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Senior Clerk Typist - StreetsCITY OF IOWA CITY - Job Description Job Class #07-16 FLSA Non-Exempt Civil Service Identification Position Title: Senior Clerk/Typist - Streets Department: Public Works Division: Streets & Traffic Engineering Supervisor: Assistant Superintendent/Superintendent of Streets & Traffic Engineering Job Summary Under general direction, performs routine clerical duties requiring basic knowledge of the Streets & Traffic Engineering division. Assists general public with requests, inquiries and complaints about services, policies and ordinance regulations. Essential Job Duties and Responsibilities Answers phone; provides general information to the public; responds to inquiries and complaints concerning division services; refers unanswered questions and complaints to appropriate parties; logs calls on database. Orders materials needed by the division; communicates information to vendors regarding quantities needed. Enters data on computer; prepares reports; compiles statistical data on leaf program, curb and gutter program and snow/ice control. Collects, compiles and tracks data as requested for special projects, such as clean-up under FEMA (Federal Emergency Management Agency). Prepares invoices and annual reports. Prepares spring sweeping schedule, winter standby list and summer standby list. Designs database and spreadsheets for applications; utilizes appropriate computer applications. Uses daily assignment sheets to track equipment, materials and labor time used on projects into each appropriate budget code for budget planning and invoicing. Tracks capital outlay for Streets and Traffic Engineering. Operates standard office equipment including a computer, calculator, printers and copy machines in performance of duties; operates two-way radio to communicate with City crews. Composes and types a variety of correspondence regarding division services. Assists in processing the division budget and budget amendments. Job Class #07-16 Streets & Traffic Engineering Page 2 Updated 9/8/2016 Monitors expenditures; tracks projects in order to invoice for damaged City property to recapture lost funds. Maintains office files; opens and routes mail. Prepares purchase requisitions, check requests and small order requisitions; submits for approval and transmittal. Monitors procurement cards and purchase requests. Prepares bi-weekly time cards and records, overtime compensation accrual records and sick leave charts for divisional employees; monitors and records employee attendance forms, accrual print-outs and compensation accrual data; maintains Occupational Safety and Health Administration and overtime equalization reports. Performs Assistant Superintendent of Streets & Traffic Engineering paperwork and files when absent. Conducts self in a manner which promotes and supports diversity and inclusivity in the workplace and community. Performs all other related duties as assigned. Physical and Environmental Conditions The physical demands and work environment conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job and are encountered while performing those essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle or feel; reach with hands and arms, talk and hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and color vision. The noise level in the work environment is usually moderate. Minimum Education, Experience and Certification High school degree or equivalent required. One year of experience in a clerical work environment, including public contact and use of personal computer required. Must pass criminal background check. Preferred Education, Experience and Certification None specified. Knowledge, Skills, and Abilities Basic knowledge of City utility services and operations. Knowledge of City street locations. Knowledge of general office procedures. Skills in typing and word processing. Skills in communicating with the Job Class #07-16 Streets & Traffic Engineering Page 3 Updated 9/8/2016 general public. Ability to read and interpret maps, work orders and purchase requisitions. Ability to perform basic mathematical calculations. Ability to prepare written correspondence. The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position.