The URL can be used to link to this page

Home My WebLink About2021-01-05 Council minutesr CITY OF IOWA CITY Z--=�� MEMORANDUM Date: January 13, 2021 To: Mayor and City Council From: Kellie Fruehling, City Clerk Re: Council Budget/Regular Work Session, January 5, 2021, 3:00 PM Zoom Meeting Platform Council: Bergus, Mims, Salih, Taylor, Teague, Thomas, Weiner Staff: Fruin, Kilburg, Dikes, Fruehling, Knoche, Havel, Sovers, Hightshoe, Ralston, Bockenstedt, Davies, Grier, Brotherton, Seydell-Johnson, Nagle-Gamm, Tharp, Carman, Bowers. (A complete transcription and power point presentations are archived in the City Clerk's Office and available on the City website) Electronic Meeting (Pursuant to Iowa Code section 21.8) An electronic meeting was held because a meeting in person was impossible or impractical due to concerns for the health and safety of council members, staff and the public presented by COVID-19. FY21-FY25 CAPITAL IMPROVEMENT PROGRAM (CIP) Public Works Director Knoche gave opening remarks and an overview of how Capital Improvement presentation would be presented starting on pg. 481, noted on-going projects, and facilitated a GIS -based presentation (archived with the City Clerk). Finance Director Bockenstedt gave an overview of the CIP schedule, spending by division, funding sources and yearly expenditures. Ongoinci Projects — City Engineer Havel 2020 Asphalt Resurfacing Idyllwild Storm Water Drainage Diversion Riverside Drive Pedestrian Tunnel Melrose Court Sanitary Sewer Replacement American Legion Road Reconstruction 2ntl Avenue Bridge Replacement Gilbert Court Sidewalk Infill Scoff Boulevard Trunk Sewer Dewatering Roll -Off Pavement Collector Wells 3 & 4 Rehabilitation Annual Projects — Parks & Recreation Director Seydell-Johnson, City Engineer Havel, Transportation Planner Ralston, Senior Center Coordinator DeLoach, and Transportation Director Nagle-Gamm (Pages 499-501) R4129 — City Hall — Other Projects R4130 — Parks Annual Improvements/Maintenance R4132 — Park Annual ADA Accessibility Improvements R4206 — Intra -city Bike Trails Council Budget Work Session January 5, 2021 Page 2 R4330 — Annual Recreation Center Improvements R4380 — Annual Contracted Tree Planting M3631 —Annual Storm Water Improvements S3814 —Annual Traffic Signal Projects S3816 — Traffic Calming S3822 — Curb Ramp — ADA S3824 — Annual Pavement Rehabilitation S3826 — Underground Electrical Facilities S3910 - Annual Bridge Maintenance & Repair V3101 —Annual Sewer Main Replacement S3827 — Bicycle Master Plan Implementation K1001 — Annual Senior Center Facility Improvements T3004 — Parking Facility Restoration Repair Project number precedes Project name, and the number on the right refers to the page number of the project in the FY22 proposed budget, FY2021-FY2023 Financial Plan, FY2021-FY2025 Capital Improvement Program. AIRPORT — Airport Manager Tharp A3442 — Runway 12-30 Obstruction Mitigation & Part 77 .................................................. 505 A3447 — Airport Parking Lot Expansion............................................................................. 505 A3465 - Runway 7 Environmental Assessment................................................................. 506 A3470 — Runway 25 Threshold Relocation....................................................................... 506 A3471 - Runway 12/30 Threshold Displacement/Relocation............................................. 507 A3473 - Airport Apron Expansion...................................................................................... 507 A3474 — Runway 7/25 Pavement Repairs......................................................................... 508 A3475 — Runway 12/30 Pavement Repairs....................................................................... 508 FIRE — Fire Chief Grier Z4406 - Fire Apparatus Replacement Program................................................................. 509 Z4408 - Fire Station #1 Apparatus Bay Slab Reconstruction ............................................. 510 LIBRARY — Director Carman B4343 — First Floor Carpet & Furnishings Replacement................................................... 511 84346 —Automated Material Handler/Sorter..................................................................... 512 B4347 — Facility Space Needs & Environmental Impact ................................................... 512 NEIGHBORHOOD & DEVELOPMENT SERVICES — Transportation Planner Ralston G4720 — Permitting Software Upgrade.............................................................................. 513 PARKS, RECREATION & TRAILS - Director Seydell-Johnson R4145 — Cemetery Road Asphalt Overlay........................................................................ 513 R4227 — Highway 6 Trail — Broadway Street to Fairmeadows Boulevard .......................... 514 R4229 — City Park Pool Replacement............................................................................... 515 R4230 — Splash Pad Improvements.................................................................................. 516 R4332 — Upgrade Building BAS Controls.......................................................................... 517 R4346 — Palisades & Stone Bridge Park Development..................................................... 518 R4350 — Chadek Green Park Restrooms and Shelter....................................................... 519 R4351 — Recreation Center Improvements....................................................................... 520 R4357 — Whispering Meadows Park Eco Restore & Park Improvements .......................... 521 R4358 — Lower City Park Shelters & Restroom Replacement ........................................... 521 R4359 — Kiwanis Park Playground & Shelter Renovation .................................................. 523 R4362 — Napoleon Park Softball Fields 5 — 8 Renovation ................................................. 524 R4363 — Upper City Park Shelters & Restroom Replacement ........................................... 525 Council Budget Work Session January 5, 2021 Page 3 R4365 — Hickory Hill Park - Conklin Street Shelter & Restrooms...................................... 526 R4366 — Glendale Park Shelter & Playground Replacement ............................................. 527 R4368 — Court Hill Park Shelter & Playground Replacement ............................................ 528 R4370 — Robert A. Lee Recreation Center Pool Filter & HVAC ......................................... 529 R4371 — Happy Hollow Playground Replacement............................................................. 530 R4372 — Terrill Mill Skate Park Redevelopment................................................................ 531 R4373 — City Park Ball Field Improvements...................................................................... 531 R4374 — Mercer Park Ball Diamond Improvements.......................................................... 532 R4375 — Hunter's Run Park Playground & Shelter............................................................ 533 R4376 — Hwy 6 Trail — Fairmeadows Boulevard to Heinz Road ........................................ 534 R4381 — Event Facility Improvements............................................................................... 535 R4382 — Off Road Bike Trail Development....................................................................... 536 R4383 — Pedestrian Mall Playground................................................................................ 537 R4384 — Benton Hill Playground Replacement................................................................. 537 R4385 — College Green Park Playground......................................................................... 538 R4386 — Park Facility Parking Lot Overlay........................................................................ 538 R4387 — Willow Creek Trail Replacement......................................................................... 539 R4388 — ADA Elevator Improvements. .............................................................................. 540 POLICE — Interim Police Chief Brotherton Y4446 — Digital Photo Evidence Management.................................................................. 540 Y4447 — Animal Shelter Stand-by Generator.................................................................... 541 PUBLIC WORKS —City Engineer Havel Landfill Improvements: L3328 - Landfill Equipment Building Replacement ........................................................... 542 L3333 — Compost Pad Improvements............................................................................... 543 L3335 — Landfill Dual Extraction System Expansion......................................................... 545 L3338 — Future Landfill Cell Design.................................................................................. 547 L3340 — Bulk Water Fill Station......................................................................................... 548 L3342 — Leachate Lagoon................................................................................................ 549 L3343 — Landfill Gas Infrastructure Expansion.................................................................. 550 L3334 — South Side Recycling Site................................................................................... 544 Resource Management Equipment: L3337 — Fully Automated Curbside Collections Truck ...................................................... 546 L3341 — Bulldozer Upgrade.............................................................................................. 548 M3633 — North Westminster Storm Sewer Upgrades........................................................ 551 M3634 — Rundell Street Pump Station Vault Modification ................................................. 552 M3635 — River Street Storm Sewer Improvements........................................................... 553 M3636 — Petsel Place Storm Sewer Improvements.......................................................... 554 P3985 — Sand/Salt Storage Bunkers................................................................................. 555 P3987 — Non -Public Safety Radio System Upgrade.......................................................... 555 S3936 — Melrose Avenue Improvements................................................................556 S3939 - Dubuque Street Reconstruction........................................................................... 557 S3940 — Kirkwood Avenue to Capitol Street Connection ................................................... 558 S3946 — Court Street Reconstruction................................................................................ 559 S3947 — Benton Street Rehabilitation Project............................................................560 S3950 — Rochester Ave Reconstruction — First Ave to Ralston Creek .............................. 561 Roadway Improvement Studies: S3951 — Hwy 1/Hwy 6 Intersection Improvements Study...........................................562 S3960 — Oakdale Boulevard Extension — Alignment Study........................................568 Council Budget Work Session January 5, 2021 Page 4 S3952 — Dodge Street Reconstruction — Governor to Burlington ...................................... 563 S3954 — Orchard Street Reconstruction............................................................................ 564 S3955 — North Gilbert Street Reconstruction.................................................................... 565 S3956 — Gilbert Street Bridge Replacement..................................................................... 566 S3958 — Park Road Reconstruct — Rock Shore to Riverside ............................................. 567 S3959 — Taft Avenue Reconstruction — American Legion to Lower West Branch .............. 568 S3961 — Foster Road Elevation........................................................................................ 569 Sidewalk Infill Projects: S3962 — Highland Court Sidewalk Infill............................................................................. 570 S3964 — Scott Boulevard Sidewalk Infill............................................................................ 572 S3963 — Burlington Street Bridge Replacement................................................................ 571 S3965 — Fairchild Street Reconstruction........................................................................... 573 Sanitary Sewer Improvements: V3147 — Nevada Avenue Sanitary Sewer Replacement................................................... 574 V3155 — Rohret South Sewer........................................................................................... 577 V3162 — Benton Street Trunk Sewer Improvements......................................................... 580 V3151 — Digester Complex Rehabilitation......................................................................... 575 Wastewater Treatment Plant Replacements: V3153 — Influent Rake and Screen Replacement.............................................................. 576 V3164 — Return Activated Sludge Pump Replacement........................................................ 582 V3165 — Replacement of Influent Pump Station Pumps ....................................................... 583 V3167 — Replace Grit Classifiers........................................................................................ 585 V3168 — Replace Heat Exchanger...................................................................................... 586 V3170 —Wastewater Treatment Plant Roof Replacements.................................................. 588 V3171 — Replace Sludge Recirculation Pumps.................................................................... 589 Wastewater Treatment Plant Improvements: V3157 —Wastewater Plant Mixer Improvements............................................................... 578 V3158 — Biosolids Conveyor Improvements...................................................................... 579 V3163 — Aeration Basin Electric & Instrument Improvements ............................................... 581 V3174 — Aeration Equipment Improvements....................................................................... 592 Lift Station Improvements: V3154 — Hawkeye Lift Station Rehabilitation....................................................................... 576 V3169 — Napoleon Lift Station Improvements...................................................................... 587 V3172 — Highlander Lift Station Improvements.................................................................... 590 V3173 — Jet Truck Replacement......................................................................................... 591 Water Main Replacements: W3300 — Bradford Drive Water Main Replacement........................................................... 594 W3313 — Hwy 1 (Hawk Ridge to Westport Plaza) Water Main Replacement ..................... 595 W3320 — Hwy 6 (Fairmeadows Blvd to Industrial Park Rd) Water Main Replacement ...... 599 W3222 — Dill St Water Main Replacement........................................................................ 593 Water Well Improvements: W3305 — Jordan Well Rehabilitation................................................................................. 594 W3315 — Peninsula Well Field Power Redundancy.......................................................... 596 W3322 — Collector Well #2 Cleaning and Upgrade.............................................................. 600 Council Budget Work Session January 5, 2021 Page 5 Water Treatment Plant Improvements: W3314 — High Service Pump VFD Replacement.............................................................. 596 W3316 — Chlorine Feeder System Upgrade...................................................................... 597 W3317 — Water Front Meeting Room AN Upgrades......................................................... 597 W3319 — Chemical Room & Outdoor Lighting Upgrade .................................................... 598 W3318 — GSR Generator Enclosure Replacement........................................................... 598 W3321 — Treatment Technology Study............................................................................. 600 Asset Inventories: W3166 — Sewer Distribution Asset Inventory ....................................................................... 584 W3323 — Water Distribution Asset Inventory ....................................................................... 601 TRANSPORTATION —Transportation Director Nagle-Gamm T3020 — Replacement of Electronics in Smart Parking Meters .......................................... 601 T3021 — Video Cameras for Parking Facilities.................................................................. 602 T3022 — Parking Enforcement Vehicles............................................................................ 602 T3023 — Parking Ramp Automated Parking Equipment .................................................... 603 T3025 — Replacement of LED Fixtures in Parking Facilities .............................................. 603 T3026 — Tower Place Drainage Modifications................................................................... 604 T3055 — Transit Maintenance Facility Relocation.............................................................. 605 T3059 — Transit Bus Shelter Replacement & Expansion ................................................... 606 T3067 — Transit Interchange and Bus Stop Improvements ................................................ 606 ON THE RADAR (unfunded projects — pages 607-615)— Fire Chief Grier, City Engineer Havel, Senior Center Coordinator DeLoach and Parks & Recreation Director Seydell-Johnson • Fire Station #5 • Relocation of Fire Station #3 • Burlington Street Bridge Reconstruction • Senior Center Master Plan • Lower City Park Master Plan Improvements • East Side Sports Complex The Mayor opened discussion for questions or comments. Individual Council members expressed their views and thanked staff for the great work on the presentation. [Break 4:50pm — 5:OOpm] Continue discussion of the Preliminary Plan to Restructure the Iowa City Police Department toward community policing Mayor Teague opened the item up for discussion and noted he was still reviewing the plan and engaging with the public. Individual Council members expressed their views and discussed ways to reach the public for feedback that would include everyone, extra efforts needed to collect input, translation of the 36 recommendations into three languages and sending out to various community groups, and Council working groups. Action: Staff will work to get the recommendations portion of the Preliminary Plan translated to French, Spanish and Arabic. Those documents will be posted to the website as soon as they become available. Staff will also work with Councilors Weiner, Salih and Bergus on a public input process recommendation for the full Council's consideration at the January 191 work session Council Budget Work Session January 5, 2021 Page 6 Discuss Miscellaneous Council Meeting and Communication Items • Moving meeting start times one hour earlier • Public comment sign -in procedures • Council emails and correspondence Mayor Teague and City Attorney Dilkes provided information regarding early start times, proposed sign -in procedures with contact information, public comment clock, and Council correspondence. Individual Council members expressed their views and asked for the public to give input prior to the next meeting. Action: Items will be added back to the January 19'" work session agenda Clarification of Agenda Items None Information Packet Discussion [December 17. December 23, December 301 ➢ December 17 — no discussion ➢ December 23 1. (IP2, Johnson County Affordable Housing Coalition: Looking ahead to 2021) Councilor Taylor thanked the organization and community partners for providing the needs to some of the most vulnerable community members during these hard times. ➢ December 30 1. (IP3, Pending City Council Work Session Topics) Mayor Teague noted Councilors Weiner's request to have Johnson County Public Health come speak and asked if Councilors were open to having University of Iowa Hospitals and Clinics or Johnson County Public Health give an update during the formal meeting once a month. Individual Council members expressed their views. Action: Staff will reach out to Johnson County Public Health and request a brief 2-3 minute COVID update presentation at every other future City Council formal meeting. 2. (IPS, Memo from City Manager: 821 S. Clinton Street Planning) City Manager Fruin provided a summary of the memo and asked for one or two Councilors to be part of future discussions regarding facility use at that location. Individual Council members expressed their views. Action: Councilors Taylor and Salih will work with City staff on collaborative planning with Johnson County for their property at 821 S. Benton. on various assigned boards, commissions and committees. Adjourn 6:29 p.m.