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Iowa City
City Council Agenda
Regular Formal
October 18, 2016 - 7:00 p.m.
City Hall – Harvat Hall
410 E. Washington Street
www.icgov.org
ITEM 1. CALL TO ORDER
ITEM 1a Roll Call
ITEM 2. STUDENT LEADERSHIP AWARDS
ITEM 2a Mark Twain Elementary
Elijah Morris
Hayate Mustefa
Anthony Rodriguez
ITEM 3. PROCLAMATIONS
ITEM 3a United Nations Day - October 24
ITEM 3b National Disability Employment Awareness Month – October
ITEM 4. CONSIDER ADOPTION OF THE CONSENT CALENDAR AS PRESENTED OR
AMENDED
ITEM 4a. Approval of Council Actions, subject to corrections, as recommended by
the City Clerk:
ITEM 4a(1) October 4 Work Session
ITEM 4a(2) October 4 Regular Formal Official & Complete
ITEM 4b. Receive and File Minutes of Boards and Commissions (any
recommendations contained in minutes become effective only upon
separate Council action).
ITEM 4b(1) Community Police Review Board – September 13
ITEM 4b(2) Parks and Recreation Commission – June 8
ITEM 4b(3) Planning and Zoning Commission – September 1
ITEM 4b(4) Telecommunications Commission – August 29
ITEM 4c. Permit Motions and Resolutions as Recommended by the City Clerk.
Renewal
ITEM 4c(1) Class C Liquor License for JOBSITE, LLC., dba JOBSITE, 928 Maiden
Ln.
ITEM 4c(2) Class C Liquor License for HMDS Inc., dba Grizzly’s South Side Pub,
1210 Highland Court
ITEM 4c(3) Class C Liquor License for TLC Ominibus, Inc., dba Forbidden Planet,
111 S. Dubuque St.
ITEM 4c(4) Special Class C Liquor License for FilmScene, dba FilmScene, 118 E.
College St., Suite 101
ITEM 4c(5) Outdoor Service Area for FilmScene, dba FilmScene, 118 E. College
St., Suite 101
October 18, 2016 City of Iowa City Page 2
ITEM 4c(6) Class C Liquor License for Suzster, Inc., dba Club Car, The, 122 Wright
St.
ITEM 4c(7) Special Class C Liquor License for India Café Corporation, dba India
Café, 227 E. Washington St.
ITEM 4c(8) Class E Liquor License for Fareway Stores, Inc., dba Fareway Stores,
Inc. #950, 2530 Westwinds Dr.
ITEM 4c(9) Class E Liquor License for Fareway Stores, Inc., dba Fareway Stores,
Inc. #034, 2765 Commerce Dr.
New
ITEM 4c(10) Class C Liquor License for Restaurante Mexicano, dba El Senor Cactus,
1534 S. Gilbert St., Suite 100
ITEM 4c(11) Class C Liquor License for Dai Holdings LLC., dba Mekong Asian
Restaurant, 5 Sturgis Corner Dr. Suite 100
ITEM 4c(12) Class C Liquor License for Avocado Mexican Bar & Grill, dba Avocado
Mexican Bar & Grill, 1857 Lower Muscatine Road
ITEM 4d. Resolutions and Motions:
ITEM 4d(1) ASPHALT RESURFACING PROJECT 2015 - RESOLUTION
ACCEPTING THE WORK FOR THE ASPHALT RESURFACING
PROJECT 2015.
Comment: The project has been completed by L.L. Pelling Company
of North Liberty, Iowa, in substantial accordance with the plans and
specifications. The Engineer’s Report and Performance and Payment
bonds are on file with the City Clerk (REVISED:)
Project Estimated Cost: $ 576,000.00
Project Bid Received: $ 689,782.10
Project Actual Cost: $ 719,822.72
ITEM 4d(1) ASPHALT RESURFACING PROJECT 2015 - RESOLUTION
ACCEPTING THE WORK FOR THE ASPHALT RESURFACING
PROJECT 2015.
Comment: The project has been completed by L.L. Pelling Company of
North Liberty, Iowa, in substantial accordance with the plans and
specifications. The Engineer’s Report and Performance and Payment
bonds are on file with the City Clerk.
Project Estimated Cost: $ 576,000.00
Project Bid Received: $ 689,782.10
Project Actual Cost: $ 716,140.37
ITEM 4d(2) 2016 DRAIN TILE - RESOLUTION ACCEPTING THE WORK FOR THE
2016 DRAIN TILE PROJECT.
Comment: The project has been completed by Petra Excavating of
Wayland, Iowa, in substantial accordance with the plans and
specifications. The Engineer’s Report and Performance and Payment
bonds are on file with the City Engineer.
Project Estimated Cost: $ 54,455.00
Project Bid Received: $ 49,985.00
Project Actual Cost: $ 72,175.81
October 18, 2016 City of Iowa City Page 3
ITEM 4d(3) IOWA CITY FIBER INFRASTRUCTURE SOUTH PART 2 CABLE
INSTALLATION - RESOLUTION ACCEPTING THE WORK FOR THE
IOWA CITY FIBER INFRASTRUCTURE SOUTH PART 2 CABLE
INSTALLATION.
Comment: The project has been completed by Advanced Electrical
Services of Iowa City, Iowa, in substantial accordance with the plans and
specifications. The Engineer’s Report and Performance and Payment
bonds are on file with the City Engineer.
Project Estimated Cost: $ 42,580.00
Project Bid Received: $ 38,750.00
Project Actual Cost: $ 38,750.00
ITEM 4d(4) ROBERT A. LEE RECREATION CENTER BOILER REPLACEMENT -
RESOLUTION ACCEPTING THE WORK FOR THE ROBERT A. LEE
RECREATION CENTER BOILER REPLACEMENT PROJECT 2015.
Comment: This project was authorized under emergency proceedings on
November 10, 2015. The project has been completed by Pipe Pro Inc. of
Cedar Rapids, Iowa, in substantial accordance with the plans and
specifications. The Engineer’s Report and Performance and Payment
bonds are on file with the City Clerk.
Project Bid Received: $ 215,100.00
Project Actual Cost: $ 220,300.00
ITEM 4d(5) TRANSIT AVL SYSTEM - RESOLUTION AWARDING CONTRACT AND
AUTHORIZING THE CITY MANAGER TO SIGN AND THE CITY CLERK
TO ATTEST A CONTRACT FOR AUTOMATIC VEHICLE LOCATION
(AVL) SYSTEM FOR THE TRANSPORTATION AND RESOURCE
MANAGEMENT DEPARTMENT.
Comment: This joint RFP between the City of Coralville, University of
Iowa and the City of Iowa City for an Automatic Vehicle Location (AVL)
system was issued by the City of Iowa City, acting as the lead agency,
and proposals were received on January 27, 2016. Ten proposals were
received and the Transportation and Resource Management Department
recommends award of the contract to Syncromatics Corporation.
Previously all three agencies contracted for these services with Nextbus,
Inc. All three agencies will continue to utilize Bongo as the customer
facing solution for passenger real-time information services. One-time
costs for installation, hardware, etc. are estimated to be $155,000 with
operating costs averaging an estimated $30,000 per year for the five
years of the contract and will be paid for through transit operations.
ITEM 4d(6) CREDIT CARD PROCESSING SERVICES - RESOLUTION
AUTHORIZING A CONTRACT FOR CREDIT CARD PROCESSING
SERVICES WITH US BANK.
Comment: This resolution will approve a credit card processing service
contract with US BANK through March 31, 2021 and allow the City
Manager to execute five subsequent annual renewals as appropriate. This
contract is through a cooperative purchasing agreement with the University
of Iowa and University of Northern Iowa and will lower the City’s discount
October 18, 2016 City of Iowa City Page 4
rate from .095% to .06%. The estimated annual cost is approximately
$400,000.
ITEM 4d(7) BOND DISCLOSURE AND POST ISSUANCE COMPLIANCE
POLICIES - RESOLUTION ADOPTING THE BOND
DISCLOSURE AND POST ISSUANCE COMPLIANCE POLICIES
FOR THE CITY OF IOWA CITY.
Comment: This resolution will approve the Bond Disclosure and
Post Issuance Compliance policies. The City previously adopted a
Post-Issuance Compliance Policy in April 2012 but has not
previously issued a Bond Disclosure Policy. These policies are
encouraged by the Federal agencies to assist the City in
complying with Federal laws and regulations.
ITEM 4e Setting Public Hearings:
ITEM 4e(1) (REVISED) SIGN CODE – MOTION SETTING A PUBLIC HEARING
FOR NOVEMBER 1 ON AN ORDINANCE AMENDING TITLE 14,
ZONING CODE, SECTION 2G, FORM-BASED DEVELOPMENT
STANDARDS; SECTION 5B, SIGN REGULATIONS; SECTION 3C,
DESIGN REVIEW; AND SECTION 9C, SIGN DEFINITIONS.
ITEM 4e(1) SIGN CODE – MOTION SETTING A PUBLIC HEARING FOR
NOVEMBER 1 ON AN ORDINANCE AMENDING ZONING CODE
SECTION 14-5B, SIGN REGULATIONS; SECTION 14-3C, DESIGN
REVIEW; AND SECTION 14-9C, SIGN DEFINITIONS.
Comment: At its October 6 meeting, by a vote of 7-0, the Planning and
Zoning Commission recommended approval of these zoning code
amendments. Approval will implement amendments related to the Iowa
City Downtown District Storefront Design and Signage guidelines, and the
Reed v. Town of Gilbert (2015) Supreme Court decision related to
regulation of sign content.
ITEM 4e(2) PLEASANT VALLEY AND NAGLE LUMBER – MOTION SETTING A
PUBLIC HEARING FOR NOVEMBER 1 ON AN ORDINANCE
CONDITIONALLY REZONING PROPERTY FROM INTENSIVE
COMMERCIAL (CI-1) ZONE AND PUBLIC (P-1) TO RIVERFRONT
CROSSINGS – SOUTH GILBERT DISTRICT (RFC-SG) ZONE FOR
APPROXIMATELY 3.25-ACRES LOCATED AT 1225 S. GILBERT
STREET AND APPROXIMATELY 1.3-ACRES LOCATED AT 1301 S.
GILBERT STREET AND TO AMEND THE CONDITIONAL ZONING
AGREEMENT FOR AN APPROXIMATELY 3.97 ACRE PROPERTY
LOCATED AT 1201 S. GILBERT STREET. (REZ16-00002)
Comment: At its October 6 meeting, by a vote of 7-0, the Planning and
Zoning Commission recommended approval of this rezoning. Approval
will allow this property to redevelop according to the provisions of the
Riverfront Crossings Form-based Code and will provide for the dedication
of right-of-way necessary to implement the Riverfront Crossing Master
Plan.
October 18, 2016 City of Iowa City Page 5
ITEM 4f Correspondence:
ITEM 4f(1) Tom Newport: Iowa City doesn’t have Uber or Lyft? [Staff response
included]
ITEM 4f(2) Lara Laurentis (x2): Auto Response from City Council of Iowa City
Mailbox (suggestions for next meeting) [Staff responses included]
ITEM 4f(3) Mary Gravitt: Trash Removal [Staff responses included]
ITEM 4f(4) Jacob Simpson and Benjamin Nelson, UISG Council Liaisons: Landlord
– Tenant Relations and Housing Quality
ITEM 4f(5) Linda Dykstra, Iowa City Landscaping: Sycamore Project [Staff
response included]
ITEM 4f(6) Angela Lambertz; Tracy Randall Titus; Jane Stewart; Rachel Messer;
Lisa Heineman; Cole Cecil; Joel Gilbertson-White (x2), Audrey Keith:
Police Chief Search [Staff response included]
ITEM 4f(7) Kyle Sieck (x2), Iowa City Mobile Vending Association: Temporary Pilot
Program for licensed food trucks
ITEM 4f(8) Dennis Byrnes (x2): Ref On Street parking on Ireland Drive and
Killarney Road Proposal [See 4f(9)] [Staff response included]
ITEM 4f(9) Acting Sr. Transportation Engr. Planner: Installation of NO PARKING
ANY TIME signs on the north side of Killarney Road and the south
side of Ireland Drive.
ITEM 4f(10) Acting Sr. Transportation Engr. Planner: Installation of (1) STOP sign
at the intersection of Herbert Hoover Highway SE and Hanks Drive,
(1) STOP sign at the intersection of Herbert Hoover Highway SE and
Thunder Gulch Road, (2) YIELD signs at the intersection of Hanks
Drive and Unbridled Avenue, (2) YIELD signs at the intersection of
Hanks Drive and Grindstone Drive, (2) YIELD signs at the
intersection of Thunder Gulch Road and Barbaro Avenue, (2) YIELD
signs at the intersection of Thunder Gulch Road and Unbridled
Avenue.
ITEM 4f(11) Acting Sr. Transportation Engr. Planner: Removal of NO PARKING
ANY TIME EXCEPT SATURDAY EVENING AND SUNDAY MORNING
signs, north of Lower West Branch Road SE, on the west side of
Brentwood Drive, the east side of Broadmoor Lane and the north
side of St. Patrick Drive.
ITEM 4f(12) (Addition) Rick Kaster: Welcome to Iowa City
ITEM 4f(13) (Addition) Tracey Achenbach regarding Media Event – State Housing
Trust Fund Marks 20,000th Affordable Housing United Assisted,
located in Iowa City.
END OF CONSENT CALENDAR
Action: Approved, 7/0, as amended _________________________
ITEM 5. COMMUNITY COMMENT (ITEMS NOT ON THE AGENDA). [UNTIL 8 PM]
Community Comment will be continued, if necessary, prior to “City Council
Information” item at the end of the meeting agenda.
_______________________________________________________________
October 18, 2016 City of Iowa City Page 6
ITEM 6. PLANNING AND ZONING MATTERS
ITEM 6a PRECINCT BOUNDARIES - ORDINANCE AMENDING 1-9-3B OF THE
CODE OF ORDINANCES TO ADD RECENTLY ANNEXED PROPERTY
TO PRECINCTS 8, 10 AND 24. (SECOND CONSIDERATION)
Comment: This ordinance adds five areas annexed since January 1, 2013
to adjacent precincts (precincts 8, 10 and 24). A map showing the
locations of the areas is included in Council packet for the October 4
meeting. Staff requests expedited action.
Action: Waived second consideration, 7/0; ______________
Adopted, 7/0 _______________________________
ITEM 7. NATURAL AREAS MASTER PLAN - RESOLUTION APPROVING, AUTHORIZING
AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST
AN AGREEMENT BY AND BETWEEN THE CITY OF IOWA CITY AND APPLIED
ECOLOGICAL SERVICES OF PRIOR LAKE, MINNESOTA TO PROVIDE
CONSULTANT SERVICES FOR IOWA CITY NATURAL AREAS MASTER PLAN
PROJECT.
Comment: This agreement authorizes Applied Ecological Services, Inc. to provide
consultant services related to the Natural Areas Master Plan Project. The project
generally includes assessing ecological health of city-owned natural areas and
developing a 10-year Master Plan for natural area improvements and maintenance
that maximizes the ecological health and benefits of these areas. The total cost of
consulting services for this project is $125,045 and will be funded by the Storm Water
Management Fund over a period of two fiscal years.
Action: Approved, 7/0 ________________________________
ITEM 8. HOUSING TRUST FUND CONTRIBUTION - RESOLUTION AUTHORIZING THE
CITY MANAGER TO SIGN A MEMORANDUM OF UNDERSTANDING WITH THE
HOUSING TRUST FUND OF JOHNSON COUNTY FOR THE CONTRIBUTION AND
USE OF $500,000 FOR AFFORDABLE HOUSING.
Comment: Pursuant to Council’s earlier discussion at a work session, this resolution
provides the Housing Trust Fund of Johnson County with $500,000 for affordable
housing. The MOU will require that all funds be used to serve households under
80% of median income, the units must be located within the corporate limits of Iowa
City, and the location must comply with the Affordable Housing Location Model, as
amended annually.
Action: Approved, 7/0 ___________________________________
October 18, 2016 City of Iowa City Page 7
ITEM 9. MIDAMERICAN ENERGY ELECTRIC FRANCHISE - ORDINANCE RENEWING
THE FRANCHISE GRANTED TO MIDAMERICAN ENERGY COMPANY, ITS
SUCCESSORS AND ASSIGNS, TO ACQUIRE, CONSTRUCT, ERECT, MAINTAIN
AND OPERATE IN THE CITY OF IOWA CITY, AN ELECTRIC LIGHT AND
POWER SYSTEM TO FURNISH, DELIVER AND SELL ELECTRIC ENERGY TO
SAID CITY AND ITS INHABITANTS FOR A PERIOD OF TEN YEARS. (SECOND
CONSIDERATION)
Comment: The current electric franchise with MidAmerican Energy was granted by
ordinance effective December 4, 2007, which is now codified at Chapter 1, Title 12 of
the City Code. The ordinance embodies the terms of the agreement reached by the
City and MidAmerican in the negotiations preceding it adoption. The franchise has a
maximum 25 year term as allowed by Iowa law but provides that if the Council does
not adopt a resolution to continue the franchise “more than one, but less than two
years prior to the tenth anniversary” the franchise will terminate. Thus, the franchise
will terminate unless Council acts to renew it before December 4, 2016.
Action: Second consideration, 7/0 ________________________
ITEM 10. MIDAMERICAN ENERGY GAS FRANCHISE - ORDINANCE RENEWING THE
FRANCHISE GRANTED TO MIDAMERICAN ENERGY COMPANY, ITS
SUCCESSORS AND ASSIGNS, TO ACQUIRE, CONSTRUCT, ERECT, MAINTAIN
AND OPERATE IN THE CITY OF IOWA CITY, A NATURAL GAS SYSTEM TO
FURNISH, DELIVER AND SELL NATURAL GAS TO SAID CITY AND ITS
INHABITANTS FOR A PERIOD OF TEN YEARS. (SECOND CONSIDERATION)
Comment: The current gas franchise with MidAmerican Energy was granted by
ordinance effective December 4, 2007, which is now codified at Chapter 2, Title 12 of
the City Code. The ordinance embodies the terms of the agreement reached by the
City and MidAmerican in the negotiations preceding it adoption. The franchise has a
maximum 25 year term as allowed by Iowa law but provides that if the Council does
not adopt a resolution to continue the franchise “more than one, but less than two
years prior to the tenth anniversary” the franchise will terminate. Thus, the franchise
will terminate unless Council acts to renew it before December 4, 2016.
Action: Second consideration, 7/0 ________________________
ITEM 11. SOLID WASTE CODE AMENDMENTS - ORDINANCE AMENDING TITLE 16,
PUBLIC WORKS, CHAPTER 3, CITY UTILITIES, ARTICLE H, SOLID WASTE, TO
REQUIRE APARTMENT BUILDINGS TO PROVIDE RECYCLING SERVICES TO
TENANTS, ALLOW FOR THE CURBSIDE COLLECTION OF FOOD WASTE,
PROHIBIT LANDFILLING OF TELEVISIONS AND COMPUTER MONITORS AND
REQUIRE MATERIALS BEING DISPOSED OF AT THE LANDFILL TO BE
SECURED. (FIRST CONSIDERATION)
Comment: This ordinance amends several areas of Title 16 of the City Code as it
relates to solid waste operations. These changes will include four waste
minimization strategy initiatives that were brought before City Council on June 6,
2016. These initiatives include mandatory multi-family recycling, curbside collection
of food waste, prohibiting landfilling of televisions and computer monitors and
requirement that materials being brought to the landfill for disposal be
secured/covered.
Action: First consideration, 7/0 ____________________________
October 18, 2016 City of Iowa City Page 8
ITEM 12. COUNCIL PARKING - ORDINANCE AMENDING TITLE 3, “FINANCES,
TAXATION AND FEES”, CHAPTER 4, “SCHEDULE OF FEES, RATES,
CHARGES, BONDS, FINES AND PENALTIES”, SECTION 8, “PARKING
VIOLATIONS” TO ADD A DESCRIPTION TO “PARKING RAMP FEES” STATING
THAT COUNCIL MEMBERS WILL RECEIVE PARKING PERMITS AT NO
CHARGE AND TO CHANGE THE TITLE OF THE SECTION TO “PARKING”.
(FIRST CONSIDERATION)
Comment: This ordinance will codify the long-standing practice of providing parking
permits to members of the City Council at no charge and change the title of Section 8
to “parking” as the section includes fees for parking as well as violations. The
ordinance will be distributed in late handouts on Monday.
Action: First consideration, 7/0 ____________________________
ITEM 13. COUNCIL APPOINTMENTS. Applicants MUST reside in Iowa City and be 18
years of age unless specific qualifications are stated.
ITEM 13a Airport Zoning Commission – One vacancy to fill an unexpired
term upon appointment – December 21, 2021. ( Term expired for
Christine Douglas)
Action: No applications, re-advertise _________________
ITEM 13b Airport Zoning Brd of Adjustment – One vacancy to fill an
unexpired term, upon appointment - December 21, 2020. (Term
expired for Keith Ruff)
Action: No applications, re-advertise _________________
ITEM 13c Airport Zoning Brd. of Adjustment – One vacancy to fill an
unexpired term, upon appointment - December 31, 2018.
(Formerly advertised)
Action: No applications, re-advertise _________________
ITEM 13d Historic Preservation Commission – One vacancy for a Jefferson
St. representative to fill three-year term, March 29, 2016-July 1,
2019. (New District formed)
Action: No applications, re-advertise _________________
ITEM 14. ANNOUNCEMENT OF VACANCIES. Applicants MUST reside in Iowa City and
be 18 years of age unless specific qualifications are stated. [Staff will not publish
additional notices after a period of six publications; but will continue to advertise
vacancies with postings and on the Council agenda. However, no additional
publication costs will be incurred. More information may be found on the City website
or in the City Clerk’s office.]
Previously Announced:
Appeals, Board of – One vacancy to fill a five-year term January 1, 2017- December
31, 2021. (Term expires for Mike McDonough)
October 18, 2016 City of Iowa City Page 9
Board of Adjustment – One vacancy to fill a five-year term, January 1, 2017 –
January 1, 2020. (Term expires for Larry Baker)
Human Rights Commission – One vacancy to fill a three year January 1, 2017 –
January 1, 2020. (Term expires for Paul Retish)
Parks and Recreation Commission – Two vacancies to fill four year terms January 1,
2017 – January 1, 2021. (Terms expire for Suzanne Bentler and Maggie Elliott)
Public Art Advisory Committee – Two vacancies to fill three-year terms, January 1,
2017 – January 1, 2020. (Term expires for William Nusser and Brent Westpahl)
Senior Center Commission – Two vacancies to fill three-year terms, January 1, 2017
– December 21, 2020. (Term expires for Jack R. Hobbs and Jay Honohan)
Telecommunications Commission – One vacancy, to fill an unexpired term, upon
appointment – July 1, 2017. (Alexa Homewood-Weldon resigned)
APPLICATIONS MUST BE RECEIVED BY 5:00P.M., WEDNESDAY, October 26,
2016.
Senior Center Commission – One vacancy to fill an unexpired term, upon
appointment – December 21, 2018. (Joylene Beadleston resigned)
APPLICATIONS MUST BE RECEIVED BY 5:00 P.M., WEDNESDAY, November 9,
2016
ITEM 15. COMMUNITY COMMENT [IF NECESSARY] (ITEMS NOT ON THE AGENDA).
________________________________________________________________
ITEM 16. CITY COUNCIL INFORMATION
(Meeting Schedule; Pending Work Session Topics; Upcoming Community
Events/Council Invitations)
________________________________________________________________
ITEM 17. REPORT ON ITEMS FROM CITY STAFF.
a) City Manager.
b) City Attorney.
c) City Clerk.
ITEM 18. ADJOURN (8:15 P.M.)
________________________________________________________________