In Training oppommity 3. Screen, train and supervise the Leaders In Training Objective C: Continue to work with the University of Iowa and Retired Senior Volunteer Program in the YES program Tasks: 1. Encourage student participation in YES through class speaking engagements and flyers 2. Match at last 10 youth from Big Brothers/Big Sisters with University of Iowa students and a senior citizen 3. Participate in screening all student volunteers 4. Identify Big Brother/Big Sister youth appropriate for this program 36 P-6 SERVICE AGE/~CYBUDGET FORM City of Coralville Johnson County City of Iowa City United Way of Johnson County CHECK YOUR AGENCY'S BUDGET YEAR 1/1/96 - 12/31/96 4/1/96 - 3/31/97 7/1/96 - 6/30/97 10/1/96 - 9/30/97 X Director Agency Name Address Phone Completed by Approved by Board Ellen McCabe Crisis Center 321 E. First Street 351-2726 on 8/16/95 (date) cOVeR PAGB Program Summary; (Please number programs to correspond to Income & Expense Detail, i.e., Program 1, 2, 3, etc.) 1: Crisis Intervent/on a. Crisis Counseling b. Suicide Prevention, Intervention and Postvention c. Information and Referral d. Cc~munity Education and Outreach 2~ Food Bank - Emergency and supplemental food assisSuance for Johnson County residents F-~gency Assistance a. Services for Transients b. Clothing Assistance c. Information and Referral d. Co~monFundAssistance e. Help-At-Hand/Case Management f. Miscellaneous/Special Services Local Funding Summary : United Way of Johnson County -- Does Not Include Designated Gvg. City of Iowa City Johnson County City of Coralville 4/1/94 - 4/1/95 - 4/1/96 - 3/31/96 3/31/97 49,951 $ 55,951 $ 62,370 FY95 FY96 FY97 29,692 $ 31,200 $ 35,880 52,000 $ 53,560 $ 61,590 2,700 $ 2,700 $ 3,510 37 AGf~CY Crisis Center Enter Your Agency's Budget Year ~> FY95 1. TO]I~L O~m~TING K~c~l~ 381,208 (Total a + b) a. carryover Salance (Cash fr~n line 3, previous column) 66,607 b. Income iCash) 314,601 2. TO/~L E)~D~ (Total a + b) 309,684 a. An]m~n/stration 37,800 b. Probe-am To~ (T.~t Prcgs. Below) 271,884 1. Crisis Intervention 78,330 2. Food Bank 102,000 3. Emergency Assistance 40,856 4. Flood Aftermath Services 50,698 5. 6. 7. 8. FY96 FY97 357,237(a) 361,597 71,524 65,467 285,713(a) 296,130 291,770(a) 299,387 40,052 42,367 251,718(a) 257,020 89,355 91,797 115,396(b) 118,098 46,967 47,125 0(a) 3. f~DING BALANCE (Sttb~=ct 1 - 2) 71,524 4. IN-KIND SUPPORT (To~a! from Page 5) 705,000 65,467 I 62,210 725,750 746,000 151,163 158,162 160,163 Not_e_~ andS: (a) decrease reflects end of Flood Aftermath Services Program (9/93-6/95) (b) increase includes $6,000 for Phase 3 of Computer Purchase plan FY95 Ending Balance: 330.00 Memorials 693.00 On Call/All Night Line (948.00) Accounts Payable 1,500.00 4,768.00 11,089.00 14,605.00 39,487.00 71,524.00 Self-Insurance Health Fund Food Bank/Transient Transportation/Special S~rvices Friends of the Crisis Center-Bldg. and Equip. Fund Operations Future Building Fund 38 List Below a. Johnson County city of I~ city c. United way d. City of Coralville uI Student Senate 2. Stat~, Federal, Four~ations-List Below a. Mental Health Center b. Ffi~A c. Dept. of Health-Flood d. DHS Flood Grant 3. Contributions/Donations a. United Way Desi~ns~d Sivin~ b. Other Contributions 4. Special Events - a. Iowa city Road Races b. M~il Campaign c. Fund Raising 5. Net Sales Of Services ACTUAL LAST YEARPI%OI~ur~u Fy95 FY96 156,103 164,515 52,000 53,560 29,692 31,200 51,451 57,555 2,700 2,700 14,586 14,500 5,674 5,000 60,732 19,6C0(a) 14,000 15,000 5,112 4,600 25,~6(b) 16,404(b) 46,841 47,000 4,649 4,000 42,192 43,000 45,043 39,800(a) 1,748 1,800 21,527 19,000(a) 21,768 19,000(a) AGENCY Crisis Center NEXt YEAR ~aa~ION 1 2 FY97 CI FB 183,629 17,862 47,627 82,613 61,590 6,159 18,318 24,795 35,880 3,588 7,176 17,940 63,149 6,314 12,630 31,575 3,510 351 1,053 1,053 14,500 1,450 3,450 7,250 5,000 5,000 20,601 16,000 4,300 16,000 16,000 4,601 4,300 49,000 9,500 13,200 19,500 4,000 1,200 2,000 45,000 9,500 12,000 17,500 36,800(c) 8,850 7,000 17,500 1,800 1,800 17,500(c) 3,500 3,500 8,750 17,500(c) 3,550 3,500 8,750 6. Net Sales Of Materials 2,352 2,000 2,100 2,100 8. Other- L~t Below IRcluding Miscellaneous 3,530 12,798(d) 4,0O0(a) 1,500 1,000 500 a. Reimbursements and Returned Cilecks 2,839 11,798(d) 3,000(a) 1,500 500 b. Memorials 691 1,000 1,000 500 500 · Iu~AL INO2M~ (Show also on 314,601 285,713(a) 296,130 39,812 84,827 124,413 Page 2~ li~e lb) Not~ an~ (a) decrease reflects end of Flood Aftermath Services Program 6/30/95 (b) funding for Flood Aftermath Services3 Program that ended 6/30/95 39 (c) decrease reflects end of 25th Anniversary activities (d) includes reimbursement of $8798 for Flood Aftermath Services provided during FY95 (continued) List Below a. Johnson County b. City of Iow~ City c, Unit~ way d. City of Coralville Area Churches UI Student Senate PR~RAM 3 EA 35,527 12,318 7,176 12,630 1,053 2,350 2. State, Feder~, 301 Foundations -ff-ist Below a. Mental Health Center b. F~MA 301 de 3. Contributions/Donations a. United_ Way Designated Givir~ b. Other Contributions 4. Special Events - List Below a. Iowa City Road Pac~s 6,800 800 6,000 3,450 Mail Campaign 1,750 ¢. Fund Raising 1,700 5. Net Sales Of Services 6. Net Sales Of Mat~a!$ 8. Other - List Below Including Miscellaneous 1,000 a o Reimbursements and Returned Checks 1,000 b. 40 47,078 AGENCY Crisis Center 4 5 6 3a 7 8 AG~C~ Crisis Center ~95 ~96 ~97 CI ~ 155,537 121,393(a) 126,249 23,250 45,310 40,475 2. ~1~ ~fi~ 28,621 33,558(b) 34,537 5,454 11,815 11,815 3. ~f ~t/ 6,780 6,250 6,800 340 3,400 2,380 Vol~t~ R~nition 4. ~f~i~ ~tation 5. ~li~o~ ~ 906 1,150 1,150 115 690 230 Vol~te~ ~ai~ng 1,009 2,000 2,200 0 1,320 770 7. ~ 3,540 3,800 4,000 0 0 3,200 8. 4,197 4,700 4,800 480 1,680 2,160 9. ~ , Pagers, ~d ~s~r Se~ice 2~8~ 11,472 11,600 12,300 730 8,515 1,460 10. Offi~ ~li~ ~ ~ge 5,027 4,~(a) 4,400 220 1,980 1,980 11. ~ 7,187 10,~(c) 5,000 1,000 1,750 1,500 ~. ~/~ Bldg. 3,213 3,600 4,000 400 1,400 1,800 13. ~ ~ ~lici~ 7,365 10,~(d) 7,500 375 3,375 3,375 14. ~ ~~on 2,272 2,000 2,000 200 600 1,000 15. ~ 6,900 7,255 7,675 2,303 2,686 2,303 16. A~t 2,358 2,500 2,700 2,700 17. ~ ~d ~ising 4,007 4,500 4,800 4,800 18. On ~11/~1 Night ~ne 4,580 6,~(e) 6,476 6,476 19. F~ 38,827 40,000 45,000 42,750 20. ~ansient ~ans~r~tion 9,254 9,500 9,700 21. S~ial ~ices 6,632 5,900 6,100 22. Miscell~us 0 2,000 2,000 800 900 ~ ~ (Sh~ ~ ~n ~ge 2, 1~ 2,2a,2b) 309,684 291,~0(a', 299,387 42,367 91,797 118,098 (a) decrease reflects end of Flood Aftermath So~rvices Program 6/30/95 (b) increase includes addition of retir~nt benefit (c) increase reflects completing Phase 3 of ccmputer purchase plan (d) increase reflects 25th Anniversary outreach efforts (e) reflects increase in volunteers accepting reimbursement for On Call/All Night Line duties 3 17,214 2. E~ployee Benefits 5,453 and Taxes 3. Staff Development / Volunteer Recognition 680 4. Professional 5. Publications and Se~cri~tions 115 Volunteer Training 110 7. Rent 80O 8. Utilities 480 9. Telephone, Pagers, and Answer Service 2am-8am 1,595 10. Office Supplies and 220 11. ~pm~nt 750 2. ~i~mt/ef{{~ Bldg. 4O0 13. Printing a~d Publicity 375 14. Local ~rtation 200 15. Insurance 383 16. Audit 17.~ Fund Raising 18. o~r (s~e~ify): On Call/A/1 Night Line 19. Food 2,250 20. Transient Transportation 9,700 21. Special Services 6,100 22~4iscellaneous 300 on Page 2, l~ne~b) 47,125 Notes and Co~ments: ~C~ Crisis Center 4 5 6 7 8 4a AG]~CY Crisis Center Position Title/ T~t Name see page 5a ~'i','.* r~d:: Th~.~ Next Y~ Year Year Total Salaries P~id & Fi~* 7.25 5(a) 5 155,537 121,393(a) * Full-Time Equivalent: 1.0 = ~]]]-tim~; 0.5 = half-time; etc. 126,249 4% REb'I'F~r crklo }~NES: (Cc~plete De~{], Pages 7 and 8) Restrict~dby: Restrice~ for: F15~A ~T~_rgency Food 5,112 4,600 C~mL. MHC ~aergency Services 14,000 15,000 Various Funders Flood Aftermath 41,620 0(a) Restricted Fonds Continued: Crisis Center Board Health Insurance Crisis Center Board Bldg. Maint & Equip Crisis Center Board Future Buildin~E~nd 4,600 16,000 0 0% 7% NA 1,500 1,500 1,500 0% 11,089 11,089 11,089 0% 39,487 40,672 41,892 3% Services/Volunteers 55,000 volunteer hours @ $10.00/hour 550,000 560,000 570,000 food, clothing, bus riders, a~ ,~ers, etc. 150,000 160,000 170,000 n, ated training ano storage space 2,000 2,250 2,500 Other: (Please specify) refrigerators/freezers, supplies, etc. 3,000 3,500 3,500 2% 6% 11% 0% 705,000 725,750 746,000 5 (a) decrease reflects end of Flood Aftermath Services Program 9/93 - 6/95 3% 43 AGENCY Crisis Center Position Title/ Ta~t Name Director/McCabe Coordinator/Yack CI Supervisor/Stubbs FB/EA Supervisor/Warner Admin. Asst./Wade T~mp. FB/FA Supervisor Flood Aftermath Staff AClVJAL ~ISYEAR K~J~A'ED % ~'z~* 'iAST YEAR PR03Ecr=u NEXT YEAR <2I~NGE I~stThisNext Year Year Year 1 1 1 35,451 37,261 38,751 +4% 1 1 1 26,658 28,350 29,484 +4% 1 1 1 18,195 20,167 20,974 +4% 1 1 1 17,245 18,107 18,832 +4% 1 1 1 16,674 17,508 18,208 +4% (a) .11 0 0 1,589 0 0 NA 2.14 0(b) 0 39,725 0(b) 0 NA * Full-time equivalent: 1.0 = full-time; 0.5 = half-time; etc. (a) Temporary FB/EA supervisor hired to run program during maternity leave (b) Reflects end of Flood Aftermath Services Program 9/93 - 6/95 AGENCY BENEFIT DETAIL TAXES ~ND PERSONNEL BENEFITS (List Rates for Next Year) TOTAL ==> FICA 7.65 Unemployment Comp. .001006 Workar's Comp. 2.329 Retirement 5 Health Insurance $ 230 $ % x $126,249 % x $126,249 % x $126,249 % x $126,249 per mo.: 5 indiv. per mo.: family Disability Ins. Life Insurance %x$' Included with Life $142 per month Other % x $ Crisis Center .... YEra .... LAST YEAR PROJECTED NEXT YEAR 28,621 33,558 34,537 11,899 9,287(a) 9,658 171 150(a) 127 2,945 2,700(a) 2,940 -0- 6,221(b) 6,312 12,079 13,800 13,800 1,527 1,400(a) 1,700 How Far Below the Salary Study Committee's Recommendation is Your Director's Salary? within within within range range range 12 .. days per year for years all to __ Months of Operation During Year: 12 __ days per year for years to __ Vacation Policy: Maximum Accrual 160 Hours 10 days per year for years 0' to 1 15 days per year for years 1 to 2 2'0 days Der year for 2 years and beyond-- Hours of Service: Holidays: 10 days per year 24 hours e~erya~ Work Week: Does Your Staff Frequently Work More Hours Per Week Than They Were Hired For? X Yes No How Do You Compensate For Overtime? Time Off None 1 1/2 Time Paid Other (Specify) DIRECTOR'S POINTS AND RATES Retirement __$ /Month Health Ins. ~2..$ . /Month Disability Ins........~ .$ /Month Life Insurance .5 $ /Month Dental Ins. 2 $health/Month Vacation Days 20 20 Days Holidays 1Q . 1Q . Days Sick Leave 12 12 Days POINT TOTAL STAFF BENEFIT POINTS Minimum Maximum 12 12 1 1 .5 .5 2 ~ 10 20 10 10 12 12 57.5 47.5 57.5 Comments: (a) decrease reflects end of Flood Aftermath Service Program 6/30/95 (b) retirement b~nefit added to provide competitive compensation for paid staff beginning 1/1/96 6 AGENCY Crisis Center (Indicate N/A if Not Applicable) DETAIL OF RESTRICTED FUNDS (Source Restricted Only--Exclude Board Restricted) A. Name of Restricted Fund Federal RnergencyManag~mentAgency-F~MA 1. Restricted by: 2. Source of fund: 3. FEMA and the Local Board U.S. Congress Purpose for which restricted: Mmergency Food 4. Are investment earnings available for current unrestricted expenses? Yes X No If Yes, what amount: Annual Contract $. Date when restriction became effective: End of Contract Year 6. Date when restriction expires: 7. Current balance of this fund: $0 on 9/1/95 B. Name of Restricted Fund Cc~munity Mental Health Grant/Emergency Agreement 1. Restricted by: Mid-Eastern Iowa Cc~munity Mental Health Center 2. Source of fund: Mid-Eastern Iowa Co~unity Mental Health Center 3o Purpose for which restricted: To' provide emergency mental health services when the Community Mental Health Center is closed-evenings, weekends and holiday~' 4o Are investment earnings available for current unrestricted expenses?' x Yes __ No If Yes, what amount: interest on checking account 5o Date when restriction became effective: AnnualContract 6° Date when restriction expires: ~d of ContractYear 7o Current balance of this fund: $0 on 9/1/95 C. Name of Restricted Fund Restricted by: 2. Source of fund: 3. Purpose for which restricted: 4. Are investment earnings available for current unrestricted expenses? Yes No If Yes, what amount: 5. Date when restriction became effective: 6. Date when restriction expires: 7. C~rrent balance of this fund: 7 (Indicate N/A if Not Applicable) AGENCY Crisis Center Co DETAIL OF BOARD DESIGNATED RESERVES (For Funds Which Are Not Donor Restricted) Name of Board Designated Reserve: Health Insurance Escrow 1. 2. 3. 4. Are investment earnings available for current unrestricted ex13enses? X Yes No If Yes, what amount: interest on checking account Date of board meeting at which designation was made: 2/8/89 Source of funds: Crisis Center opeu~ating budget Purpose for which designated: Self-insured health insurance fund 5. Date board designation became effective: 2/8/89 6. When self-insurance fund appears stable 7. $1,500 on 9/1/95 Friends oftheCrisis Center July 1987 Date board designation expires: Current balance of this fund: Name of Board Designated Reserve: 1. Date of board meeting at which designation was made: Directmail ca~igns, private gifts 2. Source of funds: 3. Purpose for which designated: Building maint., furnishings, and equivalent 4. Are investment earnings available for current unrestricted expenses? X interest on checking account __ Yes __ No If Yes, what amount: July 1987 When funds are depleted $11,089 on 9/1/95 Future Building Fu~d 5. Date board designation became effective: 6. Date board designation expires: 7. Current balance of this fund: Name of Board Designated Reserve: 1. Date of board meeting at which designation was made: 9/9/92 and 9/8/93 2. Source of funds: LeinfelderEstate ($16,819), Anonymous Donation ($20,000) Future Building Needs 3. Purpose for which designated: 4. Are investment earnings available for current unrestricted expenses?' X Yes No If Yes, what amount: interest on certificate of deposit 5o Date board designation became effective: 9/9/92 and 9/8/93 6. Date board designation expires: When. building needs are fulfilled 7. Current balance of this fund: $39,645 on 9/1/95 8 47 AGENCY I-I/STORY AGENCY Crisis Center (Using this page ONLY, please summarize the history of your agency~ emphasizing Johnson County, telling of your purpose and goals, past a~) current activities and future plans. Please update annually.) The Crisis Center responds to challenges - iamediately, effectively, and ccmpassionately - as it has since its establishment in 1970. Broad c~unity support, financial and other, has made it possible in the past; continued support will make it possible in the future. The Crisis Center's entire history, and we are observing our 25th anniversary this year, has been a record of responding to cum,~l/ty needs. Telephone "hotline" counseling and suicide prevention began for a few evening hours in 1970, and this service r~mains the foundation of the Crisis Intervention Program. Walk-in Counseling was added in 1972, and the Center was first able to Dffer 24-hour counseling in 1976. In addition to other Intervention Program services, the Crisis Center and its Volunteers serve as the after hours contact for the Cc~munity Mental Health Center, as well as for the Common Fund. The Food Bank began with a food pantry in 1978, three years after the Center initiated transient services for stranded families and individuals. The Food Bank/Emergency Assistance Program was expanded in 1983 to include a free clothing program with the cooperation of Goodwill Industries. In 1991, in response to commlnity requests, the Center began distributing emergency diapers. To assist people struggling with poverty to work towards self-sufficiency, th(.~ Help-At-Hand Program was developed in 1992. The Program encourages Food Hank clients to establish goals and enhance skills in such areas as budgeting, job hunting, and interviewing. The Flood ~t~.termath Services Program was established in 1993 to offer a variety of support services, material and emotional, to those directly affected. Flood Aftermath Services staff members, including three Vista Volunteers, searched out individuals and families needing help and sought assistance for them from public and private sources. H~mdreds of area families received assistance frc~ the Flood Aftermath Program which officially ended on June 30, 1995. The Crisis Center depends upon approximately 150 volunteers to provide direct services to clients; replacing them with paid employees would require more than 14 additional full-time staff members. A full-tnne professional staff of five coordinate the work of volunteers. A 501 (c) (3) non-profit agency, the Crisis Center is governed by a corporation made up of all volunteers; the Board of Directors is made up of eight community members and seven active volunteers. The Board, utilizing a ccf~dttee structure established six years ago, currently emphasizes long-range planning and has established a building fund to prepare to meet future demands. The Crisis Center will continue to develop long-range plans regarding services, funding, facilities, and personnel. Sponsoring Crisis Center Week each April to focus on the services offered and the necessity to raise funds to support them, the Board has increased fund-raising efforts each year and has been successful in increasing contributions. 48 The Crisis Center offers assistance in accord with the belief that people can be empowered to take responsibility for resolving the problems they face. Existing to help others, the Center provides free, imnediate, confidential, and anonymous assistance to Johnson County residents and transients in need. It provides assistance not available from other sources, aiming always for shoOt-term intervention. P-1 A® AGENCY Crisis Center ACCOU~"~ABILI~Y QUBS~IO~AIR~ Agency's Primary Purpose: The Crisis Center exists to help people survive .~nile they develop ways to cope. The Center provides immediate, free, anonymous, and confidential ~motional and/or material assistance to Johnson County residents and transients. The Crisis Center strives to provide short-term intervention and refers clients to other providers to address long-term needs. Ce Program Name(s) with a Brief Description of each: Crisis Intron Services: Crisis and suicide counseling available 24 hours every day, information and referral, and co~%~unity education activities. Suicide prevention, intervention and postvention. Food ~ank Se~ces: Supplemental and emerg.=ncy food assistance for Johnson Co. house- holds. Coupon Bank, nutrition information, etc. available. Emergency Assistance Services: Transient transportation assistance to next largest city, food, clothing, referrals, etc. Clothing vouchers for free clothing. R~ergency local bus tickets, diapers, and personal hygiene items available. Information and referral provide~. Cc~a~on Fund assistance available for a~ergency economic needs not met by other agencies. Help-At-Hand/Case Management helps clients build skills in budgeting, job hl/nting/interviewing, shopping, self-advocacy, goal setting, etc. Tell us what you need funding for: We need funding to continu~ delivering quality emotional and material helD to Johnson County residents .~nd transients 24 hours a day - every day of the'year. Management: 1. Does each professional staff person have a written job description? Yes x No 2. Is the agency Director's X- Yes No performance evaluated at least yearly? By whom? Board of Directors Finances: 1. Are there fees for any of your services? x Yes No a) If Yes, under what circumstances? b) Are they flat fees P-2 or sliding scale ? 49 AGENCY Crisis Center c) Please discuss your agency's fund raising efforts, if applicable: We conduct an annual mail ~Daign and Crisis Center Week. We apply for grants and ~} c~tivate relationships with potential and previous donors, and publicize the need '~' for food, clothing, and financial contribu~ons. Program/Services: Example: A client enters the Domestic Violence Shelter and stays for 14 days. Later in the same year, she enters the Shelter again and stays for 10 days: Unduplioated Count I (Client), Duplicated Count 2 (Separate Incidents), and Units of Service 24 (Shelter Days). Please supply information about clients served by your agency during the last two complete budget years. Enter Years --* FY94 FY95 How many Johnson County la. residents (including Iowa City and Coralville) did your agency serve? lb. Duplicated Count 56,799 60,799 UnduDlicated 19,798 16,446 Count How many Iowa City residents did your agency serve? 2a. Duplicated (a) (a) Count 2bo Unduplicated (a) (a,b) Count How many Coralville residents did your agency serve? 3a. Duplicated Count (a) (a) 3b. Unduplicated (a) (a,c) Count How many units of service did your agency provide? 4a. Total 69,818 73,298 4b. To Johnson 68,656 72,775 County Residents 5o Please define your units of service. 1 unit = 1 person receiving assistance (e.g. 4 people in household receiving food = 4 units of service) (a) Due to the nature of telephone contact, it is impossible to know -which area of the County clients are from. In addition, specific Johnson County resident data is not recorded after initial contact. (b) We served 1,064 Unduplicated Iow~ City households in Food Bank/~erg. Assistance. (c) We served 326 Unduplicated Coralville households in Food Bank/~erg. Assistance. 6. Please discuss how your agency measures the success of its programs. we survey clients, funders, volunteers, and other human service agencies. We evaluate o.~r progress on goals and objectives. We receive calls and letters from p_=oplewho have been served. We monitor the levels of support that we receive from the community (volunteers, in-kind donations, and financial contributions). 50 P-3 AGENCY Crisis Center 7. In what ways are you planning for the needs of your service popula- tion in the next five years: The Crisis Center will recruit and train additional volunteers to keep up with increased requests for services. We anticipate that welfare reform and managed mental healt/% care will magnify the Crisis Center's role as a safety net in the cc~munity. The Crisis Center will continue to act as a triage site and we will serve people when other help is not available. We will continue to pay close attention to feedback from formal surveys of clients, volunteers, a~d other service providers in the community and i~le- ment necessary changes and inkorov~ments. Our current facility is not adequate to meet the growing needs in the cc~munity and we have begun to concentrate on taking steps to secure a larger facility. 8. Please discuss any- other problems or factors relevant to your agency's programs, funding or service delivery: While 'we have more than doubled the number of Crisis Center volunteers in recent years, we need more trained volunteers to work with the Help-At-Hand program to provide in- tensire services for people struggling with poverty. The amount of food that we provide is lintired by donations and financial support. We are very concerned about the physical safety of the staff and volunteers and have taken steps to decrease the risk of physical harm. Our current location is P. ot large enough to provide for the highest quality services possible. 9. List complaints about your services of which you are aware: -Scme people would like to pick out the food that they receive -People would like more food, fresh milk, more fresh meat, etc. -R'ransients often request cash and/or assistance further than the next largest city -Local residents would like to receive gas vouchers, help with rent/utilities/deposits -Callers can receive busy signals if we have more phone lines than volunteers for the Crisis Line - there are three lines but we do not always have three volunteers 10. Do you have a waiting list or have you had to turn people away for lack of ability to serve them? What measures do you feel can be taken to resolve this problem: No, we do not have a waiting list. However the amount of assistance provided in the Focd Bank and Emergency Assistance Programs is dependent upon the level of donated goods and financial support we receive. ~ work hard to generate donations and financial contributions so that w~= can help meet the various needs in our cc~munity. If we do not provide a service that is requested, we will brainstorm alternatives, provide information and referral, pave the way for the client by contacting other agencies, etc. HOW many people are currently on your waiting list? 0 11. In what way(s) Brochures Church bulletins Cc~mnon Fund participation Crisis Center Week Displays (businesses, etc.) Focd Drives (UI Football/B Ball, Boy Scouts, etc. ) Human Services Directories Information Booths Inter-agency meetings Internet are your agency,s services publicized: Law Enforcement Officials Newsletters Other agencies Press Releases - Radio, Newspapers, TV Posters Project Holiday Public Service Announcements Speak~.g4 engagements United Way membership University of Iowa - Counseling Centers Volunteer Action Ntw. White Pages Werd of Mouth Yellow Pages Crisis Center Agency Name Crisis Center AGENCY GOALS FORM Year FY 1997 CRISIS INTERVENTION SERVICES GOAL: Provide free, immediate, anonymous, and confidential crisis and suicide intervention, and information and referral, to anyone in Johnson County. Objective A: In FY9'7, provide crisis intervention counseling to 6,000 people through 24-hour telephone service and walk-in service from 11a.m. to 11 p.m. every day. Tasks: 1. 2. 3. 4. 5. 6. 7. 8. Maintain 24-hour telephone service every day. Offer walk-in service from 11 a.m. to 11 p.m. every day. Recruit, screen, and train new volunteers at least three times a year. Increase volunteer pool to maintain 150 Crisis Intervention volunteers. Recruit trainers to assist with training sessions. Schedule volunteers for all shifts. Provide supervision and feedback to volunteers. Develop a monthly agency newsletter to promote interagency communication and volunteer retention. 9. Provide monthly in-service training sessions for volunteers and stall 10. Maintain emergency On-Call team available 24 hours every day to handle emergencies and to provide support for volunteers. 11. Provide case management services for regular clients. 12. Record client contacts and compile statistical information into reports. 13. Maintain liaison with Mid-Eastern Iowa Community Mental Health Center and other agencies that provide mental health services. 14. Maintain liaison with answering service to insure calls are transferred correctly from 11 p.m. to 8 a.m. 15. Advertise available counseling services. Objective B: In FY97, provide informabort and referral to 4,000 people on the cris~s lines. Tasks: 1. Find information from the local, regional, and national level to update the computerized referral resource program. Maintain information on a wide-variety of subjects, services, agencies, etc. Train volunteers and staff to use and update the computer system. Sponsor an annual Agency Fair to increase volunteer undemtanding of the services available for clients in the community. Objective C: In FY97, provide suicide ~ntervention to 300 people through 24-hour phone service and walk-in services from 11 a.m. to 11 p.m. every day. Tasks' 1. Maintain 24-hour phone service and walk-in service from 11 a.m. to 11 p.m. every day. 2. Prowde specialized suicide training to all Crisis Intervention volunteers, staff, and On- Call team. P-5 52 Crisis Center 3. Provide suicide intervention and information to suicidal clients and concerned others. 4. Advertise available ~ntervention services. 5. Maintain relationships with Community Mental Health, Poison Control, emergency rooms, law enforcement agencies, and other organizations that provide services to clients who are at high risk of suicide. Objective D: In FY97, provide suicide poslvention services for 50 people. Tasks: 1. Provide suicide support groups for people who have lost someone to suicide. 2. Provide support for those concerned about a suicidal person. 3. PrOvide support for people who have attempted suicide. 4. Recruit and train Cnsis Intervention volunteers to provide postvention services. 5. Advertise available postvention services. 6. Maintain liaison with funeral homes, hospitals, and other groups who come in contact with people who would benefit from postvention services. Objective E: In FY97, provide suicide prevention services to 20 area school groups, other agencies, etc. TaskS: 1. Recruit and train volunteers to assist with presentations. 2. Provide suicide education to students, staff, and administrators in the schools. 3. Prowde other agencies with suicide education. 4. Maintain a library of current information on suicide. Objective F: In FY97, provide community education and outreach through traimng sessions, presentations, and other special events to more than 5,000 people. Tasks: 1. Recruit and train volunteers to assist w~th outreach. 2. Publicize availabdity of training sessions and presentations through madtrigs, media reports, word of mouth, etc. Resources needed to accomplish Crisis Intervention Services task_s; 1. 150 trained volunteers and three student interns/pract~cum students. 2. Staff salaries and benefits. 3. Answenng service from 11 p.m. to 8 a.m. 4. Five telephone lines, four incoming and one outgoing. 5. Publicity to recruit volunteers - bulk mailings, posters, brochures, advertising for radios, newspapers and TV. 6. Volunteer training manuals. 7. Brochures describing services. 8. Training supplies such as binders, markers, newsprint, handouts, name tags, etc. 9. Office supplies such as envelopes, paper, tape, pens, etc. P-6 53 Crisis Center 10. Educational materials/library. 11. Postage. 12. Space to screen and train volunteers. 13. Pagers and rechargeable batteries for emergency On-Call volunteers. 14. Space for volunteer and in-service training. 15. Professional liability insurance. 16. General liability insurance. 17. Volunteer recognition such as an annual dinner, certificates, greeting cards, etc. 18. Coffee for volunteers. 19. Furnished phone counseling room. 20. Furnished walk-in counseling room. 21. Furnished room for support groups. 22. Utilities - electricity, water, refuse collection, snow removal, etc. 23. Funds to reimburse All-Night Line and emergency On-Call volunteers. 24. Copy machine and paper. 25. Fax machine, paper, and phone line. 26. Daily newspapers. 27. Cleaning supplies and equipment such as light bulbs, paper towels, toilet paper, etc. 28. Computer and adding machine for statistical records and reports. 29. Paper shredder to dispose of confidential client contact forms. 30. Computer for referral resource system. 31. Security alarm system. Cost of Program: (Does not include administrative costs) $ 89,355 in FY96 $ 91,797 in FY97 F~OOD BANK SERVICES GOAL: Provide emergency and supplemental food assistance to Johnson County residents. Objective: In FY97, provide households and indiwduals with food assistance through approximately 18,200 client contacts (350 households a week). Tasks: 1. Recruit, screen, train, schedule, supervise, and evaluate volunteers. 2. Increase Food Bank Volunteer pool to 60 volunteers (currently 35 volunteers). 3. Provide monthly in4service training for staff and volunteers. 4. Screen and toterview clients prior to receiving food. 5. Maintain/cultivate relationships with local businesses, individuals, groups, and chumhes that donate food. 6. Conduct Project Hohday Food Distribution. provide food to make a holiday meal for 1,500 households. P-7 54 Crisis Center 7. Keep accurate records of clients served for internal and external reports. 8. Maintain relationships with area food distributors, IE. HACAP, Riverbend Food Bank, etc. to obtain food at $ 0.14 per pound (or less). 9. Maintain list of referral food banks for out-of-county residents. 10. Publicize services and the need for donations. 11. Maintain relationships with agencies that pick food up for clients lIE. SEATS, Visiting Nurse Association, etc.) 12. Maintain the case management program to assist people in budgeting, securing training and employment, enrolling in public assistance programs, etc. 13. Purchase and prepare food for distribution. Resources needed to accomplish Food Bank Services tasks: 1. 60 trained volunteers. 2. Staff salaries and benefits. 3. Volunteer training manuals and handbooks. 4. Agency brochures to advertise services. 5. Office supplies such as pens, paper, maps, tape, etc. 6. Printing for recruiting volunteers, communicating with volunteers, recording client contacts, etc. 7. Publicity to recruit volunteers - mailings, recruiting brochures, posters, advertisements in newspapers, radio, TV etc. 8. Three telephone lines - two incoming and one outgoing. 9. Postage. 10. Answering machine to direct calls tO 24-hour Crisis Line after 4:30 p.m. and on weekends. 11. Pager for reaching emergency On-Call team, rechargeable batteries. 12. Space to screen and train prospective volunteers. 13. Space for monthly in-service training programs. 14. Furnished waiting room. 15. Furnished interview rooms. 16. Genera! liability insurance. 17. Rented warehouse for storage. 18. Wooden pallets to keep food off the floor. 19. TwO- wheel carts, four-wheel carts, step stools, ladders, freezers, refrigerators, etc. 20. Grocery sacks, baggies, etc. 21. Cleaning supplies and equipment. 22. Utilibes - electricity, water, refuse collection, snow removal, etc. 23. Annual volunteer recognition dinner, certificates, greeting cards, etc. 24. Coffee for volunteers to drink. 25. Da~ly newspapers. 26. Paper shredder to dispose of confidential client contact forms. 27. Donated food and day-old bread, coupons, etc. 28. Rented vehicles to pick up large donations and purchases. 29. Maintenance of equipment - light fixtures, shelves, etc. 30. Security alarm system. P-8 55 Crisis Center Cost of Program: (Does not include administrative COSTS) $ 115,396 in FY96 $ 118,098 in FY97 EMERGENCY ASSISTANCE SERVICES GOAL: TO provide Johnson County residents with a variety of emergency assistance that is not available elsewhere. To provide emergency assistance to anyone stranded in Johnson County. Objective A: In FY97, provide non-financml support to promote independence from assistance programs whenever appropriate through Help-At-Hand/Case Management services. Evaluate the needs and concerns of approximately 2,000 households and to provide on-going support through regularly scheduled follow-up contacts. Tasks: 1. Provide specialized training for Food Bank volunteers. 2. Provide regular in-service training for staff and volunteers. 3. Keep accurate records of clients needs, goals, and progress made. 4. Maintain up-to-date lists of referrals for additional assistance that is available. Objective B: In FY97, provide 950 Johnson County residents with clothing assistance. Tasks: 1. 2. 3. 4. 5. 6. 7. 8. 9. Maintain relationship with Goodwill Industries. Solicit clothing donations for Goodwill Industries. Train Food Bank volunteers to provide clothing vouchers. Screen and interview clients who request clothing assistance. Provide vouchers to clients So that they can receive clothing at no COSt. Establish monthly budget based on annual resources donated by Goodwill Industries. Keep accurate records of clothing voucher expenses to remain within budget. Compile service records into useful reports. Refer clients to appropriate agencies i! voucher program will not meet needs. Objective C: In FY97, provide 1,000 households with emergency assistance ~n obtaimng diapers, baby food, and infant formula. Tasks: 1. Maintain relationships with churches, and various groups and ind~wduals that assist in funding the diaper program. 2. Interview and screen clients. 3. Maintair, records on services provided. 4. Obtain a variety of diapers (sizes, types, etc.). 5. Prowde appropriate referrals for needs not met by the program. P-9 56 Crisis Center Objective D: In FY97, provide local bus tickets to 650 individuals. Tasks: 1. Maintain relationship with the City of Iowa City who provides the bus tickets. 2. Train volunteers to provide bus tickets· 3. Maintain records Of services provided and submit reports in a timely manner. 4. Utilize donated bus tickets. Objective E: In FY97, provide Common Fund Assistance 24 hours every day. Serve as the sole after-hours contact for the Common Fund. Tasks: 1. 2. Provide a representative for the Common Fund Board of Directors. Maintain relationships with agencies and clergy involved with the Common Fund. 3. Maintain trained On-Call volunteer team. 4. Follow procedures developed by the Common Fund Board when issuing vouchers. 5. Maintain accurate records of vouchers issued. Objective F: In FY97, provide 8,000 information and referral contacts. Tasks: 1 2. 3. 4. · Maintain updated file system of important referrals. Assist people searching for housing and/or employment. Interview clients to determine specific needs and resources. Make referrals, check appropriateness of referral by contacting service providers when necessary. Maintain accurate records of referrals made. Conduct an Annual Agency Fair to keep volunteers familiar with services available in the community. Objective G: In FY97, provide miscellaneous services to 150 households (including mad service, utilizing telephone, copying documents, etc.)· TaSkS: Record accurately services provided. Objective H: Provide skdls training to 400 households. Training topics wdl include. budgeting, self-advocacy, smart shopping, application assistance, job hunting and interviewing, etc. Tasks: 1. Provide speciahzed training for volunteers. 2. Schedule, advertise and conduct training sessions. 3. Maintain records of clients served. P-10 57 Crisis Center Objective J: In FY97, provide 600 stranded transient households with emergency food, clothing and/or transportation assistance (bus ticket, gasoline, minor car repair, etc.). Tasks: 1. 2. Provide specialized training for Food Bank and emergency On-Call volunteers. Maintain relationships with Union Bus Depot, Gasby's, and various auto part dealers and service stations. 3. Utilize Red Cross discounts for bus tickets. 4. Screen clients requesting assistance. 5. Provide vouchers to clients for transportation assistance. 6. Make referrals to emergency shelters when needed. 7. Maintain supply of ~ready to eat" emergency food. 8. Provide referrals to clients who need to travel beyond the next largest city. 9. Maintain accurate records of services provided. Resources needed to accomplish Emergency Assistance tasks: 1. Sixty trained volunteers. 2. Staff salaries and benefits. 3. Volunteer training manuals. 4. Agency brochures to publicize services. 5. Office supplies - pens, paper, maps, vouchers,etc. 6. Printing for recruiting volunteers, communicating with volunteers, recording client contacts, etc. 7. Publicity to recruit volunteers - mailings, recruiting brochures, posters, advertisements in the local papers, radio, TV. 8. Three telephone lines - two incoming and one outgoing. 9. Postage. 10. Answering machine to direct calls to Crisis Line after hours and on weekends. 11. Space to screen and train volunteers. 12. Space for monthly in-service training. 13. Furnished waiting room. 14. Furnished interview rooms. 15. Utilities and building maintenance. 16. Coffee for volunteers. 17. Annual volunteer recognition dinner, certificates, greeting cards, etc. 18. Calculators for budget traimng programs. 19. Printing for handouts utilized in client Skill building sessions. 20. Food for hungry transients. 21. Money to pay for transportation expenses for strandod transients. 22. Donated diapers, clothing, fans, bus tickets, baby food, formula, etc. 23. Money to purchase fans, diapers, etc. 24. Secudty alarm system. Cost of Program: (Does not include administrative expenses) $ 46,967 in FY96 $ 47,125 in FY97 P-11 58 HUMAN SERVICE AOEN~Y BD~ET FOI~4 City of Coralville Johnson County City of Iowa City United Way of Johnson County CHECK YOb'R AGENCY' S BUDGET %fEAR 1/1/96 - 12/31/96 4/1/96 - 3/31/97 7/1/96 - 6/30/97 10/1/96 - 9/30/97 X Director : Agency Name Address Phone Completed by : Jerry D. Walker, D.D.S. DENTAL SERVICES FOR INDIGEN~ C~LDR~N OF-JOHNSON COUNTY S201, DSB, U of Iowa 319-335-7479 Anita M. Forbes / ~uthorized siTnature) on 9-15-95 (date) C0%7~IR PAGE Program Summary: (Please number programs to correspond to Income & Expense Detail, i.e., Program 1, 2, 3, etc.) PROGRAM 1: DENTAL SERVICES FOR INDIGENT CHILDREN OF JOHNSON COUNTY The purpose of our agency is to provide dental services for indigent children of Johnson County who do not qualify for Title XIX or other third-party coverage. The services will,be provided by predoctoral dental students under the direct supervision of faculty in the Department of Pediatric Dentistry. All faculty members are licensed dentists in the State of Iowa and have been trained in the area of pediatric dentistry. Direct services are provided on a one-to-one basis with a supervisory ratio of one faculty member to five stuaents. Fees will be charged for the individual services provided to each patient based upon the guidelines established by the College of Dentistry for predoctoral dental students' fees and typically are approximately one-half of the fees charged by faculty or private practice. Local Funding Summary : 4/1/94 - 4/1/95 - 4/1/96 - 3/31/95 3/31/96 3/31/97 United Way of Johnson County -- $ $ $ Does Not Include Designated Gvg. 10~500 11,500 6,185 FY95 FY96 FY97 City of Iowa City $ $ $ Johnson County S $ $ City of Coralville $ $ $ 59 Enter Y~ur Agem~'s Budget Year ~> 1o TGS~L OP~a~TING FJD~ET (~ a + b) a. ~ ~ (~ ~ 1~ 3, ~ b. ~ (~) 2. ~~~ (~ a +b) b. ~ ~ (~.~ ~. ~) 1. DENTAL SERVICES FOR INDIGE~ CHILDREN OF JOHNSON COUNTY 2. 3. 4~ 5~ 6. 7. 8~ 3. ~Dn~ mtU~C~ (Subtract i - 2) 4o IN-KIND SUPPOR~ (Total from Page 5) 5. NON-Ck%-~ AGenCY DENTAL SER~qCES FO]~ TNr)T~,,ENT CH~DREN OF JOHNSON COUNTY ~/1/94 to ~/1/95 to ~/1/98 to ~ ~Q/~ 6/30/9~ 12,698 17~15 12,400 377 6,644 5,315 12,321 11,071 7,085 6,054 12,400 12,400 - 0 - - 0 - - 0 - 6,054 12,400 12,400 6,054 12,400 12,400 15,575 19,114 19,929 General Fee-for-Service funds available. 6O 2 a. Johann ~ b. City of I~wa City c. United Way d. City of e. fo 2. State, Federal, Foundations -T.~ st a. b. C. d. a. United Way ~i~a~d ¢ivinq b. Other Omtritmtions a. I~ City Road Races b. 5. Net Sal~ Of Services 6. Net Sales Of Materials 7. Intarest ~ 8. Other - r.~c Below a. bo C. · Aural ~ (Sho~ also on Page 2, line lb) Notes and A(~NCY DENTAL SERVICES FOR INDIGENT CHH,DR~.N OF JOHNSON COUNTY IASTYEARPRa,Tlgu.~u NEXI'YEAR TRA,TI(~N' 1 2 10,750 10,171 6,185 6,186 10,750 10,171 6,185 6,185 0 0 0 0 1,318 800 800 800 968 800 800 800 350 0 0 0 253 100 100 100 253 100 100 100 12,321 11,071 7,085 7,065 3 2. Employee ~nefits and Tax~ 3. Staff D~velq:~nt 4. Professional Consultation 5. Publications an~ 10. office Supplies and PostaGe ~2. zquimmnt/office 16. Audit AGENCY DENTAL SERVICES l~OR INDIGENT CHILDREN OF JOHNSON COUNTY 18. other (specify): Fees for service 6,054 12~400 12,400 12,400 19. 20. 21. 22. TOniL ~ (Show on Page 2, Line 2,2a,2b) Notes and C~xmmnts: 6,054 12;400 12,400 12,400 62 4 ~osition Title/ ~ Name N/A Tz~t ~ Next Year Year Year DENTAL SERVICES FOR INDIGENT CHILDREN OF JOHNSON COUNTY Total Salaries Paid & FI'~:* * Pa].l-Tim~ Equivalent: 1.0 = full-time; 0.5 = half-time; et~. RESTRICTED FUNES: (C~lete Detail, Pages 7 and 8) Restricted by: Restricted for: N/A N/A N/A N/A N/A N/A N/A Services/Volunteers Direetor-5%{Reception-5%;Acct.-5%{Asst.-10% 12,849 13,534 2?26 5,580 Other: (Pl~-~e specify) 5 14346 5,580 6% 15,575 19,114 19,929 4% 63 AGENCY HISTORY AG~CY DENTAL SERVICES FOR INDIGENT CHILDREN OF JOHNSON COUNTY (Using this page ONLY, please summarize the history of your agenaCY~) emphasizing Johnson county, telling of your purpose and goals, past current activities and future plans. Please update annually.) Dental Services for Indigent Children of Johnson County has provided dental treatment for over a decade for those individuals less than 17 years old who are not qualified for other forms of assistance and who could not otherwise afford dental care. Services are provided in the Department of Pediatric Dentistry at the College of Dentistry from 8:00 a.m. to 5:00 p.m. Monday through Friday and on an emergency basis at the University Hospital School on evenings and weekends. State appropriations for indigent patients are not allocated for the College of Dentistry to provide dental services. This program was developed to respond to the need for treatment of dental diseases which affect nearly all individuals at one time or another. Our activities have primarily involved the delivery of emergency~ restorative and preventive dental services (orthodontic services are n.o.t. covered by this agency). During the past year, we have continued working with the Iowa City School system, administrators of elementary schools in outlying Johnson County~ the Iowa City Free Medical Clinic, the Visiting Nurses Association of Johnson County and the Johnson County Health Clinic. These contacts have helped us in the past years and we will continue working with them in the future. 0 P-1 AGENCY DENTALSERVICESFORINDIGENT CHILDREN OF JOHNSON COUNTY ACCOUNTi~BILITY QUESTIONNAIRE Ae Agency's Primary Purpose: The purpose of our agency is to provide dental services for indigent children of Johnson County who do not qualify for Title XIX or other third party coverage. Be Program Name(s) with a Brief Description of each: DENTAL SERVICES FOR INDIGENT CHILDREN OF JOHNSON COUNTY (see above) Ce Tell us what you need funding for: We are requesting funding to continue to provide dental services for those Johnson County children that we anticipate are in need of this service and would otherwise not be able to obtain it due to financial limitations. D® Management: 1o Does each professional staff person have a written job description? Yes X No Is the agency Director's performance evaluated at l~ast'yearly? No By whom? Department of Pediatric Dentistry and CoHege of Dentistry e Yes X Finances: 1. Are there fees for any of your services? Yes X No a) If Yes, under what circumstances? Fees wiU be charged for the individual services provided to each patient based upon the gtddelines established by the College of Dentistry for predoctoral dental students and typically are approximately one-half of the fees charged by faculty or private practices. (See Appendix 1) b) Are they flat fees X or sliding scale P-2 65 ¢) AGENCY DENTAL SERVICES FOR INDIGENT CHILDREN OF JOHNSON COUNTY Please discuss your agency's fund raising efforts, if applicable: ~ Program/Services: Example: A client enters the Domestic Violence Shelter and stays for 14 days. Later in the same year, she enters the Shelter again and stays for 10 days: Unduplicated Count i (Client), Duplicated Count 2 (Separate Incidents), and Units of Service 24 (Shelter Days). Please supply information about clients served by your agency during the last two comD!ete budget years. How many Johnson County residents (including Iowa city and Coralville) did your agency serve? Enter'Years --~ 6~0/94 la. Duplicated Count 153 116 lb. Unduplicated Count 60 49 How many Iowa City residents did your agency serve? 2a. Duplicated Count 140 104 2b. Unduplicated Count 56 40 How many Coralville residents did your agency serve? 3a. Duplicated Count 13 3b. Unduplicated Count 4 6 (") How many units of service did your agency provide? 4a. Total 153 116 4b. To Johnson County Residents 153 116 Please define your units of service. A unit of service consists of a clinic visit for diagnostic, preventive, emergencY, or restorative treatment. Please discuss how your agency measures the success of its programs. Success is measured by the number of patients who are treated through this program and have had their oral health restored. A~o the prevention of dental problems is and important objective of the program. Currently we feel we are reaching as many patients as possible within the financial limitations of the program and the college. 66 P-3 0 AGENCY DENTAL SERVICES FOR INDIGENT CHILDREN OF JOHNSON COUNTY In what ways are you planning for the needs of your service popula- tion in the next five years: We plan to provide treatment on follow-up care as long as our clients qualify for the program and as long as resources allow. We will continue to promde emergency services even when resources have been exhausted. Please discuss any other problems or factors relevant to your agency's programs, funding or service delivery: Adequate funding is all that is necessary to maintain our services to indigent children. 9. List complaints about your services of which you are aware: None that we are aware of at this time. 10. Do you have a waiting list or have you had to turn people away lack of ability to serve them? What measures do you feel can taken to resolve this problem: Not at this time. In the past~ due to the lack of adequate funds, treatment (other than emergency) has been suspended until the account could be balanced. That is not a problem in this fiscal year and adequate funding is all that is necessary as the facilities and personnel are adequate to provide the necessary service. for be How many people are currently on your waiting list? N/A 11. In what way(s) are your agency's services publicized: Contact with potential patients through referral sources (i.e.: Iowa City and outlying Johnson County schools, Willow Creek Neighborhood Center, Free Medical Center, Visiting Nurses Association of Johnson County and Johnson County Health Clinic.) P-4 67 AGENCY GOALS FORM Agenc~ Name: DEI~ITAL SERVICI~ l~OR INDIGEI~T C~rrLOREN OF JOHNSON COUI~' Year:. FY9? Name of Prngran~ SAME DENTAL SERVIC]~ FOR INDIGENT C~I~.DR]LN OF JOHNSON COUl~'rg Goal~ To provide dental services to indigent children of Johnson County who are not eligible for help from other assistance programs. Objective A: To provide the greatest amount of quality dental services for the money appropriated for these children. e Fees will be kept to a minimum by utilizing predoctoral dental students as the primary care give~s under the direct supervision of the faculty at the College of Dentistry. Increase the patient population to include those eligible children in outlying Johnson County. Resources will come from the Department of Pediatric Dentistry of the College of Dentistry. MateriaLs, supplies, equipment, faculty, staff, predoctoral dental students and space will be provided by the Department of Pediatric Dentistry. 68 P-5 DENTAL SERVICES FOR INDIGENT CHILDREN OF JOHNSON COUNTY (APPENDIX 1) I',r.,DIATRZ C DENT/-" TP.Y 1995 - 1996 ~ GUZD~-LZNES DIAGNOSIS AND PREVENTION PROCEDURES SERVICE ADJUSTED ADJUSTED V;LLUE FEE I FEE II 01200 01400 01401 01500 01600 Periodic Oral Evaluation (recall) 15/H Limited Oral Evaluation (emerg)-new pt. 35 Limited Oral Evaluation (emerg)-current pt. 15 Comprehenive Oral Evaluation 60/35+ Detailed, Extensive Oral Evaluation 75 15/H 15 35 25 10 5 35 30 50 NA 02100 02101 Complete Mouth Survey-Adult (incl. PBW's) 50 Complete Mouth Survey-Child (incl. PBW's) 30 40 30 25 20 02200 02301 02302 02303 02304-9 Pertapical - single, first 10 Periaplcal - one additional 6 - two additional 12 - three additional 18 - four to nine additional 20 Fee for 02200 + 02301-9 should not exceed 30 >10 = CMS 8 6 5 5 10 10 15 14 17 14 25 20 02700 Bitewing - single 10 02720 Bitewings - two 14 8 6 12 10 03300 Pantomograph 50 03400 Cephalometric 56 40 30 38 20 02501 Hand - wrist 10 04250 Caries Susceptibility -- 04251 Water Analysis (in-house) 12 12 12 04600 T* Pulp Vitality Tests NC NC NC 04700 04710 Preliminary Impression & Diagnostic Casts 30 Diagnostic Photographs 5 20 10 4 3 05100 Dept. Case Presentation 09994 Arch Length Analysis 10 6 4 PREVENTIVE PROCEDURES 11100 Prophylaxis (Include Toothbrush)-Adult (15+ years, Title XIX - 13+ years) 11200 Prophylaxis (Include Toothbrush)-Child 40/H 35/H 20 25 18 15 12010 Fluoride (Include prophylaxis)-Child (Title XIX only] 12030 Fluoride Treatment - Child 12 12040 Fluoride Treatment - Adult 12 12050 Fluoride (Include prophylaxis)-Adult 52 (Title XIX only) Fluoride Prescription 12400 37 30 16 12 6 12 6 47 26 NC NC NC 96302 Topical Fluoride Dispensed 15 15 +Department fees to right of slash / require reason code H. *Requires (T) Tooth ~ FEE ADJUSTMENT IS DETERMINED BY EDUCATIONAL CONTRIBUTION 69 DENTAL SERVICES FOR INDIGENT CHILDREN OF JOHNSON COUNTY 70 s~d~ATR/¢ DENTISTRY 1995 - 1996 FF~ GUIDELINES PREVENTIVE PROCEDURES cont. SERVICE ADJUSTED ADJUSTED VALUE FEE I FEE II 13100 13300 13301 TS~ 13510 R" 13500 Diet Analysis & Counseling 45/5+ Oral Hygiene Instruction - complex 50 Oral Hygiene Instruction - simple NC Fissure Sealant/per tooth (XIX 5-15yrs) 18 Fissure Sealant/quadrant, occlusal only 40 40/4+ 10/3+ 40/15+ 10/5+ NC NC 12 10 24 20 43550 Full Mouth Debridement 70 60 40 RESTORATIVE PROCEDURES 20003 Amalgam Polishing (per quadrant) 10/NC+ 7/NC+ 5/NC+ Amalgam Restorations TS 21100 1 Surface - primary 50 TS 21400 1 Surface - permanent 50 40 23 40 13 TS 21200 2 Surfaces - primary 60 47 29 TS 21500 2 Surfaces - permanent 60 47 29 TS 21300 3 Surfaces - primary 70 55 38 TS 21600 3 Surfaces - permanent 70 55 38 TS 21610 4 Surface Amalgam 85 65 46 Additional Surfaces 10 8 7 Anterior Composite Resin TS 23300 One Surface 50 40 23 TS 23310 Two Surfaces 65 50 29 TS 23320 Three Surfaces 85 65 38 TS 23350 Four+ Surfaces or involving in¢isal angle 95 75 46 Additional Surfaces 10 8 7 Posterior Composite Resin TS 23800 1 Surface - primary 60 TS 23850 1 Surface - permanent 60 45 26 45 26 TS 23810 2 Surfaces - primary 80 60 34 TS 23860 2 Surfaces - permanent 80 60 34 TS 23820 3 Surfaces - primary 100 75 41 TS 23870 3 Surfaces - permanent 100 75 41 Glass Ionomgr Restorations, anterior TS 23301 One Surface 50 40 23 TS 23311 Two Surfaces 65 45 29 TS 23321 Three Surfaces 80 60 38 T 23360 T 29200 T 29300 T 29310 T 29320 T 29330 Composite Resin Crown-anterior-primary 90 Recement Crown 40 Stainless Steel Crown - primary 90 Stainless Steel Crown - permanent 90 Prefabricated Resin Cro~m 110 Prefabricated SS Crown/resin window 115 65 50 20 15 65 50 65 50 75 50 65 50 eRequries (T) Tooth ~, (R) Range, (S) Surfaces ' +Department fees to right of slash / require reason code H. XIX requires pre-authorization P~7 DENTAL SERVICES FOR INDIGENT CHILDREN OF JOHNSON COUNTY PEDT~TAZC D~q"2Z5'l'9~ 199S - 1996 RESTORATIVE PROCEDURES cont. T~ 29400 T 2951~ TS* 29600 TS 29610 T 43210 SERVICE VALUE Sedative Filling (temporary restoration) 25 Pins (each) 7 Laminate Veneer - direct 225 Laminate Veneer - indirect 325 Splinting - extra coronal 80 ADJUSTED FEE I 16 6 180 260 60 ADJUSTED FEE II 12 5 7O 150 4O FIXED PROSTMODONTIC PROCEDURES T* 27500 PFM Crown T 27510 Porcelain fused to metal T 27900 T 27910 Full Gold Crown Full Cast Metal T 62510 T 65450 Acid Etch Bridge - Pontic Acid Etch Bridge - Retainer 525 525 525 525 525 300 325 325 325 325 325 175 240 240 240 240 240 140 ENDODONTIC PROCEDURES T* 31100 T 31200 T 32200 T 32201 30003 T 32200 T 33100 T 33100 33200 T 33300 T 33400 T 33510 T 39600 Pulp Cap - Direct Pulp Cap - Indirect Pulpotomy, Vital - (Ca(OH) 2) Pulpctomy, Not vital - Formocresol Type I Forgocresol Type II - V. 1 (Medicare) V.2 Endo. - 1 canal - primary - 2 canals - 3 canals ~ 4 canals Endo - Apexlfication Bleaching 25 25 6O 6O NC 6O 255 50/H 325 440 440 155 93 15 15 5O 5O NC 50 160 40/H 205 275 275 100 65 10 10 3O 3O NC 3O 75 27/H 95 125 125 40 30 i: REMOVABLE PROSTHODONTIC PROCEDURES 52110 UPPER - Acrylic Base partial 52120 LOWER - Acrylic Base partial {XIX) 350 250 (XIX) 350 250 "Requires (T) Tooth ~, (S) Surfaces +Department fee to right of slash / requires reason code H XIX requires pre-authorization FEE ADJUSTMENT IS DETERMINED BY EDUCATION CONTRIBUTION P-8 71 DENTAL SERVICES FOR INDIGENT CHILDREN OF JOHNSON COUNTY 72 PEDIATRIC DENTISTRY 1995 - 1996 FEE ~UIDELINES SERVICE ORAL SURGERY PROCEDURES VALUE T* 71100 Extractions - routine, first 55 T 71200 Extractions - additional 55 T 71300 Routine root removal - exposed root 55 ADJUSTED FEE I 35 35 35 T 72100 Complicated extractions 85 60 Removal soft tissue lrapaction-upper 125 Removal soft tissue impaction-lower 125 T 72200 T 72220 Removal partial irapaction - upper 180 Removal partial in. action - lower 180 T 72300 T 72320 8O 8O 110 110 T 72700 Reiraplantatlon/stabillzation T 72800 T 72810 Surgical exposure of irapacted or unerupted tooth for Ortho reasons Incision to ;Lid Eruption 75100 Incision & Drainage/Intraoral 79100 R" 79600 Repair of Trauraatic Wounds Simple Frenulectomy 79999 Post-operative Procedure 175 195 4O 95 5O 95 NC R~ Space Management Therapy 15101 Fixed - Unilateral Band and Loop 175 15102 Fixed - Distal Shoe 200 15103 Fixed - Stainless Steel Crown amd Loop 175 15151 Fixed - Lingual or Palatal krch 175 15251 Removable - Acrylic 150 15252 Removable - Lingual Holding Arch Wire 175 MISCELLANEOUS PROCEDURES 91100 Palliative Treatment of Dental Pain 60 92200 General Anesthesia 160/NC+ 92300 Nitrous Oxide Analgesia 75 92400 Intravenous Sedation 130 96101 Intra/~uscular Sedation 50 96102 Subcutaneous Sedation 50 96301 Conscious Sedation (PO} 100 135 140 27 60 30 75 NC 100 100 100 125 125 125 45 95/NC+ 55 95 30 30 100 ADJUSTED FEE II 25 25 25 4O 55 55 12 4O 45 .c 0 85 85 85 85 85 85 25 93100 Professional Consult 50/NC+ 35/NC+ 20/NC+ 94200 Hospital Call 25 .... 94300 Office Call 25 20 10 94400 Office Call - after hours 25 .... 99200 Management __ 99400 Protective/Occlusal Mouthguard each 50 99410 Athletic Mouthguard each 50 99990 Miscellaneous 99000 Instrument stick *Requires (T) Tooth #, (R) Range P-9 4O 4O 3O 15/H DENTAL SERVICES FOR INDIGENT CHILDREN OF JOHNSON COUNTY REASONS FOR FEE ADJUSTMENTS B. C. D. PRACTITIONER COURTESY: Allows 3SP practitioners to lower their fees as a courtesy. Should not to be used for Fee I or II. COLLEGIATE COURTESY: Collegiate request for fee adjustments; e.g. VIP, ADMS Collegiate Recall. FEE CLASS~ Fee reduction for Dental staff/family treated in undergrad clinics only. DSP/Grad use reason "A". EDUCATION~J,/CONTRACT: Fee is adjusted up or down for educational programs, e.g. RADI/DIAG, Minor Operative, teaching demonstrations with clinic patients, PERI, F/~ recall packages, HSPS/ISDH, GERI/MDU. CONTRACT: See reason "K" for details. PATIENT INCON~NIENCE: Fee is adjusted because of overbooking, need to reappoint, extremely long treatment or any similar situation. PRIOR FEE QUOTE: If treatment continues into 2nd or 3rd year or an ~ncorrect procedure is treatment-planned, a lower fee may have been quoted. PREVIOUSLY CH~GED: Only NC accepted~ To be used when procedures are part of the initial treatment; e.g. denture adjustment within first year; when non-adjacent teeth within same quadrant are treated; x-rays necessary for completion of treatment. COMPLEXITY: Fee may be adjusted up or down, when procedure is more or less difficult or when patient management requires special handling. REMA/{E/RE-TREATMENT: Only NC accepted! For use when the procedure or treatment must be redone. If treatment is to be charged a reduced fee, another reason should be used. PROCEDURE: Permits a Board procedure to be completed at NC. DIVIDED PROCEDURE/FEE: When fee is divided between 3rd par=y/personal or insurance/personal. a contract code (99980) with "D" will be used for part of the total fee. A second transaction will enter completed procedure codes with adjusted fees for reason "K". RESEARCH: Allows practitioners doing clinical research to adjust fees for procedures that are a part of a clinical study. P-10 73 h-dMAN SERVICE AGENCY BUDGET FORM City of Coralville Job21son County City of Iowa City United Way of Johnson County CHECK YOUR AGENCY'S BUDGET YEAR 1/1/96 - 12/31/96 4/1/96 - 3/31/97 7/1/96 - 6/30/97 10/1/96 - 9/30/97 X Director Agency Name Address Phone Completed by Approved by Board Cris Kinkead : Domestic Violence Intervention Pr~ · P.O. Box 31/O () : 319-354-7840 ~ris ginkead/Kath¥ 0'Malley ~ · (authorlzed signature} COV11R PAOE Program Summary: (Please number programs to correspond to Income & Expense Detail, i.e., Program 1, 2, 3, etc.) PROGRfiaYI I SRELTER: Prowde safe shelter and 24 hour crmS line for victuus of domestic uolence and their children. Meet basic needs. such as clothing` hygiene items and food. Sul~msion of dom,ions for women and children in shelter Offer referrals for housing, court a~ocacy. no-contact order advocacy. hesp, tal and soc,al service. and law enforcement advocacy. Staff/volunteer mandatov:. training provided as set out by. Iov, a Criminal Code 236. PROGRAM 2 COUNSELLNG: Provide 2 to 3 sul~on gou~ in lornson Coanty. one grou~ each in Washington and Cedar County. The Johnson Comp' Coordinator offers individual leer coansehng and gtoul~ to adult wcUms of domesUe violence. offering support. information and referrals. Generally meUng semce demandS of women who do no, need shelter but mste~d ~dentffy need for individual or group counseling. PROGRAM 3 CHILDREN'S PROGRAM: Provide support to chi16xan affected by. violence and asstst parents in meeting chilcLren's needs. Provide confret resoluuon skills building. tutonng and art play Pro'arias ~nchvidual and group counsehng and actiwtms. PROGRAM 4 COMMUNITY: Pro'ade training and informauon presenmuons to the commumty on domestic violence issues. senaces. interventions and prevention. PROGRAM 5 OUTREACH: Re~ond to domesue violence ~qcums when an arrest has been made Provide follow-up program, com't hospital. law enforcement ad~ ccac3 for clientele not m shelter. PROGRAM 6 FURNITURE PROJECT: DVIP is the lead agency in a cormnun]P,.. response effort to get free hirmture to homeless farmres. and fanultes who cannot afford funumre Furmture is donated then distributed and dehverea to fanuhes Local Fulldlng Summary Unxted Way of Johnson County Does Noc Include Designated Gvg. ,C:ty of Iowa Clty !JobJ~son County !city of Coralville 33,9i2 ,$ 40,912 FY95 $ FY96 42,000 t 44,100 43,680 IS 44,990 2,700 {& 2,700 4/1/96 3/31/97 42,958 F¥97 46,305 47,240 3,000 74 Enter Ycur Age~.ct's Budget Y~ i. TO91~L OP.zRA_~G H313.zc.'J: (To~i a + b) fr~m li~.e 3, previcus ~lumn) b. ~ (~h) 2..~CTAL ~NDITURES (~ a + b) a. b. ~ ~ (~ ~s. ~1~) !. Shelter 2. CounselinE 3. Children 4. Commun/t~ Outreach 6. Furniture Project 7. AG~NCf DOMESTIC VIOLENCE INTERVENTION PROGRAM 7/94-6/95 I 331,397 9,486 321,911 320,028 57;632 262,396 78,718 104,958 22,387 26,800 27,476 2,057 7/95-6/96~ 7/96-6/97 366,641 377,351 11,369 355,272 357,013 62,018 294,995 83,898 107,061 25,483 27,540 29,013 22 000 11,369 i 9,628 64,836 , 95,435 253,582 ! 214,018 9,628 367,723 365,351 66,288 299,063 88,094 118,952 32,528 30,545 31,316 12,000 106,974 174,454 75 AGENCY: D.V.I.P. INCOME DETAIL I Local Fund)j~ $ourc?. a. Johnson County CltV0f 1owaC c. I;mted Way d Cay of Coraiv, lie e Urnted Way - East Central S~ate. Federal. Foundations a FEMA Crime Victtm:, Fanuly %olence d Emergeno.' Shelter e VOCA f CDBG/Landfill o Other Grants Conmbuuons~Donanon= a Urnted Way- Des~ated O~ tn.~ 4 Special Even~ a [ov, a C~{? Road Ratre, Frae Aa-t ~d Fan 6 ',lel Sale~ of Malenal~ Interest Im;ome TOTAL INCOME Ipg 2. line ACTUAL Tills YEAR BUDGETED LAST YEAR PROJECTED NEXT YEAR 43.680 ~.9~ 47.240I 42.o~1o ~. 00 a6.305 3~.662 40,912 42.9~8 2,700 2.700 3J1oo 5 { 1.0o0 108252 125.5771 4.6o0 3.100 54.a55 51.8!4 6.850 4.000 23A00 1~.438 2.500 39.6751 7752~ 6.8_3 321.9111 t .000 I '~0 070 3.570 60,000 7.000 25.500 '*a .: .... 00 I 'v 529 25.0oo 18.334 0t 37 44o{ 38.o0oi 5.oo0' 5.000 } 32.4401 33.00o 57.9 3! 38.5olI I :.913[ 13 5eu ~ 34.00o · >.. 60 35.11oo 10 24o{ 25o 435 300! 355,272 { 1 PROGRAM { PROGRAM ,, SBELTER [ Cg, t'XSEL 31.625 16.041{ 51.713 10.865 3.78o 18.8t6 IO.650 6.945 17~02 9.880 0 o} ol 2,300 10.06o{ 2.7OO 18.290 300I { , 3,436 14,605 I.~001 ~.50 ~ 80{ 340 -151335 44.735 3 570 19.800 l 21.163 4.335 0 0 3 400 12 6~ IO.560 ? 26.7101 9 9 810 1) { 88.0941 118.952 (> 713 AGENCY: D.V. LP. LNCOME DETAIL I L?cal Fuadm,~ ~ource~ a Johnson Count,.' b Cav of Iowa C~ty c Urnted Way d Cm. ot'Coralvdle PROGRAM 4 CltlLDREN ,co tm'> rvl 7?55 ? 5~ 3 671. St){ IO.2Ol) l:mted Way · East Central State. Federal. Fotmdauons FEMA C p._rn¢ vlctlm~ Farofix Violeacc Emergenc~ Shelter VOCA CDBG&a~dfill Other Grant~ ConmbuuonxtDonatlons 7 34 I IJu:ted Wax Destgnated Gp. m~ 4001 Other Conmbtmons &941[ Sr,*:lal DeaLs Iona Cax Road Racex Free ..\n and Fun N¢I Sales ol ,Matonal.~ :54 Other IOT^L INCOME (pg 2. line PROGRAM PROGR.~M {: O['YREACn 4397 7.069 4.29"' 31111 170] Hill ' I 1.61)0{ 25 loll ,,i "1 o{ 0 O I * Furniture Project dollars are grants are not found, project PROGRAM 6 O O 0 only for one year from CDBG/Solid Waste. will cease to exist. 77 If AGENCY: D.V.I.P. AC'f UAL T~18 YEAR BIY~GETEI) ,NF~T y ~ EXPENDITURE DETAIL AD~,II3t. PROGRAM PROGRAM LAST YEAR PROdEC'I~EI 1 SHELTER COUNSEL I. Salaries 218.629 241.604 251.140 47.925 42.215 95.904 2 EmployeeBenefits&Taxes 31.339 41.530 45.390 8.626 7.588 17.262 3 Staff Development 2.313 700 2.000 460 250 680 4. Professional Consultahon 0 0 0 0 0 0 5 Pubbcations & Subscnpttoes 152 l-tO t 50 36 18 54 6. Dues&Memberships 575 350 350 80 40 120 7. Rent 0 0 0 0 0 0 8. Utilities 11.616 14.490 15.215 120 14.615 120 9. Telephone 7.340 9.600 9.800 500 4.272 1.007 I0. Ot~e Supplies & Postage 6,68a 6,217 5.376 500 400 300 I 1 Equipment Pur~hase..,Rental 5,151 8,003 3.130 1.630 0 0 12. Equip'Shelter Maintenance 3.598 3.600 3.700 300 1.000 1.200 13 Pnntmg and Pubhci .iF 912 975 1.000 75 100 365 14 Local Transportation 1.398 2.025 2.000 100 t00 715 15. Insurance 11.417 11.400 12.000 600 9.510 800 16 Audit 1.138 1.500 1.500 105 495 225 17 Interest 0 0 0 0 0 0 18 Other (spect~..) 17.7fi6 [4.879 12.500 4.189 6.311 0 Cap Camp Sala .~ Re~mb -2.473 0 0 0 0 0 D~r¢ct A~d 3.839 3.000 3.000 0 1.000 0 D~reet Mad 2.600 1.000 1,000 500 500 0 Fine A~ & Fun 9.850 8.259 7.200 3.689 3.511 0 Food 2,526 1,800 1.200 0 1.200 Fund Rmsm8 .... _808 0 ...... ~0 .... 0 0 0 Fumdure Project~._ -I 53 0 0 0 0 0 Miscellaneous 699 720 0 0 0 0 Public~Comm Relations 70 I00 1o0 0 100 0 78 Page AGENCY: D.V.I.P. EXPENDITURE DETAIL PROGI~uM PROGI~u%! PROGR,~uM PROGI~uM 3 4 $ 6 CHILDRI~'~ CO,'~,IUNITY oL~rRI~XCH FL~NPROJ { Salaries 22,660 19.096 23.340 0 2 Employee Benefiis&Taxes 4.100 3.450 4.364 3 Staff Development 160 250 200 0 4. Professional Consultation 0 0 0 0 5. Publications & Subscriptions 12 15 15 6 Dues & Memberships 28 42 40 0 7 Rent 0 0 0 0 8 Utihucs 120 120 120 0 9 Telephone 1.007 2.007 1.007 0 l0 Office Supplies & Pos~ase 676 2.850 650 0 II Eqmpmcnt PurehasefRen~al 1.500 O O 0 12. EqmpShelter Mamlenance 320 480 400 0 13 Pnntmg and Pubheivff 180 180 IOO 0 14 Local Transportarm 200 350 535 0 15 Insurance 340 480 270 0 16 Auda 225 225 225 0 17 laterest 0 o 0 0 18 Other ( specil~,): 1.000 1.000 0 0 Cap Camp Salav..- Re:rob 0 0 0 0 D~rcct A~d 1.000 1.0o0 0 0 Direct Mini 0 0 0 0 Free Arl & Fun 0 0 0 0 Food 0 0 0 0 Fund Ra~smg 0 0 0 0 ~F_um~ture_ P_m_j eco[ 0 O__ 0 0 M~scellancous 0 0 0 0 PubhrdComm Relal~ons 0 0 0 0 'I'OTAL EXPENSES I 32.5281 30,5451 31,266 o 79 A(i~tCYDomestic Violence Intervention Program SALARIED ~OS£rlONS Position Title/ T m~t Name See 5a Total Salaries Paid & ~'i~* * Full-Time Equivalent: rmmt ~ Next Year Y~pr Yegr 10.5213.1513.5 218,629 241,604 1.0 = full-time; 0.5 = half-time: etc. 251,142 O RE~'i~IcriO FUNDS: (cun~lete Detail, Pages 7 ~ 8) A. FVSPG B. Crime Victim ¢. o. £SG Z. ~. ECI United Way ~. CDBG/$olid Waste :-~. Hor tga§e Restricted for: Prevention Direct Services U~rect ~erv~ces Util/dir. aid/Ins Food/household Direct Services Salary Grantor/Mmtghed by: ESG FVSPG VOCA Volunteer/Salary Volunteer hours M 12/hr Volunteer hours ~ 12/hr Services/Volunteers Clerical/child adv/house staff ~12/hr Mmterial Goods Food/household _SEa. ce, Utilities, etc. Johnson/Wash,/Cedar Co. Group/office space Other: (Please specify) AmeriCorp 8O 6,859 4,000 54,455 51,814 lb,4Jd 23,400 25,500 3,400 1,000 0 18,333 39,564 39,564 23,400/ 25,500/ 23,400 25,500 6,S59/ 4,000/ 4.115 2.400 I 1~,43~/ 17,5~97 4,109 4,382 7,000 60,0OO Z),UUU~ 25,500 2,0OO 1,0OO O 139,564 25,500/ 25,500 7,000/ 4,200 25,000/ 10,000 45,696 54,835 65,~22 16,940 20,680 20,680 2,200 5,520 6,072 -0- 14,400 14,400 64,836 95,435 106,974 75~ 16 0 -41 o ,i (-) 0 20% 0 10 0 12 AGENCY: D.V.I.P. SALARIED POSITIONS Position Title/Last Name FTE* Last This Next Year Year Year DIRECTOR/ Kinkead 1.00 1.oo 1.00 FINANCIAL COORDINATOR/ O'Malley 0.75 0.50 0 50 JOHNSON CO. COORDINATOR/ Mouton 1.00 I 00 1.00 OU"YP, EACH COORDINATOR/ Doser I.o0 1.00 0 50 VOLUNTEER COORDINATOR/ Wlutehead o 75 0.75 1 00 HOUSE COORDINATOR/ Wame 0.75 0.50 o 75 CHILD ADVOCATIL~ Luze 0 75 1 O0 1.oo PROGRAM ASSISTANT - DAYS/ Isles 11.63 1.0o I 00 PROGP, AM ASSISTANT - EVENINGS/Schmarje I 011 1.0o 1.oo PROGRAM ASSISTAiWI' - OVEP&iIGHT/ Youn~ I 011 1.011 1.0o PROGRAM ASSISTANT - WK-END/Yeg~o~.' 0 30 0.30 0 30 PROGRAM ASSIST.-MNT- WK-END/ Clox~ers o 30 0 30 0 30 PROGRAM ASSISTANT- WK-ENDt Chandler o 30 0.30 0.30 FURNITURE PROJECT/Teasdale 1.00 AMERICORP/ Murray I im 2.ou 2.00 SUBSTITBTES PROGRAM ASSISTANT; Ito Ix: added in FY97) I IRI GREEN THL-%lB o 50 o 5~ Acm',fi This Year Budgeted % Last Year Projected Next Year Change 33.126 33.1109 33.999 3% 21.264 13.5211 13.926 3% 17.66.[ 18.540 19.096 3% 22.085 22.660 23.340 3% 18.209 21.985 _'22.645 3% 13 784 8.320 3.570 3°{, 14.451 22.000 22.6611 3°'0 18.006 22.0116 22.666 3'% 16.228 17.139 1':.653 15.~69 17.139 I ~.653 3% ,'t.911 6.656 6.856 3% 6.248 6.656 6.856 3% 6.208 6.656 6.856 3% o 16.3211 0 -100% 1.5111 1.31H 3.1}llO 5836 7.~88 7.713 3%, ~1 I} 17.053 1011% TOTAL 10.$3 I.t. 15 l&.15 218629 2416114 251142 4% Paoe 5a BENEFIT DETAIL TDD(ES AND PERSONNEL BENEFITS (List Rates for Next Year) FICA Unemployment Comp. Worker's Comp. Retirement Health Insurance AGENcyDomestic Violence Intervention Pro~ram ' ACTUAL LAST YEAR TOTAL ==> 31,339 7.65 % x $251,140 16,725 2.05 % x $251,140 4,482 0.40 % x $ 251,140 875 %x$ 134 per mo.: indiv. '6,196 per mo.: family Disability Ins. % x $ Life Insurance $ per month Other % x $ Prof. Liab 1.40 THIS YEkR BUDGETED PROJECTED NEXT YEAR 41,530 45,390 18,483 19,212 4,953 5,148 966 965 13,746 16,549 3,061 3,362 3,516 How Far Below the Salary Study Committee's Recommendation is Your Dlrector's Salary? Sick' Lg~v'~'P%~C~:' ~a~imum'Ac~r6ai ld days per year for years days per year for years __ to __ within ~our~- .... 741 within M6nth~ of 0peratlon 3~ring' Year: 12 Hours of Service: 24 Vacation Policy: M~xLm'um Accrual 160 Hours 20 days per year for years 1' to all days per year for years __ to Holidays: days per year personal Work Week: Does Your Staff Frequently Work More Hours Per Week Than They Were Hired For? X Yes No How Do You Compensate For Overtime? x Time Off None ! 1/2 Time Paid Other (Specify) DIRECTOR'S POINTS AND RATES Retirement 0 $ 0 /Month Health Ins. --l~$-[57--/Month Disability Ins. ---0---$---0--/Month Life Insurance 0 .$. 0 /Month Dental Ins. 2 $ 0 /Month Vacation Days 20 20 Days Holidays 10 10 Days Sick Leave 18 !~ Days POINT TOTAL 62 ST/LrF BENEFIT POINTS M in imum M~imum 0 0 0 0 0 2 10 20 5 10 9 13 24 62 Comments: ~ ~ot fu/ly staffed/not as many staff on insurance. 6 Domestic Violence Intervention Program (Indicate N/A if not Applicable) DETAIL OF RESTRICTED FUNDS (Source Restricted Only--Exclude Board Restricted) A. Name of Restricted Fund. Emergency Shelter Grant 1. Restricted By Federalguidelines 2. Source of fund' Federal Appropriation 3. Purpose for which restricted Insurance, utilities, direct aid, washers/d.rvers 4 ,4xe investment earrungs available tbr current unrestricted expenseso Yes X No If Yes, what amount 5 Date when restriction became effective 7/1/95 6 Date restriction expires. 6/30/96 7 Current balance of this fund: Reimbursable grant B Name of Restricted Fund: Federal Emergency Management.4gen.cv Restricted By Federal Guidelines 2 Source of fund FederalAppropriation 3 Purpose for which restricted Food and overnight stay in shelter 4 Are investment earnings available tbr current unrestricted expenses' Yes X No If Yes, what amount 5 Date when restriction became effective J0/I/95 6 Date restriction expires 9/30/96 7 Currentbalance of this fund: Reimbursable grant C Name of Restricted Fund East Central 1owa United Way I Restricted By ECI 2. Sourceof fund' ECI 3 Purpose tbr which restricted Sala.rv and Direct Services in Cedar Coun.rv 4 Are investment earnings avadable for current unrestricted expenses° Yes X No If Yes, what amount 5 Date when restriction became effective 4/1/95 6 Date restriction expires 3/30/96 7 Current balance of this fund: Reimbursable grant 7 83 Domestic Violence Intervention Program (Indicate N/A if not Applicable) DETAIL OF RESTRICTED FUNDS (Source Restricted Only-Exclude Board Restricted) A Name of Restricted Fund: Family Violence Services Prevention Grant 1. Restricted By' Crime V~ctim Assistance Division 2 Source of fund: Federal Appropriation 3. Purpose for which restricted: Prevention Services 4 Are investment earnings available for current unrestricted expenses~ Yes X No If Yes, what amount: 5 Date when restriction became effective: 7/1/95 6 Date restriction expires: 6/30/96 7 Current balance of this fund- Reimbu~ablegrant B. Name of Restricted Fund: Crime Victim Assistance Division 1. Restricted By Crime 14ctim Assistance Division 2 Source of fund: Federal.4ppropriation 3 Purpose for which restricted Salaries and Benefits for Direct Service staff 4 Are investment earnings available for current unrestricted expenses? __ Yes X__ No If Yes, what amount- 5 Date when restriction became effective 7/1/95 6 Date restriction expires' 6/30/96 7 Current balance of this fund' Reimbursable Grant C Name of Restricted Fund I4ctim Of Crime Act I Restricted By' Crime Victim Assistance Division 2 Source offiand FederalAppropriation 3 Purpose for wkich restricted Sala.ry/Benefitsfor Outreach Coordinator 4 Are investment earnings available for current unrestricted expenses° Yes X No If Yes, what amount: 5 Date when restriction became effective /[0/1/95 6 Date restriction expires 9/30/96 7 Current balance of this fund' Reimbursable Grant 7A C) (') 84 Domestic Violence Intervention Program (Indicate N/A if not Applicable) DETAIL OF BOARD DESIGNATED FUNDS (Source Restricted Only--Exclude Board Restricted) A. Name of Restricted Fund: Community Development Block Grant 1. Restricted By- Federal Guidelines 2. Source of fund. Ci.ty of ltnva City/Federal Appropriation 3 Purpose for which restricted: Construction of shelter lower level 4. Are investment earnings available for current unrestricted expenses° Yes X No If Yes, what amount- 5 Date when restriction became effective 7/l/95 6. Date restriction expires: 6/30/96 7 Current balance of this fund- Reimbursable B Name of Resmcted Fund Capitol Campaign Restricted By August 1995 Source of fund' Direct Mail Pledges Purpose for which restricted. Purchase of ntnv shelter (Mortgage) Are investment earnings available for current unrestricted expenses° __ Yes X__ No If Yes, what amount 5 Date when restriction became effective ,4ugust 1995 6 Date restriction expires July 1996 7 Current balance of this fund- 19.436 C Name of Resmcted Fund I Restricted By 2. Source of fund 3 Purpose for which restricted 4 .4re investment earnings available tbr current unrestricted expenseso Yes No If Yes, what amount 5 Date when restriction became effective 6 Date restriction expires 7 Current balance of this fund 85 Domestic Violence Intervention Program (Indicate N/A if not Applicable) DETAIL OF RESTRICTED FUNDS (Source Restricted Only--Exclude Board Restricted) A. Name of Restricted Fund: Community Development Block Grant/Solid Waste Dept- 1. Restricted By' Federal Guidelines/City of lca~a City 2. Source of fund Federal Appropriation/City of lo~a City 3 Purpose for which restricted: Furniture Project 4 .&re investment earnings available for current umestricted expenses? __ Yes ._X No If Yes, what amount: 5. Date when restriction became effective' 7/1/95 6. Date restriction expires' 6/30/96 7 Current balance of this fund: Reimbursable Grant B Name of Restricted Fund 1. Restricted By: 2 Source of fund. 3 Purpose for which restricted. 4. Are investment earnings available for current unrestricted expenses° Yes No If Yes, what amount' 5 Date when restriction became effective: 6. Date restriction expires 7 Current balance of this fund C. Name of Restricted Fund I Restricted By 2 Source of fund. 3 Purpose for which restricted 4 Are investment earnings available tbr current unrestricted expenses* Yes No If Yes, what amount. 5 Date when restriction became effective- 6. Date restriction expires 7 Current balance of this fund AGENCY HISTORY AGENCY Domesnc Violence Intervenuon Program (Using this page ONLY. please summanze the history of your agency. emphasizing Johnscr~ County, telling of your purpose and goals. past and current acfivrfies and future plans. Please update annually.) In 1977, the University of Iowa's Women's Resource & Action Center OVRAC) received a one year CETA grant from the Federal Government to explore the problem and incidence of domestic violence in our community and provide counseling for women affected. The study highlighted the barriers that battered women experience in seeking safe shelter, and the unspoken epidemic of violence against women in our community. Responding to these needs, volunteers very quickly established a safe home network, referral service, and provided emergency housing in motels for battered women. The Domestic Violence Intervention Program officially opened in October of 1980. The shelter program was partially funded by the United Way, the City of Iowa City, and Johnson County. DVIP's shelter building was funded by the Community Development Block Grant. A first year budget of $29.000 provided battered women and their children emergency housing, counseling, and a 24 hour crisis line. In 1982 DVIP added a staff position to help meet the needs of children, who frequently accompanied their mothers in the shelter. By 1985 DVIP underwent a major renovation to better utilize space and make more room for increased numbers of women seeking shelter. In 1988 the average length of stay was 20 days, and the majority of the children residing in the shelter were 5 years old and under. Additional funding was granted in 1991 that enabled DVIP to offer support services beyond Johnson County. Those Counties include Cedar, Iowa. and Washington Counties and continue to be the Counties we serve today. As of 1992 the average length of stay has increased form 20 days to 32 days. In 1994 the average length of stay at DVIP is 45 days. At least 50% of the children are ages 6 to 11 years old. Because shelter is continuously at peak capacity a capital campatgn was launched in an effort to acquire a larger. more functional shefief to meet the communities needs for battered women. In December of 1993, with a successful community effort, DVIP moved into it's new facility, a fifteen bedroom shelter that can house up to 60 women and children. A new director was hired and for the first time the shelter has paid staff around the clack. The new shelter remains in a confidential location, and the agency continues to offer comprehensive services to battered women and their children. Since opening our doors in 1980, DVIP has provided services to over 13,000 women and children. P-I 87 AGENCY Domestic Violence Interver~tionProgram ACCOUNT3JHLITY OUESTIONNP, J]~E A. Agency's primary purpose: The primary putlose of the Domesue Violanee Inten'ention Frogram (DX,qP) is to make comprehensive ser~eas ava,lable to adults and claldren affected by. domestic violence. DVIP sen'es both mini and urban areas. Programs seppon and involve battered women of all racial, social, ethnic. religious and economic groups. ages and lifestyles. The DVIP opposes violence as a means of control over others and suppore equaliF in relauonshi~ and the concept of helping women a,%-u/lle power over theft own byes. B. Progroan Name (s) with a br/ef description of each: 1. SHELTER: Temporary housing for viedins and their children. Inciuchag meeting basic needs for food and clotlung. 2. COUNSELING. Support and i~armation for shelter residents. callers. m-person contacts and group 3. CHILDREN'S PROGRAM: Provide SUpl on. basic needs to cluldren affected by violence SuppOrt grou~ and group acuvmes. 4 COMMUNfF¥ EDUCATION- Providin§ information and trotmug to the commumty about DVIP services and domestic v~olenee. J OUTREACH: Outreach to Johnson. Cedar. Iowa and Washington Coan~'. Respond to vicmm through a follow-up program with law enforcement. no coutac~ orders. court heann§s and hospitals. 6. FURNITURE PROJECT. Staff provide by CDBO and Solid waste funds. Staff and volunteers pick up donated funutute and d~smbute to {~opte m need C. Tell us what you need funding for:. We are requesUng funding to mantam current semces Local funders are a pnma~.- source of SUl:,porl for all services listed above. Budget requests of an overall increase of 5% is largely due to the need of staff wage increases and hours Spectfically. DV]P has worked to pay a fan' wage vnth benefits. An increase in funds would allow some wage increase and would in.crease a few staff hours. Management: Does each professional staff person have a ~mten job description9 Yes ~., No 2 Is .the agency. Director's performance evaluated at least >early° Yes ~ No By v&om'~Executv,-e Board Committee E. Fireraces: Are there fees for any of)'our senates? Yes No a) If yes. under what clrcumstanea" .Axe the.,,- flat fees or sli~ng scale () 88 c) AGENCY Domestic Violence Intervention Program Please discuss your agency's fund raising efforts, if applicable: Fine Art and ~n, Direct mailings, ~fospice Road Race F. Program/Services: Example: A client enters the Domestic Violence Shelter and stays for 14 days. Later in the same year, she enters the Shelter again and stays for 10 days: Unduplicated Count 1 (Client), Duplicated Count 2 (Separate Incidents), and Units of Service 24 (Shelter Days), Please supply information about clients served by your agency during the last two complete budget years. 1-4are for shelter participants only (women and ckildren). Other statistics found below. Enter Years .... 93/94 94/95 1. How many Johnson County la. Duplicated residents (including Iowa Count City and Coralville) did your agency serve? lb. Unduplicated Count 218 378 177 227 2a. Duplicated 2. How many Iowa City residents Count did your agency serve? 2b. Unduplicated Count 111 164 97 141 3a. Duplicated 3. How many Coralville Count residents did your agency serve? 3b. Unduplicated Count 33 37 24 23 How many units of service did your agency provide? 4a. Total 4b. To Johnson County Residents 8,216 10,044 6,162 8,290 P. lease define your u~i.ts of s~nvice. A tUllt oi serv1c~ls a zg hour perloG. Other shelter: 227 JOM;SON CO~'~Y ST~'¢rlSTICS:( i ndz v~dual Counseling: 285 Support Group: 207 Court Advocacy: 81 Law V~nforcement: 45 Children's Adv.:350 contacts) Volunteer hours: 3,d08 Crisis ]ine 13,655(:~ of tails) Please discuss how your agency measures the success of its programs. First and foremost DVIP offers a shelter to battered women and their children - successful because they have a safe place to stay. Success is also measured by an evaluation process that lets staff know if a woman's experience at the shelter was a good one and that she and her cldldren received the services they needed. Other measures include: Advocacy to identifies resources that will help the woman to end the violence in her life. Support groups/counseling that help women remain safer or to help give options of life decisions. P-3 89 AGENCYDomestic Violence Intervention Program 7. In what ways are you planning for the needs of your service population in the ne~ five years 1, To continue the Child Coordinator posiuon. DVIP is counmtted to stahihzmg funding for tlus critical pesiuon so that chileken who have witnessed. v~olence ~all have a safe space to talk about their feelings. and get basis needs met 2. To conunue to seek funding for needed staff. 3. DVIP will conunue to took for ,no land son'~ces such as office space. volanteer hours and the utthzation of Green Thrurib and AmeriCorps Members. Having AmenCorp and Green Thumb haz increased DVIP staff by. 2.5 and saved us approximate .ly $~1.600 m wages 8. Please discuss any other problems or factors relevant to your agency's programs, fuadta~ or sen'ice deliver:-: An on going issue for DVIP. is funding avmlabili .ty for more staff. Staff'rag patterns at DVIP continues to be one ~ person per 40 residents on each 24 how shalt. It remains cnucal to the safety of residents and staff that this mtto be conunuously evaluated. Whereas volanteers play a cnucal role for DVIP's staff/resident rat:o. it dues not solve the problem. In affect DVIP will not let it's shelter become full to it's 60 person capacity. anttl the staffing/resident rauo is solved DV1P currently alloxs~ 40 beds to be uuhzed and cames a 45 days length of stay (down from 90 days). Another area of concern is for those women who become homeless as a result of being a vieurn of a crime. Many women who leave shelter are forced to move back with her abuser. or get into hotming that ,s temporan,' becanse of unaffordahih .ty When women leave the shelter aRer finding hausmg the' are faced w~th starting over m terms of household supplies. getting utl!iu~ turned on. and gemrig a phone hooked. Meeting ~-en the most basis needs become dff~cait Commumty. resources ate helpful. but so many barriers are present in reaching out to them. for example women may not have transportation. or child care may be anaffordable Women often face the reallY,.- of not being able to esca~ her present sltuauon of baing battered when basic day to day survival is a problem 9. List complaints about your serxices of which you are aware: Some women who come to shelter w;11 complain about not hatnag enough staff on any one shift to help x~ath all the needs Tlus is a staff concern as well. It is e.v/x~lally disconcerttag whoa we have a special needs cluld or adult in shelter. the phone is nngmg. a cfuld just fell dav, n. and the other phone rings and there is only one staff person on duty Women someumes feel shorted in that staff are so ba~,. deahng w, th the tinmediate crisis that the domestic violence educauon and counseling pla.,,~ a second role 10. Do you have a waiting li~ or have you had to turn people away for lack of ability to sen e them? What measures do you feel can be taken to resolve this problem? From Jul)' to September I DVIP had 24 women and 42 children on a ~*mtmg list Of th~s numbor 4 ~omen and 10 cluld~en sta~,-ed in the abusive relauunsh~p until DVIP could house them as other sheltera were not an optaun or were full as v-ell Of the 66 people 12 ~ere homeless. leaving 54 cases of some U'Pe of domestic violence. Of the 54 domestic violence cases 29 were eventually sheltered The other 25 ~ere could not be reached or dad not call back T~vo more full time staff would solve our imurediate problem and would cost another 39.280 per year. How many people are currently an your waitIng list? Clumges Daily 1 I. In what way (s} are )'our agency's services publicized: Phone book. radio. TV. general media contacts. fundraisers. brochures. posters. other human sev,~ce agenc?s. bosp tals law enforcement. volunteer alert. referrals. spealang engagements. xsord of mouth· to name a few P4 9O AGENCYDomestic Violence Inten'enuon Prograln GOAL: To provide free for barred ~mmen and their children. confidential safe shelter. cotmsehn§, support groups. phone counseling and education about the dynarmcs of domestic vmlence in Johnson. Cedar. Iowa and Wasl~ngton Cou. nties OBJECTIVE A: To provide shelter to 175 battered women and 225 of their children ruth emergent' shelter when fleeing thezr homes to escape being battered on a 24 hour a day basis. TASKS: I. To mrantmn accountabfiity to ~omea. board and commumty b>.- rerumrang staffed 24 hrs. a day 2. Provide training set by. 1o~ Criminal Code 236 to all staff and mlumeers that do chrect semce ~ork. 3 Bmld volunteer pool to 75 b?,.' providing four traimngs in fiscal~,.'ear 97. 4. To network vath agencaes that also deal vath domestic ,nolence. such as law enforcement. hospitals. court ~.'stems and human service agencies OBJECTIVE B: In [996. provide an estrinareal 6.000 women ruth 24 hour access to domesac abuse crisis line TASKS: Tram slaff and volunteers about domest,c violence. needed referrals. options etc. four times yearly m FY97 To continue anlizmg volanreers on an on call basis and pmvidu volunteers a~th a beeper 3 To maintain call fom'arding opuon on phone service Train and update staffA'olunteers w~th cornmum .ty information and referrals as ~ell as commumty resources. 5. ;Maintain the 1-800 hothne for FY97 OBJECTIVE C: DVIP wfil serve an estimated 100 ~mmen m a support group setting m FY97 DVIP xnll let x~,omen know about suly0ort and educatlon groups through ~t's tnl'ormation packet and brochure. 2. DVIP x~11 keep all other agencies apprised of ~t's groups in FY97 by mailing and posting flyers throughout the Johnson count5.. area. 3 Will provide a trained group facllitator and use cumculum that ~s specific to domestic v~o!ence victims. P-5 9~ AGENCY Domestic Violence intervention Pro, gram OBJECTIVE D: To provide 225 women wtth counseling services: to include supportive short term counseling, information on domeslat ~qolence. referrals to cornmum .ty resOurees. and to address thetr tmmediate needs and goals TASK: 1. To promade 24 hour coverage by. trained staff to address tssues nused ~th residents. 2. To provide txaining for volunteers who choose to counsel women. 3. To provide a confidential space for women who want/need cotmsehng who may not be in shelter 4. To continue to ne~ork with other cornmum .ty agencies. OBJECTIVE E: To educate the cemmum _ty about problems facing women who aravictims of domesuc violence. ~nchichng senaces available. d?,. mamics of abuse. intervention. prevennon. and program needs. TASK: I Mamtain a w~de dismbufion of printed materials. 2. Solicit groups. especially of high risk. professionals. and adolescents to speak to 3 Develop a media packet about sen4ees. and Speakers Buteau. 4 Soilcut other Hutman Service Agencies to train thctr p~rsonnel about the .dynan'ucs of domesuc abuse OBJECTIVE F: To provide ser,'~ces that address the needs of children affected by. v~olenc¢ and offer parents support and alternatives to physical punL~hmenr TASK: I To pro,ade acuvities for ctuldren tn shelter to help build serf-esteem. teach conflict resolution sPaIls and to address developmental needs '~ To ,aork closely w~th the public school system so thai children's needs are being met educationally as well as emouonally wlule child ~s dealing vath cnsis. 3 Mmnmm a safe space for children ,n shelter for actMues and groups. To address parent concerns and clnldren's neeis as pan of retake and planrang To offer sul~aort groups for cluldren m shelter ~ith a trained racfiitator. OBJECTIVE G: To provide free furniture to people who do not have the resources to purchase such furmtute on their ov,~ TASK: I To make commumn.' aware of the need for donated furrotate I~.' use of service orgamzauon newsletters. speaking engagement. and mexaa 2 To conunue efforts to secure volunteers for p~ck up and delivery of funuture 3 To continue to netxvork wuh area agenoes to help meet futmture needs m the Johnson CounD' area P-$A () 92 AGENCY Dome~nac Violence Intervention Program OBJECTIVE G To continue to seek resources for staff through the Green Thumb a~ci AmenCorps Programs as long as programs are made available to Domestic Violence Shelters. TASK: I. To continue to reach ou~ to stud programs about DVIP's idenufi~ need for shaft. 2. To meet grant desdlineS for said grams. 3. Will evaluate the necess~W of above programs annually. RF3OURCES NEEDED TO ACCOMPLISH TASKS: 1. 10.5 1--1'1~ at a miramum 2. 50 to 75 volunteer staff 3. One AmeriCorp (VISTA) Volunteer. 4 Two beepets 5. Three incoming roll-over phone lines 6. Courtscling room 7 Two group room~ 8. C~'en's play and ~'oup room. 9. Information packets. supplies & resources for staff 10 Adminislxat~v¢ space & computers 11. Btuldingdliabili .ty insurance 12. Group Cumculum ~ ( P-SB 93 HUMAi~ SERVICE AGENCY BUDGET FORM City of Coralville Johnson County City of Iowa City United Way of Johnson County CHECK YOUR AGENCY'S BUDGET YEAR 111196 - 12/31/96 411/96 - 3/31/97 7/1/96 ~ 6130/97 10/1/96 - 9/30/97 COVER PAGE Director: Jean Mann Agency Name: Elderly Services AGency Address: 28 South Linn on Auqus~ 14, 1995 (date) Program Surmmary: (Please number programs to correspond to Income & Expense Detail, i.e., Program 1, 2, 3, etc.) Program 1 Chore: refers workers to take care of ~he yard, the house and the provision of in-home and/or respite care. Subsidized chQre provides lawn care, snow removal and heavy cleaning for low-income clients. Program 2 Assessment & Inte~ventko.r~ connects older people to services they need after screening determines what those needs are. Includes an outreach component to rural areas through the VNA Well Elderly Clinics as well as a shared housing program (which provides companionship, help with chores and money from rent for homeowners). Serves as a base for referrals to case management. Program 3 Retired SenLor Volunteer ProGram: provides seniors with a shopping list of opportur~ties for volunteer efforts, insurance, mileage, and recognition. RSVP volunteers work throughou= the community at 75 different locations. We combine this program with the volunteer efforts of University students interested in aging. Program 4 Housing ReDed,r: includes a program for homeowners 62 and over in Iowa City who have low or moderate incomes and assets, a program in Coralville and one for the rural areas of Johnson County. The progran~ focus on repairs and modifications related to safety, and includes raa~s and bathroom modifications for the first time in Iowa City. Program 5 Case ManaGement for the F=a3~l Elderly: a team of professionals from area hospitals, health-care and social service agencies meets on behalf of older people trying to maintain themselves au home in the face of illness and/or disability which, without help, mean placement in a nursing home: offers older people and ~heir families coordination of services, presentation of all available options and someone to act for them when necessary. Local Funding Summary: United Way of Johnson County -- Does N_o_~ Include Designated GvG. City of Iowa City Johnson County City of Coralville 4/1/94 - 4/1/95 - 3/31/95 3/31/96 $ 26,620 $ 30,000 FY95 FY96 $ 51,000 $ 53,500 $ 15,080 $ 15,532 $ 1,500 $ 1,500 '4/1/~6 - 3/31/97 $ 35,250 FY97 $ 55,105 $ 15,998 $ 2,000 94 BUDGET SUMMARY Enter your Agency's Budget Year 1. TOTAL OPERATING BUDGET [Total a. b) a. Carryover Balance (Cash from line 3. previous column) b. Income [Cash) 2. TOTAL EXPENDITURES (Total a + b) a. Administration ' b. Program Total {List Progs. Below) I. Chore 2. Assessment & Intervention 3. Retired Senior Vol. Program 4. Housing Repair 5. Case Management 6. Flood Outreach2 AGENCY ACTUAL FY95 Elderly Services Agency THIS YEAR PROJECTED BUDGETED NEXT YEAR FY96 FY97 244, 681 239,431 241,059' 9.866 15.959 11,079 234,815 223,472 229.980 228,722 228.352 232,040 31,921 30.264 29.961 196.801 198,088 202.079 40.736 39,462 40.832 33,663 30.857 33.107 30.835 32,715 31.676 35,798 42,091 40,747 46,897 52,963 55.717 8.872 0 0 3. ENDING BALANCE ( Subtract 1 - 2)3 4. IN-KIND SUPPORT (Total from Page 5) 5. NON-CASH ASSETS 148,504 149.232 149.232 21.106 21.106 21.106 Notes and Comments: ~ FY95 administrative costs inflated by purchase of computer & laser printer with funds from one-time only bequest. 2 Flood Outreach Project not listed on the cover page because it ended in FY95. 3 Ending balance for Column 1 includes: $3,428 from afghan sales for RSVP operating expenses in FY96 and $6,270 in accounts receivables. Carryover funds for operating expenses make up the difference. 95 INCOME DETAIL '1'. Local FUnding Sources - List Batow a. Johnson Cottory b. City of Iowa City c. United Way d. City of Coralville e. CDBG Sm Hse Repair f. CDBG flood outreach ~ 2. State, Federa/. Foundations-List Below a. Heritage AA on Aging b. JCHD Subsidized Chore C. AGENCY ACTUAL THIS YEAR LAST YEAR PROJECTlEE FY95 FY96 121,034 129,845 15,080 15,532 Elderly Se~ces BUDG mD [ADM US- J PROOP .M PROGRAM NEXT YEAR TRATION ] 1 2 F¥9 ......... 138,103 19,906 20,620 15.998 1,920 3,360 8,318 51,000 53,500 55,105 11,572 9,919 8,266 27,465 31,313 37,000 6,289 7,031 2,220 1,500 1,500 2,000 125 310 22,044 28,000 28,000 3,945 0 0 79,548 69,702 69,702 68,523 58,702 58,702 11,025 11,000 11,000 3. ContribuUons/DonaUons ! 19,542i a. United-Way 3,793 Designated Giving b. Other Contributions 15,749 4. 5pemal Events- I 775 List Below .: a. Iowa City Road Races 775[ Co 20,074 11,410 9,074 11,410 11.000 3,800 3,800 117 43 2,830' 15,000 13,000 8,224 86 (' ~} 775 775 775 0 0 775 775 775 [ __~ 5. Net Sales of Services 6. Net Sales of Materials RSVP afghans/T shirts 7. ~nterest income 8. Other- List Below Including Miscellaneous a, Sha~ed Housing fees b. Ma~eellaneous TOTAL INCOME {Show also on Page 2. line lb) Notes and Comments: ' Flood Outreach terminated FY95 96 1 .1.604 2,215 175 2,040 234,815 3,75O' 4,00O 400 400 0 0 400 400 229.980 223,472 3 400 400 29,422 40,823 33,119 INCOME DETAIL continued) List Below Sott~Ces' -' ' ' a, Johnson County b. City of Iowa City c. United Way d. City of Coralville e. CDBG Sm Hse Repair f. CDBG IC Flood Program State, Federal. Foundations-List Below a. Heritage AA on Aglng b. JCHD Subsidized Chore C. d. Contributions/Donations a, United Way Designated Giving b. Other ConirlbuUons Special Eventin List Below a. 'Iowa City Road R~ces b. C. AGENCY PROGP~/~VI IPROGRAM PROGRAM PROGRAM 3 4 ,!~SvP [ HseRep, C~E [ ..6' 13,792 37,288 27,693 1,440 960 6,062 6,613 12,673 6,290 1,110 14,060 1,565 28,000 .... Eld~ty Services A~-e~.cy PRO GI~u'Vl } PROGRAM 7 8 I 12,502 '2,750 22,966 12,502 2,750 22,966 411 '4041' '4,980l ' 41 210 559 194 4,421 o o 0 5. Net Sales of Services 6. Net Sales of Materials RSVP afghans/T shlr~ , Interest Income 8. ' Other- List Below Including lVUscellaneous a. Shared Housing fees b. lVUscellaneous C, TOT.~L (~'3tes and Comments: · ~1ood Outreach terminated FY95 I I I 4,0OO I , 30,335 40,542 5~,739 3a 97 AGENCY Elderly Services Agency ACTUAL THIS YEAR BUDGETED ADMINI$- PROGRAM PROGRAM LAST YEAR PROJECTED NEXT YEAR TRATION 1 2 FY95 FY96 FY97 Chore A& I 1. Salaries 131.762 134.300 138,569 10,176 2. Employee Benefits and Taxes 22,746 21,904 23.674 1,729 3. Staff Development 479 1,000 2,000 600 4. Professional Consultation {bookkeeper) 5,514 5.500 5,000 5,000 5. Publications and Subscriptions 6. Dues & Membersl~ps 549 550 850 285 7. Rent 28,099 25.1t- 3.880 4.485 100 200 8. UStities 9. Telephone 10, Office Supplies and Postage 1 1. Equipment Purchase/Rental ' 12. Equipment/Office Maintenance 13. Printing & Publicity 14. Local Transportation 15. Insurance 16. Audit 17. Interest 2,224 2,250 2,400 280 4,281 4,400 4.600 438 12.112 3,674 2.000 406 1.514 1,600 1,900 1.900 3.059 2,600 2,600 182 4,183 3,500 3,500 615 3,824 3,963 4.000 4.000 2.117 2.750 3,000 3.000 383' 432 832 828 233 361 536 468 1.1~" ') 18. Other {Specify}: JCHD chore workers 19. Hse Rep contractors 20. Program Expenses 21. RSVP expenses" 22. Miscellaneous TOTAL EXPENSES (show also on Page 2. Line 2,2a,2b) Notes and Comments: 'Funds from bequest + afghan money 6.582 6.769 6,769 23,056 28,088 25.400 2,666 700 700 0 4,154 4.428 2.054 650 650 '228,722 228.352 232,040 700 650 29,961 6.769 40.832 2 KHAK Xmas pass-through donations to elderly poor. National AssoclaUon of Social Workers & Iowa license fees for Director + RSVP requtred fee. FY95 RSVP costs included money to buy afghans. Because only the net sales axe entered under income, the inlUal costs axe not entered here. 98 4 33.107 EXPENDITURE DETAIL {continued) AGENCY Elderly Services Agency PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM 3 4 5 6 7 8 RSVP Hse Rep CMFE 12.285 2.198 1. Salaries 21.501 - Employee Benefits and Taxes 2.969 3. Staff Development 1.000 4. Professional Consultation 5. Publications and Subscriptions 6. Dues & Memberships 265 7. Rent 41,360 8,413 100 300 8. Utilities 9. Telephone 372 216 10. Office Supplies and Postage 725 414 11. Equipment Purchase/Rental 12. Equipment/Office Maintenance 13. Printing & Publicity 416 234 14. Local Transportation ' Insurance 717 1.363 1.000 764 1,700 16. Audit 17. Luterest 18. Other (Specify): JCHD chore workers 19. Hse Rep contractors 20. Program Expenses 21. RSVP expenses 22. Miscellaneous 4.428 25.400 TOTAL EXPENSES {show also on Page 2, Line 2.2a,2b) Notes and Comments: 'Funds from bequest + afghan money 31.676 40.747 55.717 KHAK Xmas pass-through donations to elderly poor. a National Association of Social Workers & Iowa license fees for Director + RSVP required fee. 4a AGENCY Elderly Services Agenc~ SALARIED POSITIONS Positlon Title / Last Name see page 5a Last Th~ Nex~ Year Year Year ACTUAL TH]S YEAR BUDGETED % (') LAST YEAR PROJECTED NEXT YEAR CHANGE"- FY95 FY96 FY97 Total Satanes Paid & FTE* 5.12 5.04 5.04 131.762 134,300 * Full-Time Equivalent: 1.0 = Full Time; 0.5 = Half-time; etc. 138,569 3% REST~CYED FUNDS: (Complete Detail, Pages 7 and 8) Restricted by: Heritage Agency on Aging Heritage Agency on Aging Heritage Agency on Aging Heritage Agency on A~ng State of Iowa City of Iowa City doCo Health Dept. Restricted for.. Eldercare (chore) A~sess & Interyen. Ca~e Management Housing Repairs Retired & Senior Vol. Sm~11 Housing Rep. Subsidized Chores FY95 F~96 FY97 9.074 9.074 9,074 11,410 11,410 11,410 20.986 20,986 20,986 2,750 2,750 2,750 12.502 12,502 12,502 22,044 28,000 28,000 11,025 11,000 11,000 MATCHING GRANTS FY95 FY96 FY97 Grantor/Matched by: Heritage Chore/Local Ftmders Heritage Assess & Intervene/Local Funders Heritage RSVP/Local Funders Heritage Case Management/Local Funders HAAA 9.074 9,074 9.074 Local 31.662 30.388 31.749 HAAA 11.410 11,410 11.410 Local 22,253 19,447 21,709 HAAA 12.502 12,502 12,502 Local 37.663 17.020 17,833 HAAA 20.986 20,986 20.986 Local ] .25.911 31.977 34.753 IN-KIND SUPPORT DETAIL Servlces / Volunteers Material Goods: Space. Utilities. etc. Other: {Please Specfiy) FY95 one hr vol help = S6 135,258 7 mowers/'/ blowers 4,606 office space 8,640 TOTAL IN-KIND SUPPORT lO0 5 148,504 FY97 140,592 140,592 0 0 8,640 8.640 149.232 149.232 0% O% 0% 0% O% 0% SALAPJED POSrnONS / Postion Title / Last Name Executive Director Mann Chore Coordinator Smith Case Mgt. Ferrel/Petersen FY96+ Sh Hse/Assess & Interyen Purdy RSVP Vol Coordinator Cook Project Coordinator (Sin Hse Rep) Flood Outreach Crane AGENCY Elderly Services Agency ACTUAL THIS YEAR BUDGETED LAST YEAR PROJECTED NFQfl' YEAR Last Tb*~ Next 'FY95 FY96 F?97 Year Year Year 1.0 1.0 1.0 35,500 38,000 39.140 1.0 1.0 1.0 23.400 25,000 25,750 .96 1.0 1.0 23.088 21.000 21,945 1.0 1.0 1.0 20.500 22,500 23,175 1.0 1.0 1.0 23.700 25.300 26,059 0.0 .04 .04 0 2,500 2,500 .16 0.0 0.0 5.574 0 0 % CHANGE 3.0% 3.0% 4.5% 3.0% 3.0% 0.0% 0.0% Full-Time Equivalent: 1.0 = Full Time: 0.5 = Half-Mine; etc. 5a 101 AGENCY Elderly Services Agency BENEFIT DETAIL TAXES AND PEI%50NNEL BENEFITS (List Rates for Next Year) FICA Unemployment Comp. Worker's Comp. Retirement ACTUAL THIS YEAR BUDGETED LAST YEAR PROJECTED NEXT YEAR TOTAL===> FY95 FY96 FY 97 ( ) 22.746 21,904 23,674 7.65 % x $138,569 10,709 10.083 10,601 0 %x$13,900 0 0 0 $202+($1 x $275) + {.4-2 x $1068) 768 884 928 4% x $138,569 5.013 4,432 5.443 Health Insurance $ 136 per mo.: 3 ind. $ per mo.: f~mily Disability Ins. .0083 per $1000 Life Insurance S .0020 per $1000'2 Other: Long Term Care $ 11 per mo. 4,503 4,752 4,896 1,094 1.094 1.129 527 527 545 132 132 132 How Far Below the Ssl~ry Study Commtttee's Recommendation is your Director's Salary? 'Sick Leave Policy: Maxlmnm Accrual 240 Hours 12 days per year for years all to days per year for years to wlthln range within range Months of Operation During Year: 12 Hours of Service: 8:00 - 4:00 Mon-Frl (.-~! Vacation Policy: Maximum Accrual 160 Hours l0 days per year for years 1 1;0 t 13 days per year for years 5 to 8 15 days per year for years 9 pills 20 days (director onlv) ~11 Holidays: ~ days per year Work Week: Does Your Staff Frequently Work more Hours Per Week Than They Were Hired For? __ Yes ,, XX_No How Do You Compensate for Overlime? XX Time Off ~1 1/2 Time Paid None __ Other (Specify) DIRECTOR'S POINTS AND RATES STAFF BENEFIT POnYIs Minimum Maximum Retirement 20 _S_1_2~_/M onth ,t,,1 13 Health Ins. 12 S 136/Month L2 12 Disability Ins. I , S33 /Month 1 Life Insurance ,5 , _.~10_/Month Dental Ins. 2 $15 /Month 2 2 Vacation Days 20 20 Days Holidays __.12___ 12 Days 12 12 Sick Leave ~ ~ Days 12 12 POINT TOTAL 79.5 60.5 ' 67.5 Comments: At the end of each fiscal year staff can use option to convert unused sick leave to vacation hours: 3 sick to 1 vacation day 102 (Indicate N/A if Not Applicable) AGENCY Elderly Services Aaenc'v Ao DETAIL OF RESTRICTED FUNDS (Source Restricted Only--Exclude Board Restricted) Name of Restricted Fund 1. Restricted by: 2. Source of fund: 3. 4. Subsidized Chore Proaram Johnson County Health Department Iowa leaislature Purpose for which restricted Drovidina chores to low-incom~ elderly Are investment earnings available for current unrestricted expenses __ Yes ~ No If Yes, what amount: Date when restriction became effective: each year on July 1 Date when restriction expires each year on June 30 Current balance of this fund: $11,000 B. Name of Restricted Fund Retired Senior Volunteer Proaram 1. Restricted by: Iowa Department of Elder Affairs 2. Source of fund: Iowa leaislature 3. Purpose for which restricted volunteer Dro~ram for PeoPle 55+ 4. Are investment earnings available for current unrestricted expenses __ Yes ~( No If Yes, what amount: 5. Date when restriction became effective: each year on July t 6. Date when restriction expires: each year on June 30 7. Current balance of this fund: $12,502 Name 1. 2. 3. 4. of Restricted Fund Small RePair Proqram Restricted by: City of Iowa City Source of fund: Community Development Block Grant funds Purpose for which restricted repairs for homeowners 62+ in Iowa City Are investment earnings available for current unrestricted expenses .... Yes XX No If Yes, what amount: Date when restriction became effective: each vear on July 1 Date when restriction expires: each year on June 30 Current balance of this fund: $28,000 7 103 AGf/gCY (Indicate N/A if Not Applicable) DETAIL OF RESTRICTED FUNDS (Source Restricted Only--Exclude Board Restricted) Name of Restricted Fund 1. 2. 3. 4. Elderly Services Aaencv Elderca~e funds Restricted by: HeritaGe A~ea Aaencv on Aging Source of fund: older Americans' Act, US ConGress Purpose for which restricted chore held for 60+ elderly Are investment earnings available for current unrestricted expenses __ Yes ~X No If Yes, what amount: Date when restriction became effective: each year on July 1 Date when restriction expires: each year on June 30 Current balance of this fund: $9,074 Bo Name of Restricted Fund Assessment ~nd Intervention 1. Restricted by: HeritaGe Area A~encv on A~in~ 2. Source of fund: State of Iowa 3. Purpose for which restricted held people 60+ re~ain at home 4. Are investment earnings available for current unrestricted expenses Yes ~D{ No If Yes, what amount: 5. Date when restriction became effective: July 1, 1996 6. Date when restriction expires: June 30, 1997 7. Current balance of this fund: $11,410 Name of Restricted Fund 1. 2. 3. 4. Case ManaGement Restricted by: HeritaGe Area A~encv on A~in~ Source of fund: State of Iowa DePartment of Elder Affairs Purpose for which restricted coordinate services for frail elderly Are investment earnings available for current unrestricted expenses Yes 5. Date when 6, Date when 7. Current balance of this fund: xX No If Yes, what amount: restriction became effective: each year on July 1 ~. restriction expires: each year on June 30 $20,986 ( ~ 7a (Indicate N/A if Not ADplicable) AGENCY Elderlv Services Aaencv DETAIL OF RESTRICTED FIRXrDS (Source Restricted Only--Exclude Board Restricted) Name of Restricted Fund 1. Restricted by: 2. Source of fund: 3. 4. Housing RePair Her/t~ge Area Aaencv on Aain~ State of Iowa Purpose for which restricted small housin~ repair for rural elderly Are investment earnings available for current unrestricted expenses __ Yes ~[~ No If Yes, what amount: Date when restriction became effective: each year on July 1 Date when restriction expires: each year on June 30 Current balance of this fund: $2,750 B. Name of Restricted Fund 1. Restricted by: 2. Source of fund: 3. Purpose for which restricted 4. Are investment earnings available Yes No If Yes, what amount: 5. Date when restriction became effective: 6. Date when restriction expires: 7. Current balance of this fund: C. Name of Restricted Fund for current unrestricted expenses 1. Restricted by: 2. Source of fund: 3. Purpose for which restricted 4. Are investment earnings available for current unrestricted expenses Yes No if Yes, what amount: 5. Date when restriction became effective: 6. Date when restriction expires: 7. Current balance of this fund: 7b 105 Agency ~!dertv Services Aaencv AGENCY HISTORY (Using this page ONLY, please summarize the history of your emphasizing Johnson county, telling of your purpose and goals, current activities and future plans. Please update annually.) agency, past and Elderly Services Agency was founded in July of 1980 to serve Johnson County's elderly. Its Ilaission is to help people 60 and over remain safely in their homes as long as possible. ESA started with ~r director, a half-time chore worker and a receptionist. In 1983 the chore worker (who did all the chores) became full-time. Now, the program coordinator serves almost 800 people to whom he refers workers whose police records and business references check out. In 1984 we eliminated the receptionist position and started an outreach program with that money. Student volunteers visited and called our elderly clients. A shared housing program began in 1985; we combined that with calls and visits by the coordinator to our frailest elderly. In 1986 the Board of Supervisors began contributing funding to ESA. That year we also started a small housing repair program with $1,000 from Iowa City. This money grew to $18,000 in FY94 plus funding from Coralville for that City and funding from Heritage to cover rural areas of the county. The Iowa City program grew to $28,000 from $16,000 last year, expanding to include a pilot project for one, possibly two, ramps and one or two bathroom modifications for disability, in addition to small repairs related to safety. In June of 1993, ESA and Ecumenical Towers sent a survey to 600 randomly selected elderly in Johnson County to determine unmet needs related to remaining in their homes. The finclings of the survey reemphasized the importance of housing repair and modification for disability to help keep people safely at home. In 1988 Gannett awarded ESA $45,000 to start a case management program: providing a team of experts to work on the to,ghest client problems. After the grant was over, the City, County, United Way and the Heritage Agency stepped in to provide financial support so that the program continued. The State of Iowa now mandates program guidelines for case management Heritage acts as the administrative entity. The need grew for computerization of the program to remain in step with the growth of the program statewide. This year one of our goals is to add that dimension to the program Last year the case management team monitored 91 care plans. In 1990, the state and federal ACTION (now the Corporation for National and Community Service) began funding for a Retired Senior Volunteer Program (half-time). We combined that program with all our other volunteer efforts to create a full-time position. Heritage Area Agency on P,~ng fundad a grant for assessment and intervention to buttress the case mmmgement program in FY96. This program combines features of"outreach" and "information and referral" with formal assessment and client tracking through the system of community and health-care support. Our senior agency social worker performs assessments himself and supervises a graduate student's effort to assess all agency clients who demonstrate increasing disability on our functional abilities screening tool (wlfich we administer to all our clients as an intake tool.) Pan of this program involves "piggybacking" on the Visiting Nurses Association's Well Elderly Clinics in rural areas. We send staff to these clinics to represent not only our agency, but all the agencies providing in-home care in our continuing efforts to get information out about available services. Our future goals include increasing collaboration with the Johnson County Health Department to add a health-care component to the Adult Day Program. Elderly Services' role would be to organize a planning committee to oversee the expansion and to help the Health Department implement the additional programming. The planning committee would work to provide various kinds of therapy to adult day care participants. Provision of these therapies will enable ADP to help individuals with physical and cognitive impairments increase their independent-living skills and their chances of staying out of a nursing home. 106 P-1 Agency Elderly Services A~encv ACCOUNTABILITY QUESTIONNAIRE A. Agency' s Primary Purpose ESA's primary purpose is to keep elderly people safe and comfortable in their own homes as long as possible to avoid premature institutionalization. Our programs help provide a safe home environment and a network of community support from agencies, volunteers and health-care professionals. B. Program Name(s) with a Brief Description of each: (1) Chore refers workers to take care of the yard, the house and the provision of in-home and/or respite care. Subsidized chore provides lawn care, snow removal and heavy seasonal cleaning for low-income clients. (2) Assessment & Intervention: infoms people about available services and links them to services through the administration of the Functional Abilities Screening Evaluation, the Iowa Assessment, and the consequent interventions necessm3, to refer people to proper sources of help. Included in this category is the Shared Housing Program. Tenants for shared housing provide in-home services in exchange for lower rent. Elderly people gain companionship, help with chores and money from the rent. (3) Retired Senior Volunteer Pro,am (RSVP) provides volunteers 55+ with a shopping list of oppommities to help older and younger people throughout the community with a variety of needs. (4) Housing Repair includes a program for homeowners 62 and over in Iowa City who have low/moderate incomes and limited assets. There are similar services for Cora/ville and rural Johnson County elderly on a smaller scale. The program provides repairs and minor home modifications related to safety. (5) Case Management provides a coordinator to manage a program that provides integration of services, presentation to the client of all applicable service options available, and monitoring of care plans set up by the client, family and the health care professionals involved in the case. C. Tell us what you need funding for: We need funding to maintain the staff salaries and to meet the always increasing costs for audit services, insurance, bookkeeping and operating expenses. D. Management: 1. Does each professional staff person have a written job description? Yes XX No 2. Is the agency Director's performance evaluated at least yearly? Yes XX No__ By whom? Board of Directors E. Finances: 1. Are there fees for any of your services? Yes XX No a) If yes, under what circumstances? We charge the homeowner up to $25 at the time of the signing of the lease agreement between the homeowner and tenant. Tenants pay on a sliding scale. We bill the state for case management assessments at $44 each. b) Are they flat fees XX or sliding scale XX P-2 Agency Elderly Ser~;ices Aqencv c) Please discuss your agency' s fund raising efforts, if applicable: Our annual fund-miser letter goes to present and retired Board members and all but our low-income clients. We raise money through Hospice road race. We file for third-party reimbursement for case management assessments at $44. RSVP sells afghans and T stfirts to raise money for program needs. F. Program/services: Example: A client enters the Domestic Violence Shelter and stays for 14 days. Later in the same year, she enters the Shelter again and stays for 10 days: Unduplicated Count 1 (Client}, Duplicated Count 2 (Separate Incidents), and Units of Service 24 (Shelter Days). Please supply information about clients served by your agency during the last two co,~plete budget years. Enter Years FY94 9,900 !. How many Johnson County residents (including Iowa City and Coralville) did your agency serve? la. Duplicated Count lb. Unduplicated Count 1,177 8,450 How many Iowa City residents did your agency serve? How many Coralville residents did your agency serJe? 2a. Duplicated Count 2b. Unduplicated 911 Count 3a. Duplicated 1,224 Count 3b. Unduplicated 102 Count 4. How many units of service 4a. Total 94,975 did your agency provide? 4b. To Johnson 94,975 County residents service. 5. Please define your units of For chore we used the number of hours of service. For volunteer efforts we used the number of hours contributed and the number of home and telephone visits. We counted calls in & out, wnlk-ins, refenals made and received. For shared housing we used the number of inquiries, interviews, home and telephone visits. For case management we counted staff visits. For housing repair we used the number of homes repaired. ~We had two additional staff merebern for flood relief and SSI enrollment in FY94 (only). 6. Please discuss how your agency measures the success of its programs. We compare program results with objectives every year during staff evaluation and we measure our accomplishments against the long-range goals set by the Board at the Annual Meeting. We also ask clients about their satisfaction with the chore program, shared housing and case management. RSVP conducts a yearly satisfaction survey with its members. People must sign off stating that work was completed according to their specifications in the Housing Repak Program. () FY95 11,748 1,375 8,680 2,068 133 71,428x 71,428: 108 P-3 Agency Elderly Services A~encv 7. In what ways are you planning for the needs of your service popula- tion in the next five years: We plan to target needs of the elderly by continuing to develop solutions for homing pmblen~, to use RSVP creatively to help the elderly and work with young people, and to work collaboratively with other agencies to strengthen county program~ for elderly people. RSVP will continue to provide much needed volunteer time to fill needs funding cuts will c~te for human services. Case management's role will be critical in the face of managed care for Medicare/Medicaid and the as-yet-to-be-defined budget cuts. 8. Please discuss any other problems or factors relevant to your agency's programs, funding or service delivery: Our principal problem is inadequate support staff. Without that staff support, we find it difficult to meet all the requirements of our funders for reports and to serve the clients adequately at the same time. 9. List complaints about your services of which you are aware: The phones are busy or the answering machine is on. Clients want a shorter turn-around time for chore help than we are sometimes able to provide. Housing repair lags behind because the contractors who do the work put little jobs last. People and organizations tend to want RSVP volunteers to do more for them than the volunteers actually want to do. 10. Do you have a waiting list or have you had to turn people away for lack of ability to serve them? What measures do you feel can be taken to resolve this problem: We do not have waiting lists. People call us occasionally in need of money for rein or to buy medicines. The measures we take to resolve needs for money involve referrals to agencies like the Crisis Center or the Department of Human Services or by writing to prescription-drug compames for free medicines for case management clients who are unable to pay the market price for drags. How many people are currently on your waiting list: none fl. In what way(s) are your agency's services p~blicized: We speak to local social, religious, and community organi?~tions, although the pressure of duties doesn't allow us to do as much of that as we would like. We cooperate with United Way during their campaign and publicize our agency then. We put out an updated brochure every year on all services for the elderly related to staying in the home as well as a brochure just for Elderly Services, another for shared housing, several for RSVP, one for case management and another for housing oppommities. We also mail at least one letter with our updated brochures to every client we serve. 109 P-4 Agency Elderly Services Aaencv GOALS AND OBJECTIVES FOR FY 97 Goal: To help 1,250 people from Jotmson Cottory who am 60 and over remain in their homes safely and comfortably for as long as possible. (~ ClIORE PROGRAM Objective A: To help 800 elderly r~aintain their residences by providing 10,000 hours of assistance with household chores Tasks: 1. Maintain a list of 50 workers with good job references, a clean police record, experience with ordinary chore work and knowledge of tools 2. Advertise for, screen, interview, refer and provide oversight for an average of 20 to 40 workers in an average of 455 jobs each month, negotiating a wage of $6 an hour (plus a 50 cent charge for gas when the machine workers machine is used). 3. Administer the Johnson County Health Depau-tmem Subsidized Chore. Program for lowo income clients in complianoe with the regulations set up by the State Depmtment of Health, aiming to serve at least 65-70 clients, primarily for the removal of snow and lawn mowing, providing at least 1,130 hours of help. 4. Assess each diem using the Functional Abilities Screening Eval,mtion (FASE) Objective B: To provide at least 65 people 12,500 hours of in-home care Tasks: 1. Maintain a roster of 12 to 15 workers with experience in caring for the elderly, a clean police record and good job references to work at $6 an hour (except for overnight, which is $35 f.(' 8 hours) for an average of 1,040 hours a monte 2. Assess each client using the Functional Abilities Screening Evaluation (FASE) 3. Work with the case management team to set up case plan~ using chore services as necessary. Objective C: To find volunteers to provide 600 hours of services at no cost to low and moderate income elderly Tasks: 1. tasks Resources needed for the Chore program: 5. 6. 7. Cost of chore Recruk 100 to 150 volunteers from social fraternities, sororities, and community organizations to provide 600 hours of seasonal help with chores for low and moderate income elderly. Coordinate efforts of professional societies v91unteering help with household maintenance One full-time chore coordinator plus 6% of the Director's time Desk Table Chairs (3) Book shelves, storage closet, office space Computer, answenng machine, calculator, copier, telephone and fax Office supplies program: $39,462 in FY96 $40,832 in FY97 110 P-5 Agency Elderly Services A~encv ASSESSMENT Objective A: AND II~rERVE~ON PROGRAM FOR THE FRAIL 1El J~ERLY: To provide assessment of abilities to perform activities of daily living and answer mini-mental health status questions to 500 people 60+ in order to make referrals to support needed services Tasks 1. To train 10 volunteers to complete 150 Functional Abilities Screening Evaluations on f~l elderly in the visiting, shared housing and RSVP programs at ESA 2. To assess 350 chore clients with special needs by using the FASE to see ff they should be referred for an Iowa assessment, and, if so, to delegate that responsibility to a staff social worker Objective B: Tasks 1. 2. 3. 4. 5. To provide information and intervention, as needed, to 250 impaired elderly clients To recruit, train and supervise 3-4 volunteers from the UI School of Social Work to administer Functional Abilities Screening Evaluations to elderly people they are visiting To train 10 Newman Center volunteers to recognize common infmmities of old age and deal with older people in a positive way Send volunteers on home visits to the frailer elderly each month, for a total of 400 hours of home visits during the year. Make six visits to rural areas in a cooperative effort with the VNA Elderly Wellness Climcs to better inform seniors about services. Send personalized letters to 1,200 clients to let them know about any changes in the services available to help them remain independent in their homes, including an updated brochure. 6. To update our brochure on the services in Johnson County and distribute throughout the community to all helping agencies, in doctors', lawyers' and dentists' offices as well as the public library and housing sitas for the elderly and handicapped. 7. To write one comprehensive article for the media about available services in Johnson County related to maintaining independence in order to counter the trend reported in our 1994 survey (up to 33% of the respondents claimed lack of knowledge about services available). 8. Publish one article in the "Iowa City Press Citizen" about Medigap insurance and its importance because only 46% of the respondents to our 1994 survey had Medigap insurance, compared to the national average of 74% in 1989. 9. To serve Johnson County as a representative for the interests of older people by working with groups within (Johnson County Task Force) this area and on state-wide committees (IDEA subcommittee on Elder Abuse and the Substitute Decision Makers' Task Fome). 10. To update and disseminate the ESA booklets on available housing opportunities and services in Johnson County for elderly and handicapped Objective C: Tasks 1. To coordinate a shared housing program to provide support for 22-25 elderly people trying to maintain their independence by remaining in their own homes To recruit 30 homeowners 60 and over who a~e interested in sharing their homes in exchange for services, companionship and/or for a moderate rental income. 111 P-6 112 A~en=y Elderly Services Acencv 2. To advertise for prospective tenants in the "Daily lowan" and the "Iowa City Press Citizen" as well as through the UI Student Union and the Financial Aid Office, aiming(3 have 100 people fill out applications To screen and match 22 homeowners and tenantz, monitoring the relationship by home visits and telephone calls monthly to (a) assess client satisfaction and (b) make referrals to available services as needed Resources needed for the Assessment & Intervention program: 1. 50% of the sha~ed housing/frail elderly coordinator's time, 25% of the volunteer coordinator's time, 18% of the Director's time plus one pan-time office volunteer and a practicum student 2. Desks, chairs, filing cabinets and office space 3. Office supplies 6. Computer, printer, copier, an.qwering machine, fax and telephone services 7. Travel money for intervention staff 8. Professional liability for staff Cost of the Assessment and Intervention program: $30,8~7 in FY96 $33,107 in FY97 RETIRED SENIOR VOL~ PROGRAM: Objective A: To direct a Retired and San/or Volunteer Program m~de up of 220 people 55 and over fi'om John.qon County Tasks: 1. To work with Advisory Council made up of 6-8 representatives fi'om diverse community ' groups and one member of the ESA Board of Directors 2. To mairltain the number of active RSVP volunteers 55 and over at 220, each one contributing at least one hour every three months. 3. To maintain 75 volunteer stations for RSVP members. 4. To publish an RSVP newsletter at least quarterly, focusing on comrmmity needs for volunteers. :5. To maintain the present level at 22,000 hours of community service on the part of RSVP volunteers 6. To make 25 presentations about RSVP to communiw groups. 7. Hold recognition celebrations for RSVP volunteers at least twice during the year. 8. Raise a 30% match for the Corporation for National Service grant dollars in FY97. Resources needed 1. for the RSVP program: 75% of the volunteer coordinator's time, 5% of the Director's time plus one pan-time office volunteer 2. Desks, chairs, filing cabinets and office space 3. Office snpplies 6. Computer, printer, copier, answering mach/ne, fax and telephone services( 7. Travel money for the RSVP Director and the RSVP volunteers P-7 Cost of the Retired, Senior Volunteer Program: $32,715 in FY96 $31,676 in FY97 Agency Elderly Services A~encv HOUSING REPAIR PROGRAM Objective A: Tasks: Identify 80 low and moderate income elderly people who live in Iowa City, Coralville and rural Johnson County who are in need of home repairs to insure their safety. Objective B: 1. Provide an experienced conuactor as project superintendera for 10 hours a month to evaluate repair jobs and detail specifications and monitor the completion of work 2. Refer jobs to 10-15 local contractore, using names taken from the Housing Rehabilitation approved list 3. Administer the pingtarn according to the guidelines set om in the Handbook for Small Housing Repair for Low/Moderate Income Elderly published by the Iowa City CDBG planning staff. 4. Refer elderly Iowa City residents in need of extensive home repair to the Residential Accessibility Program, the Homing Rehabilitation Program: or the Emergency Repair program. 5. Provide small housing repairs to the homes of 3~5 people from Coralville and 10 people from the rural areas of Johnson County. Provide housing modifications to enable people fi'om Iowa City with disabilities involving ambulafion/movement to remain in their homes 1. Build one-two ramps for low income elderly unable to safely enter and leave their homes. 2. Provide bathroom modifications for two to four low income elderly in danger of losing their independence because of bathroom accessibility problems. Resources needed to accomplish these tasks: 1. 25% of the Director's time, 5 hours a month of the project coordinator's time and volunteer clerical help 2. Two desks, filing cabinets, chairs and office space 3. Office supplies 4. Acce~ to computer, fax, answering mackine, copier, telephone service Cost of Housing program $42,091 in FY96 $40,747 in FY97 CASE MANAGEMENT PROGRAM Objective A: rasks: To coordinate a Case Management Team of 25-35 professionals that meets bi-weeldy to consult about problems associated with the delivery of community-based long-term care 1. Screen 600 elderly people using the Functional Abilities Screening Evaluation (FASE) to identify clients at high-risk for institutionalization. P-8 113 Ailen~Y Elderly Services A~eLlcv 2. Conduct a formal assessment using the Iowa Assessment tool on 100 clients idenliiR~ as high-hsk by their performance on the FASE. 3. Admit to the case management team 75 new clients who are at risk for institutionalization demonstrated by their performance on the Iowa Assessment Tool. 4. Convene a hi-weekly meeting for the members of the case management team to discuss the problems associated with filling clients' unmet needs and the ceorclin,don of formal and informal services for them. 5. Coordinate regional Case Management Consortium meetings in cooperation with the Heritage Area Agency on 6. Fonnali7e plans of cam for all clients active in the Case Management Program and update them at prescribed intervals. 7. Organi7e, plan and conduct (in coordination with Heritage Area Agency. on Aging) four formal training sessions on the adminintration of assessment tools and procedures used by the Case Management Program for members of participating agencies. 8. Organize, plan and conduct informal retr~inlng sessions for members of participating agencies on the adrninlaration of assessment tools and procedures used by the Case Management Program. 9. Visit all agencies involved in the Case Management Program to assess their involvement with the progran~ offer assistance and retraining as needed, and encourage referrals into the Case Management Program. 10. Visit four housing sites to discuss the uses of ease management with residents. 11. Advertise Case Management services by using Public Access television. 12. Prepare at least two articles for the print media discussing the concepts and use of management services by: a. Co-author an article with Inn Smith, MD on relevant community- based long-term care issues for his cohrm, "Aging Beans at 30." b. Arrange a feature arucle in "Iowa City Magazine" on in-home services available to the elderly. 13. Contact five locel businesses about donating surplus office equipment, computer hardware and/or software, or other surplus goods. 14. Refine a database for the Johnson County Case Management Program so that it is replicable in other case management areas. 15. Increase contact between clients' physician~ and the Case Management Program by writing letters which state the goals of the case management system to those physieian~ whose clients are active in the program. 16. Complete two quality assurance reports on the policies and procedures of the Case Management Program as directed by the Iowa Department of Elder Affairs. Resources needed to accomplish Case Management 1. One full-time staff member, 20% of the directors time and the help ofa pmcticum student 2. Two desks and office space 3. Three office chairs 4. F'fiing cabinets 5. Office supplies 6. Telephone and answering machine 7. Computer, printer, copier, printing service 8. Training materials for Iowa Assessment and FASE tools 114 P-9 ~m, A~e~cy Elderly Services A~encv 9. Travel moneyformileage Cost of case management: $52,963inFY96 $55,717inFY97 ADM/NISTRATION OF ALL PROGRAN~_ Objective A: To increase the effectiveness and efficiency of Elderly Setrices' programs Tasks: 1. Analyze job descriptions at the annual evaluation of each staff member, combining and realizing tasks to increase job performance. 2. Encourage staff initiative in redesi~ing programs to improve service delivery to clients. 3. Examine agency program~ critically, working with the Board of Dtrectors to (a) develop outcome measures after a training on evaluating social programs at the slate and local level (b) evaluate the relevance of each program to current social and economic condi~ons (c) evaluate unmet community needs in light of ESA's mission 4. Work with the Deparmaent of Health and the Adult Day Program to expand the options available at ADP to include a health care component. (a) set up a committee made up of representatives from Family Practice at UIHC, Greenwood Manor, the Johnson County Department of Health, the Adult Day Program, Elderly Services, the Wendell Johnson Speech and Hearing Center, and providem of physical and occupational therapy (e.g. Progressive Physical Therapy) Co) establish objectives to be accomplished by the health-care component of the Day Program in conjunction with the ADP staff (c) seek ftmding for the provision of nursing oversight (d) select patients who would benefit from the provision of speech, hearing and physical therapy from among case management clients to serve as part of the initial expansion into health care 5. Establish a calendar of agency administrative tasks that fits the reporting requirements of our funders, coordinates with staff responsibilities and sets up an all-staff plan for agency work beyond programmatic duties Resources needed to oversee agency programs: I. 26% of the Director's time and a part-time bookkeeper 2. Desks, chairs, filing cabinets, bookcases and office space 3. Office supplies 4. Computer, printer, calculator, fax, copier, an.qwermg machine 5. Services of certified public accountant to audit agency 6. Insurance to cover agency needs Cost of overseeing agency programs: $ 30,264 in FY96 $ 29,961 in FY97 115 P-10 HUMAN SERVICE AGENCY BUD(lET FORM City of Coralville Johnson County City of Iowa City United Way of Johnson County CHECK YOUR AGENCY'S BUDGET YEAR 1/1/96 - 12/31/96 4/1/96 ~ 3/31/97 7/1/96 - 6/30/97 10/1/96 - 9/30/97 X Director : Patricia Jordan Agency Name : F. Dl~.t'g~.ncy Housing Proje,~t Address : 331 N. Gilbert St. Phone : (319) 351-0326 Completed by : P~,_~lcia J orda~~ Approved by Board : ~ on 9/14/95 (date) COVER Program Summary: (Please number programs to correspond to Income & Expense Detail, i.e., Program 1, 2, 3, etc.) 1o Program 1, Shelter: The Emergency Housing Project (EHP) provides short-term housing to those who desire to achieve their maximum possible self-sufficiency. Others with critical housing needs are accommodated as space permits. In 1994, EHP housed 914 persons for a total of 11,419 nights stayed° The shelter component also consists of daily breakfasts, a nightly snack and Sunday dinner (when bus service to the Salvation Army dinner is unavailable.) 2o Program 2, Counseling: "Early Bird," EHP's anchor program, i~ a remedial service whereby clients design goals and agree in writing to pursue them. An intensification of the program in May of 1995 has resulted in 47% of tracked clients achieving 100% of their goals. Since "Early Bird" focuses upon permanent solutions, the rate of recidivism is also significant. Thus, a 35% drop in the rate of recidivism during the period of January - July 1995, as compared with the same period in 1994, is encouraging. "The Wrong Stuff," EHP's alcohol- and drug-abuse program (run by a certified drug and alcohol counselor) is designed to assist those EHP clients who are either currently in recovery, or who have exhibited signs of current abuse° The program is mandatory for appropriate clients and consists of a combination of counseling and referral. Local Funding Summary : United Way of Johnson county -- Does Not Include Designated Gvg. City of Iowa City Johnson County City of Coralville 4/1/94 - 4/1/95 - 4/1/96 - 3/31/95 3/31/96 3/31/97 $ $ 7,800 14,R0~ 18,500 FY95 FY96 FY97 $5,250 $ 6,000 $ 11,000 $ 4,160 $ 4,285 $ R,NNN (' $ $' O. 500 500 116 AGENCY: The Emergency Housing Project BUDGET SUMMARY [Enter Your Agenc¥'s Budget Year 1, TOTAL OPERATING BUDGET {Total a + b) ACTUAL THIS YEAR BUDGETED LAST YEAR PROJECTED NEXT YEAR i994 1995 1996 155,145 182,366 178,908 a. Carryover Balance (Cash from line 3, previous column b. Income (Cash) 52,344 35,654 28,595 102,801 146,712 150,313 2. TOTAL EXPENDITURES (Total a + b) a. Administration {b. Program Total (List Progs. Below) 1, Shelter 12. Counseling (1) t19,491 153,771 161,129 45,407 57,218 54,193 74,084 96,553 106,936. 70,898 90,946 89,723i 3,186 5,607 17,213 4 .~-~JbTNG BALANCE {Subtract 1 - 2) 4. IN-KIND SUPPORT {Total from Page 5} 35,654 28,595 17,779 (2) 22,345 25,255 26,000 .5. NON-CASH ASSETS 110,294 1 i 0,000 'l 10,000 'Notes and Comments: (1) Counseling services include "Early Bird," which helps clients define goals; and "Wrong Stuff," which helps those with substance-abuse issues. (2) General operating funds. Needed to fund shelter operations. 2 117 AGENCY: The Emergency Housing Project iNCOME DETAIL 1. Local Funding Sources: List Below a. Johnson Cry. ACTUAL LAST YEAR 30,433 4,120 THIS YEAR BUDGETED lADMINIS- PROJECTED NEXT YEAR [TRATION 42,115 52,603 ~ 28,500 4,254 6,143 t 0 b. City of Iowa City 4,375 5,625 8,500 8,500 c: United Way d. CiW of Coralville e. Chumh Pledges f. Agency Reimb. 2. St~e, Federal, Foundations: List Below a. FEMA 7,725 12,586 17,260 0 0t 500 500 0 13,693! 19,000 20,000 20,000 520 150 200 0 30,869 59,718 43,610 18,478 5,876 4,600 5,212 5,212 b. ESGP 6,108 8,162 13,266 13,266 C. IFA 18,885 21,956 25,132 0 d. CDBG Rehab 0 25,000 0 0 t3. Contributions/Donations ~a. United Way ~Designated Giving b. Other Contributions (1) 22,798 20,689 26,500 0 3,195 1,539 3,500 0 19,603 19,150 23,000 0 4. Special Events: 17,634 23,090 26,500 10,000 List Below ,a. Road Races 9,955 11,740 13,000 0 ~b. Home w/Heart 7,679 9,500 11,000 10,000 c. Benefit Concert 0 1,850 2,5001 0 5. Net Sales of Service 0 0 0! 0 6. Net Sales of Materials 0 01 0[ O. 7. IntereSt Income 1,067 1,100{ 1,100 500 8. Other: List Below a, b. TOTAL INCOME: Show ~lso on Pg. 2, line lb Notes & Comments: 102,801 146,712 150,3131 57,478 Includes giving from indiwduals, corporations and community organizations. PROGRAM PROGRA~"~ 1 2 \.J 24,103 0 6,143 0 0 0 17,260 0 500 0 0 0 200 0 17,000 ~ 0~ 0 0 0 17,000 8,132 0 0 21,002 5,498 3,500 0 17,502 5,498 16~00 0 13,O0O 0 1,000 0 2,500 0 0 0 0 0 600 0 79,205 13,630 118 3 AGENCY: The Emergency Housing Project EXPENDITURE DETAIL 1. Salaries 2. Employee Benefits and Taxes i3. Staff Development 4. Professional Consultation 5. Publications and Subscriptions ACTUAL LASTYEAR 70,165 10,544 1,017 720 68 THIS YEAR BUDGETED |ADMINIS- PROGRAM PROJECTED NEXT YEAR ~RATION 1 80,008 102,5~)-- 33,075 55,855 12,792 14,668 5,108 8,518 300 1,200 800 200 720 96O 96O 0 80 150 150 0 ~6. Dues and Membershi13s 7. Rent 8. Utdities 70 30 100 100~ 0 0 0 0 0 0 7,996 7,000 7,500 ~ 1,500 6,0001 9. Telephone 10. Office Supplies and Postage 11. Equipment Purchase/Rental 12. Equipment/Shelter .Maintenance 13. Printing and Publicity _~" Client Transportation .15. Insurance 2,454 1,800 2,458 2,000 729 1,000 (1) 4,839 31,000 2,7681 2,100~ 2,100 800 3,064 3,500 16. Audit 1,725 1,770 17. Client Emergencies 0 5OO 18. Household Supplies 19. Food 120 Overflow Lodging 21. Garbage Collection I 2. Misc. OTAL EXPENSES: (Show also n Page 2, line 2. 2a, 2b) Notes & Comments: 3,380 2,8OO 1,465 2,463, 1,685 1,137 1,999 1,821 245 150 119,491 153,771 (1) Includes CDBG funding for rehabilitation of three bathrooms. 2,000 1,200 400 3,1 O0 2,000 500 2,000 1,000 500 6,500~, 0 6,500 3,000 3,000 0 1,500 0 1,200 3,400 2,000 1,100 1,800 1,800 0 500 j 0 250 3,000 0 3,000 3,000 0i 3,000 1,000 0~ 1,000i 2,200 500 1,700 1,000 1,000 0 161.129 54,193 89,723 (2) Large increase over "This Year Projected" column due to "Early Bird" Coordinator refusing salary during bulk of 1995; and addition of part-time evening coverage in 1996. PROGRAM 13,621 1,042 200 0 0 0 0 400 600 500 0 °i 300 300 0~ 250' 0 0 0 17,2131 4 119 AGENCY: The Emergency Housing Project SALARIED POSITIONS Position Title/Last Name Director/Jordan Evening Staff/Thomas Last IYear 1 FTE° This Next Year ~.Year 1~ 1 LAST YEAR PROJECTED NEXT YEAR CHANGE 30,000 31,500 33,075 +5% ;?0,567 19,305 24,024 + 24(~ 20,020 25,279 + 26%l 2,736 6,552 + 139% 80.008 102,551 + 28%~! Evening Staff/DeBoer 1 1 1 14,864 Evening Staff/Jaerger 0.11 0.21 0.5 1,377 Total Salaries Paid & FTE* 3.38 3.6 4.26 70,165 Full-Time Equivalent: 1 .O = full-time; 0.5 = half-time, etc. RESTRICTED i=UNDS (Complete Detail, Pages 7 and 8) Restricted by: Restricted for: IA Finance Authority Salaries, Rehab 18,885 IDED (ESGP) Utilities, Insurance, 6,108 Rehab FEMA Shelter 5,876 CDBG Rehab 0 MATCHING GRANTS Grantor/Matched by: NA 1 21,956 25,132' +14% 8,162 13,266 +63% 4,600 9,212 +13% 25,0OO 0 NA IN-KIND SUPPORT DETAIL Services/Volunteers (1,829 hours of general 9,145 assistance @ ~5.00/hour) Material Goods (Food, office and shelter : 13,200 supplies) Space, Utilities, etc. NA 11,255 12.000 +7% 14,0OO 14.000 0 NA NA NA Other: (Please specify) TOTALIN-KIND SUPPORT 22,345 25,255 26,oool +3 I (1} With the exception of DeBoer, who has expanded his duties, all employees are receiving 5% increases. Percentages on pages 5 and 5a appear large due to fluctuations in hours. 120 5 SALARIED POSITIONS P~,~.~ion Tifie/Last Name Last Year Evening Staff/Chamber Prog Coord/Kopat[ch Prog Coord/Rohret Prog Coord/Behr !Evening Staff/Nameche Prog Coord/Hogue FTE° This Year 0.01 O 0.11 0.19 0.1,0.08 0.01 0 0 0.07 0.04 0.05 AGENCY: The Emergency Housing Project i ACTUAL Next LAST YEAR Year O 171 0 0.5 1347 4000 O. 13 1281 983 O 84 0 0 0 840 O. 13 474 624 THIS YEAR BUDGETED I 0% PROJECTED NEXT YEAR CHANGE 0 NA 11000 +175% 1638 +67% O NA 0 NA 983 + 58% 5a 121 BENEFIT DETAIL TAXES AND PERSONNEL BENEFITS (List Rates for Next Year) FICA 7.65 Unemployment Comp. .08 Worker's Comp. I .86 Retirement Health Insurance Disability Ins. Life Insurance (Director only) Other $134 $ AGENCY The Emergency Housing " AcTuAL ' --THIS YE3%R LAST YE~ PROJECTED TOTAL ==> 10,544 12,792 % x $ $102,551 5,368 6,120 % x $ $102,551 188 479 % x $102,551 903 2,053 % x $ 0 0 per mo.: 2 indiv. per mo.: family 3,710 3,756 .711 % x $102,551 257 240 $12.50 per month 118 144 %x$ Proj ~ct BUDGETED NEXT Y~ 14,668 7,845 820 1,907 0 3,216 7301 150 How Far Below the Salary Study Committee's Recommendation is Your Director's Salary? NA Sick'~e~v~-Poiicyi'Ma~'L~u~-~6~ual' 0 - H6'~r~ ......... M~hs 6f operation During 5 days per year for all full-time employees. Year: 1 2 __ days per year for years __ to Hours of Service?-4 Vacation Policy: Maximum Accrual 0 Hours 10 days per year for all £ull-tlm~ staff. __ days per year for years __ to __ Holidays: 6 days per year Time and 1/2 off for .~tnff on duty. eveni~:g Work Week: Does Your Staff FreqUently Work More Hours Per Week Than They Were Hired For? X Yes No How Do You Compensate For Overtime? Time Off 1 1/2 Time Paid None Other (Specify) DIRECTOR'S POINTS AND RATES Retirement Health Ins. Disability Ins. Life Insurance Dental Ins. Vacation Days Holidays Sick Leave POINT TOTAL __.$ /Month 12 $.118_/Month 1 $ 32_/Month .5 .$ 1~ /Month 2 $ 16 /Month 10 1 0 __ Days _ ~ Days 5 ~ Days 36.5 STAFF BENEFIT POINTS Minimum Maximum Comments: 1.Ir, cludes additio~ of t~eBoer & Thomas. 12 .2. No benefits for those working unde~ 30 hours. 10 5 02 29 122 6 (Indicate N/A if Not Applicable) AGENCY Emergency Housing Project DETAIL OF RESTRICTED FUNDS (Source Restricted Only--Exclude Board Restricted) Name of Restricted Fund Homeless Shelter Operations Grant Program 1. Restricted by: Iowa Finance Authority 2. Source of fund: State of Iowa 3. Purpose for which restricted: Salaries 4. Are investment earnings available for current unrestricted expenses? 6. 7. Name of Restricted Fund 1. Restricted by: Iow~ 2. Source of fund:u.s. Yes x No If Yes, what amount: Date when restriction became effective: Date when restriction expires: Current balance of this fund: NA May 1, 1995 Jun~ 30, 1996 (Cost re-imbursable) B. EmerGency Shelter Grants Program Department of Economic Development Department of Housin~ and Urban Develcpment 3. P~rpose for which restricted: Salaries, Insurance, Utilities, Rehab 4. Are investment earnings available for current unrestricted expenses? Yes X No If Yes, what amount: 5. Date when restriction became effective: July 1, 1995 6. Date when restriction expires: June 30, 1996 7. Current balance of this fund: NA (Cost re-imbursable) C. Name of Restricted Fund Federal Emeruency Management Agency (FEMA) 1. Restricted by: U.S. Government 2. Source of fund: U.S. Government 3. Purpose for which restricted: Costs of nightly shelter 4. Are investment earnings available for current unrestricted expenses? Yes X No If Yes, what amount: 5. Date when restriction became effective: 6. Date when restriction expires: 7. Current balance of this fund: 1987 Ongoing restriction NA (Cost re-imbursable) 7 123 (Indicate N/A if Not Applicable) AGENCY The Emergency Housing Project DETAIL OF RESTRICTED FUNDS (Source Restricted Only--Exclude Board Restricted) A. Name of Restricted Fund Community Development B'lock Grant 1. Restricted by: City of Iowa City 2. Source of fund: U.S. Government 3. P~rpose for which restricted: Rehabilitation of three bathrooms 4. Are investment earnings available for current unrestricted expenses? Yes X No If Yes, what amount: 5. Date when restriction became effective: 7/1/95 6. Date when restriction expires: 7. Current balance of this fund: Name of Restricked Fund ~ Restricted by: 2. Source of fund: 3. Purpose for which restricted: 4. Are investment earnings available Yes 5. Date when 6/30/96 NA (Cost re-imbursable) for current unrestricted expenses? No If Yes, what amount: restriction became effective: 6. Date when restriction expires: 7. Current balance of this fund: C. Name of Restricted Fund 1. Restricted by: 2. Source of fund: 3. Purpose for which restricted: 4. Are investment earnings available for current unrestricted expenses? __ Yes No If Yes, what amount: 5o Date when restriction became effective: 6. Date when restriction expires: 7. Current balance of this fund: 7a 124 AGENCY HISTORY AGENCY: The Emergency Housing Project (Using this page, ONLY, please summarize the history of your agency, emphasizing Johnson County, telling of y( purpose and goals, past and current activities and future plans. Please update annually.) The Emergency Housing Project (EHP) is a private, secular, not-for-profit agency located in Johnson county. The agency's primary mission is to provide temporary shelter to those who, in our judgment, we can assist in achieving the maximum possible self-sufficiency. EHP was started in 1983 by a group of local churches and human-service agencies in response to a growing need. The agency serves County residents. visitors and outpatients to the area's hospitals; job and housing seekers from across the United States; and, as space permits, transients. In 1984, the City of Iowa City provided CDBG funds to purchase the current shelter on 331 N. Gilbert Street. At that time, local churches agreed to provide funding and to send mpreseatatives to the Board. As the shelter and its services have grown in response to an increasing need, these funds alone have proved to be insufficient to continue shelter operations and provide residents with the tools necessary for successful transition in~o the community. In July of 1993, the shelter hired its first full-time director, and since that time, the organization has been moving steadily in a direction that goes beyond provision of shelter to include remedial counseling and supportive services designed to assist the client in securing and maintaining a better lifestyle. The "securing" component is achieved through "Early Bird," a program through which clients develop goals and agree in writing to pursue them. The "maintaining" component is achieved through exhaustive outreach efforts to former clients, which include landlord intervention; job maintenance advice; intervention on the client's behalf with local social-service agencies; assisting those being evicted in securing new housing; and various related homelessness-prevenfion efforts. ~. ~:ebruary of 1994, the City of Iowa City's fire marshal informed shelter management that in the name of safety, .ramher of persons served must be reduced from approximately 40 per night to a maximum of 29. In May of 1995, faced with the dilemma of accommodating a continued homelesshess problem in Johnson County with fewer available slots, the agency decided to drastically intensify its vital "Early Bird" program and to begin assessments at the intake level, with the goal of housing those who appear to desire permanent solutions. Since that time, EHP has noted that, through the "Early Bird" program, 47% of those tracked achieved 100% of their agreed-upon goals. The success of "Early Bird" has resulted in many agencies and individuals requesting the services of the program, even though many desiring assistance do not stay at the shelter. Given the scope of homelessness in Iowa City/Johnson County, EHP has accommodated those requests in the name of homelessness prevention. Indeed, it is our philosophy that those individuals must be accommodated through the "Early Bird" program if the shelter is to maintain its mandated 29-person maximum. The success of the program, while quantifiable, does not come easily. Funding deficiencies preclude more than 20 hours per week of "Early Bird" programming. As EHP faces possible cuts from the state level and from the HUD- originated Emergency Shelter Grant Program, it is more critical than ever that local funders recognize its value and achievements. It is a little-known fact that most EHP clients, the majority of whom may be classified as the working poor, do not qualify for case-management services from Johnson County Social Services, and so have no other avenue through which to access the services that "Early Bird" provides. While continued funding for "Early Bird" is a priority, funding for "The Wrong Stuff," EHP's alcohol- and drug- abuse program; and funding for additional support staff in the evening hours, remains equally important. EHP has ( ;eted for 20 hours per week of support staff in the prime-time evening hours (when only one staff member is in charge of 29 persons), but disappointing funding decisions or cuts will necessitate deleting that slot. P-1 ~25 AGENCY: Emergency I-Iousing Project Agency's Primary Purpose EHP's primary mission is to offer short-term housing and supportive services to those who desire to ach.i~ '} their maximum possible self-sufficiency. Such services are to be provided in a safe, health, esteem-buildlh~ environment. Program Name(s) with a Brief Description of each: Program 1, Shelter: the Emergency Housing Project offers short-term shelter, food and clothing to those who desire to achieve their maximum possible self-sufficiency. As space permits, others with critical housing needs are accommodated. Program 2, Counseling: "Early Bird," a mandatory program for all EHP residents, is a one-on-one program through which the client sets goals and agrees in writing to attempt to achieve them. The program also contains a follow-up element for those clients needing additional support in their transition from the shelter; and an outreach element devoted to homelesshess prevention for former clients or those who wish to stay at the shelter. "The Wrong Stuff," which provides one-on-one counseling and referral for those with substance-abuse issues, is the other counseling component. Go Tell us what you need funding for: Despite an intensification of the "Early Bird" program, the shelter is always full to capacity. Funds are sought to meet the ongoing needs of operating a shelter under these conditions. In addition, EHP is keenly aware that it is through the "Early Bird" program that movement in and out of the shelter (and thus, our ability to accommodate most who desire entrance) is possible. Given the fire marshal's mandate of a 29- person maximum, the program must continue if further homelesshess in Iowa City/Johnson County is to be prevented. EHP also recognizes the safety risks inherent in employing only one staff person during the £ ) crowded evening shifts. Funding at the requested levels will permit us to employ an additional staff pers6._ during the critical 5 - 10 PM hours. D. Management: 1. Does each professional staff person have a written job description? Yes ~ No_ 2. Is the agency's D r' 9 irecto s performance evaluated at least yearly. Yes X No By whom? Board of Directors E. Finances: 1. Are there fees for any of your services? Yes X No_ a) if Yes, under what circumstances? If a client is referred by the Veterans Administration or the University Hospitals, a voucher for $9.00 per night is sometimes provided. () 126 b) Are they flat fees X_ or sliding scale ? P-2 AGENCY: The Emergency Housing Project c) Please discuss your agency's fund raising efforts, if applicable: EHP's February "Home with a Heart" mail solicitation and open house is the agency's sole event. Additionally, the Board of Directors, through aggressive solicitation, has turned the annual Road Races into a major fundraiser, gamering $11,740 for calendar 1994. Through EHP's public-relations efforts, EHP's individual contributions have, for the second consecutive year, surpassed projections. Indeed, funds generated by individuals (Individual Contributions, Road Races, and Home with a Heart comprised the largest source of income for EHP in 1995.) Program/Services: Example: A client enters the Domestic Violence Shelter and stays for 14 days. Later in the same year, she enters the Shelter again and stays for 10 days. tinduplicated Count 1 (Client), Duplicate Count 2 (Separate Incidents), and Units of Service 24 (Shelter Days). Please supply information about clients served by your agency during the last two comnlete budget years 1. How many Johnson County Enter Years--> residents (including Iowa City and Coralville) did your agency serve? 1 a. Duplicated 509 Count lb. Unduplicated 340 count 993 ' 1994(~l 290 191 2. How many Iowa City residents did your agency serve? 2.a Duplicated 490 238; Count 2b. Unduplicated , 322 158 count 3. How many Coralville 3.a. Duplicated 10 30 residents did your agency Count serve? 3b. Unduplicated 9 count , ' !4. How many units of service 4a. Total 9929 '. 1141 9 did your agency provide? i 4b. To Johnson Cry. 5293 L Residents ~ 5. Please define your units of service. Units of service are the cumulative total nights stayed by each client during the past year. While not reflected in the "units of service" figure, many former clients and low-income people use the shelter for supportive services ("Early Bird" Outreach Services); laundry facilities; showers, mail, phone messages, food and supplies. This year in particular has seen an increase in the number of persons not residing at EHP but requesting the support of "Early Bird" services. (The~ people are often referred by another agency, hospital, or are sheltered in other facilities.) Thus, our units of service are grossly understated. 6. Please discuss how the agency measures the success of its programs. While new program-evaluation tools are always being explored, EHP always has measurement techniques in place. "Early Bird" is measured by outcomes; since the program was intensified in May of 1995, EHP has determined that 47% of those tracked achieved 100% of their agreed-upon goals. (Goals include such things as job acquisition, the saving of an agreed-upon sum each week, mental-health care, improved budgeting skills, or any combination of similar targets.) "Early Bird" is also evaluated in terms of the security of the client's position upon shelter exit; thus, recent data indicating a 35% drop in return clients between the ( periods of January - July 1994 and January - July 1995 is significant and encouraging. I ) Ix, ,4 was the first complete yea[ in which EHP utilized its data-base method of c~mpiling data. Figurers, appear much smaller, but are actually the result of improved efficiencies in data gathering. A look at the total units of service makes the point clearly. P-3 127 10. AGENCY: The Emergency Housing Project In what ways are you plantrig for the needs of your service pop-lstion in the next five years? The Emergency Housing Project has been a community leader in advocating for accessibility of emergenc(.) psychiatric care for those with chronic mental illness. Acutely aware that approximately 25% of its clients suffer from such illnesses, the shelter's director has approached the University of Iowa Hospitals and Clinics about the long-term value of shelter visits by staff psychiatrists. As of September 1995, those efforts have been realized, but much remains to be done. EHP also plans to continue its housing efforts, particularly in the areas of transitional housing with supportive services; permanent housing with supportive services for those with chronic mental illness; and permanent affordable housing. Twice thwarted in its attempts at transitional housing (a collaborative effort between Hillcrest Family Services, the City of Iowa City and EHP), the shelter is committed to continuing to pursue these avenues. EHP has also been approached by employees of the University of Iowa Hospitals and Clinics psychiatric division regarding possible collaborafive efforts to gain permanent housing with supportive services for those with mental illness. These discussions will continue. Pleoze discuss any other problems or factors relevant to your agency's programs, funding or service delivery: While the need increases and state and federal funding cuts appear certain, EHP is attempting to better inform the community funders as to the vital nature of its programs. For fiscal 1996, United Way increased its funding to EHP by 90%, a much-needed and much appreciated vote of confidence. It is our hope that Johnson County and the City of Iowa City will follow this lead so that we might find ourselves in a better position to face an uncertain future. EHP is also keenly aware that its facility is showing the signs of overuse. In 1995, armed with Communi/) ) Development Block Grant funds and Iowa Finance Authority Homelesshess Assistance Funds, the shelter will complete some major rehabilitation projects. Those efforts will continue. List complaints about your services of which you are aware: Accessibility during daytime hours is a common complaint. With "Early Bird" programming now in effect during the morning, those concerns have been alleviated somewhat, but still persist. The aforementioned wear-and-tear on the facility, and the inability to accommodate all who seek services are also cited. Do you have a waiting list or have you had to turn people away for lack of ability to serve them? What measures do you feel can be taken to resolve this problem? No waiting list exists; services are first come, first served. While every effort is made to accommodate those seeking services, not everyone can be served. Every attempt is made to prevent homelesshess before it occurs, and once it has occurred, EHP attempts appropriate referrals and, less frequently, will accommodate emergency situations by placing the prospective client in a hotel. How many people are on your waiting list? 0 ¢NA) 11. In what way(s) are your agency's services publicized: EHP's services are publicized in a number of ways, including the quarterly newsletter, brochures in local libraries and agencies, board minutes (distributed to member churches and synagogue), staff speeches at community group meetings, and ongoing media appearances on the part of the director. ~28 P4 Agency: The Emergency Housing Project Year: 1996 GOALS FOR 1996 Programs I and 2: Shelter and Supportive Counseling Services. Goal: To provide short-term housing and assistance to those seeking to achiev~ their-m~m possible sel~-suff£cien~ in a safe, esteem- building environment. Objective A: Provide appropriate support services to an estimated 1,000 persons. Tasks: l. Alleviate safety issues inherent in having one evening st~ff person at a time, by seeking additional funding. 2. Concentrate volunteer hours in the evening, when afore- mentioned proble~ exists. 3. Continue efforts for outreach services by health and psychiatric professionals to the shelter. 4. Continue follow-up after client leaves shelter. 5. Continue to seek and facilitate grant opportunities for transitional housing. 6. Increase training opportunities for shelter staff, especially in areas of mental illness, substance abuse, and health and safety. Objective B: To retain status counseling programs "Early Bird" and "The Wrong Stuff," achieving a 20% decrease in return clients; and a 30% increase in clients seeking alcohol- and/or drug-abuse treatment. Tasks: 1. Continue corporate, foundation, local and state funding efforts to maintain programs. 2. Expand and improve Program Evaluation Systems for said programs. 3. Expand awareness levels in community of programs' effectiveness. 4. Expand drug-and-alcohol training and workshops for "Wrong Stuff" Program Coordinator. ~m~nistration Goal: To continue strenm]ining of administrative systems; build/ng awareness of the mm-Tgency Housing Project; and seeking additional funding opportunities. Objective A: Improve office environment and alleviate Director's routine administrative load by 10 hours per week. Tasks; 1. Seek funding for improved office equipment. 2. Utilize appropriate volunteers to assist Director in Ad~nistrative activities. Objective Build on 1995 increases in co,unity-support activities. P-5 129 A~ENCY: THE EMERGENCY HOUSIN~ ~ROJ~CT 1996 Goals C> Page Two Tasks: 1. Continue outreach efforts in the community, building on collaborative relationships with social-service agencies and government employees. 2. Build on 1995 PR successes. a. Continue to explore speaking-engagement opportunities. b. Exploit press opportunities. c. Revise and update EHP brochure as needed. 3. Explore fraternity/sorority philanthropic opportunities. 4. Continue to explore federal grant opportunities that require community collaboration. 5. Improve response to "Home with a Heart" annual-giving campaign. 6. Expand awareness among those religious congregations currently serving on EHP's board. 7. Increase elementary- and high-school-student awareness of and involvement with EHP. Resources required: 1. Funding for at least one part-time evening staff assistant. 2 Funding to maintain "Early Bird" and "Wrong Stuff" programs. 3. An increase in volunteers able to work evenings. P-6 130 SERVICE AGENCY BUDGET FORM City of Coralville Johnson County City of Iowa City United Way of Johnson County CHECK YOUR AGE~CY'S BUDGET YEAR 1/1/96 - 12/31/96 411196 - 3/31/97 7/1/96 - 6/30/97 10/1/96 - 9/30/97 x Director : Agency Name : ~ for Irr_~aTt Livin~ Address : 26 East ~f3rkRt St. Phone : (319) 338-3870 Completed by : Et~_~MHd~ on ' (date) CO%'ER PAGE Program Summary: (Please number programs to correspond to Income & Expense Detail, i.e., Program 1, 2, 3, etc.) Local Funding Summary : United Way of Johnson County -- Does Not Include Designated Gvg. City of Iowa City Johnson County City of Coralville 4/1/94 - 4/1/95 - 4/1/96 3/31/95 3/31/96 3/31/97 -0- $ -0- $ ~- FY95 FY96 FY97 -0- $ -0- $ 2,C00.C0 3,120 .$ 3,214 $ 5,CC0.C0 ~ $ ~- $ 2,CC0.C0 131 BUDGET SUI~[IVlARY AGENCY Enter Your Ageasy's Budget Year-- I TOTAL OPERATING BUDGET (Totala+ b) a. Carryover Bainnee (Cash from from line 3, previous column) b. Income (Cash) 2 TOTAL EXPENDITURES (Total a + b) a. Administration b. Program Total (List Progs. Below) 1. Independent Living 2. Career Development 3. Advocacy 4. Personal Assistance 3 ENDING BALANCE (Subtract 1 - 2) 4 IN - KIND SUPPORT (Total from Page 5) 5 NON-CASH ASSETS EVERT CONNER RIGHTS 84 RESOURCES CENTER ACTUAL LAST YEAR I July 1, 1994- June 30, 199: 195,389 1,843 193,546 187,572 11,254 176,318 93,786 15,757 28,136 35,639 7,817 10,800 14,388 THIS YEAR ] BUDGETED PROJECTED i NEXT YEAR July 1, 1995 - [ July 1, 1996 - Jtme 30, 1994 June 30, 1997 247,855 263,179 7,817 7,855 240,038 [ 255,324 240,000 [ 255,324 14,400 22,323 225,600 233,001 120,000 ~ 125,561 24,000 ', 24,410 36,000' 36,6t5: 45,600 46,415, ~ 7,8551 7,855: 15,600 15,600 17,429~ 20,429 132 The ending balance on June 30, 1995: General Checking Account Hi Fi Investor Account Payroll Advance Payroll Tax~ Payable Ending Balance 2,380 8,538 100 (3,201) 7,817 2 INCOME DETAIL I Local Funding Sources: a. Johnson County b. City of Iowa City ¢. United Way d. City of Coralville e. DHS - Johnson County 2 State, Federal, Foundations, etc. a. Title VII b. DVRS - B c. Voc Rehab d. IPAT e. DHS - Other Counties 3 Contributions/Donations a. United Way Designated Giving b. Other Contributions ( 4 Special Events a. Iowa City Road Races b. Special Event 5 Net Sales of Services 6 Net Sales of Materials 7 Interest Income 8 Other - List Below a. Local Presbyteria Committee b. National Presbyteria Comraittee c. IDEAS Project d. Grant - University of Missouri e. Grant - Veterun's Admin. f. Grant - Other g. Miscellaneous TOTAL INCOME (Show also on Page 2, line lb) AGENCY: _EVERT CONNER RIGHTS & RESOURCES CENTER ACTUAL LAST YEAR 7,877' 3,120 0 0 0 4,757 160,144 133,691 12,000 2,000 5,000 7,453 I 1,429 ! 69O 739 4,072 I 1,012 3,060 2,609 0 58 17,357 4,500 7,500 2,775 1,000 1,400 0~ 182I 193,546 ~ THIS YEAR PROJECTED 12,214 ] 0 9,000 180,920 148,920 12,000 2,000 5,000 13,000 2,000 700 ] 1,300 [ 13,800 { 1,000 { 12,800 i 3,000 { 0 5O 28,054 0 22,500 3,750 0 1,300 0 504 240,038 BUDGETED NEXT YEAR 18,000 5,000 2,000 0 2,000 9,000 184,000 150,000 12,000 2,000 5 000 15,000 I 2,200 { 700 { 1,500 { 14,000 I 1,000, 13,000 3,000 { o{ 50' 34,074 { 0: 0 0 33,574, 5oo{ 255,324 { ADMINIS-~ PRO~RAM TRATION{ 1,500l 7,500{ 1,500 ]3,500 2,000 0 0 2,000 ol o 10,920 91,000 9,000 75,000 ] 720 6,000 0 2,501 300 . 900 7,500 { 2,200 0 I 700 0 { 1,500 0 { 7,054 6,946 ] 1,000 6,94~ 6,054 ' 0 0] 0 0 50 0 600 20,114 0 0 0 0. o oi o o° 0 100 20,1140 500 l 22,324 '. 125,560 ] PROGRAIvl 2 3,600 0 0 0 0 3,600 17,710 14,510 1,200 2,000 oi 0 0 0 0 0f 3,000 { 0 0 100 0' 0 0 0 1000 0~ 24,410 3 133 INCOM~ DETAIL I Local Funding Sources: a. Johnson CounW b. City of Iowa City c. United Way d. City of Coralville e. DHS - Johnson County 2 State, Federal, Foundations, etc. a. Title VII b. DVRS - B c. Voc Rehab d. IPAT e. DHS - Other Counties 3 Contributions/Donations a. United Way Designated Giving b. Other Contributions 4 Special Events a. Iowa City Road Races b. Special Event 5 Net Sales of Services 6 Net Sales of Materials 7 Interest Income 8 Other - List Below a. Local Presbyteria Committee b. National Presbyteria Committee c. IDEAS Project d. Grant - University of Missouri e. Grant - Vetersn's Admin. £ Grant - Other g. Miscellaneous TOTAL INCOME (Show also on Page 2, line lb) AGENCY: EVERT CONNER RIGHTS & RESOURCES CENTER PROGRAM 3 0 0 0 0 0 0 28,790 i 22,990 ] 1,80~. 1,000 ~ 3,000 I ol ol 0 0~ 0 0 0 0 7,825 0 PROGRAM 4 5,400 0 0 0 0 5,400 35,580 28,500 2,280 O' 1,200 3,600 oi ol ol 0~ oi 0 5,435 0 PROGRAM! PROG6RAM PROGRAMI PROGRAM 5 ! 7 ! s ol o! oi o 0 0 0 O' [ 46,415 36,615. 134 EXPENDITURE DETAIL I Salaries 2 Employee Benefits and Taxes 3 Staff Development 4 Professional Consultation 5 Publications and Subscriptions 6 Dues and Membemhips 7 Rent 8 Utilities 9 Telephone 10 Office Supplies and Postage 1 1 Equipment Purchase/Rental 12 EquipmenffOffice Maintenance 13 Printing and Publicity 14 Local Transpotation 5 Insurance 16 Audit 17 Interest 18 Other (Specify): 19 Fundraising Expenses 20 Program Expenses 21 Bank Charges 22 Miscellaneous Expense~ TOTAL EXPENSES (Show also on Page 2, line 2, 2a, 2b) Notes and Comments: AGENCY: ACTUAL THIS YEAR LAST YEAR PROJECTED 128,330 173,014 19,215 23,633 3,062 2,200 6,4~4 3,300 15 175 360 250 { 8,460 17,435 0 0 4,701 3,200 2,551 2,500 4,354 3,041 4O5 5OO 1,650 I 0: 0 568, 1,500 598 ~ 1,200 26 42 23' 50 187,572 240,000 EVERT CONNER RIGHTS & RESOURCES CENTER. BUDGETED NEXTYEAR 169,977 25,022 2,200 3,500 175 25O 33,000 0 4,000 2,500 3,000 500 1,800 1,800 1,800 3,000; el 0 1,500 1,200 50~ 5O 255,324 1 TRATION 10,198 1,501 0 2,400 0 250 1,980 0 240 150 180 i 500 J 108 108 108 3,000 0 el 1,500 0 5O 5oi 22,323. PROGRAM 1 84,989 12,511 2,200 1,100 175 0 16,500 ! 0 2,000, 1,250 1,500 0 900 864 9OO 0 0 0~ 0 672 0 0~ 125,561 ! 16,998 2,502 0 0 0 0 3,300 0 400 250 3O0 0 180 180 180 0 0 120 0 el 24,410~ 4 135 EXPENDITURE DETAIL 1 Salaries 2 Employee Benefits and Taxes 3 Staff Development 4 Prof~sional Consultation 5 Publications and Subscriptions 6 Dues and Memberships 7 Rent 8 Utilities 9 Telephone 10 Office Supplies and Postage 1 ! Equipment Purchase/Rental 12 Equipment/Office Maintenance 13 Printing and Publicity l 4 Local Transportation 15 Insurance 16 Audit 17 Interest 18 Other(Specify): 19 Fundraising Expenses 20 Program Expenses 21 Bank Charges 22 Miscellaneous Expenses TOTAL EXPENSES (Show also on Page 2, line 2, 2% 2b) Notes and Commen~: AGENCY: EVERT CONNER RIGHTS & RESOURCES CENTER : PROGRAM PROGRAM 4 25,497 32,296 3,753 4,754 0 0 0 0 0 0 0 0 4,950 6~70 0 o 600 760 375i 475 450 5701 0 0 270 342 270 378 270 3421 0 0~ 0 0 o O, 180 228 0 0 0 0 36,615 46,415 PROGRAM PRO~RAM PROGRAM PROGRAM O S 7 I 8 0 0 0 0 136 4a AGENCY: EVERT CONNER RIGHTS & RESOURCES CENTER .SALARIED POSTIONS POSITION TITLF_JLAST NAME Total Salaries Paid & FTE* LAST i THIS ~AR ¥£AR[ 6.86! 9.54 LAST'aAR PROmCTED mx'r ARI NEXT July l, 1994- July l, 1995-[ July l, 1996-I YEAR June J0, 1995 dune30, 1996 dune30, 1997[ 8.41 173,014 169,9771 128,330 [ % CHANGE ~1.755% ] * Full-time equivalent: 1.0 = full-time; 0.5 .= half-time; etc. RESTRICTED FUNDS: (Complete Detail, Pages 7 and 8) Restricted by: Restricted for: NONE MATCHING GRANTS: Grantor/Matched by: NONE IN-IO-ND SUPPORT DETAIL Services/Volunteers Material Goods Space, Utilities, etc. Other: (Please Specify) AT $IO PER HOUR fotal In-Kind Support FY '95 FY '96 10,800 15,600 10,8001 15,600 FY '97 ' 15,6001 15,600! 0.00% 0.00% 137 AGENCY: EVERT CONNER RIGHTS & RESOURCES CENTER SALARIED POSTIONS POSITION TITLE/LAST NAME Madison - Executive Director Ruff- Peer Services Counselor Butt - Advocacy Services Coordinator Milder - Rural Outreach Counselor Oooding - Career Development CoUnsel Kebschull - Office Manager New Position - Deaf Skills Specialist New Position - Glerical Personal Assistant - S~ef Funding Advocate - Nalean-Gran Funding Advocate - Schmitt Supported Employment - Grimm Suppored Employment - Wells Transportation Assistant - Betts Custodian - Becker Project Coordinator - Sandhagen _ Audit Team - Schmiil Audit Team - Lubaroff Audit Team - Ostrognal Audit Team - Yoak Audit Team - Townsend LAST YEAR ~ PROJECTED { NEXT YEAR CHANGE LAST THIS I XT ' YEAR 1.00. . 1.00 32,000 34,000 35,700 5.000% I 1.00 1.00 1.001 18,540 18,900 19,845 5.0000/0 1.00 1.00 1.00 167951 18,800 19,740 5.000% 1.00 1.00 1.00 1.00! 1.00~ 1.00 1.00 1.00: 1.00 0.00 0.34 1.00 16,6001 18,700 19,635 5.000% 16,700 ] 18,700 ~ 15,519 ] 16,640 ! 0 6,0001 0 10,920' 0.00 0.75 1.00 0.25 0.27 0.27 3,550 { 4,000 O. 12 0.00 0.00 2,5351 0 0.07 0.00 0.00 1,370 0 0.03 0.00 0.00 3251 0 0.05 0.00 0.00 750 0 19,635 5.000% 17,472 5.000% 18,000 [ 200.000% 14,560 ' 33.333% 4,000 0.000% 0 [ 0.000% 0 0.000% 0 [ 0.000% 0 ~ 0.000% O. 15 0.05 0.07 1,534 500 700 40.000% 0.07 0.00 0.00 0.00 0.00 0.00 0.00 446 560 230I 230 230 204 212 0.05 { 0.07 0.04 { 0.50 0.o2{ 0.50 0.02 { 0.00 0.02 ~ 0.50 0.02' 0.06 0.02 i 0.50 * Full-time equivalent: l.O = full-time; 0.5 = half-time; etc. 670 690 2.985% 6,160 0 - 100.000% 5,702 0 0.000% 0 0 0.000% 5,530 0 -100.000% 2,244 0 - 100.000% 5,548 0 - 100.000% 0 138 AGENCY: EVERT CONNER RIGHTS & RESOURCES CENTER BENEFIT DETAIL TAXES AND PERSONNEL BENEFITS (List Rates for Next Year) FICA Unemployment Comp. Workers Comp. Retirement Health Insurance Disability Ins. Life Insurance Other TOTAL ~ 7.65% x $169,977 0%x$ .35% x $169,977 0%x$ $136 per ms: 7 individuals $ per ms: family 0%x $ 0%x $ 0%x$ How Far Below the Salary Study Committee's Recommendation is Your Directors Salary? ACTUAL THIS YEAR LAST YEAR PROJECTED 19,215 23,634 9,361 I 13,236 4409 0 606 0 0 9,405 9,792 Within Range Sick Leave Policy: Maximum Accrual 480 Hours 12 days per year for years all to days per year for years to Vacation Policy: Maximum Accrual 320 Hours 10 days per year for years 1 to 3 15 days per year for years 4 to 5 20 days per year for years 5 to terminiation Work Week: ol o Within Range BUDGETED NEXT YEAR 25,022 13,003 0{ 595 o! 11,424 o[ ol 0 Within Range Months of Operating During Hours of ServiceS:30 - 4:30 Mon - Fr Holidays: days per year Does Your Staff Frequently Work More Hours Per Week Than They Were Hired For? x Yes No How Do You Compensate For Overtime --DIRECTOR'S POINTS AND RATES Retirement /Month Health Insurance * /Month Disability Insurance _ /Month Life Insurance /Month Dental Insurance /Month Vacation Days 20 /Days Holidays 10 /Days Sick Leave 12 /Days Point Total 42 x Time Off None 6 __ Other (Specify) STAFF BENEFIT POINTS Comments: Minimum Maximum I *Director chosc 0.0 12.0 ,o, to t~ covered by the agency's insurance policy. 0.0 0.5 0.0 20.0, 0.0 10.0: 0.0 12.0! 0.0 54.5! 139 AGENCY: Evert Connor Riahts and Resources Center for IndeDenden~ Livina A~BNCY HISTORY (using ~his page only, please summarize the history of your agenoy emphasizing Johnson County, telling of your purpose and goals, past current act£vi~ies and future plans. Please update annually.) and Independent Living, Inc.was established and incorporated in August of 1979. The funding was provided by the MR/MH/DD unit of the Department of Human Services of Johnson County. This organization changed its name in February, 1995, from Independent Living, Inc.to Evert Conner Rights and Resources Center for Independent Living (hereafter referred to in this document as the Evert Conner Center or Center). In 1982, The Center became a member organization of United Way of Johnson County. With additional funding, the agency increased staff and provided educational classes in the areas of communication skills, self- esteem, sexuality, community resources, pre-vocational skills, and vocational skills training. We also taught classes in assertiveness/decision making, consumer economics, safety, hygiene, relaxation, and coping with stress. Through a purchase of service contract with the Department of Human Services of Johnson County (DHS), IL, Inc. offered counseling, advocacy, and job coaching services. The initial purpose of the Center was to establish a peer counseling and an advocacy support group for persons with developmental disabilities. The project was to provide information, social/recreational opportunities, and education concerning facilitating a method to address the needs of people with disabilities. Business meetings were initiated to offer discussions for disseminating information concerning legislative issues on disabilities. The meetings also served as a forum for discussions regarding housing needs, household management, job opportunities, and self-advocacy. The consumers established a speaker's bureau. Its purpose was to inform the community of disability rights and issues, address concerns of those to become advocates, and promote the deinstitutionalization and mainstreaming of consumers into the co,unity. In 1994, the Center received funding from the Department of Education to establish an advocacy organization to provide consumer-run services. The purpose of the funding is to pay for education/services in Johnson and the other six counties in the Area Ten. The majority of our units of service include community education, outreach and training for people with disabilities to learn civil rights, self-advocacy, and how to build peer relationships and supports. Representatives from the staff and board attend the national conference on independent living annually to receive training and updates about consumer-run services. ?-! 140 AGENCY: Evert Co~ner Riahts & Resources Center ACCOUNTABILITY QUESTIONNAIRE A. Agency's primary putposer The Center is a consumer-controlled organization whose mission is to assist individuals with disabilities to advocate for themselves in order to achieve greater independence and integrated community participation, In addition, the Center provides direct services to help individuals obtain the skills and supports they choose in order to accomplish these goals. B. Program name (s) with a Brief Description of each: Program 1. Independent Livina Proaram - independent living skills trai~ing, recreation, advocacy, information and referral. Program 11. Career Development - Comprehensive training includes self-esteem building, and self-marketing. Skills developed are: print/photo copy knowledge, clerical, sales, and office management. Progr~ ill.Advocacy - Consumer rights training and support, community and legislative advocacy to address the needs of persons with disabilities. Program iV. Persona/ Assistant Services - Peer training for personal care, peer support and self-advocacy, and input in the systems change process. C. Tell Us What You Need Funding Fort Funding is needed to continue to provide comprehensive programs and assistance to people with disabilities to ensure that they live in a community setting of their choosing rather than in expensive institutions. D. Management: 1. Does each professional staff person have a written job description? Yes X No 2. Is the agency Director's performance evaluated at least yearly? Yes X No By Whom? Center Board and Staff E. Finances: Are there fees for any of your services? Yes X No a) If "yes", under what circumstances? Other agencies purchase units of service from this agency. We also charge a fee to businesses for accessibility audits, and providing materials in accessible formats. b) /Lre they flat Yes Sliding ?-2 141 AGENCY: Evert Conner Rights and Resources Center c) Please dfscuss your agency's fund raising efforts, if applicable~ The Center receives Title VII Part B funding from Department of Vocational Rehabilitation Services, Title VII Part C funding, for the establishment of Centers for Independent Living, from the Department of Education, Iowa Program for Assistive Technology, IDEAS Project and from the National Presbyterian Committee for one year to complete an accessible housing guide. We are hiring a resource developer to assist with fundraising. F. Program/S errices ~ Example: A client enters the Domestic Violence Shelter and stays for 14 days. Later in the same year, she enters the shelter again and stays for 10 days: Unduplicated Count 1 (Client), Duplicated Count 2 (separate incidents), and Units of Service 24 (Shelter Days). Please supply information about clients served by your agency during the last two complete budget years. How many Johnson County residents (including iowa City and Coralville) did yeur agency serve? How many Iowa City residents did your agency serve? Enter Years --~ la. Duplicated Count lb. Unduplicated Count 2a. Duplicated Count 2b. Undup!icated Count ~1~3 07/01/94 3O9 491 184 317 How many Coralville residents did your a{ency serve? 3a. Duplicated Count 3b. Undup!icated Count 22 23 10 14 How many units of service did your agency provide? 4a. Total 8,1~.~ 9,430 4b. To Johnson s County Resident 3,2~5 9,180 5. Please define your units of service Community Education/Outreach Information/referral Skills Training Advocacy Counseling/Peer Counseling Consumer Work Hours Personal Assistance Services Other Total: 2,559 1,440 427 781 496 192 207 3.520 9,622 6. Please discuss how your agency measures' the success of its programs 142 The year-end evaluation will include the number of consumers served in all service categories, and an evaluation will be completed by consumers providing feed back on the services they received. P-3 AGENCY: Evert Conner Rights & Resources Center 7. In what ways are you planning for the needs of your service population in the next five years~ The organization will continue to provide outreach and training to consumers, service providers, and general community concerning the independent living movement. We will continue to assess the needs of people with disabilities in 7 counties. This year, we will hire a consultant to assist with funding proposals to seek available state, federal and private funds for the expansion of independent living centers. We will continue to advocate for additional independent living centers, systems change, and the right of the consumers to make choices in determining their lifestyles. In addition, we will provide personal assistance services, civil rights, skills, and peer-counseling training and other appropriate services which are unmet in Johnson county and surrounding areas. 8. Please discuss any other problems or factors relevant to your agency's programs, funding or service delivery: If we are to provide comprehensive education, outreach and skills training at no cost to the consumer, we rm/st increase awareness of local funders to create understanding and support of the establishment of Centers for Independent Living (CIL's) in the state of Iowa. 9. List complaints about your services of which you are aware~ This Center is relatively new in providing independent living (IL) services as prescribed by the federal guidelines, it will take a while to complete the necessary education and awareness to the community and consumers. Consumers have expressed concerns that services are not reaching them. 10. DO yOU have a waiting list or have you had to turn people away for lack of ability to sez-ve them? What measures do you feel can be taken to resolve this problem: There are people waiting to make choices concerning their service delivery, and waiting to learn of their rights under the Americans with Disabilities Act. We do not have a formal waiting list. How many people are currently on your waiting list? Nons 11. In what way(s) are your agency's services publicized: We publish brochures, fact sheets and a quarterly newsletter to make available to community agencies, organizations, and consumers. We are planning to involve all seven counties in our membership campaign, we have public service announcements on the public access channel. We are hiring a resource developer who will also provide additional publicity about the Center's activities. Our staff visits with county, state and local officials to answer any questions they may have concerning our services and to talk about the cost effectiveness of our services. P-4 143 AGRNCY: Evert Conner Rights & Resources Center AGENCY PROGRAM GOALS AND OBJECTIVES for FY 95 and 96 Goals and Objectives Mission Statement Evert Conner Rights and Resources Center for Independent Living is a consumer-controlled organization whose mission is to assist individuals with disabilities to advocate for themselves in order to achieve greater independence and integrated cor~unity participation. In addition, the Evert Conner Center provides direct services to assist individuals to obtain the skills and supports they choose in order to accomplish their goals. Centers for independent living are non-profit, non-residential, consumer-governed and staffed, community-based, organizations providing services to individuals with cross disabilities. The focus is to provide services to under and unserved populations in our service area. Goal 1 = To continue the establishment of a strong Center for Independent Living (CIL) to ensure that all ages and cultural diversity groups with disabilities are served through advocacy/self-advocacy training, peer counseling and information and referral, and IL skills training. Objective 1 Improve the mechanism to ensure consumer control, peer support, and cross-disability is maintained in all services, continue to develop adequate administrative, consumer, and staff training to implement the expansion of awareness and education of the independent living philosophy by December 30, 1995. (Executive Director/Board of Directors responsible). Activities: By July 30, 1995, the Conner Center Board will establish co~ittees to seek board participants, control finances, evaluate programs and services. and By September 30, work with existing contacts to locate and encourage people from diverse backgrounds to participate in our organization. By October 15, 1995, assist existing board members in acquiring 3 additional board members to ensure cross-disability representation. 4. By November 1, 1995 Hire a deaf person to implement deaf services. P-5 A~ENCY: Evert Conner Rights & Resources Center ~oal 2 To provide IL services to persons with disabilities in unserved and underserved areas which will include persons with diverse cultures of all ages. Objective 1 By December 30, 1995, Implement outreach plan to ensure that activities will result in participation on an advisory council in all seven counties. (Staff responsible; coordination by Skills Specialists) Activities: By October 30, 1995 expand the existing advisory council to include the 5 remaining counties not presently represented. Sub activities 1. By October 15, 1995 contact the director of the state coalition of Citizens for Persons with Disabilities and other organized groups to secure names of chapters and individuals with disabilities that exist in our service area. By October 30, 1995 hold an orientation meeting in the most central location for all counties. By October 15, 1995 ensure attendance from rural participants by providin9 'funding for all out of pocket expenses: meals, transportation, and personal assistance. By November 1, 1995 contact all schools with special education programs to provide training and to solicit participation from students and parents on the advisory council. By November 15, establish dates through advisory council members to hold town meetings in at least three locations. By December 30, needs assessment surveys will be developed with the assistance of the advisory councils. Objective 2 By September 30, 1996 will have identified and offered services to at least 7 people in each county that is not presently being served (Skills Specialists responsible, assistance from advisory council). P-6 145 Agency: Evert Conner Riohts and Resources Center Activities 1. By January 30, 1996 staff will implement survey. By January 30, 1996 ADA Coordinator will work with Skills Specialist to establish dates to provide civil rights training. By January 30, 1996 the Peer Counselor/PAS Coordinator will establish dates to provide peer counseling training. By February 15, 1996 Speaker's Bureau will provide information about H/V/AIDS to local high schools. By February 28, 1996 staff will respond to the December needs assessment. Objective 3 By November 30, 1995 Implement outreach plan to ensure that 3 persons, of non African-American decent, from culturally diverse backgrounds are represented on the board of directors and the advisory council. (Executive Director/Board/Advisory Council responsible) Activities BY October 15, 1995 contact the International House, and other organized multi-cultural groups at the University of Iowa to seek assistance on influencing participation on our board and advisory council from persons with diverse backgrounds. By October 30, 1995 staff members will participate in meetings, workshops and other activities presentedby minority .groups. By November 15, 1995 arrange to have staff and board training from minority populations. By November 30, 1995 arrange to provide training about the IL philosophy to organized groups suggested by the new contacts. By November 3'0, 1995 establish a needs assessment survey to be distributed to minority populations. Objective 3 By November 30, 1995 establish a mechanism to ensure that people who are deaf will be served. (Executive Director responsible) P-7 146 Agency: Evert Conner Rights and Resources Center Activities 1. By October 15, 1995 meet with representatives from the deaf community to seek participation on the advisory council and board. 2. By October 30, 1995 receive consultation and training from deaf consultants. 3. By November 1, 1995 Hire deaf person to establish/implement a deaf services program. 4. By November 30, 1995 establish a needs assessment survey to be distributed to deaf community. 5. By January 30, 1996 staff will respond to needs assessment. Goal 2 To provide a network for better coremunity and inter-agency cooperation to ensure that people with disabilities are viewed as equals in the community. Objective 1 By January 30, 1996 establish linkages in Linn County which will include 5 consumers, 3 service providers, 2 business representatives, and 2 municipal officials to discuss jointly how to identify and solve existing problems in the community. (ADA Coordinator responsible) Activities By October 30, 1995 contact consumers identified by advisory council in Linn County to participate in community network. By November 30, 1995 provide orientation and training to consumers on how to establish a community group with the consumers taking the leadership role. By December 15, 1995 provide technical assistance and support to consumers on writing letters and making phone calls to local officials and service providers. By January 30, 1996 meeting dates will be arranged for the group in Linn county. P-8 147 Agency: Evert Conner Rights and Resources Center Objective 2 By April 30, 1996 establish linkages in Cedar County which will include 5 consumers, 3 service providers, 3 family members, 2 business representatives, and 2 municipal officials to discuss jointly how to identify and solve existing problems in the community.(ADA Coordinator responsible) Activities By February 28, 1996 contact consumers identified by advisory representative in Cedar County to participate in the community network· By March 15, 1996 provide orientation and training to consumers on how to establish a co~,f~unity group with the consumers taking the leadership role. By March 30, 1996 provide technical assistance to consumers on writing letters and making phone calls to local officials and service providers. Goal 3 By April 30, Cedar county. 1996 arrange meeting dates for the group in To ensure that adequate funding is available to expand and implement IL services to all populations with disabilities in seven counties. Objective 1 By October 30, 1995, create a resource development plan that will allow an increase in Center funding by 30%. (Staff, Board, Advisory Council responsible) Activities By October 15, 1995 Hire a resource developer to assist with funding plan. By October 29,1995 staff and board will participate in the Hospice Road Race. By October 30, 1995 director will develop corporate sponsor list. By September 10, 1995 write proposal to seek funding from City of Iowa city, Coralville, and Johnson and county. 148 P-9 Agency: Evert Conner Riahts & Resources Center By November 30, 1995 resource developer will follow up on corporate sponsorship. By December 30, 1995 director will write grant proposals to seek funding, and will continue to seek purchase of service from counties where service providers want to purchase IL services. By January 30, 1996 create resource plan to seek funding for annual basketball game to be implemented by resource developer. By January 30,1996 begin to offer information to influence an Independent Living Bill at the state level. By May 30, 1996, sponsor fund-raising basketball game. P-10 149 AGENCY: Evert Conner Riahts and Resourcgs Center Resources Nee(te(t to Accomplish P~ogram Tasks 2. 3. 4. 5. 6. 7. 8. Six full-time staff Three part-time staff eight phone lines, 1 TTY 6 computers Funding for staff development Accessible office space to accor~odate staff, Professional liability/health insurance. Four Volunteers conference room Cost of Program (does not include administrative costs) $172,783 in FY '95 $225,600 in FY '96 P-11 150 HUMAN SERVICE AGENCY BUDGET FORM (' City of Coralville Johnson County City of Iowa City United Way of Johnson County CHECK YOUR AGENCY'S BUDGET YEAR I/1/96 - 12/31/96 4/1/96 - 3/31/97 X 7/1/96 - 6/30/97 10/1/96 - 9/30/97 Director: Sandy Kuhlmann Agency Namez 4Cs Community Coordinated Child Care Address: P.O. Box 2876, 202 S. Linn St. Phone: 338-7684 Completed by: Sandy Kuhlmann Approved by Board: C6L/ko~ ~o~~F-4g.~ (authorized signature) {date) COVER PAGE Program Summary: (Please number programs to correspond to Income & Expense Detail,i.e., Program 1,2,3, etc.) 1. Resource and Education Service Compile information on child care services; recruit care providers; disseminate information to those seeking child care; particularly care for special needs and special circumstances. Recruit, train and provide support to all caregivers, with special emphasis to those providing sick/emergency care; infant care; and care for Public Housing and Graduate student families. Provide employer assistance; provide constimer education on selecting child care, and support for child caregivers. Develop programming to meet community needs. Special support to low-income parents seeking child care. Provide community education, parenting skills education, resources on child development, child care provider training and parenting topics. Individual consults, group ( senrations, conferences. Community education on child care issues; advocacy for child care services to address needs. Lending library of multicultural, anti-bias toys, learning materials and other equipment. Cumculum consultations and workshops. 2. Child Care/Home-Ties Center: Operation of a licensed child care center serving eleven children. Provides quality, short-term, free child care to homeless families while they pursue self-sufficiency goals through job-searches, housing searches, and attend social service and medical appointments. The program refers and assists families with community resources and coordinates efforts with local crisis agencies, homeless and domestic violence shelters. This program is pilot funded for one year through the Johnson County Decategorization Project. 3. Child Care Food Program: Promote nutrition by providing direct reimbursement to registered child care home providers for meals and snacks served to children in their care, offer nutrition education workshops and nutdnon information. Provide quarterly in-home visits to support good nutrition and child care practices. Local Funding Summary: United Way of Johnson County - - Does Not Include Designated Giving. 4/I/94 - 4/I/95 - 4/1/96 . 3/31/95 3/31/96 3/31/97 $7,000 $8,000 $15,000 FY95 FY96 FY97 ~'!ty of Iowa City )'6hnson County City of Coralville $ 30,901$ 48,090 151 BUDGET SUMMARY Enter Your Agency's Budget Year--> 1. TOTAL OPERAlING BUDGET (Total a+b) a. Carryover Balance (Cash from line 3, previous column) b. Income (Cash) 2. TOTAL EXPENDITURES (Total a+b) a. Administration (allocated to Programs) b. Program Total (List Progs. Below) 1. Resource & Education Services 2. Child Care / Home-Ties Center 3. Child & Adult Care Food Program AGENCY: 4Cs Community Coordinated Child Care ACTUAL LAST YEAR 4/1/94-3/31/95 THIS YEAR BUDGETED PROJECTED NEXT YEAR 411195-3131196 411196-3/31/97 363,063 471,365 506,657 39,055 64,678 57,125 324,008 406,687 449,532 298,385 414,240 452,807 14,919 20,718 22,640 283,466 393,522 430,167 92,785 133,821 128,311 0 59,366 78,782 190,681 200,335 223,074 3. ENDING BALANCE (Subtract 1 - 2 ) 4. IN-KIND SUPPORT (Total from Page 5) 5. NON-CASH ASSETS Notes and Comments: 64,67857,125 153,850l 19,000 78,200 79,300 56,500 61,500 66,500 l.Carryovers due to necessary funds required to operate programs 1 & 2 from beginning of our fiscal year, (April), to the beginning of fiscal year, (July) for funding sources. Increase in carryover from FY94 to current and projected fiscal years due to growth in program I, and addition of program 2. ('., 2 INCOME DETAIL I. Local Funding Sources- List Below a. Johnson County AGENCY 4Cs Commumty Coordinated Child Care ACTUAL THIS YEAR BUDGETED ADMINIS- LAST YEAR PROJECTED NEXT YEAR TRATION FY95 FY96 FY9? PROGRAM PROGRAM I 2 Resource Child Care 80,391 117,995 133,095 6,654 77,705 48,736 0 46,351 48,669 2,433 46,236 b. City of Iowa City 0 0 0 c. United Way of Johnson County 7,000 8,000 15,000 750 11,750 2,500 d. C~ty of Coralville 0 0 0 e. Univ. of Iowa General Operations f. U of l/Infant/Sick/Graduate Programs 2. State, Federal, Foundations-List Below 21,000 26,050 27,740 52,391 37,594 38,215 223,893 268,005 29,200 1,460 40,226 2,011 282,015 I 15,986 24,226 18,829 a. IA Child Development Block Grant b. Child/Adult Care Food Program c. USDA Food Prog./Home-Ties Center d. HeadstarlfHUD 3. Conmbut~ons/Donations a. United Way Destgnated Giving b. Other Con~butions 4. Special Events- L~st Below 20,979 192,402 0 10,512 1,413 1,293 120 6,543 26,514 215,490 10,233 15,768 1,072 972 100 8,795 29,696 237,039 15,280 0 1,500 1,200 300 12,500 1,921 24,226 14,065 0 75o] 60O 150 6,000 3,549 15,280 750 600 150 6,500 a. Iowa City Road Races 1,120 3,101 3,500 3,500 b. Directmail/specials 5. Net Sales OfServ~ces 6. Net Sales Of Materials 5,423 9,282 0 7 Interest Income 8. Other -Ltst Below Including Miscellaneous a. Midwest Assoc. for Educ. Young Chili b. Misc. TOTAL INCOME Notes and Comments: 1,346 1,140 1,130 10 324,008 5,694 8,100 0 2,360 360 260 100 406,687 9,000 2,500 6,500 17,700 0 15,000 2,700 2,622 100 0 100 449,532 22,640 1,305 50 50 125,036 (a) Increase in sales of services reflects service contracts with local employer for "Caring Connection" program providing enhanced resource and referral services. 1,217 50 5O 78,782 153 154 INCOME DETAIL continued) 1. Local Funding Sources- List Below a. Johnson County b. City of Iowa Civ/ c. United Way of Johnson County d. C~ty of Co~vtlle c. Univ. of Iowa General Operanons £ U ofl/Infam/S~ck/Gmduato Programs 2. State. Federal. Foundations-List Below a. LA Chdd Development Bhiek Grant b. Child/Adult Cag Food Program c. USDA Foo~Home-.T,es Center AGENCY 4Cs Community Coordinated Child Care PROGRAM 3 Child Food PROGRAM 4 PROGRAM PROGRAM PROGRAM IPROGRAM 222,974 d. Headsta,'~JHUD 3. Contribut~ons~ountions a- United Way Destgnatod Giving b. Other Conmbuttons 4. Spccta] Events- List Below a. Iowa Ctty Road Ra~s b Dircc~ mail/specials 5. Net Sales Of Services 6. Net Sales Of Matanals 7. Interest Income 8. Other - Lint Below Includm~ Ml~c~llancou.s a. Midwest Assoc. Educ. of Young Chdd b M~sc. I 100 I TOTAL INCOME 223,074 0 Notes and Comments: 3a (.) EXPENDITURE DETAIL ACTUAL LAST YEAR FY95 I. Salaries (includes Work study) 99,816 2. Employee Benefits & Taxes 16,715 3. Staff Development 1,471 4. Professional Consultation 400 5. Publications & Subscriptions 1,465 6 Due: and Memberships 90 7. Rent and Property. Tax 8,000 8. Utilities 2,000 9 Telephone 2,702 10. Office Supplies & Postage 5,101 11. Equipment Purchasc/ren{al 12,728 12. Braiding and Maintenance 3,738 13. Printing and Publicity 1,14 l 14. Local TmnsportaUon 3,095 15 insurance 2,352 16. Audit 0 17 Interest 0 18. Other (Specify): Contract Services 883 19. Provider Reimbursements 14 ] ,618 20 Graduate Subsidies 5,070 21 USDA Food/Home-TiesCentcr 0 AGENCY 4Cs Community Coordinated Child Care THIS YEAR BUDGETED ADM~IS- PROGRAM PROGRAM PROJECTED NEXT YEAR TRATION I 2 FY96 FY9? 145,822 169,300 11,965 75,483 49,620 26,248 30,474 3,154 14,836 6,682 3,200 3,000 740 1,200 150 200 200 200 1,595 1,600 450 900 100 200 250 125 24,000 24,000 2,590 13,730 1,200 2,400 2,500 140 1,120 120 4,053 3,820 200 1,060 960 8,150 10,500 2,085 4,500 815 9,340 5,500 250 2,625 1,300 3,500 4,000 400 2,200 1,300 2,500 2,500 150 650 150 3,600 4,200 250 1,880 I00 2,925 3,150 1,850 600 1,575 1,623 66 1,152 405 0 0 3,500 5,000 155,269 165,910 5,930 0 10,233 15,280 5,000 15,280 Notes and Conunents: (a) Increase due to additional line for Home-Ties Program and cellular phone for emergencies. (b) Increase due to new training program instituted for child caregivers for 4Cs employer program, "Caring Connection", and compliance with new State oflowa child caregiver training guidelines. 78,782 155 EXPENDITURE DETAIL (continued) I. Salaries 2. Employee Benefits and Taxes 3. Staff Development 4. Professional Consultation 5. Publications and Subscriptions 6. Dues and Memberships 7. Rent and Property Taxes 8. Utilities 9. Telephone 10. Office Supplies and Postago I 1. Equipment Purchase/Rental 12. Equipment/Office Mmntenance 13. Printing and Publicity 14. Local Transportation 15. Insurance 16. AudR 17. Interest AOENC¥ 4Cs Community Coordinated Child Care PROGRAM PROGRAM PROOR~uM PROGRAM PROORAM PROGRAM 3 4 5 6 7 8 32,232 5,802 910 0 150 125 6,480 1,120 1,600 3,100 1,325 100 1,550 1,970 700 0 0 18. Other(Specify): Contract Services 0 19. Provider Reimbursements 165,910 20. Graduate Subsidies .0 2 I. USDA Food/Home-Ties TOTAL EXPENSES Notes and Comments: 223,074 { 156 4a AGENCY 4Cs COMMUNITY COORDINATED CHILD CARE ( LARIED POSITIONS Position Title/Last Name ErE* Last This Next Year Year Year ACTUAL THIS YEAR BUDGETED % LAST YEAR PROJECTED NEXT YEAR CHANGE see page 5a. for devils Total Salaries Paid & FTE* 5.3 8.3 10.2 * Full-Time Equivalent: 1.0 = full-time; 0.5 = half-time; etc. 99,816 145,822 169,300 16.1% RESTRICTED FUNDS: (Complete Detail, Pages 7 and 8) Restricted by: USDAI IA Dept. of Ed. University of Iowa IHeadstart/HUD ' ' Child Development Block oohnson Co. Decategorization Restricted for: Child Care Food Program Program Objectives Grant Objectives Res./Referral operations Grant Objectives 192,402 215,490 237,039 10% 73,391 63,644 69,426 9% 10,512 15,768 -100% 20,979 26,514 29,696 12%] 46,351 48,669 5%1 MATCHING GRANTS Grantorf Matched by: U of I workstudy / United Way 0 0 5556/2380 IN-KIND SUPPORT DETAIL Services/Volunteers* child care/clerical @ $5/hr Material Goods Food / Supplies Space, Utilities, etc. Free bmldmg at F~rst Mennomte Church for Home-Tins/office Other: (Please specify) Training It OTAL IN-KIND SUPPORT 6,000 14,000 16,500 18% 1,000 12,000 12,000 0% 12,000 48,000 48,000 0% 4,200 2,800 -33% 19,000 78,200 79,300 1% 5 157 SALARIED POSITIONS Position Title/Last Name Last Year Executive Director/Kuhlmaan 1.00 Program Directur/Burian 1.00 Infant Program Coordinator/Paulson 0.50 Headstart/Hud Prog. Coord./Paulson 0.30 Child Care Food Prog. Coord./Persons 0.93 Admin Asst./Prog. Coord./Haigh 0.63 Graduate Prog Coord./Haigh 0.06 Toy Librarian/P, hoads 0.38 Child Care Food Prog. Asst/Schiel 0.1 l Sick/Emergency Prog. Asst./Schiel 0.13 Headstan/HUD Prog. Asst./Schiel 0.14 Finance Coord./Wakeman 0.00 Home-Ties Prog. Coord./Haigh 0.00 Home-Ties Lead Teacher/Dir./Kinne¥ 0.00 (2) H-T Asst Teachers/Williams/Grtuz 0.00 (5) H-T Teacher Aides/Ivory 0.00 Child Care Food Prog. Admin 0.14 Res.& Referral Prog. Asst./worksmdy 0.00 AGENCY: 4Cs Community Coordinated Child Care FTE* Actual This Year Budgeted % This Next Last Year Projected Next Year Change Year Year 1.00 1.00 23,972 34,829 35,562 2% 1.00 1.00 17,547 19,361 19,422 0% 0.54 0.63 8,612 9,438 11,628 23% (a) 0.38 0.00 5,164 6,800 0 -100% Co) 1.00 1.00 22,038 18,720 18,980 1% 0.76 0.79 9,776 11,347 12,705 12% (c) 0.05 0.00 2,040 1,683 0 -100% (d) 0.46 0.50 3,840 4,740 5,446 15% (e) 0.17 0.25 2,999 3,120 5,298 70% (f) 0.25 0.25 921 3,440 3,544 3% 0.18 0.00 1,022 2,340 0 - 100% CO) 0.10 0.36 0 2,955 5,145 74% (g) 0.09 0.13 0 1,200 2,080 73% (h) 0.63 1.00 0 9,600 16,940 76% (h) 0.70 1.13 0 6,750 13,050 93% (h) 0.99 1.69 0 9,499 17,316 82% (h) 0 0 1,885 0 0 0% 0.00 0.50 0 0 2,184 100% (i) TOTAL SALARIES PAID / FTE 5.32 8.30 I0.23 99,816 145,822 *Full-time equivalent: 1,0 = full-time; 0,5 = half-time; etc, (a) Increase in program hours due to University request to augment Graduate program with customized trainings. Actual 3% salary increase. (b) 17 month federal HUD grant; program ends. (c) Increase due to increase in program hours which affects partial year FY95 and full year FY96. Actual 3%salary increase. (d) Program primarily a subsidy program; 4Cs and University agreement to administer program through University of Iowa Staff Benefits. (e) Inc. in hours from University funding plus a 3% salary inc for 6 mo. FY95/full year FY96. (f) Significant increase in hours due to program growth Actual 3% sala~ inc. for 6 mo. period. (g) Funding to support Finance Coordinator; increase in hours for both FY96 & FY97 (h) Program moves to full year FY97; salary increases for Lead Teacher/Asst. Teacher positions. (i) Request from United Way to augment Administrative Assistant/Resource and Referral Coordinator position with a 20hr/week workstudy Assistant. 169,300 16% 158 BENEFIT DETAIL AGENCY TAXES AND PERSONNEL BENEFITS (List Rates for Next Year) FICA Unemployment Comp. Worker's Comp. Retirement Health Insurance Disability Ins. Life Insurance Other TOTAL=> 7.65% x $169,300 · 15% x $169,300 .42% x $145,072/.94 x $24,27 %x$ $181.25 per mo. :7.5 indiv. $ per mo.: family %x$ .... %x$ .... How Far Below the Salary Study Committee's Recommendation is Your Director's Salary? Sick Leave Policy: Maximum Accrual 450 Hours 15 days per year for years I to all days per year for years to __ Vacation Policy: Maximum Accrual 200 Hours 15 days per year for years 1 to 5 20 days per year for 5 years and over 4Cs Cottahungry Coordinated Child Care ACTUAL THIS YEAR BUDGETED LAST YEAR PROJECTED NEXT YEAR 16,715 26,248 30,474 7,636 11,155 12,951 150 '219 254 542 726 837 8,387 14,148 16,432 1,782 within range within range Months of Operation During Year: 12 Service Hours: 9:00 to 5:00 & regularly scheduled weekend and evening programs Holidays: 7 days per year Work Week: Does your Staff Frequently Work More Hours Per Week Than Than Were Hired for? X Yes No How Do You Compensate For Overtime? X None DIRECTOR'S POINTS AND RATES STAFF BENEFIT POINTS Minimum Maximum Retirement /Month 0 Health Ins. 12 $181 /Month 0 12 Disability Ins. /Month 0 Life Insurance /Month 0 * Dental Ins. 2 incl. /Month 0 2 Vacation Da 15 Days 0 15 Holidays 7 7 Days 7.00 7 Sick Leave 15 15 Days 0 15 Point Total 51 7.00 51 Time Off __. 1 1/2 Time Paid __ Other (Specify) Comments: Employees working less ~han 30h,'s/week do not recewc benefits other than pad agency holidays. Part hme employees v.'ork~ng 30 - 39 hour/week receive benefits on a pro-rated basis. Health insurance coverage for 75 ~nd~v ~s based on the loss of one 5 FTE Oosa~on for * Included with health insurance. 6 159 AGENCY 4Cs COMMUNITY COORDINATED CHILD CARE (Indicate N/A if Not Applicable) DETAIL OF RESTRICTED FUNDS (Source Restricted Only--Exclude Board Restricted) A. Name of Restricted Fund Child Care Food Program 1. Restricted by: United States Government 2. Source of fund: United States Government via Iowa Department of Education 3. Purpose for which restricted: provider reimbursements, prog. administmtionL staff salaries & benefits 4. Are investment earnings available for current unrestricted expenses? Yes X No If Yes, what amount: 5. Date when restriction became effective:1979 6. Date when restriction expires: N/A 7. Current balanceof this fund: $3016 B. Name of Restricted Fund University of Iowa 1. Restricted by: Board of Regents 2. Source of fund: Board of Regents via The University of Iowa 3. Purpose for which restrieted:prograro admin/operation. grad student subsidies. staff salaries & benefits 4. Are investment earnings available for currant unrestricted expenses? Yes X No IfYes, what amount: 5. Date when restriction became effective: July 1987 . 6. Date when restriction expires: N/A 7. Current balance of this fund: $63,644 C. Name of Restricted Fund Headstart/HOD Child Care Demonstration Project 1. Restricted by: U.S. Government/Housing & Urban Development 2. Source of fund: U.S. Government/Housing & Urban Development via Cedar Rapids HACAP/Headstart 3. Purpose for restricted fund: program operation/administration, education/training, staffsalaries/benefits 4. Are investroent earnings available for current unrestricted expenses? Yes X No IfYes, what amount: 5. Date when restriction becaroe effective: August 1994 6. Date when restriction expires:N/A 7. Current balance of this fund:0 D. Name of Restricted Fund Resource and Referral 1. Restricted by: Iowa Department of Human Services 2. Source of fund: U.S. Government via Iowa Department of Human Services 3. Purpose for restricted fund: program administration and operation, staff salaries & benefits 4. Are investment earnings available for current unrestricted expenses? __Yes X No IfYes, what amount: 5. Date when restriction became effective: July 1, 1995 6. Date when restriction expires:June 30, 1996 7. Current balance of this fund: $5,380 160 7 AGENCY 4Cs COMMUNITY COORDINATED CHILD CARE (Indicate N/A if Not Applicable) DETAIL OF RESTRICTED FUNDS (Source Restricted Only-.Exclude Board Restricted) A. Name of Restricted Fund Home*Ties Child Care Center 1. Restricted by: Johnson County Decategorization Project 2, 3, 4. Source of fund: Johnson County Decategorization Project Purpose for which restricted: program operation/administration, stalLsalaries and benefits__ Are investment earnings available for current unrestricted expenses? Yes X No If Yes, what amount: Date when restriction became effective:1995 Date when restriction expires: N/A Current balance of this fund: 0 B. Name of Restricted Fund 1. Restricted by: 2, Source of fund: 3. Purpose for which restricted: 4. Are investment earnings available for current unrestricted expenses? Yes No If Yes, what amount: $. Date when restriction'~ecame effective: 6. Date when restriction expires: 7. Current balance of this fund: C. Name 1. 2. 3. 4. of Restricted Fund Restricted by: Source of fund: Purpose for restricted fund: Are investment earnings available for current unrestricted expenses? Yes No If Yes, what amount: Date when restriction became effective: Date when restriction expires: Current balance of this fund: D. Name 1. 2. 3. 4. of Restricted Fund Restricted by: Source of fund: Purpose for restricted fund: Are investment earnings available for current unrestricted expenses? __Yes _ No If Yes, what amount: Date when restriction became effective: Date when restriction expires: Current balance of this fund: 8 161 AGENCY HISTORY AGENCY 4Ca COMMUNITY COORDINATED CHILD CARE (Using this page ONLY, please summarize the history of your agency, emphasizing Johnson County, telling of your purpose and goals, past and current activities and future plans. Please update annually.) Responding to a study by the League of Woman Voters in 1972, 4Cs was formed to develop needed services in (-) Johnson County for youth and children. We continue today in the role of assassing needs and developing successful programs to meet our community's child care challenges. Our overall purpose is to promote the well-being &children and their families through collaborative efforts for parents, child care providers, and employers. 4Cs components include: The Resource and Education Services Program includes Resource and Referral, Education and Training, Sick/Emergency Child Care, Best Beginnings Infant Caregiver Recruitment, HUD/Headstart Public Housing Child Care, Graduate Assistance and Child Advocacy Programs. The Resource and Referral Program operates as a member of the Statewide Resource and Referral Network. Partial funding for this program through the network is made possible through allocations from the Iowa Child Care and Development Block Grant. The purpose for this network is to provide comparable, up-to-date computerized, coordinated services throughout the state, which in turn will raise the awareness and the ability to provide quality care for all children. In 1994 the Resource and Referral Program conducted 1,898 parent intakes, listed 330 individual child care providers, distributed 11,700 Diruetories of Child Care Services with 60 child care center and preschool entries, and provided consumer education as requested. This program is complemented by the Sick/Emergency; Infant Caregiver; Headstart/HUD; and Graduate Assistance programs designed to enrich family child care, augment child care providers businesses through education, support and equipment, and support parents through referrals, education and income-based subsidies. The Education and Training Program offers individual consultations, group presentations, resources on child development, parenting, and business practices, including Provider Orientations, CPR Trainings, Mandatory Reporters of Child Abuse classes, Child Care Food Program Workshops, and Toy Workshops. An annual conference containing information relevant to parents, child care providers, and employers presently involves over 300 participants. The Toy Library and Resource Center, begun in 1985 through a Gannett Foundation Grant, is also encompassed in the Education and Training Program, and currently has 175 members. 4Cs received a grant from the Midwest Association for the Education of Young Children to develop a Multicultural/Anti-Bias program, to introduce new multicultural toys, activities, practices, ( consultations, and seminars to Johnson County. Our self-circulation program continues to increase efficiency and our sliding scale fee membership makes this program accessible to low-income families. Child Advocacy has focused on generating information about State child care assistance available to parents, child care providers, and others who may come in contact with eligible families. The goal of this component is to encourage utilization of existing state programs. We work closely with the Department of Human Services to establish consistent information and services for low-income families involved with the Family Investment Program. We joined the statewide Iowa Child Care Coalition and proceed with annual agendas to lobby the legislature to improve conditions for children and families. This year, we assisted in establishing a training and certification requirement program for all child care providers in the State, regardless &whether they are State registered or not. This new step, in conjunction with last year's victory in obtaining access to the State Child Abuse Registry furthers our endeavors to protect all children. Additionally, wn seek funds to address the emergency and respite child care needs of families who are homeless and identified as at risk. We continue to co-sponsor local "Week of the Young Child" activities. The Child Care/Home · Ties Program was developed to begin in the fall of 1995 to provide quality, short-term child care to homeless families while they pursue goals of self-sufficiency throughjob-searches, home-searchas, and fulfilling social sen'ice or medical appointments. The program will refer families to community resources and coordinate efforts with local homeless, domestic violence shelters and crisis agencies. This program has been pilot funded for one year through the Johnson County Decategorization Project. The Child Care Food Program-- 4Cs is the local sponsor of this federally funded program which provides reimbursements and nutrition education to registered child care home providers. We see steady growth each year due to increased participation and increased reimbursement rates. Presently, we have a massive recruitment drive in place and have goals of doubling this program within eighteen months time. We have been very active legislatively this year to mmntain this crucial feeding program for children. 4Cs remains committed to taking a proactive view of challenges to child care in the community, anticipaf;: and assessing problems, and developing successfu} programs. By addressing challenges to the community's child care system, documenting needs and trends in the child care delivery system, and serving as a resource for planning and development of new programs, we feel confidant that we will succeed in ensuring that our children will thrive in safe, nmturing environments. P-1 AGENCY 4Cs COMMUNITY COORDINATED CHILD CARE ACCOUNTABILITY QUESTIONNAIRE Agency's Primary Purpose: 4Cs primary purpose is to promote the well-being of children and their families by assisting parents, child care providers, employers, and others with their child related needs. This encompasses addressing challenges to the community's child care system; documenting needs and trends in the child care delivery system and serving as a resource for planning and development of new programs. Program Name{s) with a Brief Description of each: 1. Resource & Education Services: Child care services listings (centers and home providers); referrals and consumer information to those seeking child care, particularly special needs care; assistance to employers. Recruit, train and provide support to all caregivers, with special emphasis to those providing sick and emergency care; infant care; and care serving Public Housing and Graduate families. Education & Training involves community education, parenting skills education, resources on child development, child care provider training and parenting topics. Curriculum consultations and workshops, individual consultations, group presentations, conferences. Advocacy for child care services that address unmet needs. Toy Library and Resource Center is a lending library of toys, learning materials, other equipment. 2. Child Care/Home ~ Ties Center: Operate quality, short-term free child care program for 11 children of homeless families. Support families towards self-sufficiency. Coordinate efforts with local agencies. 3. Child Care Food Program: Reimbursements to registered child care home providers; nutrition education. Tell us what you need funding for: Salary and benefits for Executive Director, full-time Program Director/Education & Training Coordinator, full-time Resource & Referral Specialist, part-time Toy Librarian, and 1/2 time workstudy Resource & Referral Assistant, who administer and coordinate all programs (exception of the Child Care Food Program). Operating costs for programs 1 & 2 named in section B. Management: 1. Does each professional staff person have a written job description? Yes,,, X__ No__ 2. Is the agency Director's performance evaluated at least yearly? Yes X__ No__ By Whom? Board of Directors Executive Committee Finances: 1. Are there fees for any of your services? Yes__X__ No__ a) If Yes, under what circumstances? Resource & Referral: Sliding scale fee to obtain provider referral information (waived for low-income; and employees of companies we have contractual agreements with); fees to be listed in directory and database for child care centers/preschools. Education & Training: Nominal ($3-$10) fees are variable for type of training and attendance. Ioy Library/Resource: Sliding scale membership (waived for low-income), dmnage deposit. b) Are they flat fees__.X or sliding scale__X o P-2 163 AGENCY 4Cs COMMUNITY COORDINAZED CHILD CARE e) Please discuss your ageney's fundraising efforts, if applicable: Grant applications to government and private sources; requests to service clubs and churches; participation in Hospice Road Race; direct mail; sale oft-shirts and resource materials; two events, Family Fun Day and 4Cs Auction. F. Program Services: Example: A client enters the Domestic Violence Shelter and stays for 14 days. Later in the same year, she enters the shelter again and stays for 10 days: Unduplieated Count 1 (client)Duplicated Count 2(Separte Incidents), and Units of Service 24 (Shelter Days). Please supply information about clients served by your agency during the last two complete budget years. How many Johnson County residents (including Iowa City and Coralville) did your agency serve? How many Iowa City residents did your agency serve? 3. How many Coralville residents did your agency serve? 4. How many units of service did your agency provide? 93-94 94-95 la~ Duplicated 13,479 11,691 Count lb. Unduplicated 9,471 6,447 Count 2a. Duplicated 9,316 6,085 Count 2b. Unduplicated 7,089 3,767 Count 3a. Duplicated 2,453 3,255 Count 3b. Unduplicated 1,780 1,636 Count 4a. Total 17,926 19,494 19,024 4b. To Johnson County 17,388 residents 5. Please define your units of service. Resource & Re£erra phone call, personal contact, child care directory, referral list, repeat referrals. Education & Traini phone call, personal contact, education and training class attendance, resource materials sent. Home-Ties Center: phone call, personal contact, child attendance, adult involvement. Toy Library/Resour one membership, child/adults served, circulation, education workshop attendance, phone call, personal contact. Child Care Food Pr phone call, personal contact, children and adults in the program. 6. Please discuss how your agency measures the success of its programs. Evaluation forms are sent with every referral and distributed to participants at each education and training session. Follow.-up calls are made on 25% of all parent intakes. Primarily gauge programs by usage figures. Conduct periodic assessment survey (last completed in 1989). ***Additionally sent out 10,500 directories to community; not figured into statistics. 164 P-3 ( '/ AGENCY 4Cs COMMUNITY COORDINATED CHILD CARE 7. In what ways are you planning for the needs of your service population in the next five years: 1. Continue to recruit providers to address child care needs where requests exceed resources (ex. before and after school care, infant care, kindergarten care). 2. On-going assessment of the need for child care provider training and support; instituting Caring Connection certification training program. Continue efforts to coordinate child care provider training progranvning in the community and expand the selection of workshops, including an annual conference. 3. Continue efforts to coordinate parent education programming and expand selection of workshops, including an annual conference. 4. Continue on-going technical assistance to parents and child care providers in all areas regarding the needs of children and their families. 5. Continue to advocate at local, state, and national levels for child care funds. 6. Continue to seek funding to provide crisis and respite care for homeless and at-risk children and families. 8. Please discuss any other problems or factors relevant to your agency's programs, funding or service delivery: Our most crucial need continues to be staffing, due to budgetary constraints the Resource & Referral position remains part-time; the work performed has been streamlined to maximum efficiency duc to computerization and cross-training. However, the demand continues to dramatically outgrow supply despite this. This will continue to be exacerbated due to the growth in programming of the Infant Caregiver Recruitment Program, and the new HUD/Hcadstart Public Housing Program. Additionally, appropriate space has become an immediate need, most importantly for confidential counseling and income information gathering, as well as adequate space for the increase in staff. There have been overwhelming requests for expansion of the educational trainings available, which is also inhibited due to the part-time status of the Education & Training Coordinator, and appropriate available space. 9. List complaints about your services of which you are aware: Occasionally, people object to our fee for the computerized listings of child care home providers and occasional providers. Occasionally, people will inform us that vacancies indicated on the child care home provider listings are full by the time they call ( though records are frequently updated, due to a variety of factors this will continue to occur). Often, people complain about the cramped quarters in which we must hold our education classes, and the confining conditions of the Toy Library. 10. Do you have a waiting list or have you had to turn people away for lack of ability to serve them? What measures do you feel can be taken to resolve this problem: Wc do not have a waiting list, in the past there had been a bottleneck in the system, which has been alleviated through cross training and redefinition of staff positions as well as computerization of the process. However, to be able to provide service at this rate of demand and rate of increase, we have requested an increase in funding to support key positions and provide optimum staffing for this critical aspect of our operations with additional hours. We often mast restrict class sizes due to limited space which creates a waiting list. How many people are currently on your waiting list? 45__ 11. In what way(s) are your ageney's services publicized: Classified ads in local newspapers, press releases for special events, workshops and meetings, flyers, Ul taped information system, Public Access Charmel, agency brochure, newsletters, child care directory, employer referrals, yellow pages, community numbers section, Chamber of Commerce, word of mouth, United Way brochure, Johnson County Social Services Index, newspaper feature stories, television and radio interviews, speaking engagements. 165 P-4 4Cs COMMUNITY COORDINATED CHILD CARE AGENCY GOALS FORM FISCAL YEAR 1997 (APRIL 1, 1996- MARCH 31, 1997) PROGRAM 1 - RESOURCE AND EDUCATION SERVICES GOAL: To provide information about local child care to residents of John.qon County. OBJECTIVE A: Provide telephone or walk-in resource and referral services, 40 hours per week to an estimated 3000 individuals including parents seeking child care and child care providers seeking clients. TASKS: 1. Provide full time office coverage with at least one staff person available to conduct parent intakes and answer questions concerning child care referral and resource information. 2. Recruit, train; and supervise 5-10 volunteers and interns to assist with office tasks. 3. Compile information on Johnson County licensed child care centers, preschools, etc. for dissemination. a. Annually gather and update information from each licensed center and preschool. b. Publish information in the Johnson County Directory of Child Care Services. c. Distribute 10,500 copies using distribution lists and requests from individuals and organizations. 4. Compile information on child care homes for dissemination. a. Recruit child care home providers, occasional care providers, sick child care providers, infant caregivers, and caregivers residing in public housing to list with 4Cs. b. Maintain and continually update computerized listing of child care home, occasional care, sick child care, infant care providers, and licensed child care centers and preschools. c. Screen list to match needs of those seeking child care. d. On a monthly basis, get copy of Depamnent of Human Services registered child care homes. 5. Maintain file of other child care options (ex. playgroups, bartering, etc.) 6. Advertise services regularly in 19cal newspapers and as needed via flyers, posters and radio announcements. C) () P-5 AGENCY - 4Cs COMMUNITY COORDINATED CI-III.D CARE RESOURCE AND EDUCATION SERVICES - Continued 7. Maintain mad update information o~n community resources and refer people as needed. OBJECTIVE B: Offer child care consumer education information to an estimated 3,000 people through group presentations and individual phone or walk-in consultations. TASKS: 1. Provide full time office coverage with at least one staff person available to offer child care consumer education materials and consultations to individual callers or walk-ins. 2. Publicize availability of child care consumer education seminars through agency brochure, contacts with employers and community groups, and networking with other local agencies. 3. Distribute printed materials on child care alternatives and selecting child care to individuals and groups upon request: a. Maintain and update consumer education information files by copying and filing articles, etc. b. Develop, print and distribute original agency consumer education information. c. Offer printed materials to individual callers and walk-ins in conjunction with consumer education consultations. d. Provide printed materials to those attending consumer education seminars. 4. Select and purchase child care consumer education materials for Resource Center Lending Library. OBJECTIVE C: Assess underserved/unmet need areas and conduct targeted recruitment campaigns to address need. TASKS: I. Compile feedback on services gathered through follow-up surveys. 2. Conduct periodic community needs assessment surveys. 3. Recruit providers through a variety of methods to address identified needs. P-6 167 AGENCY - 4Cs COMMUNITY COORDINATED CHILD CARE RESOURCE AND EDUCATION SERVICES - Continued OBJECTIVE D: TASKS: OBJECTIVE E: TASKS: Develop a pool of careg~vers to care for children unable to attend their usual child care program or school due to mild illness; develop an increased pool of caregivers to provide care for infants. Provide referrals to families needing these types of care. 1. Recruit 15-20 caregivers to participate in the Sick Child Care Program. Recruit 15-20 caregivers to participate in the Infant Caregiver Program. 2. Advertise through newspapers, child care providers associations, flyers, brochures, newsletters, word of mouth, etc. 3. Solicit speaking engagements to publicize the need for caregivers. 4. Purchase infant care equipmere to distribute to caregivers for period of 1 year as incentive. Offer specialized caregiver training programs 20-30 times per year. 1. Design training programs specifically geared toward the care of mildly ill children and the care of infants. (-') OBJECTIVE F: TASKS: 2. Engage 15-20 presenters to conduct training sessions. 3. Assemble and distribute training packets to participants. Recruit, train and provide support to 8 home child caregivers residing in Johnson County Public Housing. Assist Public Housing parents in locating and selecting 12 infant care, 12 toddler care, and 12 before and after school care slots in or near their neighborhoods. Provide those Public Housing parems with access to designated subsidy (50-100%) for child care based upon their income. 1. Recruit 8 new child care home providers residing in Public Housing. 2. Provide 12 sessions of trainings specifically geared toward child care home business; including topics such as developmentally appropriate activities and practices, nutrition, care of infants, contracts, taxes and recordkeeping. 168 P-7 AGENCY o 4Cs COMMUNITY COORDINATED CI-HLD CARE RESOURCE AND EDUCATION SERVICES - Continued 3. Provide ongoing support, education and activities for the 8 participating home child caregivers. 4. Assist Public Housing parents in locating and selecting appropriate child care arrangements. Determining eligibility and accessing funds designated through HeadstartIHUD Child Care Project for subsidy assistance for child care for Public Housing families. OBJECTIVE G: TASKS: 1. Recruit, train, support and provide equipment for child care home providers willing to accept new infants into their care. Provide subsidy payments to eligible graduate students of The University of Iowa to acquire fmuily home child care through the Best Beginnings program for their infants-toddlers. Recruit, train and provide support to 8-12 child care home providers willing to open new slots in their home business for infants-24 month old children. Provide appropriate equipment to 8-12 child care home providers to assist them in caring for infants-24 month old children, while they participate in the program. 3. Reimburse eligible University of Iowa Graduate students for the costs incurred for child care through pre-determined subsidy payments. OBJECTIVE H: TASKS: Provide telephone and walk-in referral services to an estimated 800-900 individuals seeking these types of care. 1. Advertise programs through a variety of methods such as newspapers, newsletters, brochures, etc. 2. Conduct monthly or. bi-monthiy orientations for families who may seek referrals. 3. Set up database ofcaregivers and update it as needed. 4. Provide office coverage to conduct parent intakes and answer any questions about the program. P-8 169 AGENCY - 4Cs COMMUNITY COORDINATED CHILD CARE RESOURCE AND EDUCATION SERVICES - Continued 5. Conduct follow-up inquiries regarding services through a written survey and telephone calls. Conduct overall eval~fion of services and modify program as needed. GOAL: To offer child development education and training programs, resources and services to parents and child care home providers. To conduct community education activities on child care issues and offer special support to Johnson County families with children who have been identified as being "at-risk". OBJECTIVE A: TASKS: Offer monthly workshops and training sessions including mandatory child care home provider orientation sessions for those listing with 4Cs; training class for mandatory reporters of child abuse, CPR, First Aid and education workshops to an estimated 2500 child care home providers, child care center staff, parents, and the community at large. Offer classes for certification for "Caring Connection" and compliance for new State of Iowa caregiver training requirements. 1. Determine curriculum, purchase educational support materials, and engage 25-35 individuals with specialization in appropriate areas to conduct sessions. Advertise referral service and education and training classes and workshops in local media, agency brochures, newsletters, etc. and inform interested parties of necessary requirements. 3. Maintain and update printed materials packets and supplies to distribute to participants. Schedule classes monthly and register interested participants for provider orientation, mandatory reporter, and education and training workshops. Conduct specialized child care provider training programs in response to specific community requests (ex. mildly ill care providers), and training requirement programs. a. In response to requests develop appropriate training curricula. b. Research, develop, adapt or purchase materials for use in training programs, including training packets to distribute to participants. () 170 P-9 AGENCY - 4Cs COMMUNITY COORDINATED CHII,D CARE RESOURCE AND EDUCATION SERVICES - Continued 6. Distribute program specific evaluations to all participants. Evaluate results and modify programs as needed. OBJECTIVE B: TASKS: Offer child development and parenting education information (ex. developmentally appropriate activities, discipline and positive child guidance, etc.) to an estimated 800 people. 1. Maintain and update educational resources on a variety of child related topics. 2. Provide consultations and resource materials to individual callers and walk-ins. 3. Publicize availability of seminars and workshops through agency brochures, newsletters, word of mouth and targeted contacts. 4. Conduct seminars and workshops to employers and other community groups; distribute educational materials as needed. OBJECTIVE C: TASKS: Provide and submit information to the quarterly SDA newsletter, Child Care Link; which links child care professionals, early childhood educators, and family/children's service providers. 1. On a quarterly basis, solicit articles from the various segments of child care, early childhood education, and family/children's services community. 2. Print and distribute 1200 copies of the newsletter. 3. Seek funding from local businesses for production and distribution COSTS. OBJECTIVE D: TASKS: To increase community awareness concerning issues relating to child care. 1. Am~ually co-sponsor "Week of the Young Child" activities with the Iowa City Area Chapter of the Iowa Association for the Education of Young Children. P-10 171 AGENCY - 4Cs COMMUNITY COORDINATED CHILD CARE RESOURCE AND EDUCATION SERVICES - Continued 2. On a request basis, conduct presentations on child care issues and services. 3. Respond to interview requests with local media or write articles regarding child care issues. 4. Increase community awareness on the need for affordable child care alternatives for families with children identified as being "at-risk". C OBJECTIVE E: Advocate for child care services and for financial assistance resources that address the needs of low income families. TASKS: 1. Maintain regular contact with organizations (ex. Department of Human Services, Promise Jobs, etc.) to keep up to date on the status of financial resources available through these programs and eligibility requirements and procedures. Network with other community agencies to assess community needs, design and develop programming and seek funding for program implementation. 3. Conduct staffin-service training on eligibility requirements and procedures of programs. Provide information to low-income parents and child care providers concerning the eligibility, policies and procedures associated with financial assistance programs. 5. Participate in the Johnson County Coordinated Services network by serving as the child care contact. 6. Advocate at the local, state and national levels for funding and services to assist low-income families with their child care needs. GOAL: To provide specialized services for parents and providers through a lending library of various toys and curriculum materials for children ages infant through 12 years. 172 P-11 AGENCY 4Cs - COMMUNITY COORDINATED CHILD CARE RESOURCE AND EDUCATION SERVICES - Continued OBJECTIVE A: Operate a toy lending service for an estimated 250 members which includes parents, providers, licensed centers, and other community members. TASKS: 1. Schedule part-time toy librarian and toy library assistant to conduct daily operations, maintain records, and supervise volunteers. Dally operations include: selection, purchase, cataloging, circulation, and maintenance of toys and other resource materials. 2. Recruit, train, and supervise 5-10 volunteer assistants. Publicize lending service thxough agency brochure, training programs, newsletters, newspaper article features, resource and referral information, and word of mouth. 4. Assist members with selection of toys. Solicit donations of toys through agency brochure, Volunteer Action Center, newspaper article features, and direct requests to manufacturers or retail stores. 6. Look for alternatives to funding and support for operation of toy library and assist in elimination of fee for low-income members. OBJECTIVE B: TASKS: Assist at least 3 licensed child care centers with curriculum planning and programming of developmentally appropriate activities for children. 1. Publicize curriculum consultations through direct mailings or phone contact with centers. 2. Work with the Department of Human Services on securing referrals for those in need of assistance. 3. Schedule consultations according to requested needs, avoiding conflicts at 4Cs office; provide on-site consultations as needed. OBJECTIVE C: Conduct toy workshops to include such topics as: toy safety, selecting appropriate toys, repairing toys, and making your own toys. P-12 AGENCY - 4Cs COl~VIUNITY COORDINATED CHILD CARE RESOURCE AND EDUCATION SERVICES - Continued TASKS: 1. Develop curriculum on various topics utili~ng available resources and purchase needed materials. 2. Publicize workshops through news releases, flyers, newsletters, and direct phone contact. RESOURCES NEEDED TO ACCOMPLISH PROGRAM TASKS: 1. Staffing:3 full-time (Executive Director, Program Director/Education and Training Coordinator, Resource and Referral Program Coordinator), 7 part-time (Sick/Emergency Child Care Program Coordinator, Infant Caregiver Recruitment Program Coordinator, Finance Coordinator, Headstart/HUD Program Coordinator, Graduate Assistant Program Coordinator, HeadstarffHUD Program Assistant, Toy Librarian) Five to ten volunteers Approximately 25-35 resource people to teach child care provider training segments, conduct workplace seminars, and mandatory reporter training 4. Two phone lines 5. Office supplies, equipment and equipment maintenance (incl. 7 computers) 6. Printing, copying and postage supplies for conference brochures workshop schedules, orientation meetings, provider packets, training program schedules, curriculum materials, newsletters and promotional activities 7. Infant equipmere fund 8. Insurance 9. Typesetting and printing for 10,500 copies of Child Care Directory and other agency publications 10. Publications, subscriptions, and other resource materials 11. Donated space to hold orientations, workshops, meetings and ~aining programs 12. Office space mud utilities Cost of program 4/95-3/96 $133,821 Cost of program 4/96-3/97 $128,311 poI3 4Cs COMMUNITY COORDINATED CI41LD CARE AGENCY GOALS FORM PROGRAM 2 - CHILD CARE / HOME · TIES CENTER PROGRAM GOAL: To provide quality, short-term child care to homeless and near-homeless families while they are pursuing goals of self-sutTlciency through job-searches, home-searches, fulfilling appointments with the Department of Human Services and Promise Jobs, or are seeking medical care, (including substance abuse treatment). To assist families in locating and selecting appropriate child care when jobs are obtained. To provide families with availability to community resource people and agencies to address areas of concern and need, while coordinating effm~s with the Domestic Violence Intervention Program, Emergency Housing Project, Mid-Eastern Council on Chemical Abuse, Crisis Center and Department of Human Services. OBJECTIVE A: Operate a full-service, full-time child care center for a maximum of I 1 children of homeless families. TASKS: 1. Hire, train and schedule appropriate individuals to staff the child care program. 2. Prepare and produce all necessary paperwork and materials to apply for licensing as a center with the Department of Human Services. Meet with all cooperating agencies (DVIP, EHP, DHS, MECCA, Crisis Center), to determine most efficient methods for outreach to families, referrals, working with families and interagency communication. 4. Contract with First Mennonite Church for space, equipment, utilities, etc. 5. Purchase all necessary supplies and equipment to operate a quality child care center. 6. Develop all tools for evaluation, personnel files and children's files to meet grant guidelines and DHS regulations. 7. Contract with State of Iowa Depamnent of Education, Bureau of Food and Nutrition for reimbursement towards nutritionally balanced meals for children participating in center. 8. Contract with Goodwill Services to provide Food Program approved nutritious meals for children participating in center. P-14 175 AGENCY - 4Cs COMMUNITY COORDINATED CIHLD CARE CHILD CARE / HOME * TIES CENTER PROGRAM - Continued OBJECTIVE B: TASKS: 9. Maintain accuracy in recordkeeping for grant compliance as well as other licensing and program participation requirements. Assist homeless families towards goals of self-sufficiency. 1. Provide families with quality, short-term free child care. 2. Provide families with information and support regarding community resources. 3. Coordinate efforts with local crisis agencies and homeless and domestic violence shelters. RESOURCES NEEDED TO ACCOMPLISH PROGRAM TASKS: 1. Staffing: 1 full-time (Lead Teacher/Director) 10 part-time (Executive Director, Program Director, Home *Ties Program Coordinator, 2 Assistant Teachers, 5 Teacher Aides) 2. One phone line and cellular phone 3. Office supplies for program records 4. Program equipment and supplies including large outdoor equipment, small and large motor activity toys, perishables, (paints, paper, crayons, markers), child support items, (diapers, baby wipes, bottles, surgical gloves), and cleaning supplies, (bleach, disinfectant) 5. Food supplies to prepare snacks and breakfast 6. Printing for program packets and recordkeeping 7. 20-30 volunteers 8. Child Care Center space and utilities (in-kind) Cost of program 4/95-3/96 $59,366 Cost of program 4/96-3/97 $78,782 176 P-15 () 4Cs COMMUNITY COORDINATED CHILD CARE AGENCY GOALS FORM PROGRAM 3 - CHILD CARE FOOD PROGRAM GOAL: To provide monetary (reimbursement) assistance so nutritious meals may be prepared and served to children, and to assist children in developing desirable eating habits and positive attitudes toward a variety of foods. OBJECTIVE A: Provide nutrition education to 70-100 day care home providers in Johnson County and to monitor their adherence to program nuuifional and recordkeeping requirements. TASKS: 1. Conduct home visits 3-4 times per year to each of the providers enrolled in the program. Respond to requests by enrolled providers for additional information and guidance. 2. Evaluate and provide feedback on menus submitted weekly by each provider. 3. Provide 8 educational workshops for enrolled providers per year, and ensure attendance at one or more workshops by each provider per year. 4. Provide nutrition and program requirements information in a monthly newsletter. 5. Publicize program and enroll new providers in program upon request. OBJECTIVE B: Provide reimbursements to 70-100 enrolled day care home providers for meals and snacks served to their day care children. TASKS: 1. Receive and process weekly menus, meal records and requests for reimbursements. Execute monthly finances and bookkeeping for Iowa Department of Education to accurately provide program reimbursement and administrative money. 2. Write and mail checks to reimburse providers. 3. Maintain accuracy in recordkeeping and files for State Auditors office to evaluate twice annually. Administrative audit twice annually also. 4. Maintain contact with the funding agent, the Iowa Department of Education, Child Nutrition Division. P-16 177 AGENCY - 4Cs COMMUNITY COORDINATED CHILD CARE CHILD CARE FOOD PROGRAM - Continued RESOURCES NEEDED TO ACCOMPLISH PROGRAM TASKS: 1. Staffing: 1 full-time: (Child Care Food Program Coordinator) 3 part-time: (Child Care Food Program Administrator/Executive Dh'ector, Child Care Food Program Assistant, Finance Coordinator) 2. Two phone lines 3. Telephone answering machine 4. Office equipment and equipment maintenance (including computer) 5. Program supplies 6. Printing and postage for program records, newsletters, and reimbursements 7. Mileage reimbursements for staffpersons 8. Office space Cost of program 4/95-3/96 $200,335 Cost of program 4/96-3/97 $223,074 P-17 H~ SERVICE AGENCY BridGET FORM City of CoralvAlle lohnson County City of Iowa City United Way of Johnson County CHECK YOUR AGENCY' S BUDGET YF~ 1/1/96 - 12/31/96 411196 - 3131/97 7/1/96 - 6/30/97 10/1/96 - 9/30/9? X Co-Director = Sandy Pickup ~ency Name : Free Medical Clinic Address : 120 N. ~buque Phone : 33/-4&b9 Completed by : Sandy Pic~p Approved by Board · /7' L /.'~-.' /[(authorized si~ature) (d~e) COVER PA~E Program Summary: (Please number programs to correspond to Income & Expense Detail, i.e., Program 1, 2, 3, etc.) 1. Health Care Delivery-General out patient care includln§ medications, in clinic testin§~ limited testing sent out, needs assesment and referrals. 2. Financial Assistance Programs-Voucher programs to assist residents of Johnson County not able to afford medications, medical supplies, eyeglasses, hearing aids, cancer screening and other preventive health needs. 3. HIV Counseling and testing-Offers free anonymous HIV testing, counseling and education about HIV infection and AIDS. ( 4. HIV Outreach-One y~ar grant funded program providing HIV education, counsellng and testing to 18-25 year olds, Hispanic, African American and homeless people. 5. Scholarship-Funds donated by a past volunteer, this money is awarded to a third or fourth year medical student volunteer Local Funding Summary : United Way of Johnson County Does Not Include Desi~ated Gvg. City of Iowa City , Joh*~son County iiCity of Coralville 4/1/94 - 4/1/95 - 4/1/96 - 3/31/95 3/31/96 3/31/97 $61,300 $ 67,050 $ 73,755 ~"f95 FY96 FY97 $ 0 $ 5,000 $ 5,250 $75,734 $ 78,006 $ 81,906 $ ~ $ 1,200 1 179 ACTUAL IAST YEAR 7/1/94 to Erfter Yotlr Age~cy's ~et Year ~> 6/30/95 1. TOTAL OPERATANG K%Y.a~C (Total a + b) 211,598 A~ENCY ~g-M~DACAL ¢LINLC 7~n~AR ~ l:~D3~l'~o NEXT YF_AR 7/1/95 to 7/1/96 to '.6/30/96 6/30/97 240,768 221,290 a. c~':yove~ ~.!ance (Cash * 19,293 L~um line 3, previous column) 7,069 3,460 b. ~ (Cash) 2. TOTAL EXPEND,'~ORES (Total a + b) 192,305 233,699 217,830 206,529 237,308 212,071 ao Administration 40,905 43,455 42,597 bo ProgramTotal (T,~-~tProgs. Below) 163,624 193,853 169,474 1. HEALTH CARE DELIVERY 134,639 135,057 141,898 2. FINANCIAL ASSISTANCE 7,502 5,500 5,500 3. HIV COUNSELING AND TESTING 18,727 20,130 21,576 4. HIV OUTREACH 2,256 32,666 0 SCHOLARSHIP 500 500 500 3. ~DING BALANCE (Subtract 1 - 2) 1'* 7,069 4. IN-KIND SUPI~RT (T-~u~al fL~.~u 227,000 Page 5) { 3,460 { 9,219 { 231,500 236,000 5. NON-CASH 6,500 9,295 9,295 Notes andS: payroll taxes payable. ** The ending balance includes: Adjusted by $3,487 from last year's ending balance to inclade general checking $6,649 restricted $$$ $1,615 petty cash $9 payables and deferred revenue(S11,664) certificate $5,495 escrow $4,965 180 2 a. Johnson County b. City of Iowa City c. Uni~ d. City of Coralville eo ,~m~m~ FREE MEDICAL CLINIC ACIUAL 'l~f~S .YEAR ~J~CET.EO AS~tENIS- iJN0C~ PlCC~b~ ~2%g~ ~ i~i, '~2D NEll' ¥1~%R 'I]lATION 1 2 138,471 151,732 167,230 ~36,~83 122,971 2,000 75,734 78,006 81,906 18,019 60,099 1,000 0 5,000 5,250 1,312 3,938 0 62,737 68,726 78,874 17,352 57,73/, ],000 1,200 1,200 Co ~%~]datio~q~i.%T P~IQ~ 17,417 48,167 15,000 a. -- .. __ CDC Crant ]5,000 15,000 15,000 b. -- other grants 2,417 33,167 0 c. Contribu~ons/Oonat~ons 17,327 14,000 15,000 5,000 9,0{)0 0 a. United Way ~ [~-sic~t~-i GivJ~ 4,661 4,000 4,000 0 4,000 0 b. O~ ~tio~ ~ . . 12,666 10,000 11,000 5,000 5,000 0 List ~1~ 12,517 13,500 14,500 797 13,703 0 a. ~ Ci~ l~d ~ 5,106 6,500 6,500 0 --' ~ b. - 6,500 0 Direct ~i]/ocher 7,411 7,000 8,000 797 7,203 ~ C. 0 NeC Sales Of Services 6. Net: .So. les Of M~erials 7. In~_resz /-r~me 805 1,100 900 __~J]CJ.~.~g_M~.~i/,.lrL~Q~ 5,768 5,200 5,200 Res~ricCed Cifts 500 1,000 1,000 Lions Club 2,100 3,000 3,000 Miscellaneous 3,~68 1,200 1,200 lg~2. ]~ ~ Om 192,305 233,699 500 0 J, I , 200 0 217~830 42,480 147,774 ',, ')00 3 (continued) List Bel~ a. Johnson County b. City of I~a City co 43nited Way d. City of Coralville e. f. 2. State, Federal, Foundations -List Below 15,000 a. CDC Grant 15,0~0 bo other grants 0 c. d. 3. Cont~ibutions/Donatianm 1,000 a. United. Way Designated Givin~ 0 bo Other Contributions 1,000 4o Special Events L~st Below a o I~a City Road Races 0 b. Direct Mail/other 0 ¢o 5. Net Sales Of Services 6. Net Sales Of Materials 7. Interest Incom~ 8. Other - List Beleu a. Restricted Gifts 0 b. Lions Club 0 o. Miscellaneous 0 21,576 AGENCY FREE .MEDICAL CLINIC 3 4 5 6 5,576 0 0 2,788 0 0 0 0 0 2,788 0 0 7 8 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 500 0 500 0 0 0 0 0 500 182 3a 3. Staff Oevelofm~_nt 4. Professional co _ngu-ltation 5. Publicar. ions Subscriptions 6. License Fues 8. Scholarship 10. 11. 12. 14, Office Supplies and Purchase/Rental Equi~t/Of lice Prinr~tn~ and Publicity FREE MEDICAL ~-LI.NIC ACIUAL ~U~S YEAR 119,771 139,&89 24,597 27,097 139 200 195 697 469 2,667 5 50 10,459 10,892 500 500 2,625 3,200 1,910 2,690 814 2,800 670 500 2,757 2,600 8 990 7,550 8,300 16. MD - Contracted 13,446 16,536 17. Vol. Recogo/Mlsc. 341 900 ,ooo 6,000 19. Supplies - Pharmacy 4,148 4,000 4,000 20. Llb Services 1,787-- 1,700 1,700 21. Client Assistance 7,502 5,500 5,500 I-~ECEI' .ED AirdiN'iS- M~CC~ ~AM ul,cca~4 NliDfl' %'FAR TRATION 1 2 122,714 30,678 77,81q 0 24,783 6,196 14,68! 0 200 10 l~0 250 62 188 500 (; 300 20 u 500 0 0 2,700 675 1,625 1,950 . 975 772 300 0 25O 5110 0 500 2,600 390 510 150 15 85 8,300 ~'.660 ~6,6~0 16,867 0 16,867 1,100 220 780 0 5,900 0 4,000 0 1,700 I 0 (1 5, q(}O 'ioz:/ur~ ~ (,Show also on ~qe 2, l_tne 2,?a,?b) Notas and C~m~en~: 204,529 ' 237,308 · 212,071 42,597 141,~98 4 183 3 4 1~ Mc~cla.ries 14,217 0 0 2. Employe~ Benefits 3,906 0 0 3. Staff Development 50 0 0 4. P~ofe~sional 0 0 0 ~tation 5. Publications and 200 0 0 Subscriptions 6[.icerise Fees 0 0 0 ?. ~ 6OO 0 0 8. Scholarship 0 0 500 9. T~lephone 4OO 0 0 10. Office Supplies and 203 0 0 Postaqe ZZ. Z~uipmenC S0 0 0 12. Equipmerfc/Of lice 0 0 0 13. P~inting and Publicity 1,700 0 0 14. ~ Tz-ansportation 50 0 0 15. Ir~.mzrance 0 0 0 16. MD - Contracted 0 0 0 Vol. Recog./Misc. 100 0 0 z8% other (sp~%~).. ~uppliea- b,znlc 100 0 0 19. Supplies - Pharmacy 0 0 0 20. Lab Services 0 0 0 21. Client Assistance 0 0 0 22. ~ ~ (Show also on Page 2, line 2b) Nott~ a~l Cc~mants: 21,576 0 500 FREE MEDICAL CLINIC 5 6 7 8 ~ 84 4a Year Year Year ! I 1 28,342 28,492 .928 I ! 26,167 '~?, 892 ! I 1 27,292 27,442 · 450 .450 .50 12,464 ]3,947 Total Salaries Paid & FfE. 4.7435,]2}t,.748119,??1 []9,459 * Full-Time Equivalent: 1.~ full-~: 0.5 = YEAR CHANCE 29,182 2.42Z 28,582 7.47Z 28,132 ]3,767 122,714 -12.U3Z (Cc,,ple~a Detail, Pa9es 7 and 8) or ~o~ ~, p for: 500 500 Donor Eye/Heariag Aid 3,000 3, O0O Donor - Donor IlIV Emergc. ncy 0 0 Donor Caucer ]'ruwmt[on - - 0 0 _ Boa rd Escrow 3,600 2,400 500 0 3 ,o00 0 I, 200 Services/Volunteers [4,000 mudic;~l non-medical hours Donated medication, labs & supplies Space, utilities, e~c. Or. her: 218,000 21'2,000 9,000 9,500 226, OOI) 10,000 5.3% IN-KIND S~PFOIli' 227,000 5 231,500 236,000 I . ';Z 185 A~NCY FREE MEDICAL CLINIC SAIA~u POSITIONS lk~ition TitleZ last Name HIV OutreacnfYanney Physician Assistant/ Glass Physician Assistant/ Ziegenhorn Maintenance/ SJoberg Office Manager/ Zander Work Study Clinic Assistant/ Smith Outreach Contractors Imst This Next Year Y~m~' Y~a~' · 067 .5 0 1,884 o125 .125 .125 3,975 .125 .125 .125 4,114 · 100 .100 .100 1,136 .640 .625 .625 11,836 .250 .250 .250 957 .058 .023 .023 u ~ 0 10,400 0 4,121 3,217 4,241 3,337 1,200 1,200 11,564 11,887 910 910 1 ~ 604 500 500 0 8,T80 0 -100% 2.33% 2.26% 0% 2.79% 0% 0% -luu~ Full-time equivalent: 1.0 = full-time; 0.5 = half-.time; etc. () 186 BENEFIT DE~AI~ TAXES AND PERSONNEL BENEFITS (List Rates for Next Year) FICA 7.65 Unemployment Comp. 0 Worker's Comp. .49 Retirement Health Insurance AGENCY FREE MEDICAL CLINIC ACTU~J~ THIS YFO%R BUDGETED LAST YEAR PROJECTED NEXT YF_3LR TOTAL ==> 24,597 27,097 24,783 % x $ 132,077 8,958 9,930 9,318 %x$ 0 0 0 % x $ 148,9&4 936 837 781 % x $ 118,366 3,758 133.63per mo.: 6 i~div. 9,693 per mo.: family Disability Ins. .83 Life Insurance $ % x $ 96,363 945 4,650 4,319 10,371 9,025 42 per month 307 880 900 4 9' Other % x $ How Far Below the Salary Study Committee's 1,696 2,296 Recommendation is Your Director's Salary? 2,746 Sick Leave Policy: Maximum Accrual 193 Hours .~ days per year for years 1 ton/a_~ days per year for years to Vacation Policy: Maximum Accruat 160 Hgurs 20 days per year for years to days per year for years to 2,748 3,3~8 3,348 3,908 3,798 4,358 Months of Operation Ourzng Year: 12 9am-3pm M-Th Hours.of ~e~&Th 6pm-1030Dm 7ri · %%~es 9am &p,',,, 1st %Icd 6pm 10pm Holidays: 7 days per year Work Week: Does Your Staff Frequently Work More Hours Per Week Than They Were Hired For? x Yes No How Do You Compensate For Overtime? x Time Off x._~None DIRECTOR'S POINTS AND RATES STAFF BENEFIT POINTS Retirement 15 92 Minimum Max~um $,._ /Month Health Ins. ' 12 $ il__~Month i2 Life Insurance .5 Dental Ins. 2 Vacation Days 20 ~ Days Holidays 7 7 __ Days Sick Leave 12 12 Days 1 1/2 Time Paid Other (Specify) Comments: ~ Benefited part-time staff receive time off based on hours worked. POINT TOTAL 69.50 3 41.5 187 (Indicate N/A if Not Applicable) Be 188 AGENCY FREE MEDICAL CLINIC DETAIL OF RESTRICTED FUNDS (Source Restricted Only--Exclude Board Restricted) Name of Restricted Fund Scholarship 2. 3o 4. Restricted by: Donor Source of fund: Past clinic volunteer Purpose for which restricted: 3rd and 4th year medical student volunte( Are investment earnings available for current unrestricted expenses? 6. 7o Name of Restricted Fund 1. 2. 3. 4o x Yes__ No If Yes, what amount: Date when restriction became effective: Date when restriction expires: N/A Current balance of this fund: $ 0 e 6. 7. Name of Restricted 1. Restricted by: 2° Sourcs of fund: 3° 4. interest earned on June 1981 Eyeglass and Hearing Aid Funds Restricted by: Donor Source of fund: Host Noon Lions Club Purpose for which restricted: help clients pay Are investment X Yes Date when restriction became effective: July checking for glasses and hear%ng earnings available for current unrestricted expenses?- No If Yes, what amount: interest earned on checking Date when restriction expires: N/A Current balance of this fund: $415.65 1986 (as of 6/30/95) Fund Preventive Health Fund Donor St. Mary's Church Purpose for which restricted: assist in payment of mammograms, diabetic monitoring equipment, some medications. Are investment earnings available for current unrestricted expenses? X Yes No If Yes, what amount: interest earned on checking 5. Date when restriction became effective: 6. Date when restriction expires: N/A 7. Current balance of this fund: $71.70 November 199 1 (as of 6/30/95) 7 (Indicate N/A if Not Applicable) AGENCY FREE MEDICAL CLINIC DETAIL OF RESTRICTED FUNDS (Source Restricted Only-oExelude Board Restricted) A. Name of Restricted Fund HIV EmerRenc¥ Fumd 1. Restricted by: Donor 2. Source of fund: Episcopal Church 3. Pt~rpose for which restricted: Assist clients with HIV emergency expenses 4o Are investment earnings available for current unrestricted expenses? ~ Yes No If Yes, what amount: Interest earned on checking 5. Date when restriction became effective: January 1992 6. Date when restriction expires: N/A 7. Ct~rrent balance of this fund: -$22.52 (~s of 6/30/95) B. Name of Restricted Fund Cancer Prevention Fund 1. Restricted by: Donor 2. Source of fund: Patty Ankrum (and friends) 3. Purpose for which restricted: Assists clients in need of cancer screening 4. Are investment earnings available for current unrestricted expenses? X Yes __ No If Yes, what amount: Interest earned on checking 5. Date when restriction became effective: 3une 1994 N/A 6. Date when restriction expires: 7. Current balance of this fund: C. Name of Restricted Fund 1. Restricted by: 2. Source of fund: 3. Purpose for which restricted: $1,150 as of 6/30/95 4. Are investment earnings available for current unrestricted expenses? Yes No If Yes, what amount: 5. Date when restriction became effective: 6. Date when restriction expires: 7. Current balance of this fund: 7 a 189 AGENCY (Indicate N/A if Not Applicable) FREE MEDICAL CLINIC DETAIL OF BOARD DESIGNATED RESERVES (For Funds Which Are Not Donor Restricted) Ao Name of Board Designated Reserve: Escrow account ~i.~ 1. Date of board meeting at which designation was made: 9/92 2. Source of funds: Converted malpractice reserve 3. P~rpose for which designated: CDBG collateral 4o Are investment earnings available for current unrestricted expenses? __ Yes X No If Yes, what amount: 5. Date board designation became effective: 1/93 6. Date board designation expires: 1/98 7. C~rrent balance of this fund: $4,964.58 (as of 6/30/95) B. Name of Board Designated Reserve: 1..Date of board meeting at which designation was made: 2. Source of funds: 3. Purpose for which designated: 4. Are investment earnings available for current unrestricted expense ~ Yes __ No If Yes, what amount: 5. Date board designation became effective: 6. Date board designation expires: 7. Current balance of this fund: C. Name of Board Designated Reserve: 1. Date of board meeting at which designation was maae: 2. Source of fund~: 3. Purpose for which designated: 4. Are investment earnings available for current unrestricted expenses? Yes No If Yes, what amount: 5. Date board designation became effective: 6. Date board designation expires: 7. Current balance of this fund: 190 8 AGENCY HISTORY AOZNCY FR E . EDZC^L CL . rC (Using this page ONLY, please summarize the history of your agency, emphasizing Johnson County, telling of your purpose and goals, past and furrent activities and future plans. Please update annually. ) Th~ Free Medical Chmc began seeing patients in March of 1971. The concept of providing free medical care m a non judgmental way to those who can't afford it was formulated by a diverse group of politically active medical and non-medical community members. During the first year the Clinic was held in the R,ver City Free Trade Zone in downtown lows City and then in the basement of Center East. the Catholic student center. Since the Spring of 1972 FMC has been located in the basement of Wesley House at 120 N. Dubuque. Since opening 24 years ago, over 50,000 patients have been seen for a total of over 114,000 patient visits. FMC is equipped with six exam rooms, staff office, walk-in office, counseling room, Lab and dispensary. General out-patient care is provided to Johnson County residents who do not have access to health care for financial reasons, or to those who for reasons of confidentiality are reluctant to seek health care elsewhere. A survey found that 93% of our patients listed their income at or below the 50% median income for Iowa City, which is considered tvery low" income, which would indicate that most clients use FMC for financial reasons. Many patients are considered 'working poor* holding jobs with out health coverage, or they are unemployed and seeking work. FMC encourages people to participate in their own health care. A wide range of educational materials are available to patients to lncrease awareness and to promote preventive health practices. B~'-ld community financial support one of the original commitment to free health care is the exception of two physician assistants (~) 5 primary reasons we have been able to maintain our dedicated participation of our volunteers. With the hrs per week)and one doctor, ({~ 12 hrs per week), all physicians, lab techs, pharmacists, PAs, medical students, patient advocates, nurses, HIV counselors and receptions are volunteers. Each clinic night a staff co-director assists patients with referrals regarding medical. financial and social needs. Other services include Medication and Medical supply fund established in 1984 that assists with payment for medications and supplies for patients who cannot afford them; the Eyeglass assistance program, established in 1986 through funding from the Lions Club assist with purchase or repair of eyeglasses; Hearing A~d Fund establisfied in 1992 is also funded by Lions Club; Preyera;re Health Fund assists people w~th purchase of mammograms. diabetic monitoring equipment, etc.; HIV Emergency fund assists HIV ~nfected individuals with rent. travel. etc.; Cancer Screemng fund established in 1994 assists women men at r~sk for cancer obtain the appropriate testing. Since 1985 FMC has provided HIV testing and Cuunsehng. Providing walk-in and call m information and referrals Is a daily service. and to FMC once a month to provide Dentists purchased portable equipment Mercy and Umvers:ty Hospitals also Ophthalmology residents from University Hospital have been coming free eye exams and some free eyeglasses to clients. In 1995 local m provMe free dental care for clients. Continued cooperation with he~ FMC provide a wider range of service to our clients on a individual basis. 191 P-1 AGENCY ~REE MEDICAL CLINIC ACCOUNTABI~Z~!f QUESTIONNAIRE Agency's Primary Purpose: ~3 To provide a wide range of quality health care services to our patients free of charge. The clinic is open to anyone who either for financial reasons or reasons of confidentiality cannot seek health care elsewhere. The clinic serves people who do not qualify for federal, state or county assistance programs and do not have private health insurance. CJ Program Name(s) with a Brief Description of each: Health Care Delivery - Provides general out-patient care through direct patient contact, performing lab tests as needed and prescribing and dispensing medications. Needs assessment, referrals and counseling are also provided as needed° Financial Assistance Programs - Voucher programs that provide limited help in paying for eyeglasses, hearing aids, medications and medical supplies. HIV Counseling and Testing - Offers free anonymous testing and education about HIV infection. HIV Outreach is a grant-funded program to provide HIV education, counseling and testing to 18-25 year olds, Hispanic, African Americans, and homeless populations. Tell us what you need funding for: FMC needs funding to continue to provide health care to the under/unserved, and to maintain current programs.' This includes salaries for all O co-directors, medical and non-medical support staff. Do Management: 1. Does each professional staff person have a written job description? Yes__x No Is the agency Director's performance evaluated at least yearly? Yes X No By whom? Board Personnel Committee Finances: 1. Are there fees for any of your services? Yes___ No ~ Donations are accepted and encouraged a) If Yes, under what circumstances? 192 b) Are they flat fees or sliding scale AGENCY Iowa City Free Medical Clinic C) Please discuss your ageney, s fund raising efforts. applicable: Hospice Race Team Friends of FMC and others raised $5,106.if A fundraising letter sent to past supporters raised $5,124. A fundraiser by New Pioneer Coop raised $2,136. A rummage sale Program/Services: raised $1 Example: A client enters the Domestic Violence Shelter and stays for 14 days. Later in the same year, she enters the S~elcer again and stay~ for 10 days: Unduplicated. Count 1 (Client), Duplicated Count 2 (Separate Incidents), and Units of Service 24 (Shelter Days). Please supply information about clients served by your agency during the last compler. e budget years. How many Johnson County residents (including Iowa City and Coralville] did you~ agency serve? How many Iowa City residents did your agency serve? How many Coralville residents did'your agency serve? How many units of service did your agency provide? Enter Years --~ FY 9,) la. Duplicated Count 5330 lb. Unduplicated 2688 Coun~ 2a. Duplicated Count 2830* 2b. Unduplicated 1398, Count 3a. Duplicated Count NA 3b. Unduplicated Count NA 4a. Total 7755 4b. To Johnson 6396 County Residents FY ~952 25t, 0 95 2544* 1210' NA 7191 5872 5. Please define your units of service. Patient visits: in person contacts. An average clinic visit includes COntact with at least 5 medical or lay volunteers, ie receptionist, Co-director, patient guide, HIV COunselor, examiner, lab person, pharmacist ant] doctor. Average in-person service 1.5 hours. * IIIV clients not included as we have no way of differentiating Iowa residents from Johnson County residents. City 6. Please discuss how your agency measures the success of its programs. In the past we have conducted a client survey asking income questions, reasons for using the service and concerns clients have about the service they receive. No formal survey was conducted this year though we did receive positive feedback on a number of occasions, when patients were satisfied with the treatment they receive(]. 193 AGENCY FREE MF. DICAL CLINIC 7. In what w.3ys are you planning for the needs of your service pop~" ~o tion in the next five years: An extremely pressing need is to make the clinic handicap accessible. We have been negotiating with Wesley to accomplish this. We are seeking grant opportunities that would allow us to also be a better referral source. we are not able to see all clients who need our services, but with a better cooperative community referral list we could act as an inta:. agency for clients as well as do direct patient care. we also see the need to provide education and preventive assistance, which we feel would keep people out of the emergency room. 8. Please discuss any other problems or factors relevant to your agency's programs, funding or service delivery: There does not appear to be a way of opening our clinic to see any more patients without more staff hours (for patient follow-up, volunteer recruitment, clinic coordination, etc.). Funding has not increased with the demand for our services, and fundraising vs direct service time is at a crucial point. Volunteer recruitment (professionals) and retentio has been especially challenging this past year because of the nature of health care reform in our community. 9. List complaints about your seNvices of which you are aware: Not wheelchair/handicap accessible Need to be open more hours (appointments are always full) 10. Do you have a waiting list or have you had to turn people away for lack of ability to serve them? What measures do you feel can be taken to resolve this problem: We do not have a long term waiting list, though we do create a waiting list for each clinic (allowing. for no-shows we can fit most people in to be seen). When our appointments are full for a clinic (taken that day) we encourage people to phone for the next clinic. Being open more hours would allow us to see more patients, though at the current staffing level this would not be possible. How many people are currently on your waiting list? 11. In what way(s) are your agency's services publicized: Posters, brochures, referring agencies, speaking engagements, newspaper articles, phone book, and word of mouth° Our HIV testing is listed in the classifieds. 194 P-4 AGENCY GOAL FORMS AGENCY NAME: Iowa City Free Medical Clinic YEAR: FY 97 NAME OF PROGRAM: Health Care Delivery HEALTH CARE DELIVERY Goal: To provide free, general outpatient health care to residents of Johnson County. Objective A: In 1996/97 provide free health care (direct patient contact) on Monday and Thursday evenings, Tuesdays 9am-4pm, one Wednesday evening per month to an estimated 4,000 patients. Tasks: 1. Schedule Clinic evenings with 12-14 lay volunteers and 10-12 medical volunteers. 2. Provide ongoing recruiting and orientation for medical volunteers. 3. Provide ongoing recruiting and training for lay volunteers. 4. Provide Clinic evening supervision to volunteers. 5. Provide periodic in service training sessions for volunteers. 6. Publish newsletter to provide internal communication and update medical information to volunteers. 7. Schedule paid staff to cover the office 9am-3pm Monday through Thursday to accomplish: a. administrative duties b. patient follow-up c. phone answering d. counseling walk-in clients and providing information and referrals, doing pregnancy tests, blood pressure checks and HIV test results. e. administering voucher programs P-5 C 195 FREE MEDICAL CLINIC Objective B: To provide community information and referrals for medical and related social services. Tasks: 1. Maintaining current and updated referral information or which the clinic receives frequent requests. 2. In 1996/97 transmitting this information to an estimated 8,500 people through phone contacts, walk- ins and clinic visits. 3. Provide educational presentations to agencies, civic groups, professionals and the Clinic's service population. 4. Developing or ordering informational materials geared towards our patient population, and making them easily available. Resources Needed to Accomplish Program Tasks 1. Three full-time paid staff persons. 2. One part-time paid physician, 10-12 hours a week. 3. One 1/4 time paid examiner position. 4. One 25 hour per week office manager. 5. Three (or four) phone lines. 6. Supplies for Clinic, Lab, Pharmacy and Office 7. Professional liability insurance. 8. Waiting room, lab space, pharmacy space, Clinic space, office space. COST OF PROGRAM: FY1997 $141,898 P-6 196 AGF~NCY GOALS FORM FY 1997 IOWA crrY FREE MEDICAL CLINIC NAME OF PROGRAM: HIV antibody testing HIV ANTIBODY TESTING Goal: To provide anonymous HIV antibody information to clients. testing and AIDS Objective A: In 1996/97 provide anonymous HIV antibody testing two to three days per week and post test counseling to those approximately 1150 clients. Tasks: 1. Schedule 2-3 volunteer counselors for each Clinic. 2. Recruit and train new volunteers as needed. 3. Provide monthly in-service training sessions for volunteers. 4. Offer financial reimbursements for conferences on AIDS to HIV counselors. 5. Inform the community of the service through advertising and speaking engagements. 6. Work cooperatively with the County and State Health Departments, local physicians, and other community agencies in providing care and support for those who test. HIV positive. 7. Administrative duties to accomplish above. Objective B: To provide to the community information and referrals regarding HIV infection. Tasks: 1. Maintain current information available for public use consisting of books, magazine and journal articles.and pamphlets on AIDS, and an updated referral hook. 2. Keeping staff information current by providing reading materials and opportunities to attend conferences and workshops. 3. Speaking engagements. 4. Maintaining a relationship with ICARE, Johnson County AIDS Project and other HIV related services. P-7 197 FREE MEDICAL CLINIC Resources Needed to Accomplish Program Tasks 1. One part time paid staff person. 2. Phone lines. 3. Lab supplies. 4. Office and counseling space. 5. Educational materials Cost of Program FY 1997 $21,576 (Partially provided by CDC grant) 198 P-8 AGENCY GOALS FORM FY 1997 IOWA CITY FREE MEDICAL CLINIC NAME OF PROGRAM: Financial assistance programs MEDICATION AND MEDICAL SUPPLY VOUCHER PROGRAM Goal: To provide emergency assistance to residents of Johnson County who cannot afford needed medications or medical suppl i es. Objective A: To provide vouchers for medication and medical supplies from 9am-3pm Monday through Thursday. Tasks: 1. Maintain contact with Iowa City and Coralville pharmacies. 2. Maintain a record keeping system. 3. Maintain a referral list of Johnson County agencies EYEGLASS ASSISTANCE PROGRAM Goal: To provide assistance to residents of Johnsoh County who cannot afford eyeglasses or exams. Objective A: To provide vouchers for eyeglasses and exams from 9am-3pm Monday through Thursday. Tasks: 1. Maintain contact with Iowa City/Coralville Optometrists. 2. Maintain a record keeping system. 3. Maintain contact with the Lions Club, providing statistical information and updates on the program. P-9 ]99 FREE MEDICAL CLINIC HEARING AID ASSISTANCE PROGRAM Goal: To provide assistance to residents cannot afford hearing aids. of Johnson County who 200 Objective A: To provide vouchers for hearing aids from 9am-3pm Monday through Thursday. Tasks: 1. Maintain contact with Iowa City/Coralville audiologists. 2. Maintain a record keeping system. 3. Maintain contact with Lions' Club providing statistical information. PREVENTIVE HEALTH FUND Goal: To provide assistance to Johnson County residents cannot afford mammograms, diabetes monitoring equipment, or other preventive health needs. who Objective A: To provide vouchers for preventive health items from 9am-3pm Monday through Thursday. Tasks: 1. Maintain contact with Iowa City businesses and physicians regarding referrals and purchase of preventive health services. 2. Maintain a record keeping system. 3. Seek funding for this program. CANCER PREVENTION FUND Goal: To provide financial assistance to people who cannot afford cancer screening tests. Objective A: To ~rovide vouchers for cancer screening for patients. Tasks: 1. Maintain a record keeping system. 2. Maintain a record keeping system. P-10 () FREE MEDICAL CLINIC Resources needed to accomplish all program tasks 1. A full time paid staff person and a support staff person. 2. Supplies 3. Phone line 4. Professional liability insurance 5. Administrative space (FMC Office) Cost of program FY 97 $5,500 P-11 201 FREE MEDICAL CLINIC NAME OF PROGRAM: Strategies for Community Outreach Prevention Education (SCOPE) HIV PREVENTION Goal: To lower the rate of H1V infection among high risk and underserved populations in the greater Iowa City/Johnson County area Objective A: Develop and deliver HW prevention programs (risk reduction and behavior change) Tasks:l.) Recruit and train ~ainers (6-8 for each population) 2.) Identify sites for outreach programs/activities 3.) Determine and develop appropriate format and materials for sire/population 4.) Schedule, publicize, conduct and evaluate each program/activity ( 1 per week per population) 5.) Maintain relationships/work cooperatively with other HIV/AmS and health promotion agencies, e.g., U of I Health Iowa, UIHC, ICAKE, Healthy Iowans 2000 6.) Provide additional or off-site H1V counselling and testing as necessary Objective B: Raise general awareness in target populations, with assistance from member whenever possible Tasks: 1.) Recruit and train members of target populations (3-4 for each population) 2.) Develop and implement media campaign (2 hits per month) 3 i) Speak to groups and individuals on prevention issues and strategies Objective C: Provide technical support and assistance to agencies and organizations initiating prevention programs P-12 () 202 FREE MEDICAL CLINIC Tasks:l.) Identify agencies/organizations serving target populations 2.) Assess level of interest/met need 3.) Provide recommendations for program development 4.) Provide ongoing technical support and updates Resources Needed to Accomplish Program Tasks 1. One part time paid staff person 2. Phone lines 3. Office and meeting space 4. Educational materials/pubLications 5. Statistical and evaluation consultation 6. Phlebotomists (part-time, hourly) P-13 203 HUMAN SERVICE AGENCY BUDGET FORM City of Coralville Johnson County City of Iowa City United Way of Johnson County CHECK YOUR AGENCY'S BUDGET YEAR 1/1~6 - 1~31/96 ~1~6 - 3/31~7 ~1/96- 6/30197 1~1~6 - ~30/97 X Dir~tor: John Watson Agency Name: CaxxlwlllIndusttiesofSEIowa Address: 1410 First Ave, Iowa CRy, IA. $22a4 Phone: (319)337-4158 Completed by: T.a~era Erb . . Approved Board / (authorized signature) on July 20, 1995 COVER PAGE Program Summary: (Please number programs to correspond to Income & Expense Detail, i.e., Program 1, 2, 3, etc.) Program 1: Employment Services is ourcommunity-based training and supported employment service which is designed to help persons with disabilities obtain and maintain jobs with local businesses and industries. Program 2: ACCESS provides evaluation and training in the use of assistire technology options, such as specialized computers, software and communication devices in order to increase the individual's level of independence. Staff assists the person served with equipment acquisition, installation, training and followup. Program 3: CORE Services Coordination provides counseling, support and referral for needed services for persons with traumatic brain injuries and their families. These individuals have survivexl accidents or illnesses and are in need of assistance to improve the quality of their lives as they re-enter the community after hospitalization. Program 4: Facility Training provides training and employment opportunities for persons with disabilities at our main plants and our retail stores. This program may be time limited as the person transitions into Employment Services or long term if the person so chooses. Program 5: Self Support includes our operational activities which are designed to provide real work and also revenues to help support our rehabilitation efforts. Self support includes our donated goods collection/production/sales, the beverage container recycling project, and facility/community-based subcontracts with local business and industry. Local Funding Summary: United Way of Johnson County - - Does Not Include Designated Gvg. City of Iowa City Johnson County City of Coralville 204 1 4/1/94 - 411195 - 4/1/96 - 3/31195 3/31/96 3/31/97 $42,300 $44,000 $65,000 FY95 FY96 FY97 BU'DGET SUMMP..liY Enter Your Agency's Budget Year = => 1. TOTAL OPERATING BUDGET (Total a+b) a. Carryover Balance (Cash from line 3, previous column) b. Income (Cash) 2. TOTAL EXPENDITURES (Total a+b) a. Administration (allocated to Programs) b. Program Total (List Progs. Below) 1. Employment Services 2. Access Center 3. Core Services Coordination 4. Facility Training 5. Self support 6. 7. A~propriation to Land, Building and 2c. Equipment Fund AGENCY Goodwill Industries of SE Iowa THIS YEAR PROJECTED BUDGETED NEXT YEAR 1994 1995 1996 5,619,749 6,170,623 6,465,623 196,052 46,423 13,023 5,423,697 6,124,200{ 6,452,600 5,279,942! 5,806,800 6,275,800 5,279,942 5,806,800 6,275,800 756,867 753,900 845,100 66,300 99,400 87,1271 63,700 69,300 617,985 702,500 761,200 3,817,963 4,220,400 4,500,800 293,384 350,800 321,100 3. ENDING BALANCE (Subtract 1 - 2 - 2c) 4. IN-KIND SUPPORT (Total from Page 5) 5. NON-CASH ASSETS Notes and Comments: PLEASE NOTE: 46,423 13,023 N/A N/A 1,858,236 1,958,200 (131,277t 1,638,400 1. The program costs shown on this page are direct costs for each program plus administrative costs. The administrative costs are allocated to each program by percentage of direct expense. 2. The carryover balance on line item 1.a, column 1, is the organization's operating fund balance (equity) at 12~3 B93. 3. Line item 2.c. is appropriations for capital expenditures, debt payments and security reserves. 4. The ending balance on line item 3, column 1, is the organizatinn's fund balance (equity) at 12~31\94. 2 205 INCOME DETAIL 1. Local Funding Sources- List Below a. Johnson County AGENCY Goodwin Industries of SE Iowa ACTUAL THIS YEAR I BUDGETED LAST YEAR PROJECTED NEXT YEAR 1994 1995 1996 100,225 102,075 123,800 ADMINIS- TRATION 74.30015,ooo () b. City of Iowa City c. United Way of Johnson County 42,225 43,575 59,800 44,800 15,000 d. City of Coralville e. United Way of East Central Ia. 58,000 58,500 64,000 29,500 2. State, Federal, Foundations-List Below 85,560 87,800 44,400 a. Federal-Progress with Industp/ b. State - CEO b. State - DVRS c. Johnson County MHXMRkDD\BI d. Hall Foundation e. East Central Ia. - special grant 3. Contributions/Donations a. United Way Designated Giving b. Other Contributions 4. Special Events- List Below a. Iowa City Road Races 33,129 27,800 3,018 14,200 29,913 43,300 44,400 17,500 2,500 2,000 22,935 19,245 19,100 19,100 1,829 1,961 2,000 2,000 21,106 17,284 17,100 17,100 265 880 900 900 265 880 900 900 24,300 5. Net Sales Of Services 6. Net Sales Of Materials 7. Interest Income 8. Other - List Below Including Miscellaneous a. Rent Income TOTAL INCOME 1,083,658 4,089,029 6,779 35,246 35.246 5,423,697 1,133,800[ 1,189,900 ] 4,741,9ooI 5,034,400 10,000 11,600 28,500 28,500 28,500 28,500 6,124,200 6,452,600 11,600[ 28,500 546,700 28,500~ 60,100 30,000 45,000 * Allocation of Administrative lncom ...... (60,100] TOTAL INCOMEAP-iER ALLOC-~ 5,423,697 6,124,200 6,452,600 0 ATION (Show also onPage 2, line Notes and Cormuents: ' SEE ATTACHMENT EXPLAINING ALLOCATION METHOD ON PAGE 3b. 8,100 653,400 900 45,900 f 206 3 INCOME DETAIL (continued) 1 Local Funding Sources- Below a. Johnsonceunty AGENCY PRO%RAM PROGRAM - 4 CORE svs Co~. Facility 345001 Goodwill Industries of SE Iowa PROGRAM PROGRAM PROGRAM 5 6 7 Self Support b. City of Iowa City c. United Way of J ohllson County d. City of Coralville e. United Way of East Central la. 34,500 2. State, Federal, Foundations- List Below a. Federal-Progress with Industry b. State - MH/MR/DD c. Johnson County MI--I~IR~DD~I d. Hall Foundation e. East Central Ia.-special ~rant 3. Contribution~)onafions a. Un/ted Way /- Designated Giving \ b. Other Contributions 4. Special Events- List Below 20,100 a. Iowa City Road Races 5. Net Sales Of Services 613,200 6. Net Sales Of Materials 7. Interest Income 8. Other - List Below includlnj~ Miscellaneous 5,034,400 a. Rent Income TOTAL INCOME 54,600 613,200 5,034,400 * ALlocation of Administrative Incom~ 700 7,300 43,100 TOTAL INCOME AFTER ALLOC-[ I I v~TION I 553001 620,5001 5,077,500 ~. e~and comments: . - * SEE ATFACHMENT EXPLAINING ALLOCATION METHOD ON PAGE 3b. PROGRAM 8 3a 207 GOODWILL INDUSTRIES OF SOUTHEAST IOWA UNITED WAY PROPOSAL 1995 Attachment to Page 3 1994 A~mal 1995 Budget 1996 Budget Note to line 6: Sales Store Sales 2,192,375 2,496,400 2,602,000 Salvage 213,689 291,900 337,100 Facility Contract 64,542 81,200 92,400 Supported Sites 142,877 149,800 157,300 JWOD Contracts 218,668 224,300 228,400 Container Project 1,164,430 1,390,700 1,506,500 Food SeMce 92,448 107,600 110,700 Total 4,089,029 4,741,900 5,034,400 ALLOCATION OF ADMINISTRATION INCOME & EXPENSES Attachment to Page 3, 3a, 4, & 4a ALLOCATION METHOD: Administrative income and expemes are allocated by percentage of direct expense. Administration Allocation to Programs: ** Program 1: Employment Services Program 2: Access Center Program 3: CORE Svca Coordination Program 4. Facility Training Program 5: Self Support Total **/Ulocations to pingrim a~ rounded to the neateat 100. Allocation Budgeted Next Year By % 1996 Total Total Incomc Expemea ~, ~oL 4) C~ 4, ~oL 4) 60,100 1,009,100 13.5% 8,100 135,900 1.6% 900 16,000 1.1% 700 11,100 12.1% 7,300 122,400 71.7% 43,.100 723,700 100.0% () 208 3b EXPENDITURE DRTAIL 2. Employee Benefits and Taxes 3. Staff Development 4. Professional Consultation 5. Publications and Subscriptions 6. Dues and MembershiI~ ACTUAL LAST YEAR 1994 3,356,762 578,023 12,059 54,622 1,826 43,614 AGENCY Goodwill Industries of SE Iowa THIS YEAR BUDGETED ADMINIS- PROJECTED NEXT YF_.AR TRATION 1995 1996 3,644,800 3,948,000 612,800 686,100 787,000 114,700 15,000 17,200 8,000 63,003 60,300 43,6~ 2,200 2,300 1,500 50,500 51,600 49,400 PROGRAM PROGRAM 1 2 Employment Sv Access Center 537,300 52,200 92,600 11,700 3,000 1,500 1,000 100 7. Rent and Property Tax 366,410 435,900 456,300 39,100 8. Utilities 107,867 118,500 122,200 9,900 4,400 3,000 9. Telephone 28,546 25,400 27,000 9,200 5,800 600 10. Office Supplies and 45,114 58,500 61,700 39,800 2,500 5,000 Postage 11. Equipment Purchase/Rental 12. Building and Maintenance 80,052 93,100 99,700 5,000 7,000 5,000 13. Printing and Publicity 79,662 78,300 84,003 20,800 2,500 1,200 ~ Local Transportation 190,452 196,100 210,900 9,900 13,000 3,000 }5. Insurance 39,418 46,400 47,803 38,100 1,000 100 16. Audit 4,900 5,500 5,600 5,600 17. Interest 53,142 68,700 68,800 18. Other (Specify): Supplies 19. Client Transportation 219,172 204,800 212,500 5,532 2,000 2,100 30,000 20. Meetings and Conferences 12,769 12,000 10,803 10,800 TOTAL EXPENSES 5,279,942 5,806,800 6,275,800 1,009,100 709,200' 83,400 *Allocation of Administrative Expenses TOTAL EXPENSES AFTER ALLOCATION (Show also on pg. 2, line 2, 2a ,2b) Notes and Comments: ' SEE A'FFACHMENT EXPLAINING ALLOCATION METHOD ON PAGE 3b. 5,279,942 5,806,800 6,275,800 (1,009,100} 135,900 16,000 0 845,100 99300 Note to #7 Rent and PropertyTax: 'l'he increase in rent and pmpe~ tax is due to a full year of rent in 1995 for retail stores opened in 1994 and increased office space for Employment Semites in 1995. te to #13 Printing and Publicity: The large increases in printing and publicityare dug to sub~tamtial increases in advertising and marketing effort 209 EXPENDITURE DETAIL (continue, d) 1. Salaries 2. Employee Benefits and Taxes 3. Staff Development 4. Professional Consultation 5. Publications and Subscriptions 6. Dues and Memberships AGENCY PROORAM PROGRAM 3 4 CORE Sw Coord Fae'fii~ 38,900 517,800 8,000 107,800 500 1,000 2,500 200 100 200 Goodwill Industries of SE Iowa PROGRAM PROGRAM PROGRAM 5 6 7 Serf $~ppor~ 2,189,000 452~200 3,200 14~00 600 8OO 7. Rent and Property Taxes 2,700 414,500 8. Utilities 900 1,900 102,100 9. Telephone 1,100 1,500 8,800 10. Office Supplies and Postage 11. Equipment Purchase/Rental 12. Building and Maintenance 30O ~00 3,500 10,600 81,900 13. Printing and Publicity 700 58,800 14. Local Transportation 15. Insurance 2,000 1,500 181,500 400 600 7,600 16. Audit 17. Interest 68,800 18. Other (Specify): Supplies 19. Client Transportation 2,100 182,500 20. Meetings and Conferences TOTAL EXPENSES 58200 6381800 3,777,100 * Allocat ion of Administrative Expenses TOTAL EXPENSES AFTER ALLOCATION (Show also on pg. 2, line 2, 2a ,2b) Notes and Comments: 11,100 122,400 723,700 69,300 761,200 4,500,800 · SEE ATrACHMENT EXPLAINING ALLOCATION METHOD ON PAGE 3b. 210 4a AGENCY Goodwill Industries of SE Iowa SALARIED POSITIONS ( Position Title/Last Name FTE* Last This Nex~ Year Year Year ACTUAL THIS YEAR LAST YEAR PROJEC~t-'e.D 1994 1995 BUDGETED % NEXT YEAR CHANGE 1996 ** See Attachment 5a Total Salaries Paid & FTE* 157.7 165.5 169.8 ° Full-Time Equivalent: 1.0 = full-time; 0.5 = half-time; etc. 3,356,762 3,644,800 3,948,000 8.3% RESTRICTED FUNDS: (Complete Detail, Pages 7 and 8) Restricted by: Restricted for: Board of Directors Board/Donor Land, Building & Equipment Booker Memorial 23,t81 26,500 8,786 9,000 28,000 5.7% 10,100 12.2% I 'ATCHINGGRANTS Grantor/Matched by: IN-KIND SUPPORT DETAIL Service~/Volunteers Material Goods Space, Utilities, etc. Other: (Please specify) f')TAL IN- KIND SUPPORT N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A 5 211 GOODWILL INDUSTRIES OF SOUTHEAST IOWA SCHEDULE OF POSTIONS AND SALARIES FOR AGF. NC¥ STAFF BUDGET FORM 5A POSITION TITLE CURRENT APPROVED SALARY RANGE MINIMUM/MAXIMUM 1994 1995 1996 Actual FTE Projected FTE Bedgeted FFE Percent Incr/(Dccr) ncr/(Dea) EXECUTIVE DIRECTOR OPERATIONS DIRECTOR ASSOCIATE DIRECTOR CONTROLLER RETAIL OPERATIONS MGR . PERSONNEL DIRECTOR COMMUNICATIONS DIRECTOR BUILDING SVS DIRECTOR PROGRAM COORDINATOR VOCATIONAL SPECIALIST II VOCATIONAL EVALUATOR STORE MANAGER VOCATIONAL SPECIALIST CASE MANAGER PERSONNEL TRAINER RETAIL SKH .I .S INSTRUCTOR INSTUCTOR SUPERVISOR OFFICE gUPERVISOR JOBCOACH COMMUNICATIONS ASSIST. BOOKKEEPER TRUCK DRIVER STORE CLERK IVlATERIAL HANDLER CUSTODIAN Total Staff Client Wages Temporary Wages TOTAL No Range $30,909-$43,273 30,909 -43,273 30,909 -43,273 242,81-34,833 24,881-34,833 242,81-34,833 24~81-34,833 23,145-32,403 21,530-30,142 21,530 -30,142 17,331-24,263 9.49-13.28 9.49-13.28 9.49-13.28 8.33-11.67 6.53-1t.ll 7.20 - 10.1)8 6.53-9.60 6.85-9.60 6.85-9.60 6.53-9.14 5.64 - 7.90 5.38-8.71 5.38-7.53 67,500 1.00 71,250 1.00 76,170 1.00 35,835 1.00 37,647 1.00 40,338 1.00 41,534 1.00 43,495 1.00 45,027 1.00 41,534 1.00 43,495 1.00 45,027 1.00 27,257 1.00 29,288 1.00 31,381 1.00 32,643 1.00 34,853 1.00 35,648 1.00 29,609 1.00 31,815 1.00 34,0~8 1.00 33,722 1.00 35,007 1.00 36,240 1.00 166,817 6.00 178,989 6.00 191,973 6.00 23,119 1.110 51,383 ZOO 55,138 2.OO 24578 1.00 25,768 1.OO 27520 1.00 141,173 6.68 151,856 7.OO 160,806 7.OO 157,039 7.32 207,834 9.65 216~61 9.40 26,177 1.25 28,614 1.25 30,563 1.25 15,507 0.75 17,787 0.75 18~921 0.75 20,344 1.OO 16,532 1.OO 418,148 26.50 409,119 24.21 488,100 25.51 36,678 2.00 38,721 ZOO 42,350 2.OO 335,424 25.05 394,214 24.02 452,450 26.02 2,525 0.17 12,289 0.75 17,7OO 1.00 65,622 4.42 71.42t 4.00 77,005 4.00 70,489 4.50 90,197 5.50 95,880 5.50 335~6 28.50 387,464 29.31 383,781 29.31 311571 29.14 396,229 33.OO 471,369 35.06 72~37 4.50 90,233 6.00 93258 6.OO 2,532,928 571,014 252,820 3,356,762 157.70 2,895,500 592,300 157,000 157.70 3,644,800 165.50 3,168,000 169.80 605,000 175,000 165.50 3,948,000 169.80 6.9% 7.1% 3.5% 3.5% 7.1% 2.3% 7.1% 3.5% 7.3% 7.3% 8.0% 5.9% 4.4% 6.8% 6.4% - 100.0o2'o 19.3% 9.4% 14.8% 44.1% 7.8% 6.3% - 1.0% 19.0% 3.4% 9.4% 11.5% 8.3% 4 rzo 2,691 1,532 1,532 2,093 795 2,273 1,233 12 s4 3,755 2,052 8,950 9,127 1,949 1,134 (16,532) 3,629 5,417 5,584 5,683 (3,683) 75,140 3,025 272,500 12,700 18,000 303,200 GOODWILL INDUSTRIES OF SOUTHEAST IOWA 1996 SCHEDULE OF POSITIONS AND SALARY RANGES EXPLANATORY NOTE TO BUDGET FORM 5A Staff salary increases approved by the board for 1995 were: 3.5% step increase on the anniversary date of employment, with the exception of employees at the top of the pay range. Effective January 1, salary adjustments were implemented on staff salaries. The adjustments ranged from 1% to 5.6%. Effective July 16, 1995 non-exempt staff positions received a 2% increase. Effective October 1, 1995 exempt staff positions are budgeted to receive a 2% increase. Annual salary increases from 1995 to 1996 range from 1% to 8.1%. The difference caused by the timing of anniversary step increases and the salary adjustments. In addition, the following are explanations regarding significant variances from the annual percentage. POSITION % CHANGE EXPLANATION Retail Skills Instructor -100.0 % Grant over 10/95 Instructor Supervisor 19,3% Position Vacancies in '95 Job Coach 14.8% increase 1.25 FTE 1/95 Increase 2.0 FTE 1/96 Communications Assist, 44.1% Increase .25 FTE 1/96 Material Handler 19.0% New 4.0 FTE 1/95 New 2.0 FTE 8~95 New 2.25 FTE 1/96 5b 213 BENEFIT DETAIL AGENCY TAXES AND PERSONNEL BENEFITS (Lisi Rate~ for Next Year) TOTAL==> FICA 7.65% x $3,560,784 Unemployment Comp. .7 % x $3,328,571 Worker's ComlY. Retirement %x$ VARIOUS RATES 5 % x $2,712,000 Health Imurance $128.78 per mo.: 110 indiv. $ per mo.: family Disability Ira. Life Insurance %x$ $2,175 per month $1,783 per month Other .... % x $ How Far Below the Salary Study Committee's Recommendation is Your Director's Salary? Sick Leave Policy: Maximum Accni~1480 Hours 12 days per year for years ALL to__ days per year for years __ to Goodwill Industries of SE Iowa ACTUAL THIS YEAR BUDOb-i LAST YEAR PROJECTED NEXT YEAR 578,023 686,100 787,000 228,918 251,500 272,400 24,738 20,400 23,300 95,294 124,600 138,200 60~03 88,000 135,600 130,010 156,600 170,000 21,373 24,800 26,100 17,487 20,200 2!,400 Above Above Above Range Range Range 10,933 13,720 14,844 Months of Operation During Year: 12 Hours of Service: 8:00 - 4:30; M-F Vacation Policy: Maximum Accrual 160 Hours 10 days per year for years 0 to 1 20 days per year for years 5+ to XX Holidays: 11 days per year Work Week: Does your Staff Frequently Work More Hours Per Week Than Than Were Hired for? Vt Yes No How DoYou Compensate For Overtime? __ Time Off ~/ 1 1/2 Time Paid __ None __ Other (Specify) DIRECTOR'S POINTS AND RATES STAFF BENEFIT POINTS Minhnum Maximum * Retirement 33 $207.81/Month 0 20 Health Ins. 10 $128.78/Month 10 10 Disability Ins. 1 $35.00/Month 1 1 Life Insurance 1/2 $51.30/Month 1/2 1/2 ** Dental Ins. 2 $0,00/Month 2 2 Vacation Days. 20 20 Days 10 20 Holidays 11 11 Days 11 11 Sick Leave 12 12 Days 12 12 Comments: * In July of 1992, Goodwill began an employee retirement plan which contributes 3% of eligible salaries and wages. An increase to 5% is budgeted for October 1, 1995. Point Total 89.50 46.50 76.50 *' Included with health insurance. 214 6 AGENCY G~odwill Industrios of SE Iowa t indicate N/A if Not Applicable) DETAIL OF RESTRI~D FUNDS (Sou~c~ Restricted Only--Exclude Board Restricted) A. Name of Rostricted Fund 1. Restricted by: 2. Source of fund: 3. Purpose for which restricted: Booker Memorial Board of Directors and Donor Bequests and Memorials Scholarship Fund 4. Are investment earnings available for current unrestricted expenses? ~Yes v No IfYes, what amount: 5. Date when restriction became effective: 6. Date when restriction expires: 7. Current balance of this fund: B. Name of Restricted Fund 1. Restricted by: 2. Soume of fund: ( '. Purpose for which restricted: 4. Are investment earnings available for current unrestricted expenses? ~ Yes __ No If Yes, what arnoant: 5. Date when restriction became effective: 6. Date when restriction expires: 7. Current balance of this fund: C. Name of Restricted Fund July 1985 N/A $8,875.33 at July 31, 1995 N/A N/A 1. Restricted by: 2. Source of fund: 3. Purpose for which restricted: 4. Are investment earnings available for current unrestricted expenses? __ Yes __ No If Yes, what amount: 5. Date when restriction became effective: 6. Date when restriction expires: 7. Current balance of this fund: 7 215 AGENCY Goodwill Industries of SE Iowa (Indicate N/A if Not Applicable) DETAIL OF BOARD DESIGNATED RESERVES (For Funds Which Are Not Donor Restricted) A. Name of Board Designated Reserve: Goodwill Equity Account I. Date of board meeting at which designation was made: Prebably 1966 2. Source of funds: Appropriations, gifts 3. Purpose for which designated: Land, building and equipment projects 4. Are investment earnings available for current unrestricted expenses? Yes ~'/No If Yes, what amount: 5. Date board designation became effective: 6. Date hoard designation expires: 7. Current balance of this fund: B. Name of Board Designated Reserve: N/A Probably 1966 N/A $89,955.54 at July31, 1995 N/A 1. Date of board meeting at which designation was made: 2. Source of funds: 3. Purpose for which designated: 4. Are investment earnings available for current unrestricted expenses? Yes .No If Yes, what amount: 5. Date board designation became effective: 6. Date board designation expires: 7. Current balance of this fund: C. Name of Board Designated Reserve: N/A 1. Date of hoard meeting at which designation was made: 2. Source of funds: 3. Purpose for which designated: 4. Are investment earnings available for current unrestricted expenses? ... Yes__ No If Yes, what amount: 5. Date board designation became effective: 6. Date board designation expires: 7. Current balance of this fund: 216 8 () AGENCY HISTORY Goodwill Industries of Southeast Iowa Goodwill Industries of Southeast Iowa was established in Iowa City in 1965 to provide rehabilitation, training and employment services to persons with disabilities and other disadvantaged persons who may experience barriers to competitive employment. The Goodwill program is designed to encourage and enhance dignity, self-respect and social and economic independence. The need for an organization like Goodwill Industries was recognized in the early 1960's by the local Association for Retarded Citizens and area professionals. In the spring of 1965, the Iowa City Kiwanis Club began early organizational efforts, and Goodwill Industries was incorporated on November 24, 1965. Goodwill first opened its doors in early 1966 in the former Montgomery Ward building in downtom Iowa City. In 1968, Goodwill moved to a new 32,000 sq. ft. facility on First Avenue. A retail store in Cedar Rapids was opened in 1967 and training programs began there in 1973. The Iowa City Goodwill Industries was one of the first organizations in Iowa to be fully accredited by the Commission on Accreditation of Rehabilitation Facilities in 1977. It has maintained the highest level of accreditation by CARF ever since. Goodwill has ranked high in the state in job placements the past several years. Eight state grants have been awarded for innovative new programs: work stations in industry in 1982, the Threshold Program in 1985, 1988 and 1991, and Supported Employment Programs in 1988, 1989, 1990 and 1994. Pathways, a community-based training and employment program for persons with mental retardation/developmental disabilities, was initiated in 1990. Goodwill Industries began providing community-based training and employment services for persons with tmmnatic brain injuries in late 1989. The program was funded by a grant from the Division of Vocational Rehabilitation Services and was developed under the auspices of the East Central Iowa Brain Injury Task Force. A services coordination component for these individuals and their families was added during 1992. Our CORE, Pathways and Threshold programs are collectively called Employment Services. During 1995, Goodwill began the ACCESS Program. This program is designed to provide evaluation of the need for and training in the use ofassistive technology to aid persons with disabilities to build on their strengths and ovemome barriers to independence. Goodwill received major contributions for renovation and equipment to implement the ACCESS Program from the Roy J. Carver Charitable Trust, The City of Iowa City Community Development Block Grant program and the Iowa Division of Vocational Rehabilitation Services. Goodwill benefits its clients by encouraging and assisting them in their own desire to help themselves. It enables economic and social advancement of people by providing jobs, training for jobs and placement into jobs. Both nationally and locally, it is the largest private sector employer of persons with disabilities -- helping tax "users" become tax payers. Goodwill is a leader in seeking to create job oppommities in other sectors. It provides valuable labor contracting services to area basiness and industry. Goodwill also benefits its communities by recycling a tremendous quantity of donated materials and.beverage containers. P-I 217 AGENCY Goodwill Industries of Southeast Iowa ACCOUlqTABILITY QUESTIONNAIRE Agency's Primary Purpose: The purpose of Goodwill Industries is to advance the social and economic independence of men and women with disabilities, as well as other persons, who may experience barriers to such independence. To achieve this purpose Goodwill provides a variety of training, employment, and support services. Program Name(s) with a Employment Services ACCESS CORE Services Coordination Facility Training Self Support Brief Description of each: See Human Service Agency Budget Form Program Summary, Page ! for descriptions. Do 218 Tell us what you need funding for: Program #i Partial funding for Employment Services, our community-based employment and training program for persons with disabilities. Program #2 Partial funding for ACCESS, our assistire technology evaluation and training program. Management: i. Does each professional staff person have a written job descriptlon? Yes X No 2. Is the agency Director's performance evaluated at least yearly? Yes X No By whom? Executive Committee of Board Flnances: 1. Are there fees for any of your services? Yes X No a) if Yes, under what circumstances? Fees are charged on a unit of service basis for our training and employment programs. No fees are charged for the services coordination portion of CORE. AGENCY Goodwill Industries of Southeast Iowa c) Please discuss your agency's fund raising efforts, if applicable: Annual Direct Mail Friends of Goodwill Drive: $11,500 budgeted for 1995. This amount is included with contributions. Program/Services: Example: A client enters the Domestic Violence Shelter and stays for 14 days. Later in the same year, she enters the Shelter again and stays for 10 days: Unduplicated Count 1 (Client), Duplicated Count 2 (Separate Incidents), and Units of Service 24 (Shelter Days). Please supply information about clients served by your agency during the last two complete budget years. 4 o How many Johnson County residents (including Iowa City and Coralville) did your agency serve? How many Iowa City residents did your agency serve? How many Coralville residents did your agency serve? Enter Years -4 1993 1994 la. Duplicated Count 256 280 lb. Unduplicated Count 220 231 2a. Duplicated Count N/A N/A 2b. Unduplicated Count N/A N/A 3a. Duplicated Count N/A N/A 3b. Unduplicated Count N/A N/A How many units of service did your agency provide? 4a. Total 67,210 69,400 4b. To Johnson County Residents 29,980 31,100 5. Please define your units of service. A unit of service for Facility Training is one-half day. A unit of service for Employment Services is one-quarter hour of face-to-face job coaching. CORE Services Coordination does not have a unit of service since there is no fee for the program. A unit of service is one-half day or one hour. Please discuss how your agency measures the success of l~:~ .5¥cqfams. We use a program evaluation system designed by Walker and Associates to measure our programs' effectiveness, efficiency and consumer satisfaction. We also have a quality assurance program. 219 o AGENCY Goodwill Industries of Southeast Iowa In what tion in the next five years: ways are you planning for the needs of your service popula- * Expand and improve services for persons with disabilities. * Enhance the ACCESS Center. * Assess feasibility of vocational programs for disadvantaged. * Enhance community awareness of Goodwill Industries. * Increase resource development to advance long-term financial health. Please discuss any other problems or factors relevant to your agency's programs, funding or service delivery: Lack of dependability of funding systems, and changing nature of caseload. 9. List complaints about your services of which you are aware: Waiting time for services. 10. Do you have a waiting list or have you'had to turn people away for lack of ability to serve them? What measures do you feel can be taken to resolve this problem: We currently have a waiting list for Employment Services which may entail a wait for services of up to four months. We are exploring alternative funding sources (Community Services Appropriations, Social Security PASS plans and the Medicaid Waiver Program) in order to reduce our waiting list. i!. How many people are currently on yc~r waiting i~st° We currently have 50 persons on our waiting list of whom 25 are participating in our ~ciltty Training program. , In wha~ way(s) are your agency s services publ~cized~ a. Publications: brochures, quarterly newsletter. b. Media: PSA's, paid ads, news and feature releases. Public speaking, tours, annual meetings. 220 AGENCY GOALS FORM Agency Name: Goodwill Industries of Southeast Iowa Name of Program: Employment Services Year: 1996 Goal: To increase the level of vocational independence, decrease hospitalization/ instimtionalizafion and increase opportunities for successful living for persons with disabilities by providing community-based training and employment services. Objective A: During 1996, provide vocational services to 175 Johnson County residents. Objective B: During 1996, place and maintain 40 Johnson County participants into competitive employment. Tasks: 1. Provide job seeking skills training. 2. Provide support groups to provide peer training and support. 3. Develop sufficient job sites. 4. Provide job coaching to individuals who have been placed. 5. As part of community education, speak to a variety of community groups. Objective C: During 1996, place und/or rnaintain 125 Johnson County participants in supported employment positions. Tasks: 1. Develop 30 new supported employment sites. 2. (See ~ks for Objective B.) 3. Develop two additional community-based group work sites. Resources Needed To Accomplish Objectives: 1. 6 full-time equivalent Vocational Specialists. 2. 25 part-time Job Coaches. 3. Office space located at Employment Services (Eastdale Mall). 4. Miscellaneous staff related expenditures (professional liability insurance, travel, and training). Cost of Program: 1995:$753,900 1996:$845,100 P-5 221 AGENCY GOALS FORM Agency Name: Goodwill Industries of Southeas~ Iowa Name of Program: ACCESS Year: 1996 Goal: To increase the level of vocational independence and increase opportunities for successful living for persons with disabilities by providing evaluation and training in the use ofassistive technology. Objective A: Dtu'ing 1996, provide assistlye technology evaluations for 40 Johnson County residents. Objective B: During 1996, provide training in the use of nssistive technology for 50 Johnson County residents. Tasks: 1. Provide staff training to keep current with the constantly changing technology. 2. Purchase additional equipment for participants to utilize. 3. Train participants and family members. 4. Provide follow-up services for participants who have been trained. 5. As part of community education, speak to a variety of community groups regarding assistire technology and other accoramodafions. Objective C: During 1996, provide clerical skills training for 40 Johnson County residents. Tasks: 1. Provide staff mining to stay current with popular clerical soft-ware. 2. Utilize updated clerical skills training curriculum. Resources Needed To Accomplish Objectives: 1. One full time Technology Specialist. 2. One and one-halfFTE Clerical Skills Trainers. 3. The Access Center - space located at Goodwill Industries. 4. Miscellaneous staff related expenditures (professional liability insurance, travel, and training). 5. A local area network, current word processing, spreadsheet, database, and desktop publishing software. 6. An assraiment of adaptive computer keyboards and switches. 7. A variety of communication devices. Cost of Program: 1995:$66,300 1996:$99,400 222 P-6 R-u'MAN SERVICE AGENCY BUDGET FORM City of 6oralville Johnson County City of Iowa City United Way of Johnson County CHECK YOUR AGENCY' S BUDGET YEAR 1/1/96 - 12/31/96 X 4/1/96 - 3/31/97 7/1/96 - 6/30/97 10/1/96 - 9/30/97 Director : Maryann Dennis Agency Name : Greater Iowa City Housing Address : Fellowship P.O. Box 1402 Phone : 358-9212 Completed by : Maryann Dennis an~ean Bott Approved by Board : ~'~ (authorized signature) on 9-12-95 (date) CO~R PAOE Program Summary: (Please number pro, rams to correspond to Income & Expense Detail, i.e., Program 1, 2, 3, etc.) Program 1: Affordable Rental Housing Purchases, rehabilitates, constructs, and manages affordable rental housing for very low- income families experiencing the greatest difficulty in obtaining decent housing. GICHF presently owns and manages 18 units of rental housing. Program 2: Security Deposit Loan Program * In conjunction with First National Bank, offers security deposit assistance of up to $400 to very low-income individuals/families for the Security Deposit on a rental unit. The SDLP received an Emergency Shelter Grant to offer Security Deposit Assistance in the form of half grant-half loan. The no interest loan portion of the assistance must be repaid within one year. Program 3: Housing Skills Support Assists individuals and families with locating and maintaining housing through a contract with Life Skills, Inc. Program 4: HACAP House* Leases ($1.00/year) a single family home to HACAI:' for use in their Transitional Housing Program. *These programs have been titled differently this year to better describe their purpose and activities. Local Funding Summary : United Way of Johnson County -- Does Not Include Designated Gvg. city of Iowa City Johnson County iCity of Coralville 4/1/94 - 4/1/95 - 4/1/96 - 3/31/95 3/31/96 3/31/97 $ $ 3,300 5,000 15,000 FY95 FY96 FY97 $ $ $ $ $ 223 BUDGET SUMMARY AGENCY Greater Iowa City Housing Fellowship ACTUAL THIS YEAR BUDGETED LAST YEAR PROJECTED NEXT YEAR Enter your Agency's Budget Year ==> 1994 1 995 1 996 1. TOTAL OPERATING BUDGET (Total a + b) 704,563 867,051 1,171,747 a. Carryover Balance (Cash from line 3, previous column) '110,427 31,756 31,705 13. Income (Cash) 594,136 835,295 1,140,042 2. TOTAL EXPENDITURES (Totala+ b) 672,807 835,346 1,134,268 a. Administration 44,039 60,551 82,918 b. Program Total (List Progs. Below) 628,768 774,795 1,051,350 1. Affordable Rental Housing 616,962 765,218 1,039,930 2. Security Deposit Loan Program 4,386 2,300 4,000 3. Housing Skills Support 2,100 1,957 2,100 4. HACAP House 5,320 5,320 5,320 3. ENDING BALANCE ( Subtract I - 2) 4. IN.KIND SUPPORT (Total from Page 5) 5. NON-CASH ASSETS 11"31,756 I 31,705 I 37,479 14,230 11,885 5,900 1,382,118 2,033,168 2,869,800 Notes and Comments: Actual figure from 1994 Audit Cash in bank 224 IN(~O~E'DETAIL AGENCY Greater Iowa City Housing Fellowship ACTUAL THIS YEAR LA§Y PR JE , 6 1995 BUDGE~ ~ ADMINIS- PROGRAM PROGFI~ NiSk~-F_.~EI ~'lb~- ..... :1 ........ ~ .... Local Funding Sources List Be-l~' a. Johnson County b. City of Iowa City c. United Way d. City o! Coralville State, Federal, Foundations-List Below a. State HOME b. State HOME Admin. c. Iowa City CDBG d. Iowa City HOME e. ESGP Grant f. SDLP Grant lg96 1997 3,225 4,575 12,500 12,500 12,500 **95,665 95,665 3,225 4,575 384,113t 284,793 * 356,264 *'257,611 24,999 15,182 8,000'**'1 50,000 **'1 50,000 4,000 6,000 2,850 12,222 8,92(]I 7,oool 15,000 150,000 135,000 8,000 611 428 500 11,611 8,500 6,500 438 685 1,000 2,705 1,000 500 80 950 2,000 3. Contributions/Donations a. United Way Designated Giving b. OLher Contributions 4. Special Events- List Below a. Iowa City Road Races b. House Pins c. Fundraising - Other 5. Net Sales of Services 6. Net Sales of Materials 7. Interest Income 8, Other- List Below 383 190,910 4O0 533,964 400 714,977 500 340 1,000 500 830 I I 400 52,188 662,789 Including Miscellaneous a. Rental income 69,008 121,003 202,042 48,088 b. Damage Deposits 1,909 1,539 8,835 c. Tax Proration 2,883 3,000 3,000 3,000 d. No.!e.§ ............ 1_1_4_:55__0 .._ 40_5_,.92_.2 __~0_.0,__0_0_0 e. SDLP Fees 230 550_ 600 ****2,330 **** 1,950 500 594,1361 8351295t 1,140,0421 *.$40,04~-" 0% ]x~ f. Mlsc. TOTAL INCOME (Show also on Page 2, line lb) Notes and Comments: 153,~54 8,835 600 500 83,2581 1,043,454J 500,000 Funds applied for, not awarded Funds allocated, not cc~mitted Includes insurance refunds Lpon chanc. e in policy 6,000 3 225 'AGENCY Greater Iowa City Housing Fellowship INCOME DETAIL ............ (c~)nt~n'~ed--)- -- ,_P _ROGRAM PROGRAM 3 4 1. Local Funding Souroes - List Below a. JohnsOn County b. City of Iowa City c. United Way d. City of Coralville 2. State, Federal, Foundations-List Below a. State HOME b. State HOME Admin. c. Iowa City CDBG d. Iowa City HOME e. ESGP Grant f. SDLP Grant 3, ContributionslDon~tions 930[ a. United Way Designated Giving b. Other Contributions 4. Special Events- List Below a. Iowa City Road Races b. House Pins c, Fund Raising- Other 5. Net Sales of Services 6. Net Sales of Materials 7. Interest Income 8..~ ._O_t_he_r'__L!st.-B--el°~w ........ Including Miscellaneous a. Rental Income b. Damage Deposits c. Tax Proration d. Notes -I 930 1,170 1,170 e. SDLP Fees f. Misc. TOTAL INCOME Notes and Comments: PROGRAM PROGRAM PROGRAM PROGR,N~ 5 6 7 8 I I I I 5,230 I I I I 226 3a AGENCY Greater Iowa City Housing Fellowshi E~PENDITURE DETAIL ACTUAL THIS YEAR BUDGETED ADMINIS- LAST YEAR PROJECTED NEXT YEAR TRATION 1995 1996 1997 1. Salaries 21,350 33,250 48,000 48,000 ~. Employee Benefits 4,687 6,629 8,218 8,218 and Taxes 3. Staff Development 400 500 4. Professional 2,448 3,533 4,000 Consultation (bookkeeper) 5. Publications and 250 ..... _1_5_0 Subscriptions 6. Dues & Memberships 38 293 300 7. Rent 5,000 5,400 6,000 8. Utilities 1 10 756 780 9. Telephone 1,256 1,200 1,400 10 Offce Supples and 2,136 2,160 2,375 Postage '~1. E~uipment 622 1,000 **5,000 Purchase/Rental 12. _ _E_q__uipmeg!/._ office 311 240 250 Maintenance L Printing & Publicity 955 1,056 1,320 14. Local Transportation 866 915 1,000 15. Insurance-Bonding 779 780 780 16. Audit 2,215 2,385 2,400 5OO 4,000 150 245 6,000 78O 1,400 2,375 5,000 250 55 1,320 1,000 780 2,400 17. Interest & Principal 41,748 68,071 110,974 18~ Qtl?e_r.(Sp_e._ci_f_y)! .............._2_, 1_0.0 ......1,957 . . 2,100 Contract Services 105,654 19. Housing Production 550,896 651,050 836,632 20. Hsg. Operating Costs 29,638 51,417 97,589 21. SDLP Defaulls 4,386 2,300 4,000 836,632 97,589 4.000 22. Fundrinsing 614 304 23. Misc. 652 TOTAL EXPENSES (show also 672,807 835,346 nn Page 2, Line 2,2a,2b) Notes and Comments: 500 500 1,134,268 82,918 Includes insurance, ma ,ntenance agd repairs, d~apital imprcvem~nts an property taxes and uti],ities / I GICHF plans to purchase la new compdter I I i ' I 4 1 ,O39,930I applicable 4,000 227 ~AGENCY Greater Iowa City Housing Fellowship ' _-.~X PEN D ITU R_E_~D_ ~A_I L .... ......... (C.o~nti~n _ued) PROGRAM PROGRAM 3 4 PROGRAM PROGRAM PROGRAM PROGRAM 5 6 7 8 1. Salanes _2_: ._~-m-P~Y-~-e---B~-n-e!~?. ........................................................ and Taxes 3. Staff Development 4. Professional ................ Consultation 5. Publications and Subscriptions 6. Dues & Memberships 7. Rent 8. Utilities 9. Telephone 10. Office Supplies and .......... Postage 1_1._ _Eq_ _u_i_P.me_ nt- ...... Purchase/Rental 12. Equipment/ Office Maintenance 13. Printing & Publicity 14. Local Transportation 15. Insurance 16. Audit 17. Interest & Principal 18. Other (Specity): Contract Services 2,100 5,320 19. Housing Production 20. Hsg. Operating Costs 21. SDLP Defaults 22. Fundraising 23. M~sc. T.OTA_L EXpI~_NSES (show _also on Page 2, Line 2,2a,2b) Notes and Comments:- I 228 2,100 5,320 i 4a *. _ARIED POSITIONS FTE* Position Title / Last Name Last This Next Year Year Year AdministratofiDennls 1,00 1.00 1.00 ~ompliance Mgr,rridwell 0.00 0,50 1.00 Total Salaries Paid & FTE" 1.00 1,50 2.00 * Full-Time Equivalent: 'Position filled at annual salary of $18,000, Greater Iowa City Housing Fellowship AGENCY ITHIS YEAR PROJECTED 1996 I I ACTUAL BUDGETED I % LAST YEAR NEXT YEAR CHANGE 1 995 1997 21,350 25,000 28,000 12.00 8,250 20,000 '11.11 21,350 33,250 48,000 44.36 1.0 = Full Time; 0,5 = Half-time; etc. Percentage change shown is change in rate of pay, RESTRICTED FUNDS: (Complete Detail, Pages 7 and 8) Restdcted by: a. IDED HOME b, IDED HOME Admin J' Iowa City CDBG ~.. Iowa City HOME e. IDED ESGP f. Various Foundations MATCHING GRANT8 Grantor/Matched by: IDED ESGP/Volunteer Hours IN-KIND SUPPORT DETAIL 1995 1996 1997 Volunteers ~ $5/Hour Restricted for, Housing Production Administration Housing Production Housing Production SDLP Assistance SDLP Assistance 356,565 257,611 95,665 -62.86 24,999 15,182 -100.00 8,000 150,000 1,775.00 150,000 4,000 6,000 50.00 2,850 0.00 1995 1996 1997 1,150 1,500 1995 1996 1997 3,630 4,025 5,000 24.22 Material Goods: Office Furniture Space, Utilities, etc. Other: (Please Specify) : VISTA Volunteers @$580/Month Skilled Labor @ $20/Hour ~. TAL IN-KIND SUPPORT 200 500 500 0.00 9,280 6,960 ~100.00 1,120 400 400 0.00 14,230 11,885 5,900 -50.36 5 229 T/~E~S- A.N.~'_P.E'_'.RS_~ON.'I~IE~__BENEFITS (List Rates for Next Year) FICA 7.65 % x BENEFIT DETAIL ..... 1 .......... -'---.C_-_' AGENCY Greater Iowa City Housing Fellowship ACTUAL THIS YEAR BUDGETED LAST YEAR PROJECTED NEXT YEAR TOTAL---> 4,887 6,629 8,21 $ 48,000 2,045 2,544 3,672 Unemployment Comp. Worker's Comp. 1.00 % x $ 28,400 2.08 % x $ 48,000 139 225 284 750 692 998 Retlmmenl Health Insurance $136 .per. mo.: 2 Indiv._ 1,753 3,168 3~2.64 per mo.: Disabdd. y Ins. Life Insurance Other: How Far Below the Salad/Study Committee_'_s ..... n../_a. ............ n!a .~ Recommendation is your Director's Salary? Sick Leave po!ic.y: _. Maxim. ur~_Ac~_ru_al_ 1.,~4_H__ou. rs 9 days per year for years all to days per year for years __to Vacation Policy: Maximum Accrua__l ................. n/a Months of Operation .Du.r!r}g_ ..... Hours of Service: I~F _8-j Hoh.day~: ..... 10 days per year for years I to 2 _~10~ days per year 15 d~,~S'l~er, ~i~; f(Jr ~;em:s 3- dnd up i Work Week: Does Your Staff Frequently Work more Hours Per Week Than They Were ~ Hired For? X Yes ___ No How Do You Compensate for Overtime? ..... ITime Off ...... 1 1/2 Time Paid _lNone _._ Olher(Specify) I)IRE('TOR'$ POINTS AND R&TES R c!~rcm~ n I ]~___/M onl h Dl.ablhly his .... ~ IM[~nlh J)~lllaJ lbs. ] $ ~ / M 0111 Jl Vacalim~ D~ys .J~ ...... ~__. Days ll~)ll(lay~ .._]g .... Jg.. l)ayn Sick ._X STAFF IH;.NF. FIT POINTS Maxmmm .... IL ...... 12_ · l g_. . · ..I.O.. It_) ..... 0__ ...... Coml~lonls: j 1:'O I NT I'¢)TA I. 4~ 230 (Indicate N/A if Not Applicable) ae AGENCY Greater ~owa City Housinq Fellowship Name of Restricted 1. Restricted by: 2. Source of fund: DETAIL OF RESTRICTED FUNDS (Source Restricted Only-mExclude Board Restricted) Fund HOME Program - Affordable Rental Housinq Iowa Department of Econcmic Development (IDED) - 3. Purpose for which restricted: New construction of affordable rental housing 4. Are investment earnings available for current unrestricted expenses? Yes x No If Yes, what amount: 5. Date when restriction became effective: 6. Date when restriction expires: 7. Current balance of this fund: j~m~, lggq no explrati Dn $0 ($500 remai~ to be drawn) B. Name of Restricted Fund HOME Program- Administration 1. Restricted by: IDED 2. Source of fund: IDFD 3. Purpose for which restricted: Administration of new 4. Are investment earnings available for current unrestricted expenses? __ Yes ~ No If Yes, what amount: 5. Date when restriction became effective: ,l~mP, 6. Date when restriction expires: no 7. Current balance of this fund: $0 ($982_r~mains to be dr~wn) C. Name of Restricted Fund ~!mergency Shelter Grant Program 1. Restricted by: IDED 2. Source of fund: IDED 3. Purpose for which restricted: Security deposit. assistance ® 6. 7. NOTE: 4. Are investment Yes x Date when restriction became effective: earnings available for current unrestricted expenses? No If Yes, what amount: July, 1995 no e.xpiration $0 ($1,165 remains to be drawn) Date when restriction expires: Current balance of this fund: GICHF does not have signed contracts [or other funding sources listed on page 5. 7 231 AGENCY HISTORY AGENCY Greater Iowa r~y ~n,,~ng FelLowship (using this page o~r~Y, please summarize the history of your agency, emphasizing Johnson County, telling of your purpose and goals, past and current activities and future plans. Please update annually.) ~ The Greater Iowa City Housing Fellowship (GICHF) was incorporated as a non-profit organization in 1990. It began as a response to the severe shortage o[ affordable housing in Johnson County by representatives from area religious congregations. The mission of GICHF is to increase the supply and availability of affordable housing for very low-income residents of Johnson County. GICHF currently has fifteen pc, manent member congregations ~m'd ?epresentatives from four local human service agencies that select the Board of Trustees. One third of the Trustees represent the low-income community. GICHF has been designated a Community Housing Development Organization by HUD. As an initial project, a three bedroom house was purchased in April, 1991, funded by a Community Development Block Grant and a loan from a consortium of local private lenders. The loan is paid from donations from religious congregations. The property is leased for $1.00 per year to the Hawkeye Area Community Action Program for use in their Transitional Housing Program. GICHF purchased a duplex in 1991 with donations and a mortgage loan. The property was extensively rehabilitated largely with volunteer labor. Over the last year and a half, GICHF successfully completed two housing. development projects. These projects have added 16 additional two and th.r~ bedroom rental units m Iowa City. GICHF assembled funding from the HOME Investment Parmership Program, Community Development Block Grant funds, and mortgage loans from a consortium of seven local private lenders to purchase and rehabilitate or construct these units. GIC}-IF now owns and operates a total of 18 rental units at scattered sites throughout Iowa City. To date, we have housed 77 individuals of which 51 are children. Of these 77 people, 37 were over occupying previous housing, having extreme difficulty finding housing or homeless. The average yearly household income of our tenants is $10,970. All of our tenants receive HUD Section 8 rental assistance. The Housing Fellowship continues to explore new projects in order to increase the stock of affordable housing in Iowa City. GICHF in partnership with Robert P. Bums has been allocated City of Iowa City HOME and CDBG funds (FY94 and FY95) for site acquisition to develop affordable rental housinl~. An application to re-zone a parcel of land has been deferred by the Planning and Zoning Commission until the City Council establishes affordable housing criteria. GICHF has a signed purchase agreement to acquire a 20 unit apartment complex in Coralville. Funding sources will include a mortgage loan and State of Iowa HOME funds. The Security Deposit Loan Program was implemented in February., 1993. In conjunction with First National Bank, this program offers no interest bank loans to very Iow-mcome hou§eholds to pay for a security deposit on a rental unit. The maximum loan amount is $400 and must be repaid within 12 months. Through August, 1995, 116 households have been provided assistance. Upon successful repayment of the loan, recipients have an established relationship with First National Bank. The SDLP received a $4,000 Emergency Shelter Grant in July, 1995 to offer deposit assistance in the form of partial loan, partial grant The need to make supportive housing services available for some households is also a goal of the GICHF. Through a contract with Life Skills, Inc., GICHF purchases housing support services for individuals/families experiencing severe difficulties accessing and maintaining housing. The GICHF office is located at 201 E. Benton St. in Iowa City. GICHF has a two full-time staff positions and Jean Bott of A Great Balancing Act provides part-time bookkeeping services. GICHF benefited greatly from a city wide VISTA grant over the past three years. Volunteers continue to complete various projects for fund raising and property maintenance activities. 232 P-1 AGENCY Greater Iowa Citv Housing Fellowship ACCOUi~TABIL ITY QUESTIONAIRE . Agency' s Primary Purpose: The primary purpose of Greater Iowa City Housing Fellowship is to increase the stock of safe, decent affordable housing in Iowa City and Johnson County. B. Program Name(s) with a Brief Description of each: Program 1: Affordable Rental Housing Progra~ 2: Security Deposit Loan Program Program 3: Housing Skills Support Program 4: HACAP House PI~E SEE DESCRIPTION ON PAGE 1 C. Tell us what you need funding for: To pay a portion of administrative expenses, including salaries and benefits for two full-time staff persons, as well as office expenses. By using contributions and United Way funds to meet a part of administrative expenses, the affordability of housing operated by the Housing Fellowship can be increased. Little grant support is available for administrative expenses for nonprofit affordable 1. Does each professional staff person have a written job description? Yes ~ No 2. Is the agency Director's performance evaluated at least yearly? Yes X No By whom? Board of T'm~nr,=~s E. Finances: 1. Are there fees for any of your services? Yes X No a) If Yes, under what circumstances? Rents are charged for rental housing units. Rents cover all operating and replacement costs, loan repayments, and a portion of ad~nistrative costs. Tenants pay no more than 30% of household income toward the rental amount. The remainder of Fair Market Rent is paid frcm rental subsidies (HUD Section 8). ~!~ $10.00 processing fee is charged for all approved loans through the SDLP. ~ b) Are they flat fees X or sliding scale X · · Tenant share of rent is a sliding scale based on household incom~. ~ne SDLP processing fee is a flat fee. P-2 233 AGENCY Greater Iowa City Housing FellowshiD c) Please discuss your agency's fund raising efforts, if applicable: GICHF staff and Trustees have taken an active role in the annual United Way ~ campaign. Additionally, funds are sought through grants, contributions from religious organizations, individuals and businesses, the sale of House Pins and the Road Race. Th~ Board of Trustees established a Fund Raising C(xanittee in 1995. F. Program/Services: Example: A client enters the Domestic Violence Shelter and stays for 14 days. Later in the same year, she enters the Shelter again and stays for 10 days: Unduplicated Count 1 (Client) , Duplicated Count 2 (Separate Incidents), and Units of Service 24 (Shelter.D. ays). Please supply information about clients complete budget years. served by your agency during the last STATS ARE GICHF TENANTS ONLY Enter Years -, 1993 1994 two 1. How many Johnson County la. Duplicated residents (including Iowa Count City and Coralville) did lb. your agency serve? 13 61 Unduplicated 11 59 Count How many Iowa City residents did your agency serve? 2a. Duplicated Count 2b. Unduplicated Count 13 61 11 59 How many Coralville residents did your agency serve? 3a. Duplicated Count 3b. Unduplicated Count How many units of service did your agency provide? 4a. Total 13 61 4b. To Johnson 13 61 County Residents 5. PleasD define your units of service. Affordable Rental Housing - one unit of service equals rental for all or part of one year for each household member. Security Deposit Loan Program - one unit of service equals one loan issued. In 1994, loans were issued to 25 households. The loan figures are not included in the figures above. 1993 and 1994 statistics listed above are for GICHF tenants only. 6. Please discuss how your agency measures the success of its programs. Affordable Rental Housing - Lease renewals. Monthly tenant occupancy reports. Security Deposit Loan Program - Repa~ylm~nt of loans. Monthly statistical reports. Annual program report. Housing Skills Support - Reports sukmlitted by Life. Skills, Inc. HACAP House - Rental permit. Reports from HACAP. P-3 AGENCY Greater Iowa City Housing Fellowship 7. In what ways are you planning for the needs of your service popula- tion in the next five years: - By continuing to acquire/construct affordable rental housing - By continuing to apply for federal, state and local grants for funds to acquire rental housing - By continuing to work wi~h the consortium of private lenders to secure loans to acquire/construct affordable housing - By entering into a limited partnership with a for profit developer to utilize other funding sources to produce affordable housing -By continuing a close working relationship with local human s~rvice agencies and City staff to assess existing and future hobsing needs - By building the capacity of GICHF staff 8. Please discuss any other problems or factors relevant to your agency's programs, funding or service delivery: Minimal resources are available for administrative expenses. Funds that are available are restricted and time limited. Record keeping for federal monies is very detailed. The management of a Cc~munity Housing Development Organization requires a skilled administrator. Barriers to the expansion of the affordable rental housing stock range from a lack of f~n. an~{~ta~~Su~O~m~~U~.which you are aware: The need for additional affordable housing is much greater than the existing available units. Any complaints regarding GICHF's tenants or properties are addressed immediately by staff. 10. Do you have a waiting list or have you had to turn people away for lack of ability to serve them? What measures do you feel can be taken to resolve this problem: ' GICHF maintains a waiting list for rental units. in anticipation of additional rental units. The waiting list will be maintained How many people are currently on your waiting list? 52 Households 11. In what way(s) are your agency's services publicized: As they becc~e available for occupancy, households on the waiting list are contacted. Units are advertised by distributing announcements to other housing related agencies or in local newspapers as needed. Speaking engagements, press releases and agency brochures are used to co~anunicate to member organizations and the community. 235 P-4 Greater Iowa City Housing Fellowship -qo~TYng d~s t&r l~/ /na~m t~mlY~'- 1996 Pr~r~n Goals and Objectives Program #1) Affordable Rental Housing GOAL: To increase the supply and availability of affordable, decent housing for low-income residents of Johnson County. Objective A: To manage the Housing Fellowship's rental units currently in operanon. Tasks: 1. Maintain rental permits. 2. Maintain tenants in currently occupied rental units. 3. Rent-up units as vacancies occur. Objective B: To construct affordable rental units in Iowa City· Tasks: 1. Enter into partnership with private developer. 2. Obtain suitable site. 3. Complete first construction phase. 4-. Maintain housing waiting list. 5. Rent-up units. Objective C: To acquire a multi-unit apartment complex. Tasks: 1. Obtain signed purchase agreement for suitable multi-unit property. 2. Submit applications for funding to appropriate granting agencies. 3. Rent-up units. Resources Needed: - one full-time administrator - one full-time compliance manager - contracted accounting services - independent audit - office - one phone line () 236 P-5 AGENCY: Greater Iowa City Housing Fellowship - office supplies - office equipment Cost of Program (Including Administration): Operational: $271,086 Capital: $836,632 Program #2) Security Deposit Loan Program GOALi To arrange no-interest, one year loans with First National Bank for very low-income households to pay a damage deposit. Objective A: To continue a revolving loan fund to be used in making security deposits. Tasks: 1. Accept applications from very low-incomes individuals/families for the Security Deposit Loan Program. 2. Arrange membership of local agency representatives to sit on the loan approval committee, to review all applications and approve or deny loans. 3. Arrange loans and payments with First National Bank. 4. Collect processing fee of $10.00/application. 5. Monitor program by keeping monthly statistics. 6. Prepare anmtal report. Objective B: Secure funding from the Emergency Shelter Grant Program to offer assistance to very low-income households to pay a security deposit on a rental unit. Tasks: 1. Prepare grant applicalion to Ihe Emergency Shelter Grant P,'ogram. 2. Obtain support of Local Homeless Coordinating Board. 3. Administer program as per grant contract. 4. Accept applications from very low-incomes individuals/families for the security deposit assistance. Resources Needed: same as above Cost of Program: Operational: $13,130 Capital: $ 6,000 P-6 237 AGENCY: Greater Iowa City Housing Fellowship Program//3) Housing Skills Support GOAL: To assist very low-income households in locating housing and maintaining current housing. Objective A: Offer housing supportive services which will assist voluntarily participating households in maintaining their housing units. Tasks: 1. Refer up to ten households to Life Skills, Inc. for enrollment in their Housing Support Curriculum program. 2. Reimburse Life Skills, Inc. for program costs for these ten households. Resources Needed: same as above Cost of Program: Operational: $2,100 Capital: 0 Program//4) HACAP HOUSE () GOAL: To provide property for HACAP's Transitional Housing Program. Objective A: Maintain the availability of a 3 bedroom single family house for use by HACAP in their Transitional Housing Program. Tasks..'. I. Obtain contributions from member congregations to cover debt service and insurance costs. 2. Lease unit to HACAP for $1.00 per year. 3. Maintain current rental permit. Resources Needed: same as above Cost of Program: Operational: $5,320 Capital: 0 238 P-7 HU//A~$ERVZCEAGENCY BUDGET City of Coralville ~o~o~ Co~ty City of %owa City ~it~Way of Jonson Co~ty CHECK YOUR AGENCY'S BUDGET YEAR 1/1/96 - 12/3~/96 4/1/96 - 3/31/97 7/1/96 - 6/30/97 10/1/96 - 9/30/97 Director : AgencyName : Address : Phone : completed by : Approved by Board : Don Maniccia Hawkeye Area Community Action P.O. Box 789, Cedar Progrm Rapids 52406 (319)366-7631 (authorized s19~.ature) (date) COVER PAG~E Program Summary: (Please number programs tO correspond to Income & Expense De~ail, i.e., Program 1, 2, 3, etc.) l) Johnson County Family Service Center This program started as a 3 year national demonstration project in 1990 and has now secured permanent funding through the Head Sh~t Bumre= The program provides full day, full year Head Start to 16 ekildren at HACAP's new Family Service Center facility in Coralville and 16 additional children at the Broadway Neighborhood Center in Iowa City. The programs also offers an interagency case management/Service coordination system for families, an enhanced level of support from Head Start Family Support Co,,n~elors, a resource lending library, and contracted GED/literacy servieam. HACAP's local funding from United Way, the City Of Iowa City, John.son County and the City Of coralville shares in the support of all the activities described above, and is a critical source of non-federal match required for continued Head Start funding. Local Funding Summary United Way of Johnson County -- Does NOt Include Designated Gvr3. City of Iowa City Johnson County ty of Coralville 4/1/94 - 4/1/95 - 4/1/96 - 3/31/9s 3/3x/96 3/31/97 $ $ 13,000 13,520 13,520 FY95 FY96 FY97 6,000 $ 6,240 $ 6,240 21,500 $ 22,145 $ 22,360 0 $ 0 $ 2,500 239 AGENCY Hawkeye Area Co.unity Action Program 10/1/94 to 10/1/95 to 10/1/96 to 9/30/95 9/30/96 9/30/97 Er~r Your i~3ency's Budget Year -----> 1o TOEAL OF~d~"~ING BUEGE~ $280,003 (~ a + b) a. ~ ~ (~ 0 b. ~ (~) 280,003 2. ~ ~~ (~! a + b) 280,003 a. ~~ 35,509 1. Head Stare Family Service Center 244,494 3. 4° 6o 7o 8. $280,817 $289,964 0 0 280,817 289,964 280,817 289,964 -- 38,711 39,874 242.106 250,090 242,106 250,090 23,160 23,160 23,160 ** HACAP's Transitional Housing Program continues to operated in Johnson County. It is supported with HUD funding a~d Community Service Block Grant funds. 0'* Head Start ~unds used to bring to zero balance **** HACAP building in Coralville is under long-term lease. 240 ~ ~aw~eye Area Community Action Program L{-~ ~el~w 40,981 42,584 44,620 21,661 22,199 22,360 b. CiW of ~ ~ 6,060 6,240 6,240 13,260 13,5~0 13,520 d. ~ of ~le 0 * 62~ 2,500 0 44,620 0 22,360 0 6,240 0 13,520 0 2,500 2o 5'~atee F~ral, 237,203 Z38,017 242,946 Fo~ndatio~s-ListBelow a. IDHS 9,450 9,450 9,450 242,966 9,450 ' b. HHS 227,753 228,567 Z33,494 233,494 ao ited GiVing T ;L~:{: B~low ao Iowa City R~ad Raoes b. 2,100 2,100 2,200 1,900 1,900 2,000 20O 200 2O0 200 200 200 200 200 200 2,200 2,000 200 200 200 0 0 0 0 0 0 0 0 0 0 0 0 T<rZ~,J_. ~ (Show also on ~ 2, line Lb) 280.003 280.817 289.964 289.964 Note: Transitional Housing continues in Johnson County, but local funds are not being requested for it by HACAP. 3 * Coralville allocation of $2,500 received outside of joint funding process. 241 AG~CY HawkgyJ 'Area Comm~:~'-~iS~"P'iio~r'~l~ ...... 1o Salaries 155,185 164,882 169,828 0 169,828 2o E~ployee Benefits 41,900 36,274 37,362 0 37,362 3. Staff Developa~nt 2,000 2,000 2,000 0 2,000 4. Professional 10,574 11,000 11,000 0 11,000 5. l~blic~tions and Subscriptions 0 0 0 0 0 6. Dues and ~ps 0 0 0 0 0 7. ]%~TC 9,095 6,250 6,500 0 6,500 8o Utilities 5,350 0 0 0 0 9. Telephone 3,450 3,450 3,500 0 3,500 10o Office Supplies and 3,122 2,950 3,300 0 3,300 P~-~ge ~. Equipment o o 0 o 0 12. ~quig~ent/Of fice Mm~ 125 2,000 2,000 0 2,000 /3. Printing and Publicity 525 500 500 0 500 14o Ixx~LlTz--~tic~ 4,790 4,400 5,000 0 5,000 1,200 1,300 1,400 0 1,400 16. Audit 0 0 0 0 0 17o ~ 0 0 0 0 0 18. Other (Specify): 0 0 0 0 0 19. Meals-Net Cost after 1,678 1,600 1,700 reimbursement 20. Work Study - Part Time 1,500 1,500 1,500 21. Parent Education Cost (GED, Literacy) 4,0~0 4,000 4,500 22. Indirect Costs 35,509 38,711 39,874 280,003 280,817 289,964 ~ ~ (Show ml.go Orl Page 2, line 2,2a.2b) ~ ~ C~_nts: Line 4- Payment to case management agencies and Kirkwood Line 7- Program 1% share of cost for occupancy at Broadway Neighborhood Center Line 8- Utility cost at Coralville funded through agency "indirect costs" Line 19- Children and staff meal costs in excess of CACFP reimbursements Line 20- University Of Iowa for Social Service Interns Line 22- Allocated share of agency overhead cost per HHS allocation plan. 0 1,700 0 1,500 0 4,500 39,874 0 39,874 250,090 242 4 AGENCY Ha~ke~' ~'Community Action Program ~osition Title/ Tz~t Name .~ead Start Family Service Center Positions Iast ~%is Next Year (See breakout on page 155,185 164,882 169,828 3% Tc~m] Salaries Paid & ~'~t %00~ oO .0~ 155,185 164,185 * Fu_ll-Tima Equivalent: 1.0 = D,11-hlme; 0.5 = half-time; etc. 169,828 J 3% ~-~Icm~u FUNDS: (Om~plete Detail, Pages 7 and 8) P~strict_~d. by: Restricted for: 0 0 0 0 227,753 228,567 HHS/Johnson Co., City of Iowa City, U.W. 40,500 40,500 233,494 44,620 Services/Volur~s Classroom Volunteers Be~oCe, Utilities, et~. w Market Space @ Broadway Center Other: (Please specify) 11,160 11,160 11,160 0% 12,000 12,000 12,000 0% 23,160 5 23,160 23,160 o% 24t Position Title/ Last Name FSC Coord. / Keith FSC Counselor/Peck FSC Counselor/ FSC Counselor/ Teacher-FSC I/ Teacher-B'way/ Tchr Assoc.-FSC/ Tchr Assoc.-FSC/ Tchr Assoc,-FSC/ Tchr Aesoc.-B'way/ Tchr Aseoc.-B'way/ Tchr Assoc.-B'way/ Child Care Subs/varied Tm-~C Th~m Next Year Year Year 1.0 1.0 1.0 1.0 1.0 1.0 .5 .5 .5 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 .625 .625 .625 .33 .33 .33 1.0 1.0 1.0 .625 .625 .625 ,625 .625 ,625 .312 .312 ,312 19,796 20,900 21,527 3% 18,146 19,292 19,871 3% 9,073 9,646 9,936 3% 18,146 19,292 19,871 3% 17,926 19,292 19,871 3% 18,146 19,292 19,871 3% 12,097 12,862 13,247 3% 7,561 8,039 8,280 3% 3,992 4,244 4,372 3% 12,097 12,862 13,247 3% 7,561 8,039 8,280 3% 7,561 8,039 8,280 3% 3,083 3,083 3,175 0% 155,185 164,882 169,828 * ~11-time equivalent: 1.O = full-time; 0.5 = half-time; etc. 244 3% BEMEFIf' DETAIL TAXES ~ND PERSONNEL BENEFITS (List Rates for Next Year) FICA 7.65 Unemployment Comp. 1.00 worker' s Comp. 1.00 Retirement Health Insurance AGENCY %x$ 169,828 %x$ 169,828 %x$ 169,828 %x$ 3.60 169,828 $97.01 per mo.: 4 indiv. $258.69per mo': 3 family %x$ Disability Ins. part of Leave pckge) Life Insurance $ 3.81 x per month 10FTE x 12 Other % x $ Hawkeye Area Community Action Program ' 'BUDGETED 37,362 LAST YEAR PROJE~-rgD 41,900 36,274 11,872 12,613 12,992 1,552 1,649 1,698 1,552 1,649 1,698 5,587 5,936 6,114 6,960 4,657 4,801 13,920 9,313 ~,602 0 0 0 457 457 457 0 0 0 How Far Below the Salary Study Comm/ttee's Recommendation is Your Director's Salary? N/A N/A N/A Sick Leave Poiic~: MaximumAccrual__ Hours N/A days per year for years to __ Months of Operation During Year: 12 N[^ days per year for years __ to 7D~ nf p~ ~Ft,,-5 d~y~ up to cix monthc Vacation Policy: Maximum Accrual N/A 10 days per year for years 0' to ~ 20 days per year for years 1 to __ Hours 1 retirement Hours of Service: 7am-6pm Holidays: 7 days per year Work Week: Does Your Staff Frequently Work More Hours Per Week Than They Were Hired For? Yes X No How Do You Compensate For Overtime? Time Off None X 1 1/2 Time Paid Other (Specify) DIRECTOR'S POINTS AND RATES ST;kFF BENEFIT POINTS ;- Minimum Maximum Retirement 19.4 $ l_~_/Month 0 14.5 Health Ins. T8%-.-.7--$ z~ /Month U 18.7 Disability Ins. O $ fi /Month ~ 0 Life Insurance .5 $ &q~ /Month 0 Dental Ins. ~$ ¥~ /Month 0 Vacation Days 20.0 20 Days 0 20 Holidays ? 7 Days 0 7 Sick Leave q! ---91 Days 0 9! :POINT TOTAL 159.6 0 154.7 Con~nents~ringe costs are pooled and allocatext to programs as a percentage of salaries - Breakdow~ listed is an estimate. Paid leave time is vested to employee and can be used for any lost work time. 6 245 AGENCY HISTORY AGENCY Hawkeye Area Community Action Pxogram, Inc. (Using this page ONLY, please summarize the history of your agency, eraphasizing Johnson County, telling of your purpose and goals, past and current activities and future plans. Please update annually.) Hawkeye Area Community Action Program, Inc. was incorporated in 1965 under provisions of the Economic Opportunity Act of 1964. In its first years, the service area was limited to Johnson County. HACAP was reorganized in 1968 and added service to Linn and Jones Counties. The administrative officas were housed in Cedar Rapids. In 1974, services were expanded to include Benton and Iowa Counties. Washington County was added in 1981, bringing the number of counties served to the current number of six. Each county, has a primary service center and the one in Johnson County is located at 2441 10th Street, Coralville. HACAP's goal is to promote economic and emotional self-sufficiency among low income individuals and families through a variety of anti-poverty programs funded through private, local, state and federal funding mechanisms. HACAP has sponsored the Head Start program in Johnson County since 1968. Over the years, Head Start services have had a variety of locations and prograxn structures. Current locations are.' HACAP Family Service Center (4 classes and programming space)-Coralville Broadway Neighborhood Center (2 classrooms)-lowa City Myrtle Avenue Head Start (1 classroom)- Iowa City Faith Head Start Center (1 classroom)- Iowa City Tiffin Head Start (1 classroom)- Iowa City Permanent Head Start funding was obtained for the Family Service Center in October, 1993. A permanent HACAP facility was completed in Coralville in 1994 and serves as the base of HACAP services in Johnson County. The facility houses all IdACAP services formerly located at the Iowa City office on Second Street, as well as the Head Start Family Service Center. The ce-location enhances HACAP's ability to provide comprehensive, coordinated services to the low income residents of Johnson County. HACAP provides services in Jo). rison County that are not reflected in this funding request including: Transitional Housin[~, Weatherization, Employment Development for the Elderly, Energy Assistance Programs and Head Start services not directly tied to the Family Service Center project. Objectives of the Johnson County Head Start Family Service Ceriter Program are to provide comprehensive child development and family support services to 60 multi-stressed families with preschool age children, and to maintain an interagency service coordination system for high risk families with young children. () (/ 246 P-1 Ao AGENCY Hawkeye Area Community Action Agency, Inc. ACCOUNTABILITY QUESTIONNAIRE Agency's Primary Purpose: To promote economic and emotional strength toward a goal of self-sufficiency for low-income families and individuals in our communities. Program Name(s) with a Brief Description of each: Johnson County Head Start Family Service Cellter: Please see first page of budget. Tell us what you need funding for: Johnson County Head Start Family Service Center: Funding is needed for staff and operating costs for full-day, full-year Head Start child development services and family support services. Local funds are required to help cove operating costs and as non- federal match to leverage an additional $230,268 in federal funds for the operation of the Head Start Family Service Center. Management: I. Does each professional staff person have a written job description? Yes X No 2. ls the agency Director's performance evaluated at least yearly? Yes X No By whom? Executive Committee, HACAP Board of Directors Finances: 1. Are there fees for any of your services? Yes X No a) If Yes, under what circumstances? Some parents who receive DHS funding for extended hour care may be required to make partial payment under DHS rules. (Note: none currenty are required to do so) b) Are they flat fees or sliding scale X P-2 247 AGENCY Hawkeye Area Community Action Program c) Please discuss your agency's fund raising efforts, if applicable: HACAP fund raising is focused on State and Federal discretionary resources and the formal local funding system. We have been a beneficiary of other events organized by other groups. (..,~, Program/Services: Example: A client enters the Domestic Violence Shelter and stays for 14 days. Later in the same year, she enters the Shelter again and stays for 10 days: Unduplicated Count 1 (Client), Duplicated Count 2 (Separate Incidents), and Units of Service 24 (Shelter Days). Please supply information about clients served by your agency during the last two complete budget years. Enter Years 1. How many Johnson County la. Duplicated residents (including Iowa Count City and Coralville) did your agency serve? lb. Unduplicated Count 25,160 25,638 5,309 5,564 16,577 16,821 3,241 3,369 4,339 4,421 ( ', 979 1,026 2,466,480 2,609,289 190,985 202,043 2a. Duplicated 2. How many Iowa City residents Count did your agency serve? 2b. Unduplicated Count 3a. Duplicated 3. How many Coralville Count residents didyour agency serve? 3b. Unduplicated Count 4a. Total ' Row many units of service did your agency provide? 4b. To Johnson County Residents --NOTE:Theabov~statisticsincludeallHACAPclients, notju~the~ndedprogram. 5. Please define your units of service. J~hnson CounB, Head Start Family Servia Center:. Number of child care days; number of children enrolled; number of families enrolled. Transitional Housing: Number of housing units; number of households served. Energ~ Assistance ?tograms: Number of hoaseholds receiving assistance. Weatherization: Number of ho~es weatherized. Elderly Employment Developmcht: Number of individuals assisted. 6. Please discuss how your agency measures the success of its programs. A family assessment process tracks the growth of individual families. Pre- and post child assessments were piloted in 1994 and are being implemented program wide this year to measure general effectiveness with children. The status of families offered support through the interagency service coordination system is tracked according to level of family need experienced throughout their involvement with the program. 248 P-3 AGENCY Hawkeye Area Community Action Age,~cy. lee. 7. In whet ways are you planning for the needs of your service population in the next five years: As an agency, HACAP's primary focus will M on maintaining adequate shelter for fa niles and serving the children whose lives are continually destabilized by the search for shelter. Specific plans for the long-range needs of low income families in Johnson County include: {a} Participation in service coordination and consolidation efforts within the community; (b) Seckiag solutions to the iasuas of housing and homeleasocss in Johnson County; (c) Maintaining a service center facility consistent with long-term service provision goals; and (d} Providing Transitional Housing and/or support services to homeless famili~ Gmunh Areas: (A) Head Slart and its companion projects axe major megatrend growth areas for both the Federal and State Governments. To a large cxtanL the federal and state funds generated by this growth trend will be competitive and will require development and multiple grant managemeaL In addition, expansion will necessitate rnsourcc thiRiag in order to meet non-federal match requirements; for example, all local resources in Johnson County haOe becn shiRad to meet the requisite local match for the pomaanent federal funding of the Family Service Center. (B) Weatherization and Heating/Cooling Systems alternatively financcd programs will grow primarily as a result of state and utility company initiativas. Saving on cooling costs will be the next focus in the conscrvation area, using both equipment replacement and consumer education approaches. Declifting Areas: (A) Federally financed energy assistance will be subject to decline with a ~'getiag of aasislaase and an increase in client responsibility. {B) Federally financed weatherization efforts will decline due to the end of Od Overcharge Funding. 8. Please discuss any other problems or factors relevant to your agency's programs, funding or service delivery: (A) The aequisitind of fuading for program development and expansion centirmes to be very complex, and requir~ the development and management of multiple funding sourcos. In addition, more funding is of a competitive nature and requires evidence of commeaity need and ~upporL Funden are requiring community needs assoasment information and scientific study that link the amount of fuading with quantifihble program results. (B) A permascot HACAP site in Coralville was completed in September, 1994 which allows co-location of the Head Start Family Service Center, Transitional Housing Program, Energy Assistance Programs, Weatherization intake, and Eldedy Employment Development. This combined structure will cahanco the coordination of HACAP's efforts to assist low income families to become self-sufficient. 9. List complaints about your servtcas of which you are aware: Often clients comment on the length of the waiting lists for Head Start and Transitional Housing service". Transitional Housing clients have complained that the program miss are too strict; compliance with program rules, however, is a necessary aspect of the self-sufficiency process. 10. Do you have a waiting list or have you had to turn people away for lack of ability to serve them? What measures do you feel can be taken to r~olve this problem?: Waiting Lists and Inability to Provide Sovico: Waiting lists are maintained for HACAP prugrams, and applicants were denied this past soasan for Energy Assistance. In re~oese HACAP will: (A) Continue eftorB to provide adequate Energy A~sistance funding on local, state, and federal levels. (B) Continue to work with other organizations to provide more affordable housing. (C) Continue eftorB to increase Head Start funding at all levels. However, permanent funding for the Family Service Center, as well as federal and Iowa Department Of Education funds, have enabled HACAP to add 2 new Head Start classrooms in Johnson County since 1993. How many people are currently on your waiting list? (for Head Start) 40 families 1 I. In what way(s) are your sgcoey's services publicized: Public service announcements on local radio and television stations, poster~, flyers, intexagency meetings, staff/volunteer outreach efforts, agency tours, and inse. rt~ in utility bills. p-4 249 AGENCY GOALSFORM Agency Name: Hawkeye Area Community Action Program. Inc. FFY 1997 Name of Program: Johnson County Head Start Family Service Center GOAL: To provide comprehensive child development ~ervices and family support services for low income families with preschool age children in Johnson County, to help counteract the effects of poverty. Objective A:To provide 32 children whose families are involved in case management with 8,000 units of full-day, full-year Head Start services in FY 97. T~ks: To use Head Start funds to enhance adult-child ratios in Johnson County classrooms with multi-stressed children; To access federal child care subsidy sources for child care when possible. To work cooperatively with Grant Wood Area Education Agency and the Iowa City Community School District to promote the enrollment into Head Start of children with special needs. Objective B: To play an active role through the Head Start Family Service Center in an interagency case management system for 60 low income families with young children in Johnson County in FY 97. Tasks: To facilitate meetings for coordinated case management services with other local service providere; To work with agencies providing services to children fi'om birth through age 2, so the interagency system can be utilized for this important age range. Objective C: To integrate the activities of the Head Start Family Service Center, other HACAP services and community resources to~incraase the self-sufficiancy of low income, multiple-need families. T~ks: Coordinate Family Sentice Center efforts with welfare reform measures at DHS, JTPA and Department of Employment Services; Coordinate Family Service Center efforts with MECCA to effectively identify families affected by substance abuse and facilitate MECCA treatment for them; Coordinate Family Service Center eftore with Kirkwood and JTPA to sponsor a range of literacy, adult basic education and GED services. Resources Needed To Accomplish Program Tasks: Local funds from United Way, county, and city sources am needed to help fund child care services and act as required grant match to leverage an additional $242,944 of fuderal funding in FY'97 for Head Start Family Service Center activities (including full-day, full-year Head Start in Iowa City and Coralville). 2. Continued Head Start funding from the U.S. Department Of Health And Human Services. Cost of Program: The total cost of the program services described in this application is $289,964 for FY'97. P-5 250 ~ SERVICE AG~CY BUDGET FORM City of Coralville Vohnson County City of Iowa City United Way of Johnson County CHECK YOUR AGENCY'S BUDGET YEAR 1/1/96 - 12/31/96 4/1/96 - 3/3~/97 ?/~/9~ - 6/30/97 10/1/96 - 9/30/97 X Director : ~ln Riley Agency Name : Handicare, Inc. Address : 2220 Ninth Street Co£alville Phone : 319/354-76&1 Completed by : Daw~M. Mor~a~ . ~au=norlze~ slg~ature) on (date) COVER PAGE Program Summary: (Please number programs to correspond to Income & Expense Detail, i.e., Program 1, 2, 3, etc.) Program 1: DAYCAREANDSCHOOLCflMPLMMENT SERVICES FOR CHIIDR~q WITH SPECIAL NEEDS To provide specialized services to meet the needs of families and their children withmultiplehandicaps; ages infancy to twelve years, in the least restrictive environment. Program 2: DAYCARE FOR CHILDREN WITHOUT SPECIAL NRn~S To provide child develo~ent activities for 90 - 120 children without special needs up to twelve years of age in an environment that includes children with special needs. Local Funding Summary : United Way of Johnson County -- Does Not Include Designated Gvg. City of Iowa City Johnson County ICity of Coralville 4/1/94 - 4/1/95 4/1/96 - 3/31/95 3/31/96 3131/97 14,800 $ 16,800 $ 22,000 FY95 FY96 FY97 $ $ $ ~ 2,400 $ 2,400 1 251 Handicare, Inc. Enter Yc~r ~ency's Budget Year => 1994 1995 1996 1. TO~AL OP~4kTING M3DC~T (Total a + b) 999,812 1,002,311 1,009,659 a. C~rryover ~alar~e (~-~h '~u~ line 3, previous colurn) 1,614 1,956 4,501 b. (cash) 998,198 1,000,355 1,005,158 2. ~X)~ALEX~WDITt~ (Total a + b) 997,856 997,810 1,004,815 a. N~mt histration 94,646 99,958 103,000 b. Program Total (Limt Progs. Bel~) 903,210 897,852 901,815 1. special needs daycare 471,122 2. without special needs daycare 432,088 471,118 480,000 426,734 421,815 3. ENDING BALANCE (Subtract 1 - 2) J 1,95~% 4,501 4,844 4. IN-KIND SUPPORT (Total from 93,572 96,900 94,500 Page 5) 5. NON-CASHA?~£S 718,029 718,347 722,468 ~general operating expense 252 2 List Below a. Johnson County b. City of Iowa City c. United Way d. City of Coralville e. f. 2. State, Federal, Foundations -List Below a. Variety ~,~ b. c. d. 3. Contributions/Donations a. Unit_~_ Way Designated Giving b. Other Contributions a. I~a City Road Paces c. 5. Net Sales Of Services 6. Net Sales Of Materials 7. Interest Income Co TOTAL INC[~E (Show also on Page 2, line lb) AG~ ~ndi~e, Inc. 2 · 14,725 18,7C0 23,100 2,070 " 11,715 9,315 14,725 16,~0 ~0,7C0 2,070 9,315 2,Z~O 2,~0 2,z~O 7,300 10,860 9,000 4,500 7,30P 10, SEO 9,CC0 4,~C0 4,500 4,503 6,251' 6;922 7,00D 350 5,075 1,575 3,333 3,422 3,933 3,RD 2,918 3,RD 3,~00 350 1,575 1,575 5,325 12,Z~35 13,503 6,750 6,750 574 1,Z~35 I,CCO 500 500 4,751 11,020 12,.9/) 6,230 6,250 432,3~ 19,750 17,500 2,290 9°~,198 1,003,355 1,C05,158 103,212 480,-168 3 19,750 17,503 2,230 421,778 2§3 Har~icare, Inc. 2 2. Employee ~.nefits and Taxes 3. Staff Devel~t Professional Consultation Publications and 8. Utilities 10. Office Supplies and Postage Equip nt/Offic 14. Local Trmm/~rtation 16. Audit o er (specify): Groceries/Materials 19. Arts/Crafts/Educational 20. Fundraising Expense 21. Misc. Expense 22. Paid off loan ~ EX~mNSES (Show also on Page 2, line 2,2a,2b) Notes and Omments: · ~.~Mortgage balloon payment 663,054 665,827 675,139 79,430 325,899 269,810 88,632 87.,?~2 88,733 6,204 42,915 39,614 1,888 1,900 2,000 1,000 1,000 295 1,000 600 200 200 200 115 50 75 75 98,342 94,968 104,968* 10,496 49,125 45,347 15,110 15,700 16,000 1,600 7,488 6,912 3,885 3,000 3,000 300 1,404 1,'296 4,789 4,500 4,500 450 2,106 1,944 9,~&7 20~92 20,000 7,500 12,500 11,480 12,500 12,500 1,250 5,850 5,400 280 450 5OO 500 1,651 1,650 ' 1,650 1,650 6,161 6,200 6,200 620 2,902 2,678 1,500 1,500 1,500 1,500 3,975 1,700 250 250 46,684 52,000 52,000 26,000 26,000 8,037 10,2C~~'r 8,200 4,100 4,100 8,290 4,600 5,000 2,500 2,500 2,343 2.,000 2,000 290 936 864 22,198 9,801 997,856 997,810 1,004,815 103,000 480,000 421,815 ~.%.'°Purchased new cQrricuhm guidelines 254 4 Position Title/ ?nnt Name Tn.~t ~ Next Year Year Year Exec. Dir./Reg. Nurse 38', 191. 40,296~.~ Finance Coordinator 22,302 23,548 Special Needs Coordinator 1 1 1 19,128 21,151 Human Resource Coordinator 1 1 1 22,847 14,983 To~! Salaries Paid & 4?.4548.05 46.55 663,054 665,827 i<~Uses compensated absences for retirement fund 41,517 2.5 24,350 2.5 21,893 3.5 17,500 17 675,139 I (campSeta Detail, Pages 7 and 8) Restricted_ by: Restricted for: Variety Club Equipment 7,300 10,860 Plaxground improvements Board of Directors ~quipment 4,751 11,000 9,000 -17 12,500 14 Service~/Volurfceers*grantwood,~students recpt. legal, playground, fundraisin~ boarc 88,372 88,500 Material C<xxlsstorage shed, playground improvements, toys/supplies, furniture 5,200 8,400 Other: (Please specify) 1016.8 hrs @ $50; 7506.4 hrs @ $5.00 5 88,500 0 6,000 -29 93,572 96,900 94,500 -2 255 Mahdicare, Inc. Year Year Education Coordinators Lead Teachers Assistant Leads Teacher Aids Facet y Coordinator/ Driver Recreation Therapist Bookkeeping Assistant Receptionist/ Secretary Food Service Manager Kitchen Assistants Maintenance Assistants 1.25 1 .75 13,678 Intake ~missions Coordinator 1 1 1 17,772 Co-Lead Teachers 1.5 0 0 18,793 2 .75 0 30,063 10,958 9- -11.25 12 127,479 152,401 13 14 13 141,558 153,169 10 10 10 123,264 126,656 1 1 1 22,860 23,977~' 1 1 1 15,563 16,081 .8 .3 .3 8,950 3,104 .3 1 1 3,903 11,334 1 1 1 17,476 18,485'~' 1.6 {:Y51.5 19,227 21,111 10,362 18,211 0 156,211 156998 129822 24.790 16.696 3 312 11 831 19 160 21,959 10,221 18,879 -100 2.5 2.5 2.5 3 3.5 7 4 3.5 -1 ('1 * Fu!!-tim~ equivalent: 1.O = full-t~mm; 0.5 = half-time; etc. ¢.~ses compensated absences for retirement fur~ 258 ( ~ AGENCY BF~IT DE~/LI~ TAXES AND PERSONNEL BENEFITS (List Rates for Next Year) FICA Unemployment Worker's Comp. Retirement 7.65 % x $665,827 .1~ x $665,827 varied % x $ %x$ Health Insurance Disability Ins. Life Insurance Other $82.67 per mo.:2! indiv. 988.67 per mo.: 6 f~mily we only pay sinRle portion % x $ $3 included per month in health plan % x $ Handicare, Inc. CTU' ........... DGETED ..... LAST YEAR PROJECTED NEXT YEAR 88,632 87,772 88,733 47,576 48,107 48,272 961 1,065 1,O80 7,026 5,400 6,000 2,386 2,400 2,400 30,683 30,800 30,981 How Far Below the Salary Study Committee's Recomendation is Your Director's Salary? -§i~-~eave Policy: MaximumAccrUal 96 6 days per year for yearsAll to __ days per year for years __ to __ Hoars within within within range range range Months of Operation During Year: All Hours of Service~:30-6:00 Vacation Policy: MaximumAccrual 240 10 days per year for years All to __ days per year for years to __ Hours Holidays: 8 days per year Work Week: Does Your Staff Frequently Work More Hours Pe~' Week Than They Were Hired For? Yes X No How Do You Compensate For0vertime? X Time Off None DIRECTOR'S POINTS AND RATES 1 1/2 Time Paid Other (Specify) Retirement Health Ins. Disability Ins. Life Insurance Dental Ins. Vacation Days Holidays Sick Leave STAFF BENEFIT POINTS Minimum Maximum 0 $ 0 /Month 0 ...0 -0-----$ 0 /Month 0 12 0 $ 0 /Month 0 . . ' .5 $ 3 /Month _ 0 . 0 .$0_9___/Month 0 ...2 10 10 Days 0 8___ Days 0 8 6 ~ Days 0 6 POINT TOTAL 24.5 0 ,,, 38, Comments: ~FICA percentages may vary due to pre-tax benefits ~'.~3 employees using compensated absences for retire- ment furJ. 257 6 AGENCY Handicare, Inc. (Indicate N/A if Not Applicable) DETAIL OF P, ESTRICTED FUNDS (Source Restricted Only--Exclude Board Restricted) Ao Name of Restricted Fund ~undraising Account 2. 3. 4. Restricted by: Source of fund: Variety Club Purpose for which restricted: Variety Club of Eastern Iowa Date when restriction expires: Current balance of this fund: Dishwasher (cnmm~,-e~l) Are investment earnings available for current unrestricted expenses? Yes X No If Yes, what amount: 5. Date when restriction became effective: October 1994 6. when funds were depleted 7. 0 B. Name of Restricted Fund Restricted by: Source of fund: e Purpose for which restricted: Are investment earnings available for current unrestricted expenses~ ~ Yes __ No If Yes, what amount: Date when restriction became effective: Date when restriction expires: Current balance of this fund: C. Name of Restricted Fund 1. Restricted by: 2. Source of fund: 3. Purpose for which restricted: 4. Are investment earnings available Yes No If Yes, what amount: 5. Date when restriction became effective: 6. Date when restriction expires: 7. Current balance of this fund: for current unrestricted expenses? 258 7 (Indicate N/A if Not Applicable) ao Be AGENCY Handicare, Inc. DETAIL OF BOARD DESIGNATED RESER~S (For Funds Which Are Not Donor Restricted) Name of Board Designated Resel~e: Candy Sales 1. Date of board meeting at which designation was made: 2. Source of funds: Candy Sales (Fu~raiser~ 3. P~rpose for which designated: purchasing cots 4. Are January. 1995 investment earnings available for current unrestricted ex-penses? __ Yes X No If Yes, what amount: 5. Date board designation became effective: January 1995 6. Date board designation expires: March 1995 7. Current balance of this fund~) 0 Name of Board Designated Reserve: Fundraising Accounty 1. Date of board meeting at which designation was made: 2. source of funds: garage sale 3. 4. So 6o Date board designation expires: when funds were depleted 7. Current balance of this fund: 0 August 1995 Purpose for which designated: playground improv~entsand trees Are investment earnings available for current unrestricted expenses? Yes X No If Yes, what amount: Date board designation became effective: immediately Name of Board Designated Reserve: 1. 2. 3. Date of board meeting at which designation was made: Source of funds: Purpose for which designated: 4. Are investment earnings available for current unrestricted expenses? Yes No If Yes, what amount: 5. Date board designation became effective: 6. Date board designation expires: 7. Current balance of this fund: 8 259 AGENCY Handicare, In___~_c. AGENCY HISTORY (Using this page ONLY, please summarize the history of your agency, emphasizing Johnson County, telling of your purpose and goals, past and current activities and future plans. Please update annually.) Handicare's early intervention, full inclusion, child development daycare program opened in 1981 for 15 children daily. We expanded three times in the past 14 years, in an attempt to meet the growing need for supported inclusion childcare in our community. We currently have 210 children enrolled in our program with 65 of these children having a diagnosed disability. Kids Club is our school complement program for children 5 to 12 years of age. We provide transportation for school age children to and from the Coralville grade schools. The philosophy that guides Handicare's program is that all children should have the opportunity to grow and develop to their maximum potential in the least restrictive environment possible. Handicare employees believe there are more similarities than differences between children. A child's success may require an adaptation so the child can participate but adaptations are made rather than exceptions or exclusion from activities. All children in our program have the opportunity to learn sign language, explore adaptive equipment and ask guestions about their friend's special needs. Handicare's environment enhances each child's learning and developmental progression and includes daily therapy activities. A full-time registered nurse provides supervision and care to meet the special medical needs of both disabled and non-disabled children. We coordinate services with many community agencies to meet individual families and children's needs. The Board of Directors, Hand]care staff and community professionals work together as a team to ensure each child receives the highest quality care feasible within budget constraints. This year, 1995, Handicare experienced a $35,000 reduction in service payments from the ARC. This resulted from children with disabilities. leaving lour program and the ARC not having sufficient funds to enroll new children with disabilities into our program to replace those leaving. We have recooped some of these funds by enrolling children from other counties. We are also attempting to establish a scholarship fund for children with special needs. In the future, we feel it will be neccessary to establish a funding level that is sufficient to provide care to those needing long term services and new families entering the system. P - 1 260 I T,-. provide ear !y inter ventzc. n, ~p~-,-~.. '~=5s t-; achieve their "' p~'.z,,..icE a , ,. i.-,c!usi.i,n c:.r~ng ~ch,2ol break %~me~ in addIci,z,r, S. F'roc~am Name,s) with a Brie~ ?r,-.gram .; ~A~C~E AND 2L. mO[~ Provide 2z~i. i"z z~.i ','-.G.'~.7~ ~: DA/,.,~R~ AND .'~ .... OU , oPuC..-L ;'4El:DS - -e:' :s what y,:,:.~ r, eo~ ~ -"',~.~. f,z.r i T~t:e XX '.': ..i:.uet t,z, be capped up t,:, $7.09 daily belz, w . ~.-,~.-: w. thc. tit ~[.~L_~ ~ 261 AGENCY Handicare, Inc. c) Please discuss your agency's fund raising efforts, if applicable: We depend on participation in the United Way General Campaign, Golf Tournament and Hospice Road Races. Due to the success of our candy sale in late January 1995 and our spring garage sale, we are repeating these fundraisers. We are also planning one more small event in the fall. Our goal is to raise at least $2500 for each event. How many Johnson County residents (including Iowa City and Coralville) did your agency serve? How many Iowa City residents did your agency serve? How many Coralville residents did your agency serve? How many units of service did your agency provide? Enter Years . , 1993 1994 la. Duplicated n/a n/a Count lb. Unduplicated 231 263 Count 2a. Duplicated n/a n/a Count 2b. Unduplicated 80 76 Count 3a. Duplicated n/a n/a Count 3b. Unduplicated 78 151 Count 4a. Total 32,140 32,076 4b. To Johnson County Residents 30~890 30,576 5. Please define your units of service. One full day of service equals one unit. 6. Please discuss how your agency measures the success of its programs. The success of our program is measured by: 1. Individual developmental progression for children needs, documented on their Individual Education Plans quarterly progress repoz[s. 2. 3. with special (IEP) and The annual feedback from all parents utilizing our program· The annual feedback from our agency's licensing and funding bodies. The referrals from parents, professionals and community agencies that continue to expand our waiting list thus documenting the demand for our quality program. 262 -FOLLOWING I,.G ~ "~ ~ BE~ DOC, U~NT AVAILABLE AC, E >,~CV ...... c_~ r ~ !no, _"r. wP.e". ,ways aFe ),_.,.. w.ar. ning .~,:,r the neecs c~ ~c,.a.' full inCiVSiC, F, programs. Sousulting with other ~ayca:'em ef :e,-scboc, i programs on issues surrounding f .~1 i :inclusic, n ._.,' ::,','.3:'or, ,~ish special needs in our cc, mnunity ar,~ -~c-oss :~.e staSe. · teipzng %o c2,:,rc~nate other community programs ~c meet chilJ:-ep and ado!escent5 with disa~illties duvipg t>eir 263 AGENCY GOALS FORM Agency Name: Handicare, In_~. Year: 1995 Names of Programs: Program 1 - DAYCARE AND SCHOOL COMPLEMENT SERVICES FOR CHILDREN WITH SPECIAL NEEDS Program 2 - DAYCARE AND SCHOOL COMPLEMENT SERVICES FOR CHILDREN WITHOUT SPECIAL NEEDS DAYCARE, AND SCHOOL COMPLEMENT SERVICES FOR CHILDREN WITH ~PECIAL NEEDS Goal: To provide specialized services to meet the needs of families and their children with multiple handicaps, ages infancy to tvelve years, in a least restrictive environment. Objective A: Provide therapeutic intervention programming to an estimated 75 - 80 disabled children. Tasks: 1. Provide one trained direct care staff (teacher or assistant) to every 4 6 children attending in each classroom. Utilize 16 part-time volunteers in activity areas to increase staff to child ratio to 1 for every 2 or ] children for outdoor and specialized activities. Provide daily therapeutic and educational activities that promote dew]opmental progression for each child enrolled in Handicare's program. Implement specialized programs such as feeding or behavior management as directed by referring professionals. 5. Enroll children with and without disabilities striving to maintain a minimum of 25% and a maximum of 50% ratio. Objective B: Provide job tralning to young adults with various disabilities interested in pursuing careers in child care, food service or janitorial tasks. Tasks: 1. Handicare provides 8 - 16 job training opportunities each semester to JTPA, Mayor's Youth, Vocational Rehabilitation or Goodwill Threshold participants, high school students and college practicum students. 2. Hire trainees if job openings are available and trainees prove qua]}fied. 264 AGENCY Handicare, I_~. Objective C: Provide support services to families that have a child with special needs. Tasks: 1. Provide daycare services for children with special needs allowing the parents to meet the demands of their homes and jobs. 2. Consult daily with parents of children enrolled at Handicare. Attend each child's staffing and provide referral services to appropriate community agencies to meet the child's and family's individualized needs. Objective D: To provide a program for children with special needs that complements their school activities and is a safe environment for them while their parents work. Tasks: 1. Offer activities that promote each chlld's socialization skills with disabled and non-disabled peers. Provide opportunities for the children to learn to choose appropriate leisure activities. DAYCARE FOR CHILDREN WITHOUT SPECIA~ NEEDS Goal: To provide child development activities for 90 120 non- disabled children, infancy to 12 years of age, in at] environment includes children with special needs. Objective A: To provide preschool and child development activities to non-disabled children. Task 1: 2. Objective B: Tasks: Provide one direct care staff to every 4 -6 children attending within each classroom. Enroll children with and without disabilities striving to ~ maintain a minimum of 25% and a maximum of 50% ratio. To provide a program for children that complements their school activities and is a safe environment for them while their parents work. 1. Offer activities that promote the children's socialization skills with peers disabled and non-disabled alike. 2. Provide opportunities for children to learn to choose appropriate letsure activities. 265 AGENCY Handicare, Inc. RESOURCES NEEDED TO ACCOMPLISH PROGRAM TASKS 1 Executive Director/Registered Nurse 2 Assistant Director/Special Needs Coordinator 3 Recreation Therapist 4 Finance Coordinator 5 Facility Coordinator/Van Driver 6 Intake/Admissions Coordinator 7 Food Service Manager 8 .3 Assistant Bookkeeper 9 Assistant Cook 10 .5 Kitchen Aide 11 .75 Maintenance Assistant 12 1 full time Receptionist 13 12 Lead Teachers 14 13 Assistant lead Teachers 15 10 Teacher Assistants 16 Volunteers and practicum students from the University of Iowa Depd~tm~t of Education, Nursing, Recreation Therapy, Social Work Music Therapy. 17. Work study students 18. Outside playground surface, fence and equipment. 19. Insurance for van, building and grounds. 20. Seventeen activity rooms, one kitchen, two dining rooms, and bathrooms. 21. Seven rooms for administrative offices, curriculum, supplies equipment. 22. Equipment and supplies for recreational and therapeutic activities. and nine and Cost of program: 1994 $ 903,210 1995 $ 897,852 1996 $ 901,815 - 7 266 HUMAN SERVICE AGENCY BUDGET FORM City of Coralville (--hneon County City of Iowa City ~ United Way of Jol~eon County CHECK YOUR AGE~CY'S BUDGET YEAR X Director Agency Name Address Phone Completed by Donald B. Lewis,Jr. Hillcrest Family Ser~ices 2005 Asbury Rd Dubuque,Ia (319)583-7357; 337-4204 Brenda Sulli~an, Anne Armkne( Approved by Board : )Z>~f~. (authofized--~lgnature) on 9-1-95 (date) COLOR PA(~ Program Summary: (Please number programs to correspond to Income & Expense Detail, £.e., Program 1, 2, 3, etc.) 1. Hillcrest Supported Uving (HSL) provides a team of Visiting Counselors who specialize in assisting individuals diagnosed with severe mental illness. Counselors teach skills, develop resources, provide social and recreational opportunities, give support, and assist in goal setting and attainment. We also provide an individualized 24 hour crisis intervention service which makes available to HSL consumers emergency assistance by phone as well as in person. Consumers meet with their counselor approximately one to two times per week. However, services are flexible in that we can increase or decrease the amount of service provided in relation to consumer needs. The adults we serve typically are diagnosed with an affectlye disorder or schizophrenia and usually have secondary diagnoses as well as physical/medical concerns. Consumers live in their own homes, with family or in the Hillcrest Boarding House, located at 728 Bowery Street in Iowa City. This nine bed home is run cooperatively by the tenants and one live-in HSL staff person. Typically, tenants pay for their own room and board costs utilizing their disability income. HSL has a Purchase of Service Contract with the State of Iowa and is accredited by the Joint Commission on Accreditation of Healthcare Organizations. Local Funding Surm~ary : United Way of Johnson County -- Does Not Include Designated Gvg. City of Iowa City ,~ohnson County %.ty of'Coralville 4/1/94 - 4/1/95 - 4/1/96 - 3/31/96 3/31/97 $ 6300 6550 7500 FY95 FY96 FY97 $ $ $ $ $ 267 AGENCY HILLCREST FAMILY SERVICES 11/1/93 Enter YourAgency'sBudget Year-->10/q]/g4 1. TOI~L OF~TING BLI~.~'I' (To~_~] a + b) 295,764 11/1/94 11/1/95 304,884 329,366 a. Carryover Balance (C~h f~ line 3, previous colu~) 23,676 10,000 18,837 b. I. nccff~ (Cash) 2. TOTg~ EXPEND~ (Total a + b) 272,088 294,884 310,529 285,764 286,047 328,570 a. t 'ation 40,007 b. Program To~'8] (List Progs. Belch) 245,757 42,907 52,595 243,140 275,975 17{ILLCREST SUPPORTED LIVING 245,757 243,140 275,975 ® e 3. ENDING BALANCE (Subtract 1 - 2) 4. IN-KIND SuFI~3RT (Tokai fro~ Page 5) 5. NON CASH ASSETS Notes and C~m~nts: 10,000 210,711~ 211,980 231,980'* These are general operating funds P.O.S. Rates haue been frozen for six year~ 268 2 List Belo~ a o Johnson County b. City of Iowa City c. United way d. City of Col-alville so 2. State, Federal, Foundations -List Below a~ELF ESTEEM GRANT b. STRESS GRANT 3. Contributions/Donations a. united._ Way D~ig~d Giv~g b. Other Contributions 4. Special Events - 3List a. Iowa City Road Races be AGENCY HILLCREST FAMILY SERVICES 6,175 6,425 7,025 0 7,025 6,175 6,425 7,025 0 7,025 4,610 4,999 1,851 0 1,851 4,610 2,174 2,825 1,851 0 1,851 450 1,645 922 0 922 450 394 422 0 422 1,251 500 0 500 316 65z 485 0 485 316 65~ 485 0 485 5. Net Sales Of Services 6. Net Sales Of Matarials 7. Interest ~ncome 228,241 242,215 258,301 41,328 216,973 31,900 38,90] 41,895 6,703 35,192 8. Other - List ~el~w Including Miscellaneous 396 a. MISC. 396 be 45 50 0 50 4f 50 0 50 Ce UEAL ~ (Show also on Page 2, line lb) 272,088 294,88~ Notes and C~,~ts: , Room and Board 3 310,529 48,031 262,498 269 KILLCREST FAMILY SERVICES NE~ YEAR TRATION 1 2 qs-q6 186,561 213,471 27,751 185,720 38,327 50,755 6,598 44,157 1.067 1L505 0 1.505 805 840 126 714 151 175 0 175 595 725 0 725 13,164 13,608 13,608 0 6,458 7,050 1,058 5,993 3,728 3,866 425 3,441 3,374 3,715 483 3,232 1,268 0 0 0 1,177 1,230 308 923 361 3q0 0 390 10,288 11,370 1,706 9~665 2,418 2,490 374 2,117 405 420 0 420 44 50 0 50 646 700 0 7~0 2,076 2,570 0 2,570 1,018 1,065 160 905 12,116 12,575 0 12,575 ACTt~7~ ~ YEA~ LAS~ YT. AR q~-q4 94-q5 184,508 2. Employee Benefits and Taxes 40,439 3. Staff Development 1,925 4. Pro fessioP~_l Consultation 52 5. Publications and Subscriptions 267 6. Dues and M~z~oersnil~s 4O6 7. Rant 12,564 8. Utilities 5,903 9. Telephone 5,405 10. Office Supplies and P~-taqe 3,579 Ba~hase/Re~ 1 0 12. Equipment/Office Maintenance 2,014 13. Printing and Publicity 224 14. Local Tl'aDsportation 9,481 15. Insurance 2,801 16. Audit 261 17. Interest 338 18. o~h~ (Specify): Allowance/Recreation 760 19. Recruit./Physicals,misc 1,529 20. Building & Grounds 2,539 21. Food & Kitchen Sup. 10,769 22. TOE~EXP~ES (Show also on Page 2, li~e 2,2a,2b) 285,764 286,047 328,570 52,595 275,975 Not~sandC~m~mYcs: Line Item ~4 High due to Agency restructuring Line Item ~11 Purchase of FAX, dishwasher and air conditioner. 270 4 HILLCREST FAMILY SERVICES SALA~T~D [ ition Title/ !a-~c Name Last This Next Year Year ACUGAL 10/31/94 ~IS YEAR BUE~TED PROYECTED NEX~ YEAR 10/31/95 10/31/96 Total salaries Paid & 10.539.84 11.2 184,508 188,085 ~ ~ll-~ima Equivalent: 1.0 = full-time; 0.5 = half-time; etc. 213,472 13.5% (complete De~], Pages 7 and 8) Restricted by: Restricted for: Donor Gi~Ting Emergency Client 0 Needs 500 0 N/A rN-K[ND SUlm2OK~ DBTAII~ Services/Volunt~rs Maeerial Goods Space, Utilities, etc. Other: (Pi-~ specify) 271 A~Y: HU.C~ES'r FAM~.Y SERVICES SALARIED POSITIONS FTE* ACTUAL THIS BUDGETED CHANGi{-} LAST YEAR NEXT YEAR PROJECTED YEAR 10/31194 10/31195 10/31 POSITION TITLE/LAST NAME FTE F'rE FTE LAST THIS NEXT YEAR YEAR YEAR 1.00 1.00 1.00 1.00 1.00 1.00 PROG. DIRECTOR - ARM~ECHT 28,128 31,128 32,062 3.00% BLOCI{ER-ASSlST. DIRECTOR 19,494 20,947 21,575 3.00% VISITING COUNSELORS STIPANOVICH/LORENCE 0.95 1.00 1.00 14,529 15,491 16,480 6.38% CLARK/STUTZMAN 1.00 1.00 1.00 17,731 16,038 16,480 2.76% GUDENKAUF/MAPP 1.00 1.00 1.00 15,080 16,038 16,480 2.76% LASSEN/NEWHIRE 1.00 1.00 1.00 15,502 16,965 16,240 -4.27% MALAKE 1.00 1.00 1.00 15,786 18,077 18,540 2.56% MOODY/PETEVIS 0.50 0.26 1.00 9,161 4,800 16,360 240.83% PAIGE 0.09 0.09 0.25 1_,426 1,513 4,774 215.53% SHANNON/GOYKE 1.00 1.00 1.00 14,978 16,240 16,480 1.48% ZEISER/RUSSELL 1.00 1.00 1.00 14,929 16,358 16,480 0.7~~. ii SECRETARY-RICE 0.02 0.02 0.02 390 406 423 4,19% SECRETARY-WARD 0.16 0.00 0.00 1,761 0 0 0.00% SECRETARY-ALLEN/HOTZ 0.36 0.00 0.40 2,142 0 5,408 100.00% SECRETARY-PICKERINC-,JECKLEY 0.05 0.05 0.05 631 61 0 709 16.23% BKKP-COMP-LAGEN 0.05 0.05 0.05 1,000 1,047 1,007 -3.82% BI~(P.COMP-BERGFELD 0.03 0.05 0.05 396 638 649 1.72% BtO(P-COMP-STEEN 0.07 0.07 0.07 707 741 751 1.35% EXEC. DIRECT..LEW]S 0.02 0.02 0.02 1,380 1,509 1,577 4.51% REG. DIRECT- MOSHER 0.10 0.11 0.11 5,282 5,613 5,796 3.26% DIR. OF FINANCE- PORTER 0.05 0.05 0.05 2,218 2,422 2,490 2.81% FIN. ASSIST-SULLIVAN 0.06 0.05 0.05 1,104 1,192 1,210 1.51% MAINTENANCE 0.03 0.02 0.08 753 312 1,500 380.77% 272 *Full-time equivalent: 1.0 = full time: 0.5= half-time, etc. Page 5A BENEFIT DETAIL TA~ES AND PERSONNEL BENEFITS (List Rates for Next Year) FICA Unemployment Comp, TOTAL ==> %x$ 7.65% 213471 %x$ %x$ %x$ $ per mo.: indiv. $ per mo.: family various rates %x$ $ per month %x$ Worker's Comp. Varies with Position Retirement 2 different rates Health Insurance Agency does not pay family insurance Disability Ins. 2 different rates Life Insurance 2 different rates Other AGENCY Hillcrest Family Services ACTUAL THIS YEAR BUDGETED LAST YEAR PROJECTED NEXT YEAR 40349 38327 50755 13997 14109 16265 0 0 O 3852 3099 3107 2574 2772 __ 544~ 1~47 17076 2153 732 5nq 1754 847 6R?... ~031 How Far Below the Salary Study Committee's Recon~endation is Your Director's Salary? N/A N/A N/A. 12 , days per year for years All to __ Year: 12 days per year for years __ to __ Hours of Service: 24 Vacation Policy: Maximum Accrual 160 Hours Holidays: 10 days per year for years 0 to I 10 days per year 15 days per year for years 2~j~r lear afte~ 5 vears to 3 Work Week: Does Your Staff Frequently Work More Hours Per Week Than They Were Hired For? X Yes No How Do You Compensate For Overtime? Time Off ~one i 1/2 Time Paid Other (Specify) DIRECTOR'S POINTS AND RATES STAFF BENEFIT POINTS Minimum Maximum Retirement 28 $ 175 /Month 4 21 Health Ins. 12 $ 159 /Month 12 1? Disability Ins. 1 $ 123 /Month I 1 Life Insurance 1/~ ,,$ 169 /Month 1/2 1/? Dental Ins. 2 $ 18 /Month ? ? Vacation Days 20 20 Days ',15 ?~ Holidays 10 10 Days 10 1~ Sick Leave 20 20 Days ]2 ~O Per~s~na] Business Days 2 2 2 POINT TOTAL 95 1/2 58 1/2. 88 1/2 Comments: *Higher due to increase in staff eligble for this benefit. 273 (Indicate N/A if Not Applicable) Be AGENCY ~ILLCREST FAMILY SERVICES DETAIL OF RESTRICTED FUNDS (Source Restricted Only-aExclude Board Restricted) Name of Restricted FundHillcrest Supported Living Rmergency Fund 1. 2. 3. 4. Yes ~ No If Yes, what amount: 5. Date when restriction became effective: 11/1/91 Restricted by: Services clubs Source of fund:Service clubs Purpose for which restricted: Are investment earnings available J~me~ncy c]~nt n~eds for current unrestricted expenses? 6. Date when restriction expires: 7o Current balance of thiB fund: Name of Restricted Fund 1. Restricted by: 2o 3. 4. e onqoinq 2,745 N/A Source of fund: Purpose for which restricted: ~ Are investment earnings available for current unrestricted expenses? Yes No If Yes, what amount: Date when restriction became effective: Date when restriction expires: Current balance of this fund: Name of Restricted Fund 1. 2. 3. 4. N/A Restricted by: Source of fund: Purpose for which restricted: Are investment earnings available for current unrestricted expenses? Yes No If Yes, what amount: Date when restriction became effective: Date when restriction expires: ~ Current balance of this fund: 274 7 AGENCY HISTORY AGENCY HILLCREST FAMILY SERVICES (Using this page OIg~Y, please summarize the history of your agency, aphasizing Johnson County, telling of your purpose and goals, past and .drrent activities and future plans. Please update annually.) Hillcrest Family Services began serving Johnson County in September, 1976 with the opening of the Iowa City Residence for Women, a residential care facility for chronically mentally ill (CMI) adult women. The transitional facility was located on 313 N. Dubuque St. and licensed by the Iowa Department of Health for seven women. The purpose of the facility was to bring the person from a public or private mental health hospital or institution and help them learn skills so they could lead independent lives in the community. In 1983 Hillcrest expanded the Iowa City Residence (ICR) to fourteen beds for both men and women at a new location at 214 E. Church St. This facility is now called Hillcrest Residence (HR). In July, 1985 Hillcrest Family Services received a one year grant from the Iowa Division of MH/MR/DD to develop a Supervised Apartment Uving Program for persons with mental illness in Johnson County. Visiting Counselors work with the persons in their homes. Such a program helps prevent rehospitalizations and improves the quality of life for many of the mentally ill persons living in apartments and family homes in Johnson County. In 1987 Hillcrest Family Services served 17 mentally ill men and women in Johnson County through the Hillcrest Supported Living (HSL) Visiting Counselor Program. However, it became clear that some clients needed more intensive support services than HSL could provide, including increased crisis intervention services. Some clients found it too difficult to go from the structured environment of the HR Program directly into an apartment of their own. To meet these needs, in January, 1988 HSL began expansion of staff and services in the Iowa City Program. In January, 1989 we did the same for HSL in Cedar Rapids. Currently, HSL is staffed by a Director, Assistant Director, and 8.5 full-time Visiting Counselors. HSL offices are located at 326 S. Clinton St., Iowa City and 1744 2nd Ave. S.E., Cedar Rapids. Crisis intervention services continue to expand as well as recreational opportunities and individualized skills teaching. In February of 1988 Hillcrest received a grant from the Gannett Foundation in order to buy and remodel a Boarding House for 9 CMI individuals. This Boarding House, located at 728 Bowery St., has a live in staff person to assist with cooking, cleaning, skills teaching, crisis intervention and safety Hillcrest Supported Uving offered clients access to structured self-esteem groups in 1992-1993 and stress reduction groups in 1994 and 1995. We also continue to provide clients with emergency loans and access to free household items which have been donated to our program by service organizations, grants and private individuals. HSL currently serves 78 adults in the Johnson County area. In the spring of 1996 Hillcrest will be opening a five bed waiver home in Iowa City for indivfduals wRh multiple mental health needs, focusing prfmarily on persons with eating disorders. P-i 275 AGENCY HILLCREST FAMILY SERVICES ACCOUNTABILITY QUESTIONNAIRE Agency's Primary Purpose: Hillcrest Family Services is organized exclusively for charitable purposes within the meaning of section 501 (c)(3) of the Internal Revenue Code of 1954. The primary purposes of this corporation are to conduct and maintain homes to care for, or place for adoption, infants or children who may be assigned to it for care; and to provide residen- tial and group care, treatment and counseling se~ces to persons of all ages. Pro9ram Name (s) with a Brief Description of each: Hillcrest Supported Living (HSL) serves adults diagnosed with chronic mental illness living in the Johnson County area. Visiting Counselors provide skills teaching, resource development, support services, recreational opportunities and individualized crisis intervention. Emphasis is on quality of life, prevention of unnecessary rehospitalizations, empowerment and education. HSL includes a nine bed boarding house at 728 Bowery St. which is an intermediate step between independent living and residential care. It provides a democratically run family-like atmosphere with one live-in staff person and Visiting Counselor services. This house has been operating successfully since May 8, 1989. el c. Hil~resRt ~ts ~/hat y. ou need fuf,,diDg ,for: t-am{{y 3en/ices {s requesting tunas mr Hillcrest Supported Living including the boarding house. The funds will be used to supplement room and board payments of boarding house residents--which are the sole source of support for the operating expenses of the house. Funds will also be used to assist us in identifying people who are not presently being served in the community and for general HSL services such as recreation and socialization costs. These services cannot be supported by DHS purchase of service funds. Room and Board costs have remained constant since this D. ho~~:1989. Does each professional staff person have a written job description? Yes X Is the Yes X No agency Director's performance evaluated at least yearly? No By whom? Regional Director E. Finances: 1. Are there fees for any of your services? Yes___~__ No a) If Yes, under what circumstances? HSL has an hourly fee for services. There are also room and board charges at the Boarding House,which are usually paid by the client. Room and board charges have remained constant since we opened in 1989. b) Are they flat fees X or sliding scale 276 P - 2 AGENCY HILLCRESt' FAMILY SERVICES c) Please discuss your agency's fund raising efforts, if applicable: ~ do very little fund raising locally. We completed a capital fund drive uo remodel 728 Bowery in 1989 and a fund drive in 1994 for our soon to be opened 5 bed home. We also tried to raise funds through pledgeM'fn the ~ i t~j~/~~d Race. Example: A client enters the Domestic Violence Shelter and stays for 14 day~. Later in the same year, she enters the Shelter again and stays for 10 days: Unduplicated Count 1 (Client), Duplicated Count 2 (Separate Incidents), and Units of Service 24 (Shelter Days)· Please supply information about clients served by your agency during the last two complete budget years· Enter Years --~ 6-30-94 6-30-95 1. How many Johnson County la. Duplicated residents (including Iowa Count City and Coralville) did your agency serve? lb. 93 89 Undupllcated Count 79 80 How many Iowa City residents did your agency serve? 2a. Duplicated Count 2b. Unduplicated Count How many Coralville residents did your agency serve? 3a. Duplicated Count 3b. Unduplicated Count How many units of service did your agency provide? 4a. Total 8101 8879 4b. To Johnson 5806 6592 County Residents 5. Please define your units of service. A unit is one hour of service. 6. Please discuss how your agency measures the success of its programs. }{illcrest sends out satisfaction surveys to consumers, case workers and families at discharge and aftercare questionaires six months after discharge. We have an extensive Utilization Review system as well as Continued Stay Reviews and performance indicators. Further, we complete monthly, quarterly and yearly statistics on a variety of performance (i easures. Records are kept on the number of units and types of services .aelivered. Treatment plans are compared to 'reports of service delivery to ensure needs and wants are being met. We are reviewed by the State of Iowa and the Joint Commission. P-3 277 AGENCY HILLCREST FAMILY SERVICES tion in the next five years: In what ways are you planning for the needs of your service popula- We plan to continue to expand HSL as referrals increase and funding becomes available. We continue to become more involved in advocating for affordable housing for our clients. We plan to increase our efforts to advocate for all types of services needed by consumers utilizing mental health services. This includes lobbying at the State level as well as educating the community. We continue to monitor the managed care system as well as legislation changes which will affect the consumers we are here to serve. Hillcrest plans to open a five bed waiver home in 1996. We also plan to strengthen the family involvement component of our programs. 8. Please discuss any other problems or factors relevant to your agency's programs, funding or service delivery: The need for services for people with mental illness in Johnson County is high. Hillcrest Family Services provides two programs and a Boarding House to assist in this need. Gaps remain in services as deinstitutionalization continues. Adequate funding for these services is less than is needed to expand and develop the necessary programs. While the cost of providing our service has risen dramatically, our Purchase of Service rates have remained frozen the last SIX years. Our current rate is based upon the cost of li~[.ng~sl~S~J'lmplaints about your services of which you are aware: We have a waiting list occasionally so people must wait until we have the staff available to provide quality services. 10. Do you have a waiting list or have you had to turn people away for lack of ability to serve them? What measures do you feel can be taken to resolve this problem: HSL usually has a waiting list of at least five to ten people. Within the last year we have added one new Visiting Counselor position to decrease the wait. People have had to wait for services to begin because of counties fighting over who should pay or counties refusing to take responsibility for the care of their residents. Advocacy at the state level for a better funding system and mandated service for CMI individuals will help in resolving these problems. How many people are currently on your waiting list? 8 11. In what way(s) are your agency's services publicized: 278 Hillcrest Family Services uses the media, public speaking to civic, school and social groups, brochures, Hillcrest Calling (a quarterly newsletter to 19,000 people), and public service announcements to make our services known. HSL provides a monthly client newsletter which goes to clients and professionals in the community. We are also involved yearly in the United Way kick-off event and plan to increase our participation in the United Way Hospice Road Race. P-4 AGENCY Agency Name: Hillcrest Family Services Name: Hillcrest Supported Living (HSL) GOALS Goal: To provide an expanded Supported Living Program and boarding house for adults diagnosed with a mental illness living in Johnson County. 279 Objective A: Continue expansion of the program to accommodate all incoming referrals up to 85 per year. Task: 1. Hire additional Visiting Counselors as needed. 2. Continue to develop program to meet specific client needs. 3. Continue training in Psychiatric Rehabilitation. 4. Continue to do case finding in the community. 5. Provide partial financial assistance for socialization and recreational opportunities in the community. Objective B: Develop community awareness about the needs of persons with mental illness in this community. Task: 1. Advocate for our clients in the community. 2. Speak to civic and social groups 3. Utilize the Hillcrest Family Services Speakers Bureau. Objective C: Provide a nine bed boarding house for persons with mental illness in Iowa City. Task: 1. Provide a safe and healthy living environment. 2. Maintain and improve the faciiity. 3. Publicize facility and case find. 4. Operate facility utilizing feedback from current tenants. 5. Keep room and board costs at the current rate, with the use of United Way funding. Objective D: Provide a quality program that includes well trained, educated and concerned staff. Task: 1. Provide 8.5 Visiting Counselors who have experience in and dedication to the field of Mental Health. 2. Provide staff training, workshops, and literature on mental illness. 3. Serve on state and local task fomes and committees. 4. Utilize regulations from the Joint Commission on Accreditation of Health Organizations (JCAHO) to increase quality of program. Resources Needed To Accomplish Program Tasks: 1. Eight and a half full-time Visiting Counselors, an assistant Director and a Director. 2. Boarding House facility. 3. United Way funding. 4. Continued Purchase of Service with Iowa Department of Human Services. 5. Utilization of funds from community groups. P-5 }UJMAN SERVICE AGENCY BUDGET FORM City of Coralville Johnson County City of Iowa City United Way of Johnson Counuy CHECK YOUR AGENCY' S BUDGET YEAR 1/1/96 - 12/31/96 4/1/96 - 3131197 711196 - 6130197 X lO11196 - 913ol97 Director : Laura Hill Iowa Center tor AIDb ~esources Agency Name : & Education (ICARE) Address : P.O.Box 2989, I.C. Phone : 338-2~35 f) Completed by : L~ra Hill ~-~P~t Dolan, Jr. lauthorized si9~natu~e~ - on 9/12/95 (date) COVRR PAPE Program Summary: (Please number progra~ to correspond to Income & Expense Detail, i.e., Program 1, 2, 3, etc.) 1. Direct Services Progam: A. Emotional support, crisis intervention, case management (intake, assessment, referral, advocacy, monitoring), case-conferences, and home and hospital visits to persons living with HIV/AIDS. B. Financial, material and practical support such as transportation, running errands, housekeeping, and grocery shopping. C. Support groups for persons living with HIV/AIDS and their friends and concerned others· D. Emotional support, crisis intervention, and information and /~ '. referral to families, loved ones, and persons concerned about ' HIV/AIDS. Resources and Education A. Program: Educational and informational materials, workshops, inservices, and groups to persons living with HIV/AIDS and to their loved ones. B. Resource library of HIV/AIDS related information and materials. C. Educational programs to agencies and classes about psychosocial issues of HIV/AIDS and service provision. D. A quarterly Newsletter mailed to clients, volunteers, and the con~nunity containing HIV/AIDS information and ICARE information. Local Funding Summary : [United Way of Johnson County -- Does Not Include Desi~n~ated Gvg. City of Iowa City Johnson County * City of Coralville 41~19~ - 3131/95 $ 8,300 FY95 $ 8,500 $ 0 $ 0 4/1/95 - 4/1/96 - 3/31/96 3/31/97 10,300 $ 15,000 ~"f96 FY97 8,925 $ 10,000 0 $ 0 0 $ 0 *Funded through 280 the Johnson County Department 1 of Public Health ICARR <,~ Ether Y~ ~e~'y's ~x~et Year => FY95 1. ~0~~ (~ a + b) 113,718 a.~~ (~ - ~ 1~ 3, ~ ~1~) 30,574 b. ~ (~) .... 2. ~ ~ (~ a + b) 75,70~ a. 4,108 b. ~ ~ (~ ~. ~) 71,594 1'Direct Services (DS) 52,270 2'Resources & Education (R&E] 19,324 3. e FY96 133,074 ** 38,016 95,~58 95,058 4,510 90,548 66,721 23,827 FY97 142,616 38,016 104,~0~ 104,600 6,038 98,562 73,596 24,966 e 3. ENDING BALANCE (Subtract 1 - 2) 4. m-KIND SUPi~mT (Total fr~m Page 5) 5. NON-C~,SH ASSEIS *Includes Iowa Community AIDS **Carryover balance, June 30, 38,016 38,016 38j016 75,528 83,085 91,388 8,000 10,000 12,000 Partnership Grant (ICAP) Operating funds: Restricted funds: Accounts Receivables Accounts Payable & Payroll taxes TOTAL $39,313 4,999 0 payable:(6,296) $38,016 2 281 List Below a. Johnson County b. City of Iowa City c. United Way d. City of Coralville e. Johnson Cry. Dept. OF P~,hl '~ r' f. ,A~TCX'~ TCARE IAS'TYEARPI~JE~ NEXt YEAR TRAT~ON I 2 D.S. R& E 30,30o 34.900 42,035 3,040 29,383 9,612 (,--) 0 0 0 0 0 0 8,500 8,925 10,000 732 6,768 2,500 8,800 11,475 15,375 1,110 10,423 3,842 0 0 0 0 0 0 13,000 14,500 16,660 1,198 12,192 3,270 2. State, Federal, Foundations -List Below 8,950 a. ICAP Grant 7,650 b. Miscellaneous Grants 1,300 ¢. 15,150 12,000 600 8,400 3,000 7,650 0 0 0 0 7,500 12,000 600 8,400 3,000 3. Contributions/Donations a. United Way Desiccated Giving b. Other Contributions 4. special Events - 1',i st Below a. Iowa city Road Races bJ Pancake Benefit Fundraising Events 5. Net Sales Of Services 6. Net Sales Of Materials 70 Interest Income 8. Other - Li .~t Below Ir~luding Miscellaneous a. Veterans Admin. b. Miscellaneous Co 16,285 16,608 18,465 473 13,376 4,616 3,625 3,308 3,465 173 2,426 866 (~] 12,660 13,30q 15,000 300 10,950 3,750 ??,4?6 26,000 29.000 580 21,170 7,250 5,905 5,000 6,000 120 4,380 1,500 9,623 10,500 11,000 220 8,030 2,750 6,898 10,500 12,000 240 8,760 3,000 0 0 0 0 0 0 1,023 1,300 1,700 35 1,240 425 709 1,000 1,300 1,300 0 0 3,451 100 100 10 27 63 3,270 0 0 0 0 0 181 100 100 10 27 63 TOTAL ~ (Show also on ( " Page 2, li~e lb) 83,144 95,058 104~600 6,038 73,596 24,966 *Direct Mail, World AIDS Day, Variety Show **Ribbon pins, cookbooks, Tshirt, ***One year training funds 3 *w**ICARE's 10 year anniversary 282 1. Salaries (a) (a) 39,052 50,718 z. Employes Benefits ( a ) ( a ) a~d Tsxes 6,360 7.600 3. Staff Development 680 1,000 4. Professional ( b ) ( b ) Cor~lltation 1,803 1,500 5. ~ublic~ti~ns an~ Sllbscriptions 117 600 160 200 7. Rent 3,000 3,000 8. Utilities (included in rent) 0 0 9. Tele on 2,930 3,240 10. Office Supplies and Postage 2. 714 3. 000 2. E uiu -nt (e) Purchase/Re_rrtm I 612 3. 500 12. Equipment/Office ( c ) Mairfcenance 1,954 1,000 13. Print/rig and Publicity 2,036 2,500 '4. Local Transportation 580 800 15. Insurance 850 1,000 0 0 17 o Interest 0 0 18. Other (S e ify): Volunteer Traininu 503 700 19. (d) Fundraisinq 1.393 1.000 20..Diroct Financial Assistance 9,928 12,500 Program Expenses 474 600 22. Miscellaneous 556 600 TOA%L ~ (Show also on Page 2, li~e2,2a,2b) 75,702 95,058 Not~sandC~m~ents: (a) includes ICAP funds (b) includes ICAP evaluation fees (c) new wall additiona (d) merchandise purchases ~ !e) ICAP expenses & computer purchase ICARE NEXT YEAR TRATION 56,925 1,516 8.495 1.057 1,000 50 1,000 1,000 650 100 200 10 3,000 150 0 0 3~350 168 3 .~300 165 1.100 55 1,100 55 2,800 140 880 44 1,375 1,375 0 0 0 0 900 45 (d) 1.500 75 15,625 0 750 0 650 33 104,600 6,038 PROG~AM PRO~RAM 1 2 D.S R&E 40,095 15,314 4.187 3.251 950 0 0 0 0 550 190 0 2,100 750 0 0 2,344 838 2__310 83_5 770 275 770 275 980 1,680 616 220 0 0 0 0 0 0 630 225 1.050 375 15,625 0 525 225 454 163 73,596 24,966 4 283 _~CY ICARE SAIAR/RD POSITIONS Position Title/ Last Name Exec. Director/Hill Tm~c ~ Next Year Y~mr Year 1.0 1.0 1.0 F3rX~ED % 27,144 28,875 30,320 5.0% Prog~ Assist./Slabaugb .55 ,~ ,70 10,686 10,964 Case Worker/Waters ~gt ,,5,,., ,,5~.. 1,222 10,879 15,465 41.1% 11,140 2.4% T-~mal Salaries Paid & fTE* 1.6 ~ 2,2 39,052 50,718 * Full-Time Equivalent: 1.0 = full-time; 0.5 = balf-timm; 56,925 12.3% RESTRICTED FUN~: (Coraleta Detail, Pages 7 and 8) Restriot_~_ by: Re_~aricted for: Board of Directors Repay incorrect payroll taxes refund received 4,999 5,175 0 -100.0% N/A N/A N/A Services/Volunteers . 8.0q7 ~nl~nf~=r bmllr~ 65,~23 72.080 Material GoOdSoffice supplies, educ. materials0fundraisinq & events 10,005 11,005 N/A N/A Other: (Plmm~e specify) 79,288 12,100 N/A 10% 10% N/A *Direct Services @ $6.75(3320 hrs) 28a Non-client @ $5.25(2450 hrs) 5 Professional @ $13.00 (2327 hrs) 75,528 83,085 91,388 /\ 10% A~N~ T~d{ES AND PERSONNEL BENEFITS (List Rates for Next Year) 7.65 % x $ 56,925 Unemployment Conap. 1.0 % x $ 39,540 W-orker's Comp. Retirement Health Insurance .84 % x $ 56,925 %x$ N/A per ~.: 1. findiv. per mo.: family Disability Ins. % x $ 1.63 X $22/month Life Insurance $ per month 1.63 X $11/month Other % x $ How Far Below the Salary Study Committee's Recommendation is Your Director's Salary? Sick Leave Policy: Maxirmau Accrual N/A Hours _~ days per year for years 0 to uD , 9 days per year for years 0 to up ICARE ACTUA~ T~IS YEaR LAST YE~ PROJECTED 6,360 7,600 2,987 3,880 315 360 329 426 0 0 2,341 2,538 244 264 144 132 N/A Vacation Policy: Maximum Accrual 160 Hours 25 days per year for years ] to ~ ** 5 days per year for years ~ to 2 NEXT YEAR 8,495 4,355 395 479 0 2,621 430 215 N/A N/A Months of Operation During Year: 12 Hours of Service: 9-5 Holidays: 10days per year Work Week: Does Your Staff Frequently Work More Hours Per Week Than They Were Hired For? x Yes No How Do You Compensate For OvertLme? x Time Off None DIRECTOR'S POINTS ~ RATES ST~F BENEFIT POINTS Mtninnan Maximum Retirement 0 ~$ O JMonth ~ O Health Ins. 1~ $_,~Month 6 6 Disability Ins. 1 $___~Month .5 ,5 Life Insurance .5 $___~Month ,75 -~ Dental Ins. 2 $ * /Month _~ __~ Vacation Days 25 25 Days 5 ]?,5 Holidays 10 1Q Days 5 5 Sick Leave 18 18 Days 9 9 OINT TOT.nJ., 68.5 26.___~ 34,25 1 1/2 Time Paid Other (Specify) Co~ents: *included in healt¥ insurance **half-time positions 6 285 (Indicate N/A if Not Applicable) AGENCY ICARE DETAIL OF BOARD DESIGNATED RESERVES (For Funds Which Are Not Donor Restricted) A. Name of Board Designated Reserve: Payroll taxes refund ~ 1. Date of board meeting at which designation was made: 2/17/94 2. Source of funds: IRS refund of payroll taxes 3. l~/rpose for which designated: Repayment of payroll taxes 4. Are investment earnings available for current unrestricted expenses? Yes X No If Yes, what amount: 5. Date board designation became effective: 2/17/94 Ce 6. Date board designation expires: upon resolvement 7. Current balance of this fund: $5,005 Name of Board Designated Reserve: N/A 1. Date of board meeting at which designation was made: 2. Source of funds: 3o Purpose for which designated: 4. Are investment earnings available for current unrestricted expense~.~ Yes No If Yes, what amount: Date board designation became effective: Date board designation expires: Current balance of this fund: Name of Board Designated Reserve: 1. 2. 3. 4. N/A Date of board meeting at which designation was made: Source of funds: Purpose for which designated: Are investment earnings available for Yes No If Yes, what amount: Date board designation became effective: Date board designation expires: Current balance of this fund: current unrestricted expenses? 286 8 AGENCY H/STORY AGENCY ICARE (Using this page ONLY, please summarize the history of your agency, emphasizing Johnson County, telling of your purpose and goals, past and urrent activities and future plans. Please update annually.) 287 ICARE developed from an HIV/AIDS support group in 1988, was incorporated in 1987 and accepted as a United Way agency in 1988. The focus of the agency was reorganized in 1988 when clients, volunteers, sewice providers and members of the community identified significant service needs: a Buddy Program, financial assistance, access to treatment information and other resource materials, cdsis counseling, advocacy for benefits, legal and social services, transpodation and support groups. The first training for Buddy volunteers was Conducted in 1989. Initially, the Emma Goldman Clinic provided in-kind office space but ICARE later moved to a holistic health center to expand and increase accessibility. ICARE moved to our current location at Trinity Place in 1990 and shared the space with the AIDS Project of Johnson County and the Free Medical Clinic. ICARE acquired extra office space when the Free Medical Clinic vacated it's space in June of 1994 and the AIDS Project vacated it's space in January of 1995. A part-time Director was hired in January, 1989 and was increased to full-time within three months. A half-time Program Assistant was hired in Janua~/of 1994. Currently there is a full- time Executive Director, a half-time Program Assistant, and a half-time Case Worker (a grant funded position) on staff. A Community Development Block Grant was received in fiscal year 1994 to hire a half-time Housing Coordinator to conduct an HIV/AIDS Housing Needs Survey and to develop services based on the survey. ICARE received funding through an iowa Community AIDS Partnership (ICAP) grant in the end of fiscal year 1995 to hire a half-time Case Worker and to develop a comprehensive Case Management Program. The funds have enabled ICARE to provide more intensive case-management services and to provide case-Conferences with clients and local HIV/AIDS service providers. Service requests and service provision continue to steadily increase. ICARE experienced a 60% increase in direct service provision in fiscal year 1995. To meet the increase in service demand, ICARE implemented "Care Teams" of volunteers to provide in-home services to homebound clients and also developed Volunteer Case Worker positions to assist staff with service provision. Length of service contacts are also increasing as we continue to provide services to clients with multiple needs such as homelesshess, chronic mental illness. poverty, chemical dependencies, and language barriers. ICARE continues to utilize volunteers and students and we have increased our on-going volunteer, student, and staff trainings to help meet the changing needs of our clientele. Additional staff time is desperately needed to meet the complex needs of many of our clients. Educational programs have increased as well. A quarterly newsletter was implemented and the mailing list grew from 800 to over 2000. Volunteers provide the bulk of the educational programming and outreach activities. To meet the increasing service demand, plans for fiscal year 1996 include increasing staff hours, continuing to actively pursue professional and student volunteers, and creating additional volunteer positions. Additionally, ICARE will continue to pursue grants and investigate other sources of revenue. AGENCY ICARE ACCOUNTABILITY QD~STIONNAIRE A. Agency's Primary Purpose: 1)To promote community wellness in a non- ~ discriminatory way, stressing acceptance of diversity. 2)To provide emotional, financial and physical support to persons with HIV/AIDS and to their families and loved ones. 3)To produce and provide educational opportunities and materials on AIDS related topics to people living with AIDS, the public, governmental bodies, and other public or private agencies and organizations. 4)To facilitate referrals to agencies, organizations, and individuals providing AIDS related direct services. 5)To support research into the prevention and cure of AIDS. B. Program Name(s) with a Brief Description of each: 1. DIRECT SERVICES: Emotional support, crisis intervention, support groups, case management, financial, material and practical support, and information and referrals. RESOURCES & EDUCATIONs Educational and resource materials about HIV/AIDS related information, lending library, community inservices about the psychosocial aspects of HIV/AIDS and intervention strategies, informational and educational workshops and groups, and a quarterly newsletters. Tell us what you need funding for:one full-time Executive Director, one half-time Case Worker and a .70 time Program Assistant. Program expenses, volunteer recruitment, training and recognition, office rent, supplies and other operating expenses, transportation, staff training, printing and publicity, telephone, postage, and resource materials and subscriptions. E o Management: 1. Does each professional staff person have a written Yes M No 2. Is the agency Director's performance evaluated at Yes x Finances: 1. Are there fees Yes a) If Yes, No By whom? Board of Directors for any of your services? No X under what circumstances? job description? least yearly? {Personnel Committee) 288 b) Are they flat fees N/A or sliding scale AGENCY I CARE c) Please discuss your agency's fund raising efforts, if applicable: ICARE holds an annual open-air pancake breakfast, a variety show, a benefit on World AIDS Day, and solicits donations through the mail. ICARE participates in the Iowa City Road Races. Grants and in-kind support are actively pursued. Program/Services: Example: A client enters the Domestic Violence Shelter and stays for 14 days. Later in the same year, she enters the Shelter again and stays for 10 days: Unduplicated Count 1 (Client), Duplicated Count 2 (Separate Incidents), and Units of Service 24 (Shelter Days). Please supply information about clients served by your agency during the last two complete budget years. Enter Years ~ FY94 FY95 How many Johnson County la. residents (including Iowa City and Coralville) did your agency serve? lb. Duplicated Count 1,303 Unduplicated Count 1,122 3,339 2a. How many Iowa City residents did your agency serve? 2b. Duplicated , Count 916 4,454 Unduplicated Count 785 ~337 3a. How many Coralville residents did your agency 3b. serve? Duplicated , Count 262 1,273 Unduplicated Count 224 668 How many units of service did your agency provide? 4a. Total 3,789 4b. To Johnson County Residents 3,342 9~53q 9Estimates 5. Please define your units of service. Contacts where the following services are requested and provided: crisis intervention, support groups, information and referral, Buddy contacts, financial assistance, home and hospital visits, chore assistance, advocacy, case management, and other services provided. Phone and walk-in contacts are counted. The number of persons attending inservices, workshops, presentations, who receive educational materials and attendance at other community outreach programs are counted. 6. Please discuss how your agency measures the success of its programs. 1) Feedback from clients, periodic client surveys/questionnaires, and feedback from the HIV Advisory Council. 2) Feedback from service providers. 3) Feedback from educational programs and presentations. 4) Feedback from volunteers and staff. 5) Units of service provided and contined requests for services. 6) Annual work retreats and membership meetings. *~includes increase in educational activities and newsletter. P- 3 289 AGENCY ICARE 7. In what ways are you planning for the needs of your service popula- tion in the next five years:We strive to plan for the rapidly changing needs of our population. We are conducting a program <> evaluation for the ICAP case-management project; results will be used to improve services and to seek additional funding. Client, staff, volunteer, and provider feedback help us identify needed changes. We have increased staff and volunteer on-going training due to the increase in clientele with multiple/complex needs. We work collaboratively with service providers and implemented case conference and provider meetings. We continue to intensify our volunteer recruitment efforts and to recruit volunteers with specialized experience. We seek and pursue grants and other sources of funding to help us implement these changes. 8. Please discuss. any other problems or factors relevant to your agency's programs, funding or service delivery: We are understaffed. The Executive Director must provide services while also completing administrative duties such as grant writing. Complex/multiple client needs result in longer contacts and client needs sometimes outweigh staff's abilityto meet them due to time constraints. We depend heavily upon volunteers and students, yet they often do not have the knowledge or experience to assist clients with multiple/complex needs. Burnout becomes an issue due to the deaths of many clients in short periods of time. 9. List complaints about your services of which you are aware: Volunteer and student turnover result in a lack of continuity of care for clients. Staff, students, and volunteers are unable to devote as much time to a case that may be needed. We are receiving increased needs for services for families and loved ones, but ofte~ must prioritize client needs. There is a need for more short-term~ counseling and for more recreational/social activities. There are times when we are unable to provide a service due to volunteer shortages. 10. Do you have a waiting list or have you had to turn people away for lack of ability to serve them? What measures do you feel can be taken to resolve this problem: Periodically clients are placed on a waiting list for a Buddy or Care Team due to volunteer shortages because of increased client needs. Staff time limitations and volunteer shortages may result in being unable to provide a service. We have increased recruitment efforts and added another training session.- Internship opportunities have increased. The addition of a half-time Case Worker has helped, and we continue to seek sources of funding to increase staff hours. We refer clients when other services are available. How many people are currently on your waiting list? Thr~ee 11. In what way(s) are your agency's services publicized: Through press releases, public service announcements, media articles, posters, brochures, the quarterly ICARE newsletter, monthly client Service Updates, community outreach and participation in community events, collaboration with providers, case conferences and provider meetings, and word of mouth. ~ 290 P-4 AGENCY GOAL8 FORM Agency Name: ICARE Name of Program: DIRECT SERVICES PROGRAM ICARE GOAL: To provide emotional, practical, and financial support to persons living with HIV/AIDS, their families and loved ones; and to persons concerned about/affected by HIV/AIDS. OBJECTIVE A: In FY97, to provide emotional support and crisis intervention to an estimated 90 persons living with HIV/AIDS, their families and loved ones and to an estimated 700 people who contact ICARE during office hours. TASKS: 1. Increase Direct Services Volunteer Pool to 85 (current pool is 75). 2. Recruit, train, and coordinate volunteers. 3. Provide supervision and monthly insetvices and meetings for volunteers. 4. Schedule one volunteer for each two hour shiff dudrig office hours of 9:00 AM to 5:00 PM, Monday through Friday. 5. Obtain gract support for dlroct service provision. 6. Publicize services through the media, posters, brochures, the quarterly ICARE newsletter, and monthly client Sen/ice Updates. 7. Provide monthly staff trainings and weekly staff meetings for staff. 8. Schedule half-time Program Assistant during peak office hours. 9. Schedule and supervise Administrative support volunteers. OBJECTIVE B: In FY97, to provide four groups: one therapy and one support group for persons living with HIV/AIDS, a support group for families and friends of persons living with HIV/AIDS, and a bereavement support group. TASKS: 1. Supervise group facilitators. 2. Publicize groups through the media, posters, brochures, the quarterly ICARE newsletter, and monthly client Service Updates. OBJECTIVE C: In FY97. to previde financial, material, and practical support services such as cooking, housekeeping, trenspo[tation, and running eftands to an estimated 50 cllents in the Johnson County area. TASKS: 1. Recruit. train, and supervise volunteers. 2. Obtain in-kind donations for matedal suppert and additional funding for direct financial assistance. OBJECTIVE D: In FY97, to provide Buddy volunteers for an estimated 15 clients. TASKS: 1. Increase Buddy volunteer pool to 15 (current pool is 9). 2. Provide a minimum of weekly supervision to Buddies. 3. Provide monffily inservices and meetings for Buddies. P-5 291 Agency Name: ICARE. Name of Program: DIRECT SERVICES PROGRAM OBJECTIVE E: TASKS: In FY97, to provide Care Teams to an estimated 5 clients. 1. Increase Care Team volunteer pool to 20 (current pool is 10). 2. Provide a minimum of weekly supervision to Care Team volunteers. 3. Provide monthly Insetvices and meetings for Cars Team volunteers. OBJECTIVE F: TASKS: In FY97, to provide case-management sewlces to an estimated 50 clients. 1. Schedule half-time Case Worker during during peak office hours. 2. Increase Case Worker Volunteer pool to 3 (cun'ent pool is 1). 3. Recruit, train, and supervise Case Worker Volunteers. 4. Coordinate services with appropriate service providers. 5. Communicate/collaborate with other service providers by providing Inss~vlces, at~endlng meetings, and scheduling case-conferences. 6. Provide ongoing staff, student, and Case Worker Volunteer training. 7. Coordinate and supervise Administrative volunteers. OBJECTIVE G: In FY97, to provide monthly social and recreational activities for an estimated 50 clients and their families and loved oneS. TASKS: 1. Obtain grants to assist with funding. 2. Obtain in-kind support from appropriate businesses and groups. 3. Schedule events and provide transportation as needed. EESOURCES NEEDED TO ACCOMPLISH DIRECT SERVICE PROGRAM TASKS: 1. Grants and other fund-reising to assist with program funding. 2. One half-time Case WoOer and one half-time Program Assistant. 3. 80-90 volunteers, including professional therapists/counselors. 4. Three telephone lines and three telephones. 5. Two staff offices, a counseling room, a meeting/group room, room for training, and administrative space. 6. Office equipment and supplies. 7. Administrative support. COST OF PROGRAM FOR FY97 $73,§98.00 P-6 292 ICARE AGENCY GOALS FORM Agency Name: ICARE Name of Program: RESOURCES AND EDUCATION PROGRAM GOAL: To provide education and resource materials and programs to persons living with HIV/AIDS, their families and loved ones, concerned others, the community. and local agencies. groups, and organizations. OBJECTIVE A: In FY97, to provide resource materials to an estimated 200 people who will use the resource library approximately 300 times. TASKS: 1. Purchase HIV/AIDS related materials and magazine/newsletter subscriptions. 2. Continue membership in National Association for People With AIDS. 3. Coordinate purchasing with AIDS Project to prevent purchase duplication. 4. Schedule and supervise Resource Library Coordinator. 5. In-ldnd library donations OBJECTIVE B: In FY97, to provide 12 educational programs about AIDS psychosocial issues and service provisions to agencies and classes and 12 community outreach programs. TASKS: 1. Schedule half-time Program Assistant. 2. Increase Resource/Special Events volunteer pool to 75 (current pool is 60) 3. Recruit, train, coordinate and supervise Resource/Special Events volunteers. OBJECTIVE C: In FY97, to provide 6 educational workshops about HIV/AIDS issues to persons living with HIV/AIDS. 4 to their families and loved ones, and 4 to the comrcunity. TASKS: 1. Recruit, train. coordinate and supervise volunteer facilitators. 2. Survey clients. family members and loved ones for suggested topics. 3. Purchase and prepare necessary materials. 4. Publicize workshops through the media, posters. the ICARE Newsletter and the Client Service Update. OBJECTIVE D: In FY97, to mail a quarterly newsletter to an estimated 3500 people. TASKS: 1. Coordinate and supervise Newsletter Coordinator volunteer. 2. Recruit volunteers to assist with publication and mailing. RESOURCES NEEDED TO ACCOMPLISH TASKS: 1. Grant funding and other fund-raising to assist with program funding. 2. One one.fifth time Program Assistant, 75-80 volunteers, and administrative support. 3. Tapes, brochures, magazines, books. and other library materials. 4. Office supplies, television, and VCR. 5. Meeting room for educational programs and workshops. COST OF PROGRAM FOR FY97 $24,966.00 P-7 293 City of Coralville Johnson County Ci?y of Iowa City United way of Johnson County C~CK YOUR AOENCY'S BUDGET YEAR 1/1196 - 4/1/96 o 3/31/97 ?/1/96 - 6/30/97 10/1/96 - 9/30/97 X Director Agency Name Address Phone Compleced by Approved ~enni s Groenenboom Leila! Svcs. CorD. of Ia. 450 Iowa Ave., Iowa City, IA ~lQ/~l-fi~7n (..) J.$n Rutledge/J~an Davis (authorized si~ature) on (da~e) C0V~R PAGB Program Summ~[ry: (Please number programs to correspond' to Income & Expense Detail, i.e., Program 1, 2, 3, e~c.) Program 1: Legal advice and representation involving civil cases for low- income individuals° Local Funding Summary : 4/1/94 - 4/1/95 - 4/1/96 - 3/31/95 3/31/96 3/31/97 United Way of Johnson County -- $20,800 $21,800 $27,800 ~Does Not Include Designated Gvg. FY95 FY96 FY97 City of Iow~ City $ $ $ IJohnson County $ $ $ City of Coralville $ $.. $ 294 Legal Services Corporation of Iowa ( Enter Your Agency's Budget Year ~> 1. ~CfCAL OPERA~nqO MUD~ET (Total a + b) 313,170 a. Carry~verSalance (C~h fr~mline3, previ~uscolunm) 0 b. Inccm~ ((2~tstl) 313,170 2. TC~ALI~DITURES (Total a + b) 313,170 a. Administr~tion 16,298 b. Pr~T~ml (List Pro~. Below) 296,872 LLegal AdYtce and R~pr~ont~t~nn ?Of~R77 2. 3. 4. / 5o 6. 7. 8. 295,544 244,857 0 0 295,344 244,857 295,344 244,857 13,295 9,861 282,049 234,996 3. ~2qDING BALANCE (Subtract 1 - 2) 0 [ 4. IN-KIND ~ (Total fzu~i Page 5) $137,057 ol ol $137,000 $137,000 5. NON-CASHASSMUS 3,158 3 158 3,158 Line 3, Col. 1, Ending Balance: Notes and Cc~muents: LSCI maintains a statewide fiscal reporting system which includes the Iowa City Regional Office. At the close of the fiscal year, deficits in one office are offset by surpluses in the other offices. 2 295 a. Johnson County b. City of Icmra City c. United Way d. City of Coralville S£ Iowa AAA 6,050 f. Burlington Area llni l'ed Way 4,000 State, Fede~, Foundations -T.~st Bel~d 277,746 a. Legal Services Corporation 239,871 b. LOLTA 37,875 AG~cyLegal Services Corporation 1994 1995 1996 51.032 31.050 33,801 0 33,801 0 0 0 0 0 0 0 0 0 0 20,982 21,550 26,501 0 26,501 0 0 0 0 0 S,500 S,500 0 S,500 4,000 2,000 0 2,.000 260,320 209,092 9,861 199,251 218,099 164,576 9,861 154,715 42,221 44,516 0 44,516 of Iowa 3. Contributiov~/Donations a. united Way Designated Givin~ b. Other contributions a. cit7 be ?6X qOt 4q~ 0 495 257 493 49.3 0 495 6 10 0 0 0 510 ~67 , g67 0. ~67 510 367 367 0 367 5. Net Sales Of Services 6. Net Sales Of Materials 181 144 144 0 144 Includtr~._ Miscellaneous t, 4 ~R 2,960 960 a. Fee Awards/Lit. Re imhnrqemen t 3,438 2,960 960 b. TOTAL /NfEI4E (Show also on Fage 2, line lb) Nor~ and Cu~luLo_nts: 296 0 960 0 960 313,170 295,344 244,857 9,861 234,996 2. Employee Benefits and Taxes 3. Staff Development ACI%rAL ~HIS YEAR IAST YEAR PROJEc~?~o 1994 1995 181,617 168,326 43,518 41,109 Legal 1996 1996 135,293 7,008 128,285 35,640 2,853 32,787 Services Corporation of Iowa 2 4. Professional Consultation 5. Publications and 7. Re~ 21,360 8. Utilities 2,575 9. Telepholle 13,319 10. office Supplies and Po~macle 8,933 ~/l~_nt. ~ ~~ 4,215 ~2. Equil:mare/Office Maintenance 2,110 n. Printin~ ar~ ~ubli¢it7 f 636 k.. kx:al Transportation 5,085 15. Insurance 4,085 16. Audit 21 360 2,376 13,478 8,810 3,968 2,107 672 4 , 378 4 , 333 20,292 20,292 2,380 2,380 12,188 12,188 8,270 8,270 3,468 3,468 2,107 2,107 680 680 4,018 4,018 3,168 3,168 iS. Other (5'~ecify): Bank Charges 58 52 52 52 19. Advisory Council 431 340 240 240 20. Law Library 12,170 14,712 10,298 10,298 21. Litigation 6,594 7,173 4,613 4,613 22. Outside Labor 6,464 2,150 2,150 2,150 ~u~%LEX~a~"z~ (Show also on Page 2, line2,2a~2b) 313,170 295,344 244,857 9,861 234,996 Not~andOmm~nts: Line 7 Rent: As a cost containment measure, LSCI seeking a 5% reduction in its rent for office space. is 4 297 AGENCY Legal .qervlceq Cnrpnratinn nf Tnwa Position Title/ r~c Name 1994 1995 1996 T~t ~his Next Year Year Year Attorneys 3.52 3.54 3.00 Support Staff 1.84 1.49 1.00 Law Clerks .28 .24 .19 Managing Attorney 1.00 .75 . S0 Total Salaries Paid & FTE* 6.64 6.02 4.69 * D,]!-Time Equivalent: 1.0 = full-time; ACl~AL ~ YEAR ~r~ % l qq4 l qq~ l qq6 (.) 101,948 103,666 89,850 -13.3% 34,706 29,187 21,155 -27.6% 3,563 2,993 2,408 -19.5% 41,400 32,480 21,900 -32.6% 181,617 168,326 135,293 -19.6% 0.5 = half-time; etm 1994 1995 1996 RESTRI CT~ FdNCS: (C~,(olete Detail, Pages 7 and 8) Restrict~ by: Restricted for: Area Agency Legal Assistance and on Aging Cormmiry Legal 6,050 S~00 5,500 0% Education for Individuals aged 60 and Over. 1994 1995 1996 Grantor/Matchedby: Area Agency on Aging match by IOLTA ~ LS£ 6,050/2,026 5,500/1,846 5,500/1,846 //i-FTND SUPPORT DETATL ~rvices/Volunt~ * Other: (Please specify)*1994 Hours Paralegal/Support Staff: 329.45 hrs. x $6.85/hr. Legal Interns: 964,25 hrs. x $8.37/hr. Volunteer Attorneys: 1,584.10 x S80/hr.. 298 5 ~994 1995 1996 $137,057 $137,000 $137,000 0% $157,057 $157,00C $137,000 0% BEN~-~'IT DETAIL TAXES AND PERSONNEL BENEFITS f (List Rates for Next Year)1996 FICA 7.65% Unemployment Comp. Worker's Comp. Retirement AGENCY Legal Services Corporation of Iowa TOTAL ==> Rates x $155,293 %x$ X $13b,293 %x$ ACTUAL TH~S YEAR BUDGETED 'LAST YEAR PROJECTED NEXT YEAR I994 i9~b l~b 45,518 41,109 55,640 14,717 12,877 10,350 489 357 255 375 438 352 Health Insurance $211.42Per mo.:1 indiv. $605.35per mo.:3 family 26,491 26,154 Disability Ins. % x $ 1994 & 1995 rate : .38% 634 640 Life Insurance $ per month included in health i~surance except 1 employee 19 26 Other % x $ attorney fees/dues individual rates 793 617 24,257 0 26 400 How Far Below the Salary Study Co~nittee's Recommendation is Your Director's Salary? Sick Leave Policy: M~a~',,~--l~' ~C~]r~I~'"'l~"' Hours Months of Operation During 14 days per year for years __ to all years Year: 12 __ days per year for years -- to __ Hours of Service: 8:30-5:30 p.m. Vacation Policy: Maximum Accrual 225 Hours ' Holidays: 20 days per year for years 1 to 4 12 days per year 25 days per year for years 5 to 9 30 days per year for years -~ Work Week: Does Your Staff Frequently Work More Hours Per Week Than They Were Hired For? X Yes No How Do You Compensate For Overtime? X Time Off X None 1 1/2 Time Paid(Support Staff) Other (Specify) DIRECTOR'S POINTS AND RATES Retirement Health Ins. ~Disability Ins. Life Insurance Dental Ins. Vacation Days Holidays Sick Leave 1996 STAFF BENEFIT POINTS rates MinLmum Maximum 0 $ /Month 0 0 '-~$~0~/Mon t h --~'~ --~ ~$ /Month 0 0 · ~$~-----/Month .-~ .5 '--'~$~--/Month Z ~ -~~ Oays ~ '~ 14 ~ Days T~' ~J' 'OINT TOTAL 84.50 60.50 84.50 Comments: *Dental and Life insurance included in health insurance. *Due to funding cuts LSCI's Board of Directors voted to eliminate Disability Insurance as an employee benefit. 6 299 AGENCY Legal Services Corporation of Iowa (Indicate N/A if Not Applicable) DETAIL OF RESTRICTED FUNDS (Source Restricted Only--Exclude Board Restricted) a. Name of Restricted Fund Southeast Iowa Ar~,~ Age. nay nn Aging 1. Restricted by: Contract a~e~mmnt F~ ~lHPr 2. Source of fund: Iowa ~par~ent of Elder ~fairs 3. ~ose for which restricted: ci~l legal ~sist~ce to people 60 or over ~u~e~t' Io~ ~ se~ce area. 4. ~e investment earnings avail~le for current unrestricted e~enses? Yes X No If Yes, what amount: 5. Date when restriction became effective: ~lementation of se~ce contract wl~ 6. Date when restriction expires: 5~r~ co~t~mc~ year 7/OR - 6/Q6 7. Current balance of this fund: -0- se~ices paid for when delivered B. Name of Restricted Fund 1. Restricted by: 2. Source of fund: 3. ~ose for which restricted: ,-. 4. Are investment earnings available for current unrestricted expenses? Yes No If Yes, what amount: 5. Date when restriction became effective: 6. Date when restriction expires: 7. Current ~alance of this fund: C. Name of Restricted Fund 1. Restricted by: 2. Source of fund: 3. ~ose for which restricted: earnings available for current unrestricted expenses? 4o Are investment Yes 5. Date 6. Date 7. No If Yes, what amount: when restriction became effective: when restriction expires: Current balance of this fund: 300 7 (Indicate N/A if Not Applicable) AGENCY Legal Services Cor0oration of Iowa DETAIL OF BOARD DESIGNATED RESERVES (For Funds Which Are Not Donor Restricted) Not Applicable ( .. Name of Board Designated Reserve: 1. Date of board meeting at which designation was made: 2. Source of funds: 3. Purpose for which designated: 4. Are investment earnings available for current unrestricted expenses? Yes No If Yes, what amount: 5. Date board designation became effective: 6. Date board designation expires: 7. Current balance of this fund: B. Name of Board Designated Reserve: 1. Date of board meeting at which designation was made: 2. Source of funds: 3. Purpose for which desighated: 4. Are investment earnings available for current unrestricted expenses? Yes No If Yes, what amount~ 5. Date board designation became effective: 6. Date board designation expires: 7. Current balance of this fund: C. Name of Board Designated Reserve: 1. Date of board meeting at which designation was made: 2. Source of funds: 3. Purpose for which designated: 4. Are investment earnings available for current unrestricted expenses? 5. Date 6. Date 7. Current Yes No If Yes, what amount: board designation became effective: board designation expires: balance of this fund: 8 301 AGENCY HISTORY Agency: Legal Services Corporation of Iowa () In the late 1960's, the Hawkeye Legal Services Society was created as a delegate agency of HACAP, with funding from the U.S. Office of Economic Opportunity. The OEO was phased out in the early 1970's, however, and the U.S. Congress created the Legal Services Corporation (LSC). The Iowa City Office became a grantee of LSC in 1974. In 1977, the Legal Services Corporation of Iowa (LSC0 was formed, with a goal of providing free service to low.income Iowans in every county, with the exception of Polk County, which maintained a separate legal aid society. The Iowa City Office and several other small offices in Iowa merged into LSCI, and the program expanded until 1980, mainly through funding from LSC. In 1982, however, federal budget cuts reduced LSCI's funding from LSC by about 30%. As a result, Me of the 15 offices in the state dosed, and the surviving offices began making greater efforts to secure funding from other sources to maintain staff sizes at workable levels. The Iowa City Office first received assistance from United Way in 1983, when United Way funded a half-time attorney position. Funding on the federal level has not kept up with the rate of inflation, while costs have risen dramatically. As a result, the LSCI Board considered closing the Iowa City and Dubuque offices in 1989, but did not, owing to a grant from the IOLTA (Interest on Lawyers Trust Account) Commi~on. In 1991, in response to continuing budget problems, the LSCI Board decided to lay-off one clerical worker in each office. In 1995, LSCI again faces a serious threat to funding. As this application is being written, the U.S. House of Representa- fives has passed a bill reducing funding to LSC (nation-wide) by one.third. The bill would also' effectively reduce LSCI's income by preventing LSC-funded program.~ from obtaining attorneys fees from opposing parties. The LSCI Board of Directors is formulating a plan for how LSCI might respond if the House bill is not mitigated by the Senate. Presently, the Iowa City Office serves seven counties: Des Moines, Henry, Johnson, Cedar, Louisa, Muscatine and Washington. Staff members provide advice and representation to individuals in a wide variety of cases identified by survey as high priority areas, cases which involve safety, shelter, and denial of fundamental liberties and other critical legal problems. Among these are income maintenance (e.g., FIP (ADC), Food Stamps, Social Security, Unemployment Compensation); health law issues (e.g., Medicaid and Medicare); housing law issues (e.g., landlord.tenant relations and federally subsidized housing); individual rights (e.g., rights of mentally or physically handicapped); family abase; consumer law problems; utility problems; and special education issues. The staff also is involved in presenting talks to groups of low-income people or agencies that deal with low-income people, in order to educate them about legal rights and ('_) 302 Agency: Legal Services Corporation of Iowa Iowa City Regional Office respons~ilities in various areas of the law. ACCOUNTABILITY QUESTIONNAIRE A. Agency's Primary Purpose: To provide high-quality legal assistance free of charge to low-income people in civil law cases involving issues of safety, surviva~ shelter and fundamental liberty interests. B. Program Name(s) wtth a Brlef Description of each: The services LSCl provides are not divided into separate programs. We provide legal advice to low-income people residing in our service area, including legal representation before state and federal courts and other administrative bodies. Additionally, to increase services to low.income clients, we involve the private bar in the representation of low-income people by referring financially eligible clients to private attorneys free of charge, and by conducting seminars for attorneys on legal issues that often arse among low-income people. We also educate the low-income community about their legal rights and responsibilities at speaking engagements in our service area. We do not duplicate the services offered by student Legal Services, since we refer students to SLS unless they have a claim against the University, or it otherwise would be inappropriate to do so. We work cooperatively with the clinical programs at the University of Iowa Law School. C. Tell us what you need funding for.. We need the funding for a pan-time staff attorney and a law clerk to serve Johnson County. We are required by federal regulations to serve counties equally, based on population~ The additionalpan. time attorney funded presently by United Way provides extra service to Johnson Coun~ to address unmet legal need. The attorney presently assigned to service delivery under the grant from the United Way of Johmon County is Petrie Naides. D. Management: 1. Does each professional staff person have a written job description? Yes No XX~ Ncw employcca arc g~vcn writtea job cxpccatatio~ mcmoraada. 2 303 Agency: Legal Services Corporation of Iowa Iowa CI~J Regional Office 2. Is the agency Director's performance evaluated at least yearly? Yes XX No~ By Whom? By the program-wide Executive Director in Des Moines, the litigation directors in Iowa Ci(y and Des Moines, and the Board of Directors in Des Moines and locally. E. Finances: 1. Are there fees for any of your sexvices? Yes m No XX. a) If Yes, under what circum~a. ces? b) Are they fiat fees ~ or sliding scale c) Please discuss your agency's fund raising efforts, ff applicable: IOLTA (Interest on Lawyers Trust Accounts) fund~ a full. time position in our office. The Burlington Area United Way has allocated $2,000 for 1996. The Area Agency on Aging in Burlington has a contract wtth us for $5,500. In light of anticSareal federal cutbacks, the LSCI Board of Directors is investigat- ing other fund raising options on a program-wide basis. F. Program/Services: Example: A client enters the Domestic Violence Shelter and stays for 14 days. Later in the same year,.she enters the Shelter again and stays for 10 days: Unduplicated Count 1 (Client), Duplicated Count 2 (Separate Incidents), and Units of Service 24 (Shelter Days). Please supply information about clients served by your agency during the last two complete budget years. (~) () 304 Agency: Legal Se~ices Corporation of Iowa Iowa City Reglonnl Offlee How ninny Jol~2n County ~dd~nle (In¢l~11 Iowa ~ll~' and Cornlvllb) did yore* tpn,~*y How tomy le~ City How n,.tuy Codvilla rq, sfdent~ did your 4. How nmu.y nails of ~rvleo did your apa~y provide? En~r ldar* "~ 1993 1994 I~ DupUcated Count 719/108 (Y'L~) '~/'/9 ~) 1~ U~u~ Co~t N/A~ ~A~ 2~ U~Hcn~ ~t NIAs ~A~ 3~ UudupU~ ~t N/A~ ~As ~s~a~ 719/108 ~) 79~79 (~) $. Please define your units of service. One unit of service is the pnovbion of assistance to one low.income person in connection with one legal problem. L$CI "counts" a cc~'e at the thne that it Is closed. Please discuss how your agency measures the success of its programs. The qualtty of our work is measured by the managing attorney in each office, the litigation directors, and the executive director. Among the factors considered are the number of cases, the (ypes of ca~es, and the complexity o/the cesar. The outcome L~ important, of cours~ However, even high.quality advocacy cannot guarantee a succe. vsfid outcome for the client. lite measure our success in te;~s of providing access to the judicial system in a competent manner. 7. In what ways are you planning for the needs of your service population In the next five years: Z 'llto VLP (Volantocr lawyen Pro~ct) i8 o~t~ by ~I and ma~hes eligib[o cUen~ wish p~o altome~ who have asr~d to pro,de se~ ~th~l ~8i~ a Ice, ~e ~t d~ by ~ atto~e~ in the fo~ ~ of the duplicated ~'om unduplicatcd dienil. 4 305 Agency: Legal Services Corporation of Iowa Iowa City Regional Office LSCI's mission is to ensure equal access to the justice system for low. income Iowans. Outs is a society grounded in a system of laws. The entire system fails if one segment is disenfranchised by a lack of access. The biggest need our clients probably have is access to the judicial system. We address this by developing an even more extensive volunteer effort from an already cooperative local bar, and by additional fundraising which is discussed elsewhere. At the end of 1994 and early 1995, L$CI undertook a comprehensive review of its priorities and service delivery. LSCI surveyed clients, and interviewed "key respondents," such as service providers, attorneys and judges. Based on the results, the LSCI Board of Directors at its May 1995 meeting revised the priorities for service. 8. Please discuss any other problems or factors relevant to your agency's programs, funding or servtce delivery: It is difficult to frame our problems in any terms other than lack of advocates. We seem to be well. known among other service providers, judging from the volume of referrals we receiv~ and as a general matter, we are able to work with other agencies cooperatively in resolving problems. Our primary problem is simply having too few advocates to handle the legal needs of everyone who contacts us with a legitimate request for help. There are approximately 16000 low. income Iowans for every LSC-funded Legal Services attorney in Iowa. Despite the fact that in 1994 LSCI served nearly 19,000 petsons statewide, there was unmet legal neetL 9. List complaints about your services of whtch you are aware: The major criticism is based on our rejection .of cases. As indicated by the informa- tion above, we are thinly.staffea; and so the rejection of clients with a genuine need for help become inevitable. 10. Do you have a waiting list or have you had to turn people away for lack of ability to serve them? What measure do you feel can be taken to resolve this problem: We have no waiting list and are concerned about ethical problems inherent in maintaining such a lis~ We are attempting to deal with the problem of under. staffing by involving more local attorneys in the provision of services through the Volunteer Lawyers Projec~ The goal from the Iowa City Office for 1995 is 150 referrais. In addition, we have advice clinics, where private attorneys come to our office in the evening and give advice to eligible clients. 3O6 Agency: Legal Services Corporation of Iowa Iowa City Regional Office How many people are currently on your waiting list? N/A 11. In what way(s) are your agency's services publicized: Firsg we have been providing legal help in Johnson County for so long that most other service providers are well aware of our existence, and we receive many referrals from those other providers. Secona; we engage in outreach efforts in the community legal education presentations, which inform potential clients and service providers about the law and about the ava~ability of our services. Thira~ we distribute occasional press releases con- ceming legal sendces ac 'tMties, and receive media coverage calculated to inform the public of the nature of our services. AGENCY GOALS FORM ( Agency Name: Legal Services Corporation of Iowa Year: 1996 Iowa City Regional Office Legal Sel~ices for Low-Income People of Johnson County Name of Program: LEGAL SERVICES FOR LOW-INCOME PEOPLE IN JOHNSON COUNTY TO PROVIDE LOW-INCOME PEOPI.F. OF JOHNSON COUNTY WITH ACCESS TO QUALITY LEGAL HELP, FREE' OF CHARGE Objective A: Tasks: Objective B: To provide legal assistance to homeless people of Johnson CounVj. Continue outreach to people at the free lunch program. Prevent or alleviate homelessness by representing people in retaining or gaining housing and public benefits. To provide legal assistance for low-income people with public benefits problems: (! 6 307 Agenc~ Legal Services Corporation of Iowa c ty T~ks: Assist people with the following types of problem~ 1. Improper denial or reduction in the following benefits: A~d to Faroflies with Dependen~ Children (ADC) and the Family Inve~'u~ent Plan (FIP); Food Stamps; Including changes imposed by the Mickey Leland Hunger Relief Act; Title XIX (Medicaid); General Relief; Objective C: Task: Objective D: Task: · Medically Needy; and State Papers and Hill-Burton benefits (hospital medical care) 2. Improper denial of initial application or cessation (termina- tion of current benefits) regarding disabfi/ty benefits. $ Supplement~J Security Income (S~I); and Social Security Disability Insurance To provide legal assistance for low-income people who are victims of domestic abuse. Represent victims of domestic abuse to secure legal remedies, including domestic abuse protective orders in court. To provide assistance with special education problems and due process in schools. To assist clients with the following types of problems: 1. Denial of a free, appropriate education for students with (') 308 Agency: Legal Services Corporation of Iowa Iowa City Regional Office Objective E: Tasks: Objective F: Tasks: Objective G: disabilities; 2, Denial of due process rights for students. To provide legal assistance for low-income people with housing problems: 1. Violations of landlord/tenant law: · lock-outs; · seizure of property; · evictions; and · u~lity shut-offs; 2. Housing discrimination; 3. Illegal standards/procedures in federal housing progr~m,~, To provide legal assistance for low-income people with comumer law problems, Assist clients with the following types of problems: 1. Illegal garnishment of exempt property; 2. Repossession of unlawfully detained personal property; 3. Unlawful debt collection practices; 4. Improper utility shut-offs; Violations of state and federal Truth in Lending Acts. To provide legal assistance for low-income people with employment law problems. 309 Agency: Legal Services Corporation of Iowa Iowa City Regional Office Tnsks: Objective H: Tasks: Objective: Assist clients with the following types of problems: Improper denial of unemployment compensation benefits or improper cessation of the same; and 2. Job discrimination. To provide legal assistance for low-income people with individual rights problems. Assist clients with the following types of problems: Violations of the rights of mentally ill or mentally hundi- capped persons to treatment in the least restrictive setting, adequate individual program plans and proper use of psycho- tropic drugs; Violations of residents' rights in nursing homes or county care facilities; Disputes a client may have with his or her guardian or conservator; and Denial of civil rights based on a clienfs handicapping condi- tion. TO PROVIDE OPPORTUNITIES FOR LOW-INCOME PEOPLE IN JOHNSON COUNTY TO LEARN ABOUT THEIR I.I::.GAL RIGI-rrs ~ REMEDIES. To educate low-income people regarding their rights so they may become effective advocates for themselves. Tasks: 1. Hold at least six legal education presentations on topics of particular interest to the poor;, Provide written materials explaining the law to local low- income people, through consultation with individual clients 9 (') 310 Agency~ Legal Services Cor~oratlon of Iowa Iowa City Regional Office and at legal education presentations to groups; and 3. Inform other service providers of the written materials available through Legal Services, to ensure wide distribution of such materials to low.income people. GOAL: TO CO~ EFFORTS TO ENLIST THE ASSISTANCE OF THE PRIVATE BAR Objective A: To refer 150 cases per year to the Volunteer Lawyers Proje~ Objective B: To hold at least four advice clinics per year in Iowa City. Objective C: To conduct conffuuing legal education classes on poverty law for attorneys. Resources Needed to Accomplish Program Tasks 1. Continue the part-time attorney position and law clerk position funded in the past by United Way. Miscellaneous supplies for legal work, community education and outreach. 3. Travel expenses. 4. Professional liability insurance. 5. Office space, utilities and telephone. 5. Litigation e~penses. Cost of Needed Resources $27,800 annually for pan-time attorney and law clerk. TOTAL $27,800 10 311 H~4AN SERVICE AGENCY BODGET FOgY City of Coralville Johnson County City of Iowa City United Way of Johnson County CHECK YOUR AGENCY'S BUDGET YF~ 111196 - 12131196 411/96 - 313119? 711196 - 613019? 10/1/96 - 9/30/97 X CO~R PA~E Program Su~=aary: (Please number pro,rams to correspond to Income & Fo~pense Detail, i.e., Program 1, 2, 3, et=.) Fmm~ly Counseling: Provide professional casework services to families and individuals seeking assistance in resolving emotional problems or temporary stress that they may be encountering. Pre~mmcy Counseling: Provide casework counselir. g service to expectant sin~e parents faced with issues of pregnancy, parenthood, physical care arrangements, adoption, family and other significant relationships. e Other Proart: Includes foster care, therapeutic foster care, family- centered services~ adoption services, mental health counseling, sexual abuse counseling and independent living. Local Funding Summa~/ : 4/1/94 - ! 4/1/95 3/31/95 I 3/31/96 IUnited Way of Johnson County -- $ $ IDoes Not Include Desi9~lated Gvg. 13~500 13~750 ~ FY95 ~f96 IClty of Iowa City $ $ iohnson County $ 15,600 $ "16,068 ity of Coralville $ $ 4/1/96 - 3/31/97 Is 20,000 I FY9? ;$ 18,000 :$ (~ 312 1 Enter Your Agency's ]~uclget Year 1. TOTAL 0~ SO~(~E~ (Total a + b) a. carryover ~ fr~m line 3, X:r~vious column) b. L-~oms 2. ~~ (~ a+b) b. Fm~mm Total (Lis~ * 1o Family Counseling * 2. Pregnancy Counseling e Y/E 1/31/95 Y/E 1/31/96 Y/E 1/31/97 549,065 587,808 684,008 -0- 549,065 596,057 52,127 543,930 40,367 14,975 488,588 (46,992) (97,992) 634,800 782,000 685,800 806,800 53,000 55,100 632,800 751,700 41,000 43,000 18,400 20,930 573,400 687,770 3. ENDING BALANCE (S%~%=ract 1 - 2) (46,992) 4. IN-KDD SUF~m~ (Total ~ Pa~e 5. NONCASH ASSEIS * ~st of s~ices to Jo~on Co~ty resid~ only. (97,992) I (122,792) 2 313 ?.t~t Below a. Johnson county b. City of IoWa City IA~T~U%RP~0~C~D NEbUlAR TROTION I 2 Fam. O~n. Pm~. (Drs 28,850 29,581 36,154 4,422 16,469 15,263 15,350 15,873 17,195 1,932 - 15,263 C. Unie~ Way d. City of Carolville 13,500 13,708 18,959 2,490 16,469 fo 2. Stata, Federal, Foundations-~elow 362,284 ao IA - DHS 242,027 bo Victim Repara. Fund 7,179 c. JOb~nsonCo~nty CommunitySvc. Approp. 28,176 de Washington County a. united Way - Desi~nat~ oivin~ b. Other Cor~.r~ons 84,902 133,077 2,284 130,793 435 435 be '424,840 659,600 41,480 - 324,600 569,600 33,900 - - 2,500 3,000 280 - - 11,740 .... 86,000 87,000 7,300 - - 150,879 51,046 4,467 14,369 5,667 2,846 3,000 394 2,606 - 148,033 48,046 4,073 11,763 5,667 900 1,000 131 869 - 900 1,000 131 869 - 5. Net Sales Of Services 6. Net Sales Of Materials 24,330 28,000 34,000 2,900 11,293 Including Miscellaneous 89 600 a. Miscellaneous 89 600 200 200 · lU 'n~L ~ (Show also on Page 2. line lb) Notas and C~ments: 549,065 1634,800 782,000 53,400 43,000 20,930 314 3 b. City of Iowa City c. United Way d. City of Cor-ulville a. United Way Designated Sivin~ b. Other Cont~ons 2. state, Federal, Foundations -T.iSt Below 618,120 Iowa DHS 535,700 b. Victim Repara. Fund 2,720 c. Johnson County Community Svc. Approp. - d. washington County 79,700 3. Ccn~ons/Donations 26,543 26,543 5. Net Sales Of Services 6. Net Sales Of Materials 19,807 8. Other - List Below Includi r~ Miscellaneous 200 a. Miscellaneous 200 be 5 6 7 8 664,670 3a 2. 3. 4. 5o 6. 7. 8. 9. 10. 11. 12. Professional consultation Publications Utilities Office Supplies and Equipment/Office M~ntenance 14. ~ Transportation 16. Audit ACTUAL~IS YEAR~JDJ~a~uA~4INIS-~ PRO~RAM IASTYEARPROI~/TED NEXtYEAR TRATION 1 2 Fa~Oams. Pre~.e~ms. $349,785 $402,300 $502,000 $32,200 $28,000 $14,000 80,848 90,500 112,900 7,200 6,300 3,160 6,374 7,400 10,000 3,400 960 40 15,079 12,000 17,400 1,800 270 330 1,690 2,100 700 .200 100 40 692 800 800 400 - ~ 30,000 72,000 - 3,200 1,550 3,472 4,500 .... 8,202 8,700 12,800 800 570 530 6,039 6,200 8,100 2,100 860 180 2,692 2,800 3,600 1,200 180 80 6,859 7,200 9,500 1,200 1,100 530 710 1,100 600 400 30 20 34,549 28,000 40,000 1,000 320 260 1,836 2,400 2,200 700 200 100 1,016 1,200 1,400 1,400 - - is. Other (Specify): ~ecif~C Assistance. 61,199 70,000 3,700 - - - 19. Miscellaneous 2,819 1,600 4,400 1,100 340 20 20. Moving Expense 5,190 .... 21. Depreciation 7,006 7,000 4,700 - 570 90 22. 'lum~L EXPE~-~ (Show also on Page 2, line~,2a.2b) Notes and Ccmm~_nts: $596,057' $685,800 $806,800 $55,100 $43,000 $20,930 316 4 (~) P~O~:m~,~ ~' Salaries $427,800 2. Employera Benefits and Taxes 96,240 5,600 4. Professional Cor~ultation 15,000 400 7. Rent 67,250 8. Utilities 10,900 10. OITice Supplies and l~e 4,960 l~/Re~ 2,140 12. ~uipm~Office M~ ~.r~ 6,670 150 38,420 1,200 16. Aucli= 17. I/~ ~s. _outer .(s~_ '.~y): upeciflc assistance 3,700 19. Miscellaneous 2,940 20. Moving Expense - 21. Depreciation 4,040 22. on Page 2. llne 2b) $687,770 /~ L~rn~mhN S(~J~L u~FICE OF 4 5 6 7 8 4a 317 pc:sit. ion Title/ Las= Name Refer to pages 5a & 5b Year Year 349,785 402,300 0.5 = b~!~-t/mm; etc. 502,000 24.8 ~C~D F~NES: (C~le~:e De~i], Pages 7 and 8) Re~ctad by: Restrict~ for: 318 5 ~ositton Title/ ~ Name Imst ~n~ Next Year Year Year Center Director/Geissel .69 1o0 1.0 21,328 Acting Director/Corson .05 - - 1,986 MSW Caseworker/Adrian .63 .61 .60 15,612 " " /Jacobson 1.0 1.0 1.0 23,222 " " /Langley 1.0 1o0 1.0 28,089 " " /Leh~ert 1.0 1.0 .1.0 22,132 " " /Schmidt .27 .24 °25 7,265 " " /Smith 1.0 1o0 1.0 24,094 " " /Tonkyn 1.0 1.0 1.0 22,832 " " /James .54 .80 1.0 11,066 ~ 3.A. Caseworker/Andeway-K~k 1.~0 1.O 1.0 " " / Dumont .04 - - " " /Christensen 1.0 .54 /Hammes - .46 1.0 /Howe -.57 .61 .60 /Mosinki - .92 1.0 / Kemp 1.0 1.0 1.0 .93 .77 .75 1.0 .52 - - - 5.0 / Kowyn~a / Kuehn New B.A. Positions FO~ED % NEX~ YEAR ~ 32,500 34,200 5.2 15,500 16,100 5.6 24,400 25,100 2.9 29,700 31,200 5.1 24,400 25,300 3.7 6,400 7,000 5.0 25,400 26,500 4.3 25,600 26,400 3.1 19,700 25,500 3.6 17,654 18,600 19,200 3.2 713 - - 16,438 18,600 - (100.0) -0- 8.500 19,000 2.8 9,938 12,600 13,000 4.9 -0- 18,300 20,900 5.1 23,213 24,400 25,300 3.7 15,396 14,300 15,000 4.9 19,398 10,000 - (100.0) - 93,100 100.0 * Full-time equivalent: 1.0 = full-time; 0.5 = half-time; etc. ** Percentage increase based on rate of pay. Note change in FTE. Bositien Title/ L~st Name Secretary/Brophy " /Conybeare " /Fruge " /Sieren Year Year Ymm~ - .85 1.0 -0- 17,400 21,400 4.5 .60 .55 .52 10,208 9,700 9,600 4.7 .50 - - 8,317 - - ~.0 1.0 1.0 14,776 15,500 16,000 3.2 Add: Other L.SoS. 0~= ~ ~l~s ~ tO ~ City ****Support Staff/State Office Total (To Paqe 5) 14.82 15.8220..72' 313,677 371,500 469,800 4.2 ~ .- 6,500 - 15.12 15.87 20.72 320,177 371,500 469,800 N/A N/A N/A 29,608 30,800 32,200 15.12 15.87 20.72 349,785 402,300 502,000 * Full-time equivalent: 1.0 = full-time; 0.5 = half-time; ** Percentage of increase based on rate of pay. Note change in FTE. *** Based on average of % increases for budgeted scarf ,*** Allocation of support service cost provided by State Office (Includes management, accouriah 320 payroll, computer services, etc.) 5b AGENCY T~S ~.ND PERSONNEL BF. NEFITS (List Rates for Next Year) TOTAL ==> FICA Unemployment Comp. Worker's Comp. Retirement 7.00 % x $ 420,000 Health Insuran¢s 1/2 per m~.:10 indiv. 302 per mo.: 6 family Disability Ins. 0.48 % x $ 420,000 Life Insurance Other $ per month 0.60Z x $ 420,000 %x$ · 'AcTuAL' '-'" THIS YEAR "BUDGETED LAST YEAR PROJECTED NEXT YEAR $ 80,848 $ 90,500 $ ~L2,~O 2.5,31.5 29,200 36,600 1)751 2,000 2,500 2)486 3,0(0 3)700 22,795 23,500 29,400 25,420 29,200 36,400 1)365 1,600 2,000 1,716 2,000 2,500 How Far Below the Salary Study Co~mittee's Reco~nendation is Your Director's Salary? Sick Leave Policy: Maximum Accrual~,~_ Hours ~5 days per year for yea~s ~11 to__ __ days per year for years to__ ~a Months of Operation During Year: 12 8:30- 8:00 Hours of Service: ~esc~y-Friday 8:30 - 6:30 Support Vacation Policy: Ma:cimumAccrual 150 Hours Holidays: S~aff: 10 days per year for years i . to 5 Prof. 9 days per year $u~ff: 20 . days per year for years I to xx Work Week: Does Your Staff Frequently Work More Hours Per Week Than They Were Hired For? x Yes No How Do You Compensate For Overtime? Time Off 1 1/2 Time Paid X None *Other (Specify) DIRECTOR'S POINTS AND RATES STAFF BENEFIT POINTS Minimum Maximum Retirement 3/ $ 192___~__/Month 15 28 Health Ins. 12 $_120 /Month 12 2~ Disability Ins. __~15 18 /Month I 1 Life Insurance ~ $ l~Month % % Dental Ins. 2 $_ ~ /Month .... 2,., 4 Vacation Days ~0 20 Days 10 20 Holidays 9 9 Days 9 9 Sick Leave 15 15 Days 15 ~ POINT TOTAL 90.5 6~.5 "~'*~ 101.5 Cornmen t s: * Fmployee deductions for z~dical insurance are treated as snlnry re- ducti0as and are ~ot subject to FICA. Minimum tenefits for full-H-~ staff 6 321 AGENCY t ISTORY AGENCY LU~N S0~IAL SERVICE OF IOWA (~Isi~g ~his page ONLY, please summarize the history of yo%Lr agency, emphasizing Job~son County, t~_!ling of your pu-~.~.ose a~d goals, pas~ curr_en~ activities and fu=ure plans. Please update annually.) Lutheran Social Service was organized in 1939 as a non-profit statewide family and children's service agency. The puroose was to provide social ~ase work and treatment of dependent, neglected, orphaned, delinquent, and handicapped children by providing services to'meet their needs in other than institutional care facilities. Our basic purpose of service also enables us to provide many programs on behalf of children and their families in the state of Iowa. LSS zs now accredited statewide by the Iowa MH/MR/DD Commission as a Mental Health Provider. LSS is also licensed by the Department of Human Services (DHS) as a child-placing and child-caring agency. Three departments from DHS (Licensing Department, Purchase of Service Department, and MH/MR/DD) make regular on-site visits and evaluations. We are also accredited by the Council on Accreditation of Services for Families and Children. The the opening of the Iowa City Service Center. of care for children and families of Johnson County includes individual/FamilF/Couple Counseling, Pregnancy Counseling, Sexual Abuse Counseling, Family Centered Services, Foster Care Services and Adoption Counseling. history of service to Johnson County residents began in 1947 with Presently, the continuum The Family and Ind~vldual Counseling Program is available to lndivldua!s and families experiencing difficulties in re!attonshlps. problems frequently dealt with include marital discord, parent/child relationships, and individual difficulties. The focus of the Pregnancy Counseling Program is to assist expectant mothers and/or expectant couples to make responsible dec!sions and carry out a plan which is in their and the chlld's best interest. Counseling provides an environment for examining options for parenting. medical concerns, and birthing facilities, as well as ~nformation regarding financial resources. For eleven years, Lutheran Social Service has provided community-wide leadership and counseling services to v~ctlms of child sexual abuse and family members within the Johnson County area. The program is now funded by the Johnson County Decategorlzatlon Project, DHS Purchase of Service, and Crime Victim Assistance funds. Other services such as adoption services. specialized family-based services, foster care, and therapeutic foster care, are also available to Johnson County ~esidents. These are essentially supported by client fees, contractual agreements with the Department of Human Services, and church funds. Lutheran Social Service is committed to prov~dzng tradztional and Innovative services to families and lndzvlduals and is enabled to do so through the support of Johnson County United way. of which it has been a member since 1970. 322 AGENCY, LUT~N SOCIAL SERVICE OF IOWA ACCOUNTA~ILI~ QUESTiONlqAIRE Agency' s Primary Pu-'-9ose: The mission of Lutheran Social Service (LSS) is to join and assist people in their struggle toward Nholeness and empower them to achlev~an' improved quality of life. The provision of relevant social and psychological problem-solving services to families, couples, and individuals of Johnson County focuses on treatment and prevention of social and mental health issues. 9rcqram Name(s) wi~h a Brief Description of each: FAMILY .~ND INDIVIDUAL COUNSELING: This service is available to individuals who need personal help and to families experiencing difficulties. Conflicts frequently dealt with include: marital discord, parent/child relationships, and individual difficulties. The charge for service is determined on a sliding scale based on income and nLLmber of dependents. PREGNANCY COUNSELING PROGRAM: Counseling is available for expectant parents who are in conflict about assuming parenting responsibilities. They are helped to make their own decisions and to carry out their plan for themselves and their child. Information and counseling are given regarding options for parenting, prenatal care and delivery facl!Itles, and financial resources. There is no charge for this program. Tell us what you need =,~alnq for: The funds arm being requeszed to support the professlone! staff time needed to provlde Famlly-'Indlvldual Counseling services anc Pregnancy Counselznq services as outlined in Section B. 1 and 2. _. Dces e=-ch professional Yes X 2. is ~he Yes X Finances: i. A~e there fees Yes X :'.L~ .... .,,-. Nc agency -t ..... - ~erfo-~mar. ce eva'_uazea a~ !easn yearly7 Lutheran Social Service Mo__ By whcm? Eastern Regional Vice-?-es~de.~t for any of your sel-z~ces? (Family/In~. Co'g. ) (Pregnancy Co'g.~) . a) if res, u~.der wha~ czrcums~nces.~ Families. couples, and lndlvzduals are asssessed a f~e to pay and the number of dependents in .%heir family. based upon ability b) .a_re they f_ac fees or sl~ '~.-.= sca~e X 323 c) AG~--"~C£ LUTHERAN SOCIAL SERVICE OF IOWA Please d~-scuss your agency's fur. d raising effcr'-s, if applicable: The Iowa Cit7 Luttmran Soy/el S~rvice staff ~%rci=i~ates iu the ~osg±ce Road Paces. Incidents), and Units cf information about c!iancs comu!e~e budge= years. proqram/Services: Example: A c!ienc enters the Domestic VLoienc~ She!~rar. d s=a,/s for %4 days. La=er in ~he same year, she enters =he $he!cer again and s~ays for ~0 days: Undu~iioaced Count 1 (C!ie~:), Dupiica~ad Coun~ 2 (Separate Service 2~ ($he!=er Days). ~!ease supply se~red by your agency during =he last =we P.C.: Pre~oanc7C~m~"l~"E Hcw many joP~son Coum.~y residenOs (including iowa Ci'-y and Coralville) did your agent.; serve? How mar. y Zowa City reslden~s did yo'~ agency se~;e? . _ _=L' il_--- r=_slder.=s did your 'i' './cur agency : ~ ._ --d_? F~ 1 y/Ind/widnal C~r~=.~l I~E E4~cer Years ---, FY 9& 114 ~C 362 NA NA ~ 1121 f.~ 1 FY 95 429 NA 712.25 : Please '_fL.._ ';cur '-'../.:- sf sac;ice ~o--~ =~ established case. Includes dzre_~ CASE HOTS: All time ....... ~.ed to an ' tontact with clients. crave! time, supem;~slon. collateral contacts and recordan§. Applies to F.I.C. and 6. Please d-scuss he:.; '/cur ager. c7 measures zhe success -f LcZ p__-__am . Lutheran Social Servzc~ %stributes a two page questionnaire, composed of a wzde range of topxcs, to all zllents at the znit~a2 intake session. Lutheran Soczal Se~;~ce contacts 20% of [he closed cases on a zuarterly basis fer feedback on services. The statxst~cal and written respnns~s are distributed to staff for r( ')e° 324 AGENCY LUTEERAN SCCIAL SERVICE OF IOWA 7. In what ways are you planning for the needs of your service popula- tion in the next five years: In the fall of 1992, agency administration, Executive Co~nittee of the Board and Bishops of the church jurisdictions met and approved a plan which will guide the course of the agency. The agency's responsiveness in the past to local community needs can be demonstrated by the establishment and promotion of services to sam,ally abused children, sexual offenders, elderly citizens, and perpetrators of domestic ~iolence. Local plarmiug is continuous and ongoing through participation in community-wide assessment and coordinated efforts with other agencies. Future ~lans include facilitation of groups and assessment of needed services which LSS oes not currently provide. - ,~ 8. Please ~zscuss any otne_ problems or factors relevant Eo your agency's programs, funding or service delivery: Client fees for Family/Individ, ml Counseling based on ability to pay fall at the lower end of the sliding fee scale. Expenses to provide those services far exceed income. There is no fee charged for Pregnancy Counseling. 9. List complaints about your services of which you are aware: The most frequent complaint the agency has received concerns the length of time a person must wait before family/individual counseling services begin. !0. ~zs~ or have ycu had ~o ..... =eoD!e away for Do you have a waicinq 4.. ..... ~ . . ,ack cf abi!i~'/ ~o seize ~hem? Wkau measures cc 7ou ~o~ can be ~aken to resolve -' L- problem: The agency has an ongoing waiting list for Family/Individual Counseling. People in need of services are asked to wait approximately three months for an inxtial appointment, unless the problem is identified as an emergency. Additional staff is needed to resolve this situation but funds to add to current staff are not available. There is no waiting list for Pregnancy Counseling. Service is offered J3mned. iately. How many people are curren~!y on your wai~-inq ~is~? 51 !i. In wka~ way(s) are your aqenc¥'s se_--ztces United Way Membership Radio and Television Spots Periodic News Releases Church Bulletins Cc~m,~oni ty Education Brochures Yellow Pages and Community Services Listings pu~__c_z~-. 325 AGENCY: LUTHERAN SOCIAL SERVICE OF AGENCY GOALS FORM IOWA Lutheran Social Service - Year 1996-1997 Agency Name: Name of Proqram: Individual and Family Counseling Goal: To provide counseling services to families, couples, and individuals in Johnson County. Objective A: During 1996-1997, provide 1500 units of counseling intervention to troubled individuals, families, and couples in Johnson County. Tasks: 1. Maintain present counseling staff at Iowa City Center. Allocate approximately 35 case hours of staff time weekly for the purpose of counseling Johnson County residents. 3. Provide one evening per week of counseling services. 4. Provide information and referral services to families requiring service not offered by the agency. 5. Provide casework supervision to counseling staff· Provide scheduled in-service training sessions for counseling staff. Resources: 1. Allocate 125 case hours of staff time per month. 2. Make available necessary office space, phone, supplies, and equipment to staff. Cost of Proqram: 1500 units 0 $33.00/unit = S49,500.00.* *Includes only services to Johnson County resldents and includes administrative costs. 326 AGENCY: LUTHERAN SOCIAL SERVICE OF IOWA AGENCY GOALS FORM (cont.) Agency Name: Lu{heran Social Service - Year 1996-1997 Name of Program: Pregnancy Counseling Goal: To provide counseling, support, environmental assistance, parenting skills training and, if requested, placement planning to individuals facing unplanned pregnancies and/or parenthood. Objective A: During 1996-1997, provide 900 units of staff time for the purpose of providing counseling, support and, when indicated, placement service to single individuals facing unplanned pregnancies. Tasks: 1. Maintain counseling staff at Iowa City Center. Allocate approximately 18 hours of staff time weekly for purpose of counseling Johnson County expectant single parents. 3. Provide casework supervision to service staff. Provide scheduled in-service training sessions for counseling staff. Provide information and referral services to families requiring assistance not offered by the agency. Resources: 1. Allocate approximately 75 case hours of staff time per month. 2. Make available necessary office space, phone, supplies, and equipment to staff. Cost of proqram: Pregnancy counseling: 900 units @ $26.20/unzt + $23,580.00.* "Includes only services to Johnson County residents and includes administrative costs. P-6 327 H~ SERVICE AGENC~f BOlDGET FOPJ4 Ci=y of Coralville Johnson Coun=y Ci=y of Iowa Ci=y Uni=ed Way of Johnson Coun=y .... CK YOUR AGENCY'S B~GET YF~AR I1~196 - 12/31/96 411196 - 3/31/97 7/!/96 - 6/30/9~ 10/1/96 - 9/30/9? Direc=or Agency Name Ad~Lress Phone Comp. le~ed by A~proved by Board ~en O'Meara (~hor:zed szgna=ure) on SePt. 15,1995 COVER PAGE Pro.am Summa:-y: (Please number grograms uo ¢or.-espond =o Income & Expense Derail. i.e.,.Program 1, 2, 3, ez¢.3 PROGRAM 1-EN~PLO~: Includes transition fund~g from the Department of Human Services; Presrmnt and Pa~entin~ Teen funded by the Iowa Depmmenz of Education throush the school district; Homeless servkes funded by Youth Homes; Outreach Tracker funded by 3uve~e Court Services and the Depasment of Human Servkes. PKOGRAM 2-CORPS: Includes the Iowa Conservation Corps; Young Adult Corps; In-School prosra'n; and the ~enter Mississippi Conservation Corp; all funded by the Department of Economic Development. PROGP~M 3-ENTEEPREN'EUR/A.L: Includes the Popcorn Wagon funded by a Community Development Block Grant; Crime Prevention Vehicle/Bicycle Restoration Project fimded by a ~rant from the Department of Human Pd~ts-J'uvenile Justice Division. Local Fundlng Summa~ :] 4/1/9~ - 3/31/95 :Un~=ed Way of Johnson Counuv -- iS !Does NO~ Include Deslgna=ed'Gvg. 8,000 FY. 95 ]C::y of Iowa Ct=y S 35,000 I Johnson County $ 7,000 !C:~y of Cotair,lie $ 2,100 411/95 - 3/31/96 8 , 000 FY96 25,000 Iss 2,000 2,100 1/96 - 3,'3 i.'9" 16,000 FY. 97 45,000 2,000 2,100 328 1 2.~~ FY 95 7,562 391,990 35,483 355,400- 178,878 88,604 8%918 7,669 20,8'70 2", 200 Ft' 96 7,669 362,478 3§7,064 31,673 32~,391 182,569 62,96I 78,~6i 13,082 1~,370 23,200 ?f 97 2~,552 13,083 342 ~70 342,~70 27,24~ 315,[25 172,02! 62,709 79,29~ !~,082 22 22,200 FY 94 submission under reported carryover balance by $958. $730 in FY 94 income & $228 in FY 94 expenses. Increase due to the addition of part time Outreach Tracker. Decrease due to no Mississippi River Corps this FY. Decrease due to no HUD funding this FY. Decrease due to no student intern this FY. 329 INCOb~. DETA~ AGENCY~ A¥OR'S YOUTH EIv~LOYIVIENT PROGRANI I. Local Funding Som'~s ~. ~o~on Count,/ b. City of Iowa City c. Unimd Way & City of Coralville , Coralvill~ Patks/Recze~on f. DCAT/Gtaat Match Aciual This Year ~ Y,.~'_. lh'oj~u~l 65.16075.276 2,000 2.000 35,000 35,000 8,000 9,990 3,750 3,7~0 14,3 I0 22,436 Budget~ { Adminis- 91~0 l 2,000 45.000? 16,0~" ~100 ~,7~0 ~.000 21,338 29,237 7,004 2.000 0 0 173.38 20,237 1,627 0 9,000 1,627 2,100 0 0 0 0 3,750 0 0 0 a. CDBG 15,743 19,714 10,000 b. In. Dept. of Economic Development 71,357 37,8031 . 37,800 c. University of Iowa 3,087 3,750 3,750 et Youth Services Foundation 4,765 0~ -- 0 e. In. City School DlrdDept. of Ed.32,44326,000~ 4,OO0u ~ o-imc ~-~eatio~,.~.~.,m~ht~{ 17.~4a 2~.85s } 17,4oo l~gnm 3 O I898 5,373 0 0 o 4,0oo { 4135o { 27,4oo 0 0 0 10,000 0 0 37,800 0 0 0 3,750 0 0 0 0 0 0 4,000 0 0 0 0 0 17,400 c. Vehicle/Bicycle Sale 5. Net sales of sezvice~ 6.' Net Sal~s ofMaw. t~ 7. ,.~,~ a. United Action for Youth ~b. We Deliver ¢. Conservatiou Co~ps Match el Jobsite Match b. Youth Homes TOTAL INCOME (show od pg :~] line ib 'i13,469 8,022 0 53,6'54 7,900 907 4,576 71 40,200 391390 -'~S~I" 2,~/{o I , . o ~8;]" 68a]' 0'" o 1,700 1,700 0 0 ~.8oo 12,44ot" ~.oo0'"~0~o 1,800 2,000 0 2,~0 0 0 0 0 4,000 0 0 91,791 10,500 ] 0 0 0{ 0 0 52,346 { "2`007 45,993 ~,ooo6 o "9,ooo 0 0 0 4,346 0 0 3,000 2.007 993 36.000 0 36.000 342,470 { 27,345 { 173,021 1.6oo I 1,6oo I lOO .... o l ....~,~ 0 O 0 0 b 6.44o 8,2o9 I o 0{ . lO,~OO o} o 4,346 ] 0 0 0 0 0 4,346 0 0 0 0 0 { 62`7o9{ 79.m 2,232 4,000 10,440 I 1oo,ooo1 1oo,ooo I 9,6ool I ol I 57.2961 13,900 0 6,396 1,000" 36,000 362.478 Notes and Comm~u~: 1. Decrease is due to no Mississippi River or Young Adult Corps this F"L 2. Youth Services Foundation no longer exists. 3. Decrease due to cut in Sex Equity grant. 4. Increase is due to an emphasis on job site contributions to youth wages. 5. Increase is to maintain minimal services previously provided by Sex Equity grant and for youth wages lost to DHS cuts and reallocation of DHS funds to cover the costs of providing services. 6. The Sex Equity grant from Dept, of Education will no longer exist. 7. Increase is due to the expected grow~,. and development of tl~e vehicle raffle and bicycle auction. 8 Decrease due to no expected carry over in Outreach Tracking services. 330 EXPENSE DETAIL AGL:~NCY: MAYOR~ YOUTH E2vtYLOYMI~"r PROGRAM A~ual ~ Y~ar 15udge,~t Admini~ Program ! Last Y~xr I%-o]~t~lNext Year tration SALAIL[ES 150,195 163,855 168,771 15,517 115,080 BENEFIT & TAXES 34,906 38,428 39,167 3,593 27,028 'STAFF DEVELOPM]SNT 2,450 2,090 1,687 697 400 PROFESSIONAL CONSULT 1,728 1,542 1,500. 500 1,000 PUBLICATION 8~ SUBSCRIPT 0 0 0 0 0 DUES AND MEMBERSHI? ---- 240 1,005 1,005 0 0 i:LE1VI' 8,913 '8,160 8,160 1,150 4,734 UTILrr~s 288 420 420 0 0 T~!.~PHONE · 1,740 2,020 2,000 1,400 375' OFFICE SUPPLY ~ POSTACd~ 1,087 1,760 1,500 650 427 EQUIPNiENT ~URCHAS~ 6,942 1,560 1,500 500 50 EQUIP.IOFFICE MAINT 68~ 1,100 1,100 500 50 P~G & PUBLICITY i, 168 2,120 1,700. I, 130 50 ~.0CAL TRANSPORT 5,066 5,910 5,000 340 3,310 I~S~CE 7,865 8,179 8,500 300 2,42~' AUDIT 561 3,000 3,000 793 1,450 INTEREST- o o o o . o MISC. SUPPLIES 16,062' 9,745 10,000 275 I00 ~3U'I/-I WAGES/FICA 141,992 103,670 {-85,0601 0 16,544 .~N R.EPA~ 10,000 2,500 2,400 0 0 Program 2 Progroin 3 15,868 22,306 3,650 4,896 0 590 0 0 0 0 0 1,005 976 1,300 0 420 .25 200' 113 310 720 230 50 500 50 470 450 900 2,877 2,900 257 500 o 1,520 {{,105 ~ 36,153 32,363 o 2, o" TOTAL EX~Ei'qSE ' 391,883 357,064/' 342,4703 27,345 173~021 { 62,70979,395 S?ov on Page 2, line 2, 2a, 2b and Comments: 1. 'Youth wage reduction is due to DHS funding cut as well as reallocation of available funding to service provision. 2. Decrease is due to no Mississippi River of Young Adult Corps this FY. 3. Decrease is due to no Sex Equity grant this FY. 331 ~NCY x{av0r's ¥out~ Fm~lovment prooram Year ¥~' Year FY 95 FY 96 FY 9'7 . See.~age 5a Total Salaries Paid & 6.666.8!. 6.8_3 7.50,!95 163,85.5 * Fu~ F. RUi~L].erm: fT. 0 = full-~me; O.S = half--time; ere. !68,77! (Cz~pleta Devil, Pages 7 and 8) R~-t:ric~ by: Rest~i~ for: Sarvic~s/volurm~rs Mentors & Grad. Student Interns R,.=20 6,720 20,160 2 Police Dept. ~icycles !,000 !,500 2,000 Pec. Center/UAY 1,350 1,750 1,250 Or. her: (Please specify) Iowa City Accountinq 9,700 5,000 1 ia. City Schools/Sex '-" ~ ~,.ul ~y ~00- 800 ~ IN-KIND SUP~R~ 332 20,870 l~,270 1. Decrease is due to a reduction in City Services. 2. Increase is due to the addition of 2 practicum students. 200~ 33% 05 100~ I00~ 35°'~ ~M.,.. ARY SCHI~U'LE Position Title/Last Name EXEC DIRECTORJOWIE,,~i.A PROGP. AM COOIL/MILLER CASEWORKER/BOWERS CASEWOKKER/IKERD CAS~WORI~R/WILM]]qG ADMiNISTRATION/SUDDERT CRIME PREV. SPECIALIST CASEWORKER/MCFF_XR.IN PRO~ECT ASSL~TANT TRACKER/COKI~IA AGL:rNCY: MAYOR~ YOUTH I~vIPLOYMI~'T PROORAM Actual This Year Budgeted Last Year Projected Ne~ Year Cha~ge Next Last Year This Year Year 1.0 1.0 1.0 34,507 36,587 37,685 3% 1.0 · 1.0 1.0 27,310 28,683 29,543 3% 1.0 1.0- 1.0 23,109 24,274 25,002 1.0 1.0 1.0 23,109 24,274 25,002 3% .73 1.0 1.0 12,054 17,327 17,846 3% .68 1.0 1.0 ~2,332 18,907 ~9,474 3% .68 .53 .53 9,038 9,058 9,332 3% .20 0 0 4,235 0 0 NA .20 0 0 2,650 0 0 NA .17 .28 .30 1,'~ 4,745 4,887 3% Notes and Comments: ~a 333 BENOIT DE~AIL TA~S AND PERSONNF. L BENEFITS (List Ra~es for Nex~ Ye~) FI~ 7.65 Une~!o~ent Co~...06~ AGENOr Wavor's Youth ~.molovment %iS 168,771 % x $ 168,771 ~03rem ACTU~L THIS 'YEAR ] 8UOG~TF..D . ~AST YEA~ PROJ'ECTFJ) ~ ~ 3~,g06 38,428 39,167 ll,490 12,736 12,911 Worker's Comp.. Various % x $ Pates 168,771 Retirement 5.75 % x $ 168,.771 Health Insurance - $!60 per mo.: 5 £ndiv. $371 ~:er am.: [ ~amiLy 8,636 9,422 9,704 12,605 13,993 14,052 Disability Ins. Vari6us% x $ 6 indiv. 1,27~. 1,220 1,300 Life Insurance $Various ~oer month Other % x $ Long Term Care various ~ indiv. '..95 within How Far BeLow the Salary Study Comm.~tCee's Recommendation Ls Your Director's Salary_? Pange 720 750 237 aS0 Pange Leave PoLicy: Maxlmum Accrual ~ Hours t~ days per year for years __Q._ to ~=._~r_~ --- days per year for years --- to --- Moncns of Operaoxon Ourxng Year: 8:30am Hours of Service: a:30c.~m race:ion Policy: Maximum AccruaL 160 Hours !5 days per year for years __0 :o ~ 20 days per year for years 4 Co Ter__~m ~o!idays: ' ~ days Der year .~o.K Wee~: Does Your Staff Frequently Work More Hours :~- Week Than They Were Hired For? Yes -%' No How Do You Compensate For 0vettime? X TL~e Off None ! 1/2 TLme Paid Ozher (Specify) DIRECTOR'S POINTS AND RATES STAFF BENEFIT POINTS Minimum MaxL.~um Retirement 9~ $ 175 /Month ] ? 22 Healch Ins. ~$'-'IT?--/Month ~ ~ Disability Ins. 1 $ 23 /Mouth -- L£fe Insurance .5 .$ ~_~ /~onth · $ .____~ Den:al Ins. 2 ~ ~7 ,/~on:h ~ 4 Vacation Days 20 20 Days 15 20 EoLidays ~ 4 I d Days ~ ~ i ~ Sick Leave !~ 1~ Days [a 30 Co~ents: POINT TOTAL 91.5 71.5' l!5.5 ° Unemployment Compensation is included as an expense under insurance. '"' Worker's Compensation is included as an expense under insurance. 334 6 -. AG 'cy ]KISTORY .=!ease s'=ize ~he his=ory.. ~f you~. ag~=Z of your purpose and goals, -=!ease upda=e annually. ) Since 1968, - Mayor's Youth Employment Program has provided subsidized employment for disadvantaged youth in Johnso~ County. Young people between the ages of 14-24,' who meet the eligibility guidelines,. gain supervised work experience designed to assist them in completing their Secondary education and in preparing for self- sufficiency as adults ..... EmDlovment Pro~xam: The employment program is 'comprised .of..the Outreach-Tracker program~ Transition program fram DHS and Juvenile Court Services, Youth Homes Homeless Program, and the Pregnant and Parenting Teen program. Services provided ~in¢lude subsidized employment, vocational training, career exp~oration, advo6acy, education completion, truancy monitoring, recreational activitles~ and Job coaching. This program focuses on at risk youth-from the ages of 14-21. Cor~s Proq~i The 'Conservation Corps component consists' of the Iowa Conservation Corps for youth 15-18, Young'Adult' Conservation Corps for youth 18-24, In School program; and Mississippi River Conservation Corps also for youth 18-24. ICC participants are randomly selected by the IDED to work 32 hours/week at 'mini~em wage. YACC provides full-time summer employment at a variety of UnLversity of Iowa conservation sites. The In School program serves low income youth who are still in school and runs in conjunction with the school year. The Mississippi River Corps was offered as a so, met program in response to the flooding in. FY 93. Youth participating must have been underemployed for 14 days prior to enrolling. EntreDreneurial: Mayor's Youth has developed two entrepreneurial projects in the past year. The popcorn wagon in the pedestrian mall provides employment to approximately 13 youth 14-24 years old. The wagon operates, weather permitting, from April thru November. MYEP has also begun a vehicle restoration project and a bicycle repair project aimed at introducing youth 10-14 years old to the responsibilities of work as well as giving them a positive activity to participate in. Youth participating in the project are not' compensated at an hourly rate, but will receive a percentage of the funds generated through the sale or raffle of the vehicle/bicycles upon completion. Our purpose and goal is to provide employment training, career exploration, and job placement to the greatest number of Johnson County youth possible while enhancing their self-esteem and encouraging educationg!' success. Low-income,..d91in/l~ent,_and_a~- risk youth, as well as teen parents, and youth in recovery are the primary recipients of our services and funding. 335 Bo AGENCY Hayor's Youth Employment AC¢OU[~TABILIT~ ~UESTIONNAIT, E Proqram 0 Agency's Primary Purpose: TO provide employment and employment services to young people of Johnson County who are economically disadvantaged, ad]udice~ed, mentally handicapped, teen parents or at risk for teen pregnancy, physically handicapped, in unstable home environments or any other situation which proves to be detrimental to the young persons ability to grow in a safe, healthy, and su~)Dortive environment. Program Name(s) with a Brief Description of each: EMPLOYMENT PROGRAM: Includes transition funding from the Departrnent of Human Services and Juvenile Cou~ outreach/tracker funded by DHS and Juv. Court, in-school funded by IDED, pregnant and parenting teen funded by the Department of Education, homeless and independent living funded by Youth Homes, Inc. CORPS PROGF~M: Includes.the Iowa Conservation Corps, Young Adult Corps, and the Mississippi River Corps all funded by IDED. ENTREPRENEURIAL PROGRAM: Includes the popcorn wagon and the crime prevention project with the vehicle and bicycle repair projects. Tell us whac you need =und_ng for: Our fundingis primarily used for subsidized employment placements for youth, staff salaries, and fringe benefits. Managemenu: =. Does each prcfesslcnai scarf uerson have a wriuuen - ' descr!p=tsn? Yes X No 2. is ~he agency Direc=or's Yes ~ Nc oerfc_rm..ance =v ~,. ~~ ~=- - yearly? 5y whcm? 9oar~ of D~rectors Finances: Are there fees for any of your services? Yes No ~ a) if Yes, under whac circumsuances? 336 b) Are they f!ac fees or s..dB~ng scale P-2 AGENCY ?avor's .youth ~mo[ovment Pro=ram Staff, board members, and community supporters solicit p/edges Eo= Eos~ice road race. MY~P has begun a yearly bas~e=ball ~ournament in conjunc=£on ~=h ~he Neighborhood Center. MYEP has also ~egun operating ~he ~opcorn wagon and is ~lann~ng a raffle of a renovated 9[cku9 P=og=am/Sarvicee: Exmm~le: A cli~=~n=~s ~e Domes=it Violence She!re= and stays days. La=~ in ~e s~e year, she enters ~e Shel~a= again ~d s~vs for !0 ~ys: Undu~li=atad Co~ 1 (Client), Du91ica:ed C:~u 2 (Septate ~ciden=s), ~d Units of Semite 24 (S~e!~ Days). Please ~o~=i~n a~ou: =li~=s se~ed by yo~ agen~ d~inq ~e last residents (including Io~a City and Co=a!vi!le) did you= agency se.~ve? did ycu= agency many C:=a!vil!e =esiden:s ~id your agency How =a.~.,v 'uni~a of sa_-vice ~id your agency ~ ~ ~ p. ov_de. FY 201 168 ;40 12 10 Z7,~2~ 27,~76 IF.v 242 217 192 36 27 33,133 3~, ! 33 de ....e you~ un_~s of se=vlce. - Un.. of Service = ~ hour of ~ ~= ' " . s~a.. direc~ or .... =-~ ycuth advocacy. Unit of Service = 1 hour of youth jobsite training. Please disease how your agency measures the success cf i~s programs. Annual evaluations are conducted w~th all jobsi~e supervlsors, clients and referring agents. Success is also evaluated by ~he number of youth who retain their jobs after funding for wages runs out. We also measure success by the number of youth who"attain full-time emp!oymen~ through our programs. P-3 337 AGENCY ~ayor'~ vn,]~h Fmp~nymmn~ vrogram cion in the next five years: We've been working to increase our summer employment offerings and have been moderately successful. We am employing moro youth during the summer than ever. This will not address the needs of this population over the next five yearn. It is our intention to aggressively pursce private grant funds In the area of employment training. As the available pool of public funding roducas our efforts in this regard must improve. We also are continuing to expand the entrepreneurial projects we offer with the intention of self sufficiency within the next few years. MYEP is applying for 501 c 3 non-profit status to allow us to ac?-$~- a greater number of grants. We've ended our formal affiliation with the City of Iowa City in order to pumue this status. In whac ways are you planning for the needs of your es---vice popula- ~. Please discuss any ocher problems or fac'.ors re!evan-_ to agency's programs, funding or se---;ice delivery: We are doing a batterjob'of providing employment services to all ellgible youth. Our waiting list is down and caseworkers have been able-to reduce their work week to Ibss than 50 hours on a regular basis. This is a significant improvemenL We continue to seek funding to expand pro-employment training. This is moro important than ever because our local funding for youth emb[oyment has been reduced. A pre.-employment training program will provide an incentive for area businesses to employ the youth we serve. 9. Lie= ccmplain=s about ycur es_--vices of which you are aware: Complaints continue regarding the popcorn wagon, This years pdmary complaint is over the painting of the wagon green. Many have shared that they prefer the original red color. We also continue to receive complaints over our limited summer job offerings. I believe this-is due to a generei misunderstanding of the services we provide. Many believe that we offer a job locating service to any youth interested in employment this is not true. Our services are very limited and those who are eligible are also limited. Do ycu have a wai=ing lie; or have you ..... ;urn oec=-e away f~r lack cf ability co se~;e ~hem? What measures do ycu _es_ can be taken to resclve this prcblem: We do have a waiting list and over the next year the waiting list will more than likely increase. Th~s increase will be due to the reduction in funds available for youth wages. How many pecple ii. In whac way(sJ are your agency's services publicized: Program information updates are given to school counselors, Grant Wood AEA work experience instructors, SChOOl teachers and administrators, human sen, ice and other youth serving agencies including pediatric health care and treatment facilities. Periodic news releases and requests for coverage from local and county newspapers have been excellent. Job Service of Iowa regularly posts information concerning our programs. 338 [:-4 AGENCY Mayor's Youth Employment Progz Agency Name.MavoPs Youth Emo!ovrnent Pro,ram Year 1997 PROGRAM 1 GOAL: Objective A: Tasks: Objective B: Task: GOAL: Objective A: Tasks: EMPLOYMENT/TRAINING To increase the number ofjobsites available to youth participating in MYEP programs. In 1997, maintain all existing jobsites pres~xly available to participating youth. Contact exisfingjobsites ~o ensure continued participation. Recruit 20 newjobsites for youth during the year. Provide weekly contacts with jobsite supervisors to address issues and concerns they may have. In 1997, review appropriateness of present jobsites and evaluate potential jobsites. youth enrollee. Conduct evaluations of all jobsites including input fi'om jobsite supervisor and Visit jobsite to monitor the effecth;eness of the jobsite supervisor. Provide an orientation to each jobsite supervisor. Make periodic visits to discuss employer/employee satisfacti~n~ Contact area social service agencies and evaluate their potential as future jobsites. To increase the number of youth participating in MYEP employment programs. In 1997, increase the number of youth participating in MYEP employment programs by 10%, Increase the amount of youth employment wages submi~ with grant propo~s to ~cr~ase the number of youth ~rved. Develop an addifiom/entrepreneurial proj~'t ~owin§ MY~ to employ a greater number of youth. P5 339 AGENCY Mayor's Youth EmDloYment Program 340 Objective A~ Objective Tashs: GOAL: Objective A: T~sk~: Objective B: Tasks: To develop a pre-employment training program addressLng employment skills deficiencies prior to jobsite placement. In 1997, provide pre-employment training to all youth participating in MYEP programs. Develop curriculum for use in pre-employment classes. Reduce casetoad to allow MYEP c~seworker the time and fle~%'flity needed to ~each the class. Secure ~ to hold the class. Recruit local employment speci~sts to present to the class. In 1997, secure additional grant funding to begin this project. Re-apply for Youthbuild grant through the Department of Housing and Urban Development Identify private foundations and apply for grant assistance. Contact the Department of'Labor for available grant information. To improve the community image of MYEP through increased public education. In 1997, the executive dfi'ector will seek out opportunities to educate the public on MYEP progr'~.n~g. Develop presentation of programming and agency purpose. Increase the number of presentations to service clubs in the community. Respond to articles and opinions in community newspapers when issues of youth employment or youth in general are d~scussed. Take pan in community discussion and planning regarding approaches to youth related Maintaht membership in the Downtown Association and the Chamber of Commerce. In 1997, increase the use of volunteers in agency programs. Develop volunteer training. P6 AGENCY Mayor's Youth Employment proqr Objective A: Tasks: Recmk student volumeers fi'om Universky programs for in~nzhips and pracficums. Establish forrmfi mantoring program. To increase collaborafive effo~ with community an~ county agencie~ as well as the school dksuk~. In 1997, create morejobsites at community social service agencies. Make available information explaining MYEP jobsite placement to area agencies that may be intere~d in participating Recruit youth with the intention ofpladng the~ at social service agencies. Increase oppotunifies to serve clientele fi'om other agencies. Objective B: Tashs: Objective C: In 1997, increase staffsharing and programming with the United Action for You~ Provide MYEP sxaffcoverage to assist with hang-out more coverage. Develop shared programming utilizing staff from both MYEP and UAY. In 1997, increase agency participation in grants with other agendes and the school district. Tasks: Provide better coordination of Youthbuitd grant with Youth Homes, Emergency Housing Project, and Greater Iowa City Housing Fellowship. Seek out grants with ~ong agency collaboration requirements. Re-design existing grants to be more collaborative in nature and more inclusive of those agencies already participating. _PROGRAM 2 CORPS GOAL: To increase the number of youth participants from 27 to 32. Objective A: In 1997. MYEP will reduce the amount oflCC grant funding allocated to staff salaries. P-7 341 AGENCY · .., ~,..:.?,~.~¢-f;:~..,.,~ Mayor's Youth ~mployment Pro,ram · -' Tasks: Objective A: Tasks: MYEP v/dl wrim i~m the YACC gr',mt ~ position for tho SaL-W Coordinator of the ICC proje~ MYEP will reduce the amount ofsuppor~ staff salaries budgeted to the ICC grant. To increase the number of educational s -eminars available to youth participating in the YACC projea from 0 ~o 5. In 1997, MYEP will develop 5 conservation training seminars for project participan~ Funding win be added to the budget to allow for materials purchase and other related MYEP will coordirme with the University ofIo ,wa~ in developing the seminars. University staff involved in the placement of youth will be apprised of the additional time needed for youth pa~t/~pafion in the semin/~. MYEP staff will serve as instmmom ofthe seminars. .PROGRAM 3 GOAL: Objective Pc Tasks: GOAL: Objective A: Tasks: ENTREPRENEURIAL To complete work on the vehicle we are restoring. In 1997, rafle off the restored vehicle as a fund' raising event. Coordinate with Big Brothers/Big Sisters, Iowa City School District and the Neighborflood Centers of Johnson'County to recruit youth to work on the project Secure funding to continue to hire the lead mechanic and body repair youth. Renovate the interior of the garage to allow work to continue throu. gh the winter. To continue the bicycles repak project in conjunction with the Police Department In 1997, rebuild 75 bicycles for sale or auction. Coordinate with the Iowa City Police Department to receive bicycles they've confiscated and have not been claimed. Purchase equipment and tools needed to repair bicycles. I-Ere pan-time staff person with bicycle repair skills to oversee the project. 342 P-8 (\ AGENCY I~.ayor's Youth ~DloYmenf ' "" "" ~ Objective B: Tasks: P, ecmit youth to participate in the project. In 1997, hold an aimlion or sale of the bicycles. Assist the youth participants in developing a method for marketing the bicycles. Provide e~Irepreneurial training to youth to better equip them to develop the method of : GOAL: Object~e Tasks: GOAL: Objective A: Tasks: P enovate the interior of the garage to allow the youth to wodc through the winter. To operate the popcorn wa&on year round. In 1997, open the pope, ore wagon for 12 months. LocaIe an indoor site for the wagon during the winter. Streamline operating costs to allow the wagon to pay for itself without additional To expand the product line, offering other items for ~e. - In 1997, add products to the wagon for sale. Test a variety of products to determine what would be he best product to add. Clarify product sales and choices with the City of'Iowa City. Conduct an informal survey of consumers to determine their preference of new products. P-9 343 HUMAN SERVICE AGENCY BUDGET FORM City of Coralville Johnson County City of Iowa City United Way of Johnson County CH~CK YOUR AGENCY'$ BUDGET YEA~ 1/1/96 - 12/31/96 4/1/96 3/31/97 7/1/96 6/30/97 10/1/96 9/30/97 Director Agency Name Address Phone Completed by Approved by Hoard Arthur J. $chut Mid-Easter~ Council on Chemical &~n q~u~h~a~e Ave. ,T r Ahems (~=e) C0VE~ PAGE Program Hummary: (Please number programs to corTespond =o Income & Expense Detail, i.e., Pro,ram 1, 2, 3, etc.} 1, Out~atisnt Treatment Se~v!ces~ 1) less structured regimen of treatment involvement for the substance abuse=, intended as a continuation of the reeiden~ial treatment experience, or when appropriate, as the primary treatment experience. 2) Intake and Assessment - evaluation of the need for and ai~ropriate level of treatment required to address substance abuse issues. 3) Adolescent se=v£ces - services provided to youths ag~i 13-18 and include evaluation, f~{ly ¢ouneel£ng and edu¢ation classes, individual and group counseling. 4) Infor~ation and Referral= provision of info~mation, crisis intervention, and resource coordination to substance abusers, their families, s£g~ifiuant others, employers and concerned others. 2. Hesid~ntial Treatment $a~vi¢ss~ 1) Intensive 4-6 week inpatient treatment experience= 2) halfway progra~ A transitional care program for residential clients designed to offer additional support beyond the residential treatment experience. 3) Social Detoxification/Cr~. '~ Stabilization~ Social Detoxification is a supervised program of managing the detoxification of h individual from drugs and/or alcohol using payoho-social sup~o~ rather than psychoactive drugs. crisis Stabilization is a safe environment for Community Mental Health Center and Hillcrest Family Services patients in lieu of hospitalization. 3. E~P]Prsv~ti0n~ 1) Prevention Services include a wide range of programs intended to prevent instances of substance abuse, for example student assistance training. Programs developed by the prevention staff have impacted= the general c¢~munity~ public policy; schools~ adult children of alcoholics~ women; ~arents~ and adolescents. 2) Employee Assistance Programs, an early intervention and referral service offered to employers on a contract basis. ~. OWI/IMCC P~gwam~ The O~I program is housed at the Hope House facility and staffed by ~CCA personnel. The treatment program is provided to persons convicted of multiple offense drunk drive who are sentenced to the program in lieu of prison. I~CC program is a Department of Corrections funded assessment program intended to determine the appropriate levels and type of substance abuse treatment necessary for inmates entering Iowa prison's syste~. 5. ISAPDA Trainin~ ~=ant~ This is a grant to the Iowa Substance Abuse Program Directors Associations and subcontracted to MECCA. The purpose of the grant is to provide professional training opportunities to substance abuse counselors across the state. Local Funding Summary: 04/1/94 - 04/1195 - 04/01/§6 - 03/31/95 03/31/96 03/31/97 United Way of Johnson County - - Does not include Designated Gvg. City of Iowa City Johnson County Ch'y of Coralwile 22,300 23,300 25,000_ FY95 FY96 FY97 22,000 24.500 25,235 254,800 262,~4 270,317 800 800 2.000 MECCA ~ Enter Y~ur 2~gency's Budget Year 1. TCCAL O~ H[313C~A' (Total a + b) 7-l-94 thru 6-30-95 2,579,652 7-1-95 thru 7-1-96 thru 6-30--96 .,~0-~ 7 2,510,421 2,549,253 a. Carryover Salar~ (Cash fr~m line 3, pr~vi~s column) 155,461 148,821 149,074 b. ~ (c~) 2. TUI3AL ~ (T~ca.I a+b) 2,424,191 2,430,831 2,.361, .00__ z,400,179 2,361,347 2,432,314 a. 2k~ini.~cra~:i~ 354,155 b. Pl'o~r~a Total (Lis~ lhfogs. ]~].(~;) 2,~)76,676 308,372 . 317,640 2,052,975 2,114,674 1. Outpatient 2. Residential 3. EAP/Prevention 563,452 525,570 541,366 832,664 674,062 694,321 422,809 454,762 468,429 4. OWI/IMCC 101,341 211,931 218,299 5. ISAPDA 156,410 186,650 192,259 ® 3. MqD22~G 5aJ. ANCE (Subtract 1 - 2) 4. IN-KIND SUPi:OR~ (Total fr~m , -, 148,821 149,074 I 116,939 0 0 5. Iq(3N-CASHi~SSETS 1,090,330 1,123,268 1,156,449 Not_ms alld ~: At June 30, 1995 total assets were $1,163,740 and total liabilities $944,334. Included in those liabilities were real estate mortgages of S487,807 owed to commercial banks, $118,637 owed under a real estate contract, 5120,859 in short term notes, $19,200 in deferred revenues and $197,828 in mis- cellaneous liabilities. The net asset value of the agency at June 30, 1995 was S219,406. 2 345 INCOME DETAIL AGENCY Mtd*Eastam Counm'l on Chemical Abuse ACTUAL THIS YEAR BUDGETED ADMINIS- PROGRAM PROGRAM LAST YEAR PROJECTED NEXT YEAR TRATION 1 2 Local Funding Sources- List Below 329,289 337,669 a Johnson County 254,800 262,444 b City of Iowa C~ 22,000 24,500 Lc United Way 22,550 23,725 d City of CoraMile 800 800 e Iowa County 25~000 25,000 f Cedar County 1~00 1,200 g OHS 2,939 0 State, Federal Foundations Ust Below 1,652,976 1,585,830 a IDPHo Treatment 868,094 137,003 b IDPH- Prevention 164,224 194,130 c ISAPDA- Training Grants 182,180 215,430 d IMCC (la Mad Cl Cb') 63,156 200,000 e Ul Student Health 23,904 37,300 f County Match - DSA 18,333 18,333 § Co~recUons- OWl 66,854 67,000 h IDPH Flood Gmnta 245,153 2,000 i Juvenile Justice Grant 21,078 26,574 j Medicaid 0 70,000 ...... _k_ ...M.a_n_a. ge. d Care 0 617,860 Contrib~ons/Donafions ................... 4.00_3_.~ .... 4,060 a United Way Designated Giving 1,814 1,860 ..... b., ns ............. 2 200 4 Special Events - list Below 140 140 a Iowa City Road Races 140 140 b 5 Net Sales of Services 422,394 428,194 6 Net Sales of Materials 39 0 349,252 34,020 46,614 147,241 270,317 26,761 27,614 128,343 25~235 2,019 7,571 12,012 25,500 1,614 5,312 6,385 2,000 126 417 501 25,000 3,500 4,900 0 1,200 0 800 0 0 0 0 0 1,522,840 177,219 456,749 0 0 0 199,954 27,914 0 221,893 29,355 0 206,000 30,900 0 38,419 5,762 32,657 18,333 2,750 3,483 69,010 10,352 0 0 0 0 27,371 0 0 124,000 8,400 21,000 617,860 61,786 401,609 254,065 0 0 0 5,000 0 0 0 0 0 94,600 154,465 1,916 192 192 _ __ ...... 0 ....... 2,144 0 1 0 2,144 0 J 0 515,676 100,859 74,635 0 0 0 1,149 .... 2,266 0 0 207.692 0 8 Other- List below I Including Miscellaneous 13.416 4,707 4,849 J 4.849 0 a Miscellaneous 5,470 3,050 3,142 b Vending 1,651 1,657 1,707 c Corem Mental Health 1,495 0 0 ....... .............. TOTAL INCOME (Show also on .page...2.,. li_n. e~.l.b). ........2,424,191 2,361,600 2.400,179 0 3,142 0 0 1,707 0 0 0 0 0 318.375 580,190 612,413 Notes and Comments: (') 346 3 INCOME DETAIL 'l'~c~ ~nding Sources- List Below a Johnson County b City of Iowa City United Way d City of Coralvil!e e Iowa County f Cedar County DHS State, Federal Foundations PROGRAM PROGRAM 3 4 AGENCY I PROGRAM 5 121,377 0 0 87,599 0 0 3.633 0 0 12,189 0 0 956 0 0 16,600 0 0 40O 0 0 0 0 0 List_Below ...... 211,511 ..... 228,758 a IDPH- Trea~nent 0 0 b IDPH- Prevention 172,040 0 c ISAPDA- Training Grant 0 0 d [MCC (la Mad Cl Ct~) 0 170~100 ~ Ul Student Health 0 0 f County Match - DBA 12,100 0 g Corrections - OWl 0 .58,658 h IDPH Flood Grants 0 0 i Juvenile Juice Grant 27,371 0 j Medicaid 0 0 k Managed Care 0 0 Contributions/Donations 383 0 a wa ' "i '" Designated GMng 383 0 b Other Contributions . . 0 0 Special Events - I.J~ Below ' ' ' 2,144 0 a Iowa ~ity Road Races 2,144 0 b Net Sales of SeR4ces 132,490 0 Net Bales of Materials 0 0 - I Interest Income 0 0 Other. List below Including Miscellaneous 0 0 a Miscellaneous 0 0 b Vending_ 0 0 c Camm Mental Health 0 0 !92,538 0 0 192,538 0 0 0 0 0 0 0 0 0 0 0 0 0 MId..Eastem Council on Chemical Abuse PROGRAM PROGRAM ] PROGRAM 8 7 8 TOTAL INCOME (Show also on Pa~qe 2, line lb) 487,905 228,758 192,53 Notes and Comments: 3a 347 EXPENDITURE DETAIL AGENCY Mid-Eastern Council on Chemical Abuse ACTUAL THIS YEAR BUDGETED ADMINIS- PROGRAM LAST YEAR ~ROJECTED NEXT YEAR TRAT1ON 1 1 Salaries 1,384,884 1,398,139 1,438,022 225,882 320,647 _. 2 Employee Benefits & Taxes 287,293 279,504 287,888 45,181 89,805 3 Staff Developnqen~ 9,581 14,138 14,583 2,288 2,919 4 Professional Consultation 17,903 13,000 13,390 2,102 2,885 5 Publications & Subscrfptlons 5,47g 5,716 5,888 963 1,308 8 Dues & Memberships 2,857 2,879 2,966 488 594 7 Rent 3,075 3,875 3,883 173 3,337 _ 8 Utilities _ 25,329 26,596 27,394 2,235 7,377 g Telephone 23,715 24,733 25,475 1,851 6,935 10 Office Sup1311es & Postage 48,027 38,274 39,423 8,911 8,882 11 Equlr)ment Purchase/Rental 15,143 _ 17,387 17,90_9 444 9,515 12 Equl13mentJOffice Maintenance 3,484 3,832 3,741 76 2,095 13 Pdntlng & Publicity 14,0~_3 13,800 14,215 144 8,193 14 Local Transportation 34,244. 38,896 ~ 38,001 4,302 11,737 15 Insurance 38,157 38,890 39,880 4,015 10,848 16 Audit 14,185 12,000 12,381 1,400 2,949 17 Interest 84,702 65,251 . 67,208 8,884 16,480 18 Other (_Specify): Program Supplies 185,786 177,195 182,511 978 25,010 Building. Expenses 30,721 27,647 28,477 1,993 7.973 19 Miscellaneous 4,698 3,288 3,383 807 942 20 Service Contracts 177,041 52,303 54,000 0 0 21 Assets Expensed 84.728 108,726 111,986 7.749 3'1.357 22 (Show also on Page 2, line 2.~2a, 2 1 2~430,831 2,361,347 PROGRAM 363,819 78,798 8,172 2,002 2,033 1,053 0 13,380 8,267 14,777 8,155 1,384 5,050 3,844 4,280 32,425 87,862 14,239 t,078 0 55,853 2,432,314 317,840 541.368 894,321 Notes and Coremants: 348 4 EXPENDITURF DETAIL 1 Salaries 2 Employee Benefits & Taxes 3 Staff Development 4 Professional Consultation 5 Publlcetlons & Su_bscdptions 8 Dues & Memberships 7 Rent 8 Utilities 9 Telephone 10 Office Supplies & Postage 11 Equipment Purchase/Rental 12 Equipment/Office Maintenance 13 Printing & Publicity 14_ Local Transportation 15 Insurance 16 Audit 17 Interest 18 Other (Specify): Program Supplies Building Expenses 19 Miscellaneous 20 Service Contracts 21 Assets Expensed AGENCY Mid-Eastern Council on Chemical Abuse PROGRAM PROGRAM PROGRAM PROGRAM 3 4 5 6 299,644 166,293 62~1137 81,995 33,389 11,920 2,530 1,055 801 5,078 g69 554 1,070 228 286 515 215 123 173 0 0 3,702 0 700 3,860 1,989 2,593 4,388 1,669 798 938 0 857 186 0 0 828 0 0 11,322 2,881 4,115 5,602 2,945 190 1,972 882 878 9,916 1,851 672 12,430 2,573 73,660 3,702 0 570 289 0 269 23,500 0 30,500 14,811 1,380 838 TOTAL EXPENSE8 (Show also on Page 2, line 2~ 2a 2 1 468,429 218,299 PROGRAM PROGRAM 7 8 Notes and Comments: 4a 349 SALARIED POSITIONS Position Title/Last Name Last This Next Year Year Year AGENCY Mid-Eastern Council on Chemical Abu ACTUAL THIS YEAR BUDGETED LAST YEAR PROJECTED NEXT YEAR CHANGE see page 5A~rstaff Total Salaries Paid & FTE* 58.03 59.43 59.43 1,384,684 ° Full Time Equivalent: 1.0 = full-time; 0.5 = half-time; ere 1,396,139 1,438,022 3.00 RESTRICTED FUNDS: (Complete Detail, p 7 and 8) Restricted by: Restricted for. MECCA Board Capital Replacement Reserve 27,988 27,988 27,988 MATCHING GRANTS Grantor/Matched By: Juvenile Justice Crime Prevention Grant: Johnson County United Way Johnson County Decat 8,475 2,759 2,842 8,241 8,488 IN-KIND SUPPORT DETAIL Services/Volunteers Matedal Goods Space, Utilities, etc. Office Space - Tipton. La Other. (please specify) TOTAL IN.KIND SUPPORT 0 0 0 350 5 SALARIED POSITIONS Pos~onT~e~ast Name FTE° Last This Next Year Year Year AGENCY Mid-Eastern Courtall on Chemical Abuse ACTUAL THIS YEAR BUDGETED LAST YEAR PROJECTED NEXT YEAR CHANGE ExecutNe Dlrsctor/Schut 1.00 1.00 1.00 49,98_0 54,578 56,214 3.00 Associate Director/Berg 1.00 1.00 1.00 40,186 40,888 41,909 3.00 Clinical Director/Frazier 1.00 1.00 1.00 39,048 39,504 40,689 3.00 Medical DIrector/Liesvsid 0.50 0.50 0.50 48,160 51,667 53,217 3.00 Physician's A_~__~tant/Glass 0.25 0.25 0.25 13,987 15,732 16,204 3.00 Physician 0.25 0.00 0.00 2,275 0 0 0.00 .Fiscal Officer/Nath 1.00 1.00 1.00 32,988 34,445 35,478 3.00 Accounting Clerks 3.00 3.00 3.00 61,306 62,280 64,148 3.00 Secreta~es 5.00 5.50 5.50 102,440 98,220 101,167 3.00 Nurse Manager/Staska 1.00 1.00 1.00 31,542 32,776 33,759 3.00 Residential $upervisor/McCmd 1.00 1.00 1.00 27,690 27,945 28,783 3.00 Outl~tient Supewisor/Caruso 1.00 1.00 1.00 31,587 32,776 33,759 3.00 Intake $upe~isor/McMillan 1.00 1.00 1.00 24,685 27,233 28,050 3.00 Prevention Supervisor/Hamme 1.00 1.00 1.00 29,833 31,050 31,982 3.00 EAP Manager 1.00 1.00 1.00 33,099 34,367 35,398 3.00 Registered Nurse 2.33 2.00 2.00 59,487 52,868 54,454 3.00 Techs/LPN/Misc PT 10.50 9.00 9.00 175,832 121,369 125,010 3.00 Cook 1.00 1.00 1.00 17,828 16,560 17,057 3.00 Chaplain 0.25 0.25 0.25 2,756_ 3,209 3,305 3.00 Counselors 18.00 19.33 19.33 382,625 417,467 429,991 3.00 PrevenUon Specialist 4.00 5.00 5.00 97,208 106,256 109,444 3.00 Janitorial 0.45 0.60 0.60 12,954 17,007 17,517 3.00 Training Coordlnator/Kane 1.00 1.00 1.00 37,988 40,158 41,363 3.00 ISAPDA Clerk 0.50 - 1.00 1.00 10,001 19,298 19,877 3.00 Pro, ram Assistant 0.50 1.00 1.00 10,314 18,686 19,247 3.00 Media Spedallst 0.50 0.00 0.00 8,927 0 0 0.00 TOTALS 58.03_59.43 59.43 1,384,684 1,396,139 1,438,022 3.00 ° F'ull-lJme equivalent: 1.0 + full-time; 0.5 = half-time; etc. 5a 351 AGENCY Mid. Eastern Council on Chemical Abuse BENEFIT DETAIL TAXES AND PERSONNEL BENEFITS (IJst Rates for Next Year) 287,293 279,504 287,888 FICA 7.65 % x $ 1,435,o89 99,g40 106,587 109,784 Unemployment Corn 0.3 x $ 1,o2e,9~o 2,878 2,991 3,081 Worke~s Comp 1.7 x $ 1,43s,o89 17,402 23,199 24,339 Retirement Vades, optional 12,708 13,159 13,554 Health Insurance 125.70 me: 29 families 288.82 me: 19 families 118,883 112,287 115,092 Dis~'bility Ins 0.98 % x $ sala~ 8,957 12,211 12,628_ Life Insurance 1.5 x salary x .173151000 eligible staff salary/month 3,027 3,470 3,710 LAST YEAR PROJECTED NEXT YEAR Other Emp Expense Mlscellaneous emp expense 5,500 5,600 5,700 How far below the salary study committee's within within within recommendation Is your directors salary? range range range Sick Leave Policy: Maximum Accrual 540 hours Months of operation during year:. 12 12 days per year for years 1 to all Hours of service: 24 hours per day Vacation Policy: Maximum Accrual: 15 days per year for years I to 2 20 days per year for years 2 to 4 25 days per year for years 5 to end 240 hours Holidays: 8 days per year Won Week: Does your staff frequently wod~ more hours per week than they were hired for? x yes no How do you compensate for overtime? x None * I 1/2 time paid DIRECTOR'S POINTS AND RATES Retirement 0 $ 0/Month Health Ins 19.2 $ 275.28 /Month Disability 1.0 $ 40.82 /Month Life ins 0.5 $ 12.98 /Month Dental Ins 1.6 $ 13.24/Month Vacation Days 25 25 Days Holidays 8 8 Days Sick leave 12 12 Days POINT TOTAL 67.3 STAFF BENEFIT POINTS Minimum Maximum 0.0 7.2 0.0 19.2 0.O 1.0 0.O 0.5 0.0 1.8 15.O 25.O 8.0 8.0 12.O 12.0 35.0 74.5 COMMENTS: * Non-profesSional staff receive 1 1/2 times houdy wage; Professional staff receive no compensation. ** Staff benefits are available to full-time employees only. 352 6 AGENCY MECCA (Indicate N/A if Not Applicable) DETAIL OF BOARD DESIGNATED RESERVES (For Funds Which Are Not Donor Restricted) a. Name of Board Designated Reserve: Capital Replacement Reserve 1. Date of board meeting at which designation was made: 2. Souroe of funds: 0peratin§ Funds 3. 4. October 1988 P%hrpose for which designated: Major bu/ldinz repairs Are investment earnings available for current unrestricted exgenses? Yes X No If Yes, what amount: Date board designation became effective: Date board designation expires: Current balance of this fund: July 1, 1987 At Board's discretion $27,998 ?. Name of Board Designated Reserve: 1. 2. 3. NA Date of board meeting at which designation source of funds: Purpose for which designated: was made: 4. Are investment earnings available for current unrestricted Yes ~o If Yes, what amount: Date board designation became effective: Date board designation exgires: Current balance of this fund: NA Date of board meeting at which designation was made: Source of funds: Purpose for which designated: Are investment earnings available Yes No If Yes, what amount: Oate board designation became effecti{~e: _ Date board designation expires: Current balance of this fund: Name of Board Designated Reserve: 1. 2. 3. 4. expenses? for current unrestricted expenses? 353 A~ENCY MECCA (Using this page ONLY, please s~mmarize the history of your agency, emphasizing Johnson County, telling of yourpurpose and goals, past and current activities and future plans. Please update annually). The parent group of the Mid-Eastern council on Chemical AJ~use (MECCA) was founded in 1964 by a gToup of concerned Johnson Cot~lty residents and na~ed the Johnson County Citizens Committee on Alcoholism. The primary purpose of the Committee was to serve as a community resource to alcohol abusers, their families, employers, schools, jails, court system, and other community agencies who came in contact with alcoholics. Today MECCA is a private not-for- profit corporation providing comprehensive substance abuse treatment and prevention services to a four county area in Iowa. In 1988 construction was completed on a meet our clients' and the communities' substance abuse treatment. Today we providing area residents with the best treatment and prevention services° new facility designed to specific needs regarding continue our mission of possible substance abuse As funding sources at federal, state and local levels altered their view of substance abuse, and as treatment of substance abuse has evolved, MECCA has developed into a comprehensive substance abuse treatment agency. Some of the changes in the mid 1980's included: moving to outpatient programs which utilize group services allowing greater access for the public to MECCA's programs and in a more defined manner; residential services growing from being limited to half-way house services for men to include residential and half-way house services for men and women; finally, a "free-standing (non- hospital) detoxification and mental health crisis stabilization unit was opened to fill a void in the continuum of substance abuse and mental health services available to area residents. In addition, prevention sez-;ices have grown since first organized at MECCA in 1981. Today there are five prevention staff offering comprehensive prevention services to area youths and adults regarding substance abuse issues. Short and long range plans center around adjusting to monumental changes brought about by health care reform. We plan to radically redesign how we deliver services, moving away from set "packages" of treatment schedules and instead offering loosely defined schedules but clearly defined treatment objectives. We need to restructure our financial operations to move from an orientation towards grant and contracts administration to billing for services. We plan to participate in a strategic planning exercise to better define how and where we will fit into health care reform, and along with this we need to reassess our mission. 354 P-1 ACCOUNTABILITY QUESTIONNAIRE %. Agency'a Primary Purpose: The Mid-Eastern Council on Chemical Abuse (I{E¢CA) is organized to provide comprehensive services related to chemical abuse and dependency, to prevent substance abuse, to promote the early detection and interruption of substance abuse careers and to reintegrate the problem substance abuser into the productive life of the co~unSty. B. Program Name(s) with a Brief Description of each: 1. O~tu~:ieNt Trimtruest Scn,k,~: 1) A Ic~ stn~umd m~ Of ~t~nt M~t for thc ~ ab~r. ~t~ ~ a ~ of ~ ~n~ ~t~n~ ~ ~ p~ at ~ ~ ~ ~L ~n~ ~ to ~ ~i~ ~n ~ the ~n~l t~tment ~ne~ 3) ~ ~to~tion/C~ ~bil~ ~ ~ C~ ~biI~ ~ a ~e ~t for ~um~ Mcn~ H~lth ~nter ~ ~ F~ ~ ~tien~ ~ Ucu ~ ~. 3. ~~ON: 1) ~p~ ~ ~ ~): ~ ~ intc~n~on a~ ~fc~ ~ ~c~ to emp~n ~ a ~t~ ~ 2) app~p~ate I~ ~ ~ ~ ~ ab~ t~tment n~ for ~ cnte~ng I~ p~'s ~e~ pu~ of ~c ~nt ~ m p~ p~o~ tnming ~niti~ to su~ ab~ ~u~M~ and p~n2on ~a12~ a~ the ~t~ C. Tell us what you need funding for. MECCA needs increased funding in light of federal and state funding cuts in order to continue roviding services at a level consistant with past years. In addition, the administrative nangee resulting from managed care has created increased pressures to move to a more efficient computerized method of operating. Increased funding is therefore needed to fund computer software purchases and increased salary costs associated with addtional administrative expenses. D. Management: 1. Does each professional staff person have a written Job description Yes X N.o ~ 2. Is the agency Director's performance evaluated at least yearly? Yes.. X No By whom? Board of Directors E. Finances: Are there fees for any of your services? Yes ~ No __ a. If Yes, under what circumstances? All clients are assessed a fee based on their income, expenses, and number of dependents and are expected to contribute financially to help defray the cost of their involvement. In addition to client fees, MZCCA has negotiated two contracts with the Department of Corrections to provide substance abuse treatment services, and we currently have 21 contracts to provide EAP services. Also, we provide drug screening services to area employers interested in pre-employment drug screening and pest-accident screening. .%) are they flat fees or sliding scale? X 'Client fees are sliding, all Other services are at negotiated rates. P-2 355 AGENCY MECCA c) Please discuss your agency's fund raising efforts, if applicable, Program/Service: ( ) Example: A client enters the Domestic Violen~ Shelter and stays for 14 days. Later in the sam, year, she enters the Shelter agah~ and stays for 10 days: Unduplicated Coutn 1 (Clients), Duplicated Count 2 (Separate Incidents), and Untie of Service 24 (Shelter Days). Please supply information about clients served by your agency during the last two complete budget years. How many Johnson County residents (including Iowa City and Coralville) did your agency serve? ]~nter Years FY 94 FY 95 la. Duplicated 8317 15965 count lb. Undoplicated Count 4694 10716 How many Iowa City residents did your agency serve? How ma~y Coralville residents did your agency serve? 2a. Duplicated 5295 3365 Count 2b. Unduplicated Count 3024 2279 3a. Duplicated 851 425 Count 3b. Unduplicated Count 632 277 How many units of service did your agency provide? 4a. Total 51234 112357 4b. To Johnson 32031 70236 County residents 5. Please define your units of service. Individual Counselings Group Counselings Residential Services~ Prevention Servioes~ one hour of face to face contact one unit = one hour per client, of face to face group time one unit = one day of residence in the facility one unit = one hour per participant of face to face activi~ies 6. Please discuss how your agency measures the success of its programs. 1) Follow-up interviews with clients which compare performance on pre- and post-treatment variables. This includes items such as income, employment, days hospitali?~ed, missed work/school, as well as substances consumed. 2) Customer satisfaction surveys (includes treatment clients, prevention clientele, EAP comumers). 3) Individualized client goals (e.g., can we create a situation where "Joe" goes to the emergency room only twice this year, rather than 8 times. 4) We are currently working on community outcome measures which include social indicators. 356 P-3 AGENCY M~CCA 7. In what ways are you plannin§ for the needs of your service population in the nex~ five years: See 28 below. We will be providing at least 15% fewer services to the sams number of treatment oliente during FY 96 compared to FY95. At this time, we have a vague notion of wha~ our world will be like in January 1996, and an even more tenuous concel~ of what will he happening in June 1996. In five years we will Be pa~: of organized health care delive~ systems which as a matter of public policy will provide the minimal amount of services possible to those with distasteful prob~am- and without private funding in order to maximize the return on investment. Our plans for the next five years are to influence ~hat process as much as possible to ensure community-based sez~icee survive to address local concerns with local control. 8. Please discuss any other problem~ or factors relevant to your agency's program% fundtug or service delivery. We are in the midst of tremendous change in federal and ~ate funding for substance abuse services; currently that primarily affects treatment services, although it will extend to prevention services in the near future. For July and August 199S, our FY95 contract with the State (DPH) was ex~ended at the same funding rate; it was ended August 31, 1995. We no longer have a treatment contract with DPH. Effective Septomher 199S through June 1997, all the state and federal treatment funding was contracted to a managed care entity (NCA/M~C), who has contracted with us through June 1996 (sub- capitation) to serve the same number of clients for 85.40865% (seriously) of the funding we received from DPH in FY95. In addition, NCA/M~C manages Medicaid dollars, and we have ~ecome eligible for fee-for-service to Medicaid enrollere at rates dictated by N~A/MBC. We have no idea if this will replace the 15% lost. As this paragraph is written, NCA/MBC is still publishing rules and procedures under which services will be provided which we are ~urrently providing. As we understand the plan of NCA/MBC, it is to groups (e.g., an entity representing 20 counties in southeast Iowa). Funding will sub-capitate both DPH and Medicaid funds. This regional sub-capitation plan is to start implementation Dece~k~er 1995, to be operational by July 1996. Whether or not MECCA is, or is part of, the regional entity will significantly impact services we are able to deliver to clients. We are optimistic, in the context of what is happening, of the ability of most of our services to survive and thrive. 9. List complaints about your services of which you are aware. Complaints include~ people who differ with our assessment of their degree of difficulty with substances; people who think we are too "pro" court system; folks who think we are too "pro" client. 10. Do you have a waiting list or have you had to mm people away for lack of ability to serve them? What measures do you feel can be taken to resolve this problem? By contract with the managed care entity, we are not permitted to have a waiting list...we will not. How many people are currently on your waiting list? 0 11. In what ways are your agenors services publicized: We rely mainly on yellow page advertising and notifying potential referral sources of our services. The prevention unit maintains an awareness of MECCA services among the individuals with whom they are involved, primprily the schools and other community organizations. 357 Goal= Substance abuse treatment programs of M~C~A exist to rehabilitate individuals with substance abuse problems s~ that they may resume a socially acceptable and productive role in society. OhJe~ive A= Provide treatment eelvices to 2,800 individuals between July 1, 1996 and June 30, 1997 in such a manner that they ~xperiencs treatment at M~CCA as a seamless transition from one level of care to another. Tasks= levels of treatment provided to a client. Each treatment team will have the act£vities. 2. Develop, or hire, specific a~eae of specialty within each t~eatment team so that each teamhas a family, vocational, relapse prevention, and case management 3. Based on a review of commonly ewpressed client needs and resources available to M~CCA, develop a formal network of treatment providers in Johnson County that will supplement the treatment services provided at MECCA. 4. Develop a coordinated marketing plan that will recruit clients to attend MECCA's program. GoaL: To preserve the health of persons w£thdrawing from alcohol and other drugs and( provide for the stabilization of crisis for persons experiencing mental health problems, without resorting to hoepitaliza=£on. ObJec=£ve A~ Provide detoxification and crisis stabilization services to 156 persons between July 1, 1996 and June 30, 1997. Tasks: 1. Maintain the current staffing level. PREVENTION PROGRAM Goal: To promote total community awareness of altohal, tobacco, and other drug abuse/use issues and promote an attitude o~ responsibility regarding alcohol, tobacco and other drug Objective A: Provide 18000 hours of formal substance abuse prevention programming to Johnson County residents. Tasks: 1. Provide informational and educational services to youths in and out of school, parent groups, community professionals, general coma]unity, and school personnel. 2. Continue providing the Student Assistance Team training to all levels local school districts. 3. Deliver programming to employee groups. objective B: Decrease the incidence of substance related public health problem~ Johnson County. Tasks: 1. Advertise service through flyers, brochures, posters, and media. 358 2. Contact and collaborate with community groups that may benefit from, or interested in, substance abuse prevention and social policy changes. \ ~al~ To provide treatment services in a work release incarceration setting for third and subsequent drunk driving offenders. Objective A~ Meet all requirements of contract with Sixth Judicial District, Depar.tment of Correctional Services allowing the treatment program to be maintained at the Stratton ~enter in Coralville. Tasks ~ 1. Staff the program with two and one-half certified counselors to provide the require~ hours of treatment. 2. Provide opportunities for family ms,hers and other concerned individuals to participate in the treatment program of the clients. objective Bt Provide aftercare programming for clients who choose to remain in the Iowa City area upon their discharge from the treatment program. Taaks~ 1. Coordinate the aftercare service with other MECCA aftercare programs and incorporate Hope House clients into existing groups when possible. ~oal~ Provide quality training at a reasonable cost for substance abuse professionals and other helping professionals. objective A~ Provide twenty-four training opportunities across the state during fiscal year 1997. Tasks~ 1. Sased on the findings of the needs assessment, schedule speakers, reserve rooms, and make all necessary arrangements to accommodate the training. 2. Publish a calendar of training events and distribute across the state to interested individuals. objective B~ Conduct an outcome evaluation of the training program to determine its usefulness to the field of substance abuse. Tasks~ 1. Design a written evaluation instrument. 2. Distribute the evaluation instrument to all participants in training programs° 3. Compile the results of the evaluation to the Iowa Substance Abuse Program Director's Association and the Iowa Department of Public Health, Division of Substance Abuse and Health Promotion. 359 HUMAN SERVICE AG~CY BLUET FORM City of Coralville Johnson County City of Iowa City United Way of Johnson County ~c~CK YOUR AGENCY' S BUDGET Y~ 10/1/96 - 9/30/97 X Director Agency Name A~dress Phone Completed by Approved by Board Robert A. Jackson Mid-Eastern Iowa Co~unit~ Mental Health Center 507 East College Street (319) 338-3813 Rebecc~ Woodhouse on 9/! 2/95 (date) COVER PAG~ Program Sun~ary: (Please number programs to correspond to Income & Expense Detail, i.e., Program 1, 2, 3, etc.) e 6. 7. 8. Psychiatry Services: Evaluation and Treatment Psycho-Social Rehabilitation & Day Treatment: Life management skill training in a structured environment and Structured Treatment Program for CSP Clients C1%fohouse: Pre-vocational and client driven progra~u~ing Homeless: Persons with Mental Disorders - Outreach and Coordination Family Support Services: In-home personal and system supports ~ Psychotherapy Services: Evaluation and Treatment Senior Peer Counseling: Outreach Peer Counseling to Seniors Consultation and Education: Planning, Advising, and Education of Public and of Service Providers; A Prevention Pro~ram Local Ft~nding Summary : United Way of Johnson County -- Does Not Include Desiqnaced Gvg. City of Iowa City Jobz~son County City of Corelville 4/1/94 - { 4/1/95 4/1/96 - 3/31/95 3/31/96 3/31/97 $ $ 8,000 12,750 15,000 FY9S FY96 FY97 $ $ $ 792,095 $ 823,779 S 8~6,740 $ $- S 360 1 Mid-~astern Tnw~ Commnnlty ~mntm ~ Health Center Enter Y~ur Agency's ~/dget Y~ar ~> 7/94-6/95 7/95-6/96 7196-6/97 (To~l a * b) 2,296,945 ! 2,480~249 2,566,951 a. c~==y~mr ~ (cash Line 3, Ur~ious colu~,) 696,058 737,780 739,466 2. TO~iL ~ (To~l 1,600,887 1,538,619 1,742,469 1,733,534 1,827,485 1,820,921 a. ;ua-~nis~-ati~n '398,850 bo i~ Total (List Prcgs. Bel~4) 1,139,769 1. Psychiatry Services 336,268 2. Psychosocial Rehab & Day Treatt !98,559 3. Clubhouse 55,976 4. Homeless 38,474 465,337 1,268,197 408,909 196,600 50,045 39,57! 466,969 1,353,952 438,449 198,823 52,373 40,775 5. Family Support Services 0 6. Psychotherapy Services 474,714 7. Senior Peer Counseling 24,392 8. Consultation & Education 11,386 3. }~NDING BALANCE 4. L~-KIND SUPPOR~ (T~ml fr~m Page 5) 758,326 31,899 547,000 Nc~es and Cutleries: Line 3: $758,326 Add Back Capitol Expenditures 34,468 L~.ss: Depreciation (56,965) t~dd: Revenue reco~.ized On Cnnt..Loan 1,95! Ecuity at year end (Cartie~ fo~.~ard $737,780 co, Line la next column,) Cash, Receivables & Prepaids $332,285 Property & Equipment 547,000 Less Payables (86,873) /~ss Balance of Contigent Loan (54,632) -%..{ program beginning 9/1/95 $737,780 57,020 69,067 481,531 24,295 10,226 746,715 35,436 537,800 517,892 26,003 10,570 746,030 32,936 504,500 $746,715 $746,030 41,800 16,700 (51,000) (50,000) 1,951 !,951 $739,466 $714,681 *Proceeds from the CDBG are acccunted for as deferred revenue. Revenue is being recognized over 3! years (28 years remaining). 361 ~ I~ Health Center ~, 7/94-6/95 !7/?_5-6/96 7/96-6/97 r~ ~ 914,187 991 ,.391 ~,001,389 .... ~ 056 a. J~ ~f 792,095 823,779 856,740 7B0,713 3o4,158{125,921! 289,143 93,841 way 9,187 13,313 15,375 0 $t~, Fe~, ]~e~c~;I 178,247 { 249,72~8 a. Iol~a City Sch~ls 780 Cedar County 71,239 80,800 84,0-36 --1~-[50 6,000 Cedar Co. Support. Em 284 2,000 2,080 Iowa County' 38,599 38,599 40,143 8,193 6,000 Ced. Co. Care Fac. 2,783 2,900 3,015 3,015 O '0 26,388 26,388 95,020 95,020 0 0 30,702 30,702 30,702 30,702 0 0 ._66,9~ 80,299 4,200 1,700' 2,500 b. Homeless (Federal) 26,388 c. John. Co. Comm. Serv '-"721940 d. Disaster ~ $erv. 18,746 e. Coltre. Support. Frog. 28,960 f. Children & Adol. 28,959 g. CMHCA of Ic~a 1,474 h.. Deca~ec~orizat~on Cont- 0 Ccm~--JJ:t/c~n~/I3cna ~ricnm I 5, t 04 C~icr~ _~_ Giv-i~ { 1,685 be ~ ~~r~ I 3,4!9 4,379 5,000 4,379 5,000 4,410 1,785 2,625 6,000 - - 61,291 !4,000 !! ,232 6,000 30,000 2,080 I 30,702 30,702 200 200 6. 7. 8. Ne~ Sa_Les Of Se~zzcas 479,33! 508,000 J 5,877 5,025 v_ .~c!,~_~! .~q Mi_~,~,!!~_m. em3_s 13,762 9, 125 a. *Rent I 5,073 0 Reports/Records 3,641 3,825 c. Consultation 3,023 3,175 "]. Qthe~ Lncome 2,025 2,125 538,000 250,000 5,000 J 9,575 J 6,245 0 4,015 4,0!5 3,330 2,230 2,230 1,827,485 I 473,533 59,000 42,000 I'U'J:AL ~ (S'hcw alsa cnj J ?a~-C~ 2, ?~e ~ !,600,887 1,742,469 438,449 J !98,823 * Rental ~ncome ~r~ 507 E. Collie St. (a bas~ent ~fficien~ and an attic apa~ment). ~%ese areas are now ~ing converted fr~ residential to co~ercia! use. 3 362 r~-~ ~lcw 37,791 32,791 A~CY Mid-Eastern Health Center .s / 6 I 7 Family .sup~ ~?S¥cho~:h.,t- SPC 14,387 2~9,515 Iowa Community Mental 8 C&E 7,240 6,350 15,375 e. Cedar County -~,000 f. Cedar Co. Support ~m ~ Iowa County Ced. Co. Care Fac. FCUn~nti~_~_~r.~ ~C ...... a. Iowa City Schools _ b. Homeless (Federal) 26,388 c. John. Co. Com~. Se~. d. Disaster MH Serv. a. Co~[i. Support Prog. f. Children & Adol. g. CMHCA of tow~ h~ Decateqor!zation Con~. 2,425 ]0o ~ ~,s [ 2,425 b. 5. Ne~ Sales 'Of ~.cas ..... -~2_~ .-~_ ~ .'.,..~'Ce a. Rent b. Re~s/Records c. Consultation d. Other rncome !0,000 2,!57 52,373 40,775 Is 69,067 69,067 6~,067 ~5,37~- ~,570 50,431 33,729 5!0 380 !6,702 !,785 6,000 6,000 177,000 517,892 I 2,843 I 26.,003 3,330 3,330 10,570 363 AC~UAA 7/94-6/95 981,391 2. ~u~ioy~ Bm~_~i~ and Taxes 205,481 3. St~f~ 14,750 18,015 4. i:~f~ica'~l~. Fees 20,191 20,457 ~ C_~z~-~%tat~ori 1,666 1,749. Su~s~---'i{~.~ons 1,595 1,793 1,883 3,691 4,125 4,620 8. Rer~-Building,Equip. and Vehicle 4,288. 10,359 12,983 9. Uti3~ties 14,949 15,736 16,442 ~2E~fC~Mid-Easteru _~owa community Men~al Health Center _7/95-6/96 _7/96-6/97 Ps¥chiatryPsvch. RehZ 1,114,969 1,198,502 305,372 272,509 134,222 239,775 254,786 371,759 44,118 30,354 18,953 4,183 21,112 21,112 1,837 1,837 1,960 2,800 ' 1,466 127 2,026 570 104 5,947 3,980 3,265 1,498 2,037 lO. !2,196 12,723 ]!. O~.i~2e SU~_i~li~S ar~ 27,249 29,236 :2. ~~ B%dg.P~ch. & ~J.9~. ~_palrs [ 34,468 41,800 ~~ 38,24! 39,396 2,944 ~7,007 8,269 9,809 !6. 27,415 26,755 !7. ~t -10,905 ll,450 !~. Medical Supplies 2,570 599 !9. 20. R~itment 4,362 3,500 21. Real Estate T~es 664 0 22. Pr~. Activities/Suppl. 4,396 4,616 2q. F~d 13,119 11,615 24. ~ergen~ Agreement 14,000 14,000 25. Pha~acy ~arges 82,203 86,313 26. Facilitators- Batterers' Groups 5,200 5,200 27. Miscellaneous 2,416 2,537 · iul~L EX~SqSES (Sh~ ~i~o {l,538,619 ll,733,534 ~ P~_?e 2< ~; .'"~ 2;2a.2b) 12,981 30,792 16,700 41,227 7,355 10,469 28,092 12,023 628 0 0 4,847 !2,196 14,000 90,629 5,200 2,664 1,820,921 3,705 582 12,640 1,905 646 1,389 71 5,108 8,687 12,O23 224 315 14 1,694 309 4,868 9V,629 I 1,959 { !23 I 466,969 1438,449 3,314 4,608 ltO 3,882 940 4,299 3,594 404 284 t,408 1,607 283 ]98,823 364 4 14. 17. 18. Medical Supplies ~.9. 20. Recz"aitment ~ (.~): 21. Real Estate ."~sxes 22. ~rog. Activities/Sup. p. 23. Fcod 2~.. ~3ergenc-! Agreement ~_~5. ?harmac; Charges 26. F6cilitators- Batterers' GrouDs 27 M:J.scel laneous Clubhouse 27,023 AG~kI~'ZMid-Eastern ~owa Health Cen~r Someless Family. Sup Ps¥chothe! 29,666 51,095 354,170 5,709 6,589 12,527 77,491 875 14 327 407 2,650 388 !,098 2,027 2!9 74 !,338 1,557 7,858 765 44 52,373 Communit'[ Mental SPC C& E' 15,850 8,595 4,401 1,838 560 1,050 7,105 75 168 131 312 814 342 173 319 558 3~9 33 565 81 40,775 9O 150 233 750 25O 6C0 5O 1,352 368 6%067 276 L434 2,355 6,507 3,965 8,350 !2,010 ~6,377 5,2!7 2,829 7,995 ~48 822 ~,567 ' 5,200 517,892 420 96 2 22 2(;4 482 492 !35 250 708 110 136 444 1,740 72 26,003 10,570 365 AGENt/Mid-Eastern rowa Community ~ental Health Canter (see pages 5a, 5b, 5c) From oaae 5c -28.4932.12 33.55 981,391 1,114,969 1,198,502 7.5 ~ (~ ~=c~!, m~.s 7 and 8) [~nor Homeless outreach 26,388 26,388 Donor Medication & Psychiatry 72,940 95,020 ~ Psychotherapy Serv. I ~onor Co~m. Support Program 28,960 Donor Cbi.ld & Adolesc. S~.. ] 28,959 Donor F~mzly Support Ser~_zce.~ 0 30,702 30,702 66,916 UI Work Study/Johnson County Feder~l-McKinney (Homeless) JoPnson Co. . 790/ 396 f26,388/ 9,661 Se=r.~es/V¢iu~r..=~. ~ S~nior Center Staff ** 936 ~'*'** Senior Peer Counselors 28,688 Donations for Clubhouse Silent Auction 0 ~]~nior Center 755 Space, Utilities, etc. Io~ra County Courthouse 720 ood-CSP Services (Pizza, Salad, & Pies) 800 31,899 ~ 'Based on !0~ bourse! ~9.U0/hour *** FY1995:2,608 hours ~ $11.00/hour ~'!996 & FY1997:2,750 hours @ $11.00/hour 366 5 2,2!0/ 3,868 :6,388/ 10,000 g36 30,250 2,500 280 720 750 35,436 26,388 95,020 30,702 30,702 80,299 2,2!0/ 4,030 26,388 / 10,000 936 30,250 0 28O 720 750 32,936 0.0 0.0 0.0 0.0 20.0 0.0 0.0 ( LO0.0} 0o0 O.0 0.0 (7.1) Mid-Eastern Iotca Community ~4entak Health Center. Exec. Dir./Jackson Yea~ Yea~ Yea~ l.OO 1.(D 1.CO L%BT Y~AR FI~ITECIZD ~ YEAR 7/94-6/95 7195-6/96 7/96-7/97 : 57,402 59,698 62,086 4.0 Coord. Psychoth./Trefz l.C0 I.CO 1.(]0 44,299 46,071 47,914 4.0 Clin. S~. Wkr./Bredersen l.OO 1.(30 1.00 Clin. Soc. Wkr./Dunnington 1.00 '1.00 1.(]0 Clin. Soc. Wkr./HayeK 0.70 0.60 0.60 33,574 36,150 37,596 4.0 30,764 31,995 33,274 4.0 23,352 21,017 21,858 4.0 Clin. Soc. Wkr./Hines I.CO 1.CO I.CO 34,760 36,150 37,596 4.0 4.0 4.0 (~00.0) 4.0 4.0 Clin. Soc. Wkr./Jaecques 1.00 0.80 0.80 Clin. Psych./McNgilly 0.19 I.(D 1.00 Clin. Soc. W]<r./Pini 0.92. 1.~ 1.00 33,487 27,861 28,975 8,137 43,120 45,427 27,873 31,409 32,665 Clin. Soc. Wkr./Thielman 0.88 0.75 0.~ 35,256 31,428 32,685 C3 zn. Soc. Wkr./Wallace 0.12 4,332 Psych. Nurse/Wieland 0.5~ 0.09 -- 2'{,994 Clin. Soc. Wkr./To Be Hired -- 0.7]. I.C0 I --- Coord. SPC/Crane -- 0.60 0.60 Cc~Drd. SPC/Wallace 0.50 17,328 3,522 --- 21,250 31,200 14,688 I~,575 Social Wkr/To Be Hired Social W~r./To Be Hired --- 0.71 ! .(30 --- -- 0.35 0.~0 --- 16,646 24,440 4.0 8,323 12,220 4.0 Full- ~ti~ .e~'ral~m:: 1.0 = fuli--_ime: 0.$ -- half-~_ia~; etc. Percentage sho~m is based on rate of pay - note change in F.T.E. Percentage shown is based on rate of pay at end of year. 367 ~itio~ Title/ fas~ Nam~ Di r. CSP/Garvin _Psych. Nurse/Bronemann Counselor/Mellerup Counselor/Murray _Ceunselor/Myers Counselor/Schmitz Counselor/Snyder Counselor/Wood M~id-Eastern ~owa Community Mental Health Center Ac~A~ ~Y~AR ~ % 7/94-6/95 7/95-6/96 7/9_6-_6?9_7' ....... Y~aT' Yea~ h03 1.C0 1.03 40,068 41,671 43,338 4.0 1.00 1.03 1.00 __ 30,982 32,448 33,746 4.0 1.00 0.80 0.80 27,204 24,299 -25,271 4.0 0.99 1.00 1.00 21,687 23,119 24,044 4.0 0.13 0.25 0.25 2,610 5,408 5,624 4.0 1.CO 1.03 1.03 2¢1,467 2],632 22,497 4.0 0.17 1.03 1.03 3,833 23,613 2~,877 4.0 0.78 21,162 ........... ?svchiatrist/Hamdan-Allen 0.82 1.03 1.03 106,364 135,200 P~wchiatrist/Liesveld 0.46 0.80 0.~__~_ 55,273 99,840 Ps¥chiatrist/Murawski 0.12 .... 20,187 ...... Psychiatrist/Wilcox 0.12 .... 15,064 Physicians' AssIt/To..BeHlr~ --- 0.67 1.03 23,333 140,608 103,834 36,400 4.0 4.0 ' .oo o) 4.0 Fema Temporary Staff Student Interns 0.54 16,906 0.29 0.03 --- 6,234 732 ~n~ak~ Cnord./HPin~k~ ~ 0,.~ $.g4 2~.,86t 27,903 2g,Ot9 ~l!-~ia~ .equi~aler~: 1.0 = full-~.ia~: 0.5 = balf-ai~; etc. Percentage shown is basP~ on rate of pay - note change in F.T.E. Percentage shown is ~,sed on rate of pay at end of year. 368 5 b 'i~C~ Mid-Eastern Iowa Community Realth Center ~si~iun Title/ ~ ~ame Business Manager/Woodhouse Year Year Year AC11JAL 'n~f~ %lEAR L%ST~ P~CI~D 7/94-6/95 7/95-6/96 1.{30 1.{3{2) 1.00 32,100 ! 33,384 Hental ~ % NEX~ YEAR C~AN~ 7/96-6/97 __ Billing ClerR/bfinick 1.08 1.08' 1.(10 22,395 23,358 Bookkeeper/Tharp l.GO 1.01 1.(3{] 2,),079 2!,057 Systems Man./Wood 0.{39 2,507 _Registrar /To Be Hired --~ 0.___~_~ 1.._~_~ To Be .Registrar's Ass't./Hired '-- 0.42 0.50 34,719 4.0 2],689 4.0 2!,642 4.0 Office Coord./Lovell 14,583 26,000 4.0 6,667 8,320 4.0 Secretarv/Andrishok !.(30.1.C0. l.(33 29,910 29,910 31,106 4.0 Secretary/Hahn 0.._~ 0.___~_~0.7__8 8,596 13,000 13,520 4.0 18,719 4.0 20,510 4.0 19,123 4.0 1],753 4.0 Secretary/Hultine 0.90, 0.9_._.~3l._~_~ t5,575 t6,799 Secretary/Malden Secretary/Peterson 1.(33 hCO !.(3{3 18,963 I%722 Secretary/Potter 0.90 1.(D 1.00 15,701 18,387 0.24 .D~22k..Q~ 3,484 !1,301 Secretarv/Schiel 0.__~_~0.95 1.C0 4,758 13,379 14,602 Secretary/Cedar Co. 0.12 ...... ! 801 _~ ....... 2 291 Work-Study/Office Help _Clerical Temporaries 0.14Q.~9 0._~__~ 396 _ 3,868 0.73 0.05 --- ]4,659 1,028 4,030 4.2 (IO0.O) Vacations (1,284) 28....~ 32.12 33.~ 98_~391 1,114,969 ~al!-til~e ecuiva!errc: 1.0 = full- ~time; 0.5 = h~lf- 't~e; etc. -* ~u~,tage shl~n is ~ cn rat~ of ~ay - note char~ tn F.T.E. *** Pe.~.~tage ~u,,'a is 1I~ cn ate of ~8¥ at ~ Of .v~r. 5c 1,198,502 389 B~IT TAXES AND PERSONNF-L BF~FEFITS (List Rates for Ne.~t Year) Unemployment Comp. Worker ' s Com~. Reti~ement Mid-Eastern Iowa Community Mental Health Inettrance- tot an 36 indiv. ,...~nuut~d st full 0isability Ins. TOTAL 6.20 % x $1,029,d29 1.45 % :x $1,151,d72 ~t~__hte ~t Rates %~$ B % ~ $ 1,188,~,'18 140.31 per mo.: 36 indiv. per mo.: family Life Insurance .83 % ~ $ 1,144,918 $ /C6.d2 AVG per month Other Long Teun Care RIte~ ~ cn age Flex Beefit Fees $4..95 per reD.: 19 irdiv. How Far BeLow the Salary study Committee's Recc~uuendation is Your Director's Salary? Health Center ACTUAL THIS 'fF. AR BUDGETED L~T YEAR PROJECTED NF/{T YF~1R 205,481 239,775 254,786 67,423 t 74,968 80,521 2,503 3,900 0 3,797 3,332 3,586 72,823 88,315 95,108 45,616 53,287 58,839 7,373 3,858 735 1,353 Above Range 8,945 9,500 4,721 4,877 1,168 1,226 1,!39 1,129 Above Above Range Range . Sick Leave Policy: M~,cimum Accrual __ 18, , days per year for years __ days per year for years __ 720 Hours to all t~ Mont/~s o~ Operation During Year: ~2 N~ 8:30 a~ - 9:C0 ~m Hours of Service: ~hss. - ~. 8:~ ~- 5:~ ~ Vacation Policy: Maximum Accrual 160 20 days per year for years __ to __ days per year for years to Hours Holidays: all days per year Work week: Does Your Staff Frequently Work More Hours Per Week Than They Were Hired For? X Yes No X* Time Off X X*- None How Do You Campensate For Overtime? (c~n acut~ulate up to eight hours ~u, waumticn t~ ~er DIILECTOR'S POIHTS AND RA~"~S STAi~. BENEFIT POINTS Retirement 63.75 ~9~ /Month 0.0 144.2 Health Ins. 12.0 ~ U7 /Month 0.0 12.0 Disability Ins. ~._]~_Q__$ =~I /Month ..0.0 ... 1.0 Life Insurance __Q_~$ 23 /Month 0.0 0.5 . Oen~al Ins. 2.O ~.7/Month O.0 .. 2.0 Vacatio~ Day9 ?O.O ~ Days Holidays ]].O ]] Days 0.0 ll.0 Sick Leave ~.O ~8 Days O.O ~8.0 Lcng TeunCare 0.7 $~.30/month 0.0 0.3 Flex Benefits 0.8 $c.95/month 0.0 . 0.8 1 !/2 Time Paid(clericml Other (Specify) ~ppDrt staff) tommen ts: ** Part-tble (l~ tlun ~ H~rs ~er ~<) ~1c5~ -*** D33_!-t]n~ [~-?d~iatrist Pcint Total !29.7 _ ** O.OP ***209.8 370 (Indicat:e N/A if Not A~plicable) AGENCY Mid-Eastern Iowa Community Mental Health Center DETAIL OF RESTRICTED FUNDS (Source Restricted Only--Exclude Board Restrio"cad) A. Name of Restricted Fu~d Programs for Assistance in Transition from Homelesshess CPATH ) 1. Restricted by: Division of MH/MR/DD, Dep't. of Human Services, State of Iowa Federal 2. So%Lrce of fLL~d.~ver~m,tent - Ste%~art B. McKinney Projects for Assistance in Transition frcm Homelesshess (PATH) Formula Grant. 3. P~r~ose for which restricted: Outreach services to homeless psrsons with mental illness. 4. A~e investment earnings available for current unrestricted expenses? Yes ___L. No If Yes, what amount: 5. Date when rest~Tiction became effective: 7-1-95 6. Date when restriction expires: 6-30-96 7. CUrrent balance of this fund: B. Name of Restricted Fund Johnson County Community Services Fund 1. Restricted by: Joh~son County 2. SOLL=ce of fLLnd: State of Iowa 3. P~rpcse for which restricted: Psychotherapy services, psychia_try services, and medication fund. 4. Are investment earnings available for current unrestricted expenses? X Yes No If Yes, what amount: All Date when restriction became effective: 7-1-95 6. Date when restriction expires: 6-30-g6 7. Current balance of this fund: Approximately $3,959 at mid-September, 1995 C.Name of Restricted Fund Community Mental Health Services Block Grant 1. Restricted by: Division of HH/MR/DD, Dep't. of Human Services, State of Iowa 2. Source of fund: Federal Government 3. P~rluose for which restricted: Cowunity support progrmmmlng. Are investment earnings available for current unrestricted expenses? Yes X No If Yes, what amount: Data when restriction became effective: 7-l-95 < 6. Date when restriction expires: 6-30-96 7. Current balance of this fund: -0- 7 371 (In.dica=e N/A if Not Applicable) AGENCY Mid-Eastern Iowa community Mental Health Center DETAIL OF RESTRICTED FUNDS (source Res~ictsd Only--Exclude Board Restricted) ' 6. Na~e of Restricted F%%nd C~t~mni_t.y Ment_al Health Services Block Grant 1. Restricted by: Division of MH/MR/DD, Dep.~t. of H,~man Services, State of 2. Scarce of fu/ld: Federal Government 3 o P~r~oee for which restricted: Coordinated services program for children and adolescents. 4. Are investment ear~ings available for current u/nrestricted expenses? Yes __~..No If Yes, what amount: Date when restriction became effective: 7-1-95 Date when restriction expires: 6-30-96 7. Current balance of this fund: -0- Name of Restricted Fund Chronic Mental Health Support Services 1. Restricted by: D~partment of Human Services 2. Source of fund: State of Iowa 3. Purpose for which restricted: Family Sugpcrt Services 4. Are investment earnings available for current unrestricted expenses? -- Yes ~ No If Yes, what amount: 3. Date when restrict:ion became effective: 6. Date when restriction expires: 7. Current balance of this fund: ? -1-95 6-30-96 -0- F.Name of Restricted Fund 1. Restricted by: 2. Source of fund: 3. Purpose for which restricted: 4. Are investment earnings available for current unrestricted expenses? Yes No If Yes, what amount: 5. Date when restriction became effective: 6. Date when restriction expires: 7. Current balance of this fund: 372 7a. AGENCY HISTORY AGENCY Mid-Eastern Iowa Community Mental Health Center ~ (Using this page ON~, please summarize the history of your agency, emphasizing Johnson County, telling of your pL~rpose and goals, past and current activities and future plans. Please update annually.) The mission of the Mid-Easter~. Iowa Community ~ental Health Center is to promote mental health, to p.rovide a comprehens.ive range of accredited community mental health services, and to participate with other helping agencies in serving community human services needs. Since its establishment in 1969, the Center has vigorously pursued its mission, successfully developing a pattern of services that is efficient, is responsive to community needs, and which has a reputation of striving for excellence. The Board of Directors is the policy°making body of the Center. From each county served by the Center (Cedar, Iowa, and Johnson counties), five persons represent their county on the Board. The Center opened in 1969, offering Outpatient Psychotherapy and Psychiatry Services, Consultation, Education and Evaluation Services. In addition, we now provide Community Support Program Services, Emergency Services, Senior Peer Counseling Services and Homeless Outreach Services. Our Community Support Program Services includes Day Treatment, Psycho-Social Rehabilitation Services and Clubhouse. The Psycho-Social Rehabilitation Services includes five support services. These are Community Living Skills and Social Skills Training; Personal Support, Functional Assessments, and Medication Support Services. The Center also strives for community involvement, with our staff serving on boards and consulting with local agencies. Current activities as well as future plans will involve our need to both influence and respond to a health-care reform environment. An illustration of this is the process of restructuring our Community Support Program for persons who have a severe and persistent mental illness. The state's Medicaid mental health managed care initiative has required a clearer illustration of alternative services that we provide beyond traditional outpatient psychotherapy and psychiatric services. We currently provide many of the services requested, but we will continue to more clearly describe services for purposes of clarifying cost centers and determining how we price our services. Clearer and more stringent utilization management procedures will be a requirement in this new health care environment. This, in turn, will place new demands both on clinical, administrative, and support staff. It will be imperative that we become even more proficient in our tracking of clients. Thus, our management information systems will have to be improved and putting new systems in place in a more timely fashion will be required. We will reorganize our psychotherapy services in order to more clearly refine our services to children and families. We will more clearly incorporate in- home support services for families as well as expand our ability to provide play therapy for children. P-1 373 AGENCY Mid-Eastern Iowa Community Mental Health Center Agency's Primary Purpose: To promote mental health, to provide a comprehensive range of accredited community mental-health services, and to participate with other helping agencies in serving the health and human service needs within the community. Bo Program Name(s) with a Brief Description of each: 6. 7. 8. Psychiatry Services: Evaluation and Treatment Psycho-Social Rehabilitation & Day Treatment: Life management skill training in a structured environment and StrUctured Treatment Program for CSP Clients Clubhouse: Pre-vooational and client driven programming Homeless: Persons will Mental Disorders = Outreach and Coordination Family support Services: In-home personal and system supports Psychotherapy Services: Evaluation and Treatment Senior Peer Counseling: Outreach Peer Counseling to Seniors Consultation and Education: Planning, Advising, and Education of Public and of Service Providers; A Prevention Program Tell us what you need funding for: To help finance the above programs which are aimed at treating mental and emotional disorders, strengthening and treating families, reducing rates of hospitalization and improvingthequality of life of the people served. 374 Management: 1o Does each professional staff person have a written Job description? Yes ~ No 2. Is the agency Director's performance evaluated at least yearly? Yes X No By Whom? Executive Committee of The Board of Directors Finances: 1. Are there fees for any of your services? Yes....X No a) If Yes, under what circumstances? b) Are they flat fees Ability to Pay or sliding scale X P-2 AGENCY Mid-Eastern Iowa Community Mental Health Center c) Please discuss your agency's fund raising efforts, if applicable: The counties, United Way, and fee collections are our primary sources of money. We also rely on state community service dollars which are allocated by the Supervisors of Johnson County through the plan~.ing council process. Our Finance Committee as well as the Executive Committee continue to discuss whether a need exists for other fund raising efforts. Greater efforts are being made to actively be involved in raising money through the Hospice Road Race. Program/Services: Example: A client enters the Domestic Violence Shelter and stays for 14 days. Later in the same year, she enters the Shelter again and stays for 10 days: Unduplicated Count 1 (Client), Duplicated Count 2 (Separate Incidents), and Units of Service 24 (Shelter Days)· Please supply information about clients serviced by your agency during the last two complete budget years. Enter Years FY 94 FY 95 How many Johnson County residents (including Iowa City and Coralville) did your agency serve? la. Duplicated 1,712 Count lb. Unduplicated 1,320 Count 2,011 1,596 How many Iowa City residents did your Agency serve? 2a. Duplicated Not Not Count Avail. Avail. 2b. Unduplicated 994 Count 1,202 How many Coralville residents did your agency serve? 3a. Duplicated Not Not Count Avail. Avail. 3b. Unduplicated 167 Count 182 How many units of service 4a. Total did your agency provide? 127,892 133,550 4b. To Johnson County Residents 104,025 105,767 Please define your units of service. Fifteen minutes of service. Please discuss how your agency measures the success of its programs. Every three years we are reviewed by the HH-MR-DD Division of the State Department of Human Services for the purpose of being teaccredited. On a q~/arterly basis we conduct a rather extensive client satisfaction survey in all of our major programs. As managed care becomes even more prominent within mental health care, we will need to develop a clearer quality assurance process. This will include a more precise utilization management system as well as establishing systems to more clearly determine and measure clinical outcomes. P-3 375 AG~CY Mid-Eastern Iowa Community Mental Health Center' In what ways are you planning for the needs of your service populatie/~ in the nex"c five years: The demand for outpatient treatment for children and families has become ever more apparent. We will need to focu~ more on child and family treatment within our outpatient therapy program. we have two psychiatrists on our staff who are board certified in adult and child which allow us to more effectively meet the treatment needs of children° We will have to work even harder to maintain chronically mentally ill clients within the community since the nu~ber of hospital beds in the state will be reduced. Meeting the mental health needs of Iowa's elderly will clearly become a more prominent concern. Please discuss any other problems or factors relevant to your agency programs, funding or service delivery: Because of health-care reform initiatives and specifically managed mental health-care the changes both in the delivery of mental health sez-~ices and the financing and payment procedures are changing significantly - both on the public and private/commercial sides. The most immediate uncertainties for the Community Mental Health Center is due to the continued property tax limitations placed on counties, the Medicaid managed mental health-care initiative by the state and SF 69 (an attempt to equalize state and county funding) passed by the recent state legislative session. All have dramatic implications for the financing of and structure of service delivery. Lastly, the changes being proposed in the national congress, which includes cuts i[ medicaid, possible changes in block grants, cuts in services to the homeless and changes in medicare will have dramatic implications for our programming and funding for service delivery. List oomplaints about your services of which you are aware: The number of persons waiting to be seen for service in outpatient psychotherapy as well as the wait to see a psychiatrist. 10. 11. 376 Do you have a waiting list of ability to serve them? resolve this problem? or have you had to turn people away f~r lack What measures do you feel can be taken to We do not deny service and we are making progress in providing service in a more timely fashion. The addition of staff persons the past four years as well as in this fiscal year will go a long way toward continuing to solve this very difficult problem. The increase of our productivity levels and of our utilization management capabilities will also help to resolve the problem of people having to wait for service. How many people are currently on your waiting list? 8O In what way(s) are your agency's services publicized? Telephone books, word of mouth, public speeches, and brochures. T~h members of our "clubhouse" publish a hi-monthly newsletter that provides for some publicity. P-4 Hid-Eastern Iowa Community Mental Health Center Overall Goal, Objectives and Tasks of Each Service to be Provided FY-1997 Overall Goal: To promote mental l~ealth, to provide a comprehensive range of accredited community mental health services, and to participate with other helping agencies in serving community human needs. Objective A= To provide psychotherapy and psychiatry services to an estimated 1,300 client systems in Johnson County, 140 client systems in Cedar County, 125 client systems in Iowa County, as well as serving 100 seniors ~h~ough our Senior Peer counseling program. Task: 1. To increase productivity. 2o To increase utilization management capabilities. 3. To continue our efforts of providing senior peer counseling services to seniors. 4. To increase our efforts to create affiliation relationships with other providers. Objective B: To provide up to 500 hours of consultation and education services in Johnson County, 40 hours in Cedar County and 30 hours in Iowa County. Tasks: To meet requests for consultation from community agencies and groups. 2. To participate in coordinated planning with local groups° To contribute to the development of mental health professions through conducting research, presenting papers at professional meetings, and publishing articles in scholarly journals. Objective C: To provide evaluation services for persons in Cedar, Iowa, and Johnson counties. Tasks: Pre~screen all persons seeking voluntary admission for psychiatric care at a state mental health institute. Coordinate with judicial magistrates concerning people who are in need of voluntary commitment. P-5 377 Hid-~ste~ zoFa ~on~unit¥ ~ental Keal~h cente= 3. Coordinate a~%ssions with s~aff at mental health institutes. (') Objective D: To provide community support program services for about 200 persons in Johnson County and for about 25 persons in Cedar County. To provide outreach services to 85 chronically mentally ill homeless persons. Tasks: To offer psycho-so¢ial rehabilitation services including community living and social skills training, personal support, functional assessments and medication support services. To increase clubhouse capabilities for providing care to the chronically mentally illo 3. To provide day treatment services° To review with other community providers the need for enhanced crisis stabilization° To refine and/or identify additional alternative services for persons with a severe and persistent mental illness with a particular eye toward further development of alternative support services. 6. To continue our outreach efforts to homeless persons. Objective E: To provide emergency services to about 200 persons a year in face-to-face interviews and about 3,000 telephone calls a year. Tasks: Contract with the Crisis Center to answer and refer calls made during nights and on weekends when the Center lS closed. 2. Allow for times each day to respond to people needing immediate care. e TO review in concert with the Crisis Center, our after hour crisis services, information sharing procedures and planning for the future. o To review and upgrade our crisis stabilization services in light of managed care requirements. P-6 378 Iowa co. mmunity Mental Health Center Objective F: To provide up to 480 hours of practicumtraining for students in mental health professions. Tasks~ 1. To provide at least weekly supervision of students. To serve as adjunct faculty and teach courses in mental health se~vicsso To participate in education planning and social work accreditation. Objective G: To continue our progress in providing efficient and effective administrative, statistical, a~d office services in order to support and coordinate programs and services. Tasks: 1. To provide and/or make necessary training available to all business and support staff so that upgrading of ~ Resources 1. office operations will continue to occur. Provide administrative facilitation and guidance. To upgrade and/or increase our management information system capabilities. To consolidate all business functions within the business office. Create a central file system for all clinical records. Needed to Accomplish Program Objectives and Tasks: A budget of $1,827,485 to cover program and administrative costs for all programming. P~7 379 HUMAN SERVICE AGENCY BUDGET FORM City of Coralville Johnson County City of' Iowa City United Way of Johnson County CHECK YOUR AGENCY'S BUDGET YEAR 1/I/96- 12/31/96 4/1/96- 3/31/97 7/1/96- 6/30/97 x 10/I/96- 9B0/97 Director: Brian Loring Agency Name: Ne:ghborho~l C~nters of Joim..~n _.County Address: P.O. _Box 2794 Phone: (319}'~58-0438 Completed by' Brian ~iag pro,edbyBoa d: (au~o~ si~e) (~te) COVER PAGE Program Sumteary: (Please number progrates to correspond to Income & Expense Detail, i.e., Program 1, 2, 3, etc.) 1. Education Pro~'arns encourage family involvement for success at schcol. Programs include literacy programs for adults and children. parent education and support home and group based sessions, financial management and nutrition counseling, child care cooperatives, preschool for children 2-3 yeats and ¢ years, English as Second language classes and Adult Basic Education classes. Education programs are pa.mally funded through the state Deparuaent of Education; Even Start, At-Risk Four Year Olds and Birth Thxough Three Departments. 2. Prevention Proeeams promote positive decision making through work, volunteer and reercational activities. Programs include al~er school and teen activities, Neighborhood Councils. intensive supePAsion, in-school mentors, pie-vocational training, community volunteer opponanities, family counseling, yoan~g black men's group, family counseling, tutoring, outreach and refem'~. Prevention program~ are f'anded through Department of Human Rights, Department of Human Services Decategorization Project, Departeat of Public Health and the Iowa City Coremtufty School District. 3. Nei~hboehood Supoort Services Pro,rams build and create cooperative efforts v~thin the noighborhoods. Programs include infant/toddler and after school child care programs. transportation to school and community events. chrect assistance. grocov/- shopping, neighborhood surveys. board membership, outreach and referrals. Programs are partially funded through the federal Department of Housing and Urban Development. 4. Pheasant Ridee Buildin~ Proieet enables con'ent Pheasant Ridge progrmas to move from the e.,usang three bedroom apartment to an 8500 sq. R. building in the spring of 1996. All programs will expand with the building The Pheasant Ridge Project is fimded through funds from the Iowa City Community Development Block Grants. Procter and Gamble. General Mills. the Carver Foundation and a local capital campaign Local Funding Summary: United Way off Johnson County - - Does Not Include Designated Gvg. City of Iowa City Johnson County C~ty of Coralville 38o 4/1/94 - 4/1/95 - 4/1/96 - 3/31/95 3/31/96 3/31/97 48,500.00 $51,750 $65,600 FY95 FY96 FY97 45,00000 $ .47,25000 $ 66.150.00 31,72000 $ 32.672.00 $ 49.008.00 $ $ I BUDGETSUMMARY Emer Your Agency's Budget Year ~-> 1. TOTAL OPERATING BUDGET (_Total a+b) a. Carryover Balance (Cash from line 3, previous colunto) b. Income (Cash) 2. TOTAL EXPENDITURES (Total a+b) a. Administration (allocated to Programs) b. Program Total (List Progs. Below) 1. Prevention 2. Education 3. Support 4. Pheasant Ridge Project AGENCY: Neighborhood Centers of Johnson County ACTUAL THIS YEAR BUDGETED LAST YEAR PROfECTED NEXT YEAR 1995 1996 1997 685,135 1,410,488 962,673 48,955 162,062 30,263 636,18q 1,248,426 932,410 523,073 1,380,225 932,410 60,177 85,662 86,511 462,896 1,294,563 845,899 183,691 259,385 286,493 176,504 331,931 312,288 69,501 171,403 247,118 33,200 531,844 0 3 ENDING BALANCE (Subtract 1 - 2 ) 4 IN-KIND SUPPORT (Total from Page 5) 5 NON-CASH ASSETS 4, 265,012 779,849 699,849 Notes and Comments: 1. The ending balance for Fiscal Year 1996 ~ncludes $10.000 restricted for a btulding emergency. fund at Broadway. and $10.000 restricted for a building emergeno,' fund at Pheasant Ridge. Opomting funds carD. over= $10263. 2. The ending balance for Fiscal Year 1995 includes $131.774.58 restricted for Construction of a new facili~- at Pheasant Ridge. $10.000 is resmcted for a building emergen%- fund. Operanng Funds can3over = $20.287 3. The ending balance FY94 includes $46,764 resmcted for Construcuon ofa ne~v faciliB' at Pheasant Ridge $10.1300 is restricted for building emergen%' fund. Operating Funds carryover = ($7.809) 4 FY95 non-cash assets are provided by oar auditor Greenwood and Cnm. Our audit report is not timshed as of 9114195. Non cash assets include the Broadway Street Facility. 3 Vans. Eqmpment the Pheasanl Ridge facfii .ty in progress FY95, Pheasant Pddge Building FY96 and FY97. less accumulated depreciation. 381 INCOME DETAIL I. Local Funding Sources- List Below a. Johnson County b. City of Iowa City c. Urnted Way of Johnson County d. Ci~ of Coralville e. City of 1owa City CDBG f. IC Public Housing HUD 2. State. Federal, Foundauons-Lis! Below a. Dept o! laducat~on b. IA Dept of Public Health c. IA Dept. of Human Rights guy Just ' d. HcadsuanTHUD e. DHSfi3ecat/Summer Program ff Commumty Juvenile Justme g. The Nest h. Iowa ChapterfNCPCA i. DHSfDecaffNL l~roject f. DhStDecat/Clcar (~reek k. DHSfDecaffJJ & C~JMat~h I. Campmgn tot Human Development 3. Conmbutions/Donations a. Urnted Way Destgnated Giving b. Other Conmbuuons 4 Special Events- List Below a Io'aa City Road Races b Capital Campaign c. Fundraising 5 Net Sales Of Semces 6. Net Sales Of Materials 7 Interest Income ACTUAL LAST YEAR 1995 170,071 31,720 AGENCY Neighborhood Centers of Johnson County THIS YEAR BUDGETED ADMINIS- PROGRAM PROGRA~ PROJECTED NEXT YEAR TRATION I 2 1996 1997 Prevention Education 257,773 180,758 71,711 19,124 47,198 32,672 49,008 19,441 5,185 12,795 45,000 47,250 66,150 26,246 6,999 17,275 49,313 55,213 65,600 26,024 6,940 17,128 0 0 0 0 0 0 27,362 122,638 0 0 0 0 . 16,677 0 0 0 0 0 352,970 "15q.07T 48..q/-2 33,686 48'7510 21.219 48.832 0 1.074 0 [ · 3,277 1,946 1,331 75,222 1,258 73,291 673 5,060 0 539,553 249389 44.977 30,678 25.000 t9.320 56.549 4.937 - 4.451 13.500 58.034 19.818 12.500 2,666 1,166 1,500 313,856 1,300 312,056 5O0 98,673 0 8 Other - L~st Below a Hacap Mamt.. other contracts & Gram b USDA Food Program TOTAL [NCOME Notes and Comments: 382 523,825 252.640 44.977 27.504 0 19.320 56.549 6.483 0 13.500 58.034 19.818 25.000 4,500 2,500 2,000 13,000 3,000 0 10,000 156,127 0 4,437 3,000 3,000 25,143 35,915 51,200 21.299 16,915 13.200 3,844 19.000 .- 38.000 0 264,702 0 0 44.977 0 27.504 0 O 0 19.320 0 56.349 0 0 0 0 0 13.500 0 58,034 0 19.818 o 25.000 3,500 0 2,500 0 1,000 0 5.000 2,667 3.000 0 0 0 2,000 2,667 oI o oI o 3,000 ] 0 3.300 I O 3.300 0 0 0 636,180 1,251,436 932,410 86,511 286,493 259,123 252-.'.'.~o o 0 o o 6.483 o o 0 0 0 0 0 2,667 0 0 2,667 0 0 3,300 3,300< 312,288 ] Page 3 INCOME DETAIL AGENCY Neighborhood Centers of Johnson County PROGRAM PROGRAM 3 4 SUPPORT BUILDING 1. Local Funding Sources- List Below 42,725 a. Johnson County l 1,587 PROGRAM PROGRAM PROGRAM PROGRAM 5 6 7 8 b. City. oflowa City. 15,630 0 e. United Way of Jolmson County 15,508 d. Ci.ty of Coralville 0 0 e. City of Iowa City CDBG 0 0 £ IC,Publi?. Housing HUD 2. State. Federal. Foundations-List Below s. Dept of b. IA D~pt of Public Health c. IA Dept of Hu.qlan Paghls Juv Just ~. DHg/Decal,Surcanex Program f. Community Juvell ¢ Just ce g The Nea It Iowa Chapte:t NCPCA [. DHS,I~xm,'N L Fro.lea _j. D H S,'I)~car, Cl~:ar Cre~.k k. DHS,Deca~Juv Ju~Malch ' L Can~a~gn fa' Human Dcv,~lopmant 3. Cunmbuuons/Donauons a. United Way Designated Giving . b. Other Conmbutmns 4. Special Events- List Below . a Iowa Ci.ty Road Races b. Capital Campaign c Fundraising 5. Net Sales Of Services 6. Net Sales Of Materials 7 Interest Income 0 1,000 1,000 2,666 0 0 2,666 156,127 0 0 44,600 6,600 38,000 247,118 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 8 Other - List Below 0 a. Hacap Mamt.. other contracts & 0 b. USDA Food Program 0 o I Notes and Comments- 3a 383 384 EXPENDITURE DETAIL AOENCY Neighborhood Centers of Johnson Count). ACTUAL THIS YEAR BUDOETED ADMINIS- PROORAM PROORAM LAST YEAR PROJECTED NEXT YEAR TRATION 1 2 199~ 1996 19~7 Education Pi'~venlion 312,466 502,717 593,631 58,944 177.734 205,274 48,027 78,132 89,281 5,898 27,380 31,530 5,825 10,190 10,378 500 6,378 1,100 1,223 100 100 100 0 0 2,902 3,000 3,150 1,350 600 600 1,288 1,300 1,500 330 390 390 6,556 4,000 0 0 0 0 6,867 12.000 15,000 1,500 4,500 4,500 4,558 7.720 8,000 1,780 1,500 2,920 5,355 7,300 7,500 ' 6,000 500 500 19,178 30,900 22,382 2,000 13,567 3,399 5,937 10,000 12,000 1,200 3,600 3,600 3,489 4,800 7,000 1,826 1,725 1,725 7.026 13,155 18,029 500 3,853 8,333 5.716 8,500 10.500 1,500 3,000 3,000 2,615 2,7a6 2,883 2,883 0 0 0 0 0 0 0 0 173 200 200 200 0 0 8,078 8,079 8,079 0 2,693 2,693 7,769 25,700 25,700 0 20,500 5,200 8,157 15.900 20,632 0 2,000 13,632 15,668 46.882 58,561 0 11.573 }0,988 33.200 569,000 0 0 0 0 I 1.000 12,904 12,904 0 0 12,904 0 5.000 5.000 0 5,000 0 523,073 1,380,225 932.410 86,511 286.493 312.288 Page 4 EXPENDITURE DETAIL (continued) PROGRAM 3 Support 1. S~aries 151,679 2. Employce l~a¢fits & Taxes 24,473 3 Staff Development 2,400 4. Professional Consultation 0 5. Publi~tions & Subscriptions 600 6. l~es and Mmb~kips 390 '7. R~at and Prolnrty Taxes 0 8 Utilities 4,500 9. Telephone 1,800 10 Office Supplie~ & Postage 500 1 I. Equipment/Purchase Rental 3,,~ 16 12. Buildlag and Maiataann~ 3,600 13. Printing and Publicity 1,724 14. Local Transportation 5,343 15. Insurance 3,000 16. Audit 0 17 lat,'eat 0 18. Other (Specify) Board Expense 0 19 D~bt rettremem 2,693 20 Contract Serv~c, es 0 21 Program Costs & Youth lacentwe 5,000 22 Food/Ed Mat./Support 36,000 23 ?heasam R~dge Project 0 24. Corl~mualty JJ Match 0 25 Even $taxt Evaluatmn 0 ZrOTAL EXPENSES 247.118 -Notes and Comments: ' PROGRAM 4 PR Building 0 AOENCY Neighborhood Centars of Johnson Count), PROGRAM PRO~RAM PROGRAM PROGRAM 5 6 7 8 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4a 385 SALARIED POSITIONS Position Title/Last Name AGENCY FTE* Last This Next Year Year Year Neighborhood Centers of Johnson County ACTUAL THIS YEAR BUDGETED LAST YEAR PROJECTED NEXT YEAR 199:5 1996 1997 % CHANGE see page 5a. Total Salaries Paid & FTE* 16.72 28.36 34.55 * Full-Time Equivalent: 1.0 = full-time; 0.5 = half-time; etc. 312,466 502,717 [ 593,631 18.1% RESTRICTED FUNDS: (Complete Demi, Pages 7 ~d 8) Restricted by: NCJC Board of Directors All state & Federal Grants Variety Club, General Mills, CDBG, Others Restricted for: BuildingfEmerg. Funds Grant Objectives Pheasant Ridge Building 10,000 20,000 ._ 20,000 0.0% 369,647 539,553 523,825 -2.9% 100,653 434,694 0 -100.0% ,MATCHING GRANTS Grantor/Matched by: UI Work Study/Iowa City $7.490152.247 I _ .13_': K_. _11~. ~ _.~ L,~.P__O P,T DETAI~ Services/Volunteers* Material Goods Space, Utilities, etc Fr~ ~pt at Phea.~anl Ridge fy95 & fl~ half fy96; Other' (Please specify) Staff funded through Vista, MYEP, JTPA TOTAL IN-KIND SUPPORT Houm Rat~ of Pa~, Total · 5;lairdonated hou~ 1990 S I000 $ 19.900 BoaMMembers 504 S 1600 S 8.064 t.'olunl¢¢rs 8613 S 5 O0 S 43.065 Profesa~onal{¢ducauonfl} 75 S 20 ~ S ~.500 $33.800/$10. 140 $67.600/$20.280 74,779 88,000 125,000 42.0% 2,500 10,000 5,000 -50.0% 8,500 9,500 9,500 0.0% 9,500 4,500 5,300 17.8% 95,279 112,000 144,800 293% 386 SALARIED POSITIONS Position Title./Last Name FIE: Executive DirectorfLoring Program Director/Dingbaum Broadway CoordJKauffmamWatson Daycare Director/Loxterkamp Youth Program Coord/Talbott Youth Prosram Asst./Memtt Outreach Couaselor/Winders Child Advocate BW Child Advocate PR Vohmtccr Coord./Hudson Admin A~st/'Hudson Ad.min A.sst/Wakeman Youth Pro3xam Coordinator/Bruce Preschoo~ Teacher/Ka~en Foxen Literacy. Memor/Hoffey L~teracy Mentor/Cram Even Start Coord PR/Felm ES Coord BW/Deen _Fam~ b Counselor/McWallace Fan-uly Counselor/Hanrahan PR mentor & D~cat Leader/Knights BW Clerica~ Support/To be hired Academic Mentor/vacant Ne~§hborhood Coord BW Summer Decat Youth Leader/ Decat Youth Asst MalIltenanc~JvacalR UI Workstudy NL Fam]b Resource Center/Wmders DVP Project Ass~stanbrFoxen:Borch ParkView Coordinator/To be hired Park%ew Program Assistan~To be hired DOE 4YR Lead Teacher/To be hired DOE 4YR Asst Teacher/To be hired AGENCY. Neighborhood Centers of Johnson County, Last This Next Actual Tlus Year Budgeted Year Year Year Last Year Prole~ Next Year 0.80 1.00 1.00 25,649 32.000 33.280 l O0 1.00 1.00 30.129 29,500 30.680 1.00 1.00 1.00 24.458 25.500 26.520 0.97 1.00 1.00 20.080 21.632 22.497 1.00 1.00 1.00 17.624 18.720 19.469 0 58 0.96 1.00 6.742 17.971 19,469 0.69 0.56 0.50 11.423 10.530 9.734 2.75 3.00 3 00 35.707 40.560 42.182 0.30 2.00 4.00 3.841 27.040 56.243 0.21 0.71 0.75 3.520 12,287 13,498 0.21 0.29 025 3.520 5,019 4.501 0.83 0.50 0.50 13.879 9.360 9.734 0.96 1.00 1.00 17.982 18.720 19.469 0 51 1.00 1.00 8.444 14.040 14.602 0.36 0.54 0.54 6.041 9.345 9.719 0.00 0.50 0.50 0 8.320 8,653 1.00 1.00 1.00 20.165 22.500 23.400 0 00 0.94 1.00 0 18,800 20.800 0.77 0 90 I 00 15.957 19.469 22.497 0 65 1.00 1.00 10.800 20,800 2 [,632 1.00 1.00 1.00 21.200 21.635 22,500 0 23 0.25 0.25 2,472 3,380 3,380 0.34 0.00 0 O0 4,964 0 0 O. 19 0 50 1.00 2.802 10.000 20.800 0 04 0. 13 0.26 676 2, 163 4.326 0.02 0.00 0.00 300 0 0 0 13 0 00 0.00 1.844 0 0 0 18 2 50 500 2.247 10.140 20.280 0.00 0.46 0 50 0 9.568 10.816 000 0.83 I 00 0 12.128 15.142 0.00 0 75 1.00 0 18.750 26.000 0 00 0.38 0 50 0 6.840 9.360 0.00 0 83 1 00 0 13.866 17.306 000 083 1.00 0 12.134 15.142 ___ · Full-~ime equsvalent I 0=full.brne; 0 5=half-trine, % Notes Change 4% 4% F 4% 4% 4% 8% A -8% B 4% 108% C 10% A -10% B 4% 4% 4% 4% 4% 4% 11% D 16% A 4% 4% 0% 108% D 100% A 0% 0% 100% E 13% A 25% D 39% D 37% D 25% D 25% D Page 53 387 AGENCY BENEFIT DETAH~ TAXES AND PERSONNEL BENEFITS (List Rat~ For Ne~ Year) FICA Unemployment Comp. Workefts Comp. 'Retirement Health Insurance Disability Ins. Neighborhood Centers of Johnson County ACTUAL THIS YEAR BUDGETED LAST YEAR PRO.rE~ NEXT YEAR TOTAL=> 48,027 78,132 89,281 7.65% x $573,35 t 23,904 37,682 43,861 .05% x $573,351 156 246 287 .6% x $573,351 1,875 2,955 3,440 %x$0 0 0 0 $133.63 per mo.: 26 indiv. 22,092 37,249 41,693 $ per mo.: family %x$ 0 0 0 Life Insurance Other -- % x $ -- How Far Below the Salary Study Committees Recommendation is Your Dkectofs Salary? Sick Leave Policy: Maximum Accrual 288 Hours 12 days per year for years to all days per year for years __ to __ 0 0 0 0 0 0 Months of Operation During Year: 12 Service Hours: 7:30 to 5:30 & regularly scheduled weekend and evening programs Vacation Policy: Maximum Accrual 200 Hours 10 days per year for years 1 to 2 15 days per year for years 3 to 4 20 days per year for5 yearsand ove~ Holidays ' 10 days per year Work Week: Does your Staff Frequently Work More Hours Per Week Than Than Were Hired for? X Yes No How Do You Compensate For Overtime? X.~ Time Off __ None DIRECTOR'S POINTS AND RATES STAFF BENEFIT POINTS Minimum Maximum Retirement /Month Health Ins. - i2 $133.63 /Month 12 Disability Ins. /Month Life Insurance ~tMonth ** Dental ins. 2 incl. /Month 2 Vacation Da 10 Days 20 1.25 10 Holidays 10 10 Days Sick Leave 12 12.., Days 12 Point Total 46 1.25 " 56 I 1/2 Time Paid Othe? (Speci5/) Comments: ** Included vqth health insurance. 388 6 (') AGENCY Neighborhood Centers of Johnson Counv,, '-dicate N/A ffNot Applicable) DETAIL OF RESTRICTED FUNDS (Source Restricted Only-Exclude Board Restricted) A. Name of Restricted Fund 1. Restricted by: 2. Source of fund: Head Start Daycare Federal Housing and Urban Development .Federal Housing and Urban Development 3. Purpose for which restricted: Daycare for Public Houaln~g families 4. Are investment earnings available for current unrestricted expenses? __ Yes X__ No flYes, what amount: Payment on Reimbursement basis 5. Date when restriction became effective: Sep-94 6. Date when restriction expires: 7. Current balance of this fund: B. Name of Restricted Fund Drug and Violence Prevention I Restricted by: Department of Public Health ~ '. Source of fund: Department of Public Health 3. Purpose for which restricted: Drug and Violence Prevention 4. Are investment earnings available for current unrestricted expenses? __ Yes__X No If Yes, what mount: 5 Date when restriction became effective: 6. Date when restriction expires: 7. Current balance of this fund: C Name of Restricted Fund Community Development Block Grant Funds 1. Restricted by: Federal Housing and Urban Development 2. Source of fund: Federal Housing and Urban Development 3. Purpose for which restricted: Building at Pheasant Ridge 4. Are investment earnings available for current unrestricted expenses? Yes X No If Yes, what mount: 5 Date when restriction became effective: C 5 Date when restriction expires: , 7 Current balance of this fund: Jan-96 0 Payment on reimbursement basis Jul-95 Jun-96 0 Paid on reimbursement basis Jul-94 Jun-96 122,638 7 389 AGENCY Neighborhood Centers of Johnson Count~ (Indicate N/A if Not Applicable) DETAIL OF RESTRICTED FUNDS (Source Restricted Only--Exclude Board Restricted) A. Name of Restricted Fund Even Start 1. Restricted by: Iowa Department of Education 2. Source of fund: Federal Department of Education 3. Purpose for which restrict~ Family Literacy 4. Are investment earnings available for current unrestricted expenses? __ Yes ____X_ No If Yes, what amount: 5. Date when restriction became effective: Jul.94 6. Date when restriction expires: Jun-96 7. Current balance of this fund: 53,360 B. Name of Restricted Fund Pheasant Ridge Building Acquisition 1. Restricted by: General Mills, Variety Club, Proctor & Gamble, NCJC Board 2. Source of fund: General Mills, Variety Club, Proctor & Gamble, plus small donors 3. Purpose for which restrict~ Acquisition of Pheasant Ridge Building 4. Are investment earnings available for current unrestricted expenses? Yes X No If Yes, what; Used for Pheasant Ridge Buildings 5. Date when restriction became effective: 6. Date when restriction expires: 7. Current balance of this fund: C Name of Restricted Fund I. Restricted by: 2. Source of fund: 132,277.74 Parent Support Program Iowa Department of Education Iowa Department of Education Jun-93 Jun-96 3. Purpose for which restricted: 4. Are investmere earnings available for current unrestricted expenses? X Yes No If Yes, what amount: ALL 5. Date when restriction became effective' 6. Date when restriction expires: 7. Current balance of this fun 390 Parent Support Program for families w/kids 0-3 years -15,700 (FY96 funds not yet recieved) 7a Jul-90 Jun-96 ~cate N/A ffNot Applicable) AGENCY Neighborhood Centers of Johnson Coun~ DETAIL OF RESTRICTED FUNDS (Source Restricted Only~Exclude Board Restricted) A. Name of Restricted Fund 1. Restricted by: 2. Source of fund: Dept of Education 4 year old grant Department of Education Department of Education 3. Purpose for which restricted: Preschool Program 4. Are investment earnings available for current unrestricted expenses? __ Yes X__ No If Yes, what amount: 5. Date when restriction became effective: Jul-95 6. Date when restriction expires: Jun-96 7. Current balance of this fund: 21,984.50 B. Name of Restricted FundThe Nest 1 Restricted by: Decategorizat.!on_Project ( 2. Source of fund: Decategorization Project 3. Purpose for which restricted: New Parent Education 4. Are investment earnings available for current unrestricted expenses? __ Yes __X No If Yes, what amount: 5 Date when restriction became effective: Jul-95 6 Date when restriction expires: Jun-96 7 Current balance of this fund: 3,000 ¢. Name of Restricted Fund 1 Restricted by: 2. Source of fund: 3 Purpose for which restricted: Juvenile Justice Grant Purposes 4. Are investment earnings available for current unrestricted expenses? Juvenile Justice Grant Department of Human Rights; Division of Juvenile Justice Department of Human Rights; Division of Juvenile Justice 7b 0 Payment on Reimbusement Basis Oct-94 Sep-95 __ Yes __X__ No If Yes, what amount: 5 Date when restriction became effective: 6. Date when restriction expires: 7 Current balance of this fund: 391 AGENCY Neighl:orhood CentersofJotmson County (lndicat~ N/A it'Not Applicoble) 3OARD DESIGNATED RESERVES nds Which Are Not Donor Restricted) A. Name of Board Designated Reserve: Cash Reserve 1. Date of board meet'rag at which designation was made: Sep-90 2. Source of funds: Operating Funds 3. Purpose for which designated: Maintenance of Broadway Street Facility 4. Are investment earnings available for current unrestricted expenses? X Yes No If Yes, what amount: all interest earned 5. Date board designation became effective: Jul-90 6. Date board designation expires: None 7. Currein balance of this fund: $10,000 B Name of Board Designated Reserve: 1. Date of board meeting at which designation was made: 2. Source of funds: 3. Purpose for which designated: 4. Are investment earnings available for current unrestricted expenses7 __ Yes __ No If Yes, what amount: $ Date board designation became effective: 6. Date board designation expires: 7 Current balance of this fund: C. Name of Board Designated Reserve: 1. Date of board meeting at which designation was made: 2. Source of funds: 3. Purpose for which designated: 4. Are investmere earnings available for current unresificted expenses? __ Yes__ No If Yes, what amount: 5. Date board designation became effective: 6. Date board designation expires: 7 Current balance of this fund: 392 8 AGENCY HISTORY AGENCY Neighborhood Centers of Jolmson County In 1973 the management and residents of the Pheasant Ridge Apartments approached the School of Social Work to develop a program beeaase of the probl~ras they were experiencing in the neighborhood. Child abuse, police reports, vandalism and disputes among neighbors all contributed to a diminished quality of life in the complex. The Pheasant Ridge Neighborhood Center was established in a three bedroom apai~¢nt v,~th the goal of enhancing the qualit)' of life in the n¢il~hborhood. For the past 22 years the Pheasant Ridge Center has offered on-site educational and reer~tional opportunities, connected people to rnsourc~s in the community, and encouraged a sense ofcommanity. Despite the limited space available for programs, conditions in the neighborhood have improved si~ifleantly over the years. The success of the Pheasant Ridge center prompted the Iowa City conunanity to support the expansion of the agency in 1988 to a second low-income neighborhood in Iowa City: Broa&vay Street. Like Pheasant Ridge in 1973, the n~xi for prevention prosrams was evident m the disproportionate number of child abuse and police reports and juveniles on probation. Neighborhood Centers joined forces with Head Start and built a 6,000 square foot facility in 1990. Since the Broadway Street Neighborhood Center has been in operation, the quality of life in the neighborhood has improved, as seen decrease in child abuse reports. The Neighborhood Center concept is unique in that we bring programs to the people who would otherwise have difficulty accessing services either because of transportation, child care, financial constraints or a lack of know[edge of what resources are available. In addition to neighborhood based services, an important function of our agency is to connect our neighbors to other resources in the community. Our agency works closely with 22 United Way agencies. The Neighborhood Center has also developed successful parmerships with the Iowa City schools and the Iowa City Police Department. Our collaborative efforts have decreased the number of drug dealers and gang members in the area and have reduced the overall number of police repom Our work with the schools has helped parents become more involved in their children's education and has increased the academic skills of participating youth. Our agency stoves to meet the changing needs our neighborhoods and our community. With the recent welfare reform initiatives we have seen less of a demand for respite child care and a greater demand for full-day child care. In collaboration with Head Start and the 4-Cs, Neighborhood Centers initiated a day care program at Broadway Street in October of 1994 for families living in public housing. This year we have added a full-day preschool for twelve 4 year-olds at Pheasant Ridge. This preschool opportumty will help bridge the oontmuum betv,.een our existing preschool educational programs for O-3 year olds and the child's first experience bath kindergarten. This year we will be reaching out to areas outside of Ionia City as we begin a new prevention programs in the Clear Creek area of western Johnson County and we are also contracting a staff person to the School District to provide outreach to families at Penn Elementary. school in Noah Liberty. It is an exciting time for the Neighborhood Center as we prepare to move into a new facility. at Pheasant Ridge m 1996. Services at Pheasant Ridge have been extremely limited by space. By the spnng of 1996 we plan to be in the building with more options available to farmlies, including day care funded through Title XX funds. With growth also come many challenges that make the dollars we receive locally vital to the success our programs. We are requesting increases from the City, Count)' and United Way that will allow us to maintain program continuity and strengthen our administration. P-l 393 AGENCY Neighborhood Centers of Johnson County ACCOUNTABILITY QUESTIONNAIRE A. Agency's Primary Purpose: To croa~ neighborhood based programs which promot~ an optimal living environment for families in Johnson County, which include educational, prevention and support services. In addition, Neighborhood Centers of Johnson County encourages famili~ to successfully be a part of the greater community through employment, educational~nd volunteer opportanitie~. B. Program Name(s) with a Brief Description of Each: 1. Education Pro, rams at Pheasant Ridge and Broadway Stt~t include literacy programs for children and adults, parent education and suppo~ financial msnagcment nutrition counseling, child care cooperative, preschool. ESL, GED, ouuv, ach and referral. 2. Prevention Preen'ams at Pheasant Ridge, Broadway Street North LiI~ny and Clear Creek include after school and teen programs, Neighborhood Councils, intensive supervision programs, in-school mentors, pro.vocational training, oommunity volunt~rism, family caanselin§, towring, outreach and referra 3. Neighborhood Sunport Services Prograins at Pheasant Ridge and Broadway Street include preschool and after school child care programs, wausponation to school events, direct assis~uce, neighborhood surv~s, special community ~vents, outreach and referral. 4. Pheasant Ridge Building P~oiect ~ enable pro§rams to move from the existtug three bedroom apartment to an 8500 sq. fi.building in the spring of 1996. C. Tell us what you need funding for: Funds are needed to support existing and expanding services at txvo Iowa City neighborhood centers and the Cl~ar Creek project in Jo~hnson County. We have been successful in s~curing dollars through many sources, however, as we move in to FY97, the Neighborhood Center will dramatically grow to meet the needs and requirements of the neighborhoods. Day car~ for employed parants, delinquency prevention projects and educational program components will all be added and/or expanded. Funds are needed for the equivalent of 34.5 staff and program ope~_i~g costs. D. Management: 1. Does each professional st~t~person have a written'job description? Yes x No_ 2. Is the agency Director's performance evaluated at least yearly? Yes x. No _ By whom? Board of Directors E. Finances: 1. Are there fees for any of your services? Yes x No _ a) If yes, under what circumstances? 0nly for day car~ services. b) Are they fiat fees P-2 or sliding scale x 9 394 AGENCY Neighborhood Centers of Johnson County c) Please discuss your agency's fund raising efforts, ffapplicable: The primary source of fundraising continues to be grant wxiting through local, state and federal sources. Other efforts include the Hospice Road Race and the Capital Campaign for the Pheasant Ridge building. Neighborhood families hold events (garage sales, car xxashes, fiestas, etc.) which raise dollars for programs. F. Program/Services: Example: A client enters the Domestic ¥iolenee Prevention Shelter and stays for 14 days. Later in the same year, she enters the Shelter again and stays for 10 days; lJnduplieated count I (Client), Duplicated Count 2 (Seperate Incidents), and Units of Service 24 (Shelter Days). Please supply infomarion about clients served by your agency during the last two complete budget years. 2 3 4 How many Johnso~ County residents (including Iowa City and Coralville) did your agency serve? How many Iowa City residents did your agency serve? How many Coralville residents did your agency serve? Enter Years .-.o 7/93-6/94 7194-6195 I a. Duplicated Count N/A N/A Ib. Unduplicated Count '1,865~ '1,453 2a. Duplicated Count N/A N/A 2b. Unduplicated Count *'1,240 *'1,262 3a. Duplicated Count N/A N/A 3b. Unduplicated Count N/A N/A 4a. 58,391 62,650 4b. How many urdts of service Total did your agency provide.9 To Johnson County Residents 58,391 62,650 *The decrease In tunduplicated numbers representa a change tn sennce deliver). in FY95. Programs are more intensive in nature. which enables more contact with fanuhes for greater lengths of ame. Also. we have tried to remain closer to our mission of neighborliood-based services. staying witlun the Broadway Street and Pheasant Padge service areas. **Ttus mm~ber denotes the amber of par~cipants from Broadway St. and Pheasant Padge neighborhoods only. $. Please define your units of service. Our units of service are defined as duplicated client contacts. The length of contact vanes greatly. from a five minute referral to a an e~ght hour day care contact. In FY95, the nature of contacts reflect an increased number of contact hours per farrely. For example, the average length of service unim within the agency has increased from one to three hours, with clients being involved in up to 20 hours of weekly programmmg 6. Please discuss how your agency measures the success of its programs. It is the goal of each program to develop and implement measures of assessment that:l) track individual and group success, 2) help plan and implement effective programs that best fit the needs of the families, and 3) encourage goal setting by participants Evaluation tools include partic~pation records. pre and post tests, and surveys. In addition, statistics on child abuse reports, juvenile crime and police reports are indicators of what is happening ~vlthm the neighborhood and grades the pmgranmung. Neighborhood Centers is also currently participating in a four year federal evaluation of the Even Start literacy project. 395 AGENCY Neighborhood Centers of Johnson Co. un~ 7. In what ways are you planning for the needs of your service population in the next five years? Adults and children within each neighborhood are instrumental in planning and program development. , Mamtaialng a close relationship with the neighborhood for program guidance and input is the primary planning tool at Neighborhood Centers of Johnson Counw. Through neighborhood council meetings the need for full and part day child care options,ns well ns, expanded educational programs have been identified as areas to focus on in the upcoming years. We also hope to expand the intensive supervision types of pregrama to include a greater youth population. 8, Please discuss any other problems or factors relevant to your agency's programs, funding or service delivery? Maintainin§ continuity of service is an on-going challenge. We have been successful at continuing programs through grants, however, transitions are difficult for staff and program participants. Also, it is sometimes difficult to match grant and other timeling dollars to the important issues that we have identified within the neighborhoods. Some sources of funding have voiced concern ~th the large amount of"sot~ money" in our agency. 9. List complaints about your services of which you are aware: Space limitations are an na-going problem at Pheasant Ridge and has also affected program space at Broadway Street. The Pheasant Ridge building x~11 resolve much of the space issue. in additio]t, families living outside of the Neighborhood Center's service deliver3' area are sometimes disappointed that they are unable to attend programs. 10, Do you have a waiting list or have you had to turn people away for lack of ability to serve them? What measures do you feel can be taken to resolve this problem: Through FY95, we have made changes in our programs to accommodate as many neighborhood farmlies as we can. It is not possible at this time for Neighborhood Centers to serve farmlies living outside of our target areas. (Note the decrease in unduplicated Johnson County residents, P-3, lb) However, we still have a waiting list for the Cbald Care Cooperative at Broadway Street and the preventran and education programs at Pheasant Ridge. We anticipate no or small x~aitmg lists as we move into the Pheasant Ridge building. How many people are currently on your waiting list? 42 11. In what way(s) are your agency's services publicized: Personal outreach contacts in the neighborhoods Monthly neighborhood new'slettcrs Arttoles and press releases in local newspapers Johnson County Services Directory Urnted Way Brochure Speaking Engagements Telewsion and Radio 396 P-4 AGENCY Neighborhood Centers of Johnson County FY 97 GOALS AND OBJECTIVES GOAt, I: Create educational opportunities for individuals and families to realize their fi~11 potential in school, family, community and the world of work. OBJ-ECTIV~ A: Provide educataonal support for children to eahanee their self-esteem, self-awareneas and build academic and oommunication skills. Tasks: o Conduct child development activities 3 times each week for 75 children bird-5 years while their parents attend adult education classes. · Provide tutoring and weekly access to Broadway and Pheasunt Ridge computer lab for 75 children and their parents. · children aged birth-3 ~s~ll participate in child-~entered, developmental activities four tunes each week. · Provide all-day preschool program for 12 at-risk 4 year-olds at the pheasant Ridge Center. · Provide child care coop sessions each week to 100 children under 3 years. · Provide tutoring to 12 school aged youth one night per week m the Clear Creek area of western Johnson Count)-. OBJECTIVE B: Create an enwronment where Center staff and neighborhood parents work in pannership, communicating regularly to build mutual understanding and greater consistency for children; and facilitate the active involvement of parents as the first teacher of their children. Tasks: · Provide educational and parenting s~alls training for 50 parents from Broadway and Pheasant Ridge Neighborhood Centers to prepare their 75 chfidren for school success. Facilitate 30 weekly parent / child in-home visits to promote literacy activines through client directed reading themes o Conduct monthly group activities focused on reading/literacy with 25 parents at Neighborhood Centers, neighborhood schools. or and communit7 resources. o Transport and coordinate hi-monthly parent / child activiues for 35 families at Roosevelt or Twain literacy labs. · Facilitate the participation of 50 parents in school events and volunteer in their ¢hild's classroom. P-5 397 AGENCY Neighborhood Centers of Johnson County FY 97 GOALS AND OBJECTIVES (cen~ued) Provide access for 25 parents fi'om Pheasant Ridge to literacy mini-lab at Roosevelt during the school day. Offer English as a Second Language classes for 16 adults at Pheasant Ridge and Broadway 2 times per week. Provide adult Basic Education and GED to 35 parents from Broadway and Pheasant Ridge. Provide tutoring and weekly access to Broadway and Pheasant Ridge computer lab for 25 parents and their children. Provide 50 households in group or home-based "life skills" learning opportunities that will include parent education and support, financial management, nutrition counseling and referral to appropriate r~our~. Create a Parent Advisory Committee made up of 8 parents with children in the 4 year old preschool. GOAL II: Increase opportunities for youth and adults to become positively involved in their neighborhood, school, and oormuunity and maximize their quality of life. OBJECTIVE A: Continue to expand outreach efforts in early intervention programming to prevent drug abuse, violence and criminal actira3- in the Broadway and Pheasant Ridge Neighborhoods. o Continue the Youth Cultural Alliance project for 50 children ages 6-12 at the Pheasant Ridge Neighborhood Center. · Can3' out education, recreation and cultural components for the 50 youth participating in the Youth Cultural Alliance project. Organi?e and conduct a Wednesday and Sunday night tutoring program to reach 60 youth. Conduct drug and violence prevention program for 25 youth ages 12-15 at Broadway and Pheasant Ridge. Provide a mum of 30 hours of training/workshops to 25 teens on drug abuse and violence prevention. Provide 30 hours of reereati(ina[ and team buffdin§ anfivities to 25 te~ns from both Broadway and Pheasant Ridge neighborhoods. · Provide 15-100 hours of work experience and community service to 75 youth ages 5-15. o Provide at~er school programming for 24 youth from Clear Creek area 398 P-Sa AGENCY Neighborhood Centers of Johnson County FY 97 GOALS AND OBJECTIVES (continued) OBJECTIVE B: Promot~ a sense of commu.nity and reduce isolation m areas served by Neighborhood Centers. * Provide monthly eewsle~r to 500 families in the Broadway and Pheasant Ridge neighborhoods. Outreach to 50 families week to encourage program participation. * Continue to expand parncipation of residents in the Neighborhood Council at both Centers to provide input on programming and address larger neighborhood and commumty issues. Conduct monthly meetings of the Neighborhood Councils at both Centers. * Organize special events for families creating opportunities for families to meet and receive support. Continue to encourage "ownership" of the Center through resident imtiated groups (such as the neighborhood crime prevention steering oommitte~) and volunteer opportunities. ~ Orgamze and continue focus group in Clear Creek area to idantif3, strengths and define problems and set work plan for Clear Creek Coordinator. , Employ adults and youth from the neighborhood in center prograras. OBJECTIVE C: Assist families in meeting fundamental needs. Provide informational, referral and advocacy to families in need of emergency assistance or direct aid. Distribute clothing and food (when available) to 75 families. Provide transportation to 35 adults and 50 children to attend adult education and summer school classns. , Provide access to telephone and deliver phone messages. OBJECTIVE D: To provide child care for families that will enable them to seek, retrain and/or train for ~nployment. * Provide fi~ll-time, licensed day care for 28 children aged 6 weeks - 5 years Coordinate child care for youth while parents attend 0 · Provide child care during adult center actiwties. P-5b 399 AGENCY Neighborhood Centers of Johnson County FY 97 GOALS AND OBJECTIVES (continuecl) Conduct child development activities 3 times each week for 75 children birth-5 years wlfile their parents attend adult education classes RESOURCES NEEDED TO ACCOMPLISH TASKS: · 30.5 paid professional staff · 4 paid administrative staff · 90 volunteers · 2 neighborhood centers, fully furnished and insured, at Broadway and Phe~tsant Ridge * Telephone ~'stem at each Center · 2 photocopy machines Computer sy~m for each Center · 4 passenger vans with full ~urance · Liability insurance Educational materials · Expendable supplies and food COST OF PROGRAM FY95:$429,696 FY96:$762,719 FY97 $845,899 (') 400 P-5¢ HUMAN SERVICE AGENCY BUDGET FORM City of Coralville Johnson County City of Iowa City United Way of Johnson County CHECK YOUR AGENCY'S BUDGET YEAR 1/1/96- 12/31/96 4/1/96 - 3/31197 _ 7/1/96 - 6/30197X 10/1/96 - 9B0/97 Director: Christie Mumon Agency Name: Rape Victim Advt~cacy Program Address: 17 W. Pmntiss St., Iowa City Phone: 335-6001 Completed by: Christie Munson Ap.,pr.,~. d by Board: z on: (d6:/d( ~"/~'"* COVER PAGE Program Summary: (Please number programs to correspond to Income & Expense Detail, i.e., Program 1, 2, 3, etc.) PROGRAM L RAPE CRISIS SERVICES: We provide a wide variety of direct services to survivors of sexual vio- lence and theit. partners, family members and friends. Our services include: a 24-hour Rape Crisis Line, 335-6000 or 1-800-284-7821; 24-hour in-person advocacy at the hospital and the police station; advocacy within other systems, such as school, the workplace or the court process; individual peer counseling; and support groups for survivors and significant others. These services are provided by three paid staff and between 75 and 85 volunteer crisis line advocates. Anyone with a concern about rape, attempted rape, dating violence, sexual harassment, childhood sexual abuse or any other crime of sexual violence is welcome to use our services. Program 2. EDUCATION: This program provides education on topics related to sexual violence. It includes: · P.O.W.E.R. (People Out Working to End Rape), a group of 25-35 volunteer peer educators who present programs on sexual assault awareness, acquaintance rape, sexual harassment, risk reduc- tion, childhood sexual abuse, and other topics. EO.W.E.IL peer educators speak for groups rang- ing from university, high school and junior high classes to church and civic groups; nine- and twelve-hour Rape Aggression Defense Systems self-defense training courses for women; o a library of books available to the public, as well as an information bureau of pamphlets and articles on many aspects of sexual violence issues; and · training for professionals in our community who have contact with survivors, such as paramed- ics, clergy, and police officers. Local FundingSmary 4/1/94-3/31/95 4/1/95-3/31/96 4/1/96-3/31/97 United Way of Johnson County Does Not Include Designated Giving City of Iowa City Johnson County Coralville $14,500 $15,750 $20,000 FY95 FY96 FY97 $12,000 $12,000 $13,000 $12,000 $12,000 $13,000 $ 2,400 $ 2,400 [ $ 3,000 401 BUDGET SUMMARY Enter Your Agenc, y's Budget Year 1. TOTAL OPERATING BUDGET (Total a +b) a. CanTovet Balance (Cash from line 3, previous column) b. Income (cash) 2. TOTAL I~PENDITURE~ (Total a + b) a. Administration b. Program Total (list Progs. below) 1. Rape Crisis Services 2. Education 4. IN-KIND SUPPORT (Total from Page 5. NON-CASH ASSETS Notes and Comments: AGENCY: RAPE VICTIM ADVOCACY PROGRAM ACTUAL THIS YEAR BUDGETED LAST YEAR PROJECTED NEXT YEAR FY95 FY96 FY97 7/94.6/95 7/95.6/96 7/96-6/97 149,783 154,700 181,158 141,418 148,858 175.316 143,941 148,858 175..316 35,985 37,214 43A10 107,956 111,644 131,906 71,971 74,429 87,796 35,985 37,215 44,110 5,842 5,842 5,842 265332 269,000 270300 7,763 7,000 6,.50O ~rhe ending halace is substantially lower than the ending balance shown last year. The carryover balance in Line la has been changed. Accounts receivable have been subtracted, and the carryover balance now reflects only the cash balance at the end of the year, which is on Page 6 of our FY94 audit. This audit was prepared using the new format for public and non-profit audits, and the Cash Balance at End of Year presents an accurate picture of our finances. Last year's ending balance was $25/569 and included cash on hand as well as accounts receivable. 2 402 [NCOIV~ AGENCY~ RAPE VICTIM ADVOCAC~ PROGRAM ACTUAL LAST YEAR 1. Local Funding Sources a. lohnson Cotme/ b. Iowa City c. United Way d. Coralville e. U ofI $tudentGov't 2. State, Federal, Foundaliens a. Victims of Crime Act b. Rape Crisis Grant ] 3. Contributions/ Donation~ a. United Way/l~sig. Givin~ b. Other .4. Special Events.. a. Iowa City Road Races b. Benefits c. Clothesline Project* 5. Net SaleldSer~Ices 6.Net Sales/Materials 7. Interest Income 12,000 12,000 14,812 2,400 8. Other a. Endowment Account"' TOTAL 141,418 THIS YEAR I BUDGETED ADMINI- ] PROGRAM 1 pROGRAM 2 PROJECTED .NEx'r ~Y~..r . SIRATION l_ .(RCS) (ED.) 12,000 13,,0(I) 6,000 1,000 6,000 12,000 13,0O0. 6,~_ 1,000 6,000 16,812 20,,502 15,0(10 2,(!)0 3,502 2,400 3,000 1,SOO 5(10 1,000 23,.,~10 .25,000 2:.(!l~ . 8,000 15,0~0 29 ,540 37,296 25220 26,000 1,897 1,900 7,347 8,000 8,06~ . 3,7~) 1~6 2,00O 850 1,500 5,619 250 3,712[ 3,000 3,712 .3,0(I)[ . 2,0OO 11,OOO 5,OO~ S,200 ~ 74,,0~4 1,000 50,054 0 24,000 0 2,2OO 1,OOO 0 Z,200i 2,5OO 175,316 1,500 0 410[ 1,242 e, OOO ~,7OO 0 1,200 44,110 Notes: °4.c. We anticipate that the Clothesline Project will become a separate community project in a few years. *'Sa. These funds were transferred from our foundation account to cover a variety of operaSins expenses throughout the year. 3 403 EXPENDITURE DETAIL AGENCY: RAPE VICTIM ADVOCACY PROGRAM 2. Benefits/Taxes 3. $~ Development 4. Proiessional Coilsuit. 5. Publlmttons and Subscdption~ 6. Dub/Memberships 7. RenP 8. uiillttes* .9. Telephane~* 10. Office Supplies and Postage 12. Equipment/Office Maintenance 13. Printing and Publtcl~ _14. Local Transportation 15. Insurance* 16. Audit 17. Interest 18. Misc A~ency Rxp~nses 19. Rape Crisis Prosram 20. Education Proiram 21. Clotheslhle Project 22.. Fund~istng TOTAL EXPENSES ACTUAL THIS YEAR BUDGETED LAST YEAR PROIECTSD NIDCr YEAR 79,196 83,700 102,512 22~32 23,701 3O329 2,203 2,5OO 2,500 2,73S 3~00 3,000 ADMINI- PROGRAM 1 PROGRAM 2 25,628 51,256 25,628 7,,,~82 15,1~ 7,582 2,O0O 5OO x,8oo 150 900 550 325 400 4~ 0 0 0 0 0 0 0 0 0 7,5,16 9,200 10,000 2,550 6,073 6,~00 6,80O ~,200 375 100 0 0 0 0 7000 450 3000 2,600 778 800 1,000 0 1,000 0 539 556 600 600 0 0 5,162 5,8OO 6,OOO 0 3,000 801 1,100 1,200 0 800 0 0 0 0 0 2~390 2,000 2,000 2,000 0 0 0 0 0 0 I/.~04 1.500 1,400 4(10 5OO 3,107 2,900 2,800 0 0 4,937 801 0 0 0 1,044 1,500 ~,502 1.~0_ 0 0 0 0 5OO 0 2,800 0 0 44,110 Notes: 404 *Items 7, 8, and 15 reflect part of the in-kind contribution made to the agency by the University of Iowa. More information about in-kind contributions from the UI are detailed on the next page. **Item 9. Telephone. This is an example of one of our fastest rising costs. This cost is directly [inked to the increase in use of our services. 4 AGENCY: RAPE VICTIM ADVOCACY PROGRAM SALARIED POSITIONS ( POSITiON'I'x'x'LE/LAST NAI~I~ AGENCY DIRECTOIUMUNSOl~I DIl~ OF EDUCATION/COOK Dill. OF CRISIS SERVICES/JACOBSOb, O~:~CE MANAGE1UVACANT OUTREACH COUNSELOR/VACANT ACTUAL THIS YEAR BUDGETED % FTE* LAST YEARPROJECTED NEXT YF.a~R CHANGE Last This Next Year Year Year FY9$ FY96 FY9? 1.00 1.00 1.00- 29,000.00 30,200.00 31,400.00 plus 4% 1.10 1.00 1.00 22,799.00 20,000.00 20800.00 plus 4% · 1.00 1.00 1.00 21,000.00 22,,500.00 23,500.00 plus 4% 038 0,38 0.75 6,397.00 6,000.00 12,500.00 plus 108% 0.00 0.25 0.69 0.00 5,000.00 14,312.00 plus 186% We hope to increase the-Office Manager to from $ to .75 Fll~ in FY97 We hope to increase the Oulxeach Counselor from $ to .75 FTE in October, 1997 TOTAL SALARIES PAID & FTE* I 3.48[ 3.631 4.44I *Full-Time Equivalent~ 1.0 =, full-time; 0.~ = half. time; etc. 79,196.00[ 83,700.00 102~12.00 plus 22% RESTRIc:II~D FUNDS: (Complete Detail, Pages 7 and 8) Restricted by: Restricted for:. Donor Endowment 1~29 1,700 1,900 MATCHING GRANTS Grantor/Matched by: VOCA (Federal Victims of Crime Act Grant) - matched by State of Iowa Rape Crisis Grant I~I-KIND SUPPORT DETAIL Volunteers* Crisis Line Advocates (14,234 hours in FY95) Peer Counselors/Group Fac~litators (953 hours in FY95) P.O.W.E.R. Peer Educators (1,083 hours in FY95) Self Defen~e Instructors (500 hours in FY95) UI Practicum students (800 hours in FY95) Board Members (1,000 hours in FY95) Wounteer hours calculated at the rate of $12.96/hr, which is the rate calculated by the Governor's Office on Volunteerism Subtotal Volunteer Support Provided by the University of Iowa Administxafiom Space Utilities Professional Liability Coverage Payroll Accounting Work-study Office Assistant Repairs to house Routine maintenance and cleaning services ~ubtotal University of Iowa Support :TOTALINoKINDSUPPORT 5 29540 7385 37296 50054 9324 12513 184,473 185,000 185,000 plus 0% 12,351 13,000 13,000 plus 0% 14,036 15,000 15,500 plus 3% 6,480 7,000 7,500 . plus 7% 10,368 10,0(30 10,000 plus 0% 1,296 1,500 1,600 plus 7% 229,004 231o500 232,600 plus .05% 20,000 20,000 20,000 plus.0% 3,128 3,300 3,500 plus 6% 7,500 7,500 7,500 plus 0% 1,200 1,200 1,200 plus 0%o 1,500 1,500 1,,500 plus 0% 1,000 1,500 1.500 plus 0% 2,500 2,500 2,,500 plus 0% 36,828 37o500 37,700 plus .5% · 265,832 269,000 270,300 plus 1% 405 BENEFIT DETAIL TAXES AND PERSONNEL BENEFITS (List Rates for Next Year) TOTAL== FICA 7.65% x 102,512 Unemployment Comp. 0.16% x 102,512 Worker's Comp. Retirement Health Insurance Disability Ins. Life Insurance Other. FLEX BENEFITS 0.035% x 102,512 AGENCY: RAPE VICTIM ADVOCACY PROGRAM ACI'UAL THIS YEAR BUDGI~fIiD LAST YEAR PROJECTED NEXT YEAR 22~X32 23,701 3O,329 6,058 6,403 7,842 127 134 164 40 29 36 Note: Retirement, Health Insurance, L~e Insurance, and Disability d~fer for ~ach employee in the University system. The total paid for these benefits is listed below. 16,107[ 17,135[ How Far Below the Salary Study Committ~e's Recommendation is Your Director's Salary? Sick Leave Policy: Maximum Accrual - n/a 18 days per year full-time staff _18 one-half days per year for half-time staff 22,287 1,038[ 1,040[ 1,090 Months of operation during year: 12 Hours of service: 24/day Vacation Policy: Maximum Accrual varies with position 25 days per year for full-time staff 25 one-half days per year for half-time si~fff Holidays: 8 days per year Work Week: Does Your Staff Frequently Work More Hours Per Week Then They Were Hired For? Yes* *Applies to full-time, salaried staff only How Do You Compensate for Overtime? Our full-time staff is salaried and is not routinely compensated for overtime. Director's Points and Rates Retirement 38.7 Health Ins. 12' Disability Ins. Life Insurance 0.5* Dental Insurance 2* Vacation Days 25 days Holidays 8 days Sick Leave 18 days Point Total 105.2 ($242 per too) * Flex Benefits total about $200 per month Staff Benefit Points Minimum Maximum 15.2 38.7 12 12 1 1 0.5 0.5 2 2 12.5 25 4 8 9 18 56.2 105.2 6 406 AGENCY: RAPE VICTIM ADVOCACY PROGRAM DETAIL OF RESTRICTED FUNDS (Source Restricted Only-Exclude Board Restricted) A. Name of Restricted Fund Eileen $~chenken Schmidt RVAP Fund o Restricted by: Donor Source of fund: Eileen $chenken Schmidt. a University Foundation donor with interest in women's issues Purpose for which restricted: To earn interest for the agency to use as income Are investment earnings available for current unrestricted expenses? X Yes No If Yes, what amount: About half the interest earned each year. This is generally around $1~00 to $2.000. Date when restriction became effective: We began to receive the earnings from this fund in 1992, Last year we had a new auditor, who clarified the t~rms of the fund in correspondence with the Universit'y of Iowa Foundation and suggested we list it as a restricted fund, Date when restriction expires: The restriction is permanent. Current balance of this fund: Market value of the investment is $37,890.75 The RVAP has no Board Restricted Funds, so page 8 has been omitted. 7 AGENCY HISTORY AGENCY: RAPE VIC'rIM ADVOCACY PROGRAM (Using this page ONLY, please summarize the history of your agency, emphasizing ]ohmon County, telling of your purpose and goals, past and current activities and future plans. Please update annually.) The Rape Victim Advocacy Program has been providing advocacy, counseling and support for rape victims in our community since 1973. Volunteers founded the program and more than one hundred dedicated volunteers continue to provide most of the services. Each year the number of survivors and significant others who use our services increases dramatically. Rapes Reported TotH Crisis Calls FY93 190 ~69 FY94 200 868 FY95 225 1,175 Over the last five years there has been a 73% increase in the number of individuals who either called the crisis line, received in-person advocacy, or came to the RVAP for peer counseling or to attend a support group. Sexual violence touches everyone in our society. The incidence of rape is higher than the rates of alcoholism and heart attacks combined. 1.3 rapes occur every minute, according to the latest research. It is estimated that one in three women will become a victim of sexual violence at some time in her life, and perhaps as many as one in six men may be sexually victimized. The services provided by RVAP for sexual assault survivors and their partners, friends and family members are an indispensable part of our community's coordinated response to violent crime. We shm'e our expertise with local law enforcement officers, prosecutors, hospitals and mental health providers to cultivate a cooperative, survivor-oriented response to sexual violence. Our peer education program, P.O.W.E.R. (People Out Working to End Rape), is essential for spreading the message about our other services. Awareness and information are the most effective tools in the struggle to curb sexual violence, and the women and men who volunteer ( the peer education program talk to people from all over our community. Last year we reached ll,339 people through 241 programs. Funds received from the University of Iowa Student Government will cover part of the costs of our education program and a large portion of our telephone costs. In March, in conjunction with the DVIP and the Women's Resource and Action Center (WRAC), we raised over eight thousand dollars to bring the National Clothesline Project to Iowa City, and w.e co-founded the Iowa City Clothesline Project. Women who are survivors of violence, and families and friends of women who have been killed, decorate T-shirts and hang them on the line to describe and commemorate their experience. The Clothesline provides an opportunity for healing and public education. Over 2,000 people attended the display, and 220 women added T-shirts to the line. In August we added to our services a drop-in support group for women survivors of sexual abuse to our services. The group takes place Monday nights at the WRAC, and is facilitated by RVAP staff and trained volunteers. We added this service in response to a need expressed by survivors, and to be able to offer a group that meets between times that our dosed, eight-week groups meet. This year we secured additional federal grant funds ($10,000) to add a half-time rape crisis outreach counselor. This person will help serve Johnson County and begin our effort to be more accessible to people in surrounding counties. We will begin with an outreach effort to Washington County, and we will extend our services in to Cedar and Iowa Counties over the next year. This move will bring the area we serve in line with the area served by the DVIP, and we are cooperating with them in this effort. We expect ..funding from VOCA (our federal funde to be stable and possibly to allow us to increase this position to three-quarter or full-time in the next few years. P-1 408 AGENCY: RAPE VICTIM ADVOCACY PROGRAM ACCOUNTABILITY QUESTIONNAIRE Agency's Primary Purpose: The purpose of RVAP is two-fold: to provide crisis-intervention services, support and advocacy_ for survivors of sexual violence and their partners, family members and friends, and to inform and educate our community about sexual violence. B. Program Name(s) with a brief description of each: 1. Rape Crisis Services: 24-hour Rape Crisis Line; 24-hour in-person medical and legal advocacy; individual peer counseling; and support groups. 2. Education: P.O.W.E.R. Peer Education Program; training for persons working with survivors in various capacities; a library of books, videos and written information available to the public; and self-defense courses for women. G Tell us what you need funding for: We are requesting funds to cover operating expenses and the administrative portions of our salaries. We are requesting an increase in funds over last year in order to bring our Office Manager/Secretary I position to three-quarter time, and to cover dramatic increases in operating expenses. Last year we had hoped to a make the permanent transition to three-quarter time for this position, but rising operating costs made this impossible. We need an increase in local funding in order to accomplish this goal. FTE'S Volunteer Present Rapes Crisis Calls Persons Attending Pool Relmrted P 1 ,n~a~74 F?91 3;65 35 to 45 85 506 FY92 g772 115 637 2,048 --'~Y93 3.50 120 569 5,023 FY94 3.37 -- 125 - 868 9.254 --'~k~--'-3.79 90 to 'I-1'0 148 1,[75 1:/3.39 Over the last five years, the amount of work our staff must do has risen dramatically. In order to keep up with the demand for RVAP services, we have more than doubled the number of volunteers working in our agency, with an attendant rise in the cost of training, supporting and supervising them. Operating costs have risen as we serve additional people, and the simple cost of doing business has risen each year. One example of an operating cost that has incre. ased is our bill from the answering service which answers the Rape Crisis Line at night and on weekends, transferring callers to an RVAP advocate. It costs $1.50 for each call that is patched through. We got over three hundred more crisis calls last year than the year before, most of them handled by the answering service. We have managed to keep up with rising costs, but in so doing we have not been able to increase the number of staff over the last five years. We need more staff to do the additional work. D. 1. 2. Management: Does each professional staff person have a written job description? ~ Is the agency Director's performance evaluated at least yearly? Yes. but the FY95 evaluation has not yet been completed. Finances: Are there any fees for your services? a) and b) not applicable N9 409 AGENCY RAPE VICTIM ADVOCACY PROGRAM c) Please discuss your agency's fundraising efforts, if applicable: This year we raised $11,690 dollars thi'ough donations and fundraising. One. event, a benefi.t dinner entitled "A Night.- Out With the RVAP", raised over $800. We applied for and received a $10,000 increase in~ our VOCA funds, and we applied for and were granted an increase in our University of Iowa Student Government funding as well. Program/Services: Please supply information about clients served by your agency during the last two complete budget years: 1. How many Johnson County residents (including Iowa City and Coralville) did your agency serve? 2. How many Iowa City residents did your a enc~ serve? 3. How many Coralville residents did your agency serve? 4. How many units of service did your agency provide? Enter Years: FY94 FY95 la. Duplicated Count 6,684 7,412 lb. Unduplicated Count 6,674 7,407 24. Duplicated Count 5,424 6,018 2b. Und_uElicate_d _~0.._u!}.t__ 5,417 .....6;0iT 34. Duplicated Count 586 630 3b. Unduplicated Courit 583 629 44. Total 10,559 12,809 4b. To Johnson County Residents 7,498 8,514 5. Please define your units of service: ( Our units of service include: a crisis call, a peer counseling session, one instance of medical or legal advocacy for a survivor (such as one hospital call or court hearing), one survivor attending one session of a support group, one person in attendance at an educational program. Our out-of-county numbers reflect the hundreds of parents of entering UI students we speak to at orientation sessions throughout the summer. Please note that the Iowa City/Coralville duplicated and unduplicated numbers include a certain amount of "unknowns". We keep careful track of what callers tell us about their place of residence, but we do not require them to tell us where they live (or any other specific information). Therefore, those numbers include our actual counted amounts, plus a distribution of our educated guesses about the unknowns. 6. Please discuss how your agency measures the success of its programs: We measure the success of our education programs through the continual increase in the use of our crisis services each year. We provide opportunity for written comments at most of programs, and we have comment forms available for service-users inside the door of our office. We take service-user feedback very seriously. We also survey volunteers within the agency about their experience on a regular basis. Each year the staff and the Board spend time reviewing the goals and objectives set out for our program. We examine statistical reports, fiscal reports and staff evaluations. The Board conducts periodic evaluations of the program and the Agency Director. These evaluations solicit input from within the agency and outside of it. ( P-3 AGENCY: RAPE VICTIM ADVOCACY PROGRAM 7. In what ways are you planning for the needs of your service population in the next five · ears: In light of the burgeoning numbers of survivors reporting assaults to the Rape Crisis Line and the mounting numbers of people using all of our services, our five-year plan centers around increasing our new outreach counseling position and our support-staff position to full-time, and eventually adding additional staff. We anticipate that we will need to devote more resources to counseling and support groups, as well as to our education programs. We are planning for the day that we will have to add another person to answer the Rape Crisis Line at night and on the weekends. Currently, two volunteers staff the line all the time. The addition of a third advocate would require an increase in our advocate volunteer pool from 75 to at least 105. As we begin to i~crease services in other counties, some, of this burden will be shared directly by volunteers recruited in those counties. We are also in need of a new copier with duplexing and collating capablities, so that is in the plan, too. We anticipate growth in the number of support groups we need to offer and in the demand for.our serf-defense program. 8. Please discuss any other problems or factors relevant to your agency's programs, funding or service delivery: Our main problem is that we have the same amount of staff struggling to deliver twice as many services as five years ago. We have limited and recrafted various services over the years to accommodate this difficulty. Peer counseling is now limited to twelve sessions per individual seeking services. We have given advanced training to volunteers to help deliver some of these services. We started the peer education program, and have integrated volunteers into that aspect of the work. We have increased the number of and frequency of support groups and trained volunteers to facilitate them. In all, we have more than doubled the size of our volunteer pool. The demand for our services has outpaced our ability to provide them under the ~rrent staffing conditions. It has also outpaced our ability to pay for the operating costs of providing them at the current funding level. 9. List complaints about your services of which you are aware: The most common complaint we hear about is lack of awareness of our services. Each year we put more resources into education and publicity in order to address this complaint. 10. Do you have a waiting list or have you had to turn people away for lack of ability to serve them? What measures do you feel can be taken to resolve this problem? No, we do not have a waiting list. Many of our services are immediate crisis intervention services. We strive to comply with all requests for peer counseling appointments within 24 hours. Our support groups are usually 8 weeks in length and are offered two to four times a year, so sometimes there is a list of people who are waiting for a group to start. In order to alleviate this problem, we have begun to facilitate an on-going, drop-in support group for women who are survivors of sexual abuse. It takes place every Monday (except holidays) from 7 to 9 p.m. at the Women's Resource and Action Center. 11. In what ways are your agency's services publicized? We use press releases, public services announcements, posters, newspaper ads, handouts, direct mailings, and the phone book to advertise our services. Each fall we conduct a week-long awareness campaign on the Urdversity campus at the beginning of the semester, and every April we conduct a month-long awareness campaign targeted toward the entire Johnson County community (April is Sexual Assault Awareness Month). This year we also formed, along wi.th the WRAC and the DVIP,the Iowa City Clothesline Project, which is a tool for promoting awareness about violence against women. In March over 2000 people attended a large display of the Clothesline in the Iowa Memorial Union. P.4 411 _GOALS AND OBJECTI'~S AGENCY: RAPE VICTIM ADVOCACY PROGRAM PROGRAM 1: RAPE CRISIS SERVICES Goal: To provide free, confidential crisis intervention services to residents of Johnson County (i) and the surrounding area who have been raped, sexually assaulted, sexually harassed, stalked or sexually victimized in any way; and to provide support for friends, partners and family members of survivors of sexual violence. Objective A: To provide 24-hour crisis intervention peer cotmsellng to an estimated 350 to 500 people who will call the Rape Crisis Line next year, and to provide emergency advocacy at hospitals and law enforcement agencies 24 hours a day, 365 days a year. Tasks: 1. Recruit and train volunteer staff. 2. Conduct two or three 52-hour volunteer training sessions per year. 3. Schedule volunteer advocates to staff the crisis line from 5 p.m. to 8 a.m. throughout the week and continuously over weekends and holidays. 4. Schedule paid staff and volunteers to provide crisis intervention and counseling services during the business day. 5. Hold monthly meetings and periodic in-service trainings for volunteer staff. 6. Provide on-going supervision for volunteer staff. 7. Schedule paid staff to be available to on-call volunteer staff for consultation and support on a 24-hour basis. Objective B: To provide follow-up advocacy, information and support to 60 to 100 victims/survivors per year. Advocacy includes accompanying survivors to court, police interviews, and medical appointments, as well as providing support and assistance in communicating with bosses, landlords, professors and others about issues a survivor is facing. Tasks: 1. Train paid staff and volunteers in how to provide these services. 2. 3. Schedule and supervise staff who provide these services. Network with local law-enforcement, hospital personnel, other agencies and University departments to enhance the quality of treatment survivors receive within various systems. Network within the Iowa Coalition Against Sexual Assault to enhance the quality of our services and information. Objective C: To provide short-term individual peer cotmseling to 50 to 100 sexual violence survivors and their significant others. Tasks: 1.- Provide entire counseling staff with supervision and on-going training. 2. Provide paid staff with access to consultation with a person who does similar work with survivors outside the agency. Objective D: To provide support groups to approximately 20 to 50 sexual assault survivors, and their partners, friends and family members, each year. Tasks: 1. Operate an on-going drop-in support group for women survivors, facilitated by paid staff or volunteers. 2. Provide 30 hours of advanced training for volunteer facilitators. 3. Provide supervision and support for group facilitators. 4. As resources permit, organize groups for: women who were raped as adult¥ or adolescents, women who are survivors of childhood sexual abuse, men who are survivors, and partners, friends and family members of survivors. P-5 RAPE V~C'I~I ADVOCACY PROGRAM PROGRAM 2: EDUCATION d-oal: To provide educational programs and materials on a wide variety of issues related to sexual abuse. Programs are designed to increase awareness of the problem of sexual violence, inform people about available resources, dispel myths about sexual violence, and teach groups and individuals how to offer support to survivors. Objective A: Provide 200-500 educational programs to area schools, churches, service clubs and other groups which request them through the P.O.W.E.IL (People Out Working to End Rape) Peer Education Program. Tasks: 1. 2. Prioritize requests and schedule speakers. Recruit new peer educators and hold 52-hour trainings two to three times per year. Hold monthly meetings and trainings for peer educators. Provide supervision and evaluation for the peer educators. Design and update presentations. Objective B: Maintain a resource library of books and videos, and a free information bureau of handouts and brochures. Tasks: 2. 3. 4. Purchase and categorize materials. Design materials specific to our agency. Maintain lending library. Increase the diversity of materials designed for specific groups, such as taped materials available for the visually impaired, or materials specific to particular cultures. Objective C: Conduct fall and spring Sexual Violence Awareness campaigns. Task: Design, organize and implement programs spedtic to the awareness campaigns. Design and implement a publicity strategy for each campaign. Objective D: Provide training in sexual violence issues and in working with survivors, for various groups, such as paramedics, clergy, medical personnel, and law enforcement. Task: Design presentations. Schedule staff to present as requests for training are received. Evaluate the presentations. Objective E: Provide free, safe, and supportive seLf-defense training for women. Task: Organize Rape Aggression Defense Systems training for self-defense instructors on a regular basis. Schedule, publicize and present periodic nine- and twelve-hour seminars. Supervise volunteer and paid staff who are self-defense instructors. P-6 413 RAPE VICTIM ADVOCACY PROGRAM AGENCY ADMINISTRATION Goal: To ensure the smooth operation of all agency functions, to oversee the dispersal of resources, to ensure the continuation of existing resources, and to secure additional resources fo~ ") the agency. Objective A: Tasks: Provide a supportive, productive work environment for paid and volunteer staff. 1. Provide an orderly place in which to work. 2. Provide the equipment necessary to do the work. Objective B: Tasks: Monitor use of financial resources. 1. Maintain daily, monthly, quarterly and annual fiscal records. 2. Arrange for annual audit. 3. Budget anticipated expenditures. Objective C: Tasks: Maintain regular sources of funding, and secure new ones. 1. Reapply for current funding on an annual basis. 2. Comply with funding requirements. Objective D: reporting to Tasks: Gather statistics about our services to be used in educational programs and for funders. 1. Prepare quarterly and year-end reports. 2. Make reports available to the public through direct distribution and press releases. Objective E: maintaining Task: Provide for the functioning of a Board of Directors to assist with fundraising and the long term stability of the agency. 1. Recruit and provide training for Board members. 2. Provide information about agency activities to the Board. 3. Work with the Board to raise funds. 4. Work with the Board on matters of agency policy. RESOURCES NEEDED Resources needed for the administration of the agency in general: (Underlining indicates resources which we need, but currently do not have.) Five full-time paid staff persons and one part-time work study position: Agency Director (60% administrative, 40% direct services, 10% education) Director of Rape Crisis Services (60% coordination of Rape Crisis Services, 30% direct services, 10% education) Director of Education (60% coordination of education, 40% direct services) Outreach Rape Crisis Counselor (90% direct services. 10% education (This job will begin as a half-time position on January 1, 1995) Secretary (100% administrative] (This job is currently half-time) P-7 414 RAPE VICTIM ADVOCACY PROGRAM RESOURCES NEEDED, cont. Part-time work-study office assistant Funds to pay for consultation, bookkeeping and the armuai audit Funding for staff development 8 to 12 volunteer members of the Board of Directors Fadlity and equipment: House with counseling and office space Computers, software, printer, and photocopier* Office furniture and miscellaneous equipment TV and VCR Video camera and tripod (for training and recording presentations) Wheelchair access to building, and to counseling space within the building Wheelchair access to a bathroom within the building 5 Business phone lines, voice mail for business lines, fax/modem, and e-mail *Although we own a Xerox macl0ne, it does not have duplexing or collating capabilities. It is several years old and we need a new one. Resources needed to operate Rape Crisis Services: 60 to 75 volunteer rape victim advocates; 5 to 8 advocates to facilitate support groups Rape Crisis Line phone line Five pagers with monthly service Services of answering service to answer line and page advocates Books, training manuals and videotapes for training Books and printed information spedtic to healing issues Furniture for counseling areas Space to conduct training and meetings Professional liability insurance (through our association with the University) Funds for publicizing services Resources Specific to Education Program: 27 volunteer P.O.W.E.R. (People Out Working to End Rape) peer educators Computer software for design of informational materials Paper for copying informational materials, as well as printing services for mass quantifies of information Funds to support local travel expenses of peer educators Videotapes for use in presentations Safety equipment and training manuals for self-defense programs Funds for publidzing education programs Funds for developing multi-media education programs Training materials for peer educators Lending library of books related to sexual violence issues Information bureau of free handouts and brochures Self defense training liability insurance (provided:by association with Rape Aggression Defense Systems) P-8 415 hUMAN SERVICE AGENCY SUDGET FORM C~ty of Coralvil%e Johnson County City Of Iowa City United Way of Jo~mson County CHECK YOUR AG~NCY'S BUDGET Agency Name : Address : Phone : Executive Director: Betty L. Hatgraves Site Director : Betsv Tatro Grant Wood Area Chapter 328 S. Clintoq, Suite 6 on ?/1R/qq 1/1/96 - 12/31/96 Y 4/1/96 3/31/97 (date) 7/1/96 6/30/97 10/1/96 - 9/30/97 COVER PAGE Program Summary: (Please nu~er programs i.e., Program 1, 2, correspond to Income & Expense Detail. etc. ) 1. Emergency Services: Emergency Services has tw~ aspects to its program, Disaster Services and Emergency Fmmily Services. The American Red Cross is mandated by Congress to provide disaster relief and recovery assistance. No federal aid is received by the American Red Cross. Disaster Services provides ~mergency, disaster-related needs of food, clothing, and shelter. Besides meeting the disaster-related basic needs of people, Red Cross must provide disaster preparedeness education. Emergancy Family Services helps support families during time of crisis. The Red Cross provides communication and reunification assistance to military families. We also help families who have been separted due to disaster, war, and other hardships. (- 2. Health Services: The American Red Cross Health Services provides health education and prevention for the community to help people prevent, prepare for, a~d respond to .~emergencies. The purpose is accomplished by offering prevention education courses in Cardiopulmonary Resuscitation (CPR), First Aid, Water Safety, and HIV/AIDS education. Health Services volunteers also assist at local bloodmobiles and provide first aid at community events. Local Funding Summary : Un~ued Way of Johnson County -- Does Not Include Desip'nated Gw3. City of Iowa City Johnson County IC£~y of Coralville 4/1/94 - 4/1/95 - 4/1/96 - 3/31/95 3/31/96 3/31/97 $13,000 $13,250 $1~,177 FY95 FY96 FY97 S 4,200 $ 4,410 $4,720 $ 5,000 $ 5,356 $5,730 S 0 ~0 s 500 416 Johnson Co.ncy Office Enger Y~r ;~ency's Budget Yea~ => 1. (Tor. a~ a + b) a. Cmrr!~ver Balan:e (r~_~h from line 3, l:~avious column) 2. TOZa~ ~-m~DrK~RES (Total a + b) 1. EmerRermy Services 2. Health Services 1/01/9z, - 12/31/9~ 1/01/95 - ~2/31/g5 1/01/9b - 1 ?/ql/96 153.776 1~3,696 190,117 39,064' - 39,064 tq,064 114~712 124,632 1~1,04~ 114,712 124.6~2 151,048 9,177 9.971 14,999 105,535 114,66% 136,049 51.620 57.763 67.324 53.915 56.898 68,725 3. 2~DING BALA~CZ (Subl:ract 1 - 2) 4. IN-g/leD ~ (Total fr~m Page 5) Notes and Comu~_nts: qq,(/64 95,895 10,500 *According to standards set ~y the American Red Cross, 106,417 1 l1,930 11,Q00 13,000 all chapters must maintain a cash balance equal to at least three months operating expenses in the ge,eral fund. 417 Johnson County Office L 5:~1, Fur~'Souz'ces - 22,200 22,671_. 24,553..'.1,924 ,il,?f llo,868 5,000 5,178 5~54~ A~ 9~1 ~,A39 D. ~ty of I~ ci~ c. u~t~ Way 13,~ 13~lg8 lq~945 J~116 . 6~554 G~275 0 0 500 0 400 100 f® a. 1,000 1,000 FFMA -- b. 2,000 0 2,000 0 2,000 0 2,000 0 de · Lt st Below a. Iowa City Road Races Baskets 5. Net sales Of satvices 6. Ne~ Sales 'Of MaterJmJs a. 8,565~ 5,960 40,823 · 38,949 2,378 ..~,718. 2,270 4,218 108 500 63,149 6,100 57,0~9. 4,500 4,500 0 23,349 30,728 34,809 15,500 19,.806 19,222 897 800 _ 2,815 5,937 .. ~9,063 8,1~ 575 3,026 2,499 5,362. 46,037 .~ 5,650 . 0 4,500 0 0 4,500 0 0 0 0 2,785 0 32,024 1,538 0 17,684 2,815. 0 0 TUEAL ~ (Show also on Page 2, Line lb) Ho~ am1 418 114,712 124,632 _L51~048 3 14,999 67,324 68,725 America, Red C~oss Grant ~ A:ea Chapter Johnson County Offfce 1 Saiarzes 46,200 46,855 45,816- 7,552 2. M~oloyee Benefits and Taya~ 7,344 7,900 6,498 1,057 3. Staff D~velo~ (137) 200 985.~..'¥ 151 4. Pm~ fem~ic~a~ ~ti~ 11,132 15.310 28,2~$~= 3,263 5. ~li~ ~ ~i~ 350 2a5 255 55 255 242 250 70 5,170 5,640 6,8~ 547 8. ~i~ 0 0 0 0 9. ~ ~' 3,163 3,010 4,070 326 lO. Offi~ ~li~ ~ ~e 1,9~0 2~050 2,805 ~~ 2~3 200 3,640 25 u. ~~offi~ ~j~ ~3 4~0 750 52 60 210 G,65a 397 1,119 362 475 225 0 0 0 0 16. ~ 42O 56O 857 70 17. ~ 0 0 0 0 Client Assistance 12,429 15,227 17,575 0 19. Blo~obile Supplies & Disaster Suoolies 57 300 425 0 20. Instructional Materials 9,551 11,243 14,584 0 21. Voluoteer R~ogmition Supplies ~ 423 538 22. Chmpr ~r ~smonr 14,753 la,195 11,7~ 940 ~ ~ (S~ ~ on ~ge 2, ~ 2,2a.2b) 11a,712 124.6~2 151.048 14,qqq 16,815 21,449 2,404 3,037 364 470 13,163 11,861 100 100 50 130 2,073 4.220 0 0 2,186 1,558 755 !,826 175 3,440 123 575 2.678 1,579 75 175 O 0 197 590 0 0 17,575 0 400 25 O 14,584 205 288 7,q86 9.838 67,324 , 68,72~5_ Notes an~ ~:*Decrease due to reallocation of staff time. ':.~;'Increase due to 3riohal health and safety conference offered every two ~ears. ~.-?::Increase due to re- liDcation each year according to current program ,eeds. ~=+?;~Increase due to relocatioo ~cause of eventual destruction of current location and additional space needed for programs. '--?:=';Increase due to cellular phone cost for Disaster Services and use of modem to share nf~ 'nation with Cedar Rapids office° ';.-;~?.~':Incr?~e.due to larger mailings for newletters ~. ~her i,formatio, to volunteers and do~ors. '~==:~.=w.-;;l~crease seeded to purchase ddit~o,al manzkins to meet demand for program. -'mw~.~w~:~?;~Increase due to direct charging ~ewlette~ and other printing for Johnson County volunteers, clients, and donors to ohq,,~o. County budget. 419 American Red Cross Grant Wood Area Chapter JOhnson County office see p~je 5a Salaries Paid & ~ 2_.3.% 2_~ ..2-_~ 46.?n{I _ 46, ~55 Full-Tiaa Equ.iv-alen~: 1.0 = full-time; 0.5 = ~alf-~ime; etc. -?% (C~mple~e Detail, Pages 7 and 8) Re~-tricted by: Re~icted for: Board of Dj.r. ectnr.~ C.%~i t'.~l F. xp~ndi ttrr-p~ 1974 hrs. from Disaster vol. I~-KIND ~PlmOl~ ~TTt Sez"vi-~--/Volurfitecrm Instructors 17,561 hr~ Food, office equiDment and supplies 550 960 1,320 1,386 Other: (Ple~-~e specify) 09,275 _we 1,200 25% 1,455 5% 420 5 95,895 106,417 111,930 Lition Title/ Last Name Year Year Yea~ Site Oirec tor/Tatro {at ke ting Coordinator/Weber Co~uni ty 0utreach/Hul tin~ .40 Executive Director/Har~raves . .10.10 .10 Public Relations Dir/Francisco_2.~.OJ.~l.Q_ financial Admiu. & Info. Services Emergency Services Asst. Oirector/Gerdts Volunteer Dir/Siebenmann Workplace Inst/Kubby Workplace Inst/McCall Emergency Services Director /Olson ~e( &ary/Mmson Admi nsrrm tive A~Y./patti 1 1 m Safetff .qp~i~mli.~/wmtmrhn,,.~ ~ O .05 American Red Cross Cr~nr Johnson County Office 12,9Ol 13,546 1D,ql? 6,890 7,171 6,830 _ g,068 17~R5 5,054 _5,~58 _ 2,880 7~RRA ? ~1~ g8~ ~ ,n35 504 1,704 1,789 I ,878 7 ~ ~ ~0 280 3,766 4,~8 4,439 O 0 385 O 0 1 O 0 528 * % cbmn~.e is due to real]o_Ga~~'lf title accordin~ to current [rogram needs are new positions Full-time equivalent: 1.O = full-time; 0.5 = ball-time; etc. 421 B~/~F~T DETAIL T]~XES AND pERSONNEL ~ENEFITS (List Rates for Next Year) FICA American 5~d Cross Grant Wood Area Chapter Johnson County Office ACTUA~ THIS YFJkR BUDGE%~D r~T YEAR PROJ~CTF. D NEXT YEAR 7,344 7,900 6,498 x $45,816 3,534 3,584 3,543 Unemployment Comp. % x $ reimburse if used Worker's Comp. % x $ Retirement 5 % x $45,816' Health Insurance $ per mo.: indiv. $ pe~ mo.: family Allccated see notee Disability Ins. % x $ 1,848 2,3~3 2,291 1,766 1,851 565 Life Insurance Other Dental $ per month Allocated see note* % x $ Allocated see note* 53 64 57 143 58 42 How Far Below the Salsify Study Co~nittee's Recommendation is Your Director's Salary? ..... ~£c]~--~i~% ~o~.icy: Maxxram Accrual. 43?, Hours ~ days per year for years ~ to~ 15 " " " " " 2 to 5 ~ days per year for years _i_- to _J.0.-- 21 " " " " " over 10 Months of Operation During Year: ~ Hours of Service: 74 honrs/7dm~vg per (j Vacation Policy: Maximum Accrual __~ Hours ~ days per year for years ~ to __2_- 15 " " " " " 2 to 5 .~ days per year for years _ 21 " " " " " over Work Week: Holidays: 10 days per year Does Your Staff FrequentlyWork More Hours Per Week Than They Were Hired For? x Yes__No How Do You Compensate For Overtime? Time Off None 1 1/2 Time Paid Other (Specify) ite DIRECTOR'S POINTS /%h-O RATES Retirement 9 $.~Month HeaLth Ins. ,$ ,,,/Month Ois~bility Ins. _$_~___/Month Life Insurance l$2L~Month Den~al Ins. $__/Month Vacation Oays ~__ Oays Holidays 10 , ,, Days Sick Leave ?l .... Days POINT TOTAL 62 STAF~ BENEFIT POINTS Minimum Maxin~nn 53 .- 70 Comments: *All iosurance benefits are allocated accordirg to time spent per program for staff utilizing insurance -:~Site Director's salary is'shared with Cedar Rapids office. ('5 422 (Indicate N/A if Not Applicable) DETAIL OF BOARD DESIGNATED P. ESERV~S (For Funds Which Are Not Donor Restricted) ( Name of Board Designated Reserve: _Bequests 1. Date of board meeting at which desig~ation was made: 5/16/95 2. Source of funds: Bequests received 3. Pur9ose for which designated: CaptialexDenditures 4. Are investment earnings available for current unrestricted expenses? Yes x No If Yes, what amount: 5. Date board designation became effective: 5/16/95 6. Date board designation expires: NA 7. Current balance of this fund: $2,500 B. Name of Board Designated Reserve: 1. Date of board meeting at which designation was made: 2. Source of funds: 3. Purpose for which designated: _. 4. Are investment earnings available for current unrestricted expenses? __ Yes __ No if Yes, what amount: 5. Date board designation became effective: 6. Date board designation expires: 7. Current balance of this fund: C. Name of Board Designated Reserve: 1. Date of board meeting at which designation was made: 2. Source of funds: 3. Purpose for which designated: 4. Are investment earnings available for current unrestricted expenses? Yes No If Yes, what amount: 5. Date board designation became effecti%e: 6. Date board designation expires: 7. Current balance of this fund: AGENCY :~ze,'ican Red Cuoss Grant %{ood Area Chapt-~ Johnson Couur! ~ '~' - 8 423 AGENCY HISTORY AGENCY American Red Cross Grnnc Wnnd ~ron Chapr~r Johnson County Office (Using this page ONLY, please summarize the history of your agency, emphasizing Johnson County, telling of your purpose and goals, past an~- ) current activities and fuEure plans. Please update annually. The mission of the American Red Cross is to provide relief to disaster victims and help individuals prevent, prepare for, and resp. ond to emergencies. Since 1881, people have turned to the American Red Crbss for emergency services. Although the Red Cross is not a government agency and receives no direct government funding, it is chartered by the Congress to provide services to members of the U.S. Armed Forces and to disaster victims. In 1917 the American Red Cross began providing human.itarian services relating to meeting emergency needs and health and safety progrsm.~ to the people in Johnson County. In March of 1993 the Grant Wood Area and Johnson County chapters merged. This merger has allowed the Johnson County volunteer and paid staff to focus on iraprov/ng and expanding services and eliminating administrative redundancies. The Johnson County office plays a vital role in the county's emergency response. During the past several years we have seen an increase in the number of single family disasters and the recurreuce of multi-unit family fires. This has tested the response of our Disaster Action Team. There are curremiy twelve active disaster action team members. Many other volunteers have been trained but do not have the time to commitment to the team on a regular basis. These volunteers are available to respond during a large scale disaster such as the 1993 Floods. During 1996 we will work to enhance the disaster team's capacity to independently respond to a small disaster operation affecting up to 30 families. Health Services continues to meet an on-going need in the community. The number of classes and participants grow each year. By the end of 1995 we will have completed the updating of Lifeguard instructors to new state-of-the-art materials. Next year we will expand the CPR and First Aid program to outside rural Jobmort County. We will recruit volunteers from the rural areas to become instructors for us and offer classes in these smaller communities. Due to a change in focuses these year we were unable to complete the reintroduction of the Basic Aid Training to area schools. This will be a priority for 1996. Our goals and objectives for 1996 will focus on maintaining the high standards of our current programs and expanding to better meet the needs of the clients. We will initJam a public awareness effort to increase information about available Red Cross programs and services. Disaster volunteers and staff will provide additional education and preparedness activities for Johnson County citizens, and Health Services training will offer more classes to reduce the waiting time for training. () 424 P-1 American Red Cross Grant Wood Area Chapter Johnson Cour~ty Office AGENCY ACCOUNTABILITY QUESTIONNAIRE Agency' s Primary Purpose: The mission of the American Red Cross is to assist individuals in preventing, preparing for, and responding to emergencies. This is done through programs and services consistent with our Congressional Charter and the principles of the International Corrmittee of the Red Cross and Red Crescent societies. Program Name (s) with a Brief Description of each: EmerKency Services: This program assists individuals in preventing, preparing for, and responding to emergencies through disaster relief, preparedness education, emergency communications for military families, and reunification of families separated by disaster, war, and other hardships. Health Services: This program helps people prevent, prepare for, and respond to emergancie? by providing health education and prevention courses in Cardinpulmonary Resuscitation (CPR), First Aid, and Water Safety° Services are also provided to individuals through bloodmobiles, first aid stations, public exhibits, and informational presantatioms. C o Tell us what you need funding for: ~unding is needed to help the American Red Cross maintain and expand the Emergency Services and Health Services programs in 3ohnson County. /his year we also need additional funds to purchase additional program equi[:ment, such as manikins. Management: 1. Does each professional staff person have a written job description? Yes ~ No 2. Is the agency Director's performance evaluated at least yearly? Yes ,~ NO By whom? Chapter Fw~,,~v~ ~irector Finances: 1. ~ure there Yes a) fees for any of your services? X No If Yes, under what circumstances? Health Services courses b) Are they flat fees 'or sliding scale Scholarships are available to individuals based on need. ? 425 C) .~nerican Red Cross Grant Wood ^tea Chapter Johnson County office AGENCY Please discuss your agency's fund raising efforts, if applicable: Fund raising will be done through a mail campaign that is released three times a year and through class fees° (~) Program/Services: Example: A client enters the Domestic Violence Shelter and stays for 14 days. Later in the same year, she enters the Shelter again and stays for 10 days: Unduplicated Count 1 (Client), Duplicated Count 2 (Separate Incidents), and Units of Service 24 (Shelter Days). Please supply information about-clients served by your agency during the last two complete budget years. Enter Years ~ 1993 1994 How many Johnson County la. residents (including Iowa City and Coralville) did your agency serve? lb. Duplicated Count unknown* unknowa Unduplicated Count unknown unknown How many Iowa City residents did your agency serve? 2a. Duplicated Courit l )nl~nnwn i ln~'~nwn 2b. Unduplicated unknown unknown Co~t How many Coralville residents did your agency serve? 3a. Duplicated Count unknown unknown 3b. Unduplicated Count unknown unknown How many units of service did your agency provide? 4a. Total 5,737 6,883 4b. To Johnson County Residents, unknown unknown Please define your units of service. A unit of service is one person receiving assistaace through the Emergency Services program, or one person taking a Health Services course or participating in a bloodmobile. Please discuss how your agency measures the success of its programs. Success is measured monthly by the Board of Directors and the volunteer service committees. The chapter is evaluated annually by the national organization, and customer satisfaction surveys are used in the Health Services courses. The chapter began implementing a computer program in 1995 that will help track these statistics. 428 P - 3 Grant wo~ Area Chapter AGENCY Johnson C0un t7 Of f ice In what ways are you planning for the needs of your service popula- tion in the next five years: In 1993 the chapter began a strategic planning process to look at all areas of operation. This plan is evaluated every three months to insure the plan is on tar.~ and does not need to be changed due to changes in ~he community. The chapter is also involved with the National Strategic Chapter Development Program which is assisting us with planning for our future funding needs. Please discuss any other problems or factors relevant to your agency's programs, funding or service delivery: Our current location is in a building that is planned for demolition in two - five years. We are actively looking for a new location. As programs and client needs continue to grow, we will need to look for additional fumdi,g sources in order to to provide services. List complaints about your services of which you are The classroom is too small Classes are not availablewhen needed by participants aware: 10. Do you have a waiting list or have you had to turn people away for lack of ability to serve them? What measures do you feel can be taken to resolve this problem: Our current waiting list is for CPR and First Aid classes. Individuals usually wait two - four weeks for classes. O,e measure .we are taking to resolve this problem is to purchase additional training manikins. With additional manikins we will be able to hold larger and more frequesnt classes. How many people are currently on your waiting list? In what way(s) are your agency's services publicized: Press releases, public service a~nouncements, brochures, newsletters and public displays 4.27 Tasks: Agency Name American Red Cross Grant Wood Area Chapter Year 1995 1ohnson~ County Office Name of Program Emergency Services Goal: To assist people in 3otmson County in preparing for, preventing, and responding to emergency situations through disaster education and response, by providing 24 hour emergency communications and assistance to active-duty military members and ~eir families, and by re-establishing communication between family members who have been separated due to war, political unrest or disaster. Objective A: Broaden the diversity base of the Grant Wood Area Chapter's Emergency Services by heightening awareness of its global services, and developing more cross-cultural volunteers. 1. Use public events and the media to raise awareness of the ¢hapter's ongoing International and Holocaust Tracing services by March 1, 1996. 2. Increase the number of minority ethnic/racial volunteers to at least 15 percent of the volunteer membership by June 30, 1996. Objective B: Enhance the disaster team's capacity to independently respond to a small disaster operation that affects up to 30 families. Assess the training levels of each disaster volunteer and assist them wi~ volunteer career planning by February 15, 1996. 2. Recruit a minimum of four volunteers from outside the Iowa City/Coralville metro area for faster emergency response within the rural areas of the county by October 1, 1996. 3. Purebase two cellular telephones for activation during disasters by January 1, 1996. Offer a minimum of five basic disaster training courses by October 1, 1996. 5. Participate in one chapter-wide disaster drill by June 30, 1996. Objective C: Prepare the public, especially at-risk groups. to avoid disasters or their impact with a program to include at least four events. Tasks: 1. Continue working with Iowa City Fire Department to develop more partnership education projects, to include at least two more events by November 30, 1996. P-5 Tasks: 1. 428 American Red Cross Grant Wood Area Chapter Johnson County Office Establish partnership education projects with at least three other county fire departments by October 15, 1996. Provide fire safety education to at least 200 Johnson County residents in the at-risk categories - elderly, low-income, and physically or mentally challenged - by December 31, 1996. Train at least six disaster volunteers in fire safety education and disaster education by January 15, 1996. Objective D: Assist Johnson County families and individuals affected by the military through the Armed Forces Emergency Services to Families Network. 1. Strengthen communication with Iowa City hospital staff by holding an informational meeting by January 30. 1996. 2. Develop an immediate response satisfaction survey that will be mailed within one week of service by February 28, 1996. 3. Establish a veterans' widows assistance program by providing help in filling out benefit forms by January 30, 1996. 4. Prepare a family response plan in case active-duty military, reserve, and national guard troops are mobilized by December 30, 1996. Resources Needed to Accomplish Proqram Tasks 2. 3. 5. Four new Disaster Action Team volunteers Two cellular phones Training materials Brochures and community education materials Special event administration support resources Cost of Program (does not include administrative costs) Calendar year 1994 $51,620 Calendar year 1995 $57,763 Calendar year 1996 $67,324 1>.6 429 Agency Nanae American Red Cross Grant Wood Area Chapter Johnson County Office Health Services Name of Program Health Services Goal: Objective A: Tasks: Year 1996 () To reduce the number of deaths in our community due to accidents and heart attacks and to help people prevent, prepare for, and respond to emergency situations. Instruct a minimum of 2,190 individuals in Johnson County in CPR and First Aid techniques. Develop, print, and distribute a CPR and First Aid course schedule by January 1, 1996. Identify and recruit three volunteers to serve as a planning committee for a community-wide CPR training day (CPR Saturday) by January 30, 1996. 3. Receive sponsorship for CPR Saturday by February 28, 1996. Conduct CPR Saturday with a rain/mum of 100 participants by March 30, 1996. Recruit and train a minimum of 5 new CPR/First Aid instructors living outside the Iowa City metro area by lune 1, 1996. Schedule CPR and First Aid education classes in at least 2 communities outside the Iowa City metro area by August 31, 1996. Objective B: Task: Instruct a m'mimum of 4,350 individuals in Johnson County in Wamr Safety and Lifeguarding skills in cooperation with local water safety organizations. 1. Meet with local aquatics directors to identify needs for plan for 1995 Water Safety Instructor classes by January .10, 1996. 2. Schedule 1996 Water Safety Instructor courses by January 31, 1996. 3. Work with aquatics directors to promote water safety classes and programs to Johnson County residents. P-7 430 Objective C: American Red Cross Grant Wood Area Chapter Johnson County Office Provide Basic Aid Training to 200 local 8 - 10 year old youth in schools and other organizations. Tasks: 1. Develop a plan for reintroducing Basic Aid Training in Johnson County by March 31, 1996. Provide information to local schools and youth organizations about Basic Aid Training by April 15, 1.996. Recruit and certify a m'mimum of 10 new youth Basic Aid Training instructors by August 31, 1996. Resources Needed to Accomplish Program Tasks 2. 3. 4. 5. One Community Outreach Coordinator I0 Basic Aid Training volunteer youth instructors Additional manikin.~ Marketing materials, class schedule brochure Basic Aid Training materials Cost of Program Calendar Year 1994 $53,915 Calendar Year 1995 $56,898 Calendar Year 1996 $68,725 P-8 431 H~ SERVICE AGENCY BUDgET FOP. M Ci=¥ of Coralville Johnson County City of Iowa City United Way of Johnson County CHECK YOUR AGENCY'S BUDGET Phone : Completed by : Approved by Board : Director : Nancy Spa14/Joan Buxton Agency Name : School Childtens Aid Address t 509 S_Duhllq%~ Iowa_CiJ~ TA 0 319-339-6800 on 9/13/95 (~=~) CO~ PA~E Program Sununary: (Please stunbet pro.rams to correspond to Income & Expense Detail, i.e., Program 1, 2, 3, 1. Glasses - provided for school age children in Johnson County in need of financial assistance. 2. Clothing for individuals - provided for school age children in Johnson County in need of financial assistance. 3. Medical - provided for school age children in Johnson County in need of financial assistance. &. Dental - provided for school age children in Johnson County in seed of fioascial assistance. 5. Medication - provided for school age children is Johnson County in need of financial assistance. 6. Clothing for school emergencies - supplies of clothing to be kept in each school building. 7. Miscellaneous - payment for needed x-rays, supplies, etc. 8. School supplies - supplies of paper, pencils, scissors, paints, etc. 9. Classes - registration for classes to meet students' needs. Local Fundlog Summary : 4/1/94 4/1/95 - 4/1/96 - 3/31/95 3/31/96 3/31/97 United Way of Johnson County -- $ $ $ Does Not Include Designated Gvg. 5800 664] 7]00 F¥95 FY96 FY97 City of Iowa Clty Johnson County City of Cotair,lie $ I$ S 432 School C~ildrens Aid 1995 1996 12,343 12,533 355 648 11,988 11.889 . 11,6~5 I?~NNN ~terYourAgency's ~d~etYear~> 1994 ('2oral a + b) 11,984 a. Car~v~ Balance (C~h ~ ~ 3, prmvious colu~m) 688 b, ~ (~) 11,296 2. ~ ~ (~ a + b) 11.629 bo ~~ (~ l:~-'c~J~. Below) 11.629 11.695 l'glasses 2. clothing for individuals 3'medical 4'dental 5'medication 2.889 3,383 1.370 300 2,362 ,3,500 3.000 1,700 100 2.000 6'clothing for emerRencies 7'miscellaneous 244 297 700 120 8'school supplies 664 500 9. class reRistration 3. ENDING BAZANCE (Subtract 1 - 2) 4. IN-KIND SUPPOI~ (Total f~ ~ge 5) No~ ~ All funds are general operating funds. 120 3551 7,171 6481 6,752 12,000 ~3.500 3,000 2,000 100 2,000 5O0 150 650 100 5331 7,227 433 2 T.~st ~e3~w a. johnson CounLy b. City of Ic~a City ¢. United Way d. City of Coz-alville eo 1994 1995 5,725 6,431 N/A N/A 5,725 6,431 N/A Sc}~ol Childtens Aid 13111X~.~ A~Zd2/qIS- PROCRAM NEX~ YEAR TRAITON 1996 glasses 6,985 NA 2,000 6.985 2~000 2. State, Fede_--al, Foundations -t,~st Below ao N/A N/A N/A , 3. C~n1=ib~ciorm/~omationm a. unit_~. Way ~esiqnat~ Givin~ b. Other Contribat~ons 5,096 4,694 4,000 2,915 1,994 2,000 2,181 2.700 2.000 395 713 800 395 713 800 5. Net Sales Of Servicss N/^ 6. Net Sales Of Mat~r'ials N/A 7. Lntarest Lncon~ 80 150 100 80 150 i00 T~CAL ~ (Show also on F--'-'age 2, line lb) I I1,296 Notes and 11,885 a34 1,500 1.000 5OO 3,500 ind. clothi- 2,000 500 ('\ t, 000 I 1~. · medical dental I,~ .~t Blow 2,000 a. Johnson Cuun~ b. city of Io~ru-city =. United Way 2,000 f. b. C. d. ( a. ~ Way a. I~ 100 b. C. 5. Net ~ Of ~i~ 6. Net ~ Of ~i~s a. parent co-pa~ent b. , 2,000 100 Notes ~ 3a School Children Aid e e meds 985 985 500 500 50O 5OO 4O0 4OO ! ,885 5OO 7 150 150 150 school .quppl 500 5OO 150 150 650 435 cla~s re~ls. r,~t Below b. City of I~ ~ f. 2. ~, F~, a. b. C. d. 3. ~~~/~ a. ~ Way b. 5. Net ~ Of ~i~ 6. Net ~ Of ~i~s 7.~~ a. parent co-pa~ent 100 b. School Childtens Aid 100 436 1,/ 2. 3. 4. 5. 6. 1994 1995 N/A N/A 1.670 1 1.800 School Childtens Aid IqEX~ ~R 21~3~T~CN 1 2 1996 .81asses ind. clothing N/A 2,100 1 8. Utilities 10. Office Sub:plies and Postage 12. Equipment/Office 13. Printing an~ Publicity 16. At w~iJ: 17. Irfcerest lS. Other '(Sp~iET): financial assistance 8,998 9,2?5 9,100 19. miscellaneous 297 120 150 20. school supplies 664 500 650 21. 3,500 3,000 22. · iQI~L EXPE~J~ (Show also on Page 2, llne 2,2a,2b) Notes and Cca~m~_nts: 11,629 ll,695 I Professional consultation includes fees for 12,000 3,500 medical and dental care. · 3,000 4 437 2. 3. 4. 5o 6o 7. 8. 9° 10. 11. 12. 13. 14. 15. 16. 17. Utilities Office Supplies Postage 5~ui~m~/offiee Printing ard Publicitel Audit 18. Other (Sp~ify): financial assistance 19. 20. 21. miscellaneous school supplies 22. · iU~AL ~ (Show also on Page 2, line 2b) Notes ard Cu~u,~nts: 3 medical ? NNN 2,000 100 School Childrenm A~d 5 6 7 8 e e school. ' 2,000 500 150 650 2,000 500 { 150 650 438 4,:3 8. b~ilities 10. Office Supplies and Postage n. Zquimmnt/offic~ 13. Printing and Publicity 14. ~ Tl--dl%gpOl'tatio~ 16. Audit 18. Other (Specify): financial assistance 19. miscellaneous 20. school supplies 21. 22. /UEAL EXP~.~ (Sh~ also on Fage 2, line 2b) clas~ 1 00 100 School Childr~ns Ai~ PR3~R~ PRO~%~M 439 School Childre~s Aid SAT ~I1~) ~OSI'I~ONS Position Title/ Last Name N/A Last ~lis Next Year Year Year Tc~ml Sa~mrXes Paid & ~ , ~11-Timm Eguivalent: 1.0 '~"~LI-~; 0.5 = ~alf-t.ia~; eto. (Com~let~ Detail, Pages 7 and 8) Restrice. e~ by: R~-trict~ for: N/A Services/Volunteers Donated used ¢lothin~ S~ac~, Utilities, eta. Secretary, postaRe, supplies. phone Other: (Pl~m~e specify) & mil/week mileage @ 2Be/mile reduct~o~ of charRes for glasses and 110 vo]unte? lZ5 vo]untee~ houms ~ $~.50/h~. 125 volu.~ hour~ Fc 2.&201 7,R172 7,R~73 0~ 500 i 42.8~ 7,961 ~.n93 3,089 +2. t% 5 &7 7.171 67 47 0% 5205 7796 +49.8% ]nc]udes 12 free eve cxams, BE~u~zT DE~AIL TAXES ~ PERSONNEL BENEFITS ( 'List Rates for Next Year) FICA % x $ Une~l~loyment Comp~ % x $ Worker's Comp. % x $ Retirement % x $ Health Insurance $ per mo.: Dlsabil~_ty Ins. Life Insurance Other AGENCY Sf_heol Childr~ns Aid ACTUAL THIS YEAR BUDGET~.D LAST YEAR PROJECTED NEXY YEAR TOTAL ==> N/A N/A M/a indiv. family per month %x$ How Far Below the Salary Study Co~ittee's Recommendation is Your Director's Salary? -'-~ick Leave Policy: Maximum Accrual ,. days per year for years to , days per year for years ,, to Hours Months of Operation During Year: school year Hours of Service: 8:00-4:30 Vacation Policy: Maximum Accrual Hours days per year for years -- to__ .... days per year for years __ to__ Holidays: days per year Work Week: Does Your Staff Frequently Work More Hours Per Week Than They Were Hired For? Yes No How Do You Compensate For Overtime? Time Off None 1 1/2 Time Paid Other (Specify) DIRECTOR'S POINTS AND RATES Retirement __$ /Month Health Ins. $__/Month Disability Ins. $ /Month Life Insurance ,$/Month DenTal Ins. $ /Month Vacation Days __ Days Holidays , Days Sick Leave 0ays ]POINT TOTAL STAFF BENEFIT POINTS Minimum Maximum Comments: 6 441 AGENCY H/STORY AGENCY School Childtens Aid (Using this page ONLY, please summarize the history of your agency, emphasizing Johnson County, telling of your purpose and goals, past current activities and future plans. Please update annually.) School Childtens Aid was established as a private corporation in 1959 by Frank Bates, director of health and physical education, for the Iowa City Community School District. With the school nurses serving as case finders, health services such as dental care, glasses and clothing were provided to students in need of financial assistance. In August of 1971, School Childtens Aid became a member agency of United Way of Johnson County. Our purpose remains to provide financial assistance for the purchase of health services (medical, dental, glasses, clothing) for identified school children who have health problems that would interfere with the successful participation in the school program. See Agency Program Goals and Objectives Statement, page P-5. (' ') ~2 School Childtens Aid AGENCY ACCOUNTABILITY QUESTIONNAIRE Agency's Primary Purpose: To provide assistance (medical, dental, glasses, clothing) for needy school children that will result in the student's more successful participation in the school program. B. Program Name(s) with a Brief Description o~ each: 3o 4. 5. 6. 7. 8. 9. C. Tell Glasses provided fo~ school age children in JohnsonCounty in need of financial assistance. Clothing provided for school age children in Johnson County in need of financial assistance. Medical assistance provided for school age' children in Johnson County in need of financial assistance. Dental .assistance provided for school age children in Johnson County in need of financial assistance. Medication provided for school age children in Johnson County in need of financial assistance. Clothing for school emergencies - clothing supplies kept in each school building. Miscellaneous payment needed for x-Jays, supplies, etc. School supplies such as paper, pencils, etCo Registration for classes to meet students' needs. us what you need funding for: To meet the health needs of school age children in Johnson County by providing clothing appropriate for the weather; medical and dental exams with followup care; medication, glasses, etc. Management: 1. Does each professional staff person have a written job description? Yes X No 2. Is the agency Director's performance evaluated at least yearly? Yes X Finances: No By whom? Superintendent of Iowa C~ty Community School District 1. Are there fees for any of your services? Yes No X a) If Yes, under what circumstances? b) Are they flat fees N/A or slzdlng scale N/A ~ P - 2 443 c) AGENCY School Childtens Aid Please discuss your agency's fund raising efforts, if applicable: Durin~ the United Way Campaign, employees are reminded of the help School <") Childtens Aid §ives to school age children in the district. Program/Services: Example: A client enters the Domestic Violence Shelter and stays for 14 days. Later in the same year, she enters the Shelter again and stays for 10 days: Unduplicated Count I (Client), Duplicated Count 2 (Separate Incidents), and Units of Service 24 (Shelter Days). Please supply information about clients served by your agency during the last two comb!ere budget years. o How many Johnson County residents (including Iowa City and Coralville) did your agency serve? Enter Years ~ 1993 199& la. Duplicated Count 307 358 lb. Unduplicated Count 219 331 How many Iowa City residents did your agency serve? 2a. Duplicated Count 165 215 2b. Unduplicated count 105 163 How many Coralville residents did your agency serve? How many units of service did your agency provide? 3a. Duplicated Count 46 87 3b. Unduplicated Count 42 61 4a. Total 307 358 4b. To Johnson County Residents 307 358 5. Please define your units of service. A unit of service is defined as an interaction with a student and the family that provides a specific service and/or material products to help the student become more successful in school. 6. Please discuss how your agency measures the success of its programs. The measurement of our program's success is somewhat subjective. There is an increased number of client referrals from other United Way agencies and the Department of Human Services. Additional funds have been donated by other ~ilanthropic groups and private individuals. Th~ number of clients served has increased. Their responses are positive. 444 AGENCY School Childtens Aid In what ways are you platming for the needs of your service popula- tion in the next five years: a. continue identification of need b. more promotion of School Childtens Aid to employees c. consistency of promotion at each school buildin~ do .continue to use volunteers to assist with pr0gra~s, especially with seasonal demands 8. Please discuss any other problems or factors relevant to your agency's programs, funding or service delivery: a. time and personnel constraints bo transportation of students to medical and dental appointments can be a problem to arrange 9. List complaints about your services of which you are aware: ao t~e and personnel limitations ~my cause delay in del~e~y of service 10. Do you have a waiting list or have you had to turn people away for lack of ability to serve them? What measures do you feel can be taken to resolve this problem: Because of the number of requests for medical services, the dollar amount for clothing is limited. We have increased our involvement with Kid's Stuff for clothes andsoutside groups for school supplies. How many people are currently on your waiting list? none 11. In what way(s) are your agency's services publicized: a. United Way publicity b. Formal and informal presentations to school faculties. c. Reminder of Hospice Run in school district Communicator d. Word of mouth e. Presentations to Student Councils have resulted in contributions to School Childtens Aid P-4 Year 1996 GOALS School Children's Aid Go~,l: To provide financial assistance for pumhase of health services for identified school children who have health problems that would interfere with full participation in the school program. Objective A: In 1996, provide for the health needs of at least 250 school-age children in Johnson County. Task 1: Increase knowledge of school personnel and students of School Children's Aid and its purpose by both formal and informal contacts. Task 2: Continue to provide to all school personnel a listing of health problems that would impact a child's optimal functioning in school. Objective B: In 1996, work with the Iowa City Community School District volunteer coordinator to continue to develop volunteer involvement with our program. Objective C: In 1996. increase alternative funding from outside resources. Task 1: Encourage Hospice Race participation by more Iowa City Community School District staff. Task 2: Continue to apply for funds from churches and other programs. Resources Needed to Accomplish Program Tasks 1. brochures describing School Children's Aid services for school personnel 2. handouts listing health problems that impact a child's education 3. brochures to help solicit funds Cost of Program 1994 1995 1996 $11,629 $11,695 estimated $12,000 estimated P-5 HUMAN SERVICE AGENCY BUDGET FORM City Of Coralville ?ohnson County City of Iowa City United Way of Johnson County CHECK YOUR AGENCY'S BUDGET YEAR 1/1/96 - 12/31/96 4/1/96 - 3/31/97 7/1/96 - 6/3O/9? 10/1/96 - 9/30/9? X Director Agency Name Address Phone Com91eted by Approved by Board Or. Howard Cowen Special Care' Dental Program S251 DSB, U of Iowa 335-7373 Dr.. ~owa%d~ Co/~n ( a~thor ~ zeal' signature ) on ~-f~'- (date) COVER PAGE Program Summary: (Please number programs to correspond to Income & Expense Detail, i.e., Program 1, 2, 3, etc.) Our agency has traditionally been composed of two programs that work together to provide dental services. The Geriatric Mobile Dental Program provides comprehensive dental care to residents of 10 long-term care facilities in five count/es surrounding and including Johnson County. The program now serves four nursing homes in Johnson County. The Mobile Dental Program operates on a rotational schedule with approximately 12 months elapsing between a visit to Johnson County facilities. To maintain continuity of care, a preventive maintenance program (i.e. cleaning and fluoride treatments, etc.) is offered to participating nursing home residents every 6 months. The nortable Outreach Program will continue as an extension of our mobile dental program to see various ~opulati0ns whose access to care is difficult. This may include the homebound, nursing home residents needing care inbetween GMU visits, hospice patients and the homeless. The Special Care Clinic (SCC) provides complete dental services by specially trained staff at the University of Iowa College of Dentistry. It is designed especially for the care of the elderly and medically and mentally complex adult. Assistance is provided in arranging transportation and financial support for the patients ff needed. We are requesting United Way funds to provide dental care to the residents of the 4 participating Johnson County nursing homes, patients seen in the Special Care Clinic and patients seen in the Portable Outreach Program who could not otherwise afford to have needed dental treatment, including the homebound and hospice patients. Local Funding Summary : 4/1/94 - 4/1/95 - 4/1/96 - 3/31/95 3/31/96 3/31/97 Junired Way of Johnson County -- $ 8,000 $ 10,000 $ 10,000 'Does Not Include Designated Gvg. FY9S FY96 FY97 City of Iowa City $ $ $ ,Johnson County $ $ $ ( IClt¥ of Coralvllle $ .$ $ 1 ~7 FY95 14,573 Special Care Program EYe6 15,421 1,317 1,321 FY97 14,771 671 13,256 I 14,100 14,100 13,252** 14,750 14,750 13,252 14,750 14,750 13,252 14,750 14,750 3. ]~qDItq<; ]~%T.~aWCI~: (S~TJn~::z'act 1 - 2)1,321~ Page $) 17,600 5. NON-CASH ~ 671 Norms ard Ccmm~.nts: * This is general operating funds ~ Thi~ includes: 1) 6,268 to Special Care Clinic and nursing home residents 2) 4,126 to Homeless Persons 3) 2,856 to Johnson County indigents (Johnson County balance ~ -$25. 448 2 City of I~ City Special Care Program 12,250 13,000 13,000 1 13,000 c. United Way d. City of Coralville 8,500 10,000 10,000 10,000 e. Johnson County DHS 3,000 fo Pilot Club 750 Foundat!o~m -r,i~c Below ao 3,000 3,000 3,000 de 3. con~i~i:ns/mmati~s 644 600 600 644 600 6O0 6OO 600 362 500 500 500 500 5OO 5OO 5. Net Sales Of Services Net ~les of Materials Other -I.A~ Below Tncll~ting Mi ~Llaneo~s ~ Cf/~L INC~4E (Show also on P~qe 2, line lb) Nor~ and C~m~_r~: 13,256 14,100 14,'100 14,100 2. ~plqee ~em_fitm and Taxes 3. staff Develc~mer~ 4. Pr~fessi~ Consultation 5. Publi~-tc~s and 10. Office Suppli~ 12. ~Office u. ~ ar~ m~bli~ity 14. ~ ~z'tat~on 16. Aud/~ 18. other (sp~ify): 19. 20. Direct Assistance to qualified patients 21. 22. ~3,252 ~4,750 14,750 Special Care Program On Page 2, line 2,2a,2b) 13,252 Notes ar~ Omm~.nts: 14,750 14,750 14,750 14,750 (~ 45O 4 Special Care Program ~t ~uLs Next Y~ar Y~ar Year * Full"'Time ~vaient: 1oo = L%~l/-'~.J.,~e~ 0°5 = ha. lf-time~ etc. (c~mplerm De~mil, Pages 7 and 8) Res~'icted by: Restricted for: (Assistant Salary) (and lab fees) Other: (Please specify) Faculty Salary 3,000 5,600 9,000 17,600 451 AGENCY I-HSTORY AGENCY Special Care Program (Using this page ONLY, please summarize the history of your agency, emphasizing Johnson County, telling of your purpose and goals, past an~, current activities and future plans. Please update aD, nually.) ~ The Geriatric Mobile Dental Program began providing dental care to the residents of nursing homes and county care facilities in 1980. The program was developed to meet an unidentified need for routine and preventive dental care for elderly institu=ionalized persons. One major advantage of the Mobile Dental Program is that it takes dental care to the patient, thus avoiding the problem of transporting patients to a dentist's office. The program currently serves 10 long term care facilities (LTC) in the 5 counties surrounding and including Johnson County. The program serves 4 nursing homes in Johnson County. The Geriatric Mobile Dental Program operates on a rotational schedule ~und usually remains at each facility for approximately 5 weeks. In the past the GMU has visited the nursing homes in Johnson County only evez-y other year, but due to new federal regulations and' our decision to provide a more frequent level of service, we will now be visiting the homes in Johnson County ~JL9~ year. This will put 8_n obvious increased denu~nd on funds for the residents of these local nursing homes. During the past year, we provided services to the residents of all four nursing homes in Johnson County. All 4 homes will again receive care from the GMU this fiscal year (FY96). Residents of LTC facilities pay for their care from various sources. In Johnson County, 57% are private pay, with the remaining 43% supported by Title XIX funds. The dollars allocated to the GMU from United Way are for those private pay residents whose resources are unable to afford their necessary dental care. The Special Care Clinic (SCC) is available at the College of Dentistr~. It is a special dental clinic established to care for the complicated needs of the older or ~ ~ medically compromised adult This clinic is also available for any patients from the Geriatric Mobile Unit (GMU) in need of emergency care during the interim period if the GMU staff would be unable to deliver individual attention to these special adults. In addition, we coordinate transportation, work with social workers and agencies to coordinate services for our patients. This past year United Way funds assisted 88 of our patients residing in Johason county. This reflects a similar nu~er of patients who were funded last year (86) and in fact is more than we have ever provided service for in a fiscal year. This rise is due to the continuing dental needs of the medically, physically, and co~itively haLndicapped adult, and to the ongoing services rendered to the homeless population. This is the fifth year we have provided care for the homeless population of Johnson County, providing care to 32 people. This compares to 34 last year and 30 the year before. We have also maintained treatment of patients with HIV/AIDS (5), hospice (6) and homebound (4). This increasing need for dental health care services is only the tip of the iceberg with the coming of managed health care and the demise of Medicaid. Dental services are not expected to be implemented until the year 2000, leaving an incredible void in access of dental servlces in Iowa. We have provided a wide variety of services to our patients including exams, x-rays, fillings (amalgam and composite), root canal treatment, extractions, full dentures, partial dentures and an occasional crown. We have not provided any bridgework and only provxde partial dentures when esthetics or function are severely compromised. The request for funding from Johnson County DH$ is for the dental health needs of Jotulson County's indigent population. This past year we treated 22 patients. Most Of these people were referred by DHS and local agencies. These are people who cannot afford dental care but are really trying to get back into the mainstream of society. Their mouths have become unsightly and a little dental cate has provided some smillng faces, xncreased self-esteem and even new lobs for many. This is a vez7 worthwhile service to potentially valuable mer0bers of our local community. 452 AGENCY Special Care Program ACCOUNTABILITY Qu=STIONNAIRE Agency's Primary Purpose: The primary purpose of the Special Care Program is to provide dental care to nursing home residents, frail elderly and medically compromised adults, and indigent populations who are otherwise "isolated" from regular dental care, including homeless, hospice and homebound. Program Name(s) with a Brief Description of each: The Geriatric Mobile Dental Program provides comprehensive dental care to residents of 15 long-term care facilities. The program serves four nursing homes in Johnson County. The Special Care Clinic serves frail elderly and the medically, physically and/or cognitively compromised adult. The Portable Outreach Program provides care to indigent populations including the homebound, homeless, and hospice patients. Tell us what you need funding for: We are requesting funding to support patients in nursing homes and in the community who cannot afford dental care and are not eligible for Medicaid. Management: 1. Does each professional staff person have a written Yes X No 2. Is the agency Director's performance evaluated at No By whom? Department Head Yes X Finances: 1. Are there fees Yes x a) If Yes, b) job description? least yearly? for any of your services? No under what circumstances? Fees for each individual dental service are charged to each patient using the College of Dentistry undergraduate fee schedule Are they flat fees X or sliding scale P-2 AGENCY Special Care Program c) Please discuss your agency's fund raising efforts, if applicable: We did receive $750 from the Pilot Club this year, and we continue to apply(-~ for new grants. We also actively campaign for funds through the Hospice ~J Road Race. program/Services: Example: A client enters the Domestic Violence Shelter and stays for 14 days. Later in the same year, she enters the Shelter again and stays for 10 days: Unduplicatsd Count 1 (Client), Duplicated Count 2 (Separate Incidents), and Units of Service 24 (Shelter Days). Please supply information about clients served by your agency during complete budget years. Enter Years · . FY94 the last two FY95 How many Johnson county la. residents (including Iowa City and Coralville) did your agency serve? lb. Duplicated 267 279 Count Unduplicated 86 88 Count How many Iowa City residents did your agency serve? 2a. Duplicated 161 158 Count 2b. Unduplicated 40 41 Count 3a. How many Coralville residents did your agency 3b. serve? Duplicated Count Unduplicated Count 4a. Total 4. How many units of service did your agency provide? 4b. To Johnson County Residents ~ This does not include 32 homeless persons with 70 visits. 5. Please define your units of service. 33 12 15 9210 9292 587 602 41 A specific dental procedure is the unit of service for the above count (for example: examination, filling, cleaning, extraction, denture or root canal) o Please discuss how your agency measures the success of its programs. The success of our agency's efforts is measured in 2 ways: 1) the number of Johnson County residents served, which has been up dramatically the past 2 years and 2) the total units of service provided which has increased in concert with the increased number of residents served. We served a record high number (88) of Johnson County residents this year, including a continued high number of homeless persons (32). This followed with a record high number (602) of unit[ ~f services provided. P-3 AGENCY Special Care Program 7. In what ways are you planning for the needs of your service popula- tion in the next five years: The future outlook for dental services of the institutionalized and medically complex adult is expanding rapidly. In order to satisfy this growing need, the dental school has made it mandatory for senior dental students to participate in this program. The tremendous increase in demand for our services have made it imperative that United Way understand not only the need, but the importance of oral health car~ to people in need. In Iowa the demand for dental services from those underpriviledged populations will mushroom with the coming of managed health care. Essentially Medicaid will be .eliminated and along with it the dental services that are so desperately needed. We will continue to apply for other grants and keep our eyes open for all possible avenues of fund raising. 8. Please discuss any other problems or factors relevant to your agency's programs, funding or service delivery: The increased demand for dental services in our elderly population and the recently established need in the homeless and medically disabled populations have caused a real strain on our fiscal ability to help these people. The future only paints a picture of even greater need. We have the people, the facilities, and the equipment - suppor~ for their care is the question mark. 9. List complaints about your services of which you are aware: None that we are aware of. 10. Do you have a waiting list or have you had to turn people away for lack of ability to serve them? What measures do you feel can be taken to resolve this problem: We have not had to turn people away in the past. Our United Way fund is now at a minimum level, causing us to make tougher decisions about treatment options. We are now limiting services and limiting some care we have routinely provided in the past. Without United Way's support, more services might be denied and some people could be turned away. How many people are currently on your waiting list? 11. a) b) c) d) In what way(s) are your agency's services publicized: Through written and oral contact of long-term care facilities within our service area Several articles have been published in local newspapers concerning this program A brochure is u~ed to explain the program to patients, their families and their financially responsible parties. Our brochures are available in the Family Practice Dept. of the University o( Iowa and the Special Support Services office at the U of I and at the Senior Center We provide a dental screening at the 3oberon County Se~%ior Center during their annual Realth fair. 455 AGENCY PROGRAM GOALS AND OBJECTIVES As part of your budget 'request to Iowa City, Johnson County, Coralville, or United Way, you are asked to submit a statement of goals and objectives for the budget year for which funds are requested. This sheet is designed to provide you with some assistance in formulating this statement. You will also find attached an example of well-stated goals and objectives intended as a model both for format and measurability. No form is being provided; you are requested to submit your statement using the format of the example or a similar one. It is hoped that this goals statement will not only assist with agency accountability but will also help agencies in defining program directions, capabili- ties, and limitations. Here are some guidelines to assist you in preparing your statement. The headings used (Goal, Objective, Task, Resources) are those used in the example and are strongly recommended in order to achieve a succinct and meaningful statement. GOAL: A general statement of purpose. It tells to what end a program exists. It is a long-term (usually spanning several years) statement of intentions. Each agency program will usually have one specific goal, although in some cases there may be two. OBJECTIVE: A short-term (in this case, the same time span as the budget year), measurable statement that tells how and to what extent you intend to meet your goal. Based on past statements submitted by agencies, the number of objectives per goal usually ranges from two to five. TASK: One of the several specific procedures which will be undertaken in order to accomplish the objective within the projected year. Based again on past agency state- ments, there are usually two to ten tasks per objec- tive. RESOURCES:. Staff, supplies and materials, equipment, space, etc. needed to accomplish the stated tasks and objectives. Please make a single listing of resources required for an entire program, as per the example. Please refer to the example before beginning. It should provide assistance to you in defining your statement. 456 Special Care Program AGENCY GOATS FORM Name of Program: Special Care PrQgram Goals: The major goals of the Geriatric Mobile Dental Program are: Year: to provide comprehensive dental treatment to frail elderly, various indigent populations and medically complex residents of Johnson County and to the residents of long-term care facilities who have an accumulation of dental problems because of their inability to seek and receive regular dental care. 2) to educate senior dental students to provide dental treatment to institutionalized elderly persons who have multiple medical disorders and physical mobility problems. Objectives: 1) To improve the oral health of an underserved population. 2) The long-term benefits of this program are to produce a generation of dentists who will be experienced in dealing with the oral health problems of nursing home residents a~d medically complex adults. 3) The mobility of the dental unit itself allows dental care to be taken directly to the patient, rather than transporting the patient to the College of Dentistry or a private office. o) Since portable dental equipment is utilized inside the nursing home, the residents can avoid exposure to cold weather and other problems associated with transportation. In addition, the dental students will learn to utilize the mobile/portable equipment to provide dental care to patients who are unable to receive treatment in a traditional office setting. 5) The dental student will gain experience in treatment planning for patients with multiple medical disorders and associated drug therapy. 6) Students will learn to develop "rational" (rs. ideal) treatment plans based on the individual needs of the geriatric and medically complex patient. 7) The student will become aware of the operation of nursing homes so that he/she can provide treatment without disrupting the day-to-day routine in the facility. S) The dental students will learn to consider the patient's motor abilities, cognitive state and drug therapies in sequencing and length of appointments. 9) Students will become accustomed to delivering dental care outside of private office under less than ideal conditions. Tasks: The faczlities and equipment in the Geriatric Mobile Dental Unit/Special Care Clinic allows the provision of all dental treatment procedures. Examinations, x-rays, preventive dental care, routine fillings, crowns, root canal therapy, minor oral surgery, construction of dentures and denture repairs are provided to nursing home residents, homebound elderly, frail elderly, and the medically and mentally complex residents of Johnson County. P-6 457 HUMAN SgRV~CE AGENCY BUDGET City Of Cotair,lie Jo~on Co~Cy City of Iowa CiCy ~i=ed Way o~ Jonson Co~=y C~gCK yoUR AGENCY' S BUDGET YEAR X Direc=or Agency ~lame Address ~hone Cora91 e=ec[ by A[=proved by Board Jim Swaim United Act£on [or Youth 410 Iowa Avenue, Iowa City 319-338-7518 Jim Swaim (date) CO~;11R pAGII Program Sunanary: (~Lease number programs to correspond to Income & E~pense Decall, i.e., Program 1, 1) ~ounselinMIntervention: Provides counseling, intervention, and related services to youth in Johnson County for the purpose of preventing or reducing delinquency and assisting victims of abuse and maltreatment. Professional outreach counselors and volunteers maintain trusting relationships with at-risk youth in the community, helping them develop the skills to address problem situations without becoming involved in juvenile delinquency. Staff are on call 24 hours a day to provide in-person response to runaways and youth in crisis. UAY also acts as a resource to the court to provide in-home service to families. UAY's family counseling and assistance to teen parents has increased in the past three years as UAY offered parent skill training. A nurse practitioner is on staff to assist pregnant and parenting teens and their children. 2) Prevention: Provides comprehensive prevention programs to reduce/prevent delinquency, substance abuse, unplanned teen pregnancy, and child maltreatmere. Includes Synthesis, an innovative arts environment for youth to become involved in communication arts and the use of electronic media as a compelling alternative to inappropriate or illegal behavior. Professional youth workers provide support and counseling in addition to instruction in various arts activities. The program's drop-in component has had steadily increasing use for the last few years. UAY's prevention has more than doubled. The development of a teen line has enhanced the ogerall program and helped us increase the use of both teen and adult volunteers. Youth volunteers provided over 2,000 hours of assistance to peers in the prograin this year. We are involved in a comprehensive juvenile crime prevention program. () Local Funding Summax/ : United Way of Johnson County -- Does Not Include Desi9"na~ed Gvg. City of Iowa City Johnson County .... 7 of Coral,;~lle 3131/95 3131/96 $ 24,300 s 27,300 FY95 ~f96 $ 50,000 S 53,000 I$ 72,800 ,$ 74,984 S 1,050 !$ 1,050 4/1/96 - 3/31/97 36,000 FY9~ 65,000 89,000 3,000 458 United Action for Youth ~e. ar Y~.~ 2~,m,.,c~'s Eudg'ee. Year ~> 71119~ - 6130/9.5 711195 - 6130196 \ ]:. ~ (ca.~) 2. %~um.~ ~ Ca~ml a +b) 820,180 (6,226) 826,406 813,359 819,048 6,821 812,227 816,901 113,853 699,506 323,411 376,095 6,821 * 129,200 390,513 93,944 722,957 326,760 396,197 2,147 122,000 369,513 7/11~ - 6/30/97 813,274 2,147 811,127 811,395 98,841 712,554 331,759 380,795 1 1,879 119,000 356,513 *The deficit from last year was eliminated and the positive ending balance will be applied to current programs. 459 UNITED WAY BUDGET FY 97:REVIS£D 10/26/95 LNCOME DETAIL a./olmon County b. City of Iowa City c. United Way d. Ctv of Coralville e. Johnson CounU/~ (Prevention) C lotu~on Cou~(C~iid car? 2. State. Federal, Foundalions a. Ia Dept of Crimimtl b. Federal ItHS, Adm. Ch. & F~m. c. la Dept of Hum Ser/EdJHeal~ d. Fotmdafion~, Youth as resources 3. Contribufions/Donalio ns a. Urnled Way Designat~l Giving b. Other Conuibufions 4. Special Events ~. Iowa City. Road Races b. Concerts AGENCY: United Aclion for Youth () ACTUAL [ THIS ~ BUDOETED ADIvflNIS- PROGR~ 1 PROGRAIvi 2 last ye~' projomM next yea~ TRATION Counseling Pmveution $1~.4~ { s~,9.oo9. su3:~o.?_[ .....E.2~s_ ....._s_,o~..o? [_.,. ~o~.,95 $72,800 $74,984 $89,000 $16,020 $36,490 $36,490 $50.000 S53,000 $65,000 Sl 1,700 5'26,650 $26,650 ~25,050 $29,475 S36,000 S5,040 S 15,4~0 SI 5,480 $1,050 S1.050 520,~55 [ S40.000 S0 I 5'20.500 $90,843 $108,000 $3,000 ~0 S40.000 S6,000 520.500 { S3,075 1 S393.627 I S37,520 $76,000 5'271,609 S191.778 S15L800 $129,127 56.663 S12,863! S1,738 S126,000 $1%000 SIZ000 5'2,000 SlO.000 ooo I S500{ St.000 ] S500i Sl1.125 Sl,316 ! S702{ 5614[ c. Small events 5, Net Sales of Services 6. Net Sales of.~lateriaim 7. Interest Income 8. Other- Includinl~l S134,327 $30.500 SI~.000 ! $1.200 $16.000 $8.200 S138.880 $0 S36,0001 $23.020 S81,480 S14,500 $17,400 S0 $4.000 S1.400 { S6200 S2.000 ~200 S12.000 $1~00 S3,000 SO SI.000 { SO { Sl,000} S0~ { sol SI.000: s8ool $5,4001 $LOO0 I S2,000 $500 { S500 S500{ S500 SO [ Sl.000 Slj50 S18.000 s217,227 ~40,000 S48.300 S102.427 $26~00 SI,000' $5,400 sIO?.O~O [s12~.ooo {s134,ooo I sos s5ool s ooi s31a, ssool ssoo{ $37.157{ S10.440J S12.0001 S812227[ S811,127[ 513,400[ sol S500! { S3,800~ S98~05} S76.500 I $44,100 s~ool so SO} SO 54.100 , S4.100 sa313oo{ s38~.o~ 460 3 (F"~PENDITURE DETAIL AGENCY: Actual This Y~ar Last Year Projected 1. Salaries 521,993 547,475 2. Employee Benefits & Tax~ 88,225 106,496 3. StuffDevelopment 4,314 4,400 4. Professional Consultation 0 0 5. Publications & Subscriptions 1,026 660 6. Dues & Memberships 650 650 7. Rein 0 0 8. Utilities 6,194 6,480 9. Telephone 6,868 7,000 10. Office Supplies & Postage 2,384 2,400 11. Equipment Purchase / Rental 7,876 0 ("~. _Equipment/Office Maintenance 10,433 9,680 13. Printing and Publicity 2,741 2,500 14. Local Transportation 6,2967 6,500 15. Insurance 12,488 13,500 16. Audit 2,930 3,100 17. Interest 19.118 18,000 18. Program Activities&Supplies [4,070 12,000 19. Con~ct Services 71,447 63,900 20. Teen Morns $1/day & Fo~d 7,734 3,760 21. Building Fund 26,082 8,000 22. Miscellaneous 519 400 TOTAL EXPENSES 'l 813,359 J 816,901 (Show also on page 2, line 2,2a,2b) Notes and Comments: 4 United Action for Youth Budgeted Adminis- Progrin 1 ] IZ:ogram2 Next Year ramon Coansel/ng Pr~vant/on 572,828 67,583 243,900 261,345 115,187 17,278 51,834 46,075 4,000 500 2,000 1,500 780 380 200 200 800 0 400 400 800 0 400 400 0 0 0 0 6.600 990 2,970 2,640 7,000 1,050 3,150 2,800 2,400 360 1,080 960 0 0 0 0 8,600 1,800 2,400 4,400 2,500 375 1,125 1,000 6,500 650 2,600 3,250 I3,500 2,025 6,075 5,400 3200 3,200 0 0 17,500 1,750 7,875 7,875 12,000 0 2,000 10,000 25,000 0 0 25,000 3,800 0 0 3,800 8,000 800 3.600 3.600 400 100 150 150 461 United Action for Youth see page 5a 21.75 22.3 22.7 521,993 547,~75 572,828 5 by: ~cr~ for: state & federal Rrants ~rant ob Jectiv~s contracted ser~ces UAY Hoard Fmalth 5mefits/lkutlding Criminal Jusc£ce/CiCy, Cctmty, Uniced Way Federal }MS/CLcy, Count, United Way {)ept. of~l='~]c.h/Cicy, Coanty, UtlitedWay 498,242 442.778 393,627 -11 107,060 125,000 134,000 7 4,001 4,280 4,500 5 260,ffD/58,(;C0 120,0C0/10,000 81,0C0/32,CC0 .71 ,CC0/31 ,COO 185,003138,8130 161 ,CC0/21,6C0 120,CCO/12,CCO 120,OZO/12,CCO{ Ser/:.ces/Voi~rs (2~0 hrs ~ ~; ~ ~s 99,200 92,000 9~,000 y~l ~ (d~ f~, ~ic ~ui~C, [8,000 18,000 15,000 c<~ti~ ~ip., ~t~e, ~, bldg. mt~{ml~) _ ~, b~i~, e~. (y~ ~' ~ld~e, ~ ro~ c~, ~) 12,000 12,000 12,000 ~: (Pl~ ~i~/) 462 I29,200 5 " 122,000 119.000 -3 SALARIED POSITIONS Position Titled Last Name Execativo Dtr~tor Associat~ Director Pediatric Nurse Practitioner Family Counselor Youth & Family Coanselor Youth Counselor Youth Counselor Youth Counselor Youth Center Coordinator Prevanrion Coanse[or Youth Coumelor Youth Counseinr Youth Counselor Youth Counselor Studio Aide Youth Aide Business Director Office Manager Receptionist/Dam Manager Custodian _Respite Coordinator Youth Counselor Child Care Worker Volunteer Coordinator Youth Worker/Tracker Interns Displaced Workers * Full-time equivalent: 1.0--full-time; 0.5=half-time; AGENCY: United Action for Youth lq-E* Actual This Year Budgeted Las~ This Next Last Year Projected Next Year Y~at Year Year 1.00 1.00 1.00 41,020 41,020 42,251 1.00 1.00 1.00 34,088 38,000 39,520 1.00 1.00 1.00 36,502 37,597 39,101 1.00 1.00 1.00 27,172 27,987 29,107 1.00 1.00 1.00 26,538 25,977 27,016 1.00 1.00 1.00 25,095 25,848 26,882 0.10 1.00 1.00 2,006 19,100 19,864 1.00 1.00 1.00 '24,731 24,570 25,553 1.00 1.00 1.00 25,155 25,910 26,946 1.00 1.00 1.00 27,006 27,816 28,929 1.00 1.00 1.00 25,129 25,883 26,918 0.75 1.00 1.00 12,982 21,000 21,840 1.00 1.00 1.00 24,701 22,000 22,880 0.80 1.00 1.00 15.965 22.000 22,880 0.20 0.20 0.40 1,782 1,200 2.400 0.10 0.10 0.20 701 1,200 2,400 0.80 1.00 1.00 21,458 27,316 28,407 1.00 1.00 1.00 22,672 23,351 24,286 1.00 1.00 1.00 15283 18,000 19,080 0.50 0.50 0.50 7,815 7,000 7,280 1.00 1.00 1.00 20,715 22,000 22,880 1.00 1.00 1.00 19,680 22,000 22,880 1.00 1.00 1.00 13,910 12,000 12,720 1.00 1.00 1.00 19.256 20,500 21,320 0.40 0.40 0.40 6208 7,200 7,488 0.10 0.10 0.20 857 1,000 2.000 1.00 0.00 0.00 23,566 0 0 etc. % Chan§~ 3% 4% 4% 4% 40/0 40/0 40/0 40/0 4% 4°/o 4% 4% 4% 4% 100% 100% 4% 4% 6% 40/0 4% 4% 60/0 4% 4% 100% O% 463 BENEFIT DETAIL AGENCY United Action for Youth TAXES AND PERSONNEL BENEFITS (L/st Rate~ for Next Year) FICA Unmnployment Worker'$ Comp Retirement Health Insurance Disability Insurance Life Insurance Other Actual This Year Budggted Last Year Proj~d Next Y~ar TOTAL => 88,225 106,496 115,187 7.65% x $572,828 38,309 41,882 43,821 .4% x S572,828 638 1,300 2,291 .5% x $572,828 1,366 1,500 2,865 3% x $319,000 0 9,214 9,570 $200 per mo. x 20 ~'vt~ 40,884 45,000 48,000 $18 per mo. x 20 FTE 3,514 3,800 4,320 $18 per mo. x 20 FTE 3,514 3,800 4,320 How Far Below the Salary Study Committe¢'s Recommendation is Your Director's Salary? Sick Leave Policy: Maximum Accrual 240 Hours I0 days per y~ar for years 0 to I00 Vacation Policy: Maximum Accrual 300 Hours 15 days per year for years 1 to 2 18 days per year for years 2 to 3 21 days per y~ar for years 3 to 12 26 days per year for years 12 to 20 within range within range within raage Months of Op~eation: 12 Hours of Service: 8 a.m. to 9 p.m. Monday-Friday 12 p.m. to 5 p.m. Saturday Holidays: 11 days per year Work Week: Does your stafffi'equently work more hours per week than they were hired for?. No How do you compensate for overtime? Time off DIRECTOR'S POINTS AND RATES Retixement 17 $ 105 /month Health Ins. 12 $ 120 /month Disability Ins. 1 5; 18 /month Life Insurance · 5 $ 18 /month Dental Ins. 2 $ 50 /month Vacation Days 26 26 days Holidays 1 1 l I days Sick Leave I0 10 days POINT TOTAL 79.5 STAFF BENEFIT POINTS Minimum Maximum 0 17 12 12 I I 0.5 0.5 2 2 15 26 II 11 10 I0 5 [.5 79.5 Comments: 464 6 () (Ind/cate N/A if Not Applicable) DETAIL OF RESTRICTED FUNDS (Source Restricted Only--Exclude Board Ras=ri~ed) 2. So~ce of f~d: 3. P~ose for whi~ res=ri~ad: _ ~ 4. ~e ~ves~ent e~ings a~il~le for c~en~ ~es~=z~ed e~ensas? Y~ ~ No If Yes, w~= 5. Da=e when res=ri~ion bec~e effective: 6. Date when =es=ri~ion e~ires: 7. O~ent balboa of ~is f~d: 0 3. ~osa for which res~ic=ed: ~ of 4. ~a inves~en~ ea~ings avai!~le for c~en~ ~est=icnad e~ensas? Yes X No If Yes, what 5. Date when =estrinion became effe~ive: 6. Date when restriction expires: ~h fiscal .~ 7. c~r_ent balance of t-%is fund: 0 Name of Restricted Fund !. 2. 3. 4. ~m~ac~s for ~_~¢e with .~ah ~m~s, W/CCA, ~ Restricted by: c~ae~ So~ce of fund: _?~r~ ~4 ~-*~ ~ ~a~ose for which res~ri~ed: ~c:~ ~o d~e ~ ~ ~ ~ ~ ~ investant ea~ings available for ca~ent ~restric~ad e~enses? Yes ~ No If Yes, what ~ount: Da~e whe~ restriction bec~e effe~ive: ~h 'm~ at ~e s~ of ~ c~t_ Data when restriction e~ires: '{cu~h ~s-°~?0/c~. ~E~/?~/o~. ~i/15;g5 Current balance of this fund: 0 7 465 A. Name of 1. 2. 3. Purpose for which designated: 4. Are investment earninqs AGENCY L%i=a~ ~£cion for Youth (Indicate N/A if Not Applicable) DETAIL OF BOARD DESIGNATED R~S~VES (For F~dS ~ch ~e No~ Donor R~i~ed) Board Desi~a=ad Resale: ~ ~ Data of ~oard me_=~ng a= w~ich desi~a=ion was made: © 9/[9/89 availa]31e for current. unrestricted e.xp..enses? Yes ~ No If Yes, what amour: Data board designation became effe~ive: Data board designation expires: N/A 7. Carrent balance of t-his fund: Name o~ Board Designated Reset;e: $4,001 5=ildi~Fund(i~lud~ pr~C~.i~l~m F~) Date of board meeting at which designation was made: ~8/93 2. Source of funds: fi~am~.ng mi domeohs 3. ~u.-?ose for which desi~a~a~: ~ o~ 4. ~e Lnves~en= ea~lngs available for -- Yes. X No If Yes, what amount: 5. Date boar~ designation became effe-~tive: 6. Date ~oard designation axe. ires: 12/~/% 7. Current balance of ~%is fund: 0 278/93 C. Name of Board Designated 1. Date of board meeting at which designation was made: 2. Source of funds: 3. Pu=~..ose for which designated: '4. Are investment earnings available for current unrestricted e.xpensas? No If Yes, what amount: Date board designation became effective: 6. Oa~e board designation e:~ires: ,. Current balance of this ~" " 466 AGENCY HISTORY AGENCY United Action for Youth (using this page ONLY, please summarize the history of your agency, emphasizing Johnson County, telling of your purpose and goals, past and {' :rrent activi=ies and fu=ure plans. Please update annually. ) United Action for Youth is a community-based service agency which offers crisis intervention, confidential counseling, creative activities, and other helping services to youth and families in Johnson County and surrounding communities. Supported with funds from the Board of Supervisors, Iowa City, United Way, and other public and private sources, UAY charges no fees for its services. Incorporated in 1970 and governed by a community-representative Board of Directors, UAY is reco~ni~-ed by the IlLS as a non-profit tax-exempt organization. The primary purpose of UAY is to assist youth and families by offering counseling and intervention programs that assist them in resolving problems they .encounter; and to provide prevention and youth development programs that make use of young peoples' talent and energies in helping themselves to a healthy future. UAY receives funds, in addition to its local support, from grants and under contracts or subcontracts with other state and federal agencies to provide the following: 24-hour in-person crisis intervention to adolescents; outreach aftercare, follow-up, referral, and prevention to runaways, their families, homeless young persons, or those in jeopardy of becoming homeless; in-home counseling; coordinated substance abuse prevention and pregnancy prevention services; and specific intervention programs to respond to adolescent victim.q of maltreatment. UAY has staff persons on call at all times, 365 days of the year. UAY will respond immediately to parents' requests for counseling or assistance and works closely with other agencies to coordinate its intervention and other activities. UAY makes a special effort to respond to requests from the police, court, Youth Homes, DHS, Crisis Center, Emergency Housing Project, DVIP, RVAP, and school counselors. UAY is a member of the National Network of Runaway and Youth Services. UAY is participating in a national demonstration and research project to study the impact of its programs on teen pregnancy and teen parenting. UAY's services are provided in a vadety of settings. CDBG funds and donations are supporting UAY's purchase of a house adjacent to the Youth Center. Besides the Youth Center location at 410 Iowa Avenue, the settings include schools, individual homes, and places young people frequent. In addition to its professional staff, UAY relies on community volunteers and trained peer helpers to help meet the growing needs of young people. UAY is coordinating a multi-agency effort to use VISTA volunteers to respond to hunger and htmelessness. UAY's program components include an outreach counseling program, a creative arts workshop, a family assistance program, and a growing volunteer program. Programs are also offered in Spanish for non-English speaking clients. UAY sponsors a simational drama troupe composed of area youth to help educate and provide information to ad. olescents about a variety of issues, including sexual abuse, dating violence, children of divorce, substance abuse, children of alcoholics, and peer pressure. UAY statistics indicate continued increases in requests for counseling and crisis intervention and significant increase in prevention. UAY's Synthesis program has also had a substantial increase in drop-ins and use of the studio which is expected to continue. The agency has had increased requests for service from surroundIng non-Johnson County towns and has received grant funds to serve them. UAY has helped develop the Youth Leadership Program for younger children in Johnson County. 467 AGENCY United Action for Youth ACCOU~TABILITY QUESTIONNAIRE Agency's Primary Purpose: The primary purpose of UAY is to assist youth and families by offering counseling and intervention programs that assist them in resolving problems they encounter; and to provide prevention and youth development programs that make use of young peoples' talent and energies in helping themselves to a healthy future. - Program Name(s) with a Brief Description of each: Counseling/Intervention - Provides counseling, intervention, and related services to youth in Johnson County and surrounding communities for the purpose of preventing and reducing delinquent,! and other problems faced by adolescents. Professional counselors and volunteers maintain trusting relationships with at-risk youth and teens in the community, helping them to develop skills to address problems they face in growing up and becoming healthy adults. Prevention - Provides comprehensive prevention and positive youth development activities including a Youth Center and innovative arts environment for youth. Youth volunteers play a critical role in the services offered. The agency has partnerships with the schools and community groups to reach youth in many environments. An extensive program for pregnant and parenting teens has been developed which includes preventive health services. Tell us whac you need funding for: United Action for youth relies on local funding as its primary resource in providing its communiW based programs. Funds are used to meet on-going operating expenses end general administrative costs. Funds are also used extensively tq match several state and federal grants. United Way funds are sought to support our programs to provide support to child abuse victims, prevent substance abuse, reduce teen pregnancy, help runaways, and support volunteer activities. Management: Does each prcfessicnal staff person have a written joo description? Yes X No Is the agency Director's performance evaluated at !east yearly? Yes X No By whom? Staff and Board of Directors Finances: !. .~re there ==o fcr any of your se~z!ces? Yes X No a) If Yes, under what circumstances? 468 Fees are charged to the court and DHS for families referred for in-home and family skills services. The system for this is changing under Iowa's Medicaid initiative. cr s!zc_ng scale AGENCY United Action for Youth c) Please discuss your agency's fund raising efforts, if applicable: ~'-~rmal efforts are made to raise private funds for activities and programs in addition to pedodic submission of state and aral grants when appropriate. UAY will expand it's own fundraising since the Youth Service Foundation has discontinued. o Program/Services: Example: ;% client enters the Domestic Violence $he!~er and s=ays for 14 days. Lafer in =he same year, she enters the Shel~er again and s~ays for 10 days: Unduplica=ed count 1 (Client), Duplica=ed Count 2 (Separa=e Incidents), and Units of Service 24 (She!=er Days). Please supply information abou~ clients comulece budge~ years· How many Johnson County residen=s (including Iowa City and Coralville) did your agency serve? How many Iowa City residents did your agency serve? served by your agency during the last two Enter Years la. Duplicated Count Unduplicated Count 2a. Duplicated Counu 2b. Unduplica~ed Count 31,249 2,830 1,671 2&,564 1,653 1,233 KOW many Coralville residents did your agency serve? How many units of service did your agency provide? 3a. Duplicated Coun= 3b. Unduplicaced Couna 4a. Total 4b. To Johnson County Residents 5,212 744 33,4!9 29,849 216 21,982 21,083 5. Please define your units of service. UAY's umt of service th~s year is different than in previous years to reflect that its primary actiwty is directed toward youth and farodies. Personal contacts with clients are broken down into the following cetegones of service: one-to-one or group counseling~ consultation, cds~s intervention. follow-up. information and referral. advocacy. respite care. community support. prevention. drop-ins. lessons, workshops. activities wRh groups One unit of service equals one connect with {ndividuals ,n any of the above categones. Additional umts reported in prewous years included volunteer contacts and large group presntat~ons. This year we are only reporting clients for whom we complete an intake. and t~e umts prowded to them. resulting ~n a lower number than ,n last yeer's report. 6. Please discuss b. ow your a~ency measur=-s the success cf i~s programs. Besides self-.evaluatmn. UAY uses the U of I College of Nursing. HHS peer reviews. Dept. of Substance Abuse s~te visits, and review by OHS to evaluate programs. We have also been evaluated twice ~n the last 5 years by organizations ~esearch[ng ~national program models. We participated in the Cnme Prevention evaluation conducted by the state Cdm~nal and Juvemle Justice Plann[ng Agency this year. Self..evaluat~on reviews stated goals and objectwes against actual <cl~[evernent. Clients also complete anonymous evaluations. UAY ~s part of a national research project to evaluate its ~act on teen pregnancy and cmid deve{opment. . 469 United Action for Youth AGENCY 7. In what ways are you planning for the needs of your service popula- tion in the nex~ five years: UAY staff actively participate in local, state and federal ~lanning efforts as they relate to youth services. We expect 0 an increase in the target population in the next five (5) years. UAY has increased its services to parents and expects this trend to continue. The Youth Center allows tremendous opportunity for programs coordinated with Mayor's Youth-Employment Program and other agencies. UAY is working closely with the juvenile court to provide comm0nity support as an alternative to detention or out of home placement for youth under court jurisdiction. We continue to increase our use of volunteers, both adult and youth, especially to expand our prevention programs. UAY purchased property to allow for additional counseling space next to the Youth Center. We conduct evaluations to help examine our impact on youth and families. Federal funding cuts will affect our ability to maintain services. 8. Please discuss any ocher problems or factors relevant to your agency's programs, funding or service delivery: The Federal budget crisis has been devastating and it is difficult to anticipate what state and federal funds will be available to support UAY programs. Grant administration requirements continue to be complex at a time when they are also more disorganized. The child welfare Medicaid [nitiativel changed the way family services are paid for by DHS. There has been a continued trend of increasing conflict related situations with clients and we have had a large increase in prevention and youth development activity. As with many other human service workers, UAY staff meet very challenging demands for less than adequate compensation. 9. List complaints abo~c your se-~ices of which you are aware: I am not aware of service complaints. Some parents and youth, frustrated in conflict, express anger at a particular suggestion or event, such as reporting abuse. UAY still needs to improve its fundraising activities. (~) Do you have a waiting l_s~ or have you had co turn peoule away for lack of ability ~o serve them? What measures do you feel c~n be taken co resolve this problem: Yes. This year we had a waiting list for famdies wanting family counseling. We provided other services to individual youth on the waiting list and have increased staffing and expanded the schedule for parent education classes. There was no waiting list for general services. We have had as many as four families on the waiting list at peak time in spring and winter. How many peo~!e are currently on your waltleg i~s~? none li. In whac way(s) are your aqency's services ~ubliclzed: Through fliers, paid advertisements, public service announcements, posters, speaking engagements, interviews, open houses, referral sources, runaway hotline. s~gnificant visibility in the community, and word of mouth. We expect an .ncrease in awareness as a result of our Teen Rap Line. We a s.o promote our programs in Sparash. 470 Agency: United Action for Youth AGENCY GOALS For the Year 1gg5/1996 Name of Programs: COUNSELING/INTERVENTION AND PREVENTION Note: United Action for Youth's Prevention, Counseling/intervention and other programs overJap in meeting the objectives of specific grants. COUNSELING/INTERVENTION PROGRAM (Goals I and II) Goal I: To conduct an outreach program that will Identify and assist youth and families in stressful situations and respond to their needs and requests for counseling and intervention. Objective A: To provide assistance and appropriate intervention to youth iden~ed by UAY or othere as being involved in delinquent behavior or at risk. 1. Maintain significant contact with an estimated 1200 young people in their own environment (see youth development). 2. Provide counseling to individuals and families in Johnson County (an estimated 2000 counseling contacts with 300 individuals will occur. 3. Provide an estimated 300 direct crisis interventions to individuals as needed. Maintain one-to-one and group interaction with 500 youth directed at individual problem solving and improved self-esteam. 5. Facilitate Support groups dudrig the year, especially in areas in which youth share a common interest (at least 4 on-going groups). 6. Maintain an outreach office that is an accessible, cornfoible atmosphere where young people can drop in for assistance. 7. Act as an advocate for youth when requested or appropriate. 8. On a 24-hour basis, be directly available to parents, youth, law enforcement, and other agencies to respond in person to runaway, homeless, or other youth in need of immediate assistance (an estimated 150 requests for assistance after regular hours). Objective B: To provide accurate information to youth and families in response to their concerns and interests, referring them to resources m the community to help meet t h e it identified needs. 1. In conjunction with MECCA and area school personnel, law enforcement. as well as for other groups in Johnson County, offer assistance as part of intervention teams,- especially responsive to requests from schools. 2. In cooperation with DVIP, RVAP and other agencies, conduct workshops which are directed at the prevention of sexual abuse of children and adolescents. 3. In cooperation with Crisis Center, Community Mental Health, and other agencies facilitate public awareness aimed at preventing teen suicide (5 workshops reaching 100 individuals). 4. Maintain an up-to-date resource file of helpful information at the outreach office which includes materials for distribution. 5. Facilitate workshops in other areas of interest to young people (75 workshops reaching 2000 individuals). 6. Refer individuals to other agencies or rssoumss to meet needs unmet by UAY (500 referrals of 150' individuals and families). 7 Conduct public awareness campaigns and participate in other forums that ~mprove public knowledge of problems that affect teenagers (including Sexual Abuse Prevention Week, Child Abuse Prevention Week, Victims Rights Week, etc.) ?-5 471 Agency: United Act[on for Youth Gqal It: To provide for the primary prevention of delinquency, drug abuse, child abuse and pregnancy by organizing act[vities and projects that enhance and conthbute to the health and development of young people and their families. Obiective A: To organize activities, initiate and otherwise make available opportunities for youth which help them develop improved social skills, self-esteem, individual talents, and greater participation in the community. Provide or assist others in maintaining peer helper training programs for adolescents in Johnson County (at least 5 in area schools and 2 in non-schcol settings). Coordinate recreational/leisure activities for youth which encourage the choice of pos'~vs alternatives to delinquency, substance abuse, and other socially defeating behavior (at least 100 activities with 800 participants). Utilize young people as staff, volunteers and tioard members of United Action for Youth (at least 2 youth staff, 60 volunteers and 2 board members). Operstsapeercounseling phone line utilizing 40 trained teen volunteers to confidentially respond to the concerns of young people. Encourage and help develop positions of responsibility within other community groups for young people including positions on agency boards and public service committees. Conduct Youth Leadership Progrere to train at least two youth frore each school. Objective B: To improve general awareness of and professional response to the maltreatment of children, especially adolescents, in Johnson County. 1. Actively participate in efforts with other agencies to coordinate intervention, treatment and follow-up for victims of rca[treatreenL 2. Respond to immediate intervent[on needs of adolescent victires of maltreatmenL 3. Provide training and education to parents, youth and other professionals that will enable them to recognize child realtreatment and respond appropriately. 4. Continue the development and use of situat[onal drama with young people which emphasizes issues related to adolescent maltreatment and delinquency prevention. 5. Provide sk~11s treining and assistance to teen parents using the Nurtunng and Bavolek programs. Objective C. Act as a resource to other agencies in meeting the needs of young people accepting referrals to provide UAY's services to individuals, groups and families. Provide in-horse services to families referred by the court to prevent out of home placement. Consut~ with and coordinate UAY's services with other agencies in Johnson County. Accept an estimated 500 referrals from other agencies, schools and individuals for counseling and intervention. Respond to requests for UAY services or assistance in projects that benefit youth. Work w~th multi-disciplinary team. Sub-contract with MECCA and Youth Horces to provide substance abuse preventJen for high nsk youth. Sub-contract with funding sources to work with victims. Actively participate in MINK (a network of services for runaway and homeless youth) and the National Network of Runaway and Youth Services. 472 Agency: United Action for Youth PREVENTION PROGRAM (Goals 11 and III) Goal II1: To conduct e program that will involve young people in communication arts, the use of electronic media, and other creative arts; providing them with improved skills, enhanced personal development and greater opportunity for participation in community affairs. Oblective A: Provide creative learning environments in which young people can learn about electronic media, communication arts, and traditional forms of artistic expression, as well as team building and adventure based self esteem enhancement. 5. 6. 7. 8. Maintsin a sound and music studio which is equipped for instructional use by young people for multi-channel recording and sound reproduction. Maintain a video and film studio which is equipped for instructional use by young people for production of video tapes, 8 mm films and cable-cast programs. Identify participants who may be in need of outreach or other services described in goals 1 and II and facilitate their use of such services. Provide space for other arts related activities as it is available and arranged for use by young people. Provide individual and group instruction in the use of studio equipment and facilities, Involve artists, student interns, and other volunteers as resources to participants. Operate and staff the studio and Youth Center so that they are convenient for use by drop-ins (open afternoons, evenings, and weekends). Coordinate adventure based learning activities for youth and families using the ropes course and outdoor events. Obleottve B: Facilitate the active participation by youth in community events and programs which allow them to demonstrate their talents and concerns for others. 2. 3. 4. Organize workshops and projects that involve youth with other populations, including persons with disabilities, other cultures, older persons, and younger children. Help facilitate the active use of public access opportunities available to youth, including those at the public library and recreational center. Help facilitate the organization of performances and exhibitions by young people in order to display their talents to others in the community. Organize projects in cooperation with other groups in which young people can act as media resources to others in the community, or demonstrate helpful skills. 473 ?-7 hTJMAN SERVICE AGENCY BUDGET FORM City of Coralville Johnson County City of Iowa City United way of Johnson County CHECK yOtTR AGENCY' $ BUDGET YEAR 1/1/96 - ~2/31/96 4/1/96 - 3/31/97 711196 6/30/97 10/1/96 9/30/97 X Director Agency Name Address Phone Completed by Approved by Board Rosal le Rose VISITING NURSE ASSOCIATION 485 Highway 1 West 337-9686 oSall, e Rose ,. rzzed sign on 9/27/95 (date) COVER PAGE Program Summary: (Please number programs to correspond to Income & Expense Detail. i.e., Program 1, 2, 3,'etc.) 1. SKILLED HOME CARE - Home Visits to provide physician-directed ~ealth care to individuals with diagnosed health problems. Services are reimbursable through issurances and private pay with a sliding scale. 2. HEALTH PRoMoTION - Home Visits for promotion of health and prevention of health problems. 3. HOME CARE AIDE SERVICES - Services provided in the home for purpose of maintaining individuals at home; includes personal care assistance, housekeeping, grocery shopping, laundry, errands, etc. ~ - .... seniors provided at housing and meal 4. ELDERCARE - Health care ~u= sites; services include soreening, counseling, education. health consultation with 5. COMMUNITY PROGRAM - CaSe Hanagement services; other human service agencies; and health prevention services, screening and education for the general public, businesses and schools. 6. SENIOR ~EALTH PROGRAM - Health care for "well" elderly who are not under the cars of a physician for specific health concerns. Includes physical assessment, screening, education and referral. 7. FAMILY INVESTMENT PROGRAM - Follow-up services provided to families who have declined to enroll in the Family Investment Program through DHS, thus making them ineligible for financial assistance. Local Funding Summary 4/1/94 - 411195 - 4/~/96 3131/95 3/31/96 3/31/9v United Way o~ Johnson County -- $ Does ~ct Include Designated Gvg. 54,500 FY95 $ 59,500 59,500 F¥97 IClty of Iowa Cloy $ $ IJoh,~son County $ 121,129' $ 124,]40 Clt7 of Coralville $ $ 474 124, 340 A~location of $107,000 plus $14,129 emergency allocation Homemaker program. 1 for Enter Y~ur Agency's Budget Year ~> 1. TC~ OPEF~G (Toe~ a + b) a. c~%~yover Balance (~h frcm line 3, previous column) b. Incc~e 2. TO]~AL EX~NDITU~ (Total a + b) a. m~inistration b. Proe'r~m To~! (List Prcgs. Below) 1. Skilled Hcn~ Care 2. Health Promotion 3. Hcme Care A~de Services 4. Eldercare 5' Community Services 6. Sen~or Health Program 7. Family Investment Program 8. VISITING NURSE ASSOCIATION 1994 1995 1996 2,377,846 2,429,968 2,450,350 276,056 2,101,790 2,056,326 226,6]9 1,829,687 1,500,675 67,859 207,689 34,958 6,169 10,282 2,055 321,520 2,108,448 2,129,075 219,295 1,909,780 1,554,566 61 113 236 813 34,376 7,639 9,544 5,729 300,893 2,149,457 2,147,462 236,220 1,911,242 1,539,133 65,937 246,979 36,274 7,477 9,812 5,630 3. ENDING BAI~CE (Subtl-act 1 - 2) 4. IN-KIND SUPBOR~ (Total frc~ Page 5) 5. NON-CASH 321,520'I 300,893 302,888 49,288 58,744 57,817 29,174 18,174 10,174 GAssets $414,641 ASSETS: Liabilities 9],121 Cash $ 92,]94 NET WORK $]21,520 AR 284,896 Prepaid Exp. 8,177 Equipment 29,174 $414,641 LIABILITIES: Accts Payable $33,520 Contract Pay 59,601 $93,121 2 475 AU~NCf City ¢f Iowa Ci=~ do C.t~cy c~ C.~-alville 54,37~ 58,2~0 59,500 5,9~0 ~3,~0 Jonnscn Couh~! (1) Board of Health !0.299 -0- -0- De~tof Human Serv 2.610. 3,740. 3,000 a. Medicare b. F6N G~ANT c. ~W~DIC4/D d. Sen~or Health e. ncme Car~ 3&de GR~NT f. [{eritaqe Al~a h. Famllv Inves~n~nt b. Other ~_h-uthcns Ti~ ~e!cw Dzr~c= Mazl Fundra~s~ .1,084,372 1.092,946 1,111,890 42.082 42,082 42,082 343,890 380,000 370,000 8,631 6,450 7,500 190,648 - 171,350 168,000 2,430 330 -0- 1~,626 8,600J -0- 1,550 . 7,950[ 9,720 1 , 09112, 8J 14, 00 10,766 9,oooJ 10,000 20,4001 18.1!2J_!8,600 4,276 6,1!2 4__=_=, 60__0 r !6,124 12,000 14,000 Nan Sal~ Cf M~ J ~' Eiderare 31,189J 29,2501 41.000 4,292! ].800I I 4.000 169,282! L. ,2.0J. 175,825 47 ~ !29,808 L20,000 .... 10,4481!.750j 12,ooo , o,: ~':J L~, 500 I18,200 ~, !49,457 ;01,790 !2, i08,'~48 I I I 54.727~ !--- 122,300 . 984,!5~ 4,620 - ,c~ 40,700 16,8C0 4,090 1. 400 4C0 L, 000 46O 329, ~0( ,'. ~n.0001 ~ ~,n! I 15.979 .~.qe 2. !~".e Lb) :[crmq arm ~rc~: Eud~et cn~qed 478 a. Johnson County b. city of Iowa City c. United Way d. City of Coralville AC~;CY VISITING NURSE ASSOCIATION 3 4 5 6 7 AIDE ~.nERCARE ~TY SR.HEALTH FAM. INVEST 52,304 18,010 6,477 1,837 29,604 18,010 6,477 1,837 20,000 ee Board of Health f. Dept. of Hu~aah Serv 2,700 2. State, Federal, Fou~tioBs -TJst Below 151,200 a. Medicare b. PHN GRANT c. Medicaid d. .qenlor Health Prgr~ ~.. }~cmecare A~de GRANT lbl,200 Heritage Area Agency g. Flocd GRANTS h. Famzlv Invest. Prqm 3. Contributions/Donations f . United Way ~ Designated Giving b. Other Contributions 4. Special Events - List Below a. Ic~-a City Road Races be Direct Mall Fundralslr~g C. 5. Net Sales Of Services 6. Net Sales Of Matsrials 7. Interest Income 8. Other - r.i ~ Below Includi ng Miscellaneous a. Cc~ne Fica I Ins. Do Eldercare C. Mlsce I I aneous : Iotas arid 8,100 3,600 4,500 2,600 2,600 18,175 3,250 1,000 3,600 1 i, 000 11,000 246,979! 5,439 6,750 5,630 5,439 6,750 5,630 9,575 1 225 9,575 1,225 ]6,274 7,477 9,812 5,630 ~a 8 477 2. Employee Benefits and Taxes 3. Staff Development 4. Professional Consultation 5. Publications a~d SubscriuCions 6. Dues and M~erships 7. Rent7 Taxes/Repair 8. Utilities 9. Telephone 10. Office Supplies and PostaGe 12. Equil~ment/O f fice 13. Printing and Publicity 14. ~ T~rtation 16. A~dit /Legal 17. Interest /Depreciation 18. o %er (Specify): Contract Services 19. Medlca 1 Suppl les 20. 21. 22. Professional Services Cc~munl ty SeD;lces Mlscellaneous TUEAL ~ (Show also ¢n Fage 2. line 2.2a.2b) Ncfces and C,',ltm~nts: ACIUAL ~T.~ YEAR ~JDc~r~u LAST YEAR PI~O/ECTED NEX~ YEAR 1994 1995 1996 VISITING NURSE ASSOCIATION AC~INIS- 1,455,908 1,537,216 1,531,519 168,466 255,544 278,468 275,673 30,324 6,977 4,950 6,000 500 7,199 3,750 4,000 440 5,586 3,500 6,050 600 7,209 9,535 9,035 995 41,652 36,735 38,575 4,245 5,956 6,100 6,500 715 20,085 19,000 20,000 2,100 ].6,]05 18,500 19,000 1,900 10,098 5,900 7,500 2,300 8,873 6,200 7,000 2,100 17,426 16,275 18,000 750 79,714 85,050 84,510 4,225 11,710 10,58[ 11,500 1,250 8,409 4,800 5,050 550 11,255 11,000 12,000 1,320 1,359 .1,400 [,500 165 38,717 35,100 36,550 -0- 22,924 15,000 16,000 -0- 8,764 11,765 12,060 400 14,656 8,250 19,500 12,875 2,056,326 2,129,075 2,[47,462 236,220 PRf~M P~0G~AM 1 2 SKILLED HP 1,101,025 47,777 198,033 8,600 4,400 200 2,870 120 4,350 300 6,480 280 27,650 1,195 4,660 200 15,150 600 15,500 600 3,750 250 3,500 200 13,225 !,050 60,595 2,620 8,245 360 3,625 160 8,600 375 1,075 50 33,800' -0- 16,000 -0- 3,600 400 3,000i 600 1,539,133 { 65,937 Includes $12,000 approximate fee for accreditation through Joint Cc~mlsslon 478 m Salaries professional Consultation Publications and ~tions P~-nt/Taxes/Re'pairs Utilities 10. Office Supplies and postaee 12. Equipment/Office Mmintena~ 13. Printing and Publicity Local Transportation 16. Audit/Legal 17. L-leanest/Depreciation 18. Other (Specify): Contract Services 19. Medical Supp1 les 20. Profess ~.onal Servlces 2!. Cc~munlty Services 22. M~sce! laneous ~OTAL ~ (Shcw also cn Page 2. line 2b) PROGRAM 3 HCA 179,895 32,529 650 460 525 1,1040 4,735 750 1,500 700 300 700 2,0O0 15,025 1,325 580 1,]80 165 500 0 0 2,220 246,979 VISITING NURSE ASSOCIATION 5 6 20,039 3,605 140 70 140 150 350 110 75 120 600 300 450 1,000 200 85 200 25 !,500 0 6,600 515 ]6,274 5,010 5,998 907 1,0~9 50 60 10 20 50 60 25 45 115 200 20 35 25 50 50 95 200 100 60 100 ]00 175 100 100 35 60 15 25 40' 60 5 10 0 750 0 0 400 60O 60 190 7,477 9,812 FAM. INVES~ 3,309 596 0 10 25 20 85 l0 500 35 0 40 50 845 25 10 25 5 0 0 40 5,630 8 4a 479 ~it!cn Ti~!~/ r~ Name Year y~ar Year 1994 1995 Executzve DLrector - Rose 1.oo 1.o___o 1.op.. Hcme Care Manaqer - Arthur 1.0____01.001.00 Sub. Total Pq 5a 54. 6854.9853.60 Sub. Total Pq 5b 5.485.3____86.0___30 T~cal Salaries ~a_%d & 62. 1662.3661.60 1996 48,919 53,566 52,343 -. -2.3 37,957 38,043 t8,043 0.0 1,208,394 1,278,006 1,242,426 -2.8 160,638 167,601 198,707 18.6 1,455,908 1,537,216 1,531,519 -0.4 * Full-TL~ Equivalent: 1.0 = -~; 0.5 = half-~tmm; er~. · ( C.,..~91 er.a B~ard of Directors Pages 7 ar~ 8) Reacted for: Contract Adj. 39,712 0 15,000 100.0 to Medzcald $64,000 U of T Work Study/HcmeCare Aide (Agency pays 25% up to $5.50/HR above $5.50) 100% 1470/1208 2517/2066 2905/2200 £er/ices/Vclun~=. ~ Volunteers 87.50/Hr. 26,688 Senior Center 792 ~. ft 9,900 ~ursing Studen~ 8 $12.50/Hr. 12,700 Increase of G~aduate 5tudents-S~clal Pro3ects 480 = 23,250 24,000 ].2 10.494 10.692 I 1.9 , .1 25,000 2!,'.25 : -7.5 57,817 ' -1..6 49,288 58,744 VISITING NURSE ASSOCIATION Cl~lcal Se~. S~.- Eland 0.87 0.9Q I ' Phys~l T~rapist 0.641.091.0C ~.A~. S~ff x2 10~I 0.210.3~, ~. S~. Workers x2 ~0.78 0.90 A~. ~st. - ~derl~ ~1.001 Z.00 1.0'C Info. Sys~. C~rd. - Cobu 0.53 0.31 0.0( I~o. Sys~. C~rd. - Pep~ 0.29 0.5~ S~ - R~e 1.0~ 1.0~ 1.00 ~r - J~sen 0.921 0.86 0.80 S~uZ~q C~rd. - Kalvlg -0~1 1.00 1.00 Offtce Asst. - Rivera 0.55 0.55 0.5( ~ ~nscrlpt~onists x3 0.97 1.i~ 1.1( File Clerk - Worden 10.53 0.50 0.50 Vol. Coord. - McKaig Human Res. Spec. - Overman Offzce Cle~-ang - Ewert Pt. Bzllzng Coor~.TRo~p~th Nursing Staff Auxlllar7 Nurses Htme Care Azdes Office Asst. - Cox Scheduling Coord. x2 HCAQA Coord. - Potter SuD. Total Pg. 5a ¢, ACItTAL ~ LAST Y~AR 1994 1995 35,939 39,789 32,771 49,440 14,039 10,573 19,359 24,627 28,703 29,900 10,354 6,389 -0- 5,624 17,875 18,380 21,139 20,748 14,629 18,158 7,865 8,095 13,487 16,531 7,597 7,842 0.51 0.4~: 0.5£ 8,597 0.57 1.00 1.00 12,499 0.071 0.10 0.1C, 1,159 0.77 0.7 0.7% 13,947 4.091 15.2514.3~ 452,886 .~3.8]' 22. !~21.2 350,120 7,732 23,972 3,381 14,457 493,513 48,102 353,013 16,960 35,084 25,696 1,278,006 0.5 = half-~lm~: :~---XT ~R 1996 39,789 49,920 17,280 25,157 29,900 9,465 18,360 19,519 18,158 7,951 15,906 7,842 8,794 24,296 !,549 ~4,907 459,521 61,942 3]~,263 ~6,446 35,881 25,~60 1,242,426 0 1.0 63.4 2.2 0 68.3 0 -5.9 -3.8 0 13 7 1.4 5.0 -3.1 -6.9 28.8 -5.6 2.3 -0.9 -2.8 481 ~ ,r~F/~Cf VISITI~ NURSE ASSOCIATION Asst, Hc~e Care Mqrs.x2 . 1~,6.C 1.66~JlQ Home Care A~de Mgr. - M~lle~ 1.1,.C 1.0____0 1.0___90 Asst. HCA Mgr. - Kelley I -- 0.3____0 0.5___~0 Occupational Ther. -Tcdd Info. /Ref. Coord. - Delap Medicare Spec. - R~eck Cc~m. Prog. Coord. - VanWhy 0 O1 -- -- 0 1.oo 1.oo, o.?? o.?5 1.00 0.65 0.75 ACT~%L ~!S ~EAR LAST ~EAR t~03EC~ED 1994 1995 32,685 32,649 -0- 10,404 451 -0- 26,849 27,964 17,279 17,432 27,984 19,855 Overtime * On Call - A~des * *added ~nto salaries for for 1994 & 1995 Sub. Total 5b 5.48 5.38 6.00J 160,638 ~67,60] ~ Ful!--.!me .~u, ra!~_n~: 1.0 = ~ull-~/me; 0.5 = half-~ime; -~ % 1996 31,084 -4.8 15,750 -0- 27,964 Q 17,235 24,13~__ 10,000 6,8t5 : ~98,707 , !R_~ ! 482 5b T~u~ES A~ PERSONNEL BENEFITS (List Rates for Next Yea~) VISITING NURSE ASSOCIATION FICA Pretax Bens Decreases FICA Unemployment Comp.. Worker's Comp. Retirement Not all participate Health Insurance ProRated Disability Ins. Not all eligible Life Insurance Othe= Longterm Care CEU & Physical Exam up to 4 ACTUAL LAST YEAR TOTAL ==> 7.65 % x $ 1,519,882 110,392 %x$ Actual 227 .029173 % x $ per 1,000 39 L469 % x $ 1,176,181 33,124 $133.63per mo. :31 indiv. $346.96per mo.: 4 family .83 % x $ 1,188,785 447 per month $139/mo % x $ THIS YEAR BUDGETED PROJECTED NEXT YE~ 278,468 275,673 116.515 116.271 -0- -0- 44,845' 48,43t 35.431 32.279 56.439 62.669 6Q, 164 8,556 10.Lt2 9,H67 4.555 5.543 5.t68 2,782 3.333 3.300 How Far Below the Salary Study Comittee's Reco~nendatioe is Your Director's Salary? Sick Leave Policy: Maximum Accrual 720 Hours 12 days per year for years All to ProRate for Part-trims ~ days per year for years __ to __ onvert to Vacatlon 2 to 1 after 360 Hours Vacation Policy: Maxlamml Accrual 24___q_0 Hours 10-15 days per year for years 1 to 4 20-25 days per year for years 4 to 6 Support Staff 10-20 Days/Professional 15-25 D~v~ NA NA Months of Operation During · Year: 12 Hours of Service: RA~- 5PM RN available 24 Hours_ Holidays: 10 days per year Work Week: Does Your Staff Frequently Work More Hours Per Week Than They Were Hired For? __L_LYes __ No How Do You Compensate For Overtime? X Time Off __~ None X *Per visit/straight tl/ne Ccmpe. nsatzon depends on reason DIRECTOR'S POINTS AND RATES STAFF BENEFIT POINTS Minimum Maximum Retirement .~. $ 174 /Month 3.9 __~ Health Ins. ~2.0.$_117 /Month 6.0 Disability Ins. 1.0 $]___~_/Month ~ 1 Life Insurance .55 19 /Month __ ,~ Den~al Ins. 2.05 /Month 1.O , Vacation Days 25.0..~Days 5.0 Holidays __~___~Days ~ 0 S~ck Leave __~ 12.0 Days ~ 1 1/2 Time Paid Other (Specify)* Cornmen t~: POINT TOTAL 90.4 2~,4 89.~ 6 483 AGENCY I- ISTORY sm c¥ ,Using this page ONLY, please summarize the his~c~! cf your amuhasizinq jcP~.scn county, calling cf your purp..cse and gca~s, :u~renu acuivi~ies and future plans. Please update a~-~.uallY-) VISITING NURSE ASSOCIATION agency, L949 --- 1959 --- 1963 --- 1965 --- 1974 --- 1981 --- 1982 °-- 1984 --- 1985 --- 1987 --- 1988 --- 1990 --- 1992 - 1994 - 1995 The VISITING NoaSE ~$OCIATION was formally organized on July 13 combined with the City Nursing Service ~stablished the CHILD HEALTH CLINIC as a service Became MEDICARE CERTIFIED, Nursing was the fire= service certified, Physical Therapy, Speech Pathology, Occupational Therapy, Social Services, and Home Health Aide services were later added ELDERCARE PROGRAM developed for well elderly a~: congregate meal and housing sites in Johnson County Began services in evening; then added 24 hour nursing emergency services Changed name of the agency to CO'M~UNITY AND HOME HF2%LTH SERVI~ AGENCY Became computerized for the statistical and billing system Agency diversified and opened another non-profit agency designed to maintain elderly at home (CARERESOURCES, INC. ). The ADULT DAY PROGR,/4 Joined the VNA Staz~ed a new program, Private Duty Nursing; discontinued after it had a negative monetary effect on other services Changed name back to VISITING NU~E ASSOCIATION OF JOP/~SON COUNTY CHILD HEALTH CLINIC was transferred to the Johnson County Health Department to compliment the WIC program. In coordination with the Health Department, started the WELL ELDE~Y SCREENING CLINICS. A formal Quality Assurance program was started. A suppor~ group for families, caregivers of Alzheimer's Disease was started by the ADULT DAY PROGP~. Transferred AduLt Day Program to Johnson County Department of Public Health and assumed responsibility for the Homemaker Home Health Aide Program on April 1. CareResources, Inc. ceased operation and joined VNA on April !. Awarded two flood grants (nursing and aide service); participating in a new state ~rogram, Family Investment Program; added specialties in nursing (maternal-child health and pediatrics). Joined nine other Iowa VNAs to develop a corporation which will provide state-wide home health services through contractual arrangements with insurers · Although the VNA continues to admit patients whose care and frequency of 9ervice is being ordered by the physician, the agency is experiencing the phenomenon of managed care in which the insurer dictates the frequency and length of service with the intent of reducing the costs of home health care. The c~ange in care deliver! presents special challenges to the VNA staff. In addition, agency continues to be challenged to meet unreimbursed home health needs of patients while maintaining an adequate cash flow. The VNA coordinates with other community agencies to enhance services for Johnson County residents. Agency staff participate in case management with Elderly $e~;~ces Agency and HACAP. Service continues for residents and staff of Hillcrest and Hope House. Apnually, the VNA staff provides flu vaccine and provides Hepatitis B vaccine as needed for staff of other community agencies. 484 AGENCY VISITING NURSE ACCOD/qT/tBILITY QUESTIONNAIRE Aqenc-/' s -mr'-'mary..=ur.~ose: Provide non-discriminatory quality health services to individuals and families in the home and community setting in an efficient and effective manner and within the constraints of the agsncy's human and financial .~rogram Name(s) wish a Brief Description of each: Tell us what you need funding for: United Way and County funding enables the VNA to provide a variety of health services not otherwise funded by other sources, including home care visits for individuals without insurance coverage and/or adequate private funds to meet their health needs. Funding also subsidizes the state funded Home Care Aide Grant which is inadequate to meet the needs of Johnson County residents. Also funds preventive services in the home and community. Managemenu: 1. Eces each professional staff person have a wri:uen ]cb descr!p:icn? Yes X s. is the acenov Direc-.cr's oerformance eva!ua:ed ac lee - i'e:_lV: Yes X Nc 5~/ whcm? Executive Committee of the Board .a.__ [here fees -c-~ at,-/ cf ,/cur serv'_ces: ': e s X }~c ~. ~ 'f%S, ~der 'mka: circumstances? Skilled home care and home care aide services - sliding scale available when patient ineligible for third-party coverage. SLiding fee based on income, Liquid assets, dependents, unusual circumstances. Flat fees for Foot Clinic, Flu Clinics, Senior Health Clinics, Massage Therapy and Community Services. z, ~r= :hey :lac fees X or =~_~_..~ scal~ X ?-2 485 T ~GENCY VT~T~TN~ Nn~ ~n~I~n~ c. Please discuss your agency's fund raising efforts, if Fundraising activities include Direct Mail Campaign co "Friends of VNA" in month of May and participation in Hospice Road Race annually. Receive unsolicited done=ions, memorials. Seek grants (state, federal, private). Program/Sea;ices: ~xam~!e: A client enters the Domestic Violence Shelter and stays for 14 days. 'ace~ in the same year, she enters the She!tar acaln - (C ..... t), Duplicated C:un= 2 '~ lO days: Undupllcated Count ! ~" incidents), and Units of Se~ice 24 (Shelter Days). ~iease informer!on about clients served by your agency during ~he como!ere budge~ years. Enter Years How mary Jchr~scn Comnty residents (including Iowa City and Coralville) did your agency serve? ~ ~ ~o/~e C_ar_e b. Commun~ty Mow many iowa City residents did your agency Home Care only How many Coralville residents did your agency seize? Home Care only How many units of se~ice did your agency provide? Home Care only !a. Duplicated Cou~t Undup!icated Count 2a. Duplicated Count 2b. Unduplicated Count 3a. Duplicated Count 3b. Unduplica~ed Count 4a. Tccai ~eme oar~ 4b. TO Johnson County Residents Please VISIT > 1993 1994 a) 2,114 2,146 a) 1,272 1,230 b~ 781 74q NA ~A 634 687 NA NA 160 --5 ~0.658 %q.037 40,658 5q.037 ~=~ units c f se-~-~Lce ...... e 'tour · Visits'to home of patient admitted for service, thirty m~nuces to two hours in length, average i hour SESSION - Unit of time for Eldercare, 1 to 4 hours of service CONTACT - Duplicated number of individuals attending Eldercare, Senior Health Program HOUR - Unit of time spent-in Community Services, 'Home Care Aide ser-,~¢es A. Results of Consumer questionnaires/telephone survey - all patients S. Physician questionnaires C. Comparison of annual statistics D. Results of Fundraising success E. Compliments rs. complaints F. Unsolicited comments from community G. Suppor~ from Funding Sources _ H. Continued referrals from various sources 486 In whau ways are ,!cu plarminq for uhe needs of ,/cur se_--~ice pcpula- ~;~¢n i.-. -~:te next fLve ,/ears: 8. .:'.ease discuss any other problems or factors ~=~'='-"- aqency's prcqrams, funding or service delive!~l: 9. Lis~ complainks a~out your services of which you are awar=-: 2c you have ,~r.~ measures .~ you lack cf abiliuy to se.~ze them? -_aken ~: resc-ze this problem: a waitinc ~' or .... .- . z~st mare you had - ...... i away _ee_ can NONE __. 2.-. wha~ wa'f s~ are '/cur- 487 AGENCY~ VISITING NURSE ASSOCIATION VISITING NURSE ASSOCIATION GOALS - 1996 ~HILOSOPHY The Philosophy of =he Visiting Nurse Association of Johnson County (VNA) is to provide high quality health care in an efficient and effective manner to individuals and families in the home and community setting. The Visiting Nurse Association of Johnson County= is dedicated Co the ongoing development and maximization of resources and strives to maintain the necessary human and financial resources to carry out the agency purpose. respects each individual's autonomy and the right to make decisions. provides care to individuals regardless of race, religion, creed, sex, sexual orientation, ethnicity, handicap, disease entity, age, or ability to pay. believes each individual should receive comprehensive care suited to meet the needs and goals of the individual and that the cars should be coordinated with other care providers. recognizes that individual and community health care needs change and evolve; therefore, regularly evaluates individual and community needs and adapts or develops services as indicated. is committed to maximizing the human potential of clients, recognizing each individual's dignity, Worth and capacity for self-realization. PURPOSE The Visiting Nurse Association (VNA) is an autonomous, non-profit community health service agency incorporated under the laws of Iowa, providing quality health services in the home and community setting, regardless of race, religion, creed, sex, sexual orientation, ethnicity, disease entity, age, and providing these within the constraints of Agency resources to persons with limited means. The VNA accepts the responsibility to promote health by identifying and working toward the solution of individual and community health problems, assisting in community health programs, and working ¢ooperatively with other community organizations and services to meet community health needs. The VNA provides health care on a part-time or intermittent basis by means of direct ca=e, cooperative arrangements, and written agreements. ~5 VISITING NURSE ASSOCIATION The goal of thm V£siting Nurse Association is to provide home and community health services to residents of Johnson County through a variety of activities developed with the intent to assist them in achieving their highest level of health. Measurable goals and action steps are developed in relation to the Healthy Iowans 2000 Plan. OBJECTIVES 1. SKILLED CARE PROGRAM Description: Visits made to persons, at their place of residence, who have a diagnosed health problem and are under the care of a physician. Services include: Direct care, observation, evaluation and health promotion to improve the health of the individual and family. Services also include monitoring/evaluating patients who have the potential for complications and/or deterioration without appropriate intervention. Skilled care involves the following disciplines: Nursing, Physical Therapy, Speech Pathology, Occupational Therapy, Medical Social Services, and Home Care Aides. Ob4ectives: a. Provide curative, restorative, and palliative home health care to residents of Johnson County b. Assist individuals to stay in their home as long as possible, delaying or preventing institutionalization c. The anticipated volume'of services for 1996 is: NURSING PHYSICAL THERAPY SPEECH PATHOLOGY OCCUPATIONAL THERAPY MEDICAL SOCIAL SERVICES HOME HEALTH AIDE TOTAL VISITS 16,500 VISITS 1,200 VISITS 35 VISITS 60 VISITS 225 VISITS 18t000 VISITS 36,020 VISITS Tasks * Maintain qualified professional staff * Provide supervision/support for staff * Provide administrative support * Maintain ~iaison with health care providers, human service agencies and funding sources * Provide in-service education for staff, promote continuing education * Maintain knowledge of third party reimbursement sources and requirements * Be competitive for services in home health care * Market services to increase public awareness of available resources P6 AGENCY: VISITING NURSE ASSOCIATION 1. SKILLED CARE PROGRAM, CONTINUED ~peources 14.00 1.35 1.45 .50 2°70 .75 .75 3.00 13.00 .75 1.50 .50 FTE Registered Nurses FTE Physical Therapy Staff FTE S~perviso~y staff (Home Care Manager and Assistants) FTEMedical Social Worker FTE Support Staff (I & R Coordinator, computer Specialist, Scheduling Coordinator) FTE Billing Coordinator FTE Quality Assurance Coordinator FTE Office Support Staff FTE Home Care Aides FTE Home Care Aide Supervisor FTE Field Supervisor and Scheduling Coordinator FTE HCAOffice Suppoz~: contract Staff (speech & Occupational Therapists) Volunteers Travel Reimbursement Medical Supplies and Equipment Liability Insurance Staff Development Patient Education Materials Communication System Management Information System Office Supplies and Postage Miscellaneous Supplies COS~ OF OBJECTI~]~: $1,539,133 2. HEALT~ PROMOTION pRoGRAM Description: Home Visits made to assist individuals and families to obtain and/or maintain optimum level of health. Services include developing and maintaining appropriate coordination of community resources for the benefit of the patients. Health Promotion includes the services of VNA's maternal/infant/child nursing specialist, pediatric nurse and social workers. Objectives: a. Promote healthy lifestyles, educate and provide health consultation b. Specific services and volume for 1996 anticipated are: NURSING HEALTH PROMOTION NURSING MATERNAL HEALTH MSW HEALTH PROMOTION TOTAL VISITS 1800 VISITS 200 VISITS 400 VISITS 2400 VISITS 490 P7 AGENOY~ VISITING NURSE ASSOCIATION 2. XBALTH PROMOTION PROGRAM, CONTINUED T~sks * Maintain qualified professional staff * Provide supervision/support for staff * Provide administrative support Maintain liaison with health care providers, human service agencies and funding sources * Provide in-service education for staff and promote continuing education * Market services to increase public awareness of available resources Resources 1.70 .25 .30 .40 .40 FTE Registered Nurse FTE supervisor (Home Care Manager, Assistants) FTE Medical Social Worker FTE Support Staff (I & R coordinator, Scheduling Coordinator) FTE Office Support staff Volunteers Travel Reimbursement Medical Supplies and Equipment Liability Insurance Staff Development Patient Education Materials ~ommunluation System Management Information System Office Supplies and Postage Miscellaneous Supplies COST OF OBJECTI~ $$5,937 Description= Services designed primarily to help the elderly, the ill and the disabled continue to live in their own homes when they are unable to do so without help. Early institutionalization may be avoided. The services also help provide protective care for children and adults when there ie potential for neglect or abuse. Services provided include= Personal care assistance, home management, meal preparation, grocery shopping, money management and protective services. P8 491 AGENCY~ VISITING NURSE ASSOCIATION 3. HONE CARE AIDE PROGRAM, Ob4ectives~ a. Provide supportive home care services to frail elderly, the ill and disabled. b. Assist individuals to recuperate at home, delaying or preventing lnstitutionalization or promoting early hospital discharge. c. Specific-volume of service i8 antLcipated to be= HOMEMAKER SERVICES 10~200 HOURS Tasks . Maintain qualified home care aide staff * Provide supervision/support for staff - Provide administrative support * Maintain liaison with health care providers, human service agencies and funding souroes . Provide in-service eduoation for staff, promote continuing education * Be competitive for services in home health care * Market services to increase public awareness of available resources Hesou~ces 7.25 1.00 .'/5 .25 1.50 .50 FTE Home Care Aide Staff FTB Home Helpers FTE Supervisory Staff (Home Care Aide Manager) FTE Supervisory Staff (Home Care Manager and Assistants) FTE Support Staff (Scheduling Coordinator, Field Supervisor). FTE Office Support Staff Travel Reimbursement Medical Supplies and Equipment Liability Insurance staff Development Patient Education Materials Communication System Management Information System Office Supplies and Postage Misoellanaoue Supplies COST OF OB,]'BC~IV~ $246,979 O 492 P9 AGENCY= VISITING NORSE ASSOCIATION 4. ELDERCAREPRO~RAM Description= "Eldercare" represents a series of services offered co well elderly &t various sites throughout Johnson County. The goal of the serv£ce is to promote optimal health and independence to older persons. Services include direct care, screening, teaching, counseling, referral, and education. Special programs includes Foot Clinic, Massage Therapy, Flu Clinics, and Elderswim Program. Ob~ectives= a. Provide a variety of health services for elderly individuals and groups a~ meal and housing sites in Johnson County. b. Specific volume of service is anticipated to be: DIBECT SERVICES/EDUCATION 1500 HOURS Maintain qualified professional staff Provide supervision/support for staff Provide administrative support Maintain liaison with providers serving the elderly and funding sources Provide in-service education for staff, promote continuing education Market services to increase public awareness of available resources Maintain Volunteer Program Resources · $0 .30 .20 .50 .20 FTE Community Program Coordinator FTE Registered Nurses FTE Supervisor (Home Care Manager and Assistants) FTE Support Staff (I & R Coord, Scheduling Coord) FTE Office Suppor~ Staff Massage Therapist Volunteers Student Nurses Travel Reimbursement Medical Supplies and Equipment Liability Insurance Staff Development & Patient Education Materials Communication System Management Information System Office Supplies and Postage Miscellaneous Supplies COST OF OBJECTIVE: $36,2?4 PlO 493 AGENCY: VISITING NURSE ASSOCIATION 5. ¢ONBU~ZIT PRO@RA~$ Description: Health consultation and collaboration, screening and educational services provided at various community sites for the promotion of healthy life styles and detection of health risk factors for Johnson County residents. Ob~ectivee~ a. Provide health screening, counseling, educational and informational services at public, private, business and special population 'sites. b. ;Lnticipated volume for 1996 is: COWUNITY SERVICES 600 HOURS Tasks * Maintain qualified professional staff Provide supervision/support for staff * Provide administrative suppor~ * Maintain liaison with community agencies, organizations, businesses and funding sources * Provide in-service education for staff, promote continuing education - Market setvices to increase public awareness of available resources Resources · 10 .10 .10 FTE Registered Nurse FTE Supervisory Staff (Home Care Manager and Assistants) FTE Support Staff (Scheduling Coordinator, I & R Coordinator) FTE Office Support Staff Travel Reimbursement Medical Supplies and Equipment Liability Insurance Staff Development Patient Education Materials Communication System Management Information System Office Supplies Postage M~scsllaneous Supplies COST OF O~JEC~I%'E: $7,477 Pll AGENCY~ VISITING NURSE ASSOCIATION Deecription~ The Senior Health Program provides health screening services for persons not receiving regular health care from a physician. The service goal is to promote optimal health and well being for older persons and to provide early detect,on of health problems with referral for medical care. Services ~+ill include physical assessment, screening, counseling, education and referral. ObJect£vee~ a. Provide health services at clinics held at the Senior Center and other sites throughout the county. b. Specific volume of services will be: SCREENING CLINICS SPECIAL EVENTS 15 SESSIONS 8 SESSIONS Taek~ ~ Maintain qualified professional staff - Provide supervision/support for staff Provide administrative suppolo * Maintain Volunteer Program Maintain liaison with elderly service providers and funding sources Provide in-service education for staff, promote continu£ng education * Market eerv£cee to increase public awareness of available resources · 10 · 10 .10 FTE Community Program Coordinato~ FTE Supervisory Staff (Home Care Manager & Assis=ants) FTE Support' Staff (Scheduling Coordinator & I & R coordinator) FTE Office Support Staff Student Nurses Volunteers Travel Reimbursement Hedical Supplies and Equipment Liability Insurance staff Development & Patient Education Materials communication System Management Information System Office Supplies and poe=age Miscellaneous S~pplies COST OF OBJE~IVE~ $9,812 495 WOaA~ S~WCS AC~CV stmc, rr ~o~t City of Coralville Sohoson County City oflowa City United Way oflolmson County CH~CK YOUR AOENCTS BUDGET YEAR 1/1/96- 12/31/96 4/1/96 - 3/31/97 7/1/96 - 6/30/97 10/1/96 - 9/30/97 Director: Agency Name: Address: Phone: Compl~ed by: Approved by Board: on William McCarty Youth Homes. Inc. 1916 Waterfront Dr. Iowa City. IA (319) 337 - 4523 Jenny Lacy/Bill McC .arty (authorized signature) (date) COVER PAGE Program Summary: (Please number programs to correspond to Income 8= Expense Detail, i.e., Program 1, 2, 3, etc.) 1. Youth Emergency Shelter o Provides emergency and short-term residential care, counseling, and supervision to runaway and homeless children; to vi~irn~ of abuse, neglect, or exploitation; and to children who have been removed from their homes because of emotional, behavioral, or ~ully problems. 2. Young Women's Residential Treatment Center - Is a group foster home pmviding long-term residential treatment and therapeutic counseling to females, ages 13-17, who are emotionally disturbed and/or behavior disordered as a result of physieal or sexual abuse, neglect. or other family problems. 3. Structured Community Independent Living Services - Assists foster care and homeless youth, ages 16-21, to become se~sufficient adults by providing tempovary housing, financial as~tsnee, counseling, and teaching independent living skills. 4. Pursuing Adventures in Learning - Is an after school and day treatment program for preadoleseents and middle school children (ages 6-15) who are behavior disordered. PAL is available before and ~er school and all day on weekdays when school is not in session. 5. Parent Support Serdces - Is an in-home family-centered program that helps keep families together by providing fatrely therapy, and by teaching parenting skills, and problem soMng and social skills to parents and children. 6. Substance Abuse Prevention Services - Provides risk assessments, referrals for evaluation and treatment, education, and alternatives to substance abuse for youth in all Youth Homes' other program~ 7. Community-Based Day Treatment Program - Is a correcuoual/treatment program for delinquent youth. 8. Intensive Supervision - Provides group and individual supervision, tmnspemfion, tracking, and monitoring for young people. Local Funding Smm'nary: 4/1/94 - 4/I/95 - 4/1/96 - 3/31195 3/31/96 3/31/97 United Way of Johnson County - - Does Not Include Designated Ovg. $ 12,300 $ 16,300 $ 30,000 FY95 M96 FY97 City of Iowa City $ 0 $ 0 $ 24,000 Johnson County $ 62,400 $ 64,272 $ 100,000 City of Coralville $ 600 600 $ 4,500 496 BUDGET SUMMARY AGENCY: Youth Homos, Inc. Enter Your Agency's Budget Year ~> 1. TOTAL OPERATING BUDGET (Totala+b) a. Carryover Balance (Aecrual from line 3, previous column) b. Income (Accrual) ~. TOTAL EXPENDITURES (Total a + b) a. Administration b. Program Total (List Programs Below) 1, Youth Emergency Shelter 2. Residen6al Treal~ent Center 3. Structured Community Independent Living 4. Pursuing Adventures in Learning 5. Parent Suppoa Services 6. Substance Abuse Prevention 7. Day Treatment 8. Intensive Supervision I) ACTUAL LAST YEAR 711194.6130195 THIS YEAR PROJECTED 7/1195.6130/96 BUDGETED NEXT YEAR 7/1/964/30197 2,277,717 2,460,881 2,251,592 613,932 1,846 949 1,800 289 296 434 1,503 855 265 957 275 479 285 878 153 026 239 045 91,751 140,200 52,519 372,546 1,905,171 1,663,785 304,092 1,359,693 · 302,500 311,462 352,620 233,192 86,432 73,487 0 0 660,592 1,591,000 1,779,215 319,789 1,459,426 259,875 276,995 279,131 153,775 244,405 53,571 128,177 63,497 3. ENDING BALANCE (Subtract 1 - 2) 4. IN-KIND SUPPORT (Total from Page 5) 5. NON-CASH ASSETS 2) -613,932 660,592 472,377 18,000 20,000 20,000 464,094 475,000 440,000 Not~ and Comments: 1) Effective vath this budget, we are using all accrual numbers on this page, so that these numbers tie directly to our balance sheet. 2) Unaudited equity balance as per 6/30/95 balance sheet. 3) PSS budget now includes all easeworker/therapists in the Agency. Previously, each program included these costs in its individual budget. 4) The cost of this program was prevtously included ~n PAL 497 INCOME DETAIL ACTUAL 'rn !-~ YEAR LAST YEAR PROJECTED I~4 - 1995 1~95 - 1996 I. Local Funding Source~ - List Below a. Johnson County b. City oflowa City c. United Way d. City of Coralville e. Johnson County Dept 21 Shelter POS Supplement f. 2, State, Federah Foundations - List Below 1,734,678 a. Purchase of Service Federal, State, Local 1,201,609 b. Department of Education 20,757 c. Miscellaneous Grants 450,280 d. Johuson County Comm~'fity Service AllOt. 62,032 3. Contributions/Donations 3,000 a- United Way Designated Giving 2,560 b. Other Contributions 440 4. Spectal Events- List Below 29,? 11 a. Iowa City Road Racea 480 b. 1994 Home Improvement Capital Campaign 29,231 c. Agency Fund Development. Events 0 97,721 107,597 62,400 64,272 0 0 13,300 19,725 600 600 AGENCY BUDGETED NEXT YEAR 1996 - 1997 Youth Homes. Inc, ADIVlI~IS- PROGRAM TRATION 208,500 0 80,600 100,000 0 20,850 24,000 0 4,000 30,000 0 5,000 4,500 0 750 21,421 23,000 50,000 0 50,000 ,669,679 1,311,600 ,265,000 980,700 20,800 20,800 323,879 250,100 60,000 60,000 2,625 8,000 2,625 3,000 0 5,000 0 165,350 0 150,350 0 10,400 0 4,600 0 0 0 1,500 0 500 0 1,000 PROGRAlVl 2 RTC 30,550 20,800 4,000 5,000 750 0 205,250 199,850 5,40O 0 0 1,500 500 26,871 15,500 0 3,000 3,000 500 500 0 0 0 26,371 0 0 0 0 0 15,000 0 3,000 3,000 5. Net Sales of Services - Parent Fees/Ropes Course Income _ 7,344 13,600 23,000 0 0 6. Net Sales of Materials 0 0 0 0 0 7. Interest Income 1,282 500 500 500 0 8. Other - List Below Including Miscellaneous 31,435 26,077 23,900 2.200 2,900 a. Rental Income 7,581 8,502 8,500 0 0 b. Other Income 3,536 0 0 0 0 Employee Filth. Ins. Deduct. 16,389 17,575 15,400 2,200 2,900 c. Capital Gain on Sale of Liun St. Property 3,929 0 0 0 0 TOTAL INCOME (Show also on 1,905,171 1,846,949 1,591.000 2,700 253,350 PaRe 2, line lb) 0 0 0 2,700 0 0 2,700 0 243,00o Notes and Comments' Effective with this budget, we are attributing all service income to the appropriate program. Therefore, servtce .,/'" ,ncomc must cover indirect (administrative), as ~vell as, direct program costs. 498 INCOME DETAIL (continued) PROGRAM PROGRAM 3 4 SCILS PAL AGENCY PROGRAM PROGRAM 5 6 PSS SAPS 275,600 168,500 1( ':al Funding Sources- - ~,st Below 30,550 a. Johnson County 20,800 b. City oflowa City 4,000 c. United Way 5,000 d. City of Coralvillo 750 e. Johnson County D~pt 21 Shelter POS Supplement 0 0 f. 2. State, Federal, Foundations - List Below a. Purchase of Service Federal, Stat~, Local 80,100 103,500 b. Deparunent of Education 0 5,000 c. Miscellaneous Grants 195,500 0 d. Johnson County Community Service Alloc. 0 60,000 3. Contributions/Donations 1,500 1,500 a. United Way ~ Designated Giving 5O0 500 b. Other Contribut/ons 1,000 1,000 4. Special Events o List Below 3,000 3,000 a. Iowa City Road Races 0 0 b. 1994 Homo Improvement. Capital Campaign 0 0 c. Agency Fund Dovelopmcnt Events 3,000 3,000 S. Net Sales of Services - Parent Fees/Ropes Course Income 0 . 5,000 6. Net Sales of Materials 0 0 7. Interest Income 0 0 8. Other - List Below Including Miscellaneous 10,900 1,100 a. Rental Income 8,500 0 b Other Income 0 0 Employee Hlth. Ins. Deduct. 2,400 1.100 c Capital Gain on Sale of ~(-- Lmn St. Property 0 0 ]~. t'AL INCOME (Show a[~o on 321,550 i 188,850 Pa~e 2. line lb) Notes and Comments: ,, 9,750 30,550 0 0 20,800 0 4,000 4,000 0 5,000 5,000 0 750 750 0 3a Youth Homes. Inc. PROGRAM PROGRAM 7 8 DAYTRTMT IS 0 26,500 0 16,750 0 4,000 0 5,000 0 750 243,500 0 0 0 0 193,500 0 50,000 0 1,500 49,600 155,500 48,300 49,600 155,500 48,300 0 0 0 0 0 0 500 1,000 o o o} 0 o . 50o~ 0 0 500 ! 0 0 0 3,000 0 0 500 0 0 0 500 0 0 0 0 3,000 0 0 0 13,000 0 0 0 0 o 0 0 0 5,000 0 0 400 0 0 40O 1,100 0 0 1, !00 2,200 0 0 2,200 0 63,000 o 156,600 0 285,750 400 0 0 400 0 76,200 499 EXPENDITURE DETAIL AGENCY Youth Homes. Inc, 1. Salaries 2. Employee Benefits and Taxes 3. Staff Development 4. Professional Consultation 5. Publications and Subscriptions 6. Dues and Memberships 7. R~nt Program Space Client Apartments 8. Utilities ACTUAL 'I'1tlS YEAR BUDGETlED LAST YEAR PROJECTED NF, XT Y~AR ADMlNIS- 1994-1995 1995-1996 1996-1997 TRATION 955,525 1,004,455 969,475 166,400 177,532 206,193 207,440 40,389 31,279 22,100 25,000 5,000 14,036 11,350 11,500 3,500 5,933 6,300 7,000 500 10,116 12,000 15,000 15,000 22,267 60,700 55,300 0 5,406 7,000 7,000 0 23,999 30,350 30,000 3,000 17,353 17,540 18,000 3,000 38,271 30,500 33,000 33,000 9. Telephone 10. Office Supplies and Postage 11. Equipment & Furniture Purchase/Rental 15,749 12,400 17,000 2,000 12. Equipment/Office/Building Maintenance 17,822 16,150 17,000 2,000 13. Printing and Publicity 1,683 2,500 2,500 2,500 Recruitment 2,906 2,900 4,000 4,000 14. Local Transportation 9,784 13,000 13,000 1,500 Van Fuel & Maintenance 13,034 13,5 O0 15,000 0 15. Insurance 35,693 46,811 47,000 10,000 16 Audit 9,489 I0,000 10,500 10,500 17. Interest 34,342 36,300 33,500 5,500 Depreciation 68,783 80,840 84,000 12,000 18. Other (Speci~t): Food 45,076 52,500 53,000 0 Household Supplies 18,675 19,200 19,000 0 19 Recreation & Skill Development Supplies 21,380 19,300 19,000 0 20. Clothing & Personal 25,264 29,700 30,000 0 21. Miscellaneous 6,388 700 0 0 22. Contract Services a) 36,000 36,000 36,000 0 TOTAL EXPENSES (Show also 1,663,785 1,800,289 1,779,215 319,789 on Page 2, line 2, 2a, 2b) Notes and Comments: l) Computer consultation, attorney fees, and psychological testing. 2) Coalition for Family & Children's Servtces, Child Welfare League of America 3) Mayor's Youth Employment Progrmn 500 1 YES RTC 137,500 159,500 32,875 34,495 5,000 5,000 0 2,000 1,000 1,000 0 0 0 0 4,000 4,O00 4,000 3,000 0 0 2,000 2,000 2,000 2,000 0 0 0 2,5~ 2,500 2,000 2,000 6,000 6,000 0 0 8,500 8,500 12,000 12,000 23,000 9,500 6,000 7,000 4,500 3,500 7,000 13,000 0 0 0 C 259,875 276,995 EXPENDITURE DETAIL (eonfinucd) AGENCY Youth Homes. Inc. PROGRAM SCILS 1. Salaries 132,175 2. Employee Benefits and Taxes 29,756 3. Staff Development 3,000 4. Professional Consultation 0 5. Publications and Subscriptions 1,000 6. Dues and Memberships 0 7. Ren! Program Space 0 Client Apartments 7,000 8. Utilities 7,700 9. Telephone 4,000 10. Office Supplies and Postage 0 l l. Equipment & Furniture Purchase/Rental 2,000 12. Equipment/Office/Building Mainteoanee 2,000 13 Printing and Publicity 0 R~cruitment 0 1( cal Transportation 2,000 Van Fuel & Maintenance 2,000 15. Insuranee 6,000 16. Audit 0 17. Interest 5,500 Depreciauon 21,000 18. Other (Specify): Food 5,000 Household Supplies 3,000 19. Recreation & Skill Development Supplies 3,000 20. Clothing & Personal 7,000 21 Miscellaneous 0 22. Contract Services 36,000 TOTAL EXPENSES (Show also 279,131 on Page 2, line 2, 2a, 2b) Notes and Comments: PROGRAM PROGRAM PROGRAM 4 5 6 PAL PSS SAPS 81,550 181,575 30,300 13,62~ _ 36,130 5,771 1,000 3,000 1,000 1,000 5,000 0 1,000 500 500 0 0 0 18,000 0 0 0 0 0 3,600 1,200 500 1,000 500 500 0 0 0 PROGRAM PROGRAM 7 8 DAYTRTMT IS 50,725 29,750 7,152 7,247 1,000 1,000 0 0 1,000 500 0 0 29,800 7,500 0 0 5,000 1,000 1,500 500 0 0 2,000 2,000 1,000 2,000 2,000 2,000 2,000 1,000 2,000 2,000 0 0 0 0 0 0 0 0 0 0 500 2,000 500 1,000 500 2,000 2,000 1,000 2,000 2,000 6,000 3,000 5,000 3,000 2,000 0 0 0 0 0 1,000 2,000 1,000 1,000 500 10,000 3,000 5,000 5,000 4,000 5,500 0 0 8,500 1,500 1,000 0 0 1,500 500 3,000 500 500 3,000 1,000 0 0 0 3,000 0 0 0 0 0 0 0 0 0 0 0 153,775 244,405 53,571 128,177 63,497 4a 501 SALARIED POSITIONS Position Title/La.~ Name See Page $a AGENCY Youth Homes. Inc, Last This Next Year Year Year ACTUAL LAST YEAR 1994 - 1995 THIS YEAR PROJECTED 1995- 1996 BUDGETED NEXT YEAR 1996 - 1997 % (-) CHANGE Total Salaries Paid & FTE~ 53.55 52.45 49.55 955,525 * Full-Time Equivalent: 1.0 = full-time; 0.5 = half-time; etc. 1,004,455 969,475 (3%) Igl~ST. BI_CT~ED FUNDS: (Complete Detail, Pages 7 and 8) Rostricted by: Restricted for. Board land, Bldgs, Equipment Board Cash Reserve Donor Capital Fund % 1994 - 19951995 - 19961996 - 1997CHANGE 0 0 0 N/A 0 0 0 N/A 29,231 26,371 0 N/A MATCHING GRANT~ Grantor/Matched by: Department of Health & Human Services/County Department of Health & Human Services/County (Substance Abuse Prevention) Iowa D.E.D./Volunteer Hours, Depr., County Juvenile Crime Prevention Grant/County II~KII~ID S_IIP,P.O RT D. ET.A I h Services/Voluntesrs Estimated 3,000 Hours I~ $5.00/Hour Material Goods Miscellaneous Goods, Furniture & Equipment Space, Utilities, etc. Other: (Please specify) 1994 - 1995 1995 - 1996 1996 - 1997 193,964150,518193,964150,518193,964150,518 52,400/22,605 24,000/27,000 29,119110,750 50,836/13,067 27,600128,625 29,119/10,750 1994 - 1995 1995 - 1996 1996 - 1997 15,000 15,000 15,000 3,000 5,000 5,000 0 0 0 0 0 0 0/0 27,600/27,600 29,119/10/750 % CHANGE 0 0 0 0 () TOTAL IN-KIND SUPPORT 502 18,000 20,000 20,000 5 .................. .. ..............;-% SALARIED POSITIONS t,~st This Next POSTION TITLEf LAST NAME Year Year Year ExecutiveDirector/McCray 1.00 1.00 1.00 AssaeiateDirector/Wernimont 1.00 1.00 1.00 FinanceVir~or/Lacy 1.00 1.00 1.00 Se~vic~ Directors 0.00 2.00 2.00, Rec~tionist~c~nt 0.00 0.00 0.00 Administrative Assistant/Gross 1.00 1.00 1.00 (c) Office Assistozt/Brown 1.00 1.00 1.00 (¢) Program Coordinators 6.00 7.00 7.00 Supervisors 7.00 1.00 0.40 CasewarkcrFfherapist 6.75 5.25 5.25 Youth counselor & Youth Counselor Assoc. 28.40 31.40 29.00 Ropes Course Facilitators 0.20 0.30 0.40 Mainterence Associate 0.20 0.50 0.50 AGENCY Youth Homes. Inc. AC'T~AL THIS YEAR BUDGETED LAST YEAR PROJECTED NEXT YEAR 1994 - 1995 1995 - 1996 1996 - 1997 % CHANGE 51,535 52,100 52,100 0 38,906 39,600 39,600 0 31,989 35,000 37,000 0 (a) 74,000 74,000 0 348 0 0 0 23,866 21,300 21,300 0 19,773 16.400 16,400 0 140,166 Co) 167,553 167,553 0 94,967 Co) 15,507 Co) 9,200 (41%) 162,920 Co) 141,072 141,072 0 384,135 Co) 425,025 Co) 393,000 0 3,384 Co) 5,398 Co) 6,750 25% 3,536 Co) 11,500 11,500 0 TOTAL 53.55 52.45 49.55 Full-time ~luivalcnt: 1.0 = full-time: 0.5 = half-time: etc. 955,525 1,004,455 969,475 (3%) a = New Position b = Change in l-l J: c = Includes evertime Salaries are budgeted mounts. They do not necessarily reflect actual salaries or salary increases. Salary increases are awarded on annivers~ dates. For entry level positions, increases are based upon experience. For management and professional positions. increases are based on performance. 5a 503 AGENCY Youth Homes, Inc. TAXES AND PERSON~ BENFfIS (List Rates for Nex~ Year) FICA Unemployment Comp. Worker~s Comp. Retiremere Health Insmauce Disability l~urance Li/o & Group LrF Care Life Insurance Other Tuition Reimbursement 7.65 % x $ 969,475 .50 % x $ 969,475 2.20 % x $ 969,475 5.0 % x $ 300,000 S 150 p~r mo.: 40 iadiv. $ 400 per mo.: 1 family %x$ (Billing is combined) $ per month %x$ ACTUAL THIS YEAR BUDGETED LAST YEAR PROJECTED NEXT YEAR 177,532 206,193 207,440 71,406 76,840 74,165 2,785 3,013 4,847 18,673 22,098 21,328 9,892 12,121 15,000 64,552 76,789 76,800 9,164 12,632 12,600 0 0 0 1,060 2,700 2,700 (-) How Far B~low the S~lnry Study Committom's * 6,117 Recommendation is Your Dh'ector's Salaxy? over · Because of Agency Growth we Believe CEO's Salary Should be Grade 5. Sick Leave Policy: Maximum Accrual 320 Horus 12 days per year for years ALL to__ daysperyear~ry~rs to~ 4,865 *2,976 over OVer Months of Operation During Year: Hours of Service: 24 Hrs/Day 365 Days/Yr 504 Accrual Vacation Policy: IMaximum Accrual 125% of Annual Accrual 10 days per year for ycars l_L. to :3 15 days for management & professional staff 25 days per year for years 7 to LIP Holidays: 8 days per year Work Week: Does Your Staff Frequently Work More Hours Per Week Than They Were Hired For? )~ Yes __ No How Do You Compensate For Overtime? )~ Time Off' X 1 I/2 Time Paid* o __ None Other (specify) o Comp. Time balmc~ eamied is limited to 40 hours. *" Office Assistant & Adminis~ative Asststant DIRECTOR~ POINTS AND RATES STAFF BEiX~al~T PO]i'GS Comment Retirement 36.0 $ 226 /Month Health Insurance 19.2 $ 0 /Month Disability Insurance 1.0 $ 20 /Month Life Insurance 0.5 $ 20 /Month Dental Imurance 2.0 $ Incl. /Month Vacauon Days 25.0 25 Days Holidays 8.0 8 Days Sick Leave 12.0 12 Days POINT TOTAL 103 7 24.0 0 9.6 0 1.0 0 0.5 0 2.0 0 25 0 0 8O 0 12.0 0 82 1{ (Part.Time & Temp.) (Full-Time) 6 (Indicate N/A if Not Applicable) AGENCY Youth Homes, Inc. DL~fAIL OF RESTRICTED FUNDS (Source Restricted Only--Exclude Board Restricted) Name of Restricted Fund ~apital Fund 1. Restricted by: Donor end Board T~ Source of fund: Donations 3. Purpose for which restricted: Cspit~l Improvements 4. Are investment earnings available for current unrestricted expenses? Yes X No If Yes, what amount: 5. Date when restriction became effective: 6. Date when restriction expires: None 7. C~rrent balance of this fund: $27,585.51 B. Name of Restricted Fund 1. Restricted by: 2. Source of fund: 3. Purpose for which restricted: 4. Are investment earnings available Ce 11/19/93 (7/31/95 - Cash Balance) e 6. Date when restriction expires: 7. Current balance of this fund: Name of Restricted Fund 1. Restricted by:. 2. Source of fund: 3. 4. e for current unrestricted expenses? Yes No I~ Yes, what amount: Date when restriction became effective: Purpose for which restricted: Are investment earnings available for current unrestricted expenses? Yes No If Yes, what amount: Date when restriction became effective: Date when restriction expires: Current balance of this fund: 7 505 AGENCY Yeu~;h Homes, Inc. (Indicate N/A if Not Applicable) DETAIL OF BOARD DESIGNATED RESERVES (For Funds Which Are Not Donor Restricted) A. Name of Board Designated Reserve: Land, Buildin§, and Equipment Fund 1. Date of board meeting at which designation was made: 2/~2/87 POS, ~rants, Donations 2. Source of funds: 3 o Purpose for which designated: vehicles, furnittu~, and equilmere. 4. Are investment earnings available for current unrestricted expenses? __Yes ~ No If Yes, what a;ount: 5. Date board designation became effective: Tmmmdiately' None 6. Date board designation expires: 0 7. Current balance of this fund: Be Name of Board Designated Reserve: 1. 2. 3. 4. ~ash Reserve Fund Date of board meeting at which designation was made: 1/~3/87 Source of funds: ~0S, G~aNts, Donations To estsbr%sh a tdl~ee month operating expense Purpose for which designated: ~eserve as ~eoui~ed by DHS li~nsinq. Are investment earnings available for cur'rent unrestricted expenses?~ Yes X No If Yes, what amount: 5o Date board designation became effective: None 6. Date board designation expires: 7. Current balance of this fund: C. Name of Board Designated Reserve: 1. Date of board meeting at which designation was made: 2. Source of %unds: 3. Purpose for which designated: 4. Are investment earnings available for current unrestricted expenses? Yes No If Yes, what amount: 5. Date board designation became effective: 6. Date board designation expires: 7. Current balance of this fund: 506 8 AGENCY HISTORY AGENCY Youth Homes. Inc. (Using th~ page ONLY, pl~a~e eammarlz~ the history of your ~gency, empha~lzing Johnson County. telling of your purpose and goals, p~t and earrent activities, nnd future plans. Please update annually). ,uth Homes, Inc. began as Youth Emergency Shelter, Inc. in December 1972. Beginning in 1976, when the name was changed to , outh Homes, Inc., the Agency provided long-term care as well as emergency shelter. Programs changed many times over the years, depending upon local needs and availability of funding. Beginning in 1987, the Agency experienced rapid growth. New programs were developed and existing programs redesigned. New facilities were purchased and remodeled. New pannerships were formed with UAY, MYEP, Grant Wood AEA, and others. In July, 1992, referrals to children's services dropped precipitously, statewide, in ~ponse to caps placed on funding for children's services. Many children wont unserved or were inappropriately served, and many good programs were closed. Youth Homes saw a sharp decline in residential treatment (P, TC) and emergency shelter (YES) referrals. At about the same time, daycare funding was changed and eligibility limited, which reduced referrals to PAL. Youth Homes weathered these setbacks by laying off staff, freezing salaries, and teassigning programs to different building sites. In June, 1993, the local DHS office initiated a Decategorization project This initiative allows pooling of stare and local dollars, and funding of programs that don't fit the slato's traditional rigid funding system. Youth Homes has enthusiastically participated with other local agencies in this innovetive project. In November, 1993, the state initiated the conversion of some children's services to Medicaid funding. This required massive changes in staffing, pregrmuming, record keeping, and cost reporting. Youth Homes' RTC and PSS made the conversion, while the other programs remained under the old reimbursement system. Growing needs in the commuter'/and the rapidly changing state funding policies caused the staff und Board to take a long, hard look at the Agency Mission and long-term plans. It was determined that the Agency was still committed to t~ng to provide a continuum of ~al!ty children's services, d~pite the changes in state policies and funding. To do so required a consolidation nf se~x, ices, improved facilities, and an infusion of additionul funds. After an exhaustive search, the property at 1916 Waterfront Drive, Iowa City, was selected as Youth Homes' new program site. December, 1993, Youth Hoeres' first capital fund drive, "Home Improvement Campaign '94", began. The goal wss to raise the estimated $250,000 needed to remodel the Waterfront Drive property. The work began in February, 1994, and the programs moved in April and May. The fund raising goal was reached in June, 1994. The new facility houses RTC, YES, PSS. SAPS. and the Admin/strative Offices. PAL, SCILS, I$, and Day Treatment maintain separate sites. In the meantime, referrals to agency programs have been slowly creeping back up ever since the lows of 1992. As this is written (August, 1995) all Youth Homes programs are at capacity and several have waiting lists. In 1994, Youth Homes began the Intensive Supervision (IS) service, in response to requests from DHS and Juvenile Court for a flexible program to monitor, supervise, and transport youth in and around the community. In 1995, Youth Homes began the Community-Based Day Treatment Program, in response to an RiP from Juvenfie Court for a local correctional/trestment program for Juvenile offenders who are living in the community. Both of these new programs are respomes to changes in state policy which mandate fewer out of home placements of children. and more in-home services. More changes are coming in the very. near future, for children's services generally, and for Youth Homes in particular. Federal block grants will severely limit funding and force massive syo'tem-wide change. The state is not planmug to replace lost Federal money. which will mean severe cutbacks or elimination of some Youth Homes programs. The income side of this budget includes the Federal cuts, based on August 15, 1995 information. The e.x~ase side shows the minimum cost to maintain programs at their existing levels. Managed care is already a reality for chemical dependency services. mental health services, and some children's services. A fully managed system of child protective services is one way to try to maintain a complete continuum of services in the face &increasing need and decl,ning resources. This will mean that a network of providers will have to be developed, probably on a regional or statewide basis. In order to develop and maintain a complete continuum of services in Johnson County. Youth Homes will have to become pan of such a network. Youth Homes is also developnlg our internal capacity to function successfully in a managed care -,rvlronment. Additionally, Youth Homes is seeking a permanent home for our PAL. IS, and Day Treatment programs, and working ~tth other agencies to close some existing gaps in our local children's services'continuum Youth Homes intends to continue to work together with other agencies and the community, and to change as needed to carry out out mission of providing a continuum of quality community-based services to chtldren, youth. and families. 5O7 P-I A. Agents Pdma~y Parpose: 508 AGENCY Youth Homes. Inc, ACCOUNTABILITY QUF, STIONNAIRE Youth Homes, Inc. provides quality community-based services to children, youth, and tamflies that: assure personal safety; ~-h~.c~ self-esteem; facilitate optimum family functioning; and assist individuals and families to achieve self-sufficiency. Youth Homes, Inc. respects individuality and recognizes both traditional and nontraditional family structures. Youth Homes, Inc. is commitrot to developing a health community environment for children, youth, and families. Program Name(s) with a Brief Description of each: (For description, see Pa~e 1) I. Youth Emergency Shelter 2. Young Women's Residential Center 3. Structured Community Independent Living Services 4. Pursuing Adventures in Learning 5. Parent Support Services 6. Substame Abuse Prevention Services 7. Commmity-Based Day Treamaent Program 8. intensive Supervision C. Tell us what you need funding for: 1. To fund the difference between actual cost of serviees and the reimbursement rates paid by the 2. To pay the cost of services provided to non-DHS eligible clients who cannot afford to pay full cost. 3. To fund program and service components not fundable through state, federal, or private-pay source. 4. To provide match for state, federal, and private grants. D. Management: 1. Does each professional staff person have a written job description? Yes X No 2. Is the agency Directors performance evaluated at least yearly? Yes X No By whom? Exeeut;ive ~mmi~l;ee of Boarel E. Finances: 1. Are there fees for any of your services? yes X No a) If Yes, under what circumstances? Fees for state contracted services are set by DHS. Non-DHS clients are charged a flat fee, sliding scale fee, or no fee, depending upon the services. b) Are they flat fees X or sliding scale X * P-2 () C) AGENCY Youth Hom~. Inc. c) Plense disca~$ your agency's fund raising efforts, if applicable: Youth Homes, Inc. b~gan its first ever fund drive in Decomber, 1993, to raise funds for capital improvements to the new Waterfront Drive program site. The original goal of $250,000 was met in June, 1994. Youth Homes expects to continue our own fund raising efforts as well as to continue to participate o in United Way and Variety Club. F. Program/Se,-wicos: Example: A client enters the Dome~dc Violence Shelter and stays for 14 days. Later in the same year, she enters the Shelter again and stays for 10 days: Unduplicated Count 1 (Client), Duplicated Count 2 (Separate Incidents), and Units of Service 24 (Shelter Days). Please supply information about clients served by your agency during the last two comvlete budget years. 1. How roony 1ohnson County residents (including Iowa City and Coralville) did your agency serve? 2. How many Iowa City residents did your agency serve? Enter Years ~---.> 1993 - 1994 1994 - 1995 la. Duplicated Count 252 260 lb. Unduplicated Count 225 233 2a. Duplicated Count 129 105 3. How many Coralville residents did your agency serve? 4. How many units of service did your agency provide? 2b. UnduplicatedCount 110 99 3~ DuNicatedCount 30 27 3b. UnduplicatedCount 26 23 4a. To~l 20,888 26,784 4b. To loireson County Residents 12,115 15,992 5. Please define your umts of sewice. YES and RTC: 1 child in residence for 1 day = 1 unit RTC: Extra therapy, counseling, or skill development - 1/2 hour face-to-face = 1 unit PSS: 1/2 hour face-to-face service = I unit SCILS: 1 hour face-to-face service - I unit PAL; l/2dayofservico= 1 unit SAPS: 1/2 hour face.te~fac~ service - 1 unit Day Treatraent: I day ofsesvice = I unit IS: 1/2 hour offace-to-face service = I unit 6. Please discuss how your agency measures the success of its programs. Success is mensuni in a variety of ways, including: * Achievement of individual client goals, as defined in individual case files. * Achieveraent of agency and program goals and objecaves. * Achievement of individual staff goals and objectives, as defined in annual performance evaluations. * Annual assessments by various regulatory and funding bodies. * Peer review conducted by agencies providing similar services * Occasional research studies conducted by University students and/or faculty. o Results of agency Continuous Quality Improvement process. 509 AGENCY Youth Homes. Inc. 510 7. In what ways axe you planning for the needs of your service population in the next five years: By planning for a permanent site for PAL, IS, and Day Treatment. By cellaberating with other local agencies and otfieials to fill gaps in our local youth services continanm. By preparing the Agency and ~nff for managed care. By seeking national accreditation of our services. By seeking new collaborations with local, regional, and statewide agencies. By seeking new funding sources. By keeping in touch with developments at the federal and state and local level. Please discuss any other problems or factors relevant to your agenWs programs, funding, or service delivery:. It is difficult, if not impossible for some clients to aclfieve self-sufficiency because of local socioeconomic factors and'state a~d federal policies. Constant Change in Iowa Department o£Human Services' ever more burdensome rules and r~.lllati0n~. High staff turnover, inexperienced staff. Clients are getting more and more violent, more seriously disturbed. Federal block grants mean fundaraental changes in what services will be provided, and massive cuts in funding; many very troubled children and families will not be served. Managed care means a whole new way of'providing services and measuring suceess. 9. List cemplalnts about your services of which you are aware: 10. Better orientation and training needed. Can't always handle severely acting out clients. Salaries too low, staff turnover too high. Services not always available when needed. Do you have a waiting list or have you had to turn people away for lack of ability to serve them? What measures do you feel can be taken to resolve this problem: From time to me each of the programs has a waiting list. Currently, several programs have long waiting lists. In light of federai and state policy and funding changes, our waiting lists are likely to continue to grow. How many people are currently on your waiting list? Changes daily, See # 10 above 11. In what way(s) axe your agency's services publicized: Through brochures, newsletters, news media, participation in community activities, word-of-mouth, presentations to community groups and referral sources, and other outreach efforts. P4 YOUTH HOMES, INC. F,Y, 1996 - 1997 Program Goals and Objeclives Administrative Office GOAL: To Support Youth Homes programs by providing neces.~'y administrative and support fimetions. Objective A: To praytale all required support sewices during F.Y. 1996 - 1997 to a staffof up to 95 employees in eight program areas with an anaual budget of about 1.8 million dollars. Tasks A- Mall~tnin agency porsounel, statical, and ~innncial re~rds. B. Develop and process agency dam, reports, correspondence, etc. C. Receive all visitors, callers, and mail, and direct each to the appropriate program, site, and D. Administer agency's staff benefits programs. E. Manage accotmls receivable and payable, issuing billing statemenls monthly, paying vendors twice monthly, and issuing payroll twice monthly. Objective B: To develop necessary resources to more adequately fund agency programs. Tasks A- Seek additional funding sources. B. Seek increases in state, federal, and local funding. C. Increase level of private contributions. D. Seek fu~er program economies and efficiencies. E. P~mre pmposals and portedie reports for funding bodies. Objective C: To improve quality of agency programs and assure that they meet local needs. Tasks A. Continue the agency's Continuous Quality Improvement process. B. Continue to improve Management Information Systems. C. Develop an internal utilization review process. D. Continue planning for acquisition or construction of a permanent PAL, IS, and CBDP site. E. Continue to seek pannerships to complete the local services continuum: help fill in gaps. F. Further develop and maintain staff and volunteer recruitment, selecaon, orientation, training, evaluation, and retention programs. G. Annually review and update agency policies and procedures and program manuals. H. Motivate staff to evaluate their work critically and to actively parucipate in centmuaus quality improvement I. Maintain national accreditation of agency programs. Resources Needed: 2,500 sq. R. of office space, fully furnished and equipl~cl (reeepuon, secretarial, four offices, small and large meeting rooms, records and supply storage). One Director of Finance and Data Management, full.time. One Associate Director, fidl-time. One Admimstrative Assistant, full-time. One t. ¥~ Office Assistant. One Executive Director, full-time. One Human Resources Di~x:tor. 15 volunteer members of the agency Board of Directors. Input and support from referral and collateral agencies and pubhe offictals. Six computer work stations with software, printers. and modems; telephone system. answenng machine, FAX machine, copy machine. television and VCR Itraming). Cost: Operational - $ 319,789 P-5 511 YOUTH HOMES, INC. F.Y. 1996 - 1997 Program Goals and Objectives Youth Emergency Shelter GOALS: To.provid~ emergency and short-term residential care counseling, and supervision 24 hours a day, 365 days a year to runaway and homeless children; to victims of abuse, neglect, or exploitation; and to ¢hildgn who have b~n removed from their homes beeause of emotional, behavioral, or family problems. Objective A: To provido at least 3,500 tmit~ of shelter care servic~ to at least 185 children during F.Y. 1996- 1997. Tasks: A. Implement behavior management program component and revise as needetL B. Implement recreation program component and revise as needed. C. Implement education program component in cooperation with Grant Wood AEA and I.C.C.S.D. Implement providers. Implement Implement Implement health servicen program eomponem in cooperation with local health service E. food service component and revise as n~led. F. transportation services oomponent and revise as needed. O. case nm.,mgement program component and revise as needed. H. Impleraent 24 hour intake and crisis intervention program component ia cooperation with referral agende~. I. Maintain evaluation component. J. Implement group and individual counseling component and revise as needed. K. Implement Substance Abus~STD/Pregnancy Prevention Program component and revise as needed. L. Adequately maintain property and vehicles. M. Prepare repo~ and written documentation as required. Resources Needed: 12 bed'shelter facility, fully furnished and equipped. One self-contained classroom fully equipped and staffed with AEA teacher and aid. Indoor and outdoor recreation space. 1.5 Vans. Six full-time Youth Counselors and Associates Three Team Leaders. One Program Coordinator. 1,000 volunteer/client contact hours. Support services from local educational, health care, mental health, court, law enforcement, and social services systems. Administrative support from Youth Homes office. Food, clothing, household, recreation, and education supplies for an average daily population often children. Two computer work stations, printer, and software. Telephone system. Direct Ptog~an~ Costs. $259375 00 (~ 'Nk 5~2 P-6 YOUTH HOMES, INC. F.Y. 1996 - 1997 Program Goals and Objectives Courtiinn Residential Treatment Center GOALS: To provide therapeutic residential treatment services to appropriately selected adolescent females who are emotionally disturbed and/or behaviorally disordered, and who can benefit from a community-based group foster care setting. Objective A: To provide at least 3,100 units of resideatial treatment services to up to 15 children during F.Y. 1996- 1997. A. Implement behavior management program component and revi~e as needed. B. Implement recreation program component and revise as needed. C. Develop and implement education program component in cooperation with Grant Wood AEA I.C.C.S.D., referring worker, and family. D. Implement health services program component in cooperation with local health service providers. E. Implemem food service component and revise as needed. F. Implement transportation services component and revise as needed. G. Implement case management program component and revise as needed. Implement individual, group, and family therapy program component. I. Implement skill development program component and revise as needed. Implement Substance Abuse/STD/Pregnancy Prevention program component and revise as needed. K. Implement "enhanced program" component and revise as needed. L. Adequately maintain property and vehicles. M. Prepare reports and written documentation as required. Resources Needed: * Ten bed facility, fully furnished and equipped. * Two family and group counseling offices, fully fumished. * Indoor'and outdoor recreation space. * 1.5 vans. One Program Coordinator, full-time. * Three Team Leaders, full-time. * 1.5 Youth Counselor Associates. * One Youth Counselor, full-time. * 122 hours part-time Youth CouaselorAveek. * One Caseworkerfrherapist, 3/4 time. * Climcal Supervision by Services Director. * 1,000 volunteer/client contact hours. Support services from local educational, health eare, mental health, court, law enforeement~ and social services systems. * Administrative support from Youth Homes office. Food, clothing, household, recreation, and education supplies for an average daily population of' nine children. * One computer work station, printer, and software. * Telephone system. Dtrect Program Costs: $276,995.00 P-7 513 YOUTH HOMES, INC. F.Y. 1996 - 1997 Program Goals and Objectives Structured Community Independent Living GOALS: To assist older adolescents and young adults in making the transition from foster care or homelesshesS to self-~'uffi¢icnt adulthood. Objectiv~ A: To provido at l~st 1,700 POS units of indelgndent living services and at least 2,500 homeless u~its of independent living service~ to at lea~ 30 eligible clients in F.Y. 19~16 - 1997. Ta~ks: Resources Needed: * One full-time SCILS Program Coordinator. * Two full-time CaseworkerfFherapists. One 3/4 time Therapist. * Seven full-time Youth Counselors and Youth Counselor Associates. Offico and counseling space, fully furnished and equipped. * Two cluster sito facilities, fully furnished and equipped. * Scattered site aparanunts, each unit being a fully furnished, efficiency or one/two bedroom apartment as needed. * Indoor and outdoor rccrcation space. * Two mini vans and one pickup truck. * Four computer work stations, printer, soRvcag; telephone system, and answcnng machines. * Administrat3v¢ support from Youth Homes offig. * Support services from local educatio. nal, health caro, mental health, oour~, law enforcement, and seeial services systems. Food, clothing, household, recreation, and education supplies for an average daily caseload of 13 elicots. Direct Program Costs: $279,131.00 514 P-8 YOUTH HOMES, INC. F.Y. 1996 - 1997 Program Goals and Objectives Pursuing Adventures in Learning GOALS: To prevent or emeliorat~ mental health, behavioral, and educational proble~s of behavior disordered preadol~scent chileCron, in order to maintain them in their family horoe. Obj~ive A: To provide at least 2,100 units of summer day treatment services to at least 25 behavior disordered childreo, ag~ 6-14, during F.Y. 1996 - 1997. Objective B: To provide at least 3,000 units of school year day trcalraent services to at least 15 behavior disordered clfildren, ag~ 6-14 during F.Y. 1996 - 1997. Taska: A. Distribute program application forms to DHS, $COs, schools, CMHC, U eli Child Psychiatry, AEA, parents, and privat~ child psychologists and psychiatrists. B. Rovi~ applications and select program participants. C. Reeruit, select, orient, and train staff. D. Deeelop program content and daily schedule. E. Implement daily recreation, education, and behavior management program components, revise as n~led. F. Implement serial skills training, r~'vise as n~eded. G. Maintain adequate communication with parents. H. Implement food servicg program component. Prepare and submit written reports to schools, parents, collaterals, and funding bodies. Implement parent support group. K. Maintain Linn Street facility. L. Maintain ease files and prepare reports as required by licensing and Decat. contract. Resourc~ NoMed: * One full-time Program Coordinator. 5.4 full-time Youth Counselors and Youth Counselor Associates. * Thr~ fully equipped, self-contained classrooms. * 150 square feet of office spac~. * 600 square feet of dayroom/lunchroom space. * Two quiet rooras. * Indoor and outdoor recreation spac~. * Two computer work starnons with printer and software. * Tellhone system. * Two vans. * 200 volunteer/client contact hours. * Support services from local education, mental health, and social services systems. * Administrative support from Youth Homes office. * Clinical supervision. * Recreation, education, and school supplies for average daily attendanc~ of 25 children. Dir~t Program Costs: $153,775.00 515 P-9 YOUTH HOMES, INC. F.Y. 1996 - 1997 Program Goals and Objectives Parent Support Services GOALS: To recluco the risk of child abu~ and prosewe intact families, or to rounkey familia; by providing individual, group, and family therapy and/or teaching parenting, problem solving, leisure time, and social skills to parents and children. Objective A: To provide at least 12,000 units of individual, group, and family counseling to at leas~ 400 clients during F.Y. 1996 - 1997. A. Identify clients in need of clinical services. B. Develop treatment plans for identified clients. C. Conduct individual parenting sessions with parents. D. Condu~ individual, group, and family therapy s~sioes. E. Provide supervision, socialization, and skill building activities to children. F. Prepare nee, e~ary r~ports and documentation as needed. Maintain collateral contacts as needed. H. Operate 24 hour Emergency Crisis line for Youth Homes programs. I. Provide Diagnostic and Evaluation Psycho-Socinl Eva!u~t_ions to children and their familm. I. Provi& individual, group, and family counseling to children and familm of children in Youth Hemes' other progrmm. K. Develop Sexual Abase Victims group for Agency and otl~r clients. Rosourcos Needed: * 5.25 full-time Therapists. * 360 square feet of office spaca. * 150 square f~t of group and family counseling spac~. * Three computer work stations with printer and software * Clinical supervision. * Administrative support from Youth Hom~ office. * Support scrviee~ from local educational, mental health, court, and social services. * Telephbne system. Dire~ Program Costs: $244,405.00 () 516 P-10 YOUTH HOMES, INC. F.Y. 1996. 1997 Program Goals and Objectives Substance Abuse Prevention Services GOALS: To prevent or reduce the use of illicit drags by Youth Homes clients through traditional (education, counseling) and nontraditional (adventure programming) theories of practice. Objective A: To provide at least 1,000 units of ind/viduai and group prevention services to a minimttm of 230 eligible clients during F.¥. 1996 - 1997. Objective B: To provide at leaat 150 units of adventure course services to a minimum of 150 eligible clients during F.Y. 1996 - 1997. A. Implement substance abuse prevention groups to shelter clients weekly. B. Provide group and individual prevention activities to independent living clients weekly. C. Maintain collateral contacts weekly. D. Prepare reporm and written documentation as required. E. Complete individual substance abuse assessments on clients as required. F. Expand adventure course services. Resources N~led: * One fifll-time Program Coordinator. * Low and high ropes course facility. * P~,creation equipment for use indoors end outdoors. * Offic~ space equipped with two computers, printer, software, telephone system, and answering machine. * Adminiswative support from Youth Homes office. * Support service~ from local educational, health care, mental heal~ court, law enforcoment, and social services systems. Direc~ Prom'am Costs: $53,571.00 517 P-11 YOUTH HOMES, INC. F.Y. 1996 - 1997 Program Goals and Objeetlvas Day Treatment GOALS: To reduce recidivism among deliaquit youth and ~o maintain client accountability while establishing positive behavior patterns in a nom'e~idential, community-based set~. Objective A: To provide at least 2,570 units of Day Trca~mem servic~ to a~ least 20 eligible client~ during F.Y. 1996 - 1997. A. Provide transporta~on from school and ~o homo daily. B. Implement acadov. ic and recreational activities Chi!y. C. Maintain colla~ral contacts at least weekly. D. Prepare r~porta and written documentation as requi~ed. E. Implement weekly Pareat Support Groups. F. Develop iadividual behavioral goals for clients. O. Maintain program facility. H. Implament daily behavior modification program. Communicate with client's parents/g~rdians daily. Re. sources Needed: * One full-time Program Coordinator. * 2.5 full.time Youth Counselors and Youth Counselor Associate. * One part-time Therapist. * Office space equipped with one computer, printer, telephone system, and answering machine. * Two classrooms for indoor recreational and educational activities. * One meeting room for staff meetings and parent support groups. * Kitchen space. * Recreational and educational supplies. * Two vails. * Achnini~mtive support from Youth Homes oilice. * Supportive services from local educational, health care, mental health, court, law enforcement, and social service systems. Direct Prognun Costs: $128,177.00 518 P-12 YOUTH HOMES, INC. F.Y. 1996 - 1997 Program Goals and Objectives Intensive Supervision GOALS: To maintain ¢lie~t's accountability and establish positive behavior patterns in a nortresidentiaL community-based setting. Objective A: To provide at least 800 u~ts of summer Intensive Supervision services to at least 16 eligible clients during F.Y. 1996 - 1997. Objective B: To provide at least 1,500 units of school year Intensive Supervision services to at l~st 12 eligible clients. A. Provide transportation fiom s~hool and to home daily. B. Implementreoreational a~tivitie~. C. Maintain collateral contacts at least weekly. D. Prepare reports and written documentation as required. E. Impl~nent weekly so~ial and independent living skills groups. F. Implement weekly Parent Support groups. O. Perform curfew checks as needed. H. Provide individual supervision as needed. I. Implement daily behavior modification program. Develop individual behavioral goals for clients. Resource~ Needed: * One full-time IS Program Coordinator. * 1.5 full-time Youth Counselors or Youth Counselor Associates. * One part-time Therapist. * Offi~ space equipped with one computer, printer, telephone system, and amwermg machine. * Two classrooms for indoor recreational and educational activities. * One meeting room for staff meetings and parent support groups. * Kitchen spac~. * Recreational and educational supplies. * Two vans. * Supportive services from local educational, heakh care, mental health, court, law enforcement, a~d social service system& * Admhfistrative support from Youth Homes office. Direct Pr~rgram Costs: $~3,497.00 ( P-13 519 CITY OF IOWA CITY INVESTMENT REPORT FISCAL YEAR ENDED JUNE 30, 1995 Finance Department: Prepared by: Sara Sproule, Senior Accountant TABLE OF CONTENTS Ovarview Investment Objeetlvee Ytelde by Fund: All Funds Operating Fund General Obligation Bond Fund Employee Benefit Reserve Fund Revenue Bond Reserve Fund Sewer Revenue Bond Trust Yields by Type: All Types Certificates of Deposit Discount Notes Guaranteed Inve.~tment Contract Iowa Public Agency investment Trust Money Markets Treasury Notes Treasury Bills Mutual Fund Appendix A - Benchmarks Appendix B - Glossary Page 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 OVERVIEW The primary objective of the City of Iowa City's investment activities is the preservation of capital and the protection of investment principal. The City's investment portfolio remains sufficiently liquid to enable the City to meet operating requirements that cash management procedures anticipate. In investing ptlblic funds, the City's cash management portfolio is designed with the objective of regularly exceeding the average return on the three-month U.S. Treasury Bill. This index is considered a benchmark for riskless investment transactions and therefore comprises a minimum standard for the portfolio's rate of return. The investment program seeks to achieve returns above the threshold, consistent with risk limitations and prudent investment principles. The Federal Reserve (Fed) raised short-term interest rates one half a percentage point in August 1994, three quarters a percentage point in November 1994 and one half a percentage point in February 1995. These increases were part of the Feds continuing effort to contain any sign of potential inflation. The Fed raised short-term interest rates four times during the first five months of calendar year 1994. The Fed's goal was to slow economic growth and moderate inflation without pushing the economy into recession. The Fed appears to have achieved its goal of controlling inflationary pressures. The Fed cut short-term interest rates one quarter a percentage point in July 1995. For the first seven months of fiscal year 1995 interest rates continued to increase due to actions taken by the Federal Reserve as noted above. For the next four months of fiscal year 1995 interest rates remained steady before dropping slightly in June 1995. The three month TreasuryBill rate for July 1994 was 4.39% compared to 3.05% for July 1993 and for June 1995 was 5.50% compared to 4.18% for June 1994. Yields were higher in fiscal year 1995 than in fiscal year 1994 due to the continued increase in interest rates by the-Federal Reserve. The favorable yields and basis point spreads in the Sewer Revenue Bond Trust are due to an investment that was purchased in 1986 when rates were in the 9.50% range. The yield for fiscal year 1995 was 9.31%. (This investment matured in November 1994). The basis point spread in the Sewer Revenue Bond Trust ranged from a high of 176 in August !994 to a low of 115 in November 1994. The basis point spread in the Employee Benefit Reserve Fund ranged from a low of negative 98 in November 1994 to a high of 93 in June 1995. This fund experienced negative spreads (yields less than the intermediate U S Government Bond rate). During fiscal year 1995, maturing funds in the Employee Benefit Reserve Fund were reinvested in investments of approximately six to twenty months due to the upswing in interest rates. Therefore, these shorter termed investments are being compared to a longer termbenchmark. The remaining long-term investment'in this fund (a Guaranteed Investment Contract) will mature in fiscal year 1996. The short-term benchmark is the three month Treasury Bill and the long-term benchmark is the intermediate U S Government Bond. The City experienced some negative spreads.in the first seven to eight months of fiscal year 1995 due to increases in interest rates by the Fed. Since most of the investments have a minimum three to eight month maturity, the City was not able to reinvest as quickly as we would have liked in the rising interest rate environment. In the last quarter of fiscal year 1995 the City experienced positive spreads as rates stabilized and slightly decreased. INVESTMENT OBJECTIVES: GENERAL FUND: ~ro meet short-term operating expense,~ based ~-n estimated cash flow projections. As expected,'the yield for this fund increased for fiscal year 1995 versus fiscal year 1994 as most investments are three to eight months in maturity. Therefore, as rates increased from fiscal year ended June 30, 1994, so did the yields. The yield increased during the fiscal year ended June 30, 1995 from a low of 4.22% in July 1994 to a high of 6.43% in June 1995. The General Fund yield increased steadily from July 1994 to June 1995 due to the increase in interest rates by the Federal Reserve. The General Fund yield held steady with the throe-month treasury bill throughout the fiscal year. GENERAL OBLIGATION BOND FUND: To meet bond payment schedules for May 1, June 1, November 1 and December 1. The General Obligation Bond Fund maintained a spread over the three month treasury bill throughout the fiscal year. EMPLOYEE BENEFIT RESERVE FUND: To invest monies fo~ the Employee Benefit Reserve Fund. This fund has an investment that was purchased 1986 when rates were in the 12% range. During fiscal year June 30, 1995 this fund reinvested maturing funds in short-term investments of approximately six to twenty months due to the rise in interest rates on this length of invest- ment. The market did not provide enough return for the risk of purchasing long-term investment securities at the rates being offered on long-term investment products. Despite the investment of maturing funds in short-term investment products during the fiscal year, the Employee Benefit Reserve Fund achieved a spread of 93 basis points over the ten year treasury bond by June 1995. Negative spreads during the fiscal year are a result of the increase in interest rates by the Federal Reserve and due to lack of liquid funds to invest as rates were rising. REVENUE BOND RESERVE FUND: To meet bond payment schedules for January 1, June 1, July 1 and December 1. The majority of the securities in this fund are invested for six months to one year. SEVVER REVENUE BOND TRUST: To meet payment schedules for Sewer Revenue Bond Issue Series 1966. The investment to pay for the Series 1966 issue matured in November 1994. This investment was purchased in July 1986 at a time when higher rates were available. The Sewer Revenue Bond Trust maintained a positive spread over the ten year treasury bond. 2 YIELDS BY FUND CITY OF IOWA CITY INVESTMENT YIELDS BY FUND ALL FUNDS FISCAL YEAR 1995 FUND Operating General Obl/gation Bond Employee 8eriefit Reserve Revenue Bond Reserve Sewer Revenue Bond Trust INTEREST 1,903,383.36 48,721.95 324,878.62 549,353.37 4,O10,63 ANNUALIZED BALANCE YIELD 34,753,911.06 5.48% 863,644.02 5.64% 4,441,312.63 7.31% 10,713,382.65 5.13% 43,060.32 9.31% TOTALS FY95 TOTALS FY94 2,830,347.93 1,583,372.96 50,815,310.68 5.57% 41,277,106.06 3.84% YIELDS BY FUND FISCAL YEAR 1995 YIELD 12.00% 10.00% 8.00% ~-- 6.00% ~. ~3~ 4.00% I,~ -- 0.00% ['~peratlng ~enerai~i Obligation Bond Employee Benefit Reserve Hevenue Sewer Bond Revenue Reserve Bond CITY OF IOWA CITY INVESTMENT YIELDS OPERATING FUND FISCAL YEAR 1995 II ANNUALIZED MONTH INTEREST BALANCE YIELD July 118,601.85 2,812,653.36 4.22% August 122,381.45 2,768,449.68 4.42% September 122,179.35 2,634,475.65 4.64% October 137,125.03 2,791,096.11 4.91% November 150,201.03 2,925,596.11 5.13% December 144,329.69 2,669,564.47 5.41% January 151,950.28 2,721,730.98 5.58% February 150,473.85 2,626,274.61 5.73% March 161,473.76 2,706,146.79 5.97% April 179,991.40 2,849,665.25 6.32% May 240,851.76 3,765,224.46 6.40% June 223,823.91 3,483,033.59 6.43% 3 MONTH BASIS POINT TBILL SPREAD 4.39% -17 4.50% -8 4.64% O 4,96% -5 5.25% -12 5,64% -23 5.81% -23 5.80% -7 5.73% 24 5.67% 65 5.70% 70 5.50% 93 TOTALS FY95 TOTALS FY94 1,903,383.36 34-,753,911.06 5.48% 843,267.63 25,876,369.33 3.26% OPERATING FUND VS 3 IVlONTH TBILL FISCAL YEAR 1995 YIELD .... ' 7.00% -- ' .... . 6'50% '1~ ~~.~-~ 6.00% ,~ 5.50% -'~/ 5.00%- 4.50%- 4.00%- 3.50% 03 MO T81LL OFUND CITY OF 10WA CiTY INVESTMENT YIELDS GENERAL OBLIGATION BOND FUND FISCAL YEAR 1995 MONTH ANNUALIZED 3 MONTH INTEREST BALANCE YIELD TBILL July 1,853.63 38,219.18 4.85% 4.39% August 1,853.63 38,219.18 4.85% 4.50% September 1,793.84 36,986.30 4.85% 4.64% October 2,761.58 53,739.73 5.14% 4.96% November 5,517.81 100,356.17 5.50% 5.25% December 5,036.05 85,739.73 5.87% 5.64% Januar~ 4,976.26 84,506.85 5.89% 5.81% February 4,931.68 83,863.02 5.88% 5.80% March 6,207.77 105,739.73 5.87% 5.73% April 6,007.52 102,328.77 5.87% 5.67% May 7,581.37 130,524.60 5.81% 5.70% June 200.81 3,420.76 5.87% 5.50% BASIS POINT SPREAD 46 35 21 18 25 23 8 8 14 20 11 37 TOTALS FY95 TOTALS FY94 48,721.95 863,644.02 5.64% 27,722.74 841,146.88 3.30% GENERAL OBLIGATION BOND FUND VS. 3 MONTH TBILL FISCAL YEAR 1995 YIELD 6.oo%~ ', ~ ,F-'i~ ,~;.~..: ......... , ..... L..~...¥1T~ 5.5o%~i I '~ ~ 4.00% ; r-] 3 MO TBILL '~ i nFUND 5 CITY OF IOWA ClTV INVESTMENT YIELDS EMPLOYEE BENEFIT RESERVE FUND FISCAL YEAR 1995 IMONTH July August September October November December January February March April May June ANNUALIZED INTEREST BALANCE YIELD 27,228.47 382,263.04 7.12% 27,229.23 382,286.37 7.12% 26,743.59 378,338.70 7.07% 26,808.36 371,61 6.67 7.21% 26,406.59 367,968.86 7.18% 26,787.89 371,005.50 7.22% 27,872.60 372,936.40 7.47% 26,562.20 361,803.59 7.34% 27,872.61 372,936.46 7.47% 26,976.76 358,815.35 7.52% 27,413.55 362,526.30 7.56% 26,976.77 358,815.39 7.52% 10 YEAR TBOND 7.61% 7.55% 7.81% 8.02% 8.16% 7.97% 7.93% 7.69% 7.52% 7.41% 6.99% 6.69% BASIS POINT SPREAD -49 -43 -74 -81 -98 -75 -46 -35 -5 11 57 93 TOTALS FY95 TOTALS FY94 324,878.62 4,441,312.63 7.31% 318,072.96 4,662,762.87 6.82% EMPLOYEE BENEFIT RESERVE FUND VS. 10 YEAR TBOND FISCAL YEAR 1995 6 Jl-1 FUND TBONDI a Lo_YR CITY OF IOWA CITY INVESTMENT YIELDS REVENUE BOND RESERVE FUND FISCAL YEAR 1995 MONTH Ju/y August September October November December January February March April May June ANNUALIZED 3 MONTH INTEREST BALANCE YIELD TBILL 37,914.47 840,470.57 4.51% 4.39% 37,082.13 816,086.29 4.54% 4.50% 37,718.86 802,175.24 4.70% 4.64% 41,122.89 859,598.12 4.78% 4.96% 41,632.81 865,715.52 4.81% 5.25% 44,926.05 910,965.14 4.93% 5.64% 43,748.49 839,933.10 5.21% 5.81% 41,281.53 791,220.83 5.22% 5.80% 43,551.38 834,761.24 5.22% 5.73% 47,820.29 854,861.36 5.59% 5.67% 65,232.49 1,133,511.60 5.75% 5.70% 67,321.98 1,164,083.64 5.78% 5.50% BASIS POINT SPREAD 12 4 6 -18 -44 -71 -60 -58 -51 -8 5 28 TOTALS FY95 TOTALS FY94 549,353.37 10,713,382.65 5.13% 379,781.26 9,741,707.60 3.90% REVENUE BOND RESERVE FUND VS. 3 MONTH TBILL YIELD/ 6.00% It 5.50o/o -~~ 5.00% ! 4.50% FISCAL YEAR 1995 ..... ..... r .... .... ;~ u., <~ ;~ DFUND ~ "~ D3 MO j TBILL 7 CiTY OF IOWA CITY INVESTMENT YIELDS SEWER REVENUE BOND TRUST FISCAL YEAR 1995 MONTH July August September October November December January February March April May June ANNUALIZED 10 YEAR BASIS POINT INTEREST BALANCE YIELD TBOND SPREAD 891.25 9,568.96 9.31% 7.61% 170 891.25 9,568.96 9.31% 7.55% 176 891.25 9,568.96 9.31% 7.81% 150 891.25 9,568.96 9.31% 8,02% 129 445.63 4,784.48 9.31% 8,16% 115 0.00 0.00 0.00% 0.00% O 0.00 0.00 0.00% 0.00% 0 0.00 0.00 0.00% 0.00% 0 0.00 0.00 0.00% 0.00% O 0.00 0.00 0.00% 0.00% 0 0.00 0.00 0.00% 0.00% 0 0.00 0.00 0.00% 0.00% 0 I TOTALS FY95 TOTALS FY94 4,010.63 43,060.32 9.31% 14,528.37 155,119.38 9.37% SEWER REVENUE BOND TRUST VS, 10 YEAR TBOND FISCAL YEAR 1995 8 YIELDS BY TYPE CITY OF IOWA CITY INVESTMENT YIELDS BY TYPE ALL TYPES FISCAL YEAR 1995 TYPE Certificates of Deposit Discount Notes Gutanteed Investment Contract Iowa Public Agency Investment Trust Money Markets Treasury Notes Treasury 8ills Mutual Fund TOTALS FY$5 TOTALS FY94 INTEREST 1,561,488.13 280,021.92 150,961.42 143,927.02 141,304.07 463,867.87 74,806.12 13,971.38 2,830,347.93 1,583,372.96 ANNUALIZED BALANCE 27,479,244.29' 5,668,902.27 1,282,595.05 2,875,590.66 3,083,846.67 8,756,182.45 1,468,949.29 200,000.00 50,81 5,310.68 41,277,106.06 YIELD 5.68% 4.94% 11.77% 5.01% 4.58% 5,30% 5.09% 6.99% 5.57% 3.84% YIELD H 10'00% ~J/~ ,,q I; 0.00% ~ CDS DNOTE YIELDS BY TYPE FISCAL YEAR 1995 GIC IPAIT MMKT TNOTE TBILL NJFUND CITY OF IOWA CITY INVESTMENT YIELDS BY TYPE CERTIFICATES OF DEPOSIT FISCAL YEAR 1995 MONTH ANNUALIZED 3 MONTH BASIS POINT INTEREST BALANCE YIELD TBILL SPREAD July 61,962.13 1,405,697.83 4.41% 4.39% 2 August 64,334.00 1,409,830.04 4.56% 4.50% 6 September 71,777.66 1,518,329.58 4.73% 4.64% 9 October 100,604.31 2,029,106.83 4.96% 4.96% 0 November 118,g34.56 2,318,191.49 5.13% 5.25% -12 December 121,433.23 2.287,127.84 5.31% 5.64% -33 January 121,483.36 2,148,275.15 5.65% 5.81% -16 February 121,474.30 2,098,381.32 5.79% 5.80% -1 March 142,822.22 2,400,588.69 5.95% 5.73% 22 April 1 78,472.32 2,832,039.91 6.30% 5.67% 63 May 238,756.22 3,680,753.41 6.49% 5.70% 79 June 219,433.82 3,350,922.20 6.55% 5.50% 105 TOTALS FY95 TOTALS FY94 1,561,488.13 27,479,244.29 5.68% 611,468.25 16,866,724.93 3.63% CERTIFICATES OF DEPOSIT VS 3 MONTH TBILL FISCAL YEAR 1995 4.00%- 3.50% 10 O TBill OCDs CITY OF IOWA CITY INVESTMENT YIELDS BY TYPE DISCOUNT NOTES FISCAL YEAR 1995 IMONTH July August September October November December January February March April May June ANNUALIZED 3 MONTH BASIS POINT INTEREST BALANCE YIELD TBILL SPREAD 44,956.84 1,098,117.21 4.09% 4.39% -30 40,256.10 958,715.75 4.20% 4.50% -30 29,842.56 689,686.07 4.33% 4.64% -31 17,336.68 373,132.57 4.65% 4.96% -31 18,996.80 352,838.85 5.38% 5.25% 13 24,667.95 443,602.18 5.56% 5.64% -8 23,603.03 421,898.27 5.59% 5.81% -22 14,576.81 245,330.59 5.94% 5.80% 14 13,143.19 213,537.59 6.15% 5.73% 42 12,636.53 205,051.00 6.16% 5.67% 49 18,035.54 298,861.74 6.03% 5.70% 33 21,969.89 368,130.45 5.97% 5.50% 47 TOTALS FY95 TOTALS FY94 280,021.92 5,668,902.27 4.94% 334,477.48 9,853,954.54 3.39% DISCOUNT NOTES VS 3 MONTH TBILL FISCAL YEAR 1995 YIELD //,, ............. 6.50% .............. ~ ~5 ~' '~' ~",~, ":~t~, 6.00% 5.00% 4.50% 4.00% ~' [ rl TBill l C] DNotes .J ,, 11 CITY OF IOWA CITY INVESTiVIENT YIELDS BY TYPE GUARANTEED INVESTMENT CONTRACT FISCAL YEAR 1995 MONTH July August September October November December January February March April May June ANNUALIZED 10 YEAR BASIS POINT INTEREST BALANCE YIELD TBOND SPREAD 12,114.31 102,925.36 11.77% 7.61% 416 12,114.31 102,925.36 11.77% 7.55% 422 11,723.53 99,605.19 11.77% 7.81% 396 12,114.31 102,925.36 11.77% 8.02% 375 11,723.53 99,605.19 11.77% 8.16% 361 12,114.31 102,925.36 11.77% 7.97% 380 13,540.17 115,039.66 11.77% 7.93% 384 12,229.83 103,906.80 11.77% 7.69% 408 13,540.17 115,039.67 11.77% 7.52% 425 13,103.39 111,328.72 11.77% 7.41% 436 13,540.17 115,039.67 11.77% 6.99% 478 13,103.39 111,328.71 11.77% 6.59% 518 TOTALSFY95 150,961.42 1,282,595.05 11.77% TOTALS FY94 203,050.34 1,696,247.29 11.97% GIC VS 10 YEAR TBOND YIELD FISCAL YEAR 1995 oo% ! i i ........ .... 13. ' ~ ~ I ~ t~ :~ OTBond:I OGIC i J 12 CITY OF iOWA C~T~ INVESTMENT YIELDS BY TYPE IOWA PUBLIC AGENCY INVESTMENT TRUST FISCAL YEAR 1995 IMONTH Jul)/ August September October November December January February March Apri/ May June ANNUALIZED INTEREST BALANCE YIELD 6,416,13 171,899.75 3.73% 6,811.03 172,444.68 3.95% 6,992.74 167,441.76 4.18% 7,611.13 173,617.O5 4.38% 7,974.40 168,642.07 4.73% 8,771.56 174,940.76 5..01% 17,745.88 344,452.86 5.15% 26,474.10 497,579.47 5.32% 18,554.37 342,427.70 5.42% 10,925.48 198,127.75 5.51% 15,595.17 281,955.82 5.53% 10,055.03 182,060.99 5.52% 3 MONTH TBILL 4.39% 4.50% 4.64% 4.96% 5.25% 5,64% 5.81% 5.80% 5.73% 5.67% 5.70% 5.50% BASIS POINT SPREAD -66 -55 -46 -58 -52 -63 -66 -48 -31 -16 -17 2 TOTALS FY95 ' 143,927.O2 TOTALS FY94 115,056.29 2,875,590.66 5.01% 4,152,652.95 2.77% IOWA PUBLIC AGENCY INVESTMENT TRUST VS 3 MONTH TBILL FISCAL YEAR 1995 YIELD ..00% ~0 pait ~ ~ TBill 13 CITY OF IOWA CITY INVESTMENT YIELDS BY TYPE MONEY MARKETS FISCAL YEAR 1995 I MONTH July August September October November December January February March April May June TOTALS FY95 TOTALS FY94 ANNUALIZED 3 MONTH BASIS POINT INTEREST BALANCE YIELD TBILL SPREAD 14,955.84 417,378.90 3.58% 4.39% -81 15,801.40 418,649.13 3.77% 4.50% -73 17,398.93 406,443.07 4.28% 4.64% -36 19,189,53 421,468.89 4.55% 4.96% -41 17,956.50 403,422.94 4.45% 5.25% -80 7,048.77 135,856.63 5.19% 5.64% -45 7,092.04 136,455.29 5.20% 5.81% -61 6,340.16 123,793.50 5.12% 5.80% -68 8,063,73 137,595.57 5.86% 5.73% 13 9,000.37 137,373.53 6.55% 5.67% 88 9,548.48 175,137.00 5.45% 5.70% 8,908.32 170,272.22 5.23% 5.50% -27 141,304.07 3,083,846~67 4.58% 158,294.25 5,088,846.56 3.11% YIELD 6.000% 5.500%- 5.000 4.500 MONEY MARKETS VS 3 MONTH TBILL FISCAL YEAR 1995 3.500%. 3.000% ~ = ~ 0 O ~ ~ ~ ~ ~ ~ ~ Market 14 CITY OF IOWA CITY INVESTMENT YIELDS BY TYPE TREASURY NOTES FISCAL YEAR 1995 ANNUALIZED 3 MONTH v1ONTH INTEREST BALANCE YIELD TBILL July 39,202.20 737,356.37 5.32% 4.39% August 42,577.22 803,481.37 5.30% 4.50% September 42,577.22 803,481.37 5.30% 4.64% October 42,577.22 803,481.37 5.30% 4.96% November 42,131.60 798,696.89 5.28% 5.25% December 41,685.97 793,912.41 5.25% 5.64% January 39,725.27 754,076.44 5.27% 5.81% Februa~/ 37,202.07 703,219.70 5.29% 5.80% March 37,623.95 711,485.33 5.29% 5.73% April 32,855.05 615,663.71 5.34% 5.67% May 32,855.05 615,663.71 5.34% 5.70% June 32,855.05 615,663.78 5.34% 5.50% TOTALS FY95 TOTALS FY94 463,867.87 8,756,182.45 5.30% 88,110.89 1,823,368.75 4.83% BASIS POINT SPREAD 93 8O 66 34 3 -39 -54 -51 -44 -33 -36 -16 II TREASURY NOTES VS 3 MONTH TBILL __ FISCAL YEAR 1995 5.00% ~ 4,50% 3.50% ~ !OTNote I ITBill j 15 CITY OF IOWA CITY INVESTMENT YIELDS BY TYPE TREASURY BILLS FISCAL YEAR 1995 IMONTH July August September October November December January February March April May June ANNUALIZED 3 MONTH BASIS POINT INTEREST BALANCE YIELD TBILL SPREAD 5,643,71 133,133,02 4,24% 4,39% -15 6,305,14 131,897,48 4.78% 4.50% 28 7,849.95 159,891.14 4,91% 4,64% 27 8,111.62 165,220.85 4.91% 4.96% -5 5,322.18 106,357.05 5.00% 5.25% -25 4,193~57 82,243.00 5.10% 5.64% -54 4,193.57 82,243.00 5.10% 5.81% -71 3,787.74 74,284.00 5.10% 5.80% -70 4,193.57 82,243.00 5.10% 5.73% -63 2,688.08 49,419.44 5.44% 5.67% -23 11,633.78 207,708.94 5.60% 5.70% -10 10,883.21 194,308.37 5.60% 5.50% 10 TOTALS FY95 74,806.12 TOTALS FY94 57,532.11 1,468,949.29 5.09% 1,595,311.04 3.61% TREASURY BILLS VS 3 MONTH TBILL FISCAL YEAR 1995 ~O TBill ~ 16 CITY OF IOWA CITY INVESTMENT YIELDS BY TYPE MUTUAL FUND FISCAL YEAR 199~ AONTH July August Sep ternbet October November December January February March April May June ANNUALIZED 10 YEAR BASIS POINT INTEREST BALANCE YIELD TBOND SPREAD 1,238.51 16,666.67 7,43% 7.61% -18 1,238.49 16,666.67 7.43% 7.55% -12 1,164.30 16,666.67 6.99% 7.81% -82 1,164.31 16,666.67 6.99% 8.02% -103 1,164.30 16,666.66 6.99% 8.16% -117 1,164.32 16,666.66 6.99% 7.97% -98 1,164.31 16,666.66 6.99% 7.93% -94 1,164.25 16,666.67 6.99% 7.69% -70 1,164.32 16,666.67 6.99% 7.52% -53 1,114.75 16,666.67 6.69% 7.41% -72 1,114.76 16,666.67 6.69% 6.99% -30 1,114.76 16,666.66 6.69% 6.59% 10 TOTALS FY95 TOTALS FY94 13,971.38 200,000.00 6.99% 15,383.35 200,000,00 7.69% MUTUAL FUND VS.10 YEAR TBOND FISCAL YEAR 1995 9,00% 8.00% 7.00% 6.00% 6.00% J, __Taond j 17 APPENDIX APPENDIX A: BENCHMARKS The three month Treasury Bill is used as a benchmark for: The ten year Treasury Bond is used as e benchmark for: TYPE FUND Certificates of Deposit Operating Discount Notes General Obligation Bond Iowa Public Agency Investment Trust Revenue Bond Reserve Money Markets Treasury Notes Treasury Bills Guaranteed Investment Contract Mutual Fund Employee Benefit Reserve Sewer Revenue Bond Trust 3 Month TBill 10 Year TBond July 1994 4.39% 7.61% August 4.50% 7.55% September 4.64% 7,81% October 4.96% 8,02% November 5.25% 8.16% December _ 5.64% 7.97% January 1995 5.81% 7.93% February 5.80% 7.69% March 5.73% 7,52% April 5.67% 7,.41% May 5.70% 6.99% June 5.50% 6,59% 18 APPENDIX B: GLOSSARY Annuallzed Balance Basis Pointe Benchmark: Long-term Benchmark: Shor~-term Interest Earned Spread Type-Certificates of Deposit Type-Discount Note Type-Guranteed Investment Contract Type-Iowa Public Agency Investment Trust Type-Money Market Type-Mutual Fund Yield The investment cost times the number of days the investment is outstanding during the year divided by the number of days in the year. One one-hundredth of a percent (.01%). Used to express yield differentials. For example, the difference between 5% and 7% is 200 basis points. The intermediate US Government Bond used as a comparison of yields against the following types of funds: Employee Benefit Reserve and Sewer Revenue Bond Trust. The Three Month Treasury Billused as a comparison of yields against the following types of funds: Operating, General Obligation Bond and Revenue Bond Reserves. The sum of interest earned on the accrual basis. The difference in basis points between the yield achieved and the benchmark. Since the passage of Iowa Code Chapter 453, which became effective September 1, 1992, certificates of deposit are placed at banking institutions in or adjacent to Johnson County in amounts up to the maximum balance in effect under the resolution naming depositories dated February 28, 1995. Certificates of deposit purchased prior to the passage of Iowa Code Chapter 453 were placed at various banking institutions nationally that offered competitive rates as well as met all federal capital requirements. The City maintained a balance at each institution that was within the $100,000 Federal Deposit Insurance Corporation limit. As of November 15, 1994 there are no certificates remaining that are held out of state. Money market instruments issued by govornmental agencies that are purchased at a discount and redeemed at maturity for the face value. The City has a 10 year contract with Aetna Insurance Co. where Aetna guarantees a certain rate of return on our investment amount. The Iowa Public Agency Investment Trust (IPAIT) pools funds from Iowa public bodies and invests only in the short-term horizon. These funds are very liquid; they are available the same day as requested with no penalty. An account that earns a variable rate of interest on daily balances. Investment vehicle in which many investors pool their money to act as a single investor. The City has only one mutual fund, Van Karopen Government Fund. Equal to the interest earned divided by the time-weighted balance of principal outstanding during the fiscal year. 19 CITY OF IOWA CITY CITY OF IOWA CITY FY96 COMPARISON OF BUDGET TO ACTUAL REVENUES, EXPENDITURES AND CASH POSITION FOR THE THREE MONTHS ENDING SEPTEMBER 30, 1995 GENERAL FUND Overview of FY96 Budget @ 9-30-95 The General Fund revenues, expenses and cash position for the three months ending September 30, 1995, is summarized as follows: Beginning Cash 7/1/95 Revenues Expenditures Revenues less Expenditures Ending Cash 9-30-95 FY96 Amended FY96 Actual Percent FY95 Actual Percent Bud.qet @ 9-30-95 Rec'd. Exp. @ 9-30-94 Rec'd. Exp. $9,295,974 $9,295,974 $7,268,822 27,096,714 4,612,297 t 7% 4,137,282 16% 30,175,199 8,637,663 29% 6,690,162 26% (3,078,485) (4,025,366) (2,552,879) $6,217,489 $5,270,607. .~,715,944 FY96 General Fund Budget to Actual Comparison for the Three Months Ending 9/30/95 Millions ~ [] Budget [] Actual $35.0 , $30,0 $25.0 ~o.o $15.O $10,0 $,5.0 $0.o 17% Revenues I Expenses Cash Balance Page t of 26 Millions $~4.o - FY96 General Fund Revenues Budget to Actual for the Three Months Ending 9~30~95 $12.0 - $10.0 $8.0 [] Budget E~ Actual $6.0 $2.o- '$0.9 $0.0 ~ " I Transf. Empl. Ben. Prop. Tax State Funding i Fines, Fees Road Use Tax Serv Chargeback All Other Page 2 of 26 FY96 General Fund Expenditures Budget to Actual by Major Category for the Three Months Ending 9/30/95 Millions $15.00 $10.00 Budget Actual $5.oo-/~$4.39 $0.00 $1.50 Commodities I Capital Outlay I Charges for Services Transfers Out Personal Services $0.03~ Other Page 3 of 26 FIRST QUARTER REPORT ENDING SEPTEMBER 30, 1995 ANALYSIS OF REVENUES AND EXPENSES COMPARED TO BUDGET The General Fund revenues have been summarized into nine (9) major revenue categories. The analysis of each category follows. General Fund Year to Date Bud.qet Analysis: Property Taxes - Includes the General Fund (8.10), Transit (.95) and Library (.27) levies. The majority of property tax revenue is received twice a year, approximately 50% in October and 50% in Apdl. This coincides with the due date of property tax bills from property owners. $961,301 or 7% of the FY96 budget of $13,811,139 was received as of 9-30-95 compared to $739,110 or 6% of the FY95 total actual at 9-30-94. I expect to receive at least the budgeted amount by year end. Property Tax Transfer- Employee Benefits-This property tax revenue source is receipted in the Employee Benefits Fund and then transferred to pay for benefits of employees (employer share of FICA, IPERS & Police and Fire Pension contributions; health premiums, etc.) in the general fund. Transfers totaling $774,243 or 23% of the FY96 budget of $3,418,500 were transferred in as of 9-30-95 compared to $854,586 or 26% of the FY95 total actual at 9-30-94. I expect to receive at least the budgeted amount by fiscal year end. Road Use Taxes - This is a gas tax that is received by the State of Iowa, paid to the City on a per capita basis, receipted into the City Road Use Tax Fund and then transferred to the General Fund to pay the actual cost of the Traffic Engineer and Streets Division less other revenues received by these departments. Transfers totaling $488,826 were 18% of the FY96 budget of $2,704,155 compared to $541,169 or 24% of the FY95 total actual at 9-30-94. At this point I don't expect to receive the budgeted amounts by fiscal year end, but there will be a corresponding decrease in expenses in Traffic Engineering and Public Works Divisions to offset this. State Funding - This revenue source, which comes from the State of Iowa, consists of state aid, personal property replacement tax (flat $ amount), and bank franchise tax. Except for the bank franchise tax, the State remits these revenues to the City in two equal installments, one in December and the other in March. Bank franchise tax totaling $101,414 or 101% or the FY96 budget of $100,000 was received as of 9-30-95 compared to nothing last year at this time. Please note that $89,883 should have bebn posted during the last fiscal year but was not, due to a late payment by the state. Chargeback of Services - This revenue source consists of administrative charges to the Enterprise Funds (Ex.: Water, Parking, Sewer, etc.) for services provided in the Finance and Public Works Administration Departments, City Attorney chargeback, use of the Document Services Division, use of Central Services and Cable TV transfer to Library. The Administrative expense charges to the Enterprise Funds and the Cable TV chargeback are calculated during the budget process and then transferred to the General Fund proportionally each month. The City Attorney, Document Services and Central Page 4 of 26 Services chargeback is based on actual use. $294,425 or 24% of the FY96 budget of $1,248,120 was received as of 9-30-95. I expect to receive up to the budget amount by fiscal year end. Fines, Permits, and Fees - This category includes quite a variety of different revenue sources. The largest are Recreation fees, building and housing permits and inspections, parking fines, and magistrate court fines. Overall, fines, permits and fees total $534,339 or 26% of the FY96 budget of $2,072,784. I expect to receive up to the budgeted amount by fiscal year end. Recreation Fees totaling $177,502 are 25% of the FY96 budget of $717,129 and $2,824 more than the same time last year. I expect to reach budget by fiscal year end. Building Permits and Inspections totaling $83,962 are 19% of the FY96 budget of $448,925 and are $34,752 less than what was collected for the same time period last year. Parking Fines totaling $74,944 are 27% of the FY96 budget of $275,000 and the same as last year at this time. Magistrate's Court revenues totaling $35,639 are 32% of the FY96 budget of $110,000 and $9,692 less than the same time period last year. All other fines, permits and fees totaling $121,894 are 30% of the FY96 budget of $398,380. Contractual Services - Overall, contractual services totaling $814,926 are 80% of the FY96 budget of $1,018,200. I expect to receive at least the budgeted amount by fiscal year end. The University Fire Contract payment is received in the first quarter of each year based on actual expenses of the Fire Department for the previous fiscal year. Actual receipts totaling $728,912 are $23,912 or 3.4% more than the budget of $705,000 and $7,336 more than last year. Johnson County contract revenues are to pay for the use of the Library and Senior Center by residents who live outside the City limits of Iowa City but within Johnson County. I expect to receive at least the budgeted amount of $313,200 by fiscal year end. Hotel/Motel Tax - Revenues totaling $121,255 are 28% of the FY96 budget of $440,000 and $2,780 more than last year at this time. A 7% tax rate went into effect on January 1, 1993. Actual receipts are allocated as follows: Police Patrol (50%), Convention Bureau (25%), Mercer Park Aquatics (15%) and Parkland Fund (10%), starting 1-1-93 Acquisition (7%), and Development (3%). o All Other Income - Other income totaling $521,568 is 39% of the FY96 budget of $1,327,816. Interest income received to date is $115,392 or 58% of the budget. State CEBA grant funds of $300,000 for the NCS project comprise the majority of all other income received. Overall, general fund revenues totaling $4,612,297 are 17% of the FY96 budget of $27,096,714 compared to $4,137,283 at the same time last year. I expect to receive at least the budgeted amount of revenues by fiscal year end. Page 5 of 26 Expenditures: Overall, actual expenditures totaling $8,637,663 are 29% of the FY96 budget of $30,175,199. This compares to $6,690,162 or 26% of the FY95 actual as of 9-30-94. Below is a summary of the actual compared to budget expenditures by category: FY96 FY96 FY95 FY95 Description FY96 Actual Act. % Actual Act. % of (in $1,000s) Bud.qet @ 9/30195 of Bud;let @ 9/30/94 FY95 Actual Personal Services $17,042 $4,391 26% $4,294 27% Commodities 980 182 19% 180 22% Charges for Services 5,552 1,773 32% 1,356 30% Capital Outlay 2,811 1506 54% 169 18% Transfers Out 3,376 677 20% 660 25% Other 109 27 25% 30 77% Contingency 305. 0 0% 0 0% TOTAL $30,17_____~5$6,64~026% ~;6,690 27"/,, Capital Outlay totaling $1,506,493 is 54% of the FY96 budget of $2,810,996. The FY96 budget of $2,810,996 includes our amendment of $1,291,500 for the General Fund share of purchasing the Peninsula property and is included in expenses to date. Contingency was originally budgeted at $376,357. The balance at 9-30-95 is $305,304. The following items totalling $76,011 were amended for by using contingency: Central Business District (CBD) ($23,100) - contract for pickup of downtown area; Information Services Computers ($22,841); Human Rights ($12,650) - hire temporary staff; Government Buildings ($4,685) - automatic openers for Civic Center lobby, chambers and Police Department doors; Senior Center ($3,600) - Architectural services; Forestry ($3,110)- Tree contract; Non- Operational Administration ($4,517) - Transfer to JCCOG, City shara of Rail Study; City Clerk ($1,500) - publications; Cemetery ($797) - asphalt repairs; Engineering ($750) - computer parts; and Animal Shelter ($561) - audio equipment. Page 6 of 26 CITY OF IOWA LIlY FISCAL YEAR ¶986 GENERAL FUND REVENUES BY MAJOR CATEGORY FOR THE THREE MONTHS ENDING SEPTEMBER 30,1998 FY88 10000 GENERAL FUND AMENDED RECEIPT TYpE BUDGET '~=GINNING CASH SALANCE 9.295.974 1) PROPERTY TAX 13.811.139 2) TRANSFER; EMPL BENEFITS LEVY 3.418.5~0 3) ROAD USE TAX 2,704,155 4) STATE FUNDING: STATE AIO (fom~ Munropal 638,(~0 FY95% MONTH FY96 REC'0~ ENDING Y-T-D %REC'D/ Y-T-O TO SEPT 30, SEPT 30. BUDGET SPENT TO SEPT 30, FY98 t995 1996 BALANCE BUDGET t994 ACTUAL 6.386.638 9.295.974 7.268.823 862,819 961.301 12.849,838 70% 739.110 249.265 774,243 2.644,257 22.6% 854,586 26 168.790 488,826 2,215,329 18.1% 541,187 243% 0 0 636.0~0 OG% 0 00% 0 0 320.(~0 00% 0 00% 11.531 101.414 -1.414 101 4% 0 80% 11,531 101,414 ~54.586 0 ~ 0 92 ~ 90.281 276.384 841.738 247% 261.475 250% 6 0 60.000 0 0% 520 3.108 11.026 27.975 283% 8.750 250% 4.724 7.016 23.984 226% 2.045 15% 98.113 294.426 953.695 236% 272.790 600% 0 728.912 -23.912 1034% 721.576 1000% 20.596 86.014 227.188 275% 82.301 259% 20.5~6 814.~26 203.274 800% 803,677 773% 0 121.256 318.745 276% 118.474 259% 49,954 118.392 2,276 17~851 0 0 0 0 509 1 748 4.733 14.t98 8.935 8,935 6.183 14 980 2.083 6.250 4.167 12.500 0 300.000 0 0 0 9.063 84.608 57 7% 81.727 20 8% 0 0 00% 5.104 778% 61 265 469% 26~(~0 0 0% 0 0 0% 11.500 00% 0 00% 2.252 43 7% 1.738 40 6% 4Z592 25 0% 9875 250% 4935 00% 12206 232% -5,680 161 1% 11,688 0 00% 0 0 8% 0 08% 00% 0 00% 0 Page 7 of 26 69.951 17'/.502 539,627 24 8% 174.678 264% 30.447 83.962 384.963 18 7% 118.714 270% 29.506 74.944 200,65~ 27 3% 74.696 205% 15.482 40.398 82.~52 32 8% 23.406 193% 11,426 35,639 74.3~1 32 4% ,15.331 29 7% 8,824 27,343 66.657 291% 24.187 213% 877 27,295 47.305 38 6% 28.046 368% 3.131 18.405 52.995 25 8% 21,323 212% 7.713 17,420 35,830 327% I0~302 156% 3.255 10,376 19,624 34 6% 12,387 24 7% 3.031 13.699 32.301 298% 18.112 359% 563 7.356 21.774 25 3% 24.044 539% 184.055 534.339 1.538.445 258% 575.226 259% CI~Y OF IOWA CiTY GENERAL FUND EXPENDFEURES BY DIV1SION FOR THE THREE MONTHS ENDING SEPI~BER 30, t955 MONTH FY 96 ENDING Y-T-D 10000 GENERAL FUND AMENDED SEPT $0, SEPT 30, EXPENDITURE BY DMSION BUDGET 1998 1995 FYBS %REC'01 Y-T-D BUDGET SPENT TO SEPT 30, BALANCE BUDGET 1994 GENERAL FUND GENERAJ. FUND C~TY COUNCIL 85,524 7.883 18.682 66.842 21.8% 18.943 cn'Y CLERK 244.193 28.027 58.301 185.886 23.9% 63.417 CFKY A1-FORNEY 368.953 39.513 93.345 273.610 254% 91.001 SPECIAL CENSUS 208,831 70 92.570 118.281 44 3% CITY MANAGER 326,561 36.092 86.020 240.541 26 3% 85.881 HUMAN RELATIONS 259.111 19.318 48,g02 210,209 189% 70.462 ADA TASK FORCE 109 203 (203) 58 FINANCE DEPT. ADMINISTI~AT 233.357 24.551 64.152 169.205 27 5% 55.199 ACCOUNTING & REPORTING 383.771 35.764 89.034 294.737 232% 88.871 CENTRAL PROCUREMENT 210,494 20.158 51.843 168.661 24 6% 50.327 TREASURY 591,073 51.516 188.641 462.432 235% 117.172 DOCUMENT SERVICES 194.171 17.758 4Z650 151.521 220% 43,362 INFORMAlION SERVICES 455.927 98.666 88.691 357.238 21 6% 102.390 RISX MANAGEMENT 461.493 4~6.413 {4.920) 101 1% 447.117 GOVERNMENT BUILDINGS 284,551 25.067 61.360 203.191 232% 51.242 HUMAN RIGHTS ACTIVIllES 67,809 7.739 17 855 49,754 28 4% 3.928 NON.OPERATIONAL ADMIN 4.520.889 226.327 2.007.333 2,513.556 444% 738.909 PPD DEPT. ADMINiStRATION 222.077 18,850 55.501 186.576 25 0% 41.552 URBAN PLANNING 220.809 21.994 53.7~0 167.019 24 4% 38.668 NEIGSORHOOD SERVICES 97.947 8.874 16.768 81.179 17 1% 18.079 COMM 0EV..NON GRANT ACTI 117.471 (39.070) 20.968 96.505 178% 10.244 NON-GRANT COMM DEVELOPME 0 0 0 ECONOMIC DEVELOPMENT 621.541 406.221 414.890 106.651 79 6% 31.796 COMPREHENSIVE PLAN UPDATE 885 28 110 165 12.8% 923 ENGINEERING 631.843 37,391 103,518 528,327 16.4% 106,644 PUBLIC WORKS ADMINISTRATI 148,246 14.552 35.01 $ 111.231 23 9% 35,377 cno MAINTENANCE 199.767 11.205 36.984 163.783 180% 39.639 ENERGY CONSERVATION 32.028 2,070 6.270 25.756 196% 6.110 POLICE OEPARIMENT ADMIN 302.928 27,465 67.923 235.005 224% 72.557 POLICE PATROL 3.103,481 313.133 76§,508 2,337,976 24 7% 724.531 CRIMINAL INVESTIGATION 492.829 38.603 96.525 397,304 19 4% 106.748 RECORDS ANO IUENTIFICATIO 811.758 25.122 58.919 252.837 189% 56.421 COMMUNITY SERVICES BUREAU 192.586 18.665 39,332 153.234 20 4% 38,877 EMERGENCY COMMUNICATIONS 482.070 46.331 115,256 366,814 23 9% 129.147 JO ClY TASK FORCE GRANT 8.526 6,976 (6.976) 1.974 FEDERAL CRIME GRANT 314.924 12.002 12.002 302.922 3 8% 0 POLICE/DRUG ELIM;NATION G 0 4.797 FIRE PROTECTION 3.139.638 311,841 868.231 2,270.907 27 7% 789.465 AN[MAL CONTROL 260.319 24.378 83.510 206.809 20 6% 53.446 HiS DEPARTMENT ADMINIBTRA 200.087 19.226 44.611 155.476 22 3% 44.815 BUILDING INSPECTION 328.795 32.937 77.114 25t.681 23 6% 83.481 HOUSING INSPECTIONS 208.133 19.834 47.743 160.390 22 9% 51.698 TRAFFIC ENGINEERING 923.588 70.382 187.403 736.165 203% 179.684 STREET SYS MAINT 1.8t5~374 100.138 301.075 1.514.299 166% 370.453 FORESTRY OPERATIONS 229.201 20,019 54 972 174.229 24 0% 42.837 CEMETERY 19t.140 17,418 47.155 143.985 24 7% 47.904 RECREATION 1.886.707 172.877 557.976 t .328.731 29 6% 564.747 PARKS t.331.801 77.233 232.743 1.099.058 17 5% 181.468 LIBRARY 2.596.050 274.800 676.283 1.919.767 28 1% 635.710 PARKS & REC AOMIN 156.991 16.622 38.871 118.120 248% 37.443 SENIOR CENTER 493.367 46.576 105.582 387.786 21 4% 102.859 LIBRARY EQUIP REPL RESE 613 (613) 641 PARK [AND ACQUISITION RES 138.374 136.374 0 0% 17.033 LIBRARY PUBLIC ACCESS RES 298 (298) COMPUTER REPLACFJ4ENT 2,733 (2.733) 330 PARK [AND DEVELOPMENT RES 12.000 12.000 0 0% TOTAL EXPENOITURE 30.175,199 2,807.850 NET RECEIPTS OR EXPENDITURES .3.078,485 .!.1t8.030 ENDING BALANCE 6.217.489 5.270.608 8.637.663 21.537.536 28 6% 6.690.162 -4.025.366 946.881 .2.552.879 5.270.606 4.715.944 Page 8 of 26 Enterprise Funds: Parking Fund Pollution Control Fund Water Operating Fund Refuse Collection Fund Landfill Operations Fund Airport Operations Fund Mass Transit Fund Page 9, of 26 ENTERPRISE FUNDS NOTES SEPTEMBER 30, 1995 Below is a summary by fund of the FY96 budget and actual beginning cash balance, revenues, expenses (as amended3 and ending cash balance with a bdef explanation of major line items over or under budget. Parking Fund FY96 FY96 FY95 Description FY96 Actual % of Actual (in $1,000s) Budget @ 9-30-95 Bud, et @ 9-30-94 g Beginning Cash Balance $1.662 $1,662 $1,254 Revenue 2,835 793 28% 804 Expenses -3,506 -1 ~107 32% -739 ENDING CASH BALANCE $99___.~1 $1,34____~8 .$1,319 9-30-94 Actual % to Total FY95 Actual 23% 24% Overall, the September 30, 1995, cash balance of $1,347,604 is good. Revenues totaling $792,616 are 28% of the FY96 budget of $2,835,500 and $12,000 less than the same time pedod last year. Below is a schedule comparing revenue by type for the three months ending September 30, 1995, and 1994. DESCRIPTION FY96 Actual as a 3 mos. actual 12 mos. 3 mos. actual % of @ 9-30-94 actual @ 9-30-95 FY96 Budget @ FY95 FY95 FY96 BUDGET 9-30-95 $3 FINES INTEREST ON/OFF STREET METERS PARKING LOT PERMITS RAMP PERMITS CAPITOL ST RAMP DUBUQUE ST RAMP CHAUNCEY SWAN RAMP - METERED OTHER REVENUE Total Parking Revenues 110,516 472,676 103,311 300,000 34% 70,318 252,870 85,578 120,000 71% 155,047 607,594 154,996 600,000 26% 38,660 109,516 31,025 116,500 27% 79,828 246,672 48,793 160,000 30% 208,337 955,862 224,150 1,030,000 22% 80,062 354,334 104,151 390,000 27% 14,646 63,631 16,702 24,000 70% 47,022 40:4~823 23~910 957000 25._°/0 804,436 3,467,978 792,616 2,835,500 28% Parking Fines totaling $103,311 at 9-30-95 are 34% of the FY96 budget of $300,000 and $7,200 less than last year at this time. Interest income totaling $85,578 is 71% of the FY96 budget of $120,000 and $15,000 more than last year at this time. On/Off Street Meter revenue totaling $154,996 is 26% of the FY96 budget of $600,000 and the same as this time last year ($155,047). Parking Lot Permit revenue totaling $31,025 is 27% of the FY96 budget of $116,500 and $7,600 less than the same time last year ($38,660). Ramp permit revenue totaling $48,793 is 30% of the FY96 budget of $160,000 and $31,000 less than the same time last year ($79,828). Page 10 of 26 Capitol St. ramp revenue totaling $224,150 is 22% of the FY96 budget of $1,030,000 and $16,000 more than the same time period last year ($208,337). Dubuque St. ramp revenue totaling $104,151 is 27% of the FY96 budget of $390,000 and $24,000 more than the same time last year ($80,062). Expenses totaling $1,106,739 are 32% of the FY96 budget of $3,506,454. Transfern totaling $450,000 are 60% of the FY96 budget of $750,000. This transfer was made to the Parking Improvement Reserve. Wastewater Treatment Fund- FY96 Description FY96 Actual (in $1,000s) Budget @ 9-30-95 Beginning Cash Balance $3,183 $3,183 Revenue 8,117 2,391 Expenses -8,763 -2,438 ENDING CASH BALANCE ~,536 $3,136 9-30-94 Actual % FY96 FY95 to Total % of Actual FY95 Budget @ 9-30-94 Actual $1,918 30% 805 23% 28% -1,367 21% $2,356 Overall, the September 30, 1995, cash balance of $3,136,147 is good. Revenues totaling $2,391,252 are 30% of the FY96 budget of $8,117,091. Wastewater Fees totaling $2,220,892 are 29% of the FY96 budget of $7,739,091 and $616,000 more than last year at this time due to the March 1, 1995 rate increase and change to monthly billing in July, 1995. interest income totaling $142,569 is 44% of the FY96 budget of $325,000 and $13,000 less than last year at this time. Expenses totaling $2,437,821 are 28% of the FY96 budget of $8,763,136 and include a $1,000,000 transfer from operations to reserves. Water Ol~eratln.q Fund- FY96 FY96 Description FY96 Actual % of (in $1,000s) Budget @ 9-30-95 Budget Beginning Cash Balance $2,393 $2,393 Revenue 4,958 1,323 27% Expenses -6,201 -2,053 33% ENDING CASH BALANCE $1~150 $1~663~ 9-30-94 Actual % FY95 to Total Actual FY95 @ 9-30-94 Actual $1,924 953 23% -872 24% $2~00____~4 Overail, the September 30, 1995, cash balance of $1,663,646 is good. Revenues totaling $1,322,919 are 27% of the FY96 budget of $4,958,100. Water fees totaling $1,267,034 are 26% of the FY96 budget of $4,808,100 and 383,672 more than last year at this hme due to the March 31. 1995 rate increase and change to monthly billing in July, 1995. interest income totaling $51,532 is 51% of the FY96 budget of $100,000. Expenses totaling $2,052,569 are 33% of the FY96 budget of $6,201,471 and include a $1,300,000 transfer from operations to reserves. Page 11 of 26 Refuse Collection Fund - FY96 FY96 FY95 Description FY96 Actual % of Actual ~in $1,000s) Bud.qet .@. 9-30~95 Budget @ 9-30-94 Beginning Cash Balance $361 $361 $298 Revenue 1,890 467 25% 427 Expenses -1 t882 -412 22% -451 ENDING CASH BALANCE $ 369 $P,16 $274 9-30-94 Actual % to Total FY95 Actual 24% 26% FY96 revenues totaling $446,632 are 25% of the FY96 budget of $1,890,000. Refuse and curbside recycling fees totaling $430,260 are 24% of the FY96 budget of $1,810,000 and $39,000 more than last year at this time. Yardwaste bag sales totaling $32,744 are 41% of the FY96 budget of $80,000 and the same as last year. Expenses totaling $412,296 am 22% of the FY96 budget of $1,882,402. Landfill Operations Fund - FY96 FY96 FY95 Description FY96 Actual % of Actual (in $1,00Os) Budget @ 9-30-95 Bud.clet @ 9-30-94 Beginning Cash Balance $2,072 $2,072 $1,610 Revenue 3,500 1,01 0 29% 1,124 Expenses -4,376 -1,694. 39% -800 ENDING CASH BALANCE .$!,~96 $1,388 ~1,934 Overall, the September 30, 1995, cash balance of $1.388,057 is good. 9-30-94 Actual % to Total FY95 Actual 28% 23% FY95 revenues totaling $1,010,651 are 29% of the FY96 budget of $3,500,000 and $114,000 less than the same time last year. Landfill tipping fees totaling $946,487 are 27% of the FY96 budget of $3,480,000. Interest revenue is $2,789 over the FY96 budget of $20,000. Expenses totaling $1,694,259 are 39% of the FY96 budget of $4,375,402 and include a $900,000 transfer from operations to reserve. Page 12 of 26 Aimoft Operation - FY96 FY96 FY95 Description FY96 Actual % of Actual (in $1,000s) Bu~ @ 9-30-95 Budget @ 9-30-94 Beginning Cash Balance $14 $14 $37 Revenue 244 69 28% 82 Expenses -263 -7_..~8 30% - 103 ENDING CASH BALANCE -$5 $=~5 $1__~.6 9-30-94 Actual % to Total FY95 Actual 25% 3O% Revenues totaling $68,908 are 28% of the FY96 budget of $243,810. Hangar rental totaling $23,361 is 20% of the FY96 budget of $116,500. General Fund subsidy totaling $44,033 is 36% of the FY96 budget of $120,810. This subsidy includes transfers from General Fund for several Capital Improvement projects. A transfer out to the Capital Improvement Fund is included in the expense budget. Expenses totaling $78,588 are 30% of the FY96 budget of $262,921. Mass Transit Fund FY96 FY96 FY95 Description FY96 Actual % of Actual (in $1,000s) Bud.qet @ 9-30-95 Bud,qet @ 9-30-g4 Beginning Cash Balance $223 $223 $123 Revenue 3,301 732 22% 689 Expenses -3, 384 -699 21% -765 ENDING CASH BALANCE ~!40. $25.___~6 $4__6 9-30-94 Actual % to Total FY95 Actual 23% 26% Revenues totaling $732,406 are 22% of the FY96 budget of $3,300,906. Transit fees totaling $142,193 are 22% of the FY96 budget of $645,000 and the same as last year. Federal UMTA monies budgeted at $350,260 have not been received. State grant revenue totaling $65,085 is 30% of the FY96 budget of 220,000. The General and Parking Fund subsidies totaling $513,286 are 25% of the FY96 budget of $2,053,146 as they are transferred at a uniform rate throughout the year. Expenses totaling $698.957 are 21% of the FY96 budget of $3.383.732. Page 13 of 26 FY96 Parking Fur~d Budget to Actual Comparison for the Three Months Ending 9~30~95 Millions $4.000 $3.5O0 $3.000 $2.500 $2 000 $1.500 $1.000 $0.500 $0.000 -- Budget- r-] Actual $0.99i Revenues Expenses FY96 Wastewater Cash Balance Treatment Fund Budget to Actual Comparison for the Three Months Ending 9/30/95 Millions //' ' W Budget [] Actual $10.000 - $8.000 '- $6.000 $4.000 $2000 , $o. ooo ~/ Revenues Expenses Cash Balance Page 14 of 26 FY96 Water Operations Fund Budget to Actual Comparison for the Three Months Ending 9/30/95 $7.000 $6.000 $5.000 $4.000 $3.000 $2.0O0 $1.000 $0.000 Millions Expenses Budge! ~ Actual ' Revenues Cash Balance FY96 Refuse Co~!action Fund Budget to Actual Comparison for the Three Months Ending 9/30/95 Thousands ~ [] Budget ~ Actual $2,000 $1,500 $1,000 22% $500 $0 Revenues Expenses Cash Balance Page 15 of 26 FY96 Landfi~ Fund Budget to Actual Comparison for the Three Months Ending 9/30/95 Millions $5.O $4.0 [] Budget' ~ Actual $3.0 39% $2 0 $1.0 $0.0 Revenues Expenses Cash Balance FY96 Airport Operations Fund Budget to Actual Comparison for the Three Months Ending 9/30/95 Thousands $300 -~ ............... [] Budget ~ Actual $250 $200 $150 $100 30% $50 $0 -$50 Revenues Expenses Page 16of26 Cash Balance FY96 Mass Transit Op. Fund Budget to Actual Comparison for the Three Months Ending 9/30/95 Millions $3.5o0 $3.000 $2.500 $2.ooo $1.5oo t [] Budget [] Actual $1.000 $0.500 $0.000 Revenues Expenses Cash Balance Page 17 of 26 Other Funds: Debt Service Fund Broadband Telecommunications Fund Johnson County Council of Governments General Fleet Maintenance Fund Equipment Replacement Fund Central Supply & Print Shop Fund Road Use Tax Fund Employee Benefits Fund Page 18 of 26 Debt Service Fund - OTHER FUND NOTES SEPTEMBER 30, 1995 FY98 FY96 FY95 Description FY96 Actual % of Actual (in $1,000s) Budget @ 9-30-95 Budget @ 9-30-94 Beginning Cash Balance $530 $530 $266 Revenue 4,995 184 4% 130 Expenses -4,999 -50 1% ~ ENDING CASH BALANCE $525 $664 $396 9-30-94 Actual % to Total FY95 Actual 3% 0% Revenues totaling $184,537 am 4% of the FY96 budget of $4,994,828. Property taxes (budget of $2,544,714) account for over 51% of the budgeted revenues. $177,247 or 7% of the propetty tax budget has been received as of 9-30-95. This corresponds to when property taxes are due, October and Mamh of each year. Transfers-in from other funds ($2,450,114) account for the balance of budgeted revenues. The transfers are mostly from Enterprise Funds to pay for their sham of debt service. Actual transfers occur only when principal and/or interest is actually paid, usually in November/December (interest) and May/June (principal and interest). Only $6,728 of the transfer in budget from Enterprise Funds has been received as of 9-30-95. The majority of the expenditure budget of $4,999,~'H. will be spent on principal/interest in May and June, 1996. Broadband Telecommunications Fund - FY96 FY96 FY95 Description FY96 Actual % of Actual (in $1,000s) Budget @ 9-30-95 Budget @ 9-30-94 Beginning Cash E~alance $133 $133 $190 Revenue 297 76 26% 74 Expenses -336 -79 24% -89 ENDING CASH BALANCE .$r9~ $130 $175 9'30-94 Actual % tO Total FY95 Actual 24% 24% Revenues totaling $76,304 are 26% of the FY96 budget of $297,000. The largest revenue source is from the cable franchise fee (budget of $290,000). This fee is remitted quarterly. $73,772 or 25% of the franchise fee budget has been received through 9-30-95 and is $2,000 more than the same time last year. Expenses totaling $79,783 are 24% of the FY96 budget of $336,087. Page 19 of 26 Johnson County Council of Governments. FY96 FY96 FY95 Description FY96 Actual % of Actual (in $1,000s) Budget @ 9-30-95 .Budget @ 9-30-94 Beginning Cash Balance $14 $14 $27 Revenue 324 69 21% 80 Expenses -336 -79 24% -77 ENDING CASH BALANCE $2 $4 ~.30 9-30-94 Actual % to Total FY95 Actual 28% 26% Revenues totaling $69,086 are 21% of the FY96 budget of $324,138. Funding from other local governments totals $13,930 or 21% of the budget of $66,741. 10% or $6,634 of state/federal funding has been received to date. The subsidy from General Fund (budget of $94,966), Solid Waste Surcharge (budget of $33,000) and Road Use Tax (budget of $62,000) are prorated over the twelve months. Actual transfers in are 25% of the budget at this time. Expenses totaling $79,443 are 24% of the FY96 budget of $336,176. General Fleet Maintenance - FY96 FY96 FY95 Description FY96 Actual % of Actual (in $1,000s) Bud.qet @ 9-30-95 Bud,qet @ 9-30-94 Beginning Cash Balance $79 $75 $219 Revenue 1,246 200 16% 307 Expenses .1,281 -249 19% -230 ENDING CASH BALANCE $4__~0 $26. $29~6 9-30-94 Actual % to Total FY95 Actual. 30% 20% This fund accounts for the maintenance on all City vehicles except the Transit Division. Revenues are generated from chargebacks to all City departments and divisions based on vehicle usage and in some cases actual repair costs. Revenues and expenditures should be in line with the budget by fiscal year end. E__~ui13ment Replacement Fund - FY96 FY96 FY95 Description FY96 Actual % of Actual (in $1,000s). Budget @ 9-30-95 B. udget @ 9-30-94 Beginning Cash Balance $1,789 $1.789 $1,524 Revenue 765 140 18% 203 Expenses - 1,007 ~65 6% -4 ENDING CASH BALANCE $1,54~7 $1,86~4 $1,72~3 9-3O-94 Actual % to Total FY95 Actual 15% 0% This fund accounts for the majority of all City purchases for vehicles. Revenues are generated from chargebacks to all City departments and divisions based on estimated cost to replace the vehicles. Revenues totaling $139,802 are 18% of the FY96 budget of $765,000. Chargebacks to all departments totaling $118,202 are 17% of the FY96 budget of $700.000. Expenses totaling $64,532 are 6% of the FY96 budget of $1,006,695. Only 6% of the FY96 capital outlay budget of $989,264 has been spent to date. Page 20 of 26 Central SewIces FY96 FY96 FY95 Description FY96 Actual % of Actual (in $1,000s) Bud,qet @ 9-30-95 Bud,qet @ 9-30-94 Beginning Cash Balance $243 $243 Revenue 594 128 21% Expenses .672 --187 28% ENDING CASH BALANCE .~165. ,$184 9-30-94 Actual % to Total FY95 Actua~ $214 164 30% .-154 30% This fund accounts for the centralized purchase of supplies, in-house printing, radio maintenance and the purchase/lease of City-wide copy and fax machines. Revenues are generated from chargebacks of supplies used, actual print jobs, copier/fax use and radio repairs. Expenses are in line with the budget except for capital outlay. Only $11,100 of the capital outlay budget of $139,108 has been spent to date. Road Use Tax Fund - Description FY96 (in $1,000s) Bud,qet Beginning Cash Balance $4,136 $4,136 Revenue 3,500 1,052 Expenses -6,386 -1,100 ENDING CASH BALANCE $17250 $4t088 9-30-94 Actual % FY96 FY96 FY95 to Total Actual % of Actual FY95 @ 9-30-95 Bud,qet @ 9-30-94 Actual $3,646 30% 933 25% 17% -833 25% ,$3~746 Revenues totaling $1,051,531 are 30% of the FY96 budget of $3,500,000. State Road Use Tax (RUT) revenue is budgeted at $56.915 per capita. Actual receipts for the three months total $1,003,656 or approximately $67.20 per capita. The balance of revenue comes from interest income. Expenditures include transfers to the General Fund to pay for the cost of the Traffic Engineering and Streets Divisions, a $30,855 subsidy to General Fund - Forestry and $62,000 to JCCOG, and funding for Capital Improvement Projects (ClP). Transfers to the General Fund are net of any other revenue received by the Traffic Engineering and Streets Divisions w~thin the General Fund. Actual transfers to Traffic Engineering totaling $186,298 are 22% of the FY96 budget of $864,000. Actual transfers to Streets totaling $294,813 are 16% of the FY96 budget of $1,809,300. Subsidy to Forestry and JCCOG are transferred evenly throughout the year. CIP transfers totaling $595,403 are 17% of the FY96 budget of $3,618,451. Page 21 of 26 Em;Ioyee Benefits Fund - FY96 FY96 FY95 Description FY96 Actual % of Actual (In $1,000s) Budget @ 9-30-95 Bud.qet ,@ 9-30-94 Beginning Cash Balance $483 $483 $477 Revenue 3,783 484 13% 366 Expenses -3,598 -786 22% :872 ENDING CASH BALANCE $668 $181 -$29 9-30-94 Actual % to Total FY95 Actual 11% 26% Revenues totaling $484,430 are 13% of the FY96 budget of $3,783,280. Properly tax revenues are approximately 77% of the FY96 budget. $202,540 or 79% of the FY96 property tax revenue budget of $2,908,280 has been received through 9-30-95. The majority of property revenue is received twice a year, approximately 50% in October and 50% in Apdl. This coincides with the due date of property tax bills from property owners. $78,540 was received from the University of iowa Fire Contract. $50,000 or 25% of the FY96 budget of $200,000 was received from the General Fund to be used in FY2000 for the 27th pay period. $148,750 or 23% of the FY96 budget of $595,000 was transferred in from the Public Safety Reserve. Expenses totaling $786,872 are 22% of the FY96 budget of $3,598,338. The major budgeted expense is a transfer out to the General Fund. The transfer pays for the benefits of employees in the General Fund. The employer share of FICA, IPERS, Police/Fire Pension, health premiums, life premiums and workers compensation. Page 22 of 26 FY96 Equipmerit Replacement Budget to Actual Comparison for the Three Months Ending 9/30/95 Millions $2000 _ $1 500 - $1.000 -/ Budget' ~ Actual ;1.~47 $0.500 18% $0.000 Revenues Expenses Cash Balance FY96 Central Supply & Prir~t Budget to Actual Comparison for the Three Months Ending 9/30/95 Thousands i I Budget ~ Actua~ I ~_ $700 $6OO $500~' $4OO 28% $2OO $100 $0 ~ Revenues ,$i871 Expenses Page25of26 Cash Balance FY96 Debt Service Fur~d Budget to Actual Comparison for the Three Months Ending 9/30/95 $5,000 $4,000 $3,000 $2,000 $1,000 Thousands ~ Budge( I_~ Actual Revenues Expenses Cash Balance FY96 BTC Operations Fund Budget to Actual Comparison for the Three Months Ending 9/30/95 Thousands $350 - - j- $300 j $250 -/' Budget ~ Actual $200 $150 24% $100 $50 $0 -~ .... Revenues Expenses Page 23 of 26 Cash Balance FY96 JCCOG Budget to Actual Comparison for the Three Months Ending 9/30/95 Thousands ~ Budgel ,'~ Actual $350 $3OO $250 $2O0 $150 24% $100 $50 $0 Expenses Revenues Cash Balance FY96 Genera~ Fleet i~lair~tenar~ce Budget to Actual Comparison for the Three Months Ending 9/30/95 Thousands ~ ~ Budget ~ Actual $1,400 -~ $1.200 $1,000 $800 $6oo 19 % $400 i$24si $200 Revenues Expenses Page 24 of 26 Cash Balance FY96 !~quipmer~t Replacemerit Budget to Actual Comparison for the Three Months Ending 9/30/95 Millions [] Budget' [~ Actual $2.000 -j $1 500 -~ - $1.000 $0.500 18% $0.000 Revenues Expenses Cash Balance FY96 Cer~tra~ SupCy & Pdr~t Budget to Actual Comparison for the Three Months Ending 9/30/95 Thousands $700~- -- I [] Budget [_~ Actual $800 $500 $400'~' $300 28% $200 $100 $0 Revenues Expenses Page 25 of 26 Cash Balance FY96 I~ad Use Tax Budget to Actual Comparison for the Three Months Ending 9/30/95 Millions ~ Budget 7-] Actua; $7.000-j ~ $6.000 ~/~ $5.000 ~ $4.OOO $3.OOO $2.000 $1.000 $0.000 Revenues Expenses 1'$4.086 Cash Balance FY96 Employee Benefits Budget to Actual Comparison for the Three Months Ending 9/30/95 Thousands ~ ~ Budget ~ Actual $4,000 .- $3,500 $3,000 $2,500 $2,000 $1,5oo 22% $1,000 $500 $o j Revenues Expenses Page 26 of 26 Cash Balance City of Iowa City MEMORANDUM Date: November 17, 1995 To: Steve Arkins From: Robert Miklo Re: SUB94-0011, Ed Cole Subdivision In June of 1994 Ed Cole submitted a subdivision plat for a 20-lot industrial development located on South Riverside Drive across from the Johnson County Fairgrounds. The plat as submitted contained several technical deficiencies and was in non-compliance with City codes and requirements as discussed below. SANITARY SEWER: The area is not sewerable on the municipal sanitary sewer system. Public Works Department indicated that development in this area would require approval from the County Health Department for a private sanitary sewer treatment system. The applicant was advised that he needed to secure such a permit prior to subdivision approval. Flood Plain: A large portion of the proposed subdivision is included within the 100-year floodplain. The Sensitive Areas map also indicates that there are potential wetlands covedng a large portion of the property. The applicant had completed considerable filling on the property without permits. The applicant was advised that he should provide evidence that the Army Corps of Engineers have reviewed the property and that any necessary permits for filling the floodplain and wetlands were secured. Stormwater Management: In order to provide stormwater management for the subdivision, the applicant needed to secure an easement from adjacent property owners prior to preliminary plat approval. Street Access: The property currently does not have access to a public street. The applicant was advised that he needed to secure permission from the CRANDIC railroad for a railroad crossing or an easement form the adjacent propcrty owner to the north in order to secure access to the property. Water: Water pressure in the vicinity of this subdivision is low. The Fire Department has indicated that the buildings in this area should be limited to approximately 3600 square feet due to firefighting constraints ~mposed by low water pressure. The Planning and Zoning Commission had this subdivision on its agenda for several meetings during 1994. The applicant continually requested deferral of the application. In December of 1994, the Planning and Zoning Commission indicated that it would defer the application indefinitely to allow the applicant time to secure permits that were needed from agencies and individuals other than the City. To date, evidence of approval of the above-referred-to permits or easements has not been submitted by the applicant.