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Facilities ManagerCITY OF IOWA CITY - Job Description Job Class #29-04 FLSA Exempt Non Civil Service Identification Position Title: Facilities Manager Department: Parks & Recreation Division: Government Buildings Supervisor: Parks & Recreation Director Job Summary Under general direction, directs and supervises work crews and manages the maintenance and performance of assigned City buildings. Also manages contracted improvements to public buildings as determined by the Director of Parks & Recreation. Will routinely monitor and evaluate the performance of all building mechanicals and performance indicators including but not limited to HVAC, alarm systems and utility consumption data. Job Scope Directly supervises permanent employees, hourly employees and contracted service providers. Monitors expenditures during the year and makes budget recommendations on an annual basis. Assists with the management of capital improvement projects. Ensures timely and efficient maintenance and construction organization for city facilities. Maintains effective working relationships with other City employees, outside contractors and the public. Essential Job Duties and Responsibilities Maintains, repairs, sustains and operates the City institutions’ complex and integrated Electrical and Plumbing Systems (MEP), the building’s HVAC, fire suppression systems (sprinkler and pumps), the fire alarming and notification systems, and electrical systems such as lighting and controls, flood control systems, Coordinates sampling, testing and treatment of hydronic closed loop systems, aquatic processes, etc. Develops, directs and executes preventive maintenance programs that coordinate cost-effective use of other employees and contracted primary companies selected from the most appropriate trades. Tracks and makes proper use of warranties and guarantees on facility projects, systems, equipment and materials. Troubleshoots electrical, pneumatic and computerized systems, boilers, air conditioning, pumps, gas/liquid/granular chemical feeders, fans, controllers, alarms, building envelope and roof problems in a safe, professional and effective manner. Tests and calibrates equipment; conducts daily checks of all remotely accessible building automation systems, noting any unusual readings or operations. Prepares an annual budget, monitors expenditures during year. Job Class #29-04 Government Buildings Page 2 Updated 06/07/2022 Initiates corrective action and follow-up, trains and supervises other employees in these areas. Reports to work on emergency basis for system failures, leaks and floods, burglar and fire alarms and other similar circumstances. Maintains, repairs, sustains and operates the mechanical refrigeration and thermodynamics to maintain complex HVAC systems and controls of varying age and brand and which involve multiple companies to maintain and operate. Inspects and updates all of the equipment that is present in the building and ensures that the systems are in working order and those systems meet all current building codes. Develops a long-term building component replacement schedule and recommends funding priorities accordingly. Prepares and recommends cost estimates for capital improvement projects; serves as project manager as assigned. Manages engineers, architects and other contracted service providers as assigned. Interviews and hires permanent and hourly maintenance workers. Supervises, trains and evaluates work performance of crews in maintenance of City facilities; disciplines employees as necessary. Solicits competitive bids for outside contract work and checks references. Schedules and oversees work performed by outside contractors. Maintains, repairs, operates and cleans city buildings; obtains quotes from contractors and negotiates contracts for certain maintenance duties and supplies; oversees contract administration. Maintains building records and computer files; processes time sheets for maintenance employees. Completes cost/benefit analysis on new and pending projects to determine their use to municipal operations. Establishes job priorities and time frames for City facility maintenance crews. Monitors completion of job assignments to ensure compliance with standards and instructions and revises instructions and time frames as necessary. Develops policies and procedures relating to the upkeep of City facilities, including the implementation of new equipment and the modification/fabrications of existing systems. Identifies facility repair needs and OSHA safety procedures. Troubleshoots electrical, pneumatic and computerized systems, boilers, air conditioning, pumps, gas/liquid/granular chemical feeders, fans, controllers, alarms, structure and roof problems; tests and calibrates equipment; trains and supervises other employees in these areas. Job Class #29-04 Government Buildings Page 3 Updated 06/07/2022 Leads or assists in planning new, remodeled or expanded facilities as requested; and rectifies or accommodates defects in design, installation or materials. Investigates and repairs damage caused by vandalism; reports to work on emergency basis for system failures, leaks and floods and for burglar and fire alarms. Identifies and develops a work plan to bring assigned buildings under compliance with the American with Disability Act (ADA). Conducts self in a manner which promotes and supports diversity and inclusivity in the workplace and community. Performs all other related duties as assigned. Physical and Environmental Conditions The physical demands and work environment conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job and are encountered while performing those essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and to talk and hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus. While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts. The noise level in the work environment is usually moderate. Education, Experience and Certification Bachelor’s degree in mechanical, electrical, or civil engineering, facilities management, construction management, architecture or related field from a college or an educational institution accredited by a DOE recognized accreditation body or equivalent required. Minimum of five years of experience in facilities management, design, building construction, maintenance, building operations and automated HVAC controls required. Or an equivalent combination of education and experience. Valid driver’s license with a satisfactory driving record required. Must be 18 years of age per Iowa Code 92.8. Must pass a criminal background check. FBI fingerprint screening will be required for facility access to Iowa City Police Department. Preferred Education, Experience and Certification Journey or Master’s Level State of Iowa license in electrical, plumbing, or HVAC trade, or 4 years commissioning or building related project management experience in HVAC controls with at least one of those years including supervisory experience preferred. Certification by the International Facility Management Association (IFMA) preferred. Job Class #29-04 Government Buildings Page 4 Updated 06/07/2022 Knowledge, Skills, and Abilities Thorough knowledge of the skilled trades operations of Electricians, Carpenters, Plumbers, HVAC Technicians and Building Equipment Operators. Up to date knowledge of computerized building automation systems. Knowledge of building and pool safety codes. Skills in troubleshooting, repairing and maintaining pneumatic and electrical systems, plumbing, electronic controls and mechanical processes. Skills in scheduling, assigning and supervising the work of subordinates at multiple locations. Skills in maintaining paper and computerized records and files of work performed. Ability to read and interpret blueprints, electrical schematics, and technical manuals. Ability to perform basic mathematical calculations and calculate material requirements. Ability to operate hand and power tools and specialized equipment systems used to maintain facilities and pools. Ability to prepare written work sheet reports. Ability to manage, coordinate and evaluate the work of others. Ability to operate construction and maintenance equipment. Ability to operate a personal computer using standard or customized software applications appropriate to assigned tasks, Ability to use logical and creative thought processes to develop solutions according to written specifications and/or oral instructions, ability and willingness to quickly learn and put to use new skills and knowledge brought about by rapidly changing information and/or technology. Integrity, ingenuity and inventiveness in the performance of assigned tasks, good communication skills and the ability to effectively work with various city stakeholders. The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position.