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Home My WebLink About2014-03-06 Info Packett^ hit CITY COUNCIL INFORMATION PACKET CITY OF IOWA CITY www.legov.org March 6, 2014 IP1 Council Tentative Meeting Schedule MISCELLANEOUS IP2 Copy of letter from Asst. Transportation Planner: One -way to two -way conversion of Governor Street (between Burlington Street and Bowery Street) IP3 Notice of Funding Opportunity — Housing Trust Fund Accepting Applications IP4 Information from Council Member Botchway: Affordable Housing DRAFT MINUTES IPS Housing and Community Development Commission: February 20 ►`t ra.aa._ CITY OF IOWA CITY Date City Council Tentative Meeting Schedule L IP1 Subject to change March 6, 2014 Time Tuesday, March 25, 2014 5:00 PM 7:00 PM Tuesday, April 1, 2014 5:00 PM 7:00 PM Tuesday, April 15, 2014 5:00 PM 7:00 PM Monday, April 28, 2014 4:30 PM Tuesday, May 6, 2014 5:00 PM 7:00 PM Tuesday, May 20, 2014 5:00 PM 7:00 PM Tuesday, June 3, 2014 5:00 PM 7:00 PM Tuesday, June 17, 2014 5:00 PM 7:00 PM Tuesday, July 1, 2014 5:00 PM 7:00 PM Tuesday, July 15, 2014 5:00 PM 7:00 PM Tuesday, August 5, 2014 5:00 PM 7:00 PM Tuesday, August 19, 2014 5:00 PM 7:00 PM Tuesday, September 2, 2014 5:00 PM 7:00 PM Tuesday, September 16, 2014 5:00 PM 7:00 PM Meeting Work Session Meeting Special Formal Meeting Work Session Meeting Formal Meeting Work Session Meeting Formal Meeting Joint Meeting /Work Session Work Session Meeting Formal Meeting Work Session Meeting Formal Meeting Work Session Meeting Formal Meeting Work Session Meeting Formal Meeting Work Session Meeting Formal Meeting Work Session Meeting Formal Meeting Work Session Meeting Formal Meeting Work Session Meeting Formal Meeting Work Session Meeting Formal Meeting Work Session Meeting Formal Meeting Location Emma J. Harvat Hall Emma J. Harvat Hall Emma J. Harvat Hall TBA / ICCSD Emma J. Harvat Hall Emma J. Harvat Hall Emma J. Harvat Hall Emma J. Harvat Hall Emma J. Harvat Hall Emma J. Harvat Hall Emma J. Harvat Hall Emma J. Harvat Hall Emma J. Harvat Hall Emma J. Harvat Hall Tuesday, October 7, 2014 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, October 21, 2014 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, November 4, 2014 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, November 18, 2014 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, December 2, 2014 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, December 16 2014 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting February 18, 2014 � r 1 IP2 ®�. - �a� CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240 -1826 (3 19) 356 -5000 (319) 356 -5009 FAX www.lcgov.org Re: One -way to two -way conversion of Governor Street (between Burlington Street and Bowery Street). Dear Resident / Property Owner: As you may remember, last summer /fall the City had been working with your neighborhood to develop a project to convert Governor Street (between Burlington Street and Bowery Street) from a one -way to two -way travel corridor. Although the proposed project may provide several benefits, the idea behind the original request was to help slow traffic, provide better traffic circulation, and restore the neighborhood 'feel' in the area. To determine neighborhood support for the proposal a survey of abutting property owners and residents was conducted in September 2013. The survey results showed that a 69% majority of respondents (20 out of 29) favored the proposal while 31% (9 out of 29) did not agree with the proposal. Given that a clear majority of survey respondents favored the proposed project, staff forwarded the proposal to the City Council for consideration. The City Council considered and approved the proposal unanimously at the November 12, 2013 City Council meeting. Pending Iowa Department of Transportation (DOT) approval, City staff anticipates making the necessary signage, traffic signal and pavement marking changes required to facilitate the one to two -way conversion this coming spring (DOT approval is required as the Burlington Street / Governor Street intersection is under DOT jurisdiction). Staff anticipates that a media release will be provided to the public approximately one week prior to the changes occurring this spring. A postcard will also be sent to residences on affected parts of Governor Street. Should you have any questions or comments please contact me at 319 - 356 -5253 or kent- ralston(.5iowa- city.org. Sincerely, 41 — Kent Ralston Assistant Transportation Planner cc: Tom Markus; City Manager Jeff Davidson; Director, Planning and Community Development John Yapp; Transportation Planner Marcia Bollinger; Neighborhood Services Coordinator Rick Fosse; Director, Public Works John Sobaski; Acting Streets Superintendent Housing o rust Fund Johnson County Housing Trust Fund of Johnson County 322 East Second Street Iowa City, IA 52240 Email: tchenbach@htfjc.org Website: www.htfjc.org Office: 319.358.0212 Fax: 319.358.0053 Board ofDirectors Bob Dvorsky, Presu*nt State Senator, 1_5`s District Bob Burns, Co- President -elect NOTICE OF FUNDING OPPORTUNITY Burns dr Burnt, LC. Ellen Habel, Co-President-elect City of Coralvilk Ron Mavrias, Semlag Private Citizen John Warren, Treasurer HOUSING TRUST FUND ACCEPTING APPLICATIONS Bergan Punkin Jerry Anthony, University of The Housing Trust Fund of Johnson County is currently offering $650,000 in funding to Iowa, Urban dr Regional Planning support the development and/or rehabilitation of housing provided to income - qualified Robert Brooks, Private Citizen households. Note: $150,000 of this funding will be reserved for projects serving a Crissy Canganelh, Shelter House population with extremely low income (30% or below AMI). Eligible applicants include businesses, nonprofits, builders, developers, and governmental agencies seeking Maryann Dennis, Ex -qfiiao funds for affordable owner- occupied, rental, transitional or emergency housing in The Housing Fellowship Johnson County. Kasten Frey, Kennedy, Cruise, Fig and Gelner The application deadline is 4 p.m. on Thursday, March 20`s, 2014. An application, AMI Steve Gordon, AM Management guidelines, and additional information may be found online at www.htfjjc.org or by Chris LeFever, US Bank calling 319- 358 -0212. Steve Long, Iowa City Planning ev'' Community Development Tracey Mulcahey, Go of North Le'benTy Phil O'Brien, 14ic Kroeger Realtors Scott Schroeder, MidWestOne Bank Rod Sullivan, Johnson County Board of Supervisors Larry Wilson, University Heights Citizen staff Tracey Achenbach, Executive Director Kelly Wenman, Operations Coordinator From: Kingsley Botchway Sent: Tuesday, March 04, 2014 9:25 AM To: Marian Karr Subject: For Next Council Packet - Affordable Housing Hello Marian, Can you insert the following information in the next council packet? The Urban Institute has just come out with a national map tracking the availability of affordable units for Extremely Low Income (ELI) households by county. ELI households earn less than 30% of area median income. Here's an Atlantic Cities article explaining the map, and a link to the map: a link to the map: http:// www .urban.orcl/housingaffordability The map indicates that Johnson County ranks very low in terms of affordability of units: only 11 units per every 100 ELI households. If you click on Johnson County, you will see the data reproduced below: Johnson County, IA For every 100 extremely low- income renter households (ELI), there are only 11 affordable and available rental units. In this area, households of four earning less than $24,100 are classified as ELI. Total ELI renter households: 9,719 Affordable and available rental units: 1,025 The total gap between ELI households and affordable and available rental units: 8,694 Estimated affordable and available rental units serving ELI households with HUD assistance: 1,320 NOTE: only 4 counties in Iowa (all in the northeast part of the state) have a lower number of units per 100 ELI renters. From the Atlantic Cities article, below are the "worst" and "best" counties (in terms of availability of units for ELI families) among the 100 most populous counties in the U.S. Kingsley Botchway II Iowa City Council Member No correspondence (including emails) to City Council is confidential. All correspondence (including emails) to me as a City Council member about City issues is a public record. IP5 MINUTES PRELIMINARY HOUSING AND COMMUNITY DEVELOPMENT COMMISSION FEBRUARY 20, 2014 — 6:30 PM SENIOR CENTER, ASSEMBLY ROOM MEMBERS PRESENT: Andrew Chappell, Cheryll Clamon, David Hacker, Jim Jacobson, Dottie Persson, Christine Ralston, Rachel Zimmermann Smith MEMBERS ABSENT: Michelle Bacon Curry, Peter Matthes STAFF PRESENT: Tracy Hightshoe, David Purdy, Jeff Vanatter OTHERS PRESENT: Karen DeGroot, Barbara Bailey, Laura Shoemaher, Maryann Dennis, Crissy Canganelli, Mark Sertterh, Mary Jo Daly, Mark Patton, Del Holland, Brian Loring RECOMMENDATIONS TO COUNCIL: No recommendations. CALL TO ORDER: The meeting was called to order by Chair Andrew Chappell. APPROVAL OF DECEMBER 19, 2013 AND JANUARY 16, 2014 MINUTES: Clamon moved to approve the minutes of December 19, 2013 as corrected. Jacobson seconded. A vote was taken and the motion carried 6 -0. Jacobson moved to approve the minutes of January 16, 2014. Persson seconded. A vote was taken and the motion carried 6 -0. PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA: None. (Ralston arrived at this time) STAFF /COMMISSION COMMENT: Zimmermann Smith voiced her concern about HCDC members not present for the allocation meetings. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION February 20, 2014 PAGE 2 of 6 Hacker said he thinks, at least for the purposes of the new members, the Commission should discuss exactly what their role is concerning reports like the Impediments to Fair Housing. Chappell said he would agree with Hacker. He said it would have been better to have had a clear charge at the very beginning of the process. Hacker asked what the current status of the report is. Hightshoe replied that the final report submitted by the Public Policy Center is being reviewed by the City Manager and Attorney's office. She said once the report has been approved by the City Manager's office, it will be placed online for the public. Chappell said if it does come back to the Commission he will have a conversation with staff and the City Attorney's Office so the Commission will understand exactly what they are supposed to do with it. Persson said she would like notification when it goes public. She said she was disturbed that not only did the Commission not know their role, but it didn't look very democratic. Hightshoe said they will be sending out an RFP for a consultant to complete the 5 -Year Consolidated Plan, a HUD requirement, which will guide the City's HOME and CDBG funding priorities for 2016 -2020. Monitoring Reports • FY14 Free Medical Clinic — Facility Rehabilitation (Ralston) Deferred to next meeting • FY13 HACAP — Rental Rehabilitation (Jacobson) — Deferred to next meeting • FY13 Habitat — Acquisition and Rehabilitation (Matthes) — Deferred to next meeting. • FY13 Charm Homes — Acquisition (Jacobson) He reported $38,975 of the $61,650 total FY13 HOME allocation was used as a down payment for1814 Lakeside Drive, which is a group home. It is leased to three tenants, but they expect to have a fourth soon. They are looking for another home for the remainder of the allocation. Their target for occupying the new home is June or July. • FY13 Neighborhood Centers of Johnson County — Facility Rehab (Bacon Curry) Deferred to next meeting. Discussion Regarding Applications for FY15 Community Development Block Grant (CDBG) and HOME Investment Partnerships Program (HOME) Funding — Question /Answer Session Chappell said on March 6t" the Commission will have discussion and make a budget recommendation to City Council. Chappell started the discussion process with the City of Iowa City Housing Rehab application and wanted to know if applicants could change or broaden the scope of their project after the application deadline, as the City did here. Hightshoe said in the past the Commission have both allowed and denied it indifferent cases. Hightshoe stated the application is for the same amount of funds, but would allow the commission to set aside some funds for down payment assistance with rehabilitation in the targeted areas. Staff felt it was better to have the commission review the revised application as opposed to submitting a budget recommendation for rehab. with a staff request to Council to also consider down payment under the same application. The commission can make a recommendation only for rehabilitation (original application) or can include funds for down payment assistance. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION February 20, 2014 PAGE 3 of 6 Jacobson wanted to know about the relation of this program with the Greater Iowa City Home Builders Association. Vanatter replied that they don't have a formal relationship, but the City tries to include them as much as possible in training opportunities and getting contractors to work with the City's housing programs. Chappell asked what comprised the project delivery cost and Vanatter explained the administrative items it covered. He said they don't pass administrative costs along to the buyer. He said this program has been in existence for about eighteen months, involving about 23 houses so far. He said this year's application covers the same targeted areas as last year. He said the program application process has gone slower this year because a number of applicants did not qualify. The Commission next discussed the Iowa City Co- Housing Down Payment Assistance Program, a new applicant. Barbara Bailey said the site was acquired; zoning is in process and will be going to Planning and Zoning in the middle of March. Bailey said their goal is to offer help to some lower income individuals, as the co- housing group would like income diversity in the development. She described the lay -out of the housing development and the shared common areas /building. Commission member asked if the homes would be affordable with the association fees /related costs for the amenities. Hightshoe said the new HOME rule limits a buyer's monthly debt to no more than 43% of their income. The debt includes all recurring monthly costs - this would include the mortgage payment with the association dues /fees. Bailey said in other communities with co- housing, there is typically a waiting list, with a couple exceptions. There was a question if they are considering renting some of the units. She said the group is considering making some of the units rentals, but there are pros and cons to doing that. Zimmermann Smith said she would like to hear from someone from the Miller Orchard neighborhood and how they feel about having co- housing in their area. Bailey said she would see if she could get a neighbor to attend. Habitat for Humanity Acquisition was next on the list. Mark Patton explained the two violations Habitat had incurred based on the staff report as requested by Hacker. Hacked asked staff what was the importance of the violations. Hightshoe stated that defaulting on a HUD agreement, especially if during a HOME affordability period, requires the City to repay HUD with non - federal funds. The majority of Habitat funds are HOME funds. The City does not encourage new, City assisted rental units in this Census tract. Habitat stopped providing affordable homeownership and converted the unit to rental without a valid rental permit or notifying the City for two years. If notified, the City may have extended the compliance period if it immediately reverted back to homeownership. As the source of funds was CDBG, there were more options than if HOME funded. Patton said he knows they may not get funding this year and gave an update on their remaining city assisted homes. Hightshoe explained what CHDO operating funds are. In the HOME program, only certified Community Housing Development Organizations can apply for operating funds, basically the equivalent of CDBG public services for affordable housing providers. There were no questions about the application from The Housing Fellowship for CHDO operating funds. Chappell voiced his concerns about the timing in the case of the LIHTC application from The Housing Fellowship, but said there's nothing to be done about it unless the Commission is going to change their timeline for allocating funds. The Affordable Housing Location Map was discussed. MaryAnn Dennis said The Housing Fellowship is not going to approach either the Commission or the Council to try to get approval to' place new rental housing in an area not encouraged for city assistance. Zimmermann Smith asked if they could do a scattered site HOUSING AND COMMUNITY DEVELOPMENT COMMISSION February 20, 2014 PAGE 4 of 6 application with single family homes. Dennis explained that with a tax credit project it's not feasible to do scattered site single family acquisition due to the expense and the necessary requirement to have site control before applying for LIHTCs. Hacker asked what happens if not fully funded. Dennis replied that if they received less, they would certainly try to find other funds. She said they would not submit an application if they couldn't find the funds. Chappell asked how many tax credit projects The Housing Fellowship had completed. Dennis said they had done five. Chrissy Canganelli from Shelter House said the Rapid Rehousing program is a paradigm shift within HUD. Canganelli affirmed for Chappell that 80% of the people that Shelter House helped in the past through this program stayed in their apartments. Canganelli said the retention is going really well because Shelter House also provides support services to the clients. She explained how they staff the program and said if allocated full funding it would be to continue the program they have administered over the last year. Canganelli said they have successfully been working with landlords willing to participate in this program, although at times it has been difficult. She said all along the way the client is required to financially contribute. She explained how they choose clients for the program. Mark Sertterh spoke more about how Shelter House's relationship with landlords is developing and improving. Chappell moved on to applications from public facility projects, starting with the Arc of Southeast Iowa - Playground. Karen DeGroot said the playground would be fenced in. She said they are also submitting applications for grants for this project, because they would not be able to raise the needed funds through donations only. She explained that if they got partial funding, they would have to do the project in phases. She said they would rely on volunteer labor to install the playground. Brian Loring from the Neighborhood Centers of Johnson County said they are applying for a lower level reconfiguration, which due to increased construction costs is actually Phase 2 of the initial project that they proposed in 2012. He said it would involve removing a kitchenette, adding an office, and creating an entrance for the pre- school. He said if they receive full funding they know they can finish the project. A representative from United Action for Youth said there are three phases of this project: the main driveway and parking lot, the two lots behind each of the two houses that belong to UAY, and the basement issues. UAY referenced the photo on the PowerPoint City staff completed that showed a picture of the mold that's seeping into the basement because of water run -off from the alley. Chappell asked if there was any consideration if these two houses would revert to residential again. The UAY representative said people have approached them before in order to tear them down, but never to keep as residential. She said right now their position is to keep them as the historical buildings they are and they have no intention of selling. Hightshoe said based on their full request, there would be a twelve year compliance period. If UAY sold the buildings before the end of the compliance period they would have to pay the full amount back to the City. The UAY representative explained the process of putting in permeable pavers to solve the water run off problem. Clamon asked if there was a cheaper way of solving the problem. The UAY representative said they had looked at many processes, and this seemed to be the best one for addressing all the issues. Hightshoe explained the allocation process and timeline to the Commission. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION February 20, 2014 PAGE 5 of 6 ADJOURNMENT: Zimmermann Smith moved to adjourn. Persson seconded. Motion to adjourn carried 7 -0. 0 0 U W d' r W U N Z M Q O ❑ N Z W r Q z 0 U) 0 O z Z W 0 0 J W W Z D 0 0 O z N Q6CD 0 N O z 2.0 �mW 0 0 xLLa N o x x ! ! ! 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