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Senior Accounts Payable ClerkCITY OF IOWA CITY – Job Description Job Class #08-12 FLSA Non-Exempt Civil Service Identification Position Title: Senior Accounts Payable Clerk Department: Finance Division: Accounting Supervisor: Assistant Finance Director Job Summary Under limited direction, coordinates and performs all accounts payable activities, except data entry, including the review of all department expenditure requests for proper account coding, documentation, authorization and provides technical support to departments, division and vendors. Essential Job Duties and Responsibilities Coordinates and performs accounts payable activities for the City; reviews all City expenditure requests for proper documentation, use of approved vendors, proper account coding and proper management approval. Receives and prioritizes vendor invoices and statements; reconciles invoices to purchase documents and vendor statements; distributes invoices to divisions as needed; analyzes and Resolves discrepancies of vendor account balances, as necessary; maintains positive relationships with vendors. Reviews purchase requisitions for accuracy, proper authorization and account coding; corresponds with departments regarding purchase order questions and adjusts orders, as appropriate. Processes payments of purchase orders. Notifies personnel of travel payment schedules and generates appropriate travel payments. Reconciles procurement card usage; notifies users of current charges; collects documentation; reviews charges for proper account coding and manager approval. Maintains and updates current vendors in database and enters new vendor information; gathers and enters vendor taxpayer identification numbers into the accounts payable system. prints and reconciles year-end 1099 tax reporting; generates and submits federal tax magnetic tapes and forms. Generates check requests and initiates monthly and quarterly recurring payments. Provides technical support to departments and vendors concerning accounts payable policies and procedure changes. Receives training as backup in other accounting functions and trains co-workers as backup in these job duties. Job Class #08-12 Accounting Page 2 Updated 08/21/2020 Conducts self in a manner which promotes and supports diversity and inclusivity in the workplace and community. Performs all other related duties as assigned. Physical and Environmental Conditions The physical demands and work environment conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job and are encountered while performing those essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk and hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to walk or stand. Specific vision abilities required by this job include close vision. The noise level in the work environment is usually moderate. Minimum Education, Experience and Certification Associate degree from an educational institution accredited by a DOE recognized accreditation body or two years’ experience in accounts payable required. Must pass criminal background check. Preferred Education, Experience and Certification Three years of experience preferred. Knowledge, Skills, and Abilities Knowledge of general accounting methods, forms, techniques, and terminology. Skills in typing and computer data entry and personal and mainframe computer operations. Skill in oral and written communication. Skill in verifying the accuracy of source documents and performing simple posting duties. Ability to read and understand technical materials to record work activities or keep records. Ability to perform mathematical calculations. Ability to compose correspondence and prepare various written and computer generated reports. Ability to operate standard office equipment. Ability to make independent judgement and meet required time deadlines. The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position.