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HomeMy WebLinkAbout2019-09-03 Council minutesr `.®ar CITY OF IOWA CITY MEMORANDUM Date: September 10, 2019 To: Mayor and City Council From: Kellie Fruehling, City Clerk Re: Council Work Session, September 3, 2019, 5:00 PM in Emma J. Harvat Hall Council: Cole (absent), Mims, Salih, Taylor, Teague (electronically), Thomas, Throgmorton UISG: Wu, Lenkaitis Staff: Fruin, Monroe, Andrew, Dilkes, Fruehling, Bockenstedt, Fleagle, Nagle-Gamm, Ralston, Hightshoe, Rackis, Jennings, Havel, Sovers, Seydell-Johnson, Weinard, Byers (A transcription is available in the City Clerk's Office and the City website.) Clarification of Agenda Items • [5.b]... Approval of FY2020 Inter -fund Transfer Amendment... Council member Salih asked for clarification of the 1.8M Capitol Projects fund transfer. Finance Director Bockenstedt and City Manager Fruin provided information. Individual Council members expressed their views. Information Packet Discussion fAuqust 22. August 291 ➢ August 22 — No discussion. ➢ August 29 1. (IP4, Memo from City Clerk: Listening Post Update [Previously distributed in 8/15 Information Packet]) Mayor Throgmorton suggested the next Listening Post be held at Grantwood Elementary. Council members Mims and Salih volunteered to attend. Action: Staff will coordinate a September Listening Post at Grant Wood Elementary School. Council Members Salih and Mims will represent the City. 2. (IP5, Memo from City Clerk: KXIC Radio Show) Council members signed up for upcoming dates. 3. (IP6, Memo from Housing & Community Development: Aid to Agencies Recommendations [Previously distributed in 8/15 Info Packet]) Neighborhood and Development Services Director Hightshoe summarized previous discussions and presented information. Individual Council members expressed their views. Action: NDS will move forward with the 5% set aside for the Emerging Agencies component to the Aid to Agencies program. Clarification of Agenda Items(cont.) • [5.b]... Approval of FY2020 Inter -fund Transfer Amendment... Finance Director Bockenstedt provided additional information. Council Work Session September 3, 2019 Page 2 Information Packet Discussion rAugust 22. August 291 (cont.) ➢ August 29 4. (IP7, Memo from Media Production Services Coordinator: Future of the Telecommunications Commission [Previously distributed in 8/15 Information Packet]) Assistant City Manager Monroe summarized the memo included in the 8/29 Information packet. City Manager Fruin provided additional information. Individual Council members expressed their views. Action: Staff will check the Telecommunications Commission's availability for a joint meeting with the City Council at their upcoming 5:00 p.m. work session on either September 17 or October 1. 5. (IP8, Letter from Climate Action Advisory Board: Recommendation for Climate Action Commission [Previously distributed in 8/15 Information Packet]) Individual Council members expressed their views. City Manager Fruin provided information. Action: Staff will work to develop a draft resolution creating a Climate Advisory Board. The resolution will be placed on an upcoming work session agenda for discussion. 6. (IP9/IP10, Memo from City Manager: Clarification of Hourly Staff Numbers/Memo from City Manager: Hourly Position Analysis [Previously distributed in 8/15 Info Packet]) City Manager Fruin gave a brief overview of the memo clarifying hourly staff numbers and summarized the memo on hourly position analysis. Parks & Recreation Director Seydell-Johnson provided additional information. Individual Council members expressed their views. Action: Human Resources will assist with the conversion of three hourly positions to permanent status. The City Manager's office will provide direction on those three positions and impacted departments will work with Human Resources to prepare the necessary documents for formal Council approval. The remaining four positions (exempting the HR Office Assistant and GIS Technician) will be considered again by the City Council during the upcoming budget review sessions. Council updates on assigned boards, commissions and committees No discussion. Adjourn 6:42 p.m.