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Home My WebLink AboutFY2008 Financial Plan Part II GOVERNMENT ACTIVITIES PUBLIC SAFETY Police Fire Housing & Inspection Services Animal Services Deer Control F Y 2 0 0 8 Contact: Chief Sam Hargadine, Chief of Police Phone: 319.356.5271 E-Mail: sam-hargadine@iowa-city.org Police Department Field Operations is the division normally associated with the provision of police services. This includes Police Patrol and Investigations. The Iowa City Police Department has an authorized strength of 73 sworn and 24 non-sworn personnel. The department has two divisions: Field Operations and Administrative Services. Each division is commanded by a Captain. Highlights: The Capital Improvement Program (CIP) includes $1.0 million in FY08 - 09 for a unified police records management and computer-aided dispatch software package. A 900 Mhz data communication system (Metro Area Wireless Broadband) is budgeted at $500,000 in FY08 to provide wireless access to Police and Fire mobile data terminals. • Patrol is the largest section in the department and is responsible for handling calls for service from the public in addition to special assignments and self-initiated activities. Officers are responsible for the protection of life and property, and help maintain peace, order, and safety for all. The patrol section is divided in to three watches (shifts) providing 24-hour service. Each watch is under the supervision of a Lieutenant and two Sergeants. Activities range from unlocking a vehicle, to traffic enforcement and accident investigation, to the initial investigation of high level felonies. In addition to the traditional patrol units, the patrol section also has a canine unit, bicycle officers, Community Service Officers, Street Crimes Unit, Special Response Team (SRT) and provides Crime Scene Technicians (CST) for the processing of crime scenes. • Investigations is responsible for investigation of criminal activity beyond that which is conducted by Patrol officers. Investigations is headed by a Lieutenant and a Sergeant and investigates crimes ranging from theft by check, to domestic abuse and homicides. Investigators are also assigned specifically to the Johnson County Drug Task Force and Domestic Abuse issues, which are partially grant-funded. - 43 - Personnel FTE's Police Officer 57.00 Emergency Comm Dispatcher 10.25 Police Sergeant 9.00 Community Service Officer 5.00 Police Lieutenant 4.00 Police Captain 2.00 Police Records Clerk 2.00 Sr. Police Records Clerk 2.00 Emergency Comm Supervisor 1.00 Police Chief 1.00 Records Superivisor 1.00 Administrative Secretary 1.00 Computer Systems Analyst 1.00 Total:96.25 Police Department (continued) FY2008 Expenditures $9,668,398 Emergency Comm. 9% Records & Identification 5% Other Admin. Services 7%Patrol 70% Criminal Investigations 9% The Administrative Services Division provides support services to Field Operations. In addition, Administrative Services provide support activities to groups and organizations throughout the City. This division consists of Emergency Communications, Records and Identification, Property and Evidence, Training and Accreditation, Planning and Research, and Animal Services. Animal Services is discussed on the following page. • Emergency Communications consists of the Emergency Communications Operators (ECO) and is responsible for the answering of incoming phone calls (emergency and non-emergency), determining the call's dispatch priority and, as necessary, the assignment of the call to an officer. Additionally, the ECO must record information related to the call. • Records and Identification is responsible for the recording of information, the housing and maintenance of departmental records, reproduction and forwarding of records or data and providing copies of records to the public. Records and Identification also compiles statistics for the National Crime Reporting System. • Property and Evidence maintain all property turned in to the department, including found property and that which is held for evidentiary purposes. Evidentiary items are prepared by staff for transport to applicable lab facilities, and records are continually updated, including the disposition of property when it is removed from the department. • Training and Accreditation ensures that all members of the department maintain a mandated level of training. It also ensures continued, efficient functioning of the department. Records are maintained in accordance with standards set by the Commission on Accreditation for Law Enforcement Agencies (CALEA). Personnel also participate in educational programs such as the Citizen Police Academy. • Planning and Research involves the analysis of statistical information in order to identify trends in the community. This helps determine how departmental resources are best deployed. Planning & Research also ensures the integrity of departmental documentation. - 44 - - 45 - - 46 - - 47 - - 48 - - 49 - - 50 - - 51 - Personnel FTE's Firefighter 36.00 Fire Lieutenant 10.00 Fire Captain 4.00 Battalion Chief 4.00 Deputy Fire Chief 1.00 Fire Chief 1.00 Administrative Clerk / Typist 1.00 Total:57.00 Fire Department Contact: Andy Rocca, Fire Chief Phone: 319.356.5260 E-Mail: andy-rocca@iowa-city.org Iowa City's Fire Department is staffed by full-time personnel with firefighters at all three stations 24 hours/day, 7 days/week. Fire personnel provide emergency and preventive services to 63,027 residents in the 25 square-mile incorporated area of Iowa City, including the University of Iowa main campus. The department responded to 3,679 emergency calls in 2006, providing emergency medical (1,868), fire suppression (204) and technical rescue services (24). Other services include fire prevention through educational programs; safety inspections, code enforcement and site plan review for commercial and university properties; hazardous materials response and disaster response. Funding sources include property taxes (80%) and Fire Services (20%). This includes revenue from the University of Iowa contract for fire protection. FY08 Expenditures $5,685,634 Prevention 6% Training 3% Admin. 11% Weather Alert Sirens 1% Emergency Operations 79% Expenditures by Object - 1.00 2.00 3.00 4.00 5.00 6.00 7.00 2006 2007 2008 2009 2010 Fiscal Year (FY) Mi l l i o n s o f D o l l a r s ( $ ) Capital Outlay Services & Supplies Personnel - 52 - - 53 - - 54 - Contact: Doug Boothroy, HIS Director Phone: 319.356.5121 E-Mail: doug-boothroy@iowa-city.org Personnel FTE's Building Inspector 5.00 Housing Inspector 3.50 Development Reg Specialist 1.50 Sr. Housing Inspector 1.00 Sr. Building Inspector 1.00 Housing Assistant 0.75 HIS Director 1.00 Housing Inspector Assistant 0.63 Code Enforcement Assistant 1.00 Total:15.38 Housing & Inspection Services Housing and Inspections Services Department (HIS) includes the following General Fund cost centers: HIS Administration, Building Inspection and Rental Housing Inspection. The Iowa City Housing Authority, also part of HIS, is funded primarily with federal grants and shown separately here for this reason. The Building Inspection Division enforces a number of codes and ordinances which relate to new construction and the maintenance of existing structures, in order to protect the health and safety of the general public and entirely supported by permit and inspection-related fees. The division issues building permits for new construction, additions, alterations and repairs; sign and professional permits including mechanical, electrical and plumbing. All building site plans are reviewed and inspections are conducted to ensure safe and proper construction in adherence with code. The division also enforces zoning ordinances and responds to complaints of nuisance-related ordinance violations. The Rental Housing Division inspects more than 8,800 rental units annually, working with property owners, managers and tenants to ensure conformance with the Iowa City Housing Code. Code language establishes minimum health and safety standards considered necessary to protect and promote the welfare of tenants and the general public. The division also enforces zoning ordinances and responds to complaints of nuisance-related ordinance violations. Seventy-seven percent (77%) of the funding for these General Fund activities is projected to come from permit and inspection fees in FY2008. HIS - General Fund Expenditures FY2008: $1,076,988 Admini- stration $320,566 Building Inspection $658,556 Rental Housing Inspection $418,432 Revenue Sources - 0.20 0.40 0.60 0.80 1.00 1.20 1.40 1.60 1.80 2.00 2006 2007 2008 2009 2010 Mi l l i o n s o f D o l l a r s ( $ ) Licenses & Permits Property Taxes - 55 - - 56 - - 57 - Animal Services Division Contact: Misha Goodman, Animal Services Supervisor Phone: 319.356.5296 E-Mail: misha-goodman@iowa-city.org Personnel FTE's Animal Care Technician 2.00 Animal Center Assistant 1.00 Animal Control Officer 2.00 Animal Control Supervisor 1.00 Total:6.00 Deer Control Contact: Kathi Johansen, Administrative Assistant Phone: 319.356.5010 E-Mail: kathryn-johansen@iowa-city.org Animal Services & Deer Control FY2008 Funding $628,117 Animal Care Services 12% Other 2%Property Taxes 73% Coralville 8% Permits & Licenses 5% The Animal Services Division is responsible for the enforcement of laws and ordinances which pertain to animals, issuing licenses and permits, animal welfare, sheltering animals, adoption of unwanted and/or unclaimed animals and public education about the proper care and treatment of animals. Services are also provided to the City of Coralville and Johnson County on a per animal basis. Animal Services' staff and volunteers utilize the media to promote adoption and fundraising events. The Adoptathon, Holiday with the Hounds, and Paws in the Park are events to raise public awareness and funds for the Shelter. Summer 2006 saw the opening of the new Dog Park on the Peninsula. Animal Services staff worked with various community groups to make the park a reality. See www.facf.org on the web for information on the Friends of the Animals Foundation. The Deer Control initiative began in 1997 in response to citizen complaints, the Deer Management Committee was established to recommend a management plan. Originally the committee had members representing Johnson County and Coralville, it has since been restructured into the Deer Task Force dealing with Iowa City areas only. The Task Force reviews data such as population count, deer-vehicle accidents, reflector effectiveness, herd health, and previously implemented population control programs to determine the appropriate action. A Deer Management Report is updated annually and submitted to the City Council. The annual budget for deer management purposes is set at $70,000. - 58 - - 59 - - 60 - GOVERNMENT ACTIVITIES PUBLIC WORKS Public Works Administration Engineering Street System Maintenance Traffic Engineering Public Transit Energy Conservation Road Use Tax F Y 2 0 0 8 Contact: Rick Fosse, Public Works Director Personnel FTE's Phone: 319.356.5141 Public Works Administration 2.00 Email: rick-fosse@iowa-city.org Engineering 11.35 Streets 23.50 Traffic Engineering 4.15 Total:41.00 Streets & Traffic Engineering Contact: Bud Stockman, Superintendent Phone: 319.356.5482 Email: bud-stockman@iowa-city.org In 2006, there were: 3,357 street lights 90 signalized intersections 254 miles of paved streets 316 truck loads of debris collected during street sweeping 1,550 tons of leaves picked-up 595 tons of road stone used 627 cubic yards of concrete laid 128 tons of asphalt used for patches and street overlay 1,430 gallons of paint used for street markings Public Works - Divisions within the General Fund The Department of Public Works has four divisions within the General Fund: Public Works Administration, Engineering Services, Street Maintenance and Traffic Engineering. This department also includes the Water Division, Wastewater, Stormwater, Refuse, Landfill, Equipment and Fleet Maintenance, which are considered business-type activities. These divisions are funded by user fees and do not receive property tax support (see pages 47-52). The Engineering Division provides in-house engineering and architectural support for capital improvements within the City. The division is also charged with management and scheduling of the Capital Improvement Program (CIP), which is budgeted at $19.8 million in FY2008. Services include plan / design services, construction management and inspection, subdivision review and sidewalk inspection. FY2008 Expenditures $5,572,719 Engineering 16%Street Maintenance 57% Traffic Engineering 23% Public Works Admin. 4% Streets Maintenance and Traffic Engineering are funded by Road Use Tax revenue, which is a state-distributed gasoline tax intended for this purpose. Street crews provide maintenance and repair of the City's concrete, brick and asphalt streets, street sweeping, leaf vacuuming and snow plowing. Traffic Engineering staff coordinate and maintain street lighting and signage, traffic and pedestrian signs, signals and poles. - 61 - - 62 - - 63 - - 64 - - 65 - Personnel FTE's Body Repair Mechanic 1.00 Customer Service Representative 1.00 Maintenance Worker I 4.75 Maintenance Worker II 1.00 Mass Transit Operator 36.00 Mechanic II 2.00 Mechanic III 2.00 Parking & Transit Director 0.50 Parking Enforcement Attendant 1.00 Parks / Data Entry Clerk 1.00 Sr. Maintenance Worker 0.50 Transit Manager 1.00 Operations Supervisor 3.00 Total:54.75 Transit Division Contact: Ron Logsden, Transit Manager Phone: 319.356.5154 Email: ron-logsden@iowa-city.org The Transit Division operates a total of 26 buses on 19 fixed routes, with most routes departing every half-hour during "rush" hour (6-9:00 a.m. and 3-6:30 p.m.), Monday through Friday. Hourly service runs 9-3 p.m. and 6:30- 10:30 p.m., and all day Saturday from 6 a.m. to 7 p.m. There is no service on Sunday. Iowa City Transit also services University Heights. When Iowa City schools are in session, services are provided to Southeast Jr. High, City High and Regina High Schools via the Eastside Loop Route, and West High School via the Westside Loop. Transportation is also made available to and from special City-sponsored events such as park tours, community and historical tours. Ridership on fixed routes in FY2006 exceeded 1.6 million fares. Accessibility: All of the fixed route buses are accessible and equipped to accommodate two wheel chair tie- down positions. There were 67,450 paratransit rides in FY2006. Fleet maintenance: All of the transit bus maintenance and repair is done in-house by on-staff personnel. Body repair work is also provided to all of the other City divisions, the costs for the work performed are recovered by a charge to the division. Funding: The majority of Transit revenue comes from a transit property tax levy, generating $2.2 million in FY2008. State and federal grants are estimated at $1.2 million, and passenger fees at $856,000. Court Street Transportation facility opened in the fall of 2005 and is estimated to generate $494,000 in parking fees and rentals in FY2008. Bus fares are $.75 for adults (18 yrs and up) and $.50 for youth (K-12). On Saturdays, family fares are $.75 per family (maximum 2 adults). Bus passes are available for various uses: 24 hours, 10 rides, 31 days; school semesters (Kirkwood, UI and youth), summer (student & youth) and annually (UI faculty). FY2008 Expenditures $5,669,579 Misc. Other 2% Court St. Trans. Facility 9%Property Tax 53% Grants 21%Transit Fees 15% - 66 - - 67 - Center: 417800 Transit Reserve Fund: 1000 General - 68 - - 69 - - 70 - GOVERNMENT ACTIVITIES CULTURE & RECREATION Library P a r k s & R e c r e a t i o n C e m e t e r y P e r p e t u a l C a r e F o r e s t r y Central Business District Government Buildings S e n i o r C e n t e r F Y 2 0 0 8 Contact: Susan Craig, Director Phone: (319) 356-5110 Email: SCraig@icpl.org Personnel FTE's Library Assistant I, II & III 8.73 Librarian II 6.91 Library Coordinator 5.00 Maintenance Worker I 2.50 Maintenance Worker II 1.00 Library Clerk 3.25 Public Services Clerk 3.25 Sr. Library Assistant 2.75 Administrative Coordinator 1.00 Building Manager 1.00 Library Director 1.00 Microcomputer Specialist 1.00 Statistics from 2006:Network Database Specialist 1.00 Cardholders 63,000 Page Supervisor 1.00 Items checked out:1,300,000 Sr. Librarian 1.00 Individual visits:630,000 Sr. Library Clerk 1.00 Meeting room bookings 1,300 Systems Manager 1.00 Internet Computer Uses 130,000 Web Specialist 0.75 Wireless Logins 37,000 Total:43.14 Special Programs 400 Items Comprising the Collection 240,000 Iowa City Public Library (ICPL) The mission of the Iowa City Public Library is to encourage and sustain a literate, informed, and diverse community; be committed to equal accessibility, intellectual freedom, and life-long learning; and provide a community gathering place for meetings and programming for the benefit of the public. The library is governed by a semi-autonomous nine-member board of trustees; which is empowered by state law and city ordinance to set policy, determine goals and objectives, direct the use of monies appropriated or gifted to the Library, and to employ staff. The Iowa City Public Library offers services to residents of Iowa City, University Heights, Hills and rural Johnson County. Reciprocal agreements with other public libraries across Iowa provide for a sharing of services through the Open Access Program. Online access at www.icpl.org allows citizens to search the 240,000+ collection, reserve or renew materials, ask reference questions and access national databases without being on-site. Facilities include meeting rooms, which are available for non- profit organizations, internet-accessible computers, a wireless connection in the building (which extends out into the City Plaza and playground area), and a variety of programs for children, teens and adults. FY2008 Expenditures $4,748,925 Building Maint. 11% Technical Services 13% Public Services 41% Materials 10% Info. Tech. Servs. 9% Admin. 11% Other 5% - 71 - - 72 - - 73 - - 74 - Contact: Terry Trueblood, Director Phone: (319) 356-5110 Email: terry-trueblood@iowa-city.org Parks & Recreation The Parks Division cares for 1500+ acres of parkland and open/green space. This includes 40 designated parks with 37 competitive and 4 recreational sports fields, 5 recreational flag football fields, 120+ acres of prairie, and over 25 miles of trails both in and outside the parks. In 2006 there were 3,399 league games or practices on the sports fields and 20 softball, soccer and baseball tournaments involving over 600 games and 3,200 participants. Other major work elements include construction and maintenance of play equipment, park shelters and turf areas; and snow/ice removal from parking areas, sidewalks and trails. Parks and Recreation Administration directs and coordinates activities of the Parks, Recreation, Forestry, Cemetery, Central Business District (CBD) and Government Buildings divisions; and the Iowa City Farmer's Market. The Recreation Division seeks to provide programs and activities involving citizens of all ages. Offerings include general fitness, sports programming, aquatic facilities, social and cultural activities, and programs for special populations. This division organizes over 250 classes, programs and leagues for an estimated 23,000 participants at three separate times throughout the year. Pool admissions exceeded 90,000 individuals in FY2006. An activity guide is available at www.icgov.org/pr/brochure.asp. Recreation staff are also responsible for maintenance and operation of the following facilities: Robert A. Lee Recreation Center at 220 S. Gilbert Street, Scanlon Gym, Mercer Acquatic Center and City Park Pool. Funding: Approximately forty percent (40%) of Recreation's FY2008 programming is funded by user fees and other non- property tax revenues. This includes an agreement with the Iowa City Community School District (ICCSD) for use of pool facilities at Mercer Park Aquatic Center. A portion of Hotel/Motel Tax revenue (27.5%) is also designated for Parks and recreational facilities. CIP Highlights: There are a number of projects involving Iowa City parks, recreational areas and trails. Sand Lake Recreation Area was acquired by the City of Iowa City in 2006 and is scheduled for phased development in FY07-11. Mercer Park's ball diamonds are scheduled for new lighting and other upgrades in FY08. A pedestrian bridge was proposed in FY08 and moved to FY11 which will connect the Iowa River Trail and peninsula parkland trail systems from Rocky Shore Drive. See pages C-11 thru C-13 for additional details. - 75 - Personnel FTE's Parks & Rec Administration 2.00 Parks 13.00 Recreation 15.42 Forestry 3.00 Central Business District (CBD 3.00 Oakland Cemetery 3.00 Government Buildings 4.96 Total:44.38 Parks & Recreation (continued) Forestry Division is responsible for planting, pruning and removal of trees in the right-of-way along city streets, in the parks, along bike/pedestrian trails and other public property. In 2006 Forestry staff completed 449 citizen service requests, pruned 2,545 trees, removed 179 and planted 134. Forestry staff advises other departments on tree care, selection, and tree protection during construction. The City of Iowa City has been the recipient of the Tree City USA award for the past twenty-six years. Central Business District (CBD) staff provide daily maintenance in the pedestrian mall and the surrounding areas including City Hall, Chauncey Swan Park. They plant and maintain 5000 flowers each year, in the ped-mall, the near Northside business district, and in outlying parks. They act as the primary on site contact for Jazz Fest, Arts Fest, Friday Night Concerts as well as numerous other special events in the downtown area. The staff maintains plantings, sweeps, removes litter, cleans the CBD daily and clears snow and ice as needed. Government Buildings staff provide routine custodial services and other periodic maintenance projects for City Hall, utilizing a combination of in-house and contracted services. Staff provide daily cleaning and maintenance for this 64,445 sq. ft. building, including Police and Fire facilties which are in operation 24/7. HVAC zones are also maintained daily for optimal energy efficiency, productivity and comfort. Oakland Cemetery occupies 40+ acres adjacent to the western edge of Hickory Hill Park. Cemetery staff are responsible for daily grounds maintenance, snow and ice removal, interments and lot sales. There have been an estimated 18,000 interments in the cemetery to date. FY2008 Expenditures $6,550,784 Forestry 7% Admin. 3%Parks 29% Oakland Cemetery 5% Recreation 41%C.B.D. 7% Govt. Bldgs. 8% - 76 - - 77 - - 78 - - 79 - - 80 - - 81 - - 82 - - 83 - - 84 - - 85 - - 86 - Contact: Linda Kopping, Senior Center Coordinator Phone: 319.356.5225 Email: linda-kopping@iowa-city.org Personnel FTE's Senior Center Coordinator 1.00 Program Specialist 1.00 Volunteer Specialist 1.00 Sr. Clerk / Typist 1.00 Maintenance Worker III 1.00 Maintenance Worker I 0.81 Receptionist 0.50 Total:6.31 Senior Center The Iowa City/Johnson County Senior Center provides county residents age 50 and over with a variety of opportunities to learn, volunteer, socialize with peers and community members, and improve personal wellness. Operational funding is provided by the city of Iowa City, participant cost sharing, grants, including an annual grant from Johnson County, and fundraising. There were over 85,600 visits to the Center during FY2006. Center sponsored programs, meetings, activities, and classes attracted 49,000 of the recorded visits. In addition, a total of 474 volunteers provided 28,000 hours of volunteer service for various Center sponsored programs and activities. The Center also provides meeting space for local organizations and community members and free operational space for the local chapter of AARP, Visiting Nurse Association, and Elder Services’ RSVP and senior nutrition programs. In FY2006 Elder Services used the Center’s kitchen facilities to support the preparation and delivery of over 105,000 meals for congregate dining sites and individuals living throughout the county. The Center’s membership program is a voluntary participant cost- sharing program that generates revenue to fund operational expenses. There were 922 members in FY2006. While many of the Center’s programs are open to the public, current members enjoy expanded opportunities to participate in programs and services offered by the Center. FY2008 Revenue $780,299 Johnson County 10% Property Taxes 78% Other Misc. 4% Program & Membership Fees 8% - 87 - - 88 - - 89 - - 90 - GOVERNMENTAL ACTIVITIES COMMUNITY & ECONOMIC DEVELOPMENT Planning & Community Development Admin. Public Art Urban Planning Neighborhood Services Economic Development Community Development – Non Grant Targeted Area Rehab Program Community Development Block Grant H.O.M.E. Program Peninsula Apts Tax Increment Financing Districts Johnson County Council of Governments F Y 2 0 0 8 Contact: Karin Franklin, Director of Planning & Community Development Phone: 319.356.5232 Email: karin-franklin@iowa-city.org Personnel FTE's PCD Department Administration 2.55 Urban Planning 3.50 Economic Development 1.00 Neighborhood Services 1.00 Total:8.05 Planning & Community Development (PCD) - General Fund The Department of Planning & Community Development (PCD) works closely with policy makers, the business community and individual citizens to address economic, housing and urban development issues. It is also their goal to promote sustainable growth through research, planning, policy review and development. Planning services for Johnson County Council of Governments (JCCOG) are housed within PCD, as are adminstrative services for the HOME and CDBG programs. The Urban Planning Division coordinates preparation of the Comprehensive Plan; including district plans that focus on development, redevelopment, preservation and conservation issues within the city’s ten neighborhood districts. Drafting of these plans includes extensive citizen participation through public planning workshops, surveys and interviews with property owners, developers, realtors, environmental organizations and neighborhood groups. The division also provides staffing for the following boards and commissions, which are associated with developmental regulations and zoning: The Planning and Zoning Commission is charged with drafting and implementation of the zoning code and subdivision regulations in accordance with the Comprehensive Plan. Commission members review annexations and requests for rezoning and subdivision; making a final recommendation to City Council. The Board of Adjustment reviews requests for special exceptions, variances and other appeals pertaining to the zoning code. The Historic Preservation Commission conducts studies and implements regulations designed to promote the preservation of historic landmarks and districts. Urban Planning staff research these topics, provide planning services and make recommendations to these boards and commissions. Staff also prepare the meeting agendas and prepares minutes. FY2008 Expenditures $1,392,015 Community Dev. 28% Neighbor- hood Servs. 9% PCD Admin. 19% Economic Dev. 17% Urban Planning 27% - 91 - Personnel FTE's Community Development (Non-Grant) 0.90 CDBG 2.98 HOME 1.00 Total:4.88 Planning & Community Development (continued) Neighborhood Services supports and encourages citizens to help shape the future of their neighborhood. By coordinating with 33 neighborhood associations, this division seeks to encourage action by providing ideas and resources that help associations address their needs and interests within the goals of the larger community. This division budgets $15,000 annually for a PIN (Program for Improving Neighborhoods) grant program. The Economic Development Coordinator researches, compiles and analyzes demographic and economic data in order to recommend, implement, and advocate policies and programs designed to further the economic development of Iowa City. This staff members works closely with the Chamber of Commerce, Iowa City Area Development Group (ICAD), University of Iowa, and others in promoting the City as a viable business location. They assist developers and prospective companies with commercial and industrial development projects. They advise the City Council, boards and commissions regarding economic development projects and proposals. Staff also prepare grant applications and monitor award agreements when applicable. The City Council has $250,000 allocated biennially in the Capital Improvement Program for projects related to Economic Development. Community Development staff are committed to providing low-to-moderate income residents with access to safe and affordable housing, jobs and services. This is accomplished by coordinating efforts with local agencies, non profit organizations and other community partners, and by administering and coordinating activities relating to federal housing and community development programs. The Housing Rehabilitation program works to help residents maintain and update their homes by providing financial assistance to homeowners. The availability of affordable, low or no-interest loans provides lower income homeowners the opportunity to make repairs on their homes and ultimately helps to maintain Iowa City's housing stock. Funding is available through the federally-funded Community Development Block Grant (CDBG) and HOME Investment Partnership programs, and through the Targeted Area Rehabilitation Program (TARP), which is funded by general obligation bonds. The Community Development Block Grant (CDBG) and HOME Investment Partnership Program are funded through the Department of Housing and Urban Development (HUD). In FY2008, the City of Iowa City anticipates $1.6 million in federal funds for the provision of housing, jobs and services for low-to-moderate income Iowa City residents. Local agencies, non-profit organizations and developers can apply for funding through the Department of Planning and Community Development. Estimated revenue for FY2008 includes $240,000 in loan repayments. These funds are reincorporated into the individual programs and made available for new recipients. Community Development FY2008 Expenditures $2,244,462 TARP 9% HOME 28% CDBG 48% Community Dev. 17% - 92 - - 93 - - 94 - - 95 - - 96 - - 97 - - 98 - - 99 - - 100 - - 101 - - 102 - Personnel FTE's JCCOG Executive Director 1.00 Contact: Jeff Davidson, JCCOG Executive Director Associate Planner 4.00 Phone: 319.356.5232 Human Services Coordinator 1.00 Email: jeff-davidson@iowa-city.org Engineering Technician 0.40 Administrative Secretary 0.20 Total:6.60 JCCOG is designated by the Governor of the State of Iowa as the Metropolitan Planning Organization (MPO) for the Iowa City Urbanized Area. JCCOG coordinates planning efforts for all of Johnson County in four specific program areas: transportation, human services, solid waste management, and assistance to small communities. Member agencies include Iowa City, Coralville, Johnson County, North Liberty, Lone Tree, Oxford, Shueyville, Solon, Swisher, Tiffin, University Heights and the University of Iowa. The Human Services Division assists JCCOG members in planning for and coordinating human service efforts. Working closely with local not-for-profit agencies, the Department of Human Services, and United Way this division works to prevent duplication of services and ensure that programs are cost effective while meeting the needs of the community. This division also coordinates a joint funding process for human service agencies, working with Iowa City, Coralville, Johnson County and United Way. The Transportation Planning Division fulfills federal requirements involving the transportation planning process in order to maintain eligibility for grant programs through the Federal Transit Administration (FTA) and Federal Highway Administration (FHA). The "3-C" transportation planning process consists of a comprehensive, coordinated and continuing planning effort for all modes of transportation. Projects include short- and long-range transportation development plans, corridor studies, intersection analyses, survey reports, and review of development projects. The Transportation Planning Division also prepares state and federal grant applications and fulfills the associated administration and regulation compliance. In past years, JCCOG has also facilitated discussion on a regional fire protection mutual aid agreement, joint animal control facilities, and the silurian aquifer in Johnson County. Although funding is received from all JCCOG members, JCCOG is organized under the City of Iowa City. Through a 28(E) agreement, JCCOG staff provide assistance to the other members of JCCOG. This provides for cost- sharing of clerical, accounting, office space and vehicle pool expenditures. FY2008 Expenditures $657,985 Human Services 13% Admin. 23% Transportation Planning 57% Rural Community Asst. 7% FY2008 Funding Sources $658,188 Landfill Revenue 3% Road Use Tax 21% State Grants 23% Local Govts. 28%I.C. Property Tax 25% - 103 - - 104 - - 105 - - 106 - - 107 - - 108 - GOVERNMENTAL ACTIVITIES GENERAL GOVERNMENT City Council City Manager City Clerk City Attorney Personnel Human Rights Non-operational Administration Aid to Agencies Community Event Funding Finance Tort Liability Employee Benefits F Y 2 0 0 8 Emergency Levy Contact: Marian Karr, City Clerk Phone: 319.356.5040 E-Mail: council@iowa-city.org Personnel FTE's City Council 7.00 City Manager 3.00 City Clerk 4.00 Personnel 4.00 City Attorney 6.60 Human Rights 2.50 Government Buildings 4.96 Total:32.06 Administrative Divisions The following divisions serve an administrative function for all city departments, city council, boards and commissions as outlined: City Council formulates City policy and provides general direction to the City Manager for implementation of that policy. The City Manager's office supervises implementation of policy and procedures by all City Departments and advises the City Council on matters relating to the planning, development and current operating status of all City Departments. The City Clerk is the official recordkeeping office of the City, performing recordkeeping duties as prescribed by State Law, the City Charter and the Municipal code. The Police Citizen's Review Board (PCRB) is reported with the City Clerk's budget. The City Attorney's office represents the City in court litigation and provides legal advice, opinions and services to City staff, boards and commissions. The Personnel office provides technical and support services for all City staff related personnel activities. The Human Rights office processes and investigates complaints of discrimination, provides specialized human rights training and community outreach. Non Operational Administration includes General Fund support for various human service and other agencies, JCCOG, Transit and Airport Operations. FY08 Expenditures $4,194,532 Non-Oper. Admin 34% City Attorney 18% City Clerk & PCRB 13% City Council 3% Human Rights 6% City Manager 13% Human Relations 13% - 109 - - 110 - - 111 - - 112 - - 113 - - 114 - - 115 - City of Iowa City General Fund Non-Operational Admin. FY2008 Aid to Agencies Actual FY2006 Budget FY2007 Request FY2008 Budget FY2008 United Way Human Service Agencies: 4 C's 2,000$ 2,000$ 2,140$ 2,000$ Arc of Johnson County 2,000 2,000 2,500 2,000 Big Brothers/Big Sisters 34,404 35,436 38,946 37,000 Crisis Center 38,193 38,575 40,000 39,730 Domestic Violence Program 50,141 50,687 53,224 51,000 Elder Services Agency 57,685 58,839 60,604 59,500 Four Oaks - - 1,000 - Free Medical Clinic 6,214 6,400 6,500 7,000 HACAP - - 2,000 - ICARE - Iowa Center for Aids Resource 8,692 8,953 11,250 9,220 Jo Co Office of the American Red Cross 5,287 5,340 6,500 5,500 Mayor's Youth Employment Program (1)25,299 20,600 22,000 19,570 MECCA 28,038 28,879 38,750 29,745 Neighborhood Centers 59,220 60,000 60,000 60,000 Rape Victim Advocacy 11,121 11,232 11,700 11,300 Shelter House (2)16,407 16,899 24,279 35,000 STAR Program (1)12,793 6,147 12,000 - United Action for Youth (UAY)61,213 63,049 72,000 65,000 16,000 16,000 16,000 - - - - 16,000 Subtotal: United Way Agencies 434,706 $ 431,036$ 481,393$ 449,565$ Other Human Service Agency Requests: - - 53,000 - 2,500 2,500 2,500 - Subtotal: Other Human Services Agencies 2,500 $ 2,500$ 55,500$ - $ Human Services Contingency:- 13,437 - 6,586 437,206 $ 446,973$ 536,893$ 456,151$ (105,000) (105,000) (105,000) (105,000) (29,648) (36,050) (36,050) (36,050) 302,558 $ 305,923$ 395,843$ 315,101$ Water, Sewer and Stormwater Utility Billing Abatements (1) There were two payments in FY2006 for FY2005 funding allocations. One to Mayor's Youth for $5,298, a second for the STAR Program for $7,793. General Fund / Non-Operational Admin Aid to Human Services Agencies: (2) Shelter House and STAR Program allocation combined into one, effective 7/1/07, FY08. Community Development Block Grant (CDBG) Less direct funding from: REQUESTS FOR AID TO AGENCIES UAY Youthworks Johnson County Juvenile Justice Youth Development Program Grand Total: Aid to Human Services Agencies Housing Trust Fund of Johnson County Consortium for Youth Employment Human Services Aid to Agencies in FY 2008 is budgeted at $456,151 compared to $446,973 in FY 2007. FY 2008 funding is $315,101 from General Fund, $105,000 from Community Development Block Grant (CDBG), and an estimated $36,050 from Water, Sewer and Stormwater utility billing abatements. - 116 - City of Iowa City General Fund Non-Operational Admin. FY2008 Community Events and Programs Actual FY2006 Budget FY2007 Request FY2008 Budget FY2008 10,000 Hours Show 2,000 - - - All Iowa New Horizons Band Extravaganza - 250 250 250 Bike to Work Week 1,500 - - - Child Appreciation Day - - 2,500 - Conner Center - ADA Celebration 972 972 972 972 Earth Expo - - 2,000 - Extend the Dream Foundation's Ralston Creek Fair & Flea Mrkt 1,000 1,000 1,000 1,000 Field to Family - - 500 500 Great Places in Iowa 5,000 - - - Hancher's 35th Anniversary Gift to Iowa - - 7,500 7,500 Iowa City Community String Orchestra - - 300 300 Irving B. Weber Day 3,594 3,988 3,000 3,000 Johnson Co Historical Society 4,000 4,000 4,500 4,000 Jaycees' 4th of July Fireworks 4,455 4,455 6,000 7,500 Nachte Raho - - 8,000 - Riverside Theatre 3,000 3,000 5,000 3,000 Sports Authority, CVB - 17,000 - - Summer of the Arts Banners - Dubuque St.- 5,000 - - Summer of the Arts, Inc. (est. 2006)- 50,000 50,000 50,000 Arts Festival (June 5-8) 7,000 - - - Friday Night Concert Series 5,000 - - - Jazz Festival (July 4-6)6,075 - - - Saturday Night Free Movie Series - - - - Subtotal Community Events Allocated:43,596$ 89,665$ 91,522$ 78,022$ Community Events Contingency:- 123 - 14,369 General Fund Community Event Funding:43,596$ 89,788$ 91,522$ 92,391$ Actual FY2006 Budget FY2007 Proposed FY2008 Budget FY2008 Iowa City / Coralville Convention & Visitors Bureau 158,908$ 161,170$ 168,443$ 168,443$ Total Hotel / Motel Taxes 635,633$ 644,675$ 673,772$ 673,772$ % of Hotel / Motel Tax to CVB 25.0% 25.0% 25.0% 25.0% Funding Requests for Community Events & Programs Twenty-five percent (25%) of annual Hotel/Motel Tax revenue is allocated to the Iowa City / Coralville Convention & Visitor's Bureau (ICCVB). - 117 - Contact: Kevin O'Malley Phone: 319.356.5053 Email: kevin-o'malley@iowa-city.org Personnel FTE's Finance Administration 3.12 Accounting 7.00 Purchasing 4.75 Revenue Division 8.88 Document Services 3.50 Information Technology Svcs 12.30 Risk Management 1.73 Total:41.28 Finance Department The Accounting Division handles payroll, accounts receivable, accounts payable, bond and interest payments, landfill billings, state and federal reporting, and preparation of the year-end Comprehensive Annual Financial Report (CAFR). Accounting has received the Government Finance Officers' Association (GFOA)'s Outstanding Achievement Award for 21 years straight. The Purchasing Division is responsible for procuring commodities and services for City divisions. The division develops and solicits both formal and informal procurements, including: quotes, Requests for Proposal (RFP) and bid documents. Once a bid has been awarded, the division is responsible for administration of the contract. Other work areas include mail distribution and processing, and information desk staffing. The Revenue and Risk Division is responsible for handling of all daily receipts, bank deposits and investments. Customer service includes account setup and disconnect for water, sewer and refuse accounts. Staff also handle questions regarding parking violations. This division also seeks to minimize the degree of risk to which City property, individual staff members and the general public are exposed to in relation to public works, infrastructure and daily operations. This is accomplished through staff training and education, incident reporting and review, monitoring of loss histories and annual policy review and renewal. Document Services provides centralized text processing and computer graphics services through phone dictation, computer network and specialized software and hardware. Document Services also assists staff with printing, mapping, web content and coordination services. Information Technology Services (ITS) maintains City-owned computer hardware and software, web application design and services, fiber optic utility, and centralized telephone switch. ITS Staff provides direct support to City departments and divisions to enhance applications, data collection, and user interaction while maintaining compliance with local, state, and federal regulations. The budget for ITS is included in the Internal Service Fund section of this book. FY2008 Expenditures $ 6,499,852 Tort Liability, Insurance 32% Document Services 4% Revenue Division 16% Info. Tech. Serv. 23% Finance Admin. 6% Accounting 10% Purchasing 9% Finance Administration oversees the following divisions: Revenue and Risk Management, Accounting, Purchasing, Document Services and Information Technology Services (ITS). - 118 - - 119 - - 120 - - 121 - - 122 - - 123 - - 124 - - 125 - CITY OF IOWA CITY EMPLOYEE BENEFITS FUND FY2006 FY2007 FY2008 FY2009 FY2010 SUMMARY OF EXPENDITURES ACTUAL BUDGET BUDGET ESTIMATED ESTIMATED -----$----- -----$----- -----$----- -----$----- -----$----- Costs Budgeted in Employee Benefits Fund Police & Fire Pension and Retirement 1,925,332 2,023,103 1,915,587 1,989,915 2,061,744 Police & Fire Other Employee Benefits 124,733 99,401 131,913 135,851 139,905 General Fund Employee Benefits paid by Empl Ben Levy 5,660,052 6,187,390 6,579,441 6,900,086 7,236,987 Workers Compensation 28,488 30,000 30,197 31,103 32,036 Loss Reserve Transfer 150,000 350,000 350,000 350,000 350,000 Miscellaneous Transfers & Expenses 2,186 2,206 2,186 2,186 2,186 Staff Support 42,995 41,323 28,670 29,693 30,823 Public Safety Reserve Transfers & Exp 297,426 - - - - TOTAL TRUST & AGENCY FUND BENEFITS 8,231,213 8,733,423 9,037,994 9,438,834 9,853,681 Costs Budgeted in General Fund FICA 1,202,856 1,312,691 1,361,307 1,398,153 1,433,365 IPERS 840,283 925,109 1,011,131 1,090,388 1,171,711 Health, Life & Disability Insurance, Unemployment Exp 3,844,244 4,290,797 4,474,057 4,681,763 4,902,446 TOTAL GENERAL FUND BENEFITS 5,887,383 6,528,597 6,846,495 7,170,304 7,507,522 Paid from Road Use Tax 265,357 265,156 267,054 270,218 270,535 Paid from Transit Levy - 66,092 - - - Paid from General $8.10 Tax Levy (38,026) 9,959 - - - Paid From Employee Benefits Tax Levy 5,660,052 6,187,390 6,579,441 6,900,086 7,236,987 Employer's Contribution Rate Police / Fire Retirement - City pays per State Code 28.21% 27.75% 25.48% 25.48% 25.48% FICA 7.65% 7.65% 7.65% 7.65% 7.65% IPERS 5.75% 5.75% 6.05% 6.35% 6.65% Road Use Tax Funding of Employee Benefits (Streets / Traffic) Annual Road Use Tax Per Capita Revenue 5,307,149 5,303,115 5,341,085 5,404,368 5,410,697 City Council policy, maximum use for employee benefits 5%5%5%5%5% Streets / Traffic employee benefits maximum paid by RUT 265,357 265,156 267,054 270,218 270,535 Streets / Traffic Empl. Benefits paid by Empl Ben Levy 251,002 286,435 309,697 331,238 355,858 Total Streets / Traffic Employee Benefits 516,359 551,591 576,751 601,456 626,393 FICA - Rate is expected to remain at 7.65%. Maximum salary covered on the social security portion of 6.2% is $97,500 in Calendar Year 2007. The medicare portion of the rate is 1.45% paid on all wages, no maximum. - 126 - - 127 - - 128 - GOVERNMENT ACTIVITIES DEBT SERVICE Debt Service Fund Outstanding General Obligation Debt F Y 2 0 0 8 - 129 - Principal Interest Total Obligation 1998 G.O. / Multi-purpose 8,500,000 2013 3,325,000 545,088 3,870,088 730,413 1999 G.O. / Multi-purpose 9,000,000 2018 5,225,000 1,467,988 6,692,988 715,113 2000 G.O. / Multi-purpose 14,310,000 2018 10,290,000 3,572,725 13,862,725 1,248,848 2001 G.O. / Multi-purpose 11,500,000 2016 7,480,000 1,843,105 9,323,105 1,034,630 2002 G.O. / Multi-purpose, $18.4 Mill Library Expansion 29,100,000 2021 20,700,000 6,744,435 27,444,435 2,809,180 2002 G.O. / Multi-purpose; Refunding '92 Capital Loan Notes, '94 GO, '95 GO, and '96 GO 10,600,000 2015 3,185,000 563,688 3,748,688 475,750 2003 G.O. / Multi-purpose 5,570,000 2014 3,880,000 522,865 4,402,865 708,025 2004 Taxable G.O. / Plaza Tower T.I.F. 7,305,000 2023 7,305,000 3,518,458 10,823,458 669,353 2005 G.0. / Multi-purpose 7,020,000 2015 5,820,000 1,029,375 6,849,375 857,213 2006 G.O. / Multi-purpose 6,265,000 2016 5,790,000 1,225,400 7,015,400 771,600 2006 G.O. Taxable 1,000,000 2016 930,000 278,632 1,208,632 131,458 2006 G.O. Refunding 3,350,000 2017 3,040,000 610,815 3,650,815 426,383 Proposed: 2007 G.O. / Multi-purpose 8,800,000 2017 - - 8,800,000 1,139,644 76,970,000$ 21,922,573 107,692,573 11,717,607$ FY2008 G.O. Debt Service Abatement: General Fund - FY08 Debt Levy Reduction by Council (934,947) Parking, Water and Sewer User Fees (777,451) Library Expansion Donations (100,000) Library Commercial Space Net Income (estimated)(50,000) T.I.F. District Property Tax Revenue (estimated)(669,353) Gas & Electric Excise Tax Funding (180,122) Total G.O. Debt Service Abatement:(2,711,873) FY2008 Debt Service Levy Requirement:9,005,734 Issue / Use of Funds Total - General Obligation Debt Service: Outstanding June 30, 2007 Principal & Interest Payments FY2008 Fiscal Year Debt Paid in Full Amount of Issue City of Iowa City Schedule of General Obligation Debt Outstanding at June 30, 2007 - summary by individual issue - - 130 - BUSINESS TYPE ACTIVITIES Water Operations Wastewater Operations Airport Landfill Operations Refuse Collection Broadband Telecommunications Housing Authority Stormwater Management Parking Operations F Y 2 0 0 8 Contact: Ed Moreno, Public Works Director Phone: 319.356.5162 Email: ed-moreno@iowa-city.org Personnel FTE's Maintenance Worker II 7.00 Maintenance Worker I 5.00 Treatment Plant Operator 4.00 Maintenance Operator 4.00 Maintenance Worker III 2.00 Sr. Maintenance Worker 2.00 Water Services Clerk 1.75 Sr. Treatment Plant Operator 1.00 Water Superintendent 1.00 Asst. Superintendent 1.00 Building Inspector (Backflow prevention)1.00 Customer Service Coordinator 1.00 Utilities Technician 1.00 Laboratory Technician 0.50 Public Information / Education Coordinator 0.50 Total:32.75 Water Division Major work elements for this division include water treatment, testing, reporting, well monitoring, facility and distribution system maintenance, emergency water main/line repair, new account hook-ups and disconnects, meter repair and replacement, and monthly meter reads. Staffing at the treatment plant is 24/7, with additional staff on call in case of an emergency. The water purification facility at 2551 N. Dubuque Street opened in March of 2003, servicing over 24,000 household and commercial connections. Average daily water use in 2006 was just under six million gallons. Future capacity was taken into consideration during the planning stage, allowing for up to 16.7 million gallons per day. Iowa City's award winning water exceeds all required standards set by the Environmental Protection Agency, with over two hundred tests performed each day by water treatment plant operators to ensure that these standards are met. The division's annual Consumer Confident Report was released in June, 2006, and can be accessed at www.icgov.org/water. Funding: The Water Division is funded by water user fees. The last rate change was a five percent (5%) decrease, effective July 1, 2006. The Department of Public Works has initiated a cost of service rate study for both Water and Wastewater. FY08 Expenditures $10,465,310 Facility Operations 22% Customer Services 16% Debt Service Funding 28% Capital Projects 12% Admin. 11% Distrib. 11% - 2.0 4.0 6.0 8.0 10.0 12.0 14.0 2006 2007 2008 2009 2010 Fiscal Year (FY) Mi l l i o n s o f D o l l a r s ( $ ) Debt Service Capital Expend. Services & Supplies Personnel - 131 - - 132 - - 133 - Contact: Dave Elias, Superintendent Phone: 319.356.5170 Email: dave-elias@iowa-city.org Personnel FTE's Treatment Plant Operator 6.00 Maintenance Operator 4.00 Maintenance Worker II 3.80 Laboratory Technician 2.00 Sr. Maintenance Worker 1.90 Maintenance Worker III 1.80 Asst. Superintendant 1.00 Chemist 1.00 Electronics Technician 1.00 Maintenance Worker I 1.00 Sr. Treatment Plant Operator 1.00 Sr. Clerk / Typist 0.50 Superintendent 0.50 Total:25.50 Debt Service Funding Capital Outlay Supplies Services Personnel Wastewater Treatment FY08 Expenditures $12,660,825 Debt Service Funding 58% Sewer Distrib. 5% Capital Projects 2% Admin. 11% Plant Opers. 24% - 2.0 4.0 6.0 8.0 10.0 12.0 14.0 16.0 2006 2007 2008 2009 2010 Fiscal Year (FY) Mi l l i o n s o f D o l l a r s ( $ ) The Wastewater Division maintains and operates two treatment plants; 17 lift stations and 300 miles of sanitary sewer piping throughout the city, processing an average of 8.99 million gallons of wastewater per day in 2006. Staff members measure and report daily on thirteen (13) different parameters to the Iowa Department of Natural Resources (IDNR) for both influent waste and effluence. Other major work elements for this division include sewer main repairs, preventative maintenance and 24/7 response to emergency sewer calls. Staffing is seven days/week for operations staff. Adminstrative, plant and collections maintenance staff are five days/week. The South Plant, located at 4366 Napoleon St. SE, was expanded in 2002 to accomodate more stringent ammonia removal standards and future growth in residental and industrial customers. Total treatment capacity of both facilities is 42 million gallons/day. Capital Projects: Annual capital projects are budgeted at $300,000, debt service payments are $7.2 million in FY2008. Funding: The Wastewater Division is funded by wastewater user fees. A five percent (5%) rate increase is recommended in FY2009 due to decreasing bond covenant ratios, which affect the City's ability to issue bonds for capital project funding. Public Works has initiated a cost of service rate study for both Wastewater and Water. - 134 - - 135 - - 136 - Contact: Michael Tharp, Airport Operations Specialist Phone: 319.356.5045 Email: michael-tharp@iowa-city.org Personnel FTE's Airport Operations Specialist 0.60 Maintenance Worker I 1.00 Total:1.60 Iowa City Municipal Airport Iowa City's Municipal Airport is a general aviation airport located in the southwest part of Iowa City. Of the 113 public airports in Iowa, the Iowa City Municipal Airport is one of the busiest general aviation airports in the state. A Fixed Base Operator on the airfield provides fuel service, aircraft maintenance, flight instruction, and charter services. The airport has approximately 30,000 take-offs and landings annually and sold just under 100,000 gallons of jet fuel and 100,000 gallons of aviation gasoline to aircraft operators in 2006. Airport staff is responsible for daily operation and maintenance of all airport facilities, including 60 T-Hangars, 6 corporate hangars, other airfield buildings, runways and equipment. The Operations Specialist staffs an administrative office, manages leased areas and contracts, plans and oversees airport-related capital improvements. Iowa City also hosts Sertoma Club’s annual Fly-in /Drive-In Breakfast fundraiser event. Funding: An estimated sixty-two percent (62%) or $228,000 of airport funding is proposed to come from airport hangar rentals in FY2008. General levy propery tax support is estimated at $112,000. Capital Project Funding: The Iowa City Municipal Airport plans to extend and rehabilitate its runways over the next 4 years. This includes rehabilitation of the original pavement on Runway 7-25 in FY2008 and construction of a parallel taxiway in FY09-2010. These projects are funded primarily by the Federal Aviation Administration under the Airport Improvement Program (AIP). Matching grant funds require the Airport to contribute 5% of the overall cost, while the grant program provides 95%. FY08 Expenditures $364,499 Supplies 4% Services 48% Personnel 27% Capital Outlay 15% Loan Repayment 6% Sources of Revenue Rents 62% Property Taxes 31% Misc. Other 7% - 138 - - 139 - Contact: Dave Elias, Superintendent Phone: 319.356.5170 Email: dave-elias@iowa-city.org Personnel FTE's Scalehouse Operator 1.00 Landfill Operator 4.00 Recycle Clerk 1.00 Recycling Coordinator 1.00 Maintenance Worker III 2.00 Sr. Engineer 1.00 Sr. Maintenance Worker 1.00 Superintendant 0.50 Asst. Superintendant 1.00 Landfill Clerk 0.50 Sr. Clerk / Typist 0.50 Total:13.50 Iowa City Landfill & Recycling Center FY2008 Expenditures $5,298,191 East Side Recycling 2% Recycling 14% Surcharge Reserve 2% Capital Projects 22% Admin. 18% Operations 42% The Iowa City Landfill & Recycling Center handles waste disposal, recycling and composting for all of Johnson County. Located at 3900 Hebl Avenue SW, the landill is open from 7:00 AM to 4:30 PM Monday-Saturday, with hazardous waste accepted by appointment. In FY2006, the Landfill handled over 138,000 tons of refuse, 124,000 of which was landfilled. Curbside recycling exceeded 2,000 tons, yardwaste was just under 7,500 tons. An estimated 1,500 tons of compost was redistributed through the community for use as mulch. There are numerous types of special waste which are received but separated out for material-specific handling. This includes electronic and hazardous waste, yard waste, tires, recycled products (paper, plastics, glass, cardboard), reusable furniture and building materials. Electronic & Hazardous Waste: The Landfill contracts with a DNR-approved recycler to provide environmentally- safe disposal and/or recycling of small electronic products which contain lead and other substances that can be harmful to the environment if disposed of improperly. A Hazardous Waste Collection Facility was added in 2000 to accept used oil, old paint, batteries, household and commerical chemicals which previously were landfilled. Yard Waste & Composting: Iowa City residents can take yard waste directly to the Landfill and deposit it at no charge. These materials are composted and made available to the public as mulch and compost. Reusable Furniture & Construction Materials: The Landfill works with organizations like Furniture Project, Habitat for Humanity's ReStore and Salvage Barn, which divert reusable furniture and building materials from landfilling to people who can use them. Funding: Landfill is funded by user fees. Capital Projects: There are two Landfill projects in the capital improvements program. A new landfill cell is scheduled in FY2009. The Eastside Recycling Center is scheduled for phased construction in FY2008 - 2011. This proposed facility will be located at 2401 Scott Boulevard and provide recycling drop-off, compost and mulch pick-up, electronic and hazardous waste drop-off. Operating space will also be provided to ReStore, Furniture Project and Salvage Barn for collection & distribution of reusable items. Total estimated cost of the project is $2.3 million over the three-year period. See page C-3 of this document for more information. - 140 - - 141 - Funding: Refuse Collection is funded entirely by user fees. Average Weekly Collection: Refuse 180 tons per week Recycling 162 tons per week Yard Waste 33 tons per week Bulky items 2.75 tons per week Appliance 0.79 tons per week Personnel:FTE's Maintenance Worker II 10.00 Maintenance Worker I 7.00 Maintenance Worker III 1.00 Asst. Supt. Streets / Solid Waste 1.00 Clerk / Typist 1.00 Superintendent Streets / Solid Waste 0.35 Total:20.35 Refuse Collection Contact: Rodney Walls, Asst. Superintendent Phone: 319.356.5466 Email: rodney-walls@iowa-city.org The City purchased its first automated truck in 2002, making refuse collection faster and safer for residents and employees. Wheeled carts are easier to maneuver, more stable and designed to not blow over in high winds. Lids are attached and snug-fitting to keep pests and animals out. Automated routes are being expanded with the addition of approximately 1,000 carts per year. Automated carts and recycling containers are provided free of charge to the resident. Yard waste stickers and bags are available for purchase at various locations throughout the City. FY2008 Expenditures $2,641,962 Capital Outlay $145,000 Personnel $1,281,353 Supplies $54,872 Services $1,160,737 Highlights: A fee increase of $1.00 is recommended in FY2008 with $.50 going to refuse collection and $.50 to recycling. One automated refuse truck and 1,000 roll-out carts are recommended for purchase in FY2008. Refuse Collection provides curbside pickup of household waste, recycling, yard waste, bulky items and appliances to 14,375 households in Iowa City. - 142 - - 143 - Contact: Drew Shaffer, Cable TV Administrator Phone: 319.356.5046 Email: drew-shaffer@iowa-city.org Personnel FTE's Communications Tech 1.00 Community Programmer 1.00 Production Assistant 1.00 Production Coordinator 1.00 Cable TV Administrator 0.75 Special Projects Assistant 0.75 Clerical Assistant 0.50 Maintenance Worker I 0.19 Total:6.19 Broadband Telecommunications / Cable TV Brodband Telecommunications, also known as the Cable TV Division, is comprised of four units: Cable TV Administration, a Media Unit, Community Television Service (CTS), and InfoVision. Cable TV Administration oversees the division's activities, provides a complaint resolution service for citizens to address concerns with the local cable company, regulates basic service rates, staffs the Iowa City Telecommunications Commission (ICTC), and conducts special projects such as community surveys and coordination of the cable refranchising agreement. The Media Unit operates City Channel 4 and produces video programming for it. This includes local public meetings of the City Council, Foreign Relations Council and League of Women Voters forums. There now exists about 2,000 hours of local programming for Channel 4. The Community Television Service (CTS) produces video programming for local nonprofit organizations at no charge, including groups like the Shelter House, Iowa City Area Development (ICAD), and Emma Goldman Clinic. CTS produces programs for an estimated 90 non-profit organizations per year. InfoVision staff operate Channel 5, an interactive service which enables citizens to access 75 categories of community information, including Animal Shelter pets for adoption, the Community Arts Calendar and transportation alternatives in Iowa City. Video On Demand services are also provided on Channel 5 and through the www.citychannel4.com website. Funding: Cable TV is funded entirely by a cable user fees, which are part of a non-exclusive franchise agreement. A small portion of this funding is allocated annually by the Iowa City Telecommunication Commission as grant funding for improvements in local programming. Eligible recipients include the Iowa City Public Library for Channel 10, Senior Center for SCTV video programming, the schools for Channel 21, and Public Access Television (PATV) Channel 18. FY2008 expenditures include transfers of $100,000 to the General Fund for operational support, and $52,800 to the Iowa CIty Public Library for Channel 10 programming expenses. FY08 Expenditures $817,734 Capital Outlay 8% Services & Supplies 14% Personnel 59% Reserve Funding 1% General Fund Ops. 12% Library Channel 10 6% - 144 - - 145 - Personnel FTE's FSS Program Coordinator 1.00 Housing Administrator 1.00 Housing Inspector 1.00 Housing Office Manager 1.00 Housing Program Asst.6.00 Public Hsg. Coord 1.00 Section 8 Coord 1.00 Total:13.25 Iowa City Housing Authority Contact: Steven J. Rackis, Housing Administrator Phone: 319.356.5400 Email: steven-rackis@iowa-city.org The Housing Authority works to improve the quality of life for clients, acting as a community leader on affordable housing by providing information and education, housing assistance, and public and private partnership opportunities. The Housing Authority is a division of the City of Iowa City established in 1969 to administer housing assistance programs throughout its jurisdiction, including all of Johnson County and portions of Iowa and Washington Counties. It currently assists more than 1,200 low-income families to acquire and maintain affordable housing through rental and ownership programs. Rental assistance includes the Section 8 Housing Choice Voucher and Public Housing Programs. Homeownership opportunities exist under the Tenant-to-Owner Program, Affordable Dream Homeownership Program, and the Section 8 Homeownership Program. Participation in all programs requires the family be within federally established income guidelines. The Housing Authority works with approximately 450 landlords. There are approximately 1213 vouchers with a total Housing Assistance Payments (HAP) contract in excess of $6 million to landlords within the Housing Authority jurisdiction. FY2007 and 2008 highlights include construction of 10 affordable units through the Affordable Dream Home Ownership Program (ADHOP). FY08 Expenditures $8,230,262 Public Housing 4% Admin. 11% Rental Assistance (Vouchers) 85% - 1.00 2.00 3.00 4.00 5.00 6.00 7.00 8.00 9.00 10.00 2006 2007 2008 2009 2010 Fiscal Year (FY) Mi l l i o n s o f D o l l a r s ( $ ) Capital Outlay Services & SuppliesPersonnel - 146 - - 147 - Personnel:FTE's Maintenance Worker III 0.20 Maintenance Worker II 0.20 Public Information / Education Coordinator 0.50 Sr. Engineer 1.00 Sr. Maintenance Worker 0.10 Total:2.00 Stormwater Management Contact: Brian Boelk, Sr. Civil Engineer Phone: 319.356.5437 Email: brian-boelk@iowa-city.org In prior years, stormwater management focused on handling large quantities of water run-off in an urban environment and the prevention of flooding in low-lying areas. Storm sewers, ditches, and detention/retention ponds were built to carry stormwater away from homes and businesses during such events. In order to protect and improve valuable water resources, new federal regulations focus on the pollutants which are known to be carried by stormwater into streams and rivers. Iowa City is now required to implement various programs related to stormwater quality under a federally mandated Stormwater Permit. In absence of state or federal funding, a stormwater ordinance was adopted by City Council in March, 2004, which initiated a stormwater utility user fee. This fee charges $2/month per Equivalent Residential Unit (ERU) and is comparable to what other communities have done to implement the new federal regulations. User fees are budgeted at $593,000 in FY2008. These utility fees help pay for public education, storm sewer inspection, cleaning, maintenance/repair, and administrative costs associated with stormwater management. In addition, stormwater utility fees pay for practices and projects that improve water quality and reduce flooding in Iowa City. This includes funding for new storm sewer construction, separation of combined sewers, and modifications to existing troubled systems. FY2008 Expenditures $ 646,548 Personnel $179,878 Supplies & Services $195,670 Capital Projects $271,000 - 148 - - 149 - Contact: Chris O'Brien, Parking Manager Phone: 319.356.5094 Email: chris-o'brien@iowa-city.org Personnel FTE's Cashier 14.25 Customer Service Representative 1.00 Maintenance Worker I 4.00 Maintenance Worker II 3.00 Parking & Transit Director 0.50 Parking Enforcement Attendant 5.50 Parking Manager 1.00 Operations Supervisor 3.00 Sr. Maintenance Worker 0.50 Total:32.75 Parking Division The Parking Division oversees operations at five parking garages, six parking lots, and 1,174 on-street parking meters. Parking staff also enforce parking regulations in the Central Business District. Meter hoods are made available to area contractors and businesses for prolonged parking in the CBD, and a Park-and-Shop program provides shoppers with free parking from participating merchants. There are approximately 1,400 permits and 620 prepaid access cards issued annually. Funding: The Parking Division is funded entirely by parking revenues. Hourly garage fees and meters are estimated to generate sixty-two percent (62%) of receipts in FY2008, with an additional eighteen percent (18%) from parking permits. Capital Project Funding: The FY2007 - 2011 Capital Improvement Program includes parking elevator upgrades, replacement of access control equipment and concrete restoration. Parking garages on Clinton and Dubuque Streets are in excess of 25 years. FY2008 Revenue $4,614,585 Hourly Garage Fees 45% Parking Permits 18% Parking Meters 17%Fines 11% Misc Other 9% Expenditures $5,159,771 - 1.00 2.00 3.00 4.00 5.00 6.00 2006 2007 2008 2009 2010Fiscal Year (FY) Mi l l i o n s o f D o l l a r s ( $ ) Debt Service Funding Capital Outlay Supplies & Services Personnel - 150 - INTERNAL SERVICE FUNDS Equipment General Fleet Maintenance Information Technology Services (ITS) Central Services Risk Management Reserves Health and Dental Insurance Reserves F Y 2 0 0 8 FY08 Budget Highlights: 3/4 Ton Pickup Truck (4) 174,500 Bulldozer & Trash Blade 410,600 Cargo Van 39,200 Compact Auto 19,900 Compact Pickup Truck (8) 220,800 Half-Ton Pickup Truck (3) 85,000 Lg Tractor, Backhoe & Loader (2) 350,000 Mid-Size Auto (2)50,400 Mini-Van 32,600 One-Ton Flatbed Truck (2) 100,200 Pneumatic Compressor 31,800 Recycling Trucks 415,000 Refuse Packers 264,800 Scraper 333,700 Sheeps Foot Compactor 20,800 Street Painting Machine 47,100 Truckster 23,000 Total Capital Outlay 2,619,400 Personnel FTE's Equipment Clerk 0.76 Shop Supervisor 1.00 Superintendent 1.00 Mechanic I 2.00 Mechanic II 3.00 Mechanic III 2.00 Parts/Data Entry Clerk 1.00 Buyer I 0.50 Total:11.26 Equipment Division Contact: Tom Hansen, Equipment Superintendent Phone: 319.356.5197 E-Mail: tom-hansen@iowa-city.org The Equipment Division provides repair, preventative maintenance and equipment management services for all major city owned vehicular equipment with the exception of Transit buses. Currently the Division maintains 509 vehicles, with 3,088 repair orders this past fiscal year. The Equipment Division dispensed 497,822 gallons of fuel for City vehicles and outside entities. Vehicle repairs, maintenance and replacement are recovered by chargebacks to the individual departments and divisions. FY08 Revenues $4,152,540 Interest Income 3% Sale of Vehicles 2% Replacement Chargeback 30% Operating Chargebacks 65% Expenditures - 1.00 2.00 3.00 4.00 5.00 6.00 2006 2007 2008 2009 2010 Fiscal Year (FY) Mi l l i o n s o f D o l l a r s ( $ ) Capital Outlay Supplies Services Personnel - 153 - - 154 - - 155 - - 156 - - 157 - - 158 - - 159 - - 160 - - 161 - - 162 -