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Housing AdministratorCITY OF IOWA CITY - Job Description Job Class #30-05 FLSA Exempt Civil Service Identification Position Title: Housing Administrator Department: Neighborhood & Development Services Division: Neighborhood Services Supervisor: Neighborhood Services Coordinator Job Summary Provides administrative oversight to all operations and activities of the Iowa City Housing Authority. Directs and manages Housing Choice Voucher, Public Housing, Homeownership, Family Self- Sufficiency, and other programs to meet federal requirements. Supervises the performance of Housing Authority staff. Develops the Housing Authority budget and monitors expenditures throughout the year. Job Scope The Iowa City Housing Authority administers over 1,400 rental assistance vouchers through the Housing Choice Voucher, Veteran’s Supportive Housing, Mainstream, and Emergency Housing Voucher programs in Johnson County, Iowa County, and parts of Washington County, Iowa. The Housing Authority additionally manages 102 publicly-owned housing units in the community and provides family self-sufficiency and homeownership opportunities for voucher program participants. Essential Job Duties and Responsibilities Manages Housing Authority operations in accordance with city goals, policies and directives. Supervises, trains and leads the work of Housing Authority staff; evaluates employee performance and participates in interview and selection processes. Prepares and monitors annual budget and amendments; makes recommendations for capital items or staffing needs during annual budgeting process; prepares and submits financial information, budget amendments, and requests for payments to the federal Department of Housing and Urban Development (HUD). Administers and manages HUD reporting activities and compliance. Administers and approves operational expenditures, including Housing Assistance Payments (HAP) to landlords. Certifies the eligibility qualifications for applicants to receive federal housing assistance. Represents the Housing Authority as a community leader for affordable housing, family self-sufficiency and homeownership opportunities; identifies trends of housing needs within the community; advises on housing laws, regulations and ordinances. Job Class #30-05 Neighborhood Services Page 2 Updated 06/24/2022 Establishes and maintains effective relationships with staff, other City employees, City Council, business and community groups, other social service providers, state and federal officials, representatives of the media and the public. Communicates effectively with diverse groups of people and interacts courteously with the public. Presents to the Housing and Community Development Commission and City Council for agenda items specific to the Housing Authority. Develops and produces fair and equitable Housing Authority internal policies and procedures, manuals, public information, reports and other written materials; keeps staff informed of City and Housing Authority goals and objectives, revised procedures, methods and work changes; provides status reports to City and department leadership on Housing Authority operations and any major shift in policies or procedures. Analyzes records of work accomplishments; assesses progress toward meeting department goals; takes corrective action as necessary to resolve problems and achieve goals. Directs, coordinates and assists staff involved in program integrity investigations; collaborates and coordinates program integrity efforts with state and local law enforcement agencies. Resolves work-related and operational problems in areas not covered by precedent or est ablished policies. Oversees overall customer satisfaction, tracking of services and resolving client complaints. Identifies opportunities for new revenue sources from HUD, state and other grantors; develops, coordinates and writes grants/applications. Provides professional expertise, information, education, training and opportunities for public/private partnerships. Certifies claims and represents division in small claims court. Conducts self in a manner which promotes and supports diversity and inclusivity in the workplace and community. Performs other related duties as assigned. Physical and Environmental Conditions The physical demands and work environment conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job and are encountered while performing those essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to walk and sit. The employee is occasionally required to stand. The employee must regularly lift and/or move up to 10 pounds and frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision. Job Class #30-05 Neighborhood Services Page 3 Updated 06/24/2022 The noise level in the work environment is usually moderate. Minimum Education, Experience and Certification Bachelor's degree in public administration/business or related field from an educational institution accredited by a DOE recognized accreditation body required. Three years of related experience and/or training required. Or equivalent combination of education and experience. Public Housing or Housing Choice Voucher Management Certificate or other equivalent HUD certification required within first 12 months of hire. Valid driver's license with satisfactory driving record required. Must be 18 years of age per Iowa Code 92.8. Must pass criminal background check. Preferred Education, Experience and Certification Five years’ management experience with experience in a public housing agency preferred. Public Housing/HCV Management Certificate (HUD) preferred. Knowledge, Skills, and Abilities Knowledge of federal, state, and local housing codes and ordinances, HUD housing rules and regulations, tenant/landlord law, and affordable housing issues. Ability to read and interpret technical materials, codes, and regulations. Strong written and verbal communication, using both technical and non-technical language. Ability to operate a personal computer using standard or customized software applications. Proficient in Microsoft Office Suite, particularly Word and Excel. Ability to perform mathematical functions in order to review housing grants and statistics and HUD benefits and compliance. The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position.