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FY2012 Adopted Budget and FY2012-FY2014 Financial PlanFY2012 BUDGET & FY2012-2014 FINANCIAL PLAN for the City of Iowa City The Treasure Island bookmark (pictured at the top of the front cover) is located in the Pedestrian mall in downtown Iowa City. Cover photos are from the BOOKMARKS Program Featuring Book Art in Johnson County. BookMarks is a joint project between the Iowa City UNESCO City of Literature and the public libraries of Iowa City, Coralville, and North Liberty. For more information on the Bookmarks program visit www.bookmarksiowa.org City of Iowa City Adopted Budget for the Fiscal Year Ending June 30, 2012 & FY2011 - 2015 Capital Improvements Program (CIP) City Council: Thomas M. Markus Dale Helling Finance Director Management Analyst Kevin O'Malley Leigh Lewis Budget Analyst Administrative Secretary Deb Mansfield Cynthia Ambrose City Manager Assistant City Manager Matt Hayek Mayor At-Large Connie Champion District B Susan Mims At-Large Mike Wright At-Large Regenia D. Bailey District C Ross Wilburn District A Terry Dickens At-Large APPRECIATION This financial plan includes the ideas and recommendations of many citizens, the City Council and City staff. During the year many suggestions are received from citizens in the City Council hearings and informal contacts. The major impact of the City Council upon this financial plan is in the priorities and programs adopted by the City Council during the current year. While other departments were intensely in volved in the preparation of this financial plan, most of the credit for this document goes to the members of the Finance Department. Particular gratitude is expressed to the City Manager, Finance Director, Budget/Management Analyst, Finance Management Analyst, Finance Administrative Secretary, Document Services Center and Information Technology Services. While we surely appreciate all contributions to this budget, it must be remembered that the real thanks must go to the City employees, who, on a daily basis, transform this document into the City’s program of services. CITY OF IOWA CITY Adopted Budget for the Fiscal Year Ending June 30, 2012 and the FY2012 – 2014 Financial Plan TABLE OF CONTENTS PAGE CITY MANAGER’S LETTER ............................................................................................................ 1 FINANCIAL PLAN OVERVIEW ........................................................................................................ 3 ORGANIZATIONAL CHART ............................................................................................................ 4 FINANCIAL AND FISCAL POLICIES ............................................................................................... 5 SUMMARIES AND CHARTS: Financial Plan Analysis ............................................................................................................... 13 Property Tax ......................................................................................................................... 13 General Fund Revenue ........................................................................................................ 17 General Fund Summary ....................................................................................................... 21 General Fund Expenditures .................................................................................................. 22 General Fund Year-end Cash Balance ................................................................................ 26 Special Revenue Funds………………………………………………………………………. ..... 27 TIF – Special Revenue Funds .............................................................................................. 28 Debt Service Fund ................................................................................................................ 28 Business Type Funds ........................................................................................................... 30 Internal Service Funds .......................................................................................................... 32 Transfers-In ................................................................................................................................. 33 Transfers-Out .............................................................................................................................. 36 FY2012 Additional Position Requests ......................................................................................... 39 Personnel Listing by Department / Full-Time Equivalents Comparison...................................... 40 Reconciliation of Personnel Changes ......................................................................................... 42 PUBLIC SAFETY: Police Department: Summary ............................................................................................................................... 43 Administration ....................................................................................................................... 44 Patrol ..................................................................................................................................... 45 Criminal Investigation ........................................................................................................... 46 Records ................................................................................................................................. 46 Contracted Services ............................................................................................................. 47 ICPD Forfeitures ................................................................................................................... 47 Crossing Guards ................................................................................................................... 47 Crime Prevention .................................................................................................................. 48 TIPS ...................................................................................................................................... 48 Emergency Communications & JECC .................................................................................. 49 Station Master ....................................................................................................................... 49 Grants………………………………………………………………………………………………… 50 Fire Department Summary ............................................................................................................................... 51 Fire Station Four Operations ................................................................................................ 52 Equipment Replacement Reserve ........................................................................................ 52 Animal Services ........................................................................................................................... 53 Deer Control ................................................................................................................................ 53 Housing & Inspection Services: Administration ....................................................................................................................... 54 Housing Inspection ............................................................................................................... 55 Building Inspection ................................................................................................................ 56 Flood Recovery & Hazard Mitigation ........................................................................................... 57 Disaster Individual Assistance .................................................................................................... 57 PUBLIC WORKS: Public Works Administration ....................................................................................................... 59 Engineering ................................................................................................................................. 60 Road Use Tax (RUT) ................................................................................................................... 61 Public Transit ............................................................................................................................... 62 CULTURE AND RECREATION: Library: Operations ............................................................................................................................ 63 Replacement Reserves………………………………………………………………………... ... 64 Reimbursables & Escrows .................................................................................................... 65 Parks & Recreation: Administration ...................................................................................................................... 66 Parks .................................................................................................................................... 67 Recreation ............................................................................................................................ 68 Forestry ................................................................................................................................ 69 CBD Maintenance ................................................................................................................ 70 Cemetery ............................................................................................................................. 71 Government Buildings ......................................................................................................... 72 Senior Center .............................................................................................................................. 73 Senior Center Gift Fund ........................................................................................................ 74 New Horizons Band .............................................................................................................. 74 COMMUNITY AND ECONOMIC DEVELOPMENT: Planning and Community Development: PCD Administration .............................................................................................................. 75 Urban Planning ..................................................................................................................... 75 Neighborhood Services ........................................................................................................ 76 Public Art ............................................................................................................................... 76 Community Development Non-Grant Activity ....................................................................... 77 Economic Development ........................................................................................................ 78 G.R.I.P. – General Rehabilitation and Improvement Program ............................................. 79 Peninsula Apartments ........................................................................................................... 79 Community Development Block Grant (CDBG) - Metro Entitlement .................................... 80 H.O.M.E. Program ................................................................................................................ 80 Energy Efficiency and Conservation Block Grant ................................................................. 81 UniverCity Neighborhood Partnerships ................................................................................ 82 Tax Increment Financing Districts (TIF) ............................................................................... 83 Metropolitan Planning Organization of Johnson County (MPOJC): MPOJC Summary .......................................................................................................... 86 Administration ................................................................................................................. 87 Transportation Planning ................................................................................................. 87 Rural Community Assistance ......................................................................................... 88 Human Services Planning .............................................................................................. 88 GENERAL GOVERNMENT: City Council ................................................................................................................................. 89 City Manager ............................................................................................................................... 89 City Clerk ..................................................................................................................................... 90 Police Citizens Review Board ..................................................................................................... 90 Personnel .................................................................................................................................... 91 City Attorney ................................................................................................................................ 91 Human Rights .............................................................................................................................. 92 Non-Operational Administration .................................................................................................. 93 Aid to Agencies ........................................................................................................................... 94 Community Event & Program Funding ........................................................................................ 95 Finance Department: Finance Administration ......................................................................................................... 96 Accounting & Reporting ........................................................................................................ 97 Purchasing ............................................................................................................................ 97 Revenue ................................................................................................................................ 98 Document Services ............................................................................................................... 98 Risk Management – Tort Liability ......................................................................................... 99 Employee Benefits ...................................................................................................................... 100 DEBT SERVICE: Debt Service ................................................................................................................................ 101 BUSINESS TYPE ACTIVITIES (ENTERPRISE FUNDS): Water: Water Operations .................................................................................................................. 103 Water Debt Service ............................................................................................................... 104 Wastewater Treatment: Wastewater Treatment Operations ....................................................................................... 105 Wastewater Treatment Debt Service .................................................................................... 106 Airport Operations ....................................................................................................................... 107 Landfill ........................................................................................................................................ 108 Refuse Collection Operations ..................................................................................................... 109 Broadband Telecommunications ................................................................................................. 110 Housing Authority ........................................................................................................................ 111 Storm Water Management .......................................................................................................... 112 Parking: Parking Operations ............................................................................................................... 113 Parking Debt Service ............................................................................................................ 114 NON-PROGRAM FUNDS: Equipment: Fund Summary ..................................................................................................................... 115 General Fleet Maintenance .................................................................................................. 116 Equipment Replacement Reserve ........................................................................................ 117 Information Technology Services (ITS): Fund Summary ..................................................................................................................... 118 Risk Management Loss Reserves .............................................................................................. 119 Central Services .......................................................................................................................... 119 Health Insurance Reserve ........................................................................................................... 120 Dental Insurance Reserve ........................................................................................................... 120 CAPITAL IMPROVEMENT PROGRAM (CIP): FY2011– 2015 Program Summary .................................................................................................... C-1 Summary by Category ....................................................................................................................... C-2 Recurring Projects ............................................................................................................................. C-18 Projects Scheduled for Completion in FY2011 .................................................................................. C-19 Project Summary by Name ............................................................................................................... C-22 Projects by Funding Source – Receipt Detail .................................................................................... C-56 Unfunded Projects FY2016 and Beyond ........................................................................................... C-64 APPENDIX: Preparation of the Financial Plan: Overview ............................................................................................................................... A-1 Schedule ............................................................................................................................... A-2 Process to Amend ................................................................................................................ A-3 Notice of Public Hearing ....................................................................................................... A-4 State Forms .......................................................................................................................... A-5 City Council Resolutions Approving ..................................................................................... A-9 Adoption of Budget and Certification of City Taxes .............................................................. A-13 Summary of All Funds ................................................................................................................. A-14 Property Taxes: Taxable Valuations by Class ................................................................................................ A-19 Overlapping Tax Levies for the Iowa City Area .................................................................... A-20 Utility Rates ................................................................................................................................. A-21 Glossary ...................................................................................................................................... A-22 Index by Department ................................................................................................................... A-26 - 1 - - 2 - Revised: 06/08/11 Overview FINANCIAL PLAN OVERVIEW This Three-Year Financial Plan is for fiscal years FY2012 through FY2014, which begin July 1 and end June 30. The Financial Plan includes our one-year annual budget, required by Iowa Code, and provides two projection years as a planning tool. The purpose of the overview is to disclose the basis on which the financial plan has been prepared. The role of a government's operating budget differs from that of a private business. Budgets are an important internal planning tool for business, but they also play an external role for governmental entities. A multi-year financial plan informs parties inside and outside government of future objectives and provision of services to its constituents. The three-year plan also permits a more comprehensive review of the City’s financial condition, allowing analysis of current and future needs and requirements. During preparation of the plan, careful review is made of property tax levy rates, utility and user fee requirements, ending cash balances by fund, debt service obligations, bond financing needs, capital outlay for equipment purchases, and major capital improvement projects. This document contains operating budgets for the governmental funds: general, special revenue, debt service, capital project and permanent funds. It also includes business type funds and internal service funds. Budgets are summarized by major revenue and expenditure categories within each division. A separate, multi-year Capital Improvements Program (CIP) shows budgeted revenue and expenditures for FY2011 through FY2015. The cash basis of accounting has been used for preparation of this document. Revenues are recorded when received, not necessarily when they are earned, and expenditures are recorded when paid instead of when they are incurred. The Finance Administration Division monitors actual receipts and expenditures carefully on a line-item basis. Department directors are ultimately responsible for ensuring that the divisions under their control stay within budget. - 3 - Citizens of Iowa City City Attorney City Manager Mayor & City Council Elected Officials Appointed By Council & Mayor Appointed by City Manager Director/ Manager Employed by Board or Commission City Clerk Library Board of Trustees Boards & Commissions Airport Commission Airport Operations Specialist Library Director Assistant City Manager Fire Chief Housing & Inspection Services Director Finance Director Parks & Recreation Director Planning & Community Development Director Police Chief Public Works Director Senior Center Coordinator Transportation Services Director Key Cable TV Human Rights Human Resources Admin. Accounting Purchasing Document Services Information Training & Technology Equipment Services Revenue Weather Alert Siren System Risk Emergency Mgmt. Management Admin. &Support Emergency Operations Fire Prevention Admin. Building Inspection Housing Authority Housing Inspection Parking Transit Operations Para-Transit Administration CBD Maintenance Cemetery Forestry Government Buildings Parks Recreation Administration Community Development Economic Development MPOJC Organization Neighborhood Services Urban Planning Administration Animal Services Community Services Criminal Investigations Station Master Patrol Records & Investigations Administration EnergyConservation Engineering Equipment Maintenance Landfill Solid Waste Collection StormwaterManagement Streets Traffic Engineering WastewaterManagement Water Senior Center- 4 - FINANCIAL & FISCAL POLICIES Operating Budget Revenue Policies Economic Development Policies Capital Improvement Program Reserve Policies Investment Policies Debt Policies Compensated Absences Accounting, Auditing and Financial Reporting Purchasing Policies Risk Management Policies F Y 2 0 1 2 FINANCIAL AND FISCAL POLICIES The City of Iowa City's financial policies set forth the basic framework for the overall fiscal management of the City. These policies assist the decision-making process of the City Council. These policies provide guidelines for evaluating both current activities and proposals for future programs. Most of the policies represent long-standing principles, traditions and practices, and follow generally accepted accounting principles which have guided the City in the past and have helped maintain financial stability. OPERATING BUDGET POLICIES The City will prepare an annual balanced budget for all operating funds. The City will maintain a budgetary control system to ensure adherence to the budget and will prepare monthly reports comparing actual revenues and expenditures to budgeted amounts. Operating budgets are established on a fund/department/program basis. A contingency account will be maintained in the annual General Fund operating budget to provide for unanticipated expenditures or to meet unexpected small increases in service delivery costs, budgeted annually at approximately ¾ of one percent of expenditures and transfers out. The City Council will be informed semi-annually on staff initiated amendments from the contingency account to the operating programs within the General Fund. Budget amendments may be made throughout the year with approval of the Department Director, Director of Finance and the City Manager. The City Council formally reviews and approves all amendments processed by staff twice a year in August/September and May. Increases or amendments to operating budgets are made only in the following situations: - emergency situations - transfer from contingency - expenditures with offsetting revenues or fund balance - carry-over of prior year budget authority for expenses that had not been paid as of the end of the fiscal year. OPERATING BUDGET PREPARATION CRITERIA General Guidelines Maintain the fiscal integrity of the City’s operating and capital improvement budgets in order to provide services and to construct and maintain the City’s infrastructure. Maintain the City’s responsible fiscal position and AAA bond rating. - 5 - Present budget data to the City Council in a format that will facilitate annual budget decisions based on a three-year planning perspective. Provide the City Council with a summary of the three-year forecasts. Encourage citizen involvement in the annual budget decision-making process through public hearings, informal meetings, budget briefs and related informational efforts. Service Level Guidelines Deliver service levels which are consistent with the citizens' willingness to pay and the City's available resources. Base decisions to reduce service levels or eliminate programs on City-wide priorities. Recognize that City employees are one of the City government's most valuable resources and are essential to the delivery of high quality, efficient services. Revenue Guidelines Property tax levy rates will not exceed the limits as established by the State of Iowa. Revise user fee rate structures to charge the costs of service provided to the benefiting customers, while maintaining sensitivity to the needs of low income citizens. Support federal and state legislation which provides property tax relief. Oppose legislation which imposes local service mandates without fiscal support. Expenditure Guidelines Support responsible management efforts to increase productivity by providing resources for office automation, preventive maintenance, risk management/employee safety, and employee training. REVENUE POLICIES The City will try to maintain a diversified and stable revenue system to minimize short-run fluctuations in any one revenue source. The City will attempt to maximize benefits from major revenue sources as a way of maintaining a stable property tax rate. The City will follow an aggressive policy of collecting revenues. The City will establish all user charges and fees at a level related to the full cost (operating, direct, and indirect) of providing the service, whenever practical. The City will review licenses, fees, and charges annually to determine if the revenues support the cost of providing the service. Property tax funding for recreation activities will not exceed 60% of operational costs with the exclusion of capital outlay and other improvements. - 6 - Parking, Refuse, Wastewater Treatment, Stormwater, Landfill, Broadband Telecommunications and Water funds will be self-supporting through user fees. - Rate adjustments will be submitted to the City Council by ordinance if state or locally legislated, or by resolution (if not state or locally legislated). The City will use up to 5% of the annual Road Use Tax allocation to fund employee benefits for the Streets and Traffic Engineering personnel. ECONOMIC DEVELOPMENT POLICIES It shall be the policy of Iowa City to maintain an economic development plan. The purpose of the plan is to attract new development including residential, commercial and industrial uses. Further, the purpose of the plan is to retain the city's existing business operations and to encourage them to expand and foster spin-off business operations. The city's plan also supports organizations which help to incubate, grow, foster, and create new business operations by providing non-traditional collaborative environments. The expected results of the economic development plan are: increased economic activity, more jobs, lower unemployment, higher wages, greater property values, more tax revenues, more ownership and entrepreneurial opportunities and revitalization of underutilized or blighted areas. The city will consider the use of incentive programs including city, state and federal economic development funds, tax increment financing, public private partnerships and other tools in order to achieve the expected results. Various evaluative tools including financial pro forma's, written evaluation reports, established benefit metrics, and other performance tools shall be used to monitor the use of economic incentives from the early stages of project development through the issuance of an incentive and post incentive to make sure the objectives are met. Developers who receive incentives will be expected to enter into development agreements which delineate the terms, conditions, understandings and the expected results of receiving an incentive. It will be the policy of the City of Iowa City to endeavor to attract, recruit, retain, foster and develop business that is new to our region or metropolitan statistical area (MSA) through the use of incentives. The city will not actively recruit business from other jurisdictions within our MSA unless a business is seeking to expand or considering a relocation outside the state. Should businesses from jurisdictions within our MSA wish to locate in the City of Iowa City we will notify our neighboring jurisdiction of the interest. It will be the general practice of the City of Iowa City to not provide economic incentives to business wishing to relocate from another jurisdiction within our MSA unless a business is seeking to expand or considering a relocation outside the state. When incentive programs are utilized they will be used to maximize the benefits to the City of Iowa City. The dollar amount of the incentive and time duration of the incentive shall be smallest amount necessary to achieve the maximum amount of city benefit as determined by the City of Iowa City, City Council. - 7 - Despite the need for the program to be flexible and nimble in order to respond to the ever changing economic conditions of the marketplace it will be the policy of the city to insure that the process of using incentives is an open and transparent public process which instills confidence in the public’s understanding of how economic development incentives are utilized. CAPITAL IMPROVEMENT PROGRAM BUDGET POLICIES The City will develop a multi-year Capital Improvement Program (CIP), which will be reviewed and updated annually, comply with City Council goals and be compatible with the Comprehensive Plan whenever possible. The complete multi-year CIP funding plan must be balanced each year by matching projected expenditures with proposed revenue sources by fund. Funding for projects should be obtained through borrowing from: - bond market, general obligation or revenue bonds - enterprise fund operations and reserves - internal loans The City may utilize General Fund cash balances to fund capital projects whenever available and feasible. For the Airport, it is policy that the General Fund will match up to $100,000 in grants received per year. The City shall utilize available funding sources for capital improvements whenever practical and feasible such as but not limited to: - federal and state grant funds - special assessments - developer contributions The City will maintain its physical assets at a level adequate to protect the City's capital investment and to minimize future maintenance and replacement costs. The budget will provide for the adequate maintenance and the orderly replacement of the capital plant and equipment from current revenues when possible. RESERVE POLICIES The City will establish a contingency line-item in the annual General Fund operating budget to provide for unanticipated expenditures or to meet unexpected small increases in service delivery costs, budgeted at ¾ of one percent of expenditures and transfers out. Operating cash balances at fiscal year-end will be maintained at a level to ensure sufficient cash flow throughout the fiscal year. General Fund cash balances will not go below 15%, with a ceiling of 25%. Cash balances in excess of 25% will be considered for tax relief. Reserves will be maintained in the Water, Wastewater and Parking Funds in accordance with existing bond covenant provisions. Reserves will be maintained for equipment replacement and for unexpected major repairs in the following areas: Parking, Wastewater, Water, Landfill, Transit, Broadband - 8 - Telecommunication, Equipment Replacement, Information Technology Services, and Central Services as well as Library Computer Equipment and Parkland Acquisition and Replacement. Reserves, based on actuaries, will be maintained for the Risk Management Loss Reserve, Medical and Dental Insurance Funds. All City trucks, cars and necessary accessories will be maintained on a replacement cost basis each year. A separate reserve fund has been set up to fund these replacements. Additions to the fleet are made through allocations in the annual budget. Fire Department vehicles and Transit buses will be purchased through the issuance of debt. All general obligation debt will be paid from the Debt Service Fund. General Obligation debt applicable to Enterprise Fund projects will be paid out of the Debt Service Fund, but will be abated from revenues from the respective Enterprise Fund(s). INVESTMENT POLICIES Disbursement, collection, and deposit of all funds will be managed to insure maximum investment opportunity for City funds. The City will strive to maximize the return on its investment portfolio, with the primary objective of preserving capital in accordance with the City's investment policy and prudent investment practices. All City funds not restricted by bond issue covenants will be pooled for investments, with interest allocations made monthly. DEBT POLICIES The City will confine long-term borrowing to capital improvements and Community and Economic Development initiatives. Short term borrowing will be applicable for large dollar rolling stock (buses, fire apparatus) purchases and computer systems. Total general obligation debt will not exceed 5% of total taxable assessed value of real property. The debt service property tax levy shall not exceed 30% of the total property tax levy. The City will follow a policy of full disclosure on every financial report and bond prospectus. The City will use "pay as you go" financing to fund general capital improvement projects, whenever feasible and practical. - 9 - COMPENSATED ABSENCES Administrative employees hired prior to June 15, 1983 and all other employees hired prior to June 29, 1985, upon death, retirement or termination (except firefighters) are entitled to be paid for one- half of the total accumulated sick leave hours at the current effective hourly rate for that employee up to the sick leave payout amount calculated as of June 28, 1985, whichever is less. After June 28, 1985, employees accumulate vacation, sick leave, and other benefits at various rates depending on bargaining group and length of service. Employees are paid for their total unused vacation time upon death, termination (except firefighters) or retirement. However, sick leave can only be used during employment. The cost of compensated absences are recognized when payments are made to employees and the City amends the budget at that time. ACCOUNTING, AUDITING, AND FINANCIAL REPORTING POLICIES Quarterly financial reports will be prepared. A three-year financial plan for all operating funds will be prepared by the City Manager and presented to the City Council for their review. A Multi-Year Capital Improvement Program budget will be prepared, reviewed and revised annually. An independent audit will be performed annually for all City funds. The City will produce a Comprehensive Annual Financial Report (CAFR) in accordance with generally accepted accounting principles as outlined by the Governmental Accounting Standards Board. PURCHASING POLICIES Purchases for all City departments for the City of Iowa City shall be in accordance with the City Procurement Policy/Purchasing manual. Methods of source selection are as follows: Public Improvements Competitive sealed bidding shall be used for Public Improvement Contracts of $100,000 or greater (Code of Iowa) or Road Projects of $57,000 or greater. This process shall consist of: Public hearing on plans and specifications Approval of plans and specifications by City Council or Commission Invitation for bids Bid opening Bid acceptance and bid evaluation Bid award – City Council/Commission authorization The competitive quotation process is required for public improvement projects estimated between $57,000 and $100,000. This process shall consist of: Notice to bidders Bid opening Bid evaluation Bid acceptance and award by City Manager or Commission Notice of award in minutes of next meeting of City Council or Commission - 10 - The informal quotation process is required for public improvement projects and street, bridge and culvert projects under $57,000. This process shall consist of: Invitation to bid Bid opening Bid evaluation Bid acceptance and award by City Manager over $5,000, Department Director over $1,500 or Division Head under $1,500 -Professional Services The consultant selection procedures guide all City departments involved in procuring engineering, architectural, and other professional services. Within approved budgets, the City Manager may approve contracts up to $50,000 and the City Council approves contracts over $50,000. -Major Purchases The Purchasing Division operates a "voluntary purchasing" system rather than a complete "centralized purchasing" system. Under the voluntary system, departments obtain standard operating items, within approved budgets, utilizing Purchasing procedures. The Purchasing Division reviews various categories of merchandise and services and makes recommendations for consolidation and standardization of purchases to reduce duplication and overall costs. -Emergency Procurement In the event of an emergency, supplies, services or construction may be purchased without regard to normal purchase selection procedures to protect the health and welfare of the public. The City Manager shall keep the City Council informed of the extent of the emergency. -Gifts/Conflict of Interest/Interest in Public Contracts Conduct shall be in accordance with the Code of Iowa - Chapters 68B.22 Gifts, 331.342 Conflict of Interest and 362.5 Interest in Public Contract. A City officer or employee shall not have an interest, direct or indirect, in any contract or job of work or material or the profits thereof or services to be furnished or performed for the officers or employees of the City. RISK MANAGEMENT POLICIES It shall be the policy of the City of Iowa City to assume the risk of property damage, liability and dishonesty in all cases in which the exposure is so small or dispersed that the loss would not significantly or adversely affect the operations or financial position of the City. Insurance will not be purchased to cover loss exposures below prevailing deductible/retention amounts of current insurance held by the City of Iowa City, unless such insurance is required by statute or by contact, or in those instances in which it is desirable to obtain special services, such as inspection or claim adjustment services in connection with insurance. The deductible/retention amounts will be reviewed once annually by the Director of Finance and the Risk Manager to ensure appropriateness of the amounts. - 11 - Insurance will be purchased where possible against all major exposures which might result in loss in excess of the City's insurance reserve through the purchase of the following types of insurance: - All risk insurance on real and personal property. - General liability insurance. - Automobile liability insurance. - Fidelity and crime insurance. - Catastrophic workmen's compensation insurance. The City will self-insure in those instances where the cost of insurance is so high that it would be more cost effective to assume the risk. Real property will be insured on replacement cost basis, as determined by a competent appraisal service, against as wide a range of perils as possible. The value will be reviewed once annually by the Risk Manager and the City's insurance advisor. Loss prevention recommendations made by insurance companies, the state fire marshal or local fire authorities will, whenever possible, be implemented. In those cases in which such recommendations are not followed, a written report in which an explanation or justification is made will be filed with the Director of Finance and the City Manager within 30 days of receipt of the report. Insurance will be purchased only through licensed agents or agencies who have the staff and technical competence to adequately service the insurance provided. Insurance will be placed only in insurance companies rated A+ or A in Bests. Insurance placed in other companies will require a written report of the particulars, such report to be filed with the Risk Manager. The administration of the risk management policy will be a responsibility of the Risk Manager. Such responsibility includes placement of insurance coverage, maintenance of property appraisals and inventories, processing of claims and maintenance of loss records, and supervision of loss prevention activities. Settlement of claims are handled through the Risk Management Division and/or City Attorney Office. The Risk Manager is authorized to settle claims up to $3,000, the City Manager authorizes claim settlements between $3,000 and $20,000 and City Council approval is needed for settlements above $20,000. finadm\budget\policiesfy11.doc - 12 - SUMMARIES & CHARTS Financial Plan Analysis Transfers Additional Position Requests Personnel Listing F Y 2 0 1 2 FINANCIAL PLAN ANALYSIS I. PROPERTY TAXES Property taxes are the largest revenue source for the City’s General Fund, accounting for sixty-two percent (62%) of FY2012 revenue. There are a number of factors which determine the City’s tax levy each year: property valuations by class, the annual Assessment Limitation Order or rollback, TIF district valuations and rebates, statutory limits on individual tax levies, the City’s Financial and Fiscal Policies, other financing sources and projected expenditures. A. VALUATIONS: 1. 100% Assessment - Property valuations are set by the City and County Assessor. State law requires that all real property be reassessed every two years, specifically in odd-numbered years. Since 1995, valuations within the Iowa City corporate limits have increased an average of ten percent (10%) in revaluation years and two percent (2%) in non-revaluation years. Valuations reported by the Johnson County Assessor for January 1, 2010, serve as the basis for estimating property tax revenue in FY2012. Their report indicates a 1.34% increase in total assessed value from $4.38 billion to $4.44 billion in the last year. 2. Assessment Limitation Order / Rollback - The State of Iowa has a statutory growth limitation of four percent (4%) annually on taxable property valuations by class (residential, commercial, industrial, etc). Each year, the Department of Revenue’s Assessment Limitation Order sets a ‘rollback’ value by class which, when applied, determines taxable valuations. An additional growth restriction is applied to the residential valuations, limiting growth in taxable value to agricultural valuations. In other words, the percentage change in taxable valuations for urban residential property each year is limited to either four percent (4%) or the growth in agricultural property, whichever is lower. The following graph illustrates the impact of the rollback on taxable valuations. In FY2003 the residential rollback exempted $.75 billion of Iowa City’s residential assessed valuation. In FY2012 the residential rollback will exempt $1.6 billion of residential assessed valuations. The rollback for FY2012 is 48.5299% compared to FY2011 residential rollback of 46.9094%. 0.10 0.60 1.10 1.60 2.10 2.60 3.10 3.60 4.10 4.60 Valuation in Billions $Fiscal Year (FY) Taxable vs. 100% Assessed Valuations 100% Assessed Valuation Taxable Valuation - 13 - 3. Taxable Valuation - Iowa City’s taxable valuation for FY2012 has increased 3.27% for the debt service levy and 3.30% for non-debt service levies over FY2011. B. PROPERTY TAX LEVY RATES The FY2012 property tax rate for the City of Iowa City is $17.842 per $1,000 of taxable valuation, and higher by .48% than the FY2011 tax rate. The following graphic illustrates the combined effect of annual changes in assessed valuations, assessment limitations (rollback) and the City levy rate. Estimated Property Tax on $100,000 Residential Valuation (Iowa City portion) Iowa City’s FY2012 levy rate of $17.842 is comprised of a number of individual levies, as provided for in the Code of Iowa Section 384 for specific purposes. Following is a chart summarizing the individual levy rates by fiscal year, followed by a brief description of each. `FY2011 FY2012 Assessed Valuation 100,000$ 100,000$ Taxable Valuation 46,909$ 48,530$ City Levy 17.756$ 17.842$ Property Taxes 833$ 866$ FY2012 $866 FY2011 $833 - 14 - Dollars Tax Rate per $1,000 Dollars Tax Rate per $1,000 General Fund Tax Levies: General 21,746,140$ 8.100 22,460,112$ 8.100 Transit 2,550,473$ 0.950 2,634,211$ 0.950 Tort Liability 1,118,503$ 0.417 961,321$ 0.347 Library 724,871$ 0.270 748,670$ 0.270 Subtotal: 26,139,987$ 9.737 26,804,314$ 9.667 Special Revenue Levies: Emergency -$ 0.000 -$ - Employee Benefits 9,615,177$ 3.581 9,776,526$ 3.526 Subtotal: 9,615,177$ 3.581 9,776,526$ 3.526 Debt Service 12,028,775$ 4.438 13,009,149$ 4.649 Total City Levy Property Taxes:47,783,939$ 17.756 49,589,988$ 17.842 % Change from prior year:5.28% -0.54% 3.78% 0.48% Agland Levy 4,608$ 3.004 4,693$ 3.004 Total Property Taxes 47,788,547$ ---- 49,594,682$ ---- Dollars Tax Rate per $1,000 Dollars Tax Rate per $1,000 General Fund Tax Levies: General 22,905,098$ 8.100 23,358,704$ 8.100 Transit 2,686,400$ 0.950 2,739,601$ 0.950 Tort Liability 1,021,709$ 0.361 1,072,424$ 0.372 Library 763,503$ 0.270 778,623$ 0.270 Subtotal: 27,376,710$ 9.681 27,949,352$ 9.692 Special Revenue Levies: Emergency -$ - -$ - Employee Benefits 11,697,492$ 4.137 12,808,039$ 4.441 Subtotal: 11,697,492$ 4.137 12,808,039$ 4.441 Debt Service 12,945,303$ 4.535 13,958,722$ 4.794 Total City Levy Property Taxes:52,019,506$ 18.353 54,716,113$ 18.927 % Change from prior year:4.90% 2.87% 5.18% 3.13% Agland Levy 4,693$ 3.004 4,693$ 3.004 Total Property Taxes 52,024,199$ ----54,720,806$ ---- The City's property tax requests for FY2012 through FY2014 including the FY2011 certified tax request, are as follows: FY2011 Certified FY2012 Proposed LEVIES FY2013 Projected FY2014 Projected LEVIES - 15 - The general property tax levy of $8.10 is to be used to support General Fund services such as those provided by the Police and Fire Departments, Library, Senior Center, Parks and Recreation. This levy cannot exceed $8.10 per $1000 of taxable assessed valuation per State law. The Library tax levy of $.27 was voted in by a majority of the residents in 1991. The initial levy was used to expand Library services and continues to maintain that level of service. The Transit levy of $.95 is a "general" levy for transit operations which cannot exceed $.95 per $1,000 of taxable assessed valuation. The Tort Liability levy has no maximum and is based on estimated insurance premiums and claim losses within the self-insured retention. The levy rate for FY2012 is estimated at $0.347, compared to $0.417 for FY2011. The City’s self-insured retention amount is $400,000 per occurrence for worker’s compensation, $500,000 for liability claims and $100,000 for city property claims. The Employee Benefits property tax levy is used for the employer cost of the following benefits for employees within the General and Road Use Tax Funds:  Health Insurance  Life Insurance  Disability Insurance  Worker's Compensation insurance premiums and claims  Unemployment Compensation  Social Security (FICA - 7.65%)  Iowa Public Employees Retirement System costs (IPERS)  Municipal Fire and Police Retirement System of Iowa (MFPRSI) The Employee Benefit levy for FY2012 is $3.526, down (1.5%) when compared with the FY2011 levy of $3.581. City council approved a $300,000 reduction in this levy’s tax asking as part of a greater effort to reduce increases in the total tax rate. This was accomplished by funding a portion of Transit employee benefits costs from the Transit Levy in FY2012. The employee benefits levy rate is projected to increase seventeen percent (17.3%) in FY2013 to $4.137, and an additional seven percent (7.3%) in FY2014 to $4.441. Factors contributing to this increase include new public safety positions approved for FY2011, anticipated adjustments to the employer’s contribution rate by Municipal Police and Fire Retirement System of Iowa (MFPRSI)1, and Transit Levy funding of benefits in FY2012. The Debt Service levy provides funding for principal and interest payments on outstanding general obligation bonds. In FY2012, this levy is $4.649, compared with $4.438 in FY2011. 1 MFPRSI contribution rates are set annually by the state and based on an actuarial review. The employer contribution rate for FY2012 is 24.76% of Police and Fire annual salaries . Information from MFPRSI in October, 2010, indicates that the city’s contribution rate is expected to increase to 37.33% within the next four years. - 16 - II. GENERAL FUND General Fund is the City’s main operating fund and includes activities in the following areas: general government administration, public work administration, public safety, cultural and recreational activities, community and economic development. A. GENERAL FUND - REVENUE General Fund revenue is projected at $59,168,277 million in FY2012. A comparison of total General Fund revenue between fiscal years is challenging due to a number of one-time transactions and events. However, a more useful discussion by revenue classification is provided on the following pages. FY2010 FY2011 FY2012 FY2013 FY2014 Actual Amended Proposed Projected Projected Property Taxes 33,684,964 35,103,007 36,473,734 38,400,055 40,094,480 Other City Taxes 8,149,967 10,348,001 9,613,091 9,601,148 1,788,486 Licenses & Permits 1,214,129 1,330,333 1,211,428 1,285,928 1,222,428 Use Of Money & Property 484,135 131,394 114,396 114,396 114,396 Intergovernmental 4,111,460 3,702,303 3,834,074 3,920,528 3,882,662 Charges For Services 5,755,338 5,766,888 5,891,704 5,931,262 5,971,411 Miscellaneous 2,211,600 1,659,824 1,564,371 1,565,640 1,566,928 Other Financing Sources 1,609,443 6,065,745 465,479 792,630 1,036,122 Total Revenue:57,221,036$ 64,107,495$ 59,168,277$ 61,611,587$ 55,676,913$ % change from prior year 28.1% 12.0%-7.7%4.1%-9.6% Property Taxes 62% Other City Taxes 16% Licenses & Permits 2% Intergovt. 6%Use Of Money & Property > 1% Charges For Services 10% Miscellaneous 3% Other Financing Sources 1% FY 2012 Budget General Fund Revenue $59,168,277 - 17 - General Fund revenue is summarized into eight major categories. An analysis of each category follows: 1. Property Taxes - Property tax revenue of $36.5 million is the primary funding source for General Fund operations, providing an estimated sixty-two percent (62%) of total revenue in FY2012. 2. Other City Taxes – This category, estimated at $9.6 million in FY2012, includes local option sales tax revenue of $7.8 million, $724,000 in Hotel Motel Taxes, $448,000 in gas and electric excise taxes, and $565,000 in utility franchise taxes. a) Local Option Sales Tax: A one percent (1%) sales tax was approved by voter referendum on May 5, 2009, to provide funding for “remediation, repair and protection of flood-impacted public infrastructure”. Sales tax revenue is being receipted into the General Fund and transferred to the following capital projects designated by city Council as priorities under this definition: relocation of facilities at North Wastewater, elevation of North Dubuque Street and the reconstruction of Park Road Bridge. The sales tax went into effect on July 1, 2009. b) Hotel Motel Tax: This revenue source is a state-administered tax. Estimated at $724,000 in FY2012, the seven percent (7%) tax on gross hotel/motel room rental receipts is distributed as follows: c) Gas and Electric excise taxes on utility companies: The Gas and Electric Excise tax is a state- legislated reclassification from property tax to usage tax. The tax is based on property tax rates and valuations supplied by the State Department of Revenue & Finance. d) Utility Franchise Taxes on utility customers: Senate File 478 was enacted by the Iowa state legislature during its 2009 session, establishing cities’ right to impose a franchise tax on gas and electric utilities. On February 16, 2010, the Iowa City Council passed and approved an ordinance establishing a one percent (1%) tax2 to be expended for the following purposes: 1) Inspecting, supervising and otherwise regulating the MidAmerican Energy Company’s gas and electric franchises. 2) Public safety, including the equipping of fire, police and emergency services. 3) Public infrastructure to support commercial and industrial economic development. Of the $840,000 estimate for FY2012, $565,000 will go to the City’s General Fund for maintenance of the right-of-way and operational costs associated with Fire Station #4. The remaining $275,000 is for recurring Capital Improvement Projects (CIP) in the right of way. 3. Licenses & Permits – This category consists of revenue received for building and rental housing permits/inspections, plumbing license and taxi license fees; beer, liquor and cigarette permit/license fees (state regulated), sign permits, burial permits, animal licensing and some miscellaneous fees. The FY2012 budget for Licenses and Permits is estimated at $1.2 million. City Council approved a 19.5% increase in rental inspection permit fees to be effective July 1, 2009. The increase is projected to generate an additional $120,500 annually, when averaged over the next two-year inspection cycle, FY2011-2012. 2 On December 7, 2009, the Iowa City Council passed and approved an ordinance establishing the franchise tax on gas and electric utilities at two percent (2%). During the FY2011 budget work sessions, City Council directed staff to revise the three-year financial plan assuming the franchise tax to be one percent (1%). Convention & Visitor's Bureau 25.00% Police Patrol 47.50% Parks & Recreational Facilities 27.50% Total Hotel Motel 7% Tax 100.00% - 18 - 4. Use of Money & Property – This revenue source consists of interest income. The category is budgeted at $114,346 in FY2012, down significantly from prior years due to the decrease in interest income and the compounding effect as investments come due and are reinvested at a lower rate. 5. Intergovernmental revenue is estimated at $3.8 million in FY2012, including state and federal grants, 28-E agreements and contracts with local governmental entities. The majority of intergovernmental revenue is the result of 28E agreements with local entities for services provided to area residents, as shown in the following schedule. The largest of these agreements is for fire protection services to the University of Iowa, estimated at $1.6 million in FY2012, with $1.5 million receipted into the General Fund. The remainder is deposited into the Employee Benefits Fund as reimbursement for a percentage of Fire employee benefits. FY2010 FY2011 FY2012 FY2013 FY2014 Intergovernmental Funding Actual Amended Proposed Projected Projected Local Governmental: 28E Agreements Coralville, Johnson County & Other Governments - Animal Services 81,284$ 112,722$ 92,500$ 92,500$ 92,500$ IC Comm. Schools - Mercer Pool 101,009 100,384 98,163 98,779 100,672 County, Univ Heights, Hills - Library 417,732 419,606 424,363 425,012 437,265 Johnson County - Joint Emergency Communication Center (JECC) Reimb. 204,771 - - - - Johnson County - Senior Center 75,000 75,000 77,250 77,250 77,250 University Heights - Transit Services 32,310 29,804 33,279 33,279 33,279 University Heights - Emergency Radio 42,275 - - - - UI, County, Coralville Contribution Joint Public Safety Equipment Purchase - 26,250 - - - Local Governmental Revenue:954,381 763,766 725,555 726,820 740,966 State Revenue: Monies & Credits 28,951 13,000 13,000 13,000 13,000 Transit Assistance 355,099 364,492 355,099 355,099 355,099 Transit - Federal Pass-thru 236,438 60,832 91,035 91,035 91,035 Public Safety Grants 194,171 158,240 201,875 201,875 201,875 University of Iowa - Fire Protection 1,312,620 1,382,068 1,487,372 1,572,561 1,520,549 University of Iowa -Library Services - 35,000 35,000 35,000 35,000 Total State Revenue:2,127,279 2,013,632 2,183,381 2,268,570 2,216,558 Federal Revenue: Transit FTA Operating Grants 904,110 873,006 904,110 904,110 904,110 Public Safety Grants 12,070 43,093 17,203 17,203 17,203 FEMA Assistance / Reimbursements 108,745 - - - - Total Federal Revenue:1,024,925 916,099 921,313 921,313 921,313 Misc. Other Intergovernmental 3,844 7,687 2,800 2,800 2,800 Total - Intergovernmental Funding: 4,110,429$ 3,701,184$ 3,833,049$ 3,919,503$ 3,881,637$ - 19 - 6. Charges for Services are estimated at $5.9 million in FY2012. Included within this category is an administrative chargeback of $2.7 million to the City’s proprietary funds for services rendered by administrative divisions. Other divisions with fee-based services include: Transit, Parks and Recreation, Police (special events, contracted services), Fire (inspections), Housing & Inspection Services, Animal Control and Cemetery services. 7. Miscellaneous Revenue - Miscellaneous revenue has dropped from $2.2 million in FY2010 to $1.6 million in FY2012. This category includes a variety of revenue sources, the largest is parking fines, which are budgeted at $542,000 for FY2012. Other miscellaneous revenue includes magistrate court fines and surcharges related to code enforcement ($280,000) and library fines ($205,000). 8. Other Financing Sources include proceeds from the sale of assets, allocation of funds to equipment replacement reserves, and operating support from other funds for specific staff positions. The category is budgeted at $465,000 in FY2012. Transactions that occurred within this category in prior years including the following: capital project funding of $3.9 million to 420th Street infrastructure, and $1.6 million for Fire Station #4 construction. These transactions were financed by loans from the Landfill fund. Future years require debt payments from the General fund to the Landfill fund. - 20 - - 21 - B. GENERAL FUND – EXPENDITURES The General Fund expenditure budget in FY2012 is $60,488,035. A comparison of expenditures across fiscal years is challenging due to a number of one-time transactions and events as discussed by major expenditure classification on the following page. FY2010 FY2011 FY2012 FY2013 FY2014 Actual Amended Proposed Projected Projected 1. Personnel 32,963,706 35,677,176 38,140,349 38,695,259 40,478,714 2. Services 8,606,791 10,195,633 9,539,831 9,301,375 9,215,940 3. Supplies 1,896,619 2,630,727 2,512,178 2,508,745 2,542,723 4. Capital Outlay 1,732,472 2,065,047 1,135,594 1,085,201 1,024,418 5. Transfers Out 1,802,062 21,870,854 8,775,083 8,915,012 1,346,892 6. Contingency - 345,000 385,000 387,000 390,000 Total Expenditures: 47,001,650 72,784,437 60,488,035 60,892,592 54,998,687 % Change 8.7% 54.9% -16.9% 0.7% -9.7% $0.0 $10.0 $20.0 $30.0 $40.0 $50.0 $60.0 $70.0 $80.0 FY2010 FY2011 FY2012 FY2013 FY2014Millions of Dollars ($)Fiscal Year (FY) FY2012 Proposed Budget General Fund Expenditures by Category Other Financial Uses Capital Outlay Supplies Services Personnel - 22 - 1. Personnel – Personnel costs include salaries and benefits, including health, life, and disability insurance, employer share of FICA and IPERS, and Police/Fire MFPRSI retirement contributions. Personnel costs account for approximately sixty-three percent (63%) of budgeted expenditures within the General Fund in FY2012. a) Collective Bargaining: Wages and benefits for most employees are determined by collective bargaining agreements with one of three unions: AFSCME (Local #183), the Police Labor Relations Organization (PLR) of Iowa City, and the Iowa City Association of Professional Fire Fighters, IAFF, AFL-CIO (Local #610). The AFSCME and Fire contracts for FY2012 include cost of living adjustments (COLA) of 1.35% in June, 2011 and 1.5% in December, 2011. Administrative, confidential, supervisory and temporary employees specified in Chapter 20 of the Code of Iowa are excluded from the unions and their respective agreements. Salaries and benefit appropriations for these employees are determined by the City Council upon the recommendation of the City Manager. Cost of living adjustments have been approved at the same rate as union employees for FY2012. b) Retirement Contributions: In recent years, the Iowa Public Employees’ Retirement System (IPERS) increased the combined contribution rate by a half a percent (0.5%) annually. With a 60/40 split between employer and employee, the employer share will increase from 6.95% in FY2011 to 8.07% in FY2012. The Municipal Fire & Police Retirement System of Iowa (MFPRSI)’s Board of Trustees sets the annual contribution rate for public entities, based on independent actuarial opinion. The rate for FY2012 has been set at 24.76% and is expected to increase to 29.31% by FY2013 and 37.33% by FY2014. The employee contribution is currently fixed at 9.40%. As a result of the unusual increase and unbalanced contribution formula, the Iowa League of Cities is currently advocating for legislative changes to the system. c) Other Benefits: An increase in the employee contribution towards health insurance was negotiated into the FY2012 union contracts. Health insurance costs were projected to increase three percent (3%) in FY2012, and six percent (6%) in FY2013 and 2014. d) 27th Pay Period – FY2012: An additional $1.1 million is budgeted in FY2012 due to a 27th pay period during the fiscal year. This occurs once every eleven years as dictated by how pay periods span the beginning / end of each fiscal year. The 27th Pay Period is proposed to be funded using General fund cash balance. 2. Services - Expenditures are budgeted at $9.5 million, an increase of eleven percent (11%) over FY2010 actuals. This includes additional funding for the General Fund Loss Reserve, Economic Development initiatives and paratransit services. Operating costs included in this category which have specific inflationary guidelines include self- insured loss reserve funding; liability, fire & casualty insurance premiums; professional and consultant services; internal service fund charges (ITS, Equipment and Central Services); training & education; building and equipment repair and maintenance services; and vehicle / equipment rentals. Non-operating costs within the category include Aid to Human Service Agencies, Community Event Funding, support to the Iowa City Coralville Convention & Visitors Bureau, and Community and Economic Development Assistance. These are budgeted as follows: , $288,603 Aid to Human Service Agencies $110,162 Community Event / Program Funding $180,982 ICCVB – Community / Economic Development Assistance $200,000 Economic Development Assistance - 23 - 3. Supplies - Supplies consist primarily of commodities that are consumed or depleted, such as office and cleaning supplies, vehicle fuel and materials for repair and maintenance of buildings, streets, and equipment. Individual items under $5,000 which may have been categorized as capital outlay in prior years, are budgeted within the Supplies category for FY2012 and beyond. This adjustment is in line with the capitalization threshold utilized in the comprehensive annual financial report. 4. Capital Outlay – General Fund capital outlay is budgeted at $1.1 million in FY2012 and includes police vehicle replacements, library materials, operating equipment, and building maintenance and improvements of $1,000 or greater. 5. Transfers Out – This category is budgeted at $8.8 million in FY2012. Transfers-out include local option sales tax (LOST) funding for elevation of North Dubuque Street ($3.6 million) and relocation of North Wastewater ($4.2 million), as well as $150,000 from the General Levy for the Downtown Co- work Space. The FY2011 budget (significantly higher at $21.7 million) includes funding for the North Dubuque and North Wastewater projects, infrastructure along 420th Street, and construction of Fire Station #4. 6. Contingency use of General Fund cash is budgeted at ¾ of one percent (1%) of General Fund expenditures (excluding transfers) - approximately $385,000 in FY2012. - 24 - - 25 - D. GENERAL FUND YEAR-END CASH BALANCE The City of Iowa City’s policy is that General Fund cash balances will not go below fifteen percent (15%), with a ceiling of twenty-five percent (25%). During the FY2010 budget process, City Council further revised the reserve policy for General Fund so that unreserved / unrestricted cash balance in excess of twenty-five percent (25%) of expenditures be considered for tax relief. In February, 2009, the Government Finance Officers Association (GFOA) released GASB Statement No. 54, which redefines the terminology used for fund balance reporting. Following is a summary of General Fund cash balance utilizing the new definitions. FY2010 FY2011 FY2012 FY2013 FY2014 Actual Amended Proposed Projected Projected Unassigned:16,327,260$ 14,997,310$ 13,632,476$ 13,758,464$ 13,603,436$ Assigned: (Available for current and / or future operations) Fire Dept. Donations 3,841 - - - - Honor Guard Donation 1,054 1,054 1,054 1,054 1,054 Police Department Donations 1,448 1,448 1,448 1,448 1,448 Cemetery Flags & Flagpoles Program 612 612 612 612 612 Housing Trust Acct Council 14,455 14,455 14,455 14,455 14,455 21,411$ 17,570$ 17,570$ 17,570$ 17,570$ Committed: (Available for current and / or future operations) Library Equipment Replacement Reserve 99,712 103,180 146,148 189,116 208,570 Park Land Acquisition Reserve 185,733 185,733 185,733 185,733 185,733 Library Computer Replacement Reserve 106,599 94,033 110,422 126,765 169,733 Park Land Development Reserve 23,437 23,437 23,437 23,437 23,437 Transit Reserve: Grant & Levy Restrictions 2,455,596 2,024,209 1,875,695 2,329,391 3,020,223 Fire Equipment Replacement Reserve 420,371 500,371 580,371 660,371 740,371 Transit State Capital 105,990 - - - - 3,397,437$ 2,930,962$ 2,921,805$ 3,514,812$ 4,348,066$ Restricted (Not available for general operations) Police Forfeiture Share 466,537 466,537 466,537 466,537 466,537 Local Option Sales Tax 6,948,760 72,084 72,084 72,084 72,084 Restricted Cash (Develop/Constr Escrows) 1,291,478 1,291,478 1,291,478 1,291,478 1,291,478 Moose Lodge/Hwy 6 3,376 3,376 3,376 3,376 3,376 Silvercrest Sidewalk Assessment 10,594 10,594 10,594 10,594 10,594 Scott 6 Sidewalk Assessment 3,430 3,430 3,430 3,430 3,430 Restricted Cash Balance: (Forfeitures, Dev./Constr. Escrows)8,724,175$ 1,847,499$ 1,847,499$ 1,847,499$ 1,847,499$ General Fund Ending Cash Balance 28,470,284$ 19,793,342$ 18,419,351$ 19,138,346$ 19,816,572$ General Fund Expenditures:47,001,650$ 72,784,437$ 60,542,268$ 60,892,592$ 54,998,687$ Unassigned Cash Balance as a % of Expenditures:35% 21% 23% 23% 25% General Fund Assigned, Committed & Restricted Cash Balance - 26 - General Fund cash balance is relied upon to provide cash flow during the first quarter of the fiscal year as the majority of property taxes are not received until October/November. The following chart demonstrates how expenditures have exceeded receipts in the first three months over the past ten years. III. SPECIAL REVENUE FUNDS Special Revenue Funds include Employee Benefits, Community Development Block Grant (CDBG), the HOME Program, Flood Recovery & Hazard Mitigation Grants, Road Use Tax, Johnson County Council of Governments (JCCOG), and UniverCity. A. Community Development Block Grant (CDBG) & HOME Program – These funds account for revenue from the U.S. Department of Housing and Urban Development and are restricted in use for eligible projects as defined by federal regulations. Monies are utilized by both businesses and individual homeowners for property rehabilitation and community development initiatives. In FY2012, CDBG federal revenue is budgeted at $815,000 and the HOME program at $770,000. B. Flood Recovery & Hazard Mitigation Grants - Grants totaling $26.5 million are budgeted for hazard mitigation (including the home-buyout program) and business / residential assistance in FY2011. This includes monies from FEMA, CDBG and the JUMPSTART Iowa Fund, with receipts and expenditures anticipated to extend into FY2012. C. Road Use Tax Fund - Road Use Tax Fund activities are financed through state-distributed Road Use Tax and TIME-21 revenue, which is based on vehicle registration fees, motor vehicle fuel taxes, rental vehicle excise taxes and a use tax on trailers. Funds are distributed back to cities based on a per capita formula. Expenditures include operational costs in the Streets and Traffic Engineering Divisions, funding to JCCOG Transportation Planning, and annual repair and maintenance projects within the CIP program. Municipalities were advised by both the IDOT and the Iowa League of Cities to budget Road Use Tax receipts conservatively for FY2012, as projections from November, 2010, were “subject to dramatic changes” as consumers respond to the change in economic conditions. Based on a population of 62,380; revised revenue estimates for Iowa City are $5.86 million, $6.0 and $6.17 million in FY2012 - 2014. D. Metropolitan Planning Organization (MPO) of Johnson County – Previously known as Johnson County Council of Governments (JCCOG), this organization coordinates planning efforts for all of Johnson County. Member agencies include Coralville, Iowa City, Johnson County, Lone Tree, North Liberty, Oxford, Shueyville, Solon, Swisher, Tiffin, University Heights and the University of 3 Months @ Sept. 30 Receipts Expenditures Shortfall FY2011 8,976,380$ 13,778,695$ (4,802,315)$ FY2010 8,934,768$ 13,186,810$ (4,252,042)$ FY2009 6,496,526 13,877,093 (7,380,567) FY2008 7,041,379 12,484,773 (5,443,394) FY2007 7,881,225 13,014,632 (5,133,407) FY2006 6,315,525 12,105,987 (5,790,462) FY2005 6,040,943 10,889,278 (4,848,334) FY2004 4,595,488 11,049,590 (6,454,102) FY2003 4,806,797 9,410,440 (4,603,643) FY2002 4,387,107 8,818,510 (4,431,403) - 27 - Iowa. Organizational structure is provided for by a 28(E) cost-sharing agreement in which the City of Iowa City provides administrative, clerical, and accounting staff and services; in addition to provision of office space, insurance and access to the City of Iowa City vehicle pool. A review of JCCOG’s funding allocation is recommended at this time. IV. TIF SPECIAL REVENUE FUNDS Tax Increment Financing Districts have been established in various locations in Iowa City to encourage economic development. TIF revenues are used to repay debt incurred for specific projects and to pay property tax rebates on increased valuation per development-specific agreements within the districts. As these agreements expire and/or their legal requirements are satisfied, tax revenue generated by the incremental valuation (increase in property values for the district since it was established) are released and future receipts are distributed to all taxing authorities. Iowa City’s incremental TIF valuation for FY2012 is $33 million. V. DEBT SERVICE FUND This fund accounts for annual principal and interest payments due on general obligation debt of the City. Funding is provided by the debt service property tax levy, transfers from Water Operations, and loan repayments. FY2011 through 2014 G.O. bond issues are estimated to be $10.9 million, $6.9 million, $13.3 million and $7.4 million, respectively. As stated in the City's Fiscal Policy, "Debt incurred as a general obligation of the City of Iowa City shall not exceed statutory limits: presently 5% of the total assessed value of property within the corporate limits as established by the City Assessor." The following schedule and graph depict current and estimated future debt margins for the City as of December, 2010. Property valuations for FY2012 are estimates by the County Auditor’s office, FY2013 and FY2014 are estimated at two percent (2%) growth annually. Fiscal Year Total (100%) Property Valuation Allowable Debt Margin (5% of Total Property Val.) Outstanding Debt at July 1 Debt as % of Allowable Debt Margin Outstanding Debt as a Percentage of Total Valuations FY02 2,692,448,464 134,622,423 61,565,000 46%2.3% FY03 2,909,644,383 145,482,219 85,260,000 59%2.9% FY04 2,962,505,107 148,125,255 79,100,000 53%2.7% FY05 3,195,170,779 159,758,539 85,085,000 53%2.7% FY06 3,295,985,553 164,799,278 85,290,000 52%2.6% FY07 3,810,644,057 190,532,203 85,840,000 45%2.3% FY08 3,931,783,525 196,589,176 87,090,000 44%2.2% FY09 4,267,009,276 213,350,464 84,995,000 40%2.0% FY10 4,379,474,863 218,973,743 75,050,000 34%1.7% FY11 4,453,098,748 222,654,937 92,001,484 41%2.1% *FY12 4,374,002,331 218,700,117 78,886,653 36%1.8% *FY13 4,461,482,378 223,074,119 79,103,497 35%1.8% *FY14 4,550,712,025 227,535,601 74,724,269 33%1.6% * Estimate - 28 - Iowa City’s internal fiscal policy was revised in April, 2010, upon recommendation of the Finance Director to specify that the "debt service levy shall not exceed 30% of the city levy in any one fiscal year." The following chart shows the debt service levy as a percentage of the city levy rate for FY2005 through 2014. Fiscal years 2013 and 2014 are based on estimated financing requirements for capital projects and are subject to changes in other levy rates (based on operating costs) and future changes in property valuations. 0 50 100 150 200 250 Millions of Dollars ($)Fiscal Year (FY) G.O. Debt Outstanding - by Fiscal Year - Allowable Debt Margin Outstanding Debt at July 1 * Estimated 22.8% 23.4%22.4%21.9% 24.3% 23.6% 25.0% 26.1% 24.7%25.3% 0.0% 5.0% 10.0% 15.0% 20.0% 25.0% 30.0% Fiscal Year (FY) Debt Service Levy As a Percentage of Total Property Tax Levy * Estimated (30% Recommended Maximum) Note: Fiscal years 2007 and 2008 had one-time reductions in the debt levy of $638,200 and $934,947, which resulted in foregone debt levies of $0.27 and $0.385 respectively, funded from the General Fund. - 29 - VI. BUSINESS-TYPE ACTIVITES Business-type funds include Parking, Wastewater Treatment, Water, Refuse, Landfill, Airport, Broadband Telecommunications, Housing Authority, and Stormwater Management. These activities are primarily self-supported through user fees for services provided. The exceptions to this are the Iowa City Airport and Housing Authority. The Iowa City Airport is not self-supported at this time and receives property tax subsidy. The Housing Authority is primarily a federally funded program. A. Parking Fund – Parking fines and fees remain unchanged at this time and fund balance remains healthy. Receipts from parking impact fees have resulted in a revised amortization schedule on the Southside Parking Facility Land Acquisition loan (former St. Pat’s Parish Hall site). Final payment is anticipated in FY2017, compared with the original schedule through FY2028. Financing for the proposed parking garage and WorkForce housing structure at this location would require a measurable rate increase in future years. B. Water Fund - Cash balance is projected to decrease in future years. No change in user fees is recommended at this time, however, as fund balance remains healthy. C. Wastewater Treatment Fund - No change in user fees is recommended at this time. The Capital Improvement Program includes $1.89 million in funding from Wastewater cash for the South Wastewater Plant Expansion project. This project involves consolidation of North Wastewater operations into the South Plant. Other funding for the project includes $22.0 million in federal EDA grants (application submitted), $13.6 million in local options sales tax, $5.5 million in I- JOBS grant monies, and $5.0 million in CDBG Public Infrastructure grants. Subject to changes in project funding, fund balance is expected to increase in future years, as a result of the interest savings provided by the 2009 and 2010 Sewer Revenue bond refundings. A review of wastewater user fees is likely upon completion of the South Wastewater Expansion project. D. Refuse Collection - No change in user fees is recommended at this time, however, we will continue to monitor this fund due to fluctuating fuel costs. E. Landfill Operations - Landfill fees remain unchanged at this time. There are two new positions (2.0 FTE) approved for Landfill in FY2012: one Landfill Operator position is required within Solid Waste Recycling Operations due to increased program participation, and one Maintenance Worker I position is needed to provide staffing at the East Side Recycling Center. Capital project funding includes $2.0 million in FY2012 for Iowa City's contribution to the Landfill Gas to Energy project. - 30 - F. Airport Operations - The FY2012 budget maintains current operations and includes continued repayment of interfund loans used to construct hangars at the airport. General Fund support is $100,000 annually. Capital project financing includes construction of a six-unit corporate hangar in FY2011. This is an addition to the capital improvements program adopted in March, 2010. The project would utilize $400,000 from the sale of parcels in the airport commercial park. Flood plain mitigation work is scheduled for FY2014 to allow further development of the south airfield. The project is estimated at $2.0 million, with $1.0 million from federal grants and $1.0 million in general obligation bond funding. Other capital projects proposed at this time include hangar maintenance and runway / surface improvements. These projects are ninety-five percent (95%) federally funded, with a five percent (5%) local match from general obligation bonds. G. Broadband Telecommunications - This fund accounts for activities within the Cable TV division. Functions include administration of the cable television franchise agreement, local programming on City Channel 4 and interactive services on InfoVision Channel 5. The primary funding source for this division is a five percent (5%) cable franchise fee, which is part of a non-exclusive franchise agreement and budgeted at $671,000 in FY2012. The Community Television Service (CTS), a project of the Cable TV division, produces programs for nonprofit organizations and cablecasts local public meetings. The CTS receives 55 cents per cable customer per month to produce this programming under the new agreement with Mediacom. Revenue from this pass-through fee is estimated at $116,000 for FY2012. H. Stormwater Management - Annual Fee Increase – FY2012 - 2014 A twenty-five percent (25%) rate increase was approved for stormwater user fees in FY2012, with annual increases recommended for FY2013 and FY2014. User fees are currently $2.00/month per Equivalent Residential Unit (ERU) and will increase to $2.50/month in FY2012. This is the first increase since the fee’s inception in 2004 and is expected to generate an additional $160,000 annually. The stormwater management fee provides funding for stormwater monitoring and capital projects. The FY2011 – 2015 Capital Improvement Program includes funding of $500,000 in FY2012 for work in the Scott Park Development and Lower Muscatine / Kirkwood to First Avenue projects, and $500,000 in FY2013 for improvements to the system near Riverside Drive and the University of Iowa Arts Campus. I. Housing Authority The Iowa City Housing Authority is projected to receive $7.6 million in federal funding through the U.S. Department of Housing and Urban Development (H.U.D.) in FY2012. These monies finance programs to assist individuals and families in obtaining affordable housing. - 31 - VII. INTERNAL SERVICE FUNDS Internal service funds include Equipment / Fleet Maintenance, Central Services, Risk Management Loss Reserves, Health and Dental Insurance Reserves and the Information Technology Services Fund. Each of these activities is funded by the departments and divisions which utilize their services, with projected increases as follows: A. Equipment / Fleet Maintenance Intra-city charges for equipment / fleet maintenance are projected to increase three percent (3%) annually. This charge covers normal vehicle repairs, maintenance and fuel costs. B. Health Insurance Reserve Health insurance claims and premiums are projected to increase three percent (3%) in FY2012 and six percent (6%) annually from FY2013 – FY2014. - 32 - - 33 - - 34 - - 35 - - 36 - - 37 - - 38 - - 39 - City of Iowa City Full Time Equivalent's Comparison FY2011 - FY2012 Full Part Full Part Cost Center Time Time Total Time Time Total City Council 7.00 - 7.00 7.00 - 7.00 City Clerk 4.00 - 4.00 4.00 - 4.00 City Attorney 5.00 0.60 5.60 5.00 0.60 5.60 City Manager 3.00 - 3.00 3.00 - 3.00 Personnel 4.00 - 4.00 4.00 - 4.00 Finance Administration 1 2.15 0.50 2.65 2.15 0.50 2.65 Accounting 1 8.00 - 8.00 8.00 - 8.00 Purchasing 3.25 0.75 4.00 3.25 0.75 4.00 Revenue Division 6.50 1.38 7.88 6.50 1.38 7.88 Document Services 2 4.00 - 4.00 4.00 - 4.00 Tort Liability, Insurance 1.00 - 1.00 1.00 - 1.00 Govt. Buildings Operations & Maint. 1 4.33 0.50 4.83 4.33 0.50 4.83 Human Rights 2.00 0.50 2.50 2.00 0.50 2.50 Transit 40.00 16.25 56.25 40.00 16.25 56.25 Police Department Administration 5.00 - 5.00 5.00 - 5.00 Criminal Investigation 2 8.00 - 8.00 9.00 - 9.00 Patrol 1,2,3 72.00 - 72.00 69.00 - 69.00 Records & Identification 6.00 - 6.00 6.00 - 6.00 Crime Prevention 1.00 - 1.00 1.00 - 1.00 Station Master 5.00 - 5.00 5.00 - 5.00 Johnson County Task Force Grant 1.00 - 1.00 1.00 - 1.00 Domestic Violence Grant 1.00 - 1.00 1.00 - 1.00 Fire Adminstration 3 4.00 - 4.00 3.00 - 3.00 Fire Emergency Operations 59.00 - 59.00 59.00 - 59.00 Fire Prevention 2.00 - 2.00 2.00 - 2.00 Fire Training 1.00 - 1.00 1.00 - 1.00 Shelter Operations & Administration 6.00 - 6.00 6.00 - 6.00 HIS Department Administration 2.00 - 2.00 2.00 - 2.00 Building Inspection 7.50 0.30 7.80 7.50 0.30 7.80 Housing Inspections 5.25 0.50 5.75 5.25 0.50 5.75 Flood Recovery 0.40 - 0.40 0.40 - 0.40 Public Works Administration 2.00 - 2.00 2.00 - 2.00 Engineering Services 12.10 - 12.10 12.10 - 12.10 Parks & Rec Administration 2.00 - 2.00 2.00 - 2.00 Recreation 13.67 1.75 15.42 13.67 1.75 15.42 Parks 13.00 - 13.00 13.00 - 13.00 Forestry Operations 3.00 - 3.00 3.00 - 3.00 Cemetery Operations 3.00 - 3.00 3.00 - 3.00 CBD Maintenance Operations 3.00 - 3.00 3.00 - 3.00 Library 1 33.00 10.64 43.64 33.00 10.64 43.64 Senior Center Operations 2 6.00 0.50 6.50 6.00 0.50 6.50 PCD Department Admin 2.05 0.50 2.55 2.05 0.50 2.55 Urban Planning 3.00 0.50 3.50 3.00 0.50 3.50 Neighborhood Services 1.00 - 1.00 1.00 - 1.00 Non-Grant Community Development 2 0.75 0.10 0.85 0.75 0.10 0.85 Economic Development 1.00 - 1.00 1.00 - 1.00 Total - General Fund 378.95 35.27 414.22 375.95 35.27 411.22 FY2011 Amended FY2012 - 40 - City of Iowa City Full Time Equivalent's Comparison FY2011 - FY2012 Full Part Full Part Cost Center Time Time Total Time Time Total FY2011 Amended FY2012 Parking Administration & Operations 23.00 9.75 32.75 22.00 10.75 32.75 Wastewater Treatment Admin. & Ops. 3 25.60 - 25.60 25.40 - 25.40 Water Administration & Operations 31.50 1.25 32.75 31.50 1.25 32.75 Refuse Collection Admin. & Operations 20.35 - 20.35 20.35 - 20.35 Landfill Administration & Operations 4 15.00 0.50 15.50 17.00 0.50 17.50 Airport Operations 1.00 0.75 1.75 1.00 0.75 1.75 Broadband Telecommunications 2 4.00 0.88 4.88 4.00 0.88 4.88 Local Access Pass Through 1.00 0.75 1.75 1.00 0.75 1.75 Storm Water Management Operations 3 1.90 - 1.90 2.10 - 2.10 Iowa City Housing Authority 12.25 1.00 13.25 12.25 1.00 13.25 Total - Enterprise Funds 135.60 14.88 150.48 136.60 15.88 152.48 Employee Benefits Adminsitration 1 0.55 - 0.55 0.55 - 0.55 CIP Staff 3.00 - 3.00 3.00 3.00 Road Use Tax - Traffic Engineering 4.15 - 4.15 4.15 - 4.15 Road Use Tax - Street Maint. & Repair 25.50 - 25.50 25.50 - 25.50 UniverCity Neighborhood Partnership 2 0.20 - 0.20 0.20 - 0.20 CDBG Administration 1.15 0.13 1.28 1.15 0.13 1.28 CDBG Rehab-Project Delivery 1.20 0.40 1.60 1.20 0.40 1.60 HOME Administration 0.95 - 0.95 0.95 - 0.95 Flood Recovery & Mitigation - Grants 1.60 - 1.60 1.60 - 1.60 MPO of Johnson County - Administration 1.60 - 1.60 1.60 - 1.60 MPO of Johnson County - General Transportation Planning 4.00 - 4.00 4.00 - 4.00 MPO of Johnson County - Human Services 1.00 - 1.00 1.00 - 1.00 Information Technology Services 2 11.00 0.80 11.80 11.00 0.80 11.80 General Fleet Maintenance 9.50 0.38 9.88 9.50 0.38 9.88 Equipment Replacement 0.50 0.88 1.38 0.50 0.88 1.38 Mail Service 0.75 - 0.75 0.75 - 0.75 Risk Management Administration 1 1.80 - 1.80 1.80 - 1.80 Library Development Office Salary 1.00 - 1.00 1.00 - 1.00 Total - Other Funds 69.45 2.59 72.04 69.45 2.59 72.04 GRAND TOTAL - ALL FUNDS:584.00 52.74 636.74 582.00 53.74 635.74 1 FTE changes by resolution during FY2011 2 FTE changes due to reassignment of cost center during FY2011 3 FTE changes due to reassignment of cost center during FY2012 4 New positions approved / eliminated with the FY2012 Final Budget - 41 - City of Iowa City Reconciliation of Position Changes FY2011 - FY2012 From To Net Change From To Net Change 1 FTE changes by resolution during FY2011: Accounting: Grant Accountant - 1.00 1.00 Broadband Telecommunications - 0.13 0.13 Finance Admin., Employee Benefits Admin., Risk Management Admin.: Management Analyst 1.00 0.50 (0.50) Adminsitrative Secretary 0.63 1.00 0.37 Library Childrens' Services: Librarian I/II, Library Assistant III (UI 28E / Curriculum Lab)0.50 1.00 0.50 Police Patrol: Police Officer (temporary military overhire)- 1.00 1.00 2.13 4.63 2.50 2 FTE changes due to reassignment of cost center during FY2011: Broadband Telecommunications 0.19 0.13 (0.06) Criminal Investigations - 1.00 1.00 Document Services 0.50 1.00 0.50 Govt. Buildings Operations & Maint.0.63 0.50 (0.13) Information Technology Services 0.50 - (0.50) Non-Grant Community Development 0.95 0.75 (0.20) Patrol 1.00 - (1.00) Senior Center Operations 0.81 1.00 0.19 UniverCity Neighborhood Partnership - 0.20 0.20 4.58 4.58 - 3 FTE changes due to reassignment of cost center during FY2012: Police Patrol 1.00 - (1.00) Criminal Investigation - 1.00 1.00 Wastewater Treatment 1.00 0.80 (0.20) Storm Water Management - 0.20 0.20 1.00 1.00 - 4 Positions approved / eliminated with the FY2012 Final Budget: Police Patrol - Police Officer 1.00 - (1.00) Police Patrol - Police Officer (temporary military overhire)1.00 - (1.00) Fire Emergency Operations - Firefighter 1.00 - (1.00) Landfill / Solid Waste Recycling: Landfill Operator - 1.00 1.00 Landfill / Eastside Recycling: Maintenance Worker I - 1.00 1.00 3.00 2.00 (1.00) FY2011 Amended FY2012 Adopted - 42 - GOVERNMENT ACTIVITIES PUBLIC SAFETY Police Fire Animal Services Deer Control Housing & Inspection Services Flood Recovery & Hazard Mitigation F Y 2 0 1 2 - 43 - - 44 - - 45 - - 46 - - 47 - - 48 - - 49 - - 50 - - 51 - - 52 - - 53 - - 54 - - 55 - - 56 - - 57 - - 58 - GOVERNMENT ACTIVITIES PUBLIC WORKS Public Works Administration Engineering Road Use Tax Street System Maintenance Traffic Engineering Public Transit F Y 2 0 1 2 - 59 - - 60 - - 61 - - 62 - GOVERNMENT ACTIVITIES CULTURE & RECREATION Library Parks & Recreation Forestry Central Business District Cemetery / Perpetual Care Government Buildings Senior Center F Y 2 0 1 2 - 63 - - 64 - - 65 - - 66 - - 67 - - 68 - - 69 - - 70 - - 71 - - 72 - - 73 - - 74 - GOVERNMENTAL ACTIVITIES COMMUNITY & ECONOMIC DEVELOPMENT Planning & Community Dev. Admin. Urban Planning Neighborhood Services Public Art Community Development – Non Grant Economic Development General Rehabilitation & Improvement Program (GRIP) Peninsula Apartments Community Development Block Grant H.O.M.E. Program Tax Increment Financing (TIF) Districts Metropolitan Planning Organization of Johnson County (MPOJC) F Y 2 0 1 2 - 75 - - 76 - - 77 - - 78 - - 79 - - 80 - - 81 - - 82 - - 83 - - 84 - - 85 - - 86 - - 87 - - 88 - GOVERNMENTAL ACTIVITIES GENERAL GOVERNMENT City Council City Manager City Clerk Police Citizen’s Review Board (PCRB) Personnel City Attorney Human Rights Non-Operational Administration Human Service Agency Funding Community Event Funding Finance Department Tort Liability Insurance Employee Benefits F Y 2 0 1 2 - 89 - - 90 - - 91 - - 92 - - 93 - - 94 - - 95 - - 96 - - 97 - - 98 - - 99 - - 100 - GOVERNMENT ACTIVITIES DEBT SERVICE Debt Service Fund Schedule of General Obligation Debt F Y 2 0 1 2 - 101 - FY2012 FY2013 FY2014 2002 G.O. / Multi-purpose, $18.4 Mill Library Expansion 1 29,100,000 2021 12,775,000 2,815,960 - - 2002 G.O. / Multi-purpose; Refunding '92 Capital Loan Notes, '94 GO, '95 GO, and '96 GO 10,600,000 2015 1,700,000 476,463 486,600 459,200 2003 G.O. / Multi-purpose 5,570,000 2014 1,680,000 597,460 599,640 600,880 2004 Taxable G.O. / Plaza Tower T.I.F. 7,305,000 2023 5,965,000 668,978 666,403 668,115 2005 G.0. / Multi-purpose 7,020,000 2015 3,110,000 855,650 858,088 854,400 2006A G.O. / Multi-purpose 6,265,000 2016 3,495,000 779,800 779,200 782,600 2006B G.O. Taxable 1,000,000 2016 580,000 137,208 136,433 135,383 2006C G.O. Refunding 1997A Capital Loan Notes 3,350,000 2017 1,800,000 371,590 360,458 344,325 2007 G.O. / Multi-purpose 8,870,000 2017 5,710,000 1,079,125 1,076,688 1,078,125 2008A G.O. / Multi-purpose 9,150,000 2018 6,710,000 1,096,656 1,098,706 1,097,556 2008B G.O. Refunding 1998, 1999 & 2000 Capital Loan Notes 17,005,000 2018 11,300,000 2,324,563 2,271,063 1,677,413 2009C G.O. / Multi-purpose 6,685,000 2019 5,475,000 788,050 787,550 786,675 2009D G.O. - Taxable 505,000 2014 305,000 108,150 105,900 108,150 2009E G.O. Refunding 2001 G.O. 5,840,000 2016 4,270,000 947,325 951,225 950,600 2010B G.O. / Multi-purpose 7,470,000 2020 6,605,000 814,075 815,675 816,975 2011A G.O. Capital Loan Notes 7,925,000 2021 7,925,000 745,000 755,000 815,000 2011B G.O. - Taxable 820,000 2013 820,000 400,000 420,000 - 2011C G.O. Refunding 2002 G.O.1 10,930,000 2021 10,930,000 200,000 1,095,000 1,115,000 2012 GO - Proposed 9,900,000 2022 - - 1,113,325 1,113,325 2013 GO - Proposed 12,900,000 2023 - - - 1,636,072 Total - General Obligation Debt Service: 91,155,000$ 15,206,051$ 14,376,951$ 15,039,793$ 1 Proceeds from the 2011C Notes will be used to advance refund $10,580,000 of the 2002 GO dated May 1, 2002 on June 1, 2012. Issue / Use of Funds Fiscal Year Debt Paid in Full Amount of Issue Debt Service Payments Principal Outstanding June 30, 2011 General Obligation Bonds Outstanding Debt Obligation at June 30, 2011 Summary by Individual Issue - 102 - BUSINESS TYPE ACTIVITIES Water Operations Wastewater Operations Airport Landfill Operations Refuse Collection Broadband Telecommunications Housing Authority Stormwater Management Parking Operations F Y 2 0 1 2 - 103 - - 104 - - 105 - - 106 - - 107 - - 108 - - 109 - - 110 - - 111 - - 112 - - 113 - - 114 - INTERNAL SERVICE FUNDS Equipment / Fleet Maintenance Information Technology Services (ITS) Risk Management Loss Reserves Central Services Health and Dental Insurance Reserves F Y 2 0 1 2 - 115 - - 116 - - 117 - - 118 - - 119 - - 120 - Capital Improvement Program FY2011 – FY2015 June 2011 Project Category FY2011 FY2012 FY2013 FY2014 FY2015 Total Airport 3,836,720 2,560,000 1,659,500 2,752,900 525,000 11,334,120 Flood Recovery & Mitigation 45,371,318 24,378,236 31,660,000 14,980,000 - 116,389,554 Landfill & Public Utilities 14,683,843 3,100,000 1,100,000 1,100,000 1,100,000 21,083,843 Parks, Recreation & Trails 5,192,257 3,517,000 6,075,000 395,000 1,138,000 16,317,257 Public Safety 8,098,933 634,000 60,000 550,000 - 9,342,933 Streets, Bridges & Traffic Eng. 17,927,142 9,894,140 8,017,500 5,335,000 4,476,000 45,649,782 Transportation Services 5,546,242 870,000 - - 20,000,000 26,416,242 Misc. Other 8,518,818 2,201,200 1,377,000 450,000 50,000 12,597,018 Total Projects:109,175,273 47,154,576 49,949,000 25,562,900 27,289,000 259,130,749 City of Iowa City FY2011 – FY2015 Capital Improvements Program Airport 4% Flood Recovery Projects 45% Transportation Services 10%Parks, Recreation & Trails 6% Public Safety 3% Streets, Bridges & Traffic Eng. 18% Landfill & Public Utilities 8%Misc. Other 5% Capital Improvement Program by Category FY2011-FY2015 C - 1 City of Iowa City Capital Improvements Program Project Category: AIRPORT Hangar Construction & Improvement Projects Funding 900,000$ 240,000$ 525,000$ 1,665,000$ Funding FY11 FY12 FY13 FY14 FY15 Federal Grant -$ 204,000$ -$ -$ 475,000$ State Grant 200,000$ -$ -$ -$ -$ Airport Operations 400,000$ -$ -$ -$ -$ 11 GO Bonds 300,000$ 36,000$ -$ -$ -$ 15 GO Bonds -$ -$ -$ -$ 50,000$ #3449 South Airport Development - Flood Mitigation Funding 2,077,900$ Description 2,077,900$ Funding FY11 FY12 FY13 FY14 FY15 Federal Grants -$ -$ -$ 1,038,950$ -$ 14 GO Bonds -$ -$ -$ 1,038,950$-$ Runway / Surface Improvements Funding #3428 Runway 7-25 Paralllel Taxiway Paving & Lighting (FY12)2,320,000$ #3430 Apron Reconstruction & Connecting Taxiway (FY13)1,659,500$ #3448 Airport Perimeter Road (FY14)200,000$ #3442 Runway 12/30 Obstruction Removal (FY14)475,000$ 4,654,500$ Funding FY11 FY12 FY13 FY14 FY15 Federal Grants -$ 2,204,000$ 1,576,525$ 641,250$ -$ 10 GO Bonds -$ -$ -$ -$ -$ 11 GO Bonds -$ -$ -$ -$ -$ 12 GO Bonds -$ 116,000$ -$ -$ -$ 13 GO Bonds -$ -$ 82,975$ -$ -$ 14 GO Bonds -$ -$ -$ 33,750$ -$ -$ 2,320,000$ 1,659,500$ 675,000$ -$ Flood plain mitigation work for development of south airfield, improvements to Willow Creek. #3437 Corporate Hangar L - 6 units (FY2011) Construct a large bay hangar for storage of business jet and large aircraft. #3450 Hangar Maintenance (FY2012) Anticipated hangar maintenance with IDOT grant. Hangar building reskinning and reskinning. #3446 10-Unit T-Hangar (FY2015) Project will provide space for 10 aircraft. Each of these projects is ninety-five percent (95%) federally funded, with a five percent (5%) local match from general obligation bonds. C - 2 City of Iowa City Capital Improvement Program Project Category: FLOOD RECOVERY AND MITIGATION Project Name Funding #4422 Animal Shelter Replacement 4,089,241$ Description 4,089,241$ Funding FY11 FY12 FY13 FY14 FY15 FEMA Reimbursement 1,459,646$ -$ -$ -$ -$ State Disaster Assistance 162,183$ -$ -$ -$ -$ 12 GO Bonds -$ 700,000$ -$ -$ -$ Contrib. / Donations -$ 1,500,000$ -$ -$ -$ Reimb. Of Damages 267,412$ -$ -$ -$ -$ 1,889,241$ 2,200,000$ -$ -$ -$ Project Name Funding #3809 Iowa City Gateway Project (Dubuque Street Elevation)31,996,576$ Description 31,996,576$ Funding FY11 FY12 FY13 FY14 FY15 Federal Grant 3,000,000$ -$ -$ -$ -$ Other State Grants 8,500,000$ -$ -$ -$ -$ Local Option Sales Tax 6,156,576$ 3,560,000$ 7,820,000$ -$ -$ 13 GO Bonds -$ -$ 80,000$ -$ -$ 14 GO Bonds -$ -$ -$ 2,880,000$ -$ 17,656,576$ 3,560,000$ 7,900,000$ 2,880,000$ -$ Project Name Funding #3962 East Side Levee Project 4,000,000$ Description 4,000,000$ Funding FY11 FY12 FY13 FY14 FY15 State Disaster Assist.-$ 3,900,000$ -$ -$ -$ 12 GO Bonds -$ 100,000$ -$ -$ -$ Reconstruct and elevate Dubuque St and Park Road Bridge. The project will elevate 4,200 feet of Dubuque Street and 2,350 feet of nearby roads. It will also elevate trails used by walkers and cyclists. The project will remove and replace Park Road bridge and raise 250 feet of bridge approach. This project will relocate the Animal Shelter to a site outside the floodplain. Federal Emergency Management Agency (FEMA) will fund a building of equivalent size to the existing building. Additional space and features will be funded locally. This project will construct a levee along the east side of the Iowa River from Hwy 6 to the railroad tracks to protect Gilbert Street and the surrounding area from flooding. C - 3 City of Iowa City Capital Improvement Program Project Category: FLOOD RECOVERY AND MITIGATION Project Name Funding #3967 Normandy / Manor Intersection Elevation 1,180,000$ Description 1,180,000$ Funding FY11 FY12 FY13 FY14 FY15 State Disaster Assist.-$ -$ -$ 1,100,000$ -$ 12 GO Bonds -$ 80,000$ -$ -$ -$ Project Name Funding #3624 Riverside Drive & Arts Campus Stormsewer Modifications 1,000,000$ Description 1,000,000$ Funding FY11 FY12 FY13 FY14 FY15 Stormwater User Fees -$ -$ 500,000$ -$ -$ Other Local Govts.-$ -$ 500,000$ -$ -$ Project Name Funding #3135 South Wastewater Plant Expansion 47,936,280$ Description 47,936,280$ Funding FY11 FY12 FY13 FY14 FY15 Federal Grants -$ -$ 11,000,000$ 11,000,000$-$ Other State Grants -$ 5,000,000$ -$ -$ -$ I-JOBS 5,500,000$ -$ -$ -$ -$ Local Option Sales Tax 9,286,280$ 4,260,000$ -$ -$ -$ Wastewater User Fees 1,050,000$ 840,000$ -$ -$ -$ 15,836,280$ 10,100,000$11,000,000$11,000,000$-$ Project Name Funding #3963 Taft Speedway Levee Project 11,760,000$ Description 11,760,000$ Funding FY11 FY12 FY13 FY14 FY15 State Disaster Assist.-$ -$ 8,011,800$ -$ -$ 13 GO Bonds -$ -$ 3,748,200$ -$ -$ The Flood of 2008 identified deficiencies in the stormsewer system that serves River Street near Riverside Drive and areas to the west. This project will relocate the North Wastewater Treatment Plant and consolidate operations into the South Wastewater Treatment Plant by expansion of the SWTP facilities, and demolition of the North Wastewater Treatment Plant. This project will elevate the intersection to reduce the frequency that it floods and provide more reliable access to the residents in the neighborhood. This project will include stormsewer backflow prevention valves and intake modifications to facilitate pumping of stormwater. This project will provide flood protection for the Idyllwild neighborhood and Parkview Church area. This project will also protect Foster Road from flooding, thereby maintaining access to the Peninsula neighborhood during flooding conditions. C - 4 City of Iowa City Capital Improvement Program Project Category: FLOOD RECOVERY AND MITIGATION Project Name Funding #3279 Water Mains Crossings Flood Repairs 562,940$ Description 562,940$ Funding FY11 FY12 FY13 FY14 FY15 FEMA Reimb.324,704$ 238,236$ -$ -$ -$ Project Name Funding #3961 West Side Levee Project 4,200,000$ Description 4,200,000$ Funding FY11 FY12 FY13 FY14 FY15 State Disaster Assist.-$ 3,800,000$ -$ -$ -$ 12 GO Bonds -$ 400,000$ -$ -$ -$ This project will construct a levee along the west side of the Iowa River between McCollister Blvd. and the CRANDIC railroad bridge. Repairs water main crossings under the Iowa River that were damaged in the Flood of 2008. C - 5 City of Iowa City Capital Improvement Program Project Category: LANDFILL Project Name Funding #3319 Landfill Gas to Energy Project 2,000,000$ Description 2,000,000$ Funding FY11 FY12 FY13 FY14 FY15 Landfill User Fees -$ 2,000,000$ -$ -$ -$ This will be a joint project with the University of Iowa to utilize landfill gas for energy production at the Oakdale Campus. Iowa City's contribution to the project will be related to the gas conditioning and compression equipment. C - 6 City of Iowa City Capital Improvement Program Project Category: PARKS, RECREATION AND TRAILS Project Name Funding #4217 Butler Bridge Pedestrian Trail 960,000$ Description 960,000$ Funding FY11 FY12 FY13 FY14 FY15 Coralville 27,500$ -$ -$ -$ -$ Johnson County -$ 70,000$ -$ -$ -$ State Grants 440,000$ -$ -$ -$ -$ 10 GO Bonds 82,500$ -$ -$ -$ -$ 11 GO Bonds -$ 340,000$ -$ -$ -$ 550,000$ 410,000$ -$ -$ -$ Project Name Funding #4137 Frauenholtz-Miller Park Development 280,000$ Description 280,000$ Funding FY11 FY12 FY13 FY14 FY15 Contrib./Donations -$ 57,000$ -$ -$ -$ 15 GO Bonds -$ -$ -$ -$ 223,000$ Project Name Funding #4222 Highway 1 Sidewalk / Trail - Riverside Drive to Sunset 1,000,000$ Description 1,000,000$ Funding FY11 FY12 FY13 FY14 FY15 12 GO Bonds -$ 1,000,000$ -$ -$ -$ Develop newly acquired parkland on Lower West Branch Rd adjacent to St. Patrick's church site. Construct a 10 foot wide sidewalk along IA Hwy 1 between Riverside Drive (Old 218) and Sunset. Construction of a separate pedestrian bridge with widened piers on Butler Bridge, allowing for separated pedestrian and bicycle travel. This project will be utilizing Federal STP grant funds. C - 7 City of Iowa City Capital Improvement Program Project Category: PARKS, RECREATION AND TRAILS Project Name Funding #4153 Iowa City Kicker's Soccer Park Improvements 250,000$ Description 250,000$ Funding FY11 FY12 FY13 FY14 FY15 15 GO Bonds -$ -$ -$ -$ 250,000$ Project Name Funding #4171 Kiwanis Park Restroom 95,000$ Description 95,000$ Funding FY11 FY12 FY13 FY14 FY15 14 GO Bonds -$ -$ -$ 95,000$ -$ Project Name Funding #4177 Lower City Park Secondary Access Road 270,000$ Description 270,000$ Funding FY11 FY12 FY13 FY14 FY15 13 GO Bonds -$ -$ 270,000$ -$ -$ Project Name Funding #4223 Normandy Drive Trail 475,000$ Description 475,000$ Funding FY11 FY12 FY13 FY14 FY15 12 GO Bonds -$ -$ 475,000$ -$ -$ Project Name Funding #4203 Pedestrian Bridge - Rocky Shore Drive to Peninsula 1,300,000$ Description 1,300,000$ Funding FY11 FY12 FY13 FY14 FY15 Federal Grants -$ -$ 1,040,000$ -$ -$ 13 GO Bonds -$ -$ 260,000$ -$ -$ -$ Construct pedestrian bridge over the Iowa River to connect the Iowa River Trail to the Peninsula parkland trails, and to provide better access to the dog park and disc golf course. This project provides for the continued development and improvement to the Iowa City Kickers Soccer Park. Planned improvements include a system of trails to enhance accessibility, and to create a more park-like atmosphere to the open space areas of the facility. Extend the Lower City Park Access Road along ball diamonds and into Normandy Drive to create a secondary access road for better traffic flow and emergency access. This project will construct a trail from Lower City Park onto Normandy Drive. Construct a new restroom in Kiwanis Park. C - 8 City of Iowa City Capital Improvement Program Project Category: PARKS, RECREATION AND TRAILS Project Name Funding #4160 Peninsula Park 300,000$ Description 300,000$ Funding FY11 FY12 FY13 FY14 FY15 15 GO Bonds -$ -$ -$ -$ 300,000$ Project Name Funding #4219 Scott Park Development & Trail 1,030,000$ Description 1,030,000$ Funding FY11 FY12 FY13 FY14 FY15 Stormwater -$ 250,000$ -$ -$ -$ Federal Grants -$ -$ 416,159$ -$ -$ 13 GO Bonds -$ -$ 363,841$ -$ -$ Project Name Funding #4152 Terry Trueblood Recreation Area 6,191,337$ Description 6,191,337$ Funding FY11 FY12 FY13 FY14 FY15 State Grants 200,000$ 1,000,000$ 1,000,000$ -$ -$ 08 GO Bonds 84,949$ -$ -$ -$ -$ 10 GO Bonds 606,388$ -$ -$ -$ -$ 11 GO Bonds 250,000$ -$ -$ -$ -$ 12 GO Bonds -$ 500,000$ -$ -$ -$ 13 GO Bonds -$ -$ 2,000,000$ -$ -$ Contrib./Donations 550,000$ -$ -$ -$ -$ 1,691,337$ 1,500,000$ 3,000,000$ -$ -$ Project Name Funding #4231 Waterworks Park Hospice Memorial 115,000$ Description 115,000$ Funding FY11 FY12 FY13 FY14 FY15 Contib./Donations -$ -$ -$ -$ 25,000$ 15 GO Bonds -$ -$ -$ -$ 90,000$ Development of the lower elevation into a "natural park", with prairie grasses, wildflowers, native woodlands, and trails. This development will protect the City's water supply wellheads. This project provides for the phased development, in accordance with the concept plan, of the newly acquired Sand Lake Recreation Area (former S & G Materials site). The area will include both recreation and conservation components. An Iowa Community Attraction and Tourism grant application will be submitted. Development of Scott Park into a neighborhood/regional park, some excavation to the detention basin, and the construction of a new trail to connect with other trails in east Iowa City. Restrooms included. Develop a parklike Hospice memorial area in Waterworks Prairie Park for passive enjoyment/contemplation. C - 9 City of Iowa City Capital Improvement Program Project Category: PUBLIC SAFETY Project Name Funding #4406 Fire Apparatus 1,717,541$ Description 1,717,541$ Funding FY11 FY12 FY13 FY14 FY15 09 GO Bonds 269,541$ -$ -$ -$ -$ 11 GO Bonds 754,000$ -$ -$ -$ -$ 12 GO Bonds -$ 634,000$ -$ -$ -$ 13 GO Bonds -$ -$ 60,000$ -$ -$ Project Name Funding #4411 Fire SCBA / Air System Replacement 550,000$ Description 550,000$ Funding FY11 FY12 FY13 FY14 FY15 14 GO Bonds -$ -$ -$ 550,000$ -$ Vehicles scheduled for replacement: FY11: Heavy Rescue Truck FY12: Spartan Engine FY13: Scotty House Replace aging Self Contained Breathing Apparatus (SCBA) and air cylinders. C - 10 City of Iowa City Capital Improvement Program Project Category: STREETS, BRIDGES and TRAFFIC ENGINEERING Project Name Funding #3830 Alley Assessment 362,000$ Description 362,000$ Funding FY11 FY12 FY13 FY14 FY15 Misc. Transfers In -$ -$ 181,000$ -$ 181,000$ Project Name Funding #3812 American Legion / Scott Blvd Intersection Improvements 600,000$ Description 600,000$ Funding FY11 FY12 FY13 FY14 FY15 13 GO Bonds -$ -$ 600,000$ -$ -$ Project Name Funding #3854 American Legion Road - Scott Boulevard to Taft Avenue 3,000,000$ Description 3,000,000$ Funding FY11 FY12 FY13 FY14 FY15 14 GO Bonds -$ -$ -$ -$ 3,000,000$ Project Name Funding #3849 Brick Street Reconstruction 580,000$ Description 580,000$ Funding FY11 FY12 FY13 FY14 FY15 12 GO Bonds -$ 290,000$ -$ -$ -$ 14 GO Bonds -$ -$ -$ 290,000$ -$ Reconstruct road to urban standards and include an 8' sidewalk. This project will construct turn lanes at American Legion and Scott Blvd intersection. Traffic signals will be funded by the annual appropriation. This project will include new concrete paving and storm sewer for one block of alley. The cost of this project will be assessed to the adjacent property owners. This project will reconstruct one block of brick street and will include complete removal of the existing pavement, salvage of existing bricks, construction of new 7 inch concrete pavement base with asphalt setting bed and brick surface. C - 11 City of Iowa City Capital Improvement Program Project Category: STREETS, BRIDGES and TRAFFIC ENGINEERING Burlington Street - Traffic Control Improvements Funding 1,079,595$ 1,140,000$ 2,219,595$ Funding FY11 FY12 FY13 FY14 FY15 U of I Contribution -$ -$ 750,000$ -$ -$ 10 GO Bonds 290,000$ -$ -$ -$ -$ Water Operations 39,595$ -$ 100,000$ -$ -$ 13 GO Bonds -$ -$ 1,040,000$ -$ -$ Project Name Funding #3930 Dubuque Street / I-80 Pedestrian Bridge 2,100,000$ Description 2,100,000$ Funding FY11 FY12 FY13 FY14 FY15 Federal Grant -$ -$ 500,000$ 435,000$ -$ 12 GO Bonds -$ 380,000$ -$ -$ -$ 13 GO Bonds -$ -$ 460,000$ -$ -$ 14 GO Bonds -$ -$ -$ 325,000$ -$ Project Name Funding #3871 First Avenue / Iowa Interstate Railroad Crossing Improvements 7,135,985$ Description 7,135,985$ Funding FY11 FY12 FY13 FY14 FY15 Federal Grants -$ 1,211,500$ 1,211,500$ -$ -$ 08 GO Bonds 187,985$ -$ -$ -$ -$ 09 GO Bonds 500,000$ -$ -$ -$ -$ 12 GO Bonds -$ 2,900,000$ -$ -$ -$ 13 GO Bonds -$ -$ 1,125,000$ -$ -$ 687,985$ 4,111,500$ 2,336,500$ -$ -$ #3834 Burlington / Madison Intersection and Median: This project will reconstruct the intersection Burlington and Madison to add turn lanes on Madison, signal improvements, and the replacement of water and sewer mains. The project also includes a landscaped median from the Iowa River to Madison Street. The project is designed to address pedestrian and traffic flows related to the U of I Recreation Center and future growth. #3840 Burlington / Clinton Street Intersection Improvements:This project will reconstruct the intersection of Burlington and Clinton to add turn lanes on Clinton, signal improvements, and replace water mains. This project will be designed to reduce the accident rate at this location. This project is proposed for completion during construction of the Voxman Music Building and Clapp Recital Hall. This project will construct a pedestrian bridge along Dubuque Street over I-80, and extend the trail north along Dubuque Street to the Butler Bridge. This project will construct an overpass to replace the at grade crossing of the IAIS Railroad and First Avenue. C - 12 City of Iowa City Capital Improvement Program Project Category: STREETS, BRIDGES and TRAFFIC ENGINEERING Project Name Funding #3921 Interstate 80 Aesthetic Improvements 200,000$ Description 200,000$ Funding FY11 FY12 FY13 FY14 FY15 State Grants -$ -$ 100,000$ 100,000$ -$ Project Name Funding #3803 Lower Muscatine Avenue - Kirkwood to First Avenue 6,332,640$ Description 6,332,640$ Funding FY11 FY12 FY13 FY14 FY15 Utility Franchise Tax 175,000$ 175,000$ -$ -$ -$ Federal Grants 860,000$ 860,000$ -$ -$ -$ Local Governments -$ 500,000$ -$ -$ -$ Sale of Buildings -$ 150,000$ -$ -$ -$ TIF District 548,739$ 552,640$ -$ -$ -$ Water Operations 385,000$ 75,000$ -$ -$ -$ Wastewater Ops 150,000$ 20,000$ -$ -$ -$ Stormwater -$ 250,000$ -$ -$ -$ 11 GO Bonds 1,091,261$ -$ -$ -$ -$ 12 GO Bonds -$ 540,000$ -$ -$ -$ 3,210,000$ 3,122,640$ -$ -$ -$ Reconstruct Lower Muscatine from Kirkwood to First Avenue. Construction includes stormsewer, water mains, sanitary sewer, undergrounding of aerial utilities and sidewalks on both sides of the street. This project is utilizing Federal STP funds. Landscaping and aesthetic treatments in the Interstate 80 corridor. The objective of this project is to mitigate the visual impact of the addition of a third lane to I-80 and to provide cohesive and pleasing feel to the Iowa City corridor. This project is contingent on outside funding. C - 13 City of Iowa City Capital Improvement Program Project Category: STREETS, BRIDGES and TRAFFIC ENGINEERING Project Name Funding #3808 Park Road - Third Lane Improvement 1,140,000$ Description 1,140,000$ Funding FY11 FY12 FY13 FY14 FY15 13 GO Bonds -$ -$ 200,000$ -$ -$ 14 GO Bonds -$ -$ -$ 940,000$ -$ Project Name Funding #3919 Rochester Avenue Bridge 900,000$ Description 900,000$ Funding FY11 FY12 FY13 FY14 FY15 Federal Grants -$ 720,000$ -$ -$ -$ 11 GO Bonds 180,000$ -$ -$ -$ -$ Project Name Funding #3811 Sycamore Street - Highway 6 to the City Limits 3,225,000$ Description 3,225,000$ FY11 FY12 FY13 FY14 FY15 Other State Grants -$ 200,000$ -$ -$ -$ 10 GO Bonds 1,930,000$ -$ -$ -$ -$ 11 GO Bonds 1,095,000$ -$ -$ -$ -$ Project Name Funding #3829 US 6 East Rehabilitation 2,675,000$ Description 2,675,000$ Funding FY11 FY12 FY13 FY14 FY15 Utility Franchise Tax -$ -$ 175,000$ 125,000$ -$ State Grants -$ -$ -$ 2,000,000$ -$ 13 GO Bonds -$ -$ 375,000$ -$ -$ This project is funded with 80/20 federal bridge funds and will replace the Rochester Avenue Bridge over Ralston Creek and sidewalks on both sides of Rochester Avenue. Add center turn lane on Park Rd between Lower City Park entrance and Riverside Dr. This will accommodate traffic to Hancher Auditorium. This project will construct an asphalt overlay on US 6 from Riverside Dr. to Lakeside Dr. and include paved shoulders, improved medians, and drainage. This project will reconstruct Sycamore St from Burns Ave to the City Limits as three lane portland cement concrete street with curb and gutter. The project also includes sidewalks and stormsewer. Sycamore St from US 6 to Burns Ave will be converted from a four lane roadway to a three lane section. The project may include improvements at the US 6 intersection. This project may include IDOT U-STEP funds for the US 6 intersection. C - 14 City of Iowa City Capital Improvements Program Project Category: TRANSPORTATION SERVICES Project Name Funding #4850 Rock Island Railroad Depot Acquisition 800,000$ 800,000$ Description Funding FY11 FY12 FY13 FY14 FY15 Federal Grants -$ 640,000$ -$ -$ -$ 12 GO Bonds 160,000$ Project Name Funding #4824 Transit Facility Relocation 20,070,000$ 20,070,000$ Description Funding FY11 FY12 FY13 FY14 FY15 Federal Grants -$ -$ -$ -$ 16,000,000$ Gen. CIP Funding -$ 70,000$ -$ -$ -$ 15 GO Bonds -$ -$ -$ -$ 4,000,000$ Acquisition of the Rock Island Railroad Depot for use as an Amtrak station. This project will provide for the construction of a new Transit Facility. C - 15 City of Iowa City Capital Improvement Program Project Category: MISC. OTHER PROJECTS Project Name Funding #4512 420th Street Industrial Park 4,939,972$ Description 4,939,972$ Funding FY11 FY12 FY13 FY14 FY15 General CIP Funding 3,883,772$ -$ -$ -$ -$ State Grants -$ 1,056,200$ -$ -$ -$ Project Name Funding #4718 City Hall Camera Upgrade 75,000$ Description 75,000$ Funding FY11 FY12 FY13 FY14 FY15 12 GO Bonds -$ 75,000$ -$ -$ -$ Project Name Funding #4515 Downtown Co-Work Space 150,000$ Description 150,000$ Funding FY11 FY12 FY13 FY14 FY15 General CIP Funding -$ 150,000$ -$ -$ -$ Project Name Funding #4716 Geographic Information System Software 927,000$ Description 927,000$ Funding FY11 FY12 FY13 FY14 FY15 13 GO Bonds -$ -$ 927,000$ -$ -$ Project Name Funding #3751 Northside Marketplace Streetscape 570,000$ Description 570,000$ Funding FY11 FY12 FY13 FY14 FY15 State Grants -$ 70,000$ -$ -$ -$ 11 GO Bonds 500,000$ -$ -$ -$ -$ Procure and install a geographical information system that would provide an interactive referenced database for City facilities from infrastructure records to permitting, with crime and accident data included. Fund (in part) the creation and activities of a downtown business incubator. The goal is to assist nascent business endeavors with services, space, and networking to become viable and ultimately create new jobs in Iowa City. Project would upgrade the surveilance cameras in and around City Hall and parking lot. Cameras would be Internet Protocol (IP) based to allow for viewing via web portal. This project will construct the infrastructure and site grading for the industrial park on 420th Street. This project would install sidewalk, benches, lighting, and similar streetscape improvements in the vacinity of Linn and Market Streets. C - 16 City of Iowa City Capital Improvement Program Project Category: MISC. OTHER PROJECTS Project Name Funding #4513 Riverfront Crossings 800,000$ Description 800,000$ Funding FY11 FY12 FY13 FY14 FY15 11 GO Bonds 200,000$ -$ -$ -$ -$ 12 GO Bonds -$ 200,000$ -$ -$ -$ 13 GO Bonds -$ -$ 200,000$ -$ -$ 14 GO Bonds -$ -$ -$ 200,000$ -$ Project Name Funding #4514 Towncrest Redevelopment 1,400,000$ Description 1,400,000$ Funding FY11 FY12 FY13 FY14 FY15 11 GO Bonds 400,000$ -$ -$ -$ -$ 12 GO Bonds -$ 600,000$ -$ -$ -$ 13 GO Bonds -$ -$ 200,000$ -$ -$ 14 GO Bonds -$ -$ -$ 200,000$ -$ Begin public elements for the Riverfront Crossings Redevelopment Plan. Begin public elements for the Towncrest Redevelopment Plan. C - 17 City of Iowa City Capital Improvement Program Project Type Primary Funding Source FY11 FY12 FY13 FY14 FY15 Bike / Pedestrian Trails RUT(FY10)/ GO Debt 50,000 50,000 50,000 50,000 50,000 Brick Street Repair Road Use Tax 20,000 20,000 20,000 20,000 20,000 Bridge Maintenance Road Use Tax 86,674 60,000 60,000 60,000 60,000 Cemetery Resurfacing GO Debt 50,000 50,000 - 50,000 - City Hall - Other Projects GO Debt 203,169 50,000 50,000 50,000 50,000 Curb Ramps GO Debt 50,000 - 50,000 - 50,000 Overwidth Paving / Sidewalks Road Use Tax 30,000 30,000 30,000 30,000 30,000 Parks Maintenance/Improv. GO Debt 662,626 200,000 200,000 200,000 200,000 Pavement Rehab RUT&Franchise Tax 1,519,408 500,000 500,000 500,000 500,000 Railroad Crossings Road Use Tax 25,000 25,000 25,000 25,000 25,000 Sewer Main Replacement Sewer User Fees 500,000 500,000 500,000 500,000 500,000 Sidewalk Infill GO Debt 270,060 100,000 100,000 100,000 100,000 Street Pavement Marking Road Use Tax 185,000 185,000 185,000 185,000 185,000 Traffic Calming Road Use Tax 30,000 30,000 30,000 30,000 30,000 Traffic Signal GO Debt 240,000 120,000 200,000 120,000 120,000 Underground Electrical * Franchise Tax - - - 50,000 175,000 Water Main Replacement Water User Fees 600,000 600,000 600,000 600,000 600,000 4,521,937 2,520,000 2,600,000 2,570,000 2,695,000 * FY12-13 funding utilized in other projects: see Lower Muscatine Avenue (p.C-13) and US 6 East Rehab. (p. C-14). Total - Recurring Projects: Recurring Projects FY2011 - 2015 The following allocations have been made for annual improvement and maintenance of municipal infrastructure, including public streets, bridges, traffic control and park facilities. C - 18 City of Iowa City Capital Projects by Category - Scheduled for Completion in FY2011 - Project Category FY2011 Amended Budget Estimated Final / Total Project Cost Airport: Airport Equipment Shelter 150,000 150,000 FAA Runway 7 Grading/Obstr Mitigation #3190 169,442 1,734,621 FY10 Rehab Pavement & Hangar A Taxilane Drainage 214,300 214,300 Rehab Runway 7/25&12/30 Intersection Design #18 314,271 1,835,771 Runway 12-30 Rehab Phase 2 ARRA 150,000 1,865,415 Runway 7 Parallel Taxiway Grading 1,815,000 1,815,000 Runway 7 Paving/Lighting FAA #14 10,001 1,733,082 Runway 7-25 Rehab PCC Full Depth Repl 239,924 1,819,282 3,062,938 11,167,471 Flood Recovery & Mitigation Collector Well #3 Hazard Mitigation 452,165 523,574 Collector Well #4 Hazard Mitigation 460,036 528,293 Hazard Mitigation Grant Program - Demolitions 550,952 1,012,015 Inverted Siphon Sewer Crossing 200,000 1,312,385 Iowa River Power Dam Flood Repairs 360,139 360,139 Plant Site Well House Source Protection 569,000 578,523 Riverbank Stabilization- Dubuque Street 246,250 375,000 Rocky Shore Lift Sation / Flood Gates Project 6,596,300 6,596,300 Silurian Well #4 Hazard Mitigation 175,693 188,374 Storm Sewer Flood Repairs 53,982 53,982 9,664,517 11,528,585 Landfill & Public Utilities: Eastside Recycling Center 2,875,000 3,298,790 Landfill - Land Acquisition (17 acres)250,000 250,000 Landfill Cell FY09 5,750,900 7,476,810 Muscatine 2300 - 2600 Blocks 558,700 584,463 Plum Street Water Main from Highland Avenue to Ridge St. Phase I 386,969 425,143 Sandusky Stormsewer 570,300 640,131 Second Avenue Water Main from Court to D and D to First Avenue 192,415 198,417 Snyder Creek Trunk Sewer 2,500,000 2,500,000 Utility Billing Software 428,845 560,000 Wales Street Water Main from Court to Friendship Street 70,714 75,264 13,583,843 16,009,018 Parks, Recreation & Trails: City Park - Old Shop Repairs 128,000 128,217 College Green Park Light Replacement 90,000 90,000 Court Hill Trail 15,284 815,676 Court Hill Park Restroom 95,000 95,000 Hickory Hill Park Restroom & Bridge 150,000 160,810 Mercer Aquatic HVAC Replacement 14,375 57,500 Mercer Pool Filter System Replacement 250,000 267,696 Mercer Pool Solarium Renovation 70,635 250,000 Napoleon Softball Field Renovation 180,000 180,000 C - 19 City of Iowa City Capital Projects by Category - Scheduled for Completion in FY2011 - Project Category FY2011 Amended Budget Estimated Final / Total Project Cost Parks, Recreation & Trails (cont.): North Market Square Park Redevelopment 280,000 282,482 Park Sidewalk Replacements 85,000 85,000 Rec Center - Elevator Replacement 70,000 72,302 Rec Center Improvements 225,000 225,000 Soccer Field Renovation 111,883 214,171 Soccer Park - Shelters 38,117 38,117 Terry Trueblood Rec Area Trail Connection 375,000 375,000 Wetherby Splash Pad 10,000 196,554 2,188,294 3,533,525 Public Safety: Evidence Storage Facility 273,000 709,900 Fire Station #4 5,815,734 6,633,938 Police Records & CA Dispatch 900,123 1,000,113 SE Substation Remodel 86,535 76,935 7,075,392 8,420,886 Streets, Bridges & Traffic Engineering: 420th St Improvements - Hwy 6 to City Limits 2,564,183 3,361,346 Bowery St Brick Repair-Clark to Summit 240,000 440,767 Dodge Street/I-80 Pedestrian Bridge 2,808,000 3,109,629 Gilbert Street Streetscape 274,515 310,000 Hwy 6/Lakeside- 420th 1,150,000 1,472,169 Iowa River Power Dam Pedestrian Bridge Repair 129,900 151,500 McCollister Blvd- Hwy 921 to Gilbert 451,822 7,866,569 Scott Boulevard Overlay - Rochester to Court Street 400,000 401,793 Salt Storage Building 20,000 968,655 8,038,420 18,082,428 Transportation: Bus Acquisition 2,120,778 4,112,789 Capitol & Dubuque Street Parking Garage Door & Window Replacement 82,458 175,230 Capitol Street Garage Elevator Roof Replacement Project 10,000 36,740 Elevator Upgrades 600,000 609,194 LED Fixture Retrofit 575,000 575,000 Near Soutside Parking Facility 1,579,393 4,652,522 Parking Access Controls for Capitol, Dubuque & Tower Place 435,613 1,110,212 Parking Office Remodel 52,000 65,410 Transit Automatic Vehicle Locator (AVL)80,000 80,000 Wheelchair Lifts Rehab 11,000 170,445 5,546,242 11,587,542 C - 20 City of Iowa City Capital Projects by Category - Scheduled for Completion in FY2011 - Project Category FY2011 Amended Budget Estimated Final / Total Project Cost Misc. Other Projects: Cemetery - Infant Columbarium & Sculpture 85,000 87,338 Cemetery Storage Building 2,000 3,795 ERP Software - Finance & HR/Payroll 205,554 460,358 Public Works Facility Site Work 280,000 280,000 Public Works Fuel Facility 700,000 701,243 Public Works Vehicle Wash System 440,000 440,000 Radio System Upgrade 1,070,044 1,511,232 Remodel City Hall Lobby and Revenue 210,000 210,000 Remodel Lower Level City Hall 142,226 154,999 Senior Center Boiler & Chiller Replacement 33,932 807,988 Senior Center Roof and Tuckpointing 153,000 184,000 Space Needs Study 80,000 80,000 3,401,756 4,920,953 Grand Total - Projects Scheduled for Completion in FY2011: 52,561,402$ 85,250,408$ C - 21 C - 22 C - 23 C - 24 C - 25 C - 26 C - 27 C - 28 C - 29 C - 30 C - 31 C - 32 C - 33 C - 34 C - 35 C - 36 C - 37 C - 38 C - 39 C - 40 C - 41 C - 42 C - 43 C - 44 C - 45 C - 46 C - 47 C - 48 C - 49 C - 50 C - 51 C - 52 C - 53 C - 54 C - 55 C - 56 C - 57 C - 58 C - 59 C - 60 C - 61 C - 62 C - 63 City of Iowa City Capital Improvements Program Unfunded Projects Project Name Description Unfunded Amt 1 - Bridges 1 BURLINGTON ST BRIDGE- SOUTH The south bridge is having a problem with delaminating concrete on the bottom side of the arches. $874,000 2 F STREET BRIDGE This project involves the removal and replacement of the existing corrugated metal arch bridge with a larger bridge. $273,000 3 FOURTH AVENUE BRIDGE This project will replace the bridge over the South Branch of Ralston Creek at Fourth Avenue and will include sidewalks. Possibility of approximately $75,000 state funding. $280,000 4 PRENTISS ST. BRIDGE This project involves the removal and replacement of the existing triple corrugated metal pipe culvert with a bridge. $410,000 5 SECOND AVENUE BRIDGE This project will replace the bridge over Ralston Creek at Second Avenue and will include sidewalks. $273,000 6 SIXTH AVENUE BRIDGE This project involves the removal and replacement of the existing twin box culvert with a larger bridge. $273,000 7 THIRD AVENUE BRIDGE This project will replace the bridge over the South Branch of Ralston Creek at Third Avenue. $273,000 2 - Streets 8 BENTON STREET - ORCHARD TO OAKNOLL This is a capacity related improvement identified by the Arterial Street Plan. $3,824,000 9 BURLINGTON STREET MEDIAN Construct the Burlington Street median from Gilbert Street to Madison Street. Project includes relocation of water and sewer utilities. This project will require a traffic signal preemption system. $1,860,000 10 DODGE ST - GOVERNOR TO BOWERY Street reconstruction and storm sewer improvements. $5,813,000 11 DUBUQUE RD PAVING - BRISTOL TO DODGE Reconstruct and upgrade to urban cross sections. $656,000 12 EMERALD STREET DIAMOND GRINDING This project will diamond grind all of Emerald Street to remove the slab warping that interferes with the use of this street by fire trucks. $200,000 13 FOSTER RD- DUBUQUE TO PRAIRIE DU CHIEN This project will pave this portion of Foster Road. $984,000 14 GILBERT / US 6 INTERSECTION LEFT TURN LANES Reconstruct the intersection of Gilbert & US 6 to include dual left turn lanes on Gilbert St. $4,562,000 15 GILBERT ST IAIS UNDERPASS This project relocates the sidewalks of the Gilbert St. underpass at the IAIS Railroad. The sidewalks are moved further from the street and existing erosion problems are addressed. $308,000 C - 64 City of Iowa City Capital Improvements Program Unfunded Projects 16 OLD HWY 218 STREETSCAPE Streetscape improvements on Old Hwy 218 entrance - Sturgis Ferry Park to US Hwy 6. This project includes landscaping, lighting and sidewalk improvements. The project should be coordinated with Sturgis Ferry Park upgrade and /or Riverside Drive Redevelopment project. $765,000 17 HIGHWAY 965 EXTENSION This project will be initial phase of constructing Hwy 965 extended from the south side of Hwy 218 to Melrose Avenue to arterial standards. $5,464,000 18 KEOKUK ST RECONSTRUCTION This project would reconstruct Keokuk St. and remove the sharp turn south of Highland Avenue. $1,683,000 19 LAURA DRIVE RECONSTRUCTION This project would reconstruct Laura Drive between Foster Rd. and Forest View Trailer Court. $546,000 20 MCCOLLISTER - GILBERT ST TO SCOTT BLVD Extend proposed McCollister Boulevard from Gilbert Street to Scott Boulevard. $7,103,000 21 MORMOM TREK - LEFT TURN LANES Construct left turn lanes at major intersections or a continuous center lane through the corridor between Melrose and Abbey Lane. Federal STP funds are proposed for this project. $3,750,000 22 MELROSE-WEST-218/CITY LIMITS Reconstruct and improve street to urban design standards. $3,278,000 23 MYRTLE/ RIVERSIDE INTERSECTION Signalization of intersection based on warrants. The project will also include paving improvements. $849,000 24 N DUBUQUE ST MEDIAN IMPROV. This project will improve the pavement cross section, provides trees and shrubbery in the median and improved low level lighting. $536,000 25 NORTH GILBERT ST PAVING This project will reconstruct the 900 block of North Gilbert Street to improve the pavement form a chip seal to concrete pavement with curbs, gutters, and sidewalks. $700,000 26 OAKDALE BLVD This project would construct an extension north across I-80 to a new intersection with Iowa Hwy 1. $5,464,000 27 OAKDALE BLVD-HWY 1 TO PRAIRIE DU CHIEN RD This project would construct Oakdale Blvd from Hwy 1, west through the Moss-Green Urban Village. This project will include watermain and sanitary sewer and will be paid for by the developer and then reimbursed through Tax Increment Financing generated by the development. $3,600,000 28 PENINSULA SECONDARY ACCESS ROAD This project will establish a more reliable access to the Peninsula neighborhood by either elevating Foster Rd from Laura Dr to No Name road by creating a secondary access to the area. This project will not be necessary if the Taft Speedway Levee Project is constructed. $3,000,000 C - 65 City of Iowa City Capital Improvements Program Unfunded Projects 29 RIVERSIDE DRIVE STREETSCAPE Streetscape improvements on Riverside Drive between Myrtle Avenue and US Hwy 6. Project includes consolidation of driveways, undergrounding of utilities, installing sidewalks and landscaping. $2,186,000 30 ROHRET RD IMPROVEMENTS-PHOENIX DRIVE TO LIMITS Project will reconstruct Rohret Rd to urban standards. $2,150,000 31 S GILBERT ST IMPROVEMENTS Reconstruction from Benton Street to Stevens Drive. This project does not include improvements to the Gilbert St. / Highway 6 intersection. $3,278,000 32 SIDEWALK-BENTON STREET Install and widen sidewalks on Benton Street between Riverside Drive and Sunset Street. Existing sidewalks would be widened from 4 feet to 8 feet wide. $874,000 33 SOUTH ARTERIAL AND BRIDGE, US218 TO GILBERT STREET Construction of a south arterial street and bridge over the Iowa River, connecting from Old Hwy 218/US 218 interchange on the west side of the Iowa River to Gilbert Street/Sycamore 'L' intersection . $15,069,000 34 SYCAMORE-CITY LIMITS TO 'L' Reconstruct Sycamore to arterial standards from City limits to the Sycamore L. Storm sewer, sidewalk improvements and bike lanes are included. $2,141,000 35 SYCAMORE-HWY 6 TO DEFOREST This project involves additional lanes to improve capacity. $1,475,000 36 TAFT AVENUE Lower West Branch to American Legion Road. $10,000,000 3 - Parking & Transit 37 U SMASH 'EM DEMOLITION Demolition of the U-Smash'm bulding; securing adjacent foundations; and restoration of the area to grass. This does not include demolition of the Wilson's building. (A water pipe will need to be relocated before demolition can occur.) $208,000 4 - Ped & Bike Trails 38 CITY PARK TRAIL IMPROVEMENTS This project calls for the replacement of the old section of trail in the southeast portion of the park and relocating it closer to the river. Another part of the project is to expand the trail system by constructing a new section of trail near the bottom of the wooded hill south of the Boys' Baseball fields. $301,000 39 CITY PARK TRAIL LIGHTING Install pedestrian lighting on the trail system in City Park. $240,000 C - 66 City of Iowa City Capital Improvements Program Unfunded Projects 40 HWY 1 SIDEWALK / TRAIL Construct a 10 foot wide sidewalk along IA Hwy 1 between Sunset Street and Mormon Trek Boulevard. $639,000 41 HWY 6 TRAIL - BROADWAY/SYCAMORE Extend existing trail along Hwy 6 between Broadway to Sycamore Street. $2,440,000 42 HWY 6 TRAIL - SYCAMORE TO LAKESIDE Extend existing trail along Hwy 6 between Sycamore Street and Lakeside Drive. $1,749,000 43 IA RIVER TRAIL - BENTON ST/HWY 6 Relocate a portion of Iowa River Corridor Trail between Benton Street and Clinton Street , approximately 1,500 feet. Project would relocate this portion of the trail from a high truck traffic location in front of City Carton , to along the river in back of City Carton. $121,000 44 IA RIVER TRAIL- BENTON/STURGIS Continue the River Trail project from Benton St., along the west bank, through Sturgis Ferry Park, and construct a pedestrian/bicycle bridge over the Iowa River to connect with the existing trail on the east bank, near Napoleon Park. $2,186,000 45 IRC-ELKS PROPERTY Construction of a trail along the Iowa River Corridor (IRC) on the south side of the Elks property. $874,000 46 LINN ST PED IMPROVEMENTS Installation of pedestrian and streetscape improvements in walkway next to Van Allen Hall between Iowa Avenue and Jefferson Street. $370,000 47 LONGFELLOW/TWAIN PED TRAIL Extension of Longfellow/Twain pedestrian trail to Pine Street. $131,000 48 N DISTRICT NATURE TRAIL Construct a trail along Williams pipeline easement from Bristol Drive to Dubuque Street. $328,000 49 PEDESTRIAN OVERPASS - BENTON ST Construction of an ADA accessible pedestrian overpass over Benton Street at Roosevelt School. $1,093,000 50 RIVERSIDE DRIVE PED TUNNEL Construction of a pedestrian tunnel through the railroad embankment to provide a pedestrian route on the west side of Riverside Drive south of Myrtle Avenue. $874,000 51 SAND LAKE TRAIL (Behind Hills Bank) Develop a walking/biking trail around Sand Lake (behind Hills Bank) to tie in with existing Iowa River Trail and the Highway 6 Trail. $437,000 52 SHIMEK SCHOOL / FOSTR RD EXT TRAIL Construct a trail north of Shimek School to future Foster Road. $76,000 53 SIDEWALK-OLD 218 Construct a 10 foot wide sidewalk along S. Riverside Drive (Old 218) between US Hwy 6 and the future extension of Mormon Trek Boulevard. $656,000 C - 67 City of Iowa City Capital Improvements Program Unfunded Projects 54 WILLOW CREEK TRAIL - PHASE III Construct a trail from Willow Creek Drive, under Highway One, around perimeter of airport, to connect with Iowa River Corridor (IRC) Trail. $820,000 55 WILLOW CREEK TRAIL- WEST Connect Willow Creek Trail from its current west terminus via a tunnel under Highway 218, to connect with the trail in Hunters Run Park and further west. $2,652,000 5 - Wastewater 56 NORTH BRANCH DAM TRUNK SEWER This project extends easterly along Ralston Creek from the North Branch Dam to Scott Boulevard. $3,639,000 57 NORTHEAST TRUNK SEWER Reconstruction of an under-sized sewer through the northeast neighborhoods. $4,921,000 58 NORTH WASTEWATER PLANT DECOMMISSIONING Demolish and remove all the NWWTP facility and prepare site for parkland or redevelopment. $17,000,000 59 ROHRET SOUTH SEWER This project would extend the 30" sanitary sewer along Abbey Lane from Burry Drive to the west side of Highway 218. This project will allow development within the watershed of Highway 218. $1,093,000 60 SCOTT BLVD TRUNK SEWER - IAIS/WINDSOR RIDGE This project will extend the Scott Boulevard Trunk Sewer from the north side of the Iowa Interstate Railroad at the Scott Six Industrial Park to the lift station currently serving the Windsor Ridge Subdivision. $1,311,000 6 - Water 61 TAFT/COURT GROUND STORAGE RESERVOIR Construction of a one million gallon buried potable water storage reservoir including pumping facilities. Land Acquisition was in FY02, FY03. $1,366,000 7 - Stormwater 62 CARSON LAKE REGIONAL STORMWATR Construction of a regional storm water management facility on the middle branch of Willow Creek immediately west of Highway 218. This facility will serve development west of Highway 218 and south of Rohret Road. Rohret South Sewer project is a prerequisite. $1,093,000 63 IOWA AVENUE CULVERT REPAIRS This project will repair a box culvert that carries Ralston Creek under Iowa Avenue. $328,000 64 N BRANCH BASIN EXCAVATION Aerial mapping done for the update to the flood plain maps revealed that sedimentation has consumed a portion of the capacity of the facility. This basin is located in Hickory Hill Park. $127,000 65 OLYMPIC COURT STORMWATER Stormsewer retrofit to relieve localized flooding from stormwater runoff. $437,000 C - 68 City of Iowa City Capital Improvements Program Unfunded Projects 66 SUNSET ST STORM SEWER The area just north and south of Kineton Green, east of Sunset, has experienced back yard flooding and drainage problems. $415,000 8 - Parks & Recreation 67 DESTINATION/ADVENTURE PLAYGROUND Replace playground equipment in upper City Park with a "destination/adventure playground" as recommended in the Parks & Rec Master Plan. $773,000 68 MESQUAKIE PARK This project will cover the entire old landfill with soil for safety purposes in order to open up the green space for passive/semi-passive public use. $1,639,000 69 OUTDOOR ICE RINK / SKATE PARK Construct outdoor ice rink suitable for figure skating or hockey. During warm weather rink could be used as skate park. $1,500,000 70 PARK SHELTER IMPROVEMENTS Replace Creekside and Happy Hollow Shelter/Restroom buildings. $175,000 71 PENINSULA PARK ENTRY SIDEWALK Construct a sidewalk adjacent to the entry road in to Peninsula Park to reduce safety concerns with pedestrians utilizing the same narrow road utilized by motor vehicles. $103,000 72 REC CENTER EXPANSION Expand the Robert A. Lee Community Recreation Center; likely expansion would be to the east over the existing parking lot which would allow for an expanded gymnasium as well as additional space for racquetball, arts and crafts, community meetings and other activities. $5,464,000 73 RECREATION / AQUATIC CENTER As recommended in the Parks and Recreation Master Plan, construct a major new Recreation & Aquatic Center, probably in the western part of Iowa City. $1,854,000 74 REDEVELOP CREEKSIDE PARK Renovate Creekside Park as recommended in the Parks & Receation Master Plan. $309,000 75 SAND PRAIRIE ENHANCEMENT & PRESERVATION Take steps to clear, re-seed and perform low impact development on the 38 acre sand prairie and adjacent McCollister property acquired in 2004/05. The primary objective is to re-introduce sand prairie grasses in this area and construct a nature trail and small parking area. $273,000 76 SCANLON ELEVATED RUNNING/WALKING TRACK Construct an elevated running/walking track in the Scanlon Gym facility. $880,000 77 SOCCER PARK POND Construct a pond at Kickers Soccer Park to accommodate a field irrigation system. $338,000 78 WEST SIDE PARK Acquire and develop land for a major new park in the west part of the city, as recommended in the Parks & Recreation Master Plan. $1,700,000 C - 69 City of Iowa City Capital Improvements Program Unfunded Projects 9 - Other Projects 79 CEMETERY MAUSOLEUM Construction of a mausoleum.$382,000 80 CHAUNCEY SWAN FOUNTAIN This project involves the reuse of components of the old City plaza fountain. $121,000 81 POLICE EVIDENCE STORAGE FACILITY Construction of a permanent evidence storage facility.$876,000 83 FIBER OPTIC SYSTEM This project connects outlying City buildings onto the fiber optic backbone, greatly increasing data transmission capacity. $382,000 83 FIRE STATION #1 RELOCATION Relocate and expand / modernize Central Fire Station #1. $10,927,000 84 FIRE STATION #5 Construction of Fire Station #5 in the South Planning District. $2,732,000 85 FIRE STATION #6 Construction of Fire Station #6 in the Southwest Planning District. $2,732,000 86 FIRE TRAINING FACILITY This project will construct a state of the art fire training facility to address all aspects of emergency service delivery including fire suppression, emergency medical services, hazardous material releases and rescue. The facility will be used for new recruits, continuing education for firefighters, and shared with the Johnson County Mutual Aid Association. $972,000 87 IOWA RIVER BANK STABILIZATION PROJECT This project will stabilze the Iowa River banks at a number of locations throughout the city that have experienced significant erosion after the 2008 Flood. $2,000,000 88 OLD BUS DEPOT LAND ACQUISITION Acquisition of the old bus depot from the Parking Fund. City Council removed from CIP plan and placed on unfunded at their 1/30/07 budget session. $437,000 89 EQUIPMENT MAINTENANCE FACILITY Construction of new Equipment Maintenance Facility at the So. Gilbert St. Public Works site, replacing the existing facility at Riverside Dr. $8,912,000 90 STREETS AND WATER DISTRIBUTION FACILITY Construct new building at the So. Gilbert St. Public Works site to accommodate the Streets, Traffic Engineering, Refuse, and Water Distribution Divisions. $6,475,000 91 RIVERSIDE DRIVE REDEVELOPMENT This project includes methane abatement, excavation, and fill at the 7 acre site owned by the City at Riverside Dr. and Hwy 6. This site preparation would allow for marketing of this property for commercial development. $2,382,000 92 SUMMIT ST. HISTORIC PLAN Streetscape and intersection elements through Summit Street Historic District. $284,000 C - 70 City of Iowa City Capital Improvements Program Unfunded Projects 93 NEIGHBORHOOD PEDESTRIAN LIGHTING Provide pedestrian scale lighting in neighborhoods. $100,000 94 TRAFFIC SIGNAL PRE- EMPTION SYSTEM This project will install a city-wide Geographic Information System based traffic signal pre-emption system for emergency vehicles. This system is necessary when the Burlington St Median Project is constructed between Madison St and Gilbert St. $1,150,000 GRAND TOTAL - ALL PROJECTS: 198,571,000$ C - 71 C - 72 APPENDIX Preparation of the Financial Plan Financial Plan Schedule Process to Amend State Forms Budget Resolutions Financial Summaries – All Funds Assessed Property Valuations Property Tax Levies City Utility Rates Glossary Index by Department F Y 2 0 1 2 PREPARATION OF THE FINANCIAL PLAN In August, the Finance Department writes a manual of directions and updates all forms. The manual contains: 1) directions for completing the forms, 2) descriptions of expenditures that may be budgeted in a particular line item, and 3) projected prices or inflation factors for various supplies, service contracts, vehicle maintenance service, telephone and postal services, and office furniture and equipment. The City Manager instructs the Department Heads on whether any changes in level of service can be factored into the proposed financial plan. This is done before the actual budget process starts. Changes to the financial plan are done annually during the budget process. All revenue and expenditure estimates are re-evaluated and revised if necessary. In September, the manual and forms for the next financial plan are distributed to Department and Division Heads. They also receive salary projections, a three year history of each Department’s/Division’s actual line item expenditures, and projected revenues and costs for the three years covered by the Financial Plan. (The Finance Department projects revenues individually and uses a combination of inflation factors and individual costs to project expenditures.) In October, the forms are returned. These include the Department/Division’s adjustments to line item revenue and expenditure projections, their travel request, their capital outlay request, and professional services required. In November, the Finance Department reviews the forms and compiles them all into a budget. All budget forms and adjustments are forwarded to the City Manager. By mid-December, the City Manager and Finance Department decide which modifications to operations will be made. A tax levy is computed. Analysis is done so all funds have required balances or zero balances. Then the Proposed Financial Plan document is printed. In January, the City Council reviews the Proposed Financial Plan. In February, The Proposed Financial Plan and a memo of Council’s changes are presented to the public. A public hearing is held at least one week prior to the final adoption. In March, the final Financial Plan is adopted. The State of Iowa requires a one-year budget be adopted by March 15 of each year. The applicable year in Iowa City’s three - year Financial Plan is adopted as the annual budget to satisfy State requirements. The Finance Department monitors the status of actual revenues and expenses compared to budget. Analysis is done on a line-item basis within each division. Ultimate responsibility for a division’s budget rests with the department head in charge of that division. The Finance Department staff normally works directly with department/division management to resolve any problems within the line item budget. A - 1 City of Iowa City FY2012 – 2014 Financial Plan Preparation Tentative Schedule September 23 Distribution of FY12 financial planning materials to departments. Receipt reports will be included. October 7 FY12 budget proposals due to Finance Administration. October 11 Copy proposal to City Manager for review. October 18 - 26 City Manager, Finance Administration and department directors’ review financial plan. October 27 - November 10 Input approved adjustments from City Manager. November 12 Preparation of the proposed financial plan and FY12 thru December 10 budget by Finance Administration. December 14 Distribution of proposed Financial Plan to City Council. January 2011 City Council budget work sessions. January 28 State forms prepared. February 1 Set Public Hearing & send hearing notice to newspaper. February 15 Public Hearing. March 1 City Council approves FY2012 budget, the FY2012-2014 Financial Plan and FY11-15 CIP Plan. A - 2 PROCESS TO AMEND THE FINANCIAL PLAN Department Directors and appointed staff are responsible for analyzing monthly financial reports to determine if expenditures will exceed budgeted appropriations. Examples of items which may require an amendment include: grant-funded activities, unanticipated repair of equipment or buildings, temporary employee wages and overtime. On amendment requests, departments/divisions explain the reason for additional funding and are asked to suggest a funding source: 1) Reallocation of budget appropriations within their own budget; 2) New or increased revenues (grant funding, increase participation/user fees); 3) Contingency funding (use of cash balance). Requests are then reviewed by the Budget/Management Analyst and forwarded to the Finance Director and City Manager for approval. If the request is approved, the amendment is processed so that subsequent budget comparison reports will reflect the change. Requests must be submitted for review by early spring (a date set by the Finance Department annually) as is necessary to compile reports for publication and state certification. Amendments are typically presented to the City Council twice a year, with a public hearing held each time to allow for citizen input. The first public hearing is usually held in early fall, the second and/or final hearing is in late spring. All amendments must be formally approved and certified to the State of Iowa by May 31st, as required by law. Financial statements which compare the fiscal year’s actual revenues and expenditures to budgeted authority are published by the 1st of December immediately following the end of the fiscal year (June 30). These statements are also presented for the City as a whole in the notes to that year’s Financial Report. Legal compliance is met if actual expenditures do not exceed the budgeted expenditures by program areas: Public Safety, Public Works, Health & Social Services, Culture and Recreation, Community and Economic Development, General Government, Debt Service, Capital Projects and Business Type/Enterprises. A - 3 A - 4 A - 5 A - 6 A - 7 A - 8 A - 9 A - 10 A - 11 A - 12 A - 13 FY2010 Actual - All Funds SummaryFundEstimated Balance 6/30/09 Property TaxOther Receipts Transfers-InTotal ReceiptsDisburse-mentsTransfers OutTotal Disburse-mentsEstimated Balance 06/30/101 General18,897,288 24,455,066 22,365,316 10,739,394 57,559,776 45,650,283 1,804,442 47,454,725 29,002,339 2 Debt Service10,636,564 11,093,187 384,717 3,879,916 15,357,820 13,181,383 - 13,181,383 12,813,001 3 Capital Projects - Gen. Government15,383,514 - 4,936,828 5,558,958 10,495,786 10,223,927 4,189,271 14,413,198 11,466,102 4 Capital Projects - Proprietary(1,644) - 4,695,325 3,394,320 8,089,645 8,018,496 18,881 8,037,377 50,624 5 CDBG & CDBG Rehab2,385 - 972,820 - 972,820 945,430 30,000 975,430 (225) 6 Home Program(257) - 505,867 - 505,867 463,955 45,055 509,010 (3,400) 7 Road Use Tax1,568,720 - 5,672,165 396,269 6,068,434 5,169,336 1,265,041 6,434,377 1,202,777 8 Other Shared Revenue(583,504) - 10,644,898 22,898 10,667,796 13,399,858 40,523 13,440,381 (3,356,089) 9 Energy Efficiency And Conservation2 - 280,756 - 280,756 19,160 - 19,160 261,598 10 Univercity Neighborhood Partnership5,472 - 624,870 - 624,870 576,747 - 576,747 53,595 11 Metropolitan Planning Organization49,204 - 285,086 379,790 664,876 644,533 - 644,533 69,547 12 Employee Benefits2,092,257 9,128,985 326,973 - 9,455,958 649,266 8,966,900 9,616,166 1,932,049 13 Peninsula Apartments32,778 - 57,563 - 57,563 46,126 - 46,126 44,215 14 TIF325,283 - 3,946,095 - 3,946,095 973,956 3,154,580 4,128,536 142,842 15 Emergency Levy1 639,179 12,275 - 651,454 - 651,455 651,455 - 16 Council Economic Development Capital- - - - - 34 - 34 (34) 17 GRIP - General Rehabilitation and Improv.- - 197,843 200,000 397,843 152,782 198,918 351,700 46,143 18 Perpetual Care107,695 - 6,485 - 6,485 - - - 114,180 19 Parking5,197,816 - 5,885,542 - 5,885,542 3,194,832 2,210,193 5,405,025 5,678,333 20 Parking Debt Service1,523,414 - 9,215,951 10,129,724 19,345,675 10,220,753 9,164,060 19,384,813 1,484,276 21 Wastewater Treatment12,099,089 - 13,209,477 - 13,209,477 4,997,341 7,696,069 12,693,410 12,615,156 22 Wastewater Treatment Debt Service 21,723,638 - 15,914,664 23,522,888 39,437,552 16,156,448 16,240,000 32,396,448 28,764,742 23 Water12,593,429 - 8,353,485 3,838 8,357,323 5,139,680 3,738,764 8,878,444 12,072,308 24 Water Debt Service14,066,853 - - 2,080,453 2,080,453 12,014,596 - 12,014,596 4,132,710 25 Refuse Collection385,096 - 2,789,953 - 2,789,953 2,865,352 - 2,865,352 309,697 26 Landfill28,309,569 - 6,034,903 1,667,392 7,702,295 4,025,031 2,451,444 6,476,475 29,535,389 27 Airport101,836 - 515,067 350,029 865,096 306,107 373,149 679,256 287,676 28 Stormwater Management1,337,806 - 641,949 - 641,949 617,226 59,174 676,400 1,303,355 29 Broadband Telecommunications1,262,981 - 805,926 11,500 817,426 605,437 66,500 671,937 1,408,470 30 Housing Authority5,365,318 - 9,223,328 45,055 9,268,383 8,059,807 18,000 8,077,807 6,555,894 BUDGETARY TOTAL152,482,603 45,316,417 128,506,127 62,382,424 236,204,968 168,317,882 62,382,419 230,700,301 157,987,270 31 Equipment6,721,001 - 5,044,112 - 5,044,112 4,568,438 - 4,568,438 7,196,675 32 Risk Management Loss Reserve1,810,115 - 1,522,335 - 1,522,335 1,005,393 - 1,005,393 2,327,057 33 Information Technology2,697,299 - 1,871,088 - 1,871,088 1,741,626 - 1,741,626 2,826,761 34 Central Services607,846 - 327,869 - 327,869 296,042 - 296,042 639,673 35 Health Insurance Reserve5,097,358 - 7,243,082 - 7,243,082 6,262,467 - 6,262,467 6,077,973 36 Dental Insurance Reserve71,460 - 318,525 - 318,525 318,772 - 318,772 71,213 37 Project Green230,563 - 59,365 - 59,365 60,668 - 60,668 229,260 38 Library Foundation3,448 - 95,164 95,164 92,697 - 92,697 5,915 NON-BUDGETARY TOTAL17,239,090 - 16,481,540 - 16,481,540 14,346,103 - 14,346,103 19,374,527 GRAND TOTAL - ALL FUNDS169,721,693 45,316,417 144,987,667 62,382,424 252,686,508 182,663,985 62,382,419 245,046,404 177,361,797 A - 14 FY2011 Amended - All Funds SummaryFundEstimated Balance 6/30/10 Property TaxOther Receipts Transfers-InTotal ReceiptsDisburse-mentsTransfers OutTotal Disburse-mentsEstimated Balance 06/30/111 General29,002,339 26,144,595 23,227,217 14,953,157 64,324,969 51,262,866 21,798,854 73,061,720 20,265,588 2 Debt Service12,813,001 12,028,775 11,477,606 885,010 24,391,391 14,195,403 - 14,195,403 23,008,989 3 Capital Projects - Gen. Government11,466,102 - 50,052,090 36,855,036 86,907,126 69,983,782 22,585,922 92,569,704 5,803,524 4 Capital Projects - Proprietary50,624 - 11,558,383 28,398,764 39,957,147 40,036,204 - 40,036,204 (28,433) 5 CDBG & CDBG Rehab(225) - 3,862,000 - 3,862,000 3,599,825 - 3,599,825 261,950 6 Home Program(3,400) - 1,280,000 - 1,280,000 1,273,395 - 1,273,395 3,205 7 Road Use Tax1,202,777 - 5,931,960 398,954 6,330,914 6,204,330 1,067,148 7,271,478 262,213 8 Other Shared Revenue(3,356,089) - 22,599,752 90,000 22,689,752 21,355,284 - 21,355,284 (2,021,621) 9 Energy Efficiency And Conservation261,598 - 340,000 - 340,000 601,596 - 601,596 2 10 Univercity Neighborhood Partnership53,595 - 9,897,819 - 9,897,819 9,990,942 - 9,990,942 (39,528) 11 Metropolitan Planning Organization69,547 - 308,107 367,523 675,630 706,546 - 706,546 38,631 12 Employee Benefits1,932,049 9,615,177 334,389 - 9,949,566 687,225 9,357,366 10,044,591 1,837,024 13 Peninsula Apartments44,215 - 54,716 - 54,716 46,308 - 46,308 52,623 14 TIF142,842 - 840,939 - 840,939 351,972 548,739 900,711 83,070 15 Emergency Levy- - - - - - - - - 16 Council Economic Development Capital(34) - - - - - - - (34) 17 GRIP - General Rehabilitation and Improv. 46,143 - 40,000 200,000 240,000 200,000 40,000 240,000 46,143 18 Perpetual Care114,180 - 300 - 300 - - - 114,480 19 Parking5,678,333 - 5,617,631 - 5,617,631 3,931,609 4,383,050 8,314,659 2,981,305 20 Parking Debt Service1,484,276 - - 846,700 846,700 810,926 - 810,926 1,520,050 21 Wastewater Treatment12,615,156 - 13,584,604 - 13,584,604 5,748,424 11,336,019 17,084,443 9,115,317 22Wastewater Treatment Debt Service28,764,742 - - 6,491,581 6,491,581 23,374,701 - 23,374,701 11,881,622 23 Water12,072,308 - 8,604,491 - 8,604,491 6,813,087 5,732,237 12,545,324 8,131,475 24 Water Debt Service4,132,710 - - 2,082,551 2,082,551 2,011,972 - 2,011,972 4,203,289 25 Refuse Collection309,697 - 2,884,071 - 2,884,071 2,744,230 56,000 2,800,230 393,538 26 Landfill29,535,389 - 5,746,795 1,262,531 7,009,326 4,487,685 14,787,718 19,275,403 17,269,312 27 Airport287,676 - 855,537 100,000 955,537 632,464 484,454 1,116,918 126,295 28 Stormwater Management1,303,355 - 633,125 - 633,125 717,767 626,300 1,344,067 592,413 29 Broadband Telecommunications1,408,470 - 766,214 25,000 791,214 766,156 80,000 846,156 1,353,528 30 Housing Authority6,555,894 - 7,172,156 - 7,172,156 7,423,889 73,000 7,496,889 6,231,161 BUDGETARY TOTAL157,987,270 47,788,547 187,669,902 92,956,807 328,415,256 279,958,588 92,956,807 372,915,395 113,487,131 31 Equipment7,196,675 - 5,061,103 - 5,061,103 5,848,382 - 5,848,382 6,409,396 32 Risk Management Loss Reserve2,327,057 - 1,822,000 - 1,822,000 1,896,117 - 1,896,117 2,252,940 33 Information Technology2,826,761 - 1,676,320 - 1,676,320 2,552,494 - 2,552,494 1,950,587 34 Central Services639,673 - 303,227 - 303,227 290,302 - 290,302 652,598 35 Health Insurance Reserve6,077,973 - 8,008,098 - 8,008,098 8,057,287 - 8,057,287 6,028,784 36 Dental Insurance Reserve71,213 - 333,555 - 333,555 322,319 - 322,319 82,449 37 Project Green229,260 - - - - - - - 229,260 38 Library Foundation5,915 - - - - 94,768 - 94,768 (88,853) NON-BUDGETARY TOTAL19,374,527 - 17,204,303 - 17,204,303 19,061,669 - 19,061,669 17,517,161 GRAND TOTAL177,361,797 47,788,547 204,874,205 92,956,807 345,619,559 299,020,257 92,956,807 391,977,064 131,004,292 A - 15 FY2012 Budget - All Funds SummaryFundEstimated Balance 6/30/11 Property TaxOther Receipts Transfers-InTotal ReceiptsDisburse-mentsTransfers OutTotal Disburse-mentsEstimated Balance 06/30/121 General20,265,588 26,809,007 22,561,082 10,084,706 59,454,795 51,911,725 8,778,083 60,689,808 19,030,575 2 Debt Service23,008,989 13,009,149 348,209 882,104 14,239,462 15,225,884 - 15,225,884 22,022,567 3 Capital Projects - Gen. Government5,803,524 - 22,909,700 15,146,640 38,056,340 31,329,292 9,821,000 41,150,292 2,709,572 4 Capital Projects - Proprietary(28,433) - 7,646,236 8,352,000 15,998,236 16,164,993 - 16,164,993 (195,190) 5 CDBG & CDBG Rehab261,950 - 950,984 - 950,984 1,031,926 - 1,031,926 181,008 6 Home Program3,205 - 870,179 - 870,179 783,426 - 783,426 89,958 7 Road Use Tax262,213 - 5,893,720 416,369 6,310,089 5,476,924 1,057,772 6,534,696 37,606 8 Other Shared Revenue(2,021,621) - 7,400,947 - 7,400,947 5,349,601 - 5,349,601 29,725 9 Energy Efficiency And Conservation2 - - - - - - - 2 10 Univercity Neighborhood Partnership(39,528) - - - - 13,206 - 13,206 (52,734) 11 Metropolitan Planning Organization38,631 - 314,353 408,688 723,041 743,041 - 743,041 18,631 12 Employee Benefits1,837,024 9,776,526 369,776 - 10,146,302 625,543 10,081,096 10,706,639 1,276,687 13 Peninsula Apartments52,623 - 57,563 - 57,563 46,104 - 46,104 64,082 14 TIF83,070 - 852,808 - 852,808 312,811 552,640 865,451 70,427 15 Emergency Levy- - - - - - - - - 16 Council Economic Development Capital(34) - - - - 34 - 34 (68) 17 GRIP - General Rehabilitation and Improv. 46,143 - 40,000 200,000 240,000 200,000 40,000 240,000 46,143 18 Perpetual Care114,480 - 6,485 - 6,485 - - - 120,965 19 Parking2,981,305 - 4,871,521 - 4,871,521 3,851,486 1,004,263 4,855,749 2,997,077 20 Parking Debt Service1,520,050 - - 846,700 846,700 839,231 - 839,231 1,527,519 21 Wastewater Treatment9,115,317 - 12,909,749 - 12,909,749 5,727,147 7,871,084 13,598,231 8,426,835 22Wastewater Treatment Debt Service11,881,622 - - 6,488,050 6,488,050 6,331,149 - 6,331,149 12,038,523 23 Water8,131,475 - 8,703,123 - 8,703,123 6,319,636 3,525,406 9,845,042 6,989,556 24 Water Debt Service4,203,289 - - 2,085,268 2,085,268 2,061,409 - 2,061,409 4,227,148 25 Refuse Collection393,538 - 2,968,416 - 2,968,416 2,969,190 - 2,969,190 392,764 26 Landfill17,269,312 - 5,726,019 875,572 6,601,591 4,696,030 2,500,000 7,196,030 16,674,873 27 Airport126,295 - 294,493 100,000 394,493 339,914 56,753 396,667 124,121 28 Stormwater Management592,413 - 786,884 - 786,884 736,808 500,000 1,236,808 142,489 29 Broadband Telecommunications1,353,528 - 790,176 25,000 815,176 711,708 80,000 791,708 1,376,996 30 Housing Authority6,231,161 - 7,946,793 - 7,946,793 7,615,102 43,000 7,658,102 6,519,852 BUDGETARY TOTAL113,487,131 49,594,682 115,219,216 45,911,097 210,724,995 171,413,320 45,911,097 217,324,417 106,887,709 31 Equipment6,409,396 - 5,230,557 - 5,230,557 5,319,846 - 5,319,846 6,320,107 32 Risk Management Loss Reserve2,252,940 - 1,534,655 - 1,534,655 1,360,983 - 1,360,983 2,426,612 33 Information Technology1,950,587 - 2,108,805 - 2,108,805 2,321,282 - 2,321,282 1,738,110 34 Central Services652,598 - 336,714 - 336,714 303,522 - 303,522 685,790 35 Health Insurance Reserve6,028,784 - 7,314,974 - 7,314,974 7,023,864 - 7,023,864 6,319,894 36 Dental Insurance Reserve82,449 - 327,640 - 327,640 331,498 - 331,498 78,591 37 Project Green229,260 - - - - 60,622 - 60,622 168,638 38 Library Foundation(88,853) - - - - 102,942 - 102,942 (191,795) NON-BUDGETARY TOTAL17,517,161 - 16,853,345 - 16,853,345 16,824,559 - 16,824,559 17,545,947 GRAND TOTAL131,004,292 49,594,682 132,072,561 45,911,097 227,578,340 188,237,879 45,911,097 234,148,976 124,433,656 A - 16 FY2013 Projected - All Funds SummaryFundEstimated Balance 6/30/12 Property TaxOther Receipts Transfers-InTotal ReceiptsDisburse-mentsTransfers OutTotal Disburse-mentsEstimated Balance 06/30/131 General19,030,575 27,348,195 22,750,920 11,781,415 61,880,530 52,083,943 8,900,437 60,984,380 19,926,725 2 Debt Service22,022,567 12,954,743 321,022 878,147 14,153,912 14,968,360 - 14,968,360 21,208,119 3 Capital Projects - Gen. Government2,709,572 - 13,304,459 21,885,041 35,189,500 35,493,987 13,418,016 48,912,003 (11,012,931) 4 Capital Projects - Proprietary(195,190) - 13,076,525 1,682,975 14,759,500 14,929,971 - 14,929,971 (365,661) 5 CDBG & CDBG Rehab181,008 - 951,000 - 951,000 1,032,984 - 1,032,984 99,024 6 Home Program89,958 - 870,179 - 870,179 785,042 - 785,042 175,095 7 Road Use Tax37,606 - 6,080,860 453,830 6,534,690 5,279,379 1,118,139 6,397,518 174,778 8 Other Shared Revenue29,725 - - - - 114,444 - 114,444 (84,719) 9 Energy Efficiency And Conservation2 - - - - - - - 2 10 Univercity Neighborhood Partnership(52,734) - - - - 12,918 - 12,918 (65,652) 11 Metropolitan Planning Organization18,631 - 331,562 417,286 748,848 748,848 - 748,848 18,631 12 Employee Benefits1,276,687 11,697,481 450,382 - 12,147,863 628,073 11,505,660 12,133,733 1,290,817 13 Peninsula Apartments64,082 - 57,563 - 57,563 53,263 - 53,263 68,382 14 TIF70,427 - 300,168 - 300,168 313,082 - 313,082 57,513 15 Emergency Levy- - - - - - - - - 16 Council Economic Development Capital(68) - - - - 34 - 34 (102) 17 GRIP - General Rehabilitation and Improv. 46,143 - 40,000 200,000 240,000 200,000 40,000 240,000 46,143 18 Perpetual Care120,965 - 6,485 - 6,485 - - - 127,450 19 Parking2,997,077 - 4,871,521 - 4,871,521 3,747,308 1,011,990 4,759,298 3,109,300 20 Parking Debt Service1,527,519 - - 846,250 846,250 839,006 - 839,006 1,534,763 21 Wastewater Treatment8,426,835 - 13,037,144 - 13,037,144 5,686,846 5,244,509 10,931,355 10,532,624 22 Wastewater Treatment Debt Service12,038,523 - - 4,720,725 4,720,725 6,435,037 - 6,435,037 10,324,211 23 Water6,989,556 - 8,780,542 - 8,780,542 5,856,527 3,552,374 9,408,901 6,361,197 24 Water Debt Service4,227,148 - - 2,090,443 2,090,443 2,062,856 - 2,062,856 4,254,735 25 Refuse Collection392,764 - 2,996,366 - 2,996,366 2,987,845 - 2,987,845 401,285 26 Landfill16,674,873 - 5,726,019 892,149 6,618,168 4,671,269 500,000 5,171,269 18,121,772 27 Airport124,121 - 294,493 100,000 394,493 320,036 59,136 379,172 139,442 28 Stormwater Management142,489 - 946,586 - 946,586 740,953 500,000 1,240,953 (151,878) 29 Broadband Telecommunications1,376,996 - 790,176 25,000 815,176 713,744 80,000 793,744 1,398,428 30 Housing Authority6,519,852 - 7,946,793 - 7,946,793 7,685,349 43,000 7,728,349 6,738,296 BUDGETARY TOTAL106,887,709 52,000,419 103,930,765 45,973,261 201,904,445 168,391,104 45,973,261 214,364,365 94,427,789 31 Equipment6,320,107 - 5,297,406 - 5,297,406 5,068,562 - 5,068,562 6,548,951 32 Risk Management Loss Reserve2,426,612 - 1,558,083 - 1,558,083 1,377,680 - 1,377,680 2,607,015 33 Information Technology1,738,110 - 2,139,571 - 2,139,571 2,014,857 - 2,014,857 1,862,824 34 Central Services685,790 - 341,179 - 341,179 306,821 - 306,821 720,148 35 Health Insurance Reserve6,319,894 - 7,422,857 - 7,422,857 7,440,108 - 7,440,108 6,302,643 36 Dental Insurance Reserve78,591 - 332,472 - 332,472 351,388 - 351,388 59,675 37 Project Green168,638 - - - - 61,320 - 61,320 107,318 38 Library Foundation(191,795) - - - - 104,995 - 104,995 (296,790) NON-BUDGETARY TOTAL17,545,947 - 17,091,568 - 17,091,568 16,725,731 - 16,725,731 17,911,784 GRAND TOTAL124,433,656 52,000,419 121,022,333 45,973,261 218,996,013 185,116,835 45,973,261 231,090,096 112,339,573 A - 17 FY2014 Projected - All Funds SummaryFundEstimated Balance 6/30/13 Property TaxOther Receipts Transfers-InTotal ReceiptsDisburse-mentsTransfers OutTotal Disburse-mentsEstimated Balance 06/30/141 General19,926,725 27,917,696 14,878,329 13,149,755 55,945,780 53,759,020 1,332,241 55,091,261 20,781,244 2 Debt Service21,208,119 13,968,857 337,236 848,552 15,154,645 15,970,125 - 15,970,125 20,392,639 3 Capital Projects - Gen. Government (11,012,931) - 3,910,000 6,800,000 10,710,000 11,027,446 7,322,700 18,350,146 (18,653,077) 4 Capital Projects - Proprietary(365,661) - 12,680,200 2,172,700 14,852,900 15,034,133 - 15,034,133 (546,894) 5 CDBG & CDBG Rehab99,024 - 951,000 - 951,000 1,041,631 - 1,041,631 8,393 6 Home Program175,095 - 770,179 - 770,179 789,595 - 789,595 155,679 7 Road Use Tax174,778 - 6,205,620 496,301 6,701,921 5,371,231 1,048,247 6,419,478 457,221 8 Other Shared Revenue(84,719) - - - - 119,758 - 119,758 (204,477) 9 Energy Efficiency And Conservation2 - - - - - - - 2 10 Univercity Neighborhood Partnership(65,652) - - - - 13,118 - 13,118 (78,770) 11 Metropolitan Planning Organization18,631 - 336,926 433,297 770,223 771,534 - 771,534 17,320 12 Employee Benefits1,290,817 12,808,026 511,348 - 13,319,374 682,213 12,673,085 13,355,298 1,254,893 13 Peninsula Apartments68,382 - 57,563 - 57,563 53,498 - 53,498 72,447 14 TIF57,513 - 300,168 - 300,168 313,357 - 313,357 44,324 15 Emergency Levy- - - - - - - - - 16 Council Economic Development Capital(102) - - - - 34 - 34 (136) 17 GRIP - General Rehabilitation and Improv. 46,143 - 40,000 200,000 240,000 200,000 40,000 240,000 46,143 18 Perpetual Care127,450 - 6,485 - 6,485 - - - 133,935 19 Parking3,109,300 - 4,871,521 - 4,871,521 3,815,948 1,014,569 4,830,517 3,150,304 20 Parking Debt Service1,534,763 - - 840,350 840,350 838,331 - 838,331 1,536,782 21 Wastewater Treatment10,532,624 - 13,165,813 - 13,165,813 5,555,169 5,261,954 10,817,123 12,881,314 22 Wastewater Treatment Debt Service 10,324,211 - - 4,736,638 4,736,638 4,691,830 - 4,691,830 10,369,019 23 Water6,361,197 - 8,858,735 - 8,858,735 5,806,948 3,427,039 9,233,987 5,985,945 24 Water Debt Service4,254,735 - - 2,093,171 2,093,171 2,066,807 - 2,066,807 4,281,099 25 Refuse Collection401,285 - 3,024,596 - 3,024,596 3,014,798 - 3,014,798 411,083 26 Landfill18,121,772 - 5,726,019 908,896 6,634,915 4,696,135 500,000 5,196,135 19,560,552 27 Airport139,442 - 294,493 100,000 394,493 315,613 61,825 377,438 156,497 28 Stormwater Management(151,878) - 1,106,288 - 1,106,288 750,021 - 750,021 204,389 29 Broadband Telecommunications1,398,428 - 790,176 25,000 815,176 730,365 80,000 810,365 1,403,239 30 Housing Authority6,738,296 - 7,946,793 - 7,946,793 7,808,555 43,000 7,851,555 6,833,534 BUDGETARY TOTAL94,427,789 54,694,579 86,769,488 32,804,660 174,268,727 145,237,213 32,804,660 178,041,873 90,654,643 31 Equipment6,548,951 - 5,365,259 - 5,365,259 4,512,583 - 4,512,583 7,401,627 32 Risk Management Loss Reserve2,607,015 - 1,581,857 - 1,581,857 1,172,418 - 1,172,418 3,016,454 33 Information Technology1,862,824 - 2,170,798 - 2,170,798 2,288,330 - 2,288,330 1,745,292 34 Central Services720,148 - 345,711 - 345,711 311,398 - 311,398 754,461 35 Health Insurance Reserve6,302,643 - 7,532,343 - 7,532,343 7,882,383 - 7,882,383 5,952,603 36 Dental Insurance Reserve59,675 - 337,375 - 337,375 372,471 - 372,471 24,579 37 Project Green107,318 - - - - 62,029 - 62,029 45,289 38 Library Foundation(296,790) - - - - 109,831 - 109,831 (406,621) NON-BUDGETARY TOTAL17,911,784 - 17,333,343 - 17,333,343 16,711,443 - 16,711,443 18,533,684 GRAND TOTAL112,339,573 54,694,579 104,102,831 32,804,660 191,602,070 161,948,656 32,804,660 194,753,316 109,188,327 A - 18 City of Iowa City Taxable Valuation by Class FY2008 - 2012 Commercial,Total Industrial ,Valuation Description Residential RR & Utilities All Classes Fiscal Year 2012 January 1, 2010 - 100% Assessment 3,183,160,330$ 1,304,979,022 4,488,139,352$ Assessment Limitation (state rollback)48.5299% - (1,638,375,949) Less: Exemptions - - (3,163,216) Less Gas & Electric - - (48,337,968) Taxable Assessed Value for the Debt Service Levy 1,544,784,381 2,798,262,219$ Less: TIF Increment (available for debt only)(25,408,841) Taxable Assessed Value - Regular Levies 2,772,853,378$ Fiscal Year 2011 January 1, 2009 - 100% Assessment 3,123,398,460$ 1,294,522,256 4,417,920,716$ Assessment Limitation (state rollback)46.9094% - (1,658,230,825) Less: Exemptions - - (3,239,146) Less Gas & Electric - - (46,333,208) Taxable Assessed Value for the Debt Service Levy 1,465,167,635 2,710,117,537$ Less: TIF Increment (available for debt only)(25,408,841) Taxable Assessed Value - Regular Levies 2,735,526,378$ Fiscal Year 2010 January 1, 2008 - 100% Assessment 3,089,816,108$ 1,272,250,326 4,362,066,434$ Assessment Limitation (state rollback)45.5893% - (1,681,190,479) Less: Exemptions - - (3,324,338) Less Gas & Electric - - (45,156,750) Taxable Assessed Value for the Debt Service Levy 1,408,625,629 2,632,394,867$ Less: TIF Increment (available for debt only)(117,812,738) Taxable Assessed Value - Regular Levies 2,514,582,129$ Fiscal Year 2009 January 1, 2007 - 100% Assessment 3,011,803,441$ 1,253,640,943 4,265,444,384$ Assessment Limitation (state rollback)44.0803%- (1,696,688,413) Less: Exemptions - - (3,395,642) Less Gas & Electric - - (44,597,261) Taxable Assessed Value for the Debt Service Levy 1,327,611,977 2,520,763,068$ Less: TIF Increment (available for debt only)(111,540,045) Taxable Assessed Value - Regular Levies 2,409,223,023$ Fiscal Year 2008 January 1, 2006 - 100% Assessment 2,733,046,488$ 1,197,203,188 3,930,249,676$ Assessment Limitation (state rollback)45.5596%- (1,500,392,232) Less: Exemptions - - (3,424,348) Less Gas & Electric - - (41,542,405) Taxable Assessed Value for the Debt Service Levy 1,245,164,986 2,384,890,691$ Less: TIF Increment (available for debt only)(94,863,574) Taxable Assessed Value - Regular Levies 2,290,027,117$ State rolled back Commercial and Railroads to 99.7312%for this year, Other Utilities and Industrial are at 100%. *Does not include Tax Exempt Properties or Ag Land/Buildings A - 19 Overlapping Tax Levies for the Iowa City Area (per $1,000 Valuation) Taxing Districts Actual 2008 Actual 2009 Actual 2010 Actual 2011 Proposed* 2012 County Levies in Cities 6.49453 7.48663 7.38568 7.22207 6.99776 Iowa City Assessor Levies 0.26077 0.23164 0.23848 0.23472 0.24632 Ag Extension Council Levies 0.06787 0.06700 0.08413 0.08307 0.08358 Area X Community College Levies 0.85526 0.85161 0.84042 0.92566 0.99870 State of Iowa 0.00350 0.00350 0.00300 0.00340 0.00320 Iowa City Community School District 13.85189 14.19219 14.19136 14.68972 14.59278 City Levies 17.29662 17.71674 17.85262 17.75655 17.84150 Total:38.83044 40.54931 40.59569 40.91519 40.76384 Iowa City as a % of Total:44.5% 43.7% 44.0% 43.4% 43.8% * Uncertified at time of publication. Source: "Tax Levies for Johnson County, Iowa," compiled by the Johnson County Auditor. A - 20 A - 21 A - 22 A - 23 A - 24 A - 25 H.O.M.E. Program...................................................................................................................................... 80 Health Insurance Reserve ....................................................................................................................... 120 Housing & Inspection Services - Administration.........................................................................................54 Housing Authority...................................................................................................................................... 111 Housing Inspection..................................................................................................................................... 55 INDEX BY DIVISION Page Accounting .............................................................................................................................................. 97 Airport ..................................................................................................................................................... 107 Animal Shelter............................................................................................................................................53 Broadband Telecommunications ............................................................................................................. 110 Building Inspection...................................................................................................................................... 56 Central Business District (C.B.D.) Maintenance.........................................................................................70 Cemetery.................................................................................................................................................... 71 Central Services........................................................................................................................................ 119 City Attorney............................................................................................................................................. 91 City Clerk.................................................................................................................................................. 90 City Council .............................................................................................................................................. 89 City Manager............................................................................................................................................. 89 Community Development Block Grant (CDBG)..........................................................................................80 Community Development / Non-Grant Activity .......................................................................................... 77 Debt Service Fund ................................................................................................................................... 101 Deer Control................................................................................................................................................ 53 Dental Insurance Reserve ....................................................................................................................... 120 Document Services...................................................................................................................................98 Economic Development ............................................................................................................................. 78 Employees Benefits ................................................................................................................................. 100 Engineering ................................................................................................................................................ 60 Equipment ................................................................................................................................................ 115 Finance - Administration .......................................................................................................................... 96 Fire Department ......................................................................................................................................... 51 Forestry / Horticulture................................................................................................................................. 69 Government Buildings................................................................................................................................. 72 General Rehabilitation & Improvement Program (G.R.I.P.)........................................................................ 79 A - 26 Human Rights .......................................................................................................................................... 92 Information Technology Services.............................................................................................................. 118 Landfill ..................................................................................................................................................... 108 Library ....................................................................................................................................................... 63 Metropolitan Planning Organization of Johnson County (MPOJC)....................................................... 86 Neighborhood Services............................................................................................................................... 76 Non-Operational Administration................................................................................................................93 Parking ..................................................................................................................................................... 113 Parks & Recreation - Administration...........................................................................................................66 Parks ....................................................................................................................................................... 67 Peninsula Apartments.................................................................................................................................79 Personnel ................................................................................................................................................. 91 Planning & Community Development – Administration ............................................................................. 75 Police Citizen’s Review Board (P.C.R.B.)................................................................................................. 90 Police Department...................................................................................................................................... 43 Public Art..................................................................................................................................................... 76 Public Works - Administration .................................................................................................................... 59 Purchasing ............................................................................................................................................... 97 Recreation................................................................................................................................................... 68 Refuse Collection...................................................................................................................................... 109 Revenue.................................................................................................................................................... 98 Risk Management - Tort Liability ............................................................................................................. 99 Risk Management - Loss Reserves..........................................................................................................119 Road Use Tax (RUT) ................................................................................................................................. 61 Senior Center ............................................................................................................................................. 73 Storm Water Management........................................................................................................................ 112 Tax Increment Financing Districts (TIF).................................................................................................... 83 Transit………………………………………………………………………………………………………………...62 Urban Planning .......................................................................................................................................... 75 Wastewater Treatment.............................................................................................................................. 105 Water...................................................................................................................................................... 103 A - 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