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Equipment SuperintendentCITY OF IOWA CITY - Job Description Job Class #30-15 FLSA Exempt Non-Civil Service Identification Position Title: Equipment Superintendent Department: Public Works Division: Equipment Supervisor: Public Works Director Job Summary Manages the operational, financial and personnel activities of the Equipment Division. Administers all phases of the motor vehicle and equipment fleet operation for the City, including conception to grave management of vehicles and equipment, vehicle support, and the support of other City departments using vehicles and equipment. Administers fueling operations and billing for the City, County and School District fleets. Job Scope Directly supervises two to five employees including subordinate supervisor. Indirectly responsible for approximately ten to fifteen employees. Prepares and administers the annual budget. Monitors expenditures during the year and makes recommendations for budget modifications or additional funds. Essential Job Duties and Responsibilities Prepares specifications for and procures the purchase of vehicles, equipment and services. Prepares and maintains procedures for disposal of surplus vehicles and equipment. Reviews products and services and confers with vendors and users. Develops budget and goals for the Equipment division. Reviews and approves operating expenditures for the Equipment division. Recommends vehicle and equipment operation, replacement and repair budgets for other City departments and divisions, including equipment asset management and fuel system control Plans for intermediate and long-term department and City-wide equipment and vehicle needs as well as support. Reviews, selects and evaluates computer operations and procedures for the Equipment division. Assures compliance with local, state and federal laws, regulations and standards. Evaluates the use, condition and operating costs of vehicles and equipment for replacement. Job Class #30-15 Equipment Page 2 Updated 01/16/2020 Develops and implements operating procedures and rules for the Equipment division. Reviews, updates and maintains the City’s Fleet Policy. Requests, assigns and reviews the work activities of support staff. Interviews, selects, evaluates and disciplines the performance of support staff. Serves as Logistics Section Chief in the National Incident Management System (NIMS) and Incident Command Systems (ICS) or other roles as assigned. Reviews statements of charges to other City departments. Reviews and approves replacement parts and inventory activities. Oversees Environmental Protection Agency spill prevention control and counter measure plan. Provides training on environmental protection planning. Plans overall City fleet policy. Responsible for division safety and safety policies. Oversees training and development of division staff. Manages the City’s non-emergency radio system. Works with the City Clerk’s office to coordinate the City’s taxi inspection and licensing. Attends department meetings. Receives customer calls and complaints and responds appropriately to ensure customer satisfaction. Meets with division/department heads regarding needs. Ensures that monitoring of City-owned underground and above ground fuel tanks meet state requirements. Approves purchase orders for payment. Stays informed about federal and state rules and regulations concerning transportation and fuel issues. Serves as Acting Public Works Director when assigned. Conducts self in a manner which promotes and supports diversity and inclusivity in the workplace and community. Performs all other related duties as assigned. Job Class #30-15 Equipment Page 3 Updated 01/16/2020 Physical and Environmental Conditions The physical demands and work environment conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job and are encountered while performing those essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to sit and taste or smell. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. While performing the duties of this job, the employee is occasionally exposed to wet and/or humid conditions; moving mechanical parts; high, precarious places; fumes or airborne particles; toxic or caustic chemicals; outside weather conditions; extreme cold; extreme heat; risk of electrical shock; explosives; and vibration. The noise level in the work environment is usually moderate. Minimum Education, Experience and Certification Bachelor’s degree from an educational institution accredited by a DOE recognized accreditation body or equivalent combination of education and experience in a related field required. Three years of experience and/or additional training beyond high school in the area of vehicle/equipment maintenance operations required. The following certifications or licenses will be required within one year of hire: National Incident Management System (NIMS) IS100, IS200, IS300, IS400, IS700 and IS800 Certification and Class A Underground Storage Tank Operator certification. Valid driver’s license with satisfactory driving record required. Valid Iowa Class B commercial driver’s license with airbrake endorsement required within 60 days of hire. T This position is subject to federal drug testing requirements including screening through the FMCSA Clearinghouse. A pre-employment drug screen is required. Must be 18 years of age per Iowa Code 92.8. Must pass background check. Preferred Education, Experience and Certification Experience in supervision of fleet vehicle/equipment maintenance preferred. Knowledge, Skills, and Abilities Knowledge of municipal vehicle and equipment maintenance operations and modern fleet management techniques. Skill in the reading and practical application of manuals, blueprints and other similar specifications used by the City. Ability to read, measure and calculate types and sizes of materials needed for vehicle or equipment and repair and ability to reason amount of time that will be use in the process. Knowledge of financial documents and ability to manage and create budgets and financial reports. Knowledge of City’s purchasing, financial and personnel policies. Ability to effectively supervise and motivate employees. Knowledge of relevant computer software and hardware including word processing spreadsheets and asset management systems. Must possess strong oral and written communication skills. Ability to research and manage long term projects. Job Class #30-15 Equipment Page 4 Updated 01/16/2020 The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position.