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HomeMy WebLinkAbout2021-01-19 Council minutesSubject to change as finalized by the City Gerk. For a final official copy, contact the City Clerk's Office 356-5041 Summary of Minutes January 19, 2021 - 7:00 PM Electronic Meeting (Pursuant to Iowa Code section 21.8) An electronic meeting was held because a meeting in person was impossible or impractical due to concerns for the health and safety of council members, staff and the public presented by COVID-19. Iowa City City Council electronic regular meeting, held via Zoom Meeting Platform. Mayor Teague presiding. Council members present: Bergus, Mims, Salih, Taylor, Teague, Thomas, Weiner. Council members absent: None. Staff members present: Fruin, Monroe, Kilburg, Dilkes, Fruehling, Hightshoe, Sitzman, Ford, Bowers, Havel, Sovers, Clark. UISG: Longnecker, Van Heukelom. 1. Call to Order Beginning of Consent Calendar (Items 3 — 8) Consider adoption of the Consent Calendar as presented or amended 2. Special Presentations Sam Jarvis, Community Health Division Manager, presented a COVID Update. 3. Approval of Council Actions (subject to corrections, as recommended by the City Clerk) 3.a. Budget/ Regular Work Session Minutes: January 5 3.b. Regular Formal Summary of Minutes: January 5 3.c. Budget Work Session Minutes: January 9 4. Receive and File Minutes of Boards and Commissions 4.a. Ad Hoc Truth and Reconciliation Commission: December 21 4.b. Community Police Review Board: December 8 (SEE RECOMMENDATION) 4.c. Community Police Review Board: December 22 (SEE RECOMMENDATION) 4.d. Economic Development Committee: July 13 4.e. Parks & Recreation Commission: November 18 (SEE RECOMMENDATION) 41 Planning & Zoning Commission: December 17 (SEE RECOMMENDATION) 4.g. Senior Center Commission: November 19 5. Permit Motions and Resolutions (as recommended by the City Clerk) 5.a. Liquor License - Renewals 1. Class E Liquor License for Hy -Vee, Inc., dba Hy -Vee Food & Drugstore #1 & Regal Liquor, 1720 Waterfront Dr. 2. Class E Liquor License for Hy -Vee, Inc., dba Hy -Vee Food Store #2, 812 S. 1 st Ave. 3. Class C Liquor License for Baroncini LLC, dba Baroncini, 104 S. Linn St. 4. Class C Liquor License for Motif, Ltd., dba Bo -James, 118 E. Washington St. January 19, 2021 Summary of Minutes Page 1 5.b. Liquor License - Refunds 1. Refund an unused portion of a Class C Liquor License for Red Bike Iowa City LLC, dba Billy's High Hat Diner, 630 Iowa Ave. 2. Refund an unused portion of a Class C Liquor License for The Bandits LLC, dba EI Banditos, 327 E. Market St. 6. Resolutions and Motions 6.a. Motion to approve disbursements in the amount of $12,729,011.68 for the period of November 1 through November 30, 2020, as recommended by the Finance Director subject to audit. Disbursements are published and permanently retained in the City Clerk's office in accordance with State Code. 6.b. Resolution authorizing the acquisition of property interests necessary for construction of the Orchard Street Reconstruction Project. (Resolution 21-8) 6.c. Resolution approving, authorizing and directing the Mayor to execute and the City Clerk to attest an Agreement by and between the City of Iowa City and Shive-Hattery, Inc, of Iowa City, Iowa to provide engineering services for the North Westminster Storm Sewer Improvements Project. (Resolution 21-9) 6.d. Resolution approving a 28E Agreement between the City of Iowa City and Johnson County regarding improvements to American Legion Road — Scott Boulevard to Taft Avenue. (Resolution 21-10) 6.e. Resolution accepting the work for the 2019-2020 Annual Sanitary Sewer Pipe Rehabilitation Construction Project. (Resolution 21-11) 7. Setting Public Hearings 7.a. Motion setting a public hearing for February 2, 2021 on an appeal to the City Council of the decision of the Historic Preservation Commission denying a Certificate of Appropriateness to replace the original siding at 1133 E. Court Street in the Longfellow Historic District. 7.b. Motion setting a public hearing for February 2, 2021 on an ordinance conditionally rezoning property located south of Kennedy Parkway and west of Camp Cardinal Blvd from Interim Development -Research Park (ID -RP) zone to Rural Residential (1111-1), High Density Single -Family (RS -12), Low Density Multi -Family (RM -12), and Medium Density Multi - Family (RM -20) for approximately 27.19 acres of land. (REZ20-0013) 7.c. Resolution setting a public hearing on February 2, 2021 on project manual and estimate of cost for the construction of the American Legion Road Improvements Project (STP -U-3715(666)- -70-52), directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said project manual on file for public inspection. (Resolution 21-12) January 19, 2021 Summary of Minutes Page 2 8. Correspondence 8.a. Jake Story: Council Meeting Viewing online 8.b. Preliminary Plan to Restructure ICPD: Alex Kachingwe, Amy Charles [Staff response included] 8.c. Affordable Housing Committee: Maria Padron [Staff response included], Theresa Lewis 8.d. Johnson County Affordable Housing Coalition: Annexation Policy Recommendation 8.e. Sean McRoberts: White supremacist attacks on government 81 Establish "No Parking Any Time" prohibition on the cul-de-sac of Little Creek Lane End of Consent Calendar Councilor Weiner commented on item 4.c, December 22 minutes with recommendations to City Council from the Community Police Review Board regarding Item No. 8 of Resolution 20-159 (Resolution of Initial City Council Commitments addressing the Black Lives Matter Movement and Systemic Racism in the wake of the murder of George Floyd by Minneapolis Police and calls for action from protesters and residents) and thanked the Board for all the work they did putting them together. Weiner suggested and Councilors agreed it would be helpful to have the Community Police Review Board's legal counsel provide a legal analysis and divide the recommendations into two groups: (1) Recommendations where state law allows implementation and (2) Recommendations where changes to state law would be required before a particular recommendation could be implemented. Motion to approve consent calendar. Moved by J. Thomas, seconded by P. Taylor. Motion Passed. (7 Ayes) 9. Community Comment (items not on the agenda) [UNTIL 8 PM] The following individuals appeared: David Drustrup regarding resource allocations and the Preliminary Plan to Restructure the Iowa City Police Department. Nicholas Theisen, Harry Manaigod, Emilia Roberts, JoAn Larpenrer-sinclair, and Bailey Baker regarding the Preliminary Plan to Restructure the Iowa City Police Department. 10. Planning and Zoning Matters 10.a. Ordinance conditionally rezoning approximately 1.9 acres of land located at 700, 710, 720, 730 S. Dubuque Street & 220 Lafayette Street from Community Commercial (CC -2) and Intensive Commercial (CI -1) to Riverfront Crossing — Central Crossings (RFC -CX) zone. (REZ20-0011) A public hearing was held. Development Services Coordinator Sitzman presented a power point. The following individuals appeared: Michael Welch, Axiom Consultants and Michael Apt, Gilbane Development. Individual Council members expressed their views. Motion to give first consideration. Moved by S. Mims, seconded by M. Salih. Motion Passed. (7 Ayes) 10.b. Ordinance rezoning property located at 410-412 North Clinton Street from High Density Multi -Family Residential (RM -44) to RM -44 with a Historic District Overlay (RM -44 / OHD). (REZ20-0009) (Second Consideration) January 19, 2021 Summary of Minutes Page 3 Motion to waive second consideration. Moved by S. Mims, seconded by J. Weiner. Motion Passed. (7 Ayes) Motion to pass and adopt Ordinance 21-4842. Moved by S. Mims, seconded by J. Thomas. Motion Passed. (7 Ayes) 10.c. Ordinance conditionally rezoning approximately 12,000 square feet of land located at 400 N. Clinton Street and 112 E. Davenport Street to Planned High Density Multi -Family Residential (PRM) zone. (REZ20-0008) (Pass & Adopt) Motion to pass and adopt Ordinance 21-4843. Moved by J. Thomas, seconded by M. Salih. Motion Passed. (7 Ayes) 10.d. Ordinance to amend Title 14 Zoning to allow minor adjustments in Planned High Density Multi -Family Residential (PRM) zones for new construction projects which involve preserving a separate historic structure. (REZ20-0005) (Pass & Adopt) Motion to pass and adopt Ordinance 21-4844. Moved by M. Salih, seconded by J. Weiner. Motion Passed. (7 Ayes) Regular Formal Agenda 11. Resolution approving project manual and estimate of cost for the construction of the Mercer Aquatic Center Pool Dehumidification System Improvements Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. A public hearing was held. Senior Civil Engineer Clark presented a power point. Motion to approve Resolution 21-13. Moved by S. Mims, seconded by J. Thomas. Motion Passed. (7 Ayes) 12. Resolution approving project manual and estimate of cost for the construction of the Mercer Aquatic Center Masonry and Skylight Repairs Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. A public hearing was held. Senior Civil Engineer Clark presented a power point. Individual Council members expressed their views. Motion to approve Resolution 21-14. Moved by J. Weiner, seconded by P. Taylor. Motion Passed. (7 Ayes) 13. Ordinance Amending Title 2 of the City Code, entitled "Human Rights," to update methods of service allowed. (Second Consideration) Equity Director Bowers Bowers provided information. Motion to waive second consideration. Moved by S. Mims, seconded by P. Taylor. Motion Passed. (7 Ayes) January 19, 2021 Summary of Minutes Page 4 Motion to pass and adopt Ordinance 21-4845. Moved by S. Mims, seconded by J. Weiner. Motion Passed. (7 Ayes) 14. Resolution approving Agreement for Private Redevelopment by and between The City of Iowa City, Iowa, Tailwind College Street, LLC, and Tailwind College Street IC, LLC Economic Development Coordinator Ford presented a power point. The following individuals appeared: Brandon Smith - Vice President of Tailwind Group, Mikey Stephens, Nicholas Theisen, Nany Bird - Downtown Association, Karen Kubby. Individual Council members expressed their views. City Manager Fruin provided additional information. Motion to approve Resolution 21-15. Moved by L. Bergus, seconded by M. Salih. Motion Passed. (7 Ayes) 15. Ordinance rezoning approximately 0.55 acres of property from Central Business (CB -10) zone to CB -10 with a Historic District Overlay (CB-10/OHD) for property located at 109, 111, 115, 117, and 121 E. College Street. (REZ20-02) (Pass & Adopt) The following individual appeared: Nicholas Theisen. Motion to pass and adopt Ordinance 21-4846. Moved by J. Weiner, seconded by S. Mims. Motion Passed. (7 Ayes) 16. Announcement of Vacancies - New Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after the initial announcement; but will continue to advertise vacancies on the City website and Council agenda. More information may be found on the City website or in the City Clerk's office. Civil Service Commission - One vacancy to fill a four-year term. April 6, 2021- April 7, 2025. (Term expires for Melissa Jensen) Applications must be received by 5:00 P.M., Tuesday, March 9, 2021. 17. Announcement of Vacancies - Previous Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after the initial announcement; but will continue to advertise vacancies on the City website and Council agenda. More information may be found on the City website or in the City Clerk's office. Senior Center Commission - One vacancy to fill an unexpired term. Upon appointment - December 31, 2022. (George Nelson resigned) Applications must be received by 5:00 P.M., January 26, 2021. Airport Zoning Board of Adjustment - One vacancy to fill a five-year term, January 1, 2021 - December 31, 2025. (Formerly advertised) January 19, 2021 Summary of Minutes Page 5 Board of Adjustment - One vacancy to fill a five-year term, January 1, 2021 - December 31, 2025. (Term expired for Ernie Cox) Board of Appeals (Licensed Electrician) - One vacancy to fill a five-year term, January 1, 2021 - December 31, 2025. (Term expired for John Forman Gay) Historic Preservation Commission (E. College St) - One vacancy to fill a three-year term, July 1, 2018 - June 30, 2021. (Term expired for Esther Baker) Historic Preservation Commission (Northside) - One vacancy to fill a three- year term, July 1, 2020 - June 30, 2023. (Term expired for Thomas Agran) Historic Preservation Commission (Woodlawn) - One vacancy to fill an unexpired term. Effective upon appointment - June 30, 2021. (Lee Shope resigned) Parks and Recreation Commission - One vacancy to fill an unexpired term. Upon appointment - December 31, 2022. (Blake Winter resigned) Telecommunications Commission - One vacancy to fill a three-year term, July 1, 2020 - June 30, 2023. (Term expired for Kyla Paterson) Vacancies will remain open until filled. 18. Community Comment [IF NECESSARY] (ITEMS NOT ON THE AGENDA) The following individuals appeared: Ryan Longenecker, UISG Liaison, presented UISG updates. 19. City Council Information Council members reported on various meetings attended, upcoming meetings, community events, and items of interest. 20. Report on Items from City Staff a. City Manager b. Assistant City Manager C. City Attorney d. City Clerk 21. Adjourn Motion to adjourn at 09:05 pm. Moved by P Passed. (7 Ayes) Taylor- seconded by M. Salih. Motion �-u Teague, Mayor January 19, 2021 Summary of Minutes Page 6 Item Number: 3.a. CITY OIF IOWA CITY www.icgov.org January 19, 2021 ATTACHMENTS: Description Budget/ Regular Work Session Minutes: January 5 r CITY OF IOWA CITY N. -�<z-- MEMORANDUM Date: January 13, 2021 To: Mayor and City Council From: Kellie Fruehling, City Clerk Re: Council Budget/Regular Work Session, January 5, 2021, 3:00 PM Zoom Meeting Platform Council: Bergus, Mims, Salih, Taylor, Teague, Thomas, Weiner Staff: Fruin, Kilburg, Dilkes, Fruehling, Knoche, Havel, Sovers, Hightshoe, Ralston, Bockenstedt, Davies, Grier, Brotherton, Seydell-Johnson, Nagle-Gamm, Tharp, Carman, Bowers. (A complete transcription and power point presentations are archived in the City Clerk's Office and available on the City website) Electronic Meeting (Pursuant to Iowa Code section 21.8) An electronic meeting was held because a meeting in person was impossible or impractical due to concerns for the health and safety of council members, staff and the public presented by COVID-19. FY21-FY25 CAPITAL IMPROVEMENT PROGRAM (CIP) Public Works Director Knoche gave opening remarks and an overview of how Capital Improvement presentation would be presented starting on pg. 481, noted on-going projects, and facilitated a GIS -based presentation (archived with the City Clerk). Finance Director Bockenstedt gave an overview of the CIP schedule, spending by division, funding sources and yearly expenditures. Ongoing Protects — City Engineer Havel 2020 Asphalt Resurfacing Idyllwild Storm Water Drainage Diversion Riverside Drive Pedestrian Tunnel Melrose Court Sanitary Sewer Replacement American Legion Road Reconstruction 211 Avenue Bridge Replacement Gilbert Court Sidewalk Infill Scott Boulevard Trunk Sewer Dewatering Roll -Off Pavement Collector Wells 3 & 4 Rehabilitation Annual Protects — Parks & Recreation Director Seydell-Johnson, City Engineer Havel, Transportation Planner Ralston, Senior Center Coordinator DeLoach, and Transportation Director Nagle-Gamm (Pages 499-501) R4129 — City Hall — Other Projects R4130 — Parks Annual Improvements/Maintenance R4132 — Park Annual ADA Accessibility Improvements R4206 — Intra -city Bike Trails Council Budget Work Session January 5, 2021 Page 2 R4330 — Annual Recreation Center Improvements 513 R4380 — Annual Contracted Tree Planting 514 M3631 — Annual Storm Water Improvements 515 S3814 — Annual Traffic Signal Projects 516 S3816 — Traffic Calming 517 S3822 — Curb Ramp — ADA 518 S3824 — Annual Pavement Rehabilitation 519 S3826 — Underground Electrical Facilities 520 S3910 - Annual Bridge Maintenance & Repair 521 V3101 —Annual Sewer Main Replacement 521 S3827 — Bicycle Master Plan Implementation 523 K1001 —Annual Senior Center Facility Improvements 524 T3004 — Parking Facility Restoration Repair 525 Project number precedes Project name, and the number on the right refers to the page number of the project in the FY22 proposed budget, FY2021-FY2023 Financial Plan, FY2021-FY2025 Capital Improvement Program. AIRPORT-- Airport Manager Tharp A3442 — Runway 12-30 Obstruction Mitigation & Part 77 .................................................. 505 A3447 — Airport Parking Lot Expansion............................................................................. 505 A3465 - Runway 7 Environmental Assessment................................................................. 506 A3470 — Runway 25 Threshold Relocation....................................................................... 506 A3471 - Runway 12/30 Threshold Displacement/Relocation............................................. 507 A3473 - Airport Apron Expansion...................................................................................... 507 A3474 — Runway 7/25 Pavement Repairs......................................................................... 508 A3475 — Runway 12/30 Pavement Repairs....................................................................... 508 FIRE — Fire Chief Grier Z4406 - Fire Apparatus Replacement Program................................................................. 509 Z4408 - Fire Station #1 Apparatus Bay Slab Reconstruction ............................................. 510 LIBRARY — Director Carman B4343 — First Floor Carpet & Furnishings Replacement.................................................... 511 B4346 — Automated Material Handler/Sorter..................................................................... 512 B4347 — Facility Space Needs & Environmental Impact ................................................... 512 NEIGHBORHOOD & DEVELOPMENT SERVICES — Transportation Planner Ralston G4720 — Permitting Software Upgrade.............................................................................. 513 PARKS, RECREATION & TRAILS - Director Seydell-Johnson R4145 — Cemetery Road Asphalt Overlay......................................................................... 513 R4227 — Highway 6 Trail — Broadway Street to Fairmeadows Boulevard .......................... 514 R4229 — City Park Pool Replacement............................................................................... 515 R4230 — Splash Pad Improvements.................................................................................. 516 R4332 — Upgrade Building BAS Controls.......................................................................... 517 R4346 — Palisades & Stone Bridge Park Development..................................................... 518 R4350 — Chadek Green Park Restrooms and Shelter....................................................... 519 R4351 — Recreation Center Improvements....................................................................... 520 R4357 — Whispering Meadows Park Eco Restore & Park Improvements .......................... 521 R4358 — Lower City Park Shelters & Restroom Replacement ........................................... 521 R4359 — Kiwanis Park Playground & Shelter Renovation .................................................. 523 R4362 — Napoleon Park Softball Fields 5 — 8 Renovation ................................................. 524 R4363 — Upper City Park Shelters & Restroom Replacement ........................................... 525 Council Budget Work Session January 5, 2021 Page 3 R4365 — Hickory Hill Park - Conklin Street Shelter & Restrooms...................................... 526 R4366 — Glendale Park Shelter & Playground Replacement ............................................. 527 R4368 — Court Hill Park Shelter & Playground Replacement ............................................ 528 R4370 — Robert A. Lee Recreation Center Pool Filter & HVAC ......................................... 529 R4371 — Happy Hollow Playground Replacement............................................................. 530 R4372 — Terrill Mill Skate Park Redevelopment................................................................ 531 R4373 — City Park Ball Field Improvements...................................................................... 531 R4374 — Mercer Park Ball Diamond Improvements........................................................... 532 R4375 — Hunter's Run Park Playground & Shelter............................................................ 533 R4376 — Hwy 6 Trail — Fairmeadows Boulevard to Heinz Road ........................................ 534 R4381 — Event Facility Improvements............................................................................... 535 R4382 — Off Road Bike Trail Development........................................................................ 536 R4383 — Pedestrian Mall Playground................................................................................ 537 R4384 — Benton Hill Playground Replacement.................................................................. 537 R4385 — College Green Park Playground......................................................................... 538 R4386 — Park Facility Parking Lot Overlay........................................................................ 538 R4387 — Willow Creek Trail Replacement......................................................................... 539 R4388 — ADA Elevator Improvements............................................................................... 540 POLICE — Interim Police Chief Brotherton 557 Y4446 — Digital Photo Evidence Management.................................................................. 540 Y4447 — Animal Shelter Stand-by Generator.................................................................... 541 PUBLIC WORKS —City Engineer Havel Landfill Improvements: L3328 - Landfill Equipment Building Replacement........................................................... 542 L3333 — Compost Pad Improvements............................................................................... 543 L3335 — Landfill Dual Extraction System Expansion......................................................... 545 L3338 — Future Landfill Cell Design.................................................................................. 547 L3340 — Bulk Water Fill Station......................................................................................... 548 L3342— Leachate Lagoon................................................................................................ 549 L3343 — Landfill Gas Infrastructure Expansion.................................................................. 550 L3334 — South Side Recycling Site................................................................................... 544 Resource Management Equipment: L3337 — Fully Automated Curbside Collections Truck ...................................................... 546 L3341 — Bulldozer Upgrade............................................................................................... 548 M3633 — North Westminster Storm Sewer Upgrades........................................................ 551 M3634 — Rundell Street Pump Station Vault Modification ................................................. 552 M3635 — River Street Storm Sewer Improvements........................................................... 553 M3636 — Petsel Place Storm Sewer Improvements.......................................................... 554 P3985 — Sand/Salt Storage Bunkers................................................................................. 555 P3987 — Non -Public Safety Radio System Upgrade.......................................................... 555 S3936 — Melrose Avenue Improvements................................................................556 S3939 - Dubuque Street Reconstruction........................................................................... 557 S3940 — Kirkwood Avenue to Capitol Street Connection ................................................... 558 S3946 — Court Street Reconstruction................................................................................ 559 S3947 — Benton Street Rehabilitation Project............................................................560 S3950 — Rochester Ave Reconstruction — First Ave to Ralston Creek ............................... 561 Roadway Improvement Studies: S3951 — Hwy 1/Hwy 6 Intersection Improvements Study...........................................562 S3960 — Oakdale Boulevard Extension — Alignment Study........................................568 Council Budget Work Session January 5, 2021 Page 4 S3952 — Dodge Street Reconstruction — Governor to Burlington ....................................... 563 S3954 — Orchard Street Reconstruction............................................................................ 564 S3955 — North Gilbert Street Reconstruction.................................................................... 565 S3956 — Gilbert Street Bridge Replacement...................................................................... 566 S3958 — Park Road Reconstruct — Rock Shore to Riverside ............................................. 567 S3959 — Taft Avenue Reconstruction — American Legion to Lower West Branch .............. 568 S3961 — Foster Road Elevation........................................................................................ 569 Sidewalk Infill Projects: S3962 — Highland Court Sidewalk Infill............................................................................. 570 S3964 — Scott Boulevard Sidewalk Infill............................................................................ 572 S3963 — Burlington Street Bridge Replacement................................................................ 571 S3965 — Fairchild Street Reconstruction........................................................................... 573 Sanitary Sewer Improvements: V3147 — Nevada Avenue Sanitary Sewer Replacement.................................................... 574 V3155 — Rohret South Sewer............................................................................................ 577 V3162 — Benton Street Trunk Sewer Improvements......................................................... 580 V3151 — Digester Complex Rehabilitation......................................................................... 575 Wastewater Treatment Plant Replacements: V3153 — Influent Rake and Screen Replacement.............................................................. 576 V3164 — Return Activated Sludge Pump Replacement......................................................... 582 V3165 — Replacement of Influent Pump Station Pumps ....................................................... 583 V3167 — Replace Grit Classifiers........................................................................................ 585 V3168 — Replace Heat Exchanger...................................................................................... 586 V3170 — Wastewater Treatment Plant Roof Replacements.................................................. 588 V3171 — Replace Sludge Recirculation Pumps.................................................................... 589 Wastewater Treatment Plant Improvements: V3157 — Wastewater Plant Mixer Improvements............................................................... 578 V3158 — Biosolids Conveyor Improvements...................................................................... 579 V3163 — Aeration Basin Electric & Instrument Improvements ............................................... 581 V3174 — Aeration Equipment Improvements........................................................................ 592 Lift Station Improvements: V3154 — Hawkeye Lift Station Rehabilitation....................................................................... 576 V3169 — Napoleon Lift Station Improvements...................................................................... 587 V3172 — Highlander Lift Station Improvements....................................................................590 V3173 — Jet Truck Replacement......................................................................................... 591 Water Main Replacements: W3300 — Bradford Drive Water Main Replacement........................................................... 594 W3313 — Hwy 1 (Hawk Ridge to Westport Plaza) Water Main Replacement ..................... 595 W3320 — Hwy 6 (Fairmeadows Blvd to Industrial Park Rd) Water Main Replacement....... 599 W3222 — Dill St Water Main Replacement........................................................................ 593 Water Well Improvements: W3305 — Jordan Well Rehabilitation................................................................................. 594 W3315 — Peninsula Well Field Power Redundancy........................................................... 596 W3322 — Collector Well #2 Cleaning and Upgrade.............................................................. 600 Council Budget Work Session January 5, 2021 Page 5 Water Treatment Plant Improvements: W3314 — High Service Pump VFD Replacement.............................................................. 596 W3316 — Chlorine Feeder System Upgrade...................................................................... 597 W3317 — Water Front Meeting Room AN Upgrades......................................................... 597 W3319 — Chemical Room & Outdoor Lighting Upgrade .................................................... 598 W3318 — GSR Generator Enclosure Replacement........................................................... 598 W3321 — Treatment Technology Study............................................................................. 600 Asset Inventories: W3166 — Sewer Distribution Asset Inventory....................................................................... 584 W3323 — Water Distribution Asset Inventory....................................................................... 601 TRANSPORTATION — Transportation Director Nagle-Gamm T3020 — Replacement of Electronics in Smart Parking Meters .......................................... 601 T3021 — Video Cameras for Parking Facilities................................................................... 602 T3022 — Parking Enforcement Vehicles............................................................................ 602 T3023 — Parking Ramp Automated Parking Equipment .................................................... 603 T3025 — Replacement of LED Fixtures in Parking Facilities .............................................. 603 T3026 — Tower Place Drainage Modifications................................................................... 604 T3055 — Transit Maintenance Facility Relocation.............................................................. 605 T3059 — Transit Bus Shelter Replacement & Expansion ................................................... 606 T3067 — Transit Interchange and Bus Stop Improvements ................................................ 606 ON THE RADAR (unfunded protects — pages 607-615) — Fire Chief Grier, City Engineer Havel, Senior Center Coordinator DeLoach and Parks & Recreation Director Seydell-Johnson • Fire Station #5 • Relocation of Fire Station #3 • Burlington Street Bridge Reconstruction • Senior Center Master Plan • Lower City Park Master Plan Improvements • East Side Sports Complex The Mayor opened discussion for questions or comments. Individual Council members expressed their views and thanked staff for the great work on the presentation. [Break 4:50pm — 5:OOpm] Continue discussion of the Preliminary Plan to Restructure the Iowa City Police Department toward community policing Mayor Teague opened the item up for discussion and noted he was still reviewing the plan and engaging with the public. Individual Council members expressed their views and discussed ways to reach the public for feedback that would include everyone, extra efforts needed to collect input, translation of the 36 recommendations into three languages and sending out to various community groups, and Council working groups. Action: Staff will work to get the recommendations portion of the Preliminary Plan translated to French, Spanish and Arabic. Those documents will be posted to the website as soon as they become available. Staff will also work with Councilors Weiner, Salih and Bergus on a public input process recommendation for the full Council's consideration at the January 19'h work session Council Budget Work Session January 5, 2021 Page 6 Discuss Miscellaneous Council Meeting and Communication Items • Moving meeting start times one hour earlier • Public comment sign -in procedures • Council emails and correspondence Mayor Teague and City Attorney Dilkes provided information regarding early start times, proposed sign -in procedures with contact information, public comment clock, and Council correspondence. Individual Council members expressed their views and asked for the public to give input prior to the next meeting. Action: Items will be added back to the January 1911 work session agenda Clarification of Agenda Items None Information Packet Discussion [December 17, December 23, December 301 ➢ December 17 — no discussion ➢ December 23 1. (IP2, Johnson County Affordable Housing Coalition: Looking ahead to 2021) Councilor Taylor thanked the organization and community partners for providing the needs to some of the most vulnerable community members during these hard times. ➢ December 30 1. (IP3, Pending City Council Work Session Topics) Mayor Teague noted Councilors Weiner's request to have Johnson County Public Health come speak and asked if Councilors were open to having University of Iowa Hospitals and Clinics or Johnson County Public Health give an update during the formal meeting once a month. Individual Council members expressed their views. Action: Staff will reach out to Johnson County Public Health and request a brief 2-3 minute COVID update presentation at every other future City Council formal meeting. 2. (IPS, Memo from City Manager: 821 S. Clinton Street Planning) City Manager Fruin provided a summary of the memo and asked for one or two Councilors to be part of future discussions regarding facility use at that location. Individual Council members expressed their views. Action: Councilors Taylor and Salih will work with City staff on collaborative planning with Johnson County for their property at 821 S. Benton. Council updates on assigned boards, commissions and committees Council members reported on various assigned boards, commissions and committees. Adjourn 6:29 p.m. Item Number: 3.b. CITY OIF IOWA CITY www.icgov.org January 19, 2021 ATTACHMENTS: Description Regular Formal Summary of Minutes: January 5 Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5041 Summary of Minutes January 5, 2021 - 7:00 PM Electronic Meeting (Pursuant to Iowa Code section 21.8) An electronic meeting was held because a meeting in person was impossible or impractical due to concerns for the health and safety of council members, staff and the public presented by COVID-19. Iowa City City Council electronic regular meeting, held via Zoom Meeting Platform. Mayor Teague presiding. Council members present: Bergus, Mims, Salih, Taylor, Teague, Thomas, Weiner. Council members absent: None. Staff members present: Fruin, Monroe, Kilburg, Dilkes, Fruehling, Sitzman, Bowers, Brotherton, Kubly. UISG: Longnecker, Van Heukelom. 1. Call to Order 2. Proclamations 2.a. Martin Luther King, Jr. Day Bijou Maliabo accepting on behalf of the Human Rights Commission. Beginning of Consent Calendar (Items 3 — 8) Consider adoption of the Consent Calendar as presented or amended 3. Approval of Council Actions (subject to corrections, as recommended by the City Clerk) 3.a. Regular Work Session Minutes: December 15 3.b. Regular Formal Summary of Minutes: December 15 4. Receive and File Minutes of Boards and Commissions 4.a. Board of Adjustment: November 18 4.b. Library Board of Trustees: November 19 4.c. Planning & Zoning Commission: November 5 (SEE RECOMMENDATION) 4.d. Planning & Zoning Commission: December 3 (SEE RECOMMENDATION) 4.e. Public Art Advisory Committee: November 5 4.f. Senior Center Commission: August 20 5. Permit Motions and Resolutions (as recommended by the City Clerk) 5.a. Liquor License - Renewals 1. Class C Liquor License for Pub on Clinton Street, LLC, dba Pints, 118 S. Clinton St. 2. Class C Liquor License for Samco of Iowa City, Inc., dba Joe's Place, 115 Iowa Ave. 3. Special Class C Liquor License for Hy -Vee, Inc., dba Hy -Vee Club Room, 1720 Waterfront Dr. 4. Class E Liquor License for Hy -Vee, Inc., dba Hy -Vee #3,1125 N. Dodge St. 5. Class E Liquor License for Walmart Inc., dba Wal-Mart Store #1721, 919 Hwy 1 W. 6. Class E. Liquor License for Hawkeye Star, Inc., dba Kirkwood Liquor & Tobacco, 300 Kirkwood Ave. January 5, 2021 Summary of Minutes Page 1 5.b. Liquor License - Refunds 1. Refund an unused portion of a Class C Liquor License for DTW Inc., dba T.C.B, 114 E. College St. 6. Resolutions and Motions 6.a. Resolution adopting the Statewide Urban Design and Specifications (SUDAS) Standard Specifications (2021 Edition), as revised by the SUDAS General Supplemental Specifications and the revised City of Iowa City Supplemental Specifications (January 2021). (Resolution 21-1) 6.b. Resolution accepting the work for the West Riverbank Stabilization Project. (Resolution 21-2) Setting Public Hearings 7.a. Motion setting a public hearing for January 19, 2021 on an ordinance conditionally rezoning property located at 700, 710, 720 and 730 S. Dubuque Street and 220 Lafayette Street from Community Commercial (CC -2) and Intensive Commercial (CI -1) to Riverfront Crossings - Central Crossings (RFC -CX) zone for approximately 1.9 acres of land. (REZ20- 0011) 7.b. Resolution setting a public hearing on January 19, 2021 on the project manual and estimate of cost for the construction of the Mercer Aquatic Center Pool Dehumidification System Improvements Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said project manual on file for public inspection. (Resolution 21-3) 7.c. Resolution setting a public hearing on January 19, 2021 on the project manual and estimate of cost for the construction of the Mercer Aquatic Center Masonry and Skylight Repairs Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said project manual on file for public inspection. (Resolution 21-4) 8. Correspondence 8.a. Community Police Review Board: Recommendations Report 8.b. Preliminary Plan to Restructure ICPD: Dr. Elisa Hernandez Perez, Amy Charles, Bruce Haupert, Donna Ruth Beary, David Drustrup, Ashlee Johannes 8.c. Rod Sullivan: Local Option Sales Tax 8.d. Op Madera:Reform Ideas for Iowa City Planning, Housing, and Governance 8.e. Chris Ogren: snow removal - Willow Creek [Staff response included], Jean Florman 8.f. Gosia Clore: Appeal to a denial of a COA [Staff response included] 8.g. Judy Pfohl: thank you 8.h. Shannon Tackes: Concern parent [Staff response included] 8.i. Greg Zimmerman: American flag on sign 8.j. Martha Norbeck: Changes to zoning for economic and environmental benefit January 5, 2021 Summary of Minutes Page 2 End of Consent Calendar Motion to approve consent calendar as amended. Moved by M. Salih, seconded by J. Weiner. Motion Passed. (7 Ayes) 9. Community Comment (items not on the agenda) [UNTIL 8 PM] The following individuals appeared: Nicholas Theisen regarding Council correspondence; Oliver Weilein regarding Mental Health Crisis incidents; Mark Nolte regarding living in Iowa City and being proud of the City, the Community, and City Council. Amel Ali, David Drustrup, Annie G., Maya Sims, Harry Manaligod, Emilia Roberts, Megann Hester, Latisha McDaniel, Bailey Baker, Jaylen Cavil regarding the Preliminary Plan to Restructure the Iowa City Police Department. 10. Planning and Zoning Matters 10.a. Resolution to annex approximately 196.17 acres of land located west of Highway 218 and south of Rohret Road. (ANN20-0001) [Deferred from 12/1/20 and 12/15/20] The following individuals appeared: Sara Barron, Johnson County Affordable Housing; Jon Marner, MMS Consultants; Nicholas Theisen. Individual Council members expressed their views. City Attorney Dilkes, City Manager Fruin, and Development Services Coordinator Sitzman provided additional information. Motion to approve. Moved by M. Salih, seconded by S. Mims. Motion Other. (0 Ayes) No action was taken. Motion to defer indefinitely. Moved by M. Salih, seconded by J. Thomas. Motion Passed. (7 Ayes) 10.b. Ordinance conditionally rezoning approximately 196.17 acres of land located west of Highway 218 and south of Rohret Rd. from County Residential (R) and County Urban Residential (RUA) to Interim Development Single -Family Residential (ID -RS) zone. A public hearing was held. Jon Marner, MMS Consultants, appeared and requested indefinite deferral. City Manager Fruin provided information. Individual Council members expressed their views. Motion to defer indefinitely. Moved by J. Weiner, seconded by J. Thomas. Motion Passed. (7 Ayes) 10.c. Ordinance rezoning property located at 410-412 North Clinton Street from High Density Multi -Family Residential (RM -44) to RM -44 with a Historic District Overlay (RM -44 / OHD). (REZ20-0009) A public hearing was held. Development Services Coordinator Sitzman presented a power point. Individual Council members expressed their views. Motion to give first consideration. Moved by S. Mims, seconded by M. Salih. Motion Passed. (7 Ayes) January 5, 2021 Summary of Minutes Page 3 10.d. Ordinance conditionally rezoning approximately 12,000 square feet of land located at 400 N. Clinton Street and 112 E. Davenport Street to Planned High Density Multi -Family Residential (PRM) zone. (REZ20-0008) (Pass & Adopt) Motion to defer to 01/19/2021. Moved by J. Thomas, seconded by M. Salih. Motion Passed. (7 Ayes) Motion to accept correspondence from Jackie Hockett. Moved by M. Salih, seconded by L. Bergus. Motion Passed. (7 Ayes) 10.e. Ordinance to amend Title 14 Zoning to allow minor adjustments in Planned High Density Multi -Family Residential (PRM) zones for new construction projects which involve preserving a separate historic structure. (REZ20-0005) (Pass & Adopt) Motion to defer to 01/19/2021. Moved by M. Salih, seconded by J. Weiner. Motion Passed. (7 Ayes) 10.f. Ordinance rezoning approximately 0.55 acres of property from Central Business (CB -10) zone to CB -10 with a Historic District Overlay (CB-10/OHD) for property located at 109, 111, 115, 117, and 121 E. College Street. (REZ20-02) (Pass & Adopt) (Deferred from 12/1/20) Motion to defer to 01/19/2021. Moved by L. Bergus, seconded by P. Taylor. Motion Passed. (7 Ayes) Motion to accept correspondence from Brandon Smith, Tailwind Group. Moved by M. Salih, seconded by P. Taylor. Motion Passed. (7 Ayes) Regular Formal Agenda 11. Resolution approving project manual and estimate of cost for the construction of the Scott Boulevard Trunk Sanitary Sewer Extension Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. A public hearing was held. Assistant City Engineer Sovers presented a power point. Individual Council members expressed their views. Motion to approve Resolution 21-5. Moved by L. Bergus, seconded by P. Taylor. Motion Passed. (7 Ayes) 12. Ordinance Amending Title 2 of the City Code, entitled "Human Rights," to update methods of service allowed. (First Consideration) Equity Director Bowers provided information. Motion to give first consideration. Moved by J. Weiner, seconded by M. Salih. Motion Passed. (7 Ayes) January 5, 2021 Summary of Minutes Page 4 13. Resolution approving a purchase agreement for a duplex property located at 2021 Taylor Drive for the South District Home Investment Partnership Program. Neighborhood Services Coordinator Kubly provided information. The following individuals appeared: Angie Jordan and Sara Barron, Johnson County Affordable Housing. Individual Council members expressed their views. Motion to approve Resolution 21-6. Moved by P. Taylor, seconded by M. Salih. Motion Passed. (7 Ayes) 14. Resolution approving and authorizing the Mayor to sign and the City Clerk to attest an agreement with Shelter House for Street Outreach Services. City Manager Fruin provided information. Individual Council members expressed their views. Motion to approve Resolution 21-7. Moved by J. Thomas, seconded by M. Salih. Motion Passed. (7 Ayes) 15. Council Appointments 15.a. Parks and Recreation Commission - One vacancy to fill a four-year term, January 1, 2021 - December 31, 2024. (Term expires for Jamie Venzon) City Clerk Fruehling provided information. Individual Council members expressed their views. 15.b. Parks and Recreation Commission - One vacancy to fill an unexpired term. Upon appointment - December 31, 2022. (Blake Winter resigned) 15.c. Senior Center Commission - One vacancies to fill a three-year term, January 1, 2021 - December 31, 2023. (Term expires for Robert Finlayson) Individual Council members expressed their views. Motion to appoint Christopher Odinet to the Parks & Recreation Commission and Susan Eberly to the Senior Center Commission. Moved by M. Salih, seconded by J. Weiner. Motion Passed. (7 Ayes) Motion to re -advertise due to gender balance requirements. Vacancy will remain open until filled. Moved by J. Weiner, seconded by S. Mims. Motion Passed. (7 Ayes) 16. Announcement of Vacancies - Previous Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after the initial announcement; but will continue to advertise vacancies on the City website and Council agenda. More information may be found on the City website or in the City Clerk's office. January 5, 2021 Summary of Minutes Page 5 Senior Center Commission - One vacancy to fill an unexpired term. Upon appointment - December 31, 2022. (George Nelson resigned) Applications must be received by 5:00 P.M., January 26, 2021. Airport Zoning Board of Adjustment - One vacancy to fill a five-year term, January 1, 2021 - December 31, 2025. (Formerly advertised) Board of Adjustment - One vacancy to fill a five-year term, January 1, 2021 - December 31, 2025. (Term expires for Ernie Cox) Board of Appeals (Licensed Electrician) - One vacancy to fill a five-year term, January 1, 2021 - December 31, 2025. (Term expires for John Forman Gay) Historic Preservation Commission (E. College St) - One vacancy to fill a three-year term, July 1, 2018 - June 30, 2021. (Term expired for Esther Baker) Historic Preservation Commission (Northside) - One vacancy to fill a three- year term, July 1, 2020 - June 30, 2023. (Term expired for Thomas Agran) Historic Preservation Commission (Woodlawn) - One vacancy to fill an unexpired term. Effective upon appointment - June 30, 2021. (Lee Shope resigned) Telecommunications Commission - One vacancy to fill a three-year term, July 1, 2020 - June 30, 2023. (Term expired for Kyla Paterson) Vacancies will remain open until filled. 17. Community Comment [IF NECESSARY] (ITEMS NOT ON THE AGENDA) The following individuals appeared: Ryan Longenecker, UISG Liaison, presented UISG updates. 18. City Council Information Council members reported on various meetings attended, upcoming meetings, community events, and items of interest. 19. Report on Items from City Staff a. City Manager City Manager Fruin stated Dustin Liston would be welcomed into the City organization as Chief of Police, on Monday, January 11 and thanked Denise Brotherton and Bill Campbell for their dedication and leadership over the last 10 months during the interim period. b. Assistant City Manager C. City Attorney d. City Clerk January 5, 2021 Summary of Minutes Page 6 20. Adjourn Motion to adjourn at 9:45pm. Moved by S. Mims, seconded by P. Taylor. Motion Passed. (7 Ayes) n ce Teague, May Kellie K. Fruehling, CitAClerk January 5, 2021 Summary of Minutes Page 7 Item Number: 3.c. CITY OIF IOWA CITY www.icgov.org January 19, 2021 ATTACHMENTS: Description Budget Work Session Minutes: January 9 r CITY OF IOWA CITY knot Qm • MEMORANDUM Date: January 12, 2021 To: Mayor and City Council From: Kellie Fruehling, City Clerk Re: Council Budget Work Session, January 9, 2021, 8:00 AM Zoom Meeting Platform Council: Bergus, Mims, Salih, Taylor, Teague, Thomas, Weiner Staff: Fruin, Monroe, Kilburg, Fruehling, Bockenstedt (A complete transcription and power point presentations are archived in the City Clerk's Office and available on the City website.) Electronic Meeting (Pursuant to Iowa Code section 21.8) An electronic meeting was held because a meeting in person was impossible or impractical due to concerns for the health and safety of council members, staff and the public presented by COVID-19. BUDGET OVERVIEW AND HIGHLIGHTS Mayor Teague welcomed members of the public for tuning in and gave a brief rundown of how the day would proceed. City Manager Fruin noted the time and effort from staff that was put into pulling together the budget and noted items for Councilors to keep in mind during the presentations. Assistant City Manager Monroe reviewed the budget review schedule, the budget document, fund structures, COVID-10 Budget Impact — FY21 & FY22, Strategic Plan Initiatives, Park and Bike Master Plan Implementations, and recommended staff changes and additions. Assistant to the City Manager Kilburg reviewed future concerns. Assistant City Manager Monroe reviewed revenues and Assistant to the City Manager Kilburg reviewed expenditures and debt service. City Manager Fruin wrapped up with an analysis and summary of the budget, and next year's budget. [Power point of FY2022 Budget coincided with overview.] Finance Director Bockenstedt was also present for discussion. Department budgets were presented (with adjustments) as outlined on the agenda (IP2 of 01/07/20 Info Packet); and page number in parenthesis refers to pages in the Proposed Financial Plan (12/18/20 Info Packet). Power points of organization charts for the City departments were shown and archived. GENERAL GOVERNMENT PROGRAM BUDGETS City Attorney — City Attorney Dilkes (Pages 134-136) City Clerk — deferred to later in the meeting City Manager — deferred to later in the meeting Finance — deferred to later in the meeting PUBLIC SAFETY PROGRAM BUDGETS Police Department — deferred to later in the meeting Fire Department — Fire Chief Grier, Deputy Chief Nurnberg (Pages 198-216) Council Budget Work Session January 9, 2021 Page 2 CULTURAL & LEISURE PROGRAM BUDGETS * Library — Library Director Carman (Pages 239-249) Parks & Recreation — Parks & Recreation Director Seydell-Johnson - Parks & Recreation Administration (Pages 217-221) - Cemetery (Pages 236-238) - Recreation (Pages 222-227) - Park Maintenance (Pages 228-235) PUBLIC SAFETY PROGRAM BUDGETS (cont.) * Police Department — City Manager Fruin (Pages 184-197) [BREAK] CULTURAL & LEISURE PROGRAM BUDGETS (cont.) * Senior Center — Senior Center Coordinator DeLoach (Pages 250-259) COMMUNITY PROGRAM BUDGETS Neighborhood and Development Services - NDS Director Hightshoe - NDS Administration (Pages 260-263) - Neighborhood Services (Pages 264-276) - Development Services (Pages 277-284) - Community Development Block Grant (Pages 297-299) - H.O.M.E. Grant (Pages 300-302) - Housing Authority (Pages 470-478) - Affordable Housing Fund (332-333) - Property Management Fund (334-335) Metropolitan Planning Organizations of Johnson County (MPO) — NDS Director Hightshoe (Pages 317-325) BUSINESS TYPE FUNDS • Transportation Services — Transportation Services Director Nagle-Gamm - Transportation Administration (Pages 292-294) - Parking (Pages 367-379) - Transit (Pages 380-391) • Airport — Operations Specialist Michael Tharp (Pages 455 - 461) (Break for lunch 11:53-12:25 PM) PUBLIC WORKS PROGRAM BUDGETS Public Works - Public Works Director Knoche - Public Works Administration (Pages 285-287) - Engineering Services (Pages 288-291) - Road Use Tax Fund (RUT)/Streets Operations (Pages 303-314) - Wastewater (Pages 392-410) - Water (Pages 411-429) - Refuse (Pages 430-441) - Landfill (Pages 442-454) Council Budget Work Session January 9, 2021 Page 3 - Storm Water (Pages 462-469) - Equipment (Pages 619-626) GENERAL GOVERNMENT PROGRAM BUDGETS (cont.) * Finance — Finance Director Bockenstedt - Finance Administration (Pages 164-171) - Accounting (Pages 172-175) - Purchasing and Central Services (Pages 176-180 and 640-645) - Revenue (Pages 181-183) - Risk Management (Pages 627-631) - Information Technology Services (Pages 632-639) • City Clerk — City Clerk Fruehling (Pages 129 -133) • City Manager - Asst. City Manager Monroe - Communications/Cable TV (Pages 139-144) - Human Resources (Pages 145-148) - Climate Action and Outreach (Pages 160-163) - Climate Emergency Levy (330-331) • City Manager - Asst. to the City Manager Kilburg - Human Rights (Pages 149-153) - City Council (Pages 127-128) - City Manager (Pages 137-138) • City Manager - City Manager Fruin - Economic Development (Pages 154-159) [BREAK] City Manager Fruin and Council members had additional discussion regarding items within the police budget and City tax rates. Finance Director Bockenstedt provided additional information. City Manager Fruin and individual Council members noted items for follow up at the 1/19/21 work session. Meeting adjourned 3:18 PM