HomeMy WebLinkAbout2019-10-01 ResolutionItem Number: 6.a.
®I CITY OF IOWA CITY
u►
�� COUNCIL ACTION REPORT
October 1, 2019
Resolution authorizing the Mayor to sign and the City Clerk to attest to a
utility and access easements for 804 S. Riverside Drive.
Prepared By: Susan Dulek, Ass't. City Attorney
Reviewed By: Geoff Fruin, City Manager
Fiscal Impact: none
Recommendations: Staff: Approval
Commission: N/A
Attachments: resolution
Executive Summary:
McDonalds USA, LLC applied for a special exception to open a second service window at 804 S.
Riverside Drive. The Board of Adjustment granted the special exception on certain conditions,
including that the owners would grant the City both an access easement and a utility easement.
The resolution authorizes the mayor to sign both easements.
Background /Analysis:
ATTACHMENTS:
Description
Resolution
Prepared by: Susan Dulek, Ass't. City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5230
Resolution No. 19-243
Resolution authorizing the Mayor to sign and the City Clerk to attest to
a utility and access easements for 804 S. Riverside Drive.
Whereas, McDonalds USA, LLC applied for a special exception for a second service window for
the McDonalds restaurant located at 804 S. Riverside Drive;
Whereas, the Board of Adjustment granted the special exception on certain conditions including
the owners granting the City utility and access easements; and
Whereas, the City should approve the easement agreements.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that:
Upon direction of the City Attorney, the Mayor is authorized to sign and the City Clerk to
attest the utility easement and the access easement.
Passed and approved this 1 st day of October, 2019.
Maor
Attest: v Aper aC'I�
Ci Clerk City Attorney's Office
Resolution No.
Page 2
19-243
It was moved by Salih and seconded by Cole the
Resolution be adopted, and upon roll call there were:
AYES:
NAYS: ABSENT:
%
Cole
x
Mims
%
Salih
x
Taylor
x
Teague
x
Thomas
x
Throgmorton
Item Number: 6.b.
®I CITY OF IOWA CITY
u►
��� COUNCIL ACTION REPORT
October 1, 2019
Resolution amending the budgeted positions in the Animal Services Division
of the Police Department and the AFSCME pay plan by adding .26 FTE to
the budgeted Animal Center Assistant position and adding one full-time
Animal Center Assistant II position.
Prepared By: Denise Brotherton, Support Services Captain
Reviewed By: Jody Matherly, Police Chief
Karen Jennings, Human Resources Administrator
Ashley Monroe, Assistant City Manager
Fiscal Impact: $59,232.00
Recommendations: Staff: Approval
Commission: N/A
Attachments: Resolution
Executive Summary:
The proposed addition of an Animal Services Assistant II position stems directly from City
Council's September 3, 2019 discussion of replacing several hourly positions with permanent
status positions. As cited in the analysis memo (8/15/19), the two hourly Animal Center Clerk
positions working 20/hrs weekly would become two .63 FTE Animal Center Assistants at grade 2
of the AFSCME pay plan. The analysis memo noted the possibility of needing a higher-level
position to support the new permanent status Assistants. Upon further examination of Division
operations and needs, staff determined that the Division should add this position (Animal Center
Assistant 11) to provide continuity of services, address growth in operations, and perform
necessary, more complex tasks.
This resolution will add 1 FTE Animal Center Assistant I I and increase the budgeted Animal
Center Assistant position from 1.0 to 1.26 to allow for the potential to hire two .63 FTE Animal
Center Assistant positions. The Assistant I I position will be posted and if filled by the current full-
time Animal Center Assistant, two .63 FTE Animal Center Assistant positions will be posted. The
two current hourly Clerk positions will be replaced with the two .63 Assistant positions.
Background /Analysis:
The Animal Services Division has experienced an increased operational workload every year for
the past three years. Calls for service have increased from 1,315 in 2016 to 1,763 in 2018.
Adoptions have increased from 732 cats and dogs in 2016 to 759 cats and dogs in 2018.
Licensing has increased from 888 mailed in 2016 to 1,116 mailed in 2018. It is expected that
these services will continue to increase on a yearly basis.
The Animal Center Assistant (and current hourly Clerks) are responsible for processing these
services in addition to assisting with animal care and other operational needs. Adding a full-time
Animal Center Assistant I I and allowing for the potential for two .63 FTE Animal Center Assistants
would allow for more efficiency in operations and provide increased support. With a slight increase
in budgeted hours and staffing consistency, the City will better serve community members visiting
the Animal Care and Adoption Center and assist the staff caring for and responding to the animals
in the community.
ATTACHMENTS:
Description
Resolution
.ter'
Prepared by: Denise Brotherton, Police Captain, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5440
Resolution Number 19-244
Resolution amending the budgeted positions in the Animal Services
Division of the Police Department and the AFSCME pay plan by
adding .26 FTE to the Animal Center Assistant position and adding
one full-time Animal Center Assistant II position.
Whereas, Resolution No. 19-79 adopted by the City Council on March 12, 2019, authorized
budgeted positions in the Animal Services Division of the Police Department for Fiscal Year
2020; and
Whereas, Resolution No. 17-14, adopted by the City Council on January 2, 2017 established a
classification and compensation plan for AFSCME employees; and
Whereas, City Council directed the City Manager to select three hourly positions to be
converted to permanent positions; and
Whereas, the City Manager determined that the City would be best served by converting the two
part-time hourly Animal Services Clerk positions to permanent Animal Center Assistant
positions; and
Whereas, a 1.0 FTE Animal Center Assistant position was authorized in the FY20 budget prior
to the City Council direction; and
Whereas, the operational needs of the division would best be served by adding a full-time
Animal Center Assistant II position to the FY20 budget, and to the AFSCME pay plan at grade
4, to provide continuity of service and to handle more complex front desk responsibilities.
Now Therefore, be it resolved by the City Council of the City of Iowa City, Iowa that:
The FY20 budgeted positions in the Animal Services Division of the Police Department be
amended by:
1. Increasing the budgeted Animal Center Assistant position from 1.0 to 1.26 FTE to allow
for the potential to hire two .63 FTE Animal Center Assistant positions, grade 2.
2. Add one full-time Animal Center Assistant II position, grade 4.
The AFSCME pay plan be amended by adding the position Animal Center Assistant II, grade 4.
Passed and approved this 1st day of October 2019
Mayor
Attest: S_-
Cify Clerk
App ed by
City Attorney's Office
�.b
It was moved by salih and seconded by
adopted, and upon roll call there were:
Ayes:
F4
Nays:
Cole
the Resolution be
Absent:
Cole
Mims
Salih
Taylor
Teague
Thomas
Throgmorton
Item Number: 6.c.
®I CITY OF IOWA CITY
u►
�� COUNCIL ACTION REPORT
October 1, 2019
Resolution amending the budgeted positions in the Engineering Division of
the Public Works Department and the AFSCME pay plan by adding one full-
time Public Works Aide position.
Prepared By: Jason Havel, City Engineer
Reviewed By: Ron Knoche, Public Works Director
Geoff Fruin, City Manager
Fiscal Impact: Annual estimated cost increase of $50,614
Recommendations: Staff: Approval
Commission: N/A
Attachments: Resolution
Executive Summary:
The Engineering Division currently has two hourly Clerical Assistant positions, one of which is
occupied and one of which is vacant. After evaluating the priorities and duties of the position, staff
has determined one permanent full-time position would best serve the needs of the Division,
Public Works Department and the City. Staff is seeking approval to create one full-time Public
Works Aide position.
Background /Analysis:
Recently, the City Council directed the City Manager's Office to convert three positions from
temporary to permanent status. One of the positions selected for conversion is the Clerical
Assistant position within the Engineering Division.
Replacement of the two temporary Clerical Assistant positions ($12.50/hr) with one full-time
Public Works Aide position (AFSME pay plan grade 2) will result in an estimated net annual
increase of $50,614, based on the current pay plan and benefits.
ATTACHMENTS:
Description
Resolution
Prepared by: Jason Havel, City Engineer, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5410
Resolution Number 19-245
Resolution amending the budgeted positions in the Engineering Division of
the Public Works Department and the AFSCME pay plan by adding one
full-time Public Works Aide position.
Whereas, Resolution No. 19-79 adopted by the City Council on March 12, 2019, authorized
budgeted positions in the Engineering Division of the Public Works Department for Fiscal Year
2020; and
Whereas, Resolution No. 17-14, adopted by the City Council on January 2, 2017 established a
classification and compensation plan for AFSCME employees; and
Whereas, City Council directed the City Manager to select three hourly positions to be
converted to permanent positions; and
Whereas, the City Manager determined that the City would be best served by converting the two
part-time hourly Clerical Assistant - Engineering positions to one permanent full-time position.
Now Therefore, be it resolved by the City Council of the City of Iowa City, Iowa that:
The budgeted positions in the Engineering Division of the Public Works Department be
amended by adding one full-time Public Works Aide position.
The AFSCME pay plan be amended by adding the position Public Works Aide, grade 2.
Passed and approved this 1st day of October 2019.
�Z
Mayor
Attest:
City Jerk
It was moved by salih and seconded by
adopted, and upon roll call there were:
Ayes:
Nays:
Apr ved by
a 6
City Attorney's Office
Cole the Resolution be
Absent:
Cole
Mims
Salih
Taylor
Teague
Thomas
Throgmorton
Item Number: 6.d.
�, CITY OF IOWA CITY
�'�COUNCIL ACTION REPORT
October 1, 2019
Resolution authorizing the procurement of one (1) new Trash Compactor for
Landfill Operations.
Prepared By: Dan Striegel, Equipment Superintendent
Reviewed By: Ron Knoche, Public Works Director
Geoff Fruin, City Manager
Fiscal Impact: $664,942.00; funds for this purchase are available in Equipment
Replacement fund account
Recommendations: Staff: Approval
Commission: N/A
Attachments: Resolution
Executive Summary:
At the October 1, 2019 City Council meeting, consideration will be given to a resolution authorizing
the purchase, for replacement and upgrade, of one (1) Caterpillar Trash Compactor for Landfill
Operations.
OMNIA Partners cooperative contract #161534-01, which affords a 12% discount off list price,
will be utilized for the procurement of the Trash Compactor from Altorfer Cat in Cedar Rapids, IA.
Contract price for the machine, 60-month/7,500-hour Premier Extended Warranty, Freight and
Prep, and Fire Suppression System is $731,422.00. Current compactor #817 will be traded in
toward the purchase at a reasonable trade value of $72,500.00. The transfer of the Trimble GPS
Landfill Compaction System from the old machine to the new is also included in the purchase for
$6,020.
Total purchase price including trade value, setup and delivery to the Landfill is $664,942.00 as per
Altorfer quote dated August 12, 2019; and funds are available in the Equipment Replacement
fund account.
Background /Analysis:
The Landfill Division utilizes two trash compactors for daily operations at the Landfill. This new
compactor will be replacing the 2010 model year compactor currently in the fleet that has reached
its life expectancy and is scheduled for replacement.
ATTACHMENTS:
Description
Resolution
Prepared by: Dan Striegel, Equipment Superintendent, 1200 S. Riverside Drive, Iowa City, IA 52246 (319) 356-5197
Resolution No. 19-246
Resolution authorizing the procurement of one (1) new Trash
Compactor for Landfill Operations.
Whereas, one (1) of the City's Landfill trash compactors is budgeted for replacement in Fiscal Year
2020; and
Whereas, OMNIA Partners cooperative contract #161534-01 will be utilized for the purchase of the
trash compactor; and
Whereas, the total purchase price of the trash compactor with discounts and trade-in is
$664,942.00; and
Whereas, the amount exceeds the City Manager's spending authority of $150,000.00, thus requiring
City Council approval; and
Whereas, funds for this purchase are available in account # 81710520; and
Whereas, approval of this procurement is in the public interest.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that:
1. The proposed procurement as described above is approved.
2. The City Manager is authorized to take the steps necessary to make the purchase.
Passed and approved this t st day of October 2019.
Maor
Prov
Attest:
City Clerk d City Attorney's Office
It was moved by Salih and seconded by Cole
adopted, and upon roll call there were:
AYES:
0.4
NAYS:
ABSENT:
the Resolution be
Cole
Mims
Salih
Taylor
Teague
Thomas
Throgmorton
M
Item Number: 6.e.
®I CITY OF IOWA CITY
u►
�� COUNCIL ACTION REPORT
October 1, 2019
Resolution authorizing the rental of eight (8) wheel loaders for snow removal
operations.
Prepared By: Dan Striegel, Equipment Superintendent
Reviewed By: Ron Knoche, Public Works Director
Fiscal Impact: $150,800.00; funds for this purchase are available in Streets and Parking
accounts
Recommendations: Staff: Approval
Commission: N/A
Attachments: Resolution
Executive Summary:
At the October 1, 2019 City Council meeting, consideration will be given to a resolution authorizing
the rental of eight (8) articulating wheel loaders that will be used for snow removal operations
during the 2019-2020 winter season; from November 15, 2019 through March 31, 2020 (4.5
months).
Request for Bid # 20-209 was solicited for this rental and three bids were received. The bid
submitted by Titan Machinery in Center Point, IA is the lowest bid received meeting specifications.
Total rental cost per month is $32,800.00; total rental period expense including transportation is
$150,800.00. Funds are available in accounts 22710336-449120 ($131,950.00) and 71810120-
449120 ($18,850.00).
Background /Analysis:
In years past, the Streets Division has rented seven (7) wheel loaders during the winter season for
snow removal operations and Parking would use one of these loaders when available to clean up
the downtown parking areas. Due to the heavy and frequent snow events last year, there was a
shortage of loaders available which hindered operations. This season, Parking will be renting the
additional loader.
ATTACHMENTS:
Description
Resolution
Prepared by: Dan Striegel, Equipment Superintendent, 1200 S. Riverside Drive, Iowa City, IA 52246 (319) 356-5197
Resolution No. 19-247
Resolution authorizing the rental of eight (8) wheel loaders for
snow removal operations.
Whereas, eight (8) wheel loaders are budgeted for rental for the 2019-2020 winter season; and
Whereas, Request for Bid #20-209 was solicited for the wheel loader rental; and
Whereas, the total rental price of the wheel loaders is $150,800.00; and
Whereas, the amount exceeds the City Manager's spending authority of $150,000.00, thus requiring
City Council approval; and
Whereas, funds for this purchase are available in account # 22710336 and 71810120 and
Whereas, approval of this procurement is in the public interest.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that:
1. The proposed procurement as described above is approved.
2. The City Manager is authorized to take the steps necessary to effectuate the rental contract.
Passed and approved this i st day of October , 2019.
Ma or
Attest:
City Clerk
It was moved by Salih and seconded by
adopted, and upon roll call there were:
AYES:
014
NAYS:
proved
9"aLt'lS
City Attorney's Office
Cole the Resolution be
ABSENT:
Cole
Mims
Salih
Taylor
Teague
Thomas
Throgmorton
Item Number: 6.f.
®4 CITY OF IOWA CITY
u►
��� COUNCIL ACTION REPORT
October 1, 2019
Resolution approving, authorizing and directing the Mayor to execute and the
City Clerk to attest an agreement by and between the City of Iowa City and
MSA Professional Services, Inc., of Baraboo, Wisconsin to provide
engineering consultant services for the East Davenport Street Pavement
Rehabilitation Project.
Prepared By: Ben Clark, Sr. Civil Engineer
Reviewed By: Jason Havel, City Engineer
Ron Knoche, Public Works Director
Geoff Fruin, City Manager
Fiscal Impact: $67,400 available in the Annual Pavement Rehabilitation fund #S3824 and
the Annual Storm Water Improvements fund #M3631
Recommendations: Staff: Approval
Commission: N/A
Attachments: Resolution
Agreement
Executive Summary:
This agenda item approves the consultant agreement for the design, bidding and
construction phase services for the East Davenport Street Pavement Rehabilitation
Project.
Background /Analysis:
The 1400 block of East Davenport Street serves a residential area west of Hickory Hill Park.
Steep slopes and unstable subgrade soils have resulted in pavement settlement, undermining the
surface and causing the periodic formation of sink holes. The street will need to be completely
rebuilt and will include subgrade treatment, drainable subbase and additional storm sewer.
Sidewalks and curb ramps will be upgraded to make them ADA compliant.
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ATTACHMENTS:
Description
Resolution
Agreement
Prepared by: Ben Clark, PE, Senior Civil Engineer, Public Works, 410 E. Washington St., Iowa City, IA 52240; (319) 356-5436
Resolution No. 19-248
Resolution approving, authorizing and directing the Mayor to
execute and the City Clerk to attest an agreement by and
between the City of Iowa City and MSA Professional Services,
Inc., of Baraboo, Wisconsin to provide engineering consultant
services for the East Davenport Street Pavement Rehabilitation
Project
Whereas, the City of Iowa City desires to rehabilitate street pavement in the 1400 block of East
Davenport Street; and
Whereas, the City desires the services of a qualified firm to provide preliminary design, final
design, bidding and construction services for the East Davenport Street Pavement Rehabilitation
Project; and
Whereas, the City issued a request for qualifications (RFQ) to private engineering firms interested
in performing the design of this project; and
Whereas, submittals were received from consulting firms and evaluated by a selection committee;
and
Whereas, MSA Professional Services, Inc. was selected based on qualifications and project
specific criteria such as project approach, regulatory process experience, key personnel, schedule
and price; and
Whereas, it is in the public interest to enter into said Consultant Agreement with MSA Professional
Services, Inc. for a not -to -exceed fee of $67,400; and
Whereas, funds for this project are available in the Pavement Rehabilitation fund #S3824; and
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that:
1. The Consultant's Agreement attached hereto is in the public interest, and is approved as
to form and content.
2. The Mayor and City Clerk are hereby authorized and directed to execute the attached
Consultant's Agreement.
3. The City Manager is authorized to execute amendments to this contract as they may
become necessary.
Passed and approved this 1st day of October , 2019
L/
M Wor
roved
Attest: �� / �• 9-2L �1S
City Cilerk City Attorney's Office
Resolution No. 19-248
Page 2
It was moved by salih and seconded by Cole the Resolution be
adopted, and upon roll call there were:
Ayes:
Nays:
Absent:
Cole
Mims
Salih
Taylor
Teague
Thomas
Throgmorton
Consultant Agreement
This Agreement, made and entered into this 1st day of October
2019 , by and between the City of Iowa City, a municipal corporation, hereinafter
referred to as the City and MSA Professional Services, Inc., of Baraboo, Wisconsin, hereinafter
referred to as the Consultant.
WHEREAS, the City desires the services of a qualified firm to provide Preliminary Design, Final
Design, Bidding and Construction Services for the East Davenport Street Pavement Rehabilitation
Project; and
WHEREAS, the City issued a request for qualifications (RFQ) to private engineering firms
interested in performing the design of this project; and
WHEREAS. Submittals were received from consulting firms and evaluated by a selection
committee; and
WHEREAS, MSA Professional Services, Inc. was selected based on qualifications and project
specific criteria such as project approach, regulatory process experience, key personnel, schedule
and price; and
WHERAS, funds are available in the Pavement Rehabilitation fund, S3824
Now therefore, it is agreed by and between the parties hereto that the City does now contract with
the Consultant to provide services as set forth herein.
I. Scope of Services
Consultant agrees to perform the following services for the City, and to do so in a timely and
satisfactory manner.
1. Project Administration
Consultant will provide professional engineering guidance, direction and management of
the project design and construction plan development. This includes:
a) Coordinate internal staff to assure compliance with the City's intent
b) Perform internal QA/QC reviews on design, plans and cost estimates to
ensure compliance with the City's intent
c) Prepare and submit invoices monthly; payable within 30 days of receipt if
services performed are acceptable to City in accordance to the City's standard
payment terms.
2. Meetings
Consultant will attend the following meetings:
a) One (1) kickoff meeting at City Hall;
b) Three (3) plan review meetings at City Hall to discuss City staff comments on the
30%, 60%, and 90% plans and estimates;
c) One (1) public information meeting; Consultant will provide the public a summary
of the project during an open house meeting. Full size color exhibits will be
prepared by the Consultant and displayed at the meeting for discussion.
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3. Field Investigations, Topographic and Boundary Survey
Consultant survey crew will conduct field investigations and visual reconnaissance as
necessary to develop an understanding of site-specific issues and to develop base
documentation for use in preparation of construction plans.
a) Consultant will perform topographic and boundary survey of the project
site. Consultant will establish horizontal and vertical control by State Plane
Coordinates (NAD83/Iowa South) and sea level elevations (NAVD88) for the
project area. Topographic surveys are anticipated to be limited to those areas
requiring detailed elevation information for proper construction. If they exist, the
City will provide the Consultant with the City of Iowa City Vertical and Horizontal
Control information (benchmarks) for use on the project prior to the survey
commencing.
b) Consultant will determine the location of utilities within the existing right-
of-way for the project. Underground utilities will be incorporated into the
project through Iowa ONE CALL design locate, map requests to the utility
companies and survey and will be drawn into the design file.
4. Easement Preparations
Prepare, develop and file temporary easement documents in relation to project, certified
by licensed Land Surveyor. Five (5) temporary easement(s) have been assumed to be
included.
5. Preliminary Design Phases (Through 60% Plans)
Consultant will develop project designs, plans, and cost estimates to the City for review at
approximately 30% and 60% completion. SUDAS design criteria and plan sheet
configuration will be used in addition to Iowa City Supplemental Specifications.
a) Terracon to perform subsurface investigations to qualify in-situ soil conditions.
This will include recommendations for subgrade preparations and pavement
design for 50 -year pavement life. Due to the nature of the settlement of the
concrete panels, there is concern by Terracon staff of the potential for voids.
Therefore, Ground Penetrating Radar is proposed to aid in identifying and
quantifying areas for additional suitable material.
b) Perform Drainage evaluation, in conformance with City's intent to address
differential settlement of existing PCC panels. Including evaluating:
I. Subdrain locations
II. Storm intake locations and capacity
c) Sidewalk and curb ramps, design
d) Driveway tie-in design
e) PCC pavement and subsurface design
f) Prepare title sheet (A sheets)
g) Prepare typical section sheet (B sheets)
h) Develop Preliminary Design Phase opinion of probable cost and construction items
(C sheets)
i) Prepare roadway plan and profile sheets (D sheets)
j) Preliminary phasing and traffic control sheets (J sheets)
k) Prepare sidewalk sheets layouts and tabulation blocks (S sheets)
1) Prepare roadway cross sections (W sheets)
m) Preliminary design phase (30% & 60% complete) plan sets to the City for review
and comment
-3-
6. Final Design Phase (From 60% to 100% plans)
Consultant will incorporate City comments received during preliminary design as well as
feasible comments received during the Public Information meeting.
a) Prepare plan quantities, tabulations and estimate reference information (C sheets)
b) Prepare roadway plan and profile sheets (D sheets)
c) Develop detailed phasing and traffic control plans (J sheets)
d) Prepare sidewalk layout plans and tabulation sheets (S sheets)
e) Prepare roadway cross sections (W sheets)
f) Prepare erosion control plan.
g) Prepare Plans and Specifications, including City provided standard front end
documents
h) Refine opinion of probable cost for check plan phase
I) Provide a check plan set (90% Complete) to the City for review and comment
j) Meet with City to review Check Plan Phase drawings and incorporate comments
k) Refine Opinion of Probable Cost Based upon Completed Plans and Specifications
1) Provide a Final (100% complete) plan set to the City for advertisement
m) Provide City with final PDF of final plans and specifications
Utility Coordination
Consultant will coordinate with all utility companies identified through the Iowa ONE CALL.
As conflicts with existing utilities are identified during preliminary design, the Consultant
will coordinate with the affected utility to identify relocation requirements. We anticipate
one (1) utility field view on-site with impacted utilities. It is anticipated that no impacts or
planned improvements will be made to the existing water and sanitary sewer system other
than valve adjustments and manhole adjustments.
6. SHPO Coordination
Rose Hill, located at 1415 East Davenport Street, is listed on the National Register of
Historic Places. The registration form indicates the stone landscape wall along the
sidewalk is likely constructed from stones that made up the foundation for the original
barn. Consultant will coordinate with the State Historic Preservation Officer and document
requirements, if any, necessary to preserve and protect the stone wall. Any requirements
will be identified in the project plans and specifications.
9. Public Meetings and Coordination
Consultant will facilitate an open house meeting to present the project details to residents
along the project corridor. This will typically take place at a nearby school or public facility.
Consultant staff will meet on-site to discuss project details one -on -ane with residents.
Work under this task will involve preparations for the Public Information Meeting including
full-size color exhibit development, and meeting minutes.
10. Bidding Phase Services
Consultant will provide the City with bidding assistance to include the following items:
a) Provide a complete set of bidding documents. Consultant will use the City's front
end documents to complete the project manual and specifications.
b) Respond to Contractor questions during bidding process
c) Prepare design clarifications and Addenda
d) Tabulate Bids and distribute to City
e) Assist the City in evaluating bidders and make a recommendation for award
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11. Construction Period Services
Consultant will assist the City throughout construction of this project. This will include the
following:
a) Attend pre -construction meeting. The City will send invitations to the pre -
construction meeting to appropriate city staff, the Consultant, the contractor, utility
companies, and other appropriate stakeholders. Consultant will attend meeting,
provide sign -in sheet for attendees, take notes, and provide draft pre -construction
meeting minutes for review by the City. The City will send out the approved
meeting minutes to the attendees.
b) Attend progress meetings. The Consultant will attend 6 progress meetings held
periodically throughout construction. Agendas, notes and meeting minutes will be
prepared by the Consultant.
c) Shop Drawing Reviews. The Consultant will log receipt of all shop drawings,
review, provide comments, and approve all shop drawings submitted by the
Contractor as required by the project specifications. This includes review of
contractor designed retaining wall, if a retaining wall is specified in the project
documents.
d) Provide answers to RFIs and issue ITCs, as appropriate.
e) On-site visits during key construction activities. The Consultant will conduct 6 on-
site visits throughout the project during key construction activities and to address
situations encountered due to unforeseen circumstances. A memo summarizing
work observed will be prepared. If issues, conflicts or other situations due to
unforeseen circumstances necessitate the site visit, a memo will be prepared and
submitted to the City identifying any issues encountered and recommended
solutions and/or action taken.
f) Review contractor pay applications. The Consultant will review pay applications
received from the Contractor. If needed, the Consultant will request supporting
documentation from the Contractor to confirm work performed and quantity
calculations according to the method of payment specified in the project
specifications. Pay applications confirmed by the Consultant will be submitted to
the City for payment consideration by the City Council.
g) Conduct pre -final and final project walkthrough. At about the 90% completion
stage of the project, the Consultant will conduct a project walkthrough with City
staff and the Contractor. The purpose of this walkthrough is to identify remaining
work items to be completed by the Contractor. A summary of work yet to be
completed will be developed by the Consultant and provided to the City and the
Contractor. Upon substantial completion of the work specified in the contract
documents, the Consultant will conduct a final walkthrough of the project and
develop a final punchlist of items not completed and not in compliance with the
project plans and specifications. The Contractor will notify the Consultant upon
completion of the punchlist items. The Consultant will field verify all items have
been completed to the satisfaction of the Engineer. A notice of Final Completion
will be submitted to the City for acceptance by the City Council and release of all
retainage to the Contractor. The Consultant assumes 3 site visits for this task.
Additional Services: The following items are not included in the Scope of Services, but may be
performed upon City request and upon execution of an amendment to this agreement prior to
performance:
1. Additional Meetings
Attendance at any such meetings that are not specially addressed above shall be
considered above and beyond the scope of services as identified herein.
IV.
-5-
2. Full -Time Resident Project Representative (RPR)
Only 6 site visits during key construction activities are included. The scope of services is
not to provide full-time RPR.
3. Environmental, wetland or archeological investigations and analysis
Other than coordination with the SHPO, the consultant will not be providing other
environmental, wetland, or archeological investigations and analysis.
4. Agency Permitting
As replacement of the water main or sanitary sewer is not included in this project, any
permitting is also not included. If work to these utilities are added to the scope of this
project, appropriate permitting will also be added. It is not anticipated that the earth
disturbance for this project will be greater than 1.0 acres. Therefore, preparation of
NPDES General Permit #2 is not included in the scope of services.
Time of Completion
The Consultant shall complete the following phases of the Project in accordance with the
schedule shown. This schedule assumes a two (2) week turnaround of city comments to
the Consultant.
Oct 1, 2019
Oct 2, 2019
Oct 26, 2019
Dec 6, 2019
Dec 10, 2019
Jan 13, 2020
Feb 14, 2020
Spring 2020
Summer 2020
Compensation for Services
Contract Approved by City Council
Begin Survey and Preliminary Design
Submit 30% plans to City staff
Submit 60% Plans to City staff
Facilitate Project Open House Meeting
Submit 90% plans to City staff
Submit Bidding Documents to City Staff
Bid Letting
Construction
The Scope of Services above will be paid to the Consultant on an hourly rate basis not to
exceed $67,400 including all labor and expenses; broken down as follows:
$43,876 Design (Scope Tasks 1-10)
$6,200 Subsurface investigations (Terracon)
$17,324 Construction Services (Task 11)
General Terms
A. The Consultant shall not commit any of the following employment practices and
agrees to prohibit the following practices in any subcontracts.
To discharge or refuse to hire any individual because of their race, color,
religion, sex, national origin, disability, age, marital status, gender identity,
or sexual orientation.
2. To discriminate against any individual in terms, conditions, or privileges of
employment because of their race, color, religion, sex, national origin,
disability, age, marital status, gender identity, or sexual orientation.
m
B. Should the City terminate this Agreement, the Consultant shall be paid for all work
and services performed up to the time of termination. However, such sums shall
not be greater than the "not -to -exceed" amount listed in Section III. The City may
terminate this Agreement upon seven (7) calendar days' written notice to the
Consultant.
C. This Agreement shall be binding upon the successors and assigns of the parties
hereto, provided that no assignment shall be without the written consent of all
Parties to said Agreement.
D. It is understood and agreed that the retention of the Consultant by the City for the
purpose of the Project shall be as an independent contractor and shall be
exclusive, but the Consultant shall have the right to employ such assistance as
may be required for the performance of the Project.
E. It is agreed by the City that all records and files pertaining to information needed by
the Consultant for the project shall be available by said City upon reasonable
request to the Consultant. The City agrees to furnish all reasonable assistance in
the use of these records and files.
It is further agreed that no Party to this Agreement shall perform contrary to any
state, federal, or local law or any of the ordinances of the City of Iowa City, Iowa.
G. At the request of the City, the Consultant shall attend meetings of the City Council
relative to the work set forth in this Agreement. Any requests made by the City
shall be given with reasonable notice to the Consultant to assure attendance.
H. The Consultant agrees to furnish, upon termination of this Agreement and upon
demand by the City, copies of all basic notes and sketches, charts, computations,
and any other data prepared or obtained by the Consultant pursuant to this
Agreement without cost, and without restrictions or limitation as to the use relative
to specific projects covered under this Agreement. In such event, the Consultant
shall not be liable for the City's use of such documents on other projects.
The Consultant agrees to furnish all reports, specifications, and drawings, with the
seal of a professional engineer affixed thereto or such seal as required by Iowa
law.
J. The City agrees to tender the Consultant all fees in a timely manner, excepting,
however, that failure of the Consultant to satisfactorily perform in accordance with
this Agreement shall constitute grounds for the City to withhold payment of the
amount sufficient to properly complete the Project in accordance with this
Agreement.
K. Should any section of this Agreement be found invalid, it is agreed that the
remaining portion shall be deemed severable from the invalid portion and continue
in full force and effect.
L. Original contract drawings shall become the property of the City. The Consultant
shall be allowed to keep reproducible copies for the Consultant's own filing use.
The Consultant shall not be liable for the City's use of such documents on other
projects.
-7-
M. Fees paid for securing approval of authorities having jurisdiction over the Project
will be paid by the City.
N. Upon signing this Agreement, Consultant acknowledges that Section 362.5 of the
Iowa Code prohibits a City officer or employee from having an interest in a contract
with the City, and certifies that no employee or officer of the City, which includes
members of the City Council and City boards and cor%missions, has an interest,
either direct or indirect, in this Agreement, that does not fall within the exceptions to
said statutory provision enumerated in Section 362.5.
O. Indemnification.
To the full extent permitted by law, Consultant agrees to defend,
indemnify, and hold harmless the City against any and all claims,
demands, suits, loss, expenses, including attorney's fees, and for any
damages which may be asserted, claimed or recovered against or from
the City by reason of personal injury, including bodily injury or death, and
property damages, including loss of use thereof, caused by Consultant's
negligent acts, errors or omissions in performing the work and/or services
provided by Consultant to the City pursuant to the provisions of this
Agreement.
2. Consultant assumes full responsibility for any and all damage or injuries
which may result to any person or property by reason of Consultant's
negligent acts, errors or omissions in connection with the work and/or
services provided by Consultant to the City pursuant to this Agreement,
and agrees to pay the City for all damages caused to the City's premises
resulting from the negligent acts, errors or omissions of Consultant.
3. The Consultant's obligation to indemnify the City shall not include the
obligation to indemnify, hold harmless, or defend the City against lability,
claims, damages, losses, or expenses, including attorney fees, to the
extent caused by or resulting from the negligent act, error, or omission of
the City.
4. For purposes of this paragraph, the term "Consultant" means and
includes the Consultant, its officers, agents, employees, sub -consultants,
and others for whom Consultant is legally liable, and the term "City"
means and includes the City of Iowa City, Iowa its Mayor, City Council
members, employees, and volunteers.
P. Insurance
The Consultant agrees at all times material to this Agreement to have and
maintain professional liability insurance covering the Consultant's liability
for the Consultant's negligent acts, errors and omissions in the sum of
$1,000,000 Per Claim, $1,000,000 Annual Aggregate, or a $1,000,000
Combined Single Limit. To the fullest extent permitted by applicable state
law, a Waiver of Subrogation Clause (endorsement) shall be added.
2. Consultant agrees to provide the City a certificate of insurance evidencing
that all coverages, limits and endorsements required herein are maintained
and in full force and effect, and certificates of Insurance shall provide a
ME
minimum thirty (30) day endeavor to notify, when available by Consultant's
insurer. If the Consultant receives a non -renewal or cancellation notice
from an insurance carrier affording coverage required herein, or receives
notice that coverage no longer complies with the insurance requirements
herein, Consultant agrees to notify the City within five (5) business days
with a copy of the non -renewal or cancellation notice.
Q. Standard of Care.
The Consultant shall perform services for, and furnish deliverables to, the
City pertaining to the Project as set forth in this Agreement. The
Consultant shall possess a degree of learning, care and skill ordinarily
possessed by reputable professionals, practicing in this area under
similar circumstances The Consultant shall use reasonable diligence and
professional judgment in the exercise of skill and application of learning.
2. Consultant represents that the Services and all its components shall be
free of defects caused by negligence; shall be performed in a manner
consistent with the standard of care of other professional service
providers in a similar Industry and application; shall conform to the
requirements of this Agreement; and shall be sufficient and suitable for
the purposes expressed in this Agreement.
3. All provisions of this Agreement shall be reconciled in accordance with the
generally accepted standards of the Engineering Profession.
4. Consultant's obligations under this Section shall exist without regard to,
and shall not be construed to be waived by, the availability or
unavailability of any insurance, either of City or Consultant.
R. There are no other considerations or monies contingent upon or resulting from the
execution of this Agreement, it is the entire Agreement, and no other monies or
considerations have been solicited.
S. This Agreement shall be interpreted and enforced in accordance with the laws of
the State of Iowa. Any legal proceeding instituted with respect to this Agreement
shall be brought in a court of competent jurisdiction in Johnson County, Iowa. The
parties hereto hereby submit to personal jurisdiction therein and irrevocably waive
any objection as to venue therein, including any argument that such proceeding
has been brought in an inconvenient forum.
For the City'
By:
Title: Mayor
Date: 10/01/2019
Attest:
Approved by:
9-atd-li
City Attomeys Office
Date
Item Number: 6.g.
®4 CITY OF IOWA CITY
u►
�� COUNCIL ACTION REPORT
October 1, 2019
Resolution accepting the work for the 2018 Roof Improvements — Water
Treatment Plant & Water Distribution Facility Project.
Prepared By: Jonathan Durst, Asst. Water Superintendent
Reviewed By: Kevin Slutts, Water Superintendent
Scott Sovers, Asst. City Engineer
Jason Havel, City Engineer
Ron Knoche, Public Works Director
Geoff Fruin, City Manager
Fiscal Impact: None
Recommendations: Staff: Approval
Commission: N/A
Attachments: Engineer's Report
Resolution
Executive Summary:
This project generally involved the replacement of the roof membrane on portions of the Water
Treatment Plant and coating the roof of the Water Distribution Facility.
Work on the project was completed by Advanced Builders Corporation of Cedar Rapids, Iowa, in
substantial accordance with the plans and specifications. The Engineer's Report and
Performance and Payment bonds are on file with the City Clerk.
• Project Estimated Cost: $ 560,000.00
• Project Bid Received: $ 460,000.00
• Project Actual Cost: $ 472,480.00
Background /Analysis:
ATTACHMENTS:
Description
Engineer's Report
Resolution
ENGINEER'S REPORT
September 24, 2019
City Clerk
Iowa City, Iowa
litCITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240 - 1826
(319) 356 - 5000
(319) 356 - 5009 FAX
www.i.cgov.org
Re: 2018 Roof Improvements — Water Treatment Plant & Water Distribution Facility Project
Dear City Clerk:
I hereby certify that the construction of 2018 Roof Improvements — Water Treatment Plant &
Water Distribution Facility Project has been completed by Advanced Builders Corp. of Cedar
Rapids, Iowa in substantial accordance with the plans and specifications prepared by
Benchmark, Inc. of Cedar Rapids, Iowa.
The project was bid as a unit price contract and the final contract price is $ 472,480.00.
There were three (3) change or extra work orders for the project as described below:
1. Sheet metal backing over parapet wall recesses $ 1,500.00
2. Replacement of damaged tapered insulation $ 11,900.00
3. Extra roof stone ballast $ 1,800.00
TOTAL $ 15,200.00
I recommend that the above -referenced improvements be accepted by the City of Iowa City.
Sincerely,
ason Havel, P.E.
City Engineer
Prepared by: Jonathan Durst — Asst. Water Super., Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5169
Resolution No. 19-249
Resolution accepting the work for the 2018 Roof Improvements —
Water Treatment Plant & Water Distribution Facility Project
Whereas, the Water Division has recommended that the work for construction of the 2018 Roof
Improvements — Water Treatment Plant & Water Distribution Facility Project, as included in a
contract between the City of Iowa City and Advanced Builders Corporation of Cedar Rapids, IA,
dated March 6, 2018, be accepted; and
Whereas, the Engineer's Report and the performance and payment bond have been filed in the
City Clerk's office; and
Whereas, funds for this project are available in the Water Distribution Building Repairs account
#W3309 and Water Plant Roof Replacement account #W3310; and
Whereas, the final contract price is $472,480.00.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that said
improvements are hereby accepted by the City of Iowa City, Iowa.
Passed and approved this 1st day of October _,2019
M or 1000,
Approved by
Attest: L 9je_i�
City Clerk City Attorney's Office
It was moved by salih and seconded by
adopted, and upon roll call there were:
Ayes:
i7
Nays:
Cole the Resolution be
Absent:
Cole
Mims
Salih
Taylor
Teague
Thomas
Throgmorton
Item Number: 7.a.
+r
p-
W�rm�M
CITY O� IOWA CITY
www.icgov.org
October 1, 2019
Motion setting a public hearing for October 15, 2019 on an ordinance
amending Title 14, entitled "Zoning Code," Chapter 6, entitled "Airport
Zoning," to update the airport zoning requirements due to the new Airport
Layout Plan, changes in FAA regulations, and the closing of north/south
runway.
ATTACHMENTS:
Description
staff report
draft minutes 9-6-19
Staff Report
To: City Council
Prepared by: Michael Tharp, Airport Operations Specialist
Date: 9/24/19
GENERAL INFORMATION:
Applicant: Airport Zoning Commission
Property Owner: City of Iowa City
Requested Action: Approval of Airport Zoning Code changes (Section 14-6)
Purpose: Exercise, to the fullest extent possible, the powers granted to
municipalities under the Code of Iowa and to codify existing regulations of
the Federal Aviation Administration relating to land uses incompatible with
or constituting a hazard to aviation at the Iowa City municipal airport.
Location: Iowa City Municipal Airport and surrounding properties within the overlay
zones
Location Map:
Backaround Information:
The Airport Commission and City accept a number of grant assurances related to managing and
operating the Iowa City Municipal Airport each time a federal or state grant is accepted to assist
with funding of improvement projects at the airport. These grant assurances include operating
the airport consistent with federal and state regulations; maintaining clear approaches to the
runway; and regulating the land use around the airport in order to prevent future hazards or
obstructions from being created.
The Airport Zoning Code is found in Section 14-6 of the City Code and consists of both text and
overlay maps designed to protect the airspace over the airport and surrounding properties.
Current:
The Federal Aviation Administration (FAA) approves airport layout plans which reflect future
operations planning by airport sponsors. The current airport zoning code references the airport
layout plan that was created as part of the 1996 Master Plan and was updated in 2002 to reflect
changes to the airport at that time.
In 2016, the Iowa City Airport Commission completed a new airport layout plan as part of a
Master Plan update process necessitating an update to the airport zoning code.
The recommended updates to the airport zoning code, which are summarized below, are based
on the new airport layout plan, changes in the FAA regulations, and closure of the north/south
runway to the airport layout plan and include:
Update changes to each of the 14 CFR Part 77 airspace dimensions (meaning all the
various overlay zones, such as the runway protection zone) to match current airport
zone requirements. These changes Bring more of the approach zone, and all of the
runway protection zone, over City -owned property. The approach zone is the overlay
zone meant to provide a safe transition from flight to landing for aircraft. The runway
protection zone is an inner section of the approach zone area meant to enhance the
protections of people and property on the ground in the event of an aircraft accident
occurring beyond the runway end. The FAA desires that airport operators control this
area of property through ownership. This change also results in a higher zone elevation
over the properties being impacted, meaning that buildings can be constructed at greater
heights.
Update the references to Runway 18/36 (aka, the north/south runway) which has been
decommissioned and is no longer in use as a runway.
Updates the FAA Notice of Proposed Construction or Alteration requirements to match
current rules and submission requirements for projects that might exceed one of the Part
77 airspace zones. This is a part of the building permit process (and often referred to as
an "airspace study") and is used to submit information to the FAA for review to establish
whether a proposed project is an obstruction or hazard to airspace, aircraft operations or
to the airport.
Updates the penalty section to reference Title 1, Chapter 4 of the City Code
In 2018, the Airport Commission entered into a contract with a consultant, SEH Inc., to draft
proposed changes to Section 14-6 of the City Code. The proposed ordinance includes text
changes and revised maps depicting the various overlay zones as explained above, which have
been reviewed by NDS staff.
Under state law (Chapter 329 of the Iowa Code), amending an airport zoning ordinance must
begin with the Airport Zoning Commission, not the City Planning and Zoning Commission. The
Airport Zoning Commission consists of two members appointed by the City Council and two
appointed by the Board of Supervisors. Those four selected a chair as required by state law.
The Airport Zoning Commission met on September 6, 2019 to discuss the proposed changes to
the airport zoning code. They recommended to adopt the proposed changes on a 5-0 vote.
Airport Zoning Commission
September 6, 2019
Page 1
MINUTES Draft
IOWA CITY AIRPORT ZONING COMMISSION
SEPTEMBER 6, 2019 —11:30 A.M.
AIRPORT TERMINAL BUILDING
Members Present: Mike Parker, Chris Ogren, Dennis Keitei, Royceann Porter, Randy
Hartwig
Members Absent:
Staff Present: Michael Tharp, Sue Dulek
Others Present: Melissa Underwood
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
Recommend adopting changes to Sections 14-6-1 to 14-6-19 (Airport Zoning Code)
CALL TO ORDER:
Hartwig called the meeting to order at 11:36 A.M.
PUBLIC DISCUSSION:
None.
ITEMS FOR DISCUSSION/ACTION:
a. Approval of Minutes: 08-14-2019:
Hartwig asked for approval of the minutes. Parker moved to approve the minutes,
seconded by Ogren. Motion carried 4-0 (Porter absent).
b. Review of proposed code channes to Sections 146-1 to 14-6-19 (Airport Zoning
Code): Tharp gave a quick history on the code changes stating that these changes
were brought about by the Airport Commission's update to the Airport Master Plan in
2016. Tharp noted that as part of the master plan changes to the runway design
category and projects related to obstruction mitigation were recommended and
ultimately approved by the Airport Commission and accepted by the FAA. He then
introduced Melissa Underwood of SEH, Inc. Underwood presented the changes in
the zoning code to the Commission members.
Underwood described the changes to that were happening via the Airport Master
Plan which were the relocation of the Runway 25 displaced threshold closer to
Riverside Drive; the relocation of the Runway 12 threshold further to the south to
decrease the approach zone impacts to the neighborhood northwest of the airport,
and the addition of pavement on the Runway 30 end to compensate for the loss of
runway by relocated the 12 threshold. Underwood also stated the proposal included
changes to remove the language protected the old 18136 runway that was
Airport Zoning Commission
September 6, 2019
Page 2
decommissioned and is no longer used as an active runway. Keitel asked about
existing obstructions and if property owners were aware. Tharp noted that the
current code places the responsibility on the property owners to prevent things from
being built or grown into the approach paths and that there were roughly 30
obstructions on each end of the 12130 runway. Tharp stated that they are currently
working with property owners and the FAA on a program which the Airport would
remove the obstruction trees without cost to the property owners. Underwood also
stated that the penalty sections was revised so that it met with current city
enforcement as well as updating the section regarding airspace studies to match the
current FAA requirements. Parker asked about the 7125 runway and its obstructions.
Tharp noted that this runway had previously went through an obstruction mitigation
project during the time it was lengthened. Keltel asked about the change in
classification to the runway. Underwood responded by stating that the "C" aircraft
classification shows aircraft that are faster on approach as compared to be "B"
aircraft. She stated the FAA uses 500 operations by an aircraft category to provide
design dimensions for the runway. Underwood stated that changing the
classification doesn't change who's able to use the runway. Keitel asked how long
these changes would be in effect for, Underwood responded that the life of the
master plan. Porter asked what was required from the board. Tharp stated they
need a recommendation to approve the changes from the Commission. This would
send the code changes to the City Council. Hartwig asked if there was further
discussion, hearing none, asked for a motion to recommend approval of the
changes.
c. Consider a motion to recommend to City Council to adopt Airport Zoning Code
changes: Keitel moved, Seconded by Parker. Motion carried 5-0
ADJOURN: Ogren motioned to adjourn, seconded by Keltel. Motion Carried 5-0; Meeting
adjourned at 12:08 P.M.
CHAIRPERSON
DATE
Item Number: 12.
®I CITY OF IOWA CITY
u►
�� COUNCIL ACTION REPORT
October 1, 2019
Resolution approving a purchase agreement for a duplex property located at
2129 Taylor Drive for the South District Home Investment Partnership
Program.
Prepared By:
Erika Kubly, Neighborhood Services Coordinator
Reviewed By:
Tracy Hightshoe, Neighborhood & Development Services Director
Fiscal Impact:
Up to $60,000 will be invested in each unit, consisting of up to $25,000 in
federal HOME funds and $35,000 in local funds for down payment
assistance, rehabilitation and any associated costs.
Recommendations: Staff: Approval
Commission: N/A
Attachments:
Program Outline
Energy Efficiency Guidelines
Resolution
Executive Summary:
Staff has negotiated a purchase agreement contingent on Council approval to acquire a duplex
property at 2129 Taylor Drive for approximately $130,000 as part of the South District Home
Investment Partnership Program.
Background /Analysis:
The City proposes to purchase 2129 Taylor Drive as part of the South District Home Investment
Partnership Program. The project for FY19 included funding for two duplexes. The first duplex at
1232 Sandusky was purchased this summer and rehabilitation is currently underway. The
purchase of the Taylor Drive duplex will be the second purchase and will represent the 3rd and 4th
homes in the program.
The property was built in 1976 and is located on Taylor Drive between Tracy Lane and Sandusky
Drive. Each unit has two bedrooms and one bathroom with a walkout basement. The scope of
the rehabilitation will be determined after purchase and will incorporate energy efficiency
improvements in accordance with the attached Housing Rehab energy efficiency guidelines.
Once completed, the units will be sold to income -qualified homebuyers per the South District
program guidelines. Buyers will receive homeownership education and down payment assistance
in accordance with the HOME program.
The purchase of this home meets Council's original goals and the program property requirements
as described in the attached program outline. The sales price will create affordable
homeownership opportunities in the neighborhood. No tenants will be displaced due to
property acquisition. The owner lives in one unit and desires to sell and the adjoining unit is
vacant. Staff recommends approval of the acquisition.
The purchase agreement is subject to Council's approval. If approved, upon purchase the City
will begin necessary renovations and will market the availability of the homes to the neighborhood.
ATTACHMENTS:
Description
Program Outline
Energy efficiency guidelines
Resolution
South District Home Investment Partnership Program - 2019
Program Summary:
Purchase two duplexes in the South District project area (map below) with a focus on Taylor Drive and
Davis Street, rehabilitate the units, and sell to four low-income homebuyers. The program would
function like the UniverCity program with added benefits - affordable sales prices, downpayment
assistance, financial counseling and home maintenance classes.
Program Goals:
1. Preserve the unique character of the
neighborhood.
2. Re-establish a balance of rental and owner -
occupied homes.
3. Encourage reinvestment in this
neighborhood.
4. Ensure neighborhood is a safe, affordable
and attractive to place to live and work for
both renters and homeowners.
5. Provide affordable homeownership
opportunities for low income residents.
Budget: $240,000 for four units. $100,000 in HOME funds (must be used for a HOME eligible activity)
and $140,000 in City general funds. Up to $60,000 will be spent per unit including rehab costs and
downpayment assistance.
Property Requirements:
1. Properties must be located in the South District project area, with a focus on Taylor Drive and
Davis Street.
2. The purchase of property for the program must not result in involuntary displacement of any
residents.
3. Properties must be in a condition that can be addressed by the rehabilitation budget.
4. Properties must be a layout that can be separated for fire and utilities (side-by-side units).
Homebuyer Guidelines:
1. Buyers must be under 80% of the Area Median Income per HOME guidelines.
2. Buyers must participate in free homebuyer education classes.
3. Downpayment assistance will be provided based on need and HOME underwriting standards.
4. Preference for purchasing units shall be:
a. Any existing/former tenants of the selected properties
b. Taylor Drive and Davis Street residents
c. Residents of the broader South District project area and ICHA Family Self -Sufficiency
(FSS) participants
5. Homebuying opportunities will be marketed to residents of the project area and FSS
participants.
CITY OF IOWA CITY
HOUSING
REHAB
City of Iowa City Housing Rehabilitation
Energy Efficiency & Sustainability Guidelines
Goals
1. Reduce greenhouse gas emissions and other environmental impacts.
2. Reduce energy costs to increase affordability for residents.
3. Improve indoor air quality.
Sustainability Priorities in Housing Rehabilitation Projects:
The following guidelines are used for city -assisted housing rehabilitation projects. The applicability of
each item depends on a project's scope and budget.
1. Purchase energy efficient equipment and appliances
a. Any appliances purchased will be Energy Star rated
b. Electric stoves will be given preference over gas stoves
c. Supply LED light bulbs.
2. Seal and insulate efficiently
a. Seal air leaks through the home to stop drafts
b. Add insulation to block heat loss in winter and heat gain in summer
i. Add attic insulation (R-49)
ii. If the drywall is being removed for the project, use closed cell spray foam in
walls (R-20)
c. Install Energy Star rated windows if replacing windows to mitigate unwanted air
exchange
d. New doors as needed to increase efficiency
3. Heat and cool efficiently
a. If replacing HVAC units, purchase equipment that is Energy Star rated and "right -sized"
for the home
i. Furnace— 95% efficient or higher
ii. Air conditioner: Minimum 15 SEER (threshold to get rebate)
iii. Water heater: .67 EF and Energy Star qualified (natural gas)
b. Educate homeowners about HVAC equipment maintenance and changing air filters
regularly
c. Install a programmable thermostat
d. Seal heating and cooling ducts
4. Landscaping
a. Work with Green Iowa AmeriCorps to identify appropriate areas for tree cover
b. Work with Parks & Recreation staff to identify appropriate plant palette for the property
c. Complete grading for stormwater management as needed
5. Other environmental considerations
a. Use Low/No VOC paints, primers, adhesives & sealants
b. When replacing flooring, install environmentally preferable flooring that is durable,
long-lasting, made of recycled or renewable materials, and does not add toxins to the
air inside the home
c. Prevent mold with property ventilation of high -moisture areas
d. Test for radon and install mitigation system if levels are high
Current Efforts through Neighborhood Services
1. Energy efficiency program: From September 1 to March 1 each year, Iowa City homeowners can
apply for a loan to increase their home's energy efficiency. Eligible projects include replacing or
upgrading heating systems, insulating and weatherproofing, and window replacement.
2. Healthy Homes program: Grant funding for home repairs to address asthma triggers and indoor
air quality. Up to $7,500 available to rental and owner -occupied households with children under
18 with asthma. The program incorporates education to self -manage asthma and maintain and
healthy home.
3. Energy audits: All housing rehabilitation projects must complete a free home energy audit prior
to funding approval. The audit will measure the level of air coming into a home and perform
basic weatherization, if necessary, to reduce air leaks. They also check insulation, gas lines,
water heater, sink and shower aerators, and more to make sure everything is energy efficient
and running safely. During the audit participant will receive 8 LED light bulbs, low flow aerators
in kitchen and bathrooms, pipe insulation for water heater, taping of ducts in basement, and
possibly extra weatherization based on a blower door test.
4. Radon testing & mitigation: The City completes radon testing and mitigation, if necessary, for
UniverCity and South District Partnership homes. The City will begin providing grant funding for
radon testing and mitigation in rental properties participating in the rental rehabilitation
program.
5. Homeowner education opportunities: Homeowners or prospective homeowners can participate
in free home maintenance and energy efficiency classes through the Iowa Valley Habitat for
Humanity.
,Z,
Prepared by: Susan Dulek, Asst. City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030
RESOLUTION NO. 19-250
Resolution approving a purchase agreement for a
duplex property located at 2129 Taylor Drive for the
South District Home Investment Partnership Program.
Whereas, staff has negotiated a purchase agreement with the owner of 2129 Taylor Drive
for $125,000, plus some additional closing costs, contingent on City Council approval and
contingent on the owner's mortgage holder approving a short sale;
Whereas, the owner, who lives in one unit, wishes to sell and move;
Whereas, the other unit has been vacant for several months;
Whereas, the City should acquire the property as part of the South District Home
Investment Partnership Program; and
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa that
Upon the direction of the City Attorney, the City Manager is authorized to execute all
documents necessary to purchase the property in accordance with the purchase agreement
for rehabilitation and sale to income -eligible buyers.
Passed and approved this 1st day of October , 2019.
M ori
��U Q'as—rS
Attest: Approved:
City Clerkig City Attorney's Office
Resolution No. 19-250
Page 2
It was moved by Salih and seconded by Cole
Resolution be adopted, and upon roll call there were:
AYES:
NAYS
ABSENT:
Cole
Mims
Salih
Taylor
Teague
Thomas
Throgmorton
the
Item Number: 13.
'r AL CITY OF IOWA CITY
=� COUNCIL ACTION REPORT
October 1, 2019
Resolution establishing a Climate Action Commission
Prepared By: Ashley Monroe, Assistant City Manager
Reviewed By: Geoff Fruin, City Manager
Fiscal Impact: No Impact
Recommendations: Staff: Approval
Commission: N/A
Attachments: Resolution
Executive Summary:
In August 2019, the City Council declared a Climate Crisis in Iowa City and decided to undertake
several actions to enhance the City's progress towards meeting its climate goals. The first action
was to increase the targets for carbon emissions reduction. Emissions reduction goals were
changed from 25-28% in the year 2025 to a 45% reduction by 2030 and the City's goal of an 80%
reduction in community -wide carbon emissions by 2050 was changed to a goal of "net -zero"
emissions by 2050. The second action was to require a report that will rapidly advance the
initiatives outlined in the Climate Action Plan to be delivered within 100 days of the Crisis
declaration. The final action, was an agreement to establish a formal Climate Action Commission
to support Iowa City in its mission to achieve the declared emissions reduction goals.
The Resolution for consideration identifies the basis for which the Climate Action Commission is
being established, the requirements and terms for membership, as well as the five major
responsibilities the Commission will hold. The Commission is tasked with advising the City
Council on climate issues, researching, analyzing, and promoting climate actions, actively
educating and engaging Iowa City on matters of climate action, and assisting City staff, City
Council, and members of the community with implementing initiatives that support the City's
climate and sustainability goals.
Background /Analysis:
In late 2017, the Iowa City City Council authorized the creation of a Climate Action Steering
Committee for the purpose of creating the City's first Climate Action and Adaption Plan. This
body, comprised of community representatives, collaborated to develop the Plan approved by
City Council in September 2018. After the Plan's adoption, the volunteers from this committee
continued to informally pursue implementation of the adopted Climate Action Plan as an
independent Advisory Board. Although they continued to have some success in their strategies,
after approximately a year of operating in this manner, members of the Advisory Board determined
that Iowa City would benefit from formalizing a commission to work on climate objectives. The
Advisory Board provided their recommendation to City Council in summer 2019 and ultimately, the
City Council agreed to establish a formal City Commission.
As cited in the Resolution, the Commission's structure will be composed of eleven members; nine
at -large members appointed by Council, one from the University of Iowa, and one from
MidAmerican Energy. It is critical to include members from these specific entities to ensure
continued strong communication and cooperation between the City and the City's primary energy
generators/suppliers.
It is important to note that active members of the Advisory Board were part of the team which
developed the City's Climate Action and Adaptation Plan. The Resolution includes approval of
appointing these active Advisory Board members to the Commission for at least one term to
ensure that the significant knowledge and expertise of these volunteers which was so crucial in the
Plan's development is carried over. These members bring to the Commission significant and
related experience as a Certified Architect, Associate Professor in Geographical and
Sustainability Sciences with emphasis on equity and disaster mitigation, Home Builder with ties to
the Greater Iowa City Home Builders Association, Lead Site Engineer for major local industry,
Senior Environmental Analyst, Management Consultant with ties to United Nations initiatives, and a
University of Iowa law student. Although training for the new commission will be provided, staff
anticipates a quick transition and seamless continuation of efforts to implement the Plan's
initiatives. The three positions remaining will be individually reviewed and appointed by Council.
The Commission will agree upon its own Bylaws and send these to the Rules Committee and then
they will come to Council for final approval. The Commission will have the support of an assigned
City staff liaison.
The Resolution allows the Commission to establish work groups with community members and
organizations to help them fulfill their climate action responsibilities. The stated opportunity to
engage with these groups could allow many more community members to assist the Commission
and take part in this comprehensive issue.
ATTACHMENTS:
Description
Resolution
Prepared by: Brenda Nations, Sustainability Coordinator, 410 E. Washington St. Iowa City, IA 52240
(319)887-6161
Resolution No. 19-251
Resolution establishing a Climate Action Commission
Whereas, in Resolution No. 17-96 the Iowa City City Council authorized the creation of a Climate
Action Steering Committee for the purpose of creating the Climate Action and Adaption Plan to
achieve greenhouse gas emissions targets of 26-28% from 2005 levels by 2025 and 80% by
2050; and
Whereas, the Steering Committee convened
Adaptation Plan, adopted in September 2018,
continue as a self -governed advisory board; and
during the creation of the Climate Action and
and dissolved from an official City capacity to
Whereas, after one year, members of the self -governed committee recommended a formal City
Commission to address the City's climate action and sustainability objectives; and
Whereas, in July 2019, City Council declared a Climate Crisis and increased new greenhouse gas
emissions targets of 45% by 2030 and net zero emissions by 2050 as recommended in October
2018 by the Intergovernmental Panel on Climate Change (IPCC) in response to this crisis; and
Whereas, creation of a Climate Action Commission will enhance and enable further community
efforts to achieve the City's ambitious climate goals; and
Whereas, a created Climate Action Commission will operate as an advisory body to the City
Council and shall advise, research, analyze, promote, and with approval, implement initiatives that
support the City's climate and sustainability goals, including the Climate Action Plan and any
related or updated plan hereafter; and
Whereas, the composition of the Climate Action Commission shall include eleven members with
backgrounds, knowledge, and expertise offering representation across the community which
could effectively guide implementation of climate objectives. MidAmerican Energy and the
University of Iowa will each have a standing representative on the Commission. Nine at -large
seats, representing other key stakeholders, will be appointed by the City Council. Key
stakeholders may include, but are not limited to, the Iowa City Community School District, area
commercial businesses, local industry, design and construction professionals, non -profits, and
the general public;
Whereas, residents of Iowa City should be given preference, but members are not required to
have Iowa City residency; and
Whereas, the self-governing climate advisory board is a direct successor to the Steering
Committee which developed the Climate Action and Adaptation Plan. Active members of this
board have expressed interest in continuing in a formalized role and it is appropriate to appoint
these members initially, without regard to gender balance; and
Whereas, Commission member terms should be three years, with a two -term limit, and the
initial terms will be staggered in length, with all members appointed for three years. The two
standing members, MidAmerican Energy and the University of Iowa, will assign their
representatives and not be subject to term limits; and
Whereas, the Commission should be guided by principles of equity, and ensure through diverse
and representative Commission membership and through its actions, to consider equity impacts
of proposed climate initiatives; and
Ob -
Resolution No. 19-251
Page 2
Whereas, the Commission may form working groups or subcommittees on specific topics and
issues to achieve substantive progress on action areas of the plan. Working groups and
subcommittees may include members from outside the Commission; and
Whereas, the newly created Commission will create greater credibility, influence, awareness, and
capacity in interactions with City elected and appointed leadership, and throughout the
community.
Now, Therefore, Be It Resolved, that the Iowa City City Council hereby establishes a Climate
Action Commission in order to assist the City in the implementation of the Climate Action and
Adaptation Plan in order to reach the new Climate Crisis emissions targets by 2030 and 2050 as
follows:
1. The Commission shall have eleven total members consisting of nine at -large members
appointed by the City Council, one from MidAmerican Energy, and one from the University
of Iowa.
2. Members shall have backgrounds, knowledge, and expertise offering representation
across the community which will effectively guide implementation of climate objectives,
and may include representation from the Iowa City Community School District, area
commercial businesses, local industry, design and construction industry, non -profits,
and the general public.
3. Any active member of the climate advisory board who is interested in serving on the
Commission is appointed as an initial member, even if not gender balanced.
4. City residency is preferred, but members are not required to be Iowa City residents as
long as they are residents of Johnson County and meet the requirements of knowledge
and expertise for guiding climate objectives, as set forth in Paragraph 2.
5. Member terms shall be three years, with a two -term limit except for the three members
initially appointed for a one-year term. The initial terms shall be staggered in length as
follows:
a. Three members appointed for three years with terms ending December 31,
2022.
b. Three members appointed for two years with terms ending December 31,
2021.
c. Three members appointed for one year with terms ending December 31,
2020. These three members may be appointed for two additional three-year
terms.
Accordingly, the new terms for three members shall commence January 1, 2023, for
three members on January 1, 2022, and three members on January 1, 2021.
Representative members from MidAmerican Energy and from the University of Iowa will
govern their own appointments and not be subject to term limits.
6. The Commission may form working groups and/or subcommittees on specific topics and
issues to achieve substantive progress on action areas of the Climate Action and
Adaptation Plan.
Resolution No. 19-251
Page 3
7. The Climate Action Commission shall:
a) advise the City Council on climate issues.
b) research, analyze, and promote climate actions, with particular attention to equity.
c) educate and engage with the public on climate action and the City's climate and
sustainability goals.
d) assist City staff, City Council, and members of the community with implementing
approved initiatives that support the City's climate and sustainability goals, including
the Climate Action and Adaptation Plan and any related or updated plan hereafter.
e) recommend to City Council updates to the Climate Action and Adaptation Plan.
8. The Climate Action Commission shall prepare bylaws, which it deems necessary and
advisable for the conduct of business of the Commission, and present the bylaws to the
Rules Committee and City Council for approval.
Passed and approved this day ofoctober 2019.
L.
Ma or OV
ATTEST:
CI CLERK
p roved
City Attorney's Office
Resolution No. 19-251
Page 4
It was moved by Mims and seconded by Teague
Resolution be adopted, and upon roll call there were:
AYES:
NAYS: ABSENT:
Cole
Mims
Salih
Taylor
Teague
Thomas
Throgmorton
the
Item Number: 14.
�, CITY OF IOWA CITY
�'�COUNCIL ACTION REPORT
October 1, 2019
Resolution adopting an assessment schedule of unpaid mowing, clean-up of
property, snow removal, sidewalk repair, and stop box repair charges and
directing the Clerk to certify the same to the Johnson County Treasurer for
collection in the same manner as property taxes.
Prepared By: Stan Laverman, Senior Housing Inspector
Reviewed By: Tracy Hightshoe, Neighborhood & Development Services Director
Geoff Fruin, City Manager
Fiscal Impact: $190.00
Recommendations: Staff: Approval
Commission: N/A
Attachments: Tidemark and ICgovXpress Documentation
Photos of Violation and Snow Removal
Resolution
Exhibit A& B
Executive Summary:
On March 4, 2019 the City had the public sidewalk at 1220 Louise Street cleared per the snow
removal ordinance. The owner of the property has not paid the snow removal invoice and is
disputing the claim prior to the City assessing it to their property taxes. It is the position of City
Staff that the appeal has no basis.
Background /Analysis:
On February 26, 2019 at 7:26 pm the City received an email from public safety staff that the ice
on the sidewalks in the 1200 block of Louise Street presented an extremely hazardous condition
forfire and EMS personnel responding to a medical call that night. A City inspector visited the
property the next day and found the property located at 1220 Lousie Street in violation of the
City's snow removal ordinance.
As per the City's policy the property was tagged with a notice that the sidewalk needed to be
cleared, and a Notice of Violation was sent to the property owner. On March 1, 2019 the property
was reinspected and the sidewalk remained covered in ice. On March 4, 2019 the public sidewalk
was cleared by a contractor hired by the City. Pictures documenting the snow removal have been
attached.
ATTACHMENTS:
Description
Appeal letter from Kyle Bennett [previously distributed on 9-17-19]
Tidemark Record of Complaint
March 1 st Photo of Violaton #1
March 1 st Photo of Violation #2
March 4 Property Identification Photo #1
March 4 Contractor Pre -clearing Photo #2
March 4 Contractor Post -clearing Photo #3
Resolution
Exhibit A
Exhibit B
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Late Handouts Distributed
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(Date)
Activities for Case # : COM19-00589 9/25/Printed 112019 at 11:38AM
1220 LOUISE ST
Description Date 1 Date 2
Date 3
Done
By
Disp
Notes
(F) create SNOW RECEIPTS
3/4/2019
SML
Send Work Order
3/1/2019
MMW
DONE
hired done
CASE CLOSED - compliance
3/1/2019
MMW
DONE
As of 3/1/19 we have instructed our 3rd party snow removal contractor to have the property cleared.
Initial inspection
2/27/2019
JGS
FAIL
Joan observed ice covered sidewalk.
Contact owner/post property
2/27/2019
JGS
DONE
Posted notice.
(F) Send SNOW NOTICE
2/27/2019
JGS
DONE
Complaint received
2/27/2019
WEB
DONE
ICGovExpress Case Number: 18648 - Snow Removal - Sidewalks
Page 1 of 1
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Kellie Fruehling
From: Kyle Bennett <kabennett50@gmail.com>
Sent: Tuesday, October 01, 2019 2:17 PM
To: Council
Subject: Resolution for city council
Attachments: CoICsnow.docx
Attached is my letter to the city council to address a snow removal issue.
Thank you,
Kyle A. Bennett B.S., CDT, TE
moi+
Late Handouts Distributed
(Date)
Kyle A. Bennett
1220 Louise St.
Iowa City, Iowa 52240
October 1, 2019
City of Iowa City
410 East Washington St
Iowa City, IA 52240
councilCe Iowa-citv.ore
Dear Mayor and Members of the City Council,
I am writing you this letter to contest a bill that was sent to me for snow removal from my sidewalk. I live at 1220
Louise St Iowa city. This is a small street that runs perpendicular to South East Junior High. The length of this street
is only one block. Easily missed by snow removal crewmen. Why am I explaining this to you? Here is why, when it
snows this street, the street I live on is often missed or is very poorly done. Ice and snow get packed into the curbs.
From inside my home I have seen kids getting picked up by their parents and neighbors fall as they try to get in and
out of their cars. The City is responsible for making sure the streets are clean and safe, so there is a level of
expectations that are not being met (my, my neighbors, and the kids/families of South East Junior High
expectations from the city).
Yes, I failed to clean my sidewalk - your expectations from me. I was out of town when I got the notice and did not
get it because my tenet (roommate) at the time did not get my mail to me in time. Again, that is my own
responsibility. I am thankful how quick the city was to get my sidewalk cleaned up, but at the same time, I did not
have the chance to get it cleaned up.
Here is what I propose, I will maintain a properly clean sidewalk as expected from me. I do agree without
hesitation, this is not a lot to ask and should be done by me as a resident of the city I live in. I love this city and I
want it to look nice as well as be clean. I would like to see a more consistent street maintains on my street in
return. I know it is a small street with relatively low traffic with the exception of school traffic. Maybe a little more
attention to this street would be nice to have. My proposition is to consider giving me a warning and not forcefully
make me pay $190.00 when we both have not met our expectations of each other. I started dental school this fall
and have no income coming in. I need to save as much as possible. I would be very appreciative with you having
leniency toward me.
I am sorry I could not come to the City Council meeting tonight. I would have much rather done this in person. My
mother is in town to visit, as it is my birthday today.
Please consider my wishes, thank you for your time.
Sincerely,
Kyle A. Bennett B.S., CDT, TE
Prepared by: Kellie Fruehling, 410 E. Washington St., Iowa City, IA 52240-319-356-5040
RESOLUTION NO. 19-252
Resolution adopting an assessment schedule of unpaid mowing, clean-up
of property, snow removal, sidewalk repair, and stop box repair charges
and directing the Clerk to certify the same to the Johnson County Treasurer
for collection in the same manner as property taxes.
Whereas, the City Clerk has filed with the City Clerk an assessment schedule providing the
amount to be assessed against certain lots for the actual unpaid abatement costs of mowing,
cleaning up property, removing snow, repairing sidewalks, and repairing stop boxes in the same
manner as property taxes;
Whereas, said schedule is attached as Exhibit A to this resolution and incorporated herein by
this reference;
Whereas, Iowa Code § 364.1313 authorizes the City Council to assess against the property said
abatement costs in the same manner as property taxes; and
Whereas, the City Council finds that the property owners listed in Exhibit A have received a
written notice of the date and time of the public hearing on the adoption of said assessment
schedule, in substantially the same form attached hereto as Exhibit B.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa:
Exhibit A is adopted as the final assessment schedule pursuant to Iowa Code § 384.60(1).
The amounts listed in Exhibit A for unpaid mowing charges, clean-up property charges, snow
removal charges, sidewalk repair charges and stop box repair charges are confirmed and levied
against the properties listed in Exhibit A.
All unpaid assessments not paid within thirty (30) days after the first publication of the final
assessment schedule shall bear interest at the rate of 9% per annum, commencing on October
31, 2019.
Assessments are payable at Johnson Country Treasurer, 13 South Dubuque Street, Iowa City,
Iowa. Until October 30, 2019 payment may be made at the City Clerk, 410 E. Washington
Street, Iowa City, Iowa.
The City Clerk is hereby directed to certify the schedule as set out in Exhibit A to the Treasurer
of Johnson County, Iowa for collection in the same manner as property taxes. The assessment
cannot be paid in installments.
Resolution No. 19-252
Page 2
The City Clerk is further directed to publish notice of the schedule once each week for two
consecutive weeks in the manner provided in Iowa Code § 362.3, the first publication of which
shall be not more than fifteen (115) days from the date of filing of the final assessment schedule.
Passed and approved this ist day of October ,2019.
ATTEST:' �,
City 0
Approved by
City Attorney's Office
It was moved by Thomas and seconded by Cole the Resolution be
adopted, and upon roll call there was:
AYES:
suek0rd&Res\AbateRes.doc
NAYS: ABSENT:
Cole
Mims
Salih
Taylor
Teague
Thomas
Throgmorton
Exhibit A
CITY OF IOWA CITY ASSESSMENT SCHEDULE OF UNPAID WEED REMOVAL, SIDEWALK REPAIR, SNOW REMOVAL, STOP BOX REPAIR, AND PROPERTY CLEANUP
Frozen Meters = Water Lien
Property Address
Legal Description
Parcel
Number
Appraised
Value
Property Owner
Service(s)
Rendered
Date of
Service(s)
Cost of
Service
1
Balance
Invoice # Outstanding
1220 LOUISE ST
TOWNCREST ADDITION LOT 10 IRX 6
1013339007
$ 159 550.00
SENNEIT, KYLE A
Snow Removal
3/412019
$ 19D.00
68060 $ 190.00
September 24, 2019
«Property_Owner»
«Mailing_ Address))
«City)), «State)) ((ZIP))
Dear Property Owner:
r ,
CITY OF IOWA CITY
410 East Washington Street
Iowa City. Iowa 52240-1826
(3 19) 356-5000
(319) 356-5009 FAX
www. icgov. org
This is to notify you that the City Council will be considering a resolution on
October 1, 2019 that will assess against your property the cost that the City has
incurred to do one of the following: unpaid mowing, clean-up of property, snow
removal, sidewalk repair, or stop box repair charges. Enclosed for your information is a
copy of the bill. If the City Council approves the assessment against your property, the
amount will be collected by the Johnson County Treasurer in the same manner as a
property tax.
The City Council meeting begins at 7:00 pm and is held at Harvat Hall, City Hall, 410 E.
Washington St., Iowa City, Iowa. If you want to challenge the assessment, you are
advised to come to the City Council meeting. You may also submit a letter or email to
the City Council. The mailing address is: City Council, % City Clerk, 410 E.
Washington St., Iowa City, IA 52240 and the email address is councilla7iowa-citv.oro
Please note that all communication with City Council is a public record.
If you pay the amount due in full before the City Council meeting, the resolution will not
include an assessment against your property. You can make the payment by mailing
or coming in person to the City Clerk's office, 410 East Washington Street,
between the hours of 8:00 a.m. and 5:00 p.m. If property is assessed and the
amount is not paid within the specified 30 days, interest will accrue at a rate set by the
City Council.
If you have any questions about the resolution, please contact my office at 356-5041.
Sincerely,
Kellie Fruehling
City Clerk
Enc.
Copy to: Accounting Division-w/enc.