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HomeMy WebLinkAboutBuyer IICITY OF IOWA CITY – Job Description Job Class #09-01 FLSA Non-Exempt Civil Service Identification Position Title: Buyer II Department: Finance Division: Purchasing Supervisor: Assistant Finance Director Job Summary Under general direction, provides and promotes effective procurement of equipment, materials and services through research, specifications, evaluation, written reports and contracts. Essential Job Duties and Responsibilities Researches and evaluates a variety of existing and proposed equipment, products and services. Prepares detailed written reports, recommendations and support data for presentation to the Purchasing Agent and other appropriate parties. Develops, researches, and writes specifications and issues requests for proposals and bids. Updates established bids prior to release. Receives, evaluates and recommends the awarding of bids and contracts including documentation. Develops and amends contracts. Contacts vendors to notify them of newly posted bids and request for proposals; provides essential information regarding dates of bid closings and mandatory meetings. Assures contract compliance, product and vendor performance and warranty protection. Ensures proposal packages are clear, complete and readable for the evaluation committee. Reads and reviews responses to request for proposals with a committee and follows up with questions and requests for presentations. Coordinates major purchases with suppliers, City staff and other agencies. Resolves issues that may arise through research and provides information. Assists in the update of the City's written procurement policies and procedures. Provides information, training and assistance to City employees, intergovernmental agencies, contractors, vendors and the general public regarding various City procurement policies and procedures. Job Class #09-01 Purchasing Page 2 Updated 08/20/2020 Advises purchasing agent and City staff on changes in regulations, market conditions and other developments affecting equipment, products and services. Assists internal customers with the delivery of purchases, informal quotes and operation of small office equipment according to guidelines. Assists with the administration of the Procurement Card program, its policies and regulations and provides employee assistance with updates and changes. Assists internal customers in the interpretation of purchase agreements. Works with legal staff regarding contractual language and contract issues. Performs duties required for contract administration for those contracts awarded by the Purchasing Division. Conducts self in a manner which promotes and supports diversity and inclusivity in the workplace and community. Performs all other related duties as assigned. Physical and Environmental Conditions The physical demands and work environment conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job and are encountered while performing those essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk and hear. The employee frequently is required to use hands to finger, handle, or f eel. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision. The noise level in the work environment is usually moderate. Minimum Education, Experience and Certification High school degree or equivalent and one year of experience required in purchasing required. Or equivalent combination and education and experience. Requires certification in Public Purchasing (CPPB) through the Universal Public Procurement Certification Council as soon as deemed eligible by https://www.uppcc.org/Certification. Must pass criminal background check. Preferred Education, Experience and Certification Bachelor’s degree from a DOE recognized accreditation body and three years of experience in purchasing or in a related field preferred. Job Class #09-01 Purchasing Page 3 Updated 08/20/2020 Knowledge, Skills, and Abilities Knowledge of federal, state and local regulations, standards and practices, related to procurement. Knowledge of records management, municipal accounting and budgeting. Knowledge of inventory control procedures. Skills in oral and written communications. Skills in negotiating price, service and other contract terms, in mediating disputes between the City and contractors, and in ensuring contract compliance. Ability to conduct independent research and prepare detailed analysis, proposals, and projections. Ability to establish and maintain effective working relationships with other City employees, intergovernmental agencies, vendors, and contractors. Ability to read, interpret, write and present detailed specifications, proposals, legal contracts, market information, and technical data. Ability to perform advanced mathematical computations related to life cycle costing, value analysis, budget projections, and data comparison. The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position.