HomeMy WebLinkAbout2021-01-09 Council minutesr
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Date: January 12, 2021
To: Mayor and City Council
From: Kellie Fruehling, City Clerk
Re: Council Budget Work Session, January 9, 2021, 8:00 AM Zoom Meeting Platform
Council: Bergus, Mims, Salih, Taylor, Teague, Thomas, Weiner
Staff: Fruin, Monroe, Kilburg, Fruehling, Bockenstedt
(A complete transcription and power point presentations are archived in the City Clerk's Office
and available on the City website.)
Electronic Meeting (Pursuant to Iowa Code section 21.8)
An electronic meeting was held because a meeting in person was impossible or
impractical due to concerns for the health and safety of council members, staff and the
public presented by COVID-19.
BUDGET OVERVIEW AND HIGHLIGHTS
Mayor Teague welcomed members of the public for tuning in and gave a brief rundown of how
the day would proceed. City Manager Fruin noted the time and effort from staff that was put into
pulling together the budget and noted items for Councilors to keep in mind during the
presentations. Assistant City Manager Monroe reviewed the budget review schedule, the budget
document, fund structures, COVID-10 Budget Impact — FY21 & FY22, Strategic Plan Initiatives,
Park and Bike Master Plan Implementations, and recommended staff changes and additions.
Assistant to the City Manager Kilburg reviewed future concerns. Assistant City Manager Monroe
reviewed revenues and Assistant to the City Manager Kilburg reviewed expenditures and debt
service. City Manager Fruin wrapped up with an analysis and summary of the budget, and next
year's budget. (Power point of FY2022 Budget coincided with overview.]
Finance Director Bockenstedt was also present for discussion.
Department budgets were presented (with adjustments) as outlined on the agenda (IP2 of
01/07/20 Info Packet); and page number in parenthesis refers to pages in the Proposed Financial
Plan (12/18/20 Info Packet). Power points of organization charts for the City departments were
shown and archived.
GENERAL GOVERNMENT PROGRAM BUDGETS
*City Attorney — City Attorney Dilkes (Pages 134-136)
• City Clerk — deferred to later in the meeting
• City Manager — deferred to later in the meeting
• Finance — deferred to later in the meeting
PUBLIC SAFETY PROGRAM BUDGETS
• Police Department — deferred to later in the meeting
• Fire Department — Fire Chief Grier, Deputy Chief Nurnberg (Pages 198-216)
Council Budget Work Session
January 9, 2021
Page 2
CULTURAL & LEISURE PROGRAM BUDGETS
• Library — Library Director Carman (Pages 239-249)
• Parks & Recreation — Parks & Recreation Director Seydell-Johnson
- Parks & Recreation Administration (Pages 217-221)
- Cemetery (Pages 236-238)
- Recreation (Pages 222-227)
- Park Maintenance (Pages 228-235)
PUBLIC SAFETY PROGRAM BUDGETS (cont.)
• Police Department — City Manager Fruin (Pages 184-197)
[BREAK]
CULTURAL & LEISURE PROGRAM BUDGETS (cont.)
• Senior Center — Senior Center Coordinator DeLoach (Pages 250-259)
COMMUNITY PROGRAM BUDGETS
*Neighborhood and Development Services - NDS Director Hightshoe
- NDS Administration (Pages 260-263)
- Neighborhood Services (Pages 264-276)
- Development Services (Pages 277-284)
- Community Development Block Grant (Pages 297-299)
- H.O.M.E. Grant (Pages 300-302)
- Housing Authority (Pages 470-478)
- Affordable Housing Fund (332-333)
- Property Management Fund (334-335)
*Metropolitan Planning Organizations of Johnson County (MPO) — NDS Director Hightshoe
(Pages 317-325)
BUSINESS TYPE FUNDS
• Transportation Services — Transportation Services Director Nagle-Gamm
- Transportation Administration (Pages 292-294)
- Parking (Pages 367-379)
- Transit (Pages 380-391)
• Airport — Operations Specialist Michael Tharp (Pages 455 - 461)
(Break for lunch 11:53-12:25 PM)
PUBLIC WORKS PROGRAM BUDGETS
• Public Works - Public Works Director Knoche
- Public Works Administration (Pages 285-287)
- Engineering Services (Pages 288-291)
- Road Use Tax Fund (RUT)/Streets Operations (Pages 303-314)
- Wastewater (Pages 392-410)
- Water (Pages 411-429)
- Refuse (Pages 430-441)
- Landfill (Pages 442-454)
Council Budget Work Session
January 9, 2021
Page 3
- Storm Water (Pages 462-469)
- Equipment (Pages 619-626)
GENERAL GOVERNMENT PROGRAM BUDGETS (cont.)
• Finance — Finance Director Bockenstedt
- Finance Administration (Pages 164-171)
- Accounting (Pages 172-175)
- Purchasing and Central Services (Pages 176-180 and 640-645)
- Revenue (Pages 181-183)
- Risk Management (Pages 627-631)
- Information Technology Services (Pages 632-639)
• City Clerk — City Clerk Fruehling (Pages 129 -133)
• City Manager - Asst. City Manager Monroe
- Communications/Cable TV (Pages 139-144)
- Human Resources (Pages 145-148)
- Climate Action and Outreach (Pages 160-163)
- Climate Emergency Levy (330-331)
• City Manager - Asst. to the City Manager Kilburg
- Human Rights (Pages 149-153)
- City Council (Pages 127-128)
- City Manager (Pages 137-138)
• City Manager - City Manager Fruin
- Economic Development (Pages 154-159)
[BREAK]
City Manager Fruin and Council members had additional discussion regarding items within the
police budget and City tax rates. Finance Director Bockenstedt provided additional information.
City Manager Fruin and individual Council members noted items for follow up at the 1/19/21 work
session.
Meeting adjourned 3:18 PM