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HomeMy WebLinkAboutUrbanized 12-02-09 ~JCCOG ............. Meeting Notice JCCOG Urbanized Area Policy Board Wednesday, December 2,2009 - 4:30 PM Iowa City City Hall Agenda 1. Call to Order a. Recognize alternates b. Consider approval of meeting minutes c. Set January Board meeting date, time and location 2. Public Discussion of any item not on the agenda 3. Administration a. Appoint nominating committee for calendar year 2010 JCCOG Urbanized Area Policy Board officers b. Discussion of the FY11 JCCOG Budget i: Discussion of the ECICOG assessments in the FY11 JCCOG Budget 4. Transportation Planning a. Consider the apportionment of Federal Transit Administration Section 5307 funds to Coralville Transit, Iowa City Transit and University of Iowa Cambus b. Consider the apportionment of JCCOG Surface Transportation Program funds for Federal FY11-12 i. Public discussion ii. Consider apportionment of JCCOG Surface Transportation Program funds c. Consider the apportionment of JCCOG Transportation Enhancement funds for Federal FY11-12 i. Public discussion ii. Consider apportionment of JCCOG Transportation Enhancement funds d. Discuss the pending update to the JCCOG Long Range Multi-Modal Transportation Plan e. Update on recent activities 5. Human Services Planning Highlights of the JCCOG Human Services Division 6. Other Business 7. Adjournment Attachments: Minutes from the JCCOG Affordable Housing Committee meetings MINUTES PRELIMINARY DRAFT JCCOG URBANIZED AREA POLICY BOARD WEDNESDAY, SEPTEMBER 9, 2009 - 4:30 P.M. ROOM 203 BIC, JOHNSON COUNTY HEALTH AND HUMAN SERVICES BUILDING MEMBERS PRESENT: Coralville: Iowa City: Henry Herwig, John Weihe Connie Champion, Amy Correia, Matt Hayek, Mike Wright Gayle Klouda Sally Stutsman, Rod Sullivan Jim Wozniak Louise From David Ricketts ICCD: Johnson County: North Liberty: University Heights: University of Iowa: STAFF PRESENT: Kristopher Ackerson, Darian Nagle-Gamm, Brad Neumann, Kent Ralston, Linda Severson, John Yapp 1. CALL TO ORDER a. Recoqnize alternates. consider approval of meetinq minutes. set date for next meetinq From called the meeting to order at 4:30 PM. Rod Sullivan was recognized as an alternate for Larry Meyers, Johnson County. Amy Correia noted that Dale Helling was listed as present for the June 24 JCCOG Board meeting but was not noted as an alternate. Yapp stated that Helling was an alternate for Ross Wilburn and that the correction to the minutes would be made. Correia moved to accept the June 24th minutes with the amendment; the motion was seconded by Champion. The motion carried unanimously. The next JCCOG Urbanized Area Policy Board meeting was set for 4:30 PM on Wednesday December 2nd 2009 at Iowa City City Hall. 2. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA There was no public discussion of any item not on the agenda. 3. ADMINISTRATION a. Items from the Executive Director Yapp gave an update on the JCCOG Affordable Housing Committee, stating that the committee recently held its first meeting and that the makeup of the committee included staff and elected officials from several communities. Mike Wright asked Yapp what some of the main topics discussed at the first meeting were. Yapp stated that the main issues brought up related to perception of affordable housing and costs associated with regulation. Klouda asked if minutes from the meeting were available for review. Yapp stated that they were not yet complete but that he would make sure minutes from the meeting were made available on the JCCOG website once finalized. Yapp gave an update on the roadway safety audit recently conducted in North Liberty. Yapp explained that the result of the audit will be a list of issues that city staff can prioritize and use as a guide for maintenance and necessary improvements. Yapp stated that any other community interested in a similar roadway safety audit should contact JCCOG staff. 4. HIGHLIGHTS FROM THE HUMAN SERVICES DIVISION Severson gave an update on the recently conducted "CarFit" and "We Need to Talk" programs aimed at addressing needs of senior drivers. Severson stated the programs had good attendance and noted the city of Coralville sent a police officer to the "We Need to Talk" training and two Iowa City Fire Fighters attended the CarFit training. Stutsman asked if the programs were only open to members of the Iowa City senior center. Severson stated that the programs were open to all seniors. Severson noted the upcoming community development block party being held in Weatherby Park and the 40th anniversary of MECCA. Severson then distributed flyers for the events to Board members. Sullivan asked if JCCOG would again be providing business-card sized information cards that can be distributed to panhandlers. Severson explained that the cards are meant to replace cash donations and provide people in need with contact information for local resources. Severson stated the cards had a slightly different design this year but would be soon available for distribution. 5. TRANSPORTATION PLANNING a. Presentation of proiect applications for JCCOG Surface Transportation Proqram and Transportation Enhancement funds Yapp explained the process used to identify projects for Surface Transportation Program (STP) and Transportation Enhancement (TE) funds based on project applications, the public comment process, staff review and recommendations, recommendations by the Regional Trails and Bicycle Committee and the JCCOG Transportation Technical Advisory Committee, and eventually final project selection by the JCCOG Urbanized Policy Board. Ackerson provided a presentation that displayed the locations of each project and gave a brief summary of the details associated with each project. Ackerson also noted that the project information is available on the JCCOG website at www.jccog.org. b. Update on area IJOBS proiects Yapp gave an update on the progress of local projects being funded by I-JOBS funds. Yapp referred to a table showing a list of the projects receiving I-JOBS funding and noted Johnson County communities are scheduled to receive approximately $36 million from the program. c. Update on area America Recovery and Reinvestment Act proiects Yapp gave a brief summary of projects being funded by the America Recovery and Reinvestment Act in Johnson County, noting that two projects have been awarded a bid and the remaining projects are in the planning and design phase. d. Update on Recent Activities Yapp stated that the issue of red-light running cameras had received some local media attention. Yapp stated that JCCOG staff was approached by a salesperson of such technology which prompted staff to conduct some independent research and identify pros and cons of such measures so that any community interested in exploring the issue further can be provided with pertinent information. Wright stated that this issue will likely have to be discussed by each community on their own to determine appropriate solutions. Yapp stated that the Iowa Department of Transportation will be hosting a public meeting on September 15th to discuss proposed improvements to the Interstate- 80llnterstate-380 interchange. Yapp stated the meeting will be held at Iowa City West High School. Hayek asked about one of the proposed trails from the STPITE summary that would be located near the 1-8011-380 interchange and if its location would be problematic. Yapp answered that the proposed trail project would not interfere with proposed designs for the interchange improvements. 6. OTHER BUSINESS There was no other business discussed. 7. ADJOURNMENT Corriea moved to adjourn the meeting and was seconded by Wright. The motion carried unanimously. The meeting adjourned at 5:09 pm. S :\PCD\Minutes\JCCOG-UAPB\2009 ~ -=JCCOG - ~ ~ ,..~ m e m 0 (.... Date: November 23, 2009 JCCOG Urbanized Area Policy Board John Yapp, Executive Director"1~ y,.",- Agenda item #3(a): appoint nominating committee for calendar year 2010 JCCOG Urbanized Area Policy Board officers To: From: Re: At your January meeting, you will elect a Chairperson and Vice Chairperson of the 2010 JCCOG Urbanized Area Policy Board. The Chairperson is responsible for presiding over all meetings of the Board. The Chairperson and Director of JCCOG are responsible for signing all contracts and federally required documents. As Director, it has been my practice to meet with the Chair prior to each Board meeting to review agenda items and major work program activities. The Vice Chairperson assumes the duties of the chair when the Chair is not available. A list of past JCCOG Urbanized Area Policy Board Chairpersons is attached. Please consider appointing a three-person nominating committee for the chairperson and vice chairperson of the JCCOG Urbanized Area Policy Board. The nominating committee will report at the January meeting, where the Chairperson and Vice Chairperson will be elected. jccogadm/mem/UAPB-11-23-09.doc Item 3(a) JCCOG Urbanized Area Policy Board Past Chairpersons Year Chairperson Organization 2009 From University Heights 2008 Ricketts University of Iowa 2007 Bailey Iowa City 2006 Bailey Iowa City 2005 Stutsman Johnson County 2004 Weihe Coralville 2003 Champion Iowa City 2002 Dorst North Liberty 2001 O'Donnell Iowa City 2000 Herwig Coralville 1999 Hippee North Liberty 1998 Stutsman Johnson County 1997 Lacina Johnson County 1996 Kubby Iowa City 1995 Axeen Coralville 1994 Novick Iowa City 1993 Ambrisco Iowa City 1992 Duffy Johnson County 1991 Courtney Iowa City 1990 Courtney Iowa City 1989 Schottelius University Heights 1988 Roberts North Liberty 1987 Am brisco Iowa City 1986 Donnelly Johnson County 1985 Dvorsky Coralville 1984 Sehr Johnson County 1983 Balmer Iowa City 1982 Kattchee Coralville 1981 Kattchee Coralville Jccogad ml uap bpastch rsdoc, d oc ~JCCOG r ;,---;: ~ r.... m e m 0 Date: November 24, 2009 To: JCCOG Urbanized Area Policy Board From: John Yapp, Executive Director 1 A YY-- Re: Agenda Item 3(b): Discussion of FY11 JCCOG Budget The attached page shows a summary of the FY10 JCCOG assessments and total budget amounts, including both JCCOG and ECICOG assessments. The majority of the budget is for employee salary and benefits. JCCOG staff are organized administratively under the City of Iowa City and are subject to Iowa City employee policies. Non-administrative employees are also organized under the American Federation of State, County and Municipal Employees (AFSCME) Union and are entitled to benefits negotiated under the collective bargaining agreement. The focus and purpose of JCCOG remains fulfilling federal and state requirements necessary (and beneficial) for local communities to receive state and federal transportation funds, and to produce locally-generated transportation studies for JCCOG member-agencies. These studies, including minor intersection studies, major corridor studies and everything in between are intended to result in better information upon which to base project and programming decisions. Capital costs for FY11 will be similar to past years, including maintenance and replacement of our traffic counters and maintenance/upgrades to our mapping and traffic modeling software. I intend to keep the funding percentage split between JCCOG member agencies the same as in recent years, and to keep any increase in assessment levels to a minimum (assessment levels did not change between FY09 and FY10). At our December 2 meeting, let me know if there is any interest in additional services or consultant-driven studies for which we would need to budget in FY11. I will bring the FY11 Budget to you for formal consideration at your January meeting for formal consideration. Agenda Item 3(b)(i): Discussion of ECICOG Assessments in the JCCOG Budget Small community planning assistance projects for Johnson County communities are provided through an arrangement with the East Central Iowa Council of Governments. JCCOG acts as a funding conduit for Johnson County funding of ECICOG, and passes through ECICOG assessments to ECICOG. The City of Iowa City has recently indicated they will no longer pay the assessment to ECICOG (see attached letter from Interim Iowa City City Manager Helling), which in FY10 was $20,740. C:IDocuments and SettingsWapplLocal SettingslTemporary Internet FilesIOLK13E\MemoFOI Item 3(b) How is ECICOG funded in Johnson County? The funding arrangement of assessing individual municipalities in Johnson County is somewhat unique, but it is the way ECICOG has been funded since the formation of JCCOG. The ECICOG assessment is based on a per-capita calculation. In FY10, the assessment was based on a $0.3322 per capita rate for the entire County population, plus an additional $0.2090 per-capita rate for the population within the small communities. The funds are assessed to each municipality based on the per-capita rate; Johnson County is assessed based on the unincorporated population. How is ECICOG funded in other counties? In the other counties, the County government budgets for and funds ECICOG through the County budget, based on the same per-capita rate. Which fundinq method is better from EC/COG's perspective? According to the ECICOG Executive Director, neither funding method is better or worse. ECICOG receives the same per-capita funding either way and the decision of how to structure the payments within the County is a local decision. What will happen if ECICOG does not receive the per-capita fundinq? According to the ECICOG Executive Director, the ECICOG Board's position in the past has been that if ECICOG does not receive the full assessment from a county, that county will no longer be eligible for ECICOG services. The ECICOG Executive Committee reiterated this position at a recent meeting during a discussion of the Johnson County FY11 assessment. These services include the various housing programs, low-interest economic development funds, assistance with grant applications, assistance with comprehensive plans and other planning documents, and potentially other funding programs. As the ECICOG assessments are reflected in the JCCOG Budget, the JCCOG Board needs to discuss at our December 2 meeting how you would likeme to reflect the ECICOG funding amounts in the draft FY11 JCCOG Budget. I have developed three options to consider: 1. Prepare the JCCOG Budget consistent with past years 2. Prepare the JCCOG Budget with Johnson County funding the ECICOG assessment (this will require Johnson County Supervisors approval as well) 3. Prepare the JCCOG Budget with the entire ECICOG assessment spread amongst the remaining Johnson County governments, without including Iowa City or its population (this will require approval by all the other entities) Depending on how you direct me to draft the FY11 JCCOG Budget, it will set the stage for discussions with either the Johnson County Supervisors and potentially all affected Johnson County communities regarding ECICOG funding. C:\Documents and Settings\jyapp\Local Settings\Temporary Internet Files\OLK13E\MemoForm-newJCCOG1.doc ~ c:: Q) E ~CI) a3 ~ E ~ CI) vI Cl)1I:::( Q)C) ~O 11:::(0 QO ~UJ ~"O LL~ .....C) 00 ~O E~ EO) ==.C:: (/)'6 == - u .s .. E (9E 00 ~o 0" wE (/) (9 ro o Q; ~ c o Q) w (9 -- c g CIl ro ~ 15 .~ c.. Q) ~ (/) ~ c I- ro ~ g E I "0 ~ ~I I'- I'- """: 0 CD "! "! "! ~I'-CDC")OOOO It) o c:i c:i ~ JI (Y') en It) I'- CO (Y') N 0 CD 0 CD en 1'-~~eno(Y') o~Ncri~ CDIt)~~~ (Y') ~ ~ ~ ~ CO~~~ ~ ~ ~ 0 encoco(Y') ~ ~ ~ ~ ~ CO C") N C") 0 ~ ~ ~ ~ ~ ~ en o CD M ~ o I'- CD ~ 0 ~ ~ ~ ~ I'- It) N N N ~ ~~~~~ ~ CO N (Y') ~ ~ It) ~ ~ ~ ~ ~ o CO en ~ C") C") I'- I'- c:l It) I'- N ~ ~ ~ o 0 (Y') It) en N ~ CD ~ o en CO ~ N I'- (Y') N CO ~ (Y') (Y') C") (Y') N N N ~ N~~~~~~~ ~ (Y') N CD I'- 0 It) CO en ~ N I'- I'- CO CD N en CD CD ~ N ~ CD ~ CD en ~ I'- en ~ I'- I'- It) CD ~ ~ ~ criNIt)It)(Y')~~~~~~~ (Y') ~ (Y') ~ ~ (Y') ~ ~ ~ ~ >. - C :J >. o t:: o Q) ~ ~ C .0 U ";:;; 0 ::i - CIl .c ro ~ C t:: 3: 0 .c 0 ..QO~Z CIl - .c 0) "a; I Q) >. Q) - ~ '- "w I- ~CIl Q; "E ~ "~ "~ ~ ~ .3 (/) => 0 I C 5 lE "0 i= (/) Q ~ ~I ~ ~~~ CO) CO) CO) cO ~ Q co <"01 cO ~ ~~i - .e {:. " o "0 c:i o N E -9 Qi Q) "0 ::l .c <S o :J III a:: w n- o E "0 '" Q) o " .~ <ii 1il "0 a. } ~ ro 3: ..Q - o ~ ~ "~ "i!! b Q) ~ Cl .E "E (/) (/) => => j ~ 1 -~ = -~... t~w~~ ~ ~lIInm~ ~~ ~ :ITY OF IOWA CITY www.icgov.org OFFICE OF THE CITY MANAGER Dale E. Helling Interim City Manager dale-helling@iowa-city.org October 22, 2009 Mr. Terrence Neuzil, Chair Johnson County Board of Supervisors 913 S. Dubuque Street Iowa City, IA 52240 Kathryn L. Johansen Re: i\dministrative Assistant to the City Manager kathryn- johansen@iowa-city.org Iowa City's Funding Support for the East Central Iowa Council of Governments 4]0 E. Washington Street Iowa City, IA 52240 Phone: (319) 356-50] 0 Fax: (3] 9)356-5009 Dear Terrence: As we begin the preparation of our FY11 budgets, I wanted to confirm the City Council's decision to not include funding from the City for the East Central Iowa Council of Governments (ECICOG). You may recall that Council discussed the potential for this last year, and it was included as one of a number of budget reduction measures this past spring. We value ECICOG's services to the County and its municipalities. However, we have learned that Johnson County is one of the only, if not the only, county in Iowa in which the cities fund the regional planning agency. In other counties, the regional planning agency funding is provided by the county on behalf of all the citizens of the county. In addition, Iowa City receives few direct services from ECICOG compared to the other local governments and county government. In FY10, Iowa City's contribution to ECICOG is $20,740. Because Iowa City's funding for ECICOG is reflected in the JCCOG budget as well as the Iowa City budget, I have asked John Yapp to discuss this with the full JCCOG Urbanized Area Policy Board at their December 2 meeting. Let me know if you have any questions. Sincerely, ~ Dale E. Helling Interim City Manager cc. City Council Jeff Davidson, Director of Planning and Community Development John Yapp, Executive Director, JCCOG Doug Elliott, Director East Central Iowa Council of Governments mgr/asst/ltrs/fy11 ECrCOG1 0-21-09.doc ~JCCOG r~ m e m 0 (.- Date: November 24, 2009 From: JCCOG Urbanized Area Policy Board Brad Neuman-;t;(ssistant Transportation Planner To: Re: Agenda item 4(a): Consider approval of the apportionment of FY10 Federal Transit Administration Section 5307 funds to Coralville Transit, Iowa City Transit, and University of Iowa Cambus Iowa DOT has indicated we have a total of $1,817,339 available in FY10 FT A Section 5307 operating assistance. This amount includes $562,211 in Small Transit Intensive Communities (STIC) funding. The funds are apportioned by JCCOG between Coralville Transit, Iowa City Transit, and University of Iowa Cambus based on our local formula of 25% operating/maintenance cost, 25% locally determined income, 25% revenue miles, and 25% fare revenue. This formula was re-approved in 2007 by the JCCOG Urbanized Area Policy Board. The following tables show the proposed FY10 apportionment, and for comparison, the FY09 multipliers and apportionment. The FY10 Section 5307 funds are used for transit operating expenses. If approved, the Transportation Planning Division will complete and submit FY10 FTA operating grant applications for each transit system. The Transportation Technical Advisory Committee has recommended approval of the proposed apportionment. Staff asks that the Board consider approval of the apportionment for FY10 FT A Section 5307 funds. Item 4(a) FY10 Section 5307 Operating/Capital Apportionment Locally System Total Operating Determined Revenue Fare FY10 FY10 Cost Income Miles Revenue Multiplier Apportionment Coralville $1,549,737 $1,018,071 270,919 $399,968 .1706 $310,038 [.1541] [.1447] [.1322] [.2512] Iowa City $5,754,204 $4,129,149 984,331 $1,192,396 .5971 $1,085,133 [.5723] [.5869] [.4805] [.7488] CAMBUS $2,751,577 $1,888,424 793,435 $0.00 .2323 $422,168 [.2736] [.2684] [.3873] [0.0000] TOTAL $10,055,518 $7,035,644 2,048,685 $1,592,364 1.0000 $1,817,339 [1.000] [1.000] [1.000] [1.000] For comparison, here are last year's multipliers and apportionment: FY09 Total System Multiplier Apportionment Coralville 0.1708 $287,114 Iowa City 0.5908 $993,132 CAMBUS 0.2384 $400,750 TOTAL 1.0000 $1,680,996 If anyone has any questions or comments regarding this information please contact me at 356- 5235 or bye-mail at brad-neumann@iowa-citV.orq. jccoglp/memos/UAPB-apport1 O. doc 2 :t::: co I"'- a ('t') I"'- O'l I"'- ..- a a O'l N ..- en 19 (f) 0) I!) tR- N N N '<t co a a N a t e co I!) ..- I"'- ..- 0 0 ro I!) 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Q) > (f) a.> -0 +-' 0 0 c..:Q:Q - u C, c.. 0:: 0 ro a.> a.> 0 ro > u c 0 l- LL 0:: 0:: 0 0 0 LL <( o I 0:: 0:: c- u -", u '" '" "'" " Q. ~ ~JCCOG ...,..... m e m 0 Date: November 18, 2009 To: JCCOG Urbanized Area Policy Board From: Kristopher Ackerson, Assistant Transportation Planner~ Re: Agenda Item 4(b): Consider the apportionment of JCCOG Surface Transportation Program funds for Federal FY11-12 Iowa DOT gave JCCOG a funding target of $3,940,561 in Surface Transportation Program funds for FY2011-12 to be distributed in the Iowa City Urbanized Area. Five communities submitted a total of eleven applications to JCCOG totaling $16,094,647. Enclosed you will find a summary of each project; the complete applications are available online at: www.jccog.org/headlines.asp?ID=1055. STP Scoring Comments JCCOG staff applied the approved scoring system (see attached) to rank the STP applications. The scoring criteria provide a way to compare and rank similar projects. Although eligible for STP and TE funds, the adopted scoring criteria cannot be applied to the Old Rock Island Depot project; this project is not a good fit with the scoring criteria but is still eligible for funds. While some criteria are objective assessments, others may be interpreted differently by different people. The following criteria were added this year to provide a way to evaluate projects' impact on the environment through decreased vehicle hours traveled and decreased intersection delay: Criterion 6a: Will the proposed project improve the level-of-service of an intersection based on a reduction in average vehicle delay per signal cycle from the existing to improved condition? Criterion 6b: Is the proposed project projected to reduce daily vehicle hours traveled as calculated by JCCOG staff using the JCCOG / Iowa DOT traffic model? JCCOG staff utilized 1) Synchro Model Software to calculate delay savings based on proposed intersection improvements; and 2) the adopted JCCOG Travel Demand Model was utilized to rank projects on reduced vehicle hours traveled. A maximum of five points total is possible for projects that incorporate both intersection and capacity improvements. These criteria could not be applied to several projects, so we have included a sub-total column to provide a common measure between all projects. There were several projects which have the potential to reduce delay and emissions but could not be measured or modeled, including: . First Ave/IAIS Railroad Grade Separation . Highway 1 Trail . Old Highway 218 Trail . Sunset Street Wide Sidewalk . Iowa River Corridor Trail- Taft Speedway to Peninsula Park S:\PCD\JCCOG\TRANS\TIP STP TE\STP and TE\2009 Applications\Board Project Ranking Mer Item 4(b) Public Input Received Four emails and one letter were received expressing support for the Iowa City wide sidewalk project along Old Highway 218 (enclosed). TTAC Funding Recommendation At your December 2nd meeting, please be prepared to vote on the apportionment of STP funds. At its November 10th meeting, the JCCOG Transportation Technical Advisory Committee (TTAC) recommended by a vote of 14-2 the following projects be funded. A summary of the TT AC discussion is attached. Project Name Coralville - Widening Coral Ridge Ave. from Holiday Rd. to Oakdale Blvd. Includes lighting improvements and 10-foot trail along the west side and underpass under Coral Ridge Ave. Iowa City - First Ave. and IAIS Railroad crossing grade separation. Includes 8- and 6-foot sidewalks. JCCOG Pavement Management Program JCCOG State Urban Design Standards fees Total Recommended Funding $1,500,000 $2,423,561 $9,000 $8,000 $3,940,561 Conclusion The projects need not be recommended for funding according to the project's score; the scoring criteria are meant to be one piece of information for consideration in your deliberations. As you review the projects to recommend for funding, consider the project score, the TTAC recommendation, public input received, and ultimately the merits of each project. The funds cannot be apportioned according to the population of the JCCOG municipalities. The JCCOG Board received copies of the project applications at their last meeting. Copies of the applications are also available on the JCCOG website at www.jccog.org/headlines.asp?/D=1055. I will be at your December 2nd meeting to present this item and answer questions. Enclosed: Staff scoring table; public input; TT AC discussion summary; STP scoring criteria CC: John Yapp, Executive Director, Johnson County Council of Governments S:\PCD\JCCOG\TRANS\TIP STP TE\STP and TE\2009 Applications\8oard Project Ranking Memo for STP.doc VI 'C s:: ::I LL E ns ... ~~r--. C)"'~(b o a.. ci v" () g 01;.~. () ,- ('") to .., iU W Ii} ...t:: .E&. VI VI s:: s:: o ns ~.= .~ ~ c.Cij Q.'t: <C ::I ....00 ON ~~ ns~ E~ E~ ::1>- OOLL Gj-g :Ot) .!!! Gl 'cu 5- ~ e! 1Il 1Il "tl"tl I:: I:: ::l ::l II.. II.. g'E :0 a I:: 0 ::l Gl 11..0:: - S -!Ceo ~C ~ ..... ~ .0 .!!! co I:: I'll .!!! co I:: I'll "i: .Q 'ii co S~OC: ~(/).. ~ Lt)~ '2 ~ .. ~ 'ot ~ M ~ N ~ - .>< U o c:: "0 0<( 1::0 0<( ~g> > .- 0"0 I:: ::l ~g tii .- c: .g 15 o 0 a. ;:i en OJ c.:co ';: "0 o"Oro :g ~ ~ C Q)'(ij .. gJ c:: ~..c:"O .~ ~ ffi a.. c...~ .. 0 III 0 o a. U 0 .. 0 ~ r--. '0' W .. a.. 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I:: ~ ~ "0 ,!!1 C. a. ro Q) .c '0 I:: "0 "S o o ro ~ '5 0) I:: .~ o '" "0 Q) 15. o "0 ro "S .c 0) I:: '5 I:: .2 .... ,E Q) :0 .Ql Qj .!!1 U Q) "0 C: LO o o LO E o .l:: Q) "0 '~ ~ Q5 ro ~c... o ro ~"S - '" '(ij .!: .= a5 oc... :2.9 t: ;>, o ro o 3: ...."0 Q) Q) > Q) a::~ ~'iij .21- o o C!. o o Ol W ~ o o N o o a. o N r--. W ..... 'ot co v" ",en Q)O E ~ cD ~~~ e Co [L"O E ~ Q)- E(/) :g,,~ ro '" I:: Q) roO ~ I:: 'E~ Q):5" ~Q).Sl to :ffi m [LC/)::l <.9 <.9 C' oo~ 88~ -'-'1:: ::l II.. ~ o ro 3: .2 to Iowa City CSC ] 960 S. Riverside Drive Iowa City, IA 52246 Ph: 3]9-351-3530 Fax: 800-346-5021 October I, 2009 Iowa City Parks & Recreation Commission clo Kristopher Ackerson, Johnson County Council of Governments 220 S. Gilbert St. Iowa City, IA 52240 Dear Parks & Recreation Commission: Weare writing to request that funding be made available for the expansion of the trail system along South Riverside Drive from Highway 6 to Sturgis Ferry Park. There is regular foot and bicycle traffic along the sad little path that currently exists (which is scarcely more than a rut from bicycle tires); it would make a tremendous difference to have a paved path to walk or ride along, joining the outlying businesses and residences on the south side to the rest of the city. Many employees here at RR Donnelley live in town, and would have an easy ride to work every day if the trail could just be extended towards the frontage road to our building. In addition to offering an alternative to commuting by car, it would provide increased access to Sturgis Ferry Park. We are aware ofthe importance of expanding opportunities for greener living. Our company has recently established a "Green Team" to encourage sustainable and environmentally aware practices both at work and at home. We are very excited about contributing to the community, and one of our projects is adopting Sturgis Ferry Park (which is walking distance away from our offices). This somewhat neglected park has potential to become an enjoyable green space, and a trail would enhance its status as an actual park rather than a parking lot for the boat ramp. Please consider allocating funding for this project. It would make a difference to many of us here at RR Dorinelley, and to the many others who walk that route regularly. Thank you for your time. Sincerely, Employees of RR Donnelley, Iowa City If you have any questions or concerns, please feel free to contact Skip Morrison (xI365) or Melissa Serenda (x1201). Kristopher Ackerson From: Sent: To: Subject: robert. powers@us.schneider-electric.com Thursday, September 24, 2009 2:52 PM Kristopher Ackerson JCCOG Funding Project Dear Kristopher Ackerson, re: Old Highway 218 trail proposal #5 I would like to express my interest in seeing a trail/sidewalk placed along Old Highway 218 passing in front of the Iowa City Airport connecting Riverside Boulevard to Mormon Trek Boulevard. I believe this proposal is listed as #5. I often use the airport and would enjoy safely bicycling to the airport from town. My family and visiting friends/relatives would also like to walk/bicycle to the airport with their children to enjoy the newly installed picnic area at the airport. Robert Powers 3 Melrose Circle Iowa City, Iowa 52246 1 Page 1 of 1 Kristopher Ackerson From: Alexis Park Inn [AlexisParklnn@mchsi.com] Sent: Thursday, September 24, 2009 3:13 PM To: Kristopher Ackerson Subject: Riverside drive sidewalk Please mark me down as being strongly in favor of a sidewalk along South Riverside Dr. extending south from Highway 6 past the airport and on to Mormon Trek Blvd. I see many people walking that way either in the road or along the uneven grass on the shoulder. Not too bad a trek in the summer, but during the winter months the pedestrians are forced to walk in the street - not a safe alternative on a highway. Thank you for your support in this manner. Mary Honeck 203 Friendship St. Iowa City, IA 9/25/2009 Page 1 of 1 Kristopher Ackerson From: The Alexis Park Inn & Suites [alexisparkinn@mchsLcom] Sent: Thursday, September 24, 2009 6:32 PM To: Kristopher Ackerson Subject: Riverside Drive Bike Trail Extension from Hwy 1 to Mormon Trek Dear Mr. Ackerson, Re: htlp-1/w.w:\YJ~.9.Qg,PIg!JlQQJlments/S T~S ubmi ttals .mif I wish to express our strong support for proposal #4, the extension of the bike trail along Riverside Drive from Hwy 1 to Mormon Trek Blvd. Riverside Drive is a heavily-used 4-lane road that runs directly in front of our business, the Alexis Park Inn & Suites. We witness bicycle riders traveling this dangerous road on a daily basis, and can attest to the fact that there are many "close-calls" between automobiles and bicycles. In response to this dangerous situation, an informal "dirt path" has been worn in the grass on the East side of Riverside Drive by all of the bicycle and foot traffic. This path is a real "ankle twister", as many of our fly-in guests will attest to. Although we are only 400 yards from the Iowa City Airport, we have been forced to leave a vehicle at the airport for our fly-in guests to use, simply because walking that short distance from the airport to the hotel is too dangerous -- especially at night. Not only would this bike path be a great help to our business, it would also help our staff, many of whom have lived in the trailer parks south of town. These folks routinely risk their lives riding their bikes to work, and the creation of this path would be greatly helpful. If you have any questions, please feel free to contact me. Sincerely, Jay Honeck Owner/Innkeeper WJYw,Al~xiS~1;!rkIm1.cQJTI "Y our Aviation Destination" 9/25/2009 Kristopher Ackerson From: Sent: To: Cc: Subject: Folkmann-Huss, Pamela [pamela-folkmann-huss@uiowa.edu] Friday, September 25,20098:56 AM Kristopher Ackerson Chuck Huss FW: JCCOG Funding Project I would use and support adding a trail/sidewalk along old highway 218. Iowa City needs to be progressive in its approach to trails that may link local communities to Iowa City and would provide miles of uninterrupted bike trails that are attractive to prospective homebuyers and vacationers. Thank you for this opportunity to give input. Pamela Folkmann-Huss 1229 Michelle Court Iowa City, IA 52240 Title: Public comment period underway for JCCOG transportation projects Release Date: Wednesday, September 23, 2009 Release Time: 3:33:45 PM Contact Person: Kristopher Ackerson Contact Number: (319) 356-5247 Contact E-Mail: kristopher-ackerson@iowa-city.org The public comment process is now underway for proposals that have been submitted to Johnson County Council of Governments (JCCOG) for over $4.5 million in transportation funds for fiscal year 2011-12. Communities represented by JCCOG, including Coralville, Iowa City, North Liberty, Tiffin and University Heights, have submitted proposals totaling more than $24.6 million - more than five times the amount of funding JCCOG will actually receive. Decisions on how the money will be allocated will be made by the JCCOG Urbanized Area Policy Board at a meeting on December 2. The 2010-11 funds include $3,940,561 in Surface Transportation Program (STP) JCCOG STP Project Evaluation Scoring System The following information about your Surface Transportation Program project proposal will be used to establish a point total for your proposed project. This point total will be one of several factors considered by the JCCOG Urbanized Area Policy Board in making a decision of which projects to fund. 1. Is the capital asset a new facility or an existing facility proposed for improvement as noted in your Capital Improvements Project list? A. B. C. D. No - Yes - Yes - Yes - o points 1 point; maintenance 3 points; reconstruction project 5 points; reconstruction with geometric improvements or a new road alignment Maintenance is defined as preservation of pavement condition, safety and ride quality. Reconstruction is characterized as complete replacement of a pavement structure with an equivalent. Geometric improvements are defined as any physical improvements to a corridor that improve motorist or pedestrian operations. 2. What local match percentage does your community have pledged? A. Local match 0.00% - 20% 0 Points B. Local match 20.1 % - 30% 1 Point C. Local match 30.1 % - 40% 2 Points D. Local match 40.1 % - 50% 3 Points E. Local match 50.1 % - 60% 4 Points F. Local match 60.1 % - or more 5 Points 3. Is a focus of the project to address a safety concern at an intersection or mid block, or improve safety at a location with a collision history involving bicyclists or pedestrians? A. B. No - Yes - o points 3 points; not in top 25 high accident intersections or top 10 highest accident mid-blocks 5 points; top 25 high accident intersections or top 10 highest accident mid-blocks C. Yes - 4. Is the proposed project consistent with the community's comprehensive plan? A. No - 0 points B. Yes - 5 points 5. Will the proposed project facilitate multiple modes of transportation? This may be indicated by the following amenities (one point each unless noted) A. Bus shelter, bus pull-off, or geometric improvements_(2 points max) B. Separated trail or wide sidewalk (8' or wider)_ C. Wide outside travel lane (14' or wider; excludes curb and gutter) or marked on- street bike facility_ D. Other S:\PCD\JCCOG\TRANS\TIP STP TE\STP and TE\2009 Applications\Board Project Ranking Memo for STP.doc 6(a). Intersection Improvements Will the proposed project improve the level-of-service of an intersection based on a reduction in average vehicle delay per signal cycle from the existing to improved condition? Delay/vehicle [seconds] A. No - o points; B. Yes - 1 point; < 5.0 C. Yes - 2 points; 5.0- 9.9 D. Yes - 3 points; 10.0-14.9 E. Yes - 4 points; 15.0-19.9 F. Yes - 5 points; 20.0 + 6(b). New Roadway or Roadway Capacity Improvements Is the proposed project projected to reduce daily vehicle hours traveled as calculated by JCCOG staff using the JCCOG I Iowa DOT traffic model? [hours] A. B. C. D. E. F. No - Yes - Yes - Yes - Yes - Yes - o points; 1 point; 2 points; 3 points; 4 points; 5 points; 1-1 00 101-200 201-300 301-400 401 + * Projects that meet the criteria for both questions 6(a) and 6(b) may score a combined maximum of 5 points total. * Surface Transportation Projects that do not directly reduce vehicle hours traveled or improve the level-of-service of an intersection may not fit into the scoring criteria provided for questions # 6(a) or 6(b) and should be deliberated separately based on their merits. 7. Does the project involve more than one JCCOG jurisdiction? A. One JCCOG jurisdiction - 0 points B. Two JCCOG jurisdictions - 3 points C. Three or more JCCOG jurisdictions - 5 points S:\PCD\JCCOG\TRANS\TIP STP TE\STP and TE\2009 Applications\Board Project Ranking Memo for STP.doc PRELIMINARY DRAFT - SUBJECT TO APPROVAL MINUTES JCCOG TRANSPORTATION TECHNICAL ADVISORY COMMITTEE TUESDAY, NOVEMBER 10th 2009 - 10:30 AM EMMA HARV AT HALL IOWA CITY CITY HALL MEMBERS PRESENT: Coralville: Iowa City: Kelly Hayworth, Dan Holderness, Vicky Robrock, Brian Boelk, Rick Fosse Ron Knoche, Mark Rummel Chris 0' Brien Tom Brase Dean Wheatley Royce Phillips George Hollins, Brian McClatchey, Larry Wilson Louise From Cathy Cutler Terry Dahms Johnson County: North Liberty: Tiffin: University of Iowa: University Heights: Iowa DOT: RTBC: STAFF PRESENT: Kris Ackerson, Darian Nagle-Gamm, Brad Neumann, Kent Ralston, Linda Severson, John Yapp 1. CALL TO ORDER; RECOGNIZE ALTERNATES; CONSIDER APPROVAL OF MEETING MINUTES Neumann called the meeting to order at 10:31 AM. Motion to approve the June 23rd minutes was made by Fosse and seconded by Holderness'. The motion passed unanimously. 2. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA There was no public discussion of any item not on the agenda. 3. CONSIDER A RECOMMENDATION TO THE JCCOG URBANIZED AREA POLICY BOARD ON APPORTIONMENT OF FEDERAL SURFACE TRANSPORTATION PROGRAM (STP) FUNDS FOR FEDERAL FY11-12 Ackerson described the eleven applications submitted for Surface Transportation Program (STP) funding. Ackerson then explained the scoring process used by JCCOG to award points to projects. Ackerson stated that public input would continue to be collected until one day prior to the JCCOG Urbanized Area Policy Board meeting. Phillips stated that the Tiffin project to extend Ireland Avenue was not awarded points for including more than one JCCOG jurisdiction even though the project would cross Tiffin's boundary into Johnson County's jurisdiction. Phillips stated his opinion this particular project should have been awarded points for that scoring criterion. The committee asked JCCOG staff to review the Transportation Enhancement (TE) projects at the same time as the STP projects as several of the projects are eligible for both TE and STP funding. Ackerson then briefly described each of the 10 TE projects and explained the funding recommendation from the JCCOG Regional Trails and Bicycling Committee (RTBC). S:\PCD\JCCOG\TRANS\TIP STP TE\STP and TE\2009 Applications\Board Project Ranking Memo for STP.doc Nick Maddix introduced himself as a member of the public and asked for permission to comment on the funding allocations. Maddix stated that he preferred the funding allocation for TE funds recommended by the RTBC and also shared three potential funding scenarios for STP funds. Knoche moved to allocate STP funds in the amount of $1.5 million for the Coralville Coral Ridge Avenue widening project, $2,423,561 for the Iowa City 1 sl Avenue railroad grade separation project, 9,000 for JCCOG Pavement Management Program, and $8,000 for JCCOG State Urban Design Standards fees. The motion and was seconded by Wheatley. Wheatley asked if the funding amounts for the proposed projects would allow both projects to move forward. Holderness stated that he supported this funding recommendation because it would allow the Coralville project to move forward. Knoche stated that this funding amount would be sufficient for Iowa City to move forward with the rail grade separation. Phillips stated that in this funding recommendation the City of Tiffin will not receive any STP funds. The motion passed by a vote of 14-2 with Phillips and Dahms dissenting. 4. CONSIDER A RECOMMENDATION TO THE JCCOG URBANIZED AREA POLICY BOARD ON THE APPORTIONMENT OF FEDERAL JCCOG TRANSPORTATION ENHANCEMENT (TE) FUNDS FOR FEDERAL FY11-12 Dahms explained the reasoning behind the TE funding allocation recommendation by the RTBC as an effort to promote projects with regional implications, especially the recommendation to fund the Coralville project to extend the Clear Creek Trail towards Tiffin. Phillips moved to accept the recommended TE funds apportionment from the RTBC. The motion was seconded by Dahms. The motion failed 7-9. Knoche moved to allocate TE funds in the amount of $15,600 for the Coralville joint- application for way-finding trail signs, $342,163 for the North Liberty project to extend the North Dubuque Street trail, and $215,000 for the University Heights project for a wide sidewalk along Sunset Street. The motion was seconded by Wheatley. Dahms asked if North Liberty could fund the remaining portion of their trail project proposal to ensure its completion. Wheatley stated that North Liberty likely would be able to fund the remaining portion to ensure the completion of the trail project. The motion passed by a vote of 13-3 with Phillips, Dahms, and Hollins dissenting. 5. CONSIDER A RECOMMENDATION TO THE JCCOG URBANIZED POLICY BOARD ON THE APPORTIONMENT OF FEDERAL TRANSIT ADMINISTRATION SECTION 5307 FUNDS TO CAMBUS, CORALVILLE TRANSIT AND IOWA CITY TRANSIT Neumann explained the proposed funding apportionment for operating expenses for the three transit systems. Neumann stated that ridership numbers and all three systems have increased and that the Iowa City metropolitan area has the highest rate of public transit ridership in the state. Wheatley moved to accept the proposed apportionment. S:\PCD\JCCOG\TRANS\TIP STP TE\STP and TE\2009 Applications\Board Project Ranking Memo for STP.doc The motion was seconded by Fosse. The motion passed by a vote of 15-1 with Phillips dissenting. 6. UPDATE ON THE NORTH LIBERTY ROAD SAFETY AUDIT PROCESS Ralston gave an update on the recently completed North Liberty Road Safety Audit by explaining what is involved in the process and the constituents involved in conducting the audit. Ralston stated that the primary concerns raised during the audit were assembled in a document and presented to North Liberty city staff to use as a tool to prioritize local projects. Cutler asked if the audit included observations during the night. Ralston stated that no night observations were conducted, and that this was due, in part, because few of the issues raised involved signage retro-reflectivity or night-time visibility issues. 7. UPDATE ON PASSENGER RAIL PLANNING Neumann stated that the Iowa DOT is working with the Illinois DOT on a grant application for passenger rail service from Chicago to Iowa City. Neumann stated that the funding source is part of the American Recovery and Reinvestment Act specifically identified for high speed passenger rail, and can be used for many aspects of passenger rail service including track infrastructure, equipment acquisition, and station purchase and improvements. Neumann explained that JCCOG is a stakeholder in the Midwest High Speed Rail Steering Group and that a state-wide passenger rail committee is scheduled November 30th in Nevada Iowa. Wilson asked if the Iowa City depot could be purchased and renovated with these funds. Neumann stated that these funds could be utilized for the Iowa City depot purchase and platform construction only. 8. DISCUSS THE PENDING UPDATE TO THE JCCOG LONG RANGE MULTI-MODAL TRANSPORTATION PLAN Yapp stated that JCCOG will begin the update process for the Long Range Multi-Modal Transportation Plan this winter, which will allow it to be readopted in May 2012. Yapp stated that for this update, additional time will be used for the data collection and public input processes, and will rely on 2010 census data once it becomes available. Yapp stated that a new emphasis for the plan will be the use of fiscal constraints for projects included in the document. Yapp mentioned that along with traditional elements of the plan such as street connectivity and congestion management, other components will include intermodal connections, consultation with environmental agencies, and expansion of public transit. Yapp stated that in the next few years JCCOG will be conducting meetings with local groups and governments to gather input and educate of the importance of the plan. 9. UPDATE RECENT ACTIVITIES Knoche stated that the McCollister Bridge is now open as finishing work is ongoing around the approaches to the bridge, and that work on the pedestrian bridge over Interstate 80 at North Dodge Street is scheduled to begin later this year. Wheatley stated that signalization of the Highway 965/Cherry Street intersection is scheduled to begin and that various pavement overlay and trail projects around North Liberty have been wrapping up. S:\PCD\JCCOG\TRANS\TIP STP TE\STP and TE\2009 Applications\Board Project Ranking Memo for STP.doc Holderness stated that a new trail project along Oakdale Boulevard is scheduled to be let later this year, and design work on flood mitigation measures is ongoing. Wilson stated that the stimulus funding project involving Hawkins Drive is scheduled to be let later this year, flood mitigation work along the Iowa River is ongoing, the relocation of Hancher auditorium is still undecided, and that a crosswalk guidance report for the campus was recently completed by JCCOG. McClatchey stated that an order for five new buses has been submitted from stimulus funds and their arrival should come sometime soon, and that a new parking facility with an attendant is scheduled to open between Madison and Capital Streets south of Court Street. From stated that work on a wide sidewalk along Melrose Avenue is scheduled to begin in April and be completed before the first Iowa football game. O'Brien stated that six new buses are scheduled to arrive soon and that a grant application has been submitted to replace light fixtures in the city parking ramps with low-cost LED lights. 10. OTHER BUSINESS There was no other business discussed. 11. ADJOURNMENT McClatchey moved to adjourn the meeting. The motion was seconded by Knoche. The motion passed unanimously. Meeting adjourned at 11 :29 AM. S:\PCD\JCCOG\TRANS\TIP STP TE\STP and TE\2009 Applications\Board Project Ranking Memo for STP.doc wJCCOG r,..... m e m 0 Date: November 18, 2009 To: JCCOG Urbanized Area Policy Board From: Kristopher Ackerson, Assistant Transportation Planner ~ Re: Agenda Item 4(c): Consider the apportionment of JCCOG Transportation Enhancement funds for Federal FY11-12 Iowa DOT gave JCCOG a funding target of $572,763 in Transportation Enhancement (TE) funds for FY2011-12 to be apportioned in the Iowa City Urbanized Area. Five communities submitted a total of ten applications to JCCOG totaling $4,285,013. Enclosed you will find a summary of each project; the complete applications are available online at: www.jccog.org/headlines.asp?/D=1055. TE Scoring Comments JCCOG staff applied the approved scoring criteria (see attached) to rank the TE applications. Although eligible for TE funds, the adopted scoring criteria cannot be applied to the Old Rock Island Depot or way-finding signage projects. These two projects are eligible for funding based general eligibility requirements but not good fits for the scoring criteria. RTBC and IT AC Recommendations At their October 13 meeting, the JCCOG Regional Trails and Bicycling Committee (RTBC) discussed and made a recommendation on TE funding. A summary of the RTBC discussion and funding recommendation is attached. The JCCOG Transportation Technical Advisory Committee (ITAC) recommended by a vote of 13-3 the following projects be funded. A summary of the TTAC discussion is enclosed with agenda item 4(b). Project Name Joint: Coralville (lead), Iowa City, North Liberty, Tiffin, University Heights - Installization of trail and bike route wayfinding signs throughout urbanized area, including destination, direction, and distance. University Heights - Sunset Street wide-sidewalk from Melrose Ave. to Benton St., including minor realignment, storm sewer improvements, and detectable crossings. North Liberty - N. Dubuque St. trail from south city limits to proposed Mehaffey Bridge Rd. trail. Total TTAC Recommendation $15,600 $215,000 $342,163 $572,763 Item 4(c) Public Input Received Four emails and one letter were submitted expressing support for the Iowa City wide sidewalk project along Old Highway 218 (enclosed). Conclusion At your December 2nd meeting, please be prepared to vote on the apportionment of TE funds. The projects need not be funded according to the project's score. As you review the projects to recommend for funding, consider the project score, the TT AC and RTBC recommendations, public input received, and ultimately the merits of each project. The funds cannot be apportioned strictly according to the population of the JCCOG municipalities. JCCOG Board members received copies of the project applications at their last meeting. Copies of the applications are also available on the JCCOG website at www.jccog.org/headlines.asp?/D=1055. I will be at your December 2nd meeting to present this item and answer questions. Enclosed: Staff scoring table; TE scoring criteria; RTBC and TTAC discussion summary; public input CC: John Yapp, Executive Director, Johnson County Council of Governments S:\PCD\JCCOG\TRANS\TIP STP TE\STP and TE\2009 Applications\Board Project Ranking Memo for TE.doc II) " c j LL ... C CI) C) E o CI) u g u C'll ..,.c ... c oW .... c II) 0 C .- 0'" ._ C'll ...~ ~ 0 .- C. c.1I) c.C C'll E ....1- ON ~~ C'll~ E~ E~ j> ClJLL ("")("") <0..... ,....0 NIii ,....00 ~N ..f ~~ ilia! ::CUi ~ Ql 'iij ::l > l:T IV e! Ul Ul "C"C C C ::l ::l L.L.L.L. IV .;: Ql +J ';: o "iij - +J ~ ::. c It)~ c ~ ~ c M~ c N~ c ...~ c c o ;; C- .;: (,) Ul Ql C +J (,) Ql 'e- o.. +J 0 Ul 0 o ~ o OJ ..... ~ +J (,) Ql '0' ... 0.. eft. 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This point total will be one of several factors considered by the JCCOG Urbanized Area Policy Board in making a decision of which projects to fund. 1. Is the capital asset a new facility or an existing facility proposed for improvement as noted in your Capital Improvements Project list? A. B. C. D. No - Yes - Yes - Yes - o points 1 point; maintenance 3 points; reconstruction project 5 points; reconstruction with geometric improvements or a new road alignment Maintenance is defined as preservation of pavement condition, safety, and ride quality. Reconstruction is characterized as complete replacement of a pavement structure with an equivalent. Geometric improvements are defined as any physical improvements to a corridor that improve motorist or pedestrian operations. 2. What local match percentage does your community have pledged? A. B. C. D. E. F. Local match 0.00% - 20% Local match 20.1 % - 30% Local match 30.1 % - 40% Local match 40.1 % - 50% Local match 50.1 % - 60% Local match 60.1 % - or more o Points 1 Point 2 Points 3 Points 4 Points 5 Points 3. Is a focus of the project to address a safety concern at an intersection or midblock, or improve safety at a location with a collision history involving bicyclists or pedestrians? A. B. No - Yes - o points 3 points; not in top 25 high accident intersections or top 10 highest accident mid-blocks 5 points; top 25 high accident intersections or top 10 highest accident mid-blocks C. Yes - 4. Will the proposed project provide direct access to a school or improve access (within 114 mile) to multi-family residential or commercial development? A. No - 0 points B. Yes - 5 points 5. Is the project an extension of an existing pedestrian/bicycle facility noted in the JCCOG LonG RanGe Trails Plan or LonG RanGe Wide Sidewalks Plan, or meet an identified goal for your community in the JCCOG Metro Area Bicvcle Master Plan? A. No - 0 points B. Yes - 5 points * Transportation Enhancement projects that do not include separated trails or wide sidewalks may not fit into the scoring framework provided herein and should be deliberated separately based on their merits. Iowa City CSC 1960 S. Riverside Drive Iowa City, IA 52246 Ph: 319-351-3530 Fax: 800-346-5021 October I, 2009 Iowa City Parks & Recreation Commission c/o Kristopher Ackerson, Johnson County Council of Governments 220 S. Gilbert St. Iowa City, IA 52240 Dear Parks & Recreation Commission: Weare writing to request that funding be made available for the expansion of the trail system along South Riverside Drive from Highway 6 to Sturgis Ferry Park. There is regular foot and bicycle traffic along the sad little path that currently exists (which is scarcely more than a rut from bicycle tires); it would make a tremendous difference to have a paved path to walk or ride along, joining the outlying businesses and residences on the south side to the rest of the city. Many employees here at RR Donnelley live in town, and would have an easy ride to work every day if the trail could just be extended towards the frontage road to our building. In addition to offering an alternative to commuting by car, it would provide increased access to Sturgis Ferry Park. We are aware of the importance of expanding opportunities for greener living. Our company has recently established a "Green Team" to encourage sustainable and environmentally aware practices both at work and at home. Weare very excited about contributing to the community, and one of our projects is adopting Sturgis Ferry Park (which is walking distance away from our offices). This somewhat neglected park has potential to become an enjoyable green space, and a trail would enhance its status as an actual park rather than a parking lot for the boat ramp. Please consider allocating funding for this project. It would make a difference to many of us here at RR Donnelley, and to the many others who walk that route regularly. Thank you for your time. Sincerely, Employees of RR Donnelley, Iowa City If you have any questions or concerns, please feel free to contact Skip Morrison (xI365) or Melissa Serenda (xI201). Kristopher Ackerson From: Sent: To: Subject: robert. powers@us.schneider-electric.com Thursday, September 24, 2009 2:52 PM Kristopher Ackerson JCCOG Funding Project Dear Kristopher Ackerson, re: Old Highway 218 trail proposal #5 I would like to express my interest in seeing a trail/sidewalk placed along Old Highway 218 passing in front of the Iowa City Airport connecting Riverside Boulevard to Mormon Trek Boulevard. I believe this proposal is listed as #5. I often use the airport and would enjoy safely bicycling to the airport from town. My family and visiting friends/relatives would also like to walk/bicycle to the airport with their children to enjoy the newly installed picnic area at the airport. Robert Powers 3 Melrose Circle Iowa City, Iowa 52246 1 Page 1 of 1 Kristopher Ackerson ____.____._~ .___.__m__.____.____._,__._._._._...___~.___. ~ ....__~_._____...______ ~___.,_..'_.,.__.._,,________u__..,_..,._,..___.'_,,_ ."___u" . _..,_,,__.,".___.'_'~ _...._..._.. __u. -___.___...._.___.....,__,_.."___.._ .-"...-,---....-..-.... ...-.-..-...--.--.....-.-..- From: Alexis Park Inn [AlexisParklnn@mchsi.com] Sent: Thursday, September 24,20093:13 PM To: Kristopher Ackerson Subject: Riverside drive sidewalk Please mark me down as being strongly in favor of a sidewalk along South Riverside Dr. extending south from Highway 6 past the airport and on to Mormon Trek Blvd. I see many people walking that way either in the road or along the uneven grass on the shoulder. Not too bad a trek in the summer, but during the winter months the pedestrians are forced to walk in the street - not a safe alternative on a highway. Thank you for your support in this manner. Mary Honeck 203 Friendship St. Iowa City, IA 9/25/2009 Page 1 of 1 Kristopher Ackerson From: The Alexis Park Inn & Suites [alexisparkinn@mchsi.com] Sent: Thursday, September 24, 2009 6:32 PM To: Kristopher Ackerson Subject: Riverside Drive Bike Trail Extension from Hwy 1 to Mormon Trek Dear Mr. Ackerson, Re: h1tp_;/1W"'YwJ~QQg,PJ'glllQQJlnl~nts/S TPSubmi ttals. pdf I wish to express our strong support for proposal #4, the extension of the bike trail along Riverside Drive from Hwy 1 to Mormon Trek Blvd. Riverside Drive is a heavily-used 4-lane road that runs directly in front of our business, the Alexis Park Inn & Suites. We witness bicycle riders traveling this dangerous road on a daily basis, and can attest to the fact that there are many "close-calls" between automobiles and bicycles. In response to this dangerous situation, an informal "dirt path" has been worn in the grass on the East side of Riverside Drive by all of the bicycle and foot traffic. This path is a real "ankle twister", as many of our fly-in guests will attest to. Although we are only 400 yards from the Iowa City Airport, we have been forced to leave a vehicle at the airport for our fly-in guests to use, simply because walking that short distance from the airport to the hotel is too dangerous -- especially at night. Not only would this bike path be a great help to our business, it would also help our staff, many of whom have lived in the trailer parks south of town. These folks routinely risk their lives riding their bikes to work, and the creation of this path would be greatly helpful. If you have any questions, please feel free to contact me. Sincerely, Jay Honeck Owner/Innkeeper w}Yw,AlexisJ~I\Lk1m1.CQm "Y our Aviation Destination" 9/25/2009 Kristopher Ackerson From: Sent: To: Cc: Subject: Folkmann-Huss, Pamela [pamela-folkmann-huss@uiowa.edu] Friday, September 25, 20098:56 AM Kristopher Ackerson Chuck Huss FW: JCCOG Funding Project I would use and support adding a trail/sidewalk along old highway 218. Iowa City needs to be progressive in its approach to trails that may link local communities to Iowa City and would provide miles of uninterrupted bike trails that are attractive to prospective homebuyers and vacationers. Thank you for this opportunity to give input. Pamela Folkmann-Huss 1229 Michelle Court Iowa City, IA 52240 Title: Public comment period underway for JCCOG transportation projects Release Date: Wednesday, September 23, 2009 Release Time: 3:33:45 PM Contact Person: Kristopher Ackerson Contact Number: (319) 356-5247 Contact E-Mail: kristopher-ackerson@iowa-city.org The public comment process is now underway for proposals that have been submitted to Johnson County Council of Governments (JCCOG) for over $4.5 million in transportation funds for fiscal year 2011-12. Communities represented by JCCOG, including Coralville, Iowa City, North Liberty, Tiffin and University Heights, have submitted proposals totaling more than $24.6 million - more than five times the amount of funding JCCOG will actually receive. Decisions on how the money will be allocated will be made by the JCCOG Urbanized Area Policy Board at a meeting on December 2. The 2010-11 funds include $3,940,561 in Surface Transportation Program (STP) 1 JCCOG REGIONAL TRAILS AND BICYCLING COMMITTEE TUESDAY, OCTOBER 13,2009 - 4:00 P.M. JOHNSON COUNTY HEALTH AND HUMAN SERVICES BUILDING, ROOM 203C MEMBERS PRESENT: Terry Dahms, Louise From, Scott Larson, Brian Loring, Mike Moran, Terrence Neuzil, Royce Phillips, Shelly Simpson OTHERS PRESENT: Del Holland, Nick Maddix, Rick Walton STAFF PRESENT: Kristopher Ackerson, Kent Ralston, Brock Grenis REVIEW OF JCCOG TRANSPORTATION ENHANCEMENT (TE) FUNDING APPLICATIONS: Consider a recommendation to the Transportation Technical Advisory Committee on apportionment of TE funds. Ackerson explained the process used to allocate TE funds, the scoring criteria assigned by JCCOG staff, and the need for the RTBC to make a recommendation on how the funds should be apportioned. Ackerson then presented an overview of the ten applications. Neuzil asked if the proposed Old Highway 218 trail that stopped at McCollister Boulevard could be extended to Oakcrest Hill Road because the county is currently reconstructing that road to include paved wide shoulders that will likely draw substantial volumes of bicyclists. Ackerson answered that the current proposal does not call for the trail to extend south past McCollister Boulevard but at some point in the future the trail may connect to Oakcrest Hill Road. The question was raised whether Coralville's proposal would connect to Tiffin's trail on the north side of the creek. Phillips explained that the trail extension from Tiffin will run along the north side of the creek to the interstate due to the current trail easement and the desire of the property owner on the south side (west of the interstate) of the creek not wanting to provide any land for an easement. Larson clarified that Coralville's proposal is on the south side of the creek due to the north side (east of the interstate) having already been platted and difficulty obtaining a trail easement. It was recommended by JCCOG staff that the two cities meet to discuss options and perhaps consider the option of a bridge as part of an amendment to Coralville's project application. Dahms explained that in the past, the RTBC has preferred to make a recommendation to fund one project in its entirety so that work gets completed and progress can be seen instead of distributing partial funding for projects and having some projects not completed. Dahms recommended the Coralville Clear Creek Trail Extension project to Interstate 380 receive its full funding request. Loring stated that he supported funding the Clear Creek trail extension project to Interstate 380 in full. Moran pointed out that the Clear Creek trail extension project has the lowest number of criteria points of all the applications. Maddix proposed the following to the committee: full funding of the Clear Creek trail extension, the Camp Cardinal Boulevard wide sidewalk, and the joint request by Coralville for way-finding signs, with the remaining $10,913 partially funding the Tiffin trail project. Phillips stated support for the Clear Creek trail extension due to its regional implications but worried that the partial funding for the Tiffin project would not be enough to ensure the project get completed due to the larger amount of local match needed. Discussion followed regarding remaining funds if the multi-project proposal was recommended but did not include the Tiffin project. Ackerson answered that several options were available including the funds being rolled over to the next years funding cycle or awarded to one of the funded projects. Phillips moved to recommend funding the Clear Creek trail extension, the Camp Cardinal Boulevard wide sidewalk, the joint request by Coralville for way-finding sings, and apportion the remaining $10,913 to the Clear Creek trail extension project; Dahms seconded the motion. The motion carried 6-2 with Neuzil and Loring opposed. ~JCCOG rr..... m e m 0 Date: November 25, 2009 To: JCCOG Urbanized Area Policy Board From: John Yapp, Executive Director 7 ~ j ~ Re: Agenda Item 4(d): Discuss the pending update to the JCCOG Long Range Multimodal Transportation Plan This winter we will be starting the update process for the JCCOG Long Range Multimodal Transportation Plan which is due to be readopted in May, 2012. We are conducting an elongated update process to ensure plenty of time and opportunity for data collection and input into the document. One of the things we are going to emphasize in the upcoming document is fiscal constraint, in that projects listed in the 20-year plan should be able to be funded with reasonable projections of transportation funds. Ensuring a project is listed in a fiscally constrained long-range plan is something federal agencies are requiring for a project to be eligible for federal funds. Besides the traditional emphasis on arterial street connectivity and congestion management, other elements of the long range plan which are required include: · Intermodal connections · A discussion of environmental mitigation activities developed in consultation with land management and regulatory agencies · Transit, including scenarios for expanding and enhancing public transit · Consultation with agencies responsible for land use management, natural resources, environmental protection and historic preservation This winter we will begin the update process by scheduling meetings with local groups including local government land use bodies, business organizations including the Chamber of Commerce and the Iowa City Area Development Group, and other interest groups such as the League of Women Voters. The purpose of these meetings will be to inform/educate on the purpose and importance of the long range transportation plan and to obtain initial feedback. Over the next few years, we will be hosting more discussions on specific modal topics in the plan, and will begin developing draft sections of the plan for review and comment. Let me know at our December 2 if you have any questions. jccogadm/agd/uapb-LRMTPupdate. doc Item 4(d) ~JCCOG r,..... m e m 0 Date: November 25, 2009 To: JCCOG Urbanized Area Policy Board From: John Yapp, Executive Director 7~ y- Re: Agenda Item 4(e): Update on recent activities Following is a list of our recent activities; let us know if you have any questions at our December 2 meeting. Traffic Engineering Planning 1. North Liberty roadway safety audit 2. Shannon Drive traffic calming evaluation; Iowa City 3. Ongoing neighborhood parking evaluations 4. Court Street/4th Avenue intersection evaluation; Iowa City 5. Collision pattern analysis; Coralville 6. Stop sign analyses; various locations 7. Streetlight evaluations; various locations 8. Traffic model forecasting; various locations 9. Continue 2009 traffic count program - recent count locations include: a. 120th Street; James Street; Curtis Bridge Road; Steeple Lane in Shueyville b. North Front Street in North Liberty c. Highway 1 and 5th Street in Solon d. Langenberg Avenue in Iowa City e. Miller Street; Hudson Street; Benton Street in Iowa City f. Maples Avenue in Iowa City g. Scott Boulevard and Rochester Avenue in Iowa City h. Old Highway 218 in Iowa City Transit 1. Monthly and annual National Transit Database reporting 2. Federal Transit Administration grant processing 3. Begin GIS mapping of bus stops 4. Year-end reporting of transit statistics to Iowa DOT 5. Continue to implement Limited English Proficiency (LEP) program Street and Highway Corridors 1. Byington Road/Grand Avenue evaluation 2. Assisting Iowa DOT with Interstate diversion routes plan 3. Modeling/evaluation of Surface Transportation Program grant applications 4. Golfview Drive extension evaluation in North Liberty Item 4(eJ 2 Pedestrian and Bicycle 1. Walkability and sidewalk audits in Tiffin and Oxford 2. Finalizing Metro Area Bicycling Plan 3. Hills Elementary School crosswalk evaluation 4. Assisting with Safe Routes to Schools grant application review process 5. Crosswalk evaluation and guidance plan for the University of Iowa Miscellaneousl Administration 1. JCCOG quadrennial review 2. Passenger rail planning activities 3. Assist Iowa City with the development of the energy efficiency block grant program 4. JCCOG Affordable Housing Committee activities 5. JCCOG Community Climate Action Taskforce activities 6. Assist Iowa City with project development for the Near South Side Parking Facility 7. STP and TE grant application project scoring and administration 8. Assist Iowa City with Assistance to Firefighters, I-JOBS, and CDBG grant applications jccogadm/mem/uapb-recentactivities11-24-09.doc ~JCCOG ,..~ m e m 0 (.... Date: November 25,2009 To: JCCOG Urbanized Area Policy Board From: Linda gt.~son, Human Services Coordinator Re: Agenda Item # 5: Highlights from the Human Services Division Following is a summary of recent activities: 1. Each fall, the Masons hold an event, Clothe-A-Child. It is held on a Saturday in October and children meet at the Masonic Temple and are bussed to the Coral Ridge Mall (Sears) to shop with a Mason. The parent completes a permission slip and prioritizes clothing items (e.g. coat, boots, and sweater). $1 00.00 is available for each child. After the shopping trip, the children are served breakfast. I coordinated the distribution and collection of the forms with Big Brother/Big Sister, Domestic Violence Intervention Program (DVIP) and the STAR program. 38 children participated this year. 2. I coordinated the discussion and the development of a lease between the City of Iowa City and Shelter House to use the St. Patrick's Parish Hall (owned by the City) for the Consultation of Religious Communities' Overflow Project. The faith community has offered their buildings to house people in need of shelter during the winter months when Shelter House is at capacity. 3. I participated in the Senior Center's day long Self-Assessment process. 4. The Local Homeless Coordinating Board along with the IC Human Rights Commission, Iowa Finance Authority, and the University Center for Human Rights sponsored the first Community Connections Day held during National Hunger and Homelessness Week (Nov. 15 - 21). Seventeen providers were at Gloria Dei Lutheran Church to offer information and/or services. Some of the services were mental health outreach, substance abuse, foot clinic, diabetic care, haircuts (very much appreciated), underwear and socks, and duffle bags with a blanket and a hygiene kit provided by the V A Homeless Outreach program. 5. The Johnson County Coalition against Domestic Violence held the 11th annual Pat Meyer Vision Award event in October (which is DV Awareness Month). Meyer was the first Director of the shelter. Mary Ann Pedde, a DV advocate at the shelter was recognized this year. The event received excellent press coverage. 6. Under my coordination activities, I have attended or participated in the regular scheduled meetings or activities as well one time events for the Human Services Division. Some of meetings/events were Decategorization, Empowerment's Parent Education/Family Support committee, Prevent Child Abuse, United Way Directors meetings and the Community Impact Committee, Domestic Violence Coalition (co-chair), Juvenile Youth Development Policy Board, Local Homeless Coordinating Board (co-chair), Johnson County Successful Aging annual meeting, Human Rights Breakfast, Earned Income Tax Credit, JCCOG Affordable Housing committee, Prevent Child Abuse committee, Overflow Shelter Project, and Broadway Neighborhood group. Jccogadm/agd/bdmtgupdate12-09.doc I tern 5 MINUTES JCCOG AFFORDABLE HOUSING COMMITTEE THURSDA V, AUGUST 27, 2009 - 4:00 PM CITY HALL, CORALVILLE, IOWA Members Present: City of Coralville: Ellen Habel City of Iowa City: Steve Long City of North Liberty: Tracey Mulcahey City of Tiffin: Royce Phillips City of University Heights: Louise From Home Builders Association: Glenn Siders Housing Fellowship: Maryann Dennis Housing Trust Fund of Johnson Co.: Tracey Achenbach IC Community School District: Lane Plugge Johnson County: Andy Johnson University of Iowa: George Hollins Staff Present: John Yapp, Kris Ackerson, and Linda Severson Others Present: Charlie Eastham (Housing Fellowship); Mark Patton (Iowa Valley Habitat); Rebecca Reiter (JC League of Women Voters); Dan Smith (The Greater Iowa City Area Home Builders Association) INTRODUCTIONS: John Yapp called the meeting to order at 4:04 PM and asked the members of this new committee to introduce themselves. He explained the history of this group and other groups who have looked at affordable housing. This committee is charged with looking at affordable housing from a regional point of view, and to eventually make recommendations on affordable housing policy and programs to the Johnson County Council of Governments Board and individual city councils. PUBLIC DISCUSSION: None GROUP DISCUSSION: Yapp asked the group what some of the regional affordable housing issues are from their perspective. Siders stated that several years ago there was a scattered site task force in Iowa City which then also delved into affordable housing issues. He stated that not everyone was invited to the table; for example, those involved in the building and marketing of housing were not part of the committee. He also said there had been a "no name" group with a core group of 15 that met for about two years. They drafted a document that they are willing to share with the group. Dennis stated that the Iowa City Metro Area Affordable Housing Market Analysis (including surrounding communities) showed a need for affordable housing, specifically rental and scattered around the area. Yapp reviewed the nine recommendations from the JCCOG Affordable Housing Task Force Meeting (December 18, 2008). The initial task force was made up primarily of elected officials; JCCOG Affordable Housing Committee August27,2009 Page 2 of 3 it had been recommended that a more permanent discussion group be formed made up primarily of staff. The first task force came to the following conclusions: A. Affordable housing programs, policies and decision-making rests at the local level. However, Johnson County communities should continue to work together to improve and clarify public understanding of the benefits of quality multi-family housing. B. While some recommendations can only be addressed by each respective jurisdiction, it would be helpful to build regional capacity and to strive for consistency between jurisdictions. Among other topics, JCCOG should investigate and provide information about inclusionary housing policies, enterprise zone designations, and redevelopment opportunities. C. JCCOG should work to create an environment for collaboration and cooperation. The participation and involvement of the University of Iowa is important, as well as input from other stakeholders such as the school district, major employers, non profits, realtors, homebuilders, etc. D. A standing committee should be created which includes local government staff, officials, and other stakeholders. This committee should share information and work toward consistency in affordable housing policies, be a forum for exchanging 'best practices,' and build the regional knowledge base. E. In five years, another affordable housing market analysis should be conducted. During discussion, some specific issues related to affordable housing were noted including: Public awareness/perception Lack of education/information on the issue Build knowledge base Public resistance Keep educating Put a face on affordable housing Perception is the biggest issue-sometimes opinions without the knowledge People who complain may not have all the facts NIMBY (not in my backyard) Definition of affordable housing Levels of affordable housing Reg u lations/time/expense Private covenants Cost of land Cost of development Need consistency in region re: regulations, building codes, zoning Cost of scattered sites/financing Hard to find land for multiple units JCCOG Affordable Housing Committee August 27, 2009 Page 3 of 3 Multiple units are more cost efficient Inclusionary zoning No break from utility company-new requirements add $600 per house Rental units need more green space Affordable housing is an issue at the University for international students and merit staff Does affordable housing cause concentration of poverty? Stability is important in the lives of children and how they perform in school Management issues (how well are units managed or not managed? Management nonresponsive or slow to respond so problems grow) Safety issues (more police calls) Maybe more need for support services May not have access to resources (e.g. no car or no bus service) Community resources (library, community center) are important Yapp asked the group for some direction on what topics to emphasize and what information the group would like JCCOG to research. Phillips suggested that staff review today's comments/suggestions, the housing market analysis and other documents and develop a list of five to six priorities. Phillips emphasized how important a topic this is and that the group should work toward developing solutions as opposed to just generating further discussion. The topics circled as being issues the committee would like more research on for the next meeting include: Public awareness and perceptions/education on affordable housing issues; understanding the demand for affordable rental housing; understanding the ways which affordable housing may utilize more community resources and matching those resources to housing locations; the cost of developing housing. DISCUSSION ON COMMITTEE STRUCTURE: Yapp asked if the group would like JCCOG staff to chair and organize the meetings, or if they would prefer electing one of the committee members to chair the meetings. The majority indicated they were comfortable with JCCOG staff chairing, facilitating, and supporting the committee (agendas and minutes). NEXT MEETING TIME AND LOCATION: Mid - late October at Coralville City Hall. Note: It was later determined the next meeting of the JCCOG Affordable Housing Committee would be on October 29 at 4:00 PM, at Coralville City Hall. ADJOURNMENT: With no other business, the meeting was adjourned at 5:25 pm. Minutes taken by L. Severson s/PCD/Minutes/JCCOG/AFHC/aff hsg minutes8 27 OS.doc MINUTES JCCOG AFFORDABLE HOUSING COMMITTEE THURSDAY, OCTOBER 29, 2009 - 4:00 PM CITY HALL, CORALVILLE, IOWA PRELIMINARY Members Present: City of Coralville: City of Iowa City: City of North Liberty: City of Tiffin: City of University Heights: Clear Creek Amana School District: Home Builders Association: Housing Fellowship: IC Community School District: Johnson County: University of Iowa: Ellen Habel Steve Long Tracey Mulcahey Royce Phillips Louise From Paula Vincent Glenn Siders Maryann Dennis Lane Plugge Andy Johnson George Hollins Members Absent: Housing Trust Fund of Johnson Co.: Tracey Achenbach IC Area Association of Realtors: Cheryl Nelson Staff Present: Kris Ackerson and Linda Severson Others Present: Carol Spaziani (League of Women Voters); Mary Abboud (Housing Authority) CALL TO ORDER: Linda Severson called the meeting to order at 4:10PM and the meeting attendees introduced themselves. PUBLIC DISCUSSION: None CONSIDER APPROVAL OF AUGUST 27. 2009 MINUTES: Glenn Siders moved to approve the minutes and Andy Johnson seconded; the motion passed unanimously. HOUSING AND POPULATION DATA OVERVIEW: Severson provided an overview of recent housing and population projections, noting that local populations are expected to reach remarkable numbers by 2040. She also highlighted that the average price of a condominium has increased, while the average price of single family homes in the Iowa City area has decreased in the last year. Siders requested more information about the conclusions for Chart 11, that "there will be more homes in the upper end of the price spectrum and fewer in the middle." Long asked for further clarification of "upper" and "middle" priced homes. Long noted that the data indicates the largest share of owner occupied homes have increased in price from $100k-$125k to $200k-$250k since 2000. JCCOG Affordable Housing Committee October 29,2009 Page 2 of 3 Referring to the Cook Appraisal report of local rental rates, Dennis commented that the Housing Fellowship provides rental housing at price points lower than the average rates charged for 2 bedroom and 3 bedrooms in Iowa City, Coralville, and North Liberty. POLICY AND ZONING CODE OPTIONS TO ENCOURAGE MODERATE-PRICED HOUSING: Ackerson provided a summary of six policy and zoning code tools used by communities to encourage affordable housing. The tools do not require the municipality to allocate funds for implementation, which improves the likelihood of adoption. The tools include the following: . Accessory dwelling unit (Le., granny flat) . Proportional Impact Fees · Density Bonuses . Pre-Approved Plans for Streamlined Approval . Alternative Single Family Zone Development (Higher Density) . Innovative (Cottage) Housing Programs Hollins discussed a recent trip to Vancouver, B.C. and his observation that high rise units in that city contained a mix of income levels. The structures appeared to use space efficiently and he expressed interest in learning more about the mechanisms that enabled this type of development. Siders and Long discussed the recent Iowa City zoning code revision and accessory dwelling units. Long and Dennis stated that accessory dwelling units are allowed in single family residential zones in Iowa City. Siders stated that impact fees are against state laws, although open space dedications or exactions are not considered an impact fee. He expressed interest in evaluating this topic further. The pre-approved (Le., permit-ready) plans offered by Portland and Sacramento generated interest among some committee members. The design review process is time consuming, according to Siders; and, developers are often required to hire an architect to design their proposal before knowing if the project will be approved. Long mentioned that the city offers this service to Habitat for Humanity and suggested the idea might work for affordable housing projects. Phillips requested more information on this topic. Johnson mentioned that the pre-approved plan concept might move projects through the public input process more quickly than multi-family projects frequently require. AFFORDABLE HOUSING AND PUBLIC RELATIONS: Severson reviewed the Federal Department of Housing and Urban Development definition of affordable housing. The committee agreed that although the definition does not fit all populations perfectly this national definition would be appropriate for the Committee going forward, knowing its limitations. Severson summarized the local income guidelines and definitions table, which accounts for all communities in the urbanized area. The fair market rent table illustrates the amount the Iowa City Housing Authority is permitted to pay. JCCOG Affordable Housing Committee October 29, 2009 Page 3 of 3 Severson reviewed public education campaigns and noted the difficulty measuring the cost- benefit of these programs. The campaigns could be mirrored locally using public service announcements, brochures, or ads. Severson mentioned redevelopment projects in Bloomington, Indiana that improved blighted areas, which Dennis noted could be considered for areas in rural Johnson County. Siders highlighted the challenges resulting from NIMBY-ism. He shared that neighborhood meetings hosted by developers to obtain public input are rarely effective. The "Good Neighborhood Meeting" hosted by the City of North Liberty, however, creates a neutral atmosphere that improves the effectiveness of the meetings. Johnson discussed the success of a housing group in Silicon Valley that reviews developer plans using unique criteria; the group promotes projects that meet the criteria, which provides a third-party/objective and credible evaluation of proposals. IDENTIFY TOPICS FOR NEXT AGENDA: Severson listed possible topics for the upcoming meeting, including building code issues, regulatory impacts on housing costs, inclusionary zoning, and enterprise zones. Siders requested that meeting packets be mailed two weeks prior to the meeting to allow time to review the materials thoroughly. Johnson requested an opportunity to offer updates by cities or pose questions. The committee agreed to focus on two topics at the next meeting: opportunities to redevelop districts that would provide opportunities for affordable housing; and a summary of manufactured housing stock, lot rental rates, and other market trends. NEXT MEETING TIME AND LOCATION: Mid - late January at Coralville City Hall. The next meeting of the JCCOG Affordable Housing Committee will be held on January 28 at 4:00 PM, at Coralville City Hall. OTHER BUSINESS: None ADJOURNMENT: With no other business, the meeting was adjourned at 5:15 pm. Minutes taken by K. Ackerson S:\PCD\Minutes\Aftordable Housing Committee\ aft hsg minutes 10 29 09