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2019-04-02 Resolution
Item Number: 7.b. ®I CITY OF IOWA CITY u► ��� COUNCIL ACTION REPORT April 2, 2019 Resolution Naming Depositories. Prepared By: Brian Cover, Senior Accountant Reviewed By: Dennis Bockenstedt, Finance Director Ashley Monroe, Assistant City Manager Fiscal Impact: No Impact Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Executive Summary: The City of Iowa City maintains a list of financial institutions authorized to be depositories of the city's funds. The list that is on file needs to be updated to reflect changes that have occurred. Background /Analysis: Regions Bank has requested to be added to the list of approved depositories. Regions Bank is requesting a maximum limit of $100,000,000. The resolution naming depositories being presented would update the list of financial institutions that the City of Iowa City maintains. ATTACHMENTS: Description Resolution 7,b Prepared by: Dennis Bockenstedt, Finance Director, 410 E. Washington St., Iowa City, IA 52240 (319)356-5053 Resolution No. 19-83 Resolution Naming Depositories Now therefore, be it resolved by the city council of the City of Iowa City, Iowa that the City of Iowa City, in Johnson County, Iowa, approves the following list of financial institutions to be depositories of the City of Iowa City funds in conformance with applicable provisions of Iowa Code Chapter 12C.2. The City Treasurer is hereby authorized to deposit the City of Iowa City funds in amounts not to exceed the maximum approved for each respective financial institution as set out below. Maximum Balance Maximum Balance Depository in effect under in effect under Name Location of Home Office Local Location prior resolution this resolution U.S. Bank N.A. 800 Nicollel Mall 204 E Washington St 65,000,000.00 65,000,000.00 Minneapolis, MN 55402 Iowa City, IA 52240 MidWestOne Bank 102 S Clinton St Same 100,000,000.00 100,000,000.00 Iowa City, IA 52244-1700 Hills Bank & Trust Co. 131 Main St 201 S Clinton St 25,000,000.00 25,000,000.00 Hills, IA 52235 Iowa City, IA 52240 West Bancorporation, Inc. 1601 22nd St., Suite 209 1910 Lower Muscatine Rd 35,000,000.00 35,000,000.00 West Des Moines, IA 50266 Iowa City, IA 52240 Bank of the West P.O. Box 73850 800 22nd Ave 75,000,000.00 75,000,000.00 Cedar Rapids, IA 52407-3850 Coralville, IA.52241 Wells Fargo Bank, N.A. 666 Walnut Sl 103 E College Sl 50,000,000.00 50,000,000.00 Des Moines, IA 50309 Iowa City, IA 52240 University of Iowa 2355 Landon Road 500 Iowa Ave 50,000,000.00 50,000,000.00 Community Credit Union North Liberty, IA 52317 Iowa City, IA 52244-2240 CBI Bank & Trust 140 Holiday Rd Same 15,000,000.00 15,000,000.00 Coralville, IA 52241 Farmers & Merchants 200 N Devoe 2235 Mormon Trek Blvd 15,000,000.00 15,000,000.00 Savings Bank Lone Tree, IA 52755 Iowa City, IA 52246 Two Rivers Bank & Trust 222 N Main St 3292 Ridgeway Dr, Ste A 15,000,000.00 15,000,000.00 Burlington, IA 52601 Coralville, IA 52241 Cedar Rapids Bank & Trust 201 1 at St SE Same 50,000,000.00 50,000,000.00 Cedar Rapids, IA 52401 Bankers Trust 221 Third Ave SE Same 20,000,000.00 20,000,000.00 Cedar Rapids, IA 52406 NXT Bank 119 2nd St, Ste 100 Same 10,000,000.00 10,000,000.00 Coralville, IA 52241 Hiawatha Bank & Trust 777 N Center Point Rd Same 2,000,000.00 2,000,000.00 Hiawatha, IA 52233 Great Westen Bank 225 South Main Ave 655 Community Dr 100,000,000.00 100,000,000.00 Sioux Falls, SD 57104 North Liberty, IA 52317 Resolution No. 19-83 Page 2 Regions Bank 8182 Maryland Ave, 11th Floor 510 A Ave Clayton, MO 63105 Vinton, IA 52349 Passed and approved this 2nd day of April , 2019 Attest: City Clerk 0.00 100,000,000.00 M r: pp ved by City Attorney's Office Resolution No. 19-83 Page 3 It was moved by salih and seconded by trims Resolution be adopted, and upon roll call there were: AYES: NAYS: —x x x x x x x ABSENT: Cole Mims Salih Taylor Teague Thomas Throgmorton the Item Number: 7.c. +r p- W�rm�M CITY O� IOWA CITY www.icgov.org April 2, 2019 Resolution approving Final Plat of Tegler Second Subdivision, Iowa City, Iowa. ATTACHMENTS: Description Staff Report Resolution To: City Council Item: SUB19-01 Tegler Second Subdivision: Final Plat GENERAL INFORMATION: STAFF REPORT Prepared by: Jesi Lile, Associate Planner Date: March 12, 2019 Applicant: IC Housing Group, LLC 366 South 10th Ave PO Box 727 Waite Park, MN 56387 320-202-3100 NDSand@SandCompanies.com Contact Person: Nikki Sand 366 South 10th Ave PO Box 727 Waite Park, MN 56387 320-202-3100 NDSand@SandCompanies.com Property Owner: Lyle Mark & Betsy Larson 22780 Hope Dale Avenue Parker, CO 80138 847-858-3888 larsonmbjk@gmail.com Requested Action: Final plat approval Purpose: To allow for a 2 -lot residential subdivision and an outlot for future development Location: 4643 Herbert Hoover Highway (Rochester Avenue) Location Map: Size: Existing Land Use and Zoning Surrounding Land Use and Zoning Comprehensive Plan: District Plan: Neighborhood Open Space District: File Date: 60 Day Limitation Period: BACKGROUND INFORMATION: K 7.90 acres Low Density Multi -Family Residential (RM -12) Medium Density Multi -Family Residential (RM -20) Interim Development — Single Family Residential (ID -SF) North: Residential (County -R) South: Multi -Family Residential (County -RMF); Residential (County -R); Commercial (County -C) East: Residential (County -R) West: Community Commercial (CC -2); Commercial Office (CO -1); Mixed Use (MU) 2-8 DU/acre Northeast District Plan NE3 January 31, 2019 March 26, 2019 The applicant, IC Housing Group, LLC is requesting approval of the final plat for Tegler Second Subdivision, a 2 -lot subdivision, which includes 2 multi -family residential lots and 1 outlot for future development located at 4643 Herbert Hoover Highway (Rochester Avenue). On December 4, 2018 the City Council passed an ordinance to conditionally rezone the property to Low Density Multi -Family Residential (RM -12) and Medium Density Multi -Family Residential (RM -20). The southern portion of the property remains Interim Development — Single Family Residential (ID -RS). The three conditions imposed by the conditional rezoning ordinance are: 1) City Council approval of a final plat that generally conforms to the street layout shown in the concept plan 2) The owner agrees to construct a north/south street to City standards such and agrees to dedicate this street to the City. 3) A detailed landscaping plan must be approved by the City Forester to ensure noise and wind buffering from Herbert Hoover Highway, and development must be done in accordance with the approved plan. On January 22, 2019 City Council approved the preliminary plat for this subdivision. PCD\Staff Reports\staff report final.docx 3 ANALYSIS: The lot size, lot boundaries, and total acreage of the final plat of Tegler Second Subdivision are in general compliance with the approved preliminary plat and subdivision regulations. Legal papers and construction drawings are currently being reviewed by staff. It is anticipated that these documents will be approved prior to the March 12th Council Meeting. Per the Conditional Zoning Agreement attached to this development as part of the rezoning in December 2018, the developer has agreed to keep the final plat in general conformance with the street layout out shown on the concept plan, to construct a north/south street to City standards, and to dedicate this street to the City. Finally, the developer agreed to submit a detailed landscaping plan that has been approved by the City Forester, and to develop the property in accordance with the approved plan. The City Forester approved the plan in January 2019, with a minor change to the tree type proposed due to climate conditions. Neighborhood parkland or fees in lieu of: The City's Parks Master Plan identifies the proposed subdivision as part of the NE3 Neighborhood Open Space District. Based on the City's Neighborhood Open Space Ordinance, the 2.82 acres of RM -12 zoning and 2.07 acres of RM -20 zoning requires the developer to dedicate 0.40 acres of land or pay a fee in -lieu. Fees in lieu of dedication would be appropriate given the lack of suitable open space on this property. This requirement and the payment of these fees will be addressed in the legal papers. Infrastructure Fees: Prior to the issuance of a building permit, the applicant will be required to pay $456.75 per acre for water main extension fees and sanitary sewer tap -on -fee of $1,038.26 per acre apply to this subdivision. Payment of these fees will be addressed in the legal papers. NEXT STEPS: Upon approval of the proposed final plat, the applicant will apply fora building permit, which is a staff level process. STAFF RECOMMENDATION: Staff recommends approval of SUB19-01, the final plat of Tegler Second Subdivision, a 2 - lot subdivision that includes 2 multi -family residential lots and 1 outlot reserved for future development on 7.90 acres located at 4643 Herbert Hoover Highway (Rochester Avenue) subject to approval of construction drawings and legal papers by the City Engineer and City Attorney. ATTACHMENTS: 1. Location Map 2. Final plat Approved by: Danielle Sitzman, AICP, Development Coordinator Department of Neighborhood and Development Services PCD\Staff Reports\staff report final.docx w,?P U) 15im yew; .• � � m kE q► I An application submitted by IC Housing Group, LLC for the approval of a final plat for Tegler Second Subdivision, a 7.9 -acre, 2 -lot plus 1 outlot residential subdivision located at 4643 Herbert Hoover Highway SE CITY OF IOWA CITY y e ilk k i ST PATRICK DR• LOWERWEST BRANCH RDS 'LOWER WESTP�='' BRANCH RD SEu �. � AOR ►��..'y� ► tGl..tl� �IIyYM - .� ► I' `� _;—fir Y� n: , LOT A CONTAINS 0.69 ACRE, AND SHALL BE DEDICATED TO THE CITY OF IOWA CITY AS PUBLIC RIGHT-OF-WAY FOR ROCHESTER AVENUE. LOT B CONTAINS 0.45 ACRE, AND SHALL BE DEDICATED TO THE CITY OF IOWA CITY AS PUBLIC RIGHT-OF-WAY FOR NEX AVENUE. LOT A AND LOT B ARE NOT BUILDABLE OR SUBJECT TO SUBDIVISION RESTRICTIVE COVENANTS. / ��S 08�� �6� GAN Pe 0 6 15 30 45 60 i / p� Mi 64�'18� GRAPHIC SCALE IN FEET " " ��� 64 309 / 11 FOR COUNTY RECORDER'S USE - i co t1 o T' i i 20.0' TEMPORARY CONSTRUCTION 15.0' UTILITY EASEMENT EASEMENT �0C).69 PC 43558 � 6O'���i �� / t I I J 41 N I J 0) I � I I OLDE MMHE WILAGE IN ACCORDANCE WITH THE PLAT THEREOF RECORDED IN PLAT BOOK 49 AT 321 OF THE RECORDS OF THE JOHNSON COUNTY Z RECORDER'S OFFICE. o I II � N 4• I I I I I 1 I I . I FOUND 5\8'• PIN NO LS CAP I D�0\\UI I II I I I I I I I f I —FOUND CUT "X" 60-00 \ \ \ 2, (`t \ m 20.0' TEMPORARY LOT 2 EASEMENT CONSTRUCTION r , W r� 5.0' UTILITY \ EASEMENT �- ,0 �y V 78,502 SF o \ \ 1.80 AC U, r LOT v P. vti \ T' G , \ 111,021 SF �` `� LOU FTI AC \ `" , �\ FIJI ` \ S I D��O o\RDUEGL D � `A IN ACCORDANCE WITH THE PLAT THEREOF RECORDED IA 30.00 I� \ IN PLAT HOOK 25 AT 42 OF THE RECORDS OF THE N '\ D D O TEMPORARY "\ o ,u'o \ JOHNSON GGUNTY RECORDER'S OFFICE. v V7\ GLED D 0 TURN AROUND \ N V) IN AGGORDANGE WITH THE PLAT THEREOF RECORDED EASEMENT \ '0' 17�\ IN PLAT f�001\ 25 AT 42 OF THE RECORDS OF THE N \�' JOHNSON COUNTY RECORDER'S OFFICE \ % 65,-A 178.07, S90'00'00"W P STORMWATER EASEMENT 60 / 173.52' 1-1 ✓ ' / / 4 21, 06 cess' \ / 15• .g8 3� MP�N MENS -L---- -------------- 7-20.0' SANITARY SEWER EASEMENT __'06"E o go STORMWATER DETENTION '\�'- AND STORM SEWER 325.76'(M) 325.96'(R) S89'39'37"W '% 5-7.6\ EASEMENT SANITARY FOUND 5\8" PIN SEWER AND NO LS CAP STORM SEWER s�s� EASEMENT o s� o 6' '0, �Id P w �6.. / 00 Co F\ V / 12 bio 00 cD N C4 OD Cn Ln TELLER SECOND SUBDIVISION A RESUBDIVISION OF LOT 1 OF TELLER SUBDIVISION IOWA CITY, JOHNSON COUNTY, IOWA FOUND 1\2" PIPE N 0 0 0 N M 17 FOOT STRIP RESERVED FOR FUTURE RIC21-17–OF–WAY A6gUISI7I0N AS DEPICTED ON THE SU%DIVISIDN PLAT OF TEOLER SUBDIVISION " TO f3E RELEASED C o � �ECVV OH 41 MODLE o DRV In G:\10434\10434-002\10434-002F.dwg, 2/27/2019 4:36:57 PM OUTLOT "A" RESERVED FOR FUTURE DEVELOPMENT 133,223 SF 3.06 AC LOU I �[�RS ��oDO�]D��O�I IN ACCORDANCE WITH THE PLAT THEREOF RECORDEP IN PLAT 1300r\ 25 AT 42 OF THE RECORDS OF THE JOHNSON COUNTY RECORDER'S OFFICE. FOUND 5\8" PIN NO LS CAP 298.04'(M) 298.79'(R) LOU 2 �[ U n ��oDO�]0S00�] IN ACCORDANCE WITH THE PLAT THEREOF RECORDED IN PLAT BOOK 25 AT 42 OF THE RECORDS OF THE JOHNSON COUNTY RECORDER'S OFFICE. 25,758 SF 0.59 AC S89'33'03"W LOCATION: SUBDIVIDER: LOT 1 OF TELLER SUBDIVISION, BEING A PORTION OF THE NORTHWEST QUARTER OF THE NORTHWEST QUARTER, AND A PORTION OF THE SOUTHWEST QUARTER OF THE IC HOUSING GROUP, LLC P.O. BOX 727 WAITE PARK, MN 56387 NORTHWEST QUARTER ALL OF SECTION 7, TOWNSHIP 79 NORTH, RANGE 5 WEST, OF THE FIFTH PRINCIPAL SUBDIVIDER'S ATTORNEY: STEVEN C. ANDERSON MERIDIAN, IOWA CITY, JOHNSON COUNTY, IOWA. =�/ 568 HIGHWAY ONE WEST =0= IOWA CITY, IOWA 52246 — — LAND SURVEYOR: PROPRIETOR OR OWNER: - – RIGHT–OF–WAY LINES GLEN D. MEISNER P.L.S – CENTER LINES MMS CONSULTANTS INC. BETSY AND LYLE MARK CARSON 1917 SOUTH GILBERT STREET 22780 HOPE DALE AVE IOWA CITY, IOWA, 52240 PARKER, CO 80138-8489 PHONE: 319-351-8282 DOCUMENT RETURN INFORMATION: (R) – RECORDED DIMENSIONS DATE OF SURVEY: LAND SURVEYOR UNLESS NOTED OTHERWISE, ALL 01-12-2019 LEGEND AND NOTES • – PROPERTY CORNER(S), FOUND (as noted) O – PROPERTY CORNERS SET AREA (5/8" Iron Pin w/ yellow, plastic LS Cap NW embossed with "MMS" ) =�/ –CUT "X" =0= – PROPERTY &/or BOUNDARY LINES — — – CONGRESSIONAL SECTION LINES - - - - - - - - – RIGHT–OF–WAY LINES — – CENTER LINES – LOT LINES, INTERNAL – LOT LINES, PLATTED OR BY DEED — — — — — — — — — — EASEMENT LINES, WIDTH & PURPOSE NOTED --------- --- _ EXISTING EASEMENT LINES, PURPOSE NOTED (R) – RECORDED DIMENSIONS (M) – MEASURED DIMENSIONS UNLESS NOTED OTHERWISE, ALL DIMENSIONS ARE IN FEET AND HUNDREDTHS DESCRIPTION -TELLER SECOND SUBDIVISION 1 CERTIFY THAT DURING THE MONTH OF JANUARY, 2019 AT THE DIRECTION OF THE IC HOUSING GROUP, LLC, A SURVEY WAS MADE UNDER MY SUPERVISION OF LOT 1 OF TEGLER SUBDIVISION TO JOHNSON COUNTY IN IOWA CITY, IOWA, IN ACCORDANCE WITH THE PLAT THEREOF RECORDED IN PLAT BOOK 25 AT PAGE 42 OF THE RECORDS OF THE JOHNSON COUNTY RECORDER'S OFFICE. SAID LOT 1 CONTAINS 8.56 ACRES, AND IS SUBJECT TO EASEMENTS AND RESTRICTIONS OF RECORD. SEAL Notes on this plat are not intended to create any vested private interest in any stated use restriction or covenant or create any third party beneficiaries to any noted use restriction or covenant. AREA ANO�iiiiiiioiiii�io 1/4 – 1/4 AREA NW – NW \v ` JAMES E. =�/ — _ =0= LICHTY �a =, 13287 _= IOWA SEAL Notes on this plat are not intended to create any vested private interest in any stated use restriction or covenant or create any third party beneficiaries to any noted use restriction or covenant. AREA SUMMARY TABLE 1/4 – 1/4 AREA NW – NW 7.97 ACRES SW – NW 0.59 ACRE TOTAL 8.56 ACRES I hereby certify that this land surveying document was prepared and the related survey work was performed by me or under my direct personal supervision and that I a ly licensed Professional Land Surveyor under the laws of the At of Iowa. `ze, JAMES E. LICHTY V P.L.S. a N . 2 lic n e r n wal d s e ber 31, 20 P1aae r s eets covered by this seal: Signed before me this ----- day of --------- ,20--_ . ----------------------------------------------- Notary Public, in and for the State of Iowa. PLAT/PLAN APPROVED by the City Of Iowa City City Clerk Date: UTILITY EASEMENTS, AS SHOWN HEREON, MAY OR MAY NOT, INCLUDE SANITARY SEWER LINES, AND/OR STORM SEWER LINES, AND/OR WATER LINES; SEE CONSTRUCTION PLANS FOR DETAILS. UTILITY EASEMENTS, AS SHOWN HEREON, ARE ADEQUATE FOR THE INSTALLATION AND MAINTENANCE OF THE FACILITIES REQUIR– ED BY THE FOLLOWING AGENCIES: MIDAMERICAN ENERGY CO. Date: CEN TU R YLI N K Date: MEDIACOM Date: 8.55 AC 8.56 ACRES RA RA S CIVIL ENGINEERS LAND PLANNERS LAND SURVEYORS LANDSCAPE ARCHITECTS ENVIRONMENTAL SPECIALISTS 1917 S. GILBERT ST. IOWA CITY, IOWA 52240 (319)351-8282 www.mmsconsultants.net Date Revision 01-25-2019 PER GDM REVIEW - RLW 02-27-2019 PER CITY COMMENTS -JDM FINAL PLAT TEGLER SECOND SUBDIVISON LOT 1 OF TEGLER SUBDIVISION, BEING A PORTION OF THE NORTHWEST QUARTER OF THE NORTHWEST QUARTER, AND A PORTION OF THE SOUTHWEST QUARTER OF THE NORTHWEST QUARTER ALL OF SECTION 7, TOWNSHIP 79 NORTH, RANGE 5 WEST, OF THE FIFTH PRINCIPAL MERIDIAN IOWA CITY JOHNSON COUNTY IOWA MMS CONSULTANTS, INC. Date: 01-24-2019 Designed by: Field Book No: JDM 1235 Drawn by: Scale: RLW 1 "=60' Checked by: JEL Sheet No: Project No: IOWA CITY 10434-002 of: 1 1,G Prepared by: Jesi Lile, Associate Planner, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5240 (SUB19-01) Resolution No. 19-84 Resolution Approving Final Plat Of Tegler Second Subdivision, Iowa City, Iowa. Whereas, the owners, Plymouth Housing Partners, LLC, filed with the City Clerk the final plat of Tegler Second Subdivision, Iowa City, Iowa, Johnson County, Iowa; and Whereas, said subdivision is located on the following -described real estate in Iowa City, Johnson County, Iowa, to wit: Lot 1, Tegler Subdivision, Johnson County, Iowa, according to the plat thereof recorded in Plat Book 25, Page 42, Plat Records of Johnson County, Iowa, excepting therefrom that portion thereof condemned for highway purposes by Johnson County, Iowa, by Condemnation proceeding recorded in Book 997, Page 349, and in Book 1007, Page 370, records of Johnson County, Iowa. Whereas, the Neighborhood and Development Services Department and the Public Works Department examined the proposed final plat and subdivision, and recommended approval; and Whereas, a dedication has been made to the public, and the subdivision has been made with the free consent and in accordance with the desires of the owners and proprietors; and Whereas, said final plat and subdivision are found to conform with Chapter 354, Code of Iowa (2019) and all other state and local requirements. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that The said final plat and subdivision located on the above-described real estate be and the same are hereby approved. 2. The City accepts the dedication of the streets and easements as provided by law and specifically sets aside portions of the dedicated land, namely streets, as not being open for public access at the time of recording for public safety reasons. 3. The Mayor and City Clerk of the City of Iowa City, Iowa, are hereby authorized and directed, upon approval by the City Attorney, to execute all legal documents relating to said subdivision, and to certify a copy of this resolution, which shall be affixed to the final plat after passage and approval by law. The City Clerk shall record the legal documents and the plat at the office of the County Recorder of Johnson County, Iowa at the expense of the owner. Passed and approved this 2nd day of April 2019. Ma or ' Approved by Attest:ti City Clerk City Attorney's Office 3/ II Resolution No. —L9--84 Page 2 It was moved by salih adopted, and upon roll call there were: Ayes: potl![emplaleslResolullon-Final di do, and seconded by Nays: Mims Absent: the Resolution be Teague Cole Mims Salih Taylor Thomas Throgmorton Item Number: 7.d. �, CITY OF IOWA CITY �'�COUNCIL ACTION REPORT April 2, 2019 Resolution accepting the work for the Parking Garage Maintenance Program 2018 Project. Prepared By: Brett Zimmerman, Civil Engineer Reviewed By: Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: None Recommendations: Staff: Approval Commission: N/A Attachments: Engineer's Report Resolution Executive Summary: This project has been completed by Western Specialty Contractors of West Des Moines, IA in substantial accordance with the plans and specifications. The Engineer's Report and Performance and Payment bonds are on file with the City Clerk. • Project Estimated Cost: $ 300,000.00 • Project Bid Received: $ 256,525.00 • Project Final Cost: $ 267,950.00 Background /Analysis: The City of Iowa City owns and operates six (6) public parking garages that serve the downtown business, hotel/convention, cultural and entertainment districts. Their safe and efficient operation and maintenance are vital to the economic development of the downtown and the City at -large. This project is a continuation of the efforts set forth by the 2012 City of Iowa City Parking Facilities: Repair and Maintenance Master Plan and Parking Garage Maintenance Program 2015 — 2018, which provides annual parking garage maintenance to ensure their safe and efficient operation. This project included maintenance repairs on four City operated garages: • Dubuque Street Ramp: Minor concrete and waterproofing efforts • Capitol Street Ramp: Concrete and waterproofing repairs; precast connector repairs; stair tower precast spandrel repairs; complete joint sealant replacement of the SE, SW and N stair towers Chauncy Swan Garage: Minor concrete repairs and localized joint sealant replacement on the exposed top level Tower Place Garage: Minor concrete and waterproofing efforts ATTACHMENTS: Description Engineer's Report Resolution ENGINEER'S REPORT March 26, 2019 I r 1 CITY OF IOWA CITY 41.0 East Washington Street Iowa City, Iowa 52240 - 1826 (319) 356 - 5000 (319) 356 - 5009 FAX www.icgov.org City Clerk Iowa City, Iowa Re: Parking Garage Maintenance 2018 Project Dear City Clerk: I hereby certify that the Parking Garage Maintenance 2018 Project has been completed by Western Specialty Contractors of West Des Moines, Iowa in substantial accordance with the plans and specifications prepared by THP Limited, Inc., of Cincinnati, Ohio. The project was bid as a unit price contract and the final contract price is $267,950.00. There were a total of two (2) change or extra work orders for the project. 1. Garage and Waterproofing Repairs $ 0.00 2. Concrete Wall Repairs $ 11,425.00 Total $ 11,425.00 I recommend that the above -referenced improvements be accepted by the City of Iowa City, Sincerely, Jason Havel City Engineer Prepared by: Brett Zimmennan, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5044 Resolution No. 19-85 Resolution accepting the work for the Parking Garage Maintenance Program 2018 Project Whereas, the Engineering Division has recommended that the work for construction of the Parking Garage Maintenance Program 2018 Project, as included in a contract between the City of Iowa City and Western Specialty Contractors of West Des Moines, IA, dated June 11, 2018, be accepted; and Whereas, the Engineers Report and the performance and payment bond have been filed in the City Clerk's office; and Whereas, funds for this project are available in the Parking Facility Restoration Repair account # T3004;and Whereas, the final contract price is $267,950.00. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that said improvements are hereby accepted by the City of Iowa City, Iowa. Passed and approved this 2nd day of April 2019 Ma or Attest: City Jerk A proved by �-ate-IS City Attorney's Office It was moved by Salih and seconded by trims the Resolution be adopted, and upon roll call there were: Ayes: N Nays: Absent: Cole Mims Salih Taylor Teague Thomas Throgmorton Item Number: 7.e. �, CITY OF IOWA CITY �'�COUNCIL ACTION REPORT April 2, 2019 Resolution accepting the work for the storm sewer, sanitary sewer, water main, and paving public improvements for Sycamore Woods — Part Six, and declaring public improvements open for public access and use. Prepared By: Josh Slattery, Sr. Civil Engineer Reviewed By: Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: None Recommendations: Staff: Approval Commission: N/A Attachments: Engineer's Report Resolution Executive Summary: Sycamore Woods — Part Six is a 14 -lot, 2.99 -acre residential subdivision located in the southeast part of Iowa City, southwest of Whispering Meadows Subdivision — Part Two. Sycamore Woods — Part Six extends Indigo Drive west from where it previously ended west of Thistle Drive, to a cul- de-sac. Background /Analysis: The construction of the storm sewer, sanitary sewer, water main, and street paving improvements for Sycamore Woods — Part Six have been completed in substantial accordance with the plans and specifications on file with the Engineering Division of the City of Iowa City. ATTACHMENTS: Description Engineer's Report Resolution e r ^�Ohl ® e CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240 - 1826 (319) 356 - 5000 ENGINEER'S REPORT (319) 356 - 5009 FAX www.icgov.org March 27, 2019 Honorable Mayor and City Council Iowa City, Iowa Re: Sycamore Woods — Part Six Dear Honorable Mayor and Councilpersons: hereby certify that the construction of the sanitary sewer, storm sewer, water main, and street paving improvements for Sycamore Woods — Part Six have been completed in substantial accordance with the plans and specifications on file with the Engineering Division of the City of Iowa City. The required maintenance bonds are on file in the City Clerk's Office for the sanitary sewer, storm sewer, and water main improvements constructed by Maxwell Construction, Inc. of Iowa City, Iowa and for the paving improvements constructed by Streb Construction Co., Inc. of Coralville, Iowa. I recommend that the above -referenced improvements be accepted by the City of Iowa City. Sincerely, Jason Havel, P.E. City Engineer Prepared by: Josh Slattery, Senior Civil Engineer, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5149 Resolution No. 19-86 Resolution accepting the work for the storm sewer, sanitary sewer, water main, and paving public improvements for Sycamore Woods — Part Six, and declaring public improvements open for public access and use. Whereas, the Engineering Division has certified that the following improvements have been completed in accordance with the plans and specifications approved by the Engineering Division. Sanitary sewer, storm sewer, and water main improvements for Sycamore Woods - Part Six, as constructed by Maxwell Construction, Inc. of Iowa City, Iowa. Paving improvements for Sycamore Woods - Part Six, as constructed by Streb Construction Co., Inc. of Coralville, Iowa. Whereas, the maintenance bonds have been filed in the City Clerk's office; and Whereas, the City of Iowa City has notified those contractors listed previously of the date on which it will consider acceptance of the aforementioned public improvements; and Whereas, the traffic control signs have been installed. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that said improvements are hereby accepted by the City of Iowa City, Iowa and that all dedications and public improvements previously set aside as not being open for public access are hereby formally accepted and declared open for public access and use. Passed and approved this 2nd day of April 2019 G, z Ma or prov by Attest: 3 - DL -1 —! City Clerk City Attorney's Office It was moved by Salih seconded by trims the Resolution be adopted, and upon roll call there were Ayes: Nays: Absent: X Cole X Mims X Salih x Taylor X Teague x Thomas x Throgmorton Item Number: 8.d. �, CITY OF IOWA CITY �'�COUNCIL ACTION REPORT April 2, 2019 Resolution setting a public hearing for April 23, 2019, on an ordinance amending title 3, entitled "finances, taxation and fees," chapter 4, entitled "schedule of fees, rates, charges, bonds, fines and penalties" of the city code to increase water service charges and storm water service charges Prepared By: Jacklyn Fleagle, Budget & Compliance Officer Reviewed By: Dennis Bockenstedt, Finance Director Ashley Monroe, Assistant City Manager Fiscal Impact: The water rate adjustments for FY2020 and FY2021 amount to an increase of approximately $400,000 per year in revenues; however, this will be mostly negated by reduced P&G revenues; Storm Water rate adjustments for FY2020 amount to an increase of approximately $170,000 per year in revenues. Recommendations: Staff: Approval Commission: N/A Attachments: Notice of public hearing Draft Ordinance amending City Code Resolution setting a public hearing Executive Summary: The Finance Department requests the City Council set a public hearing for April 23, 2019 to consider amending Title 3, Chapter 4 of the City Code. Title 3, Chapter 4 amendments include a 5% Water rate increase in fiscal year 2020 and another 5% Water rate increase in fiscal year 2021. Additionally, the Storm Water Utility fee is being increased by $0.50 per equivalent residential unit (ERU) per month. Background /Analysis: Title 3, Chapter 4 of the City Code is the 'Schedule of Fees, Rates, Charges, Bonds, Fines and Penalties' Water Rate Adjustments Currently, Procter & Gamble (P&G) is the Water Fund's largest customer, bringing in almost $800,000 of revenue each year. In February 2018, P&G announced they were shifting their beauty care products manufacturing from the Iowa City plant to their West Virginia plant by 2020. P&G's plans to shift production away from Iowa City will result in a decline of approximately $750,000 in annual Water Fund revenue. In the revised fiscal year 2019 budget, the Water Fund has a projected ending unassigned fund balance of $8,418,224. Without any rate or capital program adjustments, the projected fund balance for fiscal year 2020 would be $7,682,410 or a 7.4% decrease due to the reduced revenue from P&G. It is projected that the fund balance would decrease another 8.8% to $7,002,930 in fiscal year 2021 without any budgetary adjustments. The Water Fund is an enterprise or a business -type fund that is expected to be self -funding. In response to the changes from P&G, there were two major adjustments to the Water Fund's budget. The first change was a reduction in the Water Fund's capital improvement program. The Water Fund's original five-year Cl P program totaled $6,562,425 over the five years and individual years ranged from $909,325 to $1,646,000. This CIP program was reduced by approximately $300,000 per year. The Water Fund's revised five-year capital improvement program now includes funding each year between $660,000 and $1,302,100 for a total of $5,083,450. The second change was to increase water user rates. The proposed water user rate changes are an increase of 5% in fiscal year 2020 and another increase of 5% in fiscal year 2021. Each 5% adjustment will raise an additional $400,000 in annual Water Fund revenue. These two budgetary adjustments combined (capital program reduction and water rate increases) will stabilize the Water Fund and provide for a healthier and sustainable fund over time. All fees and charges within the water rates are proposed to be increased by 5% in both fiscal year 2020 and 2021 with a few small exceptions. The fee for the direct purchase of water is proposed to remain at $0.50 per 100 gallons, the deposit for residential tenant accounts is proposed to remain at $120, and the 'Service Fees' are proposed to remain the same for fiscal year 2020 but increase by 5% in fiscal year 2021. With these changes the minimum monthly charge for households with a 5/8 or 5/8 x 3/4 meter size increases from $7.42 to $7.79 in fiscal year 2020 and to $8.19 in fiscal year 2021. The proposed fee increases and capital improvement program changes are expected to offset the revenue losses from P&G while ensuring that the Water fund remains a self -funding enterprise. Storm Water Rate Adjustments In the fiscal year 2018 Comprehensive Annual Financial Report, the Storm Water Fund had a financial loss after depreciation but before capital contributions and transfers of $251,000. According to the City's Financial Policies, the Storm Water Fund, as an enterprise fund, shall be self-supporting which is defined as "maintaining a positive net income after depreciation but before capital contributions, transfers, and extraordinary items using a GAAP basis of accounting." In addition, in the fiscal year 2020 budget, a Storm Water Technician position was added to the storm water operations. This position will enhance field inspections and storm water permit compliance and help design and implement storm water improvement projects in the community. As a result of these two factors, a Storm Water Utility fee increase of $0.50 per equivalent residential unit (ERU) per month in fiscal year 2020 is being recommended. With this user fee increase, the monthly charge for households with one ERU increases from $4.50 to $5.00 in fiscal year 2020. The expected increase in Storm Water Fund revenue is approximately $170,000 per year. The proposed Storm Water Utility fee increase is expected to generate enough revenue to support the addition of the Storm Water Technician position and to help mitigate the net financial loss. The financial condition of the Storm Water Fund and the City's ability to be responsive to the City's storm water needs will require additional analysis in future budget years. ATTACHMENTS: Description Notice of Public Hearing DRAFT Fees and rate ordinance Resolution setting hearing Notice o f Public Hearing Notice is hereby given that a public hearing will be held by the City Council of Iowa City, Iowa, at 7:00 p.m., on the 231 day of April, 2019, in City Hall, Emma Harvat Hall, 410 E. Washington Street, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk; at which hearing the Council will consider : Ordinance amending Title 3, Entitled "Finances, Taxation and Fees," Chapter 4, entitled "Schedule of Fees, Rates, Charges, Bonds, Fines and Penalties," of the City Code to increase water service charges and fees, and to increase storm water service charges. Copies of the proposed ordinance are on file for public examination in the office of the City Clerk, City Hall, 410 E. Washington St., Iowa City, Iowa. Persons wishing to make their views known for Council consideration are encouraged to appear at the above-mentioned time and place. Kellie Fruehling, City Clerk Prepared by: Jacklyn Fleagle, Budget & Compliance Officer, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5063 ORDINANCE NO. ORDINANCE AMENDING TITLE 3, ENTITLED "FINANCES, TAXATION AND FEES," CHAPTER 4, ENTITLED "SCHEDULE OF FEES, RATES, CHARGES, BONDS, FINES AND PENALTIES" OF THE CITY CODE TO INCREASE WATER SERVICE CHARGES AND STORM WATER SERVICE CHARGES WHEREAS, pursuant to Chapter 384, Code of Iowa (2019), the City of Iowa City is authorized to establish and provide for the collection of rates to pay for the City's utility systems, including the City's water supply and treatment system and storm water system; and WHEREAS, the City's financial policies dictate that the Watershall be self-supporting; and WHEREAS, the City's current water rate structure does not provi ,sufficient revenue to fund the necessary water main replacements and water fund capital program; and WHEREAS, the Iowa City City Council intends tQ, „,,,vide a water rate and fee structure that makes the City's water utility self-sustaining; and WHEREAS, to that end, the Iowa Ci fty Council pro increase water user charges by 5% on July 1, 2019 and by 5% on July recover t ty's cost of providing those services, and WHEREAS, the and and shall be self-supporting; WHEREAS, the City's current storm water rate structure does AWprovide sufficient revenue to fully fund the storm water operations and the Storm Water Fund capital program; and WHEREAS, the Iowa City City Council intends to provide a storm water rate and fee structure that makes the City's storm water utility self-sustaining; and WHEREAS, to that end, owa City City Council proposes to increase storm water user charges by $0.50 per equivalent residential unit (ERU) per month on July 1, 2019 to recover the City's cost of providing those services, and NOW, THEREFCYPV IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA: _: Title 3, entitled "Finances, Taxation and Fees," Chapter 4, entitled "Schedule of Fees, Rates, Charges, Bonds, Fines and Penalties," Section 3, entitled "Potable Water Use and Service," of the City Code is hereby amended by deleting it in its entirety and replacing it as follows: Ordinance No. Page 1 2 3-4-3: POTABLE WATER USE AND SERVICE: Description Of Fee, Charge, Amount Of Fee, Charge, Bond, Fine Or Penalty Bond, Fine Or Penalty Water service charges (see Charge section 16-3A-4 of this Meter Size code): (Inches) July 1, 2019 For first 100 cubic feet or 5/8, 5/8 x 3/4 less of water used, 3/4 based on meter size 2: 3 4 6 There will be no minimum monthly charge for a single months of November to March if water;' ,used. User charges for water &mthly excess of 100 cubic feet Usage per month: (Cubic Feet) IJuly 1, 2019 - 3006,7 [$3.64 ar3,000.2.61 �]1 Over 1 3.64 July 1, 2020 7.79 $ 8.19 8.52 8.95 10.04 10.54 20.01 21.01 26.91 28.26 49.74 52.23 86.75 91.09 174.56 183.29 'Dose water meter for the Charge Per 100 Cubic Feet Dual purpose m le purpose Other ch,w* s and discounts: Low Income July 1, 2020 $3.82 2.74 3.82 IL 11 Charge July 1, 2019 60% of minimum monthly water charge July 1, 2020 60% of minimum monthly water charge Temporary water use (see subsection 16 -3A -4B of this code): During construction for Charge Per Month the first 90 days from the date of the connection to July 1, 2019 11 July 1, 2020 Ordinance No. Page 13 the water main for a new water service or a maximum of 90 days for reconstruction: I Single- and two- family residences $18.24 Multi -family 18.24 residences Commercial structures 30.399 $19.15 19.15 31.91 After 90 days for any structure, until the water N5 meter is installed F .° rge my 1, 2019 IJuly 1, 2020 Direct purchase of water $0.50 $0.50 fee, per 100 gallons or fraction thereof (see subsection 16-3A- s code) Deposit and delinquency fee for combined city water and/or sanitary sewe ,`:www and/or solid waste collection accounts (see section 16-3A-5 of th' code)- r— Resiowner 0.00 0.00 account �," III IF Residential to 120.00 I 120 .00 account Commercial account An amount equal to an average 2 month billing for commercial service for city water and/or sanitary sewer service, or $120.00, whichever is greater 5 percent delinquency charge on current billed portion of the outstanding amount on combined water and/or sanitary sewer and/or solid waste account that is not paid within 22 days of billing date. Can be waived once every 12 months Ordinance No. Page 14 Delinquency deposit fee for combined water and/or sanitary sewer and/or solid waste collection accounts (see section 16-3A-5 of this code) I To connect water main extensions, per acre An amount equal to an average 2 month billing for the delinquent account. Can be waived if the account holder enrolls in SurePay. Charge J ly 1, 201 9[—J, 2020 79.59 11 $503.57 water $36.75, plus $84.00, plus $38.59, plus $88.20, plus cost of meter I cost of meter cost of meter cost of 61 meter Shut off water service charge $84.00, plus No charge $88.20, plus at curb and check.for hourly hourly exterior leaks overtime rate overtime rate beyond 2 beyond 2 J hours hours i Broken or damaged Repair cost $84.00, plus Repair cost .20, plus rre hydrant repair cost aircost Location of city owned No charge No charge No charge No charge water main for other utilities Ordinance No. Page 15 Location of city owned No charge $84.00, plus No charge $88.20, plus water main for private hourly hourly enterprise overtime rate overtime rate beyond 2 beyond 2 hours hours Check water meter for $80.85 Not done after $84.89 Not done accuracy at consumer's normal after normal request working hours Ak working hours Annual fire hydrant fee for inspection and operation of fire hydrants which are privately owned or owned by other government agencies After hours callout fee for any water work done outside of normal working hours Note: 1. The water divisi Friday. 2.XRCharges, led City 3-4-6: STORMWA rm Not done $100.33 Not done normal after normal work working hows hours ng hours ., A. Not applic**'* $88.20, plus ourly overtime rate beyond 2 hours P.M., Monday through xation and es," Chapter 4, entitled "Schedule of Fees, Fines and Penalties," Section 6, entitled "Storm water Utility ereby amended by deleting it in its entirety and replacing it as UTILITY FEE: A 0 Description Of Fee, ond, Charge, Fine Or Penalty Amount Of Fee, Charge, Bond, Fine Or Penalty Storm water utility fee. Users include all users owning or 1 equivalent residential unit occupying developed property in the city of Iowa City (ERU) = $5.00 Low Income Discount 60 % of the monthly charge Ordinance No. Page 16 SECTION II. REPEALER. All ordinances and parts of ordinances in conflict with the provisions of this Ordinance are hereby repealed. SECTION III. SEVERABILITY. If any section, provision or part of the Ordinance shall be adjudged to be invalid or unconstitutional, such adjudication shall not affect the validity of the Ordinance as a whole or any section, provision or part thereof not adjudged invalid or unconstitutional. SECTION IV. EFFECTIVE DATE. Passed and approved this City Attorney's Office This Ordinance shall be in effect J 11 1, 2019. day �" ,,_,'r of 2019. Amish, Nado Prepared by: Dennis Bockenstedt, Finance Director, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5053 Resolution No. 19-87 RESOLUTION SETTING A PUBLIC HEARING FOR APRIL 23, 2019, ON AN ORDINANCE AMENDING TITLE 3, ENTITLED "FINANCES, TAXATION AND FEES," CHAPTER 4, ENTITLED "SCHEDULE OF FEES, RATES, CHARGES, BONDS, FINES AND PENALTIES" OF THE CITY CODE TO INCREASE WATER SERVICE CHARGES AND STORM WATER SERVICE CHARGES Whereas, pursuant to Chapter 384, Code of Iowa (2019), the City of Iowa City provides certain potable water use and service; and Whereas, it is in the public interest to review certain fees and charges associated with said potable water use and service; and Whereas, the Iowa City City Council proposes to increase water service charges by approximately 5% for billing on or after July 1, 2019, and another 5% for billing on or after July 1, 2020, and Whereas, the Iowa City City Council proposes to increase storm water service charges by $0.50 per equivalent residential unit (ERU) per month for billing on or after July 1, 2019, and Whereas, the City Code requires that notice and public hearing on proposed changes in rates for fees and charges for City utilities be provided to the public, prior to enactment of said rates for fees and charges. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that A public hearing on an ordinance amending Title 3, Entitled "Finances, Taxation and Fees," Chapter 4, entitled "Schedule of Fees, Rates, Charges, Bonds, Fines and Penalties," of the City Code to increase water service charges and to increase storm water service charges is to be held on the 231 day of April, 2019, at 7:00 p.m., in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. The City Clerk is hereby authorized and directed to publish notice of the public hearing for the above-named project in a newspaper published at least once weekly and having a general circulation in the City, not less than four (4) nor more than twenty (20) days before said hearing. Passed and approved this 2nd day of April 2019. y• Ma or pprove �y) Attest: Ci y Clerk City Attorney's Office Resolution No. Page p It was moved by Salih and seconded by Mims Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: Cole Mims Salih Taylor Teague Thomas Throgmorton the Item Number: 8.e. �, CITY OF IOWA CITY �'�COUNCIL ACTION REPORT April 2, 2019 Resolution setting a public hearing on April 23, 2019 on project manual and estimate of cost for the construction of the City Park Adventure Playground Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said project manual on file for public inspection. Prepared By: Brett Zimmerman, Civil Engineer Reviewed By: Juli Seydell-Johnson, Parks and Recreation Director Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: The estimated cost for this project is $400,000 and will be funded by CI P Account #: R4356 Recommendations: Staff: Approval Commission: Parks Commission reviewed and approved the City Park Adventure Playground redevelopment plan on March 13, 2019. Attachments: Playground Rendering Location Map Plan View Resolution Executive Summary: This agenda item begins the bidding process for the City Park Adventure Playground Project. The base bid scope of work for this project includes removal of an existing building and retaining wall; installation of poured -in-place play surfacing, retaining walls, play equipment, shelter, sidewalk, and site landscaping; and site restoration. The project base bid estimate is $400,000. There are two (2) alternates in addition to the base bid: • Alternate #1 — (estimated cost $41,000) Install park lighting and associated electrical upgrades • Alternate #2 — (estimated cost $12,000) Add decorative concrete stain and stamping Background /Analysis: A new adventurous and inclusive play area developed in City Park is intended to provide a community -wide draw to City Park and replace the City Park Carnival Rides that were removed in 2018. The new playground will be located on the site of the former zoo, which is a hillside linking upper and lower City Park. Once constructed, the play area is to be open to the public without a requirement of additional fee or staff on-site to supervise or operate. The City will be purchasing the following items separately for installation by the contractor as a part of the project: • Playground Equipment — $300,000 • Shelter— $13,500 • Entry Sign — $3,500 • Benches — $4,000 • Trash and Recycling Receptacles — $3,000 • Picnic Tables — $3,000 Project Timeline: Set Public Hearing —April 2, 2019 Hold Public Hearing —April 16, 2019 Bid Letting —April 30, 2019 Award Date — May 7, 2019 Construction Start — May 20, 2019 Final Completion — September 7, 2019 ATTACHMENTS: Description Playground Rendering Plan View Location Map Resolution Lower City Park Adventure Play d?, January 29, 2019 1132360-01 03-01 Lower City Park Adventure Play Iowa City, IA January 29, 2019 1132360-01 03-01 �u0 7 A / 1/Q > 4.07 7 �� / \45.35 64-5.9 � i - - -� \' 646.58 644,16- /� 646.47 647.20 -��� 4� / / \ o x 646.34 / _ L 644.8 __ , 45. i - � / 56 � --649 t�i� 645._9L_ .45.4 />` 648 O - - - � 64�4�.�32 � � 5.72 - - 4'31-9 \ v 59 / \ / \ �_ / � 649.84 65@- - 649. 9 4" o - 10 - / Rigid Tie Joint �� LL 647.34 / / / �� /649.80 ��,� 6 0.55 5.94 / / __-- --- A 6 2 64 8 / / / " - `SO " 64.98 �\ 6. 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L5 existing �- - ... - \ .0 654.02 5_ I r n U r t ---- .38 652.23 ,� 658.15 � .• a - L5 0 � �, � ,c? -- � � x652.26 i 6�3 26 A / 8 G x 655.34 �� @W34 Concrete stamps - Rabbit, see ® n656.52 - 6 z.62 Concrete Pavin C; --- .78 specificaitons a „- 4'-8° � LS.o \ x6525� \ � 654.33 .6 -moo X58- - Concrete Pavin 2 x Concrete Paving LS.o 65 ` `~ �A 3 Control Joint ` L5.0 .« R9'-6" -- L5.0 - - - - - - J 57 \ \ 1 Shelter R11' Concrete Paving - Stain 2 :+ « ,` L5.1 -- X54 - + Bench typ. 8 Play Surfacing - L5.0 658.35+ � Squirrel "Story" Circle / V«+ - - L5.0 Engineered Wood Fiber o Seating Area 5s. / - I 2 Concrete Pavin � t s ` '«+ « 6 17 658 _ 0 L5.0 611 depth °= PlaySurfacing ' � p - - I� L5.0 + / VI r �^ 658.38 \ 662.54 Transition + �� >- + +++ D ++, / - 61 6+ / 6 - h .97 K \ a ,x _ - - - - 5 4 65 V' 656.37 6 3; x 57.11 002 42 - ,� 656. 32 7.43 656.68 Concrete stamps - Deer, see-- i - Concrete stamps - Fo -e - _� - - s - • .� a 6 specifici�ti - - « - - -- specificaitons � � � � Shelter light, s`e'ectrical plans 66 3 Pla round La out 1 X _ L5.6 \ --- Ti into ex st ng alk 6^ �� 1.53 : « ++« -j j e with rigidtieJint, 7 PIP La out 1 / 6'S$ -___ 2 R5'- " verify limits in field L5.5 ^ -- \ 657 7 ou see Civil ,6 + 7 , - o O + OB 1 657.70'Storm seo-$��e�n t - \ 6 64 3a 00. H RY 658.72 plans _ - - 1TEI' ERSD... Q Z8 + + + + 34� .71 Eo �� 658.20 « « +« « «+ ++ + DE�! V siDE a < 658 72 -+ V 2' .6 - DR 658.53++'++++%+++++++QE 1EdWA W7 HE 0 + « « ++ +« + R + + T2 DR LESS TO THE + . \ V I + + a UNDER L G 6URFACNNG TO -- + r MEH, AST -148-17RE.EN HILL ` , x 666,59 r SLIDE R CANNIDNTs 66 6 668.92 s _ E + Icy \ 58. - - o6c2 i + 666;2 7 II I Retainin Wall 3 ---------- STR�.6 o- _ k L5.4 _ \ <&62.93 675 660.95 ,RH 664.11 6>g_ Sealed Ex ansion Joint r4�, ��- 65&026 r w/o dowel where LS.o x R14 concrete �• ' QUIRES A 'G -672 concrete paving meets 60 H1 ENTRY QUIREHETIGHFO ( R• 1 __ _ \\ \ I UCT RE TO MEET T \\J l \ --\ walls and curb, typ. N STA RD4 OMPL II �x N R�. IS D REOU -A \ �' F HIGH'- Y H GHT FOR V � 6 \ H�ASDON D STR CT DAU�UIT = J srin SQA D. _ \\ \. "Eye" i Q DED- � Stain Hawk Eye- or �� - 00 - Eagle Lookout Plaza (use squirrel as`r r2r2pto quality / level of - X 667.72 ti 6?3.92 detail) 663- -- _ \ 6;1 Concrete stamps - Hawk, see Stairs" . and Hand Rail specificaitons \ \ L5.4 673.84 � \ � ` \ _ � � 667.9 666.62 2 n r P vin J _ 665-- \ \ \ \ \ L5.0 i 6 f... \ \ \ x 672.82 -_ _ \ \ \ \ \ \ \ \ \ \ \ \ Concrete stamps - Otter, see 6-- - -_ _ \ \ \ 680.76 666 --- �� \� \ - � \ specifications v v v v v U v v v v v Stain "River Otter" Snide Run _ 613 - - \ \ \ \ \ \ reference to 680,03 \ X72.03 (uses squirrel as re --66&- \ quality/ level of detail) s Es- \ \ \ ( \ \ \ \ \ \ 3 Retaining Wall 683 7�9 98 \ \ \ \ / \ \ \ L5.4 669 \ Site light, typ See 6� \ \ \ \ electrical plans 673.33. \671 \ 625 \ \ \ \ \ \ \ \ \x 670.88 \ \ \ \ 3 Retaining Wall \ 686 \ \ 679.85 \ \ \ 68? 686.09 Prepared by:BrettZimmerman, Public Works, 410 E. Washington St., Iowa City, IA 52240,(319)356-5044 Resolution No. 19-88 Resolution setting a public hearing on April 23, 2019 on project manual and estimate of cost for the construction of the City Park Adventure Playground Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said project manual on file for public inspection. Whereas, funds for this project are available in the City Park Adventure Playground account # R4356. Now, therefore, be it resolved by the Council of the City of Iowa City, Iowa, that: 1. A public hearing on the project manual and estimate of cost for the construction of the above-mentioned project is to be held on the 23d day of April, 2019, at 7:00 p.m. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. 2. The City Clerk is hereby authorized and directed to publish notice of the public hearing for the above-named project in a newspaper published at least once weekly and having a general circulation in the City, not less than four (4) nor more than twenty (20) days before said hearing. 3. A copy of the project manual and estimate of cost for the construction of the above-named project is hereby ordered placed on file by the City Engineer in the office of the City Clerk for public inspection. Passed and approved this 2nd day of April 2019 G, MYyor oved by Attest: 3-_� i -� Cify Clerk City Attorney's Office It was moved by salih and seconded by trims the Resolution be adopted, and upon roll call there were Ayes: i.7 Nays: Absent: Cole Mims Salih Taylor Teague Thomas Throgmorton Item Number: 81. +r p- W�rm�M CITY O� IOWA CITY www.icgov.org April 2, 2019 Resolution of intent to consider the vacation and proposed conveyance of that portion of Hutchinson Avenue right-of-way north of Park Road in Black's Park Addition Subdivision to Bryan Svoboda and setting a public hearing thereon for April 23, 2019. /_1ii_Ta:ILTi 14011& I Description Staff P&Z Report Reso Setting PH To: Planning & Zoning Commission Item: VAC18-00001 Hutchinson Avenue between 526 & 604 Park Road GENERAL INFORMATION: Applicant/Property Owner: Requested Action: Purpose: Location: Location Map: STAFF REPORT Prepared by: Jesi Lile, Associate Planner Date: March 21, 2019 Bryan Svoboda 526 Park Road Iowa City, IA 52246 319-351-6534 Bryan-svoboda@gmail.com Vacation of Hutchinson Avenue right-of- way To provide a private driveway for 526 Park Road and build a single- family home at 604 Park Road Hutchinson Avenue north of Park Road Size: Existing Land Use and Zoning: Surrounding Land Use and Zoning: File Date: 45 -Day Limitation: BACKGROUND INFORMATION: Approximately 11,000 square feet Public Road that essentially acts as a private drive; City -owned right-of-way North: Residential; Low Density Single Family Residential (RS -5) South: Residential; Low Density Single Family Residential (RS -5) East: Residential; Low Density Single Family Residential (RS -5) West: Residential; Low Density Single Family Residential (RS -5) March 1, 2019 April 15, 2019 The applicant, Bryan Svoboda, is applying for a vacation of Hutchinson Avenue north of W. Park Road between 526 and 604 Park Road. The area requested for vacation is approximately 11,000 square feet. The applicant owns the properties at 526 and 604 Park Road, and is requesting this vacation to gain ownership of the road for use as a private driveway. Additionally, he wishes to build a single-family home on the currently vacant 604 Park Road property. PARK RD Figure 1. Map of the subject area on Park Road Though the original plat of Black's Park Addition shows extensions of Hutchinson Avenue, Magowan Avenue, Ferson Avenue, and Gould Street, none of these streets were ever developed, and the City vacated right-of-ways in Black's Park Addition from the 1940s through the 1980s. The image below compares the original plat of Black's Park Addition from 1916 to today's street layout. NN �D � 0 0 - 0 p .—�-_�.__—�. - __�_-e SYiStt��+�t_ __ �._�-_ �99ti�•i. �'YbtiN,b _. �._-�__�.._�.�.__�_.-- __ r;1' 316. r- 26, 26 1 " - COULD ST a u r -,•4.1 C -- �` syr Owl 1 r - I I I PARK RD Figure 2. Above: Black's Park Addition as originally platted; Below: Black's Park Addition as developed. The area pertaining to the Hutchinson Avenue vacation is outlined in red. Existing roadways are shown in light gray. In 1973 a 10'x80' vacation of Hutchinson Avenue was granted to the previous property owners of 526 Park Road because they built an addition on their house that was partially in the right-of-way. The property owners of 524 Park Road, the Skaugstads (who are the current owners) owned land to the north of 526 and 604 Park Road, and opposed the vacation on the premise that they may want to develop that land and extend Hutchinson Avenue as an access point. At the time this vacation was granted, it was argued that there was still room for a road if the City ever decided to extend it. oar,`Rta� s�Y�t @ O 3 @• C7 NN �D � 0 0 - 0 p .—�-_�.__—�. - __�_-e SYiStt��+�t_ __ �._�-_ �99ti�•i. �'YbtiN,b _. �._-�__�.._�.�.__�_.-- __ r;1' 316. r- 26, 26 1 " - COULD ST a u r -,•4.1 C -- �` syr Owl 1 r - I I I PARK RD Figure 2. Above: Black's Park Addition as originally platted; Below: Black's Park Addition as developed. The area pertaining to the Hutchinson Avenue vacation is outlined in red. Existing roadways are shown in light gray. In 1973 a 10'x80' vacation of Hutchinson Avenue was granted to the previous property owners of 526 Park Road because they built an addition on their house that was partially in the right-of-way. The property owners of 524 Park Road, the Skaugstads (who are the current owners) owned land to the north of 526 and 604 Park Road, and opposed the vacation on the premise that they may want to develop that land and extend Hutchinson Avenue as an access point. At the time this vacation was granted, it was argued that there was still room for a road if the City ever decided to extend it. Since then, Hutchinson Avenue has continued to act as a private drive for 526 and 604 Park Road and three Special Exceptions have been granted concerning the two properties on each side of Hutchinson Avenue. The first, in 1989, was granted to the previous residence at 604 Park Road to reduce the front yard requirements along Hutchinson Avenue and allow for a garage. The second was granted in 2007 at 526 Park Road for a reduction in the front yard setback requirements on Hutchinson Avenue in order to build a kitchen addition and a covered porch/entryway. During this special exception, a board member asked staff why they did not vacate, and staff replied that the owners of the property to the north were opposed, though the City had no plans to extend Hutchinson Avenue. The third exception was granted in 2015 to reduce the setback on Hutchinson Avenue at the former 604 Park Road residence to build a porch. ANALYSIS: The following factors are to be considered in evaluating a vacation request: a) Impact on pedestrian and vehicular access and circulation; b) Impact on emergency and utility vehicle access and circulation; c) Impact on access of adjacent private properties; d) Desirability of right-of-way for access or circulation needs; e) Location of utilities and other easements or restrictions on the property; f) Any other relevant factors pertaining to the specific requested vacation. a) Vehicular and pedestrian circulation and access to private property: Though Hutchinson Avenue is a public right-of-way, the street has never been constructed and currently functions as a private drive providing access to the properties at 526 and 604 Park Road. The Black's Park Addition, which was platted January 3, 1916 shows an extension of Hutchinson Avenue to provide access to future development to the north of 526 Park Road. Based on conversations with Public Works, Hutchinson Avenue will not be extended due to the severe topography. Additionally, in the case of eventual development, the property to the north could be accessed via Park Road. The proposed vacation will not impact pedestrian circulation. Park Road has sidewalks on the north side, which will be unimpacted. b) Emergency and utility and service access: Emergency service access to this right-of-way will not be diminished by this vacation as the right-of-way does not currently provide access to any parcels or properties that cannot be accessed directly from Park Road. c) Impact on access of adjacent private properties If Hutchinson Avenue is vacated, the property owners at 524 Park Road would not be able to extend the road to access their property north of 526 Park Road in the case of future development. However, based on conversations with Public Works staff, extending Hutchinson Avenue is highly unlikely due to the steep topography. Furthermore, the property owners of 524 Park Road have access to their property from two points directly from Park Road. At present, they access their home off Park Road and the shed located in the north portion of their property via a separate small driveway off Park Road. In the case of eventual development of this property, the access could be improved to allow for access to the rest of their property. 4r T -,- PARK Rn Figure 3. The property owned by the Skaugstods at 524 Park Road is outlined in blue. Notice the secondary access point off Park Road. d) Desirability of right of way for access or circulation needs The primary function of Hutchinson Avenue is to provide access to 526 & 604 Park Road. It acts as a driveway for these properties and due to the topography, is very unlikely to be extended and used as an access point for the property north of these two lots. Development north of 526 Park Road is better served directly from Park Road. While the land north of 526 Park Road is platted, currently the property is all one lot under the ownership of 524 Park Road, and they have access to this area via Park Road as shown above. e) Location of utilities and other easements or restrictions on the property Public Works has confirmed that there are no public utilities in this section of the Hutchinson Avenue right-of-way. Staff has inquired with private utility companies as to whether there are utilities located in this section of Hutchinson Avenue, and is waiting on a response. There are also no easements or restrictions on this section of Hutchinson Avenue. f) Any other relevant factors pertaining to the specific requested vacation The applicant currently provides all snow removal service and maintenance to this section of Hutchinson Avenue. If this vacation is approved, he will continue to do so. Additionally, a purchase agreement is under review. The owners of 524 Park Road will still have access to their property off Park Road, and if they choose to develop at some point in the future, would need to re -subdivide their land. SUMMARY: The section of Hutchinson Avenue north of Park Road has been functioning as a private drive for 526 & 604 Park Road for decades. The applicant intends to purchase this land from the City in order to make his residence at 526 Park Road more marketable and to build a single-family home at 604 Park Road. Regardless of the vacation, access to the north of 526 Park Road via an extension of Hutchinson Avenue is highly unlikely due to the steep topography of the area and the cost associated with building this extension vs the benefit of developing five or fewer new houses on these plats. Additionally, the property owners of 524 Park Road have access to the north side of their property via a second curb cut on Park Road, and would have to re -subdivide their land for development if they wished to do so due to vacations of other right-of-way in the original Black's Park Addition subdivision. NEXT STEPS: Upon recommendation of approval by the Planning and Zoning Commission, the proposed vacation will be reviewed by the City Council. The City Council will consider both the vacation and conveyance of this land. The applicant has made a purchase offer for the vacated right-of-way. Additionally, in order to gain access to 604 Park Road directly off of Park Road and not the Hutchinson Avenue right-of-way, he will need to apply for a Minor Modification and Curb Cut Permit in order to reduce the driveway spacing and for a new curb cut and driveway at 604 Park Road. This process will need to be reviewed by Staff. STAFF RECOMMENDATION: Staff recommends the approval of VAC18-00001, a vacation of the Hutchinson Avenue right-of-way north of Park Road in the Black's Park Addition subdivision, Iowa City, IA. ATTACHMENTS: 1. Location Map 2. Subdivision Map 3. Photographs Approved by: Danielle Sitzman, AICP, Development Services Coordinator Department of Neighborhood and Development Services 38 'l. a3r�i Oa�t�id,� o • 3 tNAl( � 1M 41T A. . . 6o w• i . in w w .• is E ti, J I • -•� O � P O „ If! d 7 •P� rc. - rsP.• u vLiop i/aCate d / jzr333 7y < •� _60 cq6.K tom' La be. L.r as 4• <T` Lei we Lw bre. sr t�•E �i ' �. J,P _���__— _—__ _ __ __L.ei�Yt�l�YSS—`^Y_ __ _•- __4it�''i �VGYl lh.2 ,_ 4 -- `- -- -- _-- Sfa• ,h.dySSt4°4 T.R1- . 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Ja.a �]at{iad�teM 0.n�.CCY�i�lca'�¢S�oo><( 11��1A �Dq�(o1a, �ubSCYl��o� oLn�S�o^�n�',o ber�o�CC �L •l;�,is -[l�-�'�-ax'pA��( �-'`�•x/�'2'°+��/3�f ;/�� /�, @+i.e� � C1ev1C�l'S�' Ge�l+c� q��p_. �r�%o�J.-e�C�•cep.%Lo�H�O�frc�.r¢e-�.y/��.Jr.�i�-•-a�/�T;��./RTL�cr��� I _ I I IR; M •ani• i r� Tmk � r°�►1 4s, y 44 1 t . P" a N % w I ,�r M %f mIllb I fA It F &I j1Wj4A Alp Jim ilk re "nA- � � A I �� �r � G•� �Q w a x %RION VE 40 1` 7 1NIP IF Fit AP kj p� ,�ILI •� e r eIF AOL , toa, IN /FAN �® WWO IF Na - Na FaFF IF 10 4EF�\f hilea P f iA Awl N4 e •`NN, l; IF IF �.. . - VF - '. IFFall 4 _ .. 4_ }�_-a' E. .1 r - - r III,1' _ _' N4 e •`NN, l; ,611t;. " k a 11 .' ,k IN INS, LLL IrAor At AlIC ra,1 4L A. _ -w .r � : J , Volt ��;> A A— sra, NN .41S s- .� ,. A AL, IAN jo AAA INVI�k 4 A A JA AAA A C b a c It A -to ''1 Ir sera �_' • X �? �f?�t " IN ¢NotAIAO r 404 u NA 41 r t 9 w - r 3=MIA 4 Not , rn It A Not ::s sr`w '� ti.. d MIC No AN A or it I too It i r' j o A III No _ �;A. u s III, �- 4 _ AAA A, A'9 - - n. -. t '� ^-• Tom, I �^^• A`'1Anot- _ �t^��''�7...... :��� 6_�f aiN_ Y, ,-1 _ - M iNPA - . a4if!C" s, . L. 'etc !.� _ M ��_ i = t • -..,t � wX z a., rpt ti , .v t 1 _. � tom. my;f R '3' i Aq I1 i ' � i��l�, f�� �>i. f l� � e _ � crp I � r R� ` < ��.�,. v �`'' K �' � ,� � �Raae�. w Y'� _ �4 .. M Prepared by: Sara Greenwood Hektoen, Asst. City Atty., 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030 Resolution No. 19-89 Resolution of intent to consider the vacation and proposed conveyance of that portion of Hutchinson Avenue right-of-way north of Park Road in Black's Park Addition Subdivision to Bryan Svoboda and setting a public hearing thereon for April 23, 2019. Whereas, the City Council is considering a resolution vacating an approximately 11,000 square feet portion of Hutchinson Street located between; and Whereas, Bryan Svoboda owns the surrounding land locally known as 526 and 604 Park Road, has used and improved this portion of Hutchinson Street, and desires to redevelop the adjacent lot locally known as 604 Park Road; and Whereas, at its meeting on March 21, 2019 by a vote of 6-0, the Planning and Zoning Commission recommended approval of the vacation; and Whereas, this right-of-way was dedicated decades ago, but never developed for public access purposes due to the steep topography; and Whereas, in the event that Council approves the vacation, it is in the public interest to convey the vacated right-of-way by quit claim deed to Bryan Svoboda for fair market value. Now, therefore, be it resolved by the City Council of Iowa City, Iowa, that The City Council does hereby declare its intent to consider the vacation and conveyance of approximately 11,000 square feet of Hutchinson Street north of Park Road to Bryan Svoboda via quit claim deed for $10,176. 2. A public hearing on said proposal should be and is hereby set for April 23, 2019, at 7:00 p.m. in Emma J. Harvat Hall at City Hall, 410 East Washington Street, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk, and that the City Clerk be and is hereby directed to cause notice of said public hearing to be published as provided by law with the costs assessed to the applicant. Passed and approved this 2nd day of Aril 2019. MAYOR ' Approved by ATTEST: pt rti iA�<.z�r«-✓�rd14�-�cJu��.- City Attorney's Office Resolution No. 19-89 Page 2 It was moved by salih and seconded by trims Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: Cole Mims Salih Taylor Teague Thomas Throgmorton nm +r P_ jwi CITY O� IOWA CITY www.icgov.org April 2, 2019 Resolution to amend the North District Plan land use map from Multi -Family Residential (8-13 dwelling units per acre) to Low -Medium Mixed Residential (8-13 du/ac) for approximately 24 acres and from Low -Medium Mixed Residential (8-13 du/ac) to Multi -Family Residential (8-13 du/ac) for approximately 24 acres. (CPA18-00002) ATTACHMENTS: Description PZ Staff Report PZ Minutes Resolution Resolution -Attachment STAFF REPORT To: Planning and Zoning Commission Prepared by: Luke Foelsch, Planning Intern Item: CPA18-00002 North District Plan Amendment GENERAL INFORMATION: Applicants: Owner/Contact: Date: February 7, 2019 North Dubuque, LLC 130 E. 3rd Street, Suite 400 Des Moines, Iowa 50309 North Dubuque, LLC 130 E. 3rd Street, Suite 400 Des Moines, Iowa 50309 515.371.2851 Requested Action: Amend the North District Plan's land use map to change the location of the proposed multi -family and single-family residential development. Purpose: To allow for higher -concentration multi -family residential development to be located central to the community and single-family residential development to be located along the western edge of the community. Location: Location Map: Generally west of N. Dubuque St, south of Interstate 80 -asMaa� Existing Land Use and Zoning: Single Family (RS -5) Mobile Home Park (OPD/RS-12) Undeveloped (ID -RS) Surrounding Land Use and Zoning Comprehensive Plan: File Date: BACKGROUND INFORMATION: K North: Interstate 80 East: Dubuque St South: Residential (RS -5, OPD -5, OPD -8, and ID - RS) Multi -Family (RM -20 and RM -12) West: Residential (OPD -5) North District Plan September 14, 2018 North Dubuque, LLC, the applicant, owns approximately 70 acres of property, hereafter referred to as Forest View, located west of Dubuque St, south of Interstate 80, and north and east of the Mackinaw Village neighborhood. On July 20, 2017, the Planning & Zoning Commission recommended adoption of an amendment to the North District Plan, requested by North Dubuque LLC, for this area. On August 15, 2017, City Council adopted this amendment to the North District Plan, which modified the land use map, accepted a sensitive areas inventory, and added certain housing, transportation, and design goals (see Attachment 2). Since the adoption of this plan amendment, the proposed development has changed. Therefore, the applicant has proposed an amendment modifying only the land use map of the North District Plan. Previously Adopted Comprehensive Plan Amendment (2017) The existing North District Plan land use map adopted in 2017 shows Forest View split into three main land uses, with Multi -Family Residential in the northwest corner, Low -Medium Mixed Residential in the southern and central area, and Highway/Neighborhood Commercial to the north and east (see page 4 of Attachment 2). The Sensitive Areas Inventory adopted under the same resolution was added to the North District Plan as an appendix and identifies impacts of proposed developments and potential preservation areas. There were five total goals adopted and incorporated into the North District Plan resulting from the 2017 resolution. The goals are as follows: Housing Goal: Upon redevelopment of Forest View Mobile Home Park, the developer/owner should provide relocation assistance to the residents that includes replacement housing, preferably in the immediate area, advisory services and moving expenses. Said relocation assistance must be offered and made available prior to any demolition of existing homes as part of any first phase of development. A relocation plan must be made available to residents. Housing Goal: Any development of multi -family residential adjacent to the Mackinaw Village neighborhood must incorporate design standards, setbacks, woodland buffers, low-level lighting, and other methods to maintain the livability of the Mackinaw Village neighborhood. Commercial and Institutional Uses Goal: To preserve the scenic character of this primary entrance to the City, any redevelopment of property along Dubuque St must adhere to strict design guidelines imposed through a Conditional Zoning 3 Agreement (CZA). Such design guidelines will address building fagade and materials, sign placement, setbacks from the street, screening and tree preservation. Commercial and Institutional Uses Goal: A buffer of existing trees and vegetation should be preserved between the Dubuque Street right of way and any development. Woodlands in between Knollwood Lane homes and commercial development should be preserved to provide a distance and visual buffer. For properties fronting on Dubuque Street, the percentage of preserved woodlands should exceed minimum code requirements. Transportation Goal: Upon redevelopment of property west of Dubuque St and south of Interstate 80, access to Dubuque Street for south -bound traffic north of Foster Road may be allowed provided that the access point / intersection is designed to accommodate anticipated traffic volumes from the developing area west of Dubuque St, south of Interstate 80. While the comprehensive plan amendment from 2017 modified a variety of aspects of the North District Plan, the current proposal seeks only an adjustment of the land use map. The above- mentioned sensitive areas inventory and goals will be carried forward with the proposed plan amendment. Proposed Comprehensive Plan Amendment The current amendment proposes an updated land use map (see Attachment 3) which differs from the current land use map only in the placement of the Multi -Family Residential area and the Low - Medium Mixed Residential area. The proposal switches the placement of these two areas. The lower intensity mixed residential area would be established on the western edge of Forest View adjacent to existing single-family residential to the west and the higher intensity multi -family residential area would be established in the center of Forest View to serve as a transition between the lower intensity residential to the west and the planned commercial corridor to the east. Further details regarding the proposal are included in the Analysis section below. ANALYSIS: The applicant has submitted a proposed land use map (Attachment 3) which contains the following alterations to the current land use map: Central: For the central portion of the property, the applicant has proposed amending the map from Low -Medium Mixed Residential (8-13 units per acre) to Multi -Family Residential (8-13 dwelling units/acre). West and Northwest: For the northwest portion of the property, the applicant has proposed amending the map from Multi -Family Residential (8-13 units per acre) to Low -Medium Mixed Residential (8-13 units per acre) and extending this mixed residential area along the entire western edge of Forest View. East and Northeast: The map amendment proposed does not impact the commercial area. Figure 1: Existing North District Plan Land Use Map Figure 2: Proposed North District Plan Land Use Map II , �1 T' MULTI -FAMILY RESIDENTIAL W � LOW -MEDIUM MIXED RESIDENTIAL COMMERCIAL 'j; 1� �� i l � • �t 4"'M'��� '.tel ��1�'� Y� 1 - The applicant's land -use exhibit illustrates the intent of the proposed rezoning and development plans, which now calls for the single-family housing community to be located on the west side of the development. The Commission is tasked with determining whether the Applicant's request satisfies the following criteria: 1. Circumstances have changed and/or additional information or factors have come to light such that the proposed amendment is in the public interest. 2. The proposed amendment will be compatible with other policies or provisions of the Comprehensive Plan, including any District Plans or other amendments thereto. Criteria Analysis Regarding #1: Circumstances have changed and/or additional information or factors have come to light such that the proposed amendment is in the public interest. According to the applicant's statement (Attachment 4), the applicant relocated the proposed hotel "inboard to the development, per the recommendation of city staff, with the intent to remove all high-profile buildings off North Dubuque Street and to preserve the entry way off North Dubuque Street." This in turn caused the developers to shift the proposed single-family manufactured housing community to the western edge of the development, away from the hotel, which necessitated the multi -family development be moved to the center of the property. LOW -MEDIUM MIXED * r RESIDENTIAL MULTI -FAMILY '^ RESIDENTIAL ry Fro``° COMMERCIAL 'j; 1� �� i l � • �t 4"'M'��� '.tel ��1�'� Y� 1 - The applicant's land -use exhibit illustrates the intent of the proposed rezoning and development plans, which now calls for the single-family housing community to be located on the west side of the development. The Commission is tasked with determining whether the Applicant's request satisfies the following criteria: 1. Circumstances have changed and/or additional information or factors have come to light such that the proposed amendment is in the public interest. 2. The proposed amendment will be compatible with other policies or provisions of the Comprehensive Plan, including any District Plans or other amendments thereto. Criteria Analysis Regarding #1: Circumstances have changed and/or additional information or factors have come to light such that the proposed amendment is in the public interest. According to the applicant's statement (Attachment 4), the applicant relocated the proposed hotel "inboard to the development, per the recommendation of city staff, with the intent to remove all high-profile buildings off North Dubuque Street and to preserve the entry way off North Dubuque Street." This in turn caused the developers to shift the proposed single-family manufactured housing community to the western edge of the development, away from the hotel, which necessitated the multi -family development be moved to the center of the property. 61 This shift does, however, render the land use map adopted with the previous comprehensive plan amendment incongruous to the applicant's current development plan. It is staff's opinion that undergoing the comprehensive plan amendment process at this stage is in the interest of the public because aspects of the intended development are fundamentally different than what was planned for and what was conveyed to the public during the previous plan amendment process. Areas in the development that were once designated for single-family residential are now intended to be used for multi -family residential, and vice versa. Amending the land use map will align the public's expectations with the future development. Regarding #2: The proposed amendment will be compatible with other policies or provisions of the Comprehensive Plan, including any District Plans or other amendments thereto. The proposed shift of the lower intensity mixed residential towards the existing single-family homes to the west of Forest View is consistent with the North District Plan's planning principles. The overarching housing principle stated on page 9 of the North District Plan includes "providing opportunities for new housing development that complements existing neighborhoods," and a subheading on the same page states the intent to "retain the predominantly single-family residential character of existing neighborhoods." This proposal is consistent with both as it would allow for a transition from the existing single-family neighborhood to the west of Forest View toward the higher intensity multi -family development planned for the center of Forest View. This transition will mitigate the potential for out -of -scale development adjacent to the existing single-family neighborhood to the west, thereby better preserving and complementing the character of the existing neighborhood. The North District Plan also states on page 9 the intent to "locate medium -density housing, including townhouses, condominiums, and apartments ... close to neighborhood commercial areas." The proposed update to the land use map will better conform to this stated principle of the North District Plan by shifting the planned multi -family residential development closer to the neighborhood commercial corridor planned for the eastern portion of Forest View. STAFF RECOMMENDATION: Staff recommends that the Planning & Zoning Commission set a public hearing for February 21, 2019 on the proposed amendment to the North District Plan (CPA18-00002). ATTACHMENTS: 1. Location Map 2. Adopted Resolution for CPA16-00005, which includes the adopted North District Plan Land Use Map 3. Proposed Future Land Use Map for the North District Plan 4. Applicant's Statement Approved by: — : 11) Danielle Sitzman, AICP, Development Services Coordinator Department of Neighborhood and Development Services Prepared by: John Yapp, Dev. Sm., 410 E. Washington St, Iowa City, IA; 319-356-5252 (CPA16-00005) Resolution No. 17-275 A resolution amending the North District Plan for approximately 70 acres west of Dubuque Street, south of Interstate 80, and north and east of Mission Point Road and Mackinaw Drive, to modify the land use map, accept a sensitive areas survey, and add certain housing, transportation and design goals Whereas, the North District Plan, an element of the Iowa City Comprehensive Plan serves as a land -use planning guide by illustrating and describing the location of appropriate land uses throughout in the North District, and provides notification to the public regarding intended uses of land; and Whereas, if circumstances change and/or additional information or factors come to light, a change to the Comprehensive Plan may be in the public interest; and Whereas, the North District Plan currently includes a goal to maintain and enhance existing housing while providing opportunities for new housing development that complements existing neighborhoods, protects environmentally sensitive areas, and is affordable to people of all incomes and ages; and Whereas, the North District Plan states that if the Forest View Mobile Home Park redevelops in the future, consideration should be given to securing relocation assistance for the current residents of the park; and Whereas, since 2001 when the North District Plan was adopted, over 500 new homes have been constructed in the area, the Thornberry Dog Park has been established, commercial and office uses have been established in the Peninsula Neighborhood, and several infrastructure improvements have been made including the Dubuque Street / Interstate 80 interchange and the on-going Dubuque Street elevation project; and Whereas, the proposed land use map includes commercial land uses south west of the Dubuque Street / Interstate 80 interchange, and existing transportation node, and mixed residential and multi -family uses northeast of the Mackinaw Village neighborhood; and Whereas, the applicant submitted a Sensitive Areas Inventory of its 70 acres which in general shows anticipated areas of disturbance and preservation; and Whereas, a new east -west road is reflected on the proposed land use map, and said road will provide a secondary access to and from the larger Peninsula neighborhood; and Whereas, because the new land use map contemplates redevelopment of the Forest View Mobile Home Park, will include a mix of uses, and will impact this busy, scenic entryway to the City, this amendment adds goals and objectives related to affordable housing, opportunity for commercial development, diverse housing and secondary access; and Whereas, the Planning and Zoning Commission has reviewed this amendment and determined that circumstances have changed to the extent that an amendment to the comprehensive plan is warranted. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: A. The attached land use map dated April 12, 2017 is hereby adopted and incorporated into the North District Plan as the land use map guiding development of the area shown. B. The attached Sensitive Areas Inventory dated April 5, 2017 is hereby added to the Resolution No _1LZ 5 Page 2 Plan as an appendix. C. The following goals are adopted and incorporated into the North District Plan: a. Housing Goal: Upon redevelopment of Forest View Mobile Home Park, the developer/owner should provide relocation assistance to the residents that includes replacement housing, preferably in the immediate area, advisory services and moving expenses. Said relocation assistance must be offered and made available prior to any demolition of existing homes as part of any first phase of development. A relocation plan must be made available to residents. b. Housing Goal: Any development of multi -family residential adjacent to the Mackinaw Village neighborhood must incorporate design standards, setbacks, woodland buffers, low-level lighting, and other methods to maintain the livability of the Mackinaw Village neighborhood. c. Commercial and Institutional Uses Goal: To preserve the scenic character of this primary entrance to the City, any redevelopment of property along Dubuque Sl must adhere to strict design guidelines imposed through a Conditional Zoning Agreement (CZA). Such design guidelines will address building fagade and materials, sign placement, setbacks from the street, screening and tree preservation. d. Commercial and Institutional uses goal: A buffer of existing trees and vegetation should be preserved between the Dubuque Street right of way and any development. Woodlands in between Knollwood Lane homes and commercial development should be preserved to provide a distance and visual buffer. For properties fronting on Dubuque Street, the percentage of preserved woodlands should exceed minimum code requirements. e Transportation Goal: Upon redevelopment of property west of Dubuque St and south of Interstate 80, access to Dubuque Street for south -bound traffic north of Foster Road may be allowed provided that the access point/ intersection is designed to accommodate anticipated traffic volumes from the developing area west of Dubuque St, south of Interstate 80 Passed and approved this 15th _ day of _AL18USt 2017, v Mayof. Approved by: Attes' 1 �,, i , zrri hktry Kellie Fruehling, Ci Clerk City Attorney's Office Iq y Resolution No. 17-275 Page _ 3 It was moved by Mims and seconded by _Botchway the Resolution be adopted, and upon roll call there were: AYES: NAYS: x ABSENT: ABSTAIN: x Botchway Cole Dickens Mims Taylor Thomas Throgmorton FOREST VIEW North Dubuque LLC April 12, 2017 Legend Commercial Low to Medium Mixed Residential Muf i -Family ROW Project Limits Pipeline Easement D 75 150 300 Feet hbk ENGINEERING Exhibit A. Forest View Sensitive Areas Inventory --- 7* V., r' - 1 t east wetlands 0.68 ac l R. Stamey, EadhV ew Envoronmenlal Inc. d/S2e1 i r., ►,a r: *� J ✓ The woodland border u _ a GeoXH 6000 GPS ur accuracy, based on sur trunks. Although parts of the w k �.. the pipeline easement, were not included in ac 0 250 500 1,000 Feet- .. Project Boundary Potential Woodland Development 0 Pipeline Easement Commercial, ,preservation (1,6 ac) Wetlands (1.32 ac) Commercial, proposed impact (3.6 ac) E i Protected Slope Buffer (SQ') Residential, preservation (15.6 ac) woodland Border Residential, proposed impact (14.6 ac) l R. Stamey, EadhV ew Envoronmenlal Inc. d/S2e1 i LAND -USE EXHIBIT ����,�� y .,•S y1k'.. i _ } VT STAVE r` _ '7 ._ .r✓�"... o m. __ n-- `�`�' 4 -a. ._!4t•+�� Y�'� `"'rJR arE_av['s7tDN AA k^ ��r .1.11 t-• - J �'� y •' .6� r'. A ,' k � +rte• -� FLlN1 OR T ! M1SSiON POfNi RD' J■ ��� �YL , a ARCH ROCK F I � 911(1 , FOSTER RI1 FOREST VIEW North Dubuque LLC September 12, 2018 Legend © HIGHWAY/NEIGHBORHOOD COMMERCIAL L MULTI -FAMILY RESIDENTIAL(813 DWELLING UNITSIACRE) L _ LOW -MEDIUM MIXED RESIDENTIAL (B-13 DWELLING UNITSIACRE N W+E S 0 75 150 300 Feet ENGINEERING T'•r? N W+E S 0 75 150 300 Feet ENGINEERING Forest View September 2018 Applicant's Statement for Comprehensive Plan Amend it. Introduction 2013 SEP 14 AN 11: 52 On August 15th, 2017 the council made a resolution to amend the North District Plan for approximately 70 acres west of Dubuque Street, south of Interstate 80, a dtl eii of Mission Point Road and Mackinaw Drive, to modify the land use map, accepA sensitive areas survey, and add certain housing, transportation and design goals. Based on the feedback from city staff and the community of Iowa City, the development team made three key modifications from the site plan. 1. The hotel, previously located adjacent to North Dubuque Street, was relocated inboard and replaced by smaller footprint commercial retail buildings. 2. Forest View Neighborhood swapped sites with the western multi -residential housing complex. 3. Forest View Drive shifted from the North to the South of the office and commercial buildings along Interstate 80. These modifications were driven by our desire to preserve the treasured scenery of North Dubuque Street, maximize green space and natural areas, create a distinct separation between commercial and residential areas, complement the existing communities, and protect the interests of the current and future residents of the community. With respect to what was previously proposed during the comprehensive plan, the hotel was relocated inboard to the development, per the recommendation of city staff, with the intent to remove all high-profile buildings off North Dubuque Street and to preserve the entry way off North Dubuque Street. As a result, Forest View Neighborhood was moved to the western end of the development and switched places with the high -concentration residential, which was shifted inboard and central to the development. The newly proposed arrangement provides current and future residents of Forest View Neighborhood a safer, less trafficked area, establishing a single-family subdivision adjacent to an existing single-family subdivision. In addition to the long-term benefits, this adjustment will allow us to speed up the construction and phasing of the road and infrastructure, as well as the construction of the manufactured homes. This will expedite the construction of Forest View Neighborhood, as well as the construction of the secondary access (Forest View Drive). Shifting Forest View Drive south resulted in the ability to create a sound buffer composed of greenspace and timber to promote healthy living within the surrounding communities. The previous sound buffer would have been a multi -family residential complex that would have required a variance from the City. Under the modified plan, this variance is no longer required. In addition to the Forest View Drive shifting to the South, the development team added an additional connecting road that is designed to be able to connect with Haywood Drive. Forest View September 2018 The shift of the high -concentration residential to the central area of the development creates a community hub that is adjacent to the commercial amenities. By moving the multi -family residences to this location; the existing multi -family residences will naturally become a part of this central location and will allow these residents to better access the commercial niceties with case and convenience. Forest View September 2018 G! �'.vw A. Circumstances have changed and/or additional information or factors have come to light 2010 SAEcht1thed proposed amendment is in the public interest. a. Since the Comprehensive Plan was originally completed in 2001, over 500 new C tT Y L ErO" wes have been constructed in the Peninsula Elk Run condominiums, and `A C TY'�lackinaw Village. These new neighborhoods have significantly altered the character of the area, by the creation of Thornberry Dog Park, commercial property, multi -family and single-family residential housing, and medical offices. b. During the 2008 and recent floods, these residents were forced to evacuate due to the Iowa River exceeding its banks and covering Foster Rd. This proposed development will provide secondary roadway access to those residents during such an event and they will be able to remain in their homes. c. Forest View Mobile Home Park was developed in the 1940s and the majority of the existing homes were constructed in the 1960s and 1970s, prior to the National Manufactured Housing Construction and Safety Standards Act of 1974. This proposed development seeks to improve the housing quality by providing permanent, affordable homes a few hundred feet to the west. B. The proposed amendment will be compatible with other policies or provisions of the Comprehensive Plan, including any District Plan or other amendments thereto. a. The North District Planning Principles (p.10) - i. Housing Goal- states that future development should, "Maintain and enhance existing housing while providing opportunities for new housing development that complements existing neighborhoods, protects environmentally sensitive areas, and is affordable to people of all incomes and ages." ii. Commercial and Institutional Uses - states that future development should, "Focus commercial activity in existing nodes along major arterial streets... Discourage strip commercial development" iii. Retain and enhance the open space buffer between Interstate 80 and residential development."- "Provide for new parks, trails, and open space to meet the present and future needs of area residents with an emphasis on protecting and enhancing the District's unique natural areas.... Protect sensitive environmental features... Retain and enhance the open space buffer between Interstate 80 and residential development." b. The South District Plan Map Designations (p.52) i. The `Low to Medium Mixed Residential' map designation in the South District Plan has been applied to this Comprehensive Plan amendment. Forest View September 2018 U This map designation aligns with the principles of the proposed site 1T development, because "clustering is desirable to protect sensitive f environmental features." This map designation indicates 8-13 dwelling C/") a units, acre. Thi�North District Planning Principles -Housing development that complements ` existing neighborhoods... and is affordable to people of all incomes and ages: As noted in the North District Plan, "Consideration should be given to securing relocation assistance for the current residents of Forest View Park (p. 2 7)," a relocation plan has been created and will be implemented once development proceeds. A new neighborhood will be created that is permanent and affordable. d. The North District Planning Principles - Environmental Sensitive Areas: As stated in the North District Plan (p. 27), "Promoting conservation design by clustering development assay from wooded areas and ravines [that] will protect wildlife corridors, preserve the tree canopy in the area. prevent erosion of steep slopes, and reduce storm water run-off.'' North Dubuque. LLC is proposing to develop the site using lose= -impact design techniques that will cluster development and protect environmental features throughout the area. In addition; North Dubuque. LLC has a goal of retaining as much storm water run-off as possible on site. This goal exceeds current Cite storm water standards. e. The North District Planning Principles - Parks and Open Space that retain and enhance the open space buffer bem;een Interstate 80 and residential development i. The majority of the proposed development along I-80 is proposed to be used for office and retail/ community commercial; however. the western portion of the site is residential. North Dubuque, LLC is aware of City- Code requirements for residential uses within 300' of I-80. By preserving the existing tree canopy and using appropriate building materials, any residential uses will be buffered from the sound of Interstate 80. f. The North District Planning Principles - Commercial and Institutional Uses that focus commercial activity in existing nodes along major arterial streets... Discourage strip commercial development i. The proposed development includes well-designed and environmentally sensitise commercial uses along Dubuque Street. g. The Comprehensive Plan stresses the importance of creating and maintaining attractive entrances to Iowa City. -Any redevelopment of the property along Dubuque Street will have a goal of maintaining the scenic character by, incorporating strict design guidelines through a Conditional Zoning Agreement (CZ A). Project Green has a 40 -year history of maintaining and protecting the Dubuque Street entry-ssay into Iowa City. Representatives from Project Green met with North Dubuque, LLC representatives to discuss the proposed development and receive input and suggestions to ensure that the goals of the Comprehensive Forest View September 2018 Plan are met. This partnership will continue throughout the development. The goal of the development is to preserve as much of the natural features of the site as possible. The proposed commercial area along Dubuque Street will be unique in that the main feature will be the natural vegetation and not the commercial buildings. C�j LL.�,», �. c;;: C�j ` Forest View September 2018 U-3A lrcant's Statement for Comprehensive Plan Amendment Narrative -- ;>-F-S ckgrt mnd � r T MrD@buque,�l�s LC owns approximately 70 acres all of which fall under the orth District Plan. TlgL:Nvestern portion of the property includes one single -family home: the central portion includes Forest View Mobile Home Park and the eastern portion of the property includes three single -family homes. The majority of the approximately 70 acres is vacant. The current North District Plan shows the anticipated uses for the property as Multi-Family Residential, Single -Family/ Duplex Residential, Large Lot/Rural Residential, Public/Private Open Space and Conservation Areas. The plan being proposed will incorporate a mix of uses, such as Office/Commercial, HighwavNeighborhood Commercial, Open Space and a mix of Residential. The proposed plan will focus heavily on land conservation and will provide secondary road access to the neighborhoods to the west, including the Mackinaw and the Peninsula neighborhoods. Protection of environmentally sensitive areas is very important to the Applicants. As stated in the North District plan (p. 27), "Promoting conservation design by clustering development away from wooded areas and ravines [that] will protect wildlife corridors, preserve the tree canopy in the area, prevent erosion of steep slopes, and reduce storm water run-off." North Dubuque, LLC worked with Earthview Enviromnental to prepare a sensitive areas plan to show the sensitive features of the site and to highlight the woodland, steep slopes and wetland areas to be protected. In addition, they are proposing to develop the site using low-impact design techniques in order to minimize the impact of storm water run-off. Estimates on the amount of storage required for storm water have been provided using the Ven Te Chow design method. It is likely that a combination of low-impact design using pervious pavers, bioretention cells, or other similar methods will be combined with more traditional practices, such as underground detention. The west portion of the property will become a new neighborhood for residents of Forest View Mobile Home Park. The area where Forest View Mobile Home Park is currently located is shown as Multi-Family Residential. The area for the new neighborhood is vacant land. The new area is proposed to be Low-Medium Density- yiixed Residential (RS-12). This designation is meant to retain as many current Forest View residents as possible. Additionally, this designation complements the development's desire to protect environmentally sensitive areas while maintaining a lower scale residential neighborhood feel. Forest View __,\Iobile Home Park was developed in the 1940s and the majority of the existing homes were constructed in the 1960s and 1970s, prior to the National /Manufactured Housing Construction and Safety Standards Act of 1974. North Dubuque, LLC is proposing to relocate residents from Forest View- /Mobile Home Park to a proposed neighborhood of permanent, affordable homes a few hundred feet to the west. The new neighborhood will be less dense than the existing Forest View Mobile Home Park with larger lots, additional open space with soccer fields and playgrounds, and a community building with a tornado shelter. The south-central portion of the proposed development is proposed to be Multi-Family Residential (RS-12) comprised of mixed-use development with apartments, condominiums, and Forest View September 2018 a senior living complex aimed at increasing the density while providing a range of housing options and protecting sensitive areas. Due to the preservation of woodlands, a higher density is requested. It is a desire of the developers to have a diversity of housing options, including inter- generational living. This area will be designed to provide senior living options that provide residents with an active lifestyle and the option to start in the neighboring apartments or condominiums and as the need for care increases, they can move into the higher density units. This increased density preserves sensitive areas and meets the design elements of the Conservation Design zone expressed in the North District Plan. While this change in use and density is a departure from the North District Plan, the increase in housing within The Peninsula and Mackinaw Village has also dramatically altered the neighborhood. This proposed development will add additional housing options, much like those successfully attracting different income -levels in nearby neighborhoods, while providing access to commercial offices and a marketplace. The closest commercial areas to the proposed Forest View development are located in The Peninsula neighborhood, which includes a few offices and minimal retail spaces. While the proposed Office Commercial and Highway/Neighborhood Commercial zoning on the eastern side of the development is different than uses outlined in the North District Plan, they are meant to serve the growing number of residences within the neighborhood. These offices and commercial uses would adhere to any design criteria outlined in a Conditional Zoning Amendment. The Highway/Neighborhood Commercial zone could potentially include a marketplace that would also serve the surrounding community. The northern portion of the development site is adjacent to I-80. The majority of the proposed development along I-80 is proposed to be used for office and retail/community commercial; however, the western portion of the site is residential. The Applicants are aware of City Code requirements for residential uses within 300' of I-80. By preserving the existing tree canopy and using appropriate building materials, any residential uses will be buffered from the sound of Interstate 80. During the floods of 2008, a portion of Foster Road was under water forcing the evacuation of 500+ residents in the neighborhoods to the west of this area, including the Peninsula and Mackinaw neighborhoods. The proposed road alignment would eliminate the need to raise Foster Road and will provide direct access for residents to N. Dubuque Street in the event that another major flood should occur. �v LO Forest View September 2018 Dubuque Street Commercial Area The Comprehensive Plan stresses the importance of creating and maintaining attractive entrances to Iowa City. Any redevelopment of the property along Dubuque Street will have a goal of maintaining the scenic character by incorporating strict design guidelines through a Conditional Zoning Agreement (CZ A). The CZA will cover items such as building faeade, sign placement, setbacks from the street, building materials, screening and tree preservation. The commercial uses will support the proposed neighboring offices and also the surrounding residential neighborhoods. In addition, the area between Laura Drive and Dubuque Street is currently designated in the Comprehensive Plan as Large Lot Rural Residential and contains slopes; woodlands and wetlands. Earthview Environmental was hired to survey the area; create a sensitive areas map and to designate areas to be preserved. A large buffer of trees will be preserved between the commercial area and the homes to the south along Knollwood Drive, in addition to preserving trees in the area between Dubuque Street and the commercial area. The new Forest View Drive will connect with Dubuque Street and complete the secondary access options for the neighbors to the west. To make the connection and to provide access to the new commercial area, a portion of the wetlands may be disturbed. Earthview Environmental has been in contact with and has given a tour of the area to representatives of the US Army Corps of Engineers. The wetland delineation reports and the joint permit application to the US Army Corps of Engineers and the Iowa DiNR have been submitted for preliminary review. In order to serve the growing population in the neighborhoods to the west of the property, the residents of the proposed development and the surrounding community, it is necessary that commercial development occur at this location. This commercial site offers an opportunity for small to medium sized offices; neighborhood retail. hotel options and potentially a marketplace for nearby residents who currently drive to Coralville for basic provisions. The Applicants intend to not only abide by the Iowa Cite Sensitive Areas Ordinance, but also intend to make the wetlands and woodlands an asset to the commercial development. Neighborhood Input Three Good neighbor meetings were held on Sunday, November 13, 2016 at the Iowa Cite Elks Lodge. Approximately 112 people attended the meetings; including residents from Mackinaw Village, Oak Grove Condominiums, Haywood Drive, Foster Road, Knollwood Lane, Idylhyild and Forest View Mobile Home Park. Additionally, the development team presented at the Planning and Zoning meeting on April 19, 2018. Meetings were held in June 2016 and in August 2016 at Parkview Church for residents of Forest View '-kIobile Home Park to discuss the Comprehensive Plan process and the proposed developm t with, 4round 70 people at each meeting. Additional meetings were held in De ber':�rOl7 �f��-Elks Lodge, in April 2018 at Davis Homes in Mount Pleasant, and in July 20 '�'at Pal vie'v�, urch for the residents of Forest View to explain the modifications to the C-ehen�@ve p11j and review floor plans. Also, regular monthly meetings are held at the Cer eri for W'orl ex stice with the Forest View Tenants Association and representatives of Forest View September 2018 North Dubuque, LLC to discuss the proposed development and the Comprehensive Plan amendment process. Comments are also accepted at www.forestviewic.com. In addition, individual meetings were held with representatives from Environmental Advocates, Project Green and the Iowa City Downtown District to discuss the project and to receive input and suggestions for the proposed development. Representatives of all three entities were supportive of the general principles of the proposed development. Ck— Forest Mew September 2018 Relocation Plan Several development considerations align with the North District Planning principals, such as Housing. Commercial and Institutional Uses and Parks and Open Space. As noted in the North District Plan. "Consideration should be given to securing relocation assistance for the current residents of Forest View Park (p. 27)," a relocation plan has been developed and will be finalized and implemented once the rezoning process begins. Regularly scheduled monthly meetings with the Forest View Tenants Association. the Center for Worker Justice and representatives of North Dubuque, LLC are being held to discuss the Relocation Plan, comprehensive plan amendment, rezoning process and the timeline of the proposed project. Also, five large neighborhood meetings with Forest Vie« Mobile Home Park residents were held in June 2016, August 2016, December 2017, April 2018, and July 2018 to discuss the overall plan for the property, the comprehensive plan amendment process, rezoning process and the Relocation Plan. In order to engage residents, each of these events has been promoted with Spanish translated documents and had translators present. Representatives of North Dubuque, LLC worked with the Forest View Tenants Association, the Center for Worker Justice and HBK Engineering to develop a Relocation Plan in both Spanish and English. The Relocation Plan has been discussed and ideas generated at the monthly meetings and at a workshop promoted by the Center for Worker Justice. In addition, the Plan is on the Forest View website created by North Dubuque, LLC (www.forestviewic.com), copies have been distributed to residents in both English and in Spanish by the Forest View Tenants Association, and the Relocation Plan was discussed during the door-to-door resident survey undertaken by HBK Engineering. The Applicants have worked to ensure that every Forest View Mobile Home resident is aware of the proposed development, the proposed changes to their neighborhood and the details of the Relocation Plan. Due to the above listed changes to the surrounding land use and compatibility with the City of Iowa Cif �s Comprehensive Plan, we are confident that the proposed amendment meets the a rovalxritevd. -�P immA" *'" Planning and Zoning Commission March 7, 2019 Page 2 of 18 addresses, among other things, the need for annual certification of private storm water management systems to ensure that the systems will be properly maintained. 8. All single-family development shall have clearly defined main entrances identified by either a porch or a canopy, transom and sidelight windows, pilaster and pediment, or other architectural features; and that the main entrances of each dwelling unit must face the street. 9. Owner shall maintain a landscaped buffer between the proposed single-family, manufactured housing community and the existing single-family neighborhood. 10. Owner shall ensure a 40 -foot area along N. Dubuque Street remain unimpacted by the development. 11. One of the multifamily buildings is to be for senior housing 12. $100,000 dedicated by the owners for recreational equipment in Outlot D and Lot 49. This recommendation is contingent upon approval of the comprehensive plan amendment by City Council, evidence of ownership of all property to be developed, and confirmation of IDOT and FHWA approval of North Dubuque Street access. CALL TO ORDER: Hensch called the meeting to order at 7:00 PM. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: None. COMPREHENSIVE PLAN AMENDMENT (CPA18-00002): A public hearing on an application to amend the North District Plan land use map from Multi -Family Residential (8-13 dwelling units per acre) to Low -Medium Mixed Residential (8-13 du/ac) for approximately 24 acres and from Low -Medium Mixed Residential (8-13 du/ac) to Multi -Family Residential (8-13 du/ac) for approximately 24 acres. Russett stated the North District Plan was adopted in 2001, she showed a map of the area as adopted in 2001. In 2001 the area of the proposed Forest View Development was identified as appropriate for single family development and conservation design. The Plan also acknowledged the existing Forest View Mobile Home Park. In December 2016 the City received an application to amend the North District Plan for the Forest View Development. Based on what the development was proposing a Comprehensive Plan Amendment was needed due to the proposed changes in land uses from a lower density residential nature to commercial and higher density multifamily. Russett showed a map of the original concept the Plan amendment was based on, it had a hotel proposed along North Dubuque Street, a single family housing community proposed toward the center of the site and multifamily proposed toward the western edge of the site. In August of 2017 the City Council adopted an amendment to the North District Plan, this amendment changed the land use from low density residential to commercial along North Dubuque Street and 1-80 and low/medium mixed residential and multifamily (both at a density around 8-13 du/ac). The low/medium density residential was proposed at the center of the site and the multifamily to the west. Russett showed a map of the current future land use map as it was amended in 2017. The 2017 amendment also added several goals that generally address the relocation of the Forest View Mobile Home Park residents, the preservation of the scenic North Dubuque Street corridor, and also goals related to buffering commercial and Planning and Zoning Commission March 7, 2019 Page 3 of 18 multifamily development from existing single family residential. In February 2018 the City received an application for the proposed rezoning and preliminary plat which the Commission will be discussing later tonight, and over several months the applicants for the rezoning worked with City staff on the concept for Forest View. During those discussions staff recommended changes to the initial concept that was presented at the time of the 2017 Comprehensive Plan Amendment. These changes included moving the hotel further north and west on the site, further away from North Dubuque Street, which in turn resulted in moving the proposed single family further west and the multifamily toward the center of the site. Russett explained these revisions were suggested to create a better transition between the existing single family to the west and the proposed single family, multifamily and then most intensive commercial uses. Russett stated that due to the staff driven changes in the concept that was originally presented as part of the 2017 Comprehensive Plan Amendment, staff is now recommending an update to the future land use map to reflect these changes. Staff received an application from the applicant to modify the future land use map. Russett showed an exhibit that aligns the land use map with the current rezoning proposal. Russett reiterated the proposed amendment only adjusts the land use map, the amendment will carry forward the goals that were adopted in 2017 related to housing, transportation and scenic corridor goals and it will also more accurately reflect the current land use proposal. She noted when reviewing Comprehensive Plan Amendments there are two criteria that these amendments need to be reviewed against. The first is that circumstances have changed, and/or additional information or factors have come to light such that the proposed amendment is in the public interest. Russett stated additional factors came to light after the 2017 Plan amendment was adopted. Frist the location of the hotel was recommended to be moved away from North Dubuque Street to maintain that scenic corridor. The shift in the hotel resulted in it being located in close proximity to the proposed single family community which was a concern from staff and the applicant, therefore the single family was shifted further to the west. Russett noted the current proposal does provide better transition from single family to multifamily to commercial. The second criteria is the proposed amendment will be compatible with other policies in the Comprehensive Plan. Russett explained this amendment supports several goals within the North District Plan including providing opportunities for new housing development that compliments existing neighborhoods, retaining single family residential character, and locating higher density housing closer to commercial areas. In addition, in 2017 a goal was added related to multifamily residential created adjacent to the Mackinaw Village neighborhood that any multifamily must incorporate design standards (setbacks, woodland buffer, etc.) to maintain the livability of the Mackinaw Village corridor neighborhood and with the current proposal the multifamily is being shifted away so it is no longer adjacent to the Mackinaw Village neighborhood. Staff finds the proposed amendment meets the two criteria and recommends approval of the proposed amendment to the North District Plan land use map. Baker noted that up until 2017 the Comprehensive Plan noted this area for residential only for almost 15 years and asked if under that Plan could a planned area development have been made that would have accommodated higher density residential for the entire area. Russett stated not for the entire area. Baker asked if there was always a necessity that certain parts of the area could only be used for commercial. Russett noted that in the 2001 Plan certain areas could only be used for multifamily. Baker noted however based on the original Plan the whole area could have been a mix of single family and multifamily with no commercial. Russett confirmed that was the original Plan. Baker asked if any plans were submitted for higher density Planning and Zoning Commission March 7, 2019 Page 4 of 18 in that area over all those years. Russett is not aware of any applications. Baker acknowledged he is confused by this project because the concerns that lead to this recommended change should have been obvious even before the 2017 proposal was approved. The 2017 proposal was approved by staff, the Commission and the Council and now is coming back saying the hotel doesn't work in the original area and that should have been evident on the 2017 process. Russett explained that typically when looking at an amendment to the land use map there is not detailed concepts and it is more conceptual. Therefore once the applicant began working with staff on the concept in more detail and the rezoning process it is when more details emerged and it was felt the land uses needed to shift. Baker asked then what the possibility was for once they begin working on more details with this new land use map and amendment there would be more shifts and need to revisit. Russett does not anticipate any issues. Hensch opened the public hearing. Jimmy Becker (Blackbird Investments) is the representative of the ownership of North Dubuque, LLC and the co -applicant, Forest View Tenant Association. He stated that they are here to help the residents of Forest View experience the American dream and collaborate with the greater community to enhance connectivity, in all sense of the word. It is their hope to have the residents into their new homes before the next winter. As everyone knows this winter has been very unforgiving and has been especially challenging for the residents of Forest View. Becker acknowledged there are major milestones yet to be accomplished but requests for the Commission to approve the proposed Comprehensive Plan Amendment, the Sensitive Areas Development Plan, preliminary plat and rezoning of the overall site. He added they hope this decision can be achieved this evening. Becker stated that per the Commission's request and in collaboration with City staff they have diligently worked over the last few weeks to address the items discussed at the last meeting and are available for the rest of this evening to address any further questions. Becker reiterated their primary objectives and addressed some of the issues from the staff report. Their four primary objectives are relocation, access, preservation and compliance. As stated at the last meeting this development will provide relocation opportunity and safe, quality, affordable housing for the residents of Forest View. It will also provide a secondary access within the development. It preserves trees, sensitive areas and the beautiful entryway. Finally it creates a Code compliant development that will be complimentary to the adjacent development and will not adversely impact the surrounding neighborhoods. With regards to items from the staff report, Becker stated on Tuesday they hosted a neighborhood meeting for residents to discuss traffic impacts. Molly Long, the traffic consultant, was present at that meeting to give a summary of the traffic report and answer questions. The meeting lasted about an hour and involved about 20-30 community members from Knollwood, Idyllwild, Peninsula, Mackinaw and Forest View along with two members of City staff. There was one question that required a follow up in absence of the civil engineer regarding visibility at the intersection effects on the turning lanes. In response, right turns on red will be permitted on all legs of the intersection as there is nothing impeding sight distance on the development. Second item in the staff report was with regards to traffic calming solutions. Becker noted they reviewed three options with City staff, first was a stop sign at the intersection of Haywood Drive and Forest View Drive, the second was a mini -turnabout island at the same intersection, and the third was onsite parking which is currently contemplated. Becker stated their traffic consultant concurred with Kent Ralston, the City's transportation planner, who felt the stop sign wouldn't work. North Dubuque LLC's civil engineer concluded the mini -turnabout island would negatively impact the Planning and Zoning Commission March 7, 2019 Page 5 of 18 on -street parking so conclusively it was determined that on -street parking was the best option when looking to deter cars from speeding. Another item on the staff report was Outlot D and Lot 49, the recreation areas. Becker said they do have more detail this evening on those areas and noted that Thursday of last week the Center for Worker Justice and Forest View Tenants Association met to discuss the dimensions and areas as far was what their interest in building was. Becker showed some renderings of the lots and dimensions. Outlot D is the size of regulation soccer field. Lot 49 will house playground equipment, community garden and picnic area. Becker reiterated the ownership has committed $100,000 to this recreational space during development and that commitment will be reflected in the Affordable Housing Agreement their attorney is drafting in collaboration with the City Attorney's Office. Another item Becker wanted to discuss from the staff report was the cross section along North Dubuque Street and he acknowledged there has been some emails sent by the residents of Knollwood, so they presented tonight illustrations of the cross section. With regards to buffers for light and sound they have worked to refigure the lot for the gas station so the building will be at the back of the lot to deter vehicular traffic on that part of the lot. Per the request of the Knollwood neighbors they are also adding a tree buffer of evergreens behind the building. As far as the distance from the building and then neighbor to the south, it will be 224 feet and the total outlot space is 1.2 acres of tree buffer. With regards to elevations and signage Becker noted that with the exception of signage on the retaining wall on North Dubuque Street there will be no independent signs along North Dubuque Street. A summary of the Conditional Zoning Agreement was also provided in the staff report and that included the sample boards that will be used. Becker also included other community work Neumann Munson (the architect on the project) has done. Becker next showed the specs for the proposed manufactured housing which was requested by the Commission. With regards to specific signage and renderings Becker stated it was impossible for them to supply any images since the parcels will not sell until the property has been rezoned and owners are not yet determined. He acknowledged that they and all future owners will be required to comply with City Code and the Conditional Zoning Agreement. Martin asked about the Dubuque Street Trail and how that will fit into this development. Russett stated it will be on the east side of the project site and showed the location on a map. Baker asked if there is an option to also get a sound barrier structure in addition to the tree buffer for the neighbors to the south. Becker noted there is 1.2 acres of tree timber behind the evergreen tree buffer. Baker noted at the last meeting when asked if the entire project was predicated on having a commercial component the answer was yes as well as having a gas station at that location. He asks again if there was not a gas station at the location this entire 24 acre project will not work. Becker once again confirmed the necessity of the gas station and commercial area. Baker asked about moving the gas station further down Forest View Drive and Becker noted there are other issues such as traffic flow, topography and tree preservation. It was the position of the City not to have the gas station elsewhere in the project. Baker asked if it must be Highway Commercial and Neighborhood Commercial is not viable. Becker noted that even zoned as Highway Commercial there will be restrictions on the commercial that is more central to the development and follow Neighborhood Commercial guides. Baker next discussed signage and asked about the sizes of the signage noting the commercial will likely be franchise chains. Becker noted there are conditions of the signage sizes in the Planning and Zoning Commission March 7, 2019 Page 6 of 18 Conditional Zoning Agreement. Russett added the signage sizes are in the City Code. Baker stated he is having difficulty visualize what that signage wall will look like. Russett noted there are a couple sign locations identified on the plans and staff will review the master signage plan for the development. Baker asked if it was the developer's position that this property can never be developed in any residential form solely. Becker stated it is their position this proposal is the best use of the space. Baker noted though it would be financially possible to succeed in a 100% residential development. Becker said they would not be able to assist the residents of Forest View Mobile Home Park if that was the case. He noted there are currently 76 residents that live in Forest View and with this plan the development is providing affordable rent to own (honoring their current rent rate). The commercial development will help support the affordable residential. This type of affordable housing solution has not been done before, affordable housing is not easy to achieve and most cities look to government assistance to obtain affordable housing, this project is self-sufficient and will create 57 affordable housing units. Jason Friedman (1 Knollwood Lane) shared a picture of his house and noted his family has resided there for 15 years. There are five houses in the development, they are unique and all designed by a Frank Lloyd Wright fellow. Friedman noted after the flood of 2008 the City put up the retaining wall and with eminent domain took out a huge row of evergreens that completely covered his property. 11 years later they now understand the Planning and Zoning Commission is potentially yielding to the pressure of motorists to place yet another gas station at the exit of Dubuque Street, surely to help with the extensive long lines at all the gas stations at exits 240, 242 and 246. Friedman stated having a new gas station as a neighbor is not a joke to his family and the other families on Knollwood Lane. He takes issue with the developer stating it will not be a significant impact on the neighboring families. Friedman wanted to be clear however, especially to the residents of Forest View Mobile Home Park, he is not opposed to this whole development, especially because he supports the improvement to the quality of life for those residents, but he is opposed to the commercial development. With regards to the tree buffer for outlot A, which yes under requirements is 10% and they went over and beyond with making it 15% but in reality 15% is not going to work as a buffer, especially a tree buffer. They will be able to see the gas station and want the buffer increased. Friedman agrees with Baker and feels there needs to be a sound barrier constructed and recommends a 10 foot privacy fence so they don't have to look at the gas station every day. Additionally Freidman notes the traffic study may say what it says but in the end it will be a lot more traffic and they are already dealing with a lot of traffic on North Dubuque Street and would like a privacy fence there as well. He asks for these modest modifications. Deb Heiken (4 Knollwood Lane) has lived in her home for 23 years. Her home borders Laura Drive on the west and the proposed commercial development on the north. When viewing the proposal map on the City website she figures her bedroom window will about 100 feet from the proposed gas station. Outlot A is a triangle shape going from 65 feet on one end up to over 200 feet on the other and the gas station is somewhere in the middle. While the picture looks good, it isn't that good in reality. Also with regards to evergreen trees, when the Friedman's had evergreens planted to block the noise from Dubuque Street deer basically ate them all. So these evergreens they are talking about planting may just be sticks after a while with all the deer in the area. Heiken stated everyone can agree that the thought of having a gas station in your back yard is horrifying. She noted the developer moved the hotel from where it was in the original Planning and Zoning Commission March 7, 2019 Page 7 of 18 plans, Thye moved the high density residential area, so she asks them to please move the gas station. She acknowledged some sound proofing fencing and extra trees would be nice but in the end they will still be living next to a gas station and she can't believe the developer can't find another place to make it work. She asks the Commission to take into consideration her neighborhood's quality of live, they are a special neighborhood and unique, they are close-knit, tucked into the woods surrounded by trees and wildlife and the commercialization of this area will change all of that drastically. She asks the Commission what they would do if this were their neighborhood and asks them to "do the right thing". Jon Dentel (2002 Mackinaw Drive) moved back into the neighborhood in November 2017 and had previously lived on Algonquin Road. He has lived in Iowa City his whole life, grew up here, was an Eagle Scout and conservation has always been a big deal to him. He notes he has not received any communications on what is going on in the area and has missed previous meetings. Additionally he was not invited to any of the neighborhood meetings. With regards to conservation, from his bedroom window he looks out and sees owls in the trees, deer, fox, and squirrels. He acknowledged the deer are an issue in the area and wonders about the safety and driving when more trees are removed and the habitat changed, where will the deer go. Dentel also discussed the on -street parking and in Mackinaw Village there is on -street parking and with that the roads don't get plowed very well, there are issues when two cars are coming down the road and there is not enough room for them to go by each other. Marcial Utalo (1205 Laura Drive) (via translator) noted he also spoke at the last meeting. He lives in Forest View and support s this project. Maybe people think sure, because he lives in Forest View it helps him to support the project. He has lived for 15 years here and it is true there are deer in the street and in Forest View and it is very beautiful. But since he has moved here he has just kept in mind it is important to drive within the speed limit and be cautious in diving slowly. He has seen deer all over Iowa City and he is careful whether it is a 35mph or 50mph street to be cautious and have never had an accident. He does not think this should be the impediment that keeps this project from moving forward. With respect to rents here in Iowa City there are proposals for affordable housing but in reality and practically it plays out differently. The rents are $700 a month, $1000 a month, above $1000 a month. Yes much of this project is commercial but in terms of housing it will offer us an affordable option where they can actually afford to pay the rents. There are many of them that didn't have the opportunity to go to the university and don't have a high office, he has two jobs, he works from 5am to 3pm and again from 3:30pm to 11:00pm. He works hard so he can pay the expenses for children and food. He understands everybody has their perspectives but he feels this project offers a really important precedent for the community of Iowa City and they should support North Dubuque and moving forward with this plan. Donna Davis (1205 Laura Drive #95) is a member of the Forest View Tenant's Association which has worked with the developers for the last three years to get this proposal going. They were so afraid when the trailer court and whole area was sold for development that they would all just be out in the cold but Ed Cole, the owner, would not make that kind of deal, he purposely went with developers that would work with the residents to provide for them. So every month at the Center for Worker Justice they meet, sometimes on their own, often with the developers, and have negotiated for what they need and what they want so this plan is all what they have worked for. The plan did change once, in a major way, which put them back to square one, and had to renegotiate everything and the main fear now is it will change again and it will be another two years before this is finished. Davis stated they all really have trailers that are falling down around Planning and Zoning Commission March 7, 2019 Page 8 of 18 their heads, the infrastructure in the trailer court is old, the roads are bad (there are potholes you could lose a small car in), and none of this will change until the new development is built. She asks the Commission to consider all this in their decision. Claudio Narcio (1205 Laura Drive) has been a resident of Forest View for almost 10 years and is here to support the plan for a new Forest View. He grew up in this neighborhood, they are a peaceful community and they see each other as family. The plan for new housing is a plan the residents helped create and it would be a positive change. Good quality housing is important for kids growing up knowing they will have rooms to sleep in. He asks the Commission to approve this quickly as they have been waiting for three years now and a lot of the families, including him, are suffering, and why all of them, the community, feel they should move forward with this plan. Margarita Baltazar (1205 Laura Drive) (via translator) has lived for 13 years in Forest View. Many don't know when this plan began three years ago they organized, they formed their association and worked hard to define their demands. The came to the City to ask for new houses for low income people. It wasn't easy to form their demands they had to study and learn about the advantages and disadvantages of new houses. They raised their voices and were heard and achieved that the developers came to the Center for Worker Justice to have the first discussion to speak of their demands and the needs for Forest View. Since this point they have put forth agreements and have worked each month together. It is their project they have worked very hard on and where they have won a lot as well, for example houses that are accessible for low income people with central air, public streets instead of private roads, garbage collection from house to house among many other things. Baltazar stated they know their project, it has been the people who have worked hard on this plan together with the developers. They ask for humanity for Forest View, for their children, for senior citizens and for all the people of Forest View. They deserve a home with dignity, housing with dignity, and a more secure life because they don't know how much longer their houses will remain standing. Many would say why don't they just go rent another place, it is not easy and it is not within their reach to pay for an apartment of $700, $800 or more per month. Many of them have two or three jobs to sustain their families, they are a community that doesn't leave because they want to continue together with their neighbors, they have known each other for years and help one another, they are a family, and they are not unknown to each other. Baltazar asks the Commission to please approve this project, as mentioned they have had three years of meetings, two to three hours each month, to hear the needs and to discuss all the concerns of everybody at Forest View. It wasn't easy to arrive at this point and it was not easy to work on this project, they are not experts on this, but thanks for the Center for Worker Justice and many others they have given them the support they need to arrive at this point. They are arriving at a point now that is very important for Forest View, please take into account the life for everybody at Forest View, they are people who work with dignity to maintain their families and they have the opportunity now to have something that gives them dignity. It is not easy for them to be here so late with their children but they are fighting for their dream and for the dream of their children. Baltazar asks the Commission to please take into account they are very hopeful they will approve this project. It has been three long years and they want this project to move forward please. Paula Giudici (756 Mission Point Road) stated a really good thing about this plan is the relocation of the residents of Forest View Park into new homes in the same area and this is an important goal and needs to be maintained. They deserve homes that are affordable and are in good condition. Giudici asked if there were sidewalks throughout the entire development and street Planning and Zoning Commission March 7, 2019 Page 9 of 18 lights, all the roads paved and tree plantings. Hensch acknowledged it is all part of the detailed landscaping plan. Giudici noted this is a very dense human population in a small area and feels the amount of space that has been set aside for green space is totally inadequate. She notes there is a lot of money to be made in this development, it is a major intersection, and the City should insist on more funding given to the green space in this development. Rafael Morataya (4419 East Court Street) is the Executive Director for the Center for Worker Justice and reiterated they have been meeting with the residents every month for the last three years on this project with the hope the residents will have new homes. Morataya has lived in Iowa City for a year and a half and has heard interesting stuff on green space, sidewalks, etc., but in a lot of neighborhoods there is a lack of this. So it seems this is just trying to find an excuse in this particular neighborhood and to people of color that are this community and have lived in the community 15 to 30 years. Morataya stated the hope is the Commission will move forward with this particular plan which is beneficial to the kids that live in the neighborhood now and then can remain in the same schools. The City can then use this development as a precedent because right now there is no other project that is similar. Margarita Rodriquez (1205 Laura Drive #121) has lived in Forest View for 29 years and has mentioned before she used to live in trailer #153, #72, #91 and now #121. She obviously wants to be in that neighborhood and is not going anywhere. Her children went to elementary, junior high and City High and have moved on (one in Air Force, on in Army Reserves, one is a physical therapist and one is in the ministry) but she is hoping they will come back to the area. She is hoping and praying this will be the last meeting, it has been such a long time. She understands everyone has choices and commitments to attend, but hopes the Commission will approve so they can all have new homes. Hensch closed the public hearing. Parsons moved to recommend adoption of CPA18-00002, an application to amend the North District Plan land use map from Multi -Family Residential (8-13 dwelling units per acre) to Low -Medium Mixed Residential (8-13 du/ac) for approximately 24 acres and from Low -Medium Mixed Residential (8-13 du/ac) to Multi -Family Residential (8-13 du/ac) for approximately 24 acres. Signs seconded the motion. Parsons noted this amendment makes sense because it will assist with the transition from single family residential to the commercial where the higher traffic is. Hensch agreed stating this plan is far better than the original one. Baker stated he is supportive of this change in the Comprehensive Plan but that is not an indication on how he will vote on the rezoning plan. He stated given the choice between this and the previous plan this amendment is an improvement however he noted he would not have supported the previous plan had he been on the Commission at that time. Martin agrees with Baker. Signs and Dyer also agreed this plan amendment is better than the previous one. A vote was taken and the motion passed 6-0. I I'0-.' Prepared by: Anne Russett, 410 E. Washington St, Iowa City, IA; (CPA18-00002) Resolution No. 19-90 A resolution to amend the North District Plan land use map from Multi -Family Residential (8-13 dwelling units per acre) to Low -Medium Mixed Residential (8-13 du/ac) for approximately 24 acres and from Low -Medium Mixed Residential (8-13 du/ac) to Multi -Family Residential (8-13 du/ac) for approximately 24 acres (CPA18-00002). Whereas, the North District Plan, an element of the Iowa City Comprehensive Plan, serves as a land use planning guide by illustrating and describing the location and configuration of appropriate land uses throughout the City, provides notification to the public regarding intended uses of land; and illustrates the long range growth area limit for the City; and Whereas, if circumstances change and/or additional information or factors come to light, a change to the Comprehensive Plan may be in the public interest; and Whereas, in 2017 the City Council adopted an amendment to the North District Plan to accommodate commercial, multi -family, and single-family development in this area; and Whereas, the proposed amendment modifies the 2017 amendment by moving the multi -family residential (8-13 dwelling units per acre) away from Mackinaw Village and toward the center of the site; and Whereas, the North District Plan includes a goal that any development of multi -family residential adjacent to Mackinaw Village Neighborhood must incorporate design standards, setbacks, woodland buffers, low-level lighting, and other methods to maintain the livability of the Mackinaw Village neighborhood; and Whereas, the proposed amendment will better align future development with this goal; and Whereas, the goals incorporated into the North District Plan per Resolution No. 17-275 are carried forward with this proposed amendment; and Whereas, the proposed amendment aligns with principles outlined in the North District Plan including providing opportunities for new housing development that complements existing neighborhoods and locating medium -density housing, including, townhouses, condominiums, and apartments close to neighborhood commercial areas; and Whereas, the Planning and Zoning Commission has reviewed this amendment and determined that circumstances have changed to the extent that an amendment to the comprehensive plan is warranted. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: The attached land use map dated September 12, 2018 is hereby adopted and incorporated into the North District Plan as the land use map guiding development of the area shown. Resolution No. 19-90 Page 2 Passed and approved this 2nd day of Attest: Kellie ity Clerk April / 2019 Ma or: Ap Y roved by: City Attorney's Office 3/a a C:\Users\SHektoen\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.0utlook\N5QR4SAD\Comp Plan Am e n d ment-Reso I uti on -03.12.2019. doc Resolution No. 19-90 Page 3 It was moved by Salih and seconded by Mims Resolution be adopted, and upon roll call there were: AYES: NAYS: x ABSENT: Cole Mims Salih Taylor Teague Thomas Throgmorton the LAND -USE EXHIBIT rip" 4p " " ? FOREST VIEW �' - North Dubuque LLC L I� September 12, 2018 P f iN Legend {t' "_ D nG YMSGHB RF MMMMMCK .jLlliry1�,,L'Aj�. a`•+. m: �E AO HE L., ��t�t iSSA"f•1.41 �.• L1(I L' �.ktlt'.. 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(SUB18-00013) ATTACHMENTS: Description Staff Report with Attachments Resolution To: Planning and Zoning Commission Item: SUB18-00013 Rollins Pass Subdivision GENERAL INFORMATION: STAFF REPORT Prepared by: Ray Heitner, Associate Planner and Jesi Lile, Associate Planner Date: 03/21/2019 Applicant: Allen Homes Inc PO Box 3474 Iowa City, IA 52244 319-530-8238 allenhomesinc@gmail.com Contact: John Yapp PO Box 3474 Iowa City, IA 52244 319-325-1228 Johnyapp.allenhomes@gmail.com Property Owner: Rollins Pass Development LLC PO Box 3474 Iowa City, IA 52244 319-530-8238 allenhomesinc@gmail.com Requested Action: Approval of preliminary plat Purpose: Construction of 11 single family homes and 21 townhomes. Location: At the southwest corner of Lower West Branch Road SE and Taft Ave SE. Location Map: Size: Existing Land Use and Zoning Surrounding Land Use and Zoning Comprehensive Plan: Neighborhood Open Space District File Date: 45 Day Limitation Period: BACKGROUND INFORMATION: K 8.02 acres Undeveloped, RS -8 and RM -12 North: R — County Residential South: R — County Residential RS -8 - Medium Density Single Family Residential East: A — County Agricultural West: RS -5 - Low Density Single Family Residential Northeast District Plan NE3 September 27, 2018 November 12, 2018 — The 45 -day limitation period has been waived by the applicant. The applicant, Allen Homes, Inc., has requested a preliminary subdivision for the 8.02 -acre project area at the southwest corner of Lower West Branch Road SE and Taft Avenue SE. The requested platting is 2.10 acres zoned to Low Density Multi -Family Residential (RM -12) for townhomes, and 11 individual plats on 4.83 acres zoned to Medium Density Single Family Residential (RS -8). The City annexed the property in 2000 and it is currently undeveloped. On August 21, 2018, City Council passed a Conditional Zoning Agreement to rezone the 3.19 acres of the project area from Interim Development Single Family Residential (ID -RS) to Low Density Multi -Family Residential (RM -12) and 4.83 acres to Medium Density Single Family Residential (RS -8). The Conditional Zoning Agreement requires 1) the developer keep the number and types of units identified in the concept plan to ensure compatibility with the existing neighborhood, 2) the dedication of approximately 12 feet of public right-of-way on Taft Avenue to the city at final platting, 3) a detailed landscaping plan to ensure adequate buffer along Taft Ave, 4) the creation of an outlot along the northwest portion of the property to provide trail connection at the time of platting, and 5) the dedication of right-of-way to provide access to the property to the south at the time of platting. The applicant used the "Good Neighbor Policy" for the rezoning, and a meeting took place on May 31, 2018. Comments were generally positive, with a few concerns about storm water and runoff during construction. The applicant does not plan to hold another Good Neighbor meeting for the preliminary platting process. ANALYSIS: Compliance with the Comprehensive Plan: The future land use map in the Comprehensive Plan designates this area for residential development with 2-8 dwelling units per acre. This would allow for a maximum of 64 dwelling units on this site. The concept plan shows 11 single family homes and 21 townhomes, bringing the total to 32 units, well below the maximum allowed. The Northeast District Plan identifies this area for single family development; however, both the Comprehensive Plan and Northeast District Plan also encourage a mixture of housing types within a neighborhood, especially near major intersections. Since this project would support both single family and multi- family housing and is located at a major intersection, specifically with Taft Ave as a proposed arterial, Staff finds that this platting is consistent with both the Comprehensive and Northeast District 3 Plans. Subdivision Design: The proposed subdivision would require the addition of a new road, Rollins Lane, that the 11 single family homes would front. Rollins Lane would connect to both Lower West Branch Road and Taft Avenue, giving access to the neighborhood from multiple directions. The concept plan also shows 9 townhomes fronting Rollins Lane with the additional 12 townhomes fronting Lower West Branch Road. There is an alley with a fire truck turn around behind the townhomes, providing vehicle access for residents. Additionally, there is a stub for future connection with Huntington Drive between lots 8 and 9. The preliminary plat shows sidewalks on both sides of Rollins Lane that connect in the north to Lower West Branch Road, and run to Taft Avenue, which has no sidewalks currently. The preliminary plat does not show sidewalks along Taft Avenue; however, the applicant will be required to pay 12.5% of cost for eventual Taft Avenue upgrades. This cost will cover the installation of a sidewalk along the west side of the project site. A trail connection will be provided between Lots 5 and 6, connecting the sidewalk on Rollins Ln. with the existing trail network located in Stonebridge Estates Part Eight, southwest of the subject parcel. The applicant has agreed to install a bridge over Ralston Creek that will allow for this connection. This is consistent with the goal of the Northeast District Plan to provide interconnected sidewalks and trail systems throughout the district. A requirement for the conditional rezoning was a dedication of 12 feet of public right of way along Taft Avenue to be dedicated to the city at final platting. The preliminary plat shows plans to expand the right of way on Taft Avenue from the existing 33 feet to 45 feet, satisfying this requirement. The preliminary plat also shows a 15 -foot landscape buffer along Taft Ave but does not yet contain a detailed landscaping plan as required at final platting. The minimum lot size for a lot in an RS -8 zone is 5,000 square feet. The eleven planned lots for single-family housing range in size between approximately 7,500 and 13,500 square feet, satisfying this requirement. Lot widths and lot frontages for each lot also meet minimum requirements. Upon completion of home construction, each single-family lot will have a maximum building coverage area of no greater than 45% of the lot's total area. At 2.10 acres in size, Lot 12 far exceeds the minimum requirement for a Multi -Family lot of 8,175 square feet. Traffic Implications: The project site can be accessed by Lower West Branch Road and Taft Avenue. Recent traffic counts from the Iowa DOT indicate that current traffic counts on Lower West Branch Road range between 180 — 200 vehicles per day. The proposed development will not add a significant amount of traffic to these daily averages. Taft Avenue is currently an unimproved, chip seal roadway, but is planned as a future arterial street. The subdivision ordinance allows for the approval of subdivisions that access existing public streets that do not meet City standards, provided that the subdivider contributes to the future construction cost of bringing the segment of the street that abuts the project site to City standards. Therefore, the subdivider will be subject to the arterial street costs (12.5% of the total construction cost) at the time of final plat. These costs will include the construction of a sidewalk along Taft Avenue. As stated before, a condition of the subdivision area rezoning from June 7, 2018 was that the developer allocate an additional 12 feet of right-of-way along Taft Avenue to make these improvements. Rollins Lane will consist of a 28 -foot wide new road that will intersect both Lower West Branch Road and Taft Avenue. There are no planned center or off -set turn lanes planned, and there are no traffic signals being implemented at either intersection. Rollins Lane will also intersect with Huntington Drive, which will stub at the southern property line. Staff does not see the need to ri recommend any additional traffic calming measures. Neighborhood Open Space: The subdivision will include two separate outlots. Outlot "A" will be located to the east of Ralston Creek, and will consist of 0.41 acres of private open space. Outlot "B" will be in the southern portion of the development, and will include 0.99 acres of land that will be developed at a later date. There is a public open space requirement of 0.26 acres for this subdivision. The applicant will pay fees in -lieu of providing this requirement. Environmentally Sensitive Areas: Ralston Creek runs along the far western portion of the project site. Due to the presence of this watercourse, staff conducted a Sensitive Areas Review of the subject area. Staff's review found that the stream corridor and stream corridor buffer areas are sized adequately. Despite the location of the creek, the project site is not located within a floodplain. Upon receipt of the preliminary plat, it was discovered by staff that the project site might contain hydric soils, as defined by the USDA soil conservation service soil survey of Johnson County. The applicant submitted a Wetland Delineation Report, prepared by MMS Consultants, Inc., to examine the potential presence of wetlands in the subject area. The report concluded that the subject area does not contain any wetlands. These findings have been approved by the Army Corps of Engineers. Storm Water Management: Pursuant to section 16 -3G -5A of the City Code, upon approval of the preliminary plat, the applicant will be required to submit plans, specifications and all calculations for the control of storm water runoff to the Public Works Director. Proposed storm sewer lines and proposed manholes and curb inlets are featured on the preliminary plat. The proposed storm sewer line will originate in the Taft Avenue right-of-way and run west beneath the Rollins Lane right-of-way, across Rollins Lane to a sewer and drainage easement between Lots 6 and 7, where the water will discharge into Ralston Creek. Public Works will evaluate the final stormwater management plan submittal at final plat review. Sanitary Sewer Service: The proposed development is near existing development, and has the capacity to connect to existing city utilities. Proposed sanitary sewer lines and manholes are featured on the preliminary plat. Two separate gravity fed sanitary lines will run beneath the right- of-way along the south side of Rollins Lane from each direction. These two lines will meet between Lots 5 and 6, where they will then join to flow to the southwest through a sanitary sewer easement to be located between Lots 5 and 6, onward to existing city sanitary sewer infrastructure located in Stone Bridge Estates, Part 8. Public Works staff has confirmed that this is the most feasible location for the development's sanitary sewer connection to be made. Furthermore, installation of the sanitary sewer crossing, in conjunction with the preexisting remnants of the stone bridge to the north, could potentially create a flooding hazard for properties upstream. Because of this potential hazard, the City is requiring the developer to create a bypass channel to the north of the existing stone bridge. This channel will allow 100 -year flood flows to bypass the existing narrow openings of the railroad bridge structure. Infrastructure Fees: The City requires developers to pay a $456.75 per acre fee for water service. The project site is not located in one of the City's sanitary sewer districts, and therefore, the City collects no sanitary sewer tap on fees. The developer will be responsible for costs associated with the water and sanitary sewer improvements needed to serve the project site. The developer has also agreed to loop the water main north along the west side of Taft Avenue to Lower West Branch Rd. The cost of this infrastructure improvement will be deducted from the developer's 12.5% infrastructure cost obligations. SUMMARY: Staff finds that the proposed preliminary plat and sensitive areas development plan is both in compliance with the Comprehensive Plan and compatible with the existing neighborhood. 5 The proposed density of 32 units is well below the allowable density of 64 units for the project site, and the proposed mixture of single and multi -family housing near a major intersection is compatible with guidelines from the Northeast District Plan. The subdivision will provide a highly useful connection to the City's trail network, and contribute to infrastructure upgrades on Taft Avenue. Staff believes that the development will result in minimal impacts to area traffic and to adjacent environmentally sensitive areas. NEXT STEPS: Pending approval from the Planning and Zoning Commission, a resolution for approval of the preliminary plat and sensitive areas development plan will be forwarded onto the City Council for consideration. A final plat is required prior to development. Dedication of right-of- way, a final landscaping plan, and a final stormwater management plan will all be required at the time of final platting. STAFF RECOMMENDATION: Staff recommends approval of SUB18-00013, an application submitted by Allen Homes, Inc for a preliminary plat of Rollins Pass, a 12 -lot, 8.02 -acre residential subdivision located at the southwest corner of Lower West Branch Road and Taft Avenue. ATTACHMENTS: 1. Location Map 2. Concept Plan Associated with the Conditional Zoning Agreement 3. Preliminary Plat Approved by: Danielle Sitzman, AICP, Development Services Coordinator Department of Neighborhood and Development Services ST PATRICK DRQ ►WER WEST qN RD�SE 707x, kp Y _ . . (D sem, LLJ s is J _? 1*rz�s O LL LU " f'o ,WQW w _ An application submitted by Allen Homes Inc Yui for preliminary plat approval for Rollins Pass, a 12 -lot, 8.02 acre residential subdivision located T - i at the SW corner of Lower West Branch Road and Taft Avenue. 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IOWA CITY, IOWA 52240 (319)351-8282 www.mmsconsultants.net DateRevision LOWER WEST BRANCH AND TAFT CONCEPT IOWA CITY JOHNSON COUNTY IOWA MMS CONSULTANTS, INC Date: 06-04-18 Designed by: Field Book No: JDM Drawn by: (Scale: 1"=40' Ghecked by: Sheet No: Project No: IOWA CITY 7596-099 1 of: 1 0 s : c 1� c; - X; c_ (� r M 1 M 11I M M C, M m PRELIMINARY PLAT AND SENSITIVE AREAS DEVELOPMENT PLAN BEGINNING RIPTI°"- PRELIMTERYPLAT ORN BEGINNING AT THE EAST QUARTER CORNER OF SECTION 7, TOWNSHIP 79 NORTH, RANGE 5 WEST, OF THE FIFTH PRINCIPAL MERIDIAN, IOWA CITY, JOHNSON COUNTY, IOWA; THENCE S01°22'51"E, ALONG THE EAST LINE OF THE NORTHEAST QUARTER OF THE SOUTHEAST ROLLINS PASS QUARTER E SAID SECTION 7, A DISTANCE D 445.60 FEET, TO THE NORTHEAST CORNER OF STONE CREEK SUBDIVISION, IN QUARTER O WITH THE PLAT THEREOF RECORDED IN PLAT BOOK 32, AT PAGE 187, OF THE RECORDS CR THE JOHNSON COUNTY _ RECORDER'S OFFICE; THENCE S88'37'09"W, ALONG THE NORTH LINE OF SAID STONE CREEK SUBDIVISION, 331.58 FEET, TO THE '� NORTHWEST CORNER THEREOF; THENCE 501'22'51"E, ALONG THE WEST LINE OF SAID STONE CREEK SUBDIVISION, 394.12 FEET, TO THE IOWA CITY, IOWA SOUTHWEST CORNER THEREOF, AND A POINT ON THE NORTH LINE OF AUDITOR'S PARCEL 2009079, IN ACCORDANCE WITH THE PLAT THEREOF RECORDED IN PLAT BOOK 54 AT PAGE 219 OF THE RECORDS OF THE JOHNSON COUNTY RECORDER'S OFFICE' THENCE 588'37'09"W, ALONG SAID NORTH LINE, AND THE EAST LINE OF STONE BRIDGE ESTATES - PART EIGHT, IN ACCORDANCE WITH THE PLAT THEREOF RECORDED IN PLAT BOOK 58 AT PAGE 247 OF THE RECORDS OF THE JOHNSON COUNTY RECORDER'S OFFICE 49.25 FEET THENCE GE ESTATES ALONG SAID EAST LINE 31NCE EE THENCE THERE 00"W ALONG SAID EAST LINE AND HE EAST LINE PLAT PREPARED BY: OWNER/SUBDIVIDER: SUBDIVIDERS ATTORNEY: FEET, T MMS CONSULTANTS INC. ROLLINS PASS DEVELOPMENT, LLC C. JOSEPH HOLLAND OF STONE DS OF ESTATES S PART NINE, E ACCORDANCE E, 2 THE PLAT THEREOF RECORDED IN PLAT BOCK LINE, AT PAGE SAID of 0 5 25 50 THE RECORDS OF THE JOHNSON COUNTY RECORDER'S OFFICE 293.89 FEET' THENCE NOo'21'54"W ALONG THE EAST LINE OF SAID 1917 S. GILBERT STREET PO BOX 3484 123 N. LINK STREET SUITE 300 GRAPHIC SCALE IN FEET STONE BRIDGE ESTATES -PART NINE, 348.01 FEET TO THE NORTHEAST CORNER THEREOF, AND A POINT ON THE NORTH LINE OF SAID NORTHEAST QUARTER OF THE SOUTHEAST QUARTER; THENCE N89'38'06"E, ALONG SAID NORTH LINE, 680.69 FEET, TO SAID IOWA CITY, IOWA 52240 IOWA CITY, IOWA 52244 IOWA CITY, IOWA 52244-2820 POINT OF BEGINNING, CONTAINING 8 02 ACRES AND SUBJECT TO EASEMENTS AND RESTRICTIONS OF RECORD. 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RIGHT OF WAY WIDTH = 60' Blw SLOPE 1/2- V-0" 2"P-0" 5'-0" 1/2 PAVEMENT 6" INTEGRAL PER FOOT H WIDTH CURB 7" P.C-C. 2% STRAIGHT PAVEMENT CROWN 4"PCC. 13".. SIDEWALK •:. '::.:: ..:.:.. T oo�;� e�esova�"ease _24 �i 6 DRAINABLE BASE (MOT GRADATION l2 .. PAVEMENT WIDTH 28 B.C.-B.0 3 8' LONGITUDINAL 12" SUMP PUMP SUBDRAIN (PERFORATED) POROU� BACKFILL (GRAD TRAIL DETAIL N.T.S. 8�- 8' TRAIL SHALL BE 1 6 P.C.C. OR 5' P.C.C. WITH FIBER MESH REINFORCEMENT. MAXIMUM 1.5% CROSS SLOPE IN PATH CROSS SECTION. TOP 6' OF BASE SHALL BE COMPACTED TO 95% STANDARD PROCTOR DENSITY. THE TRAIL SYSTEM SHALL CONFORM TO THE REQUIREMENTS OF THE "AMERICANS WITH DISABILITIES" ACT (ADA) SENSITIVE AREAS LEGEND Date HYDRIC SOILS (3'-4' HEIGHT AT w STREAM CORRIDOR BUFFER (15.00) — - CONGRESSIONAL SECTION LINES STREAM CORRIDOR (30.00') INSTALLATION Iw STREAM CENTERLINE EVERGREEN TREE r Date 2eNslon (3'-4' HEIGHT AT w 11.02-18 PERCITYCOMMENTS JDM — - CONGRESSIONAL SECTION LINES -------------- RIGHT-OF-WAY LINES INSTALLATION Iw — — - EXISTING RIGHT-OF-WAY LINES 11.29-18 CITY REVIEW -JDM - CENTER LINES LARGE EVERGREEN - EXISTING CENTER LINES 01-10-19 REVISED STREAM GRADING PER CIN SAM MAN - LOT LINES, INTERNAL TREE OF THE aw F — — — — — — - PROPOSED EASEMENT LINES FOLLOWING Ott --- -EXISTING EASEMENT LINES K BENCHMARK VARIETIES: WHITE yw 22-1 - CURVE SEGMENT NUMBER PINE, BLACK HILLS -EXIST- -PROP- =tr =e. - POWER POLE SPRUCE. OR NORWAY ,. SIN O w SPRUCE �m I �w I a z 15 b t LIGHT POLE 15 8 m SANITARY MANHOLE LANDSCAPE BUFFER CROSS SECTION DETAIL NOT TO SCALE ® ® DRAINAGE MANHOLE 0 ❑ CURB INLET PLAT/PLAN APPROVED EXISTING SANITARY SEWER by the (( PROPOSED SANITARY SEWER EXISTING STORM SEWER City of Iowa City —W— — WATER LINES City Clerk Date: UTILITY EASEMENTS, AS SHOWN HEREON, MAY OR MAY NOT, ANDWATER INCLUDE SANITARY ALNEC WE CONSTRUCTION TTORN STORM MS EWER LINES. 29) 8.02 ACRES CIVIL ENGINEERS LAND PLANNERS LAND SURVEYORS LANDSCAPE ARCHITECTS ENVIRONMENTAL SPECIALISTS 1917 S. GILBERT ST. IOWA CITY, IOWA 52240 (319) 351-8282 www.mmsconsultants.net STANDARD LEGEND AND NOTES Date 2eNslon PROPERTY &/or BOUNDARY LINES 11.02-18 PERCITYCOMMENTS JDM — - CONGRESSIONAL SECTION LINES -------------- RIGHT-OF-WAY LINES — — - EXISTING RIGHT-OF-WAY LINES 11.29-18 CITY REVIEW -JDM - CENTER LINES 122116 REVISED TPNLAND SAN SEWER JpM - EXISTING CENTER LINES 01-10-19 REVISED STREAM GRADING PER CIN SAM MAN - LOT LINES, INTERNAL 03-08-19 REVISED PER CITY ENGINEER JDM - LOT LINES, PLATTED OR BY DEED — — — — — — - PROPOSED EASEMENT LINES --- -EXISTING EASEMENT LINES BENCHMARK (R) - RECORDED DIMENSIONS 22-1 - CURVE SEGMENT NUMBER -EXIST- -PROP- =tr =e. - POWER POLE $ $ - POWER POLE W/DROP =0B # - POWER POLE W/TRANS - POWER POLE WAIIGHT - GUY POLE b t LIGHT POLE 8 m SANITARY MANHOLE FIRE HYDRANT SCP e WATER VALVE ® ® DRAINAGE MANHOLE 0 ❑ CURB INLET —X—X— FENCE LINE EXISTING SANITARY SEWER (( PROPOSED SANITARY SEWER EXISTING STORM SEWER 'G PROPOSED STORM SEWER —W— — WATER LINES E - ELECTRICAL LINES T - TELEPHONE LINES G - GAS LINES - - - - - - - - - CONTOUR LINES (1' INTERVAL) — PROPOSED GROUND EXISTING TREE LINE EXISTING DECIDUOUS TREE & SHRUB 1'L'r✓S%� - EXISTING EVERGREEN TREES & SHRUBS THE ACTUAL SIZE AND LOCATION OF ALL PROPOSED FACILITIES SHALL BE VERIFIED WITH CONSTRUCTION DOCUMENTS, WHICH ARE TO BE PREPARED AND SUBMITTED SUBSEQUENT TO THE APPROVAL OF THIS DOCUMENT. PRELIMINARY PLAT NOTE: ALL EASEMENTS ADJACENT TO AND SENSITIVE AREAS STREET RIGHT-OF-WAY ARE 15' UTILITY EASEMENTS, WITH SANITARY SEWER, STORM SEWER, & WATER DEVELOPMENT PLAN MAIN EASEMENTS WHERE NECESSARY TO PROVIDE ADEQUATE EASEMENT WIDTH. ALL EASEMENTS SHALL BE MORE COMPLETELY LABELED AND DESCRIBED DURING COMPLETION OF THE FINAL PLAT. NOTE: OUTLOT "A" IS TO BE RESERVED FOR FUTURE DEVELOPMENT. OUTLOT "B" IS PUBLIC OPEN SPACE TO BE DEEDED TO THE CITY OF IOWA CITY. ROLLINS PASS IOWA CITY JOHNSON COUNTY IOWA MMS CONSULTANTS, INC. Date: 09-27-18 IVvil Drawn by: RLA w Project No: 'I IOWA CITY 7596-099 Prepared by: Ray Heitner, Associate Flanner, 410 E. Washington St, Iowa City, IA 52240; 319-356-5238 (SUB18- 00013) Resolution No. 19-91 Resolution approving the preliminary plat and sensitive areas development plan of Rollins Pass, Iowa City, Iowa. Whereas, the applicant, Allen Homes Inc., filed with the City Clerk, an application for approval of the preliminary plat and sensitive areas development plan of Rollins Pass, Iowa City, Iowa; and Whereas, the Department of Neighborhood and Development Services and the Public Works Department examined the preliminary plat and recommended approval; and Whereas, the applicant has agreed to provide a trail connection from Rollins Pass, across the South Branch of Ralston Creek, to the existing trail network in Stonebridge Estates Part Eight; and Whereas, the Planning and Zoning Commission examined the preliminary plat and, after due deliberation, recommended acceptance and approval of the plat; and Whereas, the preliminary plat conforms with all of the requirements of the City Ordinances of the City of Iowa City, Iowa. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa that: 1. The preliminary plat of Rollins Pass Subdivision, Iowa City, Iowa, is hereby approved 2. The Mayor and City Clerk of the City of Iowa City, Iowa are hereby authorized and directed to certify this resolution, which shall be affixed to the plat after passage and approval by law. Passed and approved this 2 day of April, 20 19 M400rr/ / ��— Attest: E _ ty Clerk It was moved by Minis adopted, and upon roll call there were: AYES: s\pcdlresolution - rollins pass preliminary plat.doc pp{oved �)�, "LJ -,:> City Attorney's Office and seconded by Cole Nays: Absent: Teague Cole Mims Salih Taylor the Resolution be Resolution No. 19-91 Page 2 AYES: NAYS: ABSENT: Thomas Throgmorton Item 11.d.: Rollins Pass -Preliminary Plat SU B18-00013 Resolution approving the Preliminary Plat and sensitive areas development plan of Rollins Pass, Iowa City, IA. Conditions placed at Rezoning 1) The developer keep the number and types of units identified in the concept plan to ensure compatibility with the existing neighborhood 2) The dedication of approximately 12 feet of public right-of-way on Taft Avenue to the city at final platting 3) A detailed landscaping plan to ensure adequate buffer along Taft Ave, 4) The creation of an outlot along the northwest portion of the property to provide trail connection at the time of platting, and 5) The dedication of right-of-way to provide access to the property to the south at the time of platting. PRELIMINARY PLAT AND SENSITIVE AREAS DEVELOPMENT PLAIN N w ROLLINS PASS IOWA GIN, IOWA FIPI PaEPMEo aV 0 'sJnolA.R. SUDDIVIOENs Aiio RNEVI unl5cansuLiauis Mc 4�='Ass [fvELp'MENi, LL[ q.,15eGn nCUAryo _I IM _ 1917 G. GILBERT STREET -11 JSI 1]3 N. LINN STREET SUITE 300 ..�a OWAGTv, GI1P 6Y3W '.=V.OlVA b3]II IOWA GTY.OWA SY1M4P9P a d[ a. 1. a a [ MIR i�. IH e11 a. a..r n. r � 1 �V fr" �a 3 F- I I A SII � I Traffic Access., Street Design The development will not add a significant amount of traffic to existing conditions on Lower West Branch Rd. and Taft Ave. The subdivider will be charged for 12.5% of construction cost of public improvements to Taft Ave. No recommended traffic calming measures for Rollins Lane. Outlot "A" will provide 0.41 acres of private open space. Outlot "B" will be set aside 0.99 acres for future development. Open Space & Uthe pplicant will pay fees -in -lieu of providing Environmentallyinimum public open space requirement of Sensitive Areas cres. Stream corridor and stream corridor buffer areas are adequately sized around Ralston Creek. A wetland delineation report, confirmed by the Army Corps. of Engineers, indicates no presence of wetlands on the subject parcel. Stormwater &Sanitary Sewer Annexed into City, Zoned ID-RS- (2000)-P&Z recommendation to City Counci Rezoning from ID -RS to RM -12 & RS -8 with conditions (August 2018)-P&Z recommendation to City Council Preliminary Plat & Sensitive Areas Development Plan-P&Z recommendation to City Council Final Plat -City Council by Resolution Final Sensitive Areas Development Plan & Site Plan -Staff Planning Commission Recommendation The Planning & Zoning Commission recommends approval of SUB18- 00013, an application submitted by Allen Homes, Inc for a preliminary plat and sensitive areas development plan of Rollins Pass, a 12 -lot, 8.02 - acre residential subdivision located at the southwest corner of Lower West Branch Road and Taft Avenue. Item Number: 12. �, CITY OF IOWA CITY �'�COUNCIL ACTION REPORT April 2, 2019 Resolution authorizing conveyance of Auditor's Parcel 2008020 to Bilam Properties L.L. C Prepared By: Sara Hektoen Reviewed By: Fiscal Impact: N/A Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Executive Summary: This action effectuates Council's intention to swap this vacated right-of-way for the dedication of Clear Ridge Road done in 2016. Background /Analysis: ATTACHMENTS: Description Resolution authorizing conveyance N Prepared by: Sara Greenwood Hektoen, Asst City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319)356- 5030 Resolution No. 19-92 Resolution authorizing conveyance of Auditor's Parcel 2008020 to Bilam Properties L.L.0 Whereas, Bilam Properties, L.L.C. has requested that the City convey its interest in the vacated Auditor's Parcel 2008020 to it for the purpose of clearing title to the land; and Whereas, on September 10, 2015, the City Council passed Ordinance No. 15-4636, an ordinance vacating Auditor's Parcel 2008020, which had been intended for use as public right-of-way within the Highlander Fourth Addition, Part 1; Whereas, in lieu of establishing a street over and across Auditor's Parcel 2008020, the owner dedicated Clear Ridge Road to the City as shown on the final plat of Highlander Fourth Addition, Part 1 and included Auditor's Parcel 2008020 within Lot 26 of said subdivision; and Whereas, the City approved this final plat on March 23, 2016 by Resolution 16-64; and Whereas, on March 12, 2019, the City Council adopted a Resolution declaring its intent to consider the conveyance to Bilam Properties, L.L.C. of its interest in said property, authorizing the publication of public notice of the proposed conveyance, and setting the date and time for public hearing; and Whereas, following public hearing on the proposed conveyance, the City Council finds that the conveyance of the subject property is in the public interest. Now, therefore, be it resolved by the City Council of Iowa City, Iowa, that: 1. The City Council does hereby authorize the Mayor and City Clerk, upon approval of the City Attorney, to execute all documents necessary to convey any interest the City has in Auditor's Parcel 2008020, as shown on the plat thereof recorded in Book 53, Page 258, in the Plat Records of the Johnson County, Iowa Recorder to Bilam Properties, L.L.C. via Quit Claim Deed for the price of $1. 2. The City Attorney is hereby authorized to carry out any actions necessary to consummate the conveyance as required by law. Passed and approved this 2nd day of Aril 20 19 M)(YOR Approved //bAAy ATTEST: l7C�li /AL[/�r��rrziAL� CITY CLERK City Attorney's Office /a 7�� i Resolution No. 19-92 Page 2 It was moved by Thomas and seconded by salih Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: Cole Mims Salih Taylor Teague Thomas Throgmorton the Item Number: 13. �, CITY OF IOWA CITY �'�COUNCIL ACTION REPORT April 2, 2019 Resolution authorizing the execution of a Quit Claim Deed to Del Ray Ridge, LP to release a sewer easement on 628 S. Dubuque Street. Prepared By: Susan Dulek, Ass't. City Attorney Reviewed By: Geoff Fruin, City Manager Ben Clark, Senior Civil Engineer Fiscal Impact: None. Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Executive Summary: Del Ray Ridge, LP is the owner of 628 S. Dubuque Street and is constructing a tax credit affordable housing project on the property. Construction of the building requires the relocation of the existing sanitary sewer. The City has provided financial assistance both for construction of the project (Resolution No. 18-227) and to relocate the sewer (Resolution No. 19-25). Upon the relocation of the existing sanitary sewer, the City should release its easement. State law requires a public hearing on the proposal to grant Del Ray Ridge, LP a Quit Claim Deed in order to release of the sewer easement. Background /Analysis: ATTACHMENTS: Description resolution is Prepared by: Susan Dulek, Asst. City Atty., 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030 RESOLUTION NO. 19-93 Resolution authorizing the execution of a Quit Claim Deed to Del Ray Ridge, LP to release a sewer easement on 628 S. Dubuque Street. Whereas, Del Ray Ridge, LP is the owner of 628 S. Dubuque Street and is constructing a tax credit affordable housing project on the property; Whereas, construction of the building requires the relocation of the existing sanitary sewer; Whereas, upon the relocation of the existing sanitary sewer, the City should release its easement; and Whereas, following public hearing on the proposed release of the sewer easement, the City Council finds it is in the public interest to release the sewer easement upon the relocation of the existing sanitary sewer. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: Upon confirmation by the City Engineer that the existing sanitary sewer has been relocated, the sanitary easement dated July 24, 1897 and recorded December 8, 1897 in Book 80, Page 107 of the Records of Johnson County, Iowa on property locally known as 628 S. Dubuque St. is released, and the Mayor and the City Clerk are authorized to execute a quit claim deed to Del Ray Ridge, LP. 2. The City Attorney is hereby authorized to deliver said quit claim deed and to carry out any actions necessary to consummate the release required by law. Passed and approved this 2nd day of April '2019. v MaAfor Approved by Attest: Cify Clerk City Attorney's Office Resolution No. 19-93 Page 2 It was moved by trims and seconded by Taylor Resolution be adopted, and upon roll call there were: AYES: NAYS: G�:l;��, Cole Mims Salih Taylor Teague Thomas Throgmorton the Item Number: 14. �, CITY OF IOWA CITY �'�COUNCIL ACTION REPORT April 2, 2019 Resolution authorizing conveyance of a single-family home located at 522 North Dodge Street. Prepared By: Erika Kubly, Neighborhood Services Coordinator Reviewed By: Tracy Hightshoe, Neighborhood & Development Services Director Fiscal Impact: The assessed value of 522 N. Dodge Street at the time of purchase was $182,370. The sale price will be approximately $225,000. There will be no impact on the general fund for ongoing operational expenses. Recommendations: Staff: Approval Commission: N/A Attachments: Before & After Photos Resolution Executive Summary: On April 2, 2019, City Council will hold a public hearing and consider a resolution authorizing the conveyance of 522 N. Dodge Street as part of the UniverCity Neighborhood Partnership Program. This will be the 66th home sold under the program. Background /Analysis: Under the UniverCity Neighborhood Partnership Program, the City proposes to sell 522 N. Dodge Street for approximately $225,000. The City purchased the home for $207,500. City funds were used to rehabilitate the home to sell to an eligible buyer. The exterior of the home was repaired extensively including a new roof, new paint and front porch improvements. Renovations on the interior included kitchen and bathroom remodels, all new electrical and plumbing, new energy efficient furnace and water heater, and refinished hardwood floors. This turn of the century home has 1,624 square feet of finished living space including three bedrooms and one and a half bathrooms. The home is located directly across the street from Mann Elementary. The home is located in an area where there is a mix of owner -occupied and rental units, as well as commercial properties. The renovated home will be an asset to the neighborhood and community. ATTACHMENTS: Description Before and After Photos Resolution 522 N. Dodge - Before Renovations � r CITY OF IOWA CITY UNESCO CITY OF LITERATURE 522 N. Dodge - After Renovations � r CITY OF IOWA CITY UNESCO CITY OF LITERATURE �3 1 tel' Prepared by: Susan Dulek, Assistant City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030 RESOLUTION NO. 19-94 Resolution authorizing conveyance of a single family home located at 522 North Dodge Street. Whereas, the UniverCity Neighborhood Partnership Program is an effort by the City to encourage home ownership and reinvestment in designated neighborhoods surrounding the University of Iowa; and Whereas, the City purchases rental units located in designated neighborhoods surrounding the University of Iowa, rehabilitates them, and then sells them to income -eligible buyers; and Whereas, the City purchased and rehabilitated a single family home located at 522 North Dodge Street, Iowa City; and Whereas, the City has received an offer to purchase 522 North Dodge Street for the principal sum of $225,000; and Whereas, on March 19, 2019, the City Council adapted a Resolution proposing to convey its interest in 522 North Dodge Street, authorizing public notice of the proposed conveyance, and setting the date and time for the public hearing; and Whereas, following the public hearing on the proposed conveyance, the City Council finds that the conveyance is in the public interest. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. Upon the direction of the City Attorney, the Mayor and the City Clerk are authorized to execute a warranty deed conveying the City's interest in 522 North Dodge Street, legally described as part of Lot 4, Block 14, Iowa City, Iowa. 2. The City Attorney is hereby authorized to deliver said warranty deed and to carry out any actions necessary to consummate the conveyance required by law. It was moved by Salih and seconded by Cole the Resolution be adopted, and upon roll call there were: Resolution No. 19-94 Page 2 AYES: NAYS: ABSENT: Cole Mims Salih Taylor Teague Thomas Throgmorton Passed and approved this 2nd day of April /2019. 2V7 G . MA&OR ATTEST: C`.2 I CLERK Approved by City Attorney's Office Item Number: 15. ®I CITY OF IOWA CITY u► �� COUNCIL ACTION REPORT April 2, 2019 Resolution awarding contract and authorizing the City Engineer to sign and the City Clerk to attest a contract for construction of the Highway 1 Trail – Sunset Street to Mormon Trek Boulevard Project [TAP -U-3715(665)-81-52]. Prepared By: Brett Zimmerman, Civil Engineer Reviewed By: Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: The contract amount for this project is $758,545.25 and will be funded through account # R4225 Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Executive Summary: This agenda item awards the contract for the Iowa City Highway 1 Trail — Mormon Trek Blvd to Sunset St Project to Peterson Contractors Inc. of Reinbeck, Iowa. The scope of work for this project includes installation of a 10' wide PCC trail between Sunset Street and Mormon Trek Boulevard. The project also includes all associated utility and storm sewer improvements required for the installation of the trail. Background /Analysis: This project includes a new trail connection from Sunset Street to Mormon Trek Boulevard, and is an extension of the recently completed Highway 1 Trail project that is located from Orchard Street to Sunset Street. The project completes the planned Highway 1 Trail system and ultimately connects the existing Iowa River Corridor Trail to the existing Mormon Trek Boulevard wide sidewalk. Company Bid Amount Peterson Contractors Inc. $ 758,545.25 J & L Construction, LLC. $ 824,276.50 Streb Construction Co., Inc. $ 854,688.25 Dave Schmitt Construction Co., Inc. $ 877,058.20 Tschiggfie Excavating Co. $ 896,881.65 Metro Pavers, Inc. $ 918,131.80 Midwest Concrete, Inc. $ 925,128.00 Vieth Construction Corp. $ 944,635.75 Boomerang Corp. $ 976,698.75 The Engineer's Estimate for this project was $840,000. The project is funded by a Transportation Alternative Program (TAP) grant in the amount of $500,000 and the remaining balance will be paid for using General Obligation bond proceeds. Based upon the bids received, staff recommends awarding the contract to Peterson Contractors Inc. of Reinbeck, Iowa Project Timeline: Award Date —April 2, 2019 Construction Start — May 6, 2019 Anticipated Completion — Fall 2019 ATTACHMENTS: Description Resolution Prepared by: Brett Zimmerman, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319)356-5044 Resolution No. 19-95 Resolution awarding contract and authorizing the City Engineer to sign and the City Clerk to attest a contract for construction of the Highway 1 Trail — Sunset Street to Mormon Trek Boulevard Project [TAP -U-3715(665)--81-52). Whereas, Peterson Contractors Inc. of Reinbeck, Iowa, has submitted the lowest responsible bid of $758,545.25 for construction of the above-named project; and Whereas, funds for this project are available in the Highway 1 Sidewalk/Trail account #R4225; and Whereas, the City Engineer and City Manager are authorized to execute change orders according to the City's Purchasing Policy as they may become necessary in the construction of the above- named project. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: The contract for the construction of the above-named project is hereby awarded to Peterson Contractors Inc., subject to the condition that awardee secure adequate bond and insurance certificates. 2. The City Engineer is hereby authorized to sign the contract for construction of the above- named project and the Contractor's Bond, subject to the condition that awardee secure adequate bond and insurance certificates. Passed and approved this 2nd day of April 2019 G. Malyor Attest: , Q Ci Clerk /Ul It was moved by Mims and seconded adopted, and upon roll call there were: Ayes: Nays: 77,/) __? - -? -7 - City Attorneys Office by Salih the Resolution be Absent: Cole Mims Salih Taylor Teague Thomas Throgmorton 15 Is - NOTICE TO BIDDERS STATE OF IOWA — Sealed bids will be received by the Iowa Department of Transportation (DOT), Office of Contracts, 800 Lincoln Way, Ames, Iowa 50010 on March 19, 2019 at 10:00 A.M. for various items of construction and/or maintenance work. Plans, specifications and proposal forms for the work may be seen at the Office of Contracts until noon on the day previous to the letting. Proposal guaranties are to be sent to the Office of Contracts at the address above. Iowa DOT personnel will be available to accept proposal guaranties during regular business hours of 8:00 a.m. to 4:30 p.m. The Iowa DOT uses the Bid Express website (www.bidx.com) as an official depository for bid submittal. The Iowa DOT will ensure this depository is available for a two-hour period prior to the deadline for submission of bids. If there is an interruption of communications or loss of service by Bid Express during this two-hour period, the Iowa DOT will delay the deadline for bid submissions to allow potential bidders to submit bids. Instructions will be communicated to potential bidders. Opening and reading of the bids will be performed at the Office of Contracts after 10:30 A.M. on the day bids are to be received, unless otherwise specified by the Iowa DOT. All proposals must be filed on the forms furnished by the Office of Contracts, sealed and plainly marked. Proposals containing any reservations not provided for in the forms furnished will be rejected. The Iowa DOT reserves the right to waive technicalities and to reject any or all bids. A proposal guarantee, not less than the amount as set forth in the proposal form, shall be filed with each proposal. The proposal guarantee shall be in the form of a certified check or credit union certified share draft, cashier's check, money order or bank draft drawn on a solvent bank or credit union. Certified checks or credit union certified share drafts shall bear an endorsement signed by a responsible official of such bank or credit union as to the amount certified. Cashier's checks, money orders or bank drafts shall be made payable either to the contracting authority or to the bidder; and, where made payable to the bidder, shall contain an unqualified endorsement to the contracting authority signed by the bidder or the bidder's authorized agent. A properly completed Proposal Guaranty/Bid Bond (form 131084) or a properly completed Contractor's Annual Bid Bond (form 650043) may be used in lieu of the monetary options specified above. Both forms are available from the Office of Contracts. Per Iowa Code section 423.3 (80), the contracting authority will issue an exemption certificate for the purchase or use of building materials, supplies and equipment used in the performance of the construction contract. Failure to execute a contract and file an acceptable performance bond and certificate of insurance within 30 days of the approval date for awarding the contract will be just and sufficient cause for the denial of the award and the forfeiture of the proposal guarantee. The Iowa DOT (or other approved contracting authority) hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. On Federal Aid projects, where disadvantaged business enterprise (DBE) goals have been established, the bidder is required to complete and submit form 102116 with the bid documents. On all projects without DBE goals, the contractor must show that affirmative action has been made to seek out and consider DBEs as potential subcontractors. Some projects may be listed in multiple proposals (as an individual project or as part of a combined package of projects). The Contracting Authority will determine which combination of proposals produce the lowest bid for these projects. The listing of projects open for bids and details for each project will be available to potential bidders and suppliers three (3) weeks prior to the letting date at: www.bidx.com/ia/main or www.iowadot.gov/contracts/index/htm or by calling the Office of Contracts at 515-239-1414. Minimum wage rates for all federal -aid projects have been predetermined by the U.S. Secretary of Labor and are set forth in the specifications. However, this does not apply to projects off the federal -aid highway system. All federal -aid projects are subject to the Contract Work Hours Standards Act, as amended (title I of Pub. L. 87-581, Aug. 13, 1962, 75 Stat.357) and implementing regulations. By virtue of statutory authority, a preference will be given to products and provisions grown and coal produced within Iowa, and also, a resident bidder shall be allowed a preference against a nonresident bidder from a state or foreign country which gives or requires a preference to bidders from that state or foreign country both on projects in which there are no federal funds involved. IOWA DEPARTMENT OF TRANSPORTATION OFFICE OF CONTRACTS TELEPHONE: 515-239-1414 Bid Order: 104 County: JOHNSON Proposal ID: 52-3715-665 Work Type: PCC SIDEWALK/TRAIL DBE Goal: 3.0% Working Days: 60 Late Start Date: 05/06/2019 Guarantee: $50,000.00 Project: TAP -U-3715(665)-81-52 Route: IA 1 TRAIL Location: IN THE CITY OF IOWA CITY, HIGHWAY 1 FROM MORMON TREK BOULEVARD TO SUNSET STREET Item Number: 16. �, CITY OF IOWA CITY �'�COUNCIL ACTION REPORT April 2, 2019 Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the Gilbert Street Intersection Improvements Project. Prepared By: Scott Sovers, Sr. Civil Engineer Reviewed By: Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: $1,279,259.80, available in the Gilbert Street Intersection Improvements account #S3945. Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Executive Summary: This agenda item awards the construction contract for the Gilbert Street Intersection Improvements Project to Maxwell Construction, Inc. of Iowa City, Iowa. This project generally includes the following: Gilbert Street (From College Street to Washington Street) • Traffic signals at the College and Washington Street intersections. • Pedestrian curb ramps at the College and Washington Street intersections. • Roadway and pedestrian level lighting. • New 12 -inch water main. Washington Street (From Linn Street to Van Buren Street) • Roadway and pedestrian level lighting. Background /Analysis: With the original Gilbert Street and Washington Street corridor improvements occurring in the early 1970's, the traffic signals, roadway lighting and pedestrian curb ramps on Gilbert Street (College to Washington) and on Washington Street (Linn to Van Buren) are in need of replacement as they are in poor condition and/or do not meet current design standards. Additionally, the existing 1946 6 -inch cast iron water main on Gilbert Street between College Street and Washington Street needs to be upgraded to a 12 -inch main to meet future demands of the downtown area The construction cost estimate for the project was $960,000. Three (3) bids were received: Company Bid Amount Maxwell Construction, I nc. $1,279,259.80 All American Concrete, Inc. $1,343,911.80 Boomerang Corp. $1,477,350.90 All three of the bids received exceeded the engineer's estimate of construction costs, ranging from approximately 33% - 54% above the estimate. Based on the number and range of bids received, City staff has concluded the estimated project cost was likely low, and actual project cost is anticipated to be more in line with the bid results. This Gilbert Street Intersection Improvements Project includes a number of important infrastructure upgrades, including safety, operational and aesthetic improvements. With the Chauncey development nearing completion, the timing of the project is also important. It is anticipated that rebidding the project would result in similar bid results, but a delay in the construction schedule. This delay would lead to significant project work occurring after the opening of the Chauncey, and completion of the project extending into 2020. Based upon the evaluation of the bids received and the project schedule, staff recommends awarding the Project to Maxwell Construction, Inc. of Iowa City, Iowa. The increased project cost will be covered by road use tax funds. These funds will be transferred from some of the annual project accounts, including approximately $300,000 from the annual traffic signal fund (S3814), $70,000 from the annual curb ramp fund (S3822) and $130,000 from the annual pavement rehabilitation fund (S3824). Project Timeline: Award Date —April 2, 2019 Construction Start —April 22, 2019 Estimated construction Completion — December 2019 ATTACHMENTS: Description Resolution Prepared by: Scott Sovers, Sr. Civil Engineer, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319)3565142 Resolution No. 19-96 Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the Gilbert Street Intersection Improvements Project Whereas, Maxwell Construction, Inc. of Iowa City, Iowa, has submitted the lowest responsible bid of $1,279,259.80 for construction of the above-named project; and Whereas, funds for this project are available in the Gilbert Street Intersection Improvements account # S3945; and Whereas, the City Engineer and City Manager are authorized to execute change orders according to the City's Purchasing Policy as they may become necessary in the construction of the above- named project. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: The contract for the construction of the above-named project is hereby awarded to Maxwell Construction, Inc, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 2. The Mayor is hereby authorized to sign and the City Clerk to attest the contract for construction of the above-named project, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. Passed and approved this 2nd day of April /A6E-:� 2019 ` , Ma or oved y Attest: ( 5 City Jerk City Attorney's Office It was moved by saiih and seconded by Teague the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: Cole Mims Salih Taylor Teague Thomas Throgmorton 1V NOTICE TO BIDDERS GILBERT STREET INTERSECTION IMPROVEMENTS PROJECT Sealed proposals will be received by the City Clerk of the City of Iowa City, Iowa, until 3:OOP.M. on the 26th day of March 2019. Sealed proposals will be opened immediately thereafter. Bids submitted by fax machine shall not be deemed a "sealed bid" for purposes of this Project. Proposals received after this deadline will be returned to the bidder unopened. Proposals will be acted upon by the City Council at a meeting to be held in the Emma J. Harvat Hall at 7:00 P.M. on the 2nd day of April, 2019, or at special meeting called for that purpose. A public hearing will be held during this meeting. The Project will involve the following: Traffic signal equipment removal and replacement and pedestrian sidewalk ramp improvements at the intersection of Gilbert St and College St and at the intersection of Gilbert St and Washington St, replacement of approximately 378 feet of 12" ductile iron water main pipe along Gilbert St from College St to Washington St, and street and pedestrian lighting removal and replacement along Gilbert St from College St to Washington St and along Washington St from Linn St to Van Buren St. All work is to be done in strict compliance with the Project Manual prepared by Snyder & Associates, Inc., of Iowa City, Iowa, which has heretofore been approved by the City Council, and are on file for public examination in the Office of the City Clerk. Each proposal shall be completed on a form furnished by the City and must be submitted in a sealed envelope. In addition, a separate sealed envelope shall be submitted containing a completed Bidder Status Form and a bid security executed by a corporation authorized to contract as a surety in the State of Iowa, in the sum of 10% of the bid. The bid security shall be made payable to the TREASURER OF THE CITY OF IOWA CITY, IOWA, and shall be forfeited to the City of Iowa City in the event the successful bidder fails to enter into a contract within ten (10) calendar days of the City Council's award of the contract and post bond satisfactory to the City (in the form shown in Section 0510) ensuring the faithful performance of the contract and maintenance of said Project, if required, pursuant to the provisions of this notice and the other contract documents. The City shall retain the bid security furnished by the successful bidder until the approved contract has been executed, the required Performance, Payment, and Maintenance Bond (as shown in Section 0510) has been filed by the bidder guaranteeing the performance of the contract, and the contract and security have been approved by the City. The City shall promptly return the checks or bidder's bonds of unsuccessful bidders to the bidders as soon as the successful bidder is determined or within thirty days, whichever is sooner. The successful bidderwill be required to furnish a Performance, Payment, and Maintenance Bond in an amount equal to one hundred percent (100%) of the contract price and in the form shown in Section 0510, said bond to be issued by a responsible surety approved by the City, and shall guarantee the prompt payment of all materials and labor, and also protect and save harmless the City from all claims and damages of any kind caused directly or indirectly by the operation of the contract, and shall also guarantee the maintenance of the improvement for a period of five (5) years from and after its completion and formal acceptance by the City Council. Gilbert Street Intersection Improvements Project Page 1 of 2 The following limitations shall apply to this Project: Specified Start Date: April 22, 2019 Final Completion: December 20, 2019 Liquidated Damages: $1,000 per day Shop drawings and catalog cut information shall be submitted, reviewed, and approved for Traffic Signal Equipment and Street and Pedestrian Lighting Equipment to be ordered by May 17, 2019. Stage 1 Completion: July 26, 2019 Stage 1 Liquidated Damages: $500 per day Stage 2 through 5 Completion: October 31, 2019 Stage 2 through 5 Liquidated Damages: $500 per day The Project Manual may be examined at the office of the City Clerk. Copies thereof and blank forms may be secured at the office of Technigraphics, a division of Rapids Reproductions, located at 415 Highland Ave, Suite 100, Iowa City, Iowa, Phone: (319) 354-5950, Fax: (319) 354-8973, Toll -Free, (800) 779-0093, by bona fide bidders A $30 fee is required for each set of the Project Manual provided to bidders or other interested persons. The fee shall be in the form of a check, made payable to The City of Iowa City. The fee is refundable if returned within 14 days of award of the project by City Council in re -usable condition. Prospective bidders are advised that the City of Iowa City desires to employ minority contractors and subcontractors on City projects. A listing of minority contractors can be obtained from the Iowa Department of Inspections and Appeals at (515) 281-5796 and the Iowa Department of Transportation Contracts Office at (515) 239-1422. Bidders shall list on the Proposal the names of persons, firms, companies or other parties with whom the bidder intends to subcontract. This list shall include the type of work and approximate subcontract amount(s). The Contractor awarded the contract shall list on the Contract its subcontractors, together with quantities, unit prices and extended dollar amounts. By virtue of statutory authority, preference must be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa Statutes. The Iowa reciprocal resident bidder preference law applies to this Project. The City reserves the right to reject any or all proposals, and also reserves the right to waive technicalities and irregularities. Posted upon order of the City Council of Iowa City, Iowa. KELLIE FRUEHLING, CITY CLERK Gilbert Street Intersection Improvements Project Page 2 of 2 Item Number: 17. �, CITY OF IOWA CITY �'�COUNCIL ACTION REPORT April 2, 2019 Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the Willow Creek Park Improvements Project. Prepared By: Brett Zimmerman, Civil Engineer Reviewed By: Juli Seydell-Johnson, Parks and Recreation Director Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: The contract amount for this project is $784,630.00 and will be funded through account # R4322 Recommendations: Staff: Approval Commission: Parks Commission reviewed and approved the Willow Creek Park redevelopment plan on August 8, 2018. Attachments: Plan View Playground Rendering Resolution Executive Summary: This agenda item awards the contract for the Willow Creek Park Improvements Project to All American Concrete, Inc. of West Liberty, Iowa. The base bid scope of work for this project includes demolition of existing buildings and pavements; installation of a new sanitary sewer service, water service, restroom building, open shelter, playground installation, trails, plantings; site grading; and associated work as indicated on the plans. Project alternates include the following: • Alternate #1 — Furnish and install split face block on restroom and shelter. • Alternate #2 — I nstall play equipment as shown on the project plans. • Alternate #3 — Furnish and install site amenities. Background /Analysis: Willow Creek Park is a 27.2 acre park located at 1117 Teg Drive. The existing restrooms, shelter, and play area have reached the end of their useful lives. This project will replace those aging facilities in accordance to the 2017 Iowa City Park Master Plan. The play area will be music themed and will focus on inclusivity and accessible play for a wide range of residents. This will be achieved through accessible features that engage multiple senses. Additionally, a portion of the play area will include poured -in-place rubber surfacing for improved accessibility. The project base bid estimate was $685,000 and two (2) bids were received at the March 19th bid letting: Company All American Tricon General Concrete, Inc. Construction Base Bid $ 784,630.00 $ 842,000.00 Alt. #1 $ 13,500.00 $ 7,800.00 Alt. #2 $ 10,500.00 $ 10,000.00 Alt. #3 $ 18,000.00 $ 9,900.00 Based upon the bids received, staff recommends awarding the Base Bid and no alternates to All American Concrete, I nc. of West Liberty, Iowa. The increased project cost is being offset by savings from the recent bid results for the Iowa City Highway 1 Trail — Mormon Trek Blvd to Sunset St Project. The low bid for that project came in approximately $81,000 below the engineer's estimate. Project Timeline: Award Date — April 2, 2019 Construction Start —April 15, 2019 Final Completion — September 30, 2019 ATTACHMENTS: Description Plan View Playground Rendering Resolution m U cf) Z H z — W :5 co LU W > � a_ Y Cl K co d CO Y Q W za W � a � U o W O } J w Z § co 6 SNYDER &ASSOCIATES 1180b9001 Continuous Play Features: - (13) Sensory Panels (bells, piano, bongos, chimes, jam box, electronic synthesizer, steel drum, gig-gler, ets.) - (3) slide types - (3) climber types - (2 balance types - (4) upper body types - (1) crawl tunnel Cozy Play Features: - Variety of textural surfaces. - Provides sense of enclosure while maintaining open views. - Provides transfer opportunity out of mobility device. Swing Play Features: - Accessible molded seats. - Belt seat. - Multi-user tandom swing with tot seat. 11. Prepared by: Brett Zimmerman, Public Works. 410 E. Washington St., Iowa City, IA 52240 (319)356-5044 Resolution No. 19-97 Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the Willow Creek Park Improvements Project Whereas, All American Concrete Inc. of West liberty, Iowa, has submitted the lowest responsible bid of $784,630.00 for construction of the above-named project; and Whereas, funds for this project are available in the Willow Creek/Kiwanis Park Improvements account # R4322; and Whereas, the City Engineer and City Manager are authorized to execute change orders according to the City's Purchasing Policy as they may become necessary in the construction of the above- named project. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The contract for the construction of the above-named project is hereby awarded to All American Concrete, Inc., subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 2. The Mayor is hereby authorized to sign and the City Clerk to attest the contract for construction of the above-named project, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. Passed and approved this 2nd day of April 2019 1. 4 Maytr roved b q Attest: , Ci Jerk City Attorney's Office It was moved by Teague and seconded by adopted, and upon roll call there were: Ayes: F4 Nays: Thomas the Resolution be Absent: Cole Mims Salih Taylor Teague Thomas Throgmorton 0100 NOTICE TO BIDDERS WILLOW CREEK PARK IMPROVEMENTS Sealed proposals will be received by the City Clerk of the City of Iowa City, Iowa, until 2:00 P.M. on the 191 day of March 2019. Sealed proposals will be opened immediately thereafter. Bids submitted by fax machine shall not be deemed a "sealed bid" for purposes of this Project. Proposals received after this deadline will be returned to the bidder unopened. Proposals will be acted upon by the City Council at a meeting to be held in the Emma J. Harvat Hall at 7:00 P.M. on the 2"d day of April, 2019, or at special meeting called for that purpose. A public hearing will be held during this meeting. The Project will involve the following: Base Bid: Construction of Willow Creek Park Improvements shall include, but not limited to, demolition of existing buildings, pavements, utilities and associated work as shown on the plans. Includes proposed improvements of grading, sanitary sewer, water service, electric service, restroom building, open shelter, playground installation, trails, plantings and associated work. Add Alternate No. 1: The additional work and cost for providing split face block along the base of the restroom and open shelter structure as shown on the plans. Add Alternate No. 2: The additional work and cost associated for installing the play equipment as shown on the plans. Add Alternate No. 3: The additional work and cost for providing site amenities of grills, benches, bike parking, bike repair station, dog liter receptacle, trash/recycling receptacles, and associated work as shown on the plans. All work is to be done in strict compliance with the Project Manual prepared by Snyder & Associates, Inc., of Iowa City, Iowa, which has heretofore been approved by the City Council, and are on file for public examination in the Office of the City Clerk. Each proposal shall be completed on a form furnished by the City and must be submitted in a sealed envelope. In addition, a separate sealed envelope shall be submitted containing a completed Bidder Status Form and a bid security executed by a corporation authorized to contract as a surety in the State of Iowa, in the sum of 10% of the bid. The bid security shall be made payable to the TREASURER OF THE CITY OF IOWA CITY, IOWA, and shall be forfeited to the City of Iowa City in the event the successful bidder fails to enter into a contract within ten (10) calendar days of the City Council's award of the contract and post bond satisfactory to the City (in the form shown in Section 0510) ensuring the faithful performance of the contract and maintenance of said Project, if required, pursuant to the provisions of this notice and the other contract documents. The City shall retain the bid security furnished by the successful bidder until the approved contract has been executed, the required Performance, Payment, and Maintenance Bond (as shown in Section 0510) has been filed by the bidder guaranteeing the performance of the contract, and the contract and security have been approved by the City. The City shall promptly return the checks or bidder's bonds of unsuccessful bidders to the bidders as soon as Willow Creek Park Improvements 0100 — Page 1 of 3 the successful bidder is determined or within thirty days, whichever is sooner. The successful bidder will be required to furnish a Performance, Payment, and Maintenance Bond in an amount equal to one hundred percent (100%) of the contract price and in the form shown in Section 0510, said bond to be issued by a responsible surety approved by the City, and shall guarantee the prompt payment of all materials and labor, and also protect and save harmless the City from all claims and damages of any kind caused directly or indirectly by the operation of the contract, and shall also guarantee the maintenance of the improvement for a period of Five (5) year(s) from and after its completion and formal acceptance by the City Council. Willow Creek Park Improvements 0100 — Page 2 of 3 The following limitations shall apply to this Project: Specified Start Date: April 15, 2019 Substantial Completion: September 30, 2019 Final Completion: October 18, 2019 Liquidated Damages: $500.00 per day The Project Manual may be examined at the office of the City Clerk. Copies thereof and blank forms may be secured at the office of Technigraphics, a division of Rapids Reproductions located at 415 Highland Ave, Suite 100, Iowa City, Iowa 52240, Phone: 319-354-5950, Fax: 319-354- 8973, Toll -Free: 800-779-0093, by bona fide bidders. A $50,00 fee plus $20.00 for shipping and handling is required for each set of plans and specifications provided to bidders or other interested persons. The fee shall be in the form of a check, made payable to the City of Iowa City, Iowa, by bona fide bidders. The $50.00 deposit will be refunded to plan holders who return the bidding documents in good condition within 14 days after receipt of bids. Prospective bidders are advised that the City of Iowa City desires to employ minority contractors and subcontractors on City projects. A listing of minority contractors can be obtained from the Iowa Department of Inspections and Appeals at (515) 281-5796 and the Iowa Department of Transportation Contracts Office at (515) 239-1422. Bidders shall list on the Proposal the names of persons, firms, companies or other parties with whom the bidder intends to subcontract. This list shall include the type of work and approximate subcontract amount(s). The Contractor awarded the contract shall list on the Contract its subcontractors, together with quantities, unit prices and extended dollar amounts. By virtue of statutory authority, preference must be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa Statutes. The Iowa reciprocal resident bidder preference law applies to this Project. The City reserves the right to reject any or all proposals, and also reserves the right to waive technicalities and irregularities. Posted upon order of the City Council of Iowa City, Iowa. KELLIE FRUEHLING, CITY CLERK Willow Creek Park Improvements 0100 — Page 3 of 3