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FY2014 Adopted Budget and FY2014-FY2016 Financial PlanFY2014 ADOPTED BUDGET & FY2014-2016 FINANCIAL PLAN City of Iowa City The Ned Ashton House The Ned Ashton House (pictured at the top of the front cover) is located along the Iowa River at 820 Park Road in Iowa City, just west of City Park. The house is the former residence and engineering workshop of Edward L. (Ned) Ashton (1903-1985), considered to be Iowa’s most distinguished bridge engineer. Ashton, who received a master’s degree in Civil Engineering from the University of Iowa in 1925, earned national recognition for his designs of bridges, telescopes, dams, and other large structures. Construction of the Ashton House began in 1946 and was completed in 1954 with most of the work being done by Ashton, along with help from his family: wife, Gladys, and three daughers, Joye, Ruth, and Jane. Overlooking the Iowa River, the house incorporated Ashton’s engineering skills with his aesthetic sense of setting and use of native materials. The home was constructed with reinforced concrete and stone from a quarry in Stone City that Ashton himself hand-cut. Because of its proximity to the river, the lower level was designed to allow water to flow through opened windows and doors during flood events. Ashton’s oldest daughter, Joye, and her husband, Marshall McKusick, purchased the Ashton House in 1985 from her father’s estate. They restored the home and prepared documentation to place it on the National Register of Historic Places in 2001. After the flood of 2008, the City of Iowa City purchased the property as part of its flood buy-out program of many homes in the Parkview Terrace neighborhood. Because the Ashton House had been designated as a historic place, it could be saved in place, rather than razed or moved, as was required for other homes purchased as part of the flood mitigation program. The City is currently renovating the property, so that it can be enjoyed by the public for events such as weddings, receptions, and meetings. The Ned Ashton House, which will be managed by the City’s Parks and Recreation Department, is expected to be available for public use in 2014. City of Iowa City Adopted Budget for the Fiscal Year Ending June 30, 2014 & FY2013 - 2017 Capital Improvements Program (CIP) Council: ASSISTANT TO THE CITY MANAGER CITY MANAGER FINANCE DIRECTOR Tom Markus Geoff Fruin Dennis Bockenstedt BUDGET ANALYSTS Deb Mansfield, Simon Andrew FINANCE ADMIN ASSISTANT TO SECRETARY THE CITY MANAGER Cyndi Ambrose Adam Bentley Terry Dickens AT-LARGE Michelle Payne AT-LARGE JIM THROGMORTON DISTRICT C Susan Mims, Mayor Pro Tem AT-LARGE Matt Hayek, Mayor AT-LARGE Rick Dobyns DISTRICT A Connie Champion DISTRICT B GOVERNMENT FINANCE OFFICERS ASSOCIATION D isting11 ished Budget Pres en tat ion Award PRESENTED TO City of Io,va City Iowa For the Fiscal Year Beginning July 1, 2012 President Executive Director APPRECIATION This financial plan includes the ideas and recommendations of many citizens, the City Council and City staff. During the year many suggestions are received from citizens in the City Council hearings and informal contacts. The major impact of the City Council upon this financial plan is in the priorities and programs adopted by the City Council during the current year. While other departments were intensely involved in the preparation of this financial plan, most of the credit for this document goes to the members of the Finance Department. Particular gratitude is expressed to the City Manager, Finance Director, Budget/Management Analysts, Finance Administrative Secretary, Communications Office, and Information Technology Services. While we surely appreciate all contributions to this budget, it must be remembered that the real thanks must go to the City employees, who, on a daily basis, transform this document into the City’s program of services. CITY OF IOWA CITY Adopted Budget for the Fiscal Year Ending June 30, 2014 and the FY2014 – 2016 Financial Plan TABLE OF CONTENTS PAGE Introduction City Manager Transmittal Letter…… ........................................................................................... 13 Strategic Plan .............................................................................................................................. 30 Other Planning Processes ........................................................................................................... 32 Organizational Chart ................................................................................................................... 34 Department Summaries .............................................................................................................. 35 Budgetary Fund Structure............................................................................................................ 61 Department/Division by Fund ...................................................................................................... 62 Financial Summary Preparation of the Financial Plan: Basis of Accounting .............................................................................................................. 67 Schedule ............................................................................................................................... 68 Process to Amend ................................................................................................................. 69 Financial & Fiscal Policies ........................................................................................................... 72 All Funds: Fund Balance Summary ....................................................................................................... 81 Revenue Summary ............................................................................................................... 82 Expenditure Summary ......................................................................................................... 84 Inter Fund Transfers ............................................................................................................. 86 Personnel Listing by Department / Full-Time Equivalents Comparison ...................................... 89 General Fund Summary General Fund Summary .............................................................................................................. 93 Assigned, Committed & Restricted Cash Balance ...................................................................... 102 General Fund Revenue ............................................................................................................... 103 General Fund Expenditures ......................................................................................................... 104 Public Safety Police Department: Police Administration............................................................................................................. 109 Administrative Services ......................................................................................................... 111 Field Operations .................................................................................................................... 114 Fire Department Fire Administration ................................................................................................................ 118 Emergency Operations ......................................................................................................... 120 Fire Prevention ...................................................................................................................... 123 Fire Training .......................................................................................................................... 126 Housing & Inspection Services: HIS Administration ................................................................................................................ 128 Building Inspection ................................................................................................................ 130 Housing Inspection................................................................................................................ 134 Public Works Public Works Administration........................................................................................................ 139 Engineering.................................................................................................................................. 141 Transit Operations ....................................................................................................................... 144 Culture and Recreation Parks & Recreation: P & R Administration ............................................................................................................. 149 Recreation ............................................................................................................................. 152 Park Maintenance Administration ......................................................................................... 162 Park Maintenance Operations .............................................................................................. 165 Forestry ................................................................................................................................. 166 Central Business District (CBD) Maintenance ...................................................................... 167 Cemetery Operations ............................................................................................................ 168 Library: Library Operations ................................................................................................................. 170 Library Foundation………………………………………………………………………... ............ 177 Senior Center: Senior Center Operations ..................................................................................................... 179 New Horizons Band .............................................................................................................. 183 Senior Center Gift Fund ........................................................................................................ 183 Community and Economic Development Planning and Community Development: PCD Administration ............................................................................................................... 187 Community Development ..................................................................................................... 189 Economic Development ........................................................................................................ 192 Urban Planning .................................................................................................................... 194 Neighborhood Services ......................................................................................................... 196 Human Services ................................................................................................................... 198 Aid to Agencies ..................................................................................................................... 199 Donation Stations .................................................................................................................. 200 General Government City Council .................................................................................................................................. 203 City Clerk ..................................................................................................................................... 205 City Attorney ................................................................................................................................ 207 City Manager ............................................................................................................................... 209 Communications Office ............................................................................................................... 211 Human Resources ....................................................................................................................... 213 Human Rights .............................................................................................................................. 215 Finance Department: Finance Administration ......................................................................................................... 217 FEMA Disaster Assistance ................................................................................................... 221 Individual Disaster Assistance .............................................................................................. 221 Tort Liability ........................................................................................................................... 222 Non-Operational Administration ............................................................................................ 223 Accounting ........................................................................................................................... 224 Purchasing ............................................................................................................................ 227 Revenue ................................................................................................................................ 229 Special Revenue Funds Community Development Block Grant (CDBG) ......................................................................... 233 H.O.M.E. Program ....................................................................................................................... 238 Road Use Tax Fund (RUT) ........................................................................................................ 243 Road Use Tax Operations .................................................................................................... 246 Other Shared Revenues .............................................................................................................. 252 Energy Efficiency & Conservation Block Grant Fund .................................................................. 255 UniverCity Neighborhood Partnerships Fund .............................................................................. 258 Metropolitan Planning Organization of Johnson County (MPO) ................................................. 261 Employee Benefits Fund ............................................................................................................. 265 Peninsula Apartments Fund ........................................................................................................ 268 Tax Increment Financing (TIF) Districts ...................................................................................... 271 General Rehabilitation & Improvement Program (GRIP) ............................................................ 278 Downtown Self Supporting Municipal Improvement District (SSMID) ......................................... 281 Debt Service Debt Service Fund Summary ...................................................................................................... 287 Debt Schedules ........................................................................................................................... 292 Enterprise Fund Activities Transportation Services: Parking Fund Summary ........................................................................................................ 311 Parking Operations ............................................................................................................... 314 Parking Debt Service ........................................................................................................... 321 Transit Fund Summary ......................................................................................................... 324 Transit Operations ................................................................................................................ 327 Wastewater Treatment: Wastewater Fund Summary ................................................................................................. 334 Wastewater Treatment Operations ....................................................................................... 337 Wastewater Debt Service ..................................................................................................... 344 Water: Water Fund Summary ........................................................................................................... 350 Water Operations .................................................................................................................. 353 Water Debt Service ............................................................................................................... 361 Refuse Collection: Refuse Collection Fund Summary ........................................................................................ 367 Refuse Collection Operations ............................................................................................... 370 Landfill: Landfill Fund Summary ......................................................................................................... 377 Landfill Operations ................................................................................................................ .381 Airport: Airport Fund Summary .......................................................................................................... 389 Airport Operations ................................................................................................................. 392 Storm Water Management: Storm Water Management Fund Summary .......................................................................... 396 Storm Water Management Operations ................................................................................. 398 Broadband Telecommunications: Broadband Telecommunications Fund Summary ................................................................. 400 Cable Television Operations ................................................................................................. 402 Housing Authority: Housing Authority Fund Summary ........................................................................................ 404 Housing Authority Operations ............................................................................................... 406 Internal Service Funds Equipment: Equipment Fund Summary ................................................................................................... 413 Equipment Operations .......................................................................................................... 416 Equipment Replacement Reserve ........................................................................................ 419 Risk Management: Risk Management Fund Summary ....................................................................................... 420 Risk Management Operations: ............................................................................................. 422 Information Technology Services (ITS): ITS Fund Summary ............................................................................................................... 424 ITS Operations ...................................................................................................................... 426 Central Services: Central Services Fund Summary .......................................................................................... 428 Central Services Operations ................................................................................................. 430 Health Insurance Reserve ........................................................................................................... 432 Dental Insurance Reserve ........................................................................................................... 435 Capital Project Funds Fund Summary............................................................................................................................. 441 Summary by Division ................................................................................................................... 443 Summary by Funding Source ....................................................................................................... 449 Project Summary by Name .......................................................................................................... 459 Unfunded Projects FY2019 and Beyond ...................................................................................... 511 Statistics Performance Measures Police .................................................................................................................................... 521 Fire……… ............................................................................................................................. 528 Library ................................................................................................................................... 532 Senior Center ........................................................................................................................ 541 Wastewater Treatment ......................................................................................................... 547 Water .................................................................................................................................... 550 Airport .................................................................................................................................... 555 General Information ..................................................................................................................... 560 Economic Overview ..................................................................................................................... 563 FY2013 Revenue Comparisons: Property Tax Valuations ........................................................................................................ 570 Property Tax History ............................................................................................................. 572 General Fund Revenues Property Tax .................................................................................................................. 573 Hotel/Motel Tax ............................................................................................................. 574 Local Option Sales Tax .................................................................................................. 575 Business Type Revenue Utility Rates ..................................................................................................................... 576 Appendix State Forms ................................................................................................................................ 579 Budget Resolutions .................................................................................................................... 587 Glossary....................................................................................................................................... 590 F 2 INTRODUCTION City Manager Transmittal Letter Strategic Plan Y Other Planning Processes Organizational Chart Department Summaries 0 Budgetary Fund Structure 1 Department/Division by Fund 4 To the Honorable Mayor and City Council Members, It is my pleasure to submit to you Iowa City's operating and capital budget for the 2013-14 fiscal year. Although Iowa State Code requires formal adoption of an annual budget, a three-year financial plan (2014-2016) and five-year capital improvement program (2013-2017) are also included for planning purposes. The budget is one of the most important documents that the City prepares because it identifies the services to be provided and the mechanisms that finance those services. This budget aims to continue Iowa City's tradition of providing a balanced budget utilizing conservative assumptions while strengthening core municipal services that our citizens value. Should unexpected expenditures or revenue shortfalls arise during the fiscal year, the budget contains prudent contingency line items and reserve levels that can adequately support the community. Any future modifications of this budget will be fully disclosed to the City Council and the general public through formal City Council actions at public meetings, in accordance with State of Iowa law. In preparing this document, City staff aimed to accomplish four overriding financial goals. First, the budget aims to lower the City's property tax rate, which is critical to ensuring that Iowa City remains economically competitive in the region. Second, the budget attempts to establish conditions that will enhance the community's fiscal condition and ensure that it will maintain its prestigious Moody's Aaa bond rating. Third, the budget includes additional information, presented in accordance with industry best practices, that serves to better inform elected officials and the general public. This goal builds upon measures taken in prior fiscal years and looks to sufficiently lay a foundation for continued enhancements in future years. Finally, we strive to achieve the Government Financial Officers Association (GFOA) Distinguished Budget Award for the second consecutive year, as well as the GFOA Certificate of Achievement for Excellence in Financial Reporting which the City has received for twenty-seven consecutive years. At the same time, staff referred to the City Council's strategic plan priorities for additional guidance in developing the budget document. Throughout the budget compilation process, staff utilized the City Council’s strategic plan to help prioritize expenditure decisions. In addition, we are working to make sure that the Boards and Commissions are taking note of the organization’s priorities and actively incorporating those into processes that involve the allocation of City resources. From a day-to-day management standpoint, the strategic plan is filtering through the organization, including in individual employee performance reviews. The adopted strategic plan lists the following five priorities for the community: Financial Goals Reduce the City’s property tax levy rate for the second consecutive year. Maintain the City’s Moody’s Aaa bond rating for the 37th consecutive year Continue to enhance the usefulness of the budget to elected officials and the general public through the provision of information in accordance with industry standards and best practices. Continue to achieve the GFOA Distinguished Budget Award and Certificate of Achievement for Excellence in Financial Reporting 13 • Economic and Community Development • Development of the Downtown and Near Downtown Areas • Neighborhood Stabilization • A Strong and Sustainable Financial Foundation • Coordinated Communication and Customer Service Orientation The financial resources in this budget will allow the City to continue to pursue initiatives that support these priorities and accomplish the Council’s long-term goals. While there are certainly unfunded projects that could further the organization’s efforts toward these goals, a fiscally responsible balance needs to be sought and is provided in this budget. Approximately every four months, staff provides Council with a Strategic Plan Status Report that details progress on each priority. This report can be viewed online at www.icgov.org/strategicplan. With these principles serving as a backdrop, staff has carefully crafted a budget that furthers the organization's priorities, achieves the stated financial goals, and continues to improve the health and competitive position of the community. Community Outlook Iowa City benefits from a strong local economy anchored by the presence of the University of Iowa. The local economy consists of a diverse set of successful industries that together help sustain one of the lowest unemployment rates in the nation. As an organization, Iowa City has a rich tradition of conservative economic policies that has created a strong financial foundation. This foundation helped the community weather the recent economic recession and continues to serve as a cornerstone for the community’s future. In 2012, Moody’s Investors Service noted Iowa City’s “long history of favorable financial operations supported by healthy reserve levels and revenue raising flexibility; and manageable debt profile…” and affirmed its highest quality bond rating (Aaa) for the community. Despite the increasing health of the economy and strong financial position of the organization, the community needs to be cognizant of the trends, pressures and opportunities that are shaping the community in various fashions. Iowa City is at a pivotal period in its history as it faces numerous internal and external pressures that will influence the health and vibrancy of the community. Over the last two decades, Iowa City has witnessed a rapid suburban growth in the surrounding communities of Coralville and North Liberty. This trend, which is not unlike that experienced in other metropolitan areas throughout the country, directly threatens the future well-being of our community. It is imperative that the City carefully analyze and address the forces contributing to the suburbanization of our metropolitan area and implement strategies to strengthen our community in a manner that attracts new investment in the residential and commercial sectors. 14 In examining the forces behind the sprawling landscape of the larger Eastern Iowa region, there are three predominant factors within our ability to influence. First, is the economic competiveness of our local government. Specifically, this point addresses Iowa City’s property tax rate, utility rates, and other cost of doing business factors. The information table to the right shows the property tax rate disparity between Iowa City and other Eastern Iowa cities. The large difference plays a role in private sector economic development decisions and Iowa City needs to work to close that gap. However, the increased rate also reflects enhanced level of services in Iowa City (e.g. paid full-time fire department, Senior Center, Animal Shelter, Airport, Human Rights Office, etc.), unique State or federal mandates (e.g. increased public pension contributions), and other factors such as a significant number of University of Iowa affiliated tax-exempt properties within the jurisdiction. Second, is our organization’s responsiveness to the changing demands of the business sector. This includes the nimbleness of our development review process and our ability to modify regulations in a manner that facilitates growth in the ever changing marketplace. Third, is to ensure that capital investments are judicially planned and that private incentives are responsibly offered only when the resulting outcome has a justifiable rate of return, quantified both financially and in terms of the organization’s strategic plan priorities. While the tax rate and expenditure decisions are well integrated in the budget process, the responsiveness factor is not directly addressed through budgetary decisions, but rather through management initiatives. Other forces that are outside of our control also influence Iowa City’s ability to compete with neighboring jurisdictions. Lower costs of land and aggressive economic incentives from neighboring jurisdictions are outside of our span of control. However, we need to be cognizant of those variables and leverage our unique assets and character in ways that clearly illustrate value that cannot be matched in other communities. Fiscal Year 2013-14 Budget Overview In preparing this budget document, City staff accounted for the previously-mentioned financial goals, strategic plan and the controllable factors that influence desired growth and development in the region. By adhering to these principles, the staff has compiled a budget that balances both the short-term needs and the long-term health and stability of the community. The proposed City budget includes projected expenditures totaling $169,012,660. Of the total operating budget, $51,481,923 is for the General Fund, $48,383,101 is directed to Capital Projects and $45,981,637 is related to the operations of various enterprise or business funds. A breakdown of the proposed budget by fund type is provided below. FY 2012-13 Municipal Property Tax Rates in Eastern Iowa North Liberty $11.03 Coralville $13.53 Cedar Rapids $15.22 Davenport $16.78 Iowa City $17.27 * Note: Additional comparative metrics are presented in Appendix B ** Iowa City’s tax rate for FY 2013-14 is $16.81. At this time the tax rates of other listed jurisdictions listed have not been certified 15 It is important to look deeper into the types of expenditures that occur within each of these funds. For that purpose the following chart displays the program of expenses across all funds. The majority of outlay is related to business or enterprise funds such as water, sewer, parking and transit. Other significant expenditure categories include public safety and capital projects. Of particular note is the 33.6% decrease in debt service outlay, which is directly related to debt retirement initiatives that the City undertook in the previous year. 1.1% -3.2% -8.8% 2.8% 28.8% 1.5% -33.6% -77.6% -21.9% -100.0% -80.0% -60.0% -40.0% -20.0% 0.0% 20.0% 40.0% $- $10,000,000 $20,000,000 $30,000,000 $40,000,000 $50,000,000 $60,000,000 $70,000,000 $80,000,000 Percent change from the previous year FY2014 All Funds Expenditures by Program excludes transfers General Business-Type Special Revenue Debt Service Capital Projects Expenditues $51,481,923 $45,981,637 $9,669,299 $13,496,700 $48,383,101 $- $10,000,000 $20,000,000 $30,000,000 $40,000,000 $50,000,000 $60,000,000 FY 2013-2014 Expenditures by Fund Type excludes transfers 16 Iowa City derives the majority of its revenues through property taxes and charges for services. The following table and pie chart details Iowa City's revenue mix across all fund types. The decline in revenue is due to several factors, including the pending expiration of the Local Options Sales Tax and reduced grant income. All Funds Revenue Comparison of FY 2012-13 versus FY 2013-14 FY2013 FY2014 Revised Adopted Taxes 50,407,376$ 50,307,189$ -0.2% TIF Revenues 507,060 453,937 -10.5% Other City Taxes 11,106,845 5,007,347 -54.9% Licenses & Permits 2,258,285 2,193,586 -2.9% Use of Money & Prop 7,337,709 7,003,480 -4.6% Intergovernmental 69,939,461 43,157,183 -38.3% Charges for Services 33,537,143 33,463,088 -0.2% Misc.21,376,420 21,874,746 2.3% Other Financial Sources 16,148,640 20,823,015 28.9% Total 212,618,939$ 184,283,571$ -13.3% Percent Change Taxes 27% TIF Revenues 0% Other City Taxes 3% Licenses & Permits 1% Use of Money & Prop 4% Intergovernmental 24% Charges for Services 18% Misc. 12% Other Financial Sources 11% All Funds Revenue Sources 17 It is important to consider how the overall revenue and expenditure recommendations in this budget will impact local households and businesses. Businesses will realize tax savings from the outlined reduction in the property tax levy to $16.81. Just two years ago, Iowa City's rate was $17.84, which means the fiscal year 2013-14 rate represents a 5.8% decrease over two years. The amount of services provided, such as water, sewer and stormwater vary considerably among businesses and therefore total financial impact numbers are not able to be quantified for a 'typical' business. However, with the savings in property taxes, it is believed that the majority of businesses in the Iowa City community will pay less in taxes and fees compared to the previous year. On the residential side, it is easier to determine an overall financial impact to an average household. The following bar chart illustrates the estimated financial impact to the average household in Iowa City. Despite a lower property tax rate, it is estimated that a typical household (assumed $100,000 assessed property value) will pay approximately $18 more in taxes and fees for basic services to the city in fiscal year 2013-14. This is due to the increase in the state rollback percentage, which makes a greater percentage of assessed residential property value taxable. FY2009 FY2010 FY2011 FY2012 FY2013 FY2014 Property Taxes $781 $814 $833 $866 $876 $888 Stormwater $24.00 $24.00 $24.00 $30.00 $36.00 $42.00 Refuse $174.00 $174.00 $186.00 $186.00 $186.00 $186.00 Sewer - 800 cubic feet $432.96 $432.96 $432.96 $432.96 $432.96 $432.96 Water-- 800 cubic feet $328.08 $328.08 $328.08 $328.08 $328.08 $328.08 Percent of annual change -0.1%1.9%1.8%2.2%0.9%0.9% -0.5% 0.0% 0.5% 1.0% 1.5% 2.0% 2.5% $- $200.00 $400.00 $600.00 $800.00 $1,000.00 $1,200.00 $1,400.00 $1,600.00 $1,800.00 $2,000.00 Financial Impact to a Typical Household 18 General Fund Highlights The General Fund, which includes services such as police, fire, parks and recreation, and general government, represents approximately 30% of the total budget. General Fund operations are largely supported by property taxes, which constitute approximately 50% of the total revenue in this fund. A complete breakdown of General Fund revenue sources can be viewed in the following pie chart. For economic competitiveness reasons, reducing the property tax rate was a clear priority in assembling this budget. The taxable valuation of property subject to all levies in Iowa City increased 2.6% for FY 2013-14, primarily due to continued increase in statewide agricultural land values, which directly influences the State of Iowa rollback percentage on residential properties. The rollback percentage defines how much of residential assessed value becomes taxable in any given year. The following chart depicts the change in taxable valuations over the last six years. Property Taxes 50% Charges For Fees & Services 3% Other City Taxes 8% Use Of Money & Property 1% Other Financial Sources 24% Intergov't 4% Misc 8% Licenses & Permits 2% FY2013-2014 Revenues & Other Financing Sources: 19 The budget reflects a reduction of $.46 in the tax levy, which will bring Iowa City's rate to $16.81. The reduction is being achieved through several internal strategies, as well as through an increased rollback figure being applied by the State of Iowa. The internal strategies employed to achieve a lower rate include the following: • Debt restructuring and early bond retirement strategies pursued by the Finance Department • Favorable health insurance rates, primarily due to recently negotiated contractual terms with the City’s employee collective bargaining units • Pursuing equitable cost sharing arrangements from other taxing jurisdictions for municipal services provided beyond Iowa City's borders • Achieving operational efficiencies in our departments, including a continued reduction in workforce through attrition measures. The budget contains no new staff positions (excepting two Police Officer positions that are partially grant funded) or notable expansions in services • Selected user fee increases that reduce property tax subsidies The projected reduction in the property tax rate follows similar actions taken by the City Council in FY 2012-13. Combined, these efforts have contributed to narrowing the gap between Iowa City’s rate and that of neighboring municipalities and other comparable jurisdictions in Iowa. The projected property tax rate of $16.81 in this budget reflects the lowest level it has been since 2002-03. These efforts not only produce real savings, but they also send a positive message that Iowa City is committed to enhancing the local business environment. FY2009 FY2010 FY2011 FY2012 FY2013 FY2014 Taxable Val $2,410,633,025 $2,515,989,363 $2,686,242,752 $2,774,415,800 $2,900,995,801 $2,975,085,246 Percent change 5.2%4.4%6.8%3.3%4.6%2.6% $0 $500,000,000 $1,000,000,000 $1,500,000,000 $2,000,000,000 $2,500,000,000 $3,000,000,000 $3,500,000,000 Six Year Trend in Taxable Valuations excludes applicable increment FY 2012 FY 2013 FY 2014 City Property Taxes $8,921 $8,634 $8,403 $8,100 $8,200 $8,300 $8,400 $8,500 $8,600 $8,700 $8,800 $8,900 $9,000 Iowa City Property Taxes Paid on a $500,000 Commercial Property A projected reduction of $518 in City taxes over the three year period 20 For residential property owners, the combination of the increased State rollback and the lower property tax rate will mean that a property assessed at $100,000 will pay an estimated additional $12 in City property taxes in the coming year. This is primarily the result of the increased rollback percentage, which causes a larger portion of the assessed value to become taxable. The following chart is provided for a greater historical perspective on Iowa City’s municipal tax rate: Below is a detailed breakdown of the City’s property tax asking for fiscal year 2013-14 compared to the previous year: LEVIES FY2013 Certified FY2014 Adopted Dollars Tax Rate per $1,000 Dollars Tax Rate per $1,000 General Fund Tax Levies: General $ 23,486,337 8.100 $ 24,085,298 8.100 Transit $ 2,754,570 0.950 $ 2,824,819 0.950 Tort Liability $ 907,298 0.313 $ 869,033 0.292 Library $ 782,878 0.270 $ 802,843 0.270 Subtotal: $ 27,931,083 9.633 $ 28,581,993 9.612 Special Revenue Levies: Emergency $ - - $ - - Employee Benefits $ 9,257,850 3.193 $ 9,406,082 3.163 Subtotal: $ 9,257,850 3.193 $ 9,406,082 3.163 Debt Service $ 12,934,350 4.443 $ 12,039,013 4.030 Total City Levy Property Taxes: $ 50,123,283 17.269 $ 50,027,088 16.805 % Change from prior year: 1.00% -3.21% -0.19% -2.68% Agland Levy $ 4,349 3.004 $ 4,781 3.004 SSMID Levy $ 279,743 2.000 $ 275,320 2.000 Total Property Taxes $ 50,407,375 ---- $ 50,307,189 ---- FY03 FY04 FY05 FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 Rate $16.81 $17.60 $17.31 $17.73 $17.30 $17.30 $17.72 $17.85 $17.76 $17.84 $17.27 $16.81 % Change 13.22%4.65%-1.60%2.40%-2.41%-0.03%2.43%0.77%-0.54%0.48%-3.21%-2.68% $16.00 $16.50 $17.00 $17.50 $18.00 Iowa City Property Tax Rate Trend 21 On the expense side, General Fund operations largely consist of personnel related expenses. As a result, significant reductions in General Fund expenditures typically require a reduction in staffing levels. In the fiscal year 2013-14 budget, an estimated 68% of General Fund expenditures are personnel related. A complete view on General Fund expenditures by category can be viewed in the following pie chart. Over the last two years, there has been a concerted effort to control General Fund expenses through staffing policies. In the last two years, multiple positions have been eliminated, while others have been left vacant or classified to lower pay grades during periods of vacancies. While these initiatives help, they struggle to keep up with rising salary and benefit costs. Of particular concern is the City's mandated contribution increases to the State's MFPRSI public safety retirement system. The budget estimates a one year increase in City police and fire public safety pension contributions of $227,000. From 2010-11 to 2015-16 the public pension safety contributions levels of the City will have increased an estimated 107%, or $1.77 million. This creates considerable pressure on the property tax levy and produces obvious difficulties when trying to reduce General Fund spending. The General Fund budget reflects a status quo approach to current services. With the exception of the UniverCity program and two new previously approved Police Officer positions, there is no significant expansion of services funded in the budget. While there is no funding for expanded or enhanced service levels, staff remains committed to identifying efficiencies that strengthen our services without the need for new financial outlay. A few items of note in the General Fund budget include: • The budget incorporates fee increases that the Council approved for the Parks and Recreation Department in December of 2012. • The General Fund includes funding for ten UniverCity partnership program homes. Including homes funded through the Housing Authority and grants secured subsequent to budget adoption, the total for FY2014 is expected to be seventeen. This program is seen as a critical piece to the Council's neighborhood stabilization strategic plan goal. Personnel 68% Services 16% Supplies 3% Capital Outlay 8% Debt Service 4% Contingency 1% FY 2013-14 General Fund Expenditures by Category excluces transfers 22 • Funding is provided for two additional police officers, which will be partially funded by the federal grant that Council accepted in 2012. Enterprise / Business Fund Highlights Enterprise or Business Funds refer to specific operations that are intended to be self-sustaining, or without need of subsidy from property taxes or revenue sources other than fees collected that are directly related to the operation. The budgeted revenues, expenditures and corresponding fund balances are detailed in the following table. Fund Estimated Revenues Transfers In Budgeted Expenditures Transfers Out Estimated Balance 6/30/2014 % of Exp & Trans Out Parking $ 4,721,734 $ 840,350 $ 3,970,588 $ 1,740,350 $ 5,292,688 92.7% Transit $ 3,757,604 $ 2,869,291 $ 6,276,733 $ 325,324 $ 4,367,087 66.1% Wastewater Treatment $ 12,995,201 $ 4,736,638 $ 10,172,004 $ 8,976,638 $ 20,394,134 106.5% Water $ 8,386,021 $ 2,010,316 $ 7,930,586 $ 2,954,641 $ 8,792,001 80.8% Refuse Collection $ 2,984,915 $ - $ 2,959,828 $ - $ 301,910 10.2% Landfill $ 5,521,838 $ 586,193 $ 4,792,684 $ 1,000,000 $ 21,929,213 378.6% Airport $ 319,319 $ 72,342 $ 343,715 $ 30,869 $ 255,316 68.2% Stormwater Management $ 1,201,860 $ - $ 799,200 $ - $ 1,041,838 130.4% Broadband Telecomm. $ 841,569 $ 25,000 $ 814,020 $ 80,000 $ 1,614,672 180.6% Housing Authority $ 8,013,212 $ - $ 7,922,279 $ 43,989 $ 7,281,577 91.4% Each of the City's enterprise funds are in a stable condition. In order to maintain healthy reserves there are several fee increases included in the budget. Those increases are noted with other significant changes or issues below: • The Parking Fund contains a completely revised rate schedule that includes a "first hour free" promotion in parking ramps, increased meter charges, increased citation amounts and various other changes to smaller revenue items. The expenditure side contains adequate funds to continue with capital upgrades including deployment of smart meters. • The Transit Fund is in its second year as an enterprise fund and, despite a low fund balance, does not contain a rate increase after fares were bumped to $1 in FY 2012-13. 23 • There are no fee increases planned in water or wastewater, but revenue and expenditure trends, as well as increasing capital needs are such that a rate increase may be needed in FY 2014-15. • While there is no rate increase for regular household waste pickup, the Refuse Collection Fund includes raising refuse and yard waste bag charges to $1.25 (from $1.00), yard waste stickers to $25 (from $20), tire pickup to $5 and $8 (from $3 and $6), bulk items to $15 and $7 (from $10 and $5), as well as increases in electronic item pickup fees. These specialty pickups are becoming increasingly expensive and are impacting the overall health of these funds. • The landfill tipping fee is not altered in this budget document. However, there are fee increases for compost product ($20 per ton from $10 per ton), wood chip mulch ($10 per ton from $0), and television and computer monitor recycling ($10 or $15 from $5 or $10). These increases reflect the growing costs to provide these specialty services. The large reserve level of the landfill is primarily related to closure and post-closure regulatory requirements. • This budget is year three of a previously planned three year phased stormwater fee increase. The rate will go to $3.50 per equivalent residential unit (ERU), which is up from $3.00. • The General Fund subsidy of the Airport Fund is projected to be reduced to approximately $72,000 from $100,000 provided in fiscal year 2012-13. This is due to the debt retirement strategies and the removal of the City's Economic Development Coordinator salary from non-General Fund operations. • The Cable Fund projects an increase in compensation to the General Fund for services to $200,000 from the previous $100,000 compensation level. • The Housing Authority projects to draw down its Tenant to Owner Program fund balance by $100,000 for the renovation and sale of two homes in the UniverCity program to income eligible families. Internal Service Fund Highlights Internal Service Funds serve needs that are internal to the City as an organization. The budgeted revenues, expenditures and corresponding fund balances are detailed in the following table. Fund Revenue Expenditures Projected Ending Balance (June 2014) Percentage of Expenditures Equipment 5,885,820 4,919,434 8,845,597 179.8% Risk Management Loss Reserve 1,087,931 928,691 3,038,200 327.1% Information Technology 1,842,517 2,436,123 2,024,147 83.1% Central Services 238,871 189,990 840,259 442.3% Health Insurance Reserve 7,935,184 7,926,255 9,180,441 115.8% Dental Insurance Reserve 352,881 368,000 76,462 20.8% 24 All funds are in good condition with healthy balances. Strong balances create reserves that can provide flexibility to deal with unexpected costs or opportunities. Of particular note is the Health Insurance Reserve Fund, which has strengthened in recent years due to relatively low increases in premium costs. This is in large part due to changes in the collective bargaining agreements and personnel policies that have required a greater share of health related costs to be covered by employees and their dependents. Capital Improvement Plan Highlights The capital budget proposed for fiscal year 2013-14 totals $48,383,101 and the five year Capital Improvement Plan (CIP) totals $256,538,369. The majority of CIP projects in the five year period improve the local transportation network and municipal utility system. The five year program continues to reflect the City Council’s priorities established in previous fiscal years. As funding allows, non-committed dollars are directed toward critical infrastructure projects and initiatives that address the City Council’s strategic plan priorities. Of particular note is the end of the 1% voter approved Local Option Sales Tax (LOST) that expires in June of 2013. These funds have been collected to fund flood recovery and mitigation projects, most notably the Gateway Project (Dubuque Street) and the South Wastewater Plant Expansion. Streets, Bridges & Traffic Eng. 40% Landfill 2% Water, Wastewater & Stormwater 27% Public Safety 3% Transportation Services 14% General Government 1% Culture & Recreation 6% Airport 3% Community & Economic Development 3% Capital Improvement Program By Category FY2013 -FY2017 25 Other funding sources, including local monies are expected to be required to supplement LOST revenues on these high dollar projects. In FY 2013-14, staff is projecting the issuance of approximately $9 million in general obligation bonds. The use of general obligation bonds is required in order to carry out the projects that are being recommended. The level of bonding projected is well below the thresholds established by the State of Iowa and is consistent with Iowa City’s own internal debt policies. Significant projects planned for the upcoming 2013-14 fiscal year include: (Sorted by strategic plan priority or other critical need identification) Note many projects span several fiscal years and may not be fully completed in 2013-14. Projected costs include those already incurred in prior years and costs anticipated in future years) Flood Recovery and Mitigation • South wastewater plant expansion ($55.2 million) • Gateway project ($40.1 million) • Animal shelter facility construction ($3 million) • West side levee construction ($5.5 million) • Rocky Shore lift station ($6.6 million) • Normandy Drive restoration / Ned Ashton House ($.8 million) Critical Infrastructure Need / Committed Projects • Reconstruction of fire-destroyed landfill cell ($4.0 million) • Rochester Avenue bridge reconstruction ($.9 million) • Dubuque Street / I-80 pedestrian bridge ($2.1 million) • City Park master plan and pool upgrade ($.7 million) Community and Economic Development • Moss Ridge Road design and construction ($3.5 million) • Lower Muscatine Road reconstruction ($9.2 million) • First Avenue railroad crossing ($8.7 million) • Williams Street reconstruction ($.5 million) • Towncrest redevelopment ($2.7 million) Downtown and Near Downtown Development • Parking facility and enforcement automation ($2.3 million) • Streetscape enhancement project ($1.9 million) • Riverside Drive pedestrian tunnel ($1.5 million) • Riverfront Crossings development ($1.2 million) Neighborhood Stabilization • Fairmeadows Park splash pad and restroom construction ($.4 million) • Neighborhood park master plan and construction project ($.3 million) • Various miscellaneous utility, road/trail/sidewalk and park repair line items 26 Coordinated Communication and Customer Service Orientation • Enterprise Resource Platform (ERP) software project ($1.3 million) • Projectdox electronic plan review software ($.3 million) As illustrated above, staff’s recommendations on CIP projects are driven by the strategic plan priorities and those projects that are already committed. While there are several additional projects that would further these goals, the City must balance the need to reduce property tax pressures and limit projects that increase operating costs in future years. Debt Service The State of Iowa limits City debt to no more than 5% of the total assessed value of taxable property within the corporate limits as established by the City Assessor. The budget anticipates an outstanding debt at FY 2013-14 year end of approximately $69 million, which is 1.5% of total valuations and well below the State of Iowa threshold. Considering these figures, Iowa City is carrying debt equal to roughly 29% of the allowable level. The following chart provides a historical view of Iowa City’s debt in relation to the allowable debt level. Iowa City's internal fiscal policy was revised in April 2010 to specify that the "debt service levy shall not exceed 30% of the city levy in any one fiscal year”. The FY 2013-14 budget includes a debt service levy that is approximately 24% of the total levy. This is the lowest percent the City has realized in several years and is well below the organization’s policy ceiling of 30%. The budget continues to reflect prudent borrowing practices, which help preserve financial flexibility and ultimately lower the cost of borrowing. Over the last several years, Iowa City has worked to reduce its debt load, which in turn has helped to lower property tax rates in the community. 0 50 100 150 200 250 300 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 *FY15 *FY16 General Obligation Debt by Fiscal Year Debt Limit Outstanding Debt on June 30 Figures in millions of dollars *Estimated 27 Issues on the Horizon This year’s budget was developed with an understanding that revenue sources in future years may be dramatically affected by decisions at the state level concerning commercial property taxes and the tax classification of multiple-family buildings. In prior years the state legislature has expressed a desire to reform property taxes; however they have failed to garner sufficient support on any single proposal. It is expected that reform discussions will continue and many speculate that changes will be approved in 2013. Cities across Iowa are beginning to plan for property tax reform, which is likely to necessitate reductions in services or tax shifts to residential payers. Assuming a phased commercial rollback plan of 3% per year is approved, Iowa City will stand to lose approximately $620,000 in General Fund revenue, compounded annually each year a rollback is enacted. If on top of this loss, multiple-family buildings are reclassified from commercial to residential then Iowa City’s annual loss in revenue could exceed $1,000,000 annually. Given the community’s need to become more economically competitive in our taxing structure, it is unlikely that increases in the property tax rate to offset the loss in revenue will be a palatable option. Rather, it is more realistic that a combination of service cuts and revenue enhancements will need to be considered by the community. Fortunately, prudent budget decisions in recent years, including staff reductions, reduced debt loads, and the shift of transit operations to an enterprise fund, will help provide the City some flexibility in dealing with this uncertainty. On the expense side, the City will need to prepare for increasing pension mandates, unknown health reform compliance issues and a further stagnation of road use tax revenue. Each of these issues places pressure on the General Fund and thus contributes to inflated property taxes or deterioration of critical transportation network infrastructure. Reforms at the state level may positively impact the pension and road use tax issues, which could potentially provide some measure of relief. The City’s enterprise funds are in stable condition. Recent and ongoing capital investments in Water and Wastewater plants will provide a solid utility foundation, however downward trends in water consumption and aging distribution infrastructure will likely place upward pressure on water rates in the foreseeable future. We continue to work through the rebuilding of the landfill cell that was destroyed by the 2012 fire. Fortunately, the landfill reserves appear to be healthy enough to support the rebuilding of the cell without significant cost increases to the public. However, the reserve levels will be depleted to points that will limit short-term flexibility to respond to unexpected operational or capital needs. Further, the City’s past practice of internally loaning landfill reserve funds to other operations will not be a viable option in the coming years. From a capital investment standpoint, the City is continuing to move into the flood mitigation construction phase. The flood projects have consumed a significant amount of City staff time and financial resources. As the community initiates and completes these important projects, more focus and attention can be turned to assignments that directly relate to the organization’s strategic plan. 28 Conclusion and Acknowledgements This budget document reflects Iowa City’s focus on providing high quality municipal services in a fiscally responsible manner. It was crafted with guidance provided by the City Council through the Strategic Plan. Specifically, the budget takes another step forward in becoming more economically competitive in our region, while providing prudent levels of resources for valued services and capital projects that align with stated goals and can demonstrate positive returns for the community. The City’s financial condition remains strong and our reserve levels provide sufficient flexibility in the event of unexpected conditions. Activities associated with further recovery from the recent recession and rebuilding from the 2008 flood are projected to provide economic stability in the region. However, Iowa City will need to pay close attention to ongoing property tax reform discussions. If reform is enacted, we will need to immediately commence preparations to deal with significant revenue loss that will likely compound for several consecutive years. This issue, as well as ongoing monitoring of City finances and the budget will again be a priority for staff in the coming year. This document builds upon enhancements to last year’s budget that aimed to improve navigability and better educate elected officials and the general public. Improvements include formatting changes that enhance the readability for both print and electronic readers including bookmarks and hyperlinks. The document further refines department narratives and performance measures and includes an increased focus on the strategic plan and its relation to the budget. Lastly, staff worked to expand the breadth of financial reporting through the addition of an economic trend analysis section and expanded narrative and illustrative information on the City’s financial condition. These changes are designed to improve the availability of information, hopefully improving readers’ understanding of municipal operations and how the City Council’s established priorities inform budget decisions. In conclusion, I would be remiss if I did not acknowledge the efforts of our department heads, supervisors and staff in submitting responsible spending plans for the coming year. I would like to specifically recognize the efforts of the Finance Department, led by Director Kevin O’ Malley. Additionally, I would like to recognize the hard work and analysis of Budget Analysts, Deb Mansfield, Simon Andrew, and Wendy Han, as well as Administrative Secretary Cyndi Ambrose. The compilation of this complex document requires a significant amount of work, which was largely performed by these five employees in the Finance Department. As this will be Mr. Kevin O’Malley’s last budget, I would like to personally thank him for his years of service, leadership and fiscal prudence. Iowa City has been extremely fortunate to have had the benefit of Mr. O’Malley’s services for more than twenty seven years. The community owes him a debt of gratitude and we wish him and his family the best in their future endeavors. Sincerely, Thomas M. Markus City Manager 29 City of Iowa City, Iowa Strategic Plan Background: The City of Iowa City formally adopted its 2012-2013 Strategic Plan in January of 2012. The planning process involved multiple steps, including gathering input from the general public, front line employees, department directors and the City Council. The process of developing the plan focused on the following discussion topics: 1. Issues, Concerns, Trends and Opportunities 2. On-Going or Committed Projects 3. Significant and New Projects, Programs, Policies and Initiatives 4. Organizational Effectiveness The adopted plan, which was the first cohesive city-wide document in a number of years, serves as a guide to elected officials and staff. The priorities outlined in the plan guide day-day operations and also aid in the prioritization of projects and special initiatives. Throughout the year, City staff prepares a Strategic Plan status report that outlines progress made toward each of the stated priorities. That report is presented publicly and is available online at http://www.icgov.org/?id=1115. Established Priorities: The 2012-2013 Strategic Plan established the prevailing organizational focus areas as the following: 1. Economic and Community Development 2. Development of the Downtown and Near Downtown Areas 3. Neighborhood Stabilization 4. A Strong and Sustainable Financial Foundation 5. Coordinated Communication and Customer Service Orientation In addition to acknowledging numerous on-going or committed projects the City Council identified the following new projects and initiatives that fall within the above-mentioned focus areas:  Actively work with the Iowa City Community School District (ICCSD) on a joint strategy to maintain and build upon the success of schools in established neighborhoods while ensuring new elementary schools are planned as integral and sustainable components of neighborhoods (Neighborhood Stabilization)  Develop an economic development strategy for targeted commercial properties outside of the previously noted downtown and near downtown districts 30 (Economic and Community Development)  Conduct a comprehensive organizational assessment focusing on communication strategies and the organizational customer service culture (Coordinated Communication and Customer Service Orientation) The City Council also discussed a number of topics related to organizational effectiveness. In addition, the City Council has also directed staff to undertake a succession planning process and become more strategic and engaged in working with State and Federal government representatives. Strategic Plan and the Budget: This FY 2014 budget is the first budget that was prepared with a strategic plan serving as a backdrop. In preparing the budget, the City recognized the impact that funding decisions would have on future progress to the organization’s stated priorities in the plan. As a result, this budget aims to provide resources that accomplish the following objectives: 1. Maintain the City’s core municipal services at levels that meet or exceed community expectations, and 2. Direct discretionary funding to projects and initiatives that directly align with the stated priorities of the Strategic Plan, and 3. Continues to strengthen the City’s strong financial foundation and enhance the budget document through the incorporation of best practices in the industry. Each year as the strategic plan is modified or updated, the City will incorporate such changes throughout the organization, including into the budget document. Through a continual improvement process that is guided by an organizational strategic plan, the City will continue to make progress toward the community’s stated goals and priorities. 31 City of Iowa City Other Planning Processes Comprehensive Plan/District Plans - The City of Iowa City Comprehensive Plan was adopted in 1997; it presents a vision for Iowa City, provides a strategy for realizing the vision and sets policies for the growth and development of specific geographic areas of the city. The Comprehensive Plan guides decisions on planning and development issues as they arise. The plan evolves as amendments are made. The plan divides the community into ten planning districts. Detailed plans will be conducted for each planning district to address the unique issues, features and goals of the different parts of the city. This process involves extensive citizen participation so that the people of Iowa City help determine the future of their community. Once adopted by the City Council, the district plans become part of the Iowa City Comprehensive Plan. Airport Five-Year Strategic Plan - The Iowa City Municipal Airport exists to serve the general aviation needs of the greater Iowa City community. This strategic plan is to guide the direction of the Iowa City Municipal Airport for the period fiscal years 2011-2015. Through implementation of the 1996 Iowa City Municipal Airport Master Plan and FAA Airport Layout Plan, facilities will be maintained and upgraded to comply with the latest safety features and Federal Aviation Administration regulations. Fire Strategic Plan - In an effort to work toward self-improvement, the ICFD contracted with the Center for Public Safety Excellence (CPSE) to facilitate a method to document the department’s path into the future - this resulted in the development and implementation of a “Community- Driven Strategic Plan.” The strategic plan was written in accordance with the guidelines set forth in the CFA I Fire & Emergency Service Self-Assessment Manual 8th Ed., and is intended to guide the organization within established parameters set forth by the authority having jurisdiction. The CPSE utilized the Community–Driven Strategic Planning process to go beyond just the development of a document. It challenged the membership of the ICFD to critically examine paradigms, values, philosophies, beliefs and desires, and challenged individuals to work in the best interest of the “team.” Furthermore, it provided the membership with an opportunity to participate in the development of their organization’s long-term direction and focus. Members of the department’s external and internal stakeholders’ groups performed an outstanding job in committing to this important project and remain committed to the document’s completion. The Iowa City Fire Department’s Strategic Plan sets forth a comprehensive vision and mission statement that provides the agency with a clear path into the future. Additionally, this strategic plan identifies the core values that embody how the agency’s members, individually and collectively, will carry out the agency’s mission. In the following pages, the ICFD identifies its goals, objectives, and strategies that will allow the agency to realize its vision. 32 Capital Improvement Plan – The five-year capital improvement program is developed and updated annually through a process involving all City departments in the collection and review of the capital improvement needs of the City. The plan reviews, plans, and prioritizes the capital replacement and capital expansion needs of the City in coordination with the City’s financial strengths. The first year of the City’s five-year capital improvement plan is integrated into the City’s financial plan in the Capital Projects fund section. Park Master Plan - The Iowa City Parks, Recreation and Trails Master Plan is intended to help meet the needs of current and future residents by positioning Iowa City to build on the community’s unique parks and recreation assets and identify new opportunities. The citizen- driven plan establishes a clear direction to guide city staff, advisory committees, and elected officials in their efforts to enhance the community’s parks system, open space, trails, recreation facilities, programs, and services. Long Range Transportation Plan - The Long Range Transportation Plan is the transportation vision for the community in the same way that a comprehensive plan is the land use vision for a municipality. A comprehensive plan provides the basis for subsequent zoning and subdivision laws in a municipality, and the long range transportation plan should provide a similar basis for the programming of projects for all modes of transportation, specifically federally-funded transportation. The Long Range Transportation Plan should be consistent with the land use plans of individual entities that belong to Metro Planning Organization of Johnson County (MPOJC). The Long Range Transportation Plan is subject to a public comment process which assures that members of the public have had adequate opportunity to comment on the provisions of the proposed plan. The Plan should reflect priorities for the community that can be translated into politically and financially feasible transportation projects. Metro Bicycle Master Plan - The Johnson County Council of Governments (JCCOG) Metro Bicycle Master Plan outlines a strategy to create an accessible, coordinated, safe, and comfortable bike network that is bolstered by targeted education and encouragement programs, as well as enforcement and policy recommendations that expand the bicycle network. The scope of the plan includes the Urbanized Area and important links to surrounding areas. The process involved the coordination of plans from five communities, Johnson County, and the University of Iowa as well as a public input process. 33 City of Iowa City Citizens City Manager Communications Office Human Resources Human Rights Broadband Telecommunications Airport Operations Iowa City Municipal Airport City Attorney City Clerk Library Board Airport Commission Library Library Operations Library Foundation Fire Administration Emergency Operations Fire Prevention Training Police Administration Administrative Services Field Operations Parks & Recreation Administration Recreation Park Maintenance Cemetery Operations Finance Administration Accounting Purchasing Revenue Risk Management Information Technology Services Housing & Inspection Services HIS Administration Building Inspections Housing Inspections Housing Authority Senior Center Planning & Community Development Administration Urban Planning Community Development Economic Development Neighborhood Services Metropolitan Planning Organization of Johnson County Human Services Public Works Administration Engineering Services Streets Operations Wastewater Treatment Water Refuse Collection Landfill Storm Water Operations Equipment Replacement Transportation Services Parking Public Transportation City Council 34 Police Chief: Chief Sam Hargadine Office Location: 410 E. Washington St. Phone (Front desk/non-emergency): (319) 356-5275 Iowa City Police Officers participate in the Polar Plunge for the Special Olympics of Iowa. IOWA CITY POLICE DEPARTMENT Police Department Divisions: Administration Administrative Services Field Operations Police Forfeitures MISSION STATEMENT The mission of the Iowa City Police Department is to protect the rights of all persons within its jurisdiction to be free from crime, to be secure in their possessions, and to live in peace. By pursuing the goals of education, prevention and enforcement, it is the primary objective of the Iowa City Police Department to pursue the ideal of a community free from crime and disorder in a fair, responsive, collaborative and professional manner. DEPARTMENT DESCRIPTION The Administration division oversees the Department’s 82 sworn officers and 39 non- sworn personnel, as well as the Department’s computer systems. Administration is responsible for the management of the Department’s two operating divisions, Field Operations and Administrative Services. The Administrative Services division supports or provides services to Field Operations. In addition, Administrative Services provides support activities to groups and organizations throughout the City. Administrative Services consists of Records, Property and Evidence, Training / Accreditation, Crime Prevention, Planning and Research, Animal Control, and Community Relations. 35 Police Department Personnel: FY2012 FY2013 FY2014 Total FTEs 103.00 103.00 105.00 The Field Operations division is the part of the police department normally associated with the provision of police services. Field Operations consists of the Patrol and Investigations Sections. Police Forfeitures can be a component of the criminal prosecution process. Money or items that are forfeited can be used only for law enforcement related activities. 36 Interim Fire Chief: Roger Jensen Administrative Office Location: 410 E. Washington Street Phone (Administration/non-emergency): (319) 356-5260 IOWA CITY FIRE DEPARTMENT Fire Department Divisions Fire Administration Emergency Operations Fire Prevention Fire Training MISSION STATEMENT The mission of the Iowa City Fire Department is to protect our community by providing progressive, high quality emergency and preventive services. DEPARTMENT DESCRIPTION The Iowa City Fire Department is dedicated to providing the community progressive, high quality emergency and preventive services. Sixty-four full-time firefighters provide fire, medical, technical rescue, and hazardous materials emergency response to approximately 68,000 residents in the 24.4 square-mile incorporated area of Iowa City, including the University of Iowa main campus. The department operates from four fire stations and staffs four engine companies, one truck company, and a command vehicle. The Iowa City Fire Department collaborates with many other fire protection agencies at the local, state, and federal levels. Specialty areas include: Fire Investigations, the Johnson County Hazardous Materials Response Team, and Special Operations Response Team. The department is organized into four functional program divisions: Fire Administration, Emergency Operations, Fire Prevention, and Fire Training. 37 Fire Department Personnel: FY2012 FY2013 FY2014 Adopted Total FTE’s 65.0 65.0 65.0 Iowa City Fire Department community projects include: fire safety education, fire station tours, juvenile fire setters intervention, a mobile fire safe house, a mobile fire sprinkler trailer, ride-along program, the Safety Village, and is a co-leader with Mercy Hospital of the Johnson County SAFE KIDS Coalition. The department’s community-driven strategic plan for fire protection services will guide the department’s path into the future. Fire Administration is responsible for all departmental activities, accreditation, the purchase and maintenance of computer hardware & software, and building maintenance. The department attained accredited agency status through the Commission on Fire Accreditation International in 2008. The reaccreditation process is currently underway. Emergency Operations services include fire suppression, emergency medical services, technical rescue, and hazardous materials response. The Fire Department responds to over 4,500 emergency incidents annually. Fire Prevention provides proactive prevention services, such as fire safety inspections of commercial and University properties, site plan reviews, and fire and environmental safety education. Fire Training plans, develops, and coordinates in-house training activities with the assistance of the Training Committee. Training emphases include emergency medical services, technical rescue, fire suppression, and hazardous materials. Equipment and apparatus purchases are also overseen by this division. 38 Housing and Inspection Services Director: Douglas Boothroy Office Location: 410 E. Washington St. Phone: (319) 356-5120 DEPARTMENT OF HOUSING & INSPECTION SERVICES MISSION STATEMENT The mission of the Department of Housing & Inspection Services is to protect the health, safety, and welfare of the general public through the enforcement of a broad range of public health and safety regulations (i.e., zoning, nuisance, building codes, rental housing, environmental, etc.). The department is responsible for providing affordable housing opportunities through the Housing Choice Voucher, Public Housing, and Homeownership programs. DEPARTMENT DESCRIPTION Housing and Inspection Services (HIS) includes the following General Fund divisions: HIS Administration, Building Inspection, and Housing Inspection. The Iowa City Housing Authority, also part of HIS, is funded with federal grants; this division is found in the Enterprise Fund section of this budget. HIS Administration supports departmental divisions to provide high quality, proactive services and programs that protect and enhance the quality of life for all citizens through opportunities for affordable housing and the equitable, timely, and effective enforcement of land use regulations while conserving the integrity of neighborhoods. The Building Inspection division enforces a number of codes and ordinances which relate to new construction and the maintenance of existing structures in order to protect the health and safety of the general public, and is entirely supported by permit and inspection-related fees. The division issues building permits for new construction, additions, alterations and repairs, sign and professional permits including mechanical, plumbing, fire sprinkler, and alarms. All building site plans are reviewed and inspections are conducted to ensure safe and proper construction in adherence with code. The division also enforces zoning ordinances and responds to complaints of nuisance-related ordinance violations. Housing & Inspection Services Divisions General Fund Enterprise Fund ● Administration ● Housing Authority ● Building Inspection ● Housing Inspection 39 Housing & Inspection Personnel: FY2012 FY2013 FY2014 Total FTEs 28.80 28.68 25.74 The Housing Inspection division inspects more than 16,780 rental units annually, working with property owners, managers, and tenants to ensure conformance with the Iowa City Housing Code. Code language establishes minimum health and safety standards considered necessary to protect and promote the welfare of tenants and the general public. The division also enforces zoning ordinances and responds to complaints of nuisance-related ordinance violations. The Iowa City Housing Authority (ICHA) division acts as a community leader for affordable housing, family self-sufficiency, and homeownership opportunities. We provide: Information & Education, Housing Assistance, Public & Private partnership opportunities. The ICHA also manages the operations of the Peninsula Apartments reported in the Special Revenue Funds – Peninsula Apartments Fund. 40 Public Works Director: Rick Fosse Administrative Office Location: 410 E. Washington St. Phone: (319) 356-5141 PUBLIC WORKS DEPARTMENT Public Works Department Divisions General Fund: •Administration ● Engineering Special Revenue: •Streets Operations (Road Use Tax Fund) Enterprise: •Wastewater Treatment ● Water •Refuse Collection ● Landfill •Storm Water Internal Service: •Equipment Replacement MISSION STATEMENT The Public Works Department exists to provide the essential infrastructure and services necessary for the health, safety, and welfare of our community. These services are provided in a manner that will enhance the quality of life of our citizens today and for generations to come. DEPARTMENT DESCRIPTION The Public Works Department is comprised of eight operational areas which operate from various locations throughout the city. The Public Works Administration division manages the activities of the nine divisions. Administration also oversees the Energy Efficiency & Conservation Block Grant reported in the Special Revenue Funds – Energy Efficiency & Conservation Block Grant Fund. The Engineering division performs work in connection with all municipal public works improvements including bridges, roads, sanitary sewers and stormwater systems and is a General Fund account funded primarily through property tax revenue. Engineering staff review subdivision plans, design public works improvement projects, perform survey work, and inspect the construction of public works projects and subdivision improvements. The Streets Operations division is funded by the Road Use Tax. The Streets Division is responsible for the maintenance of the City's street system. The work duties include maintenance and repair of the City's concrete and asphalt streets, street sweeping, leaf vacuum program and snow plowing. 41 Public Works Personnel: FY2012 FY2013 FY2014 Total FTEs 153.11 152.60 148.60 The Wastewater Treatment division ensures the public health and safety of the citizens of Iowa City and locally protects the Iowa River as a water resource for the people of Iowa. The division provides proper care, operation, and maintenance of City wastewater and storm water collection systems, treatment plants, and the local environment. The division is supported primarily through user fees. The Water division is responsible for maintaining clean, safe drinking water for the community. Because of the many water sources on two water well sites, Iowa City has the ability to provide an excellent blend of high quality water as well as an abundant capacity. The division produces and distributes high quality water in a quantity sufficient to meet the residential, commercial, industrial, and firefighting needs of the City. The division is supported primarily through user fees. The Refuse Collection division protects the health safety and welfare of our community by providing prompt and safe curbside collection of waste materials. The division is supported primarily through user fees. The Landfill division serves Johnson County, Kalona and Riverside. Each year, the landfill takes in about 125,000 tons of trash. Trash is landfilled according to stringent federal and state regulations to ensure that environmental protection is in place. The division is supported primarily through user fees. The Storm Water Management division is administered by the Engineering Division of the Public Works Department. The City of Iowa City has developed programs to reduce the discharge of pollutants carried by storm water into our local waterways. Revenue to support its mission is derived from monthly stormwater utility fees collected from local residents and businesses. The Equipment Replacement division provides repair, preventive maintenance and equipment management services for all major City-owned vehicular equipment with the exception of Transit buses. Fueling services are also the responsibility of the Equipment Division, along with acquisition of new vehicles/equipment and disposition of replaced vehicles/equipment. The division operates as an internal service fund and is supported through chargebacks to City divisions. 42 Parks & Recreation Director: Mike Moran Parks Division Office Location: 2275 South Gilbert Street Phone: (319) 356-5107 Recreation Division Office Location: 220 South Gilbert Street Phone: (319) 356-5100 DEPARTMENT OF PARKS & RECREATION MISSION STATEMENT Provide a high-quality level of leisure time opportunities, increase the number of people served, improve the quality of program delivery, and advocate the benefits of recreational involvement to the general public. We strive to enhance the quality of life for residents of Iowa City by providing cost-effective, quality programs and services, facilities, parks, open spaces, and information as an essential link in creating a dynamic, vital community. Parks & Recreation Divisions Administration Parks Operation & Maintenance Recreation Cemetery Operations DEPARTMENT DESCRIPTION The Parks & Recreation Administration division oversees the operation of the Parks Maintenance, Recreation, and Oakland Cemetery Divisions. The division also manages City Hall maintenance operations (Government Buildings), and supports the City’s Farmers Markets. The Recreation division manages the operation of the City’s recreation facilities and programs. The City offers programs in youth & adult sports, aquatics, culture & art programs, and special populations involvement programs designed for persons of all ages with special needs. The division also helps organize the annual Farmer’s Market and Market Music programs. 43 Boards and Commissions: A nine member Parks and Recreation Commission is appointed by the City Council to recommend and review policies, rules, regulations, ordinances and budgets relating to parks, playgrounds, recreational centers and cultural functions of the city and make such reports to the City Council as the Commission deems in the public interest. Parks & Recreation Personnel: FY2012 FY2013 FY2014 Total FTEs 42.25 42.25 42.25 The Park Maintenance division oversees the maintenance of the City’s green space and 43 designated parks. Duties include: cleaning, repairing, and maintaining park shelters; mowing, snow and ice removal; and repair of park fixtures such as picnic tables and garbage racks. Staff also assist organized sports groups through the operation of lighting and irrigation systems. Staff prepare community gardens and manage dog parks, City Park’s carnival rides, and the City’s disc golf course, among others. This division also oversees Forestry and Central Business District maintenance operations. The Cemetery Operations division occupies 40+ acres adjacent to the western edge of Hickory Hill Park. There have been an estimated 18,000 interments in the cemetery to date. Staff maintain all cemetery grounds, buildings, equipment, and snow route. Staff assist family members and funeral homes regarding funeral arrangements, manage billing and maintain records, and assist with genealogy requests. 44 Library Director: Susan Craig Location: 123 South Linn Street Phone: (319) 356-5200 LIBRARY ICPL Hours of Operation: Mon-Thurs: 10 am – 9 pm Friday: 10 am – 8 pm Saturday: 10 am – 6 pm Sunday: 12 pm – 5 pm MISSION STATEMENT The Iowa City Public Library is an innovative and responsive community center that supports lifelong learning, literacy, and access to the world of ideas. The Library values and is committed to: intellectual freedom, excellence in customer service, community building, working collaboratively, minimizing barriers to use, providing a welcoming environment, and a well-trained staff. DEPARTMENT DESCRIPTION The Iowa City Public Library is the busiest public library building in the state of Iowa. On average, over 225 people enter the building every hour and an average of over 4,300 items are checked out each day. Five public meeting rooms are booked more than 2,100 times a year for a variety of community uses. Programs for children are offered almost every day and in-house computer and wireless use is over 211,000 per year. Online access at www.icpl.org makes collections and information available 24/7. Iowa City Public Library Divisions: •Library General •Library Foundation 45 Boards and Commissions: Nine-member Board of Trustees appointed by the City Council with powers to set policy, employ a Director and staff, expend tax funds allocated by the City Council, contract with other jurisdictions, and receive and spend gift funds and other revenues. Library Personnel: FY2012 FY2013 FY2014 Total FTEs 43.64 43.63 43.13 The Library is governed by a semi-autonomous nine-member board of trustees; which is empowered by state law and city ordinance to set policy, determine goals and objectives, direct the use of monies appropriated or gifted to the Library, and to employ staff. Services are offered to residents of Iowa City and, through contract, residents of University Heights, Hills, and rural Johnson County. Reciprocal agreements with other public libraries across Iowa provide for a sharing of services through the Open Access Program. The Library also contracts with the University of Iowa to provide access to children’s literature materials for education and library science students & faculty. Approximately 82% of funding comes from Iowa City tax support which includes a voter approved .27 levy (per $1,000 taxable valuation). Other major funding sources include contracts for service, library fines, gifts, and building rent. The Iowa City Public Library is separated into two budgetary divisions: Library Operations and the Library Foundation. Operations accounts for Library programs, services, materials, and building maintenance. The Library Foundation’s budget accounts for personnel costs in the Iowa City Public Library Friends Foundation development office. These expenditures are fully reimbursed by the Foundation. 46 Senior Center Coordinator: Linda Kopping Location: 28 South Linn Street Phone: (319) 356-5220 SENIOR CENTER Senior Center Hours of Operation: Business Hours Extended Member Hours 8 AM - 5 PM, 7 AM – 7 PM, Monday – Friday Monday - Thursday 7 AM – 5 PM, Friday Building hours are 10:30 AM – 1:30 PM, often extended to Saturday & Sunday accommodate evening and weekend programming. Please see Calendar of Events for program schedule. MISSION STATEMENT The mission of the Senior Center is to promote optimal aging among older adults by offering programs and services that promote wellness, social interaction, community engagement, and intellectual growth. The Center serves the public through intergenerational programming and community outreach. DEPARTMENT DESCRIPTION Establishing social connections, keeping active physically and mentally, and maintaining contact with the community are cornerstones of optimal aging, and they are what we do best at The Center. Establishing Social Connections •Social interaction and engagement is an essential component of all programming. Classes, programs, special events, performance groups, volunteer activities, clubs, and organizations all incorporate time for participants to interact with each other. 47 Boards and Commissions: The Senior Center Commission is comprised of seven members with renewable three-year terms. Six members are appointed by the City Council. The seventh at-large member must be a Johnson County resident living outside of Iowa City. This person is appointed by a majority vote of the six Council appointees. Duties and powers of the Commission include serving in an advisory role to the City Council with regard to the needs of the Senior Center. Commission members make recommendations on policies and programs and join staff and other interested persons in seeking adequate financial resources for the operation of The Center. They encourage full participation of older adults in Center programs and activities and work to ensure that The Center is well integrated into the community. Commissioners encourage partnering with other organizations to meet the needs of older adults; serve in an advocacy role with regard to the needs of older adults; and assist the City Manager in the evaluation of personnel. Senior Center Personnel: FY2012 FY2013 FY2014 Total FTEs 6.50 6.50 6.50 Keeping Active, Physically and Mentally •Classes: The Center provides abundant educational opportunities. Classes cover everything from literature and fitness to video production, music, and art education. They are taught by knowledgeable volunteers and independent contractors. All are non- credit with no tests or educational prerequisites. •Volunteer Service: Center volunteers work as teachers, leaders, project directors, building supervisors, or special project volunteers. They play a critical role in the successful operation of The Center. Notably, this type of volunteering can bring a sense of purpose or meaningfulness to a person’s life. Maintaining Contact with the Community •Community Services Offered at The Center: The AARP Tax Aide Program, University of Iowa Counseling Services, Volunteer Lawyers, Senior Health Insurance Information Program, Visiting Nurses Association, Senior Nutrition Program, and Respecting Your Wishes all ensure that the community comes into The Center. •The Center Reaches Out to the Community: Center volunteers share information about The Center and conduct fundraising activities in a variety of venues. Performances by music, theater, choral, dance and poetry groups are regularly scheduled throughout the community. Performances benefit both the performers and the audience. Performers share their talents with the community and maintain or expand mental fitness and social connections. Viewers enjoy entertainment in an environment that promotes social interaction. 48 PCD Director: Jeff Davidson Office Location: 410 E. Washington St. Phone: (319) 356-5230 DEPARTMENT OF PLANNING & COMMUNITY DEVELOPMENT MISSION STATEMENT It is the mission of the Department of Planning and Community Development to facilitate the successful growth of the community. DEPARTMENT DESCRIPTION The Planning & Community Development (PCD) Department is comprised of the following divisions: The Planning & Community Development Administration division provides professional oversight of PCD divisions. The PCD Administration also oversees the City’s Tax Increment Financing funds budgeted in the Special Revenue Funds – Tax Increment Financing Fund. The Community Development division is committed to providing Iowa City residents with access to safe and affordable housing, jobs and services to promote the general economic prosperity and welfare of Iowa City. This is accomplished by coordinating efforts with local agencies, businesses, nonprofit organizations and other community partners, and by administering and coordinating activities relating to city, state, and federal housing and community and economic development programs. The division also oversees the following programs budgeted in the Special Revenue Funds: •The Community Development Block Grant (CDBG) program and CDBG Rehab are federally funded programs for community and economic development. Staff makes assessments of community employment opportunities, housing, and services for low and moderate income residents, and use CDBG funds to fulfill identified needs. PCD Department Divisions: General Fund: •Administration •Community Development •Economic Development •Urban Planning •Neighborhood Services •Human Services Special Revenue Funds: •Metro Planning Organization of Johnson County (MPOJC) Artist rendering of possible development at Benton St./Riverside Dr. 49 •The HOME Investment Partnership program is a federally funded program through the US Department of Housing & Urban Development (HUD). The program provides safe, decent, affordable housing. •Other Shared Revenue grants, including Jumpstart Iowa, Hazard Mitigation Grant Project Buyout, and Supplemental Community Development Block Grants provide assistance to business and residential flood recovery efforts. •The Self-Supporting Municipal Improvement District (SSMID) collects and remits a property tax collected in a special taxing district that is used to promote the downtown development district. The Economic Development division researches, compiles, and analyzes demographic and economic data in order to recommend, implement, and advocate policies and programs designed to further the economic development of Iowa City. Staff members work closely with the Chamber of Commerce, Iowa City Area Development Group (ICAD), University of Iowa, and others in promoting the City as a viable business location. They assist developers and prospective companies with commercial and industrial development projects. Staff advises the City Council, boards and commissions regarding economic development projects and proposals. The Urban Planning division coordinates preparation of the Comprehensive Plan; including district plans that focus on development, redevelopment, preservation and conservation issues within the city’s ten neighborhood districts. Drafting of these plans includes extensive citizen participation through public planning workshops, surveys and interviews with property owners, developers, realtors, environmental organizations and neighborhood groups. The division promotes sustainable growth and development within the city by establishing comprehensive plans and associated policies and regulations that ensure that the best qualities of the city’s residential, commercial, and employment areas are preserved and supported while promoting new development opportunities that will create long term value for the community. The division fulfills state statutory requirements pertaining to zoning, development, and historic preservation. The Neighborhood Services division supports and encourages citizens to help shape the future of their neighborhood. By assisting in the establishment of neighborhood associations, and coordinating with 33 neighborhood associations, this division seeks to encourage action by providing ideas and resources that help associations address their needs and interests within the goals of the larger community. The Human Services division makes annual allocations to the area’s human service agencies. Staff coordinates with United Way of Johnson County and the Housing and Community Development Commission in providing recommendations for the allocation of these funds. The division also manages the donation stations for homeless citizens. The Metropolitan Planning Organization of Johnson County (MPOJC) is the County- wide planning organization for Johnson County, Iowa. Assistance is provided to MPOJC member agencies in three specific program areas: transportation planning, transportation assistance to small communities, and general human service issues. 50 Boards and Commissions: • The Planning and Zoning Commission is charged with drafting and implementation of the zoning code and subdivision regulations in accordance with the Comprehensive Plan. Commission members review annexations and requests for rezoning and subdivision; making a final recommendation to City Council. • The Board of Adjustment reviews requests for special exceptions, variances and other appeals pertaining to the zoning code. • The Historic Preservation Commission conducts studies and implements regulations designed to promote the preservation of historic landmarks and districts. • The Public Art Advisory Committee administers the Public Art Program by determining the placement of public art, the type of art to be used in a specific project, and the artist to be engaged; overseeing the acceptance of gifts of art; overseeing the maintenance and disposition of public art; and overseeing expenditures of the Public Art Program budget. • Housing and Community Development Commission assesses and reviews policies and planning documents related to the provision of housing, jobs, and services for low and moderate income residents, reviews policies and programs of the Community Development Division and makes recommendations regarding the use of public funds to meet the needs of low and moderate income residents. The Commission also seeks public participation in assessing needs and identifying strategies to meet these needs. Planning & Community Development Personnel: FY2012 FY2013 FY2014 Total FTEs 20.88 19.13 19.15 51 Mayor: Matt Hayek (At-Large) Mayor Pro Tem: Susan Mims (At-Large) Connie Champion (District B) Terry Dickens (At-Large) Rick Dobyns (District A) Michelle Payne (At-Large) Jim Throgmorton (District C) Office: 410 East Washington Street Email: council@iowa-city.org All correspondence addressed to the entire City Council becomes a permanent public record and is archived on the City website. City Council Personnel: FY2012 FY2013 FY2014 Total FTEs 7.00 7.00 7.00 CITY COUNCIL MISSION STATEMENT The mission of the Iowa City City Council is to serve faithfully the residents and businesses of Iowa City and develop the City’s overall quality of life. The Council does this by setting policy for the City and direction for Iowa City’s City Manager and its Boards and Commissions. CITY COUNCIL DESCRIPTION The City Council provides policy direction for the City of Iowa City. The Council conducts public meetings, passes resolutions and ordinances, conducts legislative oversight for the residents and businesses in Iowa City, and overseas all Boards and Commissions. The City Council is composed of seven (7) council members on staggered terms. Councilmembers represent the community at large and three districts. The Mayor of Iowa City is elected internally by the Council and maintains office for one year. 52 City Manager: Tom Markus Office Location: 410 E. Washington St. Phone: (319) 356-5010 CITY MANAGER MISSION STATEMENT The City Manager strives to ensure City services are provided in an efficient, responsible manner. Through effectively managing the City’s operating departments, the City Manager seeks to implement policy that is consistent with the preferences of Iowa City’s citizens, as reflected in the direction provided by the City Council. Further, the City Manager provides Council with information needed to make informed policy decisions. DEPARTMENT DESCRIPTION The City Manager is the chief administrative officer for the City and is appointed by the City Council, managing the City’s day-to-day operations under broad policy direction from Council. The City Manager supervises the activities of all City departments and advises the City Council on matters relating to planning, development, and municipal operations. The Communications Office serves as the central point of contact for internal and external communications at the City. The communications team coordinates media efforts and informational and promotional campaigns for the City, maintains the City’s website and intranet, utilizes social media to promote City events and programs, and works closely with the Cable TV division on public programming. The Human Resources division provides services in the areas of employee & labor relations, collective bargaining, civil service compliance, employee benefits administration, recruitment of prospective employees, personnel policy development & administration, and administration of applicable employment laws. The Human Rights division enforces antidiscrimination laws, conduct training, and act as a liaison to the Human Rights Commission. The division also assists the City in its compliance with civil rights laws. City Manager’s Office Divisions General Fund: Enterprise Fund: City Manager ● Broadband Tele- Communications Office -communications Human Resources Human Rights 53 City Manager Personnel*: FY2012 FY2013 FY2014 Total FTEs 16.13 15.63 17.63 *Communications Office added to the City Manager’s Office in FY13. Staff were previously organized under the Finance Department. The Broadband Telecommunications division schedules programming for City Channel 4 and manages the channel’s website. The division also operates cable Channel 5 and produces local government and community video programming. Cable Television monitors cable franchise agreement compliance, regulates basic cable service rates, and provides a complaint resolution service for citizens with the local cable company. 54 City Clerk: Marian Karr Office Location: 410 E. Washington St. Phone: (319) 356-5043 Boards and Commissions: The Police Citizens Review Board, based on a citizen initiative, was established in 1997. The board reviews police policies, procedures, and practices and may recommend modifications to them. The PCRB also reviews reports prepared after investigation of complaints about alleged police misconduct and then issues its own written report. The Board is also required to maintain a central registry of complaints and holds at least one community forum each year for the purpose of hearing citizens’ views on the policies, practices and procedures of the Iowa City Police Department. City Clerk Personnel: FY2012 FY2013 FY2014 Total FTEs 4.00 4.00 4.00 CITY CLERK MISSION STATEMENT The City Clerk is the official recordkeeping office of the City, performing recordkeeping duties as prescribed by State Law, the City Charter, and the Municipal Code. DEPARTMENT DESCRIPTION The City Clerk is appointed by the City Council, reports directly to the Council and attends all City Council meetings. The City Clerk is charged with custody of deeds, contracts, and abstracts. The Clerk's office is responsible for the keeping of all ordinances, resolutions, minutes, and the City Code. The office publishes public notices, ordinances, and minutes as required by law. The City Clerk's office assists both staff and the general public in researching information. Taxi company licenses and driver authorization, dancing permits, outdoor service areas, cigarette licenses, beer/liquor licenses, and cemetery deeds are issued from the Clerk's office. City subdivision files, project files, the Domestic Partnership Registry, and an index of Council proceedings are also maintained in the office. The Clerk's office also provides staff support for the Police Citizens Review Board (PCRB). 55 City Attorney: Eleanor Dilkes Office Location: 410 E. Washington St. Phone: (319) 356-5030 City Attorney Personnel: FY2012 FY2013 FY2014 Total FTEs 5.60 5.60 5.60 CITY ATTORNEY MISSION STATEMENT The City Attorney’s Office represents the City in court litigation and provides legal advice, opinions, and services to City staff, boards, and commissions. DEPARTMENT DESCRIPTION The City Attorney is appointed by the City Council and works at the direction of the City Council. The City Attorney supervises the City Attorney's Office, including four Assistant City Attorneys. In addition, the City Attorney acts as Chief Legal Counsel to the City Council, City Manager, the various City departments and staff, and most City commissions, committees and boards. The City Attorney also reviews and approves proposed City ordinances, resolutions, contracts, and other legal documents; oversees property acquisition needed for public improvements; prepares legal opinions for Council and City staff; and represents the City in litigation in which the City is involved, including violations of City ordinances. 56 Finance Director: Dennis Bockenstedt Office Location: 410 E. Washington St. Phone: (319) 356-5050 FINANCE DEPARTMENT Finance Department Divisions: General Fund : Internal Service: Administration ● Information Technology Services Accounting ● Risk Management Purchasing Revenue MISSION STATEMENT It is the mission of the Finance Department to provide quality services to residents and to safeguard City assets. The role of the Finance Department is to support the operating departments in achieving their program objectives utilizing effective and efficient financial planning, reporting, and central support systems. DEPARTMENT DESCRIPTION Finance Administration provides direction and administrative support to departmental operating divisions. It supervises the preparation and dissemination of financial data for use by City Council and staff in making managerial decisions and coordinates the annual budget process. Administration also oversees the City’s Health & Dental Reserves as Internal Service Funds which are maintained for permanent employees’ health care coverage through the City’s self- insurance plan. Finance Administration also manages the City’s Employee Benefits Fund which is a Special Revenue Fund that collects property taxes levied for the purpose of funding public employee benefits such as IPERS, MFPRSI, health insurance, dental insurance, Social Security and Medicare, as well as other similar benefits. 57 Finance Department Personnel*: FY2012 FY2013 FY2014 Total FTE’s 42.43 39.44 36.68 *Communications Office added to the City Manager’s Office in FY13. Staff was previously organized under the Finance Department. The Accounting Division provides processing and reporting of all financial transactions for the City of Iowa City. The division also provides financial controls for departments to help ensure proper stewardship of public funds. Accounting provides services that support management decisions through timely and accurate processing and reporting of payroll, accounts payable, accounts receivable, and cash transactions. The Purchasing division provides quality service to City departments, protects the City’s legal interests, and acts responsibly on behalf of the public by maintaining the integrity of the City’s procurement system through the encouragement of open competition and the impartial and fair treatment of vendors. This division also operates the Central Services Internal Service Fund that manages the City’s mail and copier operations and other central functions. The Revenue division is responsible for the customer service, billing, and collection procedures for 25,500 City of Iowa City utility accounts and 200 Landfill accounts. The division also records and reconciles all City receipts and banking activity. The Information Technology Service (ITS) division provides server management, legacy system management, software development, system integration, desktop computer management and support, data network design and management, website application development and management, City phone systems support, and fiber optic network design and management. The Risk Management division is responsible for managing the City’s property and casualty risks and selecting prudent and cost effective solutions to minimize the financial impact of losses to the City. Risk Management also coordinates the City’s safety and OSHA programs. 58 Transportation Services Director: Chris O’Brien Parking Office Location: 335 Iowa Avenue Phone: (319) 356-5096 Transit Office Location: 1200 South Riverside Dr. Phone: (319) 356-5151 www.ebongo.org Transportation Services Personnel: FY2012 FY2013 FY2014 Total FTEs 89.00 81.00 77.50 TRANSPORTATION SERVICES Transportation Services Department Divisions: General Fund: Public Transportation Enterprise Funds: Parking Public Transportation MISSION STATEMENT The Iowa City Transportation Services Department is committed to providing convenient, safe parking options, safe and courteous transit services, and quality customer service to the citizens and visitors of Iowa City. DEPARTMENT DESCRIPTION The Transportation Services Department manages the City’s Parking and Public Transportation divisions. Both divisions are self-supporting enterprise funds; the Public Transportation division was transferred out of the General Fund and into its own enterprise fund starting in fiscal year 2013. The Parking division consists of Administration, On-street, Parking Lot, and Parking Ramp operations. The division oversees the operation of four parking structures with 2,486 off-street spaces, 1,302 on-street and surface parking lot spaces, and 148 designated motorcycle/scooter spaces. The Public Transportation division consists of Administration, Mass Transit Operations, Fleet Maintenance, and Court Street Transportation Center management. The division operates and maintains a 27 bus fleet serving 19 routes during weekday peak service, as well as contracting with Johnson County SEATS for paratransit service. The Court Street Transportation Center is maintained and operated by the Transit Division. 59 Operations Specialist: Michael Tharp Location: 1801 S. Riverside Drive Phone: (319) 356-5045 Iowa City Municipal Airport Five Year Strategic Plan 2011-2015 Airport Personnel: FY2012 FY2013 FY2014 Total FTEs 1.75 1.00 1.00 AIRPORT VISION STATEMENT The Iowa City Municipal Airport, through the direction of the Airport Commission, will provide a safe, cost-effective general aviation airport that creates and enriches economic, educational, health care, cultural, and recreational opportunities for the greater Iowa City area. MISSION STATEMENT The mission of the Iowa City Municipal Airport is to support the strategic goals of the City of Iowa City and to meet the needs of its stakeholders. DEPARTMENT DESCRIPTION Iowa City’s Municipal Airport is a general aviation airport located in the southwest part of Iowa City. It is the oldest, continuously operating airport west of the Mississippi. Of the 113 pubic airports in Iowa, the Iowa City Municipal Airport is one of the busiest general aviation airports in the state. A Fixed Base Operator on the airfield provides fuel service, aircraft maintenance, flight instruction, and charter services. The airport has approximately 30,000 take-offs and landings annually and sold over 240,000 gallons of jet fuel and aviation gasoline to aircraft operators in FY2012. Airport staff is responsible for daily operation and maintenance of all airport facilities, including 59 T-Hangars, 6 corporate hangars, other airfield buildings, runways and equipment. The Operations Specialist staffs an administrative office, manages leased areas and contracts, plans and oversees airport-related capital improvements. 60 General Fund Special Revenue Funds Debt Service Fund Enterprise Funds Internal Service Funds Capital Projects Fund General (100*) Community Development Block Grant (2100) Debt Service (5***)Parking (7100)Equipment Replacement (8100) Capital Projects (3*** & 4***) HOME Grant (2110)Transit (7150)Risk Management Services (8200) Road Use Tax (2200)Wastewater Treatment (7200) Information Technology Services (8300) Other Shared Revenues (2300)Water (7300)Central Services (8400) Energy Efficiency & Conservation Block Grant (2310) Refuse Collection (7400)Health Insurance (8500) UniverCity (2315)Landfill (7500)Dental Insurance (8600) Metro Planning Organization of Johnson County (2350) Airport (7600) Employee Benefits (2400) Stormwater Management (7700) Peninsula Apartments (2510) Broadband Communications (7800) Tax Increment Financing (26**) Public Housing Authority (7900) General Rehabilitation & Improvement Program (2810) Self-Supporting Municipal Improvement District (2820) Major funds City of Iowa City Budgetary Fund Structure 61 Police Public Works Police Administration Public Works Administration Police Administrative Services Engineering Services Police Field Operations Parks & Recreation Parks & Recreation Administration Fire Recreation Administration Fire Administration Park Maintenance Fire Emergency Operations Cemetery Operations Fire Prevention Fire Training Planning & Community Development Planning & Community Development Admin Housing & Inspection Services Urban Planning Housing & Inspection Administration Community Development Building Inspections Economic Development Housing Inspections Neighborhood Services Housing Authority Human Services City Council Library Library General City Clerk Library Foundation City Attorney Senior Center City Manager Finance City Manager Finance Administration Communications Office Accounting Human Resources Purchasing Human Rights Revenue Departments & Divisions by Fund General Fund 62 CDBG Fund Peninsula Apartments Fund Planning & Community Development Housing & Inspection Services Community Development Housing Authority HOME Grant Fund Tax Increment Financing Fund Planning & Community Development Planning & Community Development Community Development Planning & Community Development Admin Road Use Tax Fund General Rehabilitation & Improvement Program Public Works Planning & Community Development Streets Operations Community Development Other Shared Revenues Fund Self-Supporting Municipal Improvement District Planning & Community Development Planning & Community Development Community Development Community Development Energy Efficiency & Conservation Block Grant Public Works Public Works Administration UniverCity Fund Planning & Community Development UniverCity Neighborhood Partnerships Metro Planning Organization of Johnson County Planning & Community Development Metro Planning Organization of Johnson County Employee Benefits Fund Finance Finance Administration Departments & Divisions by Fund Special Revenue Funds 63 Parking Fund Landfill Fund Transportation Services Public Works Parking Operations Landfill Operations Transit Fund Airport Fund Transportation Services Airport Operations Public Transportation Airport Operations Wastewater Treatment Fund Storm Water Management Fund Public Works Public Works Wastewater Treatment Storm Water Water Fund Broadband Communications Fund Public Works City Manager Water Operations Broadband Communications Refuse Collection Fund Housing Authority Fund Public Works Housing & Inspection Services Refuse Collection Housing Authority Equipment Replacement Fund Central Services Fund Public Works Finance Equipment Replacement Purchasing Risk Management Services Fund Health Insurance Fund Finance Finance Risk Management Finance Administration Information Technology Services Fund Dental Insurance Fund Finance Finance Information Technology Services Finance Administration Internal Service Funds Enterprise Funds Departments & Divisions by Fund 64 FINANCIAL SUMMARY Financial Plan Preparation Schedule Financial and Fiscal Policies All Funds Fund Balance Summary Revenue Summary Expenditure Summary Inter Fund Transfers Personnel Full Time Equivalents (FTE) F Y 2 0 1 4 PREPARATION OF THE FINANCIAL PLAN Introduction This Three-Year Financial Plan is for fiscal years FY2014 through FY2016, which begins July 1 and ends June 30. The Financial Plan includes a one-year annual budget as required by Iowa Code, and provides two projection years as a planning tool. The purpose of the overview is to disclose the basis on which the financial plan has been prepared. The role of a government's operating budget differs from that of a private business. Budgets are an important internal planning tool for business, but they also play an external role for governmental entities. A multi-year financial plan informs parties inside and outside government of future objectives and provision of services to its constituents. The three-year plan also permits a more comprehensive review of the City’s financial condition, allowing analysis of current and future needs and requirements. During preparation of the plan, careful review is made of property tax levy rates, utility and user fee requirements, ending cash balances by fund, debt service obligations, bond financing needs, capital outlay for equipment purchases, and major capital improvement projects. This document contains operating budgets for the governmental funds: general, special revenue, debt service, capital project and permanent funds. It also includes business type funds and internal service funds. Internal service fund activities are considered non- budgetary in that they are not formally appropriated, reported to the State of Iowa or included in the adopted budget resolution approved by City Council each year. This is in accordance with the state’s filing requirements. Financial summaries for “All Funds” exclude these non-budgetary funds. Budget projections are summarized by major revenue and expenditure categories within each division. A separate multi-year Capital Improvements Program (CIP) shows budgeted revenue and expenditures for FY2013 through FY2017. Basis of Accounting The cash basis of accounting has been used for preparation of this document. Revenues are projected on when they’ll be received, not necessarily when they are earned, and expenditures are projected for when they will be paid out rather than when they are incurred. The government-wide financial statements and proprietary funds are accounted for on the flow of economic resources measurement focus and use the accrual basis of accounting. Agency funds do not have a measurement focus and use the accrual basis of accounting. Under the accrual method, revenues are recorded when earned and 67 expenses are recorded at the time liabilities are incurred. The City applies all applicable Financial Accounting Standards Board pronouncements issued on or before November 30, 1989, except those that conflict with GASB pronouncements, in accounting and reporting for these funds. All governmental funds are accounted for using a current financial resources measurement focus, which generally includes only current assets and current liabilities on the balance sheet. The modified accrual basis of accounting is used for these funds. Under the modified accrual basis, revenue is recognized when susceptible to accrual, which is in the period in which it becomes both available (collectible within the current period or soon thereafter to be used to pay liabilities of the current period) and measurable (the amount of the transaction can be determined). Revenue accrued includes property taxes, intergovernmental revenue, and interest earned on investments (if they are collected within 60 days after the year-end). Expenditures are recorded when the related fund liability is incurred. Principal and interest on long-term debt, as well as expenditures related to compensated absences and claims and judgments, are recorded only when payment is due. The City maintains its records on a modified cash basis of accounting under which only cash receipts, cash disbursements and encumbrances, investments, and bonded debt are recorded. These modified cash basis accounting records have been adjusted to the accrual or modified accrual basis, as necessary. Annual Preparation Schedule In August, the Finance Department writes a manual of directions and updates all forms. The manual contains: 1) directions for completing the forms, 2) descriptions of expenditures that may be budgeted in a particular line item, and 3) projected prices or inflation factors for various supplies, service contracts, vehicle maintenance service, telephone and postal services, and office furniture and equipment. The City Manager instructs the Department Heads on whether a ny changes in level of service can be factored into the proposed financial plan. This is done before the actual budget process starts. Changes to the financial plan are done annually during the budget process. All revenue and expenditure estimates are re-evaluated and revised if necessary. In September, the manual and forms for the next financial plan are distributed to Department and Division Heads. They also receive salary projections, a three year history of each Department’s/Division’s actual line item expenditures, and projected revenues and costs for the three years covered by the Financial Plan. (The Finance Department projects revenues individually and uses a combination of inflation factors and individual costs to project expenditures.) 68 In October, the forms are returned. These include the Department/Division’s adjustments to line item revenue and expenditure projections, their travel request, their capital outlay request, and professional services required. In November, the Finance Department reviews the forms and compiles them all into a budget. All budget forms and adjustments are forwarded to the City Manager. By mid-December, the City Manager and Finance Department decide which modifications to operations will be made. A tax levy is computed. Analysis is done so all funds have required balances or zero balances. Then the Proposed Financial Plan document is printed. City Council reviews the Proposed Financial Plan during the month of January. In February, The Proposed Financial Plan and a memo of Council’s changes are presented to the public. A public hearing is held at least one week prior to the final adoption. In March, the final Financial Plan is adopted. The State of Iowa requires a one-year budget be adopted by March 15 of each year. The applicable year in Iowa City’s three- year Financial Plan is adopted as the annual budget to satisfy State requirements. Amending the Adopted Budget Department Directors and appointed staff are responsible for analyzing monthly financial reports to determine if expenditures will exceed budgeted appropriations. The Finance Department also monitors the status of actual revenues and expenses compared to budget, working directly with department/division management to resolve any problems identified within the line item budget. Examples of items which may require an amendment include: grant-funded activities, unanticipated repair of equipment or buildings, temporary employee wages and overtime. On amendment requests, departments/divisions explain the reason for additional funding and are asked to suggest a funding source: 1) Reallocation of budget appropriations within their own budget; 2) New or increased revenues (grant funding, increase participation/user fees); 3) Contingency funding (use of cash balance). Requests are then reviewed by the Budget/Management Analyst and forwarded to the Finance Director and City Manager for approval. If the request is approved, the amendment is processed so that subsequent budget comparison reports will reflect the change. Requests must be submitted for review by early spring (a date set by the Finance Department annually) as is necessary to compile reports for publication and state certification. 69 Amendments are typically presented to the City Council twice a year, with a public hearing held each time to allow for citizen input. The first public hearing is usually held in early fall, the second and/or final hearing is in late spring. All amendments must be formally approved and certified to the State of Iowa by May 31st, as required by law. Financial statements which compare the fiscal year’s actual revenues and expenditures to budgeted authority are published by the 1 st of December immediately following the end of the fiscal year (June 30). These statements are also presented for the City as a whole in the notes to that year’s Financial Report. Legal compliance is met if actual expenditures do not exceed the budgeted expenditures by program areas: Public Safety, Public Works, Health & Social Services, Culture and Recreation, Community and Economic Development, General Government, Debt Service, Capital Projects and Business Type/Enterprises. 70 Financial Plan Preparation Schedule FY2014 – 2016 September 13, 2012 Distribution of FY14 financial planning materials to departments. September 28 FY14 budget proposals due to Finance Administration. October 1 - 26 City Manager, Finance Administration, department directors and managers review financial plan. October 26 – November 9 Input approved adjustments from City Manager. November 12 Preparation of the proposed financial plan and FY14 thru December 7 budget by Finance Administration. December 13 Distribution of proposed Financial Plan to City Council. (PDF due to Clerk’s office December 12-13) January 2013 City Council budget work sessions. January 27 State forms prepared. February 21 Set Public Hearing & send hearing notice to newspaper. March 5 Hold Public Hearing. City Council approves FY2014 budget , the FY2014-2016 Financial Plan and FY13-17 CIP Plan. 71 FINANCIAL AND FISCAL POLICIES The City of Iowa City's financial policies set forth the basic framework for the overall fiscal management of the City. These policies assist the decision-making process of the City Council. These policies provide guidelines for evaluating both current activities and proposals for future programs. Most of the policies represent long-standing principles, traditions and practices, and follow generally accepted accounting principles which have guided the City in the past and have helped maintain financial stability. OPERATING BUDGET POLICIES  The City will prepare an annual balanced budget for all operating funds. A balanced budget is one that has revenues sufficient to equal expenditures.  The City will maintain a budgetary control system to ensure adherence to the budget and will prepare monthly reports comparing actual revenues and expenditures to budgeted amounts.  Operating budgets are established on a fund/department/program basis.  A contingency account will be maintained in the annual General Fund operating budget to provide for unanticipated expenditures or to meet unexpected small increases in service delivery costs, budgeted annually at approximately ¾ of one percent of expenditures and transfers out. The City Council will be informed semi- annually on staff initiated amendments from the contingency account to the operating programs within the General Fund.  Budget amendments may be made throughout the year with approval of the Department Director, Director of Finance and the City Manager. The City Council formally reviews and approves all amendments processed by staff twice a year in August/September and May.  Increases or amendments to operating budgets are made only in the following situations: - emergency situations - transfer from contingency - expenditures with offsetting revenues or fund balance - carry-over of prior year budget authority for expenses that had not been paid as of the end of the fiscal year. 72 OPERATING BUDGET PREPARATION CRITERIA General Guidelines: - Maintain the fiscal integrity of the City’s operating and capital improvement budgets in order to provide services and to construct and maintain the City’s infrastructure. - Maintain the City’s responsible fiscal position and AAA bond rating. - Present budget data to the City Council in a format that will facilitate annual budget decisions based on a three-year planning perspective. Provide the City Council with a summary of the three-year forecasts. - Encourage citizen involvement in the annual budget decision-making process through public hearings, informal meetings, budget briefs and related informational efforts. Service Level Guidelines: - Deliver service levels which are consistent with the citizens' willingness to pay and the City's available resources. - Base decisions to reduce service levels or eliminate programs on City-wide priorities. - Recognize that City employees are one of the City government's most valuable resources and are essential to the delivery of high quality, efficient services. Revenue Guidelines: - Property tax levy rates will not exceed the limits as established by the State of Iowa. - Revise user fee rate structures to charge the costs of service provided to the benefiting customers, while maintaining sensitivity to the needs of low income citizens. - Support federal and state legislation which provides property tax relief. Oppose legislation which imposes local service mandates without fiscal support. Expenditure Guidelines: Support responsible management efforts to increase productivity by providing resources for office automation, preventive maintenance, risk management/employee safety, and employee training. 73 REVENUE POLICIES  The City will try to maintain a diversified and stable revenue system to minimize short-run fluctuations in any one revenue source.  The City will attempt to maximize benefits from major revenue sources as a way of maintaining a stable property tax rate.  The City will follow an aggressive policy of collecting revenues.  The City will establish all user charges and fees at a level related to the full cost (operating, direct, and indirect) of providing the service, whenever practical.  The City will review licenses, fees, and charges annually to determine if the revenues support the cost of providing the service.  The finance goal of Recreation programs is for fees to provide 50% of departmental funding.  Parking, Refuse, Wastewater Treatment, Stormwater, Landfill, Broadband Telecommunications and Water funds will be self-supporting through user fees. - Rate adjustments will be submitted to the City Council by ordinance if state or locally legislated, or by resolution (if not state or locally legislated).  The City will use up to 5% of the annual Road Use Tax allocation to fund employee benefits for the Streets and Traffic Engineering personnel. ECONOMIC DEVELOPMENT POLICIES  It shall be the policy of Iowa City to maintain an economic development plan. The purpose of the plan is to attract new development including residential, commercial and industrial uses. Further, the purpose of the plan is to retain the city's existing business operations and to encourage them to expand and foster spin-off business operations. The city's plan also supports organizations which help to incubate, grow, foster, and create new business operations by providing non-traditional collaborative environments.  The expected results of the economic development plan are: increased economic activity, more jobs, lower unemployment, higher wages, greater property values, more tax revenues, more ownership and entrepreneurial opportunities and revitalization of underutilized or blighted areas.  The city will consider the use of incentive programs including city, state and federal economic development funds, tax increment financing, public private partnerships and other tools in order to achieve the expected results. 74  Various evaluative tools including financial pro forma's, written evaluation reports, established benefit metrics, and other performance tools shall be used to monitor the use of economic incentives from the early stages of project development through the issuance of an incentive and post incentive to make sure the objectives are met.  Developers who receive incentives will be expected to enter into development agreements which delineate the terms, conditions, understandings and the expected results of receiving an incentive.  It will be the policy of the City of Iowa City to endeavor to attract, recruit, retain, foster and develop business that is new to our region or metropolitan statistical area (MSA) through the use of incentives. The city will not actively recruit business from other jurisdictions within our MSA unless a business is seeking to expand or considering a relocation outside the state. Should businesses from jurisdictions within our MSA wish to locate in the City of Iowa City we will notify our neighboring jurisdiction of the interest. It will be the general practice of the City of Iowa City to not provide economic incentives to business wishing to relocate from another jurisdiction within our MSA unless a business is seeking to expand or considering a relocation outside the state.  When incentive programs are utilized they will be used to maximize the benefits to the City of Iowa City. The dollar amount of the incentive and time duration of the incentive shall be smallest amount necessary to achieve the maximum amount of city benefit as determined by the City of Iowa City, City Council.  Despite the need for the program to be flexible and nimble in order to respond to the ever changing economic conditions of the marketplace it will be the policy of the city to insure that the process of using incentives is an open and transparent public process which instills confidence in the public’s understanding of how economic development incentives are utilized. CAPITAL IMPROVEMENT PROGRAM BUDGET POLICIES  The City will develop a multi-year Capital Improvement Program (CIP), which will be reviewed and updated annually, comply with City Council goals and be compatible with the Comprehensive Plan whenever possible.  The complete multi-year CIP funding plan must be balanced each year by matching projected expenditures with proposed revenue sources by fund.  Funding for projects should be obtained through borrowing from: - bond market, general obligation or revenue bonds - enterprise fund operations and reserves - internal loans 75  The City may utilize General Fund cash balances to fund capital projects whenever available and feasible. For the Airport, it is policy that the General Fund will match up to $100,000 in grants received per year.  The City shall utilize available funding sources for capital improvements whenever practical and feasible such as but not limited to: - federal and state grant funds - special assessments - developer contributions  The City will maintain its physical assets at a level adequate to protect the City's capital investment and to minimize future maintenance and replacement costs. The budget will provide for the adequate maintenance and the orderly replacement of the capital plant and equipment from current revenues when possible. RESERVE POLICIES  The City will establish a contingency line-item in the annual General Fund operating budget to provide for unanticipated expenditures or to meet unexpected small increases in service delivery costs, budgeted at ¾ of one percent of expenditures.  Operating cash balances at fiscal year-end will be maintained at a level to ensure sufficient cash flow throughout the fiscal year. Undesignated cash balance in the General Fund will not go below 15% of total expenditures, with a ceiling of 25%. Cash balances in excess of 25% will be considered for tax relief.  Reserves will be maintained in the Water, Wastewater and Parking Funds in accordance with existing bond covenant provisions.  Reserves will be maintained for equipment replacement and for unexpected major repairs in the following areas: Parking, Wastewater, Water, Landfill, Transit, Broadband Telecommunication, Equipment Replacement, Information Technology Services, and Central Services as well as Library Computer Equipment and Parkland Acquisition and Replacement.  Reserves, based on actuaries, will be maintained for the Risk Management Loss Reserve, Medical and Dental Insurance Funds.  All City trucks, cars and necessary accessories will be maintained on a replacement cost basis each year. A separate reserve fund has been set up to fund these replacements. Additions to the fleet are made through allocations in the annual budget. Fire Department vehicles and Transit buses will be purchased through the issuance of debt.  All general obligation debt will be paid from the Debt Service Fund. General Obligation debt applicable to Enterprise Fund projects will be paid out of the Debt 76 Service Fund, but will be abated from revenues from the respective Enterprise Fund(s). INVESTMENT POLICIES  Disbursement, collection, and deposit of all funds will be managed to insure maximum investment opportunity for City funds.  The City will strive to maximize the return on its investment portfolio, with the primary objective of preserving capital in accordance with the City's investment policy and prudent investment practices.  All City funds not restricted by bond issue covenants will be pooled for investments, with interest allocations made monthly. DEBT POLICIES  The City will confine long-term borrowing to capital improvements and Community and Economic Development initiatives. Short term borrowing will be applicable for large dollar rolling stock (buses, fire apparatus) purchases and computer systems.  Total general obligation debt will not exceed 5% of total taxable assessed value of real property.  The debt service property tax levy shall not exceed 30% of the total property tax levy.  The City will follow a policy of full disclosure on every financial report and bond prospectus.  The City will use "pay as you go" financing to fund general capital improvement projects, whenever feasible and practical. ACCOUNTING, AUDITING, AND FINANCIAL REPORTING POLICIES  Quarterly financial reports will be prepared.  A three-year financial plan for all operating funds will be prepared by the City Manager and presented to the City Council for their review.  A Multi-Year Capital Improvement Program budget will be prepared, reviewed and revised annually.  An independent audit will be performed annually for all City funds. 77  The City will produce a Comprehensive Annual Financial Report (CAFR) in accordance with generally accepted accounting principles as outlined by the Governmental Accounting Standards Board. PURCHASING POLICIES Purchases for all City departments for the City of Iowa City shall be in accordance with the City’s Purchasing Policy Manual (April 17, 2012). Methods of source selection are as follows: Public Improvements: o Competitive sealed bidding shall be used for Public Improvement Contracts of vertical infrastructure – buildings, parking facilities, utilities and trails of $130,000 or greater (Code of Iowa). This process shall consist of: 1. Public hearing on plans and specifications 2. Approval of plans and specifications by City Council or Commission 3. Invitation for bids 4. Bid opening 5. Bid acceptance and bid evaluation 6. Bid award – City Council/Commission authorization o The competitive quotation process is required for vertical infrastructure public improvement projects estimated between $72,000 and $130,000. This process shall consist of: 1. Notice to bidders 2. Bid opening 3. Bid evaluation 4. Bid acceptance and award by City Manager or Commission 5. Notice of award in minutes of next meeting of City Council or Commission o Competitive sealed bidding shall be used for Public Improvement Contracts of horizontal infrastructure – roads, streets, bridges and culverts of $70,000 or greater (Code of Iowa). This process shall consist of: 1. Public hearing on plans and specifications 2. Approval of plans and specifications by City Council or Commission 3. Invitation for bids 4. Bid opening 5. Bid acceptance and bid evaluation 6. Bid award – City Council/Commission authorization o The informal quotation process is required for public improvement projects and street, bridge and culvert projects under $70,000. This process shall consist of: 1. Invitation to bid 2. Bid opening 3. Bid evaluation 78 4. Bid acceptance and award by City Manager over $20,000, Department Director or designee up to $20,000. Professional Services: Within approved budgets, the City Manager may approve contracts up to $50,000 and the City Council approves contracts over $50,000. For contracts greater than $10,000 but no more than $50,000, the City utilizes the informal competitive procedure, obtaining a minimum of 3 written proposals. For contracts greater than $50,000, the competitive bidding procedure is used with formal sealed bids and request for proposal. Specific guidelines for Professional Services are outlined on pages 5 & 12 of the Purchasing Policy Manual. Major Purchases: City Manager approval is required on all purchases $150,000 or less. City Council approval is required on purchases over $150,000. Emergency Purchases: In the event of an emergency, supplies, services or construction may be purchased without regard to normal purchase selection procedures to protect the health and welfare of the public. The City Manager shall keep the City Council informed of the extent of the emergency. Please see the Purchasing Policy Manual, page 14, for emergency purchase procedures. Gifts/Conflict of Interest/Prohibited Interest in Public Contracts: Conduct shall be in accordance with the Code of Iowa - Chapters 68B.22 Gifts, 331.342 Conflict of Interest and 362.5 Prohibited Interest in Public Contract. A City officer or employee shall not have an interest, direct or indirect, in any contract or job of work or material or the profits thereof or services to be furnished or performed for the officers or employees of the City. Please see the Purchasing Policy Manual page 18 for specifics. RISK MANAGEMENT POLICIES  It shall be the policy of the City of Iowa City to assume the risk of property damage, liability and dishonesty in all cases in which the exposure is so small or dispersed that the loss would not significantly or adversely affect the operations or financial position of the City.  Insurance will not be purchased to cover loss exposures below prevailing deductible/retention amounts of current insurance held by the City of Iowa City, unless such insurance is required by statute or by contact, or in those instances in which it is desirable to obtain special services, such as inspection or claim adjustment services in connection with insurance. The deductible/retention amounts will be reviewed once annually by the Director of Finance and the Risk Manager to ensure appropriateness of the amounts. 79  Insurance will be purchased where possible against all major exposures which might result in loss in excess of the City's insurance reserve through the purchase of the following types of insurance: - All risk insurance on real and personal property. - General liability insurance. - Automobile liability insurance. - Fidelity and crime insurance. - Catastrophic workmen's compensation insurance. The City will self-insure in those instances where the cost of insurance is so high that it would be more cost effective to assume the risk.  Real property will be insured on replacement cost basis, as determined by a competent appraisal service, against as wide a range of perils as possible. The value will be reviewed once annually by the Risk Manager and the City's insurance advisor.  Loss prevention recommendations made by insurance companies, the state fire marshal or local fire authorities will, whenever possible, be implemented. In those cases in which such recommendations are not followed, a written report in which an explanation or justification is made will be filed with the Director of Finance and the City Manager within 30 days of receipt of the report.  Insurance will be purchased only through licensed agents or agencies who have the staff and technical competence to adequately service the insurance provided.  Insurance will be placed only in insurance companies rated A+ or A in Bests. Insurance placed in other companies will require a written report of the particulars, such report to be filed with the Risk Manager.  The administration of the risk management policy will be a responsibility of the Risk Manager. Such responsibility includes placement of insurance coverage, maintenance of property appraisals and inventories, processing of claims and maintenance of loss records, and supervision of loss prevention activities.  Settlement of claims are handled through the Risk Management Division and/or City Attorney Office. The Risk Manager is authorized to settle claims up to $3,000, the City Manager authorizes claim settlements between $3,000 and $20,000 and City Council approval is needed for settlements above $20,000. 80 Estimated Estimated Balance Budgeted Transfers Budgeted Transfers Balance Fund 7/1/2013 Revenues In Expenditures Out 6/30/2014 Budgetary Funds 100*General Fund 21,673,922 47,814,518 9,610,582 51,481,923 5,988,683 21,628,416 Special Revenue Funds 2100 CDBG & CDBG Rehab (218,675) 1,192,499 - 851,329 - 122,495 2110 HOME Program 86,546 700,000 - 604,132 - 182,414 2200 Road Use Tax 1,476,219 6,608,316 405,477 5,669,459 863,247 1,957,306 2300 Other Shared Revenue (1,673,608) 785,000 - 810,339 - (1,698,947) 2310 Energy Efficiency and Conservation (48,303) - - - - (48,303) 2315 UniverCity Neighborhood Partnership 550,721 - - - - 550,721 2350 Metropolitan Planning Organization 116,071 332,977 343,297 680,833 - 111,512 2400 Employee Benefits 1,820,996 9,775,069 - 585,695 9,173,732 1,836,638 2510 Peninsula Apartments 81,509 58,883 - 50,653 - 89,739 26**TIF 51,053 453,937 - 141,539 417,450 (53,999) 2810 GRIP-General Rehabilitation and Imprv - - - - - - 2820 SSMID: Self Supported Municipal Improvement District - 275,320 - 275,320 - - 50**Debt Service 4,728,477 12,396,568 559,660 13,496,700 - 4,188,005 Business Funds 710*Parking 5,441,542 4,721,734 840,350 3,970,588 1,740,350 5,292,688 715*Transit 4,342,249 3,757,604 2,869,291 6,276,733 325,324 4,367,087 720*Wastewater Treatment 21,810,937 12,995,201 4,736,638 10,172,004 8,976,638 20,394,134 730*Water 9,280,891 8,386,021 2,010,316 7,930,586 2,954,641 8,792,001 7400 Refuse Collection 276,823 2,984,915 - 2,959,828 - 301,910 750*Landfill 21,613,866 5,521,838 586,193 4,792,684 1,000,000 21,929,213 760*Airport 238,239 319,319 72,342 343,715 30,869 255,316 770*Stormwater Management 639,178 1,201,860 - 799,200 - 1,041,838 7800 Broadband Telecommunications 1,642,123 841,569 25,000 814,020 80,000 1,614,672 79**Housing Authority 7,234,633 8,013,212 - 7,922,279 43,989 7,281,577 3* - 4***Capital Improvement Projects 3,604,468 37,804,007 26,033,548 48,383,101 16,497,771 2,561,151 Sub-total Budgetary Funds 104,769,877$ 166,940,367$ 48,092,694$ 169,012,660$ 48,092,694$ 102,697,584$ Non-Budgetary Funds Internal Service Funds 8100 Equipment 7,879,212 5,885,820 - 4,919,434 - 8,845,598 8200 Risk Management Loss Reserve 2,878,960 1,087,931 - 928,691 - 3,038,200 8300 Information Technology 2,617,753 1,842,517 - 2,436,123 - 2,024,147 8400 Central Services 791,378 238,871 - 189,990 - 840,259 8500 Health Insurance Reserve 9,171,512 7,935,184 - 7,926,255 - 9,180,441 8600 Dental Insurance Reserve 91,581 352,881 - 368,000 - 76,462 Custodial Funds 9102 Project Green 204,408 - - 62,029 - 142,379 9105 Library Foundation 15 - - 1,365 - (1,350) Sub-total Non-Budgetary Funds 23,634,819$ 17,343,204$ -$ 16,831,887$ -$ 24,146,136$ Total All Funds 128,404,696$ 184,283,571$ 48,092,694$ 185,844,547$ 48,092,694$ 126,843,720$ CITY OF IOWA CITY ALL FUNDS SUMMARY FY 2014 81 2011 Actual 2012 Actual 2013 Revised 2014 Budget 2015 Projected 2016 Projected Taxes Levied On Property Taxes 47,825,754 49,542,640 50,407,376 50,307,189 51,714,901 54,005,605 Current Taxes 47,825,754 49,542,640 50,407,376 50,307,189 51,714,901 54,005,605 Delinquent Property Taxes 7,688 1,219 - - - - Delinquent Taxes 7,688 1,219 - - - - TIF Revenues 846,062 838,766 507,060 453,937 850,142 931,794 Tif Revenues 846,062 838,766 507,060 453,937 850,142 931,794 Other City Taxes 10,865,460 11,314,443 11,106,845 5,007,347 2,625,564 2,657,286 Other City Taxes 10,865,460 11,314,443 11,106,845 5,007,347 2,625,564 2,657,286 Licenses And Permits 2,221,561 2,140,219 2,258,285 2,193,586 2,193,586 2,193,586 General Use Permits 61,723 56,953 61,724 56,953 56,953 56,953 Food & Liq Licenses 114,805 99,187 96,595 98,363 98,363 98,363 Professional License 14,982 17,310 12,527 14,705 14,705 14,705 Franchise Fees 804,200 820,285 814,200 838,468 838,468 838,468 Misc Permits & Licenses 8,685 9,346 8,685 9,346 9,346 9,346 Const Per & Ins Fees 1,193,343 1,111,460 1,240,731 1,147,103 1,147,103 1,147,103 Misc Lic & Permits 23,823 25,678 23,823 28,648 28,648 28,648 Use Of Money And Property 7,742,803 8,014,989 7,337,709 7,003,480 7,003,719 7,003,719 Interest Revenues 1,035,857 1,790,309 1,033,705 1,038,669 1,038,908 1,038,908 Rents 1,148,723 1,104,933 1,163,962 1,082,248 1,082,248 1,082,248 Parking Meter Revenue 798,340 790,574 798,340 1,090,574 1,090,574 1,090,574 Parking Lot Revenue 225,195 191,355 225,195 177,495 177,495 177,495 Parking Ramp Revenue 3,822,064 3,905,899 3,913,175 3,486,614 3,486,614 3,486,614 Misc Parking Revenue 630,063 162,414 121,291 58,385 58,385 58,385 Royalties & Commissions 82,561 69,505 82,041 69,495 69,495 69,495 Intergovernmental 40,170,806 36,665,097 69,939,461 43,157,183 29,666,105 23,642,198 Fed Intergovnt Revenue 10,214,771 12,129,597 41,178,676 24,025,941 14,303,259 11,859,799 Property Tax Credits 35,250 49,372 24,898 24,888 24,888 24,888 Road Use Tax 5,890,842 6,447,020 6,379,028 6,548,683 6,650,476 6,752,269 State 28E Agreements 1,526,712 1,614,125 1,966,754 1,720,187 2,454,591 2,289,683 Operating Grants 81,781 61,033 65,425 61,033 61,033 61,033 Disaster Assistance - 1,418 282,864 336,615 - - Other State Grants 20,671,216 14,532,429 17,776,806 8,577,956 4,309,978 792,646 Local 28E Agreements 1,750,234 1,830,103 2,265,010 1,861,880 1,861,880 1,861,880 Charges For Fees And Services 32,592,378 32,590,534 33,537,143 33,463,088 33,476,306 33,488,962 Building & Devlpmt 304,404 330,934 299,819 335,900 335,900 335,900 Police Services 101,050 135,035 110,970 136,460 137,328 138,214 Animal Care Services 12,078 9,539 12,079 12,000 12,000 12,000 Fire Services 7,179 9,086 9,779 10,651 10,651 10,651 Transit Fees 1,060,227 1,121,409 1,364,106 1,367,269 1,367,619 1,367,269 Culture & Recreation 783,127 780,074 847,794 795,572 795,572 795,572 Library Charges 169 315 114 304 304 304 Misc Charges For Services 535,075 460,398 577,608 569,553 569,553 569,553 Water Charges 8,038,944 8,232,517 8,191,771 8,232,517 8,232,517 8,232,517 Wastewater Charges 12,682,773 12,548,976 12,682,773 12,548,976 12,548,976 12,548,976 Refuse Charges 3,352,546 3,398,216 3,406,490 3,475,301 3,475,301 3,475,301 Landfill Charges 5,083,840 4,778,585 5,083,840 4,778,585 4,778,585 4,778,585 Stormwater Charges 630,966 785,450 950,000 1,200,000 1,212,000 1,224,120 Miscellaneous 22,253,303 21,911,714 21,376,420 21,874,746 21,383,039 21,427,469 Code Enforcement 411,418 455,264 411,418 461,664 461,664 461,664 Parking Fines 777,341 744,285 777,341 944,285 944,285 944,285 Library Fines & Fees 211,610 201,157 211,610 201,157 201,157 201,157 Contrib & Donations 510,668 415,713 1,020,561 895,816 305,816 305,816 Printed Materials 42,687 43,302 43,348 39,264 39,264 39,264 Animal Adoption 12,268 13,020 12,268 13,020 13,020 13,020 Misc Merchandise 94,792 67,091 88,087 66,724 66,724 66,724 Intra-City Charges 18,896,862 18,724,053 18,289,070 18,592,536 18,683,956 18,722,589 Other Misc Revenue 1,292,335 1,246,089 522,717 660,280 667,153 672,950 Special Assessments 3,322 1,740 - - - - City of Iowa City All Funds Revenues and Other Financing Sources 82 2011 Actual 2012 Actual 2013 Revised 2014 Budget 2015 Projected 2016 Projected City of Iowa City All Funds Revenues and Other Financing Sources Other Financial Sources 33,804,898 21,878,179 16,148,640 20,823,015 25,359,194 11,938,552 Debt Sales 27,488,246 14,845,362 12,200,000 16,181,000 23,100,000 9,781,000 Sale Of Assets 1,338,552 4,292,226 2,406,586 2,281,450 1,131,450 1,131,450 Insurance Recoveries 619,822 54,640 - - - - Loans 4,358,278 2,685,951 1,542,054 2,360,565 1,127,744 1,026,102 Total All-Funds Revenues & Other Financing Sources 198,330,713$ 184,897,800$ 212,618,939$ 184,283,571$ 174,272,556$ 157,289,171$ Taxes Levied On Property Taxes 27% TIF Revenues 0% Other City Taxes 3% Licenses And Permits 1% Use Of Money And Property 4% Intergovernmental 24% Charges For Fees And Services 18% Miscellaneous 12% Other Financial Sources 11% Total Revenues and Other Financing Sources by Major Object 83 2011 Actual 2012 Actual 2013 Revised 2014 Budget 2015 Projected 2016 Projected Budgetary Funds Expenditures Public Safety 18,907,106 20,581,448 21,563,049 21,784,088 22,719,550 23,591,353 Finance 350,988 613,987 222,248 295,638 297,177 298,728 Police 10,564,227 11,388,735 12,349,510 12,246,285 12,903,813 13,428,080 Fire 6,243,478 7,001,473 7,337,758 7,636,665 7,876,616 8,186,486 Housing and Inspection Service 1,748,413 1,577,128 1,653,533 1,605,500 1,641,944 1,678,059 Park and Rec Adminstration - 125 - - - - Public Works 7,413,629 7,296,766 7,759,222 7,483,926 7,548,155 7,613,755 Parks Maintenance 471,772 452,604 550,328 499,594 507,109 514,985 Public Works 6,941,857 6,844,162 7,208,894 6,984,332 7,041,046 7,098,770 Health and Social Services - - 290,707 265,175 265,476 265,782 Planning & Community Dvlpmnt - - 290,707 265,175 265,476 265,782 Culture and Recreation 11,805,316 12,445,566 12,770,999 13,127,803 13,108,894 13,300,634 Park and Rec Adminstration 282,893 326,542 316,165 326,866 332,468 338,192 Recreation 2,608,160 2,801,548 2,980,868 2,971,479 2,994,393 2,982,885 Parks Maintenance 2,173,164 2,348,849 2,327,573 2,443,275 2,471,305 2,545,454 Cemetery 372,869 381,117 369,553 381,597 390,817 399,214 Library 5,567,592 5,758,770 5,822,606 6,101,961 5,975,308 6,111,270 Senior Center 800,638 828,740 954,234 902,625 944,603 923,619 Community and Economic Dvlpmnt 18,647,243 17,908,790 8,286,537 10,700,289 6,947,058 6,946,493 Housing Authority 46,438 45,131 49,734 50,653 51,048 51,452 Parks Maintenance 531,175 544,331 533,273 617,821 624,469 631,284 Planning & Community Dvlpmnt 18,069,630 17,319,328 7,703,530 10,031,815 6,271,541 6,263,757 General Government 7,460,334 7,610,511 7,634,044 7,789,941 7,934,845 8,112,257 City Council 133,840 133,922 137,383 122,207 122,718 123,240 City Clerk 541,679 533,569 487,690 540,549 549,607 558,765 City Attorney 601,424 654,080 671,956 690,133 709,147 728,813 City Manager 1,403,535 1,509,148 1,510,119 1,684,393 1,725,382 1,772,387 Finance 4,300,261 4,289,424 4,315,514 4,254,110 4,318,877 4,409,738 Park and Rec Adminstration 479,595 490,368 511,382 498,549 509,114 519,314 Debt Service 11,245,963 15,318,019 20,326,046 13,496,700 14,285,740 14,607,270 Finance 11,245,963 15,318,019 20,326,046 13,496,700 14,285,740 14,607,270 Governmental Capital Projects 21,738,069 27,481,352 84,145,482 18,864,211 19,372,249 12,858,696 Finance 2,838,806 13,416,419 2,872,819 183,229 - 269,740 Capital Improvement Projects 18,899,263 14,064,933 81,272,663 18,680,982 19,372,249 12,588,956 Business Type Activities 62,147,445 46,743,528 52,690,005 45,981,637 46,619,771 48,203,184 City Manager 658,491 679,691 717,476 814,020 827,798 844,283 Housing Authority 7,304,019 7,818,871 7,404,987 7,922,279 7,980,716 8,137,533 Public Works 43,728,938 27,460,315 34,031,707 26,654,302 27,020,679 27,347,643 Transportation Services 10,105,321 10,453,875 10,200,184 10,247,321 10,442,064 11,526,178 Airport 350,676 330,776 335,651 343,715 348,514 347,547 Business Type Capital Projects 13,703,850 10,765,547 45,920,476 29,518,890 15,053,869 2,737,536 Public Works 12,606,276 7,616,910 38,484,190 27,657,790 1,421,869 2,432,336 Transportation Services 573,046 1,725,226 2,138,478 1,170,000 12,000,000 - Airport 524,528 1,423,411 5,297,808 691,100 1,632,000 305,200 Total Budgetary Expenditures 173,068,955$ 166,151,527$ 261,386,567$ 169,012,660$ 153,855,607$ 138,236,960$ City of Iowa City All Funds Expenditures by Function and Department 84 2011 Actual 2012 Actual 2013 Revised 2014 Budget 2015 Projected 2016 Projected City of Iowa City All Funds Expenditures by Function and Department Non-Budgetary Funds Expenditures Internal Service 16,040,625 14,751,829 17,230,583 16,768,493 19,174,025 17,775,270 Finance 10,635,463 9,953,975 11,211,977 11,849,059 11,863,992 11,771,477 Public Works 5,405,162 4,797,854 6,018,606 4,919,434 7,310,033 6,003,793 Internal Service CIP - 177,742 - - - - Finance - 177,742 - - - - Agency 178,383 166,235 - 63,394 - - Library 97,086 107,394 - 1,365 - - Agency 81,297 58,841 - 62,029 - - Total Non-Budgetary Expenditures 16,219,008$ 15,095,806$ 17,230,583$ 16,831,887$ 19,174,025$ 17,775,270$ Total Expenditures - All Funds 189,287,963$ 181,247,333$ 278,617,150$ 185,844,547$ 173,029,632$ 156,012,230$ Public Safety 13% Public Works 4% Health and Social Services 0% Culture and Recreation 8% Community and Economic Dvlpmnt 6% General Government 5% Debt Service 8% Govt Capital Projects 11% Business Type Activities 27% Business Type Capital Projects 18% Budgetary Fund Expenditures by Program Area 85 General Special Revenue TIF Special Revenue Government Capital Projects Debt Service Enterprise Total Transfers In: Empl Benefits Levy 8,768,255 405,477 9,173,732 General Levy 118,128 72,342 190,470 General Fund CIP Funding 324,000 324,000 Road Use Tax 73,078 225,169 565,000 863,247 Local Option Taxes 2,400,000 2,400,000 Transfers from TIF Districts 105,338 236,777 75,335 417,450 Misc Other Operating Transfers 87,997 2,869,291 2,957,288 From Water Operations 600,000 600,000 From Wastewater Operations 4,240,000 4,240,000 From Parking Operations 900,000 900,000 From Landfill Operations 1,000,000 1,000,000 From Broadband 55,000 25,000 80,000 From IC Housing Authority 18,414 18,414 Debt Service 7,587,304 7,587,304 Abatements Funding 444,325 444,325 From FY13 GO Bonds 500,000 500,000 From FY14 GO Bonds 8,782,216 34,555 8,816,771 From Sewer Rev Bonds 7,000,000 7,000,000 Interfund Loan Repayment 86,193 86,193 Misc Transfers In 2,500 181,000 40,000 270,000 493,500 Total Transfers In:9,610,582 748,774 - 12,488,993 559,660 24,684,685 48,092,694 Transfers Out: Capital Project Funding 2,724,000 565,000 9,497,771 13,510,000 26,296,771 TIF Capital Transfers Out 417,450 417,450 Debt Service Funding 7,587,304 7,587,304 GO Bond Abatement 140,000 344,325 484,325 Employee Benefits Levy 9,173,732 9,173,732 General Levy 190,470 190,470 Operating Subsidy 73,414 73,414 Misc Transfers Out 2,934,213 298,247 550,575 3,783,035 Interfund Loan 86,193 86,193 Total Transfers Out:5,988,683 10,036,979 417,450 9,497,771 - 22,151,811 48,092,694 City of Iowa City Inter-Fund Transfers FY 2014 Budget 86 General Special Revenue TIF Special Revenue Government Capital Projects Debt Service Enterprise Total Transfers In: Empl Benefits Levy 9,531,381 414,765 9,946,146 General Levy 124,400 72,342 196,742 General Fund CIP Funding 275,000 275,000 Road Use Tax 75,600 232,000 565,000 872,600 Transfers from TIF Districts 717,000 75,335 792,335 Misc Other Operating Transfers 87,997 2,926,275 3,014,272 From Water Operations 100,000 600,000 700,000 From Wastewater Operations 500,000 500,000 From Landfill Operations 500,000 500,000 From Broadband 55,000 25,000 80,000 From IC Housing Authority 18,414 18,414 Debt Service 7,616,029 7,616,029 Abatements Funding 433,225 433,225 From 2015 GO Bonds 10,794,040 81,600 10,875,640 From Pkg Rev Bonds 12,000,000 12,000,000 Interfund Loan Repayment 88,516 88,516 Misc Transfers In 2,500 40,000 42,500 Total Transfers In:9,770,892 771,165 - 12,451,040 548,560 24,409,762 47,951,419 Transfers Out: Capital Project Funding 275,000 565,000 10,875,640 13,200,000 24,915,640 TIF Capital Transfers Out 792,335 792,335 Debt Service Funding 7,616,029 7,616,029 GO Bond Abatement 140,000 333,225 473,225 Employee Benefits Levy 9,946,146 9,946,146 General Levy 196,742 196,742 Operating Subsidy 73,414 73,414 Misc Transfers Out 2,991,197 307,600 550,575 3,849,372 Interfund Loan 88,516 88,516 Total Transfers Out:3,602,939 10,818,746 792,335 10,875,640 - 21,861,759 47,951,419 City of Iowa City Inter-Fund Transfers FY 2015 Projected 87 General Special Revenue TIF Special Revenue Government Capital Projects Debt Service Enterprise Total Transfers In: Empl Benefits Levy 10,278,964 424,083 10,703,047 General Levy 130,400 72,342 202,742 General Fund CIP Funding 275,000 275,000 Road Use Tax 77,000 239,000 1,065,000 1,381,000 Transfers from TIF Districts 717,000 205,335 922,335 Misc Other Operating Transfers 87,997 2,984,378 3,072,375 From Water Operations 600,000 600,000 From Wastewater Operations 500,000 500,000 From Landfill Operations 500,000 500,000 From Broadband 55,000 25,000 80,000 From IC Housing Authority 18,414 18,414 Debt Service 8,467,541 8,467,541 Abatements Funding 417,125 417,125 From FY16 GO Bonds 8,815,000 515,260 9,330,260 Interfund Loan Repayment 63,001 63,001 Misc Transfers In 2,500 181,000 40,000 223,500 Total Transfers In:10,519,875 793,483 - 11,053,000 662,460 13,727,522 36,756,340 Transfers Out: Capital Project Funding 275,000 1,065,000 9,511,260 1,100,000 11,951,260 TIF Capital Transfers Out 922,335 922,335 Debt Service Funding 8,467,541 8,467,541 GO Bond Abatement 140,000 317,125 457,125 Employee Benefits Levy 10,703,047 10,703,047 General Levy 202,742 202,742 Operating Subsidy 73,414 73,414 Misc Transfers Out 3,049,300 316,000 550,575 3,915,875 Interfund Loan 63,001 63,001 Total Transfers Out:3,667,042 12,084,047 922,335 9,511,260 - 10,571,656 36,756,340 City of Iowa City Inter-Fund Transfers FY 2016 Projected 88 2011 Adopted 2012 Adopted 2013 Adopted 2014 Adopted Change in FTEs FY2013- 2014 Budgetary Funds General Fund City Council 7.00 7.00 7.00 7.00 - City Clerk 4.00 4.00 4.00 4.00 - City Attorney 5.60 5.60 5.60 5.60 - City Manager: City Manager 3.00 3.00 3.00 3.00 - Communications Office 3.50 4.00 2.00 3.00 1.00 Human Resources 4.00 4.00 4.00 3.00 (1.00) Human Rights 2.50 2.50 2.00 2.00 - Finance: Finance Adminstration 2.86 2.65 2.65 3.65 1.00 Accounting 7.00 8.00 8.00 8.00 - Purchasing 4.00 4.00 3.94 3.44 (0.50) Revenue 7.88 7.88 7.88 7.88 - Tort Liability 1.00 1.00 1.00 1.00 - Disaster Individual Assistance 0.40 0.40 0.40 0.38 (0.02) Police: Police Administration 5.00 5.00 5.00 5.00 - Police Administrative Services 18.00 18.00 18.00 20.00 2.00 Police Field Operations 81.00 80.00 80.00 80.00 - Fire: Fire Administration 4.00 3.00 4.00 4.00 - Fire Emergency Operations 59.00 59.00 59.00 59.00 - Fire Prevention 2.00 2.00 1.00 1.00 - Fire Training 1.00 1.00 1.00 1.00 - Housing & Inspection Services: Housing and Inspection Admin 2.00 2.00 2.00 2.00 - Building Inspection 7.80 7.80 7.80 6.30 (1.50) Housing Inspections 5.75 5.75 5.75 5.25 (0.50) Parks and Recreation: Park and Rec Admin 2.00 2.00 2.00 2.00 - Government Buildings 4.96 4.83 4.83 4.83 - Recreation Administration 4.00 4.00 3.00 3.00 - Recreation Building Maintenance 4.77 4.77 5.77 5.77 - Social & Cultural Activities 1.00 1.00 1.00 1.00 - Acquatics 3.65 3.65 3.65 3.65 - Special Populations 1.00 1.00 1.00 1.00 - Adult Sports 1.00 1.00 1.00 1.00 - Park Maintenance Administration 2.00 2.00 2.00 2.00 - Park Maintenance Operations 11.00 11.00 11.00 11.00 - Forestry 3.00 3.00 3.00 3.00 - CBD Maintenance Operations 3.00 3.00 3.00 3.00 - Cemetery Operations 3.00 3.00 3.00 3.00 - Library: General Library 42.39 42.89 42.88 42.38 (0.50) Library Board Controlled Funds 0.75 0.75 0.75 0.75 - Library Foundation Office 0.00 0.00 0.00 2.00 2.00 Senior Center Administrations 6.31 6.50 6.50 6.50 - Planning & Community Development: Planning & Comm Dvlp Admin 2.55 2.55 2.55 2.55 - Community Development 1.05 0.85 1.20 1.75 0.55 Economic Development 1.00 1.00 1.00 1.00 - Urban Planning 3.50 3.50 2.50 2.50 - Neighborhood Services 1.00 1.00 1.00 1.00 - City of Iowa City Personnel Full-Time Equivalents Last Four Years 89 2011 Adopted 2012 Adopted 2013 Adopted 2014 Adopted Change in FTEs FY2013- 2014 City of Iowa City Personnel Full-Time Equivalents Last Four Years Human Services 0.00 0.00 0.15 0.15 - Public Works: Public Works Administration 2.00 2.00 2.00 2.00 - Engineering Services 12.10 12.10 12.10 12.10 - Transportation Services: Mass Transit 56.25 56.25 0.00 0.00 - Sub-Total General Fund 411.57 411.22 351.90 354.43 2.53 Special Revenue Funds Community Development Block Grant 2.88 2.88 2.63 2.48 (0.15) HOME Program 0.95 0.95 0.70 0.50 (0.20) Road Use Tax: Traffic Engineering 4.15 4.15 4.15 4.15 - Streets System Maintenance 25.50 25.50 25.50 25.50 - Other Shared Revenues 1.60 1.60 1.60 1.62 0.02 UniverCity Neighbporhood Partnership 0.00 0.20 0.20 0.00 Metro Planning Org of Johnson County 6.60 6.60 5.60 5.60 - Employee Benefits 0.26 0.55 0.55 0.55 - Sub-Total Special Revenue Funds 41.94 42.43 40.93 40.40 (0.33) Capital Projects Fund ERP Software-Finances and HR/Payroll 1.00 1.00 1.00 1.00 - Fire Station #4 1.00 1.00 0.00 0.00 - Iowa City Gateway Project (Dubuque St)0.00 1.00 1.00 1.00 - 420th Street Industrial Park 1.00 1.00 0.00 0.00 - West Side Levee Project 0.00 0.00 1.00 1.00 - S Wastewater Plant Expansion 0.00 1.00 3.00 3.00 - Sub-Total Capital Projects Fund 3.00 5.00 6.00 6.00 - Enterprise Funds Parking 32.75 32.75 29.25 26.25 (3.00) Mass Transit 0.00 0.00 51.75 51.25 (0.50) Wastewater 25.60 25.40 25.40 24.40 (1.00) Water 32.75 32.75 32.75 31.75 (1.00) Refuse Collection 20.35 20.35 20.35 19.35 (1.00) Airport Operations 1.75 1.75 1.00 1.00 - Landfill 15.50 17.50 17.50 16.50 (1.00) Storm Water 1.90 2.10 2.10 2.10 - Broadband Telecommunications 6.69 6.63 6.63 6.63 - Housing Authority 13.25 13.25 13.18 12.19 (0.99) Sub-Total Enterprise Funds 150.54 152.48 199.91 191.42 (8.49) Total Budgetary Funds 607.05 611.13 598.74 592.25 (6.29) Non-Budgetary Funds Internal Service Funds Central Services 0.75 0.75 0.76 0.50 (0.26) Information Technology Services 11.30 11.80 10.86 9.86 (1.00) Risk Management 2.01 1.80 1.80 1.80 - Equipment Replacement 11.26 11.26 10.75 10.75 - Sub-Total Internal Service Funds 25.32 25.61 24.17 22.91 (1.26) Custodial Funds Library Foundation Office 1.00 1.00 1.00 0.00 (1.00) Sub-Total Custodial Funds 1.00 1.00 1.00 0.00 (1.00) Total Non-Budgetary Funds 26.32 26.61 25.17 22.91 (2.26) Total Full-Time Equivalents 633.37 637.74 623.90 615.16 (8.54) 90 GENERAL FUND SUMMARY Fund Summary Assigned, Committed & Restricted Cash Balance Revenues Expenditures Fund Balance Public Safety Public Works Culture & Recreation Community & Economic Development General Government F Y 2 0 1 4 GENERAL FUND The General Fund is the City’s main operating fund and includes activities in the following areas: Public Safety, Public Works, Health and Social Services, Cultural and Recreational Activities, Community and Economic Development and General Government Administration. We present a balanced budget for General Fund in FY2014, with revenue and expenditures projected at $57.4 and $57.5 million, respectively. The UniverCity program is expanded in compliance with the City Council Priority on Neighborhood Stabilization. Additional financing of the UniverCity program will come from general obligation bonds and should provide for the purchase of ten of the seventeen homes projected to be a part of the program in FY2014. A. General Fund Revenue Revenues & Other Financing Sources: 2012 Actual 2013 Revised 2014 Budget 2015 Projection 2016 Projection Taxes Levied On Property Taxes 26,782,560 27,935,432 28,586,774 29,158,807 29,742,249 Delinquent Property Taxes 661 - - - - Other City Taxes 10,619,112 10,367,283 4,656,733 2,263,503 2,270,399 Licenses And Permits 1,309,888 1,435,534 1,345,072 1,345,072 1,345,072 Use Of Money And Property 1,456,551 529,499 547,642 547,642 547,642 Intergovernmental 5,549,428 2,723,723 2,503,349 2,533,648 2,564,553 Charges For Fees And Services 2,442,843 1,339,652 1,362,974 1,363,842 1,364,728 Miscellaneous 4,371,667 4,311,891 4,678,524 4,685,397 4,691,194 Other Financial Sources 13,762,165 11,117,900 13,744,032 11,542,342 12,291,325 Total Revenues & Other Financing Sources 66,294,875$ 59,760,914$ 57,425,100$ 53,440,253$ 54,817,162$ 93 1. Property Taxes - Property tax revenue of $28.6 million is the primary funding source for General Fund operations, providing approximately 49.8% of total revenue in FY2014. This does not include a transfer-in of the Employee Benefits Levy from the Employee Benefits Special Revenue Fund. There are a number of factors which determine the City’s tax levy each year: property valuations by class, the state’s annual Assessment Limitation Order (rollback), TIF district valuations and rebates, statutory limits on individual tax levies, the City’s own Financial and Fiscal Policies, restrictions from external entities on other financing sources, and funding requirements for projected expenditures. 100% Assessment - Property valuations are set by the City and County Assessor. State law requires that all real property be reassessed every two years, specifically in odd- numbered years. Since 2002, valuations within the Iowa City corporate limits have increased an average of 7.2% in revaluation years and 2.3% in non-revaluation years. Valuations reported by the Johnson County Auditor’s office for January 1, 2012 served as the basis for determining property tax revenue in FY2014. Their report indicates a 1.1% increase in total assessed value in the last year, from $4.62 billion to $4.67 billion. Assessment Limitation Order / Rollback - The State of Iowa has a statutory growth limitation of four percent (4%) annually on taxable residential property valuations. Each year, the Department of Revenue’s Assessment Limitation Order sets a ‘rollback’ value by class which, when applied, determines taxable valuations. The growth restriction is applied to the residential valuations, limiting the growth percentage in taxable value to agricultural valuations. In other words, the percentage change in taxable valuations for urban residential property each year is limited to either four percent (4%) or the growth in agricultural property, whichever is lower. Growth restrictions for future years were changed with state legislation in 2013; the resulting reduction in City revenue will be monitored and does not affect FY2014 taxable valuation. The following graph illustrates the impact of the rollback on residential taxable valuations. In FY2005 the residential rollback exempted $1.1 billion of Iowa City’s residential assessed valuation. In FY2014 the residential rollback will exempt $1.59 billion of residential assessed valuations. The rollback for FY2014 is 52.8166%, compared to 50.7518% for last year. 94 Taxable Valuation - Iowa City’s aggregate taxable valuation for FY2014 has increased 1.66% for the debt service levy and 2.55% for operating levies over FY2013. 2. Other City Taxes - This category, estimated at $4.7 million in FY2014, includes local option sales tax revenue of $2.4 million, $940,000 in Hotel Motel Taxes, $450,000 in gas and electric excise taxes, and $830,000 in utility franchise taxes. a) Local Option Sales Tax: A one percent (1%) sales tax was approved by voter referendum on May 5, 2009, to provide funding for “remediation, repair and protection of flood-impacted public infrastructure”. Sales tax revenue is being receipted into the General Fund and transferred to the following capital projects designated by city Council as priorities under this definition: relocation of facilities at North Wastewater, elevation of North Dubuque Street and the reconstruction of Park Road Bridge. The sales tax went into effect on July 1, 2009 and sunsets on June 30, 2013. b) Hotel Motel Tax: This revenue source is a state-administered tax. Estimated at $940,000 in FY2014, the seven percent (7%) tax on gross hotel/motel room rental receipts is distributed as follows: Convention & Visitor's Bureau 25.00% Police Patrol 47.50% Parks & Recreational Facilities 27.50% Total Hotel Motel 7% Tax 100.00% c) Utility Replacement Excise Tax: The Gas and Electric Excise tax is collected on the generation, distribution, and delivery of electricity and natural gas. This tax replaced 95 the taxation on utility property in 1999. Cities are required to calculate property tax revenues with and without property valuations. The calculated difference is required to establish the General Property Tax Equivalents, the basis of the Iowa Department of Revenue distribution formula. d) Utility Franchise Taxes on utility customers: Senate File 478 was enacted by the Iowa state legislature during its 2009 session, establishing cities’ right to impose a franchise tax on gas and electric utilities. On February 16, 2010, the Iowa City Council passed and approved an ordinance establishing a one percent (1%) tax to be expended for the following purposes: 1) Inspecting, supervising and otherwise regulating the MidAmerican Energy Company’s gas and electric franchises. 2) Public safety, including the equipping of fire, police and emergency services. 3) Public infrastructure to support commercial and industrial economic development. Of the $830,000 estimate for FY2014, approximately $555,000 will remain in the City’s General Fund for maintenance of the right-of-way and operational costs associated with Fire Station #4. The remaining $275,000 is for recurring Capital Improvement Projects (CIP) in the right of way. 3. Licenses & Permits - This category consists of revenue received for building and rental housing permits/inspections, plumbing license and taxi license fees; beer, liquor and cigarette permit/license fees (state regulated), sign permits, burial permits, animal licensing and some miscellaneous fees. FY2014 revenue for Licenses and Permits is estimated at $1.3 million. 4. Use of Money & Property - This revenue source consists of interest income and rents are budgeted at $548,000 for FY2014. 5. Intergovernmental - revenue is estimated at $2.5 million in FY2014. This revenue category includes state and federal grants, 28-E agreements, and contracts with local governmental entities. The majority of intergovernmental revenue is the result of 28E agreements with local entities for services provided to area residents, as shown in the following schedule. The largest of these agreements is for fire protection services to the University of Iowa, estimated at $1.7 million in FY2014, with $1.5 million receipted into the General Fund. The remainder is deposited into the Employee Benefits Fund as reimbursement for a percentage of Fire employee benefits. 96 FY2012 FY2013 FY2014 FY2015 FY2016 Intergovernmental Funding Actual Amended Budget Projected Projected Local Governmental: 28E Agreements Coralville, Johnson County & Other Governments - Animal Services 173,081$ 122,001$ 195,583$ 195,583$ 195,583$ IC Comm. Schools - Mercer Pool 98,163 99,404 98,163 98,163 98,163 County, Univ Heights, Hills - Library 424,363 423,840 424,363 424,363 424,363 Johnson County - Senior Center 70,000 70,000 59,215 59,215 59,215 Other Local Governmental 36,340 5,715 707 707 707 Local Governmental Revenue:801,947 720,960 778,031 778,031 778,031 State Revenue: Public Safety Grants 223,097 178,392 124,471 124,471 124,471 University of Iowa - Fire Protection 1,381,759 1,581,845 1,479,926 1,509,525 1,539,716 University of Iowa -Library Services 35,000 35,000 35,000 35,700 36,414 Operating Grants 61,033 65,425 61,033 61,033 61,033 Property Tax Credits 49,372 24,898 24,888 24,888 24,888 UniverCity Funding -100,000 --- Other State Grants 628,538 ---- FEMA Assistance State Portion 1,101 ---- Total State Revenue:2,379,900 1,985,560 1,725,318 1,755,617 1,786,522 Federal Revenue: Public Safety Grants 65,418 17,203 --- FEMA Assistance / Reimbursements 72,971 ---- ICAD CoLab 34,505 ---- Transit Grant*2,194,687 ---- Total Federal Revenue:2,367,581 17,203 --- Total - Intergovernmental Funding:5,549,428$ 2,723,723$ 2,503,349$ 2,533,648$ 2,564,553$ *Transit moved out of General Fund in FY2013 6. Charges for Services - are estimated at $1.4 million in FY2014. Divisions with fee-based services include: Parks and Recreation, Police (special events, contracted services), Fire (inspections), Housing & Inspection Services, Animal Care, and Cemetery services. 7. Miscellaneous Revenue - Miscellaneous revenue is estimated to receive $4.7 million in FY2014. This category includes a variety of revenue sources, including parking fines ($470,000), magistrate court fines and surcharges related to code enforcement ($462,000) and library fines ($201,000). Also included within this category is an administrative chargeback of $2.8 million to the City’s proprietary funds for services rendered by administrative divisions. 8. Other Financing Sources - includes an approximate $8.8 million transfer-in of the Employee Benefits Levy from the Employee Benefits Special Revenue Fund. This category also includes the proceeds from the sale of assets, loan proceeds from financial institutions to 97 purchase homes in the UniverCity program, allocation of funds to equipment replacement reserves, and operating support from other funds for specific staff positions. The category is budgeted at $13.7 million in FY2014. B. GENERAL FUND EXPENDITURES Expenditures & Transfers Out 2012 Actual 2013 Revised 2014 Budget 2015 Projection 2016 Projection Personnel 37,220,932 34,199,149 35,252,708 36,638,718 37,751,703 Services 8,799,389 8,647,088 8,439,158 8,527,798 8,625,327 Supplies 2,085,437 1,540,816 1,480,187 1,508,013 1,536,394 Capital Outlay 1,865,148 2,668,540 3,942,870 1,865,275 1,931,489 Debt Service -800,000 2,000,000 800,000 800,000 Contingency -288,690 367,000 357,000 367,000 Sub-total Expenditures 49,970,906 48,144,283 51,481,923 49,696,804 51,011,913 Transfers Out 8,365,822 36,237,710 5,988,683 3,602,939 3,667,042 Total Expenditures & Transfers Out 58,336,728$ 84,381,993$ 57,470,606$ 53,299,743$ 54,678,955$ 98 1. Personnel - Personnel costs account for approximately 68% of budgeted expenditures (excluding transfers out) within the General Fund in FY2014. Employee benefit costs are discussed in greater detail in this document’s transmittal letter. 2. Services - Expenditures for services are budgeted at $8.4 million in FY2014. Initial projections were based on FY2012 actual expenditures and projected at two percent (2%) annually. This is in line with the Consumer Price Index for All Urban Consumers (CPI-U). A number of operating costs within the services category have more specific inflationary guidelines and methods of projection. This includes funding for liability, fire & casualty insurance premiums; professional and consultant services; internal service fund charges (Equipment, Information Technology Services, Risk Management, and Central Services); training & education; building and equipment repair and maintenance services; vehicle and equipment rentals. These costs are adjusted individually by year, based on specific operating plans and projects, claims/loss history, trend analysis, and operations-specific needs, by year. The Services category also includes funding for Community and Economic Development initiatives such as Aid to Human Service Agencies, Community Event Funding, support to the Iowa City Coralville Convention & Visitors Bureau, and Community and Economic Development Assistance, as follows: $249,200 Aid to Human Service Agencies $106,200 Community Event / Program Funding $235,304 ICCVB – Community / Economic Development Assistance $100,000 Economic Development Assistance 3. Supplies - Supplies consist primarily of commodities that are consumed or depleted, such as office and cleaning supplies, vehicle fuel and materials for repair and maintenance of buildings, streets, and equipment. Individual items under $5,000 which may have been categorized as capital outlay in prior years are now budgeted within the supplies category for FY2012 and beyond. This adjustment is in line with the capitalization threshold utilized in the comprehensive annual financial report. 4. Capital Outlay - General Fund capital outlay is budgeted at $3.9 million in FY2014 and includes police vehicle replacements, library materials, operating equipment, and building maintenance and improvements of $5,000 or greater. 5. Transfers Out – This category is budgeted at $6.0 million in FY2014. Transfers out include local option sales tax funding of $2.4 million for the Iowa City Gateway Project (Dubuque Street and Park Road Bridge), transit property taxes of $2.9 million to the Transit Fund, and transfers to other funds. 99 6. Contingency - A General Fund contingency amount is established each fiscal year for those unforeseen expenditures that arise following formal adoption of the annual budget. This amount is available for appropriation by formal amendment, subject to recommendation from the Finance Director and City Manager, and approval by City Council. Contingency is budgeted at ¾ of one percent (1%) of General Fund expenditures (excluding transfers) - approximately $367,000 in FY2014. C. FUND BALANCE It is part of the City’s Financial Reserves policy that General Fund’s unassigned fund balance not fall below fifteen percent (15%) of expenditures, with a ceiling of twenty-five percent (25%). During the FY2010 budget process, City Council further revised this policy, stating that fund balance in excess of twenty-five percent (25%) of expenditures could be considered for property tax relief. In FY2012, $3.8 million of the unassigned balance was utilized to finance the 420th Street Industrial Park in lieu of a loan from the Landfill Fund. In FY2013, $1.9 million of the unassigned balance was used to repay the Landfill Fund for construction of Fire Station #2 ($946,000), Fire Station #4 ($822,000), Terry Trueblood Rec Area ($111,000), and Senior Center Building Envelope ($15,000). General Fund’s unassigned fund balance is relied upon to provide cash flow during the first quarter of the fiscal year as the majority of property taxes are not received until Octo- ber/November. The following chart demonstrates how expenditures have exceeded receipts in the first three months over the past ten years. 3 Months @ Sept. 30 Receipts Expenditures Shortfall FY2013 $ 9,727,204 $ 16,725,202 (6,997,998)$ FY2012 12,090,490$ 15,441,933$ (3,351,443)$ FY2012 12,090,490$ 15,441,933$ (3,351,443)$ FY2011 8,976,380$ 13,778,695$ (4,802,315)$ FY2010 8,934,768$ 13,186,810$ (4,252,042)$ FY2009 6,496,526 13,877,093 (7,380,567) FY2008 7,041,379 12,484,773 (5,443,394) FY2007 7,881,225 13,014,632 (5,133,407) FY2006 6,315,525 12,105,987 (5,790,462) FY2005 6,040,943 10,889,278 (4,848,334) FY2004 4,595,488 11,049,590 (6,454,102) FY2003 4,806,797 9,410,440 (4,603,643) 100 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Cash Balance, July 1 29,002,340$ 38,069,998 46,295,001$ 21,673,922$ 21,628,416$ 21,768,926$ Revenues & Other Financing Sources: Taxes Levied On Property Taxes 26,169,027 26,782,560 27,935,432 28,586,774 29,158,807 29,742,249 Delinquent Property Taxes 4,215 661 - - - - Other City Taxes 10,224,378 10,619,112 10,367,283 4,656,733 2,263,503 2,270,399 Licenses And Permits 1,408,810 1,309,888 1,435,534 1,345,072 1,345,072 1,345,072 Use Of Money And Property 1,174,459 1,456,551 529,499 547,642 547,642 547,642 Intergovernmental 3,484,579 5,549,428 2,723,723 2,503,349 2,533,648 2,564,553 Charges For Fees And Services 2,300,258 2,442,843 1,339,652 1,362,974 1,363,842 1,364,728 Miscellaneous 4,572,602 4,371,667 4,311,891 4,678,524 4,685,397 4,691,194 Other Financial Sources 10,458,680 13,762,165 11,117,900 13,744,032 11,542,342 12,291,325 Total Revenues & Other Financing Sources 59,797,008$ 66,294,875$ 59,760,914$ 57,425,100$ 53,440,253$ 54,817,162$ Expenditures by Department: City Council 133,840 133,922 137,383 122,207 122,718 123,240 City Clerk 541,679 533,569 487,690 540,549 549,607 558,765 City Attorney 601,424 654,080 671,956 690,133 709,147 728,813 City Manager 1,403,535 1,509,148 1,510,119 1,684,393 1,725,382 1,772,387 Finance 4,041,083 4,050,405 4,010,481 3,964,053 4,027,322 4,116,592 Police 10,564,227 11,388,735 12,349,510 12,246,285 12,903,813 13,428,080 Fire 6,243,478 7,001,473 7,337,758 7,636,665 7,876,616 8,186,486 Housing and Inspection Service 1,748,413 1,577,128 1,653,533 1,605,500 1,641,944 1,678,059 Parks and Recreation 6,919,628 7,345,484 7,589,142 7,739,181 7,829,675 7,931,328 Library 5,567,592 5,758,770 5,822,606 6,101,961 5,975,308 6,111,270 Senior Center 800,638 828,740 954,234 902,625 944,603 923,619 Planning & Community Development 1,180,404 1,468,335 4,337,935 6,933,498 4,038,124 4,067,915 Public Works 1,124,033 1,200,824 1,281,936 1,314,873 1,352,545 1,385,359 Transportation Services 6,288,884 6,520,244 - - - - Sub-Total Expenditures 47,158,858$ 49,970,857$ 48,144,283$ 51,481,923$ 49,696,804$ 51,011,913$ Transfers Out: Capital Project Fund 2,358,554 5,364,893 30,796,042 2,724,000 275,000 275,000 GO Bond Abatement 108,862 117,059 140,000 140,000 140,000 140,000 Improvement Res Fund - 1,618,372 - - - - General Levy 293,960 270,912 209,729 190,470 196,742 202,742 Emergency Levy 4,997 - - - - - Operating Subsidy - - 160,000 - - - Misc Transfers Out 773,371 195,819 2,873,644 2,934,213 2,991,197 3,049,300 IntrFund Loan 108,554 798,767 2,058,295 - - - Sub-Total Transfers Out 3,648,298 8,365,822 36,237,710 5,988,683 3,602,939 3,667,042 Total Expenditures & Transfers Out 50,807,156$ 58,336,679$ 84,381,993$ 57,470,606$ 53,299,743$ 54,678,955$ Cash Balance, June 30 37,992,192$ 46,028,194$ 21,673,922$ 21,628,416$ 21,768,926$ 21,907,133$ Adjustments to Cash / Non-Cash Asset/Liab 77,806 266,806 - - - - Adjusted Cash Balance, June 30 38,069,998 46,295,001 21,673,922 21,628,416 21,768,926 21,907,133 Restricted / Committed /Assigned 19,561,946 29,190,545 5,022,800 5,004,309 5,228,103 5,448,899 Unassigned Balance 18,508,051$ 17,104,455$ 16,651,121$ 16,624,106$ 16,540,822$ 16,458,233$ % of Expenditures 36%29%20%29%31%30% City of Iowa City General (1000 - 1010) Fund Summary 101 FY2011 FY2012 FY2013 FY2014 FY2015 FY2016 Actual Actual Proposed Projected Projected Projected Unassigned:18,508,052$ 17,104,456$ 16,651,121$ 16,624,106$ 16,540,822$ 16,458,233$ Assigned: (Available for current and / or future operations) Library Special Revenue Funds 301,648$ 276,279$ 301,071$ 256,791$ 268,108$ 277,370$ Library Escrow 278,173 298,942 300,914 300,546 429,902 558,976 Senior Center Gift Funds 33,198 34,014 26,183 24,754 23,325 21,896 New Horizons Band 4,773 5,478 5,427 4,513 3,510 2,416 Fire Dept. Donations 500 25 25 25 25 25 Honor Guard Donation 1,054 1,054 1,054 1,054 1,054 1,054 Police Department Donations 1,448 1,448 1,448 1,448 1,448 1,448 Cemetery Flags & Flagpoles Program 1,212 1,212 1,212 1,212 1,212 1,212 Housing Trust Acct Council - - - - - - 622,008$ 618,453$ 637,335$ 590,344$ 728,585$ 864,398$ Committed: (Available for current and / or future operations) Library Equipment Replacement Reserve 103,721 109,936 217,689 173,409 184,726 193,988 Park Land Acquisition Reserve 185,733 185,608 185,608 185,608 185,608 185,608 Library Computer Replacement Reserve 97,564 82,962 - - - - Park Land Development Reserve 23,437 23,437 23,437 23,437 23,437 23,437 Transit Reserve: Grant & Levy Restrictions 1,920,703 3,510,848 - - - - Fire Equipment Replacement Reserve 487,207 557,188 660,559 733,339 807,575 883,296 Transit State Capital - - - - - - 2,818,365$ 4,469,978$ 1,087,293$ 1,115,793$ 1,201,346$ 1,286,329$ Restricted (Not available for general operations) Police Forfeiture Share 440,995 464,039 464,039 464,039 464,039 464,039 Local Option Sales Tax 14,050,814 21,836,156 1,032,214 1,032,214 1,032,214 1,032,214 Restricted Cash (Develop/Constr Escrows)1,629,765 1,801,920 1,801,920 1,801,920 1,801,920 1,801,920 Moose Lodge/Hwy 6 - - - - - - Silvercrest Sidewalk Assessment - - - - - - Scott 6 Sidewalk Assessment - - - - - - Restricted Cash Balance: (Forfeitures, Dev./Constr. Escrows)16,121,574$ 24,102,114$ 3,298,172$ 3,298,172$ 3,298,172$ 3,298,172$ General Fund Ending Cash Balance 38,069,998$ 46,295,001$ 21,673,922$ 21,628,416$ 21,768,926$ 21,907,133$ General Fund Expenditures:50,807,156$ 58,336,679$ 84,381,993$ 57,470,606$ 53,299,743$ 54,678,955$ Unassigned Cash Balance as a % of Expenditures:36%29%20%29%31%30% General Fund (1000 - 1010) Assigned, Committed & Restricted Cash Balance 102 2011 Actual 2012 Actual 2013 Revised 2014 Budget 2015 Projected 2016 Projected Taxes Levied On Property Taxes 26,169,027 26,782,560 27,935,432 28,586,774 29,158,807 29,742,249 Current Taxes 26,169,027 26,782,560 27,935,432 28,586,774 29,158,807 29,742,249 Delinquent Property Taxes 4,215 661 - - - - Delinquent Taxes 4,215 661 - - - - Other City Taxes 10,224,378 10,619,112 10,367,283 4,656,733 2,263,503 2,270,399 Other City Taxes 10,224,378 10,619,112 10,367,283 4,656,733 2,263,503 2,270,399 Licenses And Permits 1,408,810 1,309,888 1,435,534 1,345,072 1,345,072 1,345,072 General Use Permits 58,027 52,803 58,028 52,803 52,803 52,803 Food & Liq Licenses 114,805 99,187 96,595 98,363 98,363 98,363 Professional License 14,982 17,310 12,527 14,705 14,705 14,705 Misc Permits & Lic 3,830 3,450 3,830 3,450 3,450 3,450 Const Per & Ins Fees 1,193,343 1,111,460 1,240,731 1,147,103 1,147,103 1,147,103 Misc Lic & Permits 23,823 25,678 23,823 28,648 28,648 28,648 Use Of Money And Property 1,174,459 1,456,551 529,499 547,642 547,642 547,642 Interest Revenues 112,675 353,442 108,594 158,954 158,954 158,954 Rents 486,708 472,812 373,894 346,338 346,338 346,338 Parking Ramp Revenue 548,065 609,937 20,520 22,000 22,000 22,000 Royalties & Commiss 27,011 20,360 26,491 20,350 20,350 20,350 Intergovernmental 3,484,579 5,549,428 2,723,723 2,503,349 2,533,648 2,564,553 Fed Intergovnt Rev 367,651 2,367,581 17,203 - - - Property Tax Credits 35,250 49,372 24,898 24,888 24,888 24,888 State 28E Agreements 1,372,970 1,416,759 1,716,845 1,514,926 1,545,225 1,576,130 Operating Grants 81,781 61,033 65,425 61,033 61,033 61,033 Disaster Assistance - 1,101 - - - - Other State Grants 870,791 851,635 178,392 124,471 124,471 124,471 Local 28E Agreements 756,136 801,947 720,960 778,031 778,031 778,031 Charges For Fees And Services 2,300,258 2,442,843 1,339,652 1,362,974 1,363,842 1,364,728 Building & Devlpmt 275,558 311,445 270,973 305,900 305,900 305,900 Police Services 101,050 135,035 110,970 136,460 137,328 138,214 Animal Care Services 12,078 9,539 12,079 12,000 12,000 12,000 Fire Services 7,179 9,086 9,779 10,651 10,651 10,651 Transit Fees 1,060,227 1,121,409 - 2,140 2,140 2,140 Culture & Recreation 783,127 780,074 847,794 795,572 795,572 795,572 Library Charges 114 304 114 304 304 304 Misc Charges For Svc 51,655 66,574 80,703 93,088 93,088 93,088 Water Charges 7,240 6,680 7,240 6,680 6,680 6,680 Refuse Charges 2,030 2,697 - 179 179 179 Miscellaneous 4,572,602 4,371,667 4,311,891 4,678,524 4,685,397 4,691,194 Code Enforcement 411,418 455,264 411,418 461,664 461,664 461,664 Parking Fines 479,911 470,104 479,911 470,104 470,104 470,104 Library Fines & Fees 211,610 201,157 211,610 201,157 201,157 201,157 Contrib & Donations 300,385 236,566 200,561 305,816 305,816 305,816 Printed Materials 40,466 38,607 43,122 39,041 39,041 39,041 Animal Adoption 12,268 13,020 12,268 13,020 13,020 13,020 Misc Merchandise 42,879 36,340 35,960 34,861 34,861 34,861 Intra-City Charges 2,779,569 2,665,720 2,627,333 2,797,614 2,797,614 2,797,614 Other Misc Revenue 290,774 253,149 289,708 355,247 362,120 367,917 Special Assessments 3,322 1,740 - - - - Other Financial Sources 10,458,680 13,762,165 11,117,900 13,744,032 11,542,342 12,291,325 Sale Of Assets 130,413 1,183,162 944,650 2,081,450 931,450 931,450 Insurance Recoveries 427,334 - - - - - Trans-Govt Activities 8,831,033 11,361,412 8,863,262 9,034,668 9,694,978 10,443,961 Trans-Bus Type Funds 124,095 130,585 132,460 73,414 73,414 73,414 Trans-Go Bonds - - 317,623 500,000 - - Interfund Loans 887,274 882,222 - - - - Misc Transfers In 17,121 6,195 7,905 2,500 2,500 2,500 Loans 41,410 198,589 852,000 2,052,000 840,000 840,000 Total Revenues & Other Financing Sources 59,797,008 66,294,875 59,760,914 57,425,100 53,440,253 54,817,162 City of Iowa City General Fund Revenues by Type 103 2011 Actual 2012 Actual 2013 Revised 2014 Budget 2015 Projected 2016 Projected City Council 133,840 133,922 137,383 122,207 122,718 123,240 City Council 133,840 133,922 137,383 122,207 122,718 123,240 City Clerk 541,679 533,569 487,690 540,549 549,607 558,765 City Clerk 539,037 530,647 484,292 536,988 546,040 555,192 Police Citizen Review Board 2,642 2,922 3,398 3,561 3,567 3,573 City Attorney 601,424 654,080 671,956 690,133 709,147 728,813 City Attorney 601,424 654,080 671,956 690,133 709,147 728,813 City Manager 1,403,535 1,509,148 1,510,119 1,684,393 1,725,382 1,772,387 City Manager 470,578 577,187 521,242 549,187 560,537 572,115 Communications Office 264,822 286,241 244,285 396,356 404,252 417,271 Human Resources 458,025 416,151 502,438 488,886 506,135 523,795 Human Rights 210,110 229,569 242,154 249,964 254,458 259,206 Finance 4,041,083 4,050,405 4,010,481 3,964,053 4,027,322 4,116,592 Finance Adminstration 337,266 413,633 410,250 473,081 485,768 498,626 Accounting 690,281 752,835 843,286 839,032 860,903 880,901 Purchasing 321,452 323,862 350,027 303,507 311,168 319,025 Revenue 925,574 953,372 994,804 941,314 951,563 968,767 Tort Liability 1,000,494 854,852 922,125 882,718 902,482 922,797 Non-Operational Admin 599,006 632,832 450,790 482,831 472,998 483,168 FEMA Disaster Assistance 119,621 79,677 4,260 - - - Disaster Individual Assistance 47,389 39,342 34,939 41,570 42,440 43,308 Police 10,564,227 11,388,735 12,349,510 12,246,285 12,903,813 13,428,080 Police Administration 672,428 738,252 741,344 733,809 758,393 779,713 Police Administrative Services 1,645,019 1,729,034 1,945,257 2,095,879 2,182,475 2,248,110 Police Field Operations 8,246,780 8,921,449 9,662,909 9,416,597 9,962,945 10,400,257 Fire 6,243,478 7,001,473 7,337,758 7,636,665 7,876,616 8,186,486 Fire Administration 643,292 796,569 833,080 889,631 916,432 936,124 Fire Emergency Operations 5,114,338 5,851,931 6,088,224 6,283,108 6,512,806 6,664,394 Fire Prevention 317,028 197,402 237,050 231,824 245,103 380,448 Fire Training 168,820 155,571 179,404 232,102 202,275 205,520 Housing and Inspection Service 1,748,413 1,577,128 1,653,533 1,605,500 1,641,944 1,678,059 Housing and Inspection Admin 277,240 307,600 300,942 270,254 275,450 280,531 Building Inspection 1,002,375 780,924 838,568 830,123 845,263 860,460 Housing Inspections 468,798 488,604 514,023 505,123 521,231 537,068 Parks and Recreation 6,919,628 7,345,484 7,589,142 7,739,181 7,829,675 7,931,328 Park and Rec Admin 762,488 817,035 827,547 825,415 841,582 857,506 Recreation 2,608,160 2,801,548 2,980,868 2,971,479 2,994,393 2,982,885 Park Maintenance 3,176,111 3,345,784 3,411,174 3,560,690 3,602,883 3,691,723 Cemetery Operations 372,869 381,117 369,553 381,597 390,817 399,214 Library 5,567,592 5,758,770 5,822,606 6,101,961 5,975,308 6,111,270 General Library 4,663,676 4,822,816 4,939,618 4,966,834 5,066,479 5,181,147 Library Materials 600,036 614,796 630,215 642,820 655,675 668,789 Library Board Controlled Funds 152,337 201,895 104,133 187,988 71,686 73,787 Library Gifts and Bequests 77,053 27,705 51,200 54,128 14,404 14,686 Library Gifts - Materials 74,490 91,558 97,440 90,000 - - Library Foundation Office - - - 160,191 167,064 172,861 Senior Center 800,638 828,740 954,234 902,625 944,603 923,619 Senior Center Administrations 787,061 816,022 941,303 889,441 931,330 910,255 Senior Center Programs 13,577 12,718 12,931 13,184 13,273 13,364 Planning & Community Dvlpmnt 1,180,404 1,468,335 4,337,935 6,933,498 4,038,124 4,067,915 Planning & Comm Dvlp Admin 264,652 290,469 298,528 307,208 313,751 320,539 Community Development 55,212 258,360 2,527,181 5,085,738 2,193,814 2,201,189 Economic Development 367,243 445,625 765,130 796,946 803,378 810,042 Urban Planning 356,248 320,870 309,175 327,532 333,216 339,520 Neighborhood Services 136,269 152,011 145,214 149,899 127,489 129,843 Human Services - - 290,707 265,175 265,476 265,782 City of Iowa City General Fund Expenditures by Department and Division 104 2011 Actual 2012 Actual 2013 Revised 2014 Budget 2015 Projected 2016 Projected City of Iowa City General Fund Expenditures by Department and Division Donation Stations 780 1,000 2,000 1,000 1,000 1,000 Public Works 1,124,033 1,200,824 1,281,936 1,314,873 1,352,545 1,385,359 Public Works Administration 263,045 274,406 284,056 292,514 298,034 303,861 Engineering Services 860,988 926,418 997,880 1,022,359 1,054,511 1,081,498 Transportation Services 6,288,884 6,520,244 - - - - Mass Transit 6,288,884 6,520,244 - - - - Total Expenditures:47,158,858 49,970,857 48,144,283 51,481,923 49,696,804 51,011,913 105 106 GENERAL FUND PUBLIC SAFETY Police Fire Housing & Inspection Services F Y 2 0 1 4 POLICE ADMINSTRATION The Police Department’s administration division is responsible for oversight of police computer and technology systems and the Department’s two operating divisions, Administrative Services and Field Operations. Administrative Services activities: • Records • Property & Evidence • Training & Accreditation • Crime Prevention • Planning & Research • Animal Services • Community Relations Field Operations activities: • Patrol • Investigations Recent Accomplishments: • The Iowa City Police Department is a Nationally Accredited Police Department, receiving its initial accreditation from the Commission on Accreditation for Law Enforcement Agencies (CALEA) in March of 2002. The next reaccreditation review will occur in December of 2013. Upcoming Challenges: • Keeping up with rapid changes in technology Staffing: FY2012 FY2013 FY2014 Adopted Total FTE’s 5.00 5.00 5.00 109 City of Iowa City Activity: Police Administration (410100)Fund: General (1000) Division: Police Administration (410100)Department: Police 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: General Revenues Subsidy 667,652$ 732,057$ 741,344$ 733,809$ 758,393$ 779,713$ Other Financial Sources Misc Transfers In 4,776 6,195 - - - - Total Revenues & Other Financing Sources 672,428$ 738,252$ 741,344$ 733,809$ 758,393$ 779,713$ Expenditures: Personnel 612,425 676,839 666,336 685,025 709,246 730,195 Services 50,866 50,767 64,039 40,172 40,362 40,556 Supplies 9,137 10,646 10,969 8,612 8,785 8,962 Total Expenditures & Transfers Out 672,428$ 738,252$ 741,344$ 733,809$ 758,393$ 779,713$ Personnel Services - FTE 2012 2013 2014 Administrative Secretary 1.00 1.00 1.00 Computer Syst Analyst - Police 1.00 1.00 1.00 Police Captain 1.00 1.00 1.00 Police Chief 1.00 1.00 1.00 Police Sergeant 1.00 1.00 1.00 Total Personnel 5.00 5.00 5.00 Activity Summary 110 ADMINISTRATIVE SERVICES The Administrative Services Division supports or provides services to Field Operations. The division is commanded by a Captain and is organized into the following activities:  Records is responsible for the recording of information, the housing and maintenance of departmental records, reproduction and forwarding of records or data, providing copies of records to the public, and compiles statistics for the National Crime Reporting System.  Property & Evidence maintains all property turned into the department. This includes found property as well of property held for evidentiary purposes. Additionally, the property section prepares evidentiary items for transport applicable lab facilities.  Training & Accreditation is responsible for maintaining the mandated level of training for members of the department as well as ensuring those personnel are trained in those areas that are necessary for the efficient functioning of the department.  Crime Prevention The officer holding the position of Crime Prevention Officer is certified as a Crime Prevention Specialist by the American Crime Prevention Institute. The Crime Prevention Office adheres to the philosophy that open communication is key to making our community a safer place to live.  Planning & Research is responsible for the analyzing of statistical information compiled by the Records Section in order to identify trends affecting the public so departmental resources may best be deployed.  Animal Services operates as a public safety/enforcement agency for the protection of the public and animals of the City. The division also operates an animal center for stray and abandoned animals.  Community Relations is responsible for involving the community in the operations of the police department. This may be in participating in educational programs in the schools or participating in educational programs such as the Citizen Police Academy or neighborhood watch activities. HIGHLIGHTS  During the year the Department utilized volunteers who completed 1,684 hours of service. Recent Accomplishments:  An agreement with the Cedar Rapids Police Department guarantees usage of the CRPD range. Using funds from two grants from the Dept. of Justice and forfeited funds, the Department is afforded rights to the range and also free tuition to any basic academy class put on by CRPD. Upcoming Challenges:  Funding, design, and construction of the new Animal Control Facility 111 Staffing: 2 additional Police Officers largely grant funded Service Level Changes for FY2014: With the acceptance of the COPS grant the department will provide regular foot and bike patrol to targeted neighborhoods in the City. The work output of the two new officers will be tracked by the Crime Prevention Officer. GOALS, OBJECTIVES, and PERFORMANCE MEASURES Strategic Plan Goal: Coordinated Communication & Customer Service Orientation Department Goal: Enhance community relations and promote minority recruitment Department Objectives: Develop a program designed to promote interaction between teens, young adults, and officers outside of the regular duty hours Performance Measures: Community Presentations Minority recruitment: To further the goal of developing a diverse workforce, recruitment materials are distributed to numerous minority-focused organizations across Iowa. This distribution will be tracked in future years to measure performance toward this goal. FY2012 FY2013 FY2014 Adopted Total FTE’s 18.00 18.00 20.00 CY2010 Actual CY2011 Actual CY2012 Actual CY2013 Target 117 129 174 200 112 City of Iowa City Activity: Police Administrative Services (410200)Fund: General (1000) Division: Police Administrative Services (410200)Department: Police 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: General Revenues Subsidy 1,404,221$ 1,425,860$ 1,689,964$ 1,759,054$ 1,845,650$ 1,911,285$ Licenses And Permits Misc Lic & Permits 23,403 25,348 23,403 28,348 28,348 28,348 Intergovernmental Local 28E Agreements 111,517 173,081 122,001 195,583 195,583 195,583 Charges For Fees And Services Animal Care Services 12,078 9,539 12,079 12,000 12,000 12,000 Misc Charges For Svc 4,402 3,569 4,402 3,569 3,569 3,569 Miscellaneous Animal Adoption 12,268 13,020 12,268 13,020 13,020 13,020 Code Enforcement 645 - 645 6,400 6,400 6,400 Contrib & Donations 2,020 1,818 - 1,816 1,816 1,816 Misc Merchandise 11,067 10,302 11,067 10,302 10,302 10,302 Other Misc Revenue 45,232 45,531 48,428 45,687 45,687 45,687 Printed Materials 18,166 19,423 21,000 20,100 20,100 20,100 Other Financial Sources Sale Of Assets - 1,543 - - - - Total Revenues & Other Financing Sources 1,645,019$ 1,729,034$ 1,945,257$ 2,095,879$ 2,182,475$ 2,248,110$ Expenditures: Personnel 1,329,276 1,408,740 1,420,514 1,603,659 1,684,193 1,743,644 Services 229,190 237,026 406,250 413,705 418,195 422,774 Supplies 68,469 68,797 75,493 78,515 80,087 81,692 Capital Outlay 18,084 14,471 43,000 - - - Total Expenditures & Transfers Out 1,645,019$ 1,729,034$ 1,945,257$ 2,095,879$ 2,182,475$ 2,248,110$ Personnel Services - FTE 2012 2013 2014 Animal Care Technician 2.00 2.00 2.00 Animal Center Assistant 1.00 1.00 1.00 Animal Control Supervisor 1.00 1.00 1.00 Animal Services Officer 2.00 2.00 2.00 CSO/Station Master 5.00 5.00 5.00 Police Officer 1.00 1.00 3.00 Police Records Clerk 2.00 2.00 2.00 Police Sergeant 1.00 1.00 1.00 Records Supervisor 1.00 1.00 1.00 Sr Police Records Clerk 2.00 2.00 2.00 Total Personnel 18.00 18.00 20.00 Capital Outlay 2013 2014 Animal Services Officers Truck 26,000 - Animal Control Truck 17,000 - Total Capital Outlay 43,000 - Activity Summary 113 FIELD OPERATIONS The Police Department’s Field Operations Division is organized into three activities, Patrol, Investigations, and Forfeitures. The division is commanded by a Captain.  Patrol: The Patrol section is the largest section in the department and is responsible for handling calls for service from the public in addition to handling special assignments and self-initiated activities. Officers are responsible for the protection of life and property, and help maintain peace, order, and safety for all. The patrol section is divided in to three watches (shifts) providing 24-hour service. Each watch is under the supervision of a Lieutenant and two Sergeants. In addition to the traditional patrol units, the patrol section also has a canine unit, bicycle officers, Community Service Officers, Street Crimes Unit, Special Response Team (SRT) and provides Crime Scene Technicians (CST) for the processing of crime scenes.  Investigations: The Investigations section is responsible for the investigation of criminal activity beyond that which is conducted by the patrol section. The Investigations section is headed by a Lieutenant and a Sergeant. The Investigations section has investigators assigned to the Johnson County Drug Task Force, Domestic Abuse, in addition to general investigators.  Forfeitures: Criminal forfeiture is an action brought as a part of the criminal prosecution of a defendant. It is an in personam (against the person) action and requires that the government indict (charge) the property used or derived from the crime along with the defendant. The money or items that are forfeited can only be used by law enforcement for law enforcement equipment or law enforcement related activities. The money or items cannot be used to supplant a budget or budgeted item. Forfeiture is governed by State of Iowa Code chapter 1133 in addition to federal guidelines. HIGHLIGHTS  The Police continued its involvement with the Governor’s Traffic Safety Bureau by using grant funding to provide over 600 extra hours of traffic enforcement. Recent Accomplishments:  The Department was awarded funding for two additional positions under the Department of Justice COPS grant. The two positions will focus on neighborhood stabilization issues. Upcoming Challenges:  Recruiting and hiring minority applicants  Expanding the usage of the Police substation 114 Staffing: FY2012 FY2013 FY2014 Adopted Total FTE’s 80.00 80.00 80.00 GOALS, OBJECTIVES, and PERFORMANCE MEASURES Strategic Plan Goal: Neighborhood Stabilization Department Goal: Traffic crash reduction Department Objective: Increase OWI and traffic enforcement Performance Measures: OWI Arrests Traffic Stops Traffic Accidents and Average Damage *Iowa City Police Officers respond to all calls for traffic accidents. Average damage is collected only for reportable accidents; reportable accidents include those causing personal injury or property damage over $1,000. CY2010 Actual CY2011 Actual CY2012 Actual CY2013 Estimate 319 452 476 500 CY2010 Actual CY2011 Actual CY2012 Actual CY2013 Estimate 11,804 13,728 11,981 13,617 CY2010 Actual CY2011 Actual CY2012 Estimate CY2013 Estimate Accidents* 1,889 1,886 1,913 1,900 Average Damage, Reportable Accident* $4,488 $4,821 $5,521 $4,772 115 Strategic Plan Goal: Coordinated communication and Customer Service Orientation Department Goal: Keep up with rapid changes in technology by outfitting bike and walking patrol officers with body mounted cameras Department Objective: Assign cameras to enhance officer safety, reduce liability, enhance training, enhance officer performance and professionalism Performance Measures: Number of Body Cameras Issued Number of Complaints Sustained, Formal & Verbal Strategic Plan Goal: Neighborhood Stabilization Department Goal: Address the impact of underage drinking on downtown and near downtown neighborhoods Department Objectives: Continue alcohol compliance checks, bar checks, and directed party patrols, reduce response time to loud party calls Performance Measures: Bar Checks Performed Compliance Checks Response Time: Loud Party Complaints Target or Goal CY2011 Actual CY2012 Actual CY2013 Estimate 12 New measure 9 6 CY2010 Actual CY2011 Actual CY2012 Actual CY2013 Estimate 19 17 18 13 CY2010 Actual CY2011 Actual CY2012 Actual CY2013 Estimate 976 1,800 1,365 1,650 CY2010 Actual CY2011 Actual CY2012 Actual CY2013 Estimate 25 149 273 280 CY2010 Actual CY2011 Actual CY2012 Actual CY2013 Estimate Call to Dispatch (minutes) 18:07 11:30 9:03 9:00 Dispatch to On Scene (minutes) 9:25 4:19 4:01 3:45 116 City of Iowa City Activity: Police Field Operations (410300)Fund: General (1000) Division: Police Field Operations (410300)Department: Police 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: General Revenues Subsidy 7,268,751$ 8,091,841$ 8,938,392$ 8,663,511$ 9,208,991$ 9,645,417$ Other City Taxes 528,240 386,601 354,125 447,077 447,077 447,077 Use Of Money And Property Interest Revenues 214 209 214 209 209 209 Intergovernmental Fed Intergovnt Rev 27,404 30,458 17,203 - - - Local 28E Agreements - - 5,000 - - - Other State Grants 266,129 223,097 178,392 124,471 124,471 124,471 Charges For Fees And Services Fire Services 4,345 5,255 4,345 5,255 5,255 5,255 Police Services 101,050 135,035 110,970 136,460 137,328 138,214 Miscellaneous Code Enforcement 2,989 1,611 2,989 1,611 1,611 1,611 Other Misc Revenue 20,878 15,342 14,079 14,003 14,003 14,003 Other Financial Sources Sale Of Assets 55,622 38,195 37,200 24,000 24,000 24,000 Total Revenues & Other Financing Sources 8,275,622$ 8,927,644$ 9,662,909$ 9,416,597$ 9,962,945$ 10,400,257$ Expenditures: Personnel 7,201,970 7,906,418 8,364,203 8,303,215 8,870,488 9,318,091 Services 646,113 603,239 694,019 693,514 701,999 710,653 Supplies 179,017 129,691 269,326 161,068 164,258 167,513 Capital Outlay 219,680 282,101 335,361 258,800 226,200 204,000 Sub-Total Expenditures 8,246,780$ 8,921,449$ 9,662,909$ 9,416,597$ 9,962,945$ 10,400,257$ Transfers Out: Capital Project Fund 24,066 - - - - - Misc Transfers Out 4,776 6,195 - - - - Sub-Total Transfers Out 28,842 6,195 - - - - Total Expenditures & Transfers Out 8,275,622$ 8,927,644$ 9,662,909$ 9,416,597$ 9,962,945$ 10,400,257$ Personnel Services - FTE 2012 2013 2014 Comm Serv Officer - Evidence 1.00 1.00 1.00 Community Service Officer 4.00 4.00 4.00 Police Captain 1.00 1.00 1.00 Police Lieutenant 4.00 4.00 4.00 Police Officer 63.00 63.00 63.00 Police Sergeant 7.00 7.00 7.00 Total Personnel 80.00 80.00 80.00 Capital Outlay 2013 2014 1 CSO Truck 25,000 - 4 Police Marksman Sniper Rifles 16,300 - 6 Marked And 1 Unmarked Squad Cars 204,000 - AED'S - 24,000 Automobiles - 168,000 Marked Squad Car Equipment 24,000 - PC Hardware - 20,000 Police Canine Replacement (1) 14,500 - Trucks 51,561 - Vehicle Equipment - 36,000 Video Recording Devices - 10,800 Total Capital Outlay 335,361 258,800 Activity Summary 117 FIRE ADMINISTRATION The Fire Administration division is under the direction of the Fire Chief. The Fire Chief is responsible for all department activities as set out by Federal or State laws, and City ordinances. The Deputy Fire Chief is the second in command officer in the department and is responsible for homeland security initiatives, fire service accreditation, the maintenance and purchase computer hardware and software, and other special projects. The Battalion Chief assigned to the Administration and Support Division is responsible for maintenance of buildings and grounds, calendar administration, the Health & Safety Committee, uniforms, physicals and immunizations. The Administrative Secretary performs a wide variety of office-related duties to include: office receptionist, personnel transactions, payroll, bill processing, and maintaining office supplies and office machines. The ICFD continues to accomplish many goals and objectives to improve services, as determined by stakeholders. The department was first accredited by the Commission on Fire Accreditation International (CFAI) in August 2008. The department recently completed its first reaccreditation in 2013. Maintaining accredited status demonstrates a commitment to excellence and continuous quality improvement. HIGHLIGHTS • Mobile Data Computers (MDCs) were installed in all ICFD apparatus, allowing personnel to better track response times, receive information regarding calls for service, utilize mapping capabilities, and research information pertinent to the incident while en route to, or at the scene of, an emergency. • The ICFD developed iStation, a portal for information exchange and scheduling. Recent Accomplishments: • The Department was reaccredited through the Commission on Fire Accreditation International (CFAI) • Obtained an ISO rating of Class 2 Upcoming Challenges: • Succession planning for anticipated retirements in the command staff. Staffing: FY2012 FY2013 FY2014 Adopted Total FTE’s 3.00 4.00 4.00 Service Level Changes for FY 2014: A fire cadet program is under development. The program will target high school students with a goal of improving minority recruitment in the department. 118 City of Iowa City Activity: Fire Administration (450100)Fund: General (1000) Division: Fire Administration (450100)Department: Fire 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: Intergovernmental State 28E Agreements 1,271,134 1,311,778 1,478,474 1,407,146 1,435,289 1,463,995 Miscellaneous Contrib & Donations 30 25 - - - - Printed Materials 8 - 8 - - - Other Financial Sources Sale Of Assets 1,025 - - - - - Total Revenues & Other Financing Sources 1,272,197$ 1,311,803$ 1,478,482$ 1,407,146$ 1,435,289$ 1,463,995$ Expenditures: Personnel 381,047 528,589 546,461 575,500 598,241 613,792 Services 136,434 196,774 194,546 239,667 242,279 244,942 Supplies 67,588 57,570 84,073 74,464 75,912 77,390 Capital Outlay 58,223 13,636 8,000 - - - Total Expenditures & Transfers Out 643,292$ 796,569$ 833,080$ 889,631$ 916,432$ 936,124$ Personnel Services - FTE 2012 2013 2014 Administrative Secretary 1.00 1.00 1.00 Battalion Chief 0.00 1.00 1.00 Deputy Fire Chief 1.00 1.00 1.00 Fire Chief 1.00 1.00 1.00 Total Personnel 3.00 4.00 4.00 Capital Outlay 2013 2014 Sidewalk/Driveway Replacement 8,000 - Total Capital Outlay 8,000 - Activity Summary 119 EMERGENCY OPERATIONS The Fire Emergency Operations division works a three-shift system. Each duty shift is comprised of 24 hours and consists of one Battalion Chief, one Captain, four Lieutenants, and 14 Firefighters. Minimum staffing for the department is 16 emergency response personnel. This division is directly responsible for all emergency incident response. Calls for service are divided into four categories: fire suppression, emergency medical services, technical rescue, and hazardous materials. • Fire Suppression: Over the course of 2012, ICFD personnel spent 215 hours mitigating various types of fires. False alarms occupied an additional 250 hours. Evaluating response time data demonstrates that the ICFD puts an effective response force (ERF) on the scene of a structure fire within 11 minutes, 41 seconds, 90 percent of the time. An ERF includes two engine companies, a ladder company, and a battalion chief. The department continually seeks ways to decrease response times to all emergencies. • Emergency Medical Services: All ICFD personnel are certified to at least the Emergency Medical Technician—Basic (EMT-B) level. The department does not transport patients, but rather serves as first responders in conjunction with Johnson County Ambulance Service paramedics as part of Johnson County’s tiered response system. • Technical Rescue: The ICFD provides several technical rescue services: water and ice emergencies, trench and structural collapse rescue, vehicle and heavy machinery rescue, rope rescue, and confined space rescue. The Special Operations Response Team (SORT) keeps skill levels high with team training in addition to regular company and shift training on various rescue disciplines. The ICFD responded to 15 calls involving some type of technical rescue in 2012. Additionally, the SORT was placed on standby a total of 150 times due to confined space entries throughout the fire district—this compares to 68 occurrences in 2011. Responses and standbys equate to over 500 hours spent on technical rescue incidents in 2012. • Hazardous Materials Response: The department continues to be active and take a leading role in the Johnson County Hazardous Materials Response Team (JCHMRT), which includes 14 ICFD personnel. The JCHMRT consists of 27 members who are trained and certified to the Hazmat Technician level. The ICFD responded to 139 hazardous conditions in 2012. Over 88 hours were spent mitigating these types of incidents in 2012. HIGHLIGHTS • In 2012, the ICFD responded to 5,173 calls – a 10.3 percent increase from 2011. • Fire personnel responded to 225 fire emergencies, resulting in $4.9 million property damage. The largest single fire loss was estimated at over $4 million for a fire that occurred at the Iowa City Landfill, located at 3900 Hebl Avenue. • Emergency medical calls accounted for the largest number of responses, with 3,103 calls for service. • Total call volume has increased 20% over the last five years. 120 Recent Accomplishments: • Developed a four district emergency response system and updated the Johnson County Mutual Aid Box Alarm System • Opened Fire Station 4 in the northeast part of the community Upcoming Challenges: • Complete the transition to Emergency Medical Technician, as directed by the Iowa Department of Public Health – Bureau of Emergency Medical Services Staffing: FY2012 FY2013 FY2014 Adopted Total FTE’s 59.00 59.00 59.00 GOALS, OBJECTIVES, and PERFORMANCE MEASURES Strategic Plan Goal: Coordinated Communication and Customer Service Orientation Department Goal: Improve internal/external department communications and customer service. Department Objective: Trend 1st unit urban and suburban total response time performance baselines as a means toward continuous improvement (AS 1.E). Performance Measures: Fire response time EMS response time CY2009 Actual CY2010 Actual CY2011 Actual Target or Goal In Minutes % Compliance In Minutes % Compliance In Minutes % Compliance URBAN 90% <6 minutes 6:39 64% 7:29 71% 8:44 50% SUBURBAN 90% <6 minutes 7:42 63% 8:41 50% 7:16 55% CY2009 Actual CY2010 Actual CY2011 Actual Target or Goal In Minutes % Compliance In Minutes % Compliance In Minutes % Compliance URBAN 90% <6 minutes 7:33 75% 7:52 68% 8:43 54% SUBURBAN 90% <6 minutes 8:26 56% 9:00 51% 9:08 37% 121 City of Iowa City Activity: Fire Emergency Operations (450200)Fund: General (1000) Division: Fire Emergency Operations (450200)Department: Fire 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: General Revenues Subsidy 4,674,710$ 5,382,556$ 5,650,444$ 5,788,070$ 6,017,768$ 6,169,356$ Other City Taxes Other City Taxes 257,545 489,258 510,000 489,258 489,258 489,258 Charges For Fees And Services Fire Services 2,834 3,396 3,434 3,396 3,396 3,396 Miscellaneous Contrib & Donations 500 - - - - - Other Misc Revenue 754 2,384 754 2,384 2,384 2,384 Other Financial Sources Interfund Loans 209,178 - - - - - Sale Of Assets 175 15,108 - - - - Total Revenues & Other Financing Sources 5,145,696$ 5,892,702$ 6,164,632$ 6,283,108$ 6,512,806$ 6,664,394$ Expenditures: Personnel 4,774,986 5,443,757 5,573,367 5,888,629 6,132,673 6,278,392 Services 207,482 260,980 276,681 271,732 275,431 279,205 Supplies 99,139 82,343 145,776 102,647 104,702 106,797 Capital Outlay 32,731 64,323 92,400 20,100 - - Sub-Total Expenditures 5,114,338 5,851,403 6,088,224 6,283,108 6,512,806 6,664,394 Transfers Out: Intrfund Loan 31,358 41,299 76,408 - - - Sub-Total Transfers Out 31,358 41,299 76,408 - - - Total Expenditures & Transfers Out 5,145,696$ 5,892,702$ 6,164,632$ 6,283,108$ 6,512,806$ 6,664,394$ Personnel Services - FTE 2012 2013 2014 Battalion Chief 3.00 2.00 2.00 Fire Captain 3.00 3.00 3.00 Fire Lieutenant 12.00 12.00 12.00 Firefighter 41.00 42.00 42.00 Total Personnel 59.00 59.00 59.00 Capital Outlay 2013 2014 Automated External Defibrillators 10,000 - Building Collapse Kit 5,400 - Rescue Vac 800 - 14,100 Respirator Fit Tester 14,000 - Strut Kit - 6,000 Tow Vehicle 63,000 - Total Capital Outlay 92,400 20,100 Activity Summary 122 FIRE PREVENTION The Fire Prevention Bureau (FPB) continues to serve the citizens of Iowa City through fire code compliance, fire origin and cause determination, and public education programs. The Fire Prevention Bureau is staffed by a Battalion Chief assigned as Fire Marshal and as such reports to the Deputy Fire Chief. The Fire Marshal is directly responsible for organizing all fire prevention activities, including fire/arson investigation, code enforcement inspections, and public education. A shift fire inspector conducts inspections of liquor license establishments, schools, day care centers, churches, and City buildings. Emergency operations personnel conduct fire safety inspections of all commercial and University of Iowa buildings. The FPB continues to conduct regular inspections for businesses, churches, daycares, schools, and university buildings. Multiple educational opportunities exist with each inspection: an opportunity to increase fire safety awareness through explanation of a violation and associated hazard, firefighters can become familiar with the building, and an opportunity to foster community relationships. The wide range of activities provided by fire and life-safety educators include daycare/preschool and school presentations, Kids Safety House visits, Safety Village, UI Resident Assistant Fire Academy, senior safety tips for older adults, and crowd manager training for assembly occupancy employees. Building on a long partnership with SAFE KIDS Johnson County, the department has also trained additional personnel and designated Station 4 as a child safety seat “FIT Station.” Investigation of fires is an integral part of fire prevention. All reported fires are investigated by a company officer and/or a member of the fire investigation team in an attempt to determine the origin and cause. Fire investigation team members have received specialized training and are required to complete continuing education requirements. HIGHLIGHTS • In 2012, the FPB conducted 1,977 fire and life-safety inspections • In 2012, fire and life-safety educators provided over 200 activities, resulting in more than 575 staff/customer encounters, and accounted for over 800 hours of interaction • In 2012, the FPB investigated 225 reported fire incidents. The kitchen is the reported area of origin for 23% of fires; unattended cooking accounted for the majority of these fires. 123 Recent Accomplishments: • The City Council adopted the 2012 International Fire Code as amended Upcoming Challenges: • Complete the transition to Emergency Medical Technician, as directed by the Iowa Department of Public Health – Bureau of Emergency Medical Services Staffing: FY2012 FY2013 FY2014 Adopted Total FTE’s 2.00 1.00 1.00 GOALS, OBJECTIVES, and PERFORMANCE MEASURES Strategic Plan Goal: Neighborhood Stabilization Department Goal: Ensure fire prevention core programs meet projected jurisdictional and regional service delivery demands & needs. Department Objective: Conduct public education programs and fire & life-safety building inspections that support neighborhood stabilization initiatives (FP 1.D) Objective Timeframe: January 1 – December 31, 2013 Performance Measures: Education programs conducted Fire & life-safety building inspections conducted Target or Goal CY2011 Actual CY2012 Actual CY2013 Estimate 600 500 200 550 Target or Goal CY2011 Actual CY2012 Actual CY2013 Estimate 1,800 1,806 1,977 1,850 124 City of Iowa City Activity: Fire Prevention (450300)Fund: General (1000) Division: Fire Prevention (450300)Department: Fire 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: General Revenues Subsidy 309,165$ 179,707$ 236,612$ 231,824$ 245,103$ 380,448$ Licenses And Permits Food & Liquor Licenses 105 82 105 - - - Intergovernmental Federal Intergovernmental Revenue - 17,613 - - - - Miscellaneous Other Misc Revenue 333 - 333 - - - Other Financial Sources Sale Of Assets 7,425 - - - - - Total Revenues & Other Financing Sources 317,028$ 197,402$ 237,050$ 231,824$ 245,103$ 380,448$ Expenditures: Personnel 215,296 141,593 147,234 157,597 165,001 167,951 Services 44,505 35,143 61,290 45,923 46,334 46,754 Supplies 12,179 17,203 20,026 28,304 28,768 29,243 Capital Outlay 45,048 3,463 8,500 - 5,000 136,500 Total Expenditures & Transfers Out 317,028$ 197,402$ 237,050$ 231,824$ 245,103$ 380,448$ Personnel Services - FTE 2012 2013 2014 Battalion Chief 1.00 1.00 1.00 Fire Captain/Inspector 1.00 0.00 0.00 Total Personnel 2.00 1.00 1.00 Capital Outlay 2013 2014 Inflatable Fire Education House 8,500 - Total Capital Outlay 8,500 - Activity Summary 125 FIRE TRAINING The Fire Training division is under the direction of the assigned Battalion Chief and the Training Officer. They plan, develop, and coordinate in-house training activities with the assistance of the Training Committee. This division is directly responsible for training in the areas of emergency medical services, technical rescue, fire suppression, and hazardous materials. The division is also responsible for purchasing tools, equipment, radios, protective clothing; and purchase and repair of fire apparatus. HIGHLIGHTS 2012 training activities included: • Company level training: 1,006 hours provided • Department level training: 592 hours provided • Outside training & education: 5,623 hours logged • Physical fitness training: 2,685 hours logged • Training Center utilized by other agencies/departments: 1,000 hours Recent Accomplishments: • Obtained an ISO rating of Class 2 Upcoming Challenges: • Upgrade the department’s Self- Contained Breathing Apparatus (SCBA) and air compressor system Staffing: GOALS, OBJECTIVES, and PERFORMANCE MEASURES Strategic Plan Goal: Coordinated Communication & Customer Service Orientation Department Goal: Maintain and upgrade fire apparatus and equipment. Department Objectives: Update replacement schedule by October 1, 2013 Place new fire apparatus in-service by July 1, 2013 Performance Measures: Align with Capital Improvement Program FY2012 FY2013 FY2014 Adopted Total FTE’s 1.00 1.00 1.00 Goal CY2011 Actual CY2012 CY2013 Estimate 100% 100% 100% 100% 126 City of Iowa City Activity: Fire Training (450400)Fund: General (1000) Division: Fire Training (450400)Department: Fire 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: General Revenues Subsidy 167,620$ 137,733$ 177,404$ 230,102$ 200,275$ 203,520$ Intergovernmental Fed Intergovnt Rev - 17,347 - - - - Charges For Fees And Services Fire Services - 435 2,000 2,000 2,000 2,000 Miscellaneous Contrib & Donations 1,200 - - - - - Other Misc Revenue - 56 - - - - Total Revenues & Other Financing Sources 168,820$ 155,571$ 179,404$ 232,102$ 202,275$ 205,520$ Expenditures: Personnel 96,585 105,042 104,719 110,152 113,927 116,052 Services 57,924 32,793 47,594 55,904 56,424 56,955 Supplies 11,341 17,736 21,091 31,346 31,924 32,513 Capital Outlay 2,970 - 6,000 34,700 - - Total Expenditures & Transfers Out 168,820$ 155,571$ 179,404$ 232,102$ 202,275$ 205,520$ Personnel Services - FTE 2012 2013 2014 Fire Lieutenant/Training 1.00 1.00 1.00 Total Personnel 1.00 1.00 1.00 Capital Outlay 2013 2014 Automobile - 34,700 Other Operating Equipment 6,000 - Total Capital Outlay 6,000 34,700 Activity Summary 127 HIS ADMINISTRATION The Department of Housing & Inspection Services Administration Division is responsible for oversight and support of the department’s three operating divisions, Building Inspection, Housing Inspection, and the Iowa City Housing Authority. Administration personnel include the Housing and Inspection Services Director and a Code Enforcement Assistant. HIGHLIGHTS • The City is currently in the process of implementing a new web-based plan and document workflow system that allows citizens, architects, and developers to initiate and complete plan submission, reviews, and approval. Staffing: FY2012 FY2013 FY2014 Adopted Total FTE’s 2.00 2.00 2.00 128 City of Iowa City Activity: Housing and Inspection Admin (470100)Fund: General (1000) Division: Housing and Inspection Admin (470100)Department: Housing and Inspection Service 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: General Revenues Subsidy 236,039$ 274,436$ 231,293$ 236,632$ 241,828$ 246,909$ Charges For Fees And Services Building & Devlpmt 800 1,000 800 1,000 1,000 1,000 Misc Charges For Svc - - 28,448 - - - Miscellaneous Code Enforcement 14,891 7,047 14,891 7,047 7,047 7,047 Other Misc Revenue 31 10 31 - - - Printed Materials 479 107 479 - - - Other Financial Sources Trans-Govt Activities 25,000 25,000 25,000 25,575 25,575 25,575 Total Revenues & Other Financing Sources 277,240$ 307,600$ 300,942$ 270,254$ 275,450$ 280,531$ Expenditures: Personnel 223,562 239,467 238,123 244,356 249,450 254,427 Services 53,548 68,107 62,679 25,871 25,972 26,075 Supplies 130 26 140 27 28 29 Total Expenditures & Transfers Out 277,240$ 307,600$ 300,942$ 270,254$ 275,450$ 280,531$ Personnel Services - FTE 2012 2013 2014 Code Enforcement Asst. 1.00 1.00 1.00 H.I.S. Director 1.00 1.00 1.00 Total Personnel 2.00 2.00 2.00 Activity Summary 129 BUILDING INSPECTION The Building Inspection Division is responsible for enforcement of all codes and ordinances regulating the protection of the public health, safety and general welfare as it relates to the built environment and maintenance of existing structures. Issuing all permits for new construction, additions, alterations, repairs and signs is one of the key functions to the Building Inspection Division. The Building Inspection Division enforces the following construction codes: • 2009 International Building / Residential Code, as amended • 2009 International Mechanical Code • 2009 Uniform Plumbing Code, as amended • 2009 International Fire Code • 2009 International Fuel Gas Code • 2008 National Electrical Code, as amended In addition to the above codes, the Building Inspection Division enforces the Zoning, Sign, Nuisance, Weed, Noise, Graffiti, Site Plan Review, Floodplain Management and Construction Site Runoff Ordinances. Enforcement of snow and ice removal from public sidewalks is also a responsibility of the Building Inspection Division. HIGHLIGHTS • Total value of construction in 2012 was $169 million, up $87 million from 2011 and is the highest total since calendar year 2003 Recent Accomplishments: • Reviewed 91% of building permit applications within 2 days of receipt and 100% were reviewed within 6 days of receipt • Issued 75% of building permits within 14 days of receipt, 88% within 30 days of receipt, and 96% within 60 days of receipt Upcoming Challenges: • Update of technology to increase efficiency and enhance customer service o Allow electronic submittals of plan documents o Scanning of subdivisions files to make accessible electronically o Activate process to allow inspection activities to be emailed to clients after each inspection 130 Staffing: FY2012 FY2013 FY2014 Adopted Total FTE’s 7.80 7.80 6.30 GOALS, OBJECTIVES, and PERFORMANCE MEASURES Strategic Plan Goal: Economic and Community Development Department Goal: Efficiently enforce public health and safety regulations related to building and housing codes Department Objective: Review building permit and site plan applications to protect the health and safety of citizens while facilitating economic development opportunities Performance Measures: Building Permit Applications Site Plan Applications 2010 2011 2012 % reviewed within 2 days of receipt New measure 91% 89% % reviewed within 6 days of receipt New measure 100% 97% % issued within 14 days of receipt New measure 75% 80% % issued within 30 days of receipt New measure 88% 91% % issued within 60 days of receipt New measure 96% 97% 2010 2011 2012 % reviewed within 1 days of receipt New measure 45% 57% % reviewed within 10 days of receipt New measure 94% 86% % reviewed within 14 days of receipt New measure 100% 91% 131 Minor Site Plans Approved Major Site Plans Approved Total value of construction 2010 2011 2012 % approved within 10 days of receipt New measure 23% 47% % approved within 25 days of receipt New measure 54% 68% % approved within 58 days of receipt New measure 92% 95% 2010 2011 2012 % approved within 7 days of receipt New measure 25% 17% % approved within 30 days of receipt New measure 50% 42% % approved within 60 days of receipt New measure 83% 83% % approved within 90 days of receipt New measure 100% 100% 2011 2012 % Change 10 Year Average $82 million $169 million 106.1% $120.3 million 132 City of Iowa City Activity: Building Inspection (470200)Fund: General (1000) Division: Building Inspection (470200)Department: Housing and Inspection Service 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: General Revenues Subsidy 97,497$ ----- Licenses And Permits Const Per & Ins Fees 584,991 615,061 586,566 615,062 615,062 615,062 Food & Liq Licenses 18,210 742 - - - - General Use Permits 11,172 7,100 11,172 7,100 7,100 7,100 Misc Lic & Permits 300 300 300 300 300 300 Misc Permits & Lic 2,100 2,250 2,100 2,250 2,250 2,250 Professional License 2,514 2,705 59 100 100 100 Use Of Money And Property Interest Revenues 386 929 386 929 929 929 Intergovernmental Local 28E Agreements 715 707 715 707 707 707 Charges For Fees And Services Building & Devlpmt 248,381 260,073 248,381 260,073 260,073 260,073 Misc Charges For Svc - - - 28,448 28,448 28,448 Miscellaneous Other Misc Revenue 5,106 142 39 - - - Printed Materials 9 6 9 - - - Loans 30,994 12,315 12,000 12,000 - - Sale Of Assets - 200,353 - - - - Total Revenues & Other Financing Sources 1,002,375$ 1,102,683$ 861,727$ 926,969$ 914,969$ 914,969$ Expenditures: Personnel 636,417 680,486 704,233 593,763 606,330 618,905 Services 166,079 91,786 125,908 188,293 190,745 193,244 Supplies 4,879 8,652 8,427 48,067 48,188 48,311 Capital Outlay 195,000 - - - - - Total Expenditures & Transfers Out 1,002,375$ 780,924$ 838,568$ 830,123$ 845,263$ 860,460$ Personnel Services - FTE 2012 2013 2014 Building Inspector 5.00 5.00 4.00 Development Reg Specialist 1.00 1.00 1.00 Housing Inspector Asst 0.30 0.30 0.30 Housing/Devel Reg Inspector 0.50 0.50 - Sr Building Inspector 1.00 1.00 1.00 Total Personnel 7.80 7.80 6.30 Activity Summary 133 HOUSING INSPECTION The mission of the Housing Inspection Division is to ensure the housing facilities are of the quality necessary to protect and promote the health, safety, and welfare of not only those persons utilizing these facilities, the general public as well. We strive to achieve these goals and contribute to the overall mission of the City by: • The inspection of all rental properties located in the City on a two year cycle. • The inspection of all housing related to the Housing Authority’s Housing Choice Voucher Program. • Investigating and resolving housing and nuisance complaints for all properties. The City of Iowa City began the rental housing inspection division in the mid 1970's. The division has four full-time inspectors, inspecting more than 16,780 rental units annually. We work with owners, property managers and tenants to ensure conformance with the Iowa City Housing Code, which establishes minimum health and safety standards necessary to protect and promote the welfare of tenants and the general public as well. We achieve this purpose by inspecting all rental property on a systematic basis. Multi-family structures, those buildings with three or more units, are inspected on a two-year cycle. Single family and duplex structures are inspected every two years. Fraternities and sororities are inspected annually. Complaint inspection may be made upon request. HIGHLIGHTS • Maintained a two-year inspection cycle for all rental properties • Added 92 properties to the rental permit roles Recent Accomplishments: • 1,802 housing assistance inspections conducted for the Iowa City Housing Authority • 98.6% of rental cases brought into voluntary compliance Upcoming Challenges: • Continue to monitor all available resources to find over-occupied rentals and properties rented without permits • Expand pro-active neighborhood code enforcement efforts Staffing: FY2012 FY2013 FY2014 Adopted Total FTE’s 5.75 5.75 5.25 134 GOALS, OBJECTIVES, and PERFORMANCE MEASURES Strategic Plan Goal: Neighborhood Stabilization Department Goal: Effectively resolve complaints to protect the health, safety, and livability of Iowa City’s neighborhoods Department Objective: Expand proactive neighborhood code enforcement efforts Performance Measures: Voluntary compliance rate for complaint cases Days to complaint response and compliance 2009 2010 2011 98% 98% 97% 2010 2011 Average response time < 2 days < 2 days Average time to compliance < 14 days < 14 days 135 City of Iowa City Activity: Housing Inspections (470300)Fund: General (1000) Division: Housing Inspections (470300)Department: Housing and Inspection Service 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: General Revenues Subsidy -12,948$ --10,031$ 25,868$ Licenses And Permits Const Per & Ins Fees 594,217 474,358 640,030 510,000 510,000 510,000 Misc Permits & Lic 1,730 1,200 1,730 1,200 1,200 1,200 Charges For Fees And Services Building & Devlpmt 75 - 75 - - - Miscellaneous Other Misc Revenue 318 95 318 - - - Printed Materials 33 3 33 - - - Total Revenues & Other Financing Sources 596,373$ 488,604$ 642,186$ 511,200$ 521,231$ 537,068$ Expenditures: Personnel 416,651 432,724 448,205 443,285 458,838 474,107 Services 49,815 52,667 64,542 59,422 59,929 60,447 Supplies 2,332 3,213 1,276 2,416 2,464 2,514 Total Expenditures & Transfers Out 468,798$ 488,604$ 514,023$ 505,123$ 521,231$ 537,068$ Personnel Services - FTE 2012 2013 2014 Building Inspector 0.00 0.00 3.00 Housing Assistant 0.75 0.75 0.75 Housing Inspector 3.00 3.00 0.00 Housing Inspector Asst 0.50 0.50 0.50 Housing/Devel Reg Inspector 0.50 0.50 0.00 Sr Housing Inspector 1.00 1.00 1.00 Total Personnel 5.75 5.75 5.25 Activity Summary 136 GENERAL FUND PUBLIC WORKS Public Works Administration Engineering Public Transportation F Y 2 0 1 4 PUBLIC WORKS ADMINISTRATION The Public Works Department is comprised of six divisions which operate from various locations throughout the city. These divisions include: Administration, Engineering, Streets, Equipment, Wastewater / Landfill, and Water. Engineering provides direction to the Stormwater Management program and Streets provides oversight to Refuse Collection. Administration also oversees the Energy Efficiency & Conservation Block Grant reported in the Special Revenue Funds – Energy Efficiency & Conservation Block Grant Fund. Administration personnel include the Public Works Director and a Project Coordinator. The division provides oversight and support for the department’s operating divisions. Staffing: FY2012 FY2013 FY2014 Adopted Total FTE’s 2.00 2.00 2.00 139 City of Iowa City Activity: Public Works Administration (710100)Fund: General (1000) Division: Public Works Administration (710100)Department: Public Works 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: General Revenues Subsidy 262,545 309,534 284,056 291,811 297,331 303,158 Miscellaneous Other Misc Revenue 500 703 - 703 703 703 Total Revenues & Other Financing Sources 263,045$ 310,237$ 284,056$ 292,514$ 298,034$ 303,861$ Expenditures: Personnel 256,336 266,684 270,404 274,851 280,299 286,053 Services 6,454 7,209 12,876 15,217 15,241 15,265 Supplies 255 36,344 776 2,446 2,494 2,543 Total Expenditures & Transfers Out 263,045$ 310,237$ 284,056$ 292,514$ 298,034$ 303,861$ Personnel Services - FTE 2012 2013 2014 Program Asst - Pub Works 1.00 1.00 1.00 Public Works Director 1.00 1.00 1.00 Total Personnel 2.00 2.00 2.00 Activity Summary 140 ENGINEERING SERVICES The Engineering Division exists to provide the technical expertise for the design and construction management of the public infrastructure to enhance the quality of life of our citizens. The Division also manages the public right of way to maintain the health, safety, and welfare of our community, and operates the stormwater utility. The Engineering Division performs work in connection with all municipal public works improvements including bridges, roads, sanitary sewers, and stormwater systems. Engineering staff review subdivision plans, design public works improvement projects, perform survey work, and inspect the construction of public works projects and subdivision improvements. Engineering Division functions include: • Right of Way Management • Capital Improvement Plan (CIP) Project Design • CIP Project Construction Administration and Inspection • Subdivision and Site Plan Review and Inspection • Special Projects Administration and Inspection • Mapping of Streets and Public Utilities Recent Accomplishments: • Completion of the Butler Bridge Pedestrian Bridge Project • Completion of the Iowa River Power Dam Flood Repair Project • Design and bidding of the Lower Muscatine Road Project • Completion of the Taft Speedway Flood Mitigation Report • Completion of the Iowa City Industrial Campus Improvements Upcoming Challenges: • Design of the Iowa City Gateway Project • Design of the First Ave Grade Separation Project • Construction of the Rochester Avenue Bridge • Construction of the Lower Muscatine Road Projects • Adopt the Statewide Urban Design Standards and Construction Specifications • Development of a Right of Way Management Ordinance Staffing: FY2012 FY2013 FY2014 Adopted Total FTE’s 12.10 12.10 12.10 141 GOALS, OBJECTIVES, and PERFORMANCE MEASURES Strategic Plan Goal: Economic and Community Development Department Goal: Effectively perform design and construction management of public infrastructure to ensure the health, safety, and welfare of our citizens. Department Objective: Conduct site plan review and inspection of public infrastructure projects Performance Measures: Workload measures – Public improvement projects accepted by fiscal year FY09 FY10 FY11 FY12 Streets (miles) 1.022 1.699 0.440 3.105 Water Main (miles) 4.254 2.019 0.500 2.210 Sanitary Sewer (miles) 0.559 1.881 0.900 2.150 Storm Sewer (miles) 1.929 1.590 1.980 3.400 Fire Hydrants 60 27 18 55 Trails/Sidewalks (miles) 1.479 1.315 1.430 2.930 Lift Station 0 1 0 0 Traffic Signals 0 0 2 0 142 City of Iowa City Activity: Engineering Services (710210)Fund: General (1000) Division: Engineering Services (710210)Department: Public Works 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: General Revenues Subsidy 780,358 813,625 908,661 909,566 941,718 968,705 Other City Taxes 54,411 61,984 63,000 61,984 61,984 61,984 Licenses And Permits Const Per & Ins Fees 14,135 22,041 14,135 22,041 22,041 22,041 Charges For Fees And Services Building & Devlpmt 4,157 19,602 4,157 19,602 19,602 19,602 Miscellaneous Other Misc Revenue 2,234 7,438 2,234 7,438 7,438 7,438 Printed Materials 5,693 1,728 5,693 1,728 1,728 1,728 Total Revenues & Other Financing Sources 860,988$ 926,418$ 997,880$ 1,022,359$ 1,054,511$ 1,081,498$ Expenditures: Personnel 747,324 807,162 863,320 876,054 906,740 932,232 Services 95,572 114,006 124,611 135,912 137,170 138,454 Supplies 9,739 5,250 9,949 10,393 10,601 10,812 Capital Outlay 8,353 - - - - - Total Expenditures & Transfers Out 860,988$ 926,418$ 997,880$ 1,022,359$ 1,054,511$ 1,081,498$ Personnel Services - FTE 2012 2013 2014 Architectural Srv/Energy Coord 1.00 1.00 1.00 City Engineer 1.00 1.00 1.00 Civil Engineer 2.00 2.00 2.00 Construction Inspector Ii 2.00 2.00 2.00 Engineering Technician 0.10 0.10 0.10 Sr Construction Inspector 1.00 1.00 1.00 Sr Engineer 2.00 2.00 2.00 Sr Engineering Tech 1.00 1.00 1.00 Survey Party Chief 1.00 1.00 1.00 Utilities Technician - Eng 1.00 1.00 1.00 Total Personnel 12.10 12.10 12.10 Activity Summary 143 MASS TRANSIT OPERATIONS Transit Operations were reclassified as an enterprise fund at the start of FY2013, with existing cash balances transferred out of the General Fund. In FY2006, Court Street Transportation Center was constructed with the assistance of federal grant monies which were designated for transit-related facilities. Operating revenues were then assigned to Transit Operations within the General Fund. Since FY2008, Court Street has generated a surplus for Transit Operations, making it viable as an enterprise fund in that it is primarily supported through user fees. Current budgets and future projections for Mass Transit Operations can be found in the Enterprise Fund section of this budget. This change effectively eliminates approximately $1 million from the Employee Benefits tax levy asking annually, as the employee benefits levy can only be utilized for General Fund and Road Use Tax Fund employee benefits per Iowa Code. Transit operations, staffing, and fare prices have all been reviewed to ensure adequate revenues are available to maintain the operation’s viability as a self-supporting enterprise fund. The following schedule presents transit operations in the General Fund through fiscal year 2012. Fiscal years 2013 through 2016 are presented in the Enterprise Fund section. Staffing: FY 2012 Actual FY 2013 Actual FY 2014 Adopted Total FTE’s 51.75 51.75 51.25 144 City of Iowa City Activity: Mass Transit (810200)Fund: Transit (1000) Division: Mass Transit (810200)Department: Transportation Services 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: Taxes Levied On Property Taxes 2,552,364 2,631,516 ** Transit Moved to Business Fund 7150 in FY13 ** Delinquent Property Taxes 411 65 - - - - Other City Taxes 47,583 49,403 - - - - Use Of Money And Property Parking Ramp Revenue 530,665 592,274 - - - - Rents 159,342 134,558 - - - - Intergovernmental Fed Intergovnt Rev 181,023 2,194,687 - - - - Local 28E Agreements 32,844 35,633 - - - - Other State Grants 594,365 628,538 - - - - Charges For Fees And Services Misc Charges For Svc 805 1,840 - - - - Refuse Charges 1,620 2,518 - - - - Transit Fees 1,059,487 1,119,269 - - - - Miscellaneous Misc Merchandise 214 1,112 - - - - Other Misc Revenue 52,813 44,353 - - - - Other Financial Sources Sale Of Assets 4,000 16,790 - - - - Trans-Govt Activities 1,163,897 739,324 - - - - Trans-Govt Activities - 1,618,372 - - - - Total Revenues & Other Financing Sources 6,381,433$ 9,810,252$ -$ -$ -$ -$ Expenditures: Personnel 3,665,957 3,869,012 - - - - Services 1,500,376 1,525,856 - - - - Supplies 874,718 897,039 - - - - Capital Outlay 247,833 228,337 - - - - Sub-Total Expenditures 6,288,884 6,520,244 - - - - Transfers Out: Capital Project Fund 296,505 28,227 - - - - Improvement Res Fund - 1,618,372 - - - - Intrfund Loan 52,105 53,145 - - - - Misc Transfers Out 238,388 - - - - - Sub-Total Transfers Out 586,998 1,699,744 - - - - Total Expenditures & Transfers Out 6,875,882$ 8,219,988$ -$ -$ -$ -$ Personnel Services - FTE 2012 2013 2014 Assoc Dir -Trans Service 0.50 Body Repair Mechanic 1.00 Customer Service Rep - Transit 1.00 M.W. I - Parking Systems 1.00 M.W. I - Transit 3.00 M.W. II - Transit 1.00 Mass Transit Operator 37.75 Mechanic II - Transit 2.00 Mechanic III - Transit 2.00 MW II - Transportation Serv. 1.00 Operations Supv - Trans Serv 3.50 Parts/Data Entry Clk - Transit 1.00 Sr MW - Parking & Transit 0.50 Transportation Svc Director 0.50 Total Personnel 55.75 - - Activity Summary ** See Fund 7150 ** 145 146 GENERAL FUND CULTURE & RECREATION Parks & Recreation Cemetery Library Senior Center F Y 2 0 1 4 PARKS & RECREATION ADMINISTRATION Parks & Recreation Administration is responsible for the oversight and support of the department’s operating divisions. The division’s budget is organized into four activities: Administration, Parkland Acquisition, Farmers Market, and Government Buildings. Administration Administration personnel includes the Parks & Recreation Director and an Administrative Secretary responsible for management of the department. Parkland Acquisition This activity accounts for the costs association with acquiring additional parkland. Farmers’ Market Farmers’ Market makes homegrown fruits, vegetables, homemade baked goods, foodstuffs, handcrafts, and flowers available. The market season is May through October and is held on Wednesday evenings and Saturday mornings. Market Music features performances by local musicians on Wednesdays, June through August, in Chauncey Swan Park before and during the Farmers’ Market. Government Buildings Government Buildings staff provide routine custodial services and other periodic maintenance projects for City Hall, utilizing a combination of in-house and contracted services. Staff provide daily cleaning and maintenance for this 64,445 sq. ft. building, including Police and Fire facilities which are in operation 24/7. HVAC zones are also maintained daily for optimal energy efficiency, productivity, and comfort. HIGHLIGHTS • The Iowa City Farmer’s Market celebrated its 40th year in 2012 Staffing: FY2012 FY2013 FY2014 Adopted Total FTE’s 6.83 6.83 6.83 149 City of Iowa City Activity: Park and Rec Admin (510100)Fund: General (1000) Division: Park and Rec Admin (510100)Department: Parks and Recreation 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: General Revenues Subsidy 245,520$ 273,000$ 257,403$ 265,135$ 270,175$ 275,326$ Miscellaneous Misc Merchandise 10 10 10 - - - Other Misc Revenue 82 - 82 - - - Total Revenues & Other Financing Sources 245,612$ 273,010$ 257,495$ 265,135$ 270,175$ 275,326$ Expenditures: Personnel 219,719 237,812 234,948 241,554 246,367 251,289 Services 22,161 27,594 20,529 22,679 22,888 23,099 Supplies 2,655 1,104 2,018 902 920 938 Capital Outlay 1,077 6,500 - - - - Total Expenditures & Transfers Out 245,612$ 273,010$ 257,495$ 265,135$ 270,175$ 275,326$ Personnel Services - FTE 2012 2013 2014 Administrative Secretary 1.00 1.00 1.00 Parks & Recreation Director 1.00 1.00 1.00 Total Personnel 2.00 2.00 2.00 Activity: Parkland Acquisition (510400)Fund: General (1000) Division: Park and Rec Admin Department: Parks and Recreation 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: General Revenues Subsidy -$ 125$ -$ -$ -$ -$ Total Revenues & Other Financing Sources -$ 125$ -$ -$ -$ -$ Expenditures: Services - 125 - - - - Total Expenditures & Transfers Out -$ 125$ -$ -$ -$ -$ Activity Summary Activity Summary 150 City of Iowa City Activity: Farmers Market (510200)Fund: General (1000) Division: Park and Rec Admin Department: Parks and Recreation 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: Use Of Money And Property Rents 49,100 60,305 58,620 60,305 60,305 60,305 Charges For Fees And Services Misc Charges For Svc 2,725 3,462 4,130 3,368 3,368 3,368 Miscellaneous Contrib & Donations 3,601 3,100 3,100 - - - Misc Merchandise 5,272 5,282 5,000 5,282 5,282 5,282 Total Revenues & Other Financing Sources 60,698$ 72,149$ 70,850$ 68,955$ 68,955$ 68,955$ Expenditures: Personnel 10,341 16,606 20,463 20,436 20,436 20,436 Services 23,384 28,241 28,617 32,549 32,936 33,331 Supplies 3,556 8,685 9,590 8,746 8,921 9,099 Total Expenditures & Transfers Out 37,281$ 53,532$ 58,670$ 61,731$ 62,293$ 62,866$ Activity: Government Buildings (510300)Fund: General (1000) Division: Park and Rec Admin Department: Parks and Recreation 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: General Revenues Subsidy 479,595$ 490,358$ 511,382$ 498,549$ 509,114$ 519,314$ Other Financial Sources Sale Of Assets - 10 - - - - Total Revenues & Other Financing Sources 479,595$ 490,368$ 511,382$ 498,549$ 509,114$ 519,314$ Expenditures: Personnel 285,585 310,237 308,977 316,056 323,136 329,780 Services 168,158 147,759 176,303 157,580 160,568 163,617 Supplies 24,267 24,153 26,102 24,913 25,410 25,917 Capital Outlay 1,585 8,219 - - - - Total Expenditures & Transfers Out 479,595$ 490,368$ 511,382$ 498,549$ 509,114$ 519,314$ Personnel Services - FTE 2012 2013 2014 Custodian - Govt Bldgs 2.50 2.50 2.50 M. W. II - Govt Bldgs 1.00 1.00 1.00 M.W. I - Govt Bldgs 1.00 1.00 1.00 Rec. Maint. Supr 0.33 0.33 0.33 Total Personnel 4.83 4.83 4.83 Activity Summary Activity Summary 151 RECREATION The Recreation Division manages the operation of the City’s recreation facilities and programs. The City offers programs in youth & adult sports, aquatics, culture & art programs, and special population involvement programs designed for persons of all ages with special needs. The division’s budget is organized into eight activities: Administration, Rec Center Operations, Building Maintenance, Social & Cultural Activities, Aquatics, Special Populations Involvement (SPI), Youth Sports, and Adult Sports. Recreation Administration Administration personnel include the Recreation Superintendent, Office Coordinator, and a Senior Clerk Clerk/Typist. Administration provides oversight and support for the division. Rec Center Operations The Iowa City Recreation Division provides recreational facilities for everyone. The Robert A. Lee Community Recreation Center houses a variety of activity spaces including: a gymnasium, weight room, pool, game room, racquetball courts, craft room, social hall, photo darkroom, and potter’s studio. A kitchen and meeting rooms are also available for public use. Open gym and game room play includes basketball, volleyball, table tennis, billiards, foosball, and table games. In addition to scheduled programs, day-to-day open public use is available in the weight room and exercise room. The Scanlon Gymnasium addition at the Mercer Park Aquatic Center provides gymnasiums, a game room, and multipurpose rooms. Grant Wood Gym is located at Grant Wood elementary school. Building Maintenance Recreation Division staff are responsible for maintenance, repair, and improvements at the City’s recreation facilities. This includes recreation equipment within these facilities. Social & Cultural Activities Cultural and social programs are provided year-round for all ages. Most art programs are offered in 4, 5, 8, and 10 week sessions and are available 48 weeks of the year. The division sponsors a children’s theatre in cooperation with the Young Footliters and the Iowa City Community Theatre. A potter’s studio, darkroom, watercolor studio, painting facilities, print shop, and craft room are available year-round. Special events, workshops, and clinics include coach’s training, trips, teen dances, artist residencies, music performances, holiday events, and no-school day activities. 152 Summer camp offers eight weeks of swimming, crafts, roller skating, field trips, sports, and elective camps. This indoor/outdoor camp consists of eight one-week sessions for children completing grades K-6. Playgrounds provide supervised activities in several Iowa City park sites. Sports, games, crafts, and special events are included. This eight-week summer program is designed for children completing grades K-6. Aquatics Aquatics programs offer a variety of levels in swimming instruction. Along with lessons, the Robert A. Lee Community Recreation Center pool is available at various hours for public swimming, lap swim, and specialty classes. The Mercer Park Aquatic Center, completed in 1988, is indoors and offers a variety of programs as well. The division maintains one outdoor pool at City Park for summer classes and open swim. City Park Pool is located outdoors on Park Road in Upper City Park on the northwest side of Iowa City. This is a T-shaped pool featuring a super shallow area on both sides of the ‘T,’ a 50-meter and 25-yard lap swim area, and two (2) one-meter and two (2) three-meter diving boards. The pool depth ranges from 1 to 14 feet. The facility also features a small wading pool for use by young children being directly supervised by a responsible adult (16 years or older). The City Park Pool is open from Memorial Day to Labor Day. Mercer Aquatic Center is divided into three separate sections. The deep section is on the east end of the pool. This section is 25 yards long; depth ranges from 4'6" to 12' and contains two (2) one-meter diving boards. The middle section is 25 yards long; depth ranges from 4'2" to 4'6". The shallow section is on the west end of the pool. It is approximately 2'6" to 4'. There is an outside wading pool area which requires children to have adult supervision. The Mercer Aquatic Center is also equipped with a 12 person spa. Robert A. Lee Pool is located at 220 S. Gilbert St. in downtown Iowa City. This is an L- shaped pool featuring a 25-yard main body, with the water ranging from 3 to 5 feet in this area. There is a wading pool area which requires children to have adult supervision. This pool is in operation on a year-round basis. Special Populations Involvement Special Populations Involvement (SPI) programs provide year-round recreation for persons with special needs of all ages and ability levels. A principal goal for the programs is to enhance independent leisure skills and lifestyles of persons with various disabilities. SPI programs promote skill development and offer educational activities, while maintaining the recreational values. The SPI programs are offered year-round through five- and ten-week programming sessions. Each session includes programs and activities in the following recreation areas: sports and fitness, arts, music and 153 movement, independent living skills, special events, clubs, and social activities. The SPI program offers year-round Special Olympics sports training and competition. Youth Sports Youth sports and wellness programs offered by the Iowa City Recreation Division are diverse and well-attended by community residents. Year-round programs are established for all ages. Youth sports include flag football, basketball, volleyball, softball, baseball, tennis, and a variety of special events such as the Hershey Track and Field Meet. The youth sports programs follow a basic philosophy that the child and learning come first and competition second. Programs are designed to allow for instruction, full- participation, and fun. The Recreation Division also works cooperatively with local sports associations to provide program opportunities. Tennis lessons for youth run approximately eight weeks in the summer (two four-week sessions) at both City Park and Mercer Park. In addition to our regular tennis program, the Iowa City Recreation Division works closely with the United States Tennis Association (USTA) to provide classes, tournaments, and special events. Gymnastics instruction is offered year-round. Parent Tot Tumbling (2-3 year olds) and Tiny Tumblers (3-5 year olds) meet twice weekly during the school year. Saturday classes (2-8 year olds) are offered for five-week sessions, meeting one time per week throughout the year. Teen programming provides various after-school activities and special events for teens to participate in. The Scanlon Gymnasium’s main focus is to provide a safe environment for teens. Adult Sports Adult sports programs include men’s, women’s and co-recreational basketball, volleyball, and softball leagues. Over 100 teams participate in our summer softball leagues and 40 in the fall league. Up to 100 teams are involved in volleyball and 50 teams in basketball. Competitive and recreational fall, winter, and spring leagues are established to meet participants’ interests. Aerobics, fitness, and wellness classes run year-round. Classes are established for those persons just beginning to those individuals who are advanced. Both low-impact and high-intensity aerobics are offered. Step aerobics, aquacize, and exercise classes are popular. HIGHLIGHTS • Over 1,000 activities are offered annually • Parks and Recreation activity registration increased 15% compared to previous year 154 Recent Accomplishments: • Introduced a new online customer registration and information system Upcoming Challenges: • Continue to pursue collaborations with area schools, neighborhood associations, the University, and the Senior Center • Update fee structure to work toward cost recovery goal Staffing: FY2012 FY2013 FY2014 Adopted Total FTE’s 15.42 15.42 15.42 GOALS, OBJECTIVES, and PERFORMANCE MEASURES Strategic Plan Goal: Strong and Sustainable Financial Foundation Department Goal: Relate program fees to the full cost of providing service Department Objective: Set program fees to fund 50% of program costs Performance Measures: Recreation program cost recovery Target or Goal FY11 Actual FY12 Actual FY13 Estimated FY14 Budget 50% 45.9% 41.6% 40.2% 39.7% 155 City of Iowa City Activity: Recreation Administration (520100)Fund: General (1000) Division: Recreation Department: Parks and Recreation 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: General Revenues Subsidy 460,578$ 478,117$ 371,278$ 395,145$ 385,822$ 396,928$ Use Of Money And Property Rents - (51) - (51) (51) (51) Miscellaneous Misc Merchandise 948 798 948 798 798 798 Other Misc Revenue (681) (232) 66 - - - Total Revenues & Other Financing Sources 460,845$ 478,632$ 372,292$ 395,892$ 386,569$ 397,675$ Expenditures: Personnel 360,619 382,996 272,272 281,723 290,688 300,558 Services 82,724 85,179 90,636 87,972 89,049 90,148 Supplies 8,868 9,074 9,384 6,697 6,832 6,969 Capital Outlay 8,634 1,383 - 19,500 - - Total Expenditures & Transfers Out 460,845$ 478,632$ 372,292$ 395,892$ 386,569$ 397,675$ Personnel Services - FTE 2012 2013 2014 Office Coord - Recreation 1.00 1.00 1.00 Rec Program Supervisor 1.00 0.00 0.00 Recreation Supt 1.00 1.00 1.00 Sr Clerk/Typist - Rec 1.00 1.00 1.00 Total Personnel 4.00 3.00 3.00 Capital Outlay 2013 2014 Flooring - 7,500 Total Capital Outlay - 7,500 Activity: Rec Center Operations (520200)Fund: General (1000) Division: Recreation Department: Parks and Recreation 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: General Revenues Subsidy 32,742$ 53,091$ 22,593$ 51,821$ 51,991$ 52,165$ Use Of Money And Property Rents 32,447 30,211 42,530 30,211 30,211 30,211 Royalties & Commiss 5,915 5,421 7,582 5,411 5,411 5,411 Charges For Fees And Services Culture & Recreation 2,219 (872) 14,000 - - - Miscellaneous Contrib & Donations 601 400 - - - - Printed Materials - 3 - - - - Other Financial Sources Sale Of Assets - 429 - - - - Total Revenues & Other Financing Sources 73,924$ 88,683$ 86,705$ 87,443$ 87,613$ 87,787$ Expenditures: Personnel 68,772 78,509 78,255 78,430 78,430 78,430 Services 968 1,178 3,600 4,117 4,189 4,262 Supplies 4,184 4,653 4,850 4,896 4,994 5,095 Capital Outlay - 4,343 - - - - Total Expenditures & Transfers Out 73,924$ 88,683$ 86,705$ 87,443$ 87,613$ 87,787$ Activity Summary Activity Summary 156 City of Iowa City Activity: Recreation Building Maintenance (520300)Fund: General (1000) Division: Recreation Department: Parks and Recreation 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: General Revenues Subsidy 327,617$ 371,080$ 530,962$ 466,487$ 512,687$ 473,663$ Other City Taxes Other City Taxes 93,191 101,737 90,491 117,652 117,652 117,652 Use Of Money And Property Rents 38,486 41,846 40,717 41,830 41,830 41,830 Charges For Fees And Services Culture & Recreation 19,665 21,348 16,858 21,348 21,348 21,348 Miscellaneous Contrib & Donations 18,130 6,390 - - - - Other Financial Sources Sale Of Assets 140 - - - - - Total Revenues & Other Financing Sources 497,229$ 542,401$ 679,028$ 647,317$ 693,517$ 654,493$ Expenditures: Personnel 377,058 412,282 515,813 532,303 541,276 550,492 Services 64,441 60,224 67,457 62,068 63,187 64,328 Supplies 38,416 29,300 42,356 30,446 31,054 31,673 Capital Outlay 17,314 40,595 53,402 22,500 58,000 8,000 Total Expenditures & Transfers Out 497,229$ 542,401$ 679,028$ 647,317$ 693,517$ 654,493$ Personnel Services - FTE 2012 2013 2014 M.W. I - Pools 0.40 0.40 0.40 M.W. I - Recreation 2.30 2.30 2.30 M.W. II - Recreation 1.00 1.00 1.00 M.W. III - Pools 0.40 0.40 0.40 Rec Program Supervisor 0.00 1.00 1.00 Rec. Maint. Supr 0.67 0.67 0.67 Total Personnel 4.77 5.77 5.77 Capital Outlay 2013 2014 Entrance Ramp - 7,500 Facility Improvements 5,000 - Grating And Tile Repairs - 10,000 Hvac System Controllers 25,000 - Migrate 11 Video Cameras 7,500 - P&R Equipment 10,500 - Registrationcounter 5,402 - Treadmill - 5,000 Total Capital Outlay 53,402 22,500 Activity Summary 157 City of Iowa City Activity: Social & Cultural Activities (520400)Fund: General (1000) Division: Recreation Department: Parks and Recreation 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: General Revenues Subsidy 64,527$ 150,777$ 159,821$ 192,625$ 193,794$ 192,038$ Charges For Fees And Services Culture & Recreation 178,432 151,243 177,512 151,223 151,223 151,223 Miscellaneous Contrib & Donations 16,200 35 650 - - - Misc Merchandise 3,129 3,406 5,133 3,406 3,406 3,406 Other Misc Revenue - 1,000 1,950 1,000 1,000 1,000 Total Revenues & Other Financing Sources 262,288$ 306,461$ 345,066$ 348,254$ 349,423$ 347,667$ Expenditures: Personnel 206,585 249,710 247,933 250,294 252,159 254,072 Services 32,722 31,117 45,246 47,430 48,006 48,595 Supplies 19,981 25,634 37,887 43,530 44,258 45,000 Capital Outlay 3,000 - 14,000 7,000 5,000 - Total Expenditures & Transfers Out 262,288$ 306,461$ 345,066$ 348,254$ 349,423$ 347,667$ Personnel Services - FTE 2012 2013 2014 Rec Program Supervisor 1.00 1.00 1.00 Total Personnel 1.00 1.00 1.00 Capital Outlay 2013 2014 Built In Storage 7,000 - Cabin Repair - 7,000 Stabilization Of Cabins 7,000 - Total Capital Outlay 14,000 7,000 Activity Summary 158 City of Iowa City Activity: Acquatics (520500)Fund: General (1000) Division: Recreation Department: Parks and Recreation 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: General Revenues Subsidy 431,670$ 544,474$ 577,028$ 554,092$ 533,724$ 546,528$ Other City Taxes Other City Taxes 111,829 122,084 108,589 141,182 141,182 141,182 Use Of Money And Property Rents 20,807 18,504 21,209 18,504 18,504 18,504 Royalties & Commiss 8,140 7,956 10,110 7,956 7,956 7,956 Intergovernmental Local 28E Agreements 117,908 98,163 99,404 98,163 98,163 98,163 Charges For Fees And Services Culture & Recreation 305,767 318,422 326,738 318,422 318,422 318,422 Miscellaneous Contrib & Donations - 13,000 - - - - Misc Merchandise 806 - 1,000 - - - Other Misc Revenue 88 - - - - - Total Revenues & Other Financing Sources 997,015$ 1,122,603$ 1,144,078$ 1,138,319$ 1,117,951$ 1,130,755$ Expenditures: Personnel 624,970 740,109 690,490 772,296 779,713 786,179 Services 238,678 201,736 233,889 204,247 207,906 211,639 Supplies 101,434 114,063 127,199 127,776 130,332 132,937 Capital Outlay 31,933 12,160 92,500 34,000 - - Sub-Total Expenditures 997,015 1,068,068 1,144,078 1,138,319 1,117,951 1,130,755 Transfers Out: Misc Transfers Out - 54,535 - - - - Sub-Total Transfers Out - 54,535 - - - - Total Expenditures & Transfers Out 997,015$ 1,122,603$ 1,144,078$ 1,138,319$ 1,117,951$ 1,130,755$ Personnel Services - FTE 2012 2013 2014 M.W. I - Pools 0.60 0.60 0.60 M.W. I - Recreation 0.45 0.45 0.45 M.W. III - Pools 0.60 0.60 0.60 Rec Program Supervisor 1.00 1.00 1.00 Swimming Pool Asst 1.00 1.00 1.00 Total Personnel 3.65 3.65 3.65 Capital Outlay 2013 2014 Accessible Ramp 7,000 - Deck Furniture - 2,000 Deck Painting 15,000 - Deck Surface Repairs 3,000 - Decl. Refurbish 24,000 - Dive Stand Refurbishment 4,000 - Facility Painting 6,000 - Lane Line Replacement 2,500 - Lg Stand 4,000 - Maintenance And Repairs - 20,000 Mudjack Deck/Sidewalk 2,500 - New Diving Board 3,500 - New Reception Area Counter 12,000 - Pool Caulking/Deck Tile 2,500 - Repair And Maintenance - 12,000 Tank Caulk Repair 1,500 - Wibit Float Add-On 5,000 - Total Capital Outlay 92,500 34,000 Activity Summary 159 City of Iowa City Activity: SPI (520600)Fund: General (1000) Division: Recreation Department: Parks and Recreation 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: General Revenues Subsidy 110,148$ 114,157$ 125,134$ 124,348$ 126,367$ 128,438$ Charges For Fees And Services Culture & Recreation 12,593 14,890 13,189 14,891 14,891 14,891 Transit Fees 740 2,140 - 2,140 2,140 2,140 Miscellaneous Contrib & Donations - 500 - - - - Total Revenues & Other Financing Sources 123,481$ 131,687$ 138,323$ 141,379$ 143,398$ 145,469$ Expenditures: Personnel 107,917 118,199 121,368 125,775 127,640 129,553 Services 12,815 11,145 12,691 13,670 13,786 13,904 Supplies 2,749 2,343 4,264 1,934 1,972 2,012 Total Expenditures & Transfers Out 123,481$ 131,687$ 138,323$ 141,379$ 143,398$ 145,469$ Personnel Services - FTE 2012 2013 2014 Rec Program Supervisor 1.00 1.00 1.00 Total Personnel 1.00 1.00 1.00 Activity: Youth Sports (520700)Fund: General (1000) Division: Recreation Department: Parks and Recreation 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: General Revenues Subsidy 10,363$ 11,897$ 10,559$ 16,480$ 16,809$ 17,146$ Total Revenues & Other Financing Sources 10,363$ 11,897$ 10,559$ 16,480$ 16,809$ 17,146$ Expenditures: Supplies 10,363 9,747 10,559 16,480 16,809 17,146 Capital Outlay - 2,150 - - - - Total Expenditures & Transfers Out 10,363$ 11,897$ 10,559$ 16,480$ 16,809$ 17,146$ Activity Summary Activity Summary 160 City of Iowa City Activity: Adult Sports (520800)Fund: General (1000) Division: Recreation Department: Parks and Recreation 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: General Revenues Subsidy 53,695$ 67,269$ 87,676$ 85,028$ 87,556$ 90,143$ Use Of Money And Property Rents 1,771 1,541 1,394 1,541 1,541 1,541 Royalties & Commissions 5,544 (26) 4,810 (26) (26) (26) Charges For Fees And Services Culture & Recreation 73,962 73,773 67,390 73,738 73,738 73,738 Total Revenues & Other Financing Sources 134,972$ 142,557$ 161,270$ 160,281$ 162,809$ 165,396$ Expenditures: Personnel 89,364 97,945 108,036 111,893 113,759 115,673 Services 35,112 36,422 42,520 38,279 38,738 39,205 Supplies 6,856 8,190 10,714 10,109 10,312 10,518 Capital Outlay 3,640 - - - - - Total Expenditures & Transfers Out 134,972$ 142,557$ 161,270$ 160,281$ 162,809$ 165,396$ Personnel Services - FTE 2012 2013 2014 Rec Program Supervisor 1.00 1.00 1.00 Total Personnel 1.00 1.00 1.00 Activity Summary 161 PARK MAINTENANCE The Park Maintenance division cares for the City’s 1,500+ acres of parkland and open/green space. This includes 43 designated parks with 45 outdoor shelters, 31 playground structures, 14 restroom facilities, and over 27 miles of trails. The division also maintains City-owned trees. The division’s budget is organized into four activities: Administration, Operations, Forestry, and Central Business District (CBD) Maintenance. Park Maintenance Administration Administration personnel include the Superintendent of Parks & Forestry, and a Clerk/Typist. Administration provides oversight and support for the division. Park Maintenance Operations Daily staff responsibilities include visiting all designated parks, cleaning and securing restroom facilities and providing for trash removal. Other regular duties include the following: • Park Shelters: Staff is responsible for shelter cleaning, preparation, maintenance and repair. Annual repair and maintenance includes siding, roofs, plumbing, windows and doors; painting, concrete work, and construction of building additions to any or all of these facilities. • Mowing: Scheduled mowing includes 486 acres of residential-style turf, and 212 acres of rough areas along highways and in water retention areas. Efforts are also made to remove invasive vegetation when possible. • Snow and ice removal: Access roads, parking areas, 27.4 miles of trails and sidewalks and the City Park ice skating area are maintained during winter months, weather permitting. • Repair of park fixtures: Fixtures such as picnic tables (350) and garbage racks (250) are also repaired by staff during winter months. Forestry Forestry staff provide arboricultural services for the trees located in the city right-of-way, city parks, open space, and other public property as needed. Forestry staff respond to and resolve service requests regarding hazardous trees, low limbs, and diseased trees. Staff continually perform routine street tree pruning throughout the city. Forestry staff respond to after-hours storm damage of public and private trees when they impact a public facility or service. Forestry staff issue and inspect contracts for tree and stump removal and tree planting. Forestry staff regularly advise Engineering and Housing Inspection Services staff regarding tree protection during construction and/or demolition projects, species selection for building permits, zoning requests, and hazardous tree assessment on private property. Forestry staff will complete or provide action on all service requests within 30 days of receipt of the request. The division will plant a minimum of 125 trees per year, and will 162 prune 1800 per year. Hazardous tree or limb requests will be considered to pose an imminent threat and will be inspected within 72 hours of receipt of the request, and will be prioritized according to the degree of threat. Staff is also responsible for keeping streets open for emergency vehicles and emergency work (caused by wind, ice, etc.). Central Business District (CBD) Maintenance This activity provides for grounds maintenance in the City Plaza (pedestrian mall) and adjacent areas, including City Hall and Chauncey Swan Park. This includes, but is not limited to the following responsibilities: • Ground litter and leaf removal in the City Plaza on a daily basis throughout the year, and twice per week in outer areas for the spring, summer, and fall seasons • Design, installation and maintenance of planting beds with annuals and perennials in the aforementioned areas and various city parks • Assist organizations and persons in preparations for special events held in the City Plaza • Snow and ice removal of natural accumulations in the City Plaza, including clearing sidewalk areas, the fire lane and a minimum of two crosswalks per half block. • Snow and ice removal to various City-owned park areas, bridges, and right-of-ways on assigned routes, as needed. • Maintenance of site furnishings: play equipment and surfaces, trash receptacles, bicycle racks, benches, kiosks, posting pillars, drinking fountains, trellises, the Weather Dance Fountain, recycling units and tree grates. HIGHLIGHTS • Acquired the Ned Ashton House in the Parkview Terrace neighborhood. The house is listed on the National Register of Historic Places and was damaged during the 2008 flood. The property will be rented as a venue for events such as weddings, receptions, and meetings. Recent Accomplishments: • Opened the north parking section of the Terry Trueblood Recreation Area, which provides access to the marina, boat ramp, and lake • Completed the North Market Square Park redevelopment project Upcoming Challenges: • Continue to prioritize maintenance projects and facility upgrade Staffing: FY2012 FY2013 FY2014 Adopted Total FTE’s 18.00 18.00 18.00 163 City of Iowa City Activity: Park Maintenance Administration (530100)Fund: General (1000) Division: Park Maintenance Department: Parks and Recreation 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: General Revenues Subsidy 248,835$ 261,923$ 259,318$ 245,018$ 249,596$ 254,463$ Miscellaneous Other Misc Revenue 18 25 - - - - Total Revenues & Other Financing Sources 248,853$ 261,948$ 259,318$ 245,018$ 249,596$ 254,463$ Expenditures: Personnel 188,115 200,104 198,161 203,776 207,910 212,325 Services 35,055 37,710 35,855 36,486 36,834 37,188 Supplies 4,299 4,751 5,011 4,756 4,852 4,950 Capital Outlay 2,838 - - - - - Sub-Total Expenditures 230,307 242,565 239,027 245,018 249,596 254,463 Transfers Out: Interfund Loan 18,546 19,383 20,291 - - - Sub-Total Transfers Out 18,546 19,383 20,291 - - - Total Expenditures & Transfers Out 248,853$ 261,948$ 259,318$ 245,018$ 249,596$ 254,463$ Personnel Services - FTE 2012 2013 2014 Clerk/Typist - Parks & Forest 1.00 1.00 1.00 Superintendent Parks/Forestry 1.00 1.00 1.00 Total Personnel 2.00 2.00 2.00 Activity Summary 164 City of Iowa City Activity: Park Maintenance Operations (530200)Fund: General (1000) Division: Park Maintenance Department: Parks and Recreation 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: General Revenues Subsidy 1,793,205$ 1,931,574$ 1,902,924$ 2,038,470$ 2,061,922$ 2,131,204$ Use Of Money And Property Rents 58,581 62,629 83,250 62,630 62,630 62,630 Charges For Fees And Services Culture & Recreation 85,964 96,711 102,137 96,711 96,711 96,711 Miscellaneous Contrib & Donations 870 8,398 - - - - Misc Merchandise 1,030 - - - - - Other Misc Revenue 914 1,129 235 446 446 446 Other Financial Sources Sale Of Assets 2,293 5,843 - - - - Total Revenues & Other Financing Sources 1,942,857$ 2,106,284$ 2,088,546$ 2,198,257$ 2,221,709$ 2,290,991$ Expenditures: Personnel 1,104,681 1,222,340 1,227,746 1,270,865 1,287,924 1,304,852 Services 664,460 662,433 660,327 710,716 720,276 730,022 Supplies 129,142 162,194 174,523 186,576 190,309 194,117 Capital Outlay 44,574 59,317 25,950 30,100 23,200 62,000 Sub-Total Expenditures 1,942,857 2,106,284 2,088,546 2,198,257 2,221,709 2,290,991 Personnel Services - FTE 2012 2013 2014 M.W. II - Parks 5.00 5.00 5.00 M.W. III - Parks 4.00 4.00 4.00 Sr MW - Parks 1.00 1.00 1.00 Sr MW - Turfgrass Specialist 1.00 1.00 1.00 Total Personnel 11.00 11.00 11.00 Capital Outlay 2013 2014 Infield Groomer Conditioner 18,000 - Rougharea 72 Inch Mower 7,950 - Salt/Sand Spreader - 6,900 Utility Vehicle - 8,200 Ztr Mower - 15,000 Total Capital Outlay 25,950 30,100 Activity Summary 165 City of Iowa City Activity: Forestry (530300)Fund: General (1000) Division: Park Maintenance Department: Parks and Recreation 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: General Revenues Subsidy 379,484$ 352,348$ 474,746$ 397,066$ 402,059$ 408,535$ Other City Taxes - 4,959 5,000 4,959 4,959 4,959 Miscellaneous Contrib & Donations 20,000 20,000 - 20,000 20,000 20,000 Misc Merchandise 800 - - - - - Other Misc Revenue 7,028 5,301 - 4,491 4,491 4,491 Other Financial Sources Sale Of Assets 50 - - - - - Trans-Govt Activities 64,410 69,996 70,582 73,078 75,600 77,000 Total Revenues & Other Financing Sources 471,772$ 452,604$ 550,328$ 499,594$ 507,109$ 514,985$ Expenditures: Personnel 268,024 277,950 287,510 295,168 299,864 304,863 Services 163,097 139,167 178,731 189,297 191,813 194,380 Supplies 40,651 35,487 25,087 15,129 15,432 15,742 Capital Outlay - - 59,000 - - - Sub-Total Expenditures 471,772 452,604 550,328 499,594 507,109 514,985 Personnel Services - FTE 2012 2013 2014 M. W. II - Forestry 1.00 1.00 1.00 M. W. III - Forestry 1.00 1.00 1.00 Sr MW - Forestry 1.00 1.00 1.00 Total Personnel 2.00 2.00 2.00 Capital Outlay 2013 2014 Flatbed Truck W/ Arbor Box 59,000 - Total Capital Outlay 59,000 - Activity Summary 166 City of Iowa City Activity: CBD Maintenance Operations (535100)Fund: General (1000) Division: Park Maintenance Department: Parks and Recreation 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: General Revenues Subsidy 498,825$ 539,393$ 500,923$ 612,883$ 619,531$ 626,346$ Licenses And Permits General Use Permits 8,176 4,938 8,176 4,938 4,938 4,938 Miscellaneous Other Misc Revenue 24,174 - 24,174 - - - Total Revenues & Other Financing Sources 531,175$ 544,331$ 533,273$ 617,821$ 624,469$ 631,284$ Expenditures: Personnel 323,691 350,634 350,342 369,639 373,952 378,382 Services 124,627 153,430 138,855 162,371 163,292 164,233 Supplies 16,744 28,327 29,076 70,811 72,225 73,669 Capital Outlay 66,113 11,940 15,000 15,000 15,000 15,000 Total Expenditures & Transfers Out 531,175$ 544,331$ 533,273$ 617,821$ 624,469$ 631,284$ Personnel Services - FTE 2012 2013 2014 M. W. II - Cbd 2.00 2.00 2.00 Sr M.W. - Cbd 1.00 1.00 1.00 Total Personnel 3.00 3.00 3.00 Capital Outlay 2013 2014 Contracted Improvements 15,000 - Fixture Replace & Surface Repair - 15,000 Total Capital Outlay 15,000 15,000 Activity Summary 167 CEMETERY OPERATIONS Oakland Cemetery occupies 40+ acres adjacent to the western edge of Hickory Hill Park. There have been an estimated 18,000 interments in the cemetery to date. Staff maintain all cemetery grounds, buildings, equipment, and snow route.  Assistance with family members/funeral homes regarding funeral arrangements; determine right of interment, interment placement, lot sales/repurchases; complete billing and maintain records.  Assist the general public/funeral homes/monument dealers with genealogy requests, lot locations and explanation, enforcement of cemetery rules and regulations.  Recent expansion: 64 niche infant columbarium.  Future expansion: mausoleum, columbarium addition, purchase surrounding property and/or expand to the east. Staffing: FY2012 FY2013 FY2014 Adopted Total FTE’s 2.00 2.00 2.00 168 City of Iowa City Activity: Cemetery Operations (540100)Fund: General (1000) Division: Cemetery Operations (540100)Department: Parks and Recreation 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: General Revenues Subsidy 279,059$ 240,909$ 282,343$ 283,262$ 292,482$ 300,879$ Charges For Fees And Services Misc Charges For Svc 29,760 40,885 29,760 40,885 40,885 40,885 Miscellaneous Contrib & Donations 600 - - - - - Misc Merchandise - 28 - - - - Other Misc Revenue 6,000 - - - - - Other Financial Sources Sale Of Assets 57,450 99,295 57,450 57,450 57,450 57,450 Total Revenues & Other Financing Sources 372,869$ 381,117$ 369,553$ 381,597$ 390,817$ 399,214$ Expenditures: Personnel 257,500 279,840 288,018 292,366 300,351 307,490 Services 57,571 55,961 57,001 65,952 66,719 67,503 Supplies 11,366 20,776 18,934 23,279 23,747 24,221 Capital Outlay 46,432 24,540 5,600 - - - Total Expenditures & Transfers Out 372,869$ 381,117$ 369,553$ 381,597$ 390,817$ 399,214$ Personnel Services - FTE 2012 2013 2014 Cemetery Supervisor 1.00 1.00 1.00 M.W. II - Cemetery 1.00 1.00 1.00 M.W. III - Cemetery 1.00 1.00 1.00 Total Personnel 2.00 2.00 2.00 Capital Outlay 2013 2014 Pole Building Doors 5,600 - Total Capital Outlay 5,600 - Activity Summary 169 LIBRARY OPERATIONS The Iowa City Public Library is the busiest public library building in the state of Iowa. The City of Iowa City is proud to have been named the third UNESCO City of Literature in 2009. There are currently six cities in the world who share this distinction; Iowa City is the only one in the western hemisphere. This honor is reflected in and supported by the City’s public library services. The Library Operations budget is organized into General Library, Library Materials, Computer & Equipment Replacement Activity, Board Controlled Funds, Gifts & Bequests, and Gifts – Materials. General Library This activity accounts for the bulk of the Library’s budget, accounting for Library staffing, programs, public services, building repair & maintenance, and activities associated with the Library’s commercial space. This budget also includes transfers to computer and equipment replacement reserves. Library Materials This activity accounts for the acquisition & replacement of Library materials. Materials budgets are organized into Children’s Materials and Adult Materials. An increasing number of materials acquisitions in recent years are in electronic or downloadable formats. Computer & Equipment Replacement Funded through a transfer from Library General, this activity accounts for funds set aside for the scheduled replacement of Library equipment and computer hardware. Board Controlled Funds This activity is funded largely through Library Open Access (reciprocal borrowing) and Enrich Iowa grants. 0.75 FTE are budgeted within reciprocal borrowing. Gifts & Bequests This activity includes contributions & donations, both designated and undesignated, for Library operations, programs, and building improvements. Gifts – Materials These are donated funds used for materials acquisitions. 170 HIGHLIGHTS • In 2012 The Iowa City Public Library was named one of the Top 5 Children’s Libraries by Livability.com • Cooperated with Iowa City UNESCO City of Literature One Book Two Book, a children’s literature festival, and on the Bookmarks public art project • By the numbers it was another record year: o 69,306 cardholders o 1,576,755 checkouts o 764,911 visits o 211,220 computer users o 76,111 questions answered o 62.9% of checkouts done by self-check o 94.5% increase in e-downloads Recent Accomplishments: • Increased children’s early literacy efforts, including expansion of Book Babies programming; FY2012 attendance at children’s programs was 40,360. • Debuted the Local Music Project to offer digital access to works of area musicians. • Shared our story on Facebook, with 3,554 people receiving regular updates. Upcoming Challenges: • Improve customer service through a variety of initiatives, including better telephone service and more customer- focused policies. • Complete Phase 1 of a two year project of building improvements. Increase private support to help fund this project. Staffing: FY2012 FY2013 FY2014 Adopted Total FTE’s 43.64 43.63 43.13 Service Level Changes for FY2014: • Support anticipated continued growth in the use of electronic downloadable collections. • Open new teen space as a part of Phase 2 of the building improvement project. 171 GOALS, OBJECTIVES, and PERFORMANCE MEASURES Strategic Plan Goal: Coordinated Communication and Customer Service Orientation Department Goal: Minimize Barriers to Library Use Department Objective: Make the Library easier to use and more accessible, as measured through the number of visitors and registered borrowers Performance Measures: Total number of Library visits Number of registered borrowers Strategic Plan Goal: Coordinated Communication and Customer Service Orientation Department Goal: Improve the Visibility and Awareness of Library Services, Programs, and Collections Department Objective: Increase the availability of information regarding program and service offerings Performance Measure: Increase number of Facebook friends Goal FY12 Actual FY13 Estimated FY14 Budget 788,000 764,911 776,385 788,000 Goal FY12 Actual FY13 Estimated FY14 Budget 70,000 69,606 69,800 70,000 Goal FY12 Actual FY13 Estimated FY14 Budget 3,900 3,554 3,731 3,918 172 City of Iowa City Activity: General Library (550100)Fund: General (1000) Division: Library Operations Department: Library 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: General Revenues Subsidy 3,179,514$ 3,319,006 3,384,953 3,406,549 3,489,299 3,586,739 Taxes Levied On Property Taxes 725,411 747,907 782,878 802,843 818,849 835,170 Delinquent Property Taxes 117 18 - - - - Other City Taxes 13,523 14,041 13,854 13,703 13,892 14,085 Use Of Money And Property Rents 123,829 118,948 123,829 123,829 123,829 123,829 Royalties & Commiss 3,464 3,068 3,464 3,068 3,068 3,068 Intergovernmental Local 28E Agreements 417,592 424,363 423,840 424,363 424,363 424,363 State 28E Agreements 35,000 35,000 35,000 35,000 35,700 36,414 Charges For Fees And Services Library Charges 114 304 114 304 304 304 Miscellaneous Library Fines & Fees 211,610 201,157 211,610 201,157 201,157 201,157 Other Misc Revenue 59,105 63,433 67,498 63,440 63,440 63,440 Other Financial Sources Sale Of Assets 655 - - - - - Trans-Bus Type Funds 55,000 55,000 55,000 55,000 55,000 55,000 Total Revenues & Other Financing Sources 4,824,934$ 4,982,245$ 5,102,040$ 5,129,256$ 5,228,901$ 5,343,569$ Expenditures: Personnel 3,804,194 4,018,230 4,111,917 4,096,779 4,207,441 4,308,355 Services 643,649 630,975 655,610 673,845 684,267 694,896 Supplies 124,560 135,023 149,091 158,710 161,771 164,896 Capital Outlay 91,273 38,588 23,000 37,500 13,000 13,000 Sub-Total Expenditures 4,663,676 4,822,816 4,939,618 4,966,834 5,066,479 5,181,147 Transfers Out: GO Bond Abatement 98,836 97,007 100,000 100,000 100,000 100,000 Misc Transfers Out 62,422 62,422 62,422 62,422 62,422 62,422 Sub-Total Transfers Out 161,258 159,429 162,422 162,422 162,422 162,422 Total Expenditures & Transfers Out 4,824,934$ 4,982,245$ 5,102,040$ 5,129,256$ 5,228,901$ 5,343,569$ Personnel Services - FTE 2012 2013 2014 Custodian - Library 2.00 2.00 2.00 IT Support Specialist 0.00 0.00 1.00 Librarian II 7.16 7.00 6.00 Library Admin Coordinator 1.00 1.00 1.00 Library Assistant I 2.50 2.50 5.50 Library Assistant II 1.75 1.00 1.00 Library Assistant III 5.23 5.23 5.23 Library Building Manager 1.00 1.00 1.00 Library Clerk 6.25 6.25 2.75 Library Coordinator 6.00 6.00 5.00 Library Director 1.00 1.00 1.00 Library Web Specialist 0.75 1.00 1.00 M. W. II - Library 1.00 1.00 1.00 Microcomputer Specialist - Lib 1.00 1.00 0.00 MW I - Library 0.50 0.50 0.50 Network Database Spec - Lib 1.00 1.00 1.00 Pulic Relations Specialist 0.00 0.65 0.65 Sr Librarian 1.00 1.00 2.00 Sr Library Assistant 3.75 3.75 3.75 Supervising Librarian 0.00 0.00 1.00 Total Personnel 42.89 42.88 42.38 Capital Outlay 2013 2014 Children's Technology Table - 18,000 Light System 10,000 - RFID tags 13,000 13,000 Smartboard - 6,500 Total Capital Outlay 23,000 37,500 Activity Summary 173 City of Iowa City Activity: Library Materials (550200)Fund: General (1000) Division: Library Operations Department: Library 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: General Revenues Subsidy 600,036 614,796 630,215 642,820 655,675 668,789 Total Revenues & Other Financing Sources 600,036$ 614,796$ 630,215$ 642,820$ 655,675$ 668,789$ Expenditures: Services 256 - - - - - Capital Outlay 599,780 614,796 630,215 642,820 655,675 668,789 Total Expenditures & Transfers Out 600,036$ 614,796$ 630,215$ 642,820$ 655,675$ 668,789$ Capital Outlay 2013 2014 Adult Library Materials - 541,393 Children's Library Materials - 101,427 Library Material for Adults 530,777 - Library Material for Children 99,438 - Total Capital Outlay 630,215 642,820 Activity: Library Board Controlled Funds (550300)Fund: General (1000) Division: Library Operations Department: Library (Previously Library Computer & Equipment Replacement Activity)2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: Other Financial Sources Sale Of Assets 294 - - - - - Transfer In From General Fund 62,422 62,422 62,422 62,422 62,422 62,422 Total Revenues & Other Financing Sources 62,716$ 62,422$ 62,422$ 62,422$ 62,422$ 62,422$ Expenditures: Services 10 - - - - - Supplies 7,620 5,294 22,035 2,274 2,319 2,365 Capital Outlay 60,112 65,516 - 60,750 - - Total Expenditures & Transfers Out 67,742$ 70,810$ 22,035$ 63,024$ 2,319$ 2,365$ Capital Outlay 2013 2014 Computer Server - 25,750 Software Upgrade - 35,000 Total Capital Outlay - 60,750 Activity Summary Activity Summary 174 City of Iowa City Activity: Library Board Controlled Funds (550300)Fund: Library Gifts (1001) Division: Library Operations Department: Library 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: Use Of Money And Property Interest Revenues 691 670 691 670 670 670 Intergovernmental Operating Grants 81,781 61,033 65,425 61,033 61,033 61,033 Charges For Fees And Services Refuse Charges 410 179 - 179 179 179 Miscellaneous Misc Merchandise 7,036 2,512 1,086 2,512 2,512 2,512 Other Misc Revenue 23,056 25,035 24,910 - - - Printed Materials 14,778 16,290 14,778 16,290 16,290 16,290 Total Revenues & Other Financing Sources 127,752$ 105,719$ 106,890$ 80,684$ 80,684$ 80,684$ Expenditures: Personnel 49,410 42,628 41,952 44,243 46,269 47,940 Services 30,551 56,452 15,611 14,246 14,453 14,663 Supplies 4,634 8,148 4,535 8,475 8,645 8,819 Capital Outlay - 23,857 20,000 58,000 - - Total Expenditures & Transfers Out 84,595$ 131,085$ 82,098$ 124,964$ 69,367$ 71,422$ Personnel Services - FTE 2012 2013 2014 Library Assistant Iii 0.50 0.50 0.50 Library Clerk 0.25 0.25 0.25 Total Personnel 0.75 0.75 0.75 Capital Outlay 2013 2014 Building Improvements - 30,000 Digital Signage Equipment - 15,000 Self Check Station 9,000 13,000 Teen Area 11,000 - Total Capital Outlay 20,000 58,000 Activity Summary 175 City of Iowa City Activity: Library Gifts and Bequests (550400)Fund: Library Gifts (1001) Division: Library Operations Department: Library 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: Use Of Money And Property Interest Revenues 624 686 624 686 686 686 Miscellaneous Contrib & Donations 78,111 44,814 54,000 50,000 50,000 50,000 Other Misc Revenue 988 3,074 988 3,074 3,074 3,074 Total Revenues & Other Financing Sources 79,723$ 48,574$ 55,612$ 53,760$ 53,760$ 53,760$ Expenditures: Services 47,209 12,700 1,738 2,225 2,263 2,302 Supplies 23,390 12,016 9,462 11,903 12,141 12,384 Capital Outlay 6,454 2,989 40,000 40,000 - - Sub-Total Expenditures 77,053 27,705 51,200 54,128 14,404 14,686 Transfers Out: Capital Project Fund - 2,886 - - - - Misc Transfers Out 7,575 - - - - - Sub-Total Transfers Out 7,575 2,886 - - - - Total Expenditures & Transfers Out 84,628$ 30,591$ 51,200$ 54,128$ 14,404$ 14,686$ Capital Outlay 2013 2014 Building Improvements - 40,000 Remodelling 40,000 - Total Capital Outlay 40,000 - Activity: Library Gifts - Materials (550500)Fund: Library Gifts (1001) Division: Library Operations Department: Library 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: Miscellaneous Contrib & Donations 112,286 94,344 95,000 90,000 90,000 90,000 Other Financial Sources Misc Transfers In 7,575 - - - - - Total Revenues & Other Financing Sources 119,861$ 94,344$ 95,000$ 90,000$ 90,000$ 90,000$ Expenditures: Supplies 525 - 567 - - - Capital Outlay 73,965 91,558 96,873 90,000 - - Total Expenditures & Transfers Out 74,490$ 91,558$ 97,440$ 90,000$ -$ -$ Capital Outlay 2013 2014 Adult Library Materials 70,000 70,000 Children's Library Materials 25,000 20,000 Total Capital Outlay 95,000 90,000 Activity Summary Activity Summary 176 LIBRARY FOUNDATION The mission of The Iowa City Public Library Friends Foundation is to generate private resources to support the Iowa City Public Library. The ICPL Friends Foundation is an IRS designated non-profit organization. Board members are our neighbors, business and community leaders. Each is dedicated to helping our Library provide the very best materials, programs and services. The Board of Directors and the Development Office of the Iowa City Public Library work together on Library fundraising efforts. The Library Foundation budgetary division accounts for personnel costs associated with the Foundation’s development activities. These activities were budgeted in fund 9105 in previous years. City expenditures are fully reimbursed by the Foundation. 2.0 FTE’s are budgeted in this division: Library Coordinator – Development, and a Senior Library Assistant. Staffing: FY2012 FY2013 FY2014 Adopted Total FTE’s 0.00 0.00 2.00 177 City of Iowa City Activity: Library Foundation Office (550600)Fund: Library Dvlp Off (Foundation) (1005) Division: Library Foundation Office (550600)Department: Library * Activity Prior to 2013 in Fund 9105 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: Miscellaneous Other Misc Revenue - - - 160,191 167,064 172,861 Total Revenues & Other Financing Sources -$ -$ -$ 160,191$ 167,064$ 172,861$ Expenditures: Personnel - - - 160,191 167,064 172,861 Total Expenditures & Transfers Out -$ -$ -$ 160,191$ 167,064$ 172,861$ Personnel Services - FTE 2012 2013 2014 Library Coord - Development 0.00 0.00 1.00 Sr Library Assistant 0.00 0.00 1.00 Total Personnel - - 2.00 Activity Summary 178 SENIOR CENTER OPERATIONS The Iowa City/Johnson County Senior Center is a department of the City of Iowa City and has been serving older adults, age 50 and above, since 1981. Located in a beautifully restored historic post office on the corner of Linn and Washington Streets in downtown Iowa City, the Center offers a full array of classes, activities, and volunteer opportunities which support independence and encourage involvement in the community. The Senior Center’s budget is organized into three activities: Administration, New Horizons Band, and Gifts & Memorials. Senior Center Administration Administration oversees and supports the operation of Center programs, building maintenance, volunteer service, and development. Administration also supports the activities of the Senior Center Commission. The Senior Center’s program components provide a variety of opportunities for education, social engagement, physical activity, and community involvement. Educational classes cover everything from literature and fitness classes to video production, music, and art education. Social engagement among participants and within the community is promoted. Classes, which are often open to non-members or intergenerational, incorporate time for participants to interact with each other. Volunteer groups are involved with community activities to teach, share information about The Center, and conduct fundraising activities. The AARP Tax Aide Program, University of Iowa Counseling Services, Volunteer Lawyers, Senior Health Insurance Information Program, Visiting Nurses Association, and Senior Nutrition Program all ensure that the community comes into The Center. Senior Center Programs (New Horizons Band) This activity accounts for the Iowa City New Horizons Band (IC-NHB). The Iowa City New Horizons Band was founded in January 1995. The IC-NHB’s mission is to provide the opportunity for all persons age 50 and older to learn and make music. In addition to the band itself, the IC-NHB will encourage entry-level group-music opportunities for members and nonmembers alike and facilitate the many current self-formed ensembles and those that will emerge. Gifts & Memorials This activity accounts for contributions and donations made to the Senior Center Gift Fund. 179 HIGHLIGHTS • There were 105,157 visits to Senior Center sponsored programs in FY12 • There were an additional 15,931 and 7,139 visits to The Center for the Senior Nutrition Program and other services & meetings, respectively • There were 313 classes, 83 special events, 28 performance groups, 101 groups & clubs, 55 volunteer opportunities, and 110 professional services offered at The Center • Membership climbed from 1,391 at the end of FY2011 to over 1,587 at the close of FY2012 • Over 580 volunteers provided services to support Center programming and the community Recent Accomplishments: • The Center earned a second, five-year accreditation from the National Institute of Senior Centers. Approximately 200 senior centers have been accredited nationwide; Iowa City’s facility is currently the only accredited senior center in the state of Iowa. • In September 2011, The Center celebrated its 30th Anniversary with a month-long series of programs supported by five separate community partners. Events included a Senior Art Exhibit, Membership Appreciation Dinner, dance, and film festival. Upcoming Challenges: • Work with volunteer members of the Steering Council and Working Committees, participants, Senior Center Commission, staff, and Friends of the Center to diversify The Center’s funding. • Upgrade interior of facility—flooring, window coverings, some furnishings, wall coverings and repairs—to create a safe, welcoming environment conducive to learning, relaxation, and social interaction. • Promote an environment of inclusion to increase the diversity of participant. Staffing: FY2012 FY2013 FY2014 Adopted Total FTE’s 6.50 6.50 6.50 GOALS, OBJECTIVES, and PERFORMANCE MEASURES Strategic Plan Goal: Coordinated Communication and Customer Service Orientation Department Goal: Continue to improve the currency, relevance, and appeal of the Center’s internet presence. Department Objective: Introduce new software that will facilitate online and in-person membership and parking sales, donations, class registration, program scheduling, communication, and publication of the program guide. 180 Performance Measures: Complete 25% of participant transactions online Number of participants receiving email newsletters Strategic Plan Goal: A Strong and Sustainable Financial Foundation Department Goal: To improve the stability and diversity of Center funding Department Objective: Increase the proportion of revenue generated through fees, grants, corporate sponsors, and fundraising Performance Measure: Cost-recovery percentage Goal FY12 Actual FY13 Estimated FY14 Budget 25% 25% 25% 30-35% Strategic Plan Goal: Coordinated Communication & Customer Service Orientation Department Goal: Increase cultural diversity among participants Department Objective: Use the scholarship program, public presentations, and Center programming to increase diversity Performance Measures: % of scholarship users among total membership Goal FY12 Actual FY13 Estimated FY14 Budget 10-12% 8% 10% 10-12% Number of culturally diverse programs Goal FY12 Actual FY13 Estimated FY14 Budget 6-12 6 6-12 6-12 Number of public presentations Goal FY12 Actual FY13 Estimated FY14 Budget 36 20 24 36 Goal FY12 Actual FY13 Estimated FY14 Budget 25% New measure 25% 25% Goal FY12 Actual FY13 Estimated FY14 Budget 500 New measure New measure 500 181 City of Iowa City Activity: Senior Center Administrations (570100)Fund: General (1000) Division: Senior Center Operations Department: Senior Center 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: General Revenues Subsidy 599,237 620,831 706,702 650,772 692,661 671,586 Use Of Money And Property Parking Ramp Revenue 17,400 17,663 20,520 22,000 22,000 22,000 Rents 2,125 1,539 2,125 1,539 1,539 1,539 Royalties & Commiss 304 299 304 299 299 299 Intergovernmental Local 28E Agreements 75,000 70,000 70,000 59,215 59,215 59,215 Charges For Fees And Services Culture & Recreation 42,167 42,283 61,554 56,427 56,427 56,427 Misc Charges For Svc 13,853 16,698 13,853 16,698 16,698 16,698 Miscellaneous Contrib & Donations 25,927 34,743 43,586 40,000 40,000 40,000 Misc Merchandise 11,614 12,491 11,614 12,491 12,491 12,491 Other Misc Revenue 5,415 5,483 10,300 27,500 27,500 27,500 Other Financial Sources Misc Transfers In 280 - 7,905 2,500 2,500 2,500 Sale Of Assets 284 836 - - - - Total Revenues & Other Financing Sources 793,606$ 822,866$ 948,463$ 889,441$ 931,330$ 910,255$ Expenditures: Personnel 464,905 519,362 518,543 541,271 556,698 571,074 Services 229,655 234,516 269,241 259,443 263,050 266,729 Supplies 62,844 55,734 68,780 50,727 51,582 52,452 Capital Outlay 29,657 6,410 84,739 38,000 60,000 20,000 Sub-Total Expenditures 787,061 816,022 941,303 889,441 931,330 910,255 Transfers Out: Intrfund Loan 6,545 6,844 7,160 - - - Sub-Total Transfers Out 6,545 6,844 7,160 - - - Total Expenditures & Transfers Out 793,606$ 822,866$ 948,463$ 889,441$ 931,330$ 910,255$ Personnel Services - FTE 2012 2013 2014 M. W. III - Senior Center 1.00 1.00 1.00 M.W. I - Senior Center 1.00 1.00 1.00 Operations Asst - Sr Center 1.00 1.00 1.00 Program Specialist - Sr Center 1.00 1.00 1.00 Receptionist - Sr Center 0.50 0.50 0.50 Senior Center Coordinator 1.00 1.00 1.00 Volunteer Specialist-Sr Center 1.00 1.00 1.00 Total Personnel 6.50 6.50 6.50 Capital Outlay 2013 2014 Addressable Alarm Panel 18,069 - Contracted Improvements - 15,000 Hot Steam Serving Table - 5,000 PC Hardware - 18,000 Senior Center Step Project 47,290 - Senior Center Step Supplemental 19,380 - Total Capital Outlay 84,739 38,000 Activity Summary 182 City of Iowa City Activity: Senior Center Programs (570200)Fund: Sr Center New Horizons Band (1004) Division: Senior Center Operations Department: Senior Center 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: Charges For Fees And Services Culture & Recreation 10,584 9,665 10,800 10,200 10,200 10,200 Miscellaneous Contrib & Donations 1,558 3,712 2,000 2,000 2,000 2,000 Misc Merchandise 44 47 80 70 70 70 Total Revenues & Other Financing Sources 12,186$ 13,424$ 12,880$ 12,270$ 12,270$ 12,270$ Expenditures: Personnel 7,825 6,756 9,306 7,577 7,577 7,577 Services 1,411 3,700 805 3,675 3,727 3,780 Supplies 4,341 2,262 2,820 1,932 1,969 2,007 Total Expenditures & Transfers Out 13,577$ 17,124$ 13,685$ 15,945$ 15,997$ 16,050$ Activity: Senior Center Gifts and Memori (570400)Fund: Sr Center Gift Fund (1003) Division: Senior Center Operations Department: Senior Center 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: General Fund Subsidy Use Of Money And Property Interest Revenues 74 71 74 71 71 71 Miscellaneous Contrib & Donations 3,711 745 - 1,000 1,000 1,000 Total Revenues & Other Financing Sources 3,785$ 816$ 74$ 1,071$ 1,071$ 1,071$ Transfers Out: Misc Transfers Out 280 - 7,905 2,500 2,500 2,500 Total Expenditures & Transfers Out 280$ -$ 7,905$ 2,500$ 2,500$ 2,500$ Activity Summary Activity Summary 183 184 GENERAL FUND COMMUNITY & ECONOMIC DEVELOPMENT Planning & Community Dev. Admin. Community Development Economic Development Urban Planning Neighborhood Services Human Services F Y 2 0 1 4 PLANNING & COMMUNITY DEVELOPMENT ADMINISTRATION Planning and Community Development (PCD) Administration provides professional oversight and support for the department’s operating divisions. The division’s personnel is comprised of the Planning and Community Development Director, Administrative Secretary, Engineering Technician, and Planning & Community Devlepment Clerk. The division acts as a liaison between the department, City Manager’s Office, and the City Council. The division ensures proper implementation of the elements of the City Council’s strategic plan pertinent to the department’s activities. Further, administration coordinates the PCD/MPOJC management team, administering unique capital, research, and/or policy-oriented projects as directed by the City Council. Staffing: FY2012 FY2013 FY2014 Adopted Total FTE’s 2.55 2.55 2.55 187 City of Iowa City Activity: Planning & Comm Dvlp Admin (610100)Fund: General (1000) Division: Planning & Comm Dvlp Admin (610100)Department: Planning & Community Dvlpmnt 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: General Fund Subsidy 264,652 290,469 298,528 307,208 313,751 320,539 Total Revenues & Other Financing Sources 264,652$ 290,469$ 298,528$ 307,208$ 313,751$ 320,539$ Expenditures: Personnel 242,646 262,679 269,089 273,557 279,790 286,259 Services 15,531 20,324 21,977 26,295 26,458 26,626 Supplies 5,362 7,466 7,462 7,356 7,503 7,654 Capital Outlay 1,113 - - - - - Total Expenditures & Transfers Out 264,652$ 290,469$ 298,528$ 307,208$ 313,751$ 320,539$ Personnel Services - FTE 2012 2013 2014 Administrative Secretary 0.55 0.55 0.55 Clerk/PCD 0.00 0.50 0.50 Engineering Technician 0.50 0.50 0.50 PCD Director 1.00 1.00 1.00 Planning & Comm Dev Clerk 0.50 0.00 0.00 Total Personnel 2.55 2.55 2.55 Activity Summary 188 COMMUNITY DEVELOPMENT Community Development staff are committed to providing Iowa City residents with access to safe and affordable housing, jobs and services. This is accomplished by coordinating efforts with local agencies, nonprofit organizations and other community partners, and by administering and coordinating activities relating to city, state, and federal housing and community development programs. Economic development activities include: • Neighborhood redevelopment • Entrepreneurial development • Working with financial institutions The Housing Rehabilitation program works to help residents maintain and update their homes by providing financial assistance to income eligible homeowners. The availability of affordable, low or no-interest loans provides lower income homeowners the opportunity to make repairs on their homes and ultimately helps to maintain Iowa City's housing stock. Funding is available through the federally-funded Community Development Block Grant (CDBG) and HOME Investment Partnership programs, and through the General Rehabilitation and Improvement Program (GRIP), which is funded by general obligation bonds. CDBG and HOME descriptions can be found in the Special Revenue Fund section of this budget. HIGHLIGHTS • 26 former rental properties have been acquired and restored to single family homes to date through the UniverCity Neighborhood Partnership, a cooperative effort between the City and the University of Iowa. Four more houses are in the program for FY13, with an expected twelve additional homes in FY14 (two funded through the Iowa City Housing Authority). Recent Accomplishments: • Secured EPA Urban Waters Program, Iowa Great Places and Iowa DNR grants to plan and design modifications to the Burlington Street dam that could create recreational opportunities such as whitewater rafting, boating, and integration with Iowa River Water Trail. Modifications would also reduce safety hazards associated with the low-head dam. • Completed flood buyouts in the Park View Terrace and Taft Speedway neighborhoods. 93 homes were purchased through the program, removing these properties from the flood plain. These areas will be returned to green space. The buyouts began in May 2009 and were funded through federal and state grant programs. 189 Upcoming Challenges: • Continue to promote the availability of affordable housing and assist local businesses despite decreasing CDBG and HOME funding. • Continue the Single Family New Home Construction Program. The program was implemented to replace housing stock that was lost in the 2008 flood. Funds are awarded by the Iowa Economic Development Authority. Staffing: FY2012 FY2013 FY2014 Adopted Total FTE’s 0.85 1.20 1.75 GOALS, OBJECTIVES, and PERFORMANCE MEASURES Strategic Plan Goal: Neighborhood Stabilization Department Goal: Invest in the City’s private residential building stock Department Objective: Stabilize neighborhoods through UniverCity and GRIP reinvestment programs Performance Measures: Number of rental properties converted to single family homes (UniverCity) Number of owner-occupied homes rehabilitated (GRIP) FY11/FY12 Actual FY 2013 Estimated FY 2014 Budget UniverCity 26 4 10 GRIP 19 16 14 190 City of Iowa City Activity: Community Development (610200)Fund: General (1000) Division: Community Development (610200)Department: Planning & Community Dvlpmnt 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: General Fund Subsidy Use Of Money And Property Interest Revenues 4,069 7,894 - 33,894 33,894 33,894 Intergovernmental State 28E Agreements - - 100,000 - - - Miscellaneous Contrib & Donations - - - 100,000 100,000 100,000 Other Financial Sources Loans 10,416 186,274 840,000 2,040,000 840,000 840,000 Sale Of Assets - - 850,000 2,000,000 850,000 850,000 Trans-GO Bonds - - 317,623 500,000 - - Total Revenues & Other Financing Sources 14,485$ 194,168$ 2,107,623$ 4,673,894$ 1,823,894$ 1,823,894$ Expenditures: Personnel 52,207 65,538 107,911 166,899 171,348 175,006 Services 2,716 568 619,009 413,602 417,130 420,746 Supplies 185 130 261 5,237 5,336 5,437 Capital Outlay - 170,000 1,000,000 2,500,000 800,000 800,000 Other Financial Uses - - 800,000 2,000,000 800,000 800,000 Sub-Total Expenditures 55,108 236,236 2,527,181 5,085,738 2,193,814 2,201,189 Transfers Out: GO Bond Abatement 10,026 20,052 40,000 40,000 40,000 40,000 Misc Transfers Out 31,141 - - - - - Sub-Total Transfers Out 41,167 20,052 40,000 40,000 40,000 40,000 Total Expenditures & Transfers Out 96,275$ 256,288$ 2,567,181$ 5,125,738$ 2,233,814$ 2,241,189$ Personnel Services - FTE 2012 2013 2014 Associate Planner 0.05 0.35 0.35 Community Development Coord 0.10 0.15 0.30 Housing Rehab Specialist 0.60 0.60 1.00 Program Asst - Comm Devel 0.10 0.10 0.10 Total Personnel 0.85 1.20 1.75 Capital Outlay 2013 2014 House Acquisitions for UniverCity (8) - 2,000,000 Loan repayment to Banks - UniverCity - 2,000,000 Rehab Costs of UniverCity Houses (8) - 500,000 Purchase of Homes 800,000 - Total Capital Outlay 800,000 4,500,000 Activity Summary 191 ECONOMIC DEVELOPMENT The Economic Development Division facilitates growing the community, increasing the property tax base, and creating jobs. The division serves as a resource for businesses operating in or considering operating in Iowa City. The Economic Development Division is the municipal office to contact when an individual or business requires assistance from the City of Iowa City regarding business activities. As a division of the Iowa City Department of Planning and Community Development, the Division has access to information and individuals throughout the city organization and will assist those involved in pursuing business endeavors. In addition to providing access to information throughout the city organization, the Economic Development Division compiles a database of economic and demographic information for the area. The Division can also direct individuals to other sources of information. Also prepared by the Division are various regional analyses, such as market area analyses and population projections. Working in cooperation with other city departments and the Iowa City Area Development Group, the Economic Development Division assists developers and prospective companies with specific commercial, office, and industrial development projects. This assistance ranges from helping businesses understand local regulations to determining available local public financial assistance for a specific firm. The Economic Development Division acts as a municipal resource for the business community. Recent Accomplishments: • Developed a new set of economic development processes and policies intended to streamline the development process and codify policies pertaining to public incentives. Upcoming Challenges: • Redevelopment of the City-owned property on the corner of College and Gilbert Streets. • Continue planning for future development in the Riverfront Crossings district south of downtown. Staffing: FY2012 FY2013 FY2014 Adopted Total FTE’s 1.00 1.00 1.00 192 City of Iowa City Activity: Economic Development (610500)Fund: General (1000) Division: Economic Development (610500)Department: Planning & Community Dvlpmnt 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: General Revenues Subsidy Other City Taxes Other City Taxes - - 186,382 235,304 235,304 235,304 Miscellaneous Other Misc Revenue 15,000 - 15,000 - - - Other Financial Sources Trans-Bus Type Funds 51,095 57,585 59,460 - - - Total Revenues & Other Financing Sources 66,095$ 57,585$ 260,842$ 235,304$ 235,304$ 235,304$ Expenditures: Personnel 105,286 120,891 123,428 131,843 138,230 144,849 Services 261,149 324,055 640,841 664,397 664,428 664,459 Supplies 808 679 861 706 720 734 Total Expenditures & Transfers Out 367,243$ 445,625$ 765,130$ 796,946$ 803,378$ 810,042$ Personnel Services - FTE 2012 2013 2014 Economic Development Coord 1.00 1.00 1.00 Total Personnel 1.00 1.00 1.00 Activity Summary 193 URBAN PLANNING The Urban Planning Division promotes sustainable growth and development within the city by establishing comprehensive plans and associated policies and regulations that ensure that the best qualities of the city’s residential, commercial, and employment areas are preserved and supported while promoting new development opportunities that will create long term value for the community. The division fulfills state statutory requirements pertaining to zoning, development, and historic preservation. The division also provides staffing for the following boards and commissions, which are associated with developmental regulations and zoning: • The Planning and Zoning Commission is charged with drafting and implementation of the zoning code and subdivision regulations in accordance with the Comprehensive Plan. Commission members review annexations and requests for rezoning and subdivision; making a final recommendation to City Council. • The Board of Adjustment reviews requests for special exceptions, variances and other appeals pertaining to the zoning code. • The Historic Preservation Commission conducts studies and implements regulations designed to promote the preservation of historic landmarks and districts. Urban Planning staff research these topics, provide planning services and make recommendations to these boards and commissions. Staff prepare the meeting agendas and minutes. Staff also administers the design review process for infill apartment buildings and urban renewal projects. HIGHLIGHTS • The Good Ideas campaign continues to gather input from the community to create a vision for how Iowa City will grow and develop over the coming decades. Your ideas can be shared online or at public planning workshops. View ideas, give thumbs up to ideas you like, and share your own at icgov.org/goodideas. Staffing: FY2012 FY2013 FY2014 Adopted Total FTE’s 3.50 2.50 2.50 194 City of Iowa City Activity: Urban Planning (610600)Fund: General (1000) Division: Urban Planning (610600)Department: Planning & Community Dvlpmnt 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: General Revenues Subsidy 322,774 289,480 290,583 301,687 307,371 313,675 Intergovernmental Other State Grants 10,297 - - - - - Charges For Fees And Services Building & Devlpmt 22,145 30,770 17,560 25,225 25,225 25,225 Miscellaneous Printed Materials 1,032 620 1,032 620 620 620 Total Revenues & Other Financing Sources 356,248$ 320,870$ 309,175$ 327,532$ 333,216$ 339,520$ Expenditures: Personnel 326,105 271,364 267,844 274,922 280,354 286,402 Services 27,563 47,601 38,796 50,517 50,730 50,947 Supplies 2,580 1,905 2,535 2,093 2,132 2,171 Total Expenditures & Transfers Out 356,248$ 320,870$ 309,175$ 327,532$ 333,216$ 339,520$ Personnel Services - FTE 2012 2013 2014 Associate Planner 2.50 1.50 1.50 Senior Planner 1.00 1.00 1.00 Total Personnel 3.50 2.50 2.50 Activity Summary 195 NEIGHBORHOOD SERVICES The Neighborhood Services Division provides a conduit between all City departments and the network of neighborhood associations within Iowa City, and facilitates the distribution of funds made available by the City Council for small-scale neighborhood improvements. Neighborhood Services supports and encourages citizens to help shape the future of their neighborhood. By assisting in the establishment of neighborhood associations, and coordinating with 33 neighborhood associations, this division seeks to encourage action by providing ideas and resources that help associations address their needs and interests within the goals of the larger community. The City Council has made funds available to neighborhood associations through the PIN (Program for Improving Neighborhoods) grant program, with $15,000 available, annually. Administration of this program involves making applications available to the neighborhoods, clarifying the administrative rules, assisting with project development, review by the Neighborhood Council, preparation of a recommendation to the City Council, formal approval by the City Council, execution of contract documents, and implementation of projects. HIGHLIGHTS • The Program for Improving Neighborhoods (PIN) funded several neighborhood initiatives, including supplies for the Fairmeadows community garden (Grant Wood Neighborhood Association), neighborhood parties (College Green, Melrose, Miller Orchard, Ty ‘n Cae, and Goosetown), and little free libraries throughout the City. Staffing: FY2012 FY2013 FY2014 Adopted Total FTE’s 1.00 1.00 1.00 GOALS, OBJECTIVES, and PERFORMANCE MEASURES Strategic Plan Goal: Neighborhood Stabilization Department Goal: Facilitate Communication & Cooperation between the City and the neighborhood associations Department Objective: Use PIN grants to promote family-friendly neighborhood events and activities Performance Measure: Number of events partially or fully funded through PIN grants FY12 Actual FY13 Estimated FY14 Budget 62 82 76 196 City of Iowa City Activity: Neighborhood Services (610700)Fund: General (1000) Division: Neighborhood Services (610700)Department: Planning & Community Dvlpmnt 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: General Revenues Subsidy 129,091 151,108 144,994 149,899 127,489 129,843 Use Of Money And Property Rents 220 782 220 - - - Miscellaneous Contrib & Donations 6,250 - - - - - Misc Merchandise 492 - - - - - Printed Materials 216 121 - - - - Total Revenues & Other Financing Sources 136,269$ 152,011$ 145,214$ 149,899$ 127,489$ 129,843$ Expenditures: Personnel 94,742 101,224 101,287 103,252 105,469 107,442 Services 31,129 23,417 24,038 20,025 20,366 20,715 Supplies 3,193 9,272 4,889 1,622 1,654 1,686 Capital Outlay 7,205 18,098 15,000 25,000 - - Sub-Total Expenditures 136,269 152,011 145,214 149,899 127,489 129,843 Personnel Services - FTE 2012 2013 2014 Associate Planner 1.00 1.00 1.00 Total Personnel 1.00 1.00 1.00 Capital Outlay 2013 2014 Maint Of The Public Art Pieces - 10,000 Neighborhood Pin Grant - 15,000 Pin Grant 15,000 - Total Capital Outlay 15,000 25,000 Activity Summary 197 HUMAN SERVICES The Human Services division coordinates with United Way of Johnson County and the Housing and Community Development Commission in providing funds for human service agencies. This division was new with the FY2013 budget proposal and assumes some of the duties previously provided by the Metropolitan Planning Organization of Johnson County’s Human Services Division. Aid to Agencies The City Council makes annual allocations to the area’s human service agencies as part of the budget process. This is reflected in the following schedule. These monies were accounted for in the General Fund’s Non-Operational Administration account in prior years. Donation Stations The City has also placed nine purple parking meters throughout downtown to serve as donation stations for local residents wishing to donate to local human service agencies serving the homeless. Contributions are made to such organizations as Shelter House, Crisis Center, Free Lunch, Free Medical Program, Community Mental Health, and United Action for Youth. Staffing: FY2012 FY2013 FY2014 Adopted Total FTE’s 0.00 0.15 0.15 198 FY2013 FY2014 Request FY2014 Adopted Human Service Agencies: 4 C's 2,000$ 2,000$ 1,850$ Arc of SEI 4,000 2,163 Big Brothers/Big Sisters 32,000 40,000 29,325 Compeer 5,000 6,000 3,313 Crisis Center 40,000 49,540 38,000 Domestic Violence Program 50,000 52,500 47,500 Elder Services Agency 52,000 60,000 48,819 Extend the Dream Foundation - 20,000 Not Eligible Free Lunch Program 2,000 2,000 2,000 Hillcrest Family Services - 4,000 - 8,000 8,000 8,000 IC Free Medical Clinic/Free Dental Clinic 7,500 10,000 7,500 ICCSD Family Resource Centers - 50,000 10,000 Johnson County Social Services - 10,000 6,000 Mayor's Youth Employment Program - 15,000 6,000 MECCA Services 18,950 33,022 16,880 Neighborhood Centers 60,000 70,000 51,000 Pathways Adult Daycare 4,879 5,000 4,000 Rape Victim Advocacy 12,000 15,400 10,325 Shelter House 36,500 64,500 32,525 The Dream Center - 39,300 - United Action for Youth (UAY)60,000 65,000 53,500 390,829$ 625,262$ 378,700$ (90,000) (100,000) (100,000) (23,856) (29,500) (29,500) 276,973$ 250,000$ 249,200$ Less direct funding from: Community Development Block Grant (CDBG) Water, Sewer and Stormwater Utility Billing Abatements General Fund Aid to Human Services Agencies: REQUESTS FOR AID TO AGENCIES Housing Trust Fund of Iowa City Total: Aid to Human Services Agencies Aid to Human Service Agencies funding is $378,700 for FY2014; with $249,200 budgeted from General Fund, $100,000 from Community Development Block Grant (CDBG), and $29,500 from Water, Sewer, and Stormwater utility billing abatements. 199 City of Iowa City Activity: Human Services (610820)Fund: General (1000) Division: Human Services (610820)Department: Planning & Community Dvlpmnt 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: General Revenues Subsidy - 35,831 290,707 265,175 265,476 265,782 Total Revenues & Other Financing Sources -$ -$ -$ -$ -$ -$ Expenditures: Personnel - - 13,912 12,291 12,542 12,797 Services - - 276,592 250,764 250,772 250,780 Supplies - 35,831 203 2,120 2,162 2,205 Total Expenditures & Transfers Out -$ 35,831$ 290,707$ 265,175$ 265,476$ 265,782$ Personnel Services - FTE 2012 2013 2014 Associate Planner 0.00 0.15 0.15 Total Personnel - 0.15 0.15 Activity: Donation Stations (610830)Fund: General (1000) Division: Human Services Department: Planning & Community Dvlpmnt 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: General Fund Subsidy Miscellaneous Contrib & Donations 3,035 1,224 2,000 1,000 1,000 1,000 Total Revenues & Other Financing Sources 3,035$ 1,224$ 2,000$ 1,000$ 1,000$ 1,000$ Expenditures: Services 780 1,000 2,000 (913) (951) (990) Total Expenditures & Transfers Out 780$ 1,000$ 2,000$ (913)$ (951)$ (990)$ Activity Summary Activity Summary 200 GENERAL FUND GENERAL GOVERNMENT City Council City Manager Communications Office City Clerk Human Resources City Attorney Human Rights Finance Department Tort Liability Insurance Non-Operational Administration Community Event Funding F Y 2 0 1 4 CITY COUNCIL The City has seven (7) Council members, who serve staggered, four-year terms. Four Council members are "at-large" and are nominated by all voters and elected by all voters. Although the three "district" Council members (Districts A, B, and C) are nominated solely by voters within their districts and any primary is held only within the district, they are elected by voters city-wide. Council elections are held in odd-numbered calendar years. Council members select the Mayor from among themselves at their first meeting of the calendar year after each city council election. The Mayor is a voting member of the council and has no veto power. The Mayor is the official representative of the City, presiding officer of the Council and its policy spokesperson. The Council appoints a City Manager, City Attorney and City Clerk. The City Manager serves as the Chief Administrative Officer of the City. Staffing: FY2012 FY2013 FY2014 Adopted Total FTE’s 7.00 7.00 7.00 203 City of Iowa City Activity: City Council (110100)Fund: General (1000) Division: City Council (110100)Department: City Council 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: General Revenues Subsidy 133,840 133,922 137,343 122,207 122,718 123,240 Miscellaneous Printed Materials - - 40 - - - Total Revenues & Other Financing Sources 133,840$ 133,922$ 137,383$ 122,207$ 122,718$ 123,240$ Expenditures: Personnel 55,922 57,282 56,797 55,085 55,085 55,085 Services 72,523 64,569 74,671 65,361 65,857 66,364 Supplies 2,732 2,368 5,915 1,761 1,776 1,791 Capital Outlay 2,663 9,703 - - - - Sub-Total Expenditures 133,840 133,922 137,383 122,207 122,718 123,240 Total Expenditures & Transfers Out 133,840$ 133,922$ 137,383$ 122,207$ 122,718$ 123,240$ Personnel Services - FTE 2012 2013 2014 City Council 7.00 7.00 7.00 Total Personnel 7.00 7.00 7.00 Activity Summary 204 CITY CLERK The City Clerk is the official recordkeeping office of the City, performing recordkeeping duties as prescribed by State Law, the City Charter, and the Municipal Code. The City Clerk is appointed by the City Council, reports directly to the Council and attends all City Council meetings. The City Clerk is charged with custody of deeds, contracts, and abstracts. The Clerk's office is responsible for the keeping of all ordinances, resolutions, minutes, and the City Code. The office publishes public notices, ordinances, and minutes as required by law. The City Clerk's office assists both staff and the general public in researching information. Taxi company licenses and driver authorization, dancing permits, outdoor service areas, cigarette licenses, beer/liquor licenses, and cemetery deeds are issued from the Clerk's office. City subdivision files, project files, the Domestic Partnership Registry, and an index of Council proceedings are also maintained in the office. The Clerk's office also provides staff support for the Police Citizens Review Board (PCRB). The Police Citizens Review Board, based on a citizen initiative, was established in 1997. The board reviews police policies, procedures, and practices and may recommend modifications to them. The PCRB also reviews reports prepared after investigation of complaints about alleged police misconduct and then issues its own written report. The Board is also required to maintain a central registry of complaints and holds at least one community forum each year for the purpose of hearing citizens’ views on the policies, practices and procedures of the Iowa City Police Department. Staffing: FY2012 FY2013 FY2014 Adopted Total FTE’s 4.00 4.00 4.00 205 City of Iowa City Activity: City Clerk (120100)Fund: General (1000) Division: City Clerk (120100)Department: City Clerk 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: General Revenues Subsidy 514,950$ 501,994$ 460,205$ 508,367$ 517,419$ 526,571$ Licenses And Permits Professional License 12,468 14,605 12,468 14,605 14,605 14,605 Miscellaneous Code Enforcement 1,500 3,300 1,500 3,300 3,300 3,300 Other Misc Revenue 10,089 10,445 10,089 10,413 10,413 10,413 Printed Materials 30 303 30 303 303 303 Total Revenues & Other Financing Sources 539,037$ 530,647$ 484,292$ 536,988$ 546,040$ 555,192$ Expenditures: Personnel 376,442 398,648 398,383 393,406 401,514 409,705 Services 156,174 124,134 78,987 132,134 132,915 133,710 Supplies 6,421 7,865 6,922 11,448 11,611 11,777 Total Expenditures & Transfers Out 539,037$ 530,647$ 484,292$ 536,988$ 546,040$ 555,192$ Personnel Services - FTE 2012 2013 2014 Administrative Secretary 1.00 1.00 1.00 City Clerk 1.00 1.00 1.00 Deputy City Clerk 1.00 1.00 1.00 License Specialist 1.00 1.00 1.00 Total Personnel 4.00 4.00 4.00 Police Citizen Review Board (120200)Fund: General (1000) Division: City Clerk Department: City Clerk Revenues & Other Financing Sources: General Revenues Subsidy 2,642$ 2,922$ 3,398$ 3,561$ 3,567$ 3,573$ Total Revenues & Other Financing Sources 2,642$ 2,922$ 3,398$ 3,561$ 3,567$ 3,573$ Expenditures: Services 2,642 2,922 3,398 3,561 3,567 3,573 Total Expenditures & Transfers Out 2,642$ 2,922$ 3,398$ 3,561$ 3,567$ 3,573$ Activity Summary Activity Summary 206 CITY ATTORNEY The City Attorney’s Office represents the City in court litigation and provides legal advice, opinions, and services to City staff, boards, and commissions. The City Attorney is appointed by the City Council and works at the direction of the City Council. The City Attorney supervises the City Attorney's Office, including four Assistant City Attorneys. In addition, the City Attorney acts as Chief Legal Counsel to the City Council, City Manager, the various City departments and staff, and most City commissions, committees and boards. The City Attorney also reviews and approves proposed City ordinances, resolutions, contracts, and other legal documents; oversees property acquisition needed for public improvements; prepares legal opinions for Council and City staff; and represents the City in litigation in which the City is involved, including violations of City ordinances. Staffing: FY2012 FY2013 FY2014 Adopted Total FTE’s 5.60 5.60 5.60 207 City of Iowa City Activity: City Attorney (130100)Fund: General (1000) Division: City Attorney (130100)Department: City Attorney 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: General Revenues Subsidy 500,070$ 575,224$ 566,625$ 611,277$ 630,291$ 649,957$ Miscellaneous Code Enforcement 610 409 610 409 409 409 Intra-City Charges 99,434 75,874 103,411 75,874 75,874 75,874 Other Misc Revenue 1,310 2,573 1,310 2,573 2,573 2,573 Total Revenues & Other Financing Sources 601,424$ 654,080$ 671,956$ 690,133$ 709,147$ 728,813$ Expenditures: Personnel 562,482 615,541 627,174 646,395 665,139 684,530 Services 28,261 30,864 35,155 35,568 35,675 35,783 Supplies 10,681 7,675 9,627 8,170 8,333 8,500 Total Expenditures & Transfers Out 601,424$ 654,080$ 671,956$ 690,133$ 709,147$ 728,813$ Personnel Services - FTE 2012 2013 2014 Administrative Secretary 1.00 1.00 1.00 Assistant City Attorney 2.00 2.00 2.00 City Attorney 0.60 0.60 0.60 First Asst City Attorney 1.00 1.00 1.00 Legal Assistant 1.00 1.00 1.00 Total Personnel 5.60 5.60 5.60 Activity Summary 208 CITY MANAGER The City Manager strives to ensure City services are provided in an efficient, responsible manner. Through effectively managing the City’s operating departments, the City Manager seeks to implement policy that is consistent with the preferences of Iowa City’s citizens, as reflected in the direction provided by the City Council. Further, the City Manager provides Council with information needed to make informed policy decisions. The City Manager is the chief administrative officer for the City and is appointed by the City Council, managing the City’s day-to-day operations under broad policy direction from Council. The City Manager supervises the activities of all City departments and advises the City Council on matters relating to planning, development, and municipal operations. The City Manager implements policy decisions of the City Council and enforces City ordinances through the management of the City’s operating departments and the administration of the City’s personnel system. The City Manager also oversees administration of City contracts, execution of public improvements, as well as construction, improvement, and maintenance of all City facilities. The City Manager prepares a proposed annual budget and submits it to the City Council for consideration and final approval consistent with State law, along with presenting policy and program recommendations to the City Council. The City Manager’s Office also administers the City’s lobbyist contract. The City’s lobbyist monitors legislative action that will impact the city, and works to affect legislation at the state level to protect the city’s interests, support its goals, and ensure state funding for local programs. The City Manager’s Office oversees the operations of four divisions within the department: the Communications Office, Human Resources, Human Rights, and Cable Television, which operates as an enterprise fund. Staffing: FY2012 FY2013 FY2014 Adopted Total FTE’s 3.00 3.00 3.00 209 City of Iowa City Activity: City Manager (210100)Fund: General (1000) Division: City Manager (210100)Department: City Manager 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: General Revenues Subsidy 470,574$ 577,182$ 521,242$ 549,187$ 560,537$ 572,115$ Miscellaneous Other Misc Revenue 4 5 - - - - Total Revenues & Other Financing Sources 470,578$ 577,187$ 521,242$ 549,187$ 560,537$ 572,115$ Expenditures: Personnel 400,218 507,942 411,073 445,444 456,630 468,042 Services 67,349 66,600 106,717 99,457 99,544 99,632 Supplies 3,011 2,645 3,452 4,286 4,363 4,441 Total Expenditures & Transfers Out 470,578$ 577,187$ 521,242$ 549,187$ 560,537$ 572,115$ Personnel Services - FTE 2012 2013 2014 Adm Assistant To City Manager 1.00 1.00 1.00 Assistant To The City Manager - - 1.00 Asst City Manager 1.00 1.00 - City Manager 1.00 1.00 1.00 Total Personnel 3.00 3.00 3.00 Activity Summary 210 COMMUNICATIONS OFFICE The Communications Office serves as the central point of contact for internal and external communications at the City. The communications team coordinates media efforts and informational and promotional campaigns for the City, maintains the City’s website and intranet, utilizes social media to promote City events and programs, and works closely with the Cable TV division on public programming. They coordinate with staff to educate citizens and fellow staff on policies and procedures, publicize events, and support customer service functions throughout the organization. The Communications Office also staffs the front lobby information desk, which serves as the customer service hub of City Hall. Staffing: FY2012 FY2013 FY2014 Adopted Total FTE’s 4.00 2.00 3.00 211 City of Iowa City Activity: Communications Office (210200)Fund: General (1000) Division: Communications Office (210200)Department: City Manager 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: General Revenues Subsidy 249,561$ 267,205$ 228,414$ 396,356$ 404,252$ 417,271$ Miscellaneous Intra-City Charges 15,261 19,036 15,871 - - - Total Revenues & Other Financing Sources 264,822$ 286,241$ 244,285$ 396,356$ 404,252$ 417,271$ Expenditures: Personnel 241,840 266,548 209,294 297,846 310,349 323,071 Services 17,618 16,383 20,129 74,312 74,362 74,413 Supplies 5,364 3,310 14,862 15,098 15,341 15,587 Capital Outlay - - - 9,100 4,200 4,200 Total Expenditures & Transfers Out 264,822$ 286,241$ 244,285$ 396,356$ 404,252$ 417,271$ Personnel Services - FTE 2012 2013 2014 Communications Assistant - - 1.00 Communications Coordinator - - 1.00 Document Services Supv 1.00 1.00 - Document Specialist 2.00 - - Electronic Communications Spec - - 1.00 Sr. Document Specialist 1.00 1.00 - Total Personnel 4.00 2.00 3.00 Capital Outlay 2013 2014 Software - 9,100 Total Capital Outlay - 9,100 Activity Summary 212 HUMAN RESOURCES The Human Resources Division provides quality, comprehensive Human Resources services to the City of Iowa City and its employees with integrity, responsiveness, and sensitivity to the employees of the City and other customer, consistent with appropriate best practices and legal requirements. The Human Resources Division strives to provide quality, comprehensive Human Resources services to the City of Iowa City and its employees in the areas of: • Employee and labor relations for approximately 1,000 City employees, both permanent and temporary • Collective bargaining and contract administration for three collective bargaining agreements: AFSCME, Police, and Fire unions • Civil Service compliance per Chapter 400 of the Code of Iowa • Comprehensive benefits administration for approximately 640 permanent employees • Internal and external recruitment for permanent and temporary positions in compliance with Chapter 400 of the Iowa Code, collective bargaining agreements, and Personnel Policies • Personnel policy development and administration • Administration of applicable state and federal employment laws Staffing: FY2012 FY2013 FY2014 Adopted Total FTE’s 4.00 4.00 3.00 213 City of Iowa City Activity: Human Resources (210300)Fund: General (1000) Division: Human Resources (210300)Department: City Manager 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: General Revenues Subsidy 448,803$ 410,016$ 502,300$ 488,766$ 506,015$ 523,675$ Charges For Fees And Services Misc Charges For Svc 110 120 110 120 120 120 Intra-City Charges 9,084 5,965 - - - - Other Misc Revenue 8 50 8 - - - Printed Materials 20 - 20 - - - Total Revenues & Other Financing Sources 458,025$ 416,151$ 502,438$ 488,886$ 506,135$ 523,795$ Expenditures: Personnel 313,268 327,267 349,092 332,269 347,871 363,851 Services 132,734 80,297 140,749 122,638 123,746 124,875 Supplies 12,023 7,186 12,597 33,979 34,518 35,069 Capital Outlay - 1,401 - - - - Total Expenditures & Transfers Out 458,025$ 416,151$ 502,438$ 488,886$ 506,135$ 523,795$ Personnel Services - FTE 2012 2013 2014 Human Resources Administrator - - 1.00 Human Resources Assistant - - 1.00 Human Resources Generalist - - 1.00 Personnel Administrator 1.00 1.00 - Personnel Assistant 2.00 2.00 - Personnel Generalist 1.00 1.00 - Total Personnel 4.00 4.00 3.00 Activity Summary 214 HUMAN RIGHTS The staff of the Human Rights Commission strives to ensure equal opportunity in education, employment, credit, housing, and public accommodation with efficiency and competency. The Human Rights Coordinator enforces the local antidiscrimination laws, receives, evaluates, investigates and makes recommendations on complaints of unlawful discrimination. Conducts training, prepares specialized materials including correspondence, brochures, and advertisements. Receives daily inquiries, makes public presentations, plans programs for both cable and the community, provides specialized reports to state agencies and serves as secretary and liaison to the Human Rights Commission. Other responsibilities include but are not limited to assisting the City in its compliance with local, state, and federal civil rights laws and reviewing contract compliance with the Equal Opportunity Program. The Human Rights Division receives, processes, and investigates complaints of unlawful discrimination. Responds to requests and concerns, provides assistance to the public, makes referrals to appropriate agencies as needed, and participates in training regarding civil rights and discrimination issues. The mission of the Human Rights Commission is to foster inclusiveness in the community by disseminating information to educate the public on illegal discrimination and civil rights. The Commission has the authority to make recommendations to the City Council for such further policy or legislation concerning discrimination as the Commission may deem necessary and desirable. In addition, the Commission organizes and plans programs of community need or concern by itself or in cooperation with other agencies both public and private whose purposes are not inconsistent with the Human Rights Ordinance. Staffing: FY2012 FY2013 FY2014 Adopted Total FTE’s 2.50 2.00 2.00 215 City of Iowa City Activity: Human Rights (210400)Fund: General (1000) Division: Human Rights (210400)Department: City Manager 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: General Revenues Subsidy 204,633$ 226,292$ 240,534$ 248,464$ 252,958$ 257,706$ Licenses And Permits Misc Lic & Permits 120 30 120 - - - Contrib & Donations 100 100 - - - - Other Misc Revenue 5,257 3,147 1,500 1,500 1,500 1,500 Total Revenues & Other Financing Sources 210,110$ 229,569$ 242,154$ 249,964$ 254,458$ 259,206$ Expenditures: Personnel 177,478 195,402 203,992 204,170 208,301 212,679 Services 28,053 30,122 33,707 40,825 41,089 41,359 Supplies 4,579 4,045 4,455 4,969 5,068 5,168 Total Expenditures & Transfers Out 210,110$ 229,569$ 242,154$ 249,964$ 254,458$ 259,206$ Personnel Services - FTE 2012 2013 2014 Human Rights Coordinator 1.00 1.00 1.00 Human Rights Investigator 1.50 1.00 1.00 Total Personnel 2.50 2.00 2.00 Activity Summary 216 FINANCE ADMINISTRATION Finance Administration provides direction and administrative support to departmental operating divisions. It supervises the preparation and dissemination of financial data for use by City Council and staff in making managerial decisions and coordinates the annual budget process. The division’s budget is organized into five activities: Administration, FEMA Disaster Assistance, Disaster Individual Assistance, Tort Liability, and Non-Operational Administration. Administration Administration monitors financial trends and provides analysis of budget to actual data and three-year financial projections. Staff provide oversight of long and short-term investment portfolios, cash flows and reserves, and oversees the preparation of general liability, fire & casualty, and workers compensation insurance specifications. Administration coordinates annual health and dental insurance renewals. Administration prepares the annual budget, three year financial plan, and five year capital improvement program and subsequent amendments thereof. FEMA Disaster Assistance This activity accounts for Federal Emergency Management Agency (FEMA) reimbursements for repairs to public facilities damaged in the June 2008 floods. Revenue includes State of Iowa matching funds. In addition to public facility repairs, reimbursements are also provided for some flood recovery services. Disaster Individual Assistance This activity accounts for expenses incurred from the June 2008 flood for which the City does not expect reimbursement. Tort Liability Chapter 384.12 of the Iowa State Code provides municipalities within the state of Iowa the legal authority with which to levy “a tax to pay the premium costs on tort liability insurance, property insurance, and any other insurance that may be necessary in the operation of the city, the costs of a self-insurance program, the costs of a local government risk pool and amounts payable under any self-insurance program, or local government risk pool.” The Tort Liability cost center accounts for General Fund’s contribution to the Risk Management Loss Reserve; general liability, fire and casualty and workers compensation premium costs. The account is administered by the Finance Department’s Revenue and Risk Manager. 217 Non-Operational Administration The Non-Operational Administration cost center facilities financial transactions which are non-operational in nature. Employee Benefits Levy: State code requires that a separate fund be established to account for revenue from the Employee Benefits Levy. Monies are then transferred into Non-Op Admin to cover General Fund’s share of Employee Benefit costs levied. Local Option Sales Tax: A one percent (1%) sales tax was approved by voter referendum in May, 2009. These funds are transferred out to the respective capital projects in FY2012 and 2013. The sunset for this tax is June 30, 2013. Aid to Human Service Agencies and Community / Economic Development grant funding were moved out of this cost center with the FY2013 budget proposal. HIGHLIGHTS • Maintained the City’s Aaa bond rating from Moody’s Investors Service Recent Accomplishments: • The City’s FY2013 budget document earned the GFOA Distinguished Budget Presentation Award. Upcoming Challenges: • Planning for the effects of commercial property tax reform at the state level. Staffing: GOALS, OBJECTIVES, and PERFORMANCE MEASURES Strategic Plan Goal: A Strong and Sustainable Financial Foundation Department Goal: Maintain the City’s Overall Financial Health Department Objective: Maintain the City’s Aaa Bond Rating Performance Measure: Moody’s Aaa Bond Rating FY2012 FY2013 FY2014 Adopted Total FTE’s 3.65 3.65 4.65 Goal FY12 Actual FY13 Estimated FY14 Target Maintain Aaa rating Yes Yes Yes 218 Strategic Plan Goal: A Strong and Sustainable Financial Foundation Department Goal: Maintain Adequate Fund Reserve Levels Department Objective: Maintain a General Fund unassigned fund balance of between 15% and 25% of General Fund expenditures Performance Measures: Unassigned General Fund balance on June 30 as a % of General Fund expenditures Measure Context: In response to an unassigned General Fund balance in excess of the City’s stated policy, at the close of FY2012 a budget amendment was drafted to repay internal loans with General Fund cash balance. Strategic Plan Goal: A Strong and Sustainable Financial Foundation Department Goal: Accurate and timely financial reporting Department Objective: Earn the GFOA Distinguished Budget Presentation Award Performance Measure: Budget Award Goal FY12 Actual FY13 Estimated FY14 Target 15%-25% 30% 25% 25% Goal FY12 Actual FY13 Actual FY14 Target Yes Did not apply Yes Yes 219 City of Iowa City Activity: Finance Adminstration (310100)Fund: General (1000) Division: Finance Adminstration (310100)Department: Finance 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: Taxes Levied On Property Taxes Current Taxes 21,766,882 22,441,703 23,490,686 24,090,079 24,570,251 25,059,884 Delinquent Property Taxes Delinquent Taxes 3,507 554 - - - - Other City Taxes Other City Taxes 405,707 421,220 370,639 411,080 416,768 422,541 Licenses And Permits Food & Liq Licenses 96,490 98,363 96,490 98,363 98,363 98,363 General Use Permits 38,679 40,765 38,680 40,765 40,765 40,765 Use Of Money And Property Interest Revenues 106,605 122,495 106,605 122,495 122,495 122,495 Intergovernmental Property Tax Credits 35,250 49,372 24,898 24,888 24,888 24,888 Miscellaneous Code Enforcement 390,783 442,897 390,783 442,897 442,897 442,897 Contrib & Donations 1,500 - - - - - Intra-City Charges 2,655,062 2,564,470 2,507,294 2,721,365 2,721,365 2,721,365 Other Misc Revenue 51 22 51 - - - Parking Fines 479,911 470,104 479,911 470,104 470,104 470,104 Other Financial Sources Misc Transfers In 4,490 - - - - - Sale Of Assets 1,000 - - - - - Trans-Bus Type Funds 18,000 18,000 18,000 18,414 18,414 18,414 Total Revenues & Other Financing Sources 26,003,917$ 26,669,965$ 27,524,037$ 28,440,450$ 28,926,310$ 29,421,716$ Expenditures: Personnel 264,628 316,178 325,409 401,952 413,636 425,471 Services 70,981 91,532 83,155 67,088 68,009 68,949 Supplies 1,617 4,073 1,686 4,041 4,123 4,206 Capital Outlay - 1,850 - - - - Sub-Total Expenditures 337,226 413,633 410,250 473,081 485,768 498,626 Transfers Out: Misc Transfers Out 14,455 - - - - - Sub-Total Transfers Out 14,455 - - - - - Total Expenditures & Transfers Out 351,681$ 413,633$ 410,250$ 473,081$ 485,768$ 498,626$ Personnel Services - FTE 2012 2013 2014 Administrative Secretary 0.25 0.25 0.25 Budget Management Analyst 1.00 1.00 2.00 Finance Director 0.90 0.90 0.90 (1) Management Analyst 0.50 0.50 0.50 Total Personnel 2.65 2.65 3.65 (1) Position Eliminated by Resolution May 2013, subsequent to FY14 Budget Adoption. Activity Summary 220 City of Iowa City Activity: FEMA Disaster Assistance (310720)Fund: General (1000) Division: FEMA Disaster Assistance (310720)Department: Finance 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: Intergovernmental Disaster Assistance - 1,101 - - - - Fed Intergovnt Rev 159,224 72,971 - - - - Other Financial Sources Insurance Recoveries 427,334 - - - - - Total Revenues & Other Financing Sources 586,558$ 74,072$ -$ -$ -$ -$ Expenditures: Personnel 31,597 4,803 - - - - Services 45,936 38,605 4,087 - - - Supplies 160 - 173 - - - Capital Outlay 41,928 36,269 - - - - Sub-Total Expenditures 119,621 79,677 4,260 - - - Transfers Out: Misc Transfers Out 295,026 - - - - - Sub-Total Transfers Out 295,026 - - - - - Total Expenditures & Transfers Out 414,647$ 79,677$ 4,260$ -$ -$ -$ Activity: Disaster Individual Assistance (310730)Fund: General (1000) Division: Disaster Individual Assistance (310730)Department: Finance 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: Use Of Money And Property Interest Revenues 12 29 - - - - Miscellaneous Other Misc Revenue 288 6,071 288 - - - Total Revenues & Other Financing Sources 300$ 6,100$ 288$ -$ -$ -$ Expenditures: Personnel 17,126 29,697 31,784 39,415 40,281 41,145 Services 30,263 9,645 3,155 2,155 2,159 2,163 Sub-Total Expenditures 47,389 39,342 34,939 41,570 42,440 43,308 Transfers Out: Misc Transfers Out 82,899 1,475 - - - - Sub-Total Transfers Out 82,899 1,475 - - - - Total Expenditures & Transfers Out 130,288$ 40,817$ 34,939$ 41,570$ 42,440$ 43,308$ Personnel Services - FTE 2012 2013 2014 Associate Planner 0.40 0.40 0.38 Total Personnel 0.40 0.40 0.38 Activity Summary Activity Summary 221 City of Iowa City Activity: Tort Liability (310630)Fund: General (1000) Division: Finance Administration Department: Finance 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: Taxes Levied On Property Taxes 1,119,406 961,434 907,298 869,033 888,572 908,634 Delinquent Property Taxes 180 24 - - - - Other City Taxes 20,868 18,041 16,456 15,062 15,287 15,540 Total Revenues & Other Financing Sources 1,140,454$ 979,499$ 923,754$ 884,095$ 903,859$ 924,174$ Expenditures: Personnel 104,209 113,766 117,550 123,177 126,263 129,069 Services 885,085 736,297 792,479 754,560 771,138 788,545 Supplies 11,200 4,789 12,096 4,981 5,081 5,183 Total Expenditures & Transfers Out 1,000,494$ 854,852$ 922,125$ 882,718$ 902,482$ 922,797$ Personnel Services - FTE 2012 2013 2014 Assistant City Attorney 1.00 1.00 1.00 Total Personnel 1.00 1.00 1.00 Activity Summary 222 City of Iowa City Activity: Non-Operational Admin (310710)Fund: General (1000) Division: Finance Administration Department: Finance 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: Taxes Levied On Property Taxes 4,964 - 2,754,570 2,824,819 2,881,135 2,938,561 Other City Taxes 8,691,481 8,949,784 8,648,747 2,719,472 320,140 320,817 Use Of Money And Property Interest Revenues - 220,433 - - - - Rents - 2,000 - 6,000 6,000 6,000 Miscellaneous Misc Merchandise 22 12 22 - - - Other Financial Sources Interfund Loans 678,096 882,222 - - - - Sale Of Assets - 804,380 - - - - Transfer-In from Employee Benefits 7,515,304 8,846,298 8,705,258 8,768,255 9,531,381 10,278,964 Total Revenues & Other Financing Sources 16,889,867$ 19,705,129$ 20,108,597$ 14,318,546$ 12,738,656$ 13,544,342$ Expenditures: Personnel 1,836 - - - - - Services 590,895 624,276 162,100 107,775 107,781 107,787 Supplies - 7,746 - 8,056 8,217 8,381 Capital Outlay 6,275 810 - - - - General Fund Contingency - - 288,690 367,000 357,000 367,000 Sub-Total Expenditures 599,006 632,832 450,790 482,831 472,998 483,168 Transfers Out: Capital Project Fund 2,081,108 952,341 30,128,942 2,675,000 275,000 275,000 General Levy 293,960 270,912 209,729 190,470 196,742 202,742 Misc Transfers Out: Transit Levy to Transit 41,185 77,387 2,803,317 2,869,291 2,926,275 2,984,378 Interfund Loans - 678,096 1,954,436 - - - Emergency Levy 4,997 - - - - - Sub-Total Transfers Out 2,421,250 1,978,736 35,096,424 5,734,761 3,398,017 3,462,120 Total Expenditures & Transfers Out 3,020,256$ 2,611,568$ 35,547,214$ 6,217,592$ 3,871,015$ 3,945,288$ Activity Summary 223 ACCOUNTING The Accounting and Reporting Division provides processing and reporting of all financial transactions for the City of Iowa City. The division also provides financial controls for departments to help ensure proper stewardship of public funds. Accounting provides services that support management decisions through timely and accurate processing and reporting of payroll, accounts payable, accounts receivable, and cash transactions. The division processes payments for goods and services and pays all vendors timely and accurately, taking advantage of any discounts offered, monitors the City’s debt and ensures accurate and timely principal and interest payments, and processes and distributes payroll for all City employees accurately and timely. Accounting f iles quarterly and annual payroll tax returns, receives unqualified opinions on the City’s annual audited financial statements and compliance with requirements described in OMB Circular A-133, and prepares a Comprehensive Annual Financial Report in conformance with GAAP that meets the requirements of the GFOA excellence in financial reporting program. The division also requests funds for City programs funded by Federal and State grants on a monthly basis and monitors these funds to ensure compliance with applicable laws and guidelines. Recent Accomplishments: • The City’s Comprehensive Annual Financial Report (CAFR) for FY2011 earned the Government Finance Officers Association (GFOA) Certificate of Achievement for Excellence in Financial Reporting for the 27th consecutive year. The Certificate is the highest form of recognition for excellence in state and local financial reporting. Upcoming Challenges: • Implementation of the City’s new ERP software Staffing: FY2012 FY2013 FY2014 Adopted Total FTE’s 8.00 8.00 8.00 224 GOALS, OBJECTIVES, and PERFORMANCE MEASURES Strategic Plan Goal: A Strong and Sustainable Financial Foundation Department Goal: Accurate and timely financial reporting Department Objective: Earn the GFOA Certificate of Achievement for Excellence in Financial Reporting Performance Measures: CAFR Certificate Goal FY11 Actual FY12 Target FY13 Target Yes Yes Yes Yes 225 City of Iowa City Activity: Accounting (310200)Fund: General (1000) Division: Accounting (310200)Department: Finance 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: General Revenues Subsidy 681,715$ 746,173$ 782,645$ 834,140$ 856,011$ 876,009$ Use Of Money And Property Interest Revenues - 26 - - - - Intergovernmental Local 28E Agreements 560 - - - - - Miscellaneous Intra-City Charges 728 375 757 375 375 375 Other Misc Revenue 3,954 4,519 59,884 4,517 4,517 4,517 Printed Materials 2 2 - - - - Special Assessments 3,322 1,740 - - - - Total Revenues & Other Financing Sources 690,281$ 752,835$ 843,286$ 839,032$ 860,903$ 880,901$ Expenditures: Personnel 522,849 580,294 663,943 680,325 700,267 718,298 Services 163,891 169,453 175,521 155,496 157,360 159,262 Supplies 3,541 3,088 3,822 3,211 3,276 3,341 Total Expenditures & Transfers Out 690,281$ 752,835$ 843,286$ 839,032$ 860,903$ 880,901$ Personnel Services - FTE 2012 2013 2014 Account Clerk - Acctng 1.00 1.00 1.00 Accountant - Payroll 1.00 1.00 1.00 Assistant Controller 1.00 1.00 1.00 Controller 1.00 1.00 1.00 Grant Accountant 1.00 1.00 1.00 Internal Auditor 1.00 1.00 1.00 Sr Accountant - Accounting 1.00 1.00 1.00 Sr Accounts Payable Clerk 1.00 1.00 1.00 Total Personnel 8.00 8.00 8.00 Activity Summary 226 PURCHASING The Purchasing Division provides quality service to City departments, protects the City’s legal interests, and acts responsibly on behalf of the public by maintaining the integrity of the City’s procurement system through the encouragement of open competition and the impartial and fair treatment of vendors. The Purchasing Division provides services to internal clients/staff and the general public in the following areas: • Develops and issues solicitations for the City’s procurement requirements for commodities and services – including Request for Bids, Request for Proposals, and Request for Quotes. • Administers contracts for commodity and services. • Assists with the procurement of office furniture, equipment, and supplies. • Assists with the transfer and sale of City’s Surplus Equipment, Vehicles, etc. - Participation in the State of Iowa Surplus Agreement for the sale of surplus equipment. • Administers City Procurement Card Program – Includes issuing cards, training internal clients, answering procurement card questions, and assisting with problem resolution. • Sorts and distributes incoming mail for the City’s departments and divisions. HIGHLIGHTS • A new purchasing policy was developed by staff and adopted by Council during FY2012 Staffing: FY2012 FY2013 FY2014 Adopted Total FTE’s 4.00 3.94 3.44 227 City of Iowa City Activity: Purchasing (310300)Fund: General (1000) Division: Purchasing (310300)Department: Finance 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: General Revenues Subsidy 317,365$ 318,315$ 345,940$ 297,984$ 305,645$ 313,502$ Miscellaneous Other Misc Revenue 4,087 5,523 4,087 5,523 5,523 5,523 Sale Of Assets - 24 - - - - Total Revenues & Other Financing Sources 321,452$ 323,862$ 350,027$ 303,507$ 311,168$ 319,025$ Expenditures: Personnel 304,282 304,374 327,310 283,639 291,180 298,914 Services 16,496 18,556 21,988 18,899 19,000 19,103 Supplies 674 932 729 969 988 1,008 Total Expenditures & Transfers Out 321,452$ 323,862$ 350,027$ 303,507$ 311,168$ 319,025$ Personnel Services - FTE 2012 2013 2014 Buyer I - Purchasing 1.00 1.00 0.94 Buyer II 1.00 1.00 1.00 Purchasing Agent 1.00 1.00 1.00 Purchasing Clerk 1.00 0.94 0.50 Total Personnel 4.00 3.94 3.44 Activity Summary 228 REVENUE The Revenue Division is responsible for the customer service, billing, and collection procedures for 25,500 City of Iowa City utility accounts and 200 Landfill accounts. The division also records and reconciles all City receipts and banking activity. The division strives to provide excellent customer service and timely and accurate billings to City and Iowa City utility and landfill customers, minimize revenue written off as uncollectible, and accurately record all customer receipts. Staffing: GOALS, OBJECTIVES, and PERFORMANCE MEASURES Strategic Plan Goal: Coordinated Communication & Customer Service Orientation Department Goal: Improve customer service through expanded payment/service request options Department Objective: Increase the number of transactions conducted online Performance Measures: Web Start/Stop Service Payment Method FY2012 FY2013 FY2014 Adopted Total FTE’s 7.88 7.88 7.88 FY11 Actual FY12 Actual % Change Customer Transactions 3,801 4,242 11.60% FY11 Actual FY12 Actual % Change Register Transactions 303,038 298,262 (7.05%) Web Transactions 74,889 83,811 11.91% Web % of Total 24.71% 28.10% 13.71% 229 City of Iowa City Activity: Revenue (310400)Fund: General (1000) Division: Revenue (310400)Department: Finance 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: General Revenues Subsidy 921,599$ 945,503$ 986,605$ 934,270$ 944,519$ 961,723$ Charges For Fees And Services Water Charges 7,240 6,680 7,240 6,680 6,680 6,680 Miscellaneous Misc Merchandise 395 340 - - - - Other Misc Revenue (3,660) 493 959 364 364 364 Other Financial Sources Sale Of Assets - 356 - - - - Total Revenues & Other Financing Sources 925,574$ 953,372$ 994,804$ 941,314$ 951,563$ 968,767$ Expenditures: Personnel 550,144 589,509 586,350 587,700 599,913 612,512 Services 369,140 353,951 402,351 349,010 346,954 351,465 Supplies 6,290 4,616 6,103 4,604 4,696 4,790 Capital Outlay - 5,296 - - - - Total Expenditures & Transfers Out 925,574$ 953,372$ 994,804$ 941,314$ 951,563$ 968,767$ Personnel Services - FTE 2012 2013 2014 Cashier - Revenue 1.38 1.38 1.38 Customer Service Rep - Revenue 5.00 5.00 5.00 Revenue & Risk Manager 0.50 0.50 0.50 Sr Accountant - Revenue 1.00 1.00 1.00 Total Personnel 7.88 7.88 7.88 Activity Summary 230 GOVERNMENTAL ACTIVITIES SPECIAL REVENUE FUNDS Community Development Block Grant H.O.M.E. Program Road Use Tax Street System Maintenance Other Shared Revenue Energy Efficiency & Conservation Block Block Grant UniverCity Neighborhood Partnerships Metropolitan Planning Organization of Johnson County (MPO) Employee Benefits Peninsula Apartments Tax Increment Financing (TIF) Districts General Rehabilitation & Improvement Program (GRIP) Downtown Self Supporting Municipal Improvement District (SSMID) F Y 2 0 1 4 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUND Community Development Block Grant (CDBG) funds are provided to the City of Iowa City on an annual basis from the U.S. Department of Housing and Urban Development. CDBG funds are used throughout the community to address the needs of lower income citizens. CDBG funds may be used for a variety of activities (e.g. public services, public facilities, housing, economic development, fair housing, and job training). The CDBG fund has a budgeted ending cash balance of $122,495 in fiscal year 2014 versus an estimated ending cash balance of ($218,675) in fiscal year 2013. The increase is related to the timing of grant revenues. Revenue: 88% of revenue comes from Federal grants, with most of the remainder from loan repayments. Expenditures: FY14 adopted expenditures represent a 34.9% decline. Most of the reduction represents a decrease in services. 1% 88% 0% 11% FY14 Estimated - $1,192,499 Interest Revenue Federal Grants Misc Loan Repayment 27% 73% 0% FY14 Adopted - $851,329 Personnel Services Supplies 233 City of Iowa City 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Cash Balance, July 1 (220)$ 1,883,213$ 386,694$ (218,675)$ 122,495$ 422,556$ Revenues & Other Financing Sources: Use Of Money And Property Interest Revenues 835 8,733 835 8,733 8,733 8,733 Intergovernmental Federal Intergovernmental Revenue 652,809 98,638 605,000 1,045,000 1,045,000 1,045,000 Miscellaneous Other Misc Revenue 2,338 2,773 2,338 2,766 2,766 2,766 Other Financial Sources Loans 2,094,900 798,998 95,000 136,000 102,000 - Total Revenues & Other Financing Sources 2,750,882$ 909,142$ 703,173$ 1,192,499$ 1,158,499$ 1,056,499$ Expenditures: CDBG & CDBG Rehab 867,449 2,405,661 1,308,542 851,329 858,438 864,173 Total Expenditures & Transfers Out 867,449$ 2,405,661$ 1,308,542$ 851,329$ 858,438$ 864,173$ Cash Balance, June 30 1,883,213$ 386,694$ (218,675)$ 122,495$ 422,556$ 614,882$ Restricted / Committed /Assigned Unassigned Balance 1,883,213$ 386,694$ (218,675)$ 122,495$ 422,556$ 614,882$ % of Expenditures 217%16%-17%14%49%71% CDBG & CDBG Rehab (2100) Fund Summary 234 CDBG OPERATIONS The mission of Community Development Block Grant operations is to develop viable urban communities by providing decent housing, a suitable living environment, and economic opportunities, principally for persons of low and moderate incomes. As part of the Department of Planning and Community Development, the Community Development office is responsible for administering and coordinating activities relating to federal, state, and local community development programs. This includes Community Development Block Grant (CDBG) programs. CDBG funds are used to acquire property, construct new buildings, rehabilitate existing buildings and owner-occupied homes, operate service agencies, and encourage micro-enterprise development. Community Development staff coordinate with local service agencies, small businesses, and lenders in the administration of these programs. The City created a citizen advisory group, the Housing and Community Development Commission (HCDC), in 1995, to assess Iowa City’s community development needs for housing, jobs and services for low and moderate income residents, and to promote public and private efforts to meet such needs. HCDC leads the CDBG/HOME allocation process to determine what projects will be awarded funds based on priorities established in CITY STEPS, Iowa City’s Consolidated Plan for Housing, Jobs and Services for Low‐Income Residents. HIGHLIGHTS  Over $32 million in CDBG funds have been invested in Iowa City since 1974  In FY12, programs leveraged $896,263 in private and public funds  In FY12, programs assisted 1,995 persons who are homeless with support services and shelter upgrades  Provided operational funding to non-profits that assisted 10,849 persons during fiscal year 2012 FY13 projects are identified in the FY13 Annual Action Plan at www.icgov.org/actionplan. The CDBG and HOME allocation process, including the public input process can be found in the City’s Citizen Participation Plan. Textures Salon (left) is a past recipient of CDBG micro- enterprise funding. FY12 CDBG Economic Development low-interest loans were approved for: Trumpet Blossom Café, Molly’s Cupcakes, and IBlitz Boxing & Fitness Club. Combined, these businesses are expected to create or retain 16 full-time equivalent positions. 235 Recent Accomplishments  Economic Development Fund – Reviewed seven applications; funded three businesses that expect to create 16.0 FTEs. Staff continued to market the fund to the community and local lenders  Rehabilitated 23 owner occupied homes  Constructed and sold three homes to income eligible homebuyers  Completed improvements to nine non- profits facilities. The mission of these agencies includes assisting those with disabilities, the youth, with substance abuse problems, those in crisis and those in need of health services. Upcoming Challenges:  Continue to provide housing, jobs and services to low-moderate income residents despite decreasing CDBG and HOME funding. Staffing: FY2012 FY2013 FY2014 Adopted Total FTE’s 2.63 2.63 2.48 GOALS, OBJECTIVES, and PERFORMANCE MEASURES Strategic Plan Goal: Economic and Community Development Department Goal: Allocate grant and City funds to serve the needs of low-to- moderate income residents in the following areas: housing, homelessness, and community and economic development Department Objective: Create/enhance suitable living environments, provide decent housing, and create economic development opportunities Performance Measures: CDBG Funds Only FY11 FY12 FY13 (Est) Funds Spent $865,109 $2,402,893 $1,248,131 Local, State & Other Funds Leveraged $3,688,070 $896,263 $981,268 Housing Units Assisted 28 26 21 Public Facilities Assisted 5 10 6 Persons Receiving Services 2,882 11,478 420 Businesses Assisted in Creating Low- Moderate Income Jobs 2 2 2 236 City of Iowa City Activity: Community Development Block Grant (610300)Fund: CDBG & CDBG Rehab (2100) Division: Community Development Department: Planning & Community Dvlpmnt 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: Use Of Money And Property Interest Revenues 835 8,733 835 8,733 8,733 8,733 Intergovernmental Federal Intergovernmental Revenue 652,809 98,638 605,000 1,045,000 1,045,000 1,045,000 Miscellaneous Other Misc Revenue 2,338 2,773 2,338 2,766 2,766 2,766 Other Financial Sources Loans 2,094,900 798,998 95,000 136,000 102,000 - Total Revenues & Other Financing Sources 2,750,882$ 909,142$ 703,173$ 1,192,499$ 1,158,499$ 1,056,499$ Expenditures: Personnel 183,237 193,086 228,695 227,592 234,144 239,301 Services 681,375 2,210,203 1,078,463 619,186 619,652 620,137 Supplies 1,287 722 1,384 4,551 4,642 4,735 Capital Outlay 1,550 1,650 - - - - Total Expenditures & Transfers Out 867,449$ 2,405,661$ 1,308,542$ 851,329$ 858,438$ 864,173$ Personnel Services - FTE 2012 2013 2014 Administrative Secretary 0.25 0.25 0.25 Associate Planner 0.45 0.25 0.20 Community Development Coord 0.45 0.40 0.50 Housing Rehab Specialist 1.20 1.20 1.00 Program Asst - Comm Development 0.53 0.53 0.53 Total Personnel 2.88 2.63 2.48 Activity Summary 237 HOME PROGRAM FUND The HOME Program Fund accounts for HOME Investment Partnerships program (HOME) funds that are provided to the City on an annual basis from the U.S. Department of Housing and Urban Development. Budgeted cash balance at the end of fiscal year 2014 is $182,414 which is a 110.8% increase from the fiscal year 2013 estimate. This is primarily due to a reduction in program expenditures. Revenue: 82% of HOME revenue is from Federal grants with most of the remainder from loan repayments. Expenditures: FY14 proposed expenditures represent a 14.3% decrease from FY13 estimated expenditures. 82% 4% 14% FY14 Estimated - $700,000 Federal Grants Interest Loan Repayment 9% 91% 0% FY14 Adopted - $604,132 Personnel Services Supplies 238 City of Iowa City 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Cash Balance, July 1 (3,396)$ 44,783$ (4,358)$ 86,546$ 182,414$ 276,100$ Revenues & Other Financing Sources: Use Of Money And Property Interest Revenues 19 22,721 19 25,000 25,000 25,000 Intergovernmental Fed Intergovnt Rev 862,299 688,241 685,874 575,000 575,000 575,000 Other Financial Sources Loans 210,929 104,696 110,000 100,000 100,000 100,000 Total Revenues & Other Financing Sources 1,073,247$ 815,658$ 795,893$ 700,000$ 700,000$ 700,000$ Expenditures: HOME Program 944,754 827,052 704,989 604,132 606,314 607,961 Sub-Total Expenditures 944,754$ 827,052$ 704,989$ 604,132$ 606,314$ 607,961$ Transfers Out: Misc Transfers Out 80,314 37,747 - - - - Sub-Total Transfers Out 80,314 37,747 - - - - Total Expenditures & Transfers Out 1,025,068$ 864,799$ 704,989$ 604,132$ 606,314$ 607,961$ Cash Balance, June 30 44,783$ (4,358)$ 86,546$ 182,414$ 276,100$ 368,139$ Restricted / Committed /Assigned Unassigned Balance 44,783$ (4,358)$ 86,546$ 182,414$ 276,100$ 368,139$ % of Expenditures 4%-1%12%30%46%61% HOME Program (2110) Fund Summary 239 HOME PROGRAM OPERATIONS The mission of the HOME Investment Partnership program is to provide safe, decent, affordable housing. HOME Investment Partnerships program (HOME) funds are provided to the City of Iowa City on an annual basis from the U.S. Department of Housing and Urban Development. HOME funds are used throughout the community to address the housing needs of lower income citizens. This is accomplished through:  Acquisition of land and buildings  Rehabilitation of existing housing  Tenant-based rental assistance  New construction of owner-occupied and rental housing HIGHLIGHTS  Over $10 million in HOME funds invested in Iowa City since 1994  In FY12, the program leveraged $3,184,232 in private and public funds  The program also provided down payment assistance to 20 households, tenant based rental assistance to 21 families, and operational funds to a nonprofit organization to support affordable housing activities in fiscal year 2012 FY13 projects are identified in the FY13 Annual Action Plan at www.icgov.org/actionplan. The CDBG and HOME allocation process, including the public input process can be found in the City’s Citizen Participation Plan. Recent Accomplishments:  Comprehensive rehabilitation completed for three owner occupied homes  Constructed and sold three homes to income eligible homebuyers Upcoming Challenges:  Securing funds to provide affordable, decent housing in a high land cost community despite decreasing CDBG and HOME funding Staffing: FY2012 FY2013 FY2014 Adopted Total FTE’s 0.95 0.70 0.50 240 GOALS, OBJECTIVES, and PERFORMANCE MEASURES Strategic Plan Goal: Neighborhood Stabilization Department Goal: Allocate grant and City funds to provide safe, decent, affordable housing for low-moderate income residents. Department Objective: Create/enhance suitable living environments and provide decent, affordable housing opportunities. Performance Measure: HOME Funds Only FY11 FY12 FY13 (Est) Funds Spent $1,025,067 $864,797 $546,191 Local, State & Other Funds Leveraged $6,597,045 $3,184,232 $649,647 Housing Units Assisted 47 47 31 BEFORE AFTER Owner-occupied Housing Rehabilitation 241 City of Iowa City Activity: HOME (610400)Fund: HOME Program (2110) Division: Community Development Department: Planning & Community Dvlpmnt 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: Use Of Money And Property Interest Revenues 19 22,721 19 25,000 25,000 25,000 Intergovernmental Fed Intergovnt Rev 862,299 688,241 685,874 575,000 575,000 575,000 Other Financial Sources Loans 210,929 104,696 110,000 100,000 100,000 100,000 Total Revenues & Other Financing Sources 1,073,247$ 815,658$ 795,893$ 700,000$ 700,000$ 700,000$ Expenditures: Personnel 65,385 89,092 78,483 52,452 54,303 55,604 Services 879,369 737,960 626,506 549,780 550,073 550,380 Supplies - - - 1,900 1,938 1,977 Sub-Total Expenditures 944,754$ 827,052$ 704,989$ 604,132$ 606,314$ 607,961$ Transfers Out: Misc Transfers Out 80,314 37,747 - - - - Sub-Total Transfers Out 80,314 37,747 - - - - Total Expenditures & Transfers Out 1,025,068$ 864,799$ 704,989$ 604,132$ 606,314$ 607,961$ Personnel Services - FTE 2012 2013 2014 Associate Planner 0.50 0.25 0.30 Community Development Coord 0.45 0.45 0.20 Total Personnel 0.95 0.70 0.50 Activity Summary 242 ROAD USE TAX FUND The Road Use Tax fund accounts for revenue sharing from state taxes related to transportation (road use taxes). Road use taxes include gasoline taxes, weight taxes, and license fees collected through a state and deposited into the Iowa Road Use Tax Fund (RUTF). After some off-the-top diversions, receipts into the RUTF are distributed according to a formula of 47.5 percent for the state primary road system, 24.5 percent for secondary county roads, 8 percent for farm-to-market county roads, and 20 percent for city streets. In 2008, an additional source of state revenue was established through legislation creating a separate “TIME-21” funding stream. This revenue is dedicated primarily to maintenance and construction of certain primary highways in the state (60 percent), but also of secondary roads (20 percent) and municipal streets (20 percent). The new revenue stream was created by changing certain vehicle registration fees and schedules and by increasing trailer and title fees. The road use tax funds are allocated to cities on a per capita basis. The population counts used for distribution are based on the U.S. Census Bureau figures, which are updated every ten years. The 2010 census was finalized in the summer of 2011 and resulted in an increase in the City’s population from 62,220 in 2000 to 67,862 in 2010. This result caused the City’s road use revenues to take a step-up during fiscal year 2012. The city use of these funds is restricted for street and storm sewer maintenance, repair, and construction. This includes engineering, street lighting, streets signs and signals, snow removal, street cleaning, right-of-way maintenance, and related activities. Road Use Tax Fund cash balance on June 30, 2012 was $1.6 million, an increase of 255% over the FY2011 year-end balance. FY13 projected cash balance is a 9.6% decrease compared to FY12; FY14 projected cash balance represents a 32% increase over FY13. FY12 fund balance increase reflects the growth in the City’s share of the road use revenues as well as a change in how some capital projects are funded. Several projects formerly funded through RUT revenue have been funded through other sources. FY12 Cash balance is 28% of FY12 expenditures. *FY13 and FY14 figures are estimates. FY10 FY11 FY12 FY13*FY14* Cash Balance $1,202,777 $459,894 $1,632,521 $1,476,219 $1,957,306 $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 Unassigned Cash Balance 243 Revenue: The Road Use Tax fund revenue consists of state shared road use tax revenues, transfers in from the City’s employee benefits fund, and other miscellaneous revenues. In FY14, Iowa City road use tax revenue is projected to be over $6.5 million, a 2.66% increase over the FY13 estimated revenue. The FY13 estimate is a 1.05% decrease from FY12 revenue. Expenditures: FY14 budgeted expenditures excluding transfers out are a 3.9% decrease from the FY13 estimated expenditures. This is primarily due to reductions supply and capital outlay budgets. 93% 6% 1% FY14 Estimated - $7,013,793 Road Use Tax Employee Benefits Levy Misc 48% 32% 16% 4% FY14 Adopted - $5,669,459 Personnel Services Supplies Capital Outlay 244 City of Iowa City 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Cash Balance, July 1 1,202,790$ 459,894$ 1,632,521$ 1,476,219$ 1,957,306$ 2,521,079$ Revenues & Other Financing Sources: Intergovernmental Other State Grants 12,595 - - - - - Road Use Tax 5,890,842 6,447,020 6,379,028 6,548,683 6,650,476 6,752,269 Charges For Fees And Services Building & Devlpmt 28,846 19,489 28,846 30,000 30,000 30,000 Miscellaneous Misc Merchandise 1,432 2,188 1,432 2,188 2,188 2,188 Other Misc Revenue 27,073 34,816 2,144 27,445 27,445 27,445 Other Financial Sources Sale Of Assets 3,804 - - - - - Trans-Govt Activities 398,954 416,369 425,659 405,477 414,765 424,083 Total Revenues & Other Financing Sources 6,363,546$ 6,919,882$ 6,837,109$ 7,013,793$ 7,124,874$ 7,235,985$ Expenditures: Road Use Tax Administration 2,214 2,489 77,214 77,489 77,489 2,489 Sidewalk Inspection 61,217 35,474 83,831 82,712 82,809 82,907 Traffic Engineering 1,603,738 1,570,987 1,556,048 1,532,486 1,557,319 1,582,684 Streets System Maintenance 3,882,476 3,607,748 4,182,700 3,976,772 3,970,884 4,045,331 Sub-Total Expenditures 5,549,645$ 5,216,698$ 5,899,793$ 5,669,459$ 5,688,501$ 5,713,411$ Transfers Out: Capital Project Fund 1,318,824 222,785 805,479 565,000 565,000 1,065,000 Misc Transfers Out 237,973 307,772 288,139 298,247 307,600 316,000 Sub-Total Transfers Out 1,556,797 530,557 1,093,618 863,247 872,600 1,381,000 Total Expenditures & Transfers Out 7,106,442$ 5,747,255$ 6,993,411$ 6,532,706$ 6,561,101$ 7,094,411$ Cash Balance, June 30 459,894$ 1,632,521$ 1,476,219$ 1,957,306$ 2,521,079$ 2,662,653$ Restricted / Committed /Assigned Unassigned Balance 459,894$ 1,632,521$ 1,476,219$ 1,957,306$ 2,521,079$ 2,662,653$ % of Expenditures 6%28%21%30%38%38% Road Use Tax (2200) Fund Summary 245 STREETS DIVISION (RUTF) OPERATIONS The mission of the Streets Division is to provide a high quality driving surface on city streets and bridges during all seasons of the year, and to maintain and optimize traffic control to accommodate efficient and safe traffic movement. The division’s budget is organized into four activities: Road Use Tax Administration, Traffic Engineering, Streets System Maintenance, and Sidewalk Inspection. The Road Use Tax Fund accounts for the activity of the Streets Division. Road Use Tax Administration Road Use Tax Administration accounts for Road Use Tax receipts, receipt of the Streets Division’s portion of the Employee Benefits Levy, and costs associated with an annual audit and loss reserve payment. Sidewalk Inspection Iowa City is divided into ten geographical areas for sidewalk inspection. Each year, the sidewalks in one of those ten areas are thoroughly inspected in accordance with the criteria established by the City Engineer to determine if sidewalk repairs are necessary. Traffic Engineering Traffic Engineering staff coordinate and maintain traffic signals and signage, traffic and pedestrian signs, traffic, bicycle, and pedestrian street painting, street lighting and poles. Streets System Maintenance Street crews provide maintenance and repair of the City’s concrete, asphalt, and brick streets, provide maintenance and repair to culverts, catch basins, and other City right of way property, street sweeping, leaf vacuuming, and snow plowing. HIGHLIGHTS  The Leaf Vacuum Program serves all Iowa City residences and businesses that are adjacent to public streets.  Streets in the downtown area are swept every Thursday evening into Friday morning during spring, summer, and fall seasons.  City alleys in the downtown area are swept every Monday morning during spring, summer, and fall seasons.  Response time to the majority of potholes reported during regular business hours is no more than two hours.  The Streets Division was able to assist with clearing debris and tree growth from bridges and box culverts throughout the City. 246 Recent Accomplishments:  Successful completion of approximately 70% of the required retroreflectivity standards throughout Iowa City  Traffic Engineering staff have successfully completed additional signal interconnect locations  The Streets Division has acquired a third street sweeper for seasonal use  Due to excellent weather conditions this past construction season, considerable progress was made on the street repair/rehabilitation list  Assisted with Stormwater Management projects Upcoming Challenges:  Limited road use tax revenues inhibit our ability to perform adequate preventive maintenance  This deferred maintenance will result in poorer pavement quality and increased demand for patching and temporary repairs Staffing: FY2012 FY2013 FY2014 Adopted Total FTE’s 29.65 29.65 29.65 GOALS, OBJECTIVES, and PERFORMANCE MEASURES Strategic Plan Goal: Coordinated Communication & Customer Service Orientation Department Goal: Complete Retroreflectivity Standards Department Objective: Continue sign replacements – complete within 3 years Performance Measure: Signs replaced FY10 FY11 FY12 FY13 Estimated FY14 Target 2,904 3,191 5,257 5,240 5,000 247 Strategic Plan Goal: Coordinated Communication & Customer Service Orientation Department Goal: Provide Leaf Removal to Residents and Businesses Department Objective: Continue leaf vacuum program Performance Measures: Leaf pickup loads Strategic Plan Goal: Economic and Community Development Department Goal: Provide Street Maintenance and Repairs Department Objective: Efficiently maintain and repair public streets Performance Measures: Input measure: Materials used Workload measures FY12 FY13 Estimated Potholes Patched 3,500 3,000 Street Panels – Removal/Replacement 160 200 FY12 FY13 Estimated 672 loads 663 loads FY08 FY09 FY10 FY11 FY12 5 Year Average Concrete (yards) 946.50 279.00 1,139.75 1,336.25 1,781.50 1,096.60 Asphalt (Tons) 518.24 533.57 700.43 450.68 402.37 521.06 248 City of Iowa City Activity: Road Use Tax Administration (710310)Fund: Road Use Tax (2200) Division: Streets (RUTF)Department: Public Works 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: Intergovernmental Road Use Tax 5,890,842 6,447,020 6,379,028 6,548,683 6,650,476 6,752,269 Other Financial Sources Trans-Govt Activities 398,954 416,369 425,659 405,477 414,765 424,083 Total Revenues & Other Financing Sources 6,289,796$ 6,863,389$ 6,804,687$ 6,954,160$ 7,065,241$ 7,176,352$ Expenditures: Services 2,214 2,489 77,214 77,489 77,489 2,489 Sub-Total Expenditures 2,214$ 2,489$ 77,214$ 77,489$ 77,489$ 2,489$ Transfers Out: Misc Transfers Out 237,973 307,772 288,139 298,247 307,600 316,000 Sub-Total Transfers Out 237,973 307,772 288,139 298,247 307,600 316,000 Total Expenditures & Transfers Out 240,187$ 310,261$ 365,353$ 375,736$ 385,089$ 318,489$ Activity: Sidewalk Inspection (710220)Fund: Road Use Tax (2200) Division: Streets (RUTF)Department: Public Works 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: Charges For Fees And Services Building & Devlpmt 28,846 19,489 28,846 30,000 30,000 30,000 Total Revenues & Other Financing Sources 28,846$ 19,489$ 28,846$ 30,000$ 30,000$ 30,000$ Expenditures: Personnel 6,246 12,328 15,941 16,263 16,263 16,263 Services 4,985 4,878 5,615 6,234 6,327 6,421 Supplies 32 207 775 215 219 223 Capital Outlay 49,954 18,061 61,500 60,000 60,000 60,000 Total Expenditures & Transfers Out 61,217$ 35,474$ 83,831$ 82,712$ 82,809$ 82,907$ Capital Outlay 2013 2014 Sidewalk And R.O.W. Repairs 61,500 60,000 Total Capital Outlay 61,500 60,000 Activity Summary Activity Summary 249 City of Iowa City Activity: Traffic Engineering (710320)Fund: Road Use Tax (2200) Division: Streets (RUTF)Department: Public Works 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: Intergovernmental Other State Grants 12,595 - - - - - Miscellaneous Misc Merchandise 289 1,591 289 1,591 1,591 1,591 Other Misc Revenue 24,712 6,732 700 1,561 1,561 1,561 Total Revenues & Other Financing Sources 37,596$ 8,323$ 989$ 3,152$ 3,152$ 3,152$ Expenditures: Personnel 520,830 587,673 414,755 423,361 431,248 439,327 Services 552,513 566,814 575,586 597,899 608,620 619,556 Supplies 371,326 282,248 400,707 411,226 417,451 423,801 Capital Outlay 159,069 134,252 165,000 100,000 100,000 100,000 Sub-Total Expenditures 1,603,738$ 1,570,987$ 1,556,048$ 1,532,486$ 1,557,319$ 1,582,684$ Transfers Out: Capital Project Fund 163 9,699 50,301 30,000 30,000 30,000 Sub-Total Transfers Out 163 9,699 50,301 30,000 30,000 30,000 Total Expenditures & Transfers Out 1,603,901$ 1,580,686$ 1,606,349$ 1,562,486$ 1,587,319$ 1,612,684$ Personnel Services - FTE 2012 2013 2014 Asst Supt Streets/Solid Waste 0.50 0.50 0.50 Electrician - Traffic Eng 2.00 2.00 2.00 Electronics Tech/Traffic Eng 1.00 1.00 1.00 Sr Clerk/Typist - Streets 0.50 0.50 0.50 Supt Streets/Solid Waste 0.15 0.15 0.15 Total Personnel 4.15 4.15 4.15 Capital Outlay 2013 2014 Painting Equipment - 100,000 UPS Sys, Processors, Cameras, Etc. 165,000 - Total Capital Outlay 165,000 100,000 Activity Summary 250 City of Iowa City Activity: Streets System Maintenance (710330)Fund: Road Use Tax (2200) Division: Streets (RUTF)Department: Public Works 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: Miscellaneous Misc Merchandise 1,143 597 1,143 597 597 597 Other Misc Revenue 2,361 28,084 1,444 25,884 25,884 25,884 Other Financial Sources Sale Of Assets 3,804 - - - - - Total Revenues & Other Financing Sources 7,308$ 28,681$ 2,587$ 26,481$ 26,481$ 26,481$ Expenditures: Personnel 2,090,950 2,081,054 2,309,031 2,291,651 2,342,837 2,393,444 Services 1,126,130 1,032,481 1,182,581 1,131,113 1,069,318 1,082,783 Supplies 600,411 489,075 648,403 508,558 518,729 529,104 Capital Outlay 64,985 5,138 42,685 45,450 40,000 40,000 Total Expenditures & Transfers Out 3,882,476$ 3,607,748$ 4,182,700$ 3,976,772$ 3,970,884$ 4,045,331$ Personnel Services - FTE 2012 2013 2014 Asst Supt Streets/Solid Waste 0.50 0.50 0.50 M. W. II - Signs 1.00 1.00 1.00 M.W. I - Streets 6.00 6.00 6.00 M.W. II - Streets 7.00 7.00 7.00 M.W. III - Streets 7.00 7.00 7.00 Mw III - Lead Sweeper Operator 1.00 1.00 1.00 Sr Clerk/Typist - Streets 0.50 0.50 0.50 Sr M.W. - Streets 2.00 2.00 2.00 Supt Streets/Solid Waste 0.50 0.50 0.50 Total Personnel 25.50 25.50 25.50 Capital Outlay 2013 2014 Building Improvement 2,685 - Arrow Board - 5,450 Crack Seal Program 40,000 40,000 Total Capital Outlay 42,685 45,450 Activity Summary 251 OTHER SHARED REVENUE FUND This fund accounts for federal and state disaster and stimulus grants, including Jumpstart Iowa, Hazard Mitigation Grant Project (HMGP) Buyout, and Supplemental Community Development Block Grants (CDBG). Individual programs provide public assistance for business and residential flood recovery efforts, the acquisition and removal of properties within the flood plain, down payment assistance for owner-occupied affordable housing to replace the tax base lost from the buyout. Infrastructure projects related to flood protection include levees, water well head protection, and bridge and roadway elevation. The City of Iowa City’s role in the majority of grant programs is to manage pass-through grants and distribute them to Iowa City businesses and residents affected by the flood. Assistance Summary:  Buyout: 93 residential properties were acquired in the Park View Terrace and Taft Speedway neighborhoods with disaster recovery buyout grants. The HMGP Buyout has been closed out, and the CDBG Buyout will be closed out in 2013. Approximately $22 million in grant funds have been expended for property acquisition, demolition and relocation.  Residential Rehabilitation: 106 households received assistance from state Jumpstart and federal Jumpstart grants. Approximately $3.3 million in residential rehabilitation assistance was distributed.  Business Assistance: 79 businesses were assisted with either Jumpstart Business funds or Business Rental Assistance Program funds. Approximately $2.3 in business assistance has been distributed.  Single Family New Construction: 103 owner-occupied affordable housing units have been constructed and sold. The City expects to assist 38 additional properties through this program. Approximately $4.4 million has been expended for down payment assistance and an additional $1.6 million will be expended by the end of FY14.  Infrastructure: CDBG Public Infrastructure funding, management, and monitoring is being provided for the Wastewater Treatment Facility relocation, Rocky Shore Lift Station project, construction of the East Side Levee and West Side Levee projects, and flood proofing protection of the water well heads at the Water Treatment Facility site. Two temporary Associate Planners that were added after the 2008 flood to manage these flood recovery programs. 252 City of Iowa City 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Cash Balance, July 1 (3,363,474)$ (874,354)$ (1,283,445)$ (1,673,608)$ (1,698,947)$ (1,698,947)$ Revenues & Other Financing Sources: Use Of Money And Property Interest Revenues 214 - - - - - Intergovernmental Other State Grants 13,215,057 5,956,946 - 785,000 - - Other Financial Sources Misc Transfers In 83,324 1,475 - - - - Total Revenues & Other Financing Sources 13,298,595$ 5,958,421$ -$ 785,000$ -$ -$ Expenditures: Community Development Grants: Hazard Mitigation Flood Buyout 447,720 661,283 2,298 - - - Jumpstart Business Rental Assistance 55,142 167,080 290 60,000 - - Non-Hazard Mitigation Grant Buyout 6,483,056 4,539,931 365,408 25,339 - - Supplemental CDBG - Residential Project D 7,360 5,020 137 600,000 - - Supplemental CDBG - Residential 3,803,577 994,198 22,030 125,000 - - Sub-Total Expenditures 10,796,855$ 6,367,512$ 390,163$ 810,339$ -$ -$ Transfers Out: Misc Transfers Out 12,620 - - - - - Sub-Total Transfers Out 12,620 - - - - - Total Expenditures & Transfers Out 10,809,475$ 6,367,512$ 390,163$ 810,339$ -$ -$ Cash Balance, June 30 (874,354)$ (1,283,445)$ (1,673,608)$ (1,698,947)$ (1,698,947)$ (1,698,947)$ Restricted / Committed /Assigned Unassigned Balance (874,354)$ (1,283,445)$ (1,673,608)$ (1,698,947)$ (1,698,947)$ (1,698,947)$ % of Expenditures -8%-20%-429%-210% Other Shared Revenue (2300) Fund Summary 253 City of Iowa City Activity: Community Development (610200)Fund: Other Shared Revenue (2300) Division: Community Development (610200)Department: Planning & Community Dvlpmnt 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: Use Of Money And Property Interest Revenues 214 - - - - - Intergovernmental Other State Grants 13,215,057 5,956,946 - 785,000 - - Other Financial Sources Misc Transfers In 83,324 1,475 - - - - Total Revenues & Other Financing Sources 13,298,595$ 5,958,421$ -$ 785,000$ -$ -$ Expenditures: Personnel 201,410 206,721 118,019 152,101 - - Services 4,268,829 1,317,096 271,489 658,238 - - Supplies 606 76 655 - - - Capital Outlay 6,326,010 4,843,619 - - - - Sub-Total Expenditures 10,796,855$ 6,367,512$ 390,163$ 810,339$ -$ -$ Transfers Out: Misc Transfers Out 12,620 - - - - - Sub-Total Transfers Out 12,620 - - - - - Total Expenditures & Transfers Out 12,620$ -$ -$ -$ -$ -$ Personnel Services - FTE 2012 2013 2014 Associate Planner 1.60 1.60 1.62 Total Personnel 1.60 1.60 1.62 Activity Summary 254 ENERGY EFFICIENCY & CONSERVATION BLOCK GRANT FUND The Energy Efficiency and Conservation Block Grant (EECBG) Program is a federally-funded initiative intended to spur deployment of the cleanest, most economical and reliable energy efficiency and conservation technologies across the country by providing funds to state and local governments for the development, promotion, implementation, and management of energy efficiency and conservation projects and/or programs. The City of Iowa City was awarded $692,300 in November, 2009, with an expenditure deadline of November 2012. Funding is being used to retrofit 8 municipal buildings, advertise free residential energy audits, and employs one intern to track municipal utility usage. This fund has no budgeted activities in fiscal year 2014. 255 City of Iowa City 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Cash Balance, July 1 261,598$ (37,281)$ (33,138)$ (48,303)$ (48,303)$ (48,303)$ Revenues & Other Financing Sources: Use Of Money And Property Interest Revenues (756) - - - - - Intergovernmental Federal Intergovernmental Revenue (29,944) 406,169 12,000 - - - Miscellaneous Other Misc Revenue - 24,617 - - - - Total Revenues & Other Financing Sources (30,700)$ 430,786$ 12,000$ -$ -$ -$ Expenditures: Energy Eff Revolving Loan Fund 186 - 193 - - - Environmental Coordinator 24,827 17,913 10,729 - - - Municipal Energy Conservation 227,803 408,580 580 - - - Public Aware Midam Audit Prog 15,363 150 15,663 - - - Total Expenditures & Transfers Out 268,179$ 426,643$ 27,165$ -$ -$ -$ Cash Balance, June 30 (37,281)$ (33,138)$ (48,303)$ (48,303)$ (48,303)$ (48,303)$ Restricted / Committed /Assigned Unassigned Balance (37,281)$ (33,138)$ (48,303)$ (48,303)$ (48,303)$ (48,303)$ % of Expenditures -14%-8%-178% Energy Efficiency & Conservation Block Grant (2310) Fund Summary 256 City of Iowa City Activity: Energy Efficiency & Conserv. Block Grant (710450)Fund: Energy Eff & Cons Block Grant (2310) Division: Public Works Administration Department: Public Works 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: Use Of Money And Property Interest Revenues (756) - - - - - Intergovernmental Fed Intergovnt Rev (29,944) 406,169 12,000 - - - Miscellaneous Other Misc Revenue - 24,617 - - - - Total Revenues & Other Financing Sources (30,700)$ 430,786$ 12,000$ -$ -$ -$ Expenditures: Personnel 18,577 26,758 - - - - Services 137,010 26,711 27,165 - - - Supplies 2,800 61,488 - - - - Capital Outlay 109,792 311,686 - - - - Total Expenditures & Transfers Out 268,179$ 426,643$ 27,165$ -$ -$ -$ Activity Summary 257 UNIVERCITY NEIGHBORHOOD PARTNERSHIPS FUND The UniverCity Neighborhood Partnership program is a collaboration between the City and the University of Iowa. The program purchases rental homes in designated neighborhoods, restores them to single-family homes, and then sells them to income- qualifying families. The property renovations are to be between $40,000 and $50,000, and the University provides down payment assistance to University employees. Local lenders provide low- interest loans for the purchase of properties. Homebuyers who are selected to purchase one of the homes will pay the original acquisition price plus loan and carrying costs, which may include interest for the time that the property is held in City ownership, recording fee for construction loan mortgage, mowing and snow removal, utilities, real estate taxes, and insurance. The cost of renovations will NOT be passed on to the homebuyers so long as the homebuyers retain ownership of the property as their primary residence for seven years. In addition, all homes must be maintained as owner- occupied housing and affordable housing for twenty years. The program began in fiscal year 2010 when the City initially received $1.25 million through the State of Iowa I-JOBS program. The first ‘round’ of the UniverCity program (using I-JOBS funds) renovated 26 homes. The program was moved to the General Fund in fiscal year 2013 which included funds for four homes. The program is being expanded in fiscal year 2014 with funds for 12 homes (including 2 funded through the Housing Authority). The 2014 budget information for this program can be found in the Community and Economic Development section of the General Fund. 258 City of Iowa City 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Cash Balance, July 1 48,948$ (138,789)$ (342,856)$ 550,721$ 550,721$ 550,721$ Revenues & Other Financing Sources: Intergovernmental Other State Grants 296,774 875,856 - - - - Miscellaneous Contrib & Donations 57,500 6,076 - - - - Other Misc Revenue 20,985 5,535 - - - - Other Financial Sources Loans 1,795,500 1,395,405 - - - - Sale Of Assets 682,170 2,255,519 750,000 - - - Misc Transfers In 94,486 77,387 - - - - Trans-Govt Activities - - 160,000 - - - Total Revenues & Other Financing Sources 2,947,415$ 4,615,778$ 910,000$ -$ -$ -$ Expenditures: Univercity Neighborhood Partnership 3,135,152 4,819,845 16,423 - - - Total Expenditures & Transfers Out 3,135,152$ 4,819,845$ 16,423$ -$ -$ -$ Cash Balance, June 30 (138,789)$ (342,856)$ 550,721$ 550,721$ 550,721$ 550,721$ Restricted / Committed /Assigned - - - - - - Unassigned Balance (138,789)$ (342,856)$ 550,721$ 550,721$ 550,721$ 550,721$ % of Expenditures -4%-7%3353% UniverCity Neighborhood Partnership (2315) Fund Summary 259 City of Iowa City Activity: Community Development (610200)Fund: UniverCity Neighborhood Partnership (2315) Division: Community Development (610200)Department: Planning & Community Dvlpmnt 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: Intergovernmental Other State Grants 296,774 875,856 - - - - Miscellaneous Contrib & Donations 57,500 6,076 - - - - Other Misc Revenue 20,985 5,535 - - - - Other Financial Sources Loans 1,795,500 1,395,405 - - - - Sale Of Assets 682,170 2,255,519 750,000 - - - Misc Transfers In 94,486 77,387 - - - - Trans-Govt Activities - - 160,000 - - - Total Revenues & Other Financing Sources 2,947,415$ 4,615,778$ 910,000$ -$ -$ -$ Expenditures: Personnel 72,325 74,974 16,423 - - - Services 99,371 152,758 - - - - Supplies 1,237 4,796 - - - - Capital Outlay 2,284,719 2,211,412 - - - - Other Financial Uses 677,500 2,375,905 - - - - Total Expenditures & Transfers Out 3,135,152$ 4,819,845$ 16,423$ -$ -$ -$ Personnel Services - FTE 2012 2013 2014 Housing Rehab Specialist 0.20 0.20 0.00 Activity Summary 260 METROPOLITAN PLANNING ORGANIZATION (MPO) OF JOHNSON COUNTY The Metropolitan Planning Organization (MPO) of Johnson County Fund is a special revenue fund that accounts for the operations of the MPO. Funding for the MPO is derived from multiple sources including the City’s General Fund and the Road Use Tax Fund. Contributions are also received from the MPO’s other government members in Johnson County and from State of Iowa grants. Estimated revenues and transfers-in in fiscal year 2013 are 11.4% lower than the actual fiscal year 2012 due to decreased contributions from the City funds. Budgeted revenues and transfers-in in fiscal year 2014 are expected to increase by 4.7% which is also primarily due to the change in the City’s contributions. Fund balance in the MPO fund is trending slightly downward from fiscal year 2012 through fiscal year 2016. The fund balance as a percentage of expenditures ranges from 21% in fiscal year 2012 to 13% in fiscal year 2016. 261 City of Iowa City 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Cash Balance, July 1 69,551$ 73,578$ 140,938$ 116,071$ 111,512$ 103,825$ Revenues & Other Financing Sources: Intergovernmental Local 28E Agreements 127,107 140,761 139,358 146,477 146,477 146,477 Other State Grants 175,445 177,449 175,000 185,000 185,000 185,000 Miscellaneous Other Misc Revenue 6,523 1,616 4,000 1,500 1,500 1,500 Other Financial Sources Transfer-In from General Fund and RUT 367,523 408,688 327,286 343,297 356,400 369,400 Total Revenues & Other Financing Sources 676,598$ 728,514$ 645,644$ 676,274$ 689,377$ 702,377$ Expenditures: Metro Planning Org of Johnson County 672,571 661,154 670,511 680,833 697,064 714,170 Total Expenditures & Transfers Out 672,571$ 661,154$ 670,511$ 680,833$ 697,064$ 714,170$ Cash Balance, June 30 73,578$ 140,938$ 116,071$ 111,512$ 103,825$ 92,032$ Restricted / Committed /Assigned - - - - - - Unassigned Balance 73,578$ 140,938$ 116,071$ 111,512$ 103,825$ 92,032$ % of Expenditures 11%21%17%16%15%13% Metro Planning Organization of Johnson County (2350) Fund Summary 262 METROPOLITAN PLANNING ORGANIZATION (MPO) OF JOHNSON COUNTY OPERATIONS It is the mission of the Metropolitan Planning Organization (MPO) of Johnson County to fulfill state and federal requirements necessary and beneficial to receive state and federal transportation capital and operating funds; to conduct transportation and traffic studies related to public and private development projects; to provide traffic data collection and analysis services, prepare and administer transportation-related grants; and serve as a body for regional policy and project-related discussions. Metropolitan Planning Organization (MPO) designations are made by the Governor of the State of Iowa. The MPO of Johnson County services the Iowa City Urbanized Area, which includes Iowa City, Coralville, North Liberty, Tiffin, University Heights, and the University of Iowa. The MPO coordinates planning efforts for all of Johnson County in: transportation planning, data collection and analysis, and assistance to small communities. Member agencies outside of the Iowa City Urbanized Area include Johnson County, Lone Tree, Oxford, Shueyville, Solon, and Swisher. The Transportation Planning Division fulfills federal requirements involving the transportation planning process in order to maintain eligibility for grant programs through the Federal Transit Administration (FTA) and Federal Highway Administration (FHA). The "3-C" transportation planning process consists of a comprehensive, coordinated and continuing planning effort for all modes of transportation. Projects include short- and long-range transportation development plans, corridor studies, intersection analyses, survey reports, and review of development projects. The Transportation Planning Division also prepares state and federal grant applications and fulfills the associated administration and regulation compliance. In past years, the MPO has also facilitated discussion on regional issues including a fire protection mutual aid agreement, joint animal control facilities, a Joint Emergency Communications Center. Although funding is received from all MPO members, the MPO is organized under the City of Iowa City. Through a 28(E) agreement, staff provides assistance to the other members of MPOJC. This provides for cost-effective sharing of clerical, accounting, office space and vehicle pool expenditures. Staffing: FY2012 FY2013 FY2014 Adopted Total FTE’s 6.60 5.60 5.60 263 City of Iowa City Activity: Metro Planning Org of Jo Co (610810)Fund: Metro Planning Org Of Johnson Cnty (2350) Division: Metro Planning Org of Jo Co (610810)Department: Planning & Community Dvlpmnt 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: Intergovernmental Local 28E Agreements 127,107 140,761 139,358 146,477 146,477 146,477 Other State Grants 175,445 177,449 175,000 185,000 185,000 185,000 Miscellaneous Other Misc Revenue 6,523 1,616 4,000 1,500 1,500 1,500 Other Financial Sources Transfer-In from General Fund and RUT 367,523 408,688 327,286 343,297 356,400 369,400 Total Revenues & Other Financing Sources 676,598$ 728,514$ 645,644$ 676,274$ 689,377$ 702,377$ Expenditures: Personnel 569,055 554,654 539,082 552,272 567,899 584,387 Services 91,364 95,824 118,139 112,796 113,218 113,651 Supplies 4,814 46,507 13,290 15,765 15,947 16,132 Capital Outlay 7,338 - - - - - Total Expenditures & Transfers Out 672,571$ 696,985$ 670,511$ 680,833$ 697,064$ 714,170$ Personnel Services - FTE 2012 2013 2014 Administrative Secretary 0.20 0.20 0.20 Associate Planner 4.00 4.00 4.00 Engineering Technician 0.40 0.40 0.40 Human Services Coordinator 1.00 0.00 0.00 JCCOG Director 1.00 0.00 0.00 MPO Director 0.00 1.00 1.00 Total Personnel 6.60 5.60 5.60 Activity Summary 264 EMPLOYEE BENEFITS FUND This fund accounts for annual employee benefit costs for the General Fund and a share of Road Use Tax employees. Costs include health, dental, life and disability insurance; employer-share FICA and IPERS retirement contributions; Chapter 411 Police and Fire retirement contributions, accidental disability and on-the-job injury medical claims; and workers compensation insurance. Legal authority for the fund is established by two sections code. Iowa State Code chapter 386.6.1 provides authority for municipalities to establish a fund for the purpose of “accounting for pension and related employee benefit funds as provided by the City Finance Committee”, while also providing the authority to levy a tax in the amount necessary to meet these obligations. Chapter 545.4 of the Administrative Code of Iowa provides the City Finance Committee’s definition of eligible benefits and how they are must be accounted for. During the 2009 legislative session, a bill was passed amending section 411.l6(5)(c)(2) of the Iowa State Code. This amendment added a presumption for police and fire personnel, that any infectious disease and/or cancer is presumed to have been contracted during the performance of the duties, placing fiduciary responsibility for all related medical claims upon the employer. As with other accidental disability and on- the-job medical claims, cash reserves will be utilized to prevent a spike in the tax levy in any given year from such claims. For this reason, cash balance is recommended to be twenty-five percent (25%) of total fund expenditures. The fund’s cash balances versus expenditures including transfers out since 2011 are as follows: 2011 2012 2013 2014 Actual Actual Estimate Budget Expenditures 9,444,976 $ 10,854,997 $ 9,658,198 $ 9,759,427 $ Cash Balance 2,477,998 $ 1,773,124 $ 1,820,996 $ 1,836,638 $ 26.2% 16.3% 18.9% 18.8% 265 City of Iowa City 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Cash Balance, July 1 1,932,050$ 2,477,999$ 1,773,124$ 1,820,996$ 1,836,638$ 1,852,280$ Revenues & Other Financing Sources: Taxes Levied On Property Taxes 9,623,376 9,767,404 9,257,850 9,406,082 10,166,223 10,911,250 Delinquent Property Taxes 1,551 242 - - - - Other City Taxes 179,392 183,360 165,712 161,976 173,181 184,010 Intergovernmental State 28E Agreements 153,742 197,366 249,909 205,261 209,366 213,553 Miscellaneous Other Misc Revenue 32,864 1,750 32,599 1,750 1,750 1,750 Total Revenues & Other Financing Sources 9,990,925$ 10,150,122$ 9,706,070$ 9,775,069$ 10,550,520$ 11,310,563$ Expenditures: General Government Employee Benefits 426,228 358,038 344,232 331,627 333,995 336,454 Public Safety Employee Benefits 183,978 494,968 183,049 254,068 254,737 255,420 Sub-Total Expenditures 610,206$ 853,006$ 527,281$ 585,695$ 588,732$ 591,874$ Transfers Out: Empl Benefits Levy to Gen Fund & RUT 8,834,770 10,001,991 9,130,917 9,173,732 9,946,146 10,703,047 Sub-Total Transfers Out 8,834,770 10,001,991 9,130,917 9,173,732 9,946,146 10,703,047 Total Expenditures & Transfers Out 9,444,976$ 10,854,997$ 9,658,198$ 9,759,427$ 10,534,878$ 11,294,921$ Cash Balance, June 30 2,477,999$ 1,773,124$ 1,820,996$ 1,836,638$ 1,852,280$ 1,867,922$ Restricted / Committed /Assigned - - - - - - Unassigned Balance 2,477,999$ 1,773,124$ 1,820,996$ 1,836,638$ 1,852,280$ 1,867,922$ % of Expenditures 26%16%19%19%18%17% Employee Benefits (2400) Fund Summary 266 City of Iowa City Activity: General Government Employee Benefits (310640)Fund: Employee Benefits (2400) Division: Finance Administration Department: Finance 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: Taxes Levied On Property Taxes Taxes Levied On Property Taxes 9,623,376 9,767,404 9,257,850 9,406,082 10,166,223 10,911,250 Delinquent Property Taxes 1,551 242 - - - - Other City Taxes 179,392 183,360 165,712 161,976 173,181 184,010 Total Revenues & Other Financing Sources 9,804,319$ 9,951,006$ 9,423,562$ 9,568,058$ 10,339,404$ 11,095,260$ Expenditures: Personnel 50,566 64,526 50,726 51,771 52,808 53,870 Services 375,662 293,512 293,506 279,856 281,187 282,584 Sub-Total Expenditures 426,228 358,038 344,232 331,627 333,995 336,454 Transfers Out: Empl Benefits Levy 8,834,770 10,001,991 9,130,917 9,173,732 9,946,146 10,703,047 Sub-Total Transfers Out 8,834,770 10,001,991 9,130,917 9,173,732 9,946,146 10,703,047 Total Expenditures & Transfers Out 9,260,998$ 10,360,029$ 9,475,149$ 9,505,359$ 10,280,141$ 11,039,501$ Personnel Services - FTE 2012 2013 2014 Administrative Secretary 0.50 0.50 0.50 Finance Director 0.05 0.05 0.05 Total Personnel 0.55 0.55 0.55 Activity: Public Safety Employee Benefits (310650 - 310660)Fund: Employee Benefits (2400) Division: Finance Administration Department: Finance 2011 2012 2013 2014 2015 2016 sion Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: Intergovernmental State 28E Agreements 153,742 197,366 249,909 205,261 209,366 213,553 Miscellaneous Other Misc Revenue 32,864 1,750 32,599 1,750 1,750 1,750 Total Revenues & Other Financing Sources 186,606$ 199,116$ 282,508$ 207,011$ 211,116$ 215,303$ Expenditures: Services 183,978 494,968 183,049 254,068 254,737 255,420 Total Expenditures & Transfers Out 183,978$ 494,968$ 183,049$ 254,068$ 254,737$ 255,420$ Activity Summary Activity Summary 267 PENINSULA APARTMENTS FUND In 2003, City Council voted to support the development of affordable housing by committing to the construction of 17 housing units in conjunction with The Housing Fellowship. The City, under the management of the Iowa City Housing Authority, a division of the Department of Housing and Inspection Services (HIS), owns and operates seven (7) of the rental units. The remaining ten (10) units are owned and operated by The Housing Fellowship. This fund accounts for the operation of the seven units owned by the Housing Authority. Funding for the project included an Economic Development Grant, CDBG funds, and HOME funds. In addition, general obligation bonds were issued to finance a $410,000 loan to The Housing Fellowship and a $256,000 internal loan to the Housing Authority. The internal loan payments are accounted for in this fund. Both of these loans are payable to the City’s Debt Service Fund. The outstanding balance owed to the Debt Service fund from the Peninsula Apartments fund at June 30, 2013 is $175,740. Also as part of the financing structure, The Housing Fellowship issued an interest-only loan to the Housing Authority for $210,784 for the Peninsula Apartments. The repayment of the full principal balance will be due in a balloon payment in fiscal year 2025. These interest-only payments are accounted for in this fund. Revenue: Rental income is projected at $58,883 in FY2014, down 1.0% from the estimated FY2013 total. Fund Balance: The FY2014 ending fund balance is projected at $89,739. Cash balance will be allowed to increase until reaching $210,784. This is the amount of a lump sum payment which is due in FY2025 as part of the original financing for this project. 268 City of Iowa City 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Cash Balance, July 1 44,393$ 57,683$ 71,515$ 81,509$ 89,739$ 97,574$ Revenues & Other Financing Sources: Use Of Money And Property Rents 59,728 58,883 59,728 58,883 58,883 58,883 Miscellaneous Other Misc Revenue - 80 - - - - Total Revenues & Other Financing Sources 59,728$ 58,963$ 59,728$ 58,883$ 58,883$ 58,883$ Expenditures: Housing Authority Property Management 46,438 45,131 49,734 50,653 51,048 51,452 Total Expenditures & Transfers Out 46,438$ 45,131$ 49,734$ 50,653$ 51,048$ 51,452$ Cash Balance, June 30 57,683$ 71,515$ 81,509$ 89,739$ 97,574$ 105,005$ Restricted / Committed /Assigned - - - - - - Unassigned Balance 57,683$ 71,515$ 81,509$ 89,739$ 97,574$ 105,005$ % of Expenditures 124%158%164%177%191%204% Peninsula Apartments (2510) Fund Summary 269 City of Iowa City Activity: Housing Authority Administration (490100)Fund: Peninsula Apartments (2510) Division: Housing Authority Administration (490100)Department: Housing Authority 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: Use Of Money And Property Rents 59,728 58,883 59,728 58,883 58,883 58,883 Miscellaneous Other Misc Revenue - 80 - - - - Total Revenues & Other Financing Sources 59,728$ 58,963$ 59,728$ 58,883$ 58,883$ 58,883$ Expenditures: Services 35,762 32,697 31,806 32,696 33,090 33,493 Supplies - 28 - 29 30 31 Capital Outlay - 1,343 - - - - Other Financial Uses 10,676 11,063 17,928 17,928 17,928 17,928 Total Expenditures & Transfers Out 46,438$ 45,131$ 49,734$ 50,653$ 51,048$ 51,452$ Activity Summary 270 TAX INCREMENT FINANCING FUNDS Tax Increment Financing (TIF) Districts have been established in various locations in Iowa City to encourage economic development. TIF revenues are used to repay debt incurred for specific projects and to pay property tax rebates on increased valuation per development-specific agreements within the districts. As TIF agreements expire and/or their legal requirements are satisfied, tax revenue generated by the incremental valuation (increase in property values for the district since it was established) is distributed to all taxing authorities. The objective of Iowa City’s TIF capacity is to provide gap financing for development projects which meet the adopted goals and criteria of the respective TIF district. The City has established eleven TIF districts and is in the process of creating a twelfth district. The table below presents debt that has been certified against the City’s TIF districts and their respective collections to repay those debts. Urban Renewal Area Total Certified TIF Debt TIF Receipts FY12 & Prior Estimated TIF Receipts FY13 Proposed TIF Receipts FY14 Estimated TIF Debt 6/30/2014 2601 - Highway 6 TIF 700,221 590,221 106,166 - 3,834 2602 - Riverfront Crossings - - - - - 2603 - City-University I 11,633,327 7,593,418 128,663 302,939 3,608,307 2604 - Sycamore & 1st Ave 2,962,691 2,462,698 - - 499,993 2606 - Northgate Corp Park - - - - - 2607 - Scott 6 Industrial 1,720,549 206,667 - - 1,513,882 2608 - Heinz Road 1,614,948 1,269,719 141,933 141,539 61,757 2614 - Towncrest TIF 93,370 - - 9,459 83,911 2615 - Riverside Dr URA 21,141 - - - 21,141 Grand Total 18,746,247 $ 12,122,723 $ 376,762 $ 453,937 $ 5,792,825 $ 271 City of Iowa City 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Cash Balance, July 1 142,843$ 657,482$ (75,855)$ 51,053$ (53,999)$ (57,949)$ Revenues & Other Financing Sources: TIF Revenues 846,062 838,766 507,060 453,937 850,142 931,794 Use Of Money And Property Interest Revenues 1,315 720 161 - - - Total Revenues & Other Financing Sources 847,377$ 839,486$ 507,221$ 453,937$ 850,142$ 931,794$ Expenditures By Urban Renewal Area: Highway 6 TIF 130,853 129,725 127,592 - - - City-University I (84,413) 267,073 - 302,939 575,335 705,335 Sycamore & 1st Ave 86,039 1,037,845 94,382 - - - Northgate Corp Park 27,499 - - - - - Scott 6 Industrial 2,486 3,104 2,585 - - - Heinz Road 161,035 126,834 147,060 141,539 61,757 - Moss Ridge Campus 9,175 8,134 8,627 - - - Towncrest TIF 64 - 67 93,370 - - Riverside Dr URA - 108 - 21,141 217,000 217,000 Total Expenditures & Transfers Out 332,738$ 1,572,823$ 380,313$ 558,989$ 854,092$ 922,335$ Cash Balance, June 30 657,482$ (75,855)$ 51,053$ (53,999)$ (57,949)$ (48,490)$ Restricted / Committed /Assigned 657,482 (75,855) 51,053 (53,999) (57,949) (48,490) Unassigned Balance -$ -$ -$ -$ -$ -$ % of Expenditures 0%0%0%0%0%0% TIF: Tax Increment Financing (2601 - 2615) Fund Summary 272 City of Iowa City 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Cash Balance, July 1 18,156$ 18,317$ 18,442$ 1,011$ 1,011$ 1,011$ Revenues & Other Financing Sources: TIF Revenues 130,853 129,725 110,000 - - - Use Of Money And Property Interest Revenues 161 125 161 - - - Total Revenues & Other Financing Sources 131,014$ 129,850$ 110,161$ -$ -$ -$ Expenditures: TIF Administration 130,853 129,725 127,592 - - - Sub-Total Expenditures 130,853$ 129,725$ 127,592$ -$ -$ -$ Transfers Out:- - - - - - Sub-Total Transfers Out - - - - - - Total Expenditures & Transfers Out 130,853$ 129,725$ 127,592$ -$ -$ -$ Cash Balance, June 30 18,317$ 18,442$ 1,011$ 1,011$ 1,011$ 1,011$ Restricted / Committed /Assigned 18,317 18,442 1,011 1,011 1,011 1,011 Unassigned Balance -$ -$ -$ -$ -$ -$ % of Expenditures 0%0%0%0%0%0% 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Cash Balance, July 1 2,515$ 86,963$ (180,237)$ 69,763$ 69,763$ 69,763$ Revenues & Other Financing Sources: TIF Revenues - - 250,000 302,939 575,335 705,335 Use Of Money And Property Interest Revenues 35 (127) - - - - Total Revenues & Other Financing Sources 35$ (127)$ 250,000$ 302,939$ 575,335$ 705,335$ Expenditures: TIF Administration 8,246 267,073 - - - - Sub-Total Expenditures 8,246$ 267,073$ -$ -$ -$ -$ Transfers Out: TIF Capital Transfers Out (92,659) - - 302,939 575,335 705,335 Sub-Total Transfers Out (92,659) - - 302,939 575,335 705,335 Total Expenditures & Transfers Out (84,413)$ 267,073$ -$ 302,939$ 575,335$ 705,335$ Cash Balance, June 30 86,963$ (180,237)$ 69,763$ 69,763$ 69,763$ 69,763$ Restricted / Committed /Assigned 86,963 (180,237) 69,763 69,763 69,763 69,763 Unassigned Balance -$ -$ -$ -$ -$ -$ % of Expenditures 0%0% Highway 6 URA (2601) Fund Summary City-University Project I URA (2603) Fund Summary 273 City of Iowa City 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Cash Balance, July 1 47,461$ 549,470$ 94,382$ -$ -$ -$ Revenues & Other Financing Sources: TIF Revenues 587,272 582,207 - - - - Use Of Money And Property Interest Revenues 776 550 - - - - Total Revenues & Other Financing Sources 588,048$ 582,757$ -$ -$ -$ -$ Expenditures: TIF Administration 34,654 34,355 - - - - Sub-Total Expenditures 34,654$ 34,355$ -$ -$ -$ -$ Transfers Out: TIF Capital Transfers Out 51,385 1,003,490 94,382 - - - Sub-Total Transfers Out 51,385 1,003,490 94,382 - - - Total Expenditures & Transfers Out 86,039$ 1,037,845$ 94,382$ -$ -$ -$ Cash Balance, June 30 549,470$ 94,382$ -$ -$ -$ -$ Restricted / Committed /Assigned 549,470 94,382 - - - - Unassigned Balance -$ -$ -$ -$ -$ -$ % of Expenditures 0%0%0%0%0%0% 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Cash Balance, July 1 35,876$ 8,455$ 8,473$ 8,473$ 8,473$ 8,473$ Revenues & Other Financing Sources: Use Of Money And Property Interest Revenues 78 18 - - - - Total Revenues & Other Financing Sources 78$ 18$ -$ -$ -$ -$ Expenditures: TIF Administration 27,499 - - - - - Sub-Total Expenditures 27,499$ -$ -$ -$ -$ -$ Transfers Out: 0 - - - - - - Sub-Total Transfers Out - - - - - - Total Expenditures & Transfers Out 27,499$ -$ -$ -$ -$ -$ Cash Balance, June 30 8,455$ 8,473$ 8,473$ 8,473$ 8,473$ 8,473$ Restricted / Committed /Assigned 8,455 8,473 8,473 8,473 8,473 8,473 Unassigned Balance -$ -$ -$ -$ -$ -$ % of Expenditures 0%0%0%0%0%0% Sycamore & 1st Avenue URA (2604) Fund Summary Northgate Corporate Park URA (2606) Fund Summary 274 City of Iowa City 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Cash Balance, July 1 11,660$ 9,201$ 6,111$ 3,526$ 3,526$ 3,526$ Revenues & Other Financing Sources: Use Of Money And Property Interest Revenues 27 14 - - - - Total Revenues & Other Financing Sources 27$ 14$ -$ -$ -$ -$ Expenditures: TIF Administration 2,486 3,104 2,585 - - - Sub-Total Expenditures 2,486$ 3,104$ 2,585$ -$ -$ -$ Transfers Out: 0 - - - - - - Sub-Total Transfers Out - - - - - - Total Expenditures & Transfers Out 2,486$ 3,104$ 2,585$ -$ -$ -$ Cash Balance, June 30 9,201$ 6,111$ 3,526$ 3,526$ 3,526$ 3,526$ Restricted / Committed /Assigned 9,201 6,111 3,526 3,526 3,526 3,526 Unassigned Balance -$ -$ -$ -$ -$ -$ % of Expenditures 0%0%0%0%0%0% 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Cash Balance, July 1 46,129$ 13,269$ 13,409$ 13,409$ 13,409$ -$ Revenues & Other Financing Sources: TIF Revenues 127,937 126,834 147,060 141,539 48,348 - Use Of Money And Property Interest Revenues 238 140 - - - - Total Revenues & Other Financing Sources 128,175$ 126,974$ 147,060$ 141,539$ 48,348$ -$ Expenditures: TIF Administration 161,035 126,834 147,060 141,539 61,757 - Sub-Total Expenditures 161,035$ 126,834$ 147,060$ 141,539$ 61,757$ -$ Transfers Out: 0 - - - - - - Sub-Total Transfers Out - - - - - - Total Expenditures & Transfers Out 161,035$ 126,834$ 147,060$ 141,539$ 61,757$ -$ Cash Balance, June 30 13,269$ 13,409$ 13,409$ 13,409$ -$ -$ Restricted / Committed /Assigned 13,269 13,409 13,409 13,409 - - Unassigned Balance -$ -$ -$ -$ -$ -$ % of Expenditures 0%0%0%0%0%0% Heinz Road URA (2608) Fund Summary Scott 6 Industrial Park URA (2607) Fund Summary 275 City of Iowa City 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Cash Balance, July 1 (113)$ (113)$ (113)$ (113)$ (113)$ (113)$ Revenues & Other Financing Sources: Total Revenues & Other Financing Sources -$ -$ -$ -$ -$ -$ Expenditures: Total Expenditures & Transfers Out -$ -$ -$ -$ -$ -$ Cash Balance, June 30 (113)$ (113)$ (113)$ (113)$ (113)$ (113)$ Restricted / Committed /Assigned (113) (113) (113) (113) (113) (113) Unassigned Balance -$ -$ -$ -$ -$ -$ % of Expenditures 0%0%0%0%0%0% 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Cash Balance, July 1 (18,841)$ (28,016)$ (36,150)$ (44,777)$ (44,777)$ (44,777)$ Revenues & Other Financing Sources: Total Revenues & Other Financing Sources -$ -$ -$ -$ -$ -$ Expenditures: TIF Administration 9,175 8,134 8,627 - - - Sub-Total Expenditures 9,175$ 8,134$ 8,627$ -$ -$ -$ Transfers Out: 0 - - - - - - Sub-Total Transfers Out - - - - - - Total Expenditures & Transfers Out 9,175$ 8,134$ 8,627$ -$ -$ -$ Cash Balance, June 30 (28,016)$ (36,150)$ (44,777)$ (44,777)$ (44,777)$ (44,777)$ Restricted / Committed /Assigned (28,016) (36,150) (44,777) (44,777) (44,777) (44,777) Unassigned Balance -$ -$ -$ -$ -$ -$ % of Expenditures 0%0%0%0%0%0% Lower Muscatine Rd URA (2611) Fund Summary Moss Green Urban Village URA (2613) Fund Summary 276 City of Iowa City 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Cash Balance, July 1 -$ (64)$ (64)$ (131)$ (84,042)$ (74,583)$ Revenues & Other Financing Sources: TIF Revenues - - - 9,459 9,459 9,459 Total Revenues & Other Financing Sources -$ -$ -$ 9,459$ 9,459$ 9,459$ Expenditures: Economic Development 64 - 67 - - - Sub-Total Expenditures 64$ -$ 67$ -$ -$ -$ Transfers Out: TIF Capital Transfers Out - - - 93,370 - - Sub-Total Transfers Out - - - 93,370 - - Total Expenditures & Transfers Out 64$ -$ 67$ 93,370$ -$ -$ Cash Balance, June 30 (64)$ (64)$ (131)$ (84,042)$ (74,583)$ (65,124)$ Restricted / Committed /Assigned (64) (64) (131) (84,042) (74,583) (65,124) Unassigned Balance -$ -$ -$ -$ -$ -$ % of Expenditures 0%0%0%0%0%0% 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Cash Balance, July 1 -$ -$ (108)$ (108)$ (21,249)$ (21,249)$ Revenues & Other Financing Sources: TIF Revenues - - - - 217,000 217,000 Total Revenues & Other Financing Sources -$ -$ -$ -$ 217,000$ 217,000$ Expenditures: TIF Administration - 108 - - - - Sub-Total Expenditures -$ 108$ -$ -$ -$ -$ Transfers Out: TIF Capital Transfers Out - - - 21,141 217,000 217,000 Sub-Total Transfers Out - - - 21,141 217,000 217,000 Total Expenditures & Transfers Out -$ 108$ -$ 21,141$ 217,000$ 217,000$ Cash Balance, June 30 -$ (108)$ (108)$ (21,249)$ (21,249)$ (21,249)$ Restricted / Committed /Assigned - (108) (108) (21,249) (21,249) (21,249) Unassigned Balance -$ -$ -$ -$ -$ -$ % of Expenditures 0%0%0%0%0%0% Towncrest URA (2614) Fund Summary Riverside Drive URA (2615) Fund Summary 277 GENERAL REHABILITATION AND IMPROVEMENT PROGRAM (GRIP) FUND The General Rehabilitation and Improvement (GRIP) program offers low-interest loans to income-qualifying individuals (20 year term) for home improvement projects. Homes must be owner-occupied with enough equity to secure a loan. A similar program was considered successful in 2001 (TARP – Targeted Area Rehabilitation Program). The current program was recommended by the Housing and Community Development Commission and authorized by Council resolution April 29, 2008. GRIP was initially financed annually with $200,000 of General Obligation bonds. The program was transferred to the General Fund in fiscal year 2013 and is now being funded with general property tax revenue. The 2014 budget information for this program can be found in the Community and Economic Development section of the General Fund. 278 City of Iowa City 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Cash Balance, July 1 46,142$ 118,058$ -$ -$ -$ -$ Revenues & Other Financing Sources: Use Of Money And Property Interest Revenues - 24,867 - - - - Other Financial Sources Loans 101,129 128,805 - - - - Transfers-In from GO Bonds 170,383 82,378 - - - - Total Revenues & Other Financing Sources 271,512$ 236,050$ -$ -$ -$ -$ Expenditures: Grip 98,467 200,436 - - - - Sub-Total Expenditures 98,467$ 200,436$ -$ -$ -$ -$ Transfers Out: To GO Bonds for Abatement 101,129 153,672 - - - - Sub-Total Transfers Out 101,129 153,672 - - - - Total Expenditures & Transfers Out 199,596$ 354,108$ -$ -$ -$ -$ Cash Balance, June 30 118,058$ -$ -$ -$ -$ -$ Restricted / Committed /Assigned - - - - - - Unassigned Balance 118,058$ -$ -$ -$ -$ -$ % of Expenditures 59%0% GRIP-Gen Rehab & Improve Prog (2810) Fund Summary 279 City of Iowa City Activity: Community Development (610200)Fund: GRIP-Gen Rehab & Improve Prog (2810) Division: Community Development (610200)Department: Planning & Community Dvlpmnt 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: Use Of Money And Property Interest Revenues - 24,867 - - - - Other Financial Sources Loans 101,129 128,805 - - - - Transfers-In From GO Bonds - 82,378 - - - - Total Revenues & Other Financing Sources 101,129$ 236,050$ -$ -$ -$ -$ Expenditures: Services 98,292 200,436 - - - - Sub-Total Expenditures 98,292$ 200,436$ -$ -$ -$ -$ Transfers Out: GO Bond Abatement 101,129 153,672 - - - - Sub-Total Transfers Out 101,129 153,672 - - - - Total Expenditures & Transfers Out 199,421$ 354,108$ -$ -$ -$ -$ Activity Summary 280 DOWNTOWN SELF-SUPPORTED MUNICIPAL IMPROVEMENT DISTRICT (SSMID) In fiscal year 2013, the City in conjunction with Iowa City downtown businesses created a Self-Supporting Municipal Improvement District as allowed under Iowa property tax code in downtown Iowa City. The City levies a property tax of $2.00 per $1,000 of taxable valuable on property that is within the boundaries of the downtown district. The taxes that are collected are then remitted to the Iowa City Downtown District (ICDD) which uses the funds to promote and enhance the downtown district. In addition to the property tax funds, the ICDD receives annual assistance of $100,000 from the University of Iowa. Below is a map of the improvement district: All of the funds received by the City through the SSMID property tax levy are remitted to the ICDD, therefore the fund does not maintain a fund balance. 281 City of Iowa City 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Cash Balance, July 1 -$ -$ -$ -$ -$ -$ Revenues & Other Financing Sources: Taxes Levied On Property Taxes - - 279,743 275,320 275,320 275,320 Total Revenues & Other Financing Sources -$ -$ 279,743$ 275,320$ 275,320$ 275,320$ Expenditures: SSMID - - 279,743 275,320 275,320 275,320 Sub-Total Expenditures -$ -$ 279,743$ 275,320$ 275,320$ 275,320$ Total Expenditures & Transfers Out -$ -$ 279,743$ 275,320$ 275,320$ 275,320$ Cash Balance, June 30 -$ -$ -$ -$ -$ -$ Restricted / Committed /Assigned - - - - - - Unassigned Balance -$ -$ -$ -$ -$ -$ % of Expenditures SSMID-Downtown District (2820) Fund Summary 282 City of Iowa City Activity: Community Development Fund: SSMID-Downtown District (2820) Division: Community Development Department: Planning & Community Dvlpmnt 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: Taxes Levied On Property Taxes - - 279,743 275,320 275,320 275,320 Total Revenues & Other Financing Sources -$ -$ 279,743$ 275,320$ 275,320$ 275,320$ Expenditures: Services - - 279,743 275,320 275,320 275,320 Total Expenditures & Transfers Out -$ -$ 279,743$ 275,320$ 275,320$ 275,320$ Activity Summary 283 284 DEBT SERVICE Debt Service Fund F Y 2 0 1 4 DEBT SERVICE FUND This fund accounts for annual principal and interest payments due on general obligation debt of the City. Funding is provided by the debt service property tax levy, transfers from Water Operations, and loan repayments. Chapter 384.4 of the Iowa State Code provides legal authority for a city to establish a debt service fund and certify taxes to be levied in the amount necessary to pay for the principal and interest on general obligation bonds issued by the city. The debt service levy for FY2014 is $4.03 per $1,000 in valuation. Future general obligation bond issues are estimated at $9.0 million in FY2014, $10.7 million in FY2015 and $9.6 million in FY2016. Annual principal and interest payments as of June 30, 2013 are as follows: Fiscal Year Principal Interest Total 2014 10,575,000 1,852,690 12,427,690 61,205,000 2015 10,435,000 1,537,623 11,972,623 50,630,000 2016 10,000,000 1,346,515 11,346,515 40,195,000 2017 8,400,000 1,037,923 9,437,923 30,195,000 2018 7,255,000 793,889 8,048,889 21,795,000 2019 4,770,000 566,054 5,336,054 14,540,000 2020 4,130,000 429,529 4,559,529 9,770,000 2021 2,790,000 307,376 3,097,376 5,640,000 2022 1,150,000 228,938 1,378,938 2,850,000 2023 150,000 207,845 357,845 1,700,000 2024 150,000 203,945 353,945 1,550,000 2025 155,000 204,745 359,745 1,400,000 2026 160,000 205,095 365,095 1,245,000 2027 165,000 204,975 369,975 1,085,000 2028 170,000 204,365 374,365 920,000 2029 175,000 203,245 378,245 750,000 2030 185,000 206,770 391,770 575,000 2031 190,000 204,925 394,925 390,000 2032 200,000 207,800 407,800 200,000 Totals at June 30, 2013 61,205,000 10,154,245 71,359,245 Annual Payments Principal Outstanding Beginning of Fiscal Year 287 City’s Debt Policies There are currently two benchmarks used by the City of Iowa City to evaluate its financial position concerning its debt: the 5% statutory debt limit and the internal restriction on the debt service levy of 30% of the City’s total levy. Statutory limitations which govern the issuance of debt in Iowa include Article XI Section 3 of the state constitution, entitled “Indebtedness of Political or Municipal Corporations.” Language in this section restricts the level of indebtedness for Iowa municipalities to five percent (5%) of “the value of …taxable property within such county or corporation.” This is commonly referred to as the “debt ceiling or debt limit.” The graph below compares Iowa City’s outstanding general obligation (G.O.) debt with the statutory debt limit. Total valuations for Iowa City in the spring of 2014 are approximately $4.67 billion. The debt limit, or five percent (5%) of this amount, is about $233.6 million. Outstanding G.O. debt at June 30, 2014, totals $68 million, which is 29% of the debt limit and 1.5% of total valuations. When compared with the increase in taxable property valuations and the debt limit, Iowa City’s general obligation outstanding debt has decreased since FY2011. 288 This City’s internal fiscal policy, which limits its ability to levy taxes for repayment of debt, specifically states that “debt service levy shall not exceed 30% of the city levy in any one fiscal year.” Iowa City's internal fiscal policy was revised in April 2010, upon recommendation of the Finance Director to specify that the "debt service levy shall not exceed 30% of the City levy in any one fiscal year." The following chart shows the debt service levy as a percentage of the city levy rate for FY2007 through FY2016. Fiscal years 2015 & 2016 are based on estimated financing requirements for the City’s five-year capital improvement program. The City’s debt service property tax levy rate for FY14 is proposed at $4.03 per $1,000 of value while the City’s total property tax levy rate is proposed at $16.813 per $1,000 of value. The City obtains its General Obligation bond rating from Moody’s Investors Service each time a new bond is issued. The City’s current bond rating is Aaa. Maintaining the City’s Aaa bond is a strategic priority for the City. 289 Fund Balance The estimated ending fund balance in the Debt Service fund for fiscal year 2013 is $4,728,477. This is a decline of $5,418,145 or 53.4% from the fiscal year 2012 ending cash balance. The decrease in fund balance is primarily related to the early extinguishment of debt. On June 1, 2013, the City plans to retire the 2004 General Obligation bonds issued for the development of the Plaza Tower. Funds have been accumulated in the Debt Service fund since 2010 to make the $5,210,000 payment to retire the bonds. It has been the City’s practice to retire bonds early if there is sufficient cash on hand. Ending cash balance for fiscal year 2014 is estimated to be $4,188,005 which is a decrease of 11.4% from fiscal year 2013. The debt service plan is to lower the Debt Service levy and to use a portion of fund balance for the repayment of debt over the next several years in order to reduce the City’s property tax rate. 290 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Cash Balance, July 1 12,812,998$ 23,311,924$ 10,146,622$ 4,728,477$ 4,188,005$ 3,160,712$ Revenues & Other Financing Sources: Taxes Levied On Property Taxes 12,033,351 12,992,676 12,934,351 12,039,013 12,114,551 13,076,786 Delinquent Property Taxes 1,922 316 - - - - Other City Taxes 222,283 241,722 223,850 188,638 188,880 202,877 Use Of Money And Property Interest Revenues 158,516 233,326 162,585 142,438 142,438 142,438 Miscellaneous Contrib & Donations - - 170,000 - - - Other Financial Sources Loan Repayments 37,881 39,442 438,968 26,479 39,658 40,016 Debt Sales 11,142,546 - 100,000 - - - Transfers-In from Other Funds 1,020,701 14,149,631 878,147 559,660 548,560 662,460 Total Revenues & Other Financing Sources 24,617,200$ 27,657,113$ 14,907,901$ 12,956,228$ 13,034,087$ 14,124,577$ Expenditures: Financial Services & Charges 4,265 - 3,515 - - - Issuance Costs 28,896 - - - - - GO Bonds Principal 10,990,000 25,525,000 17,952,600 11,644,000 12,523,750 13,260,750 GO Bonds Interest 3,030,083 3,188,981 2,369,931 1,777,365 1,462,295 1,141,185 Revenue Bonds Interest - - - 75,335 75,335 205,335 Sub-Total Expenditures 14,053,244 28,713,981 20,326,046 13,496,700 14,061,380 14,607,270 Transfers Out: Debt Service Funding - 12,108,434 - - - - Misc Transfers Out 65,030 - - - - - Sub-Total Transfers Out 65,030 12,108,434 - - - - Total Expenditures & Transfers Out 14,118,274$ 40,822,415$ 20,326,046$ 13,496,700$ 14,061,380$ 14,607,270$ Cash Balance, June 30 23,311,924$ 10,146,622$ 4,728,477$ 4,188,005$ 3,160,712$ 2,678,019$ Debt Service (5000 - 5999) Fund Summary 291 FY2014 FY2015 FY2016 2005 G.O. - Multi-purpose 7,020,000$ 2015 1,610,000$ 854,400$ 852,800$ -$ 2006A G.O. - Multi-purpose 6,265,000$ 2016 2,190,000 782,600 789,800 795,600 2006B G.O. - Taxable 1,000,000$ 2016 365,000 135,383 134,000 137,280 2006C G.O. - .Refunding 1997A Capital Loan Notes 3,350,000$ 2017 1,190,000 344,325 333,225 317,125 2007 G.O. - Multi-purpose 8,870,000$ 2017 3,950,000 1,078,125 1,083,250 1,081,875 2008A G.O. - Multi-purpose 9,150,000$ 2018 4,960,000 1,097,556 1,100,356 1,101,931 2008B G.O. - Refunding 1998, 1999 & 2000 Capital Loan Notes 17,005,000$ 2018 7,395,000 1,677,413 1,656,263 1,639,300 2009C G.O. - Multi-purpose 6,685,000$ 2019 4,220,000 786,675 790,425 792,000 2009D G.O. - Taxable 505,000$ 2014 105,000 108,150 - - 2009E G.O. - Refunding 2001 G.O.5,840,000$ 2016 2,640,000 950,600 951,800 951,600 2010B G.O. - Multi-purpose 7,470,000$ 2020 5,250,000 816,975 812,975 813,775 2011A G.O. - Multi-purpose 7,925,000$ 2021 6,425,000 989,844 983,544 987,044 2011C G.O. - Refunding 2002 G.O.10,930,000$ 2021 9,635,000 1,384,838 1,382,538 1,374,838 2012A GO - Multi-purpose 9,070,000$ 2022 8,305,000 1,033,613 1,026,313 1,018,813 2012B GO - Taxable 620,000$ 2014 310,000 311,860 - - 2012D TIF Revenue Bonds 2,655,000$ 2032 2,655,000 75,335 75,335 335,335 2013 GO - Proposed 9,350,000$ 2023 9,350,000 1,069,000 1,069,000 1,069,000 2014 GO - Proposed 9,000,000$ 2024 - - 1,019,750 1,019,750 2015 GO - Proposed 11,100,000$ 2025 - - - 1,172,000 Total - General Obligation Debt Service 70,555,000$ 13,496,690$ 14,061,373$ 14,607,265$ Issue / Use of Funds Amount of Issue Fiscal Year Debt Paid in Full Principal Outstanding June 30, 2013 Debt Service Payments General Obligation/TIF Revenue Bonds Outstanding Debt Obligation Summary by Individual Issue 292 Fiscal Year Principal Interest Total 2014 790,000 64,400 854,400 854,400 1,610,000 4.00% 2015 820,000 32,800 852,800 852,800 820,000 4.00% Totals @ 6/30/13 1,610,000 97,200 1,707,200 1,707,200 This bond has a yearly abatement of $28,082, due to an external loan repayment from GICHF (Greater Iowa City Housing Fellowship, Peninsula Duplexes & Townhouses) Bonds due after June 1, 2013 will be subject to call on said date or on any date thereafter upon terms of par plus accrued interest to date of call Payments Coupon Rate Principal Outstanding Beginning of Fiscal Year Paid from Property Tax Revenue 2005 General Obligation Bond Issue Principal payable 6-1 beginning June 1, 2006; Interest payable 12-1 and 6-1 beginning December 1, 2005. This bond provides funding of $7.020 million for the City's 2005 Capital Improvement Program, including land acquisition costs for Fire Station #4; Iowa City's portion of the Grant Wood gymnasium's construction costs; targeted area housing rehabilitation improvements; art acquisition for public buildings and areas; acquisition of low income housing facilities; construction of a transit intermodal facility; construction, repair and maintenance of streets, bridges and the municipal airport; rehabilitation, improvement and equipping of city parks; and equipping of the fire and police departments. 293 Principal Interest Total Coupon Rate 2014 695,000 87,600 782,600 782,600 2,190,000 4.00% 2015 730,000 59,800 789,800 789,800 1,495,000 4.00% 2016 765,000 30,600 795,600 795,600 765,000 4.00% Totals @ 6/30/13 2,190,000 178,000 2,368,000 2,368,000 Bonds due after June 1, 2014 will be subject to call on said date or on any date thereafter upon terms of par plus accrued interest to date of call Fiscal Year Payments Paid from Property Tax Revenue Principal Outstanding Beginning of Fiscal Year 2006A General Obligation Bond Issue Principal payable 6-1 beginning June 1, 2007; Interest payable 12-1 and 6-1 beginning December 1, 2006. This bond provides funding of $6.265 million for the City's Capital Improvement Program, including the construction, reconstruction and repairing of improvements to public ways and streets; the acquisition, installation and repair of traffic control devices and signals; equipping of the fire and police departments; the improvement and equipping of recreation grounds, including the Soccer Park; improvements to the Waterworks Prairie Park, including canoe/kayak launch area and nature trails, construction of one or more park shelters and a fishing pier;; acquisition of land for development of the Sand Lake Recreational Area; improvements to Mercer baseball fields; and targeted area housing rehabilitation improvements; the acquisition of art for public buildings and areas and window replacement to a Recreation Center. 294 Fiscal Year Principal Interest Total 2014 115,000 20,383 135,383 135,383 365,000 5.550% 2015 120,000 14,000 134,000 134,000 250,000 5.600% 2016 130,000 7,280 137,280 137,280 130,000 5.600% Totals @ 6/30/13 365,000 41,663 406,663 406,663 The annual principal and interest due, starting FY14, is 100% abated by external loan repayments from Southgate Development Company, Inc. Bonds due after June 1, 2014 will be subject to call on said date or on any date thereafter upon terms of par plus accrued interest to date of call Coupon Rate Payments Principal Outstanding Beginning of Fiscal Year Paid from Property Tax Revenue 2006B General Obligation Taxable Bond Issue Principal payable 6-1 beginning June 1, 2007; Interest payable 12-1 and 6-1 beginning December 1, 2006. This series was issued to provide funds for the purpose of paying costs of the construction, reconstruction and repairing of improvement to public ways and streets. 295 Fiscal Year Principal Interest Total 2014 300,000 44,325 344,325 344,325 1,190,000 3.700% 2015 300,000 33,225 333,225 333,225 890,000 3.700% 2016 295,000 22,125 317,125 317,125 590,000 3.750% 2017 295,000 11,063 306,063 306,063 295,000 3.750% Totals @ 6/30/13 1,190,000 110,738 1,300,738 1,300,738 Bonds due after June 1, 2014 will be subject to call on said date or on any date thereafter upon terms of par plus accrued interest to date of call Payments Principal Outstanding Beginning of Fiscal Year Coupon Rate Paid from Water Revenue 2006C General Obligation Refunding Bond Issue Principal payable 6-1 beginning June 1, 2007; Interest payable 12-1 and 6-1 beginning June 1, 2007. This series was issued for the purpose of paying costs of refunding the remaining outstanding indebtedness of $3.3 million on Iowa City's General Obligation Bond Series 1997A, dated November 1, 1997. 296 Fiscal Year Principal Interest Total 2014 930,000 148,125 1,078,125 1,078,125 3,950,000 3.750% 2015 970,000 113,250 1,083,250 1,083,250 3,020,000 3.750% 2016 1,005,000 76,875 1,081,875 1,081,875 2,050,000 3.750% 2017 1,045,000 39,188 1,084,188 1,084,188 1,045,000 3.750% Totals @ 6/30/13 3,950,000 377,438 4,327,438 4,327,438 Bonds due after June 1, 2014 will be subject to call on said date or on any date thereafter upon terms of par plus accrued interest to date of call Payments Principal Outstanding Beginning of Fiscal Year Coupon Rate Paid from Property Tax Revenue 2007 General Obligation Taxable Bond Issue Principal payable 6-1 beginning June 1, 2008; Interest payable 12-1 and 6-1 beginning December 1, 2007. This series was issued for the purpose of paying costs of the construction, reconstruction, and repairing of improvements to public ways and streets; the reconstruction, extension and improvement of the existing Municipal Airport; the reclamation of properties from flood and construction of flood control improvements; the construction, reconstruction and repair of water mains; the rehabilitation, improvement and equipping of existing city parks; equipping of the fire and police departments; the construction, reconstruction and improvement of Fire Station #2; improvements to the Mercer baseball fields and the Sand Lake Recreational Area; improving low income housing facilities for the Greater Iowa City Housing Fellowship to provide affordable housing within the City and contributions to targeted area housing rehabilitation improvements; the acquisition of art for public buildings and areas, window replacement to a Recreation Center and miscellaneous city hall remodeling and improvements. 297 Fiscal Year Principal Interest Total 2014 920,000 177,556 1,097,556 1,097,556 4,960,000 3.500% 2015 955,000 145,356 1,100,356 1,100,356 4,040,000 3.500% 2016 990,000 111,931 1,101,931 1,101,931 3,085,000 3.500% 2017 1,025,000 77,281 1,102,281 1,102,281 2,095,000 3.625% 2018 1,070,000 40,125 1,110,125 1,110,125 1,070,000 3.750% Totals @ 6/30/13 4,960,000 552,250 5,512,250 5,512,250 Bonds due after June 1, 2015 will be subject to call on said date or on any date thereafter upon terms of par plus accrued interest to date of call Payments Principal Outstanding Beginning of Fiscal Year Coupon Rate Paid from Property Tax Revenue 2008A General Obligation Bond Issue Principal payable 6-1 beginning June 1, 2009; Interest payable 12-1 and 6-1 beginning December 1, 2008. This series was issued for the purpose of paying costs of the construction, reconstruction, and repairing of improvements to public ways and streets; the rehabilitation, improvement and equipping of existing city parks, including facilities, equipment and improvements commonly found in city parks; equipping of the fire, police and public works departments; improvements to the Senior Center, including tuck pointing, roof, boiler and chiller repairs; remodeling of the lower level of City Hall and other miscellaneous improvements to City Hall including purchase of an emergency generator; equipment for city offices and the acquisition of art for public buildings and areas; improvements to the Mercer baseball field and General Rehabilitation and Improvement Program housing improvements. 298 Fiscal Year Principal Interest Total 2014 1,420,000 257,413 1,677,413 1,677,413 7,395,000 3.250% 2015 1,445,000 211,263 1,656,263 1,656,263 5,975,000 3.250% 2016 1,475,000 164,300 1,639,300 1,639,300 4,530,000 3.500% 2017 1,510,000 112,675 1,622,675 1,622,675 3,055,000 3.625% 2018 1,545,000 57,938 1,602,938 1,602,938 1,545,000 3.750% Totals @ 6/30/13 7,395,000 803,588 8,198,588 8,198,588 Notes due after June 1, 2016 are subject to call on said date or any date thereafter upon terms of par plus accrued interest to date of call Payments Principal Outstanding Beginning of Fiscal Year Coupon Rate Paid from Property Tax Revenue 2008B General Obligation Refunding Bond Issue Principal payable 6-1, beginning June 1, 2009; Interest payable 6-1 and 12-1, beginning June 1, 2009. These notes were issued to provide funds to current refund outstanding General Obligation Bonds Series 1998, 1999 and 2000 in the amounts of $2.75, $4.75 and $9.58 million, respectively. 299 Fiscal Year Principal Interest Total 2014 650,000 136,675 786,675 786,675 4,220,000 2.500% 2015 670,000 120,425 790,425 790,425 3,570,000 2.750% 2016 690,000 102,000 792,000 792,000 2,900,000 3.000% 2017 710,000 81,300 791,300 791,300 2,210,000 3.000% 2018 735,000 60,000 795,000 795,000 1,500,000 4.000% 2019 765,000 30,600 795,600 795,600 765,000 4.000% Totals @ 6/30/13 4,220,000 531,000 4,751,000 4,751,000 This bond has a yearly abatement of $20,052, due to an external loan repayment from GICHF (Greater Iowa City Housing Fellowship, Berry Court) Bonds due after June 1, 2017 will be subject to call on said date or on any date thereafter upon terms of par plus accrued interest to date of call Payments Principal Outstanding Beginning of Fiscal Year Coupon Rate Paid from Property Tax Revenue 2009C General Obligation Bond Issue Principal payable 6-1 beginning June 1, 2010; Interest payable 12-1 and 6-1 beginning December 1, 2009. This series was issued for the purpose of paying costs of the construction, reconstruction, and repairing of improvements to public ways, sidewalks, overpasses and streets; the opening, widening, extending, grading and draining of the right-of-way of public grounds and the removal and replacement of dead or diseased trees thereon; the reconstruction, extension and improvement of the existing Municipal Airport; the acquisition, installation and repair of traffic control devices; the rehabilitation, improvement and equipping of existing city parks, including facilities, equipment and improvements commonly found in city parks; equipping of the fire department; improvements to the Salt Storage Building; the renovation, improvement and equipping of recreation grounds, including the Soccer Field and the napoleon Softball Field; the acquisition of art for public buildings and areas; roof repair and elevator improvements to a Recreation Center; City hall remodeling; miscellaneous improvements to city Hall; improvements to Mercer Swimming pool, including filter system replacement and roof repair to the Senior Center. 300 Fiscal Year Principal Interest Total 2014 105,000 3,150 108,150 108,150 105,000 3.000% Totals @ 6/30/13 105,000 3,150 108,150 108,150 The bonds are NOT subject ot early redemption. Coupon Rate Paid from Property Tax Revenue Payments Principal Outstanding Beginning of Fiscal Year 2009D General Obligation Taxable Bond Issue Principal payable 6-1 beginning June 1, 2010; Interest payable 12-1 and 6-1 beginning December 1, 2009. The proceeds will be used to pay costs of General Rehabilitation and Improvement Program housing improvements and low income housing improvements in connection with the Housing Fellowship necessary for the operation of the City and the health and welfare of its citizens. 301 Fiscal Year Principal Interest Total 2014 845,000 105,600 950,600 950,600 2,640,000 4.000% 2015 880,000 71,800 951,800 951,800 1,795,000 4.000% 2016 915,000 36,600 951,600 951,600 915,000 4.000% Totals @ 6/30/13 2,640,000 214,000 2,854,000 2,854,000 The bonds are NOT subject to early redemption. Payments Principal Outstanding Beginning of Fiscal Year Coupon Rate Property Tax Revenue 2009E General Obligation Refunding Bond Issue Principal payable 6-1, beginning June 1, 2010; Interest payable 6-1 and 12-1, beginning June 1, 2009. These notes were issued to provide funds to current refund, on June 8, 2009, $6.06 million of the outstanding General Obligation Bonds, Series 2001. 302 Fiscal Year Principal Interest Total 2014 700,000 116,975 816,975 816,975 5,250,000 2.000% 2015 710,000 102,975 812,975 812,975 4,550,000 2.000% 2016 725,000 88,775 813,775 813,775 3,840,000 2.000% 2017 745,000 74,275 819,275 819,275 3,115,000 2.000% 2018 765,000 59,375 824,375 824,375 2,370,000 2.250% 2019 790,000 42,163 832,163 832,163 1,605,000 2.500% 2020 815,000 22,413 837,413 837,413 815,000 2.750% Totals @ 06/30/13 5,250,000 506,950 5,756,950 5,756,950 Notes due after June 1, 2018 are subject to call on said date or any date thereafter upon terms of par plus accrued interest to date of call Payments Principal Outstanding Beginning of Fiscal Year Coupon Rate Property Tax Revenue 2010B General Obligation Bond Issue Principal payable 6-1, beginning June 1, 2011; Interest payable 6-1 and 12-1, beginning December 1, 2010. This series was issued for the purpose of paying costs of the construction, reconstruction, and repairing of improvements to public ways, sidewalks, overpasses and streets; the opening, widening, extending, grading and draining of the right-of-way of public grounds and the removal and replacement of dead or diseased trees thereon; the reconstruction, extension and improvement of the existing Municipal Airport; the acquisition, installation and repair of traffic control devices; the rehabilitation, improvement and equipping of existing city parks, including facilities, equipment and improvements commonly found in city parks and equipping of the fire, police and civil defense department and the acquisition and improvement of real estate for cemeteries, and the construction, reconstruction and repair of receiving vaults, mausoleums and other cemetery facilities; construction, reconstruction and improvement of Fire Station #4; construction of a new public works fuel facility; and renovation, improvement and equipping of recreation grounds, including soccer field renovation; elevator improvements to a recreation center; construction of a city owned evidence storage facility and miscellaneous improvements to City Hall and other departments. 303 Fiscal Year Principal Interest Total 2014 815,000 174,844 989,844 989,844 6,425,000 2.000% 2015 825,000 158,544 983,544 983,544 5,610,000 2.000% 2016 845,000 142,044 987,044 987,044 4,785,000 2.250% 2017 860,000 123,031 983,031 983,031 3,940,000 2.500% 2018 885,000 101,531 986,531 986,531 3,080,000 3.000% 2019 910,000 74,981 984,981 984,981 2,195,000 3.250% 2020 940,000 45,406 985,406 985,406 1,285,000 3.500% 2021 345,000 12,506 357,506 357,506 345,000 3.625% Totals @ 06/30/13 6,425,000 832,888 7,257,888 7,257,888 Notes due after June 1, 2017 are subject to call on said date or any date thereafter upon terms of par plus accrued interest to date of call Payments Principal Outstanding Beginning of Fiscal Year Property Tax Revenue Coupon Rate 2011A General Obligation Bond Issue Principal payable 6-1, beginning June 1, 2012; Interest payable 6-1 and 12-1, beginning December 1, 2011. This series was issued for the purpose of paying costs of the construction, reconstruction, and repairing of improvements to public ways, sidewalks, overpasses, pedestrian underpasses and overpasses, bridges and streets; the opening, widening, extending, grading and draining of the right-of-way of streets, highways, avenues and public grounds and the removal and replacement of dead or diseased trees thereon; the construction, reconstruction, improvement and equipping of recreation grounds and buildings, including the construction of a marina and shelter area and elevator and entrance improvements to a recreation center, and of City Hall, including miscellaneous improvements to City Hall and other departments; the reconstruction, extension and improvement of the existing Municipal Airport; the acquisition, installation and repair of traffic control devices; the rehabilitation, improvement and equipping of existing city parks, including facilities, equipment and improvements commonly found in city parks; and the equipping of the fire department. 304 Fiscal Year Principal Interest Total 2014 1,115,000 269,838 1,384,838 1,384,838 9,635,000 2.000% 2015 1,135,000 247,538 1,382,538 1,382,538 8,520,000 2.000% 2016 1,150,000 224,838 1,374,838 1,374,838 7,385,000 2.250% 2017 1,180,000 198,963 1,378,963 1,378,963 6,235,000 2.500% 2018 1,205,000 169,463 1,374,463 1,374,463 5,055,000 3.000% 2019 1,240,000 133,313 1,373,313 1,373,313 3,850,000 3.250% 2020 1,280,000 93,013 1,373,013 1,373,013 2,610,000 3.500% 2021 1,330,000 48,213 1,378,213 1,378,213 1,330,000 3.625% Totals @ 6/30/13 9,635,000 1,385,175 11,020,175 11,020,175 This bond has an estimated annual abatement of $100,000 from Library rental income Notes due after June 1, 2017 are subject to call on said date or any date thereafter upon terms of par plus accrued interest to date of call Payments Principal Outstanding Beginning of Fiscal Year Property Tax Revenue Coupon Rate 2011C General Obligation Refunding Bond Issue Principal payable 6-1, beginning June 1, 2012; Interest payable 6-1 and 12-1, beginning December 1, 2011. These notes were issued in advance of a refunding to take place on June 1, 2012, $10.58 million of the outstanding General Obligation Bonds, Series 2002 dated May 1, 2002. 305 Fiscal Year Principal Interest Total 2014 865,000 168,613 1,033,613 1,033,613 8,305,000 2.00% 2015 875,000 151,313 1,026,313 1,026,313 7,440,000 2.00% 2016 885,000 133,813 1,018,813 1,018,813 6,565,000 2.00% 2017 900,000 116,113 1,016,113 1,016,113 5,680,000 2.00% 2018 915,000 98,113 1,013,113 1,013,113 4,780,000 2.00% 2019 930,000 79,813 1,009,813 1,009,813 3,865,000 2.00% 2020 955,000 61,213 1,016,213 1,016,213 2,935,000 2.00% 2021 975,000 42,113 1,017,113 1,017,113 1,980,000 2.00% 2022 1,005,000 22,613 1,027,613 1,027,613 1,005,000 2.225% Totals @ 06/30/13 8,305,000 873,713 9,178,713 9,178,713 Notes due after June 1, 2018 are subject to call on said date or any date thereafter upon terms of par plus accrued interest to date of call Payments Principal Outstanding Beginning of Fiscal Year Coupon Rate Property Tax Revenue 2012A General Obligation Bond Issue Principal payable 6-1, beginning June 1, 2013; Interest payable 6-1 and 12-1, beginning December 1, 2012 This series was issued to pay the cost of construction, reconstruction, and repair of public ways, sidewalks, bridges, culverts, retaining walls, overpasses, and pedestrian underpasses and overpasses; the opening, widening, extending, grading and draining of the right-of-way of public grounds and the removal and replacement of dead or diseased trees thereon; the reconstruction, extension and improvement of the existing Municipal Airport; the acquisition, construction, improvement and installation of street lighting fixtures, connections, and facilities; the acquisition, installation and repair of traffic control devices; the acquisition, construction, reconstruction, extension, improvement, and equipping of works and facilities useful for the collection and disposal of surface waters and streams; the improvement, reconstruction and repair of cemetery facilities; the rehabilitation, improvement and equipping of existing city parks; the acquisition, construction, reconstruction, and improvement of all waterways useful for the protection or reclamation of property situated within the corporate limits of the city from floods or high waters, and for the protection of property in the city from the effects of flood waters, including the construction of levees, embankments, structures, impounding reservoirs, or conduits, as well as the development and beautification of the banks and other area adjacent to flood control improvements; the construction, reconstruction, enlargement, improvement and equipping of City Hall, police stations, and fire stations; the construction, reconstruction, improvement and equipping of city facilities, including the construction of 306 Fiscal Year Principal Interest Total 2014 310,000 1,860 311,860 311,860 310,000 6.00% Totals @ 06/30/13 310,000 1,860 311,860 311,860 The bonds are NOT subject to early redemption Payments Principal Outstanding Beginning of Fiscal Year Coupon Rate Property Tax Revenue 2012B General Obligation Taxable Bond Issue Principal payable 6-1 beginning June 1, 2013; Interest payable 12-1 and 6-1 beginning December 1, 2012. This bond proceeds will be used to pay costs of aiding in the planning, undertaking, and carrying out or urban renewal projects under the authority of Chapter 403, and all of the purposes set out in Section 403.12, including the acquisition of property in the Towncrest Urban Renewal Area and further development of the Urban Renewal Area, including streets, streetscapes and rehabilitation projects; the planning and design of Riverfront Crossings District and the acquisition of property necessary for the operation of the City and the health and welfare of its citizens, including property within the area the City know as the Riverfront Crossings District 307 Fiscal Year Principal Interest Total 2014 75,335 75,335 75,335 2,655,000 2015 75,335 75,335 75,335 2,655,000 2016 130,000 205,335 335,335 335,335 2,655,000 1.000% 2017 130,000 204,035 334,035 334,035 2,525,000 1.300% 2018 135,000 207,345 342,345 342,345 2,395,000 1.600% 2019 135,000 205,185 340,185 340,185 2,260,000 2.000% 2020 140,000 207,485 347,485 347,485 2,125,000 2.100% 2021 140,000 204,545 344,545 344,545 1,985,000 2.300% 2022 145,000 206,325 351,325 351,325 1,845,000 2.400% 2023 150,000 207,845 357,845 357,845 1,700,000 2.600% 2024 150,000 203,945 353,945 353,945 1,550,000 2.800% 2025 155,000 204,745 359,745 359,745 1,400,000 3.000% 2026 160,000 205,095 365,095 365,095 1,245,000 3.200% 2027 165,000 204,975 369,975 369,975 1,085,000 3.400% 2028 170,000 204,365 374,365 374,365 920,000 3.600% 2029 175,000 203,245 378,245 378,245 750,000 3.700% 2030 185,000 206,770 391,770 391,770 575,000 3.700% 2031 190,000 204,925 394,925 394,925 390,000 3.750% 2032 200,000 207,800 407,800 407,800 200,000 3.900% Totals @ 06/30/13 2,655,000 3,644,635 6,299,635 6,299,635 Bonds maturing after June 1, 2021 are subject to call on said date or any date thereafter Upon terms of par plus accrued interest to date of call Payments Principal Outstanding Beginning of Fiscal Year Property Tax Revenue Coupon Rate 2012D Taxable Urban Renewal Revenue Bonds Principal payable 6-1, beginning June 1, 2016; Interest payable 6-1 and 12-1, beginning June 1, 2013. This bond were issued to provide funds to pay costs of aiding in the planning, undertaking and carrying out of an urban renewal project, including one or more grants to Central Park, L.L.C. (the "Developer") totaling $2.5 million. 308 ENTERPRISE FUND ACTIVITIES Transportation Services Parking Operations Public Transit Wastewater Operations Water Operations Refuse Collection Landfill Operations Airport Stormwater Management Broadband Telecommunications Housing Authority F Y 2 0 1 4 PARKING FUND The Parking enterprise fund accounts for the City’s parking operations activity. The parking enterprise fund is a self-sustaining business-like activity. Revenues are primarily derived from parking meter revenue, parking ramp revenue, and parking fines which fully fund the parking fund’s expenditures. In fiscal year 2014, the Parking operations will also be implementing a new parking revenue structure. The new structure includes an increase in on-street parking rates and parking fines, but institutes a new “first-hour-free” program in the parking garages. The structure of this program is intended to raise the usage rate of the City’s parking garages and has been endorsed by the Iowa City Downtown District (ICDD). The effect will be to lower parking ramp revenue, but raise parking meter and parking fine revenue. The Parking fund’s unassigned cash balance on June 30, 2012 was $5.2 million, an 11.5% decrease from the FY11. FY13 year-end unassigned cash balance is estimated to drop 27.7%, and FY14 cash balance is projected to decrease 4.0%. These decreases are due to an increase in capital project funding, and the repayment of a loan from the Landfill fund. *FY13 and FY14 figures are estimates. The Parking Facility and Enforcement Automation capital project began during fiscal year 2012. The project involves the automation of operations in the parking decks and the upgrade of parking meters on street to a smart meter system. Additional pay on foot and pay in lane equipment will be placed in Capitol St., Dubuque St., and Tower Place facilities. The on-street parking meters will be upgraded to allow credit card payment and pay by cell options. This will create the ability to push real-time parking data to our customers related to parking availability on street. This will allow for better access and more convenient payment options for our customers while enhancing operational efficiencies. The total project cost is approximately $2.3 million and is being funded entirely from parking revenues. The Parking fund transferred $1.4 million towards this project in fiscal years 2012 and 2013. $900,000 is budgeted to be transferred towards this project in FY2014. This project, however, has the potential to greatly increase efficiency and favorably impact the operating budget. Estimated restricted cash balance at June 30, 2013 is $1.67 million. Restricted cash balance represents $1.5 million in funds held in accordance with parking revenue bond provisions, and $134,371 in parking impact fees. FY10 FY11 FY12 FY13*FY14* Cash Balance $5,678,333 $5,895,167 $5,219,079 $3,772,796 $3,621,892 $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 Unassigned Cash Balance 311 A parking facility impact fee, which deals with off-street parking requirements, is required for residential development in most of the Near Southside Neighborhood. The Near Southside is bound by Burlington Street to the north, Madison Street to the west, Gilbert Street to the east, and the Iowa Interstate Railway main-line to the south. The revenues from the impact fee are used by the City to provide parking facilities in the Near Southside. A formula is used to determine the amount of required off-street parking and the amount of required parking impact fee. The Department of Housing and Inspection Services collects the fee, which may be paid in three installments, with the first installment due before the certificate of occupancy is issued. Revenue: FY14 revenue is estimated to fall 3.4% when compared to FY13 estimated revenue. This reduction is a result of the parking revenue structure changes. Expenditures: FY14 adopted expenditures represent a 5.8% decrease from FY13 estimated expenditures, with the reduction coming primarily from a decrease in On-Street Operations capital outlay expenditures. 60% 23% 4% 10% 3% FY14 Estimated - $4,721,734 Ramp Revenue Meter Revenue Lot Revenue Fines Interest, Refuse Charges, & Misc 44% 32% 3% 21% FY14 Adopted - $3,970,588 Personnel Services Supplies Debt Service 312 City of Iowa City 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Cash Balance, July 1 7,161,953$ 7,414,767$ 6,746,179$ 5,441,542$ 5,292,688$ 5,973,680$ Revenues & Other Financing Sources: Use Of Money And Property Interest Revenues 41,798 39,247 41,798 39,247 39,247 39,247 Rents 23,689 26,555 23,689 - - - Parking Meter Revenue 798,340 790,574 798,340 1,090,574 1,090,574 1,090,574 Parking Lot Revenue 225,194 191,355 225,195 177,495 177,495 177,495 Parking Ramp Revenue 3,273,999 3,295,964 3,331,408 2,832,340 2,832,340 2,832,340 Misc Parking Revenue 630,063 162,414 121,291 58,385 58,385 58,385 Charges For Fees And Services Refuse Charges 290 1,698 290 1,677 1,677 1,677 Miscellaneous Parking Fines 297,430 274,181 297,430 474,181 474,181 474,181 Other Misc Revenue 59,110 69,951 24,461 47,835 47,835 47,835 Other Financial Sources Transfer In - Transit 20% (2) Sweepers - - 24,000 - - - 1) Bond Ordinance Transfer 846,700 846,700 846,250 840,350 844,150 1,724,750 Total Revenues & Other Financing Sources 6,196,613$ 5,698,639$ 5,734,152$ 5,562,084$ 5,565,884$ 6,446,484$ Expenditures: Parking Administration 1,002,192 1,001,217 994,732 1,050,817 1,072,484 1,094,596 On Street Operations 807,830 739,644 952,933 778,290 802,151 825,090 Parking Lot Operations 2,633 3,750 2,633 - - - Parking Ramp Operations 1,194,488 1,349,822 1,426,861 1,303,181 1,333,857 1,363,947 Parking Debt Service 810,926 839,200 838,975 838,300 832,250 1,715,950 Sub-Total Expenditures 3,818,069 3,933,633 4,216,134 3,970,588 4,040,742 4,999,583 Transfers Out: Capital Improvement Projects 551,772 1,298,938 1,386,962 900,000 - - 1) Debt Service Transfers 846,700 846,700 846,250 840,350 844,150 1,724,750 Interfund Loan Repayment to Landfill 727,258 287,956 589,443 - - - Sub-Total Transfers Out 2,125,730 2,433,594 2,822,655 1,740,350 844,150 1,724,750 Total Expenditures & Transfers Out 5,943,799$ 6,367,227$ 7,038,789$ 5,710,938$ 4,884,892$ 6,724,333$ Cash Balance, June 30 7,414,767$ 6,746,179$ 5,441,542$ 5,292,688$ 5,973,680$ 5,695,831$ Restricted / Committed /Assigned 1,519,600 1,527,100 1,668,746 1,670,796 1,682,696 1,691,496 Unassigned Balance 5,895,167$ 5,219,079$ 3,772,796$ 3,621,892$ 4,290,984$ 4,004,335$ % of Expenditures 99%82%54%63%88%60% 1) Same Fund Transfers required by bond covenants Parking (7100 - 7101) Fund Summary 313 PARKING OPERATIONS The Parking Division of the Transportation Services Department is a self-supporting enterprise fund responsible for providing safe and convenient parking options in downtown Iowa City. The division oversees the operation of four ramps, five surface lots, and on-street (metered) parking. Parking Services enforces parking regulation in the central business district, while the Police Department enforces parking regulations in residential areas. The division’s budget is organized into five activities: Parking Administration Parking Administration personnel consists of 3 Operations Supervisors and half of the Transportation Services Director and Associate Director positions. Administration oversees the operation of: On-Street Operations Short-term meters (1-2 hours) are concentrated in the core of the downtown. These meters are intended for shopper's use. Parking Lot Operations North Area  Schumann Lot (near Market & Dubuque)  Market Street Lot (near Gilpin's Paint) Central Area  Recreation Center Lot  Burlington Street Lot (near Mill Restaurant) South Area  Maiden Lane Parking Lot (west of Gilbert Street) Parking Ramp Operations Cashiered Garages:  Dubuque Street Garage (220 S. Dubuque Street) One block south of the Public Library  Capitol Street Garage (Burlington & Capitol Street) Adjoins Old Capitol Town Center  Tower Place & Parking (Iowa Avenue & Gilbert Street) mixed-use commercial/parking facility Unattended Garages:  Chauncey Swan Garage (Washington Street across from City Hall)  Court Street Transportation Center (Dubuque and Court Street) mixed-use commercial/parking facility. Managed by the Transit Division. Parking Debt Service Parking debt service consists of principal and interest payments on parking revenue bonds, which are repaid with parking revenue. 314 HIGHLIGHTS  Average stay in gated parking facilities was 3.79 hours  4,337,326 transient hours parked  888,266 transient parkers passed through Capitol Street, Dubuque Street and Tower Place facilities Recent Accomplishments:  Partnered with Zipcar and the University of Iowa on implementation of a car sharing program.  Installed additional access and revenue control equipment in parking structures to provide additional options for payment for our customers. This includes pay on foot and pay in lane equipment.  Automated all exit lanes with convenient credit card payment options.  Installed 30 additional motorcycle, moped and scooter spaces at the St. Patrick’s Parrish Hall site.  4.5% increase in transient parking at three gated facilities  14.4% decrease in number of faulty parking meters Upcoming Challenges:  The effect of downtown development projects on parking demand. The progress of these project concepts will determine our approach to future parking structures.  Continual increase in mopeds and scooters in downtown Iowa City will result in more flexible uses being required for parking supply downtown.  Decisions on the future of Amtrak in Iowa City will have a substantial impact on future growth for the parking system. Staffing: Cashier, from 11.25 FTE to 9.75 FTE; Customer Service Representative, from 2.0 FTE to 1.5 FTE; Maintenance Worker I, from 4.0 FTE to 2.5 FTE FY2012 Actual FY2013 Actual FY2014 Adopted Total FTE’s 32.75 29.25 26.25 Service Level Changes for FY2014:  24/7 operation of parking facilities through the automation of exit procedures  Downtown Ambassador Program: a partnership with the Iowa City Downtown District to welcome and ensure guests and community members feel invited and safe Downtown. Ambassadors interact with business owners, help maintain and keep Downtown clean by providing litter removal, and work with the Downtown beat police officer on safety concerns.  Additional payment options through pay- by-cell, online permit renewal, and on- street credit card payment options 315 GOALS, OBJECTIVES, and PERFORMANCE MEASURES Strategic Plan Goal: Development of the Downtown and Near Downtown Areas Department Goal: Provide convenient parking options Department Objective: Increase transient hours parked in downtown on-street and off- street spaces 3% Performance Measure: Transient hours parked Strategic Plan Goal: Coordinated Communication & Customer Service Orientation Department Goal: Increase convenience and access for parking customers Department Objective: Increase credit card usage as a payment mechanism by 20% Performance Measure: Credit card usage – Access controlled facilities The Parking Division has reduced staff by 7.0 FTEs since fiscal year 2010. These staff reductions were accomplished primarily through efficiencies resulting from investments in technology and the privatization of some duties. FY11 Actual FY12 Actual FY13 Estimated FY14 Target 4,215,164 4,337,326 4,350,000 4,450,000 FY11 Actual FY12 Actual FY13 Estimated FY14 Target 42% 43% 48% 55% FY10 FY11 FY12 FY13 FY14 FTEs 33.25 32.75 32.75 29.25 26.25 25 27 29 31 33 35 Parking Division Full Time Equivalents 316 City of Iowa City Activity: Parking Administration (810110)Fund: Parking (7100) Division: Parking (810100)Department: Transportation Services 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: Use Of Money And Property Parking Fines 297,430 274,181 297,430 474,181 474,181 474,181 Interest Revenues 41,798 39,247 41,798 39,247 39,247 39,247 Miscellaneous Other Misc Revenue (79) 2 - - - - Total Revenues & Other Financing Sources 339,149$ 313,430$ 339,228$ 513,428$ 513,428$ 513,428$ Expenditures: Personnel 313,904 358,184 411,123 436,119 453,202 470,525 Services 682,649 639,203 581,556 612,483 617,022 621,766 Supplies 4,067 2,130 2,053 2,215 2,260 2,305 Capital Outlay - 1,701 - - - - Sub-Total Expenditures 1,000,620 1,001,218 994,732 1,050,817 1,072,484 1,094,596 Transfers Out: Capital Project Fund - 15,640 - - - - Debt Service Funding - - - - - 883,000 InterFund Loan - Repay Landfill 136,486 163,926 507,443 - - - Sub-Total Transfers Out 136,486 179,566 507,443 - - 883,000 Total Expenditures & Transfers Out 1,137,106$ 1,180,784$ 1,502,175$ 1,050,817$ 1,072,484$ 1,977,596$ Personnel Services - FTE 2012 2013 2014 Assoc Dir -Trans Service 0.50 0.50 0.50 Operations Supv - Trans Serv 2.50 3.50 3.00 Parking Clerk 1.00 - - Transportation Svc Director 0.50 0.50 0.50 Total Personnel 4.50 4.50 4.00 Activity Summary 317 City of Iowa City Activity: On Street Operations (810120)Fund: Parking (7100) Division: Parking (810100)Department: Transportation Services 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: Use Of Money And Property Parking Meter Rev 798,340 790,574 798,340 1,090,574 1,090,574 1,090,574 Parking Lot Revenue 208,814 177,495 208,815 177,495 177,495 177,495 Misc Parking Revenue 39,291 38,385 39,291 58,385 58,385 58,385 Miscellaneous Other Misc Revenue 134 (166) - - - - Other Financial Sources - - - - - - Transfer In - Transit 20% (2) Sweepers - - 24,000 - - - Total Revenues & Other Financing Sources 1,046,579$ 1,006,288$ 1,070,446$ 1,326,454$ 1,326,454$ 1,326,454$ Expenditures: Personnel 553,602 577,631 588,083 571,458 592,443 612,448 Services 226,804 149,310 187,229 193,619 196,231 198,896 Supplies 13,145 12,704 12,621 13,213 13,477 13,746 Capital Outlay 14,280 - 165,000 - - - Sub-Total Expenditures 807,831 739,645 952,933 778,290 802,151 825,090 Total Expenditures & Transfers Out 807,831$ 739,645$ 952,933$ 778,290$ 802,151$ 825,090$ Personnel Services - FTE 2012 2013 2014 Cashier - Parking 0.75 - - Customer Service Rep - Pkg 1.00 1.00 1.50 MW II - Transportation Serv. 3.00 3.00 3.00 Parking Clerk - 1.00 - Parking Enforcement Attendant 6.50 5.00 5.00 Total Personnel 11.25 10.00 9.50 Capital Outlay Multi Space Parking Meters 45,000 - Sweepers (2)120,000 - Total Capital Outlay 165,000$ -$ Activity Summary 318 City of Iowa City Activity: Parking Lot Operations (810130)Fund: Parking (7100) Division: Parking (810100)Department: Transportation Services 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: Use Of Money And Property Parking Lot Revenue 16,380 13,860 16,380 - - - Total Revenues & Other Financing Sources 16,380$ 13,860$ 16,380$ -$ -$ -$ Expenditures: Services 2,633 3,750 2,633 - - - Total Expenditures & Transfers Out 2,633$ 3,750$ 2,633$ -$ -$ -$ Activity Summary 319 City of Iowa City Activity: Parking Ramp Operations (810140)Fund: Parking (7100) Division: Parking (810100)Department: Transportation Services 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: Use Of Money And Property Rents 23,689 26,555 23,689 - - - Parking Ramp Revenue 3,273,999 3,295,964 3,331,408 2,832,340 2,832,340 2,832,340 Charges For Fees And Services Refuse Charges 290 1,698 290 1,677 1,677 1,677 Miscellaneous Other Misc Revenue 58,556 70,115 24,461 47,835 47,835 47,835 Total Revenues & Other Financing Sources 3,356,534$ 3,394,332$ 3,379,848$ 2,881,852$ 2,881,852$ 2,881,852$ Expenditures: Personnel 780,143 841,733 881,380 747,843 767,477 786,310 Services 339,409 419,744 425,833 463,214 472,415 481,796 Supplies 36,387 65,810 119,648 92,124 93,965 95,841 Capital Outlay 38,549 22,535 - - - - Sub-Total Expenditures 1,194,488 1,349,822 1,426,861 1,303,181 1,333,857 1,363,947 Transfers Out: Debt Service Funding 846,700 846,700 846,250 840,350 844,150 841,750 Sub-Total Transfers Out 846,700 846,700 846,250 840,350 844,150 841,750 Total Expenditures & Transfers Out 2,041,188$ 2,196,522$ 2,273,111$ 2,143,531$ 2,178,007$ 2,205,697$ Personnel Services - FTE 2012 2013 2014 Cashier - Parking 11.50 11.25 9.75 M.W. I - Parking Systems 4.00 3.50 2.50 M.W. II - Parking Syst (Night) 1.00 - - Sr M.W. - Parking & Transit 0.50 0.50 0.50 Total Personnel 17.00 15.75 12.75 Activity Summary 320 City of Iowa City Activity: Parking Debt Service (810180)Fund: Parking (7100 - 7101) Division: Parking (810100)Department: Transportation Services 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: Other Financial Sources Misc Parking Revenue: Parking Impact Fees 590,772 124,030 82,000 - - - Bond Ordinance Transfer (From Parking Unrestricted to Restricted for Debt Service)846,700 846,700 846,250 840,350 844,150 1,724,750 Total Revenues & Other Financing Sources 1,437,472$ 970,730$ 928,250$ 840,350$ 844,150$ 1,724,750$ Expenditures: Services (60) - - - - - Other Financial Uses: Revenue Bonds Principal & Interest Payments 810,926 839,200 838,975 838,300 832,250 1,715,950 Sub-Total Expenditures 810,866 839,200 838,975 838,300 832,250 1,715,950 Transfers Out: To Landfill - Repay for S Side Parking Land Acquisition.590,772 124,030 82,000 - - - Sub-Total Transfers Out 590,772 124,030 82,000 - - - Total Expenditures & Transfers Out 1,401,638$ 963,230$ 920,975$ 838,300$ 832,250$ 1,715,950$ Activity Summary 321 Issue / Use of Funds Amount of Issue Principal Interest Total Obligation 2009F Revenue Refunding of Series 1999 Revenue Bonds 9,110,000 2025 838,975 7,675,000 2,156,913 9,831,913 2015 Parking Revenue Bonds - Proposed 12,000,000 2035 0 0 0 0 Total - Parking Revenue Bonds 838,975 7,675,000 2,156,913 9,831,913 Fiscal Year Debt Paid in Full Parking Revenue Bonds Outstanding Debt Obligation at June 30, 2013 Summary by Individual Issue Principal & Interest Payments FY2013 Outstanding June 30, 2013 322 Fiscal Year Principal Interest Total 2014 530,000 308,300 838,300 838,300 7,675,000 3.00% 2015 540,000 292,250 832,250 832,250 7,145,000 3.00% 2016 560,000 272,950 832,950 832,950 6,605,000 4.00% 2017 580,000 250,150 830,150 830,150 6,045,000 4.00% 2018 605,000 226,450 831,450 831,450 5,465,000 4.00% 2019 625,000 201,850 826,850 826,850 4,860,000 4.00% 2020 650,000 176,350 826,350 826,350 4,235,000 4.00% 2021 680,000 148,900 828,900 828,900 3,585,000 4.25% 2022 705,000 119,469 824,469 824,469 2,905,000 4.25% 2023 735,000 88,869 823,869 823,869 2,200,000 4.25% 2024 770,000 54,000 824,000 824,000 1,465,000 5.00% 2025 695,000 17,375 712,375 712,375 695,000 5.00% Totals @ 06/30/13 7,675,000 2,156,913 9,831,913 9,831,913 Bonds due after July 1, 2017 will be subject to call for prior redemption Payments Principal Outstanding Beginning of Fiscal Year Coupon Rate Paid by Parking Revenues 2009 Parking Revenue Bond Issue Principal payable 7-1, beginning July 1, 2010; Interest payable 7-1 and 1-1, beginning January 1, 2011 This $9,110,000 bond issue was used to refund the 1999 Parking Revenue Bonds. 323 TRANSIT FUND The Transit fund accounts for the operations of the City’s public transportation operations. The Transit enterprise fund utilizes user fees, property taxes, and State and Federal funding to provide transportation services throughout the City including para-transit services. These activities were transferred from the General fund to the enterprise fund in fiscal year 2013. The Transit fund is funded through several revenue sources:  Federal Operating Assistance: Based on an MPOJC formula, these funds are distributed annually between Cambus, Coralville Transit, and Iowa City Transit. These funds are expected to dcrease dramatically in fiscal year 2014.  State Operating Assistance: Job Access and Reverse Commute Program (JARC), is a Federally-funded, application-based grant program, with annual allocations.  Transit Property Tax Levy: Iowa State Code chapter 384.12.10 provides the legal authority for municipalities to levy additional taxes, including “a tax for the operation and maintenance of a municipal transit system…” Iowa City transit property tax levy is $.95 per thousand of valuation. These property tax funds are collected in the General fund and transferred to the Transit fund.  Fares: Fares amount to 36% of the Transit fund revenue. Fare increases were last implemented during fiscal year 2013.  Court Street Transportation Parking and Rent Revenues: These revenues include all hourly ($.60 per hour) and permit ($80 per month) parking as well as rent from the commercial properties.  Other Revenue: In addition to fare increases, the Transit fund receives revenue from advertising and other miscellaneous sources. Bus Replacement Reserve: Cash balance assigned for bus replacement at FY12 year end was just under $1.9 million. With the FY13 budget, Transit operations were transitioned to an enterprise fund. Future years’ budgets will report cash balance trends as with other enterprise funds. An interfund loan was made in fiscal year 2006 from the Landfill fund to the Transit operations for the construction of a day care center at the Court Street Transportation Facility. The loan was a 10 year loan for 513,181. A loan payment transfer is budgeted in FY14 for $55,324 to the Landfill fund. The loan will be fully repaid in fiscal year 2016. FY08 FY09 FY10 FY11 FY12 Reserve $689 $1,674 $2,456 $1,921 $1,892 % Change 299.53%143.02%46.68%-21.78%-1.47% $0 $500 $1,000 $1,500 $2,000 $2,500 $3,000 Bus Replacement Reserve in thousands 324 Revenue: FY14 revenue is projected to decrease by $619,539 or 14.2% due a reduction in Federal grant revenue. Unknown at this time is the impact of the expiration of the 28e agreement with Johnson County SEATS for ADA mandated para-transit services at the end of FY13. The City pays Johnson County as a contract provider for these services. Expenditures: FY14 adopted expenditures represent a 4.9% increase from the FY13 estimate, with the difference coming from an increase in Transit Operations contractual service expenditures. The FY14 budget also includes a $270,000 capital project transfer for automation upgrades to the Court Street Transportation center parking facility. 59% 26% 15% FY14 Adopted - $6,276,733 Personnel Services Supplies 17% 4% 27% 13% 1% 36% 2% FY14 Estimated - $3,757,604 Ramp Revenue Rents Federal Grants State Grants Local Agreements Transit Fees Charges for Services & Misc 325 City of Iowa City 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Cash Balance, July 1 -$ -$ 4,027,141$ 4,342,249$ 4,367,087$ 4,593,605$ Revenues & Other Financing Sources: Use Of Money And Property Interest Revenues - - - - - - Rents - - 159,342 134,558 134,558 134,558 Parking Ramp Revenue - - 561,247 632,274 632,274 632,274 Intergovernmental Fed Intergovnt Rev - - 1,716,200 1,025,000 1,025,000 1,025,000 Other State Grants - - 483,175 483,175 483,175 483,175 Local 28E Agreements - - 32,844 32,844 32,844 32,844 Charges For Fees And Services Transit Fees - - 1,364,106 1,365,129 1,365,479 1,365,129 Misc Charges For Svc - - 50,805 75,000 75,000 75,000 Refuse Charges - - 1,620 2,518 2,518 2,518 Miscellaneous Misc Merchandise - - 214 1,112 1,112 1,112 Other Misc Revenue - - 7,590 5,994 5,994 5,994 Other Financial Sources Transfer In - Transit Property Tax Levy - - 2,803,317 2,869,291 2,926,275 2,984,378 Total Revenues & Other Financing Sources -$ -$ 7,180,460$ 6,626,895$ 6,684,229$ 6,741,982$ Expenditures: Mass Transit Admin - - 431,331 484,357 503,342 522,696 Mass Transit Operations - - 3,899,995 4,160,431 4,235,054 4,309,379 Fleet Maintenance - - 1,495,097 1,482,792 1,512,538 1,542,700 Court St Transportation Center - - 157,627 149,153 150,388 151,820 Sub-Total Expenditures - - 5,984,050 6,276,733 6,401,322 6,526,595 Transfers Out: Capital Project Fund - - 803,072 270,000 - - Misc Transfers Out - to Parking - - 24,000 - - - InterFund Loan Repay Landfill - - 54,230 55,324 56,389 29,651 Sub-Total Transfers Out - - 881,302 325,324 56,389 29,651 Total Expenditures & Transfers Out -$ -$ 6,865,352$ 6,602,057$ 6,457,711$ 6,556,246$ Cash Balance, June 30 -$ -$ 4,342,249$ 4,367,087$ 4,593,605$ 4,779,341$ Restricted / Committed /Assigned - - 1,892,476 1,892,476 1,892,476 1,892,476 Unassigned Balance -$ -$ 2,449,773$ 2,474,611$ 2,701,129$ 2,886,865$ % of Expenditures 36%37%42%44% * See General Fund for Transit Activity Prior to 2013, Beginning Cash Reclassified from General Fund in 2013 Transit (7150) Fund Summary 326 TRANSIT OPERATIONS The Transit Division is a self-supporting enterprise fund that provides fixed-route and paratransit bus services as well as operating the Court Street Transportation Center. The division is committed to providing safe, courteous, and quality transportation to the citizens and visitors of Iowa City as well as the City of University Heights. The division’s budget is organized into four activities: Transit Administration Transit Administration personnel consists of two Operations Supervisors, a 0.5 FTE Customer Service Representative, and half of the Transportation Services Director and Associate Director positions. Administration oversees the operation of: Mass Transit Operations (fixed-route and paratransit services) Iowa City Transit fixed route operations include 19 routes during weekday peak service within the corporate limits of Iowa City and University Heights. Fixed route bus service is operated with a 27 bus fleet, Monday - Friday from 5:45 am - 11:20 pm, Saturday from 5:45 am - 7:40 pm. During peak hours, most routes operate on 30 minute headways while providing hourly service during off-peak and Saturdays. Complimentary paratransit service is provided mirroring the hours of operation of the fixed route service. These services are contracted through an agreement with Johnson County SEATS with vehicles provided by the City of Iowa City. Fleet Maintenance Iowa City Transit maintains a fleet of 27 40 ft. heavy duty buses and 10 paratransit buses, all of which are ADA accessible. Court Street Transportation Center In addition to operating the public transit services, Iowa City Transit also operates the Court Street Transportation Center. This multi-use facility houses a 600 space parking facility and four commercial properties. This facility was FTA funded resulting in all revenues being directed to the transit fund. HIGHLIGHTS  Provided 1,956,419 passenger trips in FY12, an increase from FY11 of 5.5%  Provided service covering 710,000 miles and 55,500 hours  Contracted paratransit service provided 95,116 passenger trips in FY12  183,000 transient hours parked at the Court Street Transportation Center 327 Recent Accomplishments:  Purchased 2 new 40’ Heavy Duty buses utilizing 83% FTA funding. Nearly 60% of our fleet has been replaced with new buses since 2007.  Utilizing FTA funding and partnering with University of Iowa-Cambus and Coralville Transit purchased 28 LCD monitors to display Bongo information throughout Iowa City, Coralville, and the University of Iowa.  Saw an increase in ridership of 5.5% in FY12  Communications staff updated transit website to include real-time route information and provided direct comment link for public to make transit inquiries Upcoming Challenges:  MAP-21 Transportation Bill resulted in a reduction in capital funds for the state of Iowa. In previous years, $5 million to $7 million was allocated for bus replacement in the state. Iowa has the 47th oldest fleet in the US.  The current transit maintenance and storage facility is located on a former uncontrolled dump site which is also a highly desirable location for development. Relocation of this facility is a priority for the department but funding this facility may be a challenge due to the decrease in transit capital funding. Staffing: Customer Service Representative, reduced from 1.0 FTE to 0.5 FTE FY 2012 Actual FY 2013 Actual FY 2014 Adopted Total FTE’s 56.25 51.75 51.25 Service Level Changes for FY 2014: Staff is currently in the process of evaluating transit system. Any proposed changes for FY14 would not result in any additional staff. 328 GOALS, OBJECTIVES, and PERFORMANCE MEASURES Strategic Plan Goal: Economic and Community Development Department Goal: Provide safe, courteous, and quality transportation services Department Objective: Increase Transit ridership by 5% Performance Measure: Ridership Strategic Plan Goal: A Strong and Sustainable Financial Foundation Department Goal: Increase farebox/expense ratio Department Objective: Farebox revenues to cover 30% of operating costs Performance Measure: Farebox/expense ratio The Transit Division has reduced staff by 7.25 FTEs since fiscal year 2010. This has been accomplished through sharing maintenance responsibilities and the associated personnel costs between the Parking and Transit Divisions, the reduction of scheduled overtime through improved transit run scheduling, and the privatization of some duties. FY11 Actual FY12 Actual FY13 Estimated FY14 Target 1,854,732 1,970,456 1,990,000 2,100,000 FY11 Actual FY12 Actual FY13 Estimated FY14 Target 22% 21% 27% 30% FY10 FY11 FY12 FY13 FY14 FTEs 58.5 56.25 56.25 51.75 51.25 46 48 50 52 54 56 58 60 Transit Division Full Time Equivalents 329 City of Iowa City Activity: Mass Transit Admin (810210)Fund: Transit (7150) Division: Mass Transit (810200)Department: Transportation Services 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: Charges For Fees And Services Transit Fees - - - - 350 - Miscellaneous Other Misc Revenue - - 216 - - - Other Financial Sources Transfer In - Transit Property Tax Levy - - - 2,869,291 2,926,275 2,984,378 Transfer In - Imprv Resrv to Operations - - 1,618,372 - - - Total Revenues & Other Financing Sources -$ -$ 1,618,588$ 2,869,291$ 2,926,625$ 2,984,378$ Expenditures: Personnel - - 309,010 361,005 377,491 394,227 Services - - 121,900 122,999 125,491 128,102 Supplies - - 421 353 360 367 Total Expenditures & Transfers Out -$ -$ 431,331$ 484,357$ 503,342$ 522,696$ Personnel Services - FTE 2012 2013 2014 Assoc Dir -Trans Service 0.50 0.50 0.50 Customer Service Rep - Pkg - - 0.50 Operations Supv - Trans Serv 2.50 2.00 2.00 Transportation Svc Director 0.50 0.50 0.50 Total Personnel 3.50 3.00 3.50 * See General Fund for Transit activity prior to 2013 Activity Summary 330 City of Iowa City Activity: Mass Transit Operations (810220)Fund: Transit (7150) Division: Mass Transit (810200)Department: Transportation Services 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: Intergovernmental Fed Intergovnt Rev - - 1,716,200 1,025,000 1,025,000 1,025,000 Other State Grants - - 483,175 483,175 483,175 483,175 Local 28E Agreements - - 32,844 32,844 32,844 32,844 Charges For Fees And Services Transit Fees - - 1,364,106 1,365,129 1,365,129 1,365,129 Misc Charges For Svc - - 50,805 75,000 75,000 75,000 Miscellaneous Other Misc Revenue - - 625 1,107 1,107 1,107 Other Financial Sources Transfer In - Transit Property Tax Levy - - 2,803,317 - - - Total Revenues & Other Financing Sources -$ -$ 6,451,072$ 2,982,255$ 2,982,255$ 2,982,255$ Expenditures: Personnel - - 2,764,475 2,789,388 2,860,985 2,932,220 Services - - 1,117,777 1,349,601 1,352,199 1,354,851 Supplies - - 17,743 21,442 21,870 22,308 Sub-Total Expenditures - - 3,899,995 4,160,431 4,235,054 4,309,379 Transfers Out: Capital Project Fund - - 6,072 - - - Sub-Total Transfers Out - - 6,072 - - - Total Expenditures & Transfers Out -$ -$ 3,906,067$ 4,160,431$ 4,235,054$ 4,309,379$ Personnel Services - FTE 2012 2013 2014 Custodian - Transit 0.50 - - Customer Service Rep - Transit 1.00 1.00 - Mass Transit Operator 37.75 37.75 37.75 M.W. I - Transit 3.00 2.00 2.00 M.W. II - Transit 1.00 1.00 1.00 M.W. II - Transportation Serv. 1.00 - - Sr. M.W. - Parking & Transit 0.50 0.50 0.50 Total Personnel 44.75 42.25 41.25 * See General Fund for Transit activity prior to 2013 Activity Summary 331 City of Iowa City Activity: Fleet Maintenance (810230)Fund: Transit (7150) Division: Mass Transit (810200)Department: Transportation Services 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: Charges For Fees And Services Refuse Charges - - 1,620 2,518 2,518 2,518 Miscellaneous Misc Merchandise - - 214 1,112 1,112 1,112 Other Misc Revenue - - 4,113 4,887 4,887 4,887 Total Revenues & Other Financing Sources -$ -$ 5,947$ 8,517$ 8,517$ 8,517$ Expenditures: Personnel - - 511,585 521,266 532,008 542,786 Services - - 34,892 34,071 34,525 34,988 Supplies - - 948,620 927,455 946,005 964,926 Total Expenditures & Transfers Out -$ -$ 1,495,097$ 1,482,792$ 1,512,538$ 1,542,700$ Personnel Services - FTE 2012 2013 2014 Mechanic II - Transit 2.00 2.00 2.00 Mechanic III - Transit 2.00 2.00 2.00 Operations Supv - Trans Serv 1.00 1.00 1.00 Parts/Data Entry Clk - Transit 1.00 1.00 1.00 Body Repair Mechanic 1.00 - - Total Personnel 7.00 6.00 6.00 * See General Fund for Transit activity prior to 2013 Activity Summary 332 City of Iowa City Activity: Court St Transportation Center (810240)Fund: Transit (7150) Division: Mass Transit (810200)Department: Transportation Services 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: Use Of Money And Property Rents - - 159,342 134,558 134,558 134,558 Parking Ramp Revenue - - 561,247 632,274 632,274 632,274 Miscellaneous Other Misc Revenue - - 2,636 - - - Total Revenues & Other Financing Sources -$ -$ 723,225$ 766,832$ 766,832$ 766,832$ Expenditures: Personnel - - 32,073 32,604 33,343 34,012 Services - - 107,478 102,554 102,770 103,247 Supplies - - 18,076 13,995 14,275 14,561 Sub-Total Expenditures - - 157,627 149,153 150,388 151,820 Transfers Out: Capital Project Fund - - - 270,000 - - Misc Transfers Out - - 24,000 - - - IntrFund Loan - - 54,230 55,324 56,389 29,651 Sub-Total Transfers Out - - 78,230 325,324 56,389 29,651 Total Expenditures & Transfers Out -$ -$ 235,857$ 474,477$ 206,777$ 181,471$ Personnel Services - FTE 2012 2013 2014 M.W. I - Parking Systems 1.00 0.50 0.50 Total Personnel 1.00 0.50 0.50 * See General Fund for Transit activity prior to 2013 Activity Summary 333 WASTEWATER TREATMENT FUND The Wastewater Treatment fund accounts for the business-like operations of the City’s wastewater/sewer utility. The wastewater utility operates the City’s two waste treatment plants, the sanitary sewer collection system, and the wastewater monitoring operations. The Wastewater fund is primarily supported through user fees. The wastewater operations are currently undergoing a major transformation. The City is currently expanding the South Wastewater Plant and relocating the North Wastewater Treatment Plant operations into the South Plant. The project estimate is $55.2 million, with funding of $32.5 million from state and federal grants, $13.6 million from Local Option Sales Tax revenue, $7 million in sewer revenue bonds, and $2.1 million from Wastewater user fees. This project will span several years and is scheduled for completion in FY15. Reconstruction of the North River Corridor Trunk Sewer is also scheduled for FY2013-2014 and is to be constructed in conjunction with the Gateway project. It will replace two existing sewers with a single sewer the will be sized to the existing drainage area plus 5,700 acres of the Rapid Creek watershed north of I-80. The existing sewers were constructed in 1983 and 1936. Total project estimate is for $4.4 million and is to be funded from Wastewater user fees. These two capital improvement projects will be partially paid for with a large piece of current cash balances. The fiscal year 2014 budget includes a transfer of $3.74 million for this project. The Wastewater fund’s unassigned cash balance at FY12 year-end increased to approximately $13.5 million due to interest savings on the 2008, 2009 and 2010 Sewer Revenue Bond Refunding issues. Restricted cash balance for approximately $11.9 million at the end of fiscal year 2012. These funds are restricted in accordance with revenue bond covenants. FY13 year-end cash balance is estimated to drop 14.4% from FY12, and FY14 year-end balance is estimated to fall another 12.3%, as capital project expenditures continue. Bond covenant requirements are monitored on an accrual basis and reported in the City’s Consolidated Annual Financial Report. Restricted cash balance is expected to decrease to $10.2 million in fiscal year 2014. *FY13 and FY14 figures are estimated FY10 FY11 FY12 FY13*FY14* Cash Balance 12,615,016 12,861,879 13,546,595 11,592,127 10,162,862 $0 $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 $14,000,000 $16,000,000 Unassigned Cash Balance 334 SEWER FEES Wastewater Operations are funded by sewer user fees, per the following schedule: Minimum Monthly Charge (includes the first 100 cu. ft. used) $8.15 Each Additional 100 cu. ft. $3.99 BOD (per pound) 300 mg/L or less included in charge for 100 cu. ft. of water used BOD (per pound) from 301 mg/L to 2000 mg/L $0.28 per pound BOD (per pound) greater than 2000 mg/L $0.425 per pound Suspended Solids (SS) per pound $0.227 per pound Monthly Minimum, Unmetered User $33.36 per month Manufactured Housing Park, Monthly Minimum per lot $33.36 per month Holding Tank Waste - plus landfill fees $0.032 per gallon Holding Tank Waste Hauler - Annual Permit $907.00 per year No changes are proposed in the FY14 budget to the City’s sewer rate structure. Revenue: Approximately 97% of Wastewater operations are funded through charges for services. The FY14 budget is estimated at the FY12 levels which is lower than the FY13 estimate be less than 1%. Use of Money & Property primarily consists of interest on investments. Expenditures: The FY14 adopted budget removes the 20% funding of the Economic Development Coordinator position from the Wastewater Division’s budget. The FY14 budgeted expenditures are $1.8 million lower than the estimated FY2013 expenditures due a decrease in the 2010 revenue bond annual payment from the refunding of the 2002 revenue bonds. 97% 1% 2% FY14 Estimated - $12,995,201 Charges for Services Misc Revenue Use of Money & Property 20% 24% 7% 3% 46% FY14 Adopted - $10,172,004 Personnel Services Supplies Capital Outlay Debt Service 335 City of Iowa City 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Cash Balance, July 1 41,380,120$ 24,863,582$ 25,451,053$ 21,810,937$ 20,394,134$ 22,194,746$ Revenues & Other Financing Sources: Licenses And Permits Misc Permits & Lic 4855 5,896 4,855 5,896 5,896 5,896 Use Of Money And Property Interest Revenues 300,965 276,163 300,965 276,163 276,163 276,163 Royalties & Commiss 248 271 248 271 271 271 Charges For Fees And Services Misc Charges For Svc 75,696 8,665 75,696 8,665 8,665 8,665 Wastewater Charges 12,682,773 12,548,976 12,682,773 12,548,976 12,548,976 12,548,976 Refuse Charges - 3,421 - 3,421 3,421 3,421 Miscellaneous Misc Merchandise 222 323 222 323 323 323 Other Misc Revenue 53,537 151,486 51,273 151,486 151,486 151,486 Other Financial Sources Sale Of Assets 8,588 469 - - - - Debt Sales - - - 7,000,000 - - 1) Bond Ordinance Trans 6,485,896 6,488,050 4,720,725 4,736,638 4,763,163 4,732,075 Total Revenues & Other Financing Sources 19,612,780$ 19,483,720$ 17,836,757$ 24,731,839$ 17,758,364$ 17,727,276$ Expenditures: Wastewater Administration 1,753,074 1,759,669 1,495,522 1,682,245 1,695,291 1,713,733 Wastewater Treatment Plant Ops 2,707,145 2,918,215 3,240,267 2,914,034 2,953,427 3,024,083 Wastewater Collection Systems 753,939 869,541 805,048 851,549 873,276 893,574 Wastewater Debt Service 23,014,004 6,308,000 6,411,888 4,724,176 5,172,595 5,199,964 Sub-Total Expenditures 28,228,162 11,855,425 11,952,725 10,172,004 10,694,589 10,831,354 Transfers Out: Capital Project Fund 1,394,822 529,740 4,779,639 11,240,000 500,000 500,000 1) Debt Service Funding 6,485,896 6,488,050 4,720,725 4,736,638 4,763,163 4,732,075 Operating Subsidy 20,438 23,034 23,784 - - - Sub-Total Transfers Out 7,901,156 7,040,824 9,524,148 15,976,638 5,263,163 5,232,075 Total Expenditures & Transfers Out 36,129,318$ 18,896,249$ 21,476,873$ 26,148,642$ 15,957,752$ 16,063,429$ Cash Balance, June 30 24,863,582$ 25,451,053$ 21,810,937$ 20,394,134$ 22,194,746$ 23,858,593$ Restricted / Committed /Assigned 12,001,703 11,904,458 10,218,810 10,231,272 9,821,840 9,353,951 Unassigned Balance 12,861,879$ 13,546,595$ 11,592,127$ 10,162,862$ 12,372,906$ 14,504,642$ % of Expenditures 36%72%54%39%78%90% 1) Same Fund Transfers required by bond covenants Wastewater Treatment (7200 - 7201) Fund Summary 336 WASTEWATER TREATMENT OPERATIONS The Iowa City Wastewater Division exists in order to economically ensure the public health and safety of the citizens of Iowa City and locally protect the Iowa River as a water resource for the people of Iowa. The division will achieve the mission by providing proper care, operation, and maintenance of City wastewater and storm water collection systems, treatment plants, and the local environment. Wastewater Treatment processes an average of 9.7 million gallons of wastewater per day. Staff members measure and report 120 different tests per month to the Iowa Department of Natural Resources (DNR) for both influent waste and treated effluent. Other major work elements for this division include sewer main repairs, preventative maintenance, and 24/7 response to emergency sewer calls. Staffing is seven days a week for operations staff. Administrative, lab, and maintenance staff are on-site five days a week. The division’s budget is organized into five activities: Wastewater Administration Wastewater Administration personnel consists of 0.5 FTE Wastewater Superintendent, 1.0 FTE Assistant Superintendent, and 0.5 FTE Senior Clerk. Administration oversees the operation of: Wastewater Treatment Plant Operations The Wastewater Division operates and maintains two treatment plants. The South Plant, located at 4366 Napoleon St. SE, was expanded in 2002 to accommodate more stringent ammonia removal standards and future growth in residential and industrial customers. Wastewater Collection Systems The Wastewater Division maintains 300 miles of sanitary sewer. The division also operates and maintains 17 lift stations throughout the City. Wastewater lift stations are facilities designed to move wastewater from lower to higher elevation, particularly where the elevation of the source is not sufficient for gravity flow and/or when the use of gravity conveyance will result in excessive excavation depths and high sewer construction costs. Wastewater Debt Service Wastewater debt service consists of principal and interest payments on wastewater revenue bonds, which are repaid with wastewater revenue. 337 HIGHLIGHTS  The total treatment capacity for both City plants is 16.6 million gallons/day under average conditions.  Treatment Plant operations accomplish 95.5% removal of CBOD, suspended solids, and ammonia nitrogen – the key pollutants required to be monitored.  Preventive maintenance jetting of the sewer collection system covers 15% per year and video inspection covers 5% per year of the 300 miles of public sewer.  Sewer emergency call response takes place within 30 minutes, 24 hours per day. Recent Accomplishments:  The South Wastewater Treatment plant completed the installation of energy conservation measures – lighting systems, an aeration blower, and digester gas burner – reducing utility costs by approximately $50,000 per year.  The Wastewater Division analyses 6,376 required samples for compliance with NPDES requirement, with 5 samples exceeding limits in FY12, a compliance rate of 99.9%.  18 out 26 Division Staff are certified Treatment Plant Operators by the state of Iowa. The staff collectively carries15 additional technical certifications.  Division staff successfully prevented damage to facilities and maintained compliance when more than 100,000 gallons of “pyrolytic oil” entered the collection system due to the Landfill fire. Upcoming Challenges:  The decommissioning of the North Wastewater Treatment plant will consolidate operations at the South Plant, with a potential for improved efficiency and economic development potential at the former plant location.  Completion and start-up of the expanded facilities at the South Plant will require compliance with new and more stringent effluent limits.  The North River Trunk Sewer reconstruction will provide future development capacity, improve the sewer system reliability, and contribute to flood zone protection. Staffing: Lab Technician, 2.0 FTE to 1.0 FTE FY2012 Actual FY2013 Actual FY2014 Adopted Total FTE’s 25.40 25.40 24.40 Service Level Changes for FY2014: New equipment is proposed to streamline manhole repairs in conjunction with the Streets Division. The repair system will allow for faster repairs at an economical rate, utilizing some city equipment that is available in the warmer months. 338 GOALS, OBJECTIVES, and PERFORMANCE MEASURES Strategic Plan Goal: Economic and Community Development Department Goal: Protect the City’s natural resources and waterways for public health, recreation opportunities and development Department Objective: Meet or exceed DNR permit requirements for sanitary and stormwater sewer systems Performance Measure: Number of in-house analyses (monthly) CBOD, TSS, NH3 – Percent removal Strategic Plan Goal: Coordinated Communication & Customer Service Orientation Department Goal: Protect public and private property from water damage and health hazards Department Objective: Control Sanitary Sewer Overflows (sewer backups) Performance Measures: Number of SSOs per year Sewer Jetting, miles per year Video Inspection, miles per year Goal FY12 Actual FY13 Estimated FY14 Target 520 456 494 520 Goal FY12 Actual FY13 Estimated FY14 Target 97% 95.5% 94.8% 96% Goal FY12 Actual FY13 Estimated FY14 Target 0 4 6 4 Goal FY12 Actual FY13 Estimated FY14 Target 50 39.13 42 45 Goal FY12 Actual FY13 Estimated FY14 Target 20 15.7 17 20 339 City of Iowa City Activity: Wastewater Administration (720110)Fund: Wastewater Treatment (7200) Division: Wastewater (720100)Department: Public Works 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: Use Of Money And Property Interest Revenues 295,450 276,163 295,450 276,163 276,163 276,163 Charges For Fees And Services Wastewater Charges 12,681,817 12,548,566 12,681,817 12,548,566 12,548,566 12,548,566 Miscellaneous Other Misc Revenue 94 - 94 - - - Other Financial Sources Sale Of Assets 8,588 429 - - - - Total Revenues & Other Financing Sources 12,985,949$ 12,825,158$ 12,977,361$ 12,824,729$ 12,824,729$ 12,824,729$ Expenditures: Personnel 198,011 205,669 201,807 206,456 213,396 220,302 Services 1,495,080 1,507,861 1,195,991 1,400,812 1,410,967 1,421,534 Supplies 60,158 46,139 70,224 47,477 48,428 49,397 Sub-Total Expenditures 1,753,249 1,759,669 1,495,522 1,682,245 1,695,291 1,713,733 Transfers Out: Capital Project Fund - 17,494 224,000 - - - Debt Service Funding 6,485,896 6,488,050 4,720,725 4,736,638 4,763,163 4,732,075 Operating Subsidy 20,438 23,034 23,784 - - - Sub-Total Transfers Out 6,506,334 6,528,578 4,968,509 4,736,638 4,763,163 4,732,075 Total Expenditures & Transfers Out 8,259,583$ 8,288,247$ 6,464,031$ 6,418,883$ 6,458,454$ 6,445,808$ Personnel Services - FTE 2012 2013 2014 Asst Supt - Wastewater 1.00 1.00 1.00 Sr Clerk/Typist - Wastewater 0.50 0.50 0.50 Wastewater Superintendent 0.50 0.50 0.50 Total Personnel 2.00 2.00 2.00 Activity Summary 340 City of Iowa City Activity: Wastewater Treatment Plant Ops (720120)Fund: Wastewater Treatment (7200) Division: Wastewater (720100)Department: Public Works 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: Licenses And Permits Misc Permits & Licenses 907 - 907 - - - Use Of Money And Property Royalties & Commissions 248 271 248 271 271 271 Charges For Fees And Services Misc Charges For Services 75,696 8,665 75,696 8,665 8,665 8,665 Refuse Charges - 3,421 - 3,421 3,421 3,421 Miscellaneous Other Misc Revenue 192 148,496 192 148,496 148,496 148,496 Total Revenues & Other Financing Sources 76,136$ 160,853$ 76,136$ 160,853$ 160,853$ 160,853$ Expenditures: Personnel 1,283,389 1,357,737 1,429,707 1,283,019 1,325,081 1,367,862 Services 937,915 951,714 964,509 895,618 911,440 927,579 Supplies 476,675 605,464 515,128 575,397 586,906 598,642 Capital Outlay 8,332 3,300 330,923 160,000 130,000 130,000 Sub-Total Expenditures 2,706,311 2,918,215 3,240,267 2,914,034 2,953,427 3,024,083 Transfers Out: Capital Project Fund - - 1,890,000 - - - Sub-Total Transfers Out - - 1,890,000 - - - Total Expenditures & Transfers Out 2,706,311$ 2,918,215$ 5,130,267$ 2,914,034$ 2,953,427$ 3,024,083$ Personnel Services - FTE 2012 2013 2014 Chemist 1.00 1.00 1.00 Electrician - Wastewater 1.00 1.00 1.00 Electronics Tech - Wastewater 1.00 1.00 1.00 Laboratory Technician - WW 2.00 2.00 1.00 M. W. I - Wastewater Trtmt 1.00 1.00 1.00 Maint Operator - Wastewater 3.00 3.00 3.00 M.W. II - Wastewater Trtmnt Plnt 3.00 3.00 2.00 Sr M.W. - Wastewater Plant 1.00 1.00 1.00 Sr TPO - Wastewater 1.00 1.00 1.00 TPO - Wastewater Treatment 4.00 4.00 4.00 Total Personnel 18.00 18.00 16.00 Activity Summary 341 City of Iowa City Activity: Wastewater Treatment Plant Ops (720120)Fund: Wastewater Treatment (7200) Division: Wastewater (720100)Department: Public Works Activity Summary Capital Outlay 2013 2014 Building improvements - 20,000 Chip Seal Roads 15,000 - Contracted Improvements 115,923 15,000 Facility Repairs - 50,000 Facility Repairs & Process Equipment - 15,000 Landscaping 5,000 5,000 N. Plant Building Maintenance 5,000 - N. Plant Facility Repairs 10,000 - North Plant Maintenance - 5,000 NP Instruments Upgrade/Repairs 5,000 - Process instruments - 50,000 S. Plant Facility Repairs 75,000 - S. Plant Maintenance 50,000 - SP Instruments Repair/Upgrade 50,000 - Total Capital Outlay 330,923 160,000 342 City of Iowa City Activity: Wastewater Collection Systems (720140)Fund: Wastewater Treatment (7200) Division: Wastewater (720100)Department: Public Works 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: Licenses And Permits Misc Permits & Licenses 3,948 5,896 3,948 5,896 5,896 5,896 Charges For Fees And Services Wastewater Charges 956 410 956 410 410 410 Miscellaneous Misc Merchandise 30 323 30 323 323 323 Other Misc Revenue 51,179 2,990 51,179 2,990 2,990 2,990 Other Financial Sources Sale Of Assets - 40 - - - - Total Revenues & Other Financing Sources 56,113$ 9,659$ 56,113$ 9,619$ 9,619$ 9,619$ Expenditures: Personnel 427,163 444,148 440,683 493,529 511,588 528,148 Services 198,928 187,941 203,559 192,543 195,048 197,603 Supplies 54,535 55,748 73,306 57,977 59,140 60,323 Capital Outlay 73,313 181,704 87,500 107,500 107,500 107,500 Sub-Total Expenditures 753,939 869,541 805,048 851,549 873,276 893,574 Transfers Out: Capital Project Fund 1,394,822 512,246 2,665,639 4,240,000 500,000 500,000 Sub-Total Transfers Out 1,394,822 512,246 2,665,639 4,240,000 500,000 500,000 Total Expenditures & Transfers Out 2,148,761$ 1,381,787$ 3,470,687$ 5,091,549$ 1,373,276$ 1,393,574$ Personnel Services - FTE 2012 2013 2014 M.W. III - Wastewater Collect. 1.80 1.80 1.80 M.W. II - Wastewater Trtmnt Plnt 2.70 2.70 3.70 Sr M.W. - Wastewater Collection 0.90 0.90 0.90 Total Personnel 5.40 5.40 6.40 Capital Outlay 2013 2014 Inflow & Infiltration Repair - 50,000 Lift Station Process Equip - 15,000 Lift Station Repair 37,500 - Lift Station Structure Repair - 15,000 Mr. Manhole Repair System - 20,000 Sampling Equipment - 7,500 Sewer Main Repair 50,000 - Total Capital Outlay 87,500 107,500 Activity Summary 343 City of Iowa City Activity: Wastewater Debt Service (720800)Fund: Wastewater Treatment (7200) Division: Wastewater (720100)Department: Public Works 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: Use Of Money And Property Interest Revenues 5,515 - 5,515 - - - Other Financial Sources Bond Ordinance Trans 6,485,896 6,488,050 4,720,725 4,736,638 4,763,163 4,732,075 Total Revenues & Other Financing Sources 6,491,411$ 6,488,050$ 4,726,240$ 4,736,638$ 4,763,163$ 4,732,075$ Expenditures: Other Financial Uses Revenue Bonds Principal & Interest Payments 23,014,004 6,308,000 6,411,888 4,724,176 5,172,595 5,199,964 Capital Project Funding 7,000,000 Sub-Total Expenditures 23,014,004 6,308,000 6,411,888 11,724,176 5,172,595 5,199,964 Total Expenditures & Transfers Out 23,014,004$ 6,308,000$ 6,411,888$ 11,724,176$ 5,172,595$ 5,199,964$ Activity Summary 344 Issue / Use of Funds Amount of Issue Principal Interest Total Obligation 2008C Sewer Revenue Refunding of Series 1996, 1997 and 1999 Revenue Bonds 24,280,000 2023 2,459,625 17,880,000 3,831,038 21,711,038 2009A Sewer Refunding of Series 2000 Revenue Bonds 8,660,000 2026 785,663 7,675,000 2,590,625 10,265,625 2010A Sewer Revenue Refunding of Series 2001 and 2002 Revenue Bonds 15,080,000 2021 3,166,600 9,650,000 1,608,475 11,258,475 2014 Sewer Revenue Bonds - Proposed 7,000,000 2034 0 0 0 0 Total Sewer Revenue Bonds:6,411,888 35,205,000 8,030,138 43,235,138 Outstanding June 30, 2013Principal & Interest Payments FY2013 Fiscal Year Debt Paid in Full Sewer Revenue Bonds Outstanding Debt Obligation at June 30, 2013 Summary by Individual Issue 345 Fiscal Year Principal Interest Total 2014 1,735,000 724,131 2,459,131 2,459,131 17,880,000 3.25% 2015 1,800,000 664,438 2,464,438 2,464,438 16,145,000 3.50% 2016 1,885,000 597,594 2,482,594 2,482,594 14,345,000 3.75% 2017 1,945,000 523,350 2,468,350 2,468,350 12,460,000 4.00% 2018 2,035,000 443,750 2,478,750 2,478,750 10,515,000 4.00% 2019 2,095,000 361,150 2,456,150 2,456,150 8,480,000 4.00% 2020 2,205,000 264,125 2,469,125 2,469,125 6,385,000 5.00% 2021 1,775,000 164,625 1,939,625 1,939,625 4,180,000 5.00% 2022 1,850,000 74,000 1,924,000 1,924,000 2,405,000 5.00% 2023 555,000 13,875 568,875 568,875 555,000 5.00% Totals @ 06/30/13 17,880,000 3,831,038 21,711,038 21,711,038 Notes due after July 1, 2016 are subject to call on said date or any date thereafter upon terms of par plus accrued interest to date of call Payments Principal Outstanding Beginning of Fiscal Year Paid by Sewer Revenues Coupon Rate 2008 Sewer Revenue Refunding Capital Loan Notes Principal payable 7-1, beginning July 1, 2009; Interest payable 7-1 and 1-1, beginning January 1, 2009. These notes were issued to provide funds for refunding the outstanding Sewer Revenue Bonds Series 1996, 1997, and 1999. 346 Fiscal Year Principal Interest Total 2014 450,000 335,175 785,175 785,175 7,675,000 3.50% 2015 465,000 319,163 784,163 784,163 7,225,000 3.50% 2016 485,000 301,325 786,325 786,325 6,760,000 4.00% 2017 505,000 281,525 786,525 786,525 6,275,000 4.00% 2018 525,000 260,925 785,925 785,925 5,770,000 4.00% 2019 550,000 238,050 788,050 788,050 5,245,000 4.50% 2020 575,000 212,738 787,738 787,738 4,695,000 4.50% 2021 605,000 186,188 791,188 791,188 4,120,000 4.50% 2022 635,000 158,288 793,288 793,288 3,515,000 4.50% 2023 665,000 127,375 792,375 792,375 2,880,000 5.00% 2024 700,000 93,250 793,250 793,250 2,215,000 5.00% 2025 740,000 57,250 797,250 797,250 1,515,000 5.00% 2026 775,000 19,375 794,375 794,375 775,000 5.00% Totals @ 06/30/13 7,675,000 2,590,625 10,265,625 10,265,625 Notes due after July 1, 2017 are subject to call on said date or any date thereafter upon terms of par plus accrued interest to date of call Payments Principal Outstanding Beginning of Fiscal Year Coupon Rate Paid by Sewer Revenues 2009 Sewer Revenue Refunding Capital Loan Notes Principal payable 7-1, beginning July 1, 2010; Interest payable 7-1 and 1-1, beginning January 1, 2010. These notes were issued to provide funds for refunding the outstanding Sewer Revenue Bonds Series 2000. 347 Fiscal Year Principal Interest Total 2014 1,065,000 359,375 1,424,375 1,424,375 9,650,000 3.00% 2015 1,105,000 321,300 1,426,300 1,426,300 8,585,000 4.00% 2016 1,150,000 276,200 1,426,200 1,426,200 7,480,000 4.00% 2017 1,175,000 229,700 1,404,700 1,404,700 6,330,000 4.00% 2018 1,215,000 181,900 1,396,900 1,396,900 5,155,000 4.00% 2019 1,270,000 132,200 1,402,200 1,402,200 3,940,000 4.00% 2020 1,310,000 80,600 1,390,600 1,390,600 2,670,000 4.00% 2021 1,360,000 27,200 1,387,200 1,387,200 1,360,000 4.00% - Totals @ 06/30/13 9,650,000 1,608,475 11,258,475 11,258,475 Notes due after July 1, 2018 are subject to call on said date or any date thereafter upon terms of par plus accrued interest to date of call Payments Principal Outstanding Beginning of Fiscal Year Paid by Sewer Revenues Coupon Rate 2010 Sewer Revenue Refunding Capital Loan Notes Principal payable 7-1, beginning July 1, 2011; Interest payable 7-1 and 1-1, beginning January 1, 2011. These notes were issued to provide funds for refunding the outstanding Sewer Revenue Bonds Series 2001 and 2002 Refunding. 348 Fiscal Year Principal Interest Total 2014 3,250,000 1,418,681 4,668,681 4,668,681 35,205,000 2015 3,370,000 1,304,900 4,674,900 4,674,900 31,955,000 2016 3,520,000 1,175,119 4,695,119 4,695,119 28,585,000 2017 3,625,000 1,034,575 4,659,575 4,659,575 25,065,000 2018 3,775,000 886,575 4,661,575 4,661,575 21,440,000 2019 3,915,000 731,400 4,646,400 4,646,400 17,665,000 2020 4,090,000 557,463 4,647,463 4,647,463 13,750,000 2021 3,740,000 378,013 4,118,013 4,118,013 9,660,000 2022 2,485,000 232,288 2,717,288 2,717,288 5,920,000 2023 1,220,000 141,250 1,361,250 1,361,250 3,435,000 2024 700,000 93,250 793,250 793,250 2,215,000 2025 740,000 57,250 797,250 797,250 1,515,000 2026 775,000 19,375 794,375 794,375 775,000 - - - - - Totals @ 06/30/13 35,205,000 8,030,138 43,235,138 43,235,138 Payments Principal Outstanding Beginning of Fiscal Year Paid by Sewer Revenue Sewer Revenue Bonds - Summary Debt Repayment Schedule 349 WATER FUND The Water enterprise fund accounts the City’s water utility operations including the operation of a water production plant, water storage facilities, water distribution system, water meter reading, and water quality monitoring. The business-like fund is primarily supported through user fees. The Water fund’s cash balance at the close of FY12 was approximately $8.7 million. Though user fees are currently sufficient to cover annual operating costs, they are insufficient to cover debt service and capital project expenditures. Fund balance will continue to be monitored and fee adjustments will be recommended as necessary. Fund balance will be augmented as FEMA reimbursements for flood related projects are received. There are no significant non- recurring capital projects currently planned, however, $600,000 is budgeted to transfer to the capital projects fund for the annual water main replacement program. FY13 year-end unassigned cash balance is estimated to fall 37.6% compared to FY12. FY14 cash balance is expected to decrease another 9.4%. The Water fund will have an estimated $3.86 million in restricted cash at the end of FY13 for revenue bond covenants *FY13 and FY14 figures are estimates. Revenue: The Water Division is funded by water user fees, per the following schedule: Minimum Monthly Charge (MMC) Minimum Usage Rates Meter Size (inches) Rate 5/8 (residential) $6.41 3/4 $7.00 1 $8.26 1½ $16.47 2 $22.14 3 $40.91 4 $71.37 6 $143.61 Cubic Feet Rate First 100/mo. MMC (by meter size) 101-3,000/mo. $2.99/100 cu. ft. 3,001 and over $2.15/100 cu. ft. Single Purpose Meter Charges First 100/mo. MMC Over 101/mo. $2.99/100 cu. ft. There are no user fee changes scheduled for fiscal year 2014. FY10 FY11 FY12 FY13 FY14 Cash Balance $12,072,309 $10,065,355 $8,733,754 $5,448,175 $4,934,008 $0 $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 $14,000,000 Unassigned Cash Balance 350 Revenue: Approximately 98% of Water operations are funded through charges for services. The estimated change in revenues from FY13 to FY14 is a 0.3% increase. Use of Money & Property primarily consists of interest on investments. Expenditures: Capital Outlay includes funds for contracted main repairs, water meters, and radio read devices. The FY14 proposed budget removes the 20% funding of the Economic Development Coordinator position from the Water Division’s budget. 98% 2% 0% FY14 Estimated - $8,386,021 Charges for Fees & Services Use of Money & Property Misc Revenue 34% 25% 8% 8% 25% FY14 Adopted - $7,930,586 Personnel Services Supplies Capital Outlay Debt Service 351 City of Iowa City 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Cash Balance, July 1 16,147,654$ 14,268,644$ 17,950,722$ 9,280,891$ 8,792,001$ 8,425,063$ Revenues & Other Financing Sources: Use Of Money And Property Interest Revenues 141,174 567,240 141,174 147,967 147,967 147,967 Rents 650 - 650 - - - Royalties & Commiss 790 846 790 846 846 846 Intergovernmental Fed Intergovnt Rev 26,319 2,849 - - - - Disaster Assistance - 317 - - - - Charges For Fees And Services Water Charges 8,031,704 8,225,837 8,184,531 8,225,837 8,225,837 8,225,837 Miscellaneous Printed Materials 30 16 30 - - - Misc Merchandise 29,043 5,135 29,043 5,135 5,135 5,135 Intra-City Charges - 4,000 - 4,000 4,000 4,000 Other Misc Revenue 7,500 2,236 7,500 2,236 2,236 2,236 Other Financial Sources Debt Sales - 4,989,908 - - - - Sale Of Assets - 729 - - - - 1) Bond Ordinance Trans 2,082,551 2,085,268 2,090,443 2,010,316 2,008,716 2,010,716 Total Revenues & Other Financing Sources 10,319,761$ 15,884,381$ 10,454,161$ 10,396,337$ 10,394,737$ 10,396,737$ Expenditures: Water Administration 1,234,179 1,319,931 1,152,826 1,169,368 1,181,134 1,193,283 Water Treatment Plant Ops 2,003,682 1,846,513 2,151,012 2,137,662 2,102,856 2,091,709 Water Distribution System 1,118,935 1,248,509 1,356,548 1,361,944 1,339,560 1,360,059 Water Customer Service 1,124,819 1,207,553 1,223,474 1,203,857 1,032,469 1,051,785 Water Public Relations 66,922 71,973 61,875 72,716 74,104 75,495 Water Debt Service 2,011,972 2,061,497 7,477,856 1,985,039 1,989,611 1,987,314 Sub-Total Expenditures 7,560,509 7,755,976 13,423,591 7,930,586 7,719,734 7,759,645 Transfers Out: Capital Project Fund 1,790,265 567,560 2,848,027 600,000 700,000 600,000 1) Debt Service Funding 2,082,550 2,085,268 2,090,443 2,010,316 2,008,716 2,010,716 GO Bond Abatement 745,009 1,770,465 738,147 344,325 333,225 317,125 Operating Subsidy 20,438 23,034 23,784 - - - Sub-Total Transfers Out 4,638,262 4,446,327 5,700,401 2,954,641 3,041,941 2,927,841 Total Expenditures & Transfers Out 12,198,771$ 12,202,303$ 19,123,992$ 10,885,227$ 10,761,675$ 10,687,486$ Cash Balance, June 30 14,268,644$ 17,950,722$ 9,280,891$ 8,792,001$ 8,425,063$ 8,134,314$ Restricted / Committed /Assigned 4,203,289 9,216,968 3,832,716 3,857,993 3,877,098 3,900,500 Unassigned Balance 10,065,355$ 8,733,754$ 5,448,175$ 4,934,008$ 4,547,965$ 4,233,814$ % of Expenditures 83%72%28%45%42%40% 1) Same Fund Transfers required by bond covenants Water (7300 - 7301) Fund Summary 352 WATER OPERATIONS The mission of the Water Division is to efficiently produce and distribute high quality and abundant quantity of potable water necessary for the residential, commercial, industrial, and firefighting needs of the City while maintaining compliance with EPA drinking water regulations. The Water Division, as part of the Public Works Department, operates and maintains the potable water system for the City of Iowa City and University Heights. 24/7 system operation is maintained to provide regulatory approved quality, at satisfactory pressures, and in quantities and rates of flow to satisfy all customer demands. Iowa City’s award-winning water exceeds all required standards set by the Environmental Protection Agency, with over 200 water quality tests performed each day by professional staff to ensure that quality standards are attained. Water quality data is available through the Consumer Confidence Report that is released to the public annually. The division’s budget is organized into five activities: Water Administration Water Administration personnel consists of the Water Superintendent and Assistant Superintendent. Administration oversees the operation of: Water Treatment Plant Operations Iowa City’s state-of-the-art water treatment facility, located at 80 Stephen Atkins Drive, has a 16.7 million gallon per day capacity. Water Distribution System The division operates and maintains 263 miles of water main and appurtenances that date back to 1882. In FY12, in-house staff replaced 3,000 ft. of water main in the distribution system. Customer Service Nearly 26,000 service accounts are billed monthly. The division recently created a ‘critical customer’ list for emergency communication during main breaks or planned shut downs. Public Information/Education The Water Division creates and delivers the Consumer Confidence Report to all customers and updates the industrial water quality report for review on the City’s website. The division also generates informative inserts for the customers’ water bills. Water Debt Service Water debt service consists of principal and interest payments on water revenue bonds, which are repaid with water revenue. 353 HIGHLIGHTS  Flood ’08 Hazard Mitigation projects were completed, including the Peninsula and Water Plant Prairie Park well fields, the Iowa River Power Dam and a river crossing. These projects will protect the City’s well sources from future floods.  Energy efficiency projects, funded through MidAmerican Energy’s Advantage Efficiency Partners program, were completed at the water plant including lighting, HVAC, and high service pumping  A peak day record of 8.6+ million gallons of water was delivered during the worst drought since the 1950’s. Increased water demands were met during this period without the need for voluntary or mandatory conservation requests.  Compliance with Safe Drinking Water Standards was 100%.  Participated with the ICFD to achieve Insurance Service Organization (ISO) Public Protection Classification upgrade to 2 from 3. This measure of firefighting capability and reliability will benefit the City now and in the future.  The Automatic Meter Reading (AMR) program progressed to 85% with in-house staff with the goal to complete the majority of meters by FY15. Recent Accomplishments  Division Head completed Chairmanship of the Iowa Section – American Water Works Association (IAWWA)  Customer Service Coordinator received the ‘Customer Service Hero Award’ at the Customer Service Conference – IAWWA  MW III – Water Distribution received national honor for entry in ‘Gimmicks and Gadgets’ competition.  MW III – Water Customer Service completed IAWWA Leadership Institute. Upcoming Challenges  Transition to distribution infrastructure appurtenance predictive and preventative repair and/or replacement. Hydrants, valves, and system needs will be evaluated to address the aging infrastructure components.  Succession planning for critical Division positions.  Effectively and efficiently manage the change process associated with the City’s new software platforms  Planning and implementation of pressure zones as the City water system continues to grow. Staffing: Maintenance operator from 4.0 FTE to 3.0 FTE FY2012 Actual FY2013 Actual FY2014 Adopted Total FTE’s 32.75 32.75 31.75 Service Level Changes for FY2014:  Evaluating implementation of fire sprinkler service fees and ‘meter in a crate’ program(s) and other service revenue sources.  Utilize temporary employees to seed succession plan and create weekend operator program. 354 GOALS, OBJECTIVES, and PERFORMANCE MEASURES Strategic Plan Goal: Economic & Community Development Department Goal: Ensure the water distribution system delivers high quality water in sufficient quantities to meet development opportunities Department Objective: Use Comprehensive Distribution Plan to ensure distribution system will meet current and future water demand. This includes: pressure zoning; asset management; rehabilitation and replacement model and plan; and the GIS migration plan. Performance Measures: Water pumped (millions of gallons) New water main (feet) Water main replaced (feet) Miles of main Strategic Plan Goal: Coordinated Communication & Customer Service Orientation Department Goal: Ensure high quality water is supplied in abundant quantities to the residents of Iowa City Department Objective: Surpass EPA water quality standards and minimize service disruptions Performance Measures: Bacterial Samples FY10 Actual FY11 Actual FY12 Actual 10 Year Average 2,054.6 1989.3 2008.2 2,050.7 FY10 Actual FY11 Actual FY12 Actual Subdivisions 10,513 2,627 5,745 Projects 150 0 4,823 FY10 Actual FY11 Actual FY12 Actual 10 Year Average 6,627 3,393 3,807 5,189 FY09 Actual FY10 Actual FY11 Actual FY12 Actual 260 261 261 262 Goal FY12 Actual FY13 Estimate FY14 Estimate 832 832 832 832 355 Main breaks Service work orders Strategic Plan Goal: A Strong & Sustainable Financial Foundation Department Goal: Efficiently distribute high quality water to a growing city Department Objective: Identify energy and leak efficiency opportunities Performance Measure: Non-Account water percentage Strategic Plan Goal: Neighborhood Stabilization Department Goal: Maintain Insurance Services Office (ISO) rating to maintain high level of service and safety for property owners and residents in Iowa City Department Objective: Ensure reliable water supplies for public safety purposes Performance Measures: Number of hydrants Number of hydrants flushed FY10 Actual FY11 Actual FY12 Actual 10 Year Average 39 56 57 63 FY10 Actual FY11 Actual FY12 Actual 10 Year Average 4,357 3,691 5,441 4,855 FY10 Actual FY11 Actual FY12 Actual 10 Year Average 13.4% 11.0% 8.3% 8.8% FY10 Actual FY11 Actual FY12 Actual 3,223 3,240 3,316 FY10 Actual FY11 Actual FY12 Actual 3,878 3,899 4,000 356 City of Iowa City Activity: Water Administration (730110)Fund: Water (7300) Division: Water (730100)Department: Public Works 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: Use Of Money And Property Interest Revenues 138,013 567,240 138,013 147,967 147,967 147,967 Royalties & Commiss 790 846 790 846 846 846 Charges For Fees And Services Water Charges 7,695,498 7,805,858 7,848,325 7,805,858 7,805,858 7,805,858 Miscellaneous Printed Materials 30 16 30 - - - Intra-City Charges - 4,000 - 4,000 4,000 4,000 Other Misc Revenue 1,500 494 1,500 494 494 494 Other Financial Sources Sale Of Assets - 729 - - - - Total Revenues & Other Financing Sources 7,835,831$ 8,379,183$ 7,988,658$ 7,959,165$ 7,959,165$ 7,959,165$ Expenditures: Personnel 213,678 238,090 235,583 241,000 245,919 250,955 Services 1,011,456 1,074,857 909,617 924,138 930,901 937,928 Supplies 9,045 4,717 7,626 4,230 4,314 4,400 Capital Outlay - 2,267 - - - - Sub-Total Expenditures 1,234,179 1,319,931 1,152,826 1,169,368 1,181,134 1,193,283 Transfers Out: Capital Project Fund 11,265 38,939 146,223 - - - Debt Service Funding 2,082,550 2,085,268 2,090,443 2,010,316 2,008,716 2,010,716 GO Bond Abatement 745,009 1,770,465 738,147 344,325 333,225 317,125 Operating Subsidy 20,438 23,034 23,784 - - - Sub-Total Transfers Out 2,859,262 3,917,706 2,998,597 2,354,641 2,341,941 2,327,841 Total Expenditures & Transfers Out 4,093,441$ 5,237,637$ 4,151,423$ 3,524,009$ 3,523,075$ 3,521,124$ Personnel Services - FTE 2012 2013 2014 Asst Supt - Water 1.00 1.00 1.00 Water Superintendent 1.00 1.00 1.00 Total Personnel 2.00 2.00 2.00 Activity Summary 357 City of Iowa City Activity: Water Treatment Plant Ops (730120)Fund: Water (7300) Division: Water (730100)Department: Public Works 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: Miscellaneous Other Misc Revenue 6,000 1,742 6,000 1,742 1,742 1,742 Total Revenues & Other Financing Sources 6,000$ 1,742$ 6,000$ 1,742$ 1,742$ 1,742$ Expenditures: Personnel 786,240 847,317 906,832 900,551 914,946 931,075 Services 723,904 671,238 757,242 719,030 732,141 745,511 Supplies 379,403 325,315 409,391 384,445 392,133 399,977 Capital Outlay 114,135 2,643 77,547 133,636 63,636 15,146 Sub-Total Expenditures 2,003,682 1,846,513 2,151,012 2,137,662 2,102,856 2,091,709 Transfers Out: Capital Project Fund 51,254 7,910 (100,000) - - - Sub-Total Transfers Out 51,254 7,910 (100,000) - - - Total Expenditures & Transfers Out 2,054,936$ 1,854,423$ 2,051,012$ 2,137,662$ 2,102,856$ 2,091,709$ Personnel Services - FTE 2012 2013 2014 Laboratory Technician - Water 0.50 0.50 0.50 Maintenance Operator - Water 4.00 4.00 3.00 M.W. I - Water Plant 1.00 1.00 1.00 Sr. M.W. Water Plant 1.00 1.00 1.00 Sr. T.P.O. - Water 1.00 1.00 1.00 T.P.O. - Water 4.00 4.00 4.00 Total Personnel 11.50 11.50 10.50 Capital Outlay 2013 2014 Catalyst Exhaust Converter 35,000 - Drought Mitigation Projects - 20,000 Exhaust Catalyst for Generator - 53,000 Liquivision-Reservoir inspection/clean - 8,490 Replace 2 Turbidimeters and Controllers - 5,146 Replace 2 Variable Frequency Drives - 40,000 Silurian Well #1 - 7,000 Turbidimeter & Controller 2,547 - Var. Frequency Drive Replacements 40,000 - Total Capital Outlay 77,547 133,636 Activity Summary 358 City of Iowa City Activity: Water Distribution System (730130)Fund: Water (7300) Division: Water (730100)Department: Public Works 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: Use Of Money And Property Rents 650 - 650 - - - Intergovernmental Fed Intergovnt Rev 26,319 2,849 - - - - Disaster Assistance - 317 - - - - Charges For Fees And Services Water Charges 24,873 80,239 24,873 80,239 80,239 80,239 Miscellaneous Misc Merchandise 10,902 4,384 10,902 4,384 4,384 4,384 Total Revenues & Other Financing Sources 62,744$ 87,789$ 36,425$ 84,623$ 84,623$ 84,623$ Expenditures: Personnel 599,355 676,380 703,570 728,590 742,570 756,805 Services 183,691 183,895 189,366 215,534 217,667 219,846 Supplies 178,914 179,872 248,612 200,320 204,323 208,408 Capital Outlay 156,975 208,362 215,000 217,500 175,000 175,000 Sub-Total Expenditures 1,118,935 1,248,509 1,356,548 1,361,944 1,339,560 1,360,059 Transfers Out: Capital Project Fund 1,727,746 520,711 2,801,804 600,000 700,000 600,000 Sub-Total Transfers Out 1,727,746 520,711 2,801,804 600,000 700,000 600,000 Total Expenditures & Transfers Out 2,846,681$ 1,769,220$ 4,158,352$ 1,961,944$ 2,039,560$ 1,960,059$ Personnel Services - FTE 2012 2013 2014 M. W. II - Water Distribution 4.00 4.00 4.00 M. W. III - Water Distribution 2.00 2.00 2.00 Sr. M.W. - Water Distribution 1.00 1.00 1.00 Utilities Technician - Water 1.00 1.00 1.00 Total Personnel 8.00 8.00 8.00 Capital Outlay 2013 2014 1-Ton Dump Truck 25,000 - Contracts Concrete Replacement 190,000 - Water main repairs-contracted improvemnt - 217,500 Total Capital Outlay 215,000 217,500 Activity Summary 359 City of Iowa City Activity: Water Customer Service (730140)Fund: Water (7300) Division: Water (730100)Department: Public Works 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: Charges For Fees And Services Water Charges 311,333 339,740 311,333 339,740 339,740 339,740 Miscellaneous Misc Merchandise 18,141 751 18,141 751 751 751 Total Revenues & Other Financing Sources 329,474$ 340,491$ 329,474$ 340,491$ 340,491$ 340,491$ Expenditures: Personnel 695,669 757,364 754,222 778,044 798,079 815,513 Services 144,023 128,038 151,240 118,953 120,527 122,132 Supplies 16,620 12,380 18,550 13,590 13,863 14,140 Capital Outlay 268,507 309,771 299,462 293,270 100,000 100,000 Total Expenditures & Transfers Out 1,124,819$ 1,207,553$ 1,223,474$ 1,203,857$ 1,032,469$ 1,051,785$ Personnel Services - FTE 2012 2013 2014 Building Inspector 1.00 1.00 1.00 Customer Service Coord 1.00 1.00 1.00 M. W. II - Water Service 2.00 2.00 2.00 M. W. III - Water Service 1.00 1.00 1.00 M.W. I - Meter Reader 1.00 1.00 1.00 M.W. I-Water Customer Service 3.00 3.00 3.00 Water Services Clerk 1.75 1.75 1.75 Total Personnel 10.75 10.75 10.75 Capital Outlay 2013 2014 MRX920 WtrMtrReading 8,462 - Other Operating Equipment 104,000 - Radio read devices - 105,500 Water Meters 187,000 187,770 Total Capital Outlay 299,462 293,270 Activity Summary 360 City of Iowa City Activity: Water Public Relations (730150)Fund: Water (7300) Division: Water (730100)Department: Public Works 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: Total Revenues & Other Financing Sources -$ -$ -$ -$ -$ -$ Expenditures: Personnel 45,079 40,582 39,441 40,810 41,611 42,402 Services 21,457 30,522 22,069 30,800 31,376 31,963 Supplies 386 869 365 1,106 1,117 1,130 Total Expenditures & Transfers Out 66,922$ 71,973$ 61,875$ 72,716$ 74,104$ 75,495$ Personnel Services - FTE 2012 2013 2014 Public Info/Ed Coord - Pub Wks 0.50 0.50 0.50 Total Personnel 0.50 0.50 0.50 Activity: Water Debt Service (730800)Fund: Water (7300) Division: Water (730100)Department: Public Works 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: Use Of Money And Property Interest Revenues 3,161 - 3,161 - - - Other Financial Sources Debt Sales - 4,989,908 - - - - Bond Ordinance Trans 2,082,551 2,085,268 2,090,443 2,010,316 2,008,716 2,010,716 Total Revenues & Other Financing Sources 2,085,712$ 7,075,176$ 2,093,604$ 2,010,316$ 2,008,716$ 2,010,716$ Expenditures: Services - 88 - 92 94 96 Other Financial Uses Revenue Bonds Principal & Interest Payments 2,011,972 2,061,409 7,477,856 1,984,947 1,989,517 1,987,218 Total Expenditures & Transfers Out 2,011,972$ 2,061,497$ 7,477,856$ 1,985,039$ 1,989,611$ 1,987,314$ Activity Summary 361 Issue / Use of Funds Amount of Issue Principal Interest Total Obligation 2008 / Refunding 1999B Capital Loan Notes 7,115,000 2025 605,094 5,700,000 1,526,938 7,226,938 2009 Water Revenue Refunding of Series 2000 Revenue Bonds 9,750,000 2026 847,938 8,430,000 2,608,731 11,038,731 2012C Water Revenue Refunding of Series 2002 Revenue Bonds 4,950,000 2023 531,915 4,950,000 472,705 5,422,705 Total - Water Revenue Bonds 1,984,946 19,080,000 4,608,374 23,688,374 Fiscal Year Debt Paid in Full Water Revenue Bonds Outstanding Debt Obligation at June 30, 2013 Summary by Individual Issue Principal & Interest Payments FY2013 Outstanding June 30, 2013 362 Fiscal Year Principal Interest Total 2014 385,000 220,094 605,094 605,094 5,700,000 3.250% 2015 395,000 206,925 601,925 601,925 5,315,000 3.500% 2016 410,000 192,838 602,838 602,838 4,920,000 3.500% 2017 425,000 177,694 602,694 602,694 4,510,000 3.750% 2018 445,000 160,825 605,825 605,825 4,085,000 4.000% 2019 460,000 142,725 602,725 602,725 3,640,000 4.000% 2020 475,000 124,025 599,025 599,025 3,180,000 4.000% 2021 495,000 104,625 599,625 599,625 2,705,000 4.000% 2022 515,000 84,103 599,103 599,103 2,210,000 4.125% 2023 540,000 62,006 602,006 602,006 1,695,000 4.250% 2024 565,000 38,172 603,172 603,172 1,155,000 4.375% 2025 590,000 12,906 602,906 602,906 590,000 4.375% Totals @ 06/30/13 5,700,000 1,526,938 7,226,938 7,226,938 Notes due after July 1, 2016 are subject to call on said date or any date thereafter upon terms of par plus accrued interest to date of call Payments Principal Outstanding Beginning of Fiscal Year Paid from Water Revenues Coupon Rate 2008 Water Revenue Refunding Capital Loan Notes Principal payable 7-1, beginning July 1, 2009; Interest payable 7-1 and 1-1, beginning January 1, 2009. These notes were issued to provide funds to current refund outstanding Water Revenue Bonds Series 1999B. 363 Fiscal Year Principal Interest Total 2014 500,000 347,938 847,938 847,938 8,430,000 4.000% 2015 520,000 327,538 847,538 847,538 7,930,000 4.000% 2016 540,000 306,338 846,338 846,338 7,410,000 4.000% 2017 560,000 284,338 844,338 844,338 6,870,000 4.000% 2018 585,000 261,438 846,438 846,438 6,310,000 4.000% 2019 610,000 237,538 847,538 847,538 5,725,000 4.000% 2020 635,000 212,638 847,638 847,638 5,115,000 4.000% 2021 665,000 185,806 850,806 850,806 4,480,000 4.250% 2022 695,000 156,038 851,038 851,038 3,815,000 4.500% 2023 725,000 124,088 849,088 849,088 3,120,000 4.500% 2024 760,000 90,675 850,675 850,675 2,395,000 4.500% 2025 800,000 55,575 855,575 855,575 1,635,000 4.500% 2026 835,000 18,788 853,788 853,788 835,000 4.500% Totals @ 06/30/13 8,430,000 2,608,731 11,038,731 11,038,731 Notes due after July 1, 2017 are subject to call on said date or any date thereafter upon terms of par plus accrued interest to date of call Payments Principal Outstanding Beginning of Fiscal Year Coupon Rate Paid by Water Revenues 2009 Water Revenue Refunding Capital Loan Notes Principal payable 7-1, beginning July 1, 2010; Interest payable 7-1 and 1-1, beginning January 1, 2010. These notes were issued to provide funds to current refund outstanding Water Revenue Bonds Series 2000. 364 Fiscal Year Principal Interest Total 2014 450,000 81,915 531,915 531,915 4,950,000 1.500% 2015 465,000 75,053 540,053 540,053 4,500,000 1.500% 2016 470,000 68,040 538,040 538,040 4,035,000 1.500% 2017 480,000 60,915 540,915 540,915 3,565,000 1.500% 2018 490,000 53,640 543,640 543,640 3,085,000 1.500% 2019 495,000 46,253 541,253 541,253 2,595,000 1.500% 2020 510,000 37,440 547,440 547,440 2,100,000 2.000% 2021 520,000 27,140 547,140 547,140 1,590,000 2.000% 2022 530,000 16,640 546,640 546,640 1,070,000 2.000% 2023 540,000 5,670 545,670 545,670 540,000 2.100% - Totals @ 06/30/13 4,950,000 472,705 5,422,705 5,422,705 Notes due after July 1, 2020 are subject to call on said date or any date thereafter Upon terms of par plus accrued interest to date of call Payments Principal Outstanding Beginning of Fiscal Year Paid by Water Revenues Coupon Rate 2012 Water Revenue Refunding Bond Principal payable 7-1, beginning July 1, 2013; Interest payable 7-1 and 1-1, beginning January 1, 2013. This bond was issued for the purpose of the current refunding of $5,015,000 of the 2002 Water Revenue Bonds. 365 Fiscal Year Principal Interest Total Paid by Water Revenue 2014 1,335,000 649,946 1,984,946 1,984,946 19,080,000 2015 1,380,000 609,515 1,989,515 1,989,515 17,745,000 2016 1,420,000 567,215 1,987,215 1,987,215 16,365,000 2017 1,465,000 522,946 1,987,946 1,987,946 14,945,000 2018 1,520,000 475,903 1,995,903 1,995,903 13,480,000 2019 1,565,000 426,515 1,991,515 1,991,515 11,960,000 2020 1,620,000 374,103 1,994,103 1,994,103 10,395,000 2021 1,680,000 317,571 1,997,571 1,997,571 8,775,000 2022 1,740,000 256,781 1,996,781 1,996,781 7,095,000 2023 1,805,000 191,764 1,996,764 1,996,764 5,355,000 2024 1,325,000 128,847 1,453,847 1,453,847 3,550,000 2025 1,390,000 68,481 1,458,481 1,458,481 2,225,000 2026 835,000 18,788 853,788 853,788 835,000 - - - - - Totals @ 06/30/13 19,080,000 4,608,374 23,688,374 23,688,374 Payments Principal Outstanding Beginning of Fiscal Year Water Revenue Bonds - Summary Debt Repayment Schedule by Fiscal Year 366 REFUSE COLLECTION FUND The Refuse Collection enterprise fund accounts for the activities of the City’s curbside pickup program for household waste, yard waste, bulky items, and appliances. The Refuse Collection fund is operated as a business and is primarily supported by user fees. The Refuse Collection unassigned fund balance on June 30, 2012 was approximately $487,000, a 5.6% increase. FY13 unassigned cash balance is estimated to decrease by 43.2% compared to FY12 primarily due to capital outlay expenditures. FY14 cash balance is projected to increase 12.1%. The Refuse Collection fund has no restricted or assigned cash balances. Revenue: The Refuse Collection operation is funded by user fees. The following schedule presents current user fees and the adopted FY14 fees. There are additional fees not listed, including the pickup of tires, TVs, and computer monitors. The FY14 schedule includes fee increases for bulky item pickup and yard waste bags and stickers. Current FY14 Adopted Solid Waste (Garbage & Recycling) $11.40 min $11.40 min Curbside Recycling per Unit $4.10 $4.10 Appliance Collection $20.00 $20.00 Bulky Item Pickup First item $10.00 $12.50 Additional items $5.00 $6.00 Yard Waste Per bag $1.00 $1.25 Annual sticker $20.00 $25.00 FY10 FY11 FY12 FY13*FY14* Cash balance $309,697 $461,736 $487,466 $276,823 $301,910 $0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 Unassigned Cash Balance 367 Revenue: Refuse charges for services fund nearly 100% of refuse collection operations. General use permits and interest on investments comprise less than 0.2% of Refuse Collection estimated revenue. Fiscal year 2014 revenue is estimated at 1% higher than fiscal year 2013 revenue. Expenditures: The FY14 adopted budget represents a 4.8% decrease from FY13 estimated expenditures. The reduction is predominantly from decreases in capital outlay funding in the Refuse Operations and the reduction of one FTE overall. 100% 0% 0% FY14 Estimated - $2,984,915 Charges for Services General Use Permits Interest on Investments 50% 47% 2% 1% FY14 Adopted - $2,959,828 Personnel Services Supplies Capital Outlay 368 City of Iowa City 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Cash Balance, July 1 309,692$ 461,736$ 487,466$ 276,823$ 301,910$ 308,361$ Revenues & Other Financing Sources: Licenses And Permits General Use Permits 3,696 4,150 3,696 4,150 4,150 4,150 Use Of Money And Property Interest Revenues 615 661 615 661 661 661 Charges For Fees And Services Refuse Charges 2,895,030 2,953,846 2,949,384 2,980,104 2,980,104 2,980,104 Miscellaneous Other Misc Revenue 144 29 144 - - - Total Revenues & Other Financing Sources 2,899,485$ 2,958,686$ 2,953,839$ 2,984,915$ 2,984,915$ 2,984,915$ Expenditures: Refuse Administration 484,281 509,411 533,990 518,582 524,957 531,498 Refuse Operations 1,153,522 1,266,536 1,390,022 1,321,132 1,312,852 1,334,397 Yard Waste Collection 321,686 338,974 445,253 220,638 224,018 227,475 Curbside Recycling Collection 625,208 633,688 615,992 705,323 717,035 729,268 White Goods/Bulky Collection 162,744 184,347 123,225 194,153 199,602 203,762 Sub-Total Expenditures 2,747,441 2,932,956 3,108,482 2,959,828 2,978,464 3,026,400 Transfers Out: Capital Project Fund - - 56,000 - - - Sub-Total Transfers Out - - 56,000 - - - Total Expenditures & Transfers Out 2,747,441$ 2,932,956$ 3,164,482$ 2,959,828$ 2,978,464$ 3,026,400$ Cash Balance, June 30 461,736$ 487,466$ 276,823$ 301,910$ 308,361$ 266,876$ Restricted / Committed /Assigned - - - - - - Unassigned Balance 461,736$ 487,466$ 276,823$ 301,910$ 308,361$ 266,876$ % of Expenditures 17%17%9%10%10%9% Refuse Collection (7400) Fund Summary 369 REFUSE COLLECTION OPERATIONS Iowa City’s refuse collection programs are designed to protect the health safety and welfare of our community by providing prompt and safe curbside collection of waste materials. Our programs are designed around sustainable principles that promote recycling and ensure that each specific category of waste is disposed of properly. Refuse, Recycling, and Yard Waste Collection is administered by the Solid Waste staff within the Streets Division. Crews provide curbside pickup of household waste, recycling, yard waste, bulky items, and appliances to 15,030 households on a weekly basis in Iowa City. Services are provided to residential properties ranging from one to four units. In addition, Solid Waste crews provide elderly and handicap carryout service to residents whom document need. The Refuse Collection budget is organized into five activities: Refuse Collection Administration Refuse Collection Administration personnel consists of 0.35 FTE Streets/Solid Waste Superintendent, an Assistant Superintendent, and a Solid Waste Clerk. Administration oversees the operation of: Refuse Collection Operations The city is divided into 5 sectors for garbage pickup. Visit www.icgov.org or call (319)- 356-5180 for pickup schedules. Tipper carts have now been delivered to 14,462 Iowa City residents, making the collection process safer and more efficient. The conversion to tipper carts has been a 10 year process. Yard Waste Collection Yard waste such as grass, leaves and garden residue can be bagged in special Iowa City yard waste bags imprinted with the City logo. The bags are available for purchase at participating Iowa City grocery, hardware and general merchandise stores, and at the Iowa City City Hall Cashier (410 E. Washington St.). Residents may also purchase annual yard waste stickers. This sticker is to be placed on a container no larger than 35 gallons that you supply. These stickers are effective beginning April 1 and are valid for one year. Curbside Recycling Collection A recycling container is provided for each single-family residence, and each unit of multiple dwelling of 4 units or fewer. White Goods/Bulky Items Customers may call the Solid Waste Division (319) 356-5180 to schedule special item collection; additional fees apply. Items available for pickup include furniture, electronics, appliances, and tires. Usable furniture in good condition may also be donated to Habitat for Humanity’s Furniture Project, which provides good, used furniture to households in need while diverting material from the landfill. 370 HIGHLIGHTS In fiscal year 2012 Refuse Collection handled:  9,048 tons of refuse  1,639 tons of yard waste  1,528 tons of recycling  2,382 bulk items from the curbside  243 appliances from the curbside  203 Electronics from the curbside  20 dead deer on City streets  63 bulk items, 12 appliances, & 6 electronics dumped in the downtown alleys  53 bulk items, 9 appliances, 9 electronics, & 14 tires dumped on other City right-of-way or City property Recent Accomplishments: • In 2012 the City’s third fully automated truck was purchased and put into service, allowing the reduction of one FTE, accomplished through attrition. • Customers have fewer sorting requirements for recyclables than in the past; bags are no longer required. Upcoming Challenges: • Communicate/implement recommendations from the 2012 recycling pilot program for multifamily complexes/condos. Staffing: Refuse Maintenance Worker I from 7.0 FTE to 6.0 FTE FY2012 Actual FY2013 Actual FY2014 Adopted Total FTE’s 20.35 20.35 19.35 GOALS, OBJECTIVES, and PERFORMANCE MEASURES Strategic Plan Goal: Coordinated Communication & Customer Service Orientation Department Goal: Provide sustainable and cost-effective services for residents that divert material from the landfill Department Objective: Continue to provide exceptional curbside recycling, yard waste, appliance, and electronic waste collection services to Iowa City residents. 371 Performance Measures: Strategic Plan Goal: Neighborhood Stabilization Department Goal: Continue the collection of illegally dumped material on City property and rights of way Department Objective: Maintain clean and safe neighborhoods Performance Measures: Strategic Plan Goal: Development of the Downtown and Near Downtown Areas Department Goal: Continue the collection of illegally dumped material in the Central Business District alleys Department Objective: Maintain a clean and safe environment for a vibrant downtown Performance Measures: FY08 Actual FY09 Actual FY10 Actual FY11 Actual FY12 Actual Residential refuse collection accounts 14,616 14,710 14,850 14,960 15,030 Refuse tonnages 8,834 8,657 8,869 8,969 8,935 Recycling tonnages 1,748 1,608 1,448 1,471 1,528 Yard waste tonnages 1,928 1,816 1,675 1,730 1,638 FY10 Actual FY11 Actual FY12 Actual Bulk items 71 34 53 Appliances 15 10 9 Electronics 9 10 9 Tires 17 38 14 Deer 23 10 20 FY10 Actual FY11 Actual FY12 Actual Bulk items 36 53 63 Appliances 3 9 12 Electronics 2 12 6 Tires 0 9 0 372 City of Iowa City Activity: Refuse Administration (740110)Fund: Refuse Collection (7400) Division: Refuse Collection (740100)Department: Public Works 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: Use Of Money And Property Interest Revenues 615 661 615 661 661 661 Charges For Fees And Services Refuse Charges 175 175 175 175 175 175 Miscellaneous Other Misc Revenue 34 - 34 - - - Other Financial Sources Total Revenues & Other Financing Sources 824$ 836$ 824$ 836$ 836$ 836$ Expenditures: Personnel 198,403 213,718 215,682 222,336 226,845 231,463 Services 285,391 294,933 317,782 295,455 297,305 299,212 Supplies 487 760 526 791 807 823 Sub-Total Expenditures 484,281 509,411 533,990 518,582 524,957 531,498 Transfers Out: Capital Project Fund - - 56,000 - - - Sub-Total Transfers Out - - 56,000 - - - Total Expenditures & Transfers Out 484,281$ 509,411$ 589,990$ 518,582$ 524,957$ 531,498$ Personnel Services - FTE 2012 2013 2014 Asst Supt Streets/Solid Waste 1.00 1.00 1.00 Clerk/Typist - Solid Waste 1.00 1.00 1.00 Supt Streets/Solid Waste 0.35 0.35 0.35 Total Personnel 2.35 2.35 2.35 Activity Summary 373 City of Iowa City Activity: Refuse Operations (740120)Fund: Refuse Collection (7400) Division: Refuse Collection (740100)Department: Public Works 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: Licenses And Permits General Use Permits 3696 4,150 3,696 4,150 4,150 4,150 Charges For Fees And Services Refuse Charges 2,029,857 2,023,519 2,070,325 2,027,420 2,027,420 2,027,420 Miscellaneous Other Misc Revenue 110 29 110 - - - Total Revenues & Other Financing Sources 2,033,663$ 2,027,698$ 2,074,131$ 2,031,570$ 2,031,570$ 2,031,570$ Expenditures: Personnel 441,607 487,832 518,474 556,240 575,342 591,670 Services 704,676 710,962 745,128 724,635 729,597 734,656 Supplies 7,239 6,497 7,820 7,757 7,913 8,071 Capital Outlay - 61,245 118,600 32,500 - - Total Expenditures & Transfers Out 1,153,522$ 1,266,536$ 1,390,022$ 1,321,132$ 1,312,852$ 1,334,397$ Personnel Services - FTE 2012 2013 2014 M.W. I - Refuse 4.00 4.00 3.00 M.W. II - Refuse 4.00 4.00 4.00 M. W. III - Refuse - - 1.00 Total Personnel 8.00 8.00 8.00 Capital Outlay 2013 2014 500 Refuse Carts 27,500 - Prior Yr Encumbrance 91,100 - Refuse carts and lids - 32,500 Total Capital Outlay 118,600 32,500 Activity Summary 374 City of Iowa City Activity: Yard Waste Collection (740130)Fund: Refuse Collection (7400) Division: Refuse Collection (740100)Department: Public Works 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: Charges For Fees And Services Refuse Charges 131,389 130,124 131,389 145,264 145,264 145,264 Total Revenues & Other Financing Sources 131,389$ 130,124$ 131,389$ 145,264$ 145,264$ 145,264$ Expenditures: Personnel 216,274 233,672 324,296 108,073 109,519 111,003 Services 67,966 75,065 71,014 78,545 79,799 81,078 Supplies 37,446 30,237 40,443 34,020 34,700 35,394 Capital Outlay - - 9,500 - - - Total Expenditures & Transfers Out 321,686$ 338,974$ 445,253$ 220,638$ 224,018$ 227,475$ Personnel Services - FTE 2012 2013 2014 M.W. I - Refuse 2.00 2.00 1.00 M.W. II - Refuse 1.00 1.00 - M. W. III - Refuse 1.00 1.00 - Total Personnel 4.00 4.00 1.00 Capital Outlay 2013 2014 200 Yard Waste Carts 9,500 - Total Capital Outlay 9,500 - Activity Summary 375 City of Iowa City Activity: Curbside Recycling Collection (740140)Fund: Refuse Collection (7400) Division: Refuse Collection (740100)Department: Public Works 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: Charges For Fees And Services Refuse Charges 705,261 771,445 719,147 771,445 771,445 771,445 Total Revenues & Other Financing Sources 705,261$ 771,445$ 719,147$ 771,445$ 771,445$ 771,445$ Expenditures: Personnel 374,249 401,583 355,741 450,729 459,828 469,397 Services 213,790 232,105 220,109 238,544 240,836 243,173 Supplies 37,169 - 40,142 16,050 16,371 16,698 Total Expenditures & Transfers Out 625,208$ 633,688$ 615,992$ 705,323$ 717,035$ 729,268$ Personnel Services - FTE 2012 2013 2014 M.W. II - Refuse 5.00 5.00 6.00 Total Personnel 5.00 5.00 6.00 Activity: White Goods/Bulky Collection (740150)Fund: Refuse Collection (7400) Division: Refuse Collection (740100)Department: Public Works 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: Charges For Fees And Services Refuse Charges 28,348 28,583 28,348 35,800 35,800 35,800 Total Revenues & Other Financing Sources 28,348$ 28,583$ 28,348$ 35,800$ 35,800$ 35,800$ Expenditures: Personnel 110,374 129,978 69,469 138,307 143,228 146,849 Services 52,270 54,369 53,648 55,846 56,374 56,913 Supplies 100 - 108 - - - Total Expenditures & Transfers Out 162,744$ 184,347$ 123,225$ 194,153$ 199,602$ 203,762$ Personnel Services - FTE 2012 2013 2014 M.W. I - Refuse 1.00 1.00 2.00 Total Personnel 1.00 1.00 2.00 Activity Summary 376 LANDFILL FUND The Landfill enterprise fund accounts for the business-like operations of the City’s municipal landfill and recycling operations. The Landfill fund is primarily supported user fees. The Landfill fund’s total cash balance on June 30, 2012 was $22.3 million, a 7.5% decline from the FY2011 year-end cash balance. On May 26, 2012, a cell in the municipal landfill caught fire and destroyed a disposal cell. The fire was not extinguished until June 10, 2012. Reconstruction of the cell with new fire protection measures will take place in 2013 at an estimated cost of $4,000,000. As a result of the fire, the Landfill fund called many of its inter- fund loans in order to generate funds to complete the necessary repairs. This incident will cause the Landfill cash balance to continue to decline in fiscal years 2012 and 2013. Of the $22.3 million, $15.56 million is restricted in use per Iowa State code for site closure, post closure, and environmental protection costs at the end of FY12. FY14 projected cash balance is a 1.1% increase over the FY13 estimated year- end cash balance as the fund starts to recover from the incident. *FY13 and FY14 figures are estimates State law requires landfill fund balance restrictions as follows:  Financial Assurance for Closure and Post-Closure: The State of Iowa requires that the owner/operator of a landfill set aside funds to provide for the costs associated with closing the landfill and ongoing maintenance of the closed landfill site. The City is mandated to provide for the future costs associated with closing the landfill in a manner that satisfies State environmental and safety requirements, including minimizing infiltration and erosion; and sufficient to provide for the costs related to post-closure requirements.  Solid Waste Surcharge Reserve: Landfill operators are also required to retain a portion of user fees for environmental protection, waste reduction, and recycling programs. The Solid Waste Surcharge Reserve in the Landfill fund balance is reserved for these uses and is not accessible for other City projects. The Landfill has estimated restricted fund balances of $16.5 million at the end of FY13. FY10 FY11 FY12 FY13*FY14* Total Cash Balance $29,535,389 $24,169,947 $22,343,555 $21,613,866 $21,929,213 $0 $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000 $30,000,000 $35,000,000 Total Cash Balance 377 The Landfill fund has several outstanding interfund loans. Over the past two years, the Landfill has called most of its interfund loans, however, the following loans remain outstanding at the end of fiscal year 2013: Loan Acquis. Date Loan Amount Final Payment Principal Outstanding As of 6/30/13 Total Payment Principal Interest Transit Fund: Transit - Court St. Daycare 6/30/2005 400,000.00 2015 141,362.60 57,648.00 55,323.81 2,324.19 Total Transit 141,362.60 57,648.00 55,323.81 2,324.19 Airport: UI Hangar #3436-560300 2030 353,619.82 28,698.26 14,820.99 13,877.27 F: Corp. Hangar #37330 6/30/2000 723,439.83 2034 506,037.76 36,000.00 16,047.81 19,952.19 Total Airport 859,657.58 64,698.26 30,868.80 33,829.46 Total interfund loans 1,001,020.18 122,346.26 86,192.61 36,153.65 Revenue: The Landfill is supported by user fees: Iowa City residents: $38.50 per ton Non-Iowa City residents: $43.50 per ton $3 for load less than 140 lbs.; approx. $0.50 for each 20 lb. increment over 140 Fiscal year 2014 fee changes: FY13 Rates FY14 Rates Iowa City Community Compost (per ton) $10 $20 Unchanged in more than a decade. Costs and demand have increased. Iowa City Community Compost (minimum) $1 $2 Wood chip mulch (per ton) Free $10 Costs associated with processing wood waste into mulch continue to increase. Wood chip mulch (minimum) Free $2 TV or monitor (<18”, includes peripherals) $5 $10 Electronics recycling charges have not changed since the inception of the program, approximately ten years. TV or monitor (≥ 18”, includes peripherals) $10 $15 Bulk electronic waste (with no TV or monitor) $2 total $2 per item 378 Revenue: Landfill charges ($4,778,585) and Refuse charges ($484,454) comprise approximately 95% of the landfill’s revenue. Total revenues are estimated to decrease by 5.7% from FY13 to FY14 partly due to the City’s own recycling efforts. Expenditures: FY14 budgeted expenditures represent a slight decrease from the FY13 amended budget (0.47%). The Landfill fund FY14 budget includes a $500,000 transfer to the Capital Projects fund for Hebl Road improvements. 95% 4% 1% FY14 Estimated - $5,521,838 Landfill & Refuse Charges for Services Use of Money & Property Misc Revenue 30% 64% 3% 3% FY14 Adopted - $4,792,684 Personnel Services Supplies Capital Outlay 379 City of Iowa City 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Cash Balance, July 1 28,845,573$ 24,169,947$ 22,343,555$ 21,613,866$ 21,929,213$ 22,729,838$ Revenues & Other Financing Sources: Use Of Money And Property Interest Revenues 207,297 170,245 207,297 170,245 170,245 170,245 Rents 26,531 40,711 46,500 40,711 40,711 40,711 Intergovernmental Other State Grants 5,221 10,425 - - - - Charges For Fees And Services Refuse Charges 452,116 433,607 452,116 484,454 484,454 484,454 Landfill Charges 5,083,840 4,778,585 5,083,840 4,778,585 4,778,585 4,778,585 Miscellaneous Contrib & Donations 700 250 - - - - Misc Merchandise 21,216 23,105 21,216 23,105 23,105 23,105 Other Misc Revenue 48,680 25,059 47,605 24,738 24,738 24,738 Other Financial Sources Sale Of Assets 206 6,660 - - - - Interfund Loans 878,129 1,410,603 2,984,650 86,193 88,516 63,001 Total Revenues & Other Financing Sources 6,723,936$ 6,899,250$ 8,843,224$ 5,608,031$ 5,610,354$ 5,584,839$ Expenditures: Landfill Administration 918,778 739,412 967,404 894,623 902,317 909,925 Landfill Operations 3,455,701 3,480,925 3,779,782 3,796,509 3,804,463 3,878,329 Hazardous Waste - Public Education 88 2,675 - 2,782 2,838 2,895 Solid Waste Surcharge Reserve 86,979 87,800 68,021 98,770 100,111 101,431 Sub-Total Expenditures 4,461,546 4,310,812 4,815,207 4,792,684 4,809,729 4,892,580 Transfers Out: Capital Project Funding 6,728,838 3,532,608 4,757,706 500,000 - - Interfund Loan 209,178 882,222 - - - - Sub-Total Transfers Out 6,938,016 4,414,830 4,757,706 500,000 - - Total Expenditures & Transfers Out 11,399,562$ 8,725,642$ 9,572,913$ 5,292,684$ 4,809,729$ 4,892,580$ Cash Balance, June 30 24,169,947$ 22,343,555$ 21,613,866$ 21,929,213$ 22,729,838$ 23,422,097$ Restricted / Committed /Assigned 14,660,572 15,560,790 16,477,265 17,363,266 18,247,926 19,131,266 Unassigned Balance 9,509,375$ 6,782,765$ 5,136,601$ 4,565,947$ 4,481,912$ 4,290,831$ % of Expenditures 83%78%54%86%93%88% Landfill (7500 - 7504) Fund Summary 380 LANDFILL OPERATIONS The Iowa City Landfill and Recycling Center is committed to providing environmentally and fiscally responsible solid waste, composting, and recycling facilities while working towards significantly reducing reliance on the Landfill. The Landfill will operate in accordance with all rules and regulations of the U.S. Environmental Protection Agency and the Iowa Department of Natural Resources. The Iowa City Landfill and Recycling Center is managed by the Wastewater Division. The Landfill serves Johnson County, Kalona and Riverside. Trash is landfilled according to stringent federal and state regulations to ensure that environmental protection is in place. The Iowa Waste Reduction and Recycling Act was legislated in 1989 and banned several items from Iowa landfills, including yard waste, tires, lead acid batteries, appliances, and oil. This initiated recycling programs for these items that are still in place today. The Landfill’s budget is organized into five activities: Landfill Administration Landfill Administration personnel consists of 0.50 FTE Wastewater/Landfill Superintendent, 1.0 FTE Assistant Superintendent, and 0.50 FTE Senior Clerk. Administration oversees the operation of: Landfill Operations The landfill takes in about 125,000 tons of trash and collects hundreds of groundwater and stormwater samples to evaluate environmental compliance annually. The landfill has been at its current location at 3900 Hebl Avenue since 1971. In total, the landfill is about 400 acres in size; about half which contains buried trash. Remaining land is used as a buffer for surrounding properties and wetlands. The Eastside Recycling Center was completed in FY2012 and is located at 2401 Scott Boulevard. Facilities include an environmental education building, bulk water and concrete washout stations, and drop-off areas for waste oil and electronic items. The complex also provides space for the Furniture Project and Salvage Barn. In an effort to meet the State of Iowa's waste reduction goals, Iowa City has implemented garbage and recycling programs to encourage waste reduction. These programs are designed to promote recycling and re-use of materials rather than disposal of these materials into the City's landfill. Landfill Assurance Reserves for Closure and Post-Closure Assurance Reserves account for state-mandated set-asides for costs associated with closing the landfill and ongoing maintenance of the closed landfill site in accordance with Iowa Department of Natural Resources environmental requirements. 381 Solid Waste Surcharge Reserve This activity accounts for the portion of user fees required by state law to be set aside for environmental protection, waste reduction, and recycling programs. HIGHLIGHTS  Iowa City Community Compost is produced from local yard waste and food waste. The annual production of nearly 4000 tons is often “sold out”.  The household hazardous waste facility accepts material from 3,000 households and small businesses annually, diverting around 60,000 pounds of hazardous waste from the landfill.  Landfill recycling programs continue to expand: o Five drop-off sites collect about 500 tons of materials annually. o Rummage in the Ramp diverts about 25 tons of waste each year, supporting around 30 local non-profit groups with the proceeds. o The electronic waste recycling program has been expanded to the East Side Recycling Center. Recent Accomplishments:  The landfill was accepted as a DNR Environmental Management System, setting goals for continuous progress in designated environmental program areas.  The East Side Recycling Center opened in April 2012. City staff hosts events to educate and promote environmental goals to the community.  The Landfill staff has completed a City wide sustainability assessment, providing a bench mark for future policy decisions and actions. Upcoming Challenges:  The 2012 landfill fire will require a significant re-investment and commitment to decreasing risks while maintaining efficient operations.  The results of a pilot project for recycling in multi-family residences should guide the City into community-wide recycling service improvements.  Drawing public and private organizations toward the adoption and implementation of sustainability as a guiding principle for community wide activities. Staffing: Landfill operator from 6.0 FTE to 5.0 Service Level Changes for FY2014: Staff is working with Solid Waste Planners at the East Central Iowa Council of Governments to set up a structure for an ongoing outreach and education program at the East Side Recycling Center. FY2012 Actual FY2013 Actual FY2014 Adopted Total FTE’s 17.50 17.50 16.50 382 GOALS, OBJECTIVES, and PERFORMANCE MEASURES Strategic Plan Goal: Coordinated Communication & Customer Service Orientation Department Goal: Provide innovative and cost-effective services for residents that divert material from the landfill Department Objective: Provide residents with convenient and efficient recycling opportunities Performance Measure: Decrease tons of waste landfilled Increase organics (food waste) for composting Increase dropsite recycling tons Strategic Plan Goal: A Strong and Sustainable Financial Foundation Department Goal: Provide stable and cost effective solid waste management capacity Department Objective: Maintain solid waste processing capacity between 15 and 25 years Objective Timeframe: Achieve reserve capacity within one year Performance Measure: Built out landfill cell capacity *Note: capacity was lost during the 2012 fire Identify landfill gas end use Goal FY12 Actual FY13 Estimated FY14 Target 100,000 117,000 115,000 110,000 Goal FY12 Actual FY13 Estimated FY14 Target 500 103 195 250 Goal FY12 Actual FY13 Estimated FY14 Target 750 550 575 600 Goal FY12 Actual FY13 Estimated FY14 Target 20 years 23 years 5 years 14 years Goal FY12 Actual FY13 Estimated FY14 Target 20 years 1 year 1 year 20 years 383 Strategic Plan Goal: Economic and Community Development Department Goal: Provide framework for sustainable resource utilization policy and actions Department Objective: Adopt guiding principles for continuous improvement Performance Measure: Goal FY12 Actual FY13 Estimated FY14 Target Establish Landfill EMS implementation of focus areas 6 2 4 6 Disseminate EMS principles to other divisions 5 0 1 2 Establish Sustainability goals for community “Action Plan” “Data Collection” “Assessment Report” “Goal Setting” 384 City of Iowa City Activity: Landfill Administration (750110)Fund: Landfill (7500) Division: Landfill (750100)Department: Public Works 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: Use Of Money And Property Interest Revenues 33,278 16,640 33,278 16,640 16,640 16,640 Miscellaneous Other Misc Revenue - 665 - 665 665 665 Other Financial Sources Sale Of Assets - 6,660 - - - - Total Revenues & Other Financing Sources 33,278$ 23,965$ 33,278$ 17,305$ 17,305$ 17,305$ Expenditures: Personnel 179,649 177,081 187,681 195,471 200,652 205,649 Services 737,040 560,520 767,466 698,153 700,646 703,237 Supplies 2,089 1,811 12,257 999 1,019 1,039 Sub-Total Expenditures 918,778 739,412 967,404 894,623 902,317 909,925 Transfers Out: Capital Project Fund - 11,628 - - - - Sub-Total Transfers Out - 11,628 - - - - Total Expenditures & Transfers Out 918,778$ 751,040$ 967,404$ 894,623$ 902,317$ 909,925$ Personnel Services - FTE 2012 2013 2014 Assist Supt - Landfill 1.00 1.00 1.00 Sr Clerk/Typist - Wastewater 0.50 0.50 0.50 Wastewater Superintendent 0.50 0.50 0.50 Total Personnel 2.00 2.00 2.00 Activity Summary 385 City of Iowa City Activity: Landfill Operations (750120)Fund: Landfill (7500) Division: Landfill (750100)Department: Public Works 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: Use Of Money And Property Interest Revenues 6,142 9,870 6,142 9,870 9,870 9,870 Rents 26,531 40,711 46,500 40,711 40,711 40,711 Intergovernmental Other State Grants 5221 10,425 - - - - Charges For Fees And Services Refuse Charges 452,116 433,607 452,116 484,454 484,454 484,454 Landfill Charges 4,099,344 3,793,814 4,099,344 3,793,814 3,793,814 3,793,814 Miscellaneous Contrib & Donations 700 250 - - - - Misc Merchandise 21,216 23,105 21,216 23,105 23,105 23,105 Other Misc Revenue 48,680 24,394 47,605 24,073 24,073 24,073 Total Revenues & Other Financing Sources 4,659,950$ 4,336,176$ 4,672,923$ 4,376,027$ 4,376,027$ 4,376,027$ Expenditures: Personnel 944,475 983,076 1,212,143 1,157,070 1,183,770 1,210,859 Services 2,356,703 2,298,710 2,228,215 2,315,560 2,338,634 2,362,169 Supplies 123,802 160,260 144,424 158,879 162,059 165,301 Capital Outlay 30,721 38,879 195,000 165,000 120,000 140,000 Total Expenditures & Transfers Out 3,455,701$ 3,480,925$ 3,779,782$ 3,796,509$ 3,804,463$ 3,878,329$ Personnel Services - FTE 2012 2013 2014 Environmental Coord/Landfill 1.00 1.00 1.00 Landfill Operator 6.00 6.00 5.00 M.W. I - Landfill 1.00 1.00 - M.W. II - Eastside Recycling - - 1.00 M.W. III - Landfill 2.00 2.00 2.00 Recycle Clerk - Landfill 1.00 1.00 1.00 Recycling Coordinator 0.25 0.25 0.25 Scalehouse Operator 1.50 1.50 1.50 Sr. Engineer 1.00 1.00 1.00 Sr. M.W. - Landfill 1.00 1.00 1.00 Total Personnel 14.75 14.75 13.75 Activity Summary 386 City of Iowa City Activity: Landfill Operations (750120)Fund: Landfill (7500) Division: Landfill (750100)Department: Public Works Activity Summary Capital Outlay 2013 2014 Chip Seal 25,000 - Contracted Improvements - 115,000 Contracted Improvements - Recycle Area 5,000 - Facility Equipment Repairs 5,000 - Facility Improvements 10,000 10,000 Groundwater Monitoring 30,000 - HHW Management Programs 5,000 - Landfill shops 30,000 - Landscaping 5,000 5,000 Monitoring Instruments 15,000 10,000 Mower & Blower - Grounds Maintenance 20,000 - Non-Contracted Improvements 5,000 5,000 Other Operating Equipment - 5,000 Perimeter Fencing 25,000 - Roll off containers 15,000 15,000 Total Capital Outlay 195,000 165,000 Activity: Hazardous Waste - Public Education (750130)Fund: Landfill (7500) Division: Landfill (750100)Department: Public Works 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: Total Revenues & Other Financing Sources -$ -$ -$ -$ -$ -$ Expenditures: Services 17 2,200 - 2,288 2,334 2,381 Supplies 71 475 - 494 504 514 Total Expenditures & Transfers Out 88$ 2,675$ -$ 2,782$ 2,838$ 2,895$ 387 City of Iowa City Activity: Solid Waste Surcharge Reserve (750230)Fund: Landfill (7500) Division: Landfill (750100)Department: Public Works 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: Charges For Fees And Services Landfill Charges 185,147 176,213 185,147 176,213 176,213 176,213 Total Revenues & Other Financing Sources 185,147$ 176,213$ 185,147$ 176,213$ 176,213$ 176,213$ Expenditures: Personnel 47,762 53,036 59,118 60,823 62,105 63,365 Services 39,217 34,482 8,903 37,654 37,707 37,761 Supplies - 282 - 293 299 305 Total Expenditures & Transfers Out 86,979$ 87,800$ 68,021$ 98,770$ 100,111$ 101,431$ Personnel Services - FTE 2012 2013 2014 Recycling Coordinator 0.75 0.75 0.75 Total Personnel 0.75 0.75 0.75 Activity Summary 388 FY10 FY11 FY12 FY13*FY14* Cash Balance $287,676 $580,651 $676,370 $238,239 $255,316 $0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 Unassigned Cash Balance AIRPORT FUND The Airport fund accounts for the operations of the municipal airport operations. The Airport is management like a business-like operation, however, is subsidized by the City’s General fund. The Airport fund’s cash balance on June 30, 2012 was $676,370, a 16.4% increase over the FY2011 year-end cash balance. The increase in cash balance was the result of revenue generated through the sale of land. A portion of this balance was used to repay existing loans for capital improvements. 70% of airport land sale proceeds were used for loan repayment, per policy adopted 9/6/11. In FY12 and FY13, this resulted in $280,000 and $237,000 payments, respectively, to principal in addition to scheduled principal and interest payments. Year-end cash balance is expected to drop as a result of these accelerated loan repayments. *FY13 and FY14 figures are estimates At June 30, 2013, the Airport fund still had outstanding interfund loans with the Landfill fund. A summary of the outstanding loans is as follows: Loan Principal Outstanding Total Pymt Principal Interest UI Hangar #3436-560300 353,619.82 28,698.26 14,820.99 13,877.27 Corp. Hangar #37330 506,037.76 36,000.00 16,047.81 19,952.19 Total Interfund Loans 859,657.58 64,698.26 30,868.80 33,829.46 The Airport fund had no restricted cash balances at June 30, 2013. 389 Revenue: 92% of the Airport fund is supported through rentals of airport property. In addition to the revenue presented in the above chart, the general fund will provide a subsidy to the Airport. General fund property tax support for the Airport is budgeted to drop 28% in FY14 from $100,000 to $72,342. Expenditures: In the FY14 adopted budget, support for 10% of the Economic Development Coordinator position has been removed from the airport’s budget. This position will be funded entirely from the General fund without airport assistance. The reduced the airport’s operating budget by $11,892. 92% 0% 8% FY14 Estimated - $319,319 Rents Interest Revenue Royalties & Commissions 19% 67% 2% 12% FY14 Adopted - $343,715 Personnel Services Supplies Capital Outlay 390 City of Iowa City 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Cash Balance, July 1 286,364$ 580,651$ 676,370$ 238,239$ 255,316$ 266,336$ Revenues & Other Financing Sources: Use Of Money And Property Interest Revenues 1,170 1,314 1,170 1,314 1,314 1,314 Rents 276,226 282,023 276,226 293,757 293,757 293,757 Royalties & Commiss 17,028 24,248 17,028 24,248 24,248 24,248 Miscellaneous Other Misc Revenue - 3,156 - - - - Other Financial Sources Sale Of Assets 376,500 400,747 336,936 - - - Transfer In from General Fund - Subsidy 100,000 100,000 100,000 72,342 72,342 72,342 Total Revenues & Other Financing Sources 770,924$ 811,488$ 731,360$ 391,661$ 391,661$ 391,661$ Expenditures: Airport Operations 350,676 330,776 335,651 343,715 348,514 347,547 Sub-Total Expenditures 350,676 330,776 335,651 343,715 348,514 347,547 Transfers Out: Capital Project Fund 73,425 49,594 539,266 - - - Operating Subsidy - General Fund 10,219 11,517 11,892 - - - InterFund Loan FY14 Repay Principal -Landfill 42,317 323,882 282,682 30,869 32,127 33,350 Sub-Total Transfers Out 125,961 384,993 833,840 30,869 32,127 33,350 Total Expenditures & Transfers Out 476,637$ 715,769$ 1,169,491$ 374,584$ 380,641$ 380,897$ Cash Balance, June 30 580,651$ 676,370$ 238,239$ 255,316$ 266,336$ 277,100$ Restricted / Committed /Assigned - - - - - - Unassigned Balance 580,651$ 676,370$ 238,239$ 255,316$ 266,336$ 277,100$ % of Expenditures 122%94%20%68%70%73% Airport (7600) Fund Summary 391 AIRPORT OPERATIONS The Iowa City Municipal Airport, through the direction of the Airport Commission, will provide a safe, cost-effective general aviation airport that creates and enriches economic, educational, health care, cultural, and recreational opportunities for the greater Iowa City area. The Iowa City Airport Commission is a five member commission of Iowa City residents. The Airport Commission duties are as follows: To exercise all the powers granted to cities and towns under Chapter 330 of the Code of Iowa, except the power to sell said airport. To annually certify the amount of taxes within the limitations of the Statutes of the State of Iowa to be levied for airport purposes. All funds derived from taxation or otherwise for airport purposes shall be under the full and absolute control of the Airport Commission, deposited with the City Treasurer, and disbursed only on the written warrants or order of the Airport Commission. HIGHLIGHTS  The Iowa City Municipal Airport has secured over $12.5 million in outside grant funding for improvement projects since 2007  The University of Iowa Center for Computer Aided Design continued to conduct research at their Operator Performance Laboratory at the Airport  Hosted Sertoma Club’s annual Pancake Breakfast Fly-In; 2011 Air Race Classic Start Site  The Iowa Department of Transportation estimates that the Airport has an economic impact of over $11 million on the Iowa City area annually Recent Accomplishments:  Completed Phase 1 of the Runway 7/25 parallel taxiway project, 90% of which is funded through a federal grant. Phase 2 is expected to be completed during FY2013.  Awarded Iowa Department of Transportation grant funding for LED lighting installation.  The construction of new hangars is nearly complete, partially funded through the Iowa Department of Transportation. Upcoming Challenges:  Maintenance of the Airports aging buildings.  Improve public outreach by hosting more events and activities at the Airport.  Airspace Obstruction Mitigation projects are planned for approach ends of Runway 12 and Runway 30. 392 Staffing: FY2012 Actual FY2013 Actual FY2014 Adopted Total FTE’s 1.75 1.0 1.0 GOALS, OBJECTIVES, and PERFORMANCE MEASURES Strategic Plan Goal: A Strong and Sustainable Financial Foundation Department Goal: Develop and maintain adequate funding mechanisms for airport operations and improvements; increase revenue generated by airport operations Department Objectives: Accelerate loan repayments through the sale of airport land for development Annual review of hangar rates to maximize revenue Performance Measures: Revenue generated through airport land sales Outstanding loan principal Interfund loan repayments (includes interest payments) Note: 70% of land sale revenue is directed to interfund loan repayments Hangar rental revenue FY12 Actual FY13 Estimated FY14 Budget $400,000 $336,936 $0 FY12 Actual FY13 Estimated FY14 Budget $1,138,898 $866,074 $827,599 FY12 Actual FY13 Estimated FY14 Budget $323,882 $281,687 $45,832 Goal FY12 Actual FY13 Estimated FY14 Budget $250,000 $238,266 $235,283 $250,000 393 Strategic Plan Goal: Economic and Community Development Department Goal: Increase the usefulness of the Airport for economic development Department Objective: On an annual basis, track the number of flights by type Allow for privately funded hangar construction Host more events designed to draw attention to the Airport as it relates to Iowa City area businesses Performance Measures: Fuel flowage, as a proxy for Airport activity Based aircraft (number of hangar spaces) SERTOMA Pancake Breakfast Fly-In Attendees *FY13 attendance dropped due to inclement weather. Goal FY12 Actual FY13 Estimated FY14 Budget Jet Fuel Sold 170,000 Gallons 153,525 150,000 170,000 Av Gas Sold 70,000 Gallons 70,988 70,000 70,000 Total 240,000 Gallons 224,513 220,000 240,000 FY12 Actual FY13 Estimated FY14 Budget 84 84 87 FY12 Actual FY13 Estimated FY14 Goal 2500 1000* 3500 394 City of Iowa City Activity: Airport Operations (850110)Fund: Airport (7600) Division: Airport Operations (850100)Department: Airport 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: Use Of Money And Property Interest Revenues 1,170 1,314 1,170 1,314 1,314 1,314 Rents 276,226 282,023 276,226 293,757 293,757 293,757 Royalties & Commiss 17,028 24,248 17,028 24,248 24,248 24,248 Miscellaneous Other Misc Revenue - 3,156 - - - - Other Financial Sources Sale Of Assets 376,500 400,747 336,936 - - - Transfer In from General Fund - Subsidy 100,000 100,000 100,000 72,342 72,342 72,342 Total Revenues & Other Financing Sources 770,924$ 811,488$ 731,360$ 391,661$ 391,661$ 391,661$ Expenditures: Personnel 42,320 47,181 63,008 67,483 70,107 71,681 Services 269,113 242,040 245,986 230,447 232,506 229,847 Supplies 5,748 7,718 6,657 5,785 5,901 6,019 Capital Outlay 33,495 33,837 20,000 40,000 40,000 40,000 Sub-Total Expenditures 350,676 330,776 335,651 343,715 348,514 347,547 Transfers Out: Capital Project Fund - 2,048 4,620 - - - Operating Subsidy 10,219 11,517 11,892 - - - InterFund Loan Repay Landfill 42,317 323,882 282,682 30,869 32,127 33,350 Sub-Total Transfers Out 52,536 337,447 299,194 30,869 32,127 33,350 Total Expenditures & Transfers Out 403,212$ 668,223$ 634,845$ 374,584$ 380,641$ 380,897$ Personnel Services - FTE 2012 2013 2014 Airport Operations Specialist 0.75 1.00 1.00 M.W. I - Airport 1.00 - - Total Personnel 1.75 1.00 1.00 Capital Outlay 2013 2014 Cleanup/Improvements 20,000 - Life Cycle Rehabilitation - 40,000 Total Capital Outlay 20,000 40,000 Activity Summary 395 STORM WATER MANAGEMENT FUND The Storm Water Management enterprise fund accounts for the activities of the City’s stormwater utility. The Storm Water Management fund’s cash balance on June 30, 2012 was $742,906, an 11.7% increase from the previous year. FY13 cash balance is estimated to fall 14.0% over the previous year. FY14 projected cash balance represents a 63% increase over the FY13 estimated year-end balance. This is due to budgeted increases in the storm water utility charges and a decrease in the capital improvement fund transfer. *FY13 and FY14 figures are estimates Revenue: Nearly 100% of the Storm Water fund’s operations are funded through storm water utility charges. Interest on investments and miscellaneous revenue comprise less than 0.2% of Stormwater revenue. Annual rate increases were recommended for FY12-FY14. In FY14, the Equivalent Residential Unit (ERU) increases from $3.00/month to $3.50/month. Incorporating recommended fee changes, the FY14 revenue is projected to increase 26.3%. Expenditures: FY14 adopted expenditures represent a 9.2% increase from FY13 estimated expenditures. The increase is primarily attributed to increases in intra-city chargebacks, temporary employee expenditures, and increases in technical & engineering services. FY14 capital outlay includes $200,000 for storm sewer maintenance projects and $40,000 for the drain tile program. 100% 0% 0% FY14 Estimated - $1,201,860 Charges for Services Interest Revenue Misc Revenue 33% 37% 0% 30% FY14 Adopted - $799,200 Personnel Services Supplies Capital Outlay FY10 FY11 FY12 FY13*FY14* Cash Balance $1,303,355 $664,830 $742,906 $639,178 $1,041,838 $0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 Cash Balance 396 City of Iowa City 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Cash Balance, July 1 1,303,356$ 664,830$ 742,906$ 639,178$ 1,041,838$ 1,437,535$ Revenues & Other Financing Sources: Use Of Money And Property Interest Revenues 1,914 1,231 1,914 1,231 1,231 1,231 Charges For Fees And Services Storm Water Charges 630,966 785,450 950,000 1,200,000 1,212,000 1,224,120 Miscellaneous Other Misc Revenue - 629 - 629 629 629 Total Revenues & Other Financing Sources 632,880$ 787,310$ 951,914$ 1,201,860$ 1,213,860$ 1,225,980$ Expenditures: Storm Water Operations 715,969 605,146 731,702 799,200 818,163 837,664 Sub-Total Expenditures 715,969 605,146 731,702 799,200 818,163 837,664 Transfers Out: Capital Project Fund 555,437 104,088 323,940 - - - Sub-Total Transfers Out 555,437 104,088 323,940 - - - Total Expenditures & Transfers Out 1,271,406$ 709,234$ 1,055,642$ 799,200$ 818,163$ 837,664$ Cash Balance, June 30 664,830$ 742,906$ 639,178$ 1,041,838$ 1,437,535$ 1,825,851$ Restricted / Committed /Assigned - - - - - - Unassigned Balance 664,830$ 742,906$ 639,178$ 1,041,838$ 1,437,535$ 1,825,851$ % of Expenditures 52%105%61%130%176%218% Storm Water Management (7700) Fund Summary 397 STORMWATER MANAGEMENT OPERATIONS The Iowa City Stormwater utility exists to provide safe, clean, and healthy waterways for our community. We do this by using education, outreach, community involvement, volunteers, capital projects, and enforcing our City’s Ordinances that provide for and protect our watersheds. When it rains in Iowa City, water passes over roofs, streets, parking lots and other land surfaces picking up pollutants such as oil, chemicals, pesticides and eroded soil along the way. Any pollutant that is directed into the stormwater drainage system bypasses any treatment and flows directly into our waterways and to those downstream from us. This creates hazards for people, wildlife, and the environment. Protecting stormwater quality keeps our waterways healthy and preserves wildlife habitat. The National Pollutant Discharge Elimination System (NPDES) is a federal program that regulates storm water discharge into waterways. To comply with the federal requirements, the City of Iowa City received a permit to discharge storm water and develop programs to reduce the discharge of pollutants carried by storm water into our local waterways. The local Stormwater Management Program is administered by the Engineering Division of the Public Works Department. Revenue to support its mission is derived from monthly stormwater utility fees collected from local residents and businesses. HIGHLIGHTS  Volunteers logged 3,300 hours of service to clean up the City’s watersheds, waterways, wetlands, prairies, and other natural spaces in 2012  The Iowa River Clean-Up drew 56 volunteers. Their efforts removed 8.6 tons of garbage from the river, including 188 tires and 1,850 pounds of metal, all of which were recycled. Staffing: FY2012 Actual FY2013 Actual FY2014 Adopted Total FTE’s 2.10 2.10 2.10 398 City of Iowa City Activity: Storm Water Operations (770110)Fund: Storm Water Management (7700) Division: Storm Water (770100)Department: Public Works 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: Use Of Money And Property Interest Revenues 1,914 1,231 1,914 1,231 1,231 1,231 Charges For Fees And Services Storm Water Charges 630,966 785,450 950,000 1,200,000 1,212,000 1,224,120 Miscellaneous Other Misc Revenue - 629 - 629 629 629 Total Revenues & Other Financing Sources 632,880$ 787,310$ 951,914$ 1,201,860$ 1,213,860$ 1,225,980$ Expenditures: Personnel 181,112 208,503 236,031 263,871 269,054 274,133 Services 147,153 256,999 256,943 292,492 294,236 296,020 Supplies 8,158 2,118 3,728 2,837 2,873 2,911 Capital Outlay 379,546 137,526 235,000 240,000 252,000 264,600 Sub-Total Expenditures 715,969 605,146 731,702 799,200 818,163 837,664 Transfers Out: Capital Project Fund - - 56,000 - - - Sub-Total Transfers Out - - 56,000 - - - Total Expenditures & Transfers Out 715,969$ 605,146$ 787,702$ 799,200$ 818,163$ 837,664$ Personnel Services - FTE 2012 2013 2014 M.W. III - Wastewater Collection 0.20 0.20 0.20 Mw II - Wastewater Treatment Plant 0.30 0.30 0.30 Public Info/Ed Coord - Public Works 0.50 0.50 0.50 Sr. Engineer 1.00 1.00 1.00 Sr. M.W. - Wastewater Collection 0.10 0.10 0.10 Total Personnel 2.10 2.10 2.10 Capital Outlay 2013 2014 Storm Sewer Maintenance 200,000 200,000 Sump Pump Discharge Tiles 35,000 40,000 Total Capital Outlay 235,000 240,000 Activity Summary 399 BROADBAND TELECOMMUNICATIONS FUND The Broadband Telecommunications enterprise fund accounts for the City’s cable television administration and the City’s media production unit. The fund’s activities are primarily supported by City franchise fees collected by the City’s primary cable television operator, Mediacom. The fund also accounts for the equipment replacement activities of the media production unit. The Broadband Telecommunications fund’s total cash balance on June 30, 2012 was just under $1.6 million, a 5.9% increase over the previous year. FY13 year-end total cash balance is estimated to be a 2.8% increase over FY12. FY14 projected balance is expected to decrease 1.7%. The Broadband Tele- communications fund estimates $231,059 in restricted cash balances at the end of FY13 for Public Access Television and for equipment replacement. *FY13 and FY14 figures are estimates. Revenue: FY14 projected revenue represents a 2.9% increase over FY13 estimated revenue. 99.6% of FY14 revenue is estimated to come from cable franchise fees, with the remainder from interest on investments and a cable equipment replacement reserve transfer. Expenditures: FY14 adopted expenditures are a 13.5% increase from FY13 estimated expenditures. This is primarily due to an increase in internal service charges. 100% 0% FY14 Estimated - $841,569 Franchise Fees Interest Revenue 66% 31% 2% 1% FY14 Adopted - $814,020 Personnel Services Supplies Capital Outlay FY10 FY11 FY12 FY13*FY14* Cash Balance $1,408,470 $1,507,873 $1,597,031 $1,642,123 $1,614,672 $1,250,000 $1,300,000 $1,350,000 $1,400,000 $1,450,000 $1,500,000 $1,550,000 $1,600,000 $1,650,000 $1,700,000 Total Cash Balance 400 City of Iowa City 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Cash Balance, July 1 1,412,714$ 1,507,873$ 1,597,031$ 1,642,123$ 1,614,672$ 1,573,443$ Revenues & Other Financing Sources: Licenses And Permits Franchise Fees 804,200 820,285 814,200 838,468 838,468 838,468 Use Of Money And Property Interest Revenues 3,251 3,101 3,251 3,101 3,101 3,101 Miscellaneous Other Misc Revenue 117 131 117 - - - Other Financial Sources Sale Of Assets 1,082 332 - - - - Transfer Into Equip Reserve from Oper.25,000 25,000 11,500 25,000 25,000 25,000 Total Revenues & Other Financing Sources 833,650$ 848,849$ 829,068$ 866,569$ 866,569$ 866,569$ Expenditures: Cable Administration 658,491 679,691 707,276 803,020 821,678 838,041 Cable Reserves - - 10,200 11,000 6,120 6,242 Sub-Total Expenditures 658,491 679,691 717,476 814,020 827,798 844,283 Transfers Out: Operating Subsidy - General Fund 55,000 55,000 55,000 55,000 55,000 55,000 Misc Transfers Out - to Equip Reserve 25,000 25,000 11,500 25,000 25,000 25,000 Sub-Total Transfers Out 80,000 80,000 66,500 80,000 80,000 80,000 Total Expenditures & Transfers Out 738,491$ 759,691$ 783,976$ 894,020$ 907,798$ 924,283$ Cash Balance, June 30 1,507,873$ 1,597,031$ 1,642,123$ 1,614,672$ 1,573,443$ 1,515,729$ Restricted / Committed /Assigned 200,524 229,759 231,059 245,059 263,939 282,697 Unassigned Balance 1,307,349$ 1,367,272$ 1,411,064$ 1,369,613$ 1,309,504$ 1,233,032$ % of Expenditures 177%180%180%153%144%133% Broadband Telecommunications (7800) Fund Summary 401 CABLE TELEVISION OPERATIONS The mission of the Iowa City Cable Division (also known as Broadband Telecommunications) is to inform and educate the Iowa City community about the civic and public activities, issues and political events of local governments and community organizations; to recommend to the City Council through its Commission policies related to the regulation development and operation of cable television, broadband, and interactive systems in Iowa City, to support cable television subscribers in resolution of problems with service providers; to provide general audio/visual support to City departments and to facilitate and support other local cable channels in their efforts to provide news, information and entertainment to the Iowa City community. The division’s budget is organized into two activities, Administration and Reserves. Cable TV Administration Administration oversees the Cable Division's operations, monitors cable franchise agreement compliance, provides a complaint resolution service for citizens with the local cable company, regulates basic cable service rates, monitors the public access service contract compliance and supports other local cable television programming channels. Administration also serves as staff for the Iowa City Telecommunications Commission (ICTC), manages their official triennial review of cable provider's performance and conducts special projects such as research or community surveys. Administration monitors changes in Federal and State laws and regulations and relevant legal decisions related to cable television, broadband or telecommunications The division produces local government and community video programming including local public meetings such as the Iowa City City Council and Foreign Relations Council meetings; balanced political programming such as League of Women Voters and other NGO forums; informational programming such as City departmental and community organizational profiles, services, projects, or activities and a wide variety of local musical public performances. The division also schedules programming on City Channel 4, operates cable Channel 5, an interactive service providing local video programming on demand, and manages Channel 4's web presence including streaming video. Cable TV Reserves Cable TV’s annual budget includes transfers to an equipment replacement reserve that is used to purchase equipment and supplies, including computer hardware and software. Staffing: FY2012 Actual FY2013 Actual FY2014 Adopted Total FTE’s 6.63 6.63 6.63 402 City of Iowa City Activity: Cable Administration (210510)Fund: Broadband Telecommunications (7800) Division: Cable (210500)Department: City Manager 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: Licenses And Permits Franchise Fees 804,200 820,285 814,200 838,468 838,468 838,468 Use Of Money And Property Interest Revenues 3,251 3,101 3,251 3,101 3,101 3,101 Miscellaneous Other Misc Revenue 117 131 117 - - - Other Financial Sources Sale Of Assets 1,082 332 - - - - Total Revenues & Other Financing Sources 808,650$ 823,849$ 817,568$ 841,569$ 841,569$ 841,569$ Expenditures: Personnel 448,394 511,644 527,817 537,236 554,417 572,317 Services 148,050 157,368 161,352 257,204 258,528 256,834 Supplies 11,719 10,679 18,107 8,580 8,733 8,890 Capital Outlay 50,328 - - - - - Sub-Total Expenditures 658,491 679,691 707,276 803,020 821,678 838,041 Transfers Out: Operating Subsidy - Iowa City Library Programming 55,000 55,000 55,000 55,000 55,000 55,000 Misc Transfers Out - To Repl Reserve 25,000 25,000 11,500 25,000 25,000 25,000 Sub-Total Transfers Out 80,000 80,000 66,500 80,000 80,000 80,000 Total Expenditures & Transfers Out 738,491$ 759,691$ 773,776$ 883,020$ 901,678$ 918,041$ Personnel Services - FTE 2012 2013 2014 Cable Production Coordinator 1.00 - - Cable T.V. Administrator 1.00 1.00 1.00 Clerical Assistant - Cable T.V. 0.75 0.75 0.75 Communications Tech - Cable 1.00 1.00 1.00 Community Programmer 1.00 1.00 - Custodian - Govt Bldgs 0.13 0.13 0.13 Government Programmer - Cable - 1.00 1.00 Media Production Service Coordinator - - 1.00 Production Asst - Cable T.V. 1.00 1.00 1.00 Special Projects Asst - Cable 0.75 0.75 0.75 Total Personnel 6.63 6.63 6.63 Activity Summary 403 HOUSING AUTHORITY FUND The Housing Authority enterprise fund accounts for the public housing programs operated by the Iowa City Housing Authority (ICHA) including the rental assistance programs and the City- owned public housing units. These programs are primarily funded through Federal funds from the U.S. Department of Housing and Urban Development (HUD). The Housing Authority fund’s total cash balance on June 30, 2012 was approximately $6.8 million, a 6.7% decrease from FY11 year-end cash balance. FY13 estimated year-end cash balance is a 6.5% increase over FY12; FY14 projected balance is less than a 1% increase over FY13 estimated balance. At the end of FY13, an estimated $3.15 million in fund balance will be restricted for Housing Authority operations; subsidy payments to landlords; maintenance and development of Public Housing units; and, development of affordable homeownership opportunities. *FY13 and FY14 figures are estimates Revenues: HUD allocations account for approximately 97% of ICHA revenue. ICHA is projected to receive $7.68 million in federal funding through HUD in FY14. This is a 1.6% increase from FY13. Expenditures: FY14 adopted budget expenditures represent a 7% increase over FY13 estimated expenditures. This increase is primarily due to an increase in the Housing Voucher program expenditures. FY10 FY11 FY12 FY13*FY14* Total Cash $6,555,893 $7,282,481 $6,793,632 $7,234,633 $7,281,577 $6,000,000 $6,200,000 $6,400,000 $6,600,000 $6,800,000 $7,000,000 $7,200,000 $7,400,000 Total Cash Balance 13% 86% 0% 1% FY14 Adopted - $7,922,279 Personnel Services Supplies Capital Outlay97% 3% FY14 Estimated - $7,967,126 Federal Rents Interest Revenue Royalties & Commissions Local Agreements Misc Revenue 404 City of Iowa City 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Cash Balance, July 1 6,655,300$ 7,282,481$ 6,793,632$ 7,234,633$ 7,281,577$ 7,270,084$ Revenues & Other Financing Sources: Use Of Money And Property Interest Revenues 16,536 16,492 16,536 16,492 16,492 16,492 Rents 210,973 208,255 210,973 208,001 208,001 208,001 Royalties & Commissions 35,292 20,545 35,292 20,545 20,545 20,545 Intergovernmental Fed Intergovnt Rev 7,479,382 6,765,226 7,565,886 7,684,859 7,684,859 7,684,859 Local 28E Agreements - 1,350 - 1,350 1,350 1,350 Miscellaneous Other Misc Revenue 105,174 91,733 14,215 35,879 35,879 35,879 Other Financial Sources Loan Repayments 76,529 20,016 46,086 46,086 46,086 46,086 Sale Of Assets - 211,658 - - - - Misc Transfers In 80,314 37,747 - - - - Total Revenues & Other Financing Sources 8,004,200$ 7,373,022$ 7,888,988$ 8,013,212$ 8,013,212$ 8,013,212$ Expenditures: Voucher Program 6,902,414 7,287,896 7,029,127 7,514,936 7,666,142 7,816,087 Public Housing Program 401,605 530,975 375,860 407,343 314,574 321,446 Sub-Total Expenditures 7,304,019 7,818,871 7,404,987 7,922,279 7,980,716 8,137,533 Transfers Out: Operating Subsidy - PILOT Gen Fund 18,000 18,000 18,000 18,414 18,414 18,414 Misc Transfers Out - Director Reimb 55,000 25,000 25,000 25,575 25,575 25,575 Sub-Total Transfers Out 73,000 43,000 43,000 43,989 43,989 43,989 Total Expenditures & Transfers Out 7,377,019$ 7,861,871$ 7,447,987$ 7,966,268$ 8,024,705$ 8,181,522$ Cash Balance, June 30 7,282,481$ 6,793,632$ 7,234,633$ 7,281,577$ 7,270,084$ 7,101,774$ Restricted / Committed /Assigned 3,447,991 3,155,215 3,155,215 3,155,215 3,155,215 3,155,215 Unassigned Balance 3,834,490$ 3,638,417$ 4,079,418$ 4,126,362$ 4,114,869$ 3,946,559$ % of Expenditures 52%46%55%52%51%48% Housing Authority (7900) Fund Summary 405 HOUSING AUTHORITY OPERATIONS To improve quality of life, the Iowa City Housing Authority acts as a community leader for affordable housing, family self-sufficiency, and homeownership opportunities. We provide information and education, housing assistance, and public and private partnership opportunities. The Housing Authority is a division of the Department of Housing & Inspection Services established in 1969 to administer housing assistance programs throughout its jurisdiction, including all of Johnson County and portions of Iowa and Washington Counties. Annually, the Housing Authority assists approximately 1,300 low-income families to acquire and maintain affordable housing through rental and ownership programs. Rental assistance includes the Housing Choice Voucher/Section 8 (HCV), Public Housing, and Veterans’ Supportive Housing (VASH) Programs. Homeownership opportunities exist under the Tenant-to-Owner Program, Affordable Dream Homeownership Program, and the HCV Homeownership Program. Participation in all programs requires the families meet federally established income guidelines. The Housing Authority’s budget is organized into three activities: Administration, Voucher Programs, and Public Housing. The division also manages Peninsula Apartments units; a description of this activity may be found in the Special Revenue Fund section of this document. Housing Authority Administration Housing Authority Administration personnel manage all of the housing programs. These expenditures are fully allocated to the Voucher and Public Housing programs. Voucher Programs The Housing Authority works with over 400 owners/ landlords and administers 1250 HCV and VASH vouchers. These Owners/landlords receive approximately $6 million/year in rental subsidy paid on behalf of Housing Authority participants. Public Housing The City of Iowa City owns 81 public housing units; the Housing Authority serves as the landlord and rents these units to eligible tenants. They are low-density units scattered throughout Iowa City and were constructed to conform and blend into the existing neighborhood architecture. HIGHLIGHTS  The Housing Choice Voucher Program paid approximately $5.8 million in Housing Assistance Payments to landlords/owners of rental properties in Johnson County in CY 2012 (1,250 vouchers utilized)  The Housing Authority paid over $334,000 to private sector Iowa City contractors for the capital improvement, general maintenance, and repair of Public Housing properties in 2011  Since 1998, 159 families have moved to homeownership with assistance from the Housing Authority. 406 Recent Accomplishments:  1,802 housing assistance inspections conducted for the Iowa City Housing Authority  Maintained a minimum 98% lease-up rate for the HCV, VASH, and Public Housing programs.  Maintained a 90% lease-up rate (100% for the 5 1-bedroom and 4 2-bedroom units) for the Peninsula Apartments. Upcoming Challenges:  Dispelling damaging myths regarding Housing Authority programs and participants  Maintain lease-up rates of at least 98% for the HCV, VASH, and Public Housing programs.  Continue efforts to ensure program integrity by monitoring landlord/tenant compliance with program responsibilities.  Continue to support homeownership opportunities. Staffing: Housing Program Assistant reduced from 6.0 FTE to 5.0; Section 8 Coordinator increased from 0.88 FTE to 0.94. FY2012 FY2013 FY2014 Adopted Total FTE’s 13.25 13.13 12.19 GOALS, OBJECTIVES, and PERFORMANCE MEASURES Strategic Plan Goal: Neighborhood Stabilization Department Goal: Assist low income families in bridging the economic gap through building assets, improving employment opportunities, and transitioning from renters of units to owners of homes. Department Objective: The Family Self-Sufficiency Program: Promote self-sufficiency and asset development by providing supportive services to participants to increase their employability, to increase the number of employed participants, and to encourage increased savings through an escrow savings program. Performance Measures: Family Self-Sufficiency Program Participants Goal CY12 Actual CY13 Estimated CY14 Target 122 129 116 122 407 Escrow Savings Accounts Strategic Plan Goal: Neighborhood Stabilization Department Goal: Maintain a scattered sites Public Housing program. Department Objective: Affordable Rental Housing: Provide affordable, decent and safe rental housing for eligible low-income families, elderly persons, and persons with disabilities. Performance Measures: Strategic Plan Goal: Neighborhood Stabilization/Economic Development Department Goals: 1. Increase affordable housing choices for low-income families, the elderly, and persons with disabilities in private market rental units. 2. Provide homeownership opportunities through the HCV homeownership program. Department Objectives: Affordable Rental Housing: 1. Pay rental subsidies directly to private market landlords on behalf of eligible families. 2. Provide mortgage assistance payments to lenders on behalf of eligible families. Performance Measures: FY12 Actual FY13 Estimated FY14 Target Participants with savings account 93 85 85 Goal CY12 Actual CY13 Target Average vacant unit turnaround days must be less than or equal to 20 calendar days 18.39 days ≤ 20 days All emergency work orders must be completed within 24 hours 100% 100% All non-emergency work orders must be completed within an average of 25 calendar days 3.4 days ≤ 25 days CY12 Projected CY13 Estimated CY14 Estimate HCV Rental Assistance $5,693,534 $5,967,687 $5,967,687 HCV Homeownership Assistance $107,702 $105,169 $105,169 VASH $148,433 $176,518 $176,518 408 City of Iowa City Activity: Housing Authority Voucher (490200)Fund: Housing Authority (7900) Department: Housing Authority 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: Use Of Money And Property Interest Revenues 3,235 3,959 3,235 3,959 3,959 3,959 Royalties & Commiss 34,968 20,273 34,968 20,273 20,273 20,273 Intergovernmental Fed Intergovnt Rev 7,016,560 6,479,324 7,140,000 7,377,333 7,377,333 7,377,333 Local 28E Agreements - 1,350 - 1,350 1,350 1,350 Miscellaneous Other Misc Revenue 104,650 78,431 13,765 28,705 28,705 28,705 Other Financial Sources Misc Transfers In 80,314 37,747 - - - - Total Revenues & Other Financing Sources 7,239,727$ 6,621,084$ 7,191,968$ 7,431,620$ 7,431,620$ 7,431,620$ Expenditures: Personnel 840,831 878,048 927,475 905,313 926,451 946,720 Services 6,053,605 6,401,600 6,094,510 6,601,045 6,730,942 6,860,442 Supplies 7,978 8,248 7,142 8,578 8,749 8,925 Total Expenditures & Transfers Out 6,902,414$ 7,287,896$ 7,029,127$ 7,514,936$ 7,666,142$ 7,816,087$ Personnel Services - FTE 2012 2013 2014 Building Inspector - - 0.71 F.S.S. Program Coordinator 0.95 0.95 0.95 Housing Administrator 0.95 0.95 0.95 Housing Assistant 1.19 1.19 1.19 Housing Inspector 0.71 0.71 - Housing Office Manager 0.95 0.95 0.95 Housing Program Assistant 5.70 5.70 4.75 Public Hsg. Coord 0.50 0.50 0.50 Section 8 Coord 0.95 0.88 0.89 Total Personnel 11.90 11.83 10.89 Activity Summary 409 City of Iowa City Activity: Housing Authority Public Housing (490300)Fund: Housing Authority (7900) Department: Housing Authority 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: Use Of Money And Property Interest Revenues 13,301 12,533 13,301 12,533 12,533 12,533 Rents 210,973 208,255 210,973 208,001 208,001 208,001 Royalties & Commissions 324 272 324 272 272 272 Intergovernmental Fed Intergovnt Rev 462,822 285,902 425,886 307,526 307,526 307,526 Miscellaneous Other Misc Revenue 524 13,302 450 7,174 7,174 7,174 Other Financial Sources Sale Of Assets - 211,658 - - - - Loans 76,529 20,016 46,086 46,086 46,086 46,086 Total Revenues & Other Financing Sources 764,473$ 751,938$ 697,020$ 581,592$ 581,592$ 581,592$ Expenditures: Personnel 93,692 100,960 103,755 113,487 117,171 120,384 Services 276,004 409,231 271,613 193,405 196,944 200,595 Supplies 9,857 5,372 492 451 459 467 Capital Outlay 22,052 15,412 - 100,000 - - Sub-Total Expenditures 401,605 530,975 375,860 407,343 314,574 321,446 Transfers Out: Misc Transfers Out - Director Reimb 55,000 25,000 25,000 25,575 25,575 25,575 Operating Subsidy - PILOT Gen Fund 18,000 18,000 18,000 18,414 18,414 18,414 Sub-Total Transfers Out 73,000 43,000 43,000 43,989 43,989 43,989 Total Expenditures & Transfers Out 474,605$ 573,975$ 418,860$ 451,332$ 358,563$ 365,435$ Personnel Services - FTE 2012 2013 2014 Building Inspector 0.29 F.S.S. Program Coordinator 0.05 0.05 0.05 Housing Administrator 0.05 0.05 0.05 Housing Assistant 0.06 0.06 0.06 Housing Inspector 0.29 0.29 - Housing Office Manager 0.05 0.05 0.05 Housing Program Assistant 0.30 0.30 0.25 Public Hsg. Coord 0.50 0.50 0.50 Section 8 Coord 0.05 - 0.05 Total Personnel 1.35 1.30 1.30 Capital Outlay 2 House Renovations 100,000 Total Capital Outlay 100,000 Activity Summary 410 INTERNAL SERVICE FUNDS Equipment / Fleet Maintenance Information Technology Services (ITS) Risk Management Loss Reserves Central Services Health and Dental Insurance Reserves F Y 2 0 1 4 EQUIPMENT REPLACEMENT RESERVE The Equipment Replacement Reserve is an internal service fund created to account for the City’s fuel facility, maintenance of the City’s vehicle and equipment fleet, and the accumulation of funds for the replacement of vehicles and equipment. Internal customers and departments and other local governments are charged labor and parts for the cost to repair vehicles and equipment by the City’s fleet maintenance division. Those charges are designed to cover the division’s actual cost of service. Fuel has been charged at actual cost, however, it will be adjusted in the future to recover the cost of replacing the fuel facility. The Equipment Replacement Reserve also charges departments for the replacement cost of their vehicles and equipment. These charges are calculated at the estimated replacement cost less the estimated resale value of the piece of equipment. Purchases of new vehicles and equipment are budgeted in the departmental budgets. When new equipment is added, the departments are then charged by the reserve for their future replacement. The graph below represents the Equipment Replacement Reserve’s actual and projected cash balances. While the equipment replacement reserve cash balance has been trending upward, nearly $3.2 million in replacement expenditures are anticipated for FY15 and $1.8 million in FY16 which is projected to change that trend. FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16 Designated for Equip $4,815,422 $5,309,110 $5,401,144 $5,227,781 $5,814,854 $5,531,084 $6,435,221 $5,023,428 $4,989,489 Unassigned $976,032 $1,411,891 $1,795,531 $2,046,704 $2,314,484 $2,348,127 $2,410,376 $2,411,641 $2,355,251 Total $5,791,455 $6,721,001 $7,196,675 $7,274,485 $8,129,338 $7,879,211 $8,845,597 $7,435,069 $7,344,740 $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000 $9,000,000 $10,000,000 Equipment Replacement Cash Balance 413 The table below presents the actual and projected number and cost of vehicles and equipment replaced: FY12 Actual FY13 Estimate FY14 Budget FY15 Projection FY16 Projection Number of Vehicles/Equipment 24 38 24 34 33 Total Projected Cost $819,293 $1,701,411 $643,400 $3,181,600 $1,800,900 In the City’s five-year capital improvement program for fiscal year 2013, there is a project to replace the existing fuel facility that has reached the end of its life cycle. The new fuel facility will be located at the South Gilbert public works site. The fuel facility replacement was funded from General Obligation bonds; however, fuel charges will be adjusted to accumulate funds for the future replacement of the facility. The new facility will not have a noticeable operating impact on the Equipment Replacement Reserve, but it will reduce the City’s financial risk associated with leaking underground fuel tanks. 414 City of Iowa City 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Cash Balance, July 1 7,196,669$ 7,274,489$ 8,129,339$ 7,879,212$ 8,845,598$ 7,435,070$ Revenues & Other Financing Sources: Use Of Money And Property Interest Revenues 16,276 15,402 16,276 15,402 15,402 15,402 Rents 50,000 - - - - - Intergovernmental Local 28E Agreements 715,775 849,174 873,246 891,628 891,628 891,628 Charges For Fees And Services Refuse Charges 3,080 2,948 3,080 2,948 2,948 2,948 Miscellaneous Intra-City Charges 4,569,833 4,555,636 4,800,806 4,773,817 4,787,502 4,801,461 Other Misc Revenue 3,652 2,025 71 2,025 2,025 2,025 Other Financial Sources Sale Of Assets 124,366 227,519 75,000 200,000 200,000 200,000 Total Revenues & Other Financing Sources 5,482,982$ 5,652,704$ 5,768,479$ 5,885,820$ 5,899,505$ 5,913,464$ Expenditures: General Fleet Maintenance 3,441,097 3,493,875 3,978,911 3,909,126 3,983,795 4,055,409 Equipment Replacement Reserves 1,964,065 1,303,979 2,039,695 1,010,308 3,326,238 1,948,384 Total Expenditures & Transfers Out 5,405,162$ 4,797,854$ 6,018,606$ 4,919,434$ 7,310,033$ 6,003,793$ Cash Balance, June 30 7,274,489$ 8,129,339$ 7,879,212$ 8,845,598$ 7,435,070$ 7,344,741$ Restricted / Committed /Assigned 5,227,781 5,814,854 5,526,748 6,426,560 5,010,442 4,972,178 Unassigned Balance 2,046,708$ 2,314,485$ 2,352,464$ 2,419,038$ 2,424,628$ 2,372,563$ % of Expenditures 38%48%39%49%33%40% Equipment (8100) Fund Summary 415 EQUIPMENT OPERATIONS The Equipment Division exists to ensure that City vehicles and major equipment operate safely, reliably, and meet the needs of our staff while minimizing lifecycle cost. The Equipment Division provides repair, preventive maintenance and equipment management services for all major City-owned vehicular equipment with the exception of Transit buses. Fueling services are also the responsibility of the Equipment Division, along with acquisition of new vehicles/equipment and disposition of replaced vehicles/equipment. The Equipment Division operates as an internal service fund. HIGHLIGHTS  The Equipment Division managed four fuel sites that dispensed a combined total of 573,123 gallons of fuel for City vehicles and outside entities.  The Division maintains 524 vehicles and major equipment with 3,046 repair orders this past fiscal year. Recent Accomplishments:  Disposed of 27 vehicle/equipment units, recovering over $282,000.  88.5% of repairs completed in less than one day. Upcoming Challenges:  Transition to a new fuel facility  Implementation of the new non- emergency radio system  Transition to new Police squad car model; address outfitting new model with police duty accessory equipment Staffing: FY2012 FY2013 FY2014 Adopted Total FTE’s 11.26 10.75 10.75 Service Level Changes for FY2014:  Continue oil sampling program to optimize service intervals 416 GOALS, OBJECTIVES, and PERFORMANCE MEASURES Strategic Plan Goal: A Strong and Sustainable Financial Foundation Department Goal: Maximize revenue from surplus vehicles/equipment Department Objective: Dispose of all replaced units Performance Measure: Cash basis revenue – sale of autos and equipment 8100-462200- 363220 & 392300 Strategic Plan Goal: Coordinated Communication and Customer Service Orientation Department Goal: Serve internal customers efficiently and effectively Department Objective: Maintain City vehicles and equipment cost effectively and respond to internal service requests in a timely manner Performance Measures: Strategic Plan Goal: A Strong and Sustainable Financial Foundation Department Goal: Provide fleet maintenance services cost-effectively Department Objectives: Recover costs when applicable and contract with outside vendors when efficient Performance Measures: FY11 FY12 FY13 Mid-year FY14 Projected $124,366 $227,518 $123,168 $200,000 FY11 FY12 Total vehicles & equipment maintained 516 524 % of repairs completed in less than one day New Measure 88.5% FY11 FY12 Hours billed as a % of hours available 69% 74% % of expenditures contracted with outside vendors 14% 14% 417 City of Iowa City Activity: General Fleet Maintenance (710510)Fund: Equipment (8100) Division: Equipment (710500)Department: Public Works 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: Use Of Money And Property Interest Revenues 11,940 11,077 11,940 11,077 11,077 11,077 Royalties & Commiss Intergovernmental Local 28E Agreements 715,775 849,174 873,246 891,628 891,628 891,628 Charges For Fees And Services Refuse Charges 3,080 2,948 3,080 2,948 2,948 2,948 Miscellaneous Printed Materials Intra-City Charges 2,957,728 2,896,428 3,124,217 3,063,697 3,077,382 3,091,341 Other Misc Revenue 3,652 2,025 71 2,025 2,025 2,025 Other Financial Sources Sale Of Assets Misc Transfers In - - - - - - Total Revenues & Other Financing Sources 3,692,175$ 3,761,652$ 4,012,554$ 3,971,375$ 3,985,060$ 3,999,019$ Expenditures: Personnel 804,675 799,692 830,698 830,254 850,868 870,733 Services 326,957 299,474 379,506 336,232 335,433 331,231 Supplies 2,309,363 2,394,709 2,768,707 2,742,640 2,797,494 2,853,445 Capital Outlay Other Financial Uses Sub-Total Expenditures 3,440,995 3,493,875 3,978,911 3,909,126 3,983,795 4,055,409 Transfers Out: Capital Project Fund Debt Service Funding GO Bond Abatement Operating Subsidy Sub-Total Transfers Out - - - - - - Total Expenditures & Transfers Out 3,440,995$ 3,493,875$ 3,978,911$ 3,909,126$ 3,983,795$ 4,055,409$ Personnel Services - FTE 2012 2013 2014 Equipment Clerk 0.38 - - Equipment Shop Supervisor 1.00 1.00 1.00 Equipment Superintendent 0.50 0.50 0.50 Mechanic I - Equipment 2.00 2.00 2.00 Mechanic II - Equipment 3.00 3.00 3.00 Mechanic III - Equipment (Day) 1.00 1.00 1.00 Mechanic III - Equipment (Eve) 1.00 1.00 1.00 Parts/Inventory Clerk - Equip 1.00 1.00 1.00 Total Personnel 9.88 9.50 9.50 Activity Summary 418 City of Iowa City Activity: Equipment Replacement Reserves (710520)Fund: Equipment (8100) Division: Equipment (710500)Department: Public Works 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: Use Of Money And Property Interest Revenues 4336 4,325 4,336 4,325 4,325 4,325 Miscellaneous Intra-City Charges 1,612,105 1,659,208 1,676,589 1,710,120 1,710,120 1,710,120 Other Financial Sources Sale Of Assets 124,366 227,519 75,000 200,000 200,000 200,000 Total Revenues & Other Financing Sources 1,740,807$ 1,891,052$ 1,755,925$ 1,914,445$ 1,914,445$ 1,914,445$ Expenditures: Personnel 101,137 106,530 110,172 114,568 116,976 119,494 Services 52,043 23,939 73,601 26,439 26,742 27,051 Supplies 2,357 866 2,547 901 920 939 Capital Outlay 1,808,528 1,172,644 1,853,375 868,400 3,181,600 1,800,900 Total Expenditures & Transfers Out 1,964,065$ 1,303,979$ 2,039,695$ 1,010,308$ 3,326,238$ 1,948,384$ Personnel Services - FTE 2012 2013 2014 Buyer I - Equipment 0.50 0.75 0.75 Equipment Clerk 0.38 - - Equipment Superintendent 0.50 0.50 0.50 Total Personnel 1.38 1.25 1.25 Capital Outlay 2 Ton Dump Truck / Plow 321,600 - Automobiles 77,000 - Light duty refuse truck - 225,000 Mowers 82,700 - Other vehicular equipment 304,247 140,700 Recycle Truck 131,800 - Refuse Packer 197,400 - Skidsteer 103,000 - Snow Removal Equipment 29,400 5,000 Tractors 72,313 Trucks 533,915 497,700 Total Capital Outlay 1,853,375 868,400 Activity Summary 419 RISK MANAGEMENT FUND The City is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; workplace accidents, errors and omissions; and natural disasters. During fiscal year 1988, the City established the Loss Reserve Fund, an internal service fund, to account for and finance its uninsured risks of loss. Funds pay annual premiums to the Loss Reserve Fund based on actuarial estimates of the amounts needed to pay prior and current-year claims and to establish a reserve for catastrophic losses. Accumulated monies in the Loss Reserve Fund are available to cover the self-insured retention amounts and any uninsured losses. During the year ended June 30, 2012 the City purchased property, liability, and workers’ compensation insurance under the program that provides for a $100,000 self-insured retention per occurrence on property losses, a $500,000 self-insured retention per occurrence on liability, and a $400,000 self-insured retention on workers’ compensation losses. Liability insurance provides coverage for claims in excess of the aforementioned self-insured retention up to a maximum of $21.0 million annual aggregate of losses paid. Settled claims have not exceeded this commercial coverage in any of the past twenty four fiscal years. The Housing Authority Fund is insured under a separate policy with the Assisted Housing Risk Management Association. The remaining funds participate in the Loss Reserve Fund. The fiscal year 2013 revised fund balance is $2.88 million which is 7.6% lower than the fiscal year 2012 ending fund balance. The budgeted ending fund balance for fiscal year 2014 is $3.0 million which is higher than the 2013 revised fund balance by 5.5%. In fiscal 2012, the landfill fire occurred. The Risk Management fund incurred $289,458 of expenses related to the fire in fiscal year 2012 and $1,055,442 of expenses in fiscal year 2013. The City’s reinsurance reimbursed the City for $154,708 of the expenses through fiscal year 2013. The budget as presented estimates a full recovery of the Risk Management fund’s expenses through the City’s reinsurance provider or through the Landfill fund. 420 City of Iowa City 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Cash Balance, July 1 2,327,055$ 2,769,589$ 3,117,320$ 2,878,960$ 3,038,200$ 3,340,938$ Revenues & Other Financing Sources: Use Of Money And Property Interest Revenues 6,715 6,840 6,715 6,840 6,840 6,840 Miscellaneous Intra-City Charges 1,784,168 1,451,916 875,892 1,080,341 1,080,341 1,080,341 Other Misc Revenue 39,028 71,774 17,782 750 750 750 Total Revenues & Other Financing Sources 1,829,911$ 1,530,530$ 900,389$ 1,087,931$ 1,087,931$ 1,087,931$ Expenditures: Risk Management Loss Reserve 1,387,377 1,182,799 1,138,749 928,691 785,193 794,979 Total Expenditures & Transfers Out 1,387,377$ 1,182,799$ 1,138,749$ 928,691$ 785,193$ 794,979$ Cash Balance, June 30 2,769,589$ 3,117,320$ 2,878,960$ 3,038,200$ 3,340,938$ 3,633,890$ Restricted / Committed /Assigned Unassigned Balance 2,769,589$ 3,117,320$ 2,878,960$ 3,038,200$ 3,340,938$ 3,633,890$ % of Expenditures 200%264%253%327%425%457% Risk Management Loss Reserve (8200) Fund Summary 421 RISK MANAGEMENT OPERATIONS The Risk Management division is responsible for managing the City’s property and casualty risks and selecting prudent and cost effective solutions to minimize the financial impact of losses to the City. Risk Management also coordinates the City’s safety and OSHA programs. The Risk Management Division strives to:  Promote a safe and healthy work environment  Reduce costs related to accidents and injuries  Protect the resources and assets of the City of Iowa City  Manage in an efficient manner the City’s self-insured workers’ compensation, liability, and property claims Staffing: FY2012 FY2013 FY2014 Adopted Total FTE’s 1.80 1.80 1.80 422 City of Iowa City Activity: Risk Management (310600)Fund: Risk Management Loss Reserve (8200) Division: Risk Management (310600)Department: Finance 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: Use Of Money And Property Interest Revenues 6,715 6,840 6,715 6,840 6,840 6,840 Miscellaneous Intra-City Charges 1,784,168 1,451,916 875,892 1,080,341 1,080,341 1,080,341 Other Misc Revenue 39,028 71,774 17,782 750 750 750 Total Revenues & Other Financing Sources 1,829,911$ 1,530,530$ 900,389$ 1,087,931$ 1,087,931$ 1,087,931$ Expenditures: Personnel 163,927 271,654 171,954 177,668 184,084 190,517 Services 1,210,244 717,651 942,944 729,714 580,599 583,541 Supplies 12,090 6,722 23,851 20,109 20,510 20,921 Capital Outlay 1,116 186,772 - 1,200 - - Total Expenditures & Transfers Out 1,387,377$ 1,182,799$ 1,138,749$ 928,691$ 785,193$ 794,979$ Personnel Services - FTE 2012 2013 2014 Administrative Secretary 0.25 0.25 0.25 Finance Director 0.05 0.05 0.05 Occ Safety & Trng Spec 1.00 1.00 1.00 Revenue & Risk Manager 0.50 0.50 0.50 Total Personnel 1.80 1.80 1.80 Capital Outlay 2013 2014 Other Operating Equipment - 1,200 Total Capital Outlay - 1,200 Activity Summary 423 INFORMATION TECHNOLOGY SERVICES FUND The Information Technology Services (ITS) fund is an internal service fund that accounts for the cost of providing computer and computer related services to the City’s departments. Those services include personal computer support and replacement, network and internet support, fiber optic networking, file server management, telephone administration and support, and computer programming and application support. Internal customers are charged annual service fees depending on the number of devices they use, how many users they have, how many phone sets they have, the number of hours spent on special applications, and other factors. Internal customers are also responsible for budgeting funds for new computer equipment, however, replacement costs are then recovered by the ITS fund for the future replacement of that equipment. The ITS fund has an estimated ending fund balance of $2.6 million at June 30, 2013. This is an decrease of 4% from fiscal year 2012. Fund balance is expected to decline even further during fiscal year 2014 by 22.7% to $2.0 million. The reduction in fund balance is directly related to capital outlay in 2013 and 2014. 424 City of Iowa City 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Cash Balance, July 1 2,826,766$ 2,470,688$ 2,726,870$ 2,617,753$ 2,024,147$ 1,871,288$ Revenues & Other Financing Sources: Use Of Money And Property Interest Revenues 5,740 6,294 5,740 6,294 6,294 6,294 Charges For Fees And Services Misc Charges For Svc 3,600 1,800 3,600 1,800 1,800 1,800 Miscellaneous Intra-City Charges 1,797,839 1,890,070 1,877,964 1,834,423 1,897,858 1,912,032 Other Misc Revenue 21,170 114,672 21,170 - - - Other Financial Sources Sale Of Assets 9,714 4,910 - - - - Total Revenues & Other Financing Sources 1,838,063$ 2,017,746$ 1,908,474$ 1,842,517$ 1,905,952$ 1,920,126$ Expenditures: Information Technology 2,194,141 1,761,564 2,017,591 2,436,123 2,058,811 1,947,692 Total Expenditures & Transfers Out 2,194,141$ 1,761,564$ 2,017,591$ 2,436,123$ 2,058,811$ 1,947,692$ Cash Balance, June 30 2,470,688$ 2,726,870$ 2,617,753$ 2,024,147$ 1,871,288$ 1,843,722$ Restricted / Committed /Assigned Unassigned Balance 2,470,688$ 2,726,870$ 2,617,753$ 2,024,147$ 1,871,288$ 1,843,722$ % of Expenditures 113%155%130%83%91%95% Information Technology (8300) Fund Summary 425 INFORMATION TECHNOLOGY SERVICES OPERATIONS In partnership with our clients, we will increase efficiency and productivity through the effective use of Information Technology. The services provided by the ITS Division include server management, legacy system management, software development, system integration, desktop computer management and support, data network design and management, website application development and management, City phone systems support, and fiber optic network design and management. The Division:  Provides standardization, integration, and security for City data systems  Monitors critical services for early alerting to problems  Provides 24x7 support for our clients  Maintains Disaster Recovery site for all City data  Maintains Virtual Environment to reduce hardware costs, increase efficiency of hardware in-use, and augment Disaster Recovery plan for City data  Effectively administers the Replacement Schedule to ensure technology is meeting client requirements  Supports and enhances e-government services wherever possible  Protects, manages, and creates redundant connections in the fiber optic network  Monitors technology changes for potential cost savings Staffing: Web developer, from 1.0 FTE to 0.0 FTE (position moved to Communications Office) FY2012 FY2013 FY2014 Adopted Total FTE’s 11.80 10.86 9.86 426 City of Iowa City Activity: Information Technology (310500)Fund: Information Technology (8300) Division: Information Technology (310500)Department: Finance 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: Use Of Money And Property Interest Revenues 5,740 6,294 5,740 6,294 6,294 6,294 Charges For Fees And Services Misc Charges For Svc 3,600 1,800 3,600 1,800 1,800 1,800 Miscellaneous Intra-City Charges 1,797,839 1,890,070 1,877,964 1,834,423 1,897,858 1,912,032 Other Misc Revenue 21,170 114,672 21,170 - - - Other Financial Sources Sale Of Assets 9,714 4,910 - - - - Total Revenues & Other Financing Sources 1,838,063$ 2,017,746$ 1,908,474$ 1,842,517$ 1,905,952$ 1,920,126$ Expenditures: Personnel 1,001,178 1,073,348 1,086,824 1,017,623 1,050,284 1,082,590 Services 485,237 487,238 601,806 661,456 669,309 677,317 Supplies 64,985 36,564 57,676 58,643 59,754 60,889 Capital Outlay 642,741 164,414 271,285 698,401 279,464 126,896 Total Expenditures & Transfers Out 2,194,141$ 1,761,564$ 2,017,591$ 2,436,123$ 2,058,811$ 1,947,692$ Personnel Services - FTE 2012 2013 2014 Buyer I - Purchasing 0.00 0.00 0.06 Data Base Administrator 2.00 2.00 2.00 I.T.S. Coordinator 1.00 1.00 1.00 Operations Clerk - I.T.S. 0.80 0.80 0.80 P.C. Technician 1.00 1.00 1.00 Purchasing Clerk 0.00 0.06 0.00 Sr Programmer/Analyst 3.00 2.00 2.00 Sr Systems Engineer 1.00 1.00 1.00 Systems Engineer 1.00 1.00 1.00 Voice/Data Network Analyst 1.00 1.00 1.00 Web Developer 1.00 1.00 0.00 Total Personnel 11.80 10.86 9.86 Capital Outlay 2013 2014 Central Ups Installation - 75,000 Email Archive Software 25,000 - Fiber Optic Cable - 92,750 Fiber Optic:Gilbert/Burlington 5400 Ft 39,500 - Fiber Optic:Riverside To Gilbert 2500 Ft 19,000 - File Servers - 177,330 File Servers, Replacements 32,000 - Laptops/Mobile PC's - 76,245 Network Equipment 19,452 - Network Switches/Firewalls - 44,960 Optical Time Domain Reflectometer 11,500 - P.C. Hardware 20,910 107,751 Peripherals - 2,000 Printers 5,700 31,865 Prior Yr Encumbrance 19,323 - Replacement Computers 23,900 - Scanner - 2,500 Scanners/Video - 20,000 Sql Software - 7,000 Storage Area Network Upgrade 50,000 50,000 Storage Systems 11,000 Technician Desk 5,000 - Total Capital Outlay 271,285 698,401 Activity Summary 427 CENTRAL SERVICES The Central Services internal service fund provides services to internal clients/staff and other local governments in the following areas:  Mailroom processing of outgoing City Mail, UPS, and Fed-Ex  Assists with the procurement of City copiers and maintenance contracts.  Assists with the City’s Radio System and related 28E Agreements The cost of these services is recovered through service charges to the internal clients and to other local governments for the services that they consume. The Central Services fund had an estimated ending fiscal year 2013 fund balance of $791,378. This was an increase of 8.1% from fiscal year 2012. The fiscal year 2014 estimated ending fund balance is $840,259 which is an increase of 6.2%. 428 City of Iowa City 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Cash Balance, July 1 639,672$ 694,098$ 731,745$ 791,378$ 840,259$ 885,519$ Revenues & Other Financing Sources: Use Of Money And Property Interest Revenues 1,552 1,457 1,552 1,457 1,457 1,457 Intergovernmental Local 28E Agreements 15,825 11,550 15,825 11,550 11,550 11,550 Charges For Fees And Services Library Charges 55 11 - - - - Miscellaneous Intra-City Charges 222,502 225,641 231,402 225,641 225,641 225,641 Printed Materials 196 223 196 223 223 223 Other Financial Sources Sale Of Assets 30 107 - - - - Total Revenues & Other Financing Sources 240,160$ 238,989$ 248,975$ 238,871$ 238,871$ 238,871$ Expenditures: Central Services 185,734 201,342 189,342 189,990 193,611 196,304 Total Expenditures & Transfers Out 185,734$ 201,342$ 189,342$ 189,990$ 193,611$ 196,304$ Cash Balance, June 30 694,098$ 731,745$ 791,378$ 840,259$ 885,519$ 928,086$ Restricted / Committed /Assigned Unassigned Balance 694,098$ 731,745$ 791,378$ 840,259$ 885,519$ 928,086$ % of Expenditures 374%363%418%442%457%473% Central Services (8400) Fund Summary 429 CENTRAL SERVICES OPERATIONS The mission of the Central Services Division is to provide quality service to City departments, protect the City’s legal interests, and act responsibly on behalf of the public by maintaining the integrity of the City’s procurement system through the encouragement of open competition and the impartial and fair treatment of vendors. The Central Services activity is within the Finance Department and is operated as part of the Purchasing division. The central services activity primarily involves the management and replacement of copy machines and the processing of incoming and outgoing mail. Departments are charged for the use of these services, and those funds are accounted for separately for the replacement of copier equipment and mail room equipment. Staffing: FY2012 FY2013 FY2014 Adopted Total FTE’s 0.75 0.76 0.50 430 City of Iowa City Activity: Purchasing (310300)Fund: Central Services (8400) Division: Purchasing (310300)Department: Finance 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: Use Of Money And Property Interest Revenues 1,552 1,457 1,552 1,457 1,457 1,457 Intergovernmental Local 28E Agreements 15,825 11,550 15,825 11,550 11,550 11,550 Charges For Fees And Services Library Charges 55 11 - - - - Miscellaneous Intra-City Charges 222,502 225,641 231,402 225,641 225,641 225,641 Printed Materials 196 223 196 223 223 223 Other Financial Sources Sale Of Assets 30 107 - - - - Total Revenues & Other Financing Sources 240,160$ 238,989$ 248,975$ 238,871$ 238,871$ 238,871$ Expenditures: Personnel 43,887 38,808 42,838 25,458 25,987 26,528 Services 135,163 142,107 143,650 151,739 154,755 157,830 Supplies 2,642 3,647 2,854 3,793 3,869 3,946 Capital Outlay 4,042 16,780 - 9,000 9,000 8,000 Total Expenditures & Transfers Out 185,734$ 201,342$ 189,342$ 189,990$ 193,611$ 196,304$ Personnel Services - FTE 2012 2013 2014 Purchasing Clerk 0.75 0.76 0.50 Total Personnel 0.75 0.76 0.50 Capital Outlay 2013 2014 Copiers - 9,000 Total Capital Outlay - 9,000 Activity Summary 431 HEALTH INSURANCE RESERVE The City maintains insurance reserves for permanent employees’ health care coverage. The health insurance plan is partially self-insured, with a stop-loss policy which provides coverage for claims in excess of $125,000 per employee. Operating funds and participating employees are charged premiums which are deposited into the Health Insurance Reserve Fund. The City reimburses a health insurance provider for actual medical costs incurred plus a claims processing/ administrative fee. The State of Iowa requires all public entities which maintain a self-funded health insurance plan file an annual certificate of compliance with the Iowa Insurance Commissioner, along with an independent actuarial opinion and financial statement which demonstrate that the plan continues to meet the requirements of Iowa Code 509A.14-.15 as well as applicable provisions of the Iowa administrative code. The City also provides dental coverage for permanent employees and maintains insurance reserves for this purpose. The City’s dental insurance plan is self-insured. Operating funds and participating employees are charged premiums which are deposited into the Health Insurance Reserve Fund. The City reimburses a dental insurance provider for actual costs incurred plus a claims processing/ administrative fee. Covered benefits are limited to $1,000 per eligible member. FY2014 Budget Highlights: Health insurance premiums and administrative costs are projected to remain flat in FY2014 due to a lower-than-average claims experience in recent years and increased employee contributions in fiscal years 2014 – 2016. An increase in employee contributions was negotiated in the AFSCME and Police union agreements as shown in the following table: The fiscal year 2014 ending fund balance is estimated at $9.2 million. This is virtually no change from the revised 2013 ending fund balance but is 4.6% increase over the fiscal year 2012 ending fund balance. Health Insurance Plan: FY2011 FY2012 FY2013 FY2014 FY2015 Single Deductible 200 $ 350 $ 350 $ 350 $ 500 $ Family Deductible 200 350 425 450 700 Single Out-of-Pocket Max 600 / 650 800 825 840 900 Family Out-of-Pocket Max 600 / 650 800 950 1,100 1,450 Single Contribution/Month 20 40 40 40 40 Family Contribution/Month 60 60 70 75 80 Note: The Unions bargained for different amounts in FY2011. 432 City of Iowa City 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Cash Balance, July 1 6,077,972$ 7,368,916$ 8,777,073$ 9,171,512$ 9,180,441$ 8,669,248$ Revenues & Other Financing Sources: Use Of Money And Property Interest Revenues 16,059 16,949 16,059 16,949 16,949 16,949 Royalties & Commissions 2,192 3,235 2,192 3,235 3,235 3,235 Charges For Fees And Services Misc Charges For Services 386,760 367,695 351,993 375,000 375,000 375,000 Miscellaneous Intra-City Charges 7,421,909 7,495,976 7,531,995 7,540,000 7,540,000 7,540,000 Other Financial Sources Sale Of Assets 1,679 414 - - - - Total Revenues & Other Financing Sources 7,828,599$ 7,884,269$ 7,902,239$ 7,935,184$ 7,935,184$ 7,935,184$ Expenditures: Health Insurance Reserve 6,537,655 6,476,112 7,507,800 7,926,255 8,446,377 8,446,502 Total Expenditures & Transfers Out 6,537,655$ 6,476,112$ 7,507,800$ 7,926,255$ 8,446,377$ 8,446,502$ Cash Balance, June 30 7,368,916$ 8,777,073$ 9,171,512$ 9,180,441$ 8,669,248$ 8,157,930$ Restricted / Committed /Assigned Unassigned Balance 7,368,916$ 8,777,073$ 9,171,512$ 9,180,441$ 8,669,248$ 8,157,930$ % of Expenditures 113%136%122%116%103%97% Health Insurance Reserve (8500) Fund Summary 433 City of Iowa City Activity: Health Insurance Reserves (310750)Fund: Health Insurance Reserve (8500) Division: Health Insurance Reserves (310750)Department: Finance 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: Use Of Money And Property Interest Revenues 16,059 16,949 16,059 16,949 16,949 16,949 Royalties & Commiss 2,192 3,235 2,192 3,235 3,235 3,235 Charges For Fees And Services Misc Charges For Svc 386,760 367,695 351,993 375,000 375,000 375,000 Miscellaneous Intra-City Charges 7,421,909 7,495,976 7,531,995 7,540,000 7,540,000 7,540,000 Other Financial Sources Sale Of Assets 1,679 414 - - - - Total Revenues & Other Financing Sources 7,810,348$ 7,864,085$ 7,883,988$ 7,915,000$ 7,915,000$ 7,915,000$ Expenditures: Services 6,519,898 6,464,964 7,501,800 7,925,916 8,446,032 8,446,151 Supplies 1,179 326 - 339 345 351 Capital Outlay 16,578 10,822 6,000 - - - Total Expenditures & Transfers Out 6,537,655$ 6,476,112$ 7,507,800$ 7,926,255$ 8,446,377$ 8,446,502$ Capital Outlay 2013 2014 Cardio Equipment -Treadmill 6,000 - Total Capital Outlay 6,000 - Activity Summary 434 DENTAL INSURANCE RESERVE The City provides dental coverage for permanent employees and maintains insurance reserves for this purpose. The City’s dental insurance plan is self-insured. Operating funds and participating employees are charged premiums which are deposited into the Dental Insurance Reserve Fund. The City reimburses a dental insurance provider for actual costs incurred plus a claims processing/ administrative fee. Covered benefits are limited to $1,000 per eligible member. The Dental Insurance Reserve’s fund balance at the end of fiscal year 2013 is expected to be $91,581 or $177 higher than the fiscal year 2012 ending fund balance. This is an increase of less than one percent. A decrease in fund balance is expected for fiscal year 2014 to $76,462 which is a change of $15,119 or 16.51%. 435 City of Iowa City 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Cash Balance, July 1 71,213$ 79,246$ 91,404$ 91,581$ 76,462$ 63,643$ Revenues & Other Financing Sources: Use Of Money And Property Interest Revenues 183 181 183 181 181 181 Charges For Fees And Services Misc Charges For Svc 17,364 15,664 14,811 16,000 16,000 16,000 Miscellaneous Intra-City Charges 321,042 328,475 343,678 336,700 351,000 361,500 Total Revenues & Other Financing Sources 338,589$ 344,320$ 358,672$ 352,881$ 367,181$ 377,681$ Expenditures: Dental Insurance Reserves 330,556 332,162 358,495 368,000 380,000 386,000 Total Expenditures & Transfers Out 330,556$ 332,162$ 358,495$ 368,000$ 380,000$ 386,000$ Cash Balance, June 30 79,246$ 91,404$ 91,581$ 76,462$ 63,643$ 55,324$ Restricted / Committed /Assigned Unassigned Balance 79,246$ 91,404$ 91,581$ 76,462$ 63,643$ 55,324$ % of Expenditures 24%28%26%21%17%14% Dental Insurance Reserve (8600) Fund Summary 436 City of Iowa City Activity: Dental Insurance Reserves (310760)Fund: Dental Insurance Reserve (8600) Division: Dental Insurance Reserves (310760)Department: Finance 2011 2012 2013 2014 2015 2016 Actual Actual Revised Budget Projection Projection Revenues & Other Financing Sources: Use Of Money And Property Interest Revenues 183 181 183 181 181 181 Charges For Fees And Services Misc Charges For Svc 17,364 15,664 14,811 16,000 16,000 16,000 Miscellaneous Intra-City Charges 321,042 328,475 343,678 336,700 351,000 361,500 Total Revenues & Other Financing Sources 338,589$ 344,320$ 358,672$ 352,881$ 367,181$ 377,681$ Expenditures: Services 330,556 332,162 358,495 368,000 380,000 386,000 Total Expenditures & Transfers Out 330,556$ 332,162$ 358,495$ 368,000$ 380,000$ 386,000$ Activity Summary 437 438 CAPITAL PROJECT FUNDS Fund Summary Summary by Division Summary by Funding Source Project Summary by Name Unfunded Projects F Y 2 0 1 4 CAPITAL IMPROVEMENT PROJECTS FUND The Capital Improvement Projects fund accounts for the collection and disbursement of funds related to capital improvements or significant capital equipment. The capital projects involve construction, purchase, or renovation of city facilities or property. They are generally non-recurring major improvements to the City's physical plant which necessitate long-term financing and are permanent in nature. The funding sources for these projects are generally not from operating funds but are instead from bond proceeds, grants, donations, or other one-time sources of income. The City annually updates and issues a five-year capital improvement program. This program is the planning guide for the City’s issuance of general obligation bonded debt and for the construction and replacement of the City’s buildings and infrastructure. The City’s total five-year capital improvement program is $321,378,147. The upcoming year of the plan is integrated into the City’s adopted budget. The adopted capital improvement fund expenditure budget for fiscal year 2014 is $48,383,101. Fund balance in the Capital Improvement Projects fund typically represents unspent bond proceeds. This fluctuates based on the timing of the issuance of the bonds and the timing of the project expenditures. The estimated ending fund balance for fiscal year 2014 is $2,561,151. 441 City of Iowa City 2012 2013 2014 2015 2016 2017 Actual Revised Budget Projection Projection Projection Cash Balance, July 1 18,274,393$ 25,102,181$ 3,604,468$ 2,561,151$ 1,958,405$ 1,330,113$ Revenues & Other Financing Sources: Other City Taxes 270,249 350,000 - - - - Use Of Money And Property Interest Revenues 22,991 - - - - - Rents 15,694 12,960 - - - - Intergovernmental Fed Intergovnt Rev 1,800,893 30,576,513 13,696,082 3,973,400 1,529,940 16,239,970 Disaster Assistance - 282,864 336,615 - - - Other State Grants 6,660,118 16,940,239 7,000,310 3,517,332 - - State 28E Agreements - - - 700,000 500,000 - Local 28E Agreements 25,321 482,777 - - - - Miscellaneous Contrib & Donations 11,500 650,000 590,000 - - - Printed Materials 4,440 - - - - - Other Misc Revenue 495,508 - - - - - Other Financial Sources Sale Of Assets - 300,000 - - - - Insurance Recoveries 54,640 - - - - - Transfers-In from: General Fund, Road Use Tax and TIF 6,645,703 31,701,975 3,976,777 1,557,000 2,238,000 840,000 Transfers-In from Enterprise Funds 6,082,529 15,488,540 6,240,000 1,200,000 1,100,000 1,100,000 Transfers-In from G.O. Bonds 5,722,976 28,089,032 8,816,771 10,875,640 9,330,260 9,662,630 Transfers-In from Revenue Bonds - - 7,000,000 12,000,000 - - Debt Sales 9,855,454 12,100,000 16,181,000 23,100,000 9,781,000 - Total Revenues & Other Financing Sources 37,668,016$ 136,974,900$ 63,837,555$ 56,923,372$ 24,479,200$ 27,842,600$ Capital Expenditures: Airport 1,423,411 5,343,656 691,100 1,632,000 305,200 252,600 Finance Administration 406,363 1,715,401 635,819 1,135,127 421,781 50,000 Fire 572,163 1,684,395 550,000 - 734,000 - Landfill 3,495,411 4,757,706 500,000 - - - Library 2,886 200,000 200,000 - - - Parking Operations 1,695,730 1,386,962 900,000 12,000,000 - - Parks Maintenance 2,334,054 5,787,654 1,713,050 630,000 876,000 80,000 Planning & Community Development 1,537,540 7,791,593 1,066,370 450,000 1,950,000 50,000 Police 267,103 2,873,158 1,906,152 - - - Public Transportation 28,227 803,072 270,000 - - 20,000,000 Public Works Administration 1,003,402 12,030,615 1,605,809 3,608,996 3,895,615 - Recreation 167,656 182,742 650,000 - 225,000 - Storm Water 428,512 1,958,328 - - 1,000,000 - Streets Operations 7,959,237 47,961,355 10,537,011 13,672,486 4,756,300 6,310,000 Wastewater Treatment 3,176,289 29,803,333 26,557,790 821,869 832,336 500,000 Water Operations 530,697 5,785,988 600,000 700,000 600,000 600,000 Sub-Total Expenditures 25,028,681 130,065,958 48,383,101 34,650,478 15,596,232 27,842,600 Transfers Out: Capital Project Fund 5,805,352 28,406,655 16,497,771 22,875,640 9,511,260 - Misc Transfers Out 6,195 - - - - - Sub-Total Transfers Out 5,811,547 28,406,655 16,497,771 22,875,640 9,511,260 - Total Expenditures & Transfers Out 30,840,228$ 158,472,613$ 64,880,872$ 57,526,118$ 25,107,492$ 27,842,600$ Cash Balance, June 30 25,102,181$ 3,604,468$ 2,561,151$ 1,958,405$ 1,330,113$ 1,330,113$ Capital Improvement Projects (3000 - 4999) Fund Summary 442 Project Name Prior Years 2013 Revised 2014 Budget 2015 Projection 2016 Projection 2017 Projection Total Airport 3403 Airport North Commercial Park 118,587$ 25,000$ 143,587$ 3425 FAA Runway 7 Grading/Obstr Mitigation 1,559,095 165,908 1,725,003 3427 Runway 7 Parallel Taxiway Grading FA 996,998 858,000 1,854,998 3428 Runway 7-25 Parallel Taxiway Paving 178,600 3,021,400 3,200,000 3430 Apron Reconstruction & Connecting 1,632,000 1,632,000 3437 Hangar L 6 Units 9I110IOW300 92,442 818,000 910,442 3442 Runway 12-30 Obstruction Mitigation 546,100 546,100 3443 Airport Equipment Shelter 305,200 305,200 3444 Rehab Runway 7/25&12/30 FAA #18 1,914,660 1,914,660 3448 Airport Perimeter Rd 252,600 252,600 3450 FY12 Airport Electrical Rehab & Security 25,277 191,000 216,277 3451 Rehabilitate Terminal Building 9I120 113,174 10,000 123,174 3452 Install Taxiway & Utility Lines 9I13 106,500 106,500 3453 Rehabilitate Terminal Building D & R 102,000 102,000 3454 Airport Master Plan 145,000 145,000 3824 Pavement Rehabilitation 41,228 41,228 4718 City Hall Camera Upgrade 4,620 4,620 Total:4,998,833$ 5,343,656$ 691,100$ 1,632,000$ 305,200$ 252,600$ 13,223,389$ Planning & Community Development 3012 Iowa City Multi-Use Parking Facility 1,269$ 1,269$ 3911 Iowa River Power Dam Pedestrian Bridge 10,851 40,957 51,808 4203 Pedestrian Bridge Rocky Shore to Penins.1,500,000 1,500,000 4206 Intra-City Bike Trails 65,748 50,000 50,000 50,000 50,000 50,000 315,748 4217 Butler Bridge Pedestrian Trail 905,590 54,000 959,590 4219 Scott Park Development & Trail (incl 108,779 780,000 888,779 4221 Terry Trueblood Rec Area Trail Conne 241,053 241,053 4222 Highway 1 Sidewalk/Trail-Riverside Dr.170,279 949,721 1,120,000 4512 420th Street Industrial Park 100,258 1,056,200 1,156,458 4513 Riverfront Crossings Redevelopment 107,027 535,272 200,000 200,000 200,000 1,242,299 4514 Towncrest Redevelopment 180,556 1,444,443 668,370 200,000 200,000 2,693,369 4609 Burlington St Dam 251,000 148,000 399,000 4918 2012D TIF Revenue Bonds Central Park 2,630,000 2,630,000 Total:1,891,410$ 7,791,593$ 1,066,370$ 450,000$ 1,950,000$ 50,000$ 13,199,373$ Fire 4406 Fire Apparatus 4,216,518$ 1,328,000$ 734,000$ 6,278,518$ 4407 Fire Station #4 4,954,557 200,000 5,154,557 4411 Fire SCBA/Air System Replacement 550,000 550,000 4427 Fire Station #1 Kitchen Remodel & Admin 8,510 121,395 129,905 4432 Fire Station #3 Kitchen Remodel 35,000 35,000 Total:9,179,585$ 1,684,395$ 550,000$ 734,000$ 12,147,980$ Finance Administration 4911 2013 GO Construction Funds 242,819$ 242,819$ 4913 2014 GO Construction Funds 183,229 183,229 4914 2015 GO Construction Funds 224,360 224,360 4916 FY16 GO Construction proceeds.269,740 269,740 4704 City Hall-Other Projects 257,608 436,820 244,165 164,040 50,000 50,000 1,202,633 4712 ERP Software-Finances and HR/Payroll 424,104 579,787 93,425 96,727 102,041 1,296,084 4714 Remodel City Hall Lobby and Revenue 210,000 210,000 4716 Geographic Informations System Software 650,000 650,000 4718 City Hall Camera Upgrade 20,025 54,975 75,000 4719 Projectdox Quickstart 191,000 115,000 306,000 Total:701,737$ 1,715,401$ 635,819$ 1,135,127$ 421,781$ 50,000$ 4,659,865$ City of Iowa City Five Year Capital Improvement Program Summary by Division 443 Project Name Prior Years 2013 Revised 2014 Budget 2015 Projection 2016 Projection 2017 Projection Total City of Iowa City Five Year Capital Improvement Program Summary by Division Landfill 3316 Eastside Recycling Center 4,421,485$ 275,000$ 4,696,485$ 3320 2011 Landfill Acquisition (17 acres)147,999 453,850 601,849 3321 Reconstruct FY09 Landfill Cell/Fire Damage 4,000,000 4,000,000 3322 Hebl Road Improvements 500,000 500,000 3824 Pavement Rehabilitation 20,020 20,020 4718 City Hall Camera Upgrade 8,836 8,836 Total:4,569,484$ 4,757,706$ 500,000$ 9,827,190$ Library 4328 Library Public Space Remodelling 2,886$ 200,000$ 200,000$ 402,886$ Total:2,886$ 200,000$ 200,000$ 402,886$ Public Works Administration 3809 Iowa City Gateway Project (Dubuque St)2,014$ 2,014$ 3956 Public Works Facility Site Work 16,288 263,712 280,000 3957 Vehicle Wash System at Public Works 12,607 27,393 700,000 740,000 3958 Public Works Fuel Facility 42,589 658,654 701,243 3961 West Side Levee Project 230,091 4,037,415 1,070,809 74,664 78,615 5,491,594 3962 East Side Levee Project 117,029 100,000 2,817,332 3,034,361 3963 Taft Speedway Levee Project 125,994 149,640 275,634 3964 Rocky Shore Lift Station/Flood Gates 341,021 6,265,551 6,606,572 3970 Warm Storage Building, Napoleon Park 7,240 178,250 185,490 3971 CBD Streetscape Project 67,318 350,000 500,000 500,000 500,000 1,917,318 3972 Refuse Building 700,000 700,000 3973 Traffic Engineering Building 700,000 700,000 3974 Riverside Drive Pedestrian Tunnel 35,000 217,000 1,217,000 1,469,000 Total:962,191$ 12,030,615$ 1,605,809$ 3,608,996$ 3,895,615$ 22,103,226$ Parking Operations 3004 Parking Facility Restoration Repair 940,233$ 220,000$ 1,160,233$ 3009 Parking Facility and Enforcement Autom.908,120 526,478 900,000 2,334,598 3011 Elevator Upgrades 747,024 45,000 792,024 3012 Iowa City Multi-Use Parking Facility 3,593,279 550,000 12,000,000 16,143,279 4718 City Hall Camera Upgrade 45,484 45,484 Total:6,188,656$ 1,386,962$ 900,000$ 12,000,000$ 20,475,618$ Parks Maintenance 4130 Parks Annual Improvements/Maint.1,315,726$ 496,467$ 80,000$ 80,000$ 80,000$ 80,000$ 2,132,193$ 4136 Hickory Hill Park Safe/Restroom 15,412 145,398 229,000 389,810 4137 Frauenholtz-Miller Park Development 16,650 223,000 239,650 4145 Cemetery Resurfacing 96,500 53,602 50,000 50,000 250,102 4152 Terry Trueblood Recreation Area 3,759,997 4,455,365 8,215,362 4153 Soccer Park Improvements 84,809 250,000 334,809 4160 Iowa River Corridor Trail-Peninsula 200,000 200,000 4163 Napoleon Softball Field Renovation 3,818 184,121 187,939 4170 Court Hill Park Restroom 44,999 31,697 76,696 4171 Kiwanis Park Restroom 7,068 1,340 8,408 4177 Lower City Park Secondary Access Road 128 270,000 270,128 4178 Normandy Drive Restoration Project 12,454 409,051 409,050 830,555 4179 Sand Prairie Enhancement 273,000 273,000 4180 Fairmeadows Park Restroom and Splash 425,000 425,000 4181 Master Park Plan and Construction 250,000 250,000 4206 Intra-City Bike Trails 2,362 2,362 4320 North Market Square Park Redevelop.409,352 10,613 419,965 4322 Willow Creek/Kiwanis Park Master Plan 350,000 350,000 4324 Mercer Pool Filter System Replacement 20,350 20,350 Total:5,789,625$ 5,787,654$ 1,713,050$ 630,000$ 876,000$ 80,000$ 14,876,329$ 444 Project Name Prior Years 2013 Revised 2014 Budget 2015 Projection 2016 Projection 2017 Projection Total City of Iowa City Five Year Capital Improvement Program Summary by Division Recreation 4316 Recreation Center Improvements 46,195$ 160,000$ 206,195$ 4321 City Park Master Plan & Pool Upgrade 650,000 650,000 4323 Recreation Center Elevator Replacement 123,526 5,462 128,988 4324 Mercer Pool Filter System Replacement 226,252 17,280 243,532 4329 Recreation Center Phase 2 Improvement 225,000 225,000 Total:395,973$ 182,742$ 650,000$ 225,000$ 1,453,715$ Police 4404 Radio System Upgrade and Migration 457,949$ 1,054,040$ 1,511,989$ 4405 Police Records & CA Dispatch 464,477 285,636 750,113 4422 Animal Shelter Repl PW 3039 97,501 1,083,169 1,906,152 3,086,822 4423 PD 09 JAG Firearms Range & Tactical 61,338 61,338 4424 PD ARRA JAG Equipment, Software, Veh 277,813 37,489 315,302 4428 Police Crime Lab 6,375 103,750 110,125 4429 Police Station Master Remodeling 5,694 192,756 198,450 4430 Police Breakroom/Restroom Remodel 4,270 54,980 59,250 Total:1,314,079$ 2,873,158$ 1,906,152$ 6,093,389$ Streets Operations 3802 Moss Ridge Road 500,000$ 3,000,000$ 3,500,000$ 3803 Lower Muscatine-Kirkwood to First Ave 1,829,921 5,314,024 7,143,945 3804 Dodge St Reconstruction-I80/Governor 1,493,108 1,062,888 2,555,996 3806 Harrison Street Reconstruction 7,630 500,000 507,630 3808 Park Road 3rd Lane Improvement 1,440,000 1,440,000 3809 Iowa City Gateway Project (Dubuque St)1,808,646 27,996,401 4,506,011 3,109,486 2,715,300 40,135,844 3811 Sycamore St-Highway 6 to City Limits 2,610,298 1,824,308 4,434,606 3812 American Legion/Scott Blvd Intersect 600,000 600,000 3814 Traffic Signal Projects 192,432 541,651 120,000 120,000 120,000 120,000 1,214,083 3816 Traffic Calming 90,927 50,301 30,000 30,000 30,000 30,000 261,228 3821 Overwidth Paving/Sidewalks 71,795 30,000 30,000 30,000 30,000 30,000 221,795 3822 Curb Ramps-ADA 216,230 85,072 50,000 50,000 401,302 3823 Brick Street Repairs 101,817 20,000 20,000 20,000 20,000 20,000 201,817 3824 Pavement Rehabilitation 5,271,615 780,930 500,000 500,000 500,000 500,000 8,052,545 3826 Underground Electrical Facilities 175,000 175,000 175,000 175,000 700,000 3828 Sidewalk Infill 231,788 271,462 100,000 100,000 703,250 3830 Alley Assessment 181,000 181,000 362,000 3834 Burlington/Madison Intersection 138,120 289,808 1,100,000 1,527,928 3840 Burlington/Clinton Intersection Impr.1,040,000 1,040,000 3843 RR Crossings- City Wide 174,527 25,000 25,000 25,000 25,000 25,000 299,527 3849 Brick Street Reconstruction 290,000 400,000 400,000 1,090,000 3854 American Legion Road Scott Blvd to Taft 4,800,000 4,800,000 3868 Mormon Trek Blvd - Right Turn at Benton 500,000 500,000 3871 1st Ave/IAIS RR Crossing Improvement 355,939 2,653,816 1,000,000 4,673,000 8,682,755 3872 Hwy 6/Lakeside-420th St 322,169 1,150,000 1,472,169 3910 Bridge Maintenance/Repair 221,806 60,000 60,000 60,000 60,000 60,000 521,806 3911 Iowa River Power Dam Pedestrian Bridge 100,000 100,000 3919 Rochester Avenue Bridge 101,079 798,920 899,999 3921 Interstate 80 Aesthetic Improvements 39,940 130,000 100,000 269,940 3925 Dodge St/I-80 Pedestrian Bridge 360,471 1,838,949 2,199,420 3930 Dubuque St/I-80 Pedestrian Bridge 3,572 1,336,428 760,000 2,100,000 3961 West Side Levee Project 72 72 3975 Williams St Reconstruction 540,000 540,000 4320 North Market Square Park Redevelop.161 161 4512 420th Street Industrial Park 3,708,737 401,397 4,110,134 Total:19,352,800$ 47,961,355$ 10,537,011$ 13,672,486$ 4,756,300$ 6,310,000$ 102,589,952$ 445 Project Name Prior Years 2013 Revised 2014 Budget 2015 Projection 2016 Projection 2017 Projection Total City of Iowa City Five Year Capital Improvement Program Summary by Division Wastewater Treatment 3101 Annual Sewer Main Projects 997,908$ 500,000$ 500,000$ 500,000$ 500,000$ 500,000$ 3,497,908$ 3134 Inverted Siphon Sewer Pipes 1,158,836 355,255 1,514,091 3135 South Wastewater Plant Expansion 5,327,439 26,917,694 22,317,790 321,869 332,336 55,217,128 3137 North River Corridor Trunk Sewer Rec 660,000 3,740,000 4,400,000 3803 Lower Muscatine-Kirkwood to First Ave 340,000 340,000 3824 Pavement Rehabilitation 23,970 23,970 3925 Dodge St/I-80 Pedestrian Bridge 400,000 400,000 4512 420th Street Industrial Park 606,414 606,414 Total:7,484,183$ 29,803,333$ 26,557,790$ 821,869$ 832,336$ 500,000$ 65,999,511$ Storm Water 3624 Riverside Dr & Arts Campus Stormsewer 19$ 1,000,000$ 1,000,019$ 3626 First Avenue Storm Sewer Improvement 394,613 1,440,388 1,835,001 3803 Lower Muscatine-Kirkwood to First Ave 500,000 500,000 3824 Pavement Rehabilitation 17,940 17,940 Total:394,632$ 1,958,328$ 1,000,000$ 3,352,960$ Public Transportation 3051 Bus Acquisition 797,000$ 797,000$ 3055 Transit Facility Relocation 20,000,000 20,000,000 3058 Court Street Facility Automation 270,000 270,000 4718 City Hall Camera Upgrade 6,072 6,072 Total:803,072$ 270,000$ 20,000,000$ 21,073,072$ Water Operations 3202 Muscatine (2700-3400) (Arthur to Scott)1,881$ 940,000$ 941,881$ 3204 Annual Water Main Projects 69,312 600,000 600,000 600,000 600,000 600,000 3,069,312 3205 800 Block of Gilbert Ct 72,526 16,000 88,526 3207 800 - 900 Blocks North Gilbert St 51,898 60,000 111,898 3209 900-1100 Blks Davenport St & 300-600 12,640 250,000 262,640 3211 500 Block Olive Water Main 32,033 58,000 90,033 3278 IRP Dam Flood Repairs 360,139 360,139 3279 Water Mains Crossings Flood Repairs 107,715 562,940 670,655 3281 Collector Well #3-Hazard Mitigation-465,259 465,259 3282 Collector Well #4-Hazard Mitigation-402,976 402,976 3283 Plant Site Well House Source Protect 141,514 469,000 610,514 3284 Silurian Well #4-Hazard Mitigation 83,182 83,182 3295 ERP - Utility Billing Software 172,668 407,332 580,000 3297 Utility Asset Management Software 83,592 83,592 3298 Rochest Ave Ground Storage Reservoir 75,000 75,000 3803 Lower Muscatine-Kirkwood to First Ave 1,254,181 1,254,181 3811 Sycamore St-Highway 6 to City Limits 100 100,000 100,100 3834 Burlington/Madison Intersection 39,595 39,595 3840 Burlington/Clinton Intersection Imprv.100,000 100,000 3925 Dodge St/I-80 Pedestrian Bridge 510,209 510,209 Total:1,613,704$ 5,785,988$ 600,000$ 700,000$ 600,000$ 600,000$ 9,899,692$ Expense Total 64,839,778$ 130,065,958$ 48,383,101$ 34,650,478$ 15,596,232$ 27,842,600$ 321,378,147$ 446 Project Name Prior Years 2013 Revised 2014 Budget 2015 Projection 2016 Projection 2017 Projection Total City of Iowa City Five Year Capital Improvement Program Summary by Division $0 $20,000,000 $40,000,000 $60,000,000 $80,000,000 $100,000,000 $120,000,000 $140,000,000 2013 Revised 2014 Budget 2015 Projection 2016 Projection 2017 Projection $130,065,958 $48,383,101 $34,650,478 $15,596,232 $27,842,600 Fiscal Year Capital Improvement Project Expenditures by Year 447 Airport, $13,223,389 Planning & Community Development, $13,199,373 Fire, $12,147,980 Finance Administration, $4,659,865 Landfill, $9,827,190 Library, $402,886 Public Works Administration, $22,103,226 Parking Operations, $20,475,618 Parks Maintenance, $14,876,329 Recreation, $1,453,715 Police , $6,093,389 Streets Operations, $102,589,952 Wastewater Treatment, $65,999,511 Storm Water , $3,352,960 Public Transportation, $21,073,072 Water Operations, $9,899,692 Five Year Capital Improvement Program by Division $321,378,147 448 2013 Revised 2014 Budget 2015 Projection 2016 Projection 2017 Projection Utility Franchise Tax 3803 Lower Muscatine-Kirkwood to Fi 350,000 Total:350,000 Federal Grants 3055 Transit Facility Relocation 16,000,000 3135 South Wastewater Plant Expansi 11,000,000 11,000,000 3425 FAA Runway 7 Grading/Obstr Mit 165,908 3427 Runway 7 Parallel Taxiway Grading 777,377 3428 Runway 7-25 Parallel Taxiway 2,880,000 3430 Apron Reconstruction & Connect 1,550,400 3442 Runway 12-30 Obstruction Mitig 518,795 3443 Airport Equipment Shelter 289,940 3448 Airport Perimeter Rd 239,970 3454 Airport Master Plan 137,750 3803 Lower Muscatine-Kirkwood to First 1,720,000 3809 Iowa City Gateway Project (Dubuque)9,528,329 3871 1st Ave/IAIS RR Crossing Improvement 2,423,000 3925 Dodge St/I-80 Pedestrian Bridge 1,300,000 3930 Dubuque St/I-80 Pedestrian Bridge 500,000 435,000 4180 Fairmeadows Park Restroom 330,000 4203 Pedestrian Bridge Rocky Shore 1,240,000 4219 Scott Park Development & Trail 416,159 4428 Police Crime Lab 27,525 4609 Burlington St Dam 60,000 Total:28,375,298 12,421,545 3,973,400 1,529,940 16,239,970 FEMA Reimbursements 3134 Inverted Siphon Sewer Pipes 180,000 3278 IRP Dam Flood Repairs 324,125 3279 Water Mains Crossings Flood Repair 562,940 3281 Collector Well #3-Hazard Mitig 360,000 3282 Collector Well #4-Hazard Mitig 320,400 3283 Plant Site Well House Source Protection 426,750 3284 Silurian Well #4-Hazard Mitigation 27,000 4422 Animal Shelter Repl PW 3039 1,274,537 Total:2,201,215 1,274,537 University of Iowa 3624 Riverside Dr & Arts Campus Storm 500,000 3834 Burlington/Madison Intersection 700,000 Total:700,000 500,000 State Disaster Assistance City of Iowa City Capital Improvement Projects Summary by Funding Source 449 2013 Revised 2014 Budget 2015 Projection 2016 Projection 2017 Projection City of Iowa City Capital Improvement Projects Summary by Funding Source 3134 Inverted Siphon Sewer Pipes 20,000 3278 IRP Dam Flood Repairs 36,014 3281 Collector Well #3-Hazard Mitig 40,000 3282 Collector Well #4-Hazard Mitig 35,600 3283 Plant Site Well House Source Protection 142,250 3284 Silurian Well #4-Hazard Mitiga 9,000 4136 Hickory Hill Park Safe/Restroom 195,000 4422 Animal Shelter Repl PW 3039 141,615 Total:282,864 336,615 Other State Grants 3135 South Wastewater Plant Expansion 400,265 4,051,310 3437 Hangar L 6 Units 9I110IOW300 172,395 3450 FY12 Airport Electrical Rehab 125,403 3451 Rehabilitate Terminal Building 21,574 3452 Install Taxiway & Utility Line 90,525 3453 Rehabilitate Terminal Building 75,000 3802 Moss Ridge Road 1,750,000 3811 Sycamore St-Highway 6 to City 460,000 3814 Traffic Signal Projects 61,000 3834 Burlington/Madison Intersection 400,000 3911 Iowa River Power Dam Pedestrian Bridge 13,457 3919 Rochester Avenue Bridge 657,232 3921 Interstate 80 Aesthetic Improvements 100,000 100,000 3961 West Side Levee Project 3,720,899 1,000,000 3962 East Side Levee Project 2,817,332 3964 Rocky Shore Lift Station/Flood 6,265,551 4152 Terry Trueblood Recreation Area 1,740,973 4160 Iowa River Corridor Trail-Peninsula 200,000 4217 Butler Bridge Pedestrian Trail 440,000 4221 Terry Trueblood Rec Area Trail 180,000 4512 420th Street Industrial Park 1,056,200 4609 Burlington St Dam 152,000 99,000 Total:15,632,474 7,000,310 3,517,332 I-JOBS 3135 South Wastewater Plant Expansion 1,207,765 4407 Fire Station #4 100,000 Total:1,307,765 Johnson County 4217 Butler Bridge Pedestrian Trail 70,000 Total:70,000 450 2013 Revised 2014 Budget 2015 Projection 2016 Projection 2017 Projection City of Iowa City Capital Improvement Projects Summary by Funding Source Iowa City Comm Schools 4324 Mercer Pool Filter System Replacement 7,123 Total:7,123 Other Local Governments 3803 Lower Muscatine-Kirkwood to First 405,654 Total:405,654 Contributions & Donations 4152 Terry Trueblood Recreation Area 550,000 4328 Library Public Space Remodelling 100,000 100,000 4422 Animal Shelter Repl PW 3039 490,000 Total:650,000 590,000 Housing Rents 3803 Lower Muscatine-Kirkwood to First 12,960 Total:12,960 Bond Sales 3050 FY15 Parking Revenue Bonds 12,000,000 3180 2014 Sewer Revenue Bonds 7,000,000 4911 2013 GO Construction Funds 9,400,000 4913 2014 GO Construction Funds 9,000,000 4914 2015 GO Construction Funds 11,100,000 4916 FY16 GO Construction proceeds.9,600,000 4918 2012D TIF Revenue Bonds Central 2,700,000 4949 Special Assessments 181,000 181,000 Total:12,100,000 16,181,000 23,100,000 9,781,000 Sale of Buildings 3803 Lower Muscatine-Kirkwood to First 300,000 Total:300,000 General Fund CIP Funding 3824 Pavement Rehabilitation 100,000 100,000 100,000 100,000 100,000 3826 Underground Electrical Facility 175,000 175,000 175,000 175,000 4407 Fire Station #4 100,000 4512 420th Street Industrial Park 528,100 4514 Towncrest Redevelopment 625,000 4609 Burlington St Dam 39,000 49,000 451 2013 Revised 2014 Budget 2015 Projection 2016 Projection 2017 Projection City of Iowa City Capital Improvement Projects Summary by Funding Source Total:1,392,100 324,000 275,000 275,000 275,000 Road Use Tax 3816 Traffic Calming 50,301 30,000 30,000 30,000 30,000 3821 Overwidth Paving/Sidewalks 30,000 30,000 30,000 30,000 30,000 3823 Brick Street Repairs 20,000 20,000 20,000 20,000 20,000 3824 Pavement Rehabilitation 620,178 400,000 400,000 400,000 400,000 3843 RR Crossings- City Wide 25,000 25,000 25,000 25,000 25,000 3868 Mormon Trek Blvd - Right Turn 500,000 3910 Bridge Maintenance/Repair 60,000 60,000 60,000 60,000 60,000 Total:805,479 565,000 565,000 1,065,000 565,000 Local Option Taxes 3135 South Wastewater Plant Expansion 12,116,491 3809 Iowa City Gateway Project (Dubuque)17,287,451 2,400,000 Total:29,403,942 2,400,000 Transfers from TIF Districts 3803 Lower Muscatine-Kirkwood to First 94,382 3971 CBD Streetscape Project 500,000 500,000 3974 Riverside Drive Pedestrian Tunnel 217,000 217,000 4513 Riverfront Crossings Redevelopment 143,407 4514 Towncrest Redevelopment 93,370 Total:94,382 236,777 717,000 717,000 From Water Operations 3202 Muscatine (2700-3400) (Arthur 940,000 3204 Annual Water Main Projects 600,000 600,000 600,000 600,000 600,000 3205 800 Block of Gilbert Ct 16,000 3207 800 - 900 Blocks North Gilbert 60,000 3209 900-1100 Blks Davenport St & 3 250,000 3211 500 Block Olive Water Main 58,000 3281 Collector Well #3-Hazard Mitig (400,000) 3282 Collector Well #4-Hazard Mitig (356,000) 3283 Plant Site Well House Source P (100,000) 3284 Silurian Well #4-Hazard Mitig (36,000) 3295 ERP - Utility Billing Software 62,631 3297 Utility Asset Management Software 83,592 3298 Rochest Ave Ground Storage Reservoir 75,000 3803 Lower Muscatine-Kirkwood to First 945,000 3811 Sycamore St-Highway 6 to City 100,000 3834 Burlington/Madison Intersection 39,595 3840 Burlington/Clinton Intersection 100,000 3925 Dodge St/I-80 Pedestrian Bridge 510,209 452 2013 Revised 2014 Budget 2015 Projection 2016 Projection 2017 Projection City of Iowa City Capital Improvement Projects Summary by Funding Source Total:2,848,027 600,000 700,000 600,000 600,000 From Wastewater Operations 3101 Annual Sewer Main Projects 500,000 500,000 500,000 500,000 500,000 3134 Inverted Siphon Sewer Pipes 155,255 3135 South Wastewater Plant Expansion 1,890,000 3137 North River Corridor Trunk Sewer 660,000 3,740,000 3295 ERP - Utility Billing Software 224,000 3803 Lower Muscatine-Kirkwood to First 320,000 3824 Pavement Rehabilitation 23,970 3925 Dodge St/I-80 Pedestrian Bridge 400,000 4512 420th Street Industrial Park 606,414 Total:4,779,639 4,240,000 500,000 500,000 500,000 From Parking Operations 3004 Parking Facility Restoration 220,000 3009 Parking Facility and Enforcement 526,478 900,000 3011 Elevator Upgrades 45,000 3012 Iowa City Multi-Use Parking Facility 550,000 4718 City Hall Camera Upgrade 45,484 Total:1,386,962 900,000 From Mass Transit Operations 3051 Bus Acquisition 797,000 3058 Court Street Facility Automation 270,000 4718 City Hall Camera Upgrade 6,072 Total:803,072 270,000 From Airport Operations 3403 Airport North Commercial Park 25,000 3437 Hangar L 6 Units 9I110IOW300 399,943 3450 FY12 Airport Electrical Rehab 25,500 3452 Install Taxiway & Utility Line 15,975 3453 Rehabilitate Terminal Building 27,000 3824 Pavement Rehabilitation 41,228 4718 City Hall Camera Upgrade 4,620 Total:539,266 From Refuse Operations 3295 ERP - Utility Billing Software 56,000 Total:56,000 From Landfill Operations 3316 Eastside Recycling Center 275,000 453 2013 Revised 2014 Budget 2015 Projection 2016 Projection 2017 Projection City of Iowa City Capital Improvement Projects Summary by Funding Source 3320 2011 Landfill Acquisition (17 453,850 3321 Reconstruct FY09 Landfill Cell 4,000,000 3322 Hebl Road Improvements 500,000 3824 Pavement Rehabilitation 20,020 4718 City Hall Camera Upgrade 8,836 Total:4,757,706 500,000 From Stormwater 3295 ERP - Utility Billing Software 56,000 3803 Lower Muscatine-Kirkwood to First 250,000 3824 Pavement Rehabilitation 17,940 Total:323,940 From FY12 GO Bonds 3428 Runway 7-25 Parallel Taxiway 141,400 3626 First Avenue Storm Sewer Improvements 315,388 3803 Lower Muscatine-Kirkwood to First 540,000 3814 Traffic Signal Projects 120,000 3828 Sidewalk Infill 100,000 3849 Brick Street Reconstruction 290,000 3871 1st Ave/IAIS RR Crossing Improvement 2,190,000 3930 Dubuque St/I-80 Pedestrian Bridge 376,428 3961 West Side Levee Project 248,938 3962 East Side Levee Project 100,000 4130 Parks Annual Improvements/Main 200,000 4145 Cemetery Resurfacing 50,000 4222 Highway 1 Sidewalk/Trail-River 829,721 4406 Fire Apparatus 634,000 4422 Animal Shelter Repl PW 3039 700,000 4427 Fire Station #1 Kitchen Remodel 121,395 4428 Police Crime Lab 76,225 4429 Police Station Master Remodeling 192,756 4430 Police Breakroom/Restroom Remodel 54,980 4513 Riverfront Crossings Redevelopment 200,000 4514 Towncrest Redevelopment 400,000 4704 City Hall-Other Projects 141,300 4718 City Hall Camera Upgrade 54,975 Total:8,077,506 From FY13 GO Bonds 3802 Moss Ridge Road 500,000 3803 Lower Muscatine-Kirkwood to First 375,000 3809 Iowa City Gateway Project (Dubuque)1,080,000 3814 Traffic Signal Projects 200,000 3822 Curb Ramps-ADA 50,000 454 2013 Revised 2014 Budget 2015 Projection 2016 Projection 2017 Projection City of Iowa City Capital Improvement Projects Summary by Funding Source 3828 Sidewalk Infill 100,000 3930 Dubuque St/I-80 Pedestrian Bridge 460,000 3963 Taft Speedway Levee Project 149,640 3970 Warm Storage Building, Napoleon 178,250 3971 CBD Streetscape Project 350,000 3975 Williams St Reconstruction 540,000 4130 Parks Annual Improvements/Main 200,000 4152 Terry Trueblood Recreation Area 2,000,000 4178 Normandy Drive Restoration 409,050 4206 Intra-City Bike Trails 50,000 4219 Scott Park Development & Trail 363,841 4328 Library Public Space Remodeling 100,000 4406 Fire Apparatus 694,000 4432 Fire Station #3 Kitchen Remodel 35,000 4513 Riverfront Crossings Redevelopment 200,000 4514 Towncrest Redevelopment 200,000 4704 City Hall-Other Projects 116,400 4719 Projectdox Quickstart 306,000 Total:8,657,181 From 2015 GO Bonds 3430 Apron Reconstruction & Connect 81,600 3806 Harrison Street Reconstruction 500,000 3808 Park Road 3rd Lane Improvement 1,440,000 3809 Iowa City Gateway Project (Dubuque)3,000,000 3812 American Legion/Scott Blvd Int 600,000 3814 Traffic Signal Projects 120,000 3822 Curb Ramps-ADA 50,000 3828 Sidewalk Infill 100,000 3840 Burlington/Clinton Intersection 1,040,000 3871 1st Ave/IAIS RR Crossing Improvement 2,250,000 4130 Parks Annual Improvements/Main 80,000 4206 Intra-City Bike Trails 50,000 4322 Willow Creek/Kiwanis Park Mast 350,000 4513 Riverfront Crossings Redevelopment 200,000 4514 Towncrest Redevelopment 200,000 4704 City Hall-Other Projects 164,040 4716 Geographic Informations System 650,000 Total:10,875,640 From FY14 GO Bonds 3442 Runway 12-30 Obstruction Mitig 27,305 3454 Airport Master Plan 7,250 3802 Moss Ridge Road 1,250,000 3809 Iowa City Gateway Project (Dubuque)2,000,000 3814 Traffic Signal Projects 120,000 3871 1st Ave/IAIS RR Crossing Improvement 1,000,000 3921 Interstate 80 Aesthetic Improvement 30,000 3930 Dubuque St/I-80 Pedestrian Bridge 325,000 3971 CBD Streetscape Project 500,000 455 2013 Revised 2014 Budget 2015 Projection 2016 Projection 2017 Projection City of Iowa City Capital Improvement Projects Summary by Funding Source 4130 Parks Annual Improvements/Main 80,000 4136 Hickory Hill Park Safe/Restroom 34,000 4145 Cemetery Resurfacing 50,000 4177 Lower City Park Secondary Access 270,000 4178 Normandy Drive Restoration 409,051 4180 Fairmeadows Park Restroom 95,000 4181 Master Park Plan and Construct 250,000 4206 Intra-City Bike Trails 50,000 4321 City Park Master Plan & Pool U 650,000 4328 Library Public Space Remodeling 100,000 4411 Fire SCBA/Air System Replacement 550,000 4513 Riverfront Crossings Redevelopment 200,000 4514 Towncrest Redevelopment 575,000 4704 City Hall-Other Projects 244,165 Total:8,816,771 From 07 GO Bonds 3811 Sycamore St-Highway 6 to City 700,000 4152 Terry Trueblood Recreation Area 208,409 4222 Highway 1 Sidewalk/Trail-River 120,000 4404 Radio System Upgrade and Migration 54,040 4712 ERP Software-Finances and HR/P 391,986 Total:1,474,435 From 08 GO Bonds 3444 Rehab Runway 7/25&12/30 FAA #1 95,798 3626 First Avenue Storm Sewer Improvement 1,125,000 3803 Lower Muscatine-Kirkwood to First 600,000 4404 Radio System Upgrade and Migration 600,000 4405 Police Records & CA Dispatch 35,636 4704 City Hall-Other Projects 41,563 4712 ERP Software-Finances and HR/P 112,609 Total:2,610,606 From 09 GO Bonds 3871 1st Ave/IAIS RR Crossing Improvement 463,816 3956 Public Works Facility Site Work 263,712 4163 Napoleon Softball Field Renovation 176,183 4404 Radio System Upgrade and Migration 100,000 4405 Police Records & CA Dispatch 250,000 4704 City Hall-Other Projects 37,557 4714 Remodel City Hall Lobby 210,000 Total:1,501,268 From 10 GO Bonds 456 2013 Revised 2014 Budget 2015 Projection 2016 Projection 2017 Projection City of Iowa City Capital Improvement Projects Summary by Funding Source 3803 Lower Muscatine-Kirkwood to First 543,909 3814 Traffic Signal Projects 40,651 3834 Burlington/Madison Intersection 289,808 3911 Iowa River Power Dam Pedestrian Bridge 27,500 3925 Dodge St/I-80 Pedestrian Bridge 538,949 3958 Public Works Fuel Facility 658,654 4145 Cemetery Resurfacing 3,602 4404 Radio System Upgrade and Migration 300,000 4704 City Hall-Other Projects 50,000 Total:2,453,073 From 11 GO Bonds 3437 Hangar L 6 Units 9I110IOW300 224,540 3450 FY12 Airport Electrical Rehab 20,826 3803 Lower Muscatine-Kirkwood to First 1,091,261 3811 Sycamore St-Highway 6 to City 664,308 3814 Traffic Signal Projects 120,000 3822 Curb Ramps-ADA 35,072 3828 Sidewalk Infill 71,462 3911 Iowa River Power Dam Pedestrian 100,000 3919 Rochester Avenue Bridge 108,513 3957 Vehicle Wash System at Public 27,393 4130 Parks Annual Improvements/Main 96,467 4136 Hickory Hill Park Safe/Restroom 145,398 4163 Napoleon Softball Field Renovation 7,938 4170 Court Hill Park Restroom 31,697 4171 Kiwanis Park Restroom 1,340 4316 Recreation Center Improvements 160,000 4320 North Market Square Park Redevelopment 10,613 4323 Recreation Center Elevator Repl 5,462 4324 Mercer Pool Filter System Repl 10,157 4513 Riverfront Crossings Redevelop 113,073 4514 Towncrest Redevelopment 219,443 4704 City Hall-Other Projects 50,000 Total:3,314,963 From Sewer Rev Bonds 3135 South Wastewater Plant Expansion 7,000,000 Total:7,000,000 From Pkg Rev Bonds 3012 Iowa City Multi-Use Parking Facility 12,000,000 Total:12,000,000 From FY16 GO bonds 457 2013 Revised 2014 Budget 2015 Projection 2016 Projection 2017 Projection City of Iowa City Capital Improvement Projects Summary by Funding Source 3443 Airport Equipment Shelter 15,260 3624 Riverside Dr & Arts Campus Storm 500,000 3809 Iowa City Gateway Project (Dubuque)2,600,000 3814 Traffic Signal Projects 120,000 3849 Brick Street Reconstruction 400,000 3957 Vehicle Wash System at Public 700,000 3972 Refuse Building 700,000 3973 Traffic Engineering Building 700,000 3974 Riverside Drive Pedestrian Tunnel 1,000,000 4130 Parks Annual Improvements/Main 80,000 4137 Frauenholtz-Miller Park Development 223,000 4145 Cemetery Resurfacing 50,000 4153 Soccer Park Improvements 250,000 4179 Sand Prairie Enhancement 273,000 4203 Pedestrian Bridge Rocky Shore 260,000 4206 Intra-City Bike Trails 50,000 4329 Recreation Center Phase 2 Impr 225,000 4406 Fire Apparatus 734,000 4513 Riverfront Crossings Redevelopment 200,000 4514 Towncrest Redevelopment 200,000 4704 City Hall-Other Projects 50,000 Total:9,330,260 From 2017 G O Bond 3055 Transit Facility Relocation 4,000,000 3448 Airport Perimeter Rd 12,630 3814 Traffic Signal Projects 120,000 3822 Curb Ramps-ADA 50,000 3828 Sidewalk Infill 100,000 3849 Brick Street Reconstruction 400,000 3854 American Legion Road Scott Blv 4,800,000 4130 Parks Annual Improvements/Main 80,000 4206 Intra-City Bike Trails 50,000 4704 City Hall-Other Projects 50,000 Total:9,662,630 Misc Transfers In 3830 Alley Assessment 181,000 181,000 Total:181,000 181,000 Receipts Total:136,974,900 63,837,555 56,923,372 24,479,200 27,842,600 458 Prior Years 2013 Revised 2014 Budget 2015 Projection 2016 Projection 2017 Projection Total 3004 - Parking Facility Restoration Repair This project includes routine concrete restoration, application of sealant and repair of stairwells. 393230 From Parking Operations 715,547 220,000 935,547 Receipts Total 715,547 220,000 935,547 510800 Parking Capital Acquisition/CIP 940,233 220,000 1,160,233 Expense Total 940,233 220,000 1,160,233 Operating Impact: This project reduces expenditures through the replacement of aged infrastructure with new infrastructure. The anticipated savings are less than $10,000 per year. 3009 - Parking Facility and Enforcement Automation This project involves the automation operations in the parking decks and the upgrade of parking meters on street to a smart meter system. Additional pay on foot and pay in lane equipment will be placed in Capitol Street, Dubuque Street and Tower Place facilities. The on street parking meters will be upgraded to allow credit card payment and pay by cell options. This will create the ability to push real-time parking data to our customers related to parking availability on street. This will allow for better access and more convenient payment option for our customers while enhancing operational efficiencies. 393230 From Parking Operations 908,119 526,478 900,000 2,334,597 Receipts Total 908,119 526,478 900,000 2,334,597 510400 Capitol Street Garage Operations 376,087 376,087 510500 Dubuque Street Garage Operations 271,302 271,302 510700 Tower Place Garage Operations 260,731 260,731 510800 Parking Capital Acquisition/CIP 526,478 900,000 1,426,478 Expense Total 908,120 526,478 900,000 2,334,598 Operating Impact: This project reduces the need for staff to monitor parking and to staff parking decks. Staff is being shifted from these duties to assist in the cleaning of the facilities and to provide public relations. 3011 - Elevator Upgrades Elevator upgrades to Capitol and Dubuque garages. 393230 From Parking Operations 747,024 45,000 792,024 Receipts Total 747,024 45,000 792,024 510800 Parking Capital Acquisition/CIP 747,024 45,000 792,024 Expense Total 747,024 45,000 792,024 Operating Impact: This project reduces expenditures through the replacement of aged infrastructure with new infrastructure. The anticipated savings are less than $10,000 per year. City of Iowa City Capital Improvement Projects Project Summary by Name 459 Prior Years 2013 Revised 2014 Budget 2015 Projection 2016 Projection 2017 Projection Total City of Iowa City Capital Improvement Projects Project Summary by Name 3012 - Iowa City Multi-Use Parking Facility This project involves the construction of a 600 space parking facility in a location south of Burlington Street to support continued economic development. As the Riverfront Crossings continues to evolve, parking will be essential as the area develops. Commercial properties and high density residential developments will impact the parking system and those facilities south of Burlington Street. The facility will assist in being a catalyst for continued economic development in this area. 393230 From Parking Operations 3,592,048 550,000 4,142,048 393423 From Pkg Rev Bonds 12,000,000 12,000,000 393900 Misc Transfers In 2,500 2,500 Receipts Total 3,594,548 550,000 12,000,000 16,144,548 458000 Community & Econ Dvlp CIP 1,269 1,269 510800 Parking Capital Acquisition/CIP 3,593,279 550,000 12,000,000 16,143,279 Expense Total 3,594,548 550,000 12,000,000 16,144,548 Operating Impact: This project will produce net income to the City when it is complete and established. The net income to the City will vary, however, should increase as the facility establishes a regular customer base. Whether or not the facility would have a net income or a net loss in the first year and what that would be, is difficult to determine and is currently not estimated. 3050 - FY15 Parking Revenue Bonds Issuance of bonds to finance multi-use parking facility. 391100 Bond Sales 12,000,000 12,000,000 Receipts Total 12,000,000 12,000,000 Operating impact: The issuance of parking revenue bonds requires additional administration and compliance expense. The estimated expense is less than $10,000 per year. 3051 - Bus Acquisition This project involves the replacement of four City buses. 393235 From Mass Transit Operations 797,000 797,000 Receipts Total 797,000 797,000 517600 Transit Capital Acquisitions/CIP 797,000 797,000 Expense Total 797,000 797,000 Operating impact: The replacement of City buses will decrease operating expenses due to the replacement of older equipment with new equipment. The estimated savings is less than $10,000 per year. 460 Prior Years 2013 Revised 2014 Budget 2015 Projection 2016 Projection 2017 Projection Total City of Iowa City Capital Improvement Projects Project Summary by Name 3055 - Transit Facility Relocation This project involves the construction of anew transit facility for maintenance operations and storage. As part of this project, the storage area will be expanded allowing for an increase in fleet size and the maintenance facility will be upgraded. The relocation will address the environmental issues that exist at the current facility site and allow for the redevelopment of a major commercial site at the corner of Highway 6 and Riverside Drive. 331100 Federal Grants 16,000,000 16,000,000 393427 From 2017 G O Bond 4,000,000 4,000,000 Receipts Total 20,000,000 20,000,000 517600 Transit Capital Acquisitions/CIP 20,000,000 20,000,000 Expense Total 20,000,000 20,000,000 Operating impact: The replacement of transit facility should be to a newer and more energy efficient facility, however, the new facility will be larger and contain more operational functionality. The additional size and capability of the facility will most likely offset the potential savings from the newer facility. Additional savings/cost from this facility has not been determined. 3058 - Court Street Facility Automation This project involves the automation of operations in the Court Street Transportation Center with the installation of gates, payon foot, and pay in lane equipment. This will create the ability to push real-time parking data to our customers related to parking availability on street. This will allow for better access and more convenient payment options for our customers while enhancing operational efficiencies. 393900 Misc Transfers In 270,000 270,000 Receipts Total 270,000 270,000 517900 Court St Transportation Center 270,000 270,000 Expense Total 270,000 270,000 Operating Impact: This project reduces the need for staff to monitor parking and to staff parking decks. Staff will be shifted from these duties to assist in the cleaning of the facilities and to provide public relations. 3101 - Annual Sewer Main Projects Annual costs to rehabilitate or replace sewer mains. 363150 Copies/Computer Queries 1,770 1,770 369100 Reimb of Expenses 19,623 19,623 369900 Miscellaneous Other Income 40 40 393220 From Wastewater Operations 976,476 500,000 500,000 500,000 500,000 500,000 3,476,476 Receipts Total 997,909 500,000 500,000 500,000 500,000 500,000 3,497,909 520300 Sewer Systems 997,908 500,000 500,000 500,000 500,000 500,000 3,497,908 Expense Total 997,908 500,000 500,000 500,000 500,000 500,000 3,497,908 Operating Impact: This project reduces expenditures through the replacement of aged infrastructure with new infrastructure. The anticipated savings are less than $10,000 per year. 461 Prior Years 2013 Revised 2014 Budget 2015 Projection 2016 Projection 2017 Projection Total City of Iowa City Capital Improvement Projects Project Summary by Name 3134 - Inverted Siphon Sewer Pipes Repair three sewer mains that cross the Iowa River that were damaged during the Flood of 2008. 331200 FEMA Reimbursements 879,439 180,000 1,059,439 334810 State Disaster Assistance 20,000 20,000 393220 From Wastewater Operations 279,397 155,255 434,652 Receipts Total 1,158,836 355,255 1,514,091 520300 Sewer Systems 1,158,836 355,255 1,514,091 Expense Total 1,158,836 355,255 1,514,091 Operating Impact: This project reduces expenditures through the replacement of aged infrastructure with new infrastructure. The anticipated savings are less than $10,000 per year. 3135 - South Wastewater Plant Expansion This project will relocate the North Wastewater Treatment Plant and consolidate operations into the South Wastewater Treatment Plant by expansion of the SWTP facilities. 331100 Federal Grants 2,563 11,000,000 11,000,000 22,002,563 334900 Other State Grants 548,425 400,265 4,051,310 5,000,000 334910 I-JOBS 4,287,528 1,207,765 5,495,293 393160 Local Option Taxes 1,493,509 12,116,491 13,610,000 393220 From Wastewater Operations 1,890,000 1,890,000 393422 From Sewer Rev Bonds 7,000,000 7,000,000 Receipts Total 6,332,025 26,614,521 22,051,310 54,997,856 520400 South Plant Operations 5,327,439 26,917,694 22,317,790 321,869 332,336 55,217,128 Expense Total 5,327,439 26,917,694 22,317,790 321,869 332,336 55,217,128 Operating impact: The expansion of the south treatment plant and the closure of the north treatment plant will most likely achieve savings for the City as it decreases from two facilities to one. The potential savings has not been estimated, and the project is primarily related to the mitigation of future flood damage, however, potential savings could be in excess of $100,000. 3137 - North River Corridor Trunk Sewer This project will be constructed in conjunction with the Gateway project and will replace two existing sewers with a single sewer that will be sized to serve the existing drainage area plus 5,700 acres of the Rapid Creek watershed north of I-80. The existing sewers were constructed in 1983 and 1936. 393220 From Wastewater Operations 660,000 3,740,000 4,400,000 Receipts Total 660,000 3,740,000 4,400,000 520300 Sewer Systems 660,000 3,740,000 4,400,000 Expense Total 660,000 3,740,000 4,400,000 Operating Impact: This project reduces expenditures through the replacement of aged infrastructure with new infrastructure. The anticipated savings are less than $10,000 per year. 462 Prior Years 2013 Revised 2014 Budget 2015 Projection 2016 Projection 2017 Projection Total City of Iowa City Capital Improvement Projects Project Summary by Name 3180 - 2014 Sewer Revenue Bonds Issuance to provide funding for South Wastewater Plant Expansion. 391100 Bond Sales 7,000,000 7,000,000 Receipts Total 7,000,000 7,000,000 Operating impact: The issuance of sewer revenue bonds requires additional administration and compliance expense. The estimated expense is less than $10,000 per year. 3202 - Muscatine (2700-3400) (Arthur to Scott) Repair and replace aging water mains. 393210 From Water Operations 1,881 940,000 941,881 Receipts Total 1,881 940,000 941,881 530300 Water Distribution System 1,881 940,000 941,881 Expense Total 1,881 940,000 941,881 Operating Impact: This project reduces expenditures through the replacement of aged infrastructure with new infrastructure. The anticipated savings are less than $10,000 per year. 3204 - Annual Water Main Projects Annual replacement of water mains. 363150 Copies/Computer Queries 540 540 393210 From Water Operations 65,371 600,000 600,000 600,000 600,000 600,000 3,065,371 Receipts Total 65,911 600,000 600,000 600,000 600,000 600,000 3,065,911 530300 Water Distribution System 69,312 600,000 600,000 600,000 600,000 600,000 3,069,312 Expense Total 69,312 600,000 600,000 600,000 600,000 600,000 3,069,312 Operating Impact: This project reduces expenditures through the replacement of aged infrastructure with new infrastructure. The anticipated savings are less than $10,000 per year. 3205 - 800 Block of Gilbert Ct Repair and replace aging water mains. 393210 From Water Operations 320 16,000 16,320 Receipts Total 320 16,000 16,320 530300 Water Distribution System 72,526 16,000 88,526 Expense Total 72,526 16,000 88,526 Operating Impact: This project reduces expenditures through the replacement of aged infrastructure with new infrastructure. The anticipated savings are less than $10,000 per year. 463 Prior Years 2013 Revised 2014 Budget 2015 Projection 2016 Projection 2017 Projection Total City of Iowa City Capital Improvement Projects Project Summary by Name 3207 - 800-900 Blks North Gilbert Street Repair and replace aging water mains. 393210 From Water Operations 51,898 60,000 111,898 Receipts Total 51,898 60,000 111,898 530300 Water Distribution System 51,898 60,000 111,898 Expense Total 51,898 60,000 111,898 Operating Impact: This project reduces expenditures through the replacement of aged infrastructure with new infrastructure. The anticipated savings are less than $10,000 per year. 3209 - 900-1100 Blks Davenport St & 300-600 Blks Reno Repair and replace aging water mains. 393210 From Water Operations 12,640 250,000 262,640 Receipts Total 12,640 250,000 262,640 530300 Water Distribution System 12,640 250,000 262,640 Expense Total 12,640 250,000 262,640 Operating Impact: This project reduces expenditures through the replacement of aged infrastructure with new infrastructure. The anticipated savings are less than $10,000 per year. 3211 - 500 Block Olive Water Main Repair and replace aging water mains. 393210 From Water Operations 32,033 58,000 90,033 Receipts Total 32,033 58,000 90,033 530300 Water Distribution System 32,033 58,000 90,033 Expense Total 32,033 58,000 90,033 Operating Impact: This project reduces expenditures through the replacement of aged infrastructure with new infrastructure. The anticipated savings are less than $10,000 per year. 3278 - IRP Dam Flood Repairs Repairs sections of the Iowa River Power Dam that were damaged in the Flood of 2008. 331200 FEMA Reimbursements 324,125 324,125 334810 State Disaster Assistance 36,014 36,014 Receipts Total 360,139 360,139 530300 Water Distribution System 360,139 360,139 Expense Total 360,139 360,139 Operating Impact: This project reduces expenditures through the replacement of aged infrastructure with new infrastructure. The anticipated savings are less than $10,000 per year. 464 Prior Years 2013 Revised 2014 Budget 2015 Projection 2016 Projection 2017 Projection Total City of Iowa City Capital Improvement Projects Project Summary by Name 3279 - Water Mains Crossings Flood Repairs Repairs water main crossings under the Iowa River that were damaged from the Flood of 2008. 331200 FEMA Reimbursements 562,940 562,940 393210 From Water Operations 107,715 107,715 Receipts Total 107,715 562,940 670,655 530300 Water Distribution System 107,715 562,940 670,655 Expense Total 107,715 562,940 670,655 Operating Impact: This project reduces expenditures through the replacement of aged infrastructure with new infrastructure. The anticipated savings are less than $10,000 per year. 3281 - Collector Well #3-Hazard Mitigation-PW5946 This project includes replacing and elevating voltage loop switch and transformer, installing a Medium Voltage loop manual transfer switch, hardening well house building, and raising the electrical equipment above the500 year flood elevation. 331200 FEMA Reimbursements 360,000 360,000 334810 State Disaster Assistance 40,000 40,000 392600 Insurance Recoveries 66,468 66,468 393210 From Water Operations 398,791 (400,000) (1,209) Receipts Total 465,259 465,259 530300 Water Distribution System 465,259 465,259 Expense Total 465,259 465,259 Operating Impact: This project reduces expenditures through the replacement of aged/damaged infrastructure with new infrastructure. The anticipated savings are less than $10,000 per year. 3282 - Collector Well #4-Hazard Mitigation-PW#607 This project includes replacing and elevating voltage loop switch and transformer, installing a Medium Voltage loop manual transfer switch, hardening well house building, and raising electrical equipment above 500 year flood elevation. 331200 FEMA Reimbursements 320,400 320,400 334810 State Disaster Assistance 35,600 35,600 392600 Insurance Recoveries 47,609 47,609 393210 From Water Operations 355,461 (356,000) (539) Receipts Total 403,070 403,070 530300 Water Distribution System 402,976 402,976 Expense Total 402,976 402,976 Operating Impact: This project reduces expenditures through the replacement of aged/damaged infrastructure with new infrastructure. The anticipated savings are less than $10,000 per year. 465 Prior Years 2013 Revised 2014 Budget 2015 Projection 2016 Projection 2017 Projection Total City of Iowa City Capital Improvement Projects Project Summary by Name 3283 - Plant Site Well House Source Protection This project includes replacing and elevating voltage loop switch and transformers, hardening well house building, and raising electrical equipment above the 500 year flood. 331200 FEMA Reimbursements 426,750 426,750 334810 State Disaster Assistance 142,250 142,250 334900 Other State Grants 33,371 33,371 393210 From Water Operations 108,143 (100,000) 8,143 Receipts Total 141,514 469,000 610,514 530200 Water Plant Operations 141,514 469,000 610,514 Expense Total 141,514 469,000 610,514 Operating Impact: This project reduces expenditures through the replacement of aged/damaged infrastructure with new infrastructure. The anticipated savings are less than $10,000 per year. 3284 - Silurian Well #4-Hazard Mitigation-PW#6081-1 This project will remove medium voltage loop switch & transformer and re-feed well house from CW#3, harden well house building, and raise electrical equipment in wellhouse above 500 year flood elevation. 331200 FEMA Reimbursements 52,579 27,000 79,579 334810 State Disaster Assistance 9,000 9,000 392600 Insurance Recoveries 5,715 5,715 393210 From Water Operations 35,529 (36,000) (471) Receipts Total 93,823 93,823 530300 Water Distribution System 83,182 83,182 Expense Total 83,182 83,182 Operating Impact: This project reduces expenditures through the replacement of aged/damaged infrastructure with new infrastructure. The anticipated savings are less than $10,000 per year. 3295 - ERP - Utility Billing Software Upgrade aging billing and customer service software. 369100 Reimb of Expenses 20,000 20,000 393210 From Water Operations 161,369 62,631 224,000 393220 From Wastewater Operations 224,000 224,000 393250 From Refuse Operations 56,000 56,000 393290 From Stormwater 56,000 56,000 Receipts Total 181,369 398,631 580,000 530100 Water System Administration & Supp 172,668 407,332 580,000 Expense Total 172,668 407,332 580,000 Operating impact: The City should experience less programming cost and hardware maintenance through the replacement of this computer software, however, these savings will be offset by additional software maintenance charges. The change in operating costs should be minimal. 466 Prior Years 2013 Revised 2014 Budget 2015 Projection 2016 Projection 2017 Projection Total City of Iowa City Capital Improvement Projects Project Summary by Name 3297 - Utility Asset Management Software This project will implement asset management software for the Water Division. The software will facilitate evaluating and prioritizing distribution infrastructure(water mains, hydrants, valves, and appurtenances) for repair or replacement. 393210 From Water Operations 83,592 83,592 Receipts Total 83,592 83,592 530300 Water Distribution System 83,592 83,592 Expense Total 83,592 83,592 Operating impact: The software should create efficiencies through better identification and timing of infrastructure replacement. However, these savings will be offset by additional software maintenance charges. The change in operating costs should be minimal. 3298 - Rochester Ave Ground Storage Reservoir Repair Inspect and repair Rochester Avenue GSR. 393210 From Water Operations 75,000 75,000 Receipts Total 75,000 75,000 530300 Water Distribution System 75,000 75,000 Expense Total 75,000 75,000 Operating Impact: This project reduces expenditures through the replacement of aged infrastructure with new infrastructure. The anticipated savings are less than $10,000 per year. 3316 - Eastside Recycling Center This project will develop the existing site at 2401 Scott Blvd. The project will enhance the appearance of the existing building and construct an addition to house the Furniture Project and Salvage Barn. The project scope also include the construction of an environmental education building, and a bulk water station. Drop off areas for waste oil and electronics and a concrete washout station will also be constructed. 331200 FEMA Reimbursements 5,143 5,143 393260 From Landfill Operations 4,416,343 275,000 4,691,343 Receipts Total 4,421,486 275,000 4,696,486 550310 Eastside Recycle Operations 12,149 12,149 550900 Landfill Capital Acquisition/CIP 4,409,336 275,000 4,684,336 Expense Total 4,421,485 275,000 4,696,485 Operating impact: This project constructs additional facilities that will have operating and maintenance costs. The facilities should also generate some revenue, however, the overall impact should be an additional expense of approximately $150,000 - $200,000 per year. 467 Prior Years 2013 Revised 2014 Budget 2015 Projection 2016 Projection 2017 Projection Total City of Iowa City Capital Improvement Projects Project Summary by Name 3320 - 2011 Landfill Acquisition (17 acres) Acquire adjacent property to expand Landfill. 393260 From Landfill Operations 147,999 453,850 601,849 Receipts Total 147,999 453,850 601,849 550900 Landfill Capital Acquisition/CIP 147,999 453,850 601,849 Expense Total 147,999 453,850 601,849 Operating impact: The acquisition of property will add expense to maintain that property. The estimated expense will be less than $10,000 per year. 3321 - Reconstruct FY09 Landfill Cell Due to Fire This project consists of rebuilding the landfill FY09 Cell that was destroyed by the fire in 2012. The fire destroyed almost 2/3 of the recently opened FY09 cell before being extinguished. This project is necessary to rebuild the cell for proper solid waste disposal and the continued operation of the landfill. 393260 From Landfill Operations 4,000,000 4,000,000 Receipts Total 4,000,000 4,000,000 550900 Landfill Capital Acquisition/CIP 4,000,000 4,000,000 Expense Total 4,000,000 4,000,000 Operating impact: This project replaces the landfill cell that was previously damaged and should not increase or decrease the cost of financial operations. 3322 - Hebl Road Improvements This project includes upgrading and asphalt overlay of Hebl Road from Melrose Avenue to the landfill entrance. This roadway is currently unimproved rural chip sealed roadway. In the future there will be more heavy truck traffic because the fill for the Gateway project on Dubuque Street will be hauled from the landfill stockpiles by trucks. Potentially, a material recycling facility may be located at the Landfill adding to traffic on Hebl Road. 393260 From Landfill Operations 500,000 500,000 Receipts Total 500,000 500,000 550900 Landfill Capital Acquisition/CIP 500,000 500,000 Expense Total 500,000 500,000 Operating Impact: This project reduces expenditures through the replacement of aged infrastructure with new infrastructure. The anticipated savings are less than $10,000 per year. 468 Prior Years 2013 Revised 2014 Budget 2015 Projection 2016 Projection 2017 Projection Total City of Iowa City Capital Improvement Projects Project Summary by Name 3403 - Airport North Commercial Park This project includes the acquisition of property for the expansion of the Airport North Commercial Business Park. 393240 From Airport Operations 68,850 25,000 93,850 Receipts Total 68,850 25,000 93,850 560300 Airport Capital Acquisition/CIP 118,587 25,000 143,587 Expense Total 118,587 25,000 143,587 Operating impact: The acquisition of property will add expense to maintain that property. The estimated expense will be less than $10,000 per year. Future development could add revenue for the City. 3425 - FAA Runway 7 Grading/Obstr Mitigation #3190047-13-2006 Runway 7 Obstruction Mitigation and Grading contracts. 331100 Federal Grants 1,476,918 165,908 1,642,826 393416 From 07 GO Bonds 114,124 114,124 Receipts Total 1,591,042 165,908 1,756,950 560300 Airport Capital Acquisition/CIP 1,559,095 165,908 1,725,003 Expense Total 1,559,095 165,908 1,725,003 Operating impact: The operating impact of this project will be negligible. 3427 - Runway 7 Parallel Taxiway GradingFAA #3-19-00440744 A parallel taxiway for the main runway is needed to allow for safe taxi of aircraft from Runway 7-25 to and from terminal area and to allow for lower instrument approach minimums for Runway 7-25. This is the grading project. 331100 Federal Grants 946,873 777,377 1,724,250 393420 From 11 GO Bonds 90,750 90,750 Receipts Total 1,037,623 777,377 1,815,000 560300 Airport Capital Acquisition/CIP 996,998 858,000 1,854,998 Expense Total 996,998 858,000 1,854,998 Operating impact: The addition of more taxiway will require additional maintenance and utilities by the City. The estimated additional cost is less than $10,000 per year. 469 Prior Years 2013 Revised 2014 Budget 2015 Projection 2016 Projection 2017 Projection Total City of Iowa City Capital Improvement Projects Project Summary by Name 3428 - Runway 7-25 Parallel Taxiway Paving&Lighting #319004721 2012 A parallel taxiway for the main runway is needed to allow for safe taxi of aircraft from Runway 7-25 to and from terminal area. This project is the paving and lighting construction. 331100 Federal Grants 2,880,000 2,880,000 393410 From FY12 GO Bonds 178,600 141,400 320,000 Receipts Total 178,600 3,021,400 3,200,000 560300 Airport Capital Acquisition/CIP 178,600 3,021,400 3,200,000 Expense Total 178,600 3,021,400 3,200,000 Operating impact: The addition of more taxiway will require additional maintenance and utilities by the City. The estimated additional cost is less than $10,000 per year. 3430 - Apron Reconstruction & Connecting Taxiway Existing terminal apron is showing signs of pavement failure and needs replacement. In addition, the ever-growing amount of general aviation traffic using the facility requires the expansion of the apron and the necessity to provide additional connect or taxiways to the runway system. 331100 Federal Grants 1,550,400 1,550,400 393412 From 2015 GO Bonds 81,600 81,600 Receipts Total 1,632,000 1,632,000 560300 Airport Capital Acquisition/CIP 1,632,000 1,632,000 Expense Total 1,632,000 1,632,000 Operating impact: The expansion of the apron will require additional maintenance and utilities by the City, however, the replacement of the existing apron should lower maintenance costs. The estimated change in operating costs is less than $10,000 per year. 3437 - Hangar L 6 Units 9I110IOW300 Construct large bay hangar for storage of business jet and large aircraft traffic. 334900 Other State Grants 27,605 172,395 200,000 393240 From Airport Operations 57 399,943 400,000 393420 From 11 GO Bonds 75,460 224,540 300,000 Receipts Total 103,122 796,878 900,000 560300 Airport Capital Acquisition/CIP 92,442 818,000 910,442 Expense Total 92,442 818,000 910,442 Operating impact: The addition of new hangar units will add both revenue and expense to the airport's operating budget. The net effect should be a net income of less than $10,000 per year. 470 Prior Years 2013 Revised 2014 Budget 2015 Projection 2016 Projection 2017 Projection Total City of Iowa City Capital Improvement Projects Project Summary by Name 3442 - Runway 12-30 Obstruction Mitigation & Part77 Removals Removal of obstructions per FAA Airport Layout Plan. 331100 Federal Grants 518,795 518,795 393413 From FY14 GO Bonds 27,305 27,305 Receipts Total 546,100 546,100 560300 Airport Capital Acquisition/CIP 546,100 546,100 Expense Total 546,100 546,100 Operating impact: The operating impact of the removals should be negligible to the operating budget. 3443 - Airport Equipment Shelter Snow removal equipment was previously stored in United Hangar. Equipment shelter would provide room for snow removal equipment. 331100 Federal Grants 289,940 289,940 393426 From FY16 GO bonds 15,260 15,260 Receipts Total 305,200 305,200 560300 Airport Capital Acquisition/CIP 305,200 305,200 Expense Total 305,200 305,200 Operating impact: The operating impact of the equipment shelter includes insurance and utilities. The impact is estimated to be less than $10,000 per year. 3444 - Rehab Runway 7/25&12/30 FAA #18 Intersection Reconstruction 331100 Federal Grants 1,818,844 1,818,844 393240 From Airport Operations 18 18 393417 From 08 GO Bonds 95,798 95,798 Receipts Total 1,818,862 95,798 1,914,660 560300 Airport Capital Acquisition/CIP 1,914,660 1,914,660 Expense Total 1,914,660 1,914,660 Operating Impact: This project reduces expenditures through the replacement of aged infrastructure with new infrastructure. The anticipated savings are less than $10,000 per year. 3448 - Airport Perimeter Rd Construct perimeter road for aircraft vehicles to travel to south development area. 331100 Federal Grants 239,970 239,970 393427 From 2017 G O Bond 12,630 12,630 Receipts Total 252,600 252,600 560300 Airport Capital Acquisition/CIP 252,600 252,600 Expense Total 252,600 252,600 Operating impact: The addition of a new road will add maintenance expense to the City's operations. The estimated expenses are less than $10,000 per year. 471 Prior Years 2013 Revised 2014 Budget 2015 Projection 2016 Projection 2017 Projection Total City of Iowa City Capital Improvement Projects Project Summary by Name 3450 - FY12 Airport Electrical Rehab & Security Improve 9I120IOW100 Anticipated hangar maintenance with IDOT grant. Hangar building reskinning and resealing. 334900 Other State Grants 19,097 125,403 144,500 393240 From Airport Operations 25,500 25,500 393420 From 11 GO Bonds 15,174 20,826 36,000 Receipts Total 34,271 171,729 206,000 560300 Airport Capital Acquisition/CIP 25,277 191,000 216,277 Expense Total 25,277 191,000 216,277 Operating impact: Repairing aged facilities will lower the City's operating expenditures through decreased maintenance costs. The estimated decrease in operating expenses is less than $10,000 per year. 3451 - Rehabilitate Terminal Building 9I120IOW300 334900 Other State Grants 78,726 21,574 100,300 393240 From Airport Operations 17,700 17,700 Receipts Total 96,426 21,574 118,000 560300 Airport Capital Acquisition/CIP 113,174 10,000 123,174 Expense Total 113,174 10,000 123,174 Operating impact: Repairing aged facilities will lower the City's operating expenditures through decreased maintenance costs. The estimated decrease in operating expenses is less than $10,000 per year. 3452 - Install Taxiway & Utility Lines 9I130IOW300 334900 Other State Grants 90,525 90,525 393240 From Airport Operations 15,975 15,975 Receipts Total 106,500 106,500 560300 Airport Capital Acquisition/CIP 106,500 106,500 Expense Total 106,500 106,500 Operating impact: The installation of a new utility lines will add maintenance expense to the City's operations. The estimated expenses are less than $10,000 per year. 3453 - Rehabilitate Terminal Building D &Roof 9I130IOW300 334900 Other State Grants 75,000 75,000 393240 From Airport Operations 27,000 27,000 Receipts Total 102,000 102,000 560300 Airport Capital Acquisition/CIP 102,000 102,000 Expense Total 102,000 102,000 Operating impact: Repairing aged facilities will lower the City's operating expenditures through decreased maintenance costs. The estimated decrease in operating expenses is less than $10,000 per year. 472 Prior Years 2013 Revised 2014 Budget 2015 Projection 2016 Projection 2017 Projection Total City of Iowa City Capital Improvement Projects Project Summary by Name 3454 - Airport Master Plan 331100 Federal Grants 137,750 137,750 393413 From FY14 GO Bonds 7,250 7,250 Receipts Total 145,000 145,000 560300 Airport Capital Acquisition/CIP 145,000 145,000 Expense Total 145,000 145,000 Operating impact: This will have a negligible impact on the City's operating budget. 3624 - Riverside Dr & Arts Campus Storm Sewer Modification This will be a joint project with the University of Iowa to upgrade the Riverside Drive / Arts Campus storm sewer and lift station to perform better during future floods. 334610 University of Iowa 500,000 500,000 393290 From Stormwater 19 19 393426 From FY16 GO bonds 500,000 500,000 Receipts Total 19 1,000,000 1,000,019 580200 Storm Water Mgmt Capital Acquisition 19 1,000,000 1,000,019 Expense Total 19 1,000,000 1,000,019 Operating impact: The storm sewer upgrade will have a negligible effect on the operating budget, however, the potential benefit could be significant in another flood event. 3626 - First Avenue Storm Sewer Improvements This project will replace and upgrade the storm sewer system between Mall Drive and First Avenue, north of Lower Muscatine Road. 363150 Copies/Computer Queries 630 630 393410 From FY12 GO Bonds 30,647 315,388 346,035 393415 From 06 GO Bonds 363,336 363,336 393417 From 08 GO Bonds 1,125,000 1,125,000 Receipts Total 394,613 1,440,388 1,835,001 580200 Storm Water Mgmt Capital Acquisition 394,613 1,440,388 1,835,001 Expense Total 394,613 1,440,388 1,835,001 Operating impact: Repairing aged facilities will lower the City's operating expenditures through decreased maintenance costs. The estimated decrease in operating expenses is less than $10,000 per year. 473 Prior Years 2013 Revised 2014 Budget 2015 Projection 2016 Projection 2017 Projection Total City of Iowa City Capital Improvement Projects Project Summary by Name 3802 - Moss Ridge Road Project will build a street to Moss Office Park. An application for Revitalize Iowa's Sound Economy (RISE) grant to the Iowa Department of Transportation will be submitted. 334900 Other State Grants 1,750,000 1,750,000 393411 From FY13 GO Bonds 500,000 500,000 393413 From FY14 GO Bonds 1,250,000 1,250,000 Receipts Total 500,000 3,000,000 3,500,000 434710 Roads 500,000 3,000,000 3,500,000 Expense Total 500,000 3,000,000 3,500,000 Operating impact: The addition of a new road will add maintenance expense to the City's operations. The estimated expenses are less than $10,000 per year. 3803 - Lower Muscatine-Kirkwood to First Avenue Reconstruct Lower Muscatine from Kirkwood to First Avenue. Construction includes storm sewer, water mains, sanitary sewer, undergrounding of aerial utilities and sidewalks on both sides of street. This project is utilizing Federal STP funds. 313500 Utility Franchise Tax 87,057 350,000 437,057 331100 Federal Grants 1,720,000 1,720,000 336190 Other Local Governments 405,654 405,654 382500 Housing Rents 20,880 12,960 33,840 392200 Sale of Buildings 300,000 300,000 393150 Road Use Tax 2,939 2,939 393170 Transfers from TIF Districts 1,291,929 94,382 1,386,311 393210 From Water Operations 150,819 945,000 1,095,819 393220 From Wastewater Operations 150,000 320,000 470,000 393290 From Stormwater 250,000 250,000 393410 From FY12 GO Bonds 540,000 540,000 393411 From FY13 GO Bonds 375,000 375,000 393412 From 2015 GO Bonds 397 397 393417 From 08 GO Bonds 600,000 600,000 393418 From 09 GO Bonds 125,000 125,000 393419 From 10 GO Bonds 543,909 543,909 393420 From 11 GO Bonds 1,091,261 1,091,261 Receipts Total 1,829,021 7,548,166 9,377,187 434710 Roads 1,829,921 5,314,024 7,143,945 520300 Sewer Systems 340,000 340,000 530300 Water Distribution System 1,254,181 1,254,181 580200 Storm Water Mgmt Capital Acquisition 500,000 500,000 Expense Total 1,829,921 7,408,205 9,238,126 Operating impact: Replacing aged infrastructure will lower the City's operating expenditures through decreased maintenance costs. The estimated decrease in operating expenses is less than $10,000 per year. 474 Prior Years 2013 Revised 2014 Budget 2015 Projection 2016 Projection 2017 Projection Total City of Iowa City Capital Improvement Projects Project Summary by Name 3804 - Dodge St Reconstruction-I80/Governor This project will reconstruct Dodge Street between the Governor/Dodge intersection and Interstate 80. Included with this project will be the replacement of existing 6 and 12 inch water mains, and reconstruction of a sanitary sewer along Dodge Street between Scott Boulevard and ACT Circle. This sanitary sewer will increase the capacity for future growth north of Interstate 80. 334900 Other State Grants 1,298,289 1,298,289 Receipts Total 1,298,289 1,298,289 434710 Roads 1,493,108 1,062,888 2,555,996 Expense Total 1,493,108 1,062,888 2,555,996 Operating impact: Replacing aged infrastructure will lower the City's operating expenditures through decreased maintenance costs. The estimated decrease in operating expenses is less than $10,000 per year. 3806 - Harrison Street Reconstruction This project reconstruct Harrison Street from Dubuque St.to Clinton Street subject to the private development of the adjacent parcel. 393150 Road Use Tax 7,630 7,630 393412 From 2015 GO Bonds 500,000 500,000 Receipts Total 7,630 500,000 507,630 434710 Roads 7,630 500,000 507,630 Expense Total 7,630 500,000 507,630 Operating impact: Replacing aged infrastructure will lower the City's operating expenditures through decreased maintenance costs. The estimated decrease in operating expenses is less than $10,000 per year. 3808 - Park Road 3rd Lane Improvement This project will add a center turn lane to Park Road from the entrance of Lower City Park to Riverside Drive and will be constructed in conjunction with the Gateway Project. 393412 From 2015 GO Bonds 1,440,000 1,440,000 Receipts Total 1,440,000 1,440,000 434710 Roads 1,440,000 1,440,000 Expense Total 1,440,000 1,440,000 Operating impact: The addition of a third lane to the bridge will increase maintenance costs annual. The estimated increase in operating costs is less than $10,000 per year. 475 Prior Years 2013 Revised 2014 Budget 2015 Projection 2016 Projection 2017 Projection Total City of Iowa City Capital Improvement Projects Project Summary by Name 3809 - Iowa City Gateway Project (Dubuque St) This project will reconstruct and elevate approx. 4,200 feet of Dubuque Street and replace the Park Road Bridge with a structure that is higher and longer than the existing bridge. The project will incorporate multi-modal features and be designed to provide flood protection for the Dubuque Street corridor and reduce flood peaks upstream from the Park Road Bridge. Federal funding of this project is identified as a $6 million grant from the Surface Transportation Program; $3 million grant from Economic Development Administration; and $1.5 million from Transportation, Housing & Urban Development. 331100 Federal Grants 971,671 9,528,329 10,500,000 393160 Local Option Taxes 937,614 17,287,451 2,400,000 20,625,065 393411 From FY13 GO Bonds 1,080,000 1,080,000 393412 From 2015 GO Bonds 3,000,000 3,000,000 393413 From FY14 GO Bonds 2,000,000 2,000,000 393426 From FY16 GO bonds 2,600,000 2,600,000 Receipts Total 1,909,285 27,895,780 4,400,000 3,000,000 2,600,000 39,805,065 434710 Roads 1,790,646 22,996,401 4,506,011 3,109,486 2,715,300 35,117,844 434720 Bridge Construction 18,000 5,000,000 5,018,000 434730 Other PW Capital Acquisition/CIP 2,014 2,014 Expense Total 1,810,660 27,996,401 4,506,011 3,109,486 2,715,300 40,137,858 Operating impact: The project will not only add new infrastructure and replace old infrastructure, but it will also lower operating costs due to the decrease in the number of times that the road will have to be closed during rain and flood events. Estimated savings is between $10,000 and $20,000 per year. 3811 - Sycamore St-Highway 6 to City Limits This project will reconstruct Sycamore St from Burns Ave to the City limits as three lane portland cement concrete street with curb and gutter. The project also includes sidewalks and storm sewer. Sycamore St from US 6 to Burns Ave will be converted from a four lane roadway to a three lane section. The project may include improvements at the US 6 intersection. This project may include IDOT U-STEP funds for the US 6 intersection. 334900 Other State Grants 460,000 460,000 363150 Copies/Computer Queries 2,775 2,775 393210 From Water Operations 100,000 100,000 393412 From 2015 GO Bonds 116,448 116,448 393416 From 07 GO Bonds 700,000 700,000 393418 From 09 GO Bonds 55,829 55,829 393419 From 10 GO Bonds 1,930,000 1,930,000 393420 From 11 GO Bonds 430,693 664,308 1,095,001 Receipts Total 2,535,745 1,924,308 4,460,053 434710 Roads 2,610,298 1,824,308 4,434,606 530300 Water Distribution System 100 100,000 100,100 Expense Total 2,610,398 1,924,308 4,534,706 Operating impact: Replacing aged infrastructure will lower the City's operating expenditures through decreased maintenance costs. The estimated decrease in operating expenses is less than $10,000 per year. 476 Prior Years 2013 Revised 2014 Budget 2015 Projection 2016 Projection 2017 Projection Total City of Iowa City Capital Improvement Projects Project Summary by Name 3812 - American Legion/Scott Blvd Intersection Improvements This project will construct turn lanes at the American Legion and Scott Blvd intersection. Traffic signals will be funded by the annual traffic signal projects appropriation. 393412 From 2015 GO Bonds 600,000 600,000 Receipts Total 600,000 600,000 434710 Roads 600,000 600,000 Expense Total 600,000 600,000 Operating impact: The effect on the City's operating budget will increase due to the additional lanes. The estimated increase to the City's operating budget is negligible. 3814 - Traffic Signal Projects Annual appropriation for the signalization of intersections. This project will signalize the following intersections, in order of priority: Old Hwy 218/Mormon Trek/McCollister and Scott Blvd/American Legion Rd. 334900 Other State Grants 61,000 61,000 393150 Road Use Tax 113,084 113,084 393410 From FY12 GO Bonds 120,000 120,000 393411 From FY13 GO Bonds 200,000 200,000 393412 From 2015 GO Bonds 120,000 120,000 393413 From FY14 GO Bonds 120,000 120,000 393419 From 10 GO Bonds 79,349 40,651 120,000 393420 From 11 GO Bonds 120,000 120,000 393426 From FY16 GO bonds 120,000 120,000 393427 From 2017 G O Bond 120,000 120,000 Receipts Total 192,433 541,651 120,000 120,000 120,000 120,000 1,214,084 433500 Traffic Eng Lights 192,432 541,651 120,000 120,000 120,000 120,000 1,214,083 Expense Total 192,432 541,651 120,000 120,000 120,000 120,000 1,214,083 Operating impact: The addition of new traffic signals will add maintenance expense to the City's operating budget. The estimated increase in operating expenses is less than $10,000 per year. 3816 - Traffic Calming Annual appropriation for providing traffic calming. 393150 Road Use Tax 90,927 50,301 30,000 30,000 30,000 30,000 1,228 Receipts Total 90,927 50,301 30,000 30,000 30,000 30,000 261,228 433500 Traffic Eng Lights 87,609 50,301 30,000 30,000 30,000 30,000 257,910 434710 Roads 3,318 3,318 Expense Total 90,927 50,301 30,000 30,000 30,000 30,000 261,228 Operating impact: The addition of infrastructure of this nature adds maintenance expense to the City's operating budget. The estimated increase in operating expenses is less than $10,000 per year. 477 Prior Years 2013 Revised 2014 Budget 2015 Projection 2016 Projection 2017 Projection Total City of Iowa City Capital Improvement Projects Project Summary by Name 3821 - Overwidth Paving/Sidewalks Annual appropriation for providing extra width pavement on roadways. 393150 Road Use Tax 71,795 30,000 30,000 30,000 30,000 30,000 221,795 Receipts Total 71,795 30,000 30,000 30,000 30,000 30,000 221,795 434710 Roads 20,848 20,848 434740 Sidewalks 50,947 30,000 30,000 30,000 30,000 30,000 200,947 Expense Total 71,795 30,000 30,000 30,000 30,000 30,000 221,795 Operating impact: This project creates additional infrastructure to maintain. The estimated increase in operating costs is negligible. 3822 - Curb Ramps-ADA Biennial appropriation for the construction of ADA accessible curb ramps. 393150 Road Use Tax 202,298 202,298 393411 From FY13 GO Bonds 50,000 50,000 393412 From 2015 GO Bonds 50,000 50,000 393420 From 11 GO Bonds 13,931 35,072 49,003 393427 From 2017 G O Bond 50,000 50,000 Receipts Total 216,229 85,072 50,000 50,000 401,301 434740 Sidewalks 216,230 85,072 50,000 50,000 401,302 Expense Total 216,230 85,072 50,000 50,000 401,302 Operating impact: This project creates additional infrastructure to maintain. The estimated increase in operating costs is negligible. 3823 - Brick Street Repairs Annual appropriation for the repair of brick streets. 369200 Reimbursement of Damages 24,505 24,505 393150 Road Use Tax 77,312 20,000 20,000 20,000 20,000 20,000 177,312 Receipts Total 101,817 20,000 20,000 20,000 20,000 20,000 201,817 434710 Roads 101,817 20,000 20,000 20,000 20,000 20,000 201,817 Expense Total 101,817 20,000 20,000 20,000 20,000 20,000 201,817 Operating impact: Replacing aged infrastructure will lower the City's operating expenditures through decreased maintenance costs. The estimated decrease in operating expenses is less than $10,000 per year. 478 Prior Years 2013 Revised 2014 Budget 2015 Projection 2016 Projection 2017 Projection Total City of Iowa City Capital Improvement Projects Project Summary by Name 3824 - Pavement Rehabilitation Annual appropriation for resurfacing roadways. 313500 Utility Franchise Tax 324,269 324,269 334900 Other State Grants 545,633 545,633 334910 I-JOBS 537,142 537,142 363150 Copies/Computer Queries 1,345 1,345 369100 Reimb of Expenses 30,355 30,355 393140 General Fund CIP Funding 100,000 100,000 100,000 100,000 100,000 500,000 393150 Road Use Tax 3,902,070 620,178 400,000 400,000 400,000 400,000 6,122,248 393220 From Wastewater Operations 23,970 23,970 393240 From Airport Operations 41,228 41,228 393260 From Landfill Operations 20,020 20,020 393290 From Stormwater 17,940 17,940 Receipts Total 5,340,814 823,336 500,000 500,000 500,000 500,000 8,164,150 434710 Roads 5,271,615 780,930 500,000 500,000 500,000 500,000 8,052,545 520300 Sewer Systems 23,970 23,970 550900 Landfill Capital Acquisition/CIP 20,020 20,020 560300 Airport Capital Acquisition/CIP 41,228 41,228 580200 Storm Water Mgmt Capital Acquisition 17,940 17,940 Expense Total 5,271,615 884,088 500,000 500,000 500,000 500,000 8,155,703 Operating impact: Replacing aged infrastructure will lower the City's operating expenditures through decreased maintenance costs. The estimated decrease in operating expenses is less than $10,000 per year. 3826 - Underground Electrical Facilities Annual average expense to convert overhead electrical systems to underground. Dubuque Street, Riverside Drive, and Gilbert Street are currently the priority corridors for undergrounding electrical facilities. 313500 Utility Franchise Tax 98,330 98,330 393140 General Fund CIP Funding 175,000 175,000 175,000 175,000 700,000 Receipts Total 98,330 175,000 175,000 175,000 175,000 798,330 434710 Roads 175,000 175,000 175,000 175,000 700,000 Expense Total 175,000 175,000 175,000 175,000 700,000 Operating impact: Maintenance of the electrical lines is the responsibility of the utility companies. This project has a negligible impact on the City's operating budget. 479 Prior Years 2013 Revised 2014 Budget 2015 Projection 2016 Projection 2017 Projection Total City of Iowa City Capital Improvement Projects Project Summary by Name 3828 - Sidewalk Infill Annual program to construct sidewalks where gaps exist. 363150 Copies/Computer Queries 340 340 393150 Road Use Tax 3,250 3,250 393410 From FY12 GO Bonds 100,000 100,000 393411 From FY13 GO Bonds 100,000 100,000 393412 From 2015 GO Bonds 100,000 100,000 393418 From 09 GO Bonds 99,660 99,660 393419 From 10 GO Bonds 100,000 100,000 393420 From 11 GO Bonds 28,538 71,462 100,000 393427 From 2017 G O Bond 100,000 100,000 Receipts Total 231,788 271,462 100,000 100,000 703,250 434710 Roads 63 63 434740 Sidewalks 231,725 271,462 100,000 100,000 703,187 Expense Total 231,788 271,462 100,000 100,000 703,250 Operating impact: This project creates additional infrastructure to maintain. The estimated increase in operating costs is negligible. 3830 - Alley Assessment This project will include new concrete paving and storm sewer for one block of alley. The cost of this project will be assessed to the adjacent property owners. 393910 Misc Transfers In 181,000 181,000 362,000 Receipts Total 181,000 181,000 362,000 434710 Roads 181,000 181,000 362,000 Expense Total 181,000 181,000 362,000 Operating impact: Replacing aged infrastructure will lower the City's operating expenditures through decreased maintenance costs. The estimated decrease in operating expenses is less than $10,000 per year. 480 Prior Years 2013 Revised 2014 Budget 2015 Projection 2016 Projection 2017 Projection Total City of Iowa City Capital Improvement Projects Project Summary by Name 3834 - Burlington/Madison Intersection and Median This project will reconstruct the intersection of Burlington and Madison to add turn lanes on Madison, signal improvements, and the replacement of water and sewer mains. The project also includes a landscaped median from the Iowa River to Madison Street. The project is designed to address pedestrian and traffic flows related to the U of I Recreation Center and future growth. 334610 University of Iowa 700,000 700,000 334900 Other State Grants 400,000 400,000 393150 Road Use Tax 53,774 53,774 393210 From Water Operations 84,154 39,595 123,749 393419 From 10 GO Bonds 192 289,808 290,000 Receipts Total 138,120 329,403 1,100,000 1,567,523 434710 Roads 138,120 289,808 1,100,000 1,527,928 530300 Water Distribution System 39,595 39,595 Expense Total 138,120 329,403 1,100,000 1,567,523 Operating impact: This project will replace old infrastructure which should reduce operating costs, but also adds additional turning lanes and traffic signals which will require additional maintenance. The net impact of the changes on the City's operating budget will be negligible. 3840 - Burlington/Clinton Intersection Improvements This project will reconstruct the intersection of Burlington and Clinton to add turn lanes on Clinton, signal improvements, and replace water mains. This project will be designed to reduce the accident rate at this location. This project is proposed for completion during construction of the Voxman Music Building and Clapp Recital Hall. 393210 From Water Operations 100,000 100,000 393412 From 2015 GO Bonds 1,040,000 1,040,000 Receipts Total 1,140,000 1,140,000 434710 Roads 1,040,000 1,040,000 530300 Water Distribution System 100,000 100,000 Expense Total 1,140,000 1,140,000 Operating impact: This project will replace old infrastructure which should reduce operating costs, but also adds additional turning lanes and traffic signals which will require additional maintenance. The net impact of the changes on the City's operating budget will be negligible. 481 Prior Years 2013 Revised 2014 Budget 2015 Projection 2016 Projection 2017 Projection Total City of Iowa City Capital Improvement Projects Project Summary by Name 3843 - RR Crossings-City Wide Annual appropriation for the repair of railroad crossings. 369100 Reimb of Expenses 2,625 2,625 393150 Road Use Tax 171,902 25,000 25,000 25,000 25,000 25,000 296,902 Receipts Total 174,527 25,000 25,000 25,000 25,000 25,000 299,527 434710 Roads 174,527 25,000 25,000 25,000 25,000 25,000 9,527 Expense Total 174,527 25,000 25,000 25,000 25,000 25,000 299,527 Operating impact: Replacing aged infrastructure will lower the City's operating expenditures through decreased maintenance costs. The estimated decrease in operating expenses is less than $10,000 per year. 3849 - Brick Street Reconstruction This project will reconstruct one block of brick street and will include complete removal of the existing pavement, salvage of existing bricks, construction of new 7 inch concrete pavement base with asphalt setting bed and brick surface. 393410 From FY12 GO Bonds 290,000 290,000 393426 From FY16 GO bonds 400,000 400,000 393427 From 2017 G O Bond 400,000 400,000 Receipts Total 290,000 400,000 400,000 1,090,000 434710 Roads 290,000 400,000 400,000 1,090,000 Expense Total 290,000 400,000 400,000 1,090,000 Operating impact: Replacing aged infrastructure will lower the City's operating expenditures through decreased maintenance costs. The estimated decrease in operating expenses is less than $10,000 per year. 3854 - American Legion Road Scott Blvd to Taft Ave Reconstruct road to urban standards and include an 8' sidewalk. 341500 Dev Fee-Sdwlk/Paving 27,425 27,425 393427 From 2017 G O Bond 4,800,000 4,800,000 Receipts Total 27,425 4,800,000 4,827,425 434710 Roads 4,800,000 4,800,000 Expense Total 4,800,000 4,800,000 Operating impact: This project will replace old infrastructure which should reduce operating costs, but also adds additional pavement and trails which will require additional maintenance. The net impact of the changes on the City's operating budget will be less than $10,000 per year. 482 Prior Years 2013 Revised 2014 Budget 2015 Projection 2016 Projection 2017 Projection Total City of Iowa City Capital Improvement Projects Project Summary by Name 3868 - Mormon Trek Blvd - Right Turn at Benton & 3 Lane Conversion This project will install a right turn lane from northbound Mormon Trek to eastbound Benton Street. The existing four lane section from Rohret Road to Cameron Way will be converted to a three lane section and necessary signal modifications will be made. 393150 Road Use Tax 500,000 500,000 Receipts Total 500,000 500,000 434710 Roads 500,000 500,000 Expense Total 500,000 500,000 Operating impact: This project will replace old infrastructure which should reduce operating costs. The net impact of the changes on the City's operating budget will be negligible. 3871 - 1st Ave/IAIS RR Crossing Improvements This project will construct an overpass to replace the at grade crossing of the IAIS Railroad and First Avenue. 331100 Federal Grants 2,423,000 2,423,000 393150 Road Use Tax 89,755 89,755 393410 From FY12 GO Bonds 2,190,000 2,190,000 393412 From 2015 GO Bonds 2,250,000 2,250,000 393413 From FY14 GO Bonds 1,000,000 1,000,000 393417 From 08 GO Bonds 230,000 230,000 393418 From 09 GO Bonds 36,184 463,816 500,000 Receipts Total 355,939 2,653,816 1,000,000 4,673,000 8,682,755 434710 Roads 68,772 2,190,000 1,000,000 4,673,000 7,931,772 434720 Bridge Construction 287,167 463,816 750,983 Expense Total 355,939 2,653,816 1,000,000 4,673,000 8,682,755 Operating impact: This project will increase operating costs due to the increased cost of maintenance on the overpass. The estimated increase in operating costs is less than $10,000 per year. 3872 - Hwy 6/Lakeside-420th St This project will widen Highway 6 to a three lane cross section from Lakeside Drive to 420th Street. Intersection improvements at Heinz Road and at Scott Boulevard will also be made. 393150 Road Use Tax 322,169 322,169 393418 From 09 GO Bonds 1,150,000 1,150,000 Receipts Total 1,472,169 1,472,169 434710 Roads 322,169 1,150,000 1,472,169 Expense Total 322,169 1,150,000 1,472,169 Operating impact: This project will replace old infrastructure which should reduce operating costs, but also adds additional turning lanes which will require additional maintenance. The net impact of the changes on the City's operating budget will be negligible. 483 Prior Years 2013 Revised 2014 Budget 2015 Projection 2016 Projection 2017 Projection Total City of Iowa City Capital Improvement Projects Project Summary by Name 3910 - Bridge Maintenance/Repair Annual appropriation for the repair and minor maintenance of bridges. 393150 Road Use Tax 221,806 60,000 60,000 60,000 60,000 60,000 521,806 Receipts Total 221,806 60,000 60,000 60,000 60,000 60,000 521,806 434300 Streets Cleaning Programs 4,152 4,152 434720 Bridge Construction 217,654 60,000 60,000 60,000 60,000 60,000 517,654 Expense Total 221,806 60,000 60,000 60,000 60,000 60,000 521,806 Operating impact: This project should reduce operating costs due to the upkeep and maintenance of older infrastructure. The decrease in operating costs is negligible. 3911 - Iowa River Power Dam Pedestrian Bridge Repair This project will replace one pedestrian section damaged by a tree. This project will remove the damaged section and replace it with a new section. 334900 Other State Grants 10,543 13,457 24,000 393419 From 10 GO Bonds 308 27,500 27,808 393420 From 11 GO Bonds 100,000 100,000 Receipts Total 10,851 140,957 151,808 434720 Bridge Construction 100,000 100,000 441880 Trail Construction 10,851 40,957 51,808 Expense Total 10,851 140,957 151,808 Operating impact: This project should reduce operating costs due to the repair of older infrastructure. The decrease in operating costs is negligible. 3919 - Rochester Avenue Bridge This project will replace the Rochester Avenue Bridge over Ralston Creek. The project will include sidewalks on both sides of Rochester Avenue. This project will be funded with 80/20 federal bridge funds. 334900 Other State Grants 62,768 657,232 640,000 393210 From Water Operations - - 393420 From 11 GO Bonds 71,486 108,513 214,999 Receipts Total 134,254 765,745 854,999 434720 Bridge Construction 101,079 798,920 899,999 Expense Total 101,079 798,920 899,999 Operating impact: This project will reduce operating costs due to the replacement of older infrastructure. The estimated decrease in operating expenses is less than $10,000 per year. 484 Prior Years 2013 Revised 2014 Budget 2015 Projection 2016 Projection 2017 Projection Total City of Iowa City Capital Improvement Projects Project Summary by Name 3921 - Interstate 80 Aesthetic Improvements Landscaping and aesthetic treatments in the Interstate 80 corridor. The objective of this project is to mitigate the visual impact of the addition of a third lane to I-80 and to provide cohesive and pleasing feel to the Iowa City corridor. Local funds are proposed for design; outside funding is proposed for implementation. 334900 Other State Grants 100,000 100,000 200,000 336130 Coralville 19,838 19,838 393150 Road Use Tax 20,102 20,102 393413 From FY14 GO Bonds 30,000 30,000 Receipts Total 39,940 130,000 100,000 269,940 434720 Bridge Construction 39,940 130,000 100,000 269,940 Expense Total 39,940 130,000 100,000 269,940 Operating impact: This project will increase operating costs due to the maintenance that will be necessary for the landscaping improvements. The estimated increase in operating costs is less than $10,000 per year. 3925 - Dodge St/I-80 Pedestrian Bridge Pedestrian bridge over Interstate 80 at North Dodge Street(Hwy 1). Project includes an oversized circle from ACT Circle to Northgate Drive. The sanitary sewer and water main will be replaced. Funding will be from the American Recovery and Reinvestment Act. 331100 Federal Grants 1,300,000 1,300,000 393150 Road Use Tax 54,000 54,000 393210 From Water Operations 295,420 510,209 805,629 393220 From Wastewater Operations 400,000 400,000 393419 From 10 GO Bonds 11,051 538,949 550,000 Receipts Total 360,471 2,749,158 3,109,629 434720 Bridge Construction 360,471 1,838,949 2,199,420 520300 Sewer Systems 400,000 400,000 530300 Water Distribution System 510,209 510,209 Expense Total 360,471 2,749,158 3,109,629 Operating impact: This project will increase operating costs due to the maintenance that will be necessary for the pedestrian bridge improvements. The estimated increase in operating costs is less than $10,000 per year. 485 Prior Years 2013 Revised 2014 Budget 2015 Projection 2016 Projection 2017 Projection Total City of Iowa City Capital Improvement Projects Project Summary by Name 3930 - Dubuque St/I-80 Pedestrian Bridge This project will construct a pedestrian bridge along Dubuque Street over I-80, and extend the trail north along Dubuque Street to the Butler Bridge. Portions of this project will be constructed with the IDOT's project to reconfigure this interchange. 331100 Federal Grants 500,000 435,000 935,000 393410 From FY12 GO Bonds 3,572 376,428 380,000 393411 From FY13 GO Bonds 460,000 460,000 393413 From FY14 GO Bonds 325,000 325,000 Receipts Total 3,572 1,336,428 760,000 2,100,000 434720 Bridge Construction 3,572 1,336,428 760,000 2,100,000 Expense Total 3,572 1,336,428 760,000 2,100,000 Operating impact: This project will increase operating costs due to the maintenance that will be necessary for the pedestrian bridge improvements. The estimated increase in operating costs is less than $10,000 per year. 3956 - Public Works Facility Site Work This project will consist of grading, undergrounding utilities, partial paving, and landscaping/screening of the South Gilbert Street Public Works Facility site. 393418 From 09 GO Bonds 16,288 263,712 280,000 Receipts Total 16,288 263,712 280,000 434730 Other PW Capital Acquisition/CIP 16,288 263,712 280,000 Expense Total 16,288 263,712 280,000 Operating impact: This project will increase operating expenses due to the maintenance necessary for the improvements. The estimated increase in operating costs is negligible. 3957 - Vehicle Wash System at Public Works Facility-S. Gilbert Street Construct an automated vehicle wash system for large vehicles and provide wash racks for the manual cleaning of large vehicles at the South Gilbert Street Public Works Facility. 393420 From 11 GO Bonds 12,607 27,393 40,000 393426 From FY16 GO bonds 700,000 70,000 Receipts Total 12,607 27,393 700,000 740,000 434730 Other PW Capital Acquisition/CIP 12,607 27,393 700,000 740,000 Expense Total 12,607 27,393 700,000 740,000 Operating impact: This system replaces the current system at the old public works facility. The system should be more energy efficient and water efficient which should lower the City's operating costs. The estimated decrease in operating costs is negligible. 486 Prior Years 2013 Revised 2014 Budget 2015 Projection 2016 Projection 2017 Projection Total City of Iowa City Capital Improvement Projects Project Summary by Name 3958 - Public Works Fuel Facility Construct new fuel tanks and fueling island at the South Gilbert Street Public Works Facility, replacing the existing fuel facilities at Riverside Dr. 393418 From 09 GO Bonds 1,243 1,243 393419 From 10 GO Bonds 41,346 658,654 700,000 Receipts Total 42,589 658,654 701,243 434730 Other PW Capital Acquisition/CIP 42,589 658,654 701,243 Expense Total 42,589 658,654 701,243 Operating impact: This system replaces the current system at the old public works facility. The system should be more efficient which should lower the City's operating costs. The estimated decrease in operating costs is negligible. 3961 - West Side Levee Project This project will construct a levee along the west side of the Iowa River between McCollister Blvd. and the CRANDIC railroad bridge. 334900 Other State Grants 79,101 3,720,899 1,000,000 4,800,000 393410 From FY12 GO Bonds 151,062 248,938 400,000 Receipts Total 230,163 3,969,837 1,000,000 5,200,000 434710 Roads 72 72 434730 Other PW Capital Acquisition/CIP 230,091 4,037,415 1,070,809 74,664 78,615 5,491,594 Expense Total 230,163 4,037,415 1,070,809 74,664 78,615 5,491,666 Operating impact: There will be maintenance costs associated with the new levee. The estimated increase in operating costs is less than $10,000 per year. 3962 - East Side Levee Project This project will construct a levee along the east side of the Iowa River from Hwy 6 to the railroad tracks to protect Gilbert Street and the surrounding area from flooding. 334900 Other State Grants 82,668 2,817,332 2,900,000 393410 From FY12 GO Bonds 100,000 100,000 393415 From 06 GO Bonds 41,518 41,518 Receipts Total 124,186 100,000 2,817,332 3,041,518 434730 Other PW Capital Acquisition/CIP 117,029 100,000 2,817,332 3,034,361 Expense Total 117,029 100,000 2,817,332 3,034,361 Operating impact: There will be maintenance costs associated with the new levee. The estimated increase in operating costs is less than $10,000 per year. 487 Prior Years 2013 Revised 2014 Budget 2015 Projection 2016 Projection 2017 Projection Total City of Iowa City Capital Improvement Projects Project Summary by Name 3963 - Taft Speedway Levee Project This project will provide flood protection for the Idyllwild neighborhood and Parkview Church area. This project will also protect Foster Road from flooding, thereby maintaining access to the Peninsula neighborhood during flooding conditions. 334900 Other State Grants 63,959 63,959 393411 From FY13 GO Bonds 149,640 149,640 393910 Misc Transfers In 12,011 12,011 Receipts Total 75,970 149,640 225,610 434730 Other PW Capital Acquisition/CIP 125,994 149,640 275,634 Expense Total 125,994 149,640 275,634 Operating impact: There will be maintenance costs associated with the new levee. The estimated increase in operating costs is less than $10,000 per year. 3964 - Rocky Shore Lift Station/Flood Gates Project This project will construct a pump station near Rocky Shore Drive and construct flood gates on the CRANDIC railroad bridge at Rocky Shore Drive to minimize future flooding of the Hwy 6 corridor. This project is part of a larger flood control strategy developed by the City of Coralville. 334900 Other State Grants 332,109 6,265,551 6,597,660 Receipts Total 332,109 6,265,551 6,597,660 434730 Other PW Capital Acquisition/CIP 341,021 6,265,551 6,606,572 Expense Total 341,021 6,265,551 6,606,572 Operating impact: There will be maintenance costs associated with the new lift station. The estimated increase in operating costs is less than $10,000 per year. 3970 - Warm Storage Building, Napoleon Park Public Works Site preparation for and construction of a 80'x 80' building to be used for war equipment storage in the winter. This building will replace space lost by development of the Terry Trueblood Recreation Area. 363150 Copies/Computer Queries 40 40 393150 Road Use Tax 7,200 7,200 393411 From FY13 GO Bonds 178,250 178,250 Receipts Total 7,240 178,250 185,490 434730 Other PW Capital Acquisition/CIP 7,240 178,250 185,490 Expense Total 7,240 178,250 185,490 Operating impact: The addition of the storage building will increase the City's operating costs for utilities and insurance. The estimated increase in operating costs is $10,000 to $20,000 per year. 488 Prior Years 2013 Revised 2014 Budget 2015 Projection 2016 Projection 2017 Projection Total City of Iowa City Capital Improvement Projects Project Summary by Name 3971 - CBD Streetscape Project This project includes the development and implementation of a streetscape plan for the downtown area, including the Pedestrian Plaza. It is expected that a study will commence in FY13 and that a phased implementation will begin in FY14 393170 Transfers from TIF Districts 500,000 500,000 1,000,000 393410 From FY12 GO Bonds 67,318 67,318 393411 From FY13 GO Bonds 350,000 350,000 393413 From FY14 GO Bonds 500,000 500,000 Receipts Total 67,318 350,000 500,000 500,000 500,000 1,917,318 434730 Other PW Capital Acquisition/CIP 67,318 350,000 500,000 500,000 500,000 1,917,318 Expense Total 67,318 350,000 500,000 500,000 500,000 1,917,318 Operating impact: This project will increase operating costs due to the maintenance that will be necessary for the streetscape improvements. The estimated increase in operating costs is less than $10,000 per year. 3972 - Refuse Building This project will construct a new Solid Waste building with offices, lockers & meeting rooms, and storage areas. This project is necessary to replace outdated facilities and allow for the relocation of the Public Works Operations from the Riverside Drive site to the South Gilbert Street Facility, which is a prerequisite for redevelopment of the Riverside Drive site. 393426 From FY16 GO bonds 700,000 700,000 Receipts Total 700,000 700,000 434730 Other PW Capital Acquisition/CIP 700,000 700,000 Expense Total 700,000 700,000 Operating impact: The replacement of the building will increase the City's operating costs for utilities and insurance. The estimated increase in operating costs is $10,000 to $20,000 per year. 3973 - Traffic Engineering Building This project will construct a new Traffic Engineering building with a tech room work bench, sign shop, materials & equipment storage, and vehicle parking. This project is necessary to replace outdated facilities and facilitate the relocation of the Public Works Operations form the Riverside Drive site to the South Gilbert Street Facility and is a prerequisite to redevelopment of the Riverside Drive site. 393426 From FY16 GO bonds 700,000 700,000 Receipts Total 700,000 700,000 434730 Other PW Capital Acquisition/CIP 700,000 700,000 Expense Total 700,000 700,000 Operating impact: The replacement of the building will increase the City's operating costs for utilities and insurance. The estimated increase in operating costs is $10,000 to $20,000 per year. 489 Prior Years 2013 Revised 2014 Budget 2015 Projection 2016 Projection 2017 Projection Total City of Iowa City Capital Improvement Projects Project Summary by Name 3974 - Riverside Drive Pedestrian Tunnel Construct a pedestrian tunnel through the railroad overpass on the west side of Riverside Drive. 393170 Transfers from TIF Districts 217,000 217,000 434,000 393426 From FY16 GO bonds 1,000,000 1,000,000 Receipts Total 217,000 1,217,000 1,434,000 434730 Other PW Capital Acquisition/CIP 35,000 217,000 1,217,000 1,469,000 Expense Total 35,000 217,000 1,217,000 1,469,000 Operating impact: Operating costs will increase due to the required maintenance of the tunnel. The estimated increase in operating costs is less than $10,000 per year. 3975 - Williams St Reconstruction Reconstruct Williams Street and include streetscape improvements beginning at the intersection of Muscatine Avenue. This project is dependent on the redevelopment of property on the east side of Williams Street. 393411 From FY13 GO Bonds 540,000 540,000 Receipts Total 540,000 540,000 434710 Roads 540,000 540,000 Expense Total 540,000 540,000 Operating impact: This project will increase operating costs due to the maintenance that will be necessary for the streetscape improvements. The estimated increase in operating costs is less than $10,000 per year. 490 Prior Years 2013 Revised 2014 Budget 2015 Projection 2016 Projection 2017 Projection Total City of Iowa City Capital Improvement Projects Project Summary by Name 4130 - Parks Annual Improvements/Maint. Annual appropriation for maintenance and improvements in parks. 334900 Other State Grants 13,936 13,936 362100 Contrib & Donations 19,127 19,127 369100 Reimb of Expenses 4,635 4,635 393410 From FY12 GO Bonds 200,000 200,000 393411 From FY13 GO Bonds 194,590 200,000 394,590 393412 From 2015 GO Bonds 140,882 80,000 220,882 393413 From FY14 GO Bonds 80,000 80,000 393414 From 05 GO Bonds 400,000 400,000 393416 From 07 GO Bonds 200,000 200,000 393417 From 08 GO Bonds 200,000 200,000 393418 From 09 GO Bonds 61,954 61,954 393419 From 10 GO Bonds 73,701 73,701 393420 From 11 GO Bonds 7,511 96,467 103978 393426 From FY16 GO bonds 80,000 80,000 393427 From 2017 G O Bond 80,000 80,000 Receipts Total 1,316,336 496,467 80,000 80,000 80,000 80,000 2,132,803 441820 Parks Operations & Maintenance 34,669 34,669 441870 Parks Capital Acquisition/CIP 1,281,057 496,467 80,000 80,000 80,000 80,000 2,097,524 Expense Total 1,315,726 496,467 80,000 80,000 80,000 80,000 2,132,193 Operating impact: This project will reduce operating costs due to the replacement of older infrastructure. The estimated decrease in operating expenses is less than $10,000 per year. 4136 - Hickory Hill Park Safe/Restroom Construct a saferoom/restroom and replace oldest pedestrian bridge in Hickory Hill Park, approximately 50'. A federal hazard mitigation grant of$172,000, state grant of $23,000 and our share of this project will be $34,000. 334810 State Disaster Assistance 195,000 195,000 334900 Other State Grants 810 810 393413 From FY14 GO Bonds 34,000 34,000 393414 From 05 GO Bonds 10,810 10,810 393420 From 11 GO Bonds 3,792 145,398 149,190 Receipts Total 15,412 145,398 229,000 389,810 441870 Parks Capital Acquisition/CIP 15,412 145,398 229,000 389,810 Expense Total 15,412 145,398 229,000 389,810 Operating impact: This additional facility will require maintenance, insurance and utilities. The estimated increase in operating expenses is less than $10,000 per year. 491 Prior Years 2013 Revised 2014 Budget 2015 Projection 2016 Projection 2017 Projection Total City of Iowa City Capital Improvement Projects Project Summary by Name 4137 - Frauenholtz-Miller Park Development Develop newly acquired park land on Lower West Branch Rd adjacent to St. Patrick's church site. 369100 Reimb of Expenses 16,650 16,650 393426 From FY16 GO bonds 223,000 223,000 Receipts Total 16,650 223,000 239,650 441870 Parks Capital Acquisition/CIP 16,650 223,000 239,650 Expense Total 16,650 223,000 239,650 Operating impact: This project will increase operating expenses due to the additional maintenance required for the new features and amenities. Estimated additional operating costs are less than $10,000 per year. 4145 - Cemetery Resurfacing Resurface specified roadways within Oakland Cemetery as part of the city-wide biennial asphalt resurfacing program. 393410 From FY12 GO Bonds 50,000 50,000 393413 From FY14 GO Bonds 50,000 50,000 393419 From 10 GO Bonds 46,398 3,602 50,000 393426 From FY16 GO bonds 50,000 50,000 Receipts Total 46,398 53,602 50,000 50,000 200,000 441870 Parks Capital Acquisition/CIP 96,500 53,602 50,000 50,000 250,102 Expense Total 96,500 53,602 50,000 50,000 250,102 Operating impact: Replacing aged infrastructure will lower the City's operating expenditures through decreased maintenance costs. The estimated decrease in operating expenses is less than $10,000 per year. 492 Prior Years 2013 Revised 2014 Budget 2015 Projection 2016 Projection 2017 Projection Total City of Iowa City Capital Improvement Projects Project Summary by Name 4152 - Terry Trueblood Recreation Area This project provides for the phased development, in accordance with the concept plan, of the newly acquired Sand Lake Recreation Area (former S & G Materials site). The area will include both recreation and conservation components. An Iowa Community Attraction and Tourism grant application will be submitted. 334900 Other State Grants 459,027 1,740,973 2,200,000 362100 Contrib & Donations 550,000 550,000 393140 General Fund CIP Funding 591,833 591,833 393410 From FY12 GO Bonds 500,000 500,000 393411 From FY13 GO Bonds 2,000,000 2,000,000 393416 From 07 GO Bonds 500,000 208,409 708,409 393417 From 08 GO Bonds 499,999 499,999 393419 From 10 GO Bonds 606,388 606,388 393420 From 11 GO Bonds 250,000 250,000 Receipts Total 3,407,247 4,499,382 7,906,629 441100 Parks & Rec Admin 1,051 1,051 441870 Parks Capital Acquisition/CIP 3,758,946 4,455,365 8,214,311 Expense Total 3,759,997 4,455,365 8,215,362 Operating impact: This project will increase operating costs through the addition of facilities, shelters, a lodge, trails, and other amenities. The estimated increase in operating costs is $50,000 per year. 4153 - Soccer Park Improvements This project provides for the continued development and improvement to the Iowa City Kickers Soccer Park. Planned improvements include a system of trails to enhance accessibility, and to create a more park-like atmosphere in the open space areas of the facility. 393416 From 07 GO Bonds 13,914 13,914 393426 From FY16 GO bonds 250,000 250,000 Receipts Total 13,914 250,000 263,914 441870 Parks Capital Acquisition/CIP 84,809 250,000 334,809 Expense Total 84,809 250,000 334,809 Operating impact: This project will increase operating expenses due to the additional maintenance required for the new trail and amenities. Estimated additional operating costs are less than $10,000 per year. 493 Prior Years 2013 Revised 2014 Budget 2015 Projection 2016 Projection 2017 Projection Total City of Iowa City Capital Improvement Projects Project Summary by Name 4160 - Iowa River Corridor Trail-Peninsula Park to Waterworks Prairie This project is a meandering trail along riparian corridor of the Iowa River extending from Peninsula Park(and Thornberry Dog Park) towards Waterworks Prairie Park. The trail will access to trail users, including persons with disabilities. This project also includes interpretive signage and benches. The 2,950 linear foot trail project will be part one of a two part project in linking these two park systems. A Resource Enhancement and Protection (REAP) grant was applied for and granted for $200,00 334900 Other State Grants 200,000 200,000 Receipts Total 200,000 200,000 441870 Parks Capital Acquisition/CIP 200,000 200,000 Expense Total 200,000 200,000 Operating impact: This project will increase operating expenses due to the additional maintenance required for the new trail and amenities. Estimated additional operating costs are less than $10,000 per year. 4163 - Napoleon Softball Field Renovation Regrade and relocate fields 3 and 4 to provide better drainage and more spectator space between these fields and fields 1 and 2. 393418 From 09 GO Bonds 3,818 176,183 180,001 393420 From 11 GO Bonds 7,938 7,938 Receipts Total 3,818 184,121 187,939 441870 Parks Capital Acquisition/CIP 3,818 184,121 187,939 Expense Total 3,818 184,121 187,939 Operating impact: The impact on operating costs is negligible. 4170 - Court Hill Park Restroom Construct a restroom in Court Hill Park. 393420 From 11 GO Bonds 44,999 31,697 76,696 Receipts Total 44,999 31,697 76,696 441870 Parks Capital Acquisition/CIP 44,999 31,697 76,696 Expense Total 44,999 31,697 76,696 Operating impact: This additional facility will require maintenance, insurance and utilities. The estimated increase in operating expenses is less than $10,000 per year. 494 Prior Years 2013 Revised 2014 Budget 2015 Projection 2016 Projection 2017 Projection Total City of Iowa City Capital Improvement Projects Project Summary by Name 4171 - Kiwanis Park Restroom Construct a new restroom in Kiwanis Park. 393418 From 09 GO Bonds 2,277 2,277 393420 From 11 GO Bonds 4,791 1,340 6,131 Receipts Total 7,068 1,340 8,408 441870 Parks Capital Acquisition/CIP 7,068 1,340 8,408 Expense Total 7,068 1,340 8,408 Operating impact: This additional facility will require maintenance, insurance and utilities. The estimated increase in operating expenses is less than $10,000 per year. 4177 - Lower City Park Secondary Access Road Extend the Lower City Park Access Road along ball diamonds and into Normandy Drive to create a secondary access road for better traffic flow and emergency access. 393413 From FY14 GO Bonds 270,000 270,000 393420 From 11 GO Bonds 128 128 Receipts Total 128 270,000 270,128 441870 Parks Capital Acquisition/CIP 128 270,000 270,128 Expense Total 128 270,000 270,128 Operating impact: Operating costs will increase due to the additional maintenance for the road. The estimated increase in operating costs is less than $10,000 per year. 4178 - Normandy Drive Restoration Project Design and development of parkland in the Normandy Drive areas where housing has been removed due to flooding. This project is a two year phased project and will also include the repurposing of the Ned Ashton House. 393411 From FY13 GO Bonds 409,050 409,050 393413 From FY14 GO Bonds 409,051 409,051 393420 From 11 GO Bonds 12,454 12,454 Receipts Total 12,454 409,050 409,051 830,555 441870 Parks Capital Acquisition/CIP 12,454 409,051 409,050 830,555 Expense Total 12,454 409,051 409,050 830,555 Operating impact: This project will increase operating costs due to the City adding a community facility and additional park land. Increased costs include maintenance and utilities. Estimated increase in operating costs is $10,000 to $25,000 per year. 495 Prior Years 2013 Revised 2014 Budget 2015 Projection 2016 Projection 2017 Projection Total City of Iowa City Capital Improvement Projects Project Summary by Name 4179 - Sand Prairie Enhancement 393426 From FY16 GO bonds 273,000 273,000 Receipts Total 273,000 273,000 441870 Parks Capital Acquisition/CIP 273,000 273,000 Expense Total 273,000 273,000 Operating impact: The impact on operating costs is negligible. 4180 - Fairmeadows Park Restroom and Splash Pad This project consists of a restroom that will be build adjacent to the new splash pad. The splash pad will be funded by a $330,0000 Community Development Block Grant. 331100 Federal Grants 330,000 330,000 393413 From FY14 GO Bonds 95,000 95,000 Receipts Total 425,000 425,000 441870 Parks Capital Acquisition/CIP 425,000 425,000 Expense Total 425,000 425,000 Operating impact: This project will increase operating costs due to the addition of a new splash pad. The increase in operating costs is estimated to be approximately $10,000 per year. 4181 - Master Park Plan and Construction Develop a master plan for parks and construct facilities at an older park. 393413 From FY14 GO Bonds 250,000 250,000 Receipts Total 250,000 250,000 441870 Parks Capital Acquisition/CIP 250,000 250,000 Expense Total 250,000 250,000 Operating impact: The impact on operating costs is negligible. 4203 - Pedestrian Bridge Rocky Shore to Peninsula Construct pedestrian bridge over the Iowa River to connect the Iowa River Trail to the Peninsula park land trails, and to provide better access to the dog park and disc golf course. This project is contingent on outside funding. 331100 Federal Grants 1,240,000 1,240,000 393426 From FY16 GO bonds 260,000 260,000 Receipts Total 1,500,000 1,500,000 441880 Trail Construction 1,500,000 1,500,000 Expense Total 1,500,000 1,500,000 Operating impact: This project will increase operating expenses due to the additional maintenance required for the new bridge. Estimated additional operating costs are less than $10,000 per year. 496 Prior Years 2013 Revised 2014 Budget 2015 Projection 2016 Projection 2017 Projection Total City of Iowa City Capital Improvement Projects Project Summary by Name 4206 - Intra-City Bike Trails Annual appropriation for the construction or repair of bike trails. 393150 Road Use Tax 68,110 68,110 393411 From FY13 GO Bonds 50,000 50,000 393412 From 2015 GO Bonds 50,000 50,000 393413 From FY14 GO Bonds 50,000 50,000 393426 From FY16 GO bonds 50,000 50,000 393427 From 2017 G O Bond 50,000 50,000 Receipts Total 68,110 50,000 50,000 50,000 50,000 50,000 318,110 441870 Parks Capital Acquisition/CIP 2,362 2,362 441880 Trail Construction 65,748 50,000 50,000 50,000 50,000 50,000 315,748 Expense Total 68,110 50,000 50,000 50,000 50,000 50,000 318,110 Operating impact: This project will increase operating expenses due to the additional maintenance required for the new trail. Estimated additional operating costs are less than $10,000 per year. 4217 - Butler Bridge Pedestrian Trail Construction of a separate pedestrian bridge on widened piers on the Butler Bridge, allowing for separated pedestrian and bicycle travel. This project will be utilizing Federal STP grant funds. 334900 Other State Grants 440,000 440,000 336110 Johnson County 70,000 70,000 393419 From 10 GO Bonds 82,500 82,500 393420 From 11 GO Bonds 367,500 367,500 Receipts Total 450,000 510,000 960,000 441880 Trail Construction 905,590 54,000 959,590 Expense Total 905,590 54,000 959,590 Operating impact: This project will increase operating expenses due to the additional maintenance required for the new trail. Estimated additional operating costs are less than $10,000 per year. 4219 - Scott Park Development & Trail (incl Court Hill Trail Ph. 3) Development of Scott Park into a neighborhood/regional park, some excavation to the detention basin, and the construction of a new trail to connect with other trails in east Iowa City. 331100 Federal Grants 416,159 416,159 393290 From Stormwater 108,779 108,779 393411 From FY13 GO Bonds 363,841 363,841 Receipts Total 108,779 780,000 888,779 441880 Trail Construction 108,779 780,000 888,779 Expense Total 108,779 780,000 888,779 Operating impact: This project will increase operating expenses due to the additional maintenance required for the new trail. Estimated additional operating costs are less than $10,000 per year. 497 Prior Years 2013 Revised 2014 Budget 2015 Projection 2016 Projection 2017 Projection Total City of Iowa City Capital Improvement Projects Project Summary by Name 4221 - Terry Trueblood Rec Area Trail Connection Construct an extension of the Iowa River Corridor Trail from Napoleon Park to Terry Trueblood Recreation Area. 334900 Other State Grants 180,000 180,000 363150 Copies/Computer Queries 525 525 393420 From 11 GO Bonds 94,000 94,000 Receipts Total 94,525 180,000 274,525 441880 Trail Construction 241,053 241,053 Expense Total 241,053 241,053 Operating impact: This project will increase operating expenses due to the additional maintenance required for the new trail. Estimated additional operating costs are less than $10,000 per year. 4222 - Highway 1 Sidewalk/Trail-Riverside Drive to Sunset Construct a 10 foot wide sidewalk along IA Hwy 1 between Riverside Drive (Old 218) and Sunset. 393410 From FY12 GO Bonds 170,279 829,721 1,000,000 393416 From 07 GO Bonds 120,000 120,000 Receipts Total 170,279 949,721 1,120,000 441880 Trail Construction 170,279 949,721 1,120,000 Expense Total 170,279 949,721 1,120,000 Operating impact: This project will increase operating expenses due to the additional maintenance required for the new trail. Estimated additional operating costs are less than $10,000 per year. 4316 - Recreation Center Improvements Rebuild east entrance to Robert A. Lee Center including accessible ramp, railing, fencing, steps, and lighting. Also, enclose the pool balcony so it can be used and enjoyed by center patrons. 393420 From 11 GO Bonds 46,195 160,000 206,195 Receipts Total 46,195 160,000 206,195 445100 Culture & Recreation Capital Acquis.46,195 160,000 206,195 Expense Total 46,195 160,000 206,195 Operating impact: The impact on operating costs from this project is negligible. 498 Prior Years 2013 Revised 2014 Budget 2015 Projection 2016 Projection 2017 Projection Total City of Iowa City Capital Improvement Projects Project Summary by Name 4320 - North Market Square Park Redevelopment Work with the North side Neighborhood Association and Horace Mann School to redevelop the park. 363150 Copies/Computer Queries 475 475 369200 Reimbursement of Damages 18,178 18,178 393418 From 09 GO Bonds 84,763 84,763 393420 From 11 GO Bonds 306,097 10,613 316,710 Receipts Total 409,513 10,613 420,126 434710 Roads 161 161 441870 Parks Capital Acquisition/CIP 409,352 10,613 419,965 Expense Total 409,513 10,613 420,126 Operating impact: The estimated impact on the operations of the City is negligible. 4321 - City Park Master Plan & Pool Upgrade This project will bring City Park Pool into compliance with the Americans with Disabilities Act by the removal of the wading pool and construction of a splash pad. The project also includes an expansion of the lawn area surrounding the pool to allow for more seating and picnic areas. In addition, we will conduct Park Master Plan to ensure the long term stability of this park area and amenities. The pool improvements are estimated at $575,000 and the park master plan is estimated to cost $75,000. 393413 From FY14 GO Bonds 650,000 650,000 Receipts Total 650,000 650,000 445100 Culture & Recreation Capital Acquis.650,000 650,000 Expense Total 650,000 650,000 Operating impact: The replacement of the wading pool with a splash pad is expected to reduce the City's operating costs. The estimated decrease in operating costs is less than $10,000 per year. 4322 - Willow Creek/Kiwanis Park Master Plan and Splash Pad This project will have the Parks & Recreation Department develop a master plan for these two parks and include the construction of a Splash Pad for the residents on the west side of Iowa City. 393412 From 2015 GO Bonds 350,000 350,000 Receipts Total 350,000 350,000 441870 Parks Capital Acquisition/CIP 350,000 350,000 Expense Total 350,000 350,000 Operating impact: This project will increase operating costs due to the addition of a new splash pad. The increase in operating costs is estimated to be approximately $10,000 per year. 499 Prior Years 2013 Revised 2014 Budget 2015 Projection 2016 Projection 2017 Projection Total City of Iowa City Capital Improvement Projects Project Summary by Name 4323 - Recreation Center Elevator Replacement Replace the elevator car, hydraulics, and controls on the elevator at the Recreation Center. 393418 From 09 GO Bonds 45,131 45,131 393419 From 10 GO Bonds 77,303 77,303 393420 From 11 GO Bonds 1,092 5,462 6,554 Receipts Total 123,526 5,462 128,