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HomeMy WebLinkAbout2019-09-03 Bd Comm minutesi CITY OE IOWA CITY www.icgov.org September 3, 2019 ATTACHMENTS: Description Human Rights Commission: July 16 Item Number: 3.a. APPROVED MINUTES Human Rights Commission City Hall, Helling Conference Room July 16, 2019 Members Present: Jeff Falk, Adil Adams, Noemi Ford, Cathy McGinnis, Jessica Ferdig, Barbara Kutzko. Members Absent: Jonathon Munoz, Bijou Maliabo, Tahuanty Pena. Staff Present: Stefanie Bowers. Recommendation to Council: No. Call to Order: The meeting was called to order at 5:33 PM. Approval of the June 18, 2019 meeting minutes: Item will be placed on next meeting agenda when a majority number of Commissioners are present to vote (five or more) on it. Kutzko abstained from voting because she was not at the meeting and Ford was not present at the time a motion was made. Approval of the July 3, 2019 meetinq minutes: McGinnis made a motion, it was seconded by Kutzko. Motion passed 5-0. (Ford not present). Restorative Community Partners and Ed Collaborators Funding Request: The Captivate Conference will have course offerings on race relations, equity and inclusion. The requested amount is $4000.00. Commissioners declined the request due to the amount asked for, the lack of information provided, and the late date of the request from the event date. Commissioners suggested that the Social Justice Racial Equity Grant may be a better fit for such a project. Johnson County Americans with Disabilities Act Celebration: Commissioners present will not be available on the date the Celebration is being held. Staff will send an email out to those Commission members not present at this meeting to inquire on their availability to participate. Latino Festival: This event will be held on August 24 from noon to nine on the Ped Mall. Ferdig will request more detailed information from planners of the event. Ferdig is available to host a table on behalf of the Commission at the event. This item will be on the next meeting agenda. Committee Updates: There are four committees that assist in advancing the strategic plan. The four committees are Housing (*Falk, Adams, Pena); Public Safety (*McGinnis, Maliabo, Munoz); Education (*Ferdig, Falk, Kutzko, Pena); and Community Outreach (*Adams, Falk, Munoz). Asterisks designates chairs of the committees. Page 1 Housing: Falk encouraged other Commissioners to fill out the City Steps survey currently available on line. Public Safety: No report. Education: Has reached out to former Commission member Kim Hanrahan. Kim currently serves on the Equity Committee for the Iowa City Community School District. It is believed that there will be opportunities to work together on topics of joint interest. The committee is also learning more about the Head Start program. Community Outreach: No report. Human Rights Breakfast: This annual award ceremony is scheduled for October 23, Dr. Melissa Shivers, University of Iowa's Vice President for Student Life will be the keynote speaker. Nominations are currently being accepted for honorees. Commission Announcemen McGinnis attended a presentation at the African American Museum of Iowa by Professor Simon Balto (University of Iowa) who spoke on his book that looks at policing and race in Chicago, between 1919 and the early 1970s. Kutzko represented the Commission at the annual Juneteenth event. Adams attended the Juneteenth event on behalf of the Commission. He also went to a presentation at the Sudanese Community Center that discussed the current political deadlock in Sudan. Falk attended a sister rally at College Green that was in support of a rally held in Cedar Rapids outside the US District Court protesting the detention of immigrants and asylum - seekers at the southern US borders. Ford participated in a professional development workshop on Refugee Mental Health. The workshop focused on refugees from Latin America, Asia, and African Countries. Adjournment: Motion to adjourn at 6:38 PM. Page 2 Member Attendance Sheet Member Term Exp. 1/8 1/24 2/19 3/19 4/16 5/21 6/18 7/03 7/16 8/20 9/17 Maliabo 1/2021 Present Present Present Present Present Present Present Present Excused McGinnis 1/2021 Present Present Present Present Present Present Present Present Present Munoz 1/2021 Excused Present Present Present Present Present Present Excused Excused Kutzko 1/2020 Present Present Present Present Present Excused Excused Present Present Falk 1/2020 Present Present Present Present Present Present Present Present Present Pena 1/2020 Present Present Excused Present Present Present Present Present Excused Adams 1/2022 Excused Present Present Present Present Absent Present Excused Present Ferdig 1/2022 Present Present Present Present Present Present Present Present Present Ford 1/2022 Present I Excused I Present I Excused I Present Present Present I Excused lPresent i CITY OE IOWA CITY www.icgov.org September 3, 2019 ATTACHMENTS: Description Human Rights Commission: June 18 Item Number: 3.b. APPROVED MINUTES Human Rights Commission City Hall, Helling Conference Room June 18, 2019 Members Present: Jeff Falk, Cathy McGinnis, Bijou Maliabo, Jessica Ferdig, Tahuanty Pena, Adil Adams, Noemi Ford, Jonathon Munoz. Members Absent: Barbara Kutzko. Staff Present: Stefanie Bowers. Recommendation to Council: No. Call to Order: The meeting was called to order at 5:33 PM Approval of Minutes from the May 15 and May 21: Adams moved to approve the minutes from May 15, the motion was seconded by Munoz. Motion passed 5-0. (Maliabo, Pena and Ford not present). Adams moved to approve the minutes from May 21, the motion was seconded by Ferdig. Motion passed 5-0. (Maliabo, Pena and Ford not present). Juneteenth: Kutzko and Adams will represent the Commission at the annual event. Falk will accept the proclamation at the City Council meeting this evening on behalf of Kutzko who is unable to accept it. Social Justice and Racial Equity Grant: Staff provided an update on the grant allocation to the Iowa City Community School District's Healthy Kids School Based Health Clinic. The project, which was a pilot, had some unforeseen barriers in providing mental health support to immigrant populations. An extension request was submitted for the project that would extend it to June of 2020. The current agreement ends June of 2019. The general consensus of the Commission was for the funding to be returned with the hope that in the future they could reapply for the funding when the project had a greater likelihood of being successful. Staff went over a memo prepared by the City Attorney's Office that discussed conflict of interests. When a Commission member has a conflict of interest, the member should state on the record that there is a conflict of interest and is therefore recusing him/herself from the item. If the conflicted Commission member chooses not to leave the room, the member should not sit at the table during the discussion. The member may address the Commission as a member of the public, but again not while sitting at the table with the other Commission members. The minutes will need to reflect that the person is speaking as a member of the public, and not as a member of the Commission. Ford and Munoz have conflicts and will not be participating in the grant cycle for fiscal year 2020. Page 1 of 3 Breakfast Speaker: The Commission voted to have Dr. Melissa Shivers, Vice President for Student Life at the University of Iowa, deliver the Keynote Address at the event being held on Wednesday, October 23. Inclusive High School Teacher Award: Ferdig will present the honorees at this event with their award. The program is being held in recognition of the 65th Anniversary of Brown v. Board of Education. Cheryl Brown -Henderson, daughter of named plaintiff in the court case will deliver keynote remarks. Four area high school teachers will be recognized at the program. Iowa City Pride: Ferdig, Ford, and McGinnis represented the Commission at this year's Pride Fest. Commissioners think that in the future it will be beneficial to have information to hand out about the Commission and to be prepared to give an elevator pitch when community members ask what they do. A water trough would also be useful if it is as hot outside as it was on June 15. They would also like to have Pride flags on display at the next Pride event. Committee Updates: There are four committees that assist in advancing the strategic plan. The four committees are Housing (*Falk, Adams, Pena); Public Safety (*McGinnis, Maliabo); Education (Falk, Kutzko); and Community Outreach (*Adams, Falk, Munoz). Asterisks designates chairs of the committees. Public Safety: Reports that they are still working on finalizing a brochure on biased based incidents. Education: At its last meeting the Committee selected the recipients for the Inclusive Teacher Award. The program will be held on June 28. Housing: No report. Community Outreach: No report. Announcement of Commissioners: Pena recently received his United States citizenship. At the swearing in ceremony he learned about James Cunningham Jordan, who Jordan Creek Mall in West Des Moines is named after, and his work with the underground railroad. Falk attended an Equity Comprehension Planning meeting for the Iowa City Community School District. Adiournment: Motion to adjourn at 7:20 PM. Page 2 of 3 Member Attendance Sheet Member Term Exp. 1/8 1/24 2/19 3/19 4/16 5/21 6/18 7/03 7/16 8/20 9/17 10/15 11/19 Maliabo 1/2021 Present Present Present Present Present Present Present McGinnis 1/2021 Present Present Present Present Present Present Present Munoz 1/2021 Excused Present Present Present Present Present Present Kutzko 1/2020 Present Present Present Present Present Excused Excused Falk 1/2020 Present Present Present Present Present Present Present Pena 1/2020 Present Present Excused Present Present Present Present Adams 1/2022 Excused Present Present Present Present Absent Present Ferdi 1/2022 Present Present Present Present Present Present Present Ford 1/2022 Present Excused I Present Excused Present Present Present KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting --- = Not a Member Page 3 of 3 Item Number: 3.c. i CITY OE IOWA CITY www.icgov.org September 3, 2019 ATTACHMENTS: Description Planning and Zoning Commission: August 16 r CITY OF IOWA CITY MEMORANDUM Date: 08/16/2019 To: Mayor and City Council From: Anne Russett, Senior Planner Re: Recommendation from Planning and Zoning Commission At their July 18, 2019 meeting, the Planning and Zoning Commission made the following recommendations to the City Council: 1. By a vote of 5-0 (Martin and Signs absent) the Commission recommends approval of an application submitted by TRD, LLC for a rezoning of approximately 36.81 acres of property located south of Scott Boulevard and north of Tamarack Trail from Interim Development Single -Family Residential (ID -RS) zone to Low Density Single -Family Residential (RS -5) zone subject to the following conditions: planting of trees in the public right-of-way and substantial compliance with the preliminary plat in that traffic circles are incorporated into the final design of Tamarack Trail. Additional action (check one) No further action needed Board or Commission is requesting Council direction _X_ Agenda item will be prepared by staff for Council action S:RECform.doc MINUTES FINAL PLANNING AND ZONING COMMISSION JULY 18, 2019 —7:00 PM —FORMAL MEETING E M M A J. HARVAT HALL, CITY HALL MEMBERS PRESENT: Larry Baker, Carolyn Dyer, Mike Hensch, Max Parsons, Billie Townsend MEMBERS ABSENT: Phoebe Martin, Mark Signs STAFF PRESENT: Sara Hektoen, Anne Russett OTHERS PRESENT: Mike Welch, Joe Clark, Terry Protextor, Steven Polyak, Mary Ann Berg, Knute Carter, Michelle Edwards, Claude Laroche, Debra Brandt, Jan Kardos, Stephen Locher, Ruth Bradley (2669 Hickory Trial) RECOMMENDATIONS TO CITY COUNCIL: By a vote of 5-0 the Commission recommends approval of REZ19-08, a proposal to rezone approximately 36.81 acres of property located south of Scott Boulevard and north of Tamarack Trail from Interim Development Single -Family Residential (ID -RS) to Low Density Single -Family Residential (RS -5), subject to the following conditions: 1. 90 street trees will be installed, either by payment of a tree planting fee at a cost of $500 per tree for the plantings of street trees within the public right-of-way or through installation prior to certificate of occupancy as determined though staff and developer negotiation. Trees will generally be located every 30' with modifications allowed due to drive -way distances. The Parks and Recreation Department will be responsible for identifying the appropriate locations for the trees. 2. Compliance with the preliminary plat in that traffic calming measures, like the traffic circles, are required and incorporated into the final design of the extension of Tamarack Trail. CALL TO ORDER: Hensch called the meeting to order at 7:00 PM. ELECTION OF OFFICERS: Dyer moved to elect Hensch as Chair. Parsons seconded the motion and the vote passed 5-0. Hensch moved to elect Parsons as Vice Chair. Townsend seconded the motion and the vote passed 5-0. Parsons moved to elect Signs as Secretary. Townsend seconded the motion and the vote passed 5-0. Planning and Zoning Commission July 18, 2019 Page 2 of 14 PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: None. CASE NO. REZ19-08: Applicant: TRD, LLC Location: South of Scott Boulevard and north of Tamarack Trail An application submitted by TRD, LLC for a rezoning of approximately 36.81 acres of property located south of Scott Boulevard and north of Tamarack Trail from Interim Development Single - Family Residential (ID -RS) to Low Density Single -Family Residential (RS -5). Russett began the staff report with a map of the proposed rezoning area. The property is currently zoned Interim Development Single -Family Residential (ID -RS) and most of the area around the proposed rezoning is also zoned ID -RS except the area to the south and southwest where there is an existing single-family neighborhood that is zoned RS -5. In addition to the proposed rezoning, the applicant has also submitted an application for a preliminary plat for this area which will be discussed at a future Planning & Zoning meeting. The applicant also held a good neighbor meeting in June, the meeting was well attended as the applicant sent out invitations beyond the required distance in the good neighbor policy. All the neighbors along Hickory Trail and Tamarack Trail were invited. Russett next showed the preliminary plat and sensitive area map to show the general layout of the proposed lots as well as the sensitive areas. She noted there are two areas staff analyzes for rezonings, the first is compliance with the Comprehensive Plan. The Comprehensive Plan has designated this area for Conservation Design due to the areas containing steep slopes, woodlands, or other sensitive features. The Northeast District Plan identifies this area for single- family residential development. The RS -5 zone is consistent with the general intended land uses and vision identified in the comprehensive plan and the Northeast District Plan. The second criteria staff looks at is compatibility with the existing neighborhood. Most of the area around the proposed rezoning is undeveloped, however to the south is an existing single-family residential neighborhood so this project would extend that single-family residential neighborhood further north to Scott Boulevard. Russett noted there are some environmentally sensitive features on the site which include critical and protected slopes. Based on the preliminary sensitive area plan the proposed development would disturb around 12% of the critical slopes and the Code allows for disturbance of critical slopes up to 35%. The project is also showing no protective slopes being impacted. With regards to the woodlands on the site, 18.5 acres, and the Code has a retention requirement of 50% of woodlands to be preserved and remained. The proposed preliminary plat shows that 52% of the woodlands would be preserved with the development. Russett added there is also the potential for archaeological resources and the applicant is working with a consultant on an archaeological study. In terms of traffic implications and access Russett stated the preliminary plat identifies 60 single- family lots as well as the extension of Tamarack Trail to Scott Boulevard. Staff estimates the extension of Tamarack Trail and the additional access point to Scott Boulevard could reduce total trips accessing North 1St Avenue to the west. Scott Boulevard and North 1St Avenue are both arterials and have the capacity to accommodate the additional traffic generated by the Planning and Zoning Commission July 18, 2019 Page 3 of 14 proposed development. During peak hours there is congestion at North 1 st Avenue and Scott Boulevard and the City is proposing improvements at that intersection, which is budgeted in the 2020 Capital Improvements Program to address the congestion issues. The preliminary plat does show Tamarack Trail extending to Scott Boulevard, due to the topography and heavy terrains street extensions to the west and east of this development are not feasible which will result in a longer block length. With those longer block lengths staff has concerns with traffic travel speed and therefore the preliminary plat does incorporate components to help reduce those speeds. One is reduced curb to curb paving of the roadway to 26 feet which is the minimum allowed by the Code and the other is the incorporation of traffic circles to reduce speed. To further address concerns to speeding staff proposes two conditions: 1. At the time of final platting, payment of a tree planting fee at a cost of $500 per tree for the plantings of street trees within the public right-of-way. The Parks and Recreation Department will be responsible for identifying the appropriate locations for the trees and planting of the trees. Parks and Recreation Department will not be responsible for watering or upkeep on the trees. Staff is proposing 90 trees along the public right-of-way. 2. General compliance with the preliminary plat in that traffic calming measures, like the traffic circles, are incorporated into the final design of the extension of Tamarack Trail. Russett noted the benefits of street trees as it relates to traffic calming, the National Association of City Transportation Officials (NACTO) identity street trees as a speed reduction mechanism. Street trees can create vertical walls within a roadway creating a physical and psychological barrier for drivers that result in lower speeds compared to non -treed streets. Adding these street trees will also help achieve the vision in the North District Plan to create a pleasant streetscape to slow down traffic and encourage bicycle and pedestrian traffic. Russett acknowledged staff has received several calls and correspondence related to this proposed rezoning, she handed out three emails to the Commission that she received after the publication of the agenda packet. The concerns in the emails are primarily related to the preliminary plat and the extension of Tamarack Trail as well as width of the proposed lots. In terms of next steps, upon recommendation of approval from the Planning and Zoning Commission, a public hearing will be scheduled for consideration of the application by the City Council. The Planning and Zoning Commission will also review the preliminary plat at an upcoming meeting. Staff recommends approval of REZ19-08, a proposal to rezone approximately 36.81 acres of property located south of Scott Boulevard and north of Tamarack Trail from Interim Development Single -Family Residential (ID -RS) to Low Density Single -Family Residential (RS -5), subject to the following conditions: 1. At the time of final platting, payment of a tree planting fee at a cost of $500 per tree for the plantings of street trees within the public right-of-way. Trees will generally be located every 30' with modifications allowed due to drive -way distances. The Parks and Recreation Department will be responsible for identifying the appropriate locations for the trees and planting of the trees. 2. General compliance with the preliminary plat in that traffic calming measures, like the traffic circles, are incorporated into the final design of the extension of Tamarack Trail. Hensch asked if something is found on the archeological survey what happens to the project Planning and Zoning Commission July 18, 2019 Page 4 of 14 Russett said it depends on the result, it is possible to require a planned development overlay rezoning and need to come back for a new approval. Hensch is concerned about the traffic calming condition and feels it is very vague and wondered if there was a way to make sure whatever recommendation the City has about traffic calming must be adopted. Hektoen stated staff has reviewed the preliminary plat and it reflects the recommendation regarding traffic calming, but they could change the language to drop general compliance and specifically state inclusion of traffic circles. Baker asked about road width on Tamarack Trail, if the proposed curb to curb distance is 26 feet for the new road. Russett said it is 28 feet, so it will narrow just a bit. Baker also commented on the estimated number of trips per day and asked if there were any traffic studies that could anticipate north/south traffic. Russett said that is usually done through an estimate traffic engineers and transportation planners would come up with, it may be 50/50 but would be an estimate. Finally Baker asked about the trees as a traffic slowing device and how trees would slow down traffic. Russett stated if trees are planted in the right-of-way and closer to the roadway they can create a canopy and a visual wall for the driver. There are studies that demonstrate drivers do slow down and drive slower on tree -lined streets as it creates a sense of the driver being enclosed and not so open. Baker asked if there would be on street parking allowed. Russett said parking would be allowed on one side of the street. Dyer questioned whether the outlots are suitable to have trails in them and access from the road. Russett stated that Outlot A shown on the preliminary plat is very steep but she can't answer for certain if it would be appropriate. Dyer noted some developments the Commission has approved has had a walkway between the houses so people could get to the wild areas and wondered if that was possible in this development. Hensch asked what the percent of grade was on the protected slopes. Russett replied 40% or greater. Parsons asked when Tamarack Trail was constructed. Russett is unsure, Dyer believes maybe five years ago. Hensch opened the public hearing. Mike Welch (Axiom Consultants) is representing the applicant. Generally speaking they agree with staffs findings, and when they look at what was available from a practicality standpoint for the preliminary plat compared to the North District Plan they feel they are putting a lot less density in the development than what was shown in the North District Plan. He noted that Tamarack Trail is stubbed to the north, the water main and sanitary sewer are all set to extend so it seems as this development is consistent with the intentions of the previous development and the overall North District Plan. Hensch thanked the applicant for inviting neighbors from the surrounding area, more than just the 300 feet, to the good neighbor meeting. He added the report of the meeting was also very Planning and Zoning Commission July 18, 2019 Page 5 of 14 well written and appreciated by the Commission. Hensch noted on the Comprehensive Plan it notes multifamily on the north side but this proposal is only single-family. Welch confirmed that is correct. Welch also noted the concept plan they presented at the good neighbor meeting did show 61 lots but after the feedback from neighbors on lot widths they did reevaluate and changed it to 60 lots. Dyer asked about the access to the undeveloped land and if any of it was suitable for trails. Welch replied that most of the area is very steep but on the east side, there are some woods in the southeast corner in a conservation easement and the lots extend back into that easement. On the west side the lots all back up to Outlot A which will be owned by the subdivision so depending on how the covenants is written there could be access granted to that area. Dyer reiterated that in some developments there is access between a couple lots to get back to the undeveloped area. Hensch asked if the stormwater management basins will be dry most of the time. Welch confirmed those are designed as dry bottom basins. Hensch asked if they do fill will they have controlled drainage off orjust stay full and evaporate out. Welch said it is restricted drainage out, they will meet City Code on the release. Welch acknowledged there was concerns it would drain out to the backyards on Tamarack Trail but the way the grades are it will go further west into the ravines and cross Hickory Trail by 1 s' Avenue. Hensch asked if the City Engineer has signed off on all the stormwater plans. Welch said they have submitted preliminary plans and tomorrow they will submit a response to the preliminary plat and will include responses to the stormwater plans. Parsons asked since Scott Boulevard is an arterial street had they considered a variety of housing, especially close to Scott Boulevard, such as townhouses or duplexes or any of that mixture. Welch said it was considered briefly, but right now there is a demand for single family lots, especially in this part of town, so the developer chose to go that direction. Joe Clark (359 Green Mountain Drive) is one of the developers of this land, he wanted to talk about the condition regarding the trees. It is a new concept for everyone, but he has no problem with the condition, neither of the conditions, he wants it to be safe and for traffic to go slow. He would like to set it up the trees in the covenants rather than paying a fee upfront, so he wondering if they could work through that. If not, then he understands but was just alerted today they would have to put in 90 trees at $500 apiece and it was unexpected. He isn't sure it will calm people, the trees will take years to grow up to a point where they will actually calm. He is asking today for an opportunity to put it into a covenant and have the homeowners association pay for them at the end of the 10 year period it takes to build out this subdivision or to have each lot owner responsible for putting two trees on each lot as they finish their homes. Hensch said he has seen data on trees as traffic calmers and is a believer, how to go about this is likely a legal question. Parsons asked if $500 is what each tree is anticipated to cost. Russett said the $500 amount was given by the Parks and Recreation Department, based on what they are generally charged for trees from other contractors, but it does not include maintenance and watering of the trees. Hensch stated it is best to put in a variety of good trees and not scrub Planning and Zoning Commission July 18, 2019 Page 6 of 14 trees to enhance the neighborhood. He also is an advocate of getting those trees in as soon as they can so they can start growing, and not happen over a 10 year period. Clark said the trees will not be able to be put in early because there will be construction going on. The quickest way to do it would be to put it onto the lot owner, the trees would be put in at different times and the size of the trees may grow differently. As a lot gets a certificate of occupancy it should be the owner's responsibility to put in the trees within six months or a year. It would be a requirement and enforced by the HOA. Clark said he is willing to put down some earnest money to make sure this happens. Dyer asked if the developer could just put the trees in as the houses are finished so there would be some control over what the trees would be. Clark said they can control all that through the covenants, what types of trees, how many, where they are placed, etc. Dyer responded they don't have good experience with developers putting in the trees that were required to be put in. Clark is willing to take the guidance of the Commission on what types of trees they want to see on the sites. Hensch said they usually defer to whatever the City Forester recommends. Baker asked if this particular issue had to be settled tonight or can it be resolved at the platting process. Russett said staff is proposing this as a condition of the rezoning. Townsend asked if this had to be a through street and can't just have a hub at the end. Russett said it wouldn't meet the City's Subdivision Code regulations if it were a cul-de-sac. There are restrictions on the locations of cul-de-sacs, the applicant would need to demonstrate it is impossible to put the street through, there is clearly a stub there so we know it can go through, there is also a maximum length on cul-de-sacs which this would exceed and finally from a planning perspective the City wants interconnected neighborhoods to allow emergency access and also give people the options to access to places from different ways. Hektoen noted as far as the administration of the trees and fees they could craft something, it doesn't have to be decided tonight, it would have to be decided before the rezoning is approved but if that is something the Commission wants to give staff and the applicant discretion to continue discussing further they can craft the recommendation that way. Baker noted the goal is to get the trees in within a timely manner, the applicant is suggesting the owner be responsible within six months or a year and Baker feels that is too late and the occupancy certificate should be contingent on the trees immediately being planted. He states that is just one way to approach it but doesn't feel it has to be resolved tonight. Clark noted he would be totally fine with the trees having to be planted at the time of occupancy. There will be times in the year when it may not be possible which is why he suggested six months or so. Townsend asked if the same result could be accomplished with speed bumps instead of trees. Russett acknowledged speed bumps are a traffic calming measure but they also create issues for snow plows, when staff reviewed this area they felt the best options were the traffic circles Planning and Zoning Commission July 18, 2019 Page 7 of 14 and the trees. Terry Protextor (1007 Tamarack Trail) came forward to speak against the proposed application if the new subdivision connects to Tamarack Trail. They are against Tamarack Trail being extended north into a new subdivision. Protextor stated he has lived in the Bluffwood Addition for over 23 years, they lived on Bluffwood Drive for 10 and then built their home on Tamarack Trail 13 years ago. When Tamarack was developed, around 2004, they were told it would not be extended, the harvest preserve was to the east and ACT owned to the north and it was their decision to build their home on Tamarack because it was not a through street, it was a quiet neighborhood. Protextor said he has spoken to a number of the neighbors and everyone is concerned about the traffic issue going through. The proposed development does create problems. They have a petition signed by 74 people (that were actually available for signature in the last two days) out of the 120 homes to show the message that they are concerned. The new development has proposed 60 homes which will result in approximately 120 cars transporting that street on any given date, to the south, maybe to the north. Protextor noted there has been no true traffic study of the Hickory Trail connection to 1 st Avenue, nor has there been a traffic study to connect Tamarack Trail north to Scott Boulevard. Therefore we are dealing with algorithms or formulas to determine traffic flow where they really need to do a traffic study or live in the community for which this is happening to. Protextor stated there will be bottlenecks, as stated he has lived there for 23 years and there has always been traffic issues on 1 st Avenue, particular to get off Hickory Trail to go south on 1St Avenue. Protextor stated if the development goes through it has been suggested in the report earlier that traffic may choose to go north and dilute out the traffic coming south through Tamarack Trail, but that is not logical because it is anywhere from a half mile to a mile and a quarter longer to go up Scott Boulevard and around to 1St Avenue or to the east. People will travel the shortest distance to get from point A to point B. This is a common sense issue, not even a traffic study issue, the new subdivision will travel down Tamarack Trail to Hickory Trail out to 1St Avenue. The only ones that will go north to Scott Boulevard will be the ones going out for supper or to go to a few businesses that are that way or east onto Dodge Street to get to the interstate. Protextor stated this additional access, which will be at least 60-80 cars per day going through a quiet neighborhood with a lot of children (kids on bicycles all the time) is seen as a major safety issue. The distance from the fire station on Dodge Street and Scott Boulevard to the last house on Tamarack Trail is 1.5 miles. If you go north on the new street it will be 1.3 miles, 783 feet difference, a five second difference. To say they need additional access doesn't make any sense, that subdivision has been around for over 40 years and no one seemed to be interested until now. Protextor stated their recommendation is basically to keep the existing cul-de-sac at the north end of Tamarack Trail and put a cul-de-sac at the south end of this new street and not cutting it through. They can put sidewalks through for pedestrians and bicycles. He also wanted to note there is concern about the stormwater basins, there are developers in this community and city engineers who have made major mistakes in some of their development of drainage systems. Churchill Meadows has a major issues that is affecting a home to the south of that development. In closing Protextor stated this should be a citizen friendly community, or neighborhood friendly community, not a development only friendly community. Baker asked who told them at the time they built their house that Tamarack would never be Planning and Zoning Commission July 18, 2019 Page 8 of 14 extended. Protextor believes it was their builder and other people in the neighborhood. Baker asked if anyone from the City told them that and Protextor said no. Steven Polvak (950 Evergreen Court) said on the west side of the proposed development there is a dense wooded area with a significant slope that goes down into an environmentally sensitive area. The area from Scott Boulevard north all the way down to the creek below Hickory Trail is a significant elevation difference. Al the water goes from the high elevation to the creek through the sensitive areas and he is concerned as an Evergreen Court resident that water drainage will increase into his property. He feels there is no way the water flow will be unchanged, it may be handled in a different way through the development but doesn't feel enough study has been done to see how it will affect the Evergreen Court neighborhood. Polyak said having all that water flow into their area would affect their property values, affect mosquitoes, wildlife, it could significantly the natural areas there not built upon. His biggest concern is when all those lots get built the water has to flow somewhere, and it will flow down, and the first house to be affected will be his. He is in the northwest corner and the lowest lot in the area. Polyak plans to hire a civil engineering firm to come out and do a study to see how the area could be affected by the water flow. And then he may hire counsel to advise him on what to do about it because if something does happen in the future, he wants to have addressed it in advance. He wants to make sure his property is protected, but also wants to note the possible significant environmental impact as the water flows down on the east side between Evergreen Court and Tamarack Trail. He has already seen a bit of change in that area due to all the rains, so as the environment continues to change it may be affected more. Polyak reiterates to make sure the water drainage issues are addressed before moving forward with this proposal. Baker asked if Polyak has spoken with the City Engineer who studied this issue for the staff report. Polyak said he got a letter in the mail about this meeting and that is the only way he knew about the proposed development so he hasn't had a chance to evaluate the situation, he just knows how the water flows and wanted to address the issue at this meeting but why he will be hiring a civil engineer to address any possible issues. Russett stated the stormwater management will be reviewed at the platting stage, when staff reviews the preliminary plat the Public Works department will be looking at the stormwater management basins shown on the plat. Mary Ann Berg (2775 Hickory Trail) stated she has lived in the neighborhood for 24 years and saw a large increase in traffic when Tamarack Trail was built and her experience in the neighborhood when she goes somewhere it is usually south and east so her feeling is many people from the new neighborhood would be going on her street. Hickory Trail is a straight street and speeds get pretty fast in front of her house. She is concerned about the increase of traffic. She said in the report staff states they think traffic on Hickory Trail will be reduced and she doesn't agree with that with most houses being built and most people going in the direction of south and east. Berg added she also lives on a creek which is at the bottom of the area Polyak was just speaking about and she wanted to clarify that Axiom Consultants said these basins would be draining into the ravines that go into further west and ends behind Cyprus Court. Where will the three basins empty. Additionally, can the outlots that will be behind these lots Planning and Zoning Commission July 18, 2019 Page 9 of 14 only be used by people in that neighborhood, or can people in the area go in there. She also wanted to know how wide the street wide easements would be where the trees will be, because she has had people plant crabapple trees in their easements and then one cannot walk on the sidewalks and the cars hit them on the streets. She is also curious about a home owners association, she doesn't believe she has one in her neighborhood and wonders if that would just be a private club up in that area. Knute Carter (922 Tamarack Trail) has a process question regarding the recommendations, Hensch asked about the language on the second point and when reading it just says these things need to be incorporated into the final design. So Carter asks what the lengths are between the final design and final product. What are the ramifications for if the final product is not done. Hensch stated tonight the Commission may or may not vote on the rezoning and these are conditions of the rezoning and the details will be worked out in the plat. Parsons added this will not be the last time this application will be before the Commission. Carter asked when does what is on the plat have to be realized. Russett said the condition is recommending the traffic circles that are shown on the preliminary are then shown on the final plat and then on the construction drawings of that roadway that are approved by Public Works and then that is what is required to be built. Michelle Edwards (2745 Hickory Trail) lives on the same side of the street on Hickory Trail as Mary Ann Berg, her house is also by the creek. She wants to speak to the traffic problem she is sure will happen with this development. She stated they already have a problem with speeding on their street, which by the way is tree lined, so she doesn't' have much confidence trees are a preventative measure. In addition, these are family housing, most of the people will be going to Regina, Hoover, City High, HyVee places that will be the shortest way via Tamarack Trail and Hickory Trail so she does not believe it will be less traffic. Also the kind of traffic developing on Scott Boulevard is already quite a bit with the new addition by Blackstone and the new Oaknoll development. Claude Laroche (931 Tamarack Trail) and wanted to bring up the topic of speed bumps or humps on Tamarack Trail and possibility Hickory Trail. Russett brought up a point he hadn't considered about the interference with snow plows which is a good point. He has however seen a number of streets in Iowa City that have speed humps already. Laroche stated their neighborhood has a number of small children, he counted 24 in just his little area on Tamarack Trail, and so there is a concern about the safety with the increased number of traffic. He agrees with the other commenters regarding the increase in traffic and people taking the shortest route. Laroche questions what is the threshold for putting in a speed bump since there are some in Iowa City, is it a population density issues or subjective up to the discretion of the staff. Hensch replied he is unsure the process but assumes it is based on demonstrated problems and could be discussed with City staff. Laroche asked then at the present time there are no plans to put in any type of speed bumps or humps. Hensch replied not in this particular condition, the Planning and Zoning Commission July 18, 2019 Page 10 of 14 Commission usually follows what the City staff recommends. Laroche feels speed humps or bumps would be far more effective than planting trees. He had read up on traffic calming methods, a lot of them started over in Europe and are being adopted in cities around here now and it may possibility make sense but he is still in favor of speed bumps. Russett acknowledged she can talk with Laroche after the meeting about the speed hump process for their street. Mike Welch (Axiom Consultants) wanted to comment on the wooded area and where the drainage will go. The three basins will discharge into the ravine that starts near Cyprus Court and got towards Tamarack Trail. Even the south basin will discharge out of the north side of the basin. The discharge will avoid completely the people on Evergreen Court. Welch noted as part of their stormwater plans they do look beyond their property and see where the stormwater will go and the downstream area. Another comment about stormwater basins is they do reduce that stormwater flow that is seen, it will hold the water back. He does acknowledge with development there is more runoff but the purpose of the basins is to control the runoff. Baker asked about Outlot A and how will have access. Welch said that is up to the developer, typically they see it as private, if it were to be public access then it would be a park and the City is not interested in taking this on as a park. Since it will be private property owned by the association access would be limited to association members. Russett added it would be owned and maintained by the homeowner's association. Debra Brandt (973 Tamarack Trail) stated she is a researcher by training and when she hears someone has a study the first thing she does is pull out Google Scholar and look. In reference to the tree lining she looked at a literature review from a transportation company and tree lined streets had little effect on speed limits, leading at less than a one mile per hour reduction of speed. Therefore Brandt would like to read the study the City has that states it will benefit. Secondly, she lives on Tamarack Trail and if anyone has been at the corner by ACT at 5pm, when you say streets can handle traffic, what does that mean, does it mean they are deep enough to handle the wait of traffic, or that there some formula they use to measure the amount of time to get through an intersection. Russett stated that both Scott Boulevard and 1st Avenue are arterial streets and based on them being arterials, and the widths and the lanes, there is an average capacity of average vehicle trips per day. Not wait times, number of vehicles. Brandt asked then when there is traffic backed up from the corner of ACT backed up to almost the intersection of Hickory Heights that is permissible. Russett acknowledged there are peak periods where there is congestion but the number of vehicles on those streets is not greater than the number of vehicles the arterial streets can accommodate. Brandt stated then getting through intersections or time waiting is not a factor. She added Rochester and 1 st Avenues have the same issue at peak times. Hensch noted that intersection at 1St Avenue and Scott Boulevard is on the 2020 Capital Improvements Projects to mitigate the congestion issues. Brandt feels more thought needs to be given and challenges the traffic planners to think about those intersections and how an additional 60 houses averaging 2.5 cars per house will dump 120 more cars into these intersections and forecast what that will do to these traffic patterns. Planning and Zoning Commission July 18, 2019 Page 11 of 14 Brandt added that when planting trees on the side of the roads is not only trees that provide the canopy and psychological barrier to driving fast, the thought is if you can't see very well you will slow down but as it has been pointed out if there are children in the neighborhood, those trees can also hide children and going one mile per hour slower down the street, as the article indicates, that is a bad combination. Brandt is not opposed to progress, she loves this City and knows this area is going to be developed, but she feels they need to think about how to make it neighborhood friendly, builder friendly and combining those. Jan Kardos (956 Tamarack Trail) and wanted to pursue why does the road have to be connected. She also would like to add what others have said, all this traffic is going toward Regina and toward downtown Iowa City, and it will also come back and it definitely is the shortest way for that subdivision to cut through. She is very concerned about traffic. She also questions where the construction equipment will go, will it come down Tamarack Trail as well, and will they have to suffer all that. It seems like it is possible to make a restriction that all construction equipment come from Scott Boulevard. Finally the intersection of 1 st Avenue and Scott Boulevard is problematic and people do try to avoid it. She feels this development could go on without the connection to Tamarack Trail. Stephen Locher (839 Bluffwood Drive) has lived in this neighborhood since 1994 and stated the 1st Avenue and Hickory Trail intersection is a tricky intersection to get through, traffic is coming downhill on both sides, Hickory Trail has a stop sign and people on that 25 mph street are going 35 and 40 mph. The problem of speeding on Hickory Trail has been a conversation point for years, there are many children, and there will be even more bottleneck at that intersection if people will be using Tamarack Trail from this new development. He asks for the Commission and staff to think about any way to make that a safer intersection. Ruth Bradley (2669 Hickory Trial) came tonight because of the concerns about traffic but as she has been sitting and listening to the discussion about the water drainage issues. Her house is on the south side of Hickory Trail and back up to the creek. The creek curves toward their house and then away but often as the creek drains it does not make those curves very well and in the five years they have lived in this house this spring has been the worse and the water had come up four feet into their yard at least four times. She is concerned about the added water to that creek and coming back into their backyard. Fortunately their house is up high enough they don't have flood issues but they spent $500 on plants and a consultant to fix the bank of the creek from eroding into their yard. She would like the City Engineers to be aware of this potential problem. Hensch stated that is the advantage of the basins, it will allow all that extra water to stay in the basin and wait for the large volume of water to pass through and a restrictive release will slowing let the water out. Terry Protextor (1007 Tamarack Trail) wanted to follow up on a couple things, first he shared with the Commission the traffic flow options with the distances he was trying to express earlier and reiterated no one is going to go north on Tamarack Trail to Scott Boulevard to get out of this subdivision, they will come through Tamarack Trail. He also wanted to touch on the issues with Planning and Zoning Commission July 18, 2019 Page 12 of 14 water runoff, not through the basins and not through the storm drains, but basically because the houses will be placed so close together in this development water will run down the front yards and there is a slope between the top of Scott Boulevard at the first site to the entrance to Tamarack Trail, it is about 1800 feet, there is a 20 foot drop in that elevation and obviously that is a slope and water doesn't care if it is a slow slope. So now he is concerned there will be water going down everyone's front yards. Additionally with regards to basins draining properly, if one looks at the new development Churchill Downs on Rochester, that basin was constructed incorrectly, the City is aware now, the City Engineers that did the work didn't catch it, the developers engineers didn't catch it and the property to the south has already experienced over $30,000 worth of runoff damage so he wants everyone to be cautious when they say the three storm basins will take care of it. Hensch noted that is why professional engineers carry professional liability insurance. Protextor said so did he when he was in health care but he also didn't try to harm any patients in the process, so please don't harm their property in the process. As far as cul-de-sacs he looked at all the rules and guidelines Russett alluded to and the key word is "guidelines". They are only guidelines and the City staff can interpret those as rules but guidelines is a flexible term and as he looked at the reason for creating additional access points there are five different items and if you look at them carefully none of them apply to the houses on Tamarack Trail. Someone needs to review that, he will go back and look at it from a legal standpoint. Also there is precedent for cul-de-sacs, the Peninsula has one access point, and he could start circling in the city map all the different cul-de-sacs around Iowa City that have only one egress point. So if the citizens of this community, development, say they don't want that access to come through and they want cul-de-sacs then someone needs to listen. Hensch closed the public hearing. Parsons moved to recommend approval of REZ19-08, a proposal to rezone approximately 36.81 acres of property located south of Scott Boulevard and north of Tamarack Trail from Interim Development Single -Family Residential (ID -RS) to Low Density Single -Family Residential (RS -5), subject to the following conditions: 3. 90 street trees will be installed, either by payment of a tree planting fee at a cost of $500 per tree for the plantings of street trees within the public right-of-way or through installation prior to certificate of occupancy as determined though staff and developer negotiation. Trees will generally be located every 30' with modifications allowed due to drive -way distances. The Parks and Recreation Department will be responsible for identifying the appropriate locations for the trees and planting of the trees. 4. Compliance with the preliminary plat in that traffic calming measures, like the traffic circles, are required and incorporated into the final design of the extension of Tamarack Trail. Dyer seconded the motion. Baker asked if approving this motion is also approving the extension of Tamarack Trial. Hensch replied no, the preliminary plat will come back before the Commission. Baker asked if the property to the west and east could be potentially developed. Hensch said the property to the west is protected slopes. Baker asked if there was a development to the east, Planning and Zoning Commission July 18, 2019 Page 13 of 14 there would need to be access off Scott Boulevard because there is no possibility from this development to any other new development. Russett said based on what is on the preliminary plat at this time there is no extension to the east. She added the land on the east side is in a preserve. Parsons feels RS -5 is appropriate for this area. Hensch agrees and says it is actually less than what is in the Comprehensive Plan. A vote was taken and the motion passed 5-0. CONSIDERATION OF MEETING MINUTES: JUNE 20, 2019 Parsons moved to approve the meeting minutes of June 20, 2019 with typographic errors noted. Baker seconded. A vote was taken and the motion passed 5-0. PLANNING AND ZONING INFORMATION: Russett gave a couple updates, the rezoning at Orchard Court was adopted by the Council at the last meeting. The rezoning on South Gilbert Street near Big Grove was also adopted by Council. Russett reminded them there is a Planning & Zoning/City Council work session on July 24 at 5pm. There will be a packet sent out prior to the meeting. Baker asked about current regulations, he recently stopped into the new gas station at 1 St Avenue and Muscatine Avenue and 12 gas pumps are blaring music all the time and wondered if that is permitted use. Russett will look into that. Baker said it was extraordinarily irritating and could be heard across the street. Hensch thanked Russett for giving updates on Council adoptions. He also noted the good neighbor report from Axiom Consultants was well done and extremely helpful. Adiournment: Townsend moved to adjourn. Parsons seconded. A vote was taken and the motion passed 5-0. PLANNING & ZONING COMMISSION ATTENDANCE RECORD 2018-2019 KEY: X = Present O = Absent O/E = Absent/Excused --- = Not a Member 3/15 (W.S.) 412 4/5 (W.S) 4/16 4119 5/3 5/17 6/7 6/21 7/5 8116 9/6 9/20 10118 12120 1/3 BAKER LARRY X X O/E -- -- -- -- -- -- — -- -- -- -- -- X X X X O/E X X DYER, CAROLYN O/E X O/E X X X X X O/E X O O/E O X X X FREERKS, ANN X X X X X O/E X X X -- -- -- -- -- -- -- -- -- -- -- -- -- -- HENSCH MIKE O/E X X X X X X X X X X X X X X X MARTIN PHOEBE X I X X X X X X X X X X X X X X O/E PARSONS, MAX X X X X X X X X X X X O/E X X X I X SIGNS, MARK X X X X X X X X X X X X X X X X THEOBALD, JODIE X X X X X X X X O/E ---- TOWNSEND BILLIE -- — -- -- - -- - -- -- -- - -- - -- -- -- -- - X X X X X O/E X KEY: X = Present O = Absent O/E = Absent/Excused --- = Not a Member 1/17 (W.S.) 2/4 2/21 317 3/21 4/4 4118 5116 6/6 6/20 7/18 BAKER, LARRY X X X X X X X O/E X X X DYER, CAROLYN O/E X X X X X X O/E X X X FREERKS, ANN -- -- -- -- -- -- — -- -- -- -- -- -- -- -- -- -- — — -- - -- HENSCH, MIKE X X X X O/E X X X X O/E X MARTIN, PHOEBE X O/E X X X O/E X X X X O/E PARSONS, MAX X X X X X X X X X X X SIGNS MARK X X X X X O/E X X X X O/E THEOBALD, JODIE — -- -- -- -- — -- — -- - -- -- -- -- -- -- - -- -- -- -- - TOWNSEND BILLIE X X X O/E X X X X X X X KEY: X = Present O = Absent O/E = Absent/Excused --- = Not a Member i CITY OE IOWA CITY www.icgov.org September 3, 2019 ATTACHMENTS: Description Senior Center Commission: July 18 Item Number: 3.d. Approved Minutes July 18, 2019 MINUTES SENIOR CENTER COMMISSION July 18, 2019 ROOM 205, IOWA CITY/JOHNSON COUNTY SENIOR CENTER Members Present: Kenn Bowen, Cheryll Clamon, Zach Goldsmith, Angela McConville, Hiram Webber Members Absent: Scott Finlayson, Lorraine Dorfman Staff Present: LaTasha DeLoach, Kristin Kromray Others Present: None CALL TO ORDER: The meeting was called to order by Bowen at 4:00 PM. RECOMMENDATIONS TO COUNCIL: None. APPROVAL OF MINUTES FROM THE MAY 16, 2019 MEETING: Motion: To accept the minutes from the May 16, 2019 meeting. Motion carried on a vote of 5/0. Clamon/Goldsmith PUBLIC DISCUSSION: None. COMMISSION ASSIGNMENTS: Bowen and McConville plan on attending an August Board of Supervisors meeting. OPERATIONAL OVERVIEW: DeLoach reported the Senior Center will be working with the University of Iowa Public Policy Center. They will be helping the Senior Center evaluate who the Senior Center serves, who we may serve in the future, as well as ways to improve reporting. The Senior Center is applying for a grant from the Community Foundation to help offset costs associated with this project. Approved Minutes July 18, 2019 Staff has been working on revamping the Senior Center's mission and vision statements. DeLoach presented a new potential mission: The Center enhances quality of life by creating opportunities to support wellness, social connections, community engagement, and lifelong learning for a diverse and growing older adult population. Commissioners discussed the new mission. Motion: To approve the new mission statement as presented. Motion carried on a vote of 5/0. Clamon/ Goldsmith DeLoach reviewed the policies in the packet. Motion: To approve the Fundraising, Donations, Grants and Partnerships Policy. Motion carried on a vote of 5/0. Webber/McConville Motion: To approve the Membership Program Policy. Motion carried on a vote of 5/0. Goldsmith/McConville Motion: To approve the Programs and Services Policy. Motion carried on a vote of 5/0. Clamon/Webber Motion: To approve the Research Policy. Motion carried on a vote of 5/0. Goldsmith/Webber Motion: To approve the Senior Center Technology and Video Policy. Motion carried on a vote of 5/0. Goldsmith/Webber COMMISSION DISCUSSION: McConville and Bowen will attend an August Board of Supervisor meeting. They will discuss ways that the Senior Center impacts participants that live outside of Iowa City as well as give general information and statistics. Motion: To Adjourn. Motion carried on a vote of 5/0. Webber/Goldsmith 2 Approved Minutes July 18, 2019 Senior Center Commission Attendance Record Name Term Expires 8/16/18 9/20/18 10/18/18 11/15/18 12/13/18 1/24/18 2/21/19 3/21/19 4/25/19 5/16/19 6/20/19 7/18/19 Kenn Bowen 12/31/20 X NM X X NM X X NM X X NM X Cheryll Clamon 12/31/18 X NM X X NM O/E X NM X X NM X Lorraine Dorfman 12/31/19 O/E NM X X NM X X NM O/E X NM O/E Robert (Scott) Finlayson 12/31/20 X NM X O/E NM X O/E NM X O/E NM O/E Zach Goldsmith 12/31/21 -- -- X X NM X X NM X X NM X Angela McConville 12/31/2021 -- -- -- -- -- -- -- -- X X NM X Margaret Reese 12/31/17 X NM X X NM -- -- -- -- -- -- -- Hiram (Rick) Webber 12/31/20 X NM X X NM X X NM X X NM X Key: X = Present O = Absent O/E = Absent/Excused NM = No meeting -- = Not a member 3