HomeMy WebLinkAbout2021-03-16 ResolutionItem Number: 6.d.
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CITY OF IOWA CITY
www.icgov.org
March 16, 2021
1. Resolution to issue Cigarette Permit to Hawkeye Star 1 Inc., dba Kirkwood Liquor & Tobacco, 300
Kirkwood Ave.
ATTACHMENTS:
Description
Cigarette Resolution
Prepared by: City Clerk's Office, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5043
Resolution Number: 21-59
Resolution to Issue Cigarette Permits
Whereas, the following firms and persons have made an application and paid the taxes
required by law for the sale of cigarettes, tobacco, nicotine and vapor products.
Now, Therefore, be it Resolved by The City Council of Iowa City, Iowa, That: the
applications be granted and the City Clerk is hereby directed to issue a permit to the
following named persons and firms to sell cigarettes, tobacco, nicotine and vapor
products:
Kirkwood Liquor & Tobacco - 300 Kirkwood Ave.
Passed and approved this 16th day of
Clerk
QI
Attorney's Office
2021
It was moved by Salih and seconded by Taylor the
Resolution be adopted, and upon roll call there were:
Ayes:
x
X
X
X
X
X
x
Nays:
Absent:
Bergus
Mims
Salih
Taylor
Teague
Thomas
Weiner
Item Number: 7.a.
AL CITY OF IOWA CITY
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COUNCIL ACTION REPORT
March 16, 2021
Resolution amending budgeted positions in the Engineering Division of the
Public Works Department by deleting one full-time Special Projects
Inspector position and adding one full-time Construction Inspector I position
and amending the AFSCME pay plan by adding the position of Construction
Inspector I, grade 9.
Prepared By: Jason Havel, City Engineer
Reviewed By: Ron Knoche, Public Works Director
Geoff Fruin, City Manager
Fiscal Impact: Estimated reduction of approximately $5,500 during the first year, based on
current pay plan
Recommendations: Staff: Approval
Commission: N/A
Attachments: Resolution
Executive Summary:
The Engineering Division currently has a vacant Special Projects Inspector position. After
evaluating the priorities and duties of the Division, staff has determined a Construction Inspector I
would better serve the needs of the Division, Public Works Department and the City. Staff is
seeking approval to eliminate a Special Projects Inspector position and create a Construction
Inspector I position.
Background /Analysis:
Within the Engineering Division, an existing Special Projects Inspector position is currently vacant.
As part of the process to refill this position, the needs and priorities of the Division were evaluated
and reassessed, and it was determined a Construction Inspector I position better reflects the
current and anticipated workload for the Division.
Current staff positions within the Engineering Division include four Special Project positions, two
Special Project Administrators and two Special Project Inspectors. In the past, Special Project
positions were full-time temporary positions focused on specific "one-time" projects, such as
construction of the new library, new water plant, wastewater plant consolidation and others. More
recently, with increases in the overall workload of the Engineering Division, these positions have
transitioned to permanent full-time positions and have become involved with a wider range of
projects. Transitioning the vacant Special Projects Inspector position to a new Construction
Inspector I position better reflects the current and anticipated workload for the position.
Replacement of a Special Projects Inspector position (grade 11) with a Construction Inspector I
position (grade 9) will result in a net decrease of approximately $5,500 during the first year, based
on the current pay plan and benefits.
ATTACHMENTS:
Description
Resolution
Prepared by: Jason Havel, City Engineer, 410 E. Washington St, Iowa City, IA 52240 (319) 356-5138
Resolution number 21-60
Resolution amending budgeted positions in the Engineering Division of
the Public Works Department by deleting one full-time Special Projects
Inspector position and adding one full-time Construction Inspector I
position and amending the AFSCME pay plan by adding the position of
Construction Inspector I, grade 9.
Whereas, Resolution No. 20-82, adopted by the City Council on March 24, 2020, authorized
budgeted positions in the Public Works Department for FY21; and
Whereas, Resolution No. 17-14, adopted by the City Council on January 2, 2017 established a
classification and compensation plan for AFSCME employees; and
Whereas, the Engineering Division has one full-time Special Projects Inspector position vacant;
and
Whereas, after evaluating staff workloads and anticipated project commitments for the
Engineering Division, a Construction Inspector I position is recommended to better manage the
inspection of CIP and other public improvement projects; and
Now, Therefore, be it resolved by the City Council of the City of Iowa City, Iowa that:
1. The budgeted positions in the Engineering Division of the Public Works Department be
amended by:
a. Deleting one full-time Special Projects Inspector position, AFSCME grade 11.
b. Adding one full-time Construction Inspector I position, AFSCME grade 9.
2. The AFSCME pay plan be amended by adding the position of Construction Inspector I,
grade 9.
Passed and approved this 16th day of march , 2021.
Attest: �ZtL_,, k-RiJOL
City Clerk
City Attorney's Office
(Eric Goers - 03/10/2021)
It was moved by Salih and seconded by Taylor the Resolution be
adopted, and upon roll call there were:
Ayes:
x
Nays:
Absent:
Bergus
Mims
Salih
Taylor
Teague
Thomas
Weiner
Item Number: 7.b.
1 CITY OF IOWA CITY
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COUNCIL ACTION REPORT
March 16, 2021
Resolution approving, authorizing and directing the Mayor to execute and the
City Clerk to attest an Agreement by and between the City of Iowa City and
Calhoun -Burns and Associates, Inc. to provide engineering consultant
services for the Gilbert Street Bridge Replacement Project.
Prepared By: Melissa Clow, Special Projects Administrator
Reviewed By: Jason Havel, City Engineer
Ron Knoche, Public Works Director
Geoff Fruin, City Manager
Fiscal Impact: $294,500 available in the Gilbert Street Bridge Replacement account
#S3956
Recommendations: Staff: Approval
Commission: N/A
Attachments: Resolution
Agreement
Executive Summary:
This agenda item approves the consultant agreement with Calhoun -Burns and Associates, Inc. of
West Des Moines, Iowa for the preliminary and final design of the Gilbert Street Bridge over
Ralston Creek Project, including bidding and construction engineering services. This project
generally includes the following:
• Removal and replacement of the existing four -lane concrete bridge with a new bridge
designed to meet local and state guidelines for traffic and pedestrians with aesthetic
improvements to enhance the neighborhood and views of the creek,
• Improved streambank stabilization upstream and downstream of the new bridge,
• Sidewalk and improvements to non -vehicular travel, and
• Utility improvements to those impacted by bridge construction.
Background /Analysis:
The 2019 Biennial Bridge Inspection Program identified advanced deterioration of the deck and
super structure on the Gilbert Street bridge, constructed in 1972. There is significant cracking and
spalling at the north bridge approach that currently requires frequent maintenance. Widespread
minor damage and bank slump is noted in the channel and there is no traffic barrier separating
pedestrians from vehicles. The Program recommends the bridge to be scheduled for significant
repairs or full replacement.
The Iowa Department of Transportation recently awarded the City funds for the replacement of
the Gilbert Street Bridge over Ralston Creek through the City Bridge Program. Federally funded
projects can receive reimbursement of 80% of eligible project costs, up to a limit of $1,000,000.
Staff has negotiated a not -to -exceed fee of $294,500 for preliminary and final design, bidding and
construction phase services. This project is expected to be let through the Iowa DOT in the
Spring of 2022 for a Summer 2022 construction start date.
ATTACHMENTS:
Description
Resolution
Agreement
Prepared by: Melissa Clow, Engineering Division, 410 E. Washington St., Iowa City, IA 52240, (319) 356-5413
Resolution No. 21-61
Resolution approving, authorizing and directing the Mayor to
execute and the City Clerk to attest an Agreement by and
between the City of Iowa City and Calhoun -Burns and
Associates, Inc. to provide engineering consultant services for
the Gilbert Street Bridge Replacement Project.
Whereas, the City of Iowa City desires to replace the Gilbert Street Bridge over Ralston Creek;
and
Whereas, the project will include replacement of the Gilbert Street Bridge, reconstruction of the
bridge approaches, adjoining pavement and sidewalk connections, improvements to public utilities
impacted by bridge construction, and streambank stabilization efforts; and
Whereas, the City of Iowa City desires the services of a consulting firm to provide preliminary and
final design and construction engineering for the construction of the Gilbert Street Bridge
Replacement Project; and
Whereas, the City has requested Qualifications from Consultants in July of 2020 for assistance
With public improvements projects; and
Whereas, the City of Iowa City has negotiated an Agreement for said consulting services with
Calhoun -Bums and Associates, Inc., to provide said services; and
Whereas, it is in the public interest to enter into said Consultant Agreement with Calhoun -Burns
and Associates, Inc.; and
Whereas, funds for this project are available in the Gilbert Street Bridge Replacement account #
33956.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that:
1. The Consultant Agreement attached hereto is in the public interest, and is approved as to
form and content.
2. The Mayor and City Clerk are hereby authorized and directed to execute the attached
Consultant Agreement.
3. The City Manager is authorized to execute amendments to the Consultant Agreement as
they may become necessary.
Passed and approved this 16th day of March 12021
Attest:
A proved
City Attorney's Office
(Sara Greenwood-Hektoen - 03/11/2021
-J,b
Resolution No. 21-61
Page 2
It was moved by Salih and seconded by
adopted, and upon roll call there were:
Ayes:
Nays:
for
Absent:
Bergus
Mims
Salih
Taylor
Teague
Thomas
Weiner
the Resolution be
Consultant Agreement
This Agreement, made and entered Into this 16th day of March . 2021, by and
between the City of Iowa City, a municipal corporation, hereinafter referred to as the City and
Calhoun -Burns and Associates, Inc., of West Des Moines, hereinafter referred to as the Consultant.
Whereas, the City desires to obtain the services of a qualified consulting firm to provide preliminary
design, final design, bidding assistance, and constructions services for the Gilbert Street Bridge
over Ralston Creek Project, and;
Whereas, the project will include staged replacement of the bridge, reconstruction of bridge
approaches, sidewalk connections, improvements to utilities Impacted by bridge construction, and
streambank restoration efforts; and
Whereas, the City issued a Request for Qualifications, On -Call Professional Design and
Engineering Services (2020-2022), May 1, 2020, to private consulting firms interested in providing
design and engineering services related to public improvement projects in the City of Iowa City,
and;
Whereas, submittals were received from consulting firms and evaluated by a selection committee,
and;
Whereas, Consultant was selected based on qualifications, key personnel, project approach, and
fees and rates, and;
Whereas, the city applied for and was selected to receive Federal -aid funding through the City
Bridge Program; and
Whereas, funds are available in the Gilbert Street Bridge over Ralston Creek Project, Account
S3956, and;
Now Therefore, it is agreed by and between the parties hereto that the City does now contract with
the Consultant to provide services as set forth herein.
1. Scope of Services
Consultant agrees to perform the following services for the City, and to do so in a timely and
satisfactory manner. Services provided are described in Attachment A, attached and incorporated
herein.
II. Time of Completion
The Consultant shall complete the following phases of the Project in accordance with the schedule
set forth In Attachment B, attached and Incorporated herein. Any deviations from the schedule
shall be approved by the authorized City representative in writing.
-2 -
III. Compensation for Services
Compensation for services rendered under this Agreement shall be based on the rates and fees
shown in Attachment C. The total hourly not -to -exceed fee including any design contingencies
and reimbursable expenses shall not exceed $ 294.500.00
The following is an estimated break -down of the fees:
1. Preliminary Design Phase Services.
a.
Preliminary Bridge and Approach Street Design,
Detailing and Drafting:
$
25,700.00
b.
Administration, Site Reconnaissance,
Project Meetings (3), and Submittals:
$
13,300.00
C.
Field Survey and Base Map Preparation
(V&K, Inc.):
$
19,500.00
d.
Geotechnical Borings (4) and Slope Stability Analysis
(Allender-Butzke Engineers, Inc.):
$
16,300.00
e.
Vibration Monitoring/Alternate Foundation Evaluation
(Allender-Butzke Engineers, Inc.):
$
1,500.00
f.
Soil Sampling and Testing for Contamination
(Allender-Butzke Engineers, Inc.):
$
5,500.00
g.
Groundwater Sampling and Testing for Contamination
(Allender-Butzke Engineers, Inc.):
$
2,000.00
h.
Wetland Delineation Investigation and Report
(EOR Iowa):
$
3,000.00
i.
Threatened and Endangered Species Assessment
(EOR Iowa):
$
1,250.00
j.
Phase 1A Archeological and Historical Resources
Assessment (EOR Iowa):
$
1,250.00
k.
Channel Assessment and Stabilization Options (EOR
Iowa):
$
1,500.00
I.
Paint and material sampling and testing
(Iowa Environmental Services):
$
700.00
m.
Mileage Expense:
$
600.00
SUBTOTAL PRELIMINARY DESIGN PHASE SERVICES
$
92,100.00
2. Final Design Phase Services.
a.
Final Bridge and Approach Street Design and
Detailing:
$
19,500.00
b.
Final Bridge Plan Development
(32+ Sheets):
$
77,400.00
IV.
-3-
c. Administration, Project Meetings (3),
Public Meetings (3), and Submittals: $ 20,700.00
d. Final Paving and Storm Sewer Design, Drafting, and
Detailing (25+ Sheets),
Final Acquisition and/or Easement Plats
(V&K, Inc.): $ 30,500.00
e. Mileage Expenses: $ 900.00
SUBTOTAL FINAL DESIGN PHASE SERVICES $ 149,000.00
3. Bid Letting Phase Services.
a. Respond to RFI's, Prepare Data for Addenda:
2,500.00
SUBTOTAL BID LETTING PHASE SERVICES $ 2,500.00
4. Construction Phase Services.
a. Attend Preconstruction Meeting, Wave Equation(s),
Falsework Review, Shop Drawing Review, Project Site
Trips (10), Consultation:
$ 49,300.00
b. Mileage Expenses: $ 1,600.00
SUBTOTAL CONSTRUCTION PHASE SERVICES $ 50,900.00
General Terms
A. The Consultant shall not commit any of the following employment practices and
agrees to prohibit the following practices in any subcontracts.
To discharge or refuse to hire any individual because of their race, color,
religion, sex, national origin, disability, age, marital status, gender identity, or
sexual orientation.
2. To discriminate against any individual in terms, conditions, or privileges of
employment because of their race, color, religion, sex, national origin,
disability, age, marital status, gender identity, or sexual orientation.
B. Should the City terminate this Agreement, the Consultant shall be paid for all work
and services performed up to the time of termination. However, such sums shall not
be greater than the "not -to -exceed" amount listed in Section III. The City may
terminate this Agreement upon seven (7) calendar days written notice to the
Consultant.
C. This Agreement shall be binding upon the successors and assigns of the parties
hereto, provided that no assignment shall be without the written consent of all Parties
to said Agreement.
D. It is understood and agreed that the retention of the Consultant by the City for the
purpose of the Project shall be as an independent contractor and shall be exclusive,
but the Consultant shall have the right to employ such assistance as may be required
for the performance of the Project.
E. It is agreed by the City that all records and files pertaining to information needed by
the Consultant for the project shall be available by said City upon reasonable request
to the Consultant. The City agrees to furnish all reasonable assistance in the use of
these records and files.
F. It is further agreed that no Party to this Agreement shall perform contrary to any
state, federal, or local law or any of the ordinances of the City of Iowa City, Iowa.
G. At the request of the City, the Consultant shall attend meetings of the City Council
relative to the work set forth in this Agreement. Any requests made by the City shall
be given with reasonable notice to the Consultant to assure attendance.
H. The Consultant agrees to fumish, upon termination of this Agreement and upon
demand by the City, copies of all basic notes and sketches, charts, computations,
and any other data prepared or obtained by the Consultant pursuant to this
Agreement without cost, and without restrictions or limitation as to the use relative
to specific projects covered under this Agreement. In such event, the Consultant
shall not be liable for the City's use of such documents on other projects.
I. The Consultant agrees to furnish all reports, specifications, and drawings with the
seal of a licensed professional as required by Iowa law.
J. The City agrees to tender the Consultant all fees in a timely manner, excepting,
however, that failure of the Consultant to satisfactorily perform in accordance with
this Agreement shall constitute grounds for the City to withhold payment of the
amount sufficient to properly complete the Project in accordance with this
Agreement.
K Should any section of this Agreement be found invalid, it is agreed that the remaining
portion shall be deemed severable from the invalid portion and continue in full force
and effect.
L. Original contract drawings shall become the property of the City. The Consultant
shall be allowed to keep reproducible copies for the Consultant's own filing use.
M. Fees paid for securing approval of authorities having jurisdiction over the Project will
be paid by the City.
N. Upon signing this Agreement, Consultant acknowledges that Section 362.5 of the
Iowa Code prohibits a City officer or employee from having an interest in a contract
with the City, and certifies that no employee or officer of the City, which includes
members of the City Council and City boards and commissions, has an interest,
either direct or indirect, in this Agreement, that does not fall within the exceptions to
said statutory provision enumerated in Section 362.5.
-5-
O. Indemnification
To the full extent permitted by law, Consultant agrees to defend, indemnify,
and hold harmless the City against any and all claims, demands, suits, loss,
expenses, including attorney's fees, and for any damages which may be
asserted, claimed or recovered against or from the City by reason of
personal injury, including bodily Injury or death, and property damages,
including loss of use thereof, caused by Consultant's negligent acts, errors
or omissions in performing the work and/or services provided by Consultant
to the City pursuant to the provisions of this Agreement.
2. Consultant assumes full responsibility for any and all damage or injuries
which may result to any person or property by reason of Consultant's
negligent acts, errors or omissions in connection with the work and/or
services provided by Consultant to the City pursuant to this Agreement, and
agrees to pay the City for all damages caused to the City's premises resulting
from the negligent acts, errors or omissions of Consultant.
3. The Consultant's obligation to indemnify the City shall not include the
obligation to indemnify, hold harmless, or defend the City against lability,
claims, damages, losses, or expenses, including attorney fees, to the extent
caused by or resulting from the negligent act, error, or omission of the City.
4. For purposes of this paragraph, the term 'Consultant' means and includes
the Consultant, its officers, agents, employees, sub -consultants, and others
for whom Consultant is legally liable, and the term °City" means and includes
the City of Iowa City, Iowa its Mayor, City Council members, employees, and
volunteers.
P. Insurance
The Consultant agrees at all times material to this Agreement to have and
maintain professional liability insurance covering the Consultant's liability for
the Consultant's negligent acts, errors and omissions in the sum of
$1,000,000 Per Claim, $1,000,000 Annual Aggregate, or a $1,000,000
Combined Single Limit. To the fullest extent permitted by applicable state
law, a Waiver of Subrogation Clause (endorsement) shall be added.
2. Consultant agrees to provide the City a certificate of insurance evidencing
that all coverages, limits and endorsements required herein are maintained
and in full force and effect, and certificates of Insurance shall provide a
minimum thirty (30) day endeavor to notify, when available by Consultant's
insurer. If the Consultant receives a non -renewal or cancellation notice from
an insurance carrier affording coverage required herein, or receives notice
that coverage no longer complies with the insurance requirements herein,
Consultant agrees to notify the City within five (5) business days with a copy
of the non -renewal or cancellation notice.
Q. Standard of Care
1. The Consultant shall perform services for, and furnish deliverables to, the
City pertaining to the Project as set forth in this Agreement. The Consultant
shall possess a degree of learning, care and skill ordinarily possessed by
reputable professionals, practicing in this area under similar circumstances.
The Consultant shall use reasonable diligence and professional judgment in
the exercise of skill and application of learning.
M
2. Consultant represents that the Services and all its components shall be free
of defects caused by negligence; shall be performed in a manner consistent
with the standard of care of other professional service providers in a similar
Industry and application; shall conform to the requirements of this
Agreement, and shall be sufficient and suitable for the purposes expressed
in this Agreement.
3. All provisions of this Agreement shall be reconciled in accordance with the
generally accepted standards of the Engineering Profession.
4. Consultant's obligations under this Section shall exist without regard to, and
shall not be construed to be waived by, the availability or unavailability of any
insurance, either of City or Consultant.
R. There are no other considerations or monies contingent upon or resulting from the
execution of this Agreement, it is the entire Agreement, and no other monies or
considerations have been solicited.
S. This Agreement shall be interpreted and enforced in accordance with the laws of the
State of Iowa. Any legal proceeding instituted with respect to this Agreement shall
be brought in a court of competent jurisdiction in Johnson County, Iowa. The parties
hereto hereby submit to personal jurisdiction therein and irrevocably waive any
objection as to venue therein, including any argument that such proceeding has
been brought in an inconvenient forum.
For the ON
By:
Title: Mayor
Date: 3/16/2021
Attest:
For the Consultant ` /
By: r%�� l/ 4- -lam_
Title:�siO94-'r7-
Date: 0303
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City
Consultant
ATTACHMENT A
A.1.01 Consultant's Services
A. PRELIMINARY DESIGN PHASE SERVICES:
1. Property Survey to include determination of ROW lines and property ownership. Existing
property markers will be located in the area to establish property lines.
Arrange for site topographic survey and base mapping. This should be a design level
field survey for the use in project design and final documents. This will include the
existing roadway, the bridge structure, top of bank, toe of bank, fences, driveways,
existing private & public, overhead and underground utilities, trees and landscaping as
well as any other pertinent man-made improvements that may be impacted by
construction. Coordination with property owners for access.
3. Perform preliminary stream hydraulic analysis for evaluating flood flows and sizing the
new bridge. Hydraulic analysis will utilize Iowa Department of Transportation (IDOT)
Backwater Program.
4. Geotechnical Analysis:
a. Four borings (4) and slope stability analysis
b. Vibration monitoring recommendations of building to southwest of bridge
c. Evaluate foundation alternatives
d. Soil sampling and testing for contamination
e. Groundwater sampling and testing for contamination
5. Provide preliminary design, detailing, drafting of preliminary plans (30% plans), and a
preliminary opinion of probable construction cost for a stage constructed three -span
continuous concrete slab (CCS) bridge with sidewalks.
Provide preliminary design, detailing, and drafting of preliminary plans for the staged
reconstruction of Gilbert Street to 'touchdown" limits, or a maximum of 200' total.
Preliminary need lines for additional permanent right-of-way and/or temporary
construction easement limits will be identified.
Structure Determination — Anticipate three -span continuous concrete slab bridge similar
to existing bridge. New bridge will incorporate Texas Barrier Rail,
8. The following sheets are anticipated within the Preliminary Plan set:
a. Title Sheet
b. Bridge Situation Plan
c. Traffic Control and Staging
d. Street Typical Section
e. Plan and Profile (1) or General Plan
f. Survey / ROW Sheets
g. Storm Sewer Sheets
9. Governing specifications will be the current IDOT Standard Specifications for Highway
and Bridge Construction; SUDAS for street and associated construction and applicable
City supplemental specifications, developmental specifications, and special provisions.
Kw
10. Provide administration and general coordination with City staff and the Iowa DOT during
the preliminary design and plan preparation phase. Attend up to three (3) meeting with
City staff orat a frequency mutually agreed in order to maintain Project Schedule. Submit
completed Preliminary Plans, Joint Application Form, and Determination of Effect Form
to the City, Iowa Department of Natural Resources (IDNR), [DOT, and US Army Corps
of Engineers (COE), and impacted private utilities for review and approval as applicable.
Provide Preliminary Opinion of Probable Construction Cost to City staff at the time of
Preliminary Plan tum -in.
11. Perform paint and material sampling and testing of the existing bridge by Iowa
Environmental Services. This environmental sampling and testing is required by the
governing construction specifications to identify and notify the contractor of the presence
of lead and chromium based paint and asbestos material.
12. Concept Statement in accordance with the Iowa DOT in Coordination with the City.
13. Perform wetland delineation, threatened and endangered species, channel assessments
and consider stabilization options, as required by COE from EOR Iowa, LLC.
14. Prepare a Phase IA Archaeological and Historical Resources Assessment from EOR
Iowa, LLC.
B. FINAL DESIGN PHASE SERVICES:
Services to be completed by the Consultant following approval of the Preliminary Pians by
the City, IDNR, IDOT, and COE may include:
1. Final bridge design, details, and drafting of plans.
2. Final street reconstruction and City owned utility relocation design, details, and plans.
3. Final Opinion of Probable Construction Cost.
4. Coordination with 60%, check (90%) plans and final 100% approved plans plan
submittals to the City and IDOT along with an updated opinion of probable construction
cost at each submittal. Special Provision development.
5. Coordination with and submittals to private utility companies affected by the project.
6. Preparation of acquisition plats for permanent right-of-way and/ortemporary construction
easements.
7. Community Engagement: Adjacent property owner meetings (4) to be held
consecutively during a single day. Public informational meetings (2), one to be held at
approximately 90% final plan completion and the second to be held between project bid
letting and the start of construction.
C. BID LETTING PHASE SERVICES:
1. Respond to Request For Information (RFI) as maybe submitted by contractor(s) through
the Office of Contracts.
2. Prepare data as necessary to issue addenda.
-A3 -
D. CONSTRUCTION PHASE SERVICES:
1. Attend Preconstruction Conference at a location provided by the City.
2. Perform up to two (2) wave equation analysis computations for the contractor.
3. Review falsework submittal(s) from the contractor.
4. Review of shop drawing submittal(s) from the contractor.
5. Attend Monthly progress meetings (10) during construction.
6. Consultation as requested.
7. Prepare As -built Plans from field mark-up plans during construction provided by the City.
8. Provide Permanent ROW monumentations after construction.
The above services, and any other requested or required services by the City or any of the
other required review agencies, are to be negotiated by Supplemental Agreement.
A.2.01 Additional Services NOT included in this Agreement
A. Negotiate and obtain any required permanent right-of-way and/or temporary construction
easement for the project.
B. Provide any applications, public notices, and fees required by the IDNR related to a
National Pollution Discharge Elimination System (NPDES) permit obtained for the project
prior to construction.
A.3.01 Additional Services
A. If it is determined during the course of the project that additional services are required,
they may be added at a future date by amendment to this Agreement executed in
writing prior to performance of such additional services. Rates shall be as shown on
Attachment C.
-B1 -
ATTACHMENT B
The Consultant shall complete the following phases of the Project in accordance with the schedule
shown:
Notice to Proceed
Project Kickoff Meeting
03/23/2021
Concept Statement
04/20/2021
Final Plats for Property Acquisition 6 months prior to Final Plans
08/03/2021
Preliminary Plans
06/15/2021
Check Plans
08/03/2021
Final Plans
01/18/2022
Bid Letting
04/19/2022
Construction
06/01/2022
The above schedule follows the Iowa DOT Instructional Memorandum I.M. 3.005, Project
Development Submittal Dates and Information dated January 8, 2021. The schedule is subject to
reviews and approvals and/or additional requirements that may be imposed by the Iowa DOT as
part of the Federal Aid process.
The schedule is dependent on timely approval of contract, receipt of environmental clearance and
review of submittals and review comments by the City, the Iowa DOT, the Iowa DNR, and the United
States Army Corps of Engineers.
If the Consultant's services are delayed or suspended in whole or in part by the City, The Consultant
shall be entitled to equitable adjustment of the time for performance.
-C1-
CALHOUN-BURNS AND ASSOCIATES, INC.
BRIDGES ♦ STRUCTURES ♦ TRANSPORTATION
ATTACHMENT C
HOURLY BILLING RATES (EFFECTIVE 2020 THRu 2022
PRINCIPAL of FIRM IV
$
223.00
1 HOUR
PRINCIPAL OF FIRM III
$
214.00
/HOUR
PRINCIPAL OF FIRM It
$
206.00
/ HOUR
PRINCIPAL OF FIRM 1
$
196.00
/ HOUR
SENIOR PROJECT MANAGER IV
$
180.00
/HOUR
SENIOR PROJECT MANAGER III
$
176.00
/ HOUR
SENIOR PROJECT MANAGER 11
$
172.00
/HOUR
SENIOR PROJECT MANAGER 1
$
168.00
/ HOUR
PROJECT MANAGER IV
$
170.00
/HOUR
PROJECT MANAGER III
$
166.00
/HOUR
PROJECT MANAGER II
$
161.00
/HOUR
PROJECT MANAGER 1
$
157.00
/HOUR
SENIOR PROJECT ENGINEER IV
$
156.00
1 HOUR
SENIOR PROJECT ENGINEER III
$
147.00
/ HOUR
SENIOR PROJECT ENGINEER II
$
138.00
/HOUR
SENIOR PROJECT ENGINEER 1
$
126.00
/ HOUR
PROJECT ENGINEER IV
$
144.00
/ HOUR
PROJECT ENGINEER III
$
134.00
/ HOUR
PROJECT ENGINEER 11
$
123.00
/ HOUR
PROJECT ENGINEER I
$
112.00
/HOUR
SENIOR DESIGN ENGINEER IV
$
130.00
/ HOUR
SENIOR DESIGN ENGINEER III
$
120.00
1 HOUR
SENIOR DESIGN ENGINEER II
$
110.00
1 HOUR
SENIOR DESIGN ENG WEER 1
$
99.00
1 HOUR
DESIGN ENGINEER IV
$
120.00
I HOUR
DESIGN ENGINEER III
$
114.00
/ HOUR
DESIGN ENGINEER It
$
107.00
/ HOUR
DESIGN ENGINEER 1
$
101.00
/ HOUR
ENGINEER INTERN
SENIOR TECHNICIAN IV
SENIOR TECHNICIAN III
SENIOR TECHNICIAN 11
SENIOR TECHNICIAN I
TECHNICIAN IV
TECHNICIAN III
TECHNICIAN II
TECHNICIAN I
OFFICE MANAGER
ADMINISTRATNE ASSISTANT IV
ADMINISTRATIVE ASSISTANT III
ADMINISTRATIVE ASSISTANT 11
ADMINISTRATIVE ASSISTANT I
MILEAGE:
EXPENSES:
$ 85.00 / HOUR
$ 129.00
/ HOUR
$ 124.00
/HOUR
$ 119.00
/HOUR
$ 114.00
/HOUR
$ 115.00
/HOUR
$ 110.00
/ HOUR
$ 106.00
/HOUR
$ 102.00
1HOUR
$ 144.00 /HOUR
$ 98.00
/HOUR
$ 93.00
rHOUR
$ 89.00
/ HOUR
$ 85.00
/ HOUR
CURRENT IRS STANDARD
RATE
ACTUAL COST
Item Number: 7.c.
1 CITY OF IOWA CITY
��.:. -dry
in � at
COUNCIL ACTION REPORT
March 16, 2021
Resolution awarding contract and authorizing the Mayor to sign and the City
Clerk to attest a contract for construction of the Mercer Aquatic Center Pool
Dehumidification System Improvements Project.
Prepared By: Ben Clark, Sr. Civil Engineer
Reviewed By: Kumi Morris, Facilities Manager
Juli Seydell Johnson, Parks and Recreation Director
Jason Havel, City Engineer
Ron Knoche, Public Works Director
Fiscal Impact: $621,433.00 available in the Mercer Park Pool —
Dehumidification/Tuckpointing account # R4369
Recommendations: Staff: Approval
Commission: N/A
Attachments: Resolution
Executive Summary:
This agenda item awards the construction contract for the Mercer Aquatic Center Pool
Dehumidification System Improvements Project. Four (4) bids were submitted prior to the March
9, 2021 deadline:
Company
Base Bid
Alt 1
Alt 2
Universal Climate Control, Inc.
$ 576,950
$41,450.00
$44,483.00
Tricon General Construction, Inc.
$ 589,000
$11,000.00
$49,000.00
McComas-Lacina Construction, LC
$ 633,000
$44,000.00
$49,000.00
Baker Mechanical, Inc.
Non -Responsive
Engineer's Estimate
$ 440,000 $ 28,000.00 $41,000.00
The Base Bid includes the installation of a dehumidification unit provided by the City. Bid Alternate
1 includes an alternative exterior duct product; Bid Alternate 2 includes replacing air handler ASU -
3. The existing equipment included in Bid Alternate 2 continues to require ongoing maintenance,
and delaying replacement is expected to result in ongoing and increased maintenance costs.
Staff recommends awarding the Base Bid and Bid Alternate 2, total of $621,433.00, for the
Mercer Aquatic Center Pool Dehumidification System Improvements Project to Universal Climate
Control, Inc. of Coralville, Iowa. Due to bids being over the estimated cost of construction,
additional funding for the project will be transferred from the Rec Center Annual Improvements
account #R4330 to the Mercer Park Pool — Dehumidification/Tuckpointing account # R4369
Background /Analysis:
The 2012 City Space Needs Study and Master plan identified the HVAC, mechanical and
electrical systems as deficient, energy inefficient and requiring code updates throughout the
facility. In 2019 the original boilers were replaced with high efficiency units and building
automation controls were added to monitor and reduce energy use on the heating load for Mercer
Aquatic Center and Scanlon Gym. In the spring of 2020, the Natatorium HID (metal halide)
lighting fixtures were replaced with a new LED lighting system, resulting in an estimated 40% to
50% reduction in energy usage and a reduction in lamp replacement costs.
The HVAC dehumidification project is the next step to address the infrastructure's aging HVAC
system, improve the building's air quality and to meet the current building code. The current code
requires more fresh outdoor air supply, even air distribution, dehumidification and proper exhaust
for a healthy environment for the building and the pool patrons. Another benefit of meeting the
current code is that it will result in a reduction of use of pool chemicals.
Lastly, as a result of the increase in air quality, there will be increased evaporation of pool water. In
order to offset any increase of water consumption, a condensate recovery system will be
implemented. It is estimated that the condensate recovery system can offset up to one million
gallons of water annually at Mercer Pool.
Project construction is expected to begin in August, and completion is anticipated in November of
2021.
ATTACHMENTS:
Description
Resolution
1 G
Prepared by: Ben Clark, Engineering Division, 410 E. Washington St., Iowa City, IA 52240 (319)356-5436
Resolution No. 21-62
Resolution awarding contract and authorizing the Mayor to sign
and the City Clerk to attest a contract for construction of the
Mercer Aquatic Center Pool Dehumidification System
Improvements Project
Whereas, Universal Climate Control, Inc. of Coralville, Iowa has submitted the lowest responsible
bid of $ $621,433.00 for construction of the above-named project; and
Whereas, the bid includes the base bid and Alternate #2; and
Whereas, funds for this project are available in the Mercer Park Pool -
Dehumidification/Tuckpointing account # R4369; and
Whereas, the City Engineer and City Manager are authorized to execute change orders according
to the City's Purchasing Policy as they may become necessary in the construction of the above-
named project.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that:
The contract for the construction of the above-named project for the base bid plus
Alternate #2 is hereby awarded to Universal Climate Control, Inc. of Coralville, Iowa
subject to the condition that awardee secure adequate performance and payment bond,
insurance certificates, and contract compliance program statements.
2. The Mayor is hereby authorized to sign the contract for construction of the above-named
project and the Contractor's Bond, subject to the condition that awardee secure adequate
performance and payment bond, insurance certificates, and contract compliance program
statements.
Passed and approved this 16th day of march _,2021
Attest:
City Clerk
It was moved by salih and seconded
adopted, and upon roll call there were:
Ayes:
Nays:
by v
"4.(/IL
City Attorney's Office - 03/11/2021
by Taylor the Resolution be
Absent:
X
Bergus
X
Mims
X
Salih
X
Taylor
X
Teague
X
Thomas
X
Weiner
Item Number: 7.d.
AL CITY OF IOWA CITY
=�c�-
COUNCIL ACTION REPORT
March 16, 2021
Resolution Amending and Adopting FY2021 Inter -fund Transfers.
Prepared By: Dennis Bockenstedt, Finance Director
Reviewed By: Ashley Monroe, Assistant City Manager
Fiscal Impact: Adopted as part of the FY2021 Amended Budget
Recommendations: Staff: Approval
Commission: N/A
Attachments: Resolution
Executive Summary:
The Iowa Department of Management has adopted administrative rules regarding the handling of
inter -fund transfers. All inter -fund transfers are required to be adopted by resolution by the City
Council. The proposed inter -fund transfers are also being adopted as part of the Fiscal Year
2021 Amended Budget.
Background /Analysis:
In April 2019, the Iowa Administrative Code incorporated new regulations surrounding the
management of inter -fund transfers. In addition to being adopted as part of the budget, which is
subject to a public hearing, inter -fund transfers are now required to be approved by the City
Council by resolution. Each transfer must include the fund sending the transfer, the fund receiving
the transfer, the amount of the transfer, and the reason for the transfer. These rules took effect in
May 2019.
ATTACHMENTS:
Description
Resolution
Prepared by. Dennis Sockenstedt, Finance Director, 410 E. Washington St., Iowa City, IA 52240, (319)356-5063
Resolution No. 21-63
Resolution Amending and Adopting FY2021 Inter -fund Transfers
Now therefore, be it resolved by the City Council of the City of Iowa City, Iowa that the City of Iowa City, In Johnson County,
Iowa, approves the following transfer of monies between funds in accordance with the Administrative Code of the State of Iowa.
The City Finance Director is hereby authorized to Initiate and record the listed Inter -fund transfers up to the amounts set out below.
Transfer Out
Transfer In
Original
Amended
Fund
Fund
Reason
Amount
Amount
General Fund
Cable TV Equipment Reserve
Equipment Reserve
$10,000.00
$10,000.00
General Fund
Facility Reserve
Reserve Transfer
$2,000,000.00
$4,000,000.00
General Fund
Wastewater Fund
Low Income Discount Donations
$1,900.00
$3,800.00
General Fund
Water Fund
Low Income Discount Donations
$1,600.00
$3,200.00
General Fund
Refuse Collection Fund
Low Incomo Discount Donations
$5,500.00
$11.000.00
General Fund
Storm Water Fund
Low Income Discount Donations
$1,000.00
$2,000.00
General Fund
Capital Projects
CIP funding
$918,470.00
$1,148,470.00
General Fund
Airport Fund
CIP funding
$100,000.00
$100,000.00
General Fund
MPOJC Fund
Operating funding
$58,127.00
$58,127.00
General Fund
Affordable Housing Fund
Operating Funding
$1,000,000.00
$1,000,000.00
General Fund
Library Replacement Reserve
Equipment Reserve
$62,422.00
$62,422.00
General Fund
Debt Service Fund
Anlston Village Loan Pmt
$20,052.00
$20,052.00
General Fund
Transit Fund
Transit Levy Transfer
$4,060,088.00
$4,140,088.00
General Fund
TIF Fund
Hilton Garden Inn Rebate Transfer
$165,000.00
584,415.00
General Fund
Landfill Fund
Loan Repayment
$110,178.00
$110,178.00
CDBG Fund
Capital Projects
CIP funding
$128,036.00
$128,036.00
Road Use Tax Fund
Capital Projects
CIP funding
$2,797,000.00
$2,797,000.00
Road Use Tax Fund
Landfill Fund
Loan Repayment
$73,452.00
$73,452.00
Road Use Tax Fund
General Fund
Forestry Cost Share
$86,62200
$86,622.00
Road Use Tax Fund
MPOJC Fund
Cost share
$320,450.00
$320,450.00
Employee Benefits
General Fund
Employee benefits
$12,350,680.00
$12,350,680.00
Employee Benefits
Road Use Tax Fund
Employee benefits
$622,793.00
$622,793.00
Emergency Levy Fund
Capital Projects
CIP funding
$100,000.00
$100,000.00
Tax Increment Financing
General Fund
Loan Repayment
$88,916.00
$88,916.00
Tax Increment Financing
Capital Projects
TIF pre-certifiwfon expenditures
$2,165.00
$2,165.00
Tex Increment Financing
Debt Service
Debt payments
$1,001,061.00
$1,001,061.00
Parking Fund
Landfill Fund
Loan Repayment
$273,405.00
$273,405.00
Parking Fund
Parking Capital Reserve
Reserve Transfer
$1,000,000.00
$750,000.00
Parking Capital Reserve
Capital Projects
CIP funding
$5101000.00
$750,000.00
Transit Fund
Transit Capital Projects
CIP funding
$150,000.00
$250,000.00
Transit Fund
Transit Bus Reserve
Reserve Transfer
$160,000.00
$160,000.00
Wastewater Fund
Wastewater Debt Reserve
Debt payments
$2,862,250.00
$2,862,250.00
Wastewater Fund
Wastewater Capital Reserve
Reserve Transfer
$2,000,000.00
$2,500,000.00
Wastewater Capital Reserve
Wastewater Capital Projects
CIP funding
$1,750,000.00
$2,187,430.00
Wastewater Capital Projects
Wastewater Fund
Loan Repayment
$1,375,000.00
$1,375,000.00
Water Fund
Water Debt Reserve
Debt payments
$1,8611965.00
$1,861,965.00
Water Fund
Water Capital Reserve
Reserve Transfer
$900,000.00
$1,300,000.00
Water Capital Reserve
Water Capital Projects
CIP funding
$1,115,000.00
$1,350,000.00
Refuse Collection Fund
Refuse Capital Projects
CIP funding
$550,000.00
$550,000.00
Landfill Fund
Landfill Reserves
Closure/Replacement funding
$893,110.00
$893,110.00
Landfill Fund
Capital Projects
CIP funding
$1,100,000.00
$1,325,000.00
Landfill Replacement Reserve
Capital Pmjects
CIP funding
$0.00
$892,000.00
Airport Capital Reserve
Capital Projects
CIP funding
$65,225.00
$83,415.00
Storm Water Fund
Ste= Water Capital Reserve
Reserve Transfer
$1,000,000.00
$1,000,000.00
Storm Water Capital Reservo
Storm Water Capital Projects
CIP funding
$931,000.00
$725,000.00
Housing Authority Fund
General Fund
PILOT/NDS Director cost share
$50,720.00
$50,720.00
Equipment Fund
Capital Projects
CIP funding
$0.00
$100,000.00
Central Services Fund
Capital Projects
CIP funding
$0.00
$15,000.00
Passed and approved this
16th day of March
2021
Attest
Crk
1,J
Resolution No. 21-63
Page 2
It was moved by Salih and seconded by Taylor the
Resolution be adopted, and upon roll call there were:
AYES: NAYS:
ABSENT:
Bergus
Mims
Salih
Taylor
Teague
Thomas
Weiner
Item Number: 7.e.
�, CITY OF IOWA CITY
-�"�'�� COUNCIL ACTION REPORT
March 16, 2021
Resolution approving a two-year extension of the Preliminary Plat and
Sensitive Areas Development Plan of Rollins Pass, Iowa City, Iowa.
Prepared By: Anne Russett, Senior Planner
Reviewed By: Danielle Sitzman, Development Services Coordinator
Tracy Hightshoe, Director, Neighborhood and Development Services
Sara Hektoen, Assistant City Attorney
Fiscal Impact: NA
Recommendations: Staff: Approval
Commission: NA
Attachments: Email from Applicant's Representative
Preliminary Plat
Resolution
Executive Summary:
This agenda item is a request to extend the approval of the preliminary plat and sensitive areas
development plat for Rollins Pass.
Background /Analysis:
John Yapp, with Allen Homes Inc, has submitted an email on behalf of the property owner, Rollins
Pass Development LLC, requesting a two-year extension of the preliminary plat and sensitive
areas development plan approval for Rollins Pass (Resolution No. 19-91).
Per 15-2-2E of the Iowa City Subdivision Code, approval of a preliminary plat shall be effective
for a period of 24 -months unless, upon written request of the owner or subdivider, the City Council,
by resolution, grants an extension of time. The resolution approving the Rollins Pass preliminary plat
and sensitive areas development plan was adopted by the City Council on April 2, 2019, and therefore,
expires on April 1, 2021.
The time limitation for these approvals is intended as a safeguard in case site conditions,
Comprehensive Plan policies or City ordinances and standards have changed such that the plat is
no longer in the public interest. The two-year period has generally been a sufficient time period for
a developer to proceed to final plat approval. However, as noted in the email from John Yapp, the
extension is needed due to the lack of sewer availability. The approved preliminary plat shows an
extension of the sanitary sewer from the development to the southwest to the site. The location of
the proposed sanitary sewer extension goes through land that will eventually be conveyed to the
City for a public park. However, this land is currently privately held and has not yet been conveyed
to the City. Once the land is conveyed to the City, staff will work with the subdivider on the sanitary
sewer extension, if not already worked out with the current landowner.
Staff finds that the preliminary plat and sensitive areas development plan remain in substantial
compliance with Comprehensive Plan policies and City ordinances. Therefore, staff recommends
approval of a two-year extension.
ATTACHMENTS:
Description
Email from Applicant's Representative
Rollins Pass Preliminary Plat & SADP
Resolution
From: John Yaoo
To: Anne Russett; Jesse Allen
Subject: Re: Rollins Pass subdivision
Date: Wednesday, March 3, 2021 11:08:32 AM
i
Anne - as we discussed, we would like to formally request a 24 month extension of the Rollins
Pass preliminary plat. The extension is necessary due to the lack of sewer availability.
John Yapp, Allen Homes
319-325-1228
On Mon, Mar 1, 2021 at 9:59 AM Anne Russett <Anne-Russett&iowa-city.org> wrote:
Hi, John —
You will need to submit a formal request asking for the 24 month deadline to be extended. Please
identify the new deadline date in your letter (it should not be more than 2 additional years). Also,
include an explanation on why the extension is needed. You can send the request to me.
The 24 month deadline for the prelim plat expires on 4/2/2021, which means this would need to get on
the 3/16 Council meeting agenda. Please get me the formal request as soon as possible, but no later
than noon on Friday, 3/5.
Let me know if you have any questions.
Thanks, Anne
From: John Yapp <-johnyann.allenhomes&umail.com>
Sent: Friday, February 26, 2021 11:14 AM
To: Anne Russett <Anne-Russettniowa-city.org>
Subject: Rollins Pass subdivision
RESP{
Hi Anne - I believe we may need to renew the Rollins Pass subdivision. What is the
process?
John Yapp
Disclaimer
The information contained in this communication from the sender is confidential. It is intended solely for
use by the recipient and others authorized to receive it. If you are not the recipient, you are hereby
notified that any disclosure, copying, distribution or taking action in relation of the contents of this
information is strictly prohibited and may be unlawful.
PRELIMINARY PLAT AND SENSITIVE AREAS DEVELOPMENT PLANT LEGAL DESCRIPTION -PRELIMINARY PLAT
BEGINNING AT THE EAST QUARTER CORNER OF SECTION 7, TOWNSHIP 79 NORTH, RANGE 5 WEST, OF THE FIFTH PRINCIPAL MERIDIAN,.11,
PLAT PREPARED BY -
MMS CONSULTANTS INC.
1917 S. GILBERT STREET
IOWA CITY, IOWA 52240
IOWA CITY, JOHNSON COUNTY, IOWA; THENCE S01 22 51 E, ALONG THE EAST LINE OF THE NORTHEAST QUARTER OF THE SOUTHEAST
QUARTER OF SAID SECTION 7, A DISTANCE OF 445.60 FEET, TO THE NORTHEAST CORNER OF STONE CREEK SUBDIVISION, IN
L PA _ ACCORANCE WITH THE PLAT THEREOF RECORDED IN PLAT BOOK 32, AT PAGE 181, OF THE RECORDS OF THE JOHNSON COUNTY
RECORDER'S OFFICE; THENCE S88'37'09"W, ALONG THE NORTH LINE OF SAID STONE CREEK SUBDIVISION, 331.58 FEET, TO THE
V� '-E NORTHWEST CORNER THEREOF; THENCE S01'22'51"E, ALONG THE WEST LINE OF SAID STONE CREEK SUBDIVISION, 394.12 FEET, TO THE
IOWA CITY IOWA � SOUTHWEST CORNER THEREOF, AND A POINT ON THE NORTH LINE OF AUDITOR'S PARCEL 2009079, IN ACCORDANCE WITH THE PLAT
THEREOF RECORDED IN PLAT BOOK 54, AT PAGE 219 OF THE RECORDS OF THE JOHNSON COUNTY RECORDER'S OFFICE; THENCE
S88'37'09"W, ALONG SAID NORTH LINE, AND THE EAST LINE OF STONE BRIDGE ESTATES - PART EIGHT, IN ACCORDANCE WITH THE
j PLAT THEREOF RECORDED IN PLAT BOOK 58, AT PAGE 247 OF THE RECORDS OF THE JOHNSON COUNTY RECORDER'S OFFICE, 49.25
OWNER/SUBDIVIDER: SUBDIVIDER'S ATTORNEY: FEET; THENCE N18'32'34"W, ALONG SAID EAST LINE, 315.27 FEET; THENCE N47'48'00"W, ALONG SAID EAST LINE, AND THE EAST LINE
ROLLINS PASS DEVELOPMENT, LLC C. JOSEPH HOLLAND OF STONE BRIDGE ESTATES - PART NINE, IN ACCORDANCE WITH THE PLAT THEREOF RECORDED IN PLAT BOOK 59, AT PAGE 400 OF
0 5 25 50 THE RECORDS OF THE JOHNSON COUNTY RECORDER'S OFFICE, 293.89 FEET; THENCE N00'21'54"W, ALONG THE EAST LINE OF SAID
PO BOX 3484 123 N. LINN STREET SUITE 300 GRAPHIC SCALE IN FEET STONE BRIDGE ESTATES - PART NINE, 348.01 FEET, TO THE NORTHEAST CORNER THEREOF, AND A POINT ON THE NORTH LINE OF
1"_50' SAID NORTHEAST QUARTER OF THE SOUTHEAST QUARTER; THENCE N89'38'06"E, ALONG SAID NORTH LINE, 680.69 FEET, TO SAID
IOWA CITY, IOWA 52244 IOWA CITY, IOWA 52244-2820 POINT OF BEGINNING, CONTAINING 8.02 ACRES, AND SUBJECT TO EASEMENTS AND RESTRICTIONS OF RECORD.
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ROLLINS PASS
IOWA CITY, IOWA
1'-0" 5'-0"
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WIDTH CURB
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PAVEMENT WIDTH = 28' B.C.-B.C. C)
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11 ly •.
12"
6" LONGITUDINAL
SUMP PUMP SUBDRAIN
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- LOT LINES, PLATTED OR BY DEED
— — —
— — — — —
- PROPOSED EASEMENT LINES
- - -
- EXISTING EASEMENT LINES
-ON
- BENCHMARK
(R)
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22-1
- CURVE SEGMENT NUMBER
LOCATION MAP
NOT TO SCALE
TYPICAL STREET SECTION
N.T.S.
RIGHT OF WAY WIDTH = 60'
1/2
ROW SLOPE 1/2-
2"1'-0"
1'-0" 5'-0"
1/2 PAVEMENT 6" INTEGRAL PER FOOT
INSTALLATION)g
WIDTH CURB
LARGE EVERGREEN
I
7" P.C.C. 2% STRAIGHT f
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12"
6" LONGITUDINAL
SUMP PUMP SUBDRAIN
(PERFORATED) POROUS
BACKFILL (GRADATION 29)
TRAIL DETAIL
N.T.S.
8'
—
"�I
8' TRAIL SHALL BE
6" P.C.C. OR 5" P.C.C.
WITH FIBER MESH REINFORCEMENT.
MAXIMUM 1.5% CROSS SLOPE IN PATH CROS
SECTION. TOP 6" OF BASE SHALL BE COMPACTED TO 95%
STANDARD PROCTOR DENSITY.
THE TRAIL SYSTEM SHALL CONFORM TO THE REQUIREMENTS
OF THE "AMERICANS WITH DISABILITIES" ACT (ADA)
SENSITIVE AREAS LEGEND
HYDRIC SOILS
STREAM CORRIDOR BUFFER (15.00')
STREAM CORRIDOR (30.00')
STREAM CENTERLINE
EVERGREEN TREE
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(3'-4' HEIGHT AT
INSTALLATION)g
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LARGE EVERGREEN
- CONGRESSIONAL SECTION LINES
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15' i 15'
LANDSCAPE BUFFER CROSS SECTION DETAIL
NOT TO SCALE
PLAT/PLAN APPROVED
by the
City of Iowa City
City Clerk Date:
UTILITY EASEMENTS, AS SHOWN HEREON, MAY OR MAY NOT,
INCLUDE SANITARY SEWER LINES, AND/OR STORM SEWER LINES,
AND/OR WATER LINES : SEE CONSTRUCTION PLANS FOR DETAILS.
STANDARD LEGEND AND NOTES
NOTE:
ALL EASEMENTS ADJACENT TO
STREET RIGHT-OF-WAY ARE 15'
UTILITY EASEMENTS, WITH SANITARY
SEWER, STORM SEWER, & WATER
MAIN EASEMENTS WHERE NECESSARY
TO PROVIDE ADEQUATE EASEMENT
WIDTH. ALL EASEMENTS SHALL BE
MORE COMPLETELY LABELED AND
DESCRIBED DURING COMPLETION OF
THE FINAL PLAT.
NOTE: OUTLOT "A" IS PRIVATE OPEN
SPACE. OUTLOT "B" IS TO BE
RESERVED FOR FUTURE DEVELOPMENT.
8.02 ACRES
CIVIL ENGINEERS
LAND PLANNERS
LAND SURVEYORS
LANDSCAPE ARCHITECTS
ENVIRONMENTAL SPECIALISTS
1917 S. GILBERT ST.
IOWA CITY, IOWA 52240
(319)351-8282
www.mmsconsultants.net
Date Revision
11-02-18 PER CITY COMMENTS -JDM
11-29-18 CITY REVIEW -JDM
12-21-18 REVISED TRAIL AND SAN SEWER -JDM
01-10-19 REVISED STREAM GRADING PER CITY ENGR -MAK
03-08-19 REVISED PER CITY ENGINEER -JDM
PRELIMINARY PLAT
AND SENSITIVE AREAS
DEVELOPMENT PLAN
ROLLINS
PASS
IOWA CITY
JOHNSON COUNTY
IOWA
MMS CONSULTANTS, INC.
Date:
09-27-18
Designed by: Fleld Book No:
RLA
Drawn by: scale:
JDM 1"=50'
Ghecked by: Sheet No:
RLA
Project No:
IOWA CITY
7596-099 af: 1
- PROPERTY &/or BOUNDARY LINES
— —
- CONGRESSIONAL SECTION LINES
-------------
- RIGHT-OF-WAY LINES
- EXISTING RIGHT-OF-WAY LINES
—
- CENTER LINES
- EXISTING CENTER LINES
- LOT LINES, INTERNAL
- LOT LINES, PLATTED OR BY DEED
— — —
— — — — —
- PROPOSED EASEMENT LINES
- - -
- EXISTING EASEMENT LINES
-ON
- BENCHMARK
(R)
- RECORDED DIMENSIONS
22-1
- CURVE SEGMENT NUMBER
-EXIST-
-PROP-
- POWER POLE
- POWER POLE W/DROP
- POWER POLE W/TRANS
- POWER POLE W/LIGHT
- GUY POLE
#
- LIGHT POLE
O
- SANITARY MANHOLE
- FIRE HYDRANT
gyp°
18
- WATER VALVE
®
- DRAINAGE MANHOLE
❑
- CURB INLET
—X—X—
- FENCE LINE
- EXISTING SANITARY SEWER
-��
- PROPOSED SANITARY SEWER
- EXISTING STORM SEWER
�<
- PROPOSED STORM SEWER
W
- WATER LINES
E
- ELECTRICAL LINES
T
- TELEPHONE LINES
G
- GAS LINES
- - - - -
- - - - -- -
- - CONTOUR LINES (1' INTERVAL)
- PROPOSED GROUND
- EXISTING TREE LINE
0
°2 - EXISTING
DECIDUOUS TREE & SHRUB
- EXISTING
EVERGREEN TREES & SHRUBS
THE ACTUAL SIZE AND LOCATION OF ALL PROPOSED FACILITIES
SHALL BE
VERIFIED WITH
CONSTRUCTION DOCUMENTS, WHICH
ARE TO BE PREPARED AND SUBMITTED SUBSEQUENT TO THE
APPROVAL OF THIS DOCUMENT.
NOTE:
ALL EASEMENTS ADJACENT TO
STREET RIGHT-OF-WAY ARE 15'
UTILITY EASEMENTS, WITH SANITARY
SEWER, STORM SEWER, & WATER
MAIN EASEMENTS WHERE NECESSARY
TO PROVIDE ADEQUATE EASEMENT
WIDTH. ALL EASEMENTS SHALL BE
MORE COMPLETELY LABELED AND
DESCRIBED DURING COMPLETION OF
THE FINAL PLAT.
NOTE: OUTLOT "A" IS PRIVATE OPEN
SPACE. OUTLOT "B" IS TO BE
RESERVED FOR FUTURE DEVELOPMENT.
8.02 ACRES
CIVIL ENGINEERS
LAND PLANNERS
LAND SURVEYORS
LANDSCAPE ARCHITECTS
ENVIRONMENTAL SPECIALISTS
1917 S. GILBERT ST.
IOWA CITY, IOWA 52240
(319)351-8282
www.mmsconsultants.net
Date Revision
11-02-18 PER CITY COMMENTS -JDM
11-29-18 CITY REVIEW -JDM
12-21-18 REVISED TRAIL AND SAN SEWER -JDM
01-10-19 REVISED STREAM GRADING PER CITY ENGR -MAK
03-08-19 REVISED PER CITY ENGINEER -JDM
PRELIMINARY PLAT
AND SENSITIVE AREAS
DEVELOPMENT PLAN
ROLLINS
PASS
IOWA CITY
JOHNSON COUNTY
IOWA
MMS CONSULTANTS, INC.
Date:
09-27-18
Designed by: Fleld Book No:
RLA
Drawn by: scale:
JDM 1"=50'
Ghecked by: Sheet No:
RLA
Project No:
IOWA CITY
7596-099 af: 1
Prepared by: Anne Russett, Senior Planner, 410 E. Washington St, Iowa City, IA 52240; (SUB18-00013)
Resolution No. 21-64
Resolution approving a two-year extension of the Preliminary Plat and
Sensitive Areas Development Plan of Rollins Pass, Iowa City, Iowa.
Whereas, a resolution (Resolution 19-91) approving the preliminary plat and sensitive
areas development plan was adopted on April 2, 2019; and
Whereas, a preliminary plat expires two years from the date of approval unless a final plat
has been filed or an extension has approved by resolution; and
Whereas, John Yapp on behalf of the property owner, Rollins Pass Development LLC, and
the applicant, Allen Homes Inc, has requested a two-year extension of the preliminary plat and
sensitive areas development; and
Whereas, this extension is being requested due to issues regarding sanitary sewer
access; and
Whereas, staff has reviewed this request and determined that the preliminary plat and
sensitive areas development plan remain in substantial compliance with City ordinances.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa that:
1. The preliminary plat and sensitive areas development of Rollins Pass Subdivision, Iowa
City, Iowa, is hereby extended for two years.
2. The Mayor and City Clerk of the City of Iowa City, Iowa are hereby authorized and directed
to certify this resolution, which shall be affixed to the plat after passage and approval by
law.
Passed and approved this 16th day of March 2021
e_�
or
Approved y
Attest: V �. P W
(2)�/_
City Clerk City Attorney's Office
(Sara Greenwood Hektoen - 03/11/2021)
It was moved by salih and seconded by
adopted, and upon roll call there were:
Ayes:
ii
Nays:
Taylor the Resolution be
Absent:
Bergus
Mims
Salih
Taylor
Teague
Thomas
Weiner
Item Number: 7.f.
�r
p-
CITY OE IOWA CITY
www.iogov.org
March 16, 2021
Motion granting an extension to the Community Police Review Board for the
filing of the Public Report with the City Council on Complaint #20-02, #20-05,
#20-06, #20-07, and #20-08 to 90 -days from the receipt of the Police Chief's
additional investigation report.
/_1AIF_TO:ILTA 121zIII & I
Description
Letter for Extension Request
Community POLICE REVIEW BOARD
A Board of the City of Iowa City
410 East Washington Street
Iowa City IA 52240-1826
(319)356-5041
March 10, 2021
Mayor Bruce Teague
410 E. Washington Street
Iowa City, IA 52240
Dear Mayor and Council Members:
At the March 9, 2021 meeting, the Community Police Review Board voted in open session to
request additional investigation by the Police Chief regarding Complaints #20-02, 20-05, 20-06,
20-07, and 20-08, pursuant to section 8-8-7(B)(1)(d) of the enabling ordinance. The Board also
voted in open session to request an extension to the Board's deadline to file its Public Report for
said Complaints.
Paragraph 8-8-7(B)(8) of the enabling local ordinance provides that the city council may grant a
request for an extension upon a showing of good cause. The Board's good cause in support of
this request is that the Police Chief's required additional investigation will take an unknown
amount of time.
The Board's Public Report is presently due April 28, 2021. The requested extension would
make the Board's Public Report due 90 -days from the receipt of the Police Chief's additional
investigation report.
Sincerely,
David Selmer - Chair
Community Police Review Board
cc: City Attorney
Item Number: 8.a.
�r
1P -
CITY OE IOWA CITY
www.iogov.org
March 16, 2021
Motion setting a public hearing for March 16, 2021 on a resolution to annex
approximately 3.61 acres of land located near the intersection of Finkbine
Commuter Drive and Melrose Avenue. (ANN20-0002) conditioned upon a
28E with the City of University Heights
/_1AIF_TO:ILTA 121zIII & I
Description
Staff Report with Attachments
28E Agreement
STAFF REPORT
To: Planning & Zoning Commission Prepared by: Ray Heitner, Associate Planner &
Anne Russett, Senior Planner
Item: ANN20-0002 & REZ20-0012 Date: February 18, 2021
GENERAL INFORMATION:
Applicant: MMS Consultants
1917 S. Gilbert St.
Iowa City, IA 52240
319-351-8282
I.sexton (a)-mmsconsultants.net
Contact Person: Ben Logsdon
Focus Development Co
319-512-5110
benl@focusdevco.com
Property Owner: Board of Regents State of Iowa for the Use &
Benefit of the University of Iowa
Requested Action: Annexation and Rezoning
Purpose: Annexation of 3.61 acres of land currently in
University Heights and a rezoning of 6.12 acres from
Institutional Public (P-2) and University Heights
Commercial (C) to Institutional Public (P-2),
Medium Density Multi -Family Residential (RM -20)
with a Planned Development Overlay (OPD/RM-
20/P-2)
Location:
Location Map:
1360 Melrose Ave.
Size: Annexation: 3.61 acres
Existing Land Use and Zoning
Surrounding Land Use and Zoning
Comprehensive Plan:
District Plan:
Neighborhood Open Space District:
File Date:
45 Day Limitation Period:
BACKGROUND INFORMATION:
K
Rezoning: 6.12 acres
Commercial, University Heights Commercial (C)
North: Iowa City — Institutional Public (P2)
South: University Heights — R-1
East: University Heights — PUD/R-1
University Heights — CM/R-1
West: Iowa City — Institutional Public (P2)
Iowa City
Northwest District Plan — Not adopted
SW2
December 3, 2020
N/A since associated with an annexation
The proposed annexation and rezoning are associated with the University of Iowa's property at
1360 Melrose Avenue. The University is proposing to maintain ownership of this land, but enter
into a long-term lease with a senior housing developer to redevelop the property at 1360 Melrose
Avenue. Typically, the City does not review University projects because it is a State governmental
entity and not subject to City zoning regulations; however, the City does have jurisdiction with this
redevelopment. Specifically, 14 -2F -6C of the zoning code states "Before a leasehold interest in
any land zoned public is conveyed to anyone for a use other than those allowed in the public
zone and to anyone other than the government of the United States, the state or a political
subdivision thereof, the land must be rezoned to an appropriate zone in which the use is
allowed. The use shall be subject to all requirements of the new zone. Further, the zone shall
be established as an overlay zone with the underlying zone retaining its original public zone
designation."
A portion of this property is located within the City of University Heights. Therefore, concurrent
with the annexation and rezoning being reviewed by the City, the applicant has submitted a
severance application to the City of University Heights. In short, the proposal is to shift the
boundary lines of the two cities to avoid a development that crosses jurisdictional boundaries. City
staff has been coordinating with the City of University Heights throughout this process.
The applicant has proposed a 4 -story senior housing complex that will include 116 dwelling units.
The project includes 263 parking spaces, which are located both underneath the building and on a
surface lot behind the building. The main access to the development is from Melrose Avenue.
The applicant held a virtual good neighbor meeting in September 2020. A summary of the
meeting provided by the applicant is attached.
ANALYSIS:
Annexation
The Comprehensive Plan has established a growth policy to guide decisions regarding
annexations. The annexation policy states that annexations are to occur primarily through
voluntary petitions filed by the property owners. Further, voluntary annexation requests are to be
3
reviewed under the following three criteria. The Comprehensive Plan states that voluntary
annexation requests should be viewed positively when the following conditions exist.
1. The area under consideration falls within the adopted long-range planning boundary.
A general growth area limit is illustrated in the Comprehensive Plan and on the City's Zoning Map.
The City's growth area is located at the fringes of the community within unincorporated Johnson
County. The proposed annexation is not located at the City's outskirts, but rather close to the core
of the community. Specifically, the proposal requests transferring a portion of land currently within
the corporate limits of University Heights to the City of Iowa City.
2. Development in the area proposed for annexation will fulfill an identified need without imposing
an undue burden on the City.
The Comprehensive Plan encourages growth that is contiguous and connected to existing
neighborhoods to reduce the costs of providing infrastructure and City services. The subject
property is bordered by the city limits and contiguous to current development and meets the goal
of contiguous growth. Public sanitary sewer and water is available to the site and do not need to
be upgraded for the project. The site is already served by public transit. Melrose Avenue does
have traffic congestion during peak hours of the day; however, most of the congestion will be
contained on-site for the proposed use. More details related to the traffic study and proposed
improvements are discussed in the rezoning section of this report.
The City's affordable housing annexation policy (Resolution 18-211) requires that annexations
resulting in 10 or more residential dwelling units provide affordable units equal to 10% of the total
units in the annexed area, with an assurance of long-term affordability. The policy was created to
apply to greenfield annexations of property in the County at the fringe of the City, and in
recognition of the City's considerable discretion in determining whether to annex property. Neither
of these conditions are present here. In this case we are just shifting the boundary between two
already existing urbanized areas for the purpose of avoiding the unworkable circumstance of a
development that straddles two cities. The way that boundary shift is accomplished is through a
severance by one city and an annexation by another. Iowa City's annexation of this property is
dependent on the severance of the property by University Heights which will be contingent on a
28E agreement specifying the rezoning being requested by the University and sharing of future
tax revenue. Therefore, staff has found that the annexation policy does not apply to this
annexation.
3. Control of the development is in the City's best interest.
The property is adjacent to the City's corporate limits on the north, west, and southwest. The City
already provides public services in this area, including transit, Fire, water, and sanitary sewer
6"1.11 VA IWO
For the reasons stated above, staff finds that the proposed annexation complies with the growth
policy.
Rezoning
Current Zoning:
The subject property is currently zoned University Heights Commercial (C) & Institutional Public
(P-2). The P-2 zone is reserved for public uses of land owned or land controlled by the State or
Federal government, such as university campuses, regional medical facilities, post offices and
other State and Federally owned facilities.
Proposed Zoning:
The applicant is requesting rezoning the subject property to Medium Density Multi -Family (RM -20)
with a Planned Development Overlay. Since the University will maintain ownership of the land the
P-2 designation will remain. Therefore, the proposed rezoning request is to OPD/RM-20/P-2. The
ri
proposed zone allows for a density of 24 dwelling units per net acre of land. The 6.12 -acre site
could accommodate 146 dwelling units. The proposal is well under that at 116 dwelling units. As
the proposed rezoning will result in a parcel of land with two different zoning designations, staff is
recommending a condition that prior to issuance of a building permit the area be re -platted to
create lots that conform with the proposed zoning boundaries.
General Planned Development Approval Criteria:
Applications for Planned Development Rezonings are reviewed for compliance with the following
standards according to Article 14-3A of the Iowa City Zoning Ordinance.
The density and design of the Planned Development will be compatible with and/or
complementary to adjacent development in terms of land use, building mass and scale,
relative amount of open space, traffic circulation and general layout.
Density, Land Uses, Mass & Scale — The proposed development includes 116 dwelling units at a
density of 18 dwelling units per acre. The development is intended for seniors, but it is staff
understanding that it will not be exclusively for seniors. The proposed block -scale building is over
700 -feet in length and four stories in height. To the immediate east of the site is an existing single-
family and duplex development off of Birkdale Court. The development includes 6 units on 1.62
net acres (3.7 dwelling units per acre). These existing units are 1 to 1.5 stories in height. As part
of the OPD rezoning, the applicant is requesting a waiver from the 35' height maximum in the RM -
20 zone to build a 63 -foot building. The proposal attempts to address the difference in scale and
density by providing a landscaped buffer between the new building and the existing homes and
locating the new building approximately 111 feet away from the adjacent lot line. Existing single-
family homes are located to the south of the proposed development and are separated from it by
Melrose Avenue. Southwest of the proposed development, located in the City, are existing larger
scale multi -family buildings and multi -family zoning.
General Layout— Attachments 7 & 8 show the Preliminary OPD and Sensitive Areas Development
Plan and the building elevations. The OPD plan shows the general layout of the project site, which
includes a multi -family building that fronts both Finkbine Commuter Drive (a private street) and
Melrose Avenue. Surface parking is proposed on the eastern portion of the site off of Melrose
Avenue. 211 parking spaces are required and the plans shows 228 parking spaces and up to 263
through a potential phase 2 component of the site. This is between 17 and 52 more than is
required. The proposed building will be required to conform to the City's Multi -Family Site
Development Standards, which regulate the design of parking, landscaping, and screening. This
will be reviewed as part of the Site Plan Review process.
The Multi -Family Site Development Standards require that parking be located behind the building
or screened from public rights-of-way. The applicant has requested a waiver from this standard
through the City's minor modification process to allow up to seven parking stalls to be located on
the west side of the building. This is an administrative review that staff is currently evaluating. The
administrative hearing was held on Friday, February 12.
Open Space — The project incorporates an on-site open space area that will contain site amenities
such as patio space, seating and gathering areas. The required open space for the site is 2,590
square feet and the area depicted on the plan equals 7,300 square feet.
Traffic Circulation — The development will be accessed from Melrose Avenue through a drive
leading directly to the surface parking lot behind the building. Limited guest parking is provided off
of Finkbine Commuter Drive. Deliveries will also be able to access the site from Finkbine
Commuter Drive.
5
2. The development will not overburden existing streets and utilities.
The subject property can be serviced by both sanitary sewer and water. The site is also on the
City's Melrose Express bus route.
As part of the rezoning, staff requested that the applicant complete a traffic study. The executive
summary is included in Attachment 9. Here is a summary of the findings of that report:
• Current southbound movements at Finkbine Commuter Drive and Melrose Avenue are a
Level -of -Service (LOS) F (i.e. failing) during the AM peak hour. This includes traffic
traveling south onto Emerald Street and west or east onto Melrose Avenue.
• Current eastbound left -turn movements at Finkbine Commuter Drive and Melrose
Avenue are a LOS F during the AM peak hour.
• A signal is currently warranted at Finkbine Commuter Drive and Melrose Avenue.
• While the proposed development does not add much traffic to Finkbine Commuter Drive
(e.g. deliveries and guest parking), it will not improve the current situation.
• Future southbound movements, at the proposed access to Melrose Avenue, are
anticipated to operate at a LOS F on opening day during the AM peak. Vehicle queues
would be contained to private property.
• An eastbound left -turn lane on Melrose Avenue, at the proposed access, is warranted
on opening day.
Any additional development along Finkbine Commuter Drive in the future, beyond what is
currently proposed, cannot occur without additional improvements at the Finkbine Commuter
Drive and Melrose Avenue intersection. At this time, staff is not recommending signalization of
this intersection, but will likely require it as part of any future rezonings. For this rezoning, staff
is recommending a condition requiring installation of an eastbound left -turn lane on Melrose
Avenue at the proposed access to the site.
3. The development will not adversely affect views, light and air, property values and privacy of
neighboring properties any more than would a conventional development.
The proposed development is larger in scale than surrounding properties; however, light and air
are maintained through buffering and distance separation between the existing single-family and
duplex residences to the east and the new building. Furthermore, typical University development
does not require review by the City. But for the proposed long-term lease with a private senior
development group, the University could develop this site without compliance with City zoning.
4. The combination of land uses and building types and any variation from the underlying
zoning requirements or from City street standards will be in the public interest, in harmony
with the purposes of this Title, and with other building regulations of the City.
The applicant has requested a waiver from the 35 -foot height maximum in the RM -20 zone and
proposes a building not to exceed 63 -feet in height. Per 14 -3A -4K Modifications to Zoning
Requirements, the maximum building height may be modified or waived, provided that the design
of the development results in sufficient light and air circulation for each building and adequate,
accessible open space for all residents of the development. The proposed elevations, show an s -
shaped building design that incorporates private balconies and shared open space.
Compliance with the Comprehensive Plan:
There is no adopted district plan for the Northwest District, where this property is located.
However, the future land use map of the IC 2030 Comprehensive Plan indicates that this area of
Iowa City should consist of primarily of public/semi-public space because it is owned by the
University of Iowa.
M
The proposed rezoning aligns with several goals of the comprehensive plan:
• Land Use Element: Encourage compact, efficient development that is contiguous and
connected to existing neighborhoods to reduce the cost of extending infrastructure and
services and to preserve farmland and open space at the edge of the city.
• Housing Element: Encourage a diversity of housing options in all neighborhoods:
o Identify and support infill development and redevelopment in areas where services
and infrastructure are already in place.
• Transportation Element: Maximize the safety and efficiency of the transportation network.
• Environment, Energy, and Resources Element: Recognize the essential role out land use
policies play in preserving natural resources and reducing energy consumption.
o Encourage compact, efficient development that reduces the cost of extending and
maintaining infrastructure and services.
o Discourage sprawl by promoting small -lot and infill development
Neighborhood Open Space: Open space dedication or fees in lieu will be addressed at the time
of subdivision. Based on the 6.31 acres of RM -20 zoning, the developer would be required to
dedicate 0.65 acres of land or pay fees in -lieu. The site is located across the street from a
public golf course and Villa Park is located two blocks away on Westgate Street. Therefore,
fees in lieu would be appropriate.
Sensitive Areas Review:
The applicant has submitted a Sensitive Areas Development Plan due to the presence of a grove
of trees and slopes on the site. The purpose of the Sensitive Areas Ordinance is to permit and
define the reasonable use of properties that contain sensitive environmental features and natural
resources and allowing reasonable development while protecting these resources from damage.
The following paragraphs describe the impact this development will have on the sensitive features
of this site.
Grove of Trees — The site contains a grove of trees totaling 52,426 square feet (1.2 acres). The
SADP identifies the removal of 71.5% (37,508 square feet) of those trees. Since this area of trees
is less than 2 acres in size it is not considered a woodland; and therefore, not subject to the
woodland retention requirements of the Sensitive Areas Ordinance.
Steep, Critical, and Protected Slopes — In terms of slopes, the site contains steep, critical and
protected slopes. The Sensitive Areas Ordinance requires a 2 ft. buffer for each foot of vertical
rise of the protected slope, up to a maximum buffer of fifty feet (50') (14-51-8D-1). No development
activity, including removal of trees and other vegetation, will be allowed within the buffer. The
SADP contains 465 square feet of protected slopes, but no disturbance to protected slopes.
The SADP identifies the disturbance of 11,626 square feet or 62% of the 18,702 square feet of
critical slopes that exists on the site. The Sensitive Areas Ordinance allows a disturbance of
critical slopes up to 35%. Since the proposed SADP impacts critical slopes beyond 35% it
requires a Level 11 review (14-51-313), which requires a recommendation from the Planning and
Zoning Commission and approval by the City Council.
NEXT STEPS:
After recommendation from the Planning and Zoning Commission the following will occur:
• City Council will need to set a public hearing for both the annexation and rezoning.
• Prior to the public hearing, utility companies and non -consenting parties will be sent the
annexation application via certified mail.
• City Council will hold the public hearing on the annexation and rezoning.
VA
• City Council must pass a resolution approving the 28E agreement with the City of
University Heights prior to passing a resolution approving the annexation.
• Additionally, the City of University Heights must pass a resolution approving the 28E
agreement and a resolution approving the severance.
• After approval of the annexation, severance, and 28E agreement by both jurisdictions, the
applications for annexation, severance, and the 28E agreement will be sent to the State
Development Board for consideration and approval.
• Upon approval by the State Development Review Board, the City Council can adopt the
rezoning ordinance.
STAFF RECOMMENDATION:
Staff recommends approval of ANN20-0002 and REZ20-0012, a voluntary annexation of
approximately 3.61 acres of property located at 1360 Melrose Avenue in University Heights and
rezoning of approximately 6.12 acres from University Heights commercial (C) & institutional public
(P2) to medium density multi -family residential with a planned development overlay (OPD/RM-
20/P-2) subject to the following conditions:
1. No building permit shall be issued for any of the subject property until the City Council
approves a final plat subdividing the subject property to conform to the zoning boundaries
established by the zoning ordinance.
2. Prior to issuance of a certificate of occupancy, installation of an eastbound left turn lane on
Melrose Avenue at the proposed access subject to review and approval of specifications by
the City Engineer.
ATTACHMENTS:
1. Location Map
2. Zoning Map
3. Applicant's Statement
4. Annexation Exhibit
5. Rezoning Exhibit
6. Summary of Good Neighbor Meeting
7. Preliminary OPD and Sensitive Areas Development Plan
8. Elevations
9. Traffic Study, Executive Summary Only
Approved by: I •
Dance e itzman, AICP
Department of Neighborhood and Development Services
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M1917 S. Gilbert Street
Iowa City, Iowa 52240
M MMS Consultants Inc. onsult 1.8282
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Experts in Planning and Development5ince 1975 mms@mmsconsultants.ret
November 24th, 2020
The Board of Regents, State of Iowa, the University of Iowa, Build to Suit, and Newbury
Living are jointly submitting a request for: 1) voluntary severance/annexation from the
City of University Heights to the City of Iowa City; and 2) a rezoning from Public to an
Overlay Planned Development Overlay with underlying RM -20 and P-2 zoning. This is a
unique development on vacant land owned by the University of Iowa that does not
currently generate any tax revenue for the community. The site, which currently
includes property within the jurisdictional boundaries of both the City of Iowa City and
the City of University Heights, is an important gateway to the University, including the
University of Iowa Hospitals & Clinics. The University will be granting the developers a
long-term ground lease to the site, but the University will continue to own the land.
The buildings and improvements developed on the site will be assessed and create new
tax base for the community. The development plans, site plans, and architectural
renderings have all been extensively vetted and approved by University leadership,
including the University's planning department and the University Architect.
The annexation and severance from University Heights allows the city boundary to shift
to the east placing the entire parcel and development into the City of Iowa City. The
voluntary severance and annexation has been contemplated in a series of work sessions
over the past last 18 months with University Heights Council; subject to a 28E
Agreement for the sharing of property taxes and other items between the City of Iowa
City, the City of University Heights, and the University of Iowa.
The applicants propose a rezoning from Public to a Multifamily OPD -RM -20/P-2 zoning
to allow for the construction of an active adult multi -family project. The use is generally
consistent with the comprehensive plan for the area, and is compatible with the mix of
multi -family and medium to high density residential uses in the surrounding
neighborhood, complementary to the University of Iowa's Finkbine Golf Course &
Clubhouse, and consistent with other recently completed re -development projects.
There is substantial existing public infrastructure and utilities in place to support the
requested change in zoning. Finally, the Developer has made a couple of informal
preliminary submittals to the City of Iowa City. Staff comments from those submittals
have been considered and plans have been adjusted where the design and development
team deemed appropriate. The final submittal illustrates a building which is four
stories and has one area of underground parking that is within the 1S' setback
recommended by the code. These variations warrant the request for a rezoning to an
Overlay Planned Development. These are the only remaining deviations from the
zoning code. Attached Exhibit A documents the deviations from the code sections along
with justifications for approval of the plan as submitted. At the request of Staff, the final
site submittals will be used to complete a traffic study as directed by Kent Ralston at
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M19175. G i lbert Street
Iowa City, Iowa 52240
M MMS Consultants Inc. onsult 1.8282
m msconsulta nts.net
Experts in Planning and Development5ince 1975 mms@mmsconsultants.ret
City of Iowa City. The plans for this site have resulted in a reduced the number of
parking stalls than were associated with the previous University Athletic Club located
on this same site. Traffic flows/movements from the new development will be an
improvement to the Melrose corridor when compared to the Athletic Club.
Finally, as recommended by staff, the applicants held a neighborhood meeting with the
surrounding community to introduce the project and solicit feedback/discussion. The
design team and University leadership presented the project and discussed the plans
for the development. Feedback and discussion at the meeting were overwhelmingly
positive. In addition to the meeting, members of the development team have met
several of the neighbors on-site. The comments from the on-site meetings were also
overwhelmingly positive. We believe this neighborhood support is further evidence
that we should be approved as submitted. Meeting notes from those discussions were
previously sent to City of Iowa City staff.
Exhibit A: Code Variation Items for The James on Melrose
14-5A-5:F1b: Title 14 Zoning Code, Chapter 5 - Site Development Standards, Article 5:
Construction and Design Standards, Section F. Standards for Structured Parking in
Multi -family, Subsection 1. Parking within Building, item b:
In Multi -Family Zones, structured parking is not permitted on the ground level
floor of the building for the first fifteen feet (15') of building depth as measured
from the street -facing building wall. On lots with more than one street frontage
this parking setback must be met along each street frontage, unless reduced or
waived by minor modification. When considering a minor modification request,
the City will consider factors such as street classification, building orientation,
location of primary entrance(s) to the building, and unique site constraints such
as locations where the residential building space must be elevated above the
floodplain.
The project requests a minor modification at the main entrance of the building,
located at the west elevation along Finkbine Commuter Drive, where grade would
drop down lower than the Y from ceiling height to be classified as underground
parking (subsection d) to accommodate the atgrade entry. All other areas of
parking would meet the criteria of subsection d as it pertains to below -grade
parking and not being located within the first 15 feet of the ground floor.
14-2B-4:C1e: Title 14 Zoning Code, Chapter 2 - Base Zones, Article B: Multi -family
Residential Zones, Section 4: Dimensional Requirements, Subsection C: Building Bulk
Standards, item 1e:
Adjustment of Height Standards:
M19175. G i lbert Street
Iowa City, Iowa 52240
M MMS Consultants Inc. onsult 1.8282
m msconsulta nts.net
Experts in Planning and Development5ince 1975 mms@mmsconsultants.ret
(1) The maximum height for a principal building may be increased; provided,
that for each foot of height increase above the height standard, the front, side,
LJand rear setbacks are each increased by an additional two feet (2'); and
Ln provided, that an increase in height does not conflict with the provisions of
chapter 6, "Airport Zoning", of this title.
(2) A minor modification may also be requested to adjust the maximum height
o for a particular building or property according to the procedures and
approval criteria for minor modifications contained in chapter 4, article B of
LU this title.
The project requests a minor modification to increase the overall height of the
building. The project does not conflict with the provisions of Chapter 6: Airport
Zoning. The requested height increase would be a height of 65'-0". The project is
setback from neighboring properties where such height would not impede access
Q to sunlight. There are precedents for similar structures and height increases
a located along Melrose. Grade level is raised on the south end of the building to
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lowered a full story to work with existing grade and lower the overall height as
well.
14-2B-6:C1e: Title 14 Zoning Code, Chapter 2 - Base Zones, Article B: Multi -family
Residential Zones, Section 6: Site Development Standards, Subsection C: Location and
a�
Design Standards for Surface Parking and Detached Garages, item 1:
Location: Surface parking, parking within accessory structures, and loading
Q areas must be located behind principal building(s) and concealed from view of
fronting streets. Parking and loading areas may not be located directly between
a principal building and the street or within the required side setback area. Any
portion of a parking or loading area that is not completely concealed from view
of a fronting street must be screened to the S2 standard. (See figures 2B.4 and
2B.5 below.) (Ord. 05-4186,12-15-2005)
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project requests a minor modification to allow for a small amount of parking
on the west side of the building, located between the principle building and the
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street frontage along Finkbine Commuter Drive. This parking will serve as
accessible parking and guest parking for visitors to the building. A precedent is
established at the Finkbine Clubhouse, located across the street from this project
where parking is located in the frontage.
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ANNEXATION EXHIBIT
A PORTION OF LOT 1 OF UNIVERSITY ATHLETIC CLUB SUBDIVISION, A PORTION OF THE NORTHEAST QUARTER OF THE
NORTHEAST QUARTER OF SECTION 17, OF TOWNSHIP 79 NORTH, RANGE 6 WEST OF THE FIFTH PRINCIPAL MERIDIAN
UNIVERSITY HEIGHTS , JOHNSON COUNTY, IOWA
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- EXISTING CITY LIMITS
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— — — — - EASEMENT LINES, WIDTH & PURPOSE NOTED
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DESCRIPTION - PROPOSED ANNEXATION
A PORTION OF LOT 1 OF UNIVERSITY ATHLETIC CLUB SUBDIVISION, AND A PORTION
OF THE NORTHEAST QUARTER OF THE NORTHEAST QUARTER OF SECTION 17, OF
TOWNSHIP 79 NORTH, RANGE 6 WEST OF THE FIFTH PRINCIPAL MERIDIAN,
JOHNSON COUNTY, IOWA, DESCRIBED AS FOLLOWS:
Commencing at the Northeast Corner of Section 17, Township 79 North, Range 6 West, of the
Fifth Principal Meridian, Johnson County, Iowa; Thence S88o51'11 "W, along the North Line of
the Northeast Quarter of said Section 17, a distance of 656.83 feet, to the Point of Beginning;
Thence S01 °08'49"E, 237.28 feet, to a Point on the East Line of Lot 1 of University Athletic
Club Subdivision, in accordance with the Plat thereof Recorded in Plat Book 38 at Page 306
of the Records of the Johnson County Recorder's Office; Thence S86o17'36"W, along said
East Line, 46.00 feet; Thence S61 °52'41 "W, along said East Line, 61.55 feet; Thence
SOOo03'18"E, along said East Line, 225.16 feet, to the Southeast Corner thereof; Thence
N75o44'24"W, along the South Line of said Lot 1, and the Northerly Right -of -Way Line of
Melrose Avenue, 192.89 feet; Thence N80037'39"W, along said South Line and Northerly
Right -of -Way Line, 107.44 feet, to the Southwest Corner of said Lot 1; Thence NOOo05'06"W,
along the West Line of said Lot 1, and the Northerly Projection thereof 421.60 feet, to its
intersection with the North Line of the Northeast Quarter of said Section 17; Thence
N88o51'11 "E, along said North Line, 388.89 feet, to the Point of Beginning. Said Annexation
Tract contains 3.61 Acres, and is subject to easements and restrictions of record.
3.61 AC
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CIVIL ENGINEERS
LAND PLANNERS
LAND SURVEYORS
LANDSCAPE ARCHITECTS
ENVIRONMENTAL SPECIALISTS
1917 S. GILBERT ST.
IOWA CITY, IOWA 52240
(319) 351-8282
www.mmsconsultants.net
Date Revision
ANNEXATION EXHIBIT
A PORTION OF LOT 1 OF
UNIVERSITY ATHLETIC CLUB
SUBDIVISION, A PORTION OF
THE NORTHEAST QUARTER OF
THE NORTHEAST QUARTER OF
SECTION 17, OF TOWNSHIP 79
NORTH, RANGE 6 WEST OF THE
FIFTH PRINCIPAL MERIDIAN
UNIVERSITY HEIGHTS
JOHNSON COUNTY
IOWA
MMS CONSULTANTS, INC.
Date: 11-10-2020 CD
Designed by: Field Book No: N
K. I R
Drawn by: Scale:
RLW I 1"=100'
Checked by:DMW Sheet No:
Project No:
IOWA CITY
7331-050
of:
CD
REZONING EXHIBIT
A PORTION OF LOT 1 OF UNIVERSITY ATHLETIC CLUB SUBDIVISION, A PORTION OF THE NORTHEAST QUARTER OF THE NORTHEAST QUARTER, AND A PORTION OF THE NORTHWEST QUARTER OF THE NORTHEAST
QUARTER OF SECTION 17, AND A PORTION OF THE SOUTHEAST QUARTER OF THE SOUTHEAST QUARTER OF SECTION 8, ALL OF TOWNSHIP 79 NORTH, RANGE 6 WEST OF THE FIFTH PRINCIPAL MERIDIAN
TO IOWA CITY, JOHNSON COUNTY, IOWA
A=40'25'37"
R=200.00'
L=141.12'
T=73.64' 222.70'
C=138.21' N88'51'11"E
CB=N36'06'43"E
IRNK o KFE 00LIF COURSE
NORTH QUARTER CORNER
OF
SECTION 17-T79N-R6W
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L=62.46'
T=36.05'
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R=197.50'
L=194.67'
T=106.07' J/
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CENTERLINE
FINKBINE
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A=82'30'20"
R=112.50'
L=162.00'
T=98.67'
C=148.36'
CB=N41'06'07"E
CB=N46'34'01 'E N82'21'17"E
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LEGEND AND NOTES
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- CONGRESSIONAL CORNER, RECORDED LOCATION
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- - RIGHT-OF-WAY LINES
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- LOT LINES, INTERNAL
- LOT LINES, PLATTED OR BY DEED
- - - - - - - -
- - - EASEMENT LINES, WIDTH & PURPOSE NOTED
- EXISTING EASEMENT LINES, PURPOSE NOTED
R
- RECORDED DIMENSIONS
(M)
-MEASURED DIMENSIONS
C22-1
- CURVE SEGMENT NUMBER
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LOCATION MAP - N.T.S.
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DESCRIPTION - PROPOSED OPD RM -20/P-2 ZONE
A PORTION OF LOT 1 OF UNIVERSITY ATHLETIC CLUB SUBDIVISION, A PORTION OF THE NORTHEAST QUARTER
OF THE NORTHEAST QUARTER, AND A PORTION OF THE NORTHWEST QUARTER OF THE NORTHEAST
QUARTER OF SECTION 17, AND A PORTION OF THE SOUTHEAST QUARTER OF THE SOUTHEAST QUARTER OF
SECTION 8, ALL OF TOWNSHIP 79 NORTH, RANGE 6 WEST OF THE FIFTH PRINCIPAL MERIDIAN, JOHNSON
COUNTY, IOWA, DESCRIBED AS FOLLOWS:
Commencing at the Northeast Corner of Section 17, Township 79 North, Range 6 West, of the Fifth Principal Meridian,
Johnson County, Iowa; Thence S88°51'11"W, along the North Line of the Northeast Quarter of said Section 17, a distance
of 656.83 feet, to the Point of Beginning; Thence S01 °08'49"E, 237.28 feet, to a Point on the East Line of Lot 1 of University
Athletic Club Subdivision, in accordance with the Plat thereof Recorded in Plat Book 38 at Page 306 of the Records of the
Johnson County Recorder's Office; Thence S86°17'36"W, along said East Line, 46.00 feet; Thence S61 °52'41 "W, along
said East Line, 61.55 feet; Thence S00°03'18"E, along said East Line, 225.16 feet, to the Southeast Corner thereof; Thence
N75°44'24"W, along the South Line of said Lot 1, and the Northerly Right -of -Way Line of Melrose Avenue, 192.89 feet;
Thence N80°37'39"W, along said South Line and Northerly Right -of -Way Line, 107.44 feet, to the Southwest Corner of said
Lot 1; Thence 1\180°31'33"W, along said Northerly Right -of -Way Line, 164.09 feet; Thence Northwesterly, 108.82 feet, along
said Northerly Right -of -Way Line on a 5779.65 foot radius curve, concave Southwesterly, whose 108.81 foot chord bears
N79°38'41"W, to its intersection with the Centerline of the Finkbine Commuter Drive; Thence N10°46'45"E, along said
Centerline, 23.66 feet; Thence Northeasterly, 62.46 feet, along said Centerline on a 50.00 foot radius curve, concave
Southeasterly, whose 58.48 foot chord bears N46°34'01 "E; Thence N82°21'17"E, along said Centerline, 89.68 feet; Thence
Northeasterly, 162.00 feet, along said Centerline on a 112.50 foot radius curve, concave Northwesterly, whose 148.36 foot
chord bears N41 °06'07"E; Thence N00°09'02"W, along said Centerline, 123.22 feet; Thence Northeasterly, 194.67 feet,
along said Centerline on a 197.50 foot radius curve, concave Southeasterly, whose 186.89 foot chord bears N28°05'14"E;
Thence N56°19'31"E, along said Centerline, 32.99 feet; Thence Northeasterly, 141.12 feet, along said Centerline on a
200.00 foot radius curve, concave Northwesterly, whose 138.21 foot chord bears N36°06'43"E; Thence N88°51'11 "E,
222.70 feet; Thence S01 °08'49"E, 226.90 feet, to the Point of Beginning. Said Tract of Land contains 6.12 Acres, and is
subject to easements and restrictions of record.
6.12 AC
M
M
S
CIVIL ENGINEERS
LAND PLANNERS
LAND SURVEYORS
LANDSCAPE ARCHITECTS
ENVIRONMENTAL SPECIALISTS
1917 S. GILBERT ST.
IOWA CITY, IOWA 52240
(319) 351-8282
www.mmsconsultants.net
Date Revision
REZONING EXHIBIT
A PORTION OF LOT 1 OF UNIVERSITY
ATHLETIC CLUB SUBDIVISION, A PORTION
OF THE NORTHEAST QUARTER OF THE
NORTHEAST QUARTER, AND A PORTION OF
THE NORTHWEST QUARTER OF THE
NORTHEAST QUARTER OF SECTION 17,
AND A PORTION OF THE SOUTHEAST
QUARTER OF THE SOUTHEAST QUARTER
OF SECTION 8, ALL OF TOWNSHIP 79
NORTH, RANGE 6 WEST OF THE FIFTH
PRINCIPAL MERIDIAN
UNIVERSITY HEIGHTS
AND IOWA CITY
JOHNSON COUNTY
IOWA
MMS CONSULTANTS, INC.
Date:
11-10-2020
Designed by. Field Book No:
KJB
Drawn by. Scale:
RLW 1"=100'
Checked by. Sheet No:
DMW
Project No:
IOWA CITY
7331-050
of: 1
MEETING MINUTES
ASK ARCHITECTS SCHIPPER KASTNER
STUDIO
ARCHITECTURE I INTERIORS
PROJECT NAME: Finkbine Active Adult
PROJECT 19015
NUMBER:
DATE: 09.17.2020 — 6:00pm — Good Neighbor
Meeting, via Zoom
PRESENT: Frank Levy, Newbury; Ben Logsdon, Focus; Nate Kaeding, BTS; Brent
Schipper, Kurtis Wolgast, ASK; Anne Russett, City of Iowa City; David
Kieft, Adele Vanarsdale, U of I, (+ 13 others);
Discussion Topics:
1. Meeting to discuss the project with the surrounding neighborhood and community.
a. DK: discussed how the project came to fruition, City process, property taxes, P3,
City jurisdiction and boundaries
b. BL: discussed existing site characteristics and context
c. BS: discussed proposed site plan, general discussion on site.
d. Site Design:
i. Breaking up fagade with serpentine layout; other factors
e. Building Images:
i. Model shots of The James at Melrose shown
1. Made note of landscaping plan not fully developed —will consider
vegetative screening to neighboring developments
2. Visual screen along Melrose
3. Shortest point from Birkdale property line to our building is 130'.
ii. Reference to 4000 Ingersoll —north fagade image shown
1. Emphasis on fenestration
2. Collection of materials
f. Next Steps
i. AR: discussed P&Z, City Council meeting— public meetings where people
can continue to voice their opinion.
ii. BL: anticipate rezoning application will be submitted mid-October.
1. Approvals over winter, with anticipated start of Spring 2021.
2. Opening 2022.
iii. DK: Board of Regents meeting required for long term agreement — seen
as a formality at this point, and not concerned.
iv. DK: Annexation / severance documents of land between Iowa City and
University Heights.
1. Gifting tract of land to University Heights as part of agreement
2. Questions from Attendees:
6:49#kthvrxMy1iqxhNAhMAr,hvW r]*uAW 83645#
S=484815::19:3:*
ARCHITECTURE INTERIORS PLANNING
a. What is the price point?
FL: Around $2 /SF range.
b. What are the sizes of units?
FL: Size will range from 750sf—1,200sf — 2,OOOsf unit sizes. Possible for a few
micro units
c. Are units able to be sublet?
FL: Units will not be able to be sublet.
d. Will there be a restaurant?
FL: no food service or restaurant planned. There will be a lounge area where food
could be catered, or tenants could reserve to host parties.
DK: The Finkbine clubhouse has restaurant and bar that is open to the public.
Several local shops and restaurants in the area that will benefit from a new influx
of people to this area.
e. What is the setback along Melrose?
KW: 40' front yard setback. — confirmed by AR. Melrose will not be altered.
f. How far is the driveway to the Birkdale property line?
KW: 75'
g. What is the demographic?
FL: mid-upper incomes; people in the latter stages of careers, near retirement.
h. Hope you will minimize light pollution (comment noted from chat).
6:49#Bl dx h/#TAhMAP,hvfP r1J1w0A3645#
S4$4815 ::19: 3 : ##
ARCHITECTURE INTERIORS PLANNING
PRELIMINARY OPD AND SENSITIVE AREAS PLAN
FINKBINE -THE JAMES ON MELROSE
LEGAL DESCRIPTION
Commencing at the Northeast Corner of Section 17, Township 79 North, Range 6 West, of the
Fifth Principal Meridian, Johnson County, Iowa; Thence S88°51'11"W, along the North Line of
the Northeast Quarter of said Section 17, a distance of 656.83 feet, to the Point of Beginning;
Thence S01 °08'49"E, 237.28 feet, to a Point on the East Line of Lot 1 of University Athletic Club
Subdivision, in accordance with the Plat thereof Recorded in Plat Book 38 at Page 306 of the
Records of the Johnson County Recorder's Office; Thence S86°17'36"W, along said East Line,
46.00 feet; Thence S61 °52'41 "W, along said East Line, 61.55 feet; Thence S00°03'18"E, along
said East Line, 225.16 feet, to the Southeast Corner thereof; Thence N75°44'24"W, along the
South Line of said Lot 1, and the Northerly Right -of -Way Line of Melrose Avenue, 192.89 feet;
Thence N80°37'39"W, along said South Line and Northerly Right -of -Way Line, 107.44 feet, to the
Southeast Corner of said Lot 1; Thence N80°31'33"W, along said Northerly Right -of -Way Line,
164.09 feet; Thence Northwesterly, 108.82 feet, along said Northerly Right -of -Way Line on a
5779.65 foot radius curve, concave Southwesterly, whose 108.81 foot chord bears N79°38'41 "W,
to its intersection with the Centerline of the Finkbine Commuter Drive; Thence N10°46'45"E,
along said Centerline, 23.66 feet; Thence Northeasterly, 62.46 feet, along said Centerline on a
50.00 foot radius curve, concave Southeasterly, whose 58.48 foot chord bears N46°34'01 "E;
Thence N82°21'17"E, along said Centerline, 89.68 feet; Thence Northeasterly, 162.00 feet, along
said Centerline on a 112.50 foot radius curve, concave Northwesterly, whose 148.36 foot chord
bears N41 °06'07"E; Thence N00°09'02"W, along said Centerline, 123.22 feet; Thence
Northeasterly, 194.67 feet, along said Centerline on a 197.50 foot radius curve, concave
Southeasterly, whose 186.89 foot chord bears N28°05'14"E; Thence N56°19'31"E, along said
Centerline, 32.99 feet; Thence Northeasterly, 141.12 feet, along said Centerline on a 200.00 foot
radius curve, concave Northwesterly, whose 138.21 foot chord bears N36°06'43"E; Thence
N88°51'11 "E, 22.70 feet; Thence S01 °08'49"E, 226.90 feet, to the Point of Beginning. Said Tract
of Land contains 6.12 Acres, and is subject to easements and restrictions of record.
PROPOSAL
APPLICANT PLANS TO CONSTRUCT A MULTI -FAMILY BUILDING ON 6.12 ACRES.
DEVELOPMENT SCHEDULE
APPLICANT PLANS TO BEGIN CONSTRUCTION IN SPRING 2021, LASTING
THRU SUMMER 2022. PHASE TWO PARKING LOT CONSTRUCTION, (IF
NEEDED), IS ANTICIPATED TO BE COMPLETE BY SUMMER 2022.
DEVELOPMENT CHARACTERISTICS
PROPOSED ZONING: OPD -RM -20/P-2 (MULTI -FAMILY)
SETBACK REQUIREMENTS
BUILDING SETBACKS: REQUIRED
FRONT YARD 40 FEET (MELROSE AVE)
FRONT YARD 20 FEET (EXISTING WALK ALONG
FINKBINE COMMUTER DRIVE)
SIDE YARD 10 FEET
REAR YARD 20 FEET
LOT CHARACTERISTICS
LOT AREA 266,611 SF (100%)(6.12 AC)
BUILDING AREA 48,708 SF (18.3%)
PAVING AREA (INCLUDES PHASE 2) 76,750 SF (28.8%)
GREEN SPACE AREA 141,153 SF (52.9%)
THE ON-SITE SHARED OPEN SPACE AREA WILL CONTAIN SITE AMENITIES SUCH
AS PATIO SPACE, SEATING AND GATHERING AREAS. THE REQUIRED OPEN SPACE
FOR THE SITE IS 2,590 SQUARE FEET, (259 BEDROOMS x 10 SF). THE AREA
DEPICTED ON THIS PLAN ENCOMPASSES 7,300 SQUARE FEET.
TOTAL IMPERVIOUS AREA OF SITE HAS BEEN REDUCED BY 32,500 SF WITH THIS
SITE PLAN VERSUS THE PREVIOUS SITE PLAN
BUILDING CHARACTERISTICS
1ST 2ND 3RD 4TH 5TH TOTAL
1 BEDROOM UNIT 2 4 7 5 3 21
2 BEDROOM UNIT 6 12 12 13 4 47
3 BEDROOM UNIT 6 11 11 9 6 43
3L BEDROOM UNIT 0 1 1 2 1 5
TOTAL UNITS 116 UNITS
PARKING REQUIREMENTS
1 STALL PER 1 BR UNIT = 21 PARKING STALLS
2 STALLS PER 2 BR UNIT = 94 PARKING STALLS
2 STALLS PER 3 BR UNIT = 96 PARKING STALLS
TOTAL PARKING STALLS REQUIRED = 211 PARKING STALLS
TOTAL PARKING STALLS PROVIDED
115 PARKING STALL IN LOWER LEVEL GARAGES (INCLUDING 5 ADA STALLS)
104 EXTERIOR PARKING STALLS (INCLUDING 5 ADA STALLS), PHASE 1
35 EXTERIOR PARKING STALLS, PHASE 2
TOTAL PARKING STALLS PROVIDED = 219 PARKING STALLS (INCLUDING 10 ADA
STALLS), PHASE 1
TOTAL PARKING STALLS PROVIDED = 254 PARKING STALLS (INCLUDING 10 ADA
STALLS), PHASE 2
BICYCLE PARKING IS PROVIDED WITH HANGING RACKS AT EACH GARAGE PARKING
STALL. BICYCLE PARKING WILL BE REVIEWED WITH THE SITE PLAN APPLICATION.
THE COMPLETE SITE UTILITY DESIGN, INCLUDING ELEVATIONS, AND ALL REQUIRED
NOTES AND DETAILS, WILL BE PROVIDED WITH THE SITE PLAN APPLICATION.
NOTE: NO DEVELOPMENT ACTIVITY OR REMOVAL OF TREES MAY TAKE PLACE
WITHIN PROTECTED SLOPE BUFFER AREAS
THE APPLICANT REQUESTS A WAIVER FOR THE MAXIMUM HEIGHT REQUIREMENT
FOR THIS ZONE. THE MAXIMUM HEIGHT PROPOSED IS 63 FEET.
IOWA CITY, IOWA
CONSTRUCTION LIMITS
FINKBINE - THE JAMES ON MELROSE
IOWA CITY, IOWA
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6.12 AC
M
M
CIVIL ENGINEERS
LAND PLANNERS
LAND SURVEYORS
LANDSCAPE ARCHITECTS
ENVIRONMENTAL SPECIALISTS
1917 S. GILBERT ST.
IOWA CITY, IOWA 52240
(319)351-8282
www.mmsconsultants.net
Date Revision
01-12-21 Per city comments - kjb
02-05-21 Per city comments - bah
PRELIMINARY OPD AND
SENSITIVE AREAS PLAN
(SITE LAYOUT PLAN)
FINKBINE -
THE JAMES
ON MELROSE
IOWA CITY
JOHNSON COUNTY
IOWA
MMS CONSULTANTS, INC.
Date: 11/12/2020_
Designed by: Field Book No:
KJ B
Drawn by: Scale:
Ghecked by: Sheet No:
JDM
Project No:
7331-050 af: 5
STANDARD LEGEND AND NOTES
- PROPERTY &/or BOUNDARY LINES
- - - CONGRESSIONAL SECTION LINES
-------------
- RIGHT-OF-WAY LINES
- EXISTING RIGHT-OF-WAY LINES
- - CENTER LINES
- EXISTING CENTER LINES
- LOT LINES, INTERNAL
- LOT LINES, PLATTED OR BY DEED
- - -
- - - - - - PROPOSED EASEMENT LINES
- EXISTING EASEMENT LINES
BENCHMARK
(R) - RECORDED DIMENSIONS
22-1 - CURVE SEGMENT NUMBER
-EXIST-
-PROP-
POWER POLE
- POWER POLE W/DROP
- POWER POLE W/TRANS
- POWER POLE W/LIGHT
- GUY POLE
- LIGHT POLE
OO
- SANITARY MANHOLE
- FIRE HYDRANT
- WATER VALVE
O
® - DRAINAGE MANHOLE
®
❑ - CURB INLET
X
X - FENCE LINE
- EXISTING SANITARY SEWER
(( - PROPOSED SANITARY SEWER
- EXISTING STORM SEWER
PROPOSED STORM SEWER
W-- WATER LINES
E - ELECTRICAL LINES
T - TELEPHONE LINES
G - GAS LINES
- - - - -
- - - - - - - - - CONTOUR LINES (1' INTERVAL)
- PROPOSED GROUND
- EXISTING TREE LINE
0
�EXISTING DECIDUOUS TREE & SHRUB
- EXISTING EVERGREEN TREES & SHRUBS
THE ACTUAL
SIZE AND LOCATION OF ALL PROPOSED FACILITIES
SHALL BE
VERIFIED WITH CONSTRUCTION DOCUMENTS, WHICH
ARE TO BE PREPARED AND SUBMITTED SUBSEQUENT TO THE
APPROVAL OF THIS DOCUMENT.
FINKBINE - THE JAMES ON MELROSE
IOWA CITY, IOWA
n
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L=108.82'
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/J
- LIMIT OF CONSTRUCTION (TYP)
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LIMIT OF CONSTRUCTION (TYP)
FDNK �NE
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OU7LO7
LIMIT OF CONSTRUCTION (TYP) \
I
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I
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'
225.16
�
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• 9 7 a SU o O0WM0N
LLJ
\a O a 8 �O IN AGGORPANGE WITH THE PLAT THEREOF REGORPEP IN PLAT
V P C.C.PSV 'ENT a b 6001 35 AT PAGE 30G OF THE REGORPS Of THE JOHNSON
aryl , c� GGUNTY REGORPER"S GFFIGE-
LIMIT OF CONSTRUCTION (TYP)
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--7-----
6.12 AC
M
M
CIVIL ENGINEERS
LAND PLANNERS
LAND SURVEYORS
LANDSCAPE ARCHITECTS
ENVIRONMENTAL SPECIALISTS
1917 S. GILBERT ST.
IOWA CITY, IOWA 52240
(319)351-8282
www.mmsconsultants.net
Date Revision
01-12-21 Per city comments - kjb
02-05-21 Per city comments - bah
PRELIMINARY OPD AND
SENSITIVE AREAS PLAN
(SITE LAYOUT PLAN)
FINKBINE -
THE JAMES
ON MELROSE
IOWA CITY
JOHNSON COUNTY
IOWA
MMS CONSULTANTS, INC.
Date: 11/12/2020_
Designed by: Field Book No:
KJ B
Drawn by: Scale:
Ghecked by: Sheet No:
JDM
Project No:
7331-050 af: 5
PRELIMINARY OPD AND SENSITIVE AREAS PLAN
FINKBINE - THE JAMESON MELROSE
V7
OWA C
0 4 10 20 30 40
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FINKBINE - THE JAMES ON MELROSE
IOWA CITY, IOWA
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CIVIL ENGINEERS
LAND PLANNERS
LAND SURVEYORS
LANDSCAPE ARCHITECTS
ENVIRONMENTAL SPECIALISTS
1917 S. GILBERT ST.
IOWA CITY, IOWA 52240
(319)351-8282
www.mmsconsultants.net
Date Revision
01-12-21 Per city comments - kjb
02-05-21 Per city comments - bah
PRELIMINARY OPD AND
SENSITIVE AREAS PLAN
�GRADING AND EROSION CONTROL
FINKBINE -
THE JAMES
ON MELROSE
IOWA CITY
JOHNSON COUNTY
IOWA
MMS CONSULTANTS, INC.
Date: 11/12/2020
Designed by: Field Book No:
KJ B
Drawn by: Scale:
N P B 1 "=40'
Ghecked by: Sheet No:
JDM
Protect No: 2
7331-0501 l 5
STANDARD LEGEND AND NOTES
EROSION CONTROL LEGEND
■■■■■■■■■■o■
SILT FENCE/FILTER SOCK ■ ■ ■
PERIMETER SILT FENCE
- - -
- - - - - - - EXISTING RIGHT-OF-WAY LINES
— - CENTER LINES
TEMPORARY ROCK CONSTRUCTION ENTRANCE/EXIT SA
TEMPORARY SOIL STOCKPILE AREA
D
TEMPORARY PARKING AND STORAGE
DIRECTION OF OVERLAND FLOW
CW
CONCRETE TRUCK/EQUIPMENT WASHOUT F7p
DUMPSTER FOR CONSTRUCTION WASTE
PR
PORTABLE RESTROOM n
RIP RAP OUTLET PROTECTION
DL
DOCUMENT LOCATION (PERMITS, SWPPP, INSPECTION FORMS, ETC.)
01
OTHER MEASURE:
FILTER SOCK INLET PROTECTION
-EXIST-
-PROP-
02
OTHER MEASURE: -------
FILTER SOCK BEHIND CURB AT CURB RAMP 03
OTHER MEASURE:_______
THE ABOVE LISTED
ITEMS ARE SHOWN IN THEIR RECOMMENDED LOCATIONS. IF A CONTROL MEASURE
IS ADDED OR MOVED TO A MORE
SUITABLE LOCATION, INDICATE THE REVISION ON THIS SHEET. THE BLANKS LEFT FOR OTHER MEASURES
SHOULD BE USED IF AN ITEM NOT
SHOWN ABOVE
IS IMPLEMENTED ON SITE, ADDITIONAL PRACTICES FOR EROSION PREVENTION AND SEDIMENT CONTROL CAN BE FOUND IN
APPENDIX D OF THE SWPPP.
5a - SANITARY MANHOLE
Y - FIRE HYDRANT
FINKBINE - THE JAMES ON MELROSE
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CIVIL ENGINEERS
LAND PLANNERS
LAND SURVEYORS
LANDSCAPE ARCHITECTS
ENVIRONMENTAL SPECIALISTS
1917 S. GILBERT ST.
IOWA CITY, IOWA 52240
(319)351-8282
www.mmsconsultants.net
Date Revision
01-12-21 Per city comments - kjb
02-05-21 Per city comments - bah
PRELIMINARY OPD AND
SENSITIVE AREAS PLAN
�GRADING AND EROSION CONTROL
FINKBINE -
THE JAMES
ON MELROSE
IOWA CITY
JOHNSON COUNTY
IOWA
MMS CONSULTANTS, INC.
Date: 11/12/2020
Designed by: Field Book No:
KJ B
Drawn by: Scale:
N P B 1 "=40'
Ghecked by: Sheet No:
JDM
Protect No: 2
7331-0501 l 5
STANDARD LEGEND AND NOTES
- PROPERTY &/or BOUNDARY LINES
— — - CONGRESSIONAL SECTION LINES
-------------
- RIGHT-OF-WAY LINES
- - -
- - - - - - - EXISTING RIGHT-OF-WAY LINES
— - CENTER LINES
- EXISTING CENTER LINES
- LOT LINES, INTERNAL
- LOT LINES, PLATTED OR BY DEED
PROPOSED EASEMENT LINES
-------
- EXISTING EASEMENT LINES
-lilill'o - BENCHMARK
(R) - RECORDED DIMENSIONS
22-1 - CURVE SEGMENT NUMBER
-EXIST-
-PROP-
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- POWER POLE W/DROP
- POWER POLE W/TRANS
- POWER POLE W/LIGHT
- GUY POLE
- LIGHT POLE
OO
5a - SANITARY MANHOLE
Y - FIRE HYDRANT
- WATER VALVE
O
® - DRAINAGE MANHOLE
Irk
❑ - CURB INLET
X
X - FENCE LINE
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' - EXISTING STORM SEWER
�<
- PROPOSED STORM SEWER
W-- WATER LINES
E - ELECTRICAL LINES
T - TELEPHONE LINES
G - GAS LINES
- - -
- - - - - CONTOUR LINES (1' INTERVAL)
- PROPOSED GROUND
- EXISTING TREE LINE
0
�EXISTING DECIDUOUS TREE & SHRUB
- EXISTING EVERGREEN TREES & SHRUBS
THE ACTUAL
SIZE AND LOCATION OF ALL PROPOSED FACILITIES
SHALL BE VERIFIED WITH CONSTRUCTION DOCUMENTS, WHICH
ARE TO BE PREPARED AND SUBMITTED SUBSEQUENT TO THE
APPROVAL OF THIS DOCUMENT.
FINKBINE - THE JAMES ON MELROSE
IOWA CITY, IOWA
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T � _
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mf1 fin
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BOOK 381 AT PAGE 3O/o OF TI1E' RECORDS OF TILE JOHN -",ON /
COUNTY RECORDER'S OFFCE II
v _776_ - - - -- - — -
�� 16 9� G
--
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16�. v v
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� — - -
I
6.12 AC
RA
MA
!9.
CIVIL ENGINEERS
LAND PLANNERS
LAND SURVEYORS
LANDSCAPE ARCHITECTS
ENVIRONMENTAL SPECIALISTS
1917 S. GILBERT ST.
IOWA CITY, IOWA 52240
(319)351-8282
www.mmsconsultants.net
Date Revision
01-12-21 Per city comments - kjb
02-05-21 Per city comments - bah
PRELIMINARY OPD AND
SENSITIVE AREAS PLAN
�GRADING AND EROSION CONTROL
FINKBINE -
THE JAMES
ON MELROSE
IOWA CITY
JOHNSON COUNTY
IOWA
MMS CONSULTANTS, INC.
Date: 11/12/2020
Designed by: Field Book No:
KJ B
Drawn by: Scale:
N P B 1 "=40'
Ghecked by: Sheet No:
JDM
Protect No: 2
7331-0501 l 5
PRELIMINARY OPD AND SENSITIVE AREAS PLAN
FINKBINE -THE JAMES ON MELROSE
IOWA CITY, IOWA
SENSITIVE AREAS LEGEND
s CONSTRUCTION LIMITS
STEEP SLOPE (11,420 SF - 100%)
STEEP SLOPE (DISTURBED) (9,080 SF - 79.5%)
CRITICAL SLOPE (18,702 SF - 100%)
CRITICAL SLOPE (DISTURBED) (11,626 SF - 62.2%)
FINKBINE - THE JAMES ON MELROSE
IOWA CITY, IOWA
4
[, `
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y
PA
l J
5 f
LOCATION MAP
NOT TO SCALE
/\
PROTECTED SLOPE (465 SF)
,
\I
PROTECTED SLOPE BUFFER
- --66 IJ
MAN MADE PROTECTED SLOPE (1,142 SF - 100%)
MAN MADE PROTECTED SLOPE (DISTURBED) (1,142 SF - 100%)
---�
GROVE OF TREES (52,426 SF - 100%)
GROVE OF TREES (TO BE REMOVED) (37,508 SF - 71.5%)
FINKBINE - THE JAMES ON MELROSE
IOWA CITY, IOWA
4
[, `
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y
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6.12 AC
M
MA
!9
CIVIL ENGINEERS
LAND PLANNERS
LAND SURVEYORS
LANDSCAPE ARCHITECTS
ENVIRONMENTAL SPECIALISTS
1917 S. GILBERT ST.
IOWA CITY, IOWA 52240
(319)351-8282
www.mmsconsultants.net
Date Revision
01-12-21 Per city comments - kjb
02-05-21 Per city comments - bah
PRELIMINARY OPD AND
SENSITIVE AREAS PLAN
(SENSITIVE AREAS MAP)
FINKBINE -
THE JAMES
ON MELROSE
IOWA CITY
JOHNSON COUNTY
IOWA
MMS CONSULTANTS, INC.
Date: 11/12/2020
Designed by: Field Book No:
KJ B
Drawn by: Scale:
N PB 1 "=40'
Ghecked by: Sheet No:
JDM
Project No: 3
7331-050
of: 5
,
I\
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COUNTY RECORDER'S 61 FILE \ '
I — I
' � I
-
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s_
713vv _ G �� 2 \
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----- - - ---- —i�-� -- - - — - -----
' 6W
/----------------------- - - - - -- - --
_ -16
-
76W` LO
76 VV
16W
6.12 AC
M
MA
!9
CIVIL ENGINEERS
LAND PLANNERS
LAND SURVEYORS
LANDSCAPE ARCHITECTS
ENVIRONMENTAL SPECIALISTS
1917 S. GILBERT ST.
IOWA CITY, IOWA 52240
(319)351-8282
www.mmsconsultants.net
Date Revision
01-12-21 Per city comments - kjb
02-05-21 Per city comments - bah
PRELIMINARY OPD AND
SENSITIVE AREAS PLAN
(SENSITIVE AREAS MAP)
FINKBINE -
THE JAMES
ON MELROSE
IOWA CITY
JOHNSON COUNTY
IOWA
MMS CONSULTANTS, INC.
Date: 11/12/2020
Designed by: Field Book No:
KJ B
Drawn by: Scale:
N PB 1 "=40'
Ghecked by: Sheet No:
JDM
Project No: 3
7331-050
of: 5
PRELIMINARY OPD AND SENSITIVE AREAS PLAN
FINKBINE -THE JAMES ON MELROSE
IOWA CITY, IOWA
SENSITIVE AREAS LEGEND
CONSTRUCTION LIMITS
R� STEEP SLOPE (11,420 SF - 100%)
STEEP SLOPE (DISTURBED) (9,080 SF - 79.5%)
CRITICAL SLOPE (18,702 SF - 100%)
CRITICAL SLOPE (DISTURBED) (11,626 SF - 62.2%)
FINKBINE — THE JAMES ON MELROSE
IOWA CITY, IOWA
.-. r
n 51N SE 8-7q-(; `Z: SE ft_7`I_fi
NI IF
[,
� s
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LOCATION MAP
NOT TO SCALE
�\
PROTECTED SLOPE (465 SF)
I
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MAN MADE PROTECTED SLOPE (DISTURBED) (91 SF - 8.0%)
L. ....... a
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IOWA CITY, IOWA
.-. r
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NI IF
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COJNTY RECOZER'S OFFICE.
/
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L/ ' ----------------- - - - - -�
_ / - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - --
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/ / / - - - -� -� �_�--_------ - �7�W n co i ---------------
6.12 AC
M
MA
!9
CIVIL ENGINEERS
LAND PLANNERS
LAND SURVEYORS
LANDSCAPE ARCHITECTS
ENVIRONMENTAL SPECIALISTS
1917 S. GILBERT ST.
IOWA CITY, IOWA 52240
(319)351-8282
www.mmsconsultants.net
Date Revision
01-12-21 Per city comments - kjb
02-05-21 Per city comments - bah
PRELIMINARY OPD AND
SENSITIVE AREAS PLAN
SLOPES
FINKBINE -
THE JAMES
ON MELROSE
IOWA CITY
JOHNSON COUNTY
IOWA
MMS CONSULTANTS, INC.
Date: 11/12/2020
Designed by: Field Book No:
KJ B
Drawn by: Scale:
N PB 1 "=40'
Ghecked by: Sheet No:
JDM
Project No: 4
7331-050
of: 5
PRELIMINARY OPD AND SENSITIVE AREAS PLAN
FINKBINE - THE JAMES ON MELROSE
LANDSCAPE LEGEND:
IOWA CITY, IOWA
LANDSCAPE REQUIREMENTS:
EX15TING SHADE TREE
EX15TING SHRUB
EXISTING ORNAMENTAL TREE
EX15TING EVERGREEN TREE
CONSTRUCTION LIMITS
RESIDENTIAL USE TREES
I TREE FOR EVERY 550 5F OF TOTAL BUILDING COVERAGE.
- 48,779 / 550 = 89 REQUIRED
17 PARKING AREA TREES
10 STREET TREES
G4 RESIDENTIAL USE TREES
93 PROPOSED TREES
+ I I EX15TING TREES
TOTAL = 102 PROVIDED
PARKING AREA SCREENING
ALL PARKING AREAS MUST BE SCREENED FROM VIEW OF A
FRONTING STREET TO THE 52 STANDARD.
- PROVIDED
PLANT LIST - EVERGREEN, ORNAMENTAL & 6f TAPE TREES
PARKING AREA TREES
60TANIGAL NAME
I SMALL TREE WITHIN 40' OR I LARGE TREE WITHIN GOOF EVERY
PROPOSED SHADE TREE
PARKING SPACE OR PORTION THEREOF.
PROPOSED SHRUBS
- PROVIDED
PROPOSED EVERGREEN TREE
AUTUMN BRILLIANCE 6ERVICEI3ERRY
PROPOSED ORNAMENTAL TREE
STREET TREES
25" X 20'
I LARGE TREE FOR EVERY 40 LINEAL FEET OF FRONTAGE.
PROPOSED STREET TREE
- MELR05E AVE: 573.24 / 40 = 15 REQUIRED
2" GAL,
10 PROPOSED
4d X 36y
5 EX15TING
EX15TING SHADE TREE
EX15TING SHRUB
EXISTING ORNAMENTAL TREE
EX15TING EVERGREEN TREE
CONSTRUCTION LIMITS
RESIDENTIAL USE TREES
I TREE FOR EVERY 550 5F OF TOTAL BUILDING COVERAGE.
- 48,779 / 550 = 89 REQUIRED
17 PARKING AREA TREES
10 STREET TREES
G4 RESIDENTIAL USE TREES
93 PROPOSED TREES
+ I I EX15TING TREES
TOTAL = 102 PROVIDED
PARKING AREA SCREENING
ALL PARKING AREAS MUST BE SCREENED FROM VIEW OF A
FRONTING STREET TO THE 52 STANDARD.
- PROVIDED
PLANT LIST - EVERGREEN, ORNAMENTAL & 6f TAPE TREES
QTY
60TANIGAL NAME
GGMMON NAME
INSTA
OOMMEW
MATURE
4
AMELANCHIER X &FANPIFLORA 'AUTUMN pRILLIANGE'
AUTUMN BRILLIANCE 6ERVICEI3ERRY
1/2 GAL.
6 & 6
25" X 20'
4
AESOLUS 6LAI3RA
OHIO BUCKEYE
2" GAL,
6& 6
4d X 36y
4
BETULA NIGRA
RIVER BIRCH
2" GAL.
6 & i3
35 X 25'
4
CARPINUS GAROLINIANA
AMERICAN f10RNiI
2" GAL.
I3 & 15
3d X 3d
4
OELTIS OCGIPENTALIS
COMMON HACKf5ERRY
2V' GAL.
b & 15
761 X 36Y
4
CERCIS CANADENSIS
EASTERN REPI3UD
1/2-" GAL.
I3 & 15
25 X 25'
2
CORNUS KOU5A
KOU5A D06WOOP
1/2" GAL.
6 & 6
3d X 3d
4
FA6U5 6RANPIFOLIA
AMERICAN EEGH
2" GAL.
6 & 6
5a X 50'
4
6LEPITSIA TRIAGANTIIOS var. INERM16 'MARVE'
NORTIIERN ACCLAIM THORNLESS HONEYLOCUST
2" GAL.
6 & I3
5d X 3d
2
OLEPITSIA TRIA0ANTII0S 'SKYCOLE'
SKYLINE THORNLESS HONEYLOCUST
2" GAL.
I3 & 15
45' X 35'
4
&YMNOCLAPUS PIOGUS
KENTUCKY COFFEETREE
2V' GAL.
I3 & 15
86;1 X 55'
4
LIRIOPENPRON TJLIPIFERA
TULIPTREE
2V' GAL.
b & 15
5a X 50'
4
MALUS 'PRAIRIE FIRE"
PRAIRIE FIRE CRABAPPLE
1 1/2-" GAL.
b & 15
15 X I5'
4
NYSSA SYLVATICA
bLAGK TUPELO
2V' GAL.
I3 & 15
5d X 3d
4
OSTRYA VIROINIANA
AMERICAN F10P
2V' GAL.
b & 15
3d X 2d
4
PIGEA 6LAUCA 'PEN5ATA"
BLACK HILLS SPRUCE
G' HT.
I & I
4d X 15'
4
PINUS STROpUS
WHITE PINE
G" HT.
I & 6
76, x 361
4
QUERCUS PALUSTRIS
PIN OAK
2" GAL.
13 & 6
/00" X 46'
4
SYRINOA RETICULATA 'IVORY SILK'
IVORY SILK JAPANESE TREE LILAC
1/2" GAL.
& 6
25 X 20'
3
TAXOPIUM PISTIGHUM
pALP CYPRESS
G' HT.
6 & 6
76Y X 45'
4
TILIA TOMENTOSA
SILVER LINDEN
2" GAL.
6 & 6
5d X 3d
4
ULMUS 'MORTON GLOSSY
TRIUMPH ELM
2" GAL.
6 & 6
Gd X 4d
PLANT
LIST - STREET TREES
QTY
BOTANICAL NAME
OaAMON NAME
INS
COMMENT
MATURE
2
OLEPISTA TRIACANTHOS INTERMIS 'SKYLINE'
SKYLINE THORNLESS HONEYLOGUST
2" GAL-
6 & 6
Gd X 3d
4
QUERCUS RUBRA
REP OAK
2" GAL.
13 & B
761 X 3d
4
ULMUS AMERICANA 'NEW HARMONY
NEW HARMONY ELM
2" GAL-
B & 6
7d X 3d
PLANT LIST - St1RUs, ORNAMENTAL
GRASSES & PERENNIALS
QTY
WFANIGAL NAME
COMMON NAME
INSTAL
Sim
cavum Ir
MATURE
617F
GALAMA0R6STI3 X AGU>-IPLORA 'KARL FOERSTER"
KARL FOERSTER FEATHER BEEP GRASS
V, IT.
CONT,
4' X 32"
HAMAMELIS VERNALIS
VERNAL WITCHHAZEL
15" HT.
CONT,
9' X 13"
HEMEROGALLIS 'STELLA P'ORd
STELLA P'ORO PAYLILIES
IV' HL
CONT,
I' X 2'
HYPRAl QUERCIFOLIA
OAKLEAF 1YPRAl
15" HT,
CONT,
7' X 7'
PANICUM VIRC)ATUM 'PRAIRIE FIRE'
PRAIRIE FIRE REP SWITCH GRASS
IV' HT.
CONT
4' X 3'
RIBES ALPINUM 'GREEN MOUND'
GREEN MOUND ALPINE CURRENT
12"" HT
CONT.
4' X 4'
TAXUS x MEDIA "PENSIFORMIS
DENSE YEW
15" HT.
CONT.
3' X 5'
VIBURNUM DENTATUM
ARROWWOOP VIBURNUM
15" HT.
CONT,
8' X 5,
VITURNUM TRILOBUM '60MPA6TA'
COMPACT AMERICAN CRANBERRY GUSH VIBURNUM
24" HT
CONT,
5' X 5'
— NOTE= ALL PLANT SPECIES SHALL 6E ASSIGNED FROM, II NOT LIMITED TO THE All LISTED PLANT SGHEPULE, SUBJECT TO CITY FORESTER APPROVAL.
FINKBINE - THE JAMES ON MELROSE
f IOWA CITY, IOWA
.ri
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(319) 351-8282
www.mmsconsultants.net
Date Revislon
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02-05-21 Per city comments - bah
PRELIMINARY OPD AND
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(LANDSCAPE PLAN)
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ON MELROSE
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IOWA
MMS CONSULTANTS, INC
Date: 11/12/2020
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CIVIL ENGINEERS
LAND PLANNERS
LAND SURVEYORS
LANDSCAPE ARCHITECTS
ENVIRONMENTAL SPECIALISTS
1917 S. GILBERT ST.
IOWA CITY, IOWA 52240
(319) 351-8282
www.mmsconsultants.net
Date Revislon
01-12-21 Per city comments - kjb
02-05-21 Per city comments - bah
PRELIMINARY OPD AND
SENSITIVE AREAS PLAN
(LANDSCAPE PLAN)
FINKBINE —
THE JAMES
ON MELROSE
IOWA CITY
JOHNSON COUNTY
IOWA
MMS CONSULTANTS, INC
Date: 11/12/2020
Designed by: f=ield Book No:
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Attachment 9 - Executive Summary Only
Melrose Avenue
Traffic Impact Study
Iowa City & University Heights,, Iowa
January, 2021
Prepared by: im, P.C.
For: FOCUS DEVELOPMENT
w
IIW, P.C. + ENGINEERS. ARCHITECTS. SURVEYORS.
I hereby certify that this document was prepared by me or under my direct supervision
and that I am a duly Licensed Professional Engineer under the laws of the State of Iowa.
otIA111111wit ft.,
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Jeri Vondera, P.E. e z ; VONDERA
Iowa License No. P24462% w 24462 m
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My License Renewal Date is December 31, 2021%•••� .� �',
Parts covered by the seal: All p A,`,��'5405 Utica Ridge Road #200
Davenport, IA 52807
Voice: 563-823-0192
Fax: 563-823-0195
IIW Project No. 20175 Web: www.iiwengr.com
Melrose Avenue Traffic Impact Study IIW, P.C.
EXECUTIVE SUMMARY
IIW, P.C. has prepared this report for a proposed Active Adult development to be located at the northeast quadrant of
the intersection of Melrose Avenue and Finkbine Commuter Drive(N)/Emerald Street(S). This study evaluated the effect
the development will have on traffic flow and intersection functionality along Melrose Avenue and at the Melrose
Avenue/Finkbine Commuter Drive(N)/Emerald Street(S) intersection.
A turning movement count was performed at the intersection of Melrose Avenue and Finkbine Commuter
Drive(N)/Emerald Street(S) on November 19, 2020 during peak AM and PM hours. The peak hour in the AM was
determined to be 7:30 AM — 8:30 AM. The peak hour in the PM was determined to be 4:00 PM — 5:00 PM.
The sight distance at the existing intersection of Melrose Avenue and Finkbine Commuter Drive(N)/Emerald Street(S)
and at the proposed intersection of Melrose Avenue & proposed development entrance was reviewed and found to
exceed AASHTO's recommendations. Crash data was reviewed and the crash rate in the study area was less than
the statewide crash rate average for minor arterials.
A model was setup using Synchro traffic analysis software to analyze the existing flow of traffic at the intersection of
Melrose Avenue and Finkbine Commuter Drive(N)/Emerald Street(S). Since the traffic counts in November 2020 were
taken during the COVID-19 pandemic, all traffic volumes collected in November 2020 were increased by 14% in the
AM and 6% in the PM, per direction from the Metropolitan Planning Organization of Johnson County (MPOJC).
Because the golf course was closed during the traffic counts, trip generation was used to determine the volume of
traffic that may be generated by the golf course. A growth rate of 0.73% on Melrose Avenue east of Finkbine Commuter
Drive, and 1.03% west of Finkbine Commuter Drive was used to estimate future traffic.
The proposed development will consist of 116 units which will have access to Melrose Avenue at an existing driveway
approximately 400 feet east of Finkbine Commuter Drive. There will also be a driveway from Finkbine Commuter Drive
for deliveries and visitors. Using the ITE Trip Generation Manual, 10th Edition, trip generation rates were developed
for the proposed development using ITE Land Use code 252, Senior Adult Housing — Attached. The direction of traffic
was distributed entering and exiting the proposed development using the same percentages as existing traffic on
Melrose Ave.
Intersection Capacity Utilization (ICU) is a function of the volume to capacity ratio of the whole intersection. A value of
100% means that the intersection is at capacity. A volume to capacity ratio of less than or equal to 55% is an A, greater
than 55% to 64% is a B, and so on. The model indicated that the existing intersection of Melrose Avenue at Finkbine
Commuter Drive(N)/Emerald Street(S) with the COVID factor and golf course traffic is a level of service of E in the peak
AM, and a level of service of A in the peak PM. In the year 2042, without the proposed development, the intersection
will be a level of service of F in the AM and a level of service of A in the PM.
Traffic expected to be generated by the proposed development was added to the model to determine what effect the
development had on traffic flow. The table on the next page summarizes the capacity and level of service of the
intersection with and without the proposed development. As shown, there is very little change in the capacity of the
intersection with the development traffic added.
Melrose Avenue Traffic Impact Study IN, P.C.
Summary of Intersection Capacity with and without Development
Melrose Avenue at Finkbine Commuter Drive(N)/Emerald Street(S)
Time Period
Intersection Capacity Utilization
%, LOS
No Development, AM 2022
84.7, E
Development, AM 2022
85.0, E
No Development, PM 2022
46.0, A
Development, PM 2022
46.1, A
No Development, AM 2027
86.9, E
Development, AM 2027
87.2, E
No Development, PM 2027
46.6, A
Development, PM 2027
46.9, A
No Development, AM 2042
94.3, F
Development, AM 2042
94.6, F
No Development, PM 2042
49.9, A
Development, PM 2042
50.1, A
The intersection of Melrose Avenue with the new development driveway was also reviewed. In opening year, in the
peak AM and PM hours the level of service is expected to be a C & A, respectively. In the Year 2042, the level of
service in the AM and PM hours for the intersection will be D and A, respectively. Although the delay for vehicles
exiting the new development is high in the Peak AM, this is a function of the heavy existing traffic on Melrose Avenue.
A traffic signal warrant analysis was completed for the proposed intersection of Melrose Avenue and the new
development, and for the existing intersection of Melrose Avenue and Finkbine Commuter Drive(N)/Emerald Street(S).
The proposed development is not expected to generate enough traffic to warrant a traffic signal at the entrance on
Melrose Avenue. At the existing intersection of Melrose Avenue and Finkbine Commuter Drive(N)/Emerald Street(S),
without any proposed development traffic, the peak hour traffic signal warrant is satisfied assuming a one -lane
approach on Finkbine Commuter Drive. (Only one lane is marked, however, the approach is wide enough for two lanes
and vehicles were observed using it as two lanes at the approach.) The proposed development as shown in Appendix
15 will add very little, if any traffic to Finkbine Commuter Drive, and will add approximately 11 vehicles to Melrose
Avenue; therefore, the proposed development traffic does not impact the traffic signal warrant analysis.
With a traffic signal installed at the intersection of Melrose Avenue and Finkbine Commuter Drive, using 2042 traffic
volumes, the model indicates that the intersection will operate much more efficiently than it currently operates. A fully
actuated intersection with left turn lanes on Melrose Avenue in both directions may operate at a level of service of C in
the AM, and a B in the PM.
The need for turn lanes at the proposed development driveway was analyzed. A westbound right turn lane into the
proposed development is not warranted. An eastbound left turn lane on Melrose Avenue at the proposed development
driveway is warranted. A proposed left turn lane of 120 feet will be adequate for storage and deceleration.
A new 140 -room Marriott hotel is being built approximately ''Y2 mile away from this study area. While there may be a
few trips generated by the hotel which will pass by the Active Adult development, it is not expected to have an impact
on the traffic in the study area. The developer of the Active Adult building is also considering an additional development
I±
Melrose Avenue Traffic Impact Study
IIW, P.C.
of approximately 41 townhomes on the west side of Finkbine Commuter Drive. These units may have access to
Melrose Avenue at Westgate Street and MacBride Road, west of this study area. This additional development is
expected to have very little impact on the traffic in the study area.
Melrose Avenue Traffic Impact Study IIW, P.C.
INTRODUCTION
IIW, P.C. has prepared this report for a proposed Active Adult development to be located at the northeast quadrant of
the intersection of Melrose Avenue and Finkbine Commuter Drive(N)/Emerald Street(S). See Appendices 1 and 2 for
project location. This study evaluated the effect the development will have on traffic flow and intersection functionality
along Melrose Avenue and at the Melrose Avenue/Finkbine Commuter Drive(N)/Emerald Street(S) intersection.
ANALYSIS OF EXISTING CONDITIONS
Study Area
Melrose Avenue is a minor arterial that runs east -west through the cities of Iowa City and University Heights. It is a
curbed four lane divided roadway with a curbed grass median west of Finkbine Commuter Drive and becomes a two-
lane undivided roadway approximately 300 feet east of Finkbine Commuter Drive. Sidewalks are present on both sides
of the street. The speed limit is 25 mph where undivided, and 35 mph on the divided section. Driveways are present
along the roadway near the study area for an apartment complex (west of Finkbine Commuter Drive) and a storage
shed (east of Finkbine Commuter Drive) with a fully curbed entrance. In addition, two driveways exist at the project
site, serving a vacant property.
Finkbine Commuter Drive(N)/Emerald Street(S) runs roughly north -south from W. Benton Street to Hawkins Drive. It is
a curbed two-lane undivided roadway, except for a grassed median extending approximately 100 feet north of the
intersection with Melrose Avenue. Finkbine Commuter Drive appears to be a private street and is posted at 15 mph.
Finkbine Commuter Drive provides access to the Finkbine Golf Course, an 18 -hole golf course with a golf shop and a
restaurant, and hundreds of parking spaces at Finkbine Commuter Lot and faculty and staff parking for the University
of Iowa Hospital. There are gates at the south end of the commuter parking lot which were open at the time of an on-
site visit, and vehicles were observed traveling from Melrose Avenue, north to the commuter lot and further north to
the University of Iowa Hospital parking.
Erin Shane, Associate Director for University of Iowa Parking & Transportation, indicated that usage of the commuter
lot in November 2020, was down 24% to 30% from usage in November 2019. In early November 2020, the Hawkeye
Commuter lot was closed and parking for many UIHC employees was temporarily relocated to the Finkbine Commuter
lot. Even with this change, utilization of the Finkbine Commuter lot was down from last year. The gates at the south
end of the commuter lot were left open so that they did not have to re -program all the affected access cards during the
temporary relocation. See Appendix 38.
There is a small parking lot in the northwest quadrant of the intersection of Melrose Avenue and Finkbine Commuter
Drive. The parking lot connects Finkbine Commuter Drive with Melrose Avenue at Westgate Street. Vehicles were
observed using the parking lot to bypass traffic on Melrose Avenue at the intersection of Finkbine Commuter Drive.
Emerald Street is a two-lane undivided roadway which provides access to a fire station and several apartment
complexes. The speed limit is 25 mph and on -street parking is only allowed on the west side of the street. A sidewalk
is present on the west side of Emerald Street.
The intersection of Melrose Avenue and Finkbine Commuter Drive is two-way stop -controlled, with stop signs placed
at Finkbine Commuter Drive(N) and Emerald Street(S). Both roadways have street lighting at the intersection and
within the study area. An existing bus stop is present at the southeast quadrant of the intersection and was assumed
to have a negligible effect on traffic flow. As motorists proceed eastbound on Melrose Avenue approaching Finkbine,
Melrose Avenue Traffic Impact Study IIW, P.C.
there are warning signs that indicates the right lane ends. However, in the morning peak hour, it was observed that
much of the through traffic stayed in the right lane to travel through the intersection so as not to get delayed behind a
left turning vehicle. During non -peak hours, most of the traffic traveled through the intersection in the left lane since
the right lane ended approximately 300 feet east of the intersection.
Traffic Data
The Iowa DOT has an AADT traffic count from 2018 on Melrose Avenue east of Finkbine Commuter Drive of 13,400
vehicles per day (vpd). Since no other traffic data was available, a turning movement count was performed at the
intersection of Melrose Avenue and Finkbine Commuter Drive(N)/Emerald Street(S) on November 19, 2020 during
peak AM and PM hours. See Appendices 3 & 4. At the time of the traffic count, it appears that the public schools were
open with 50% of the students attending classes in person, University of Iowa classes were in session although it is
unknown how many of these classes may be virtual, the golf course was closed for the season, the golf shop was
open, and the restaurant was open for carry -out only. The peak hour in the AM was determined to be 7:30 AM — 8:30
AM. 64% of the traffic in the intersection was going east on Melrose Avenue and 34% was going west. The peak hour
in the PM was determined to be 4:00 PM — 5:00 PM. 30% of the traffic in the intersection was going east on Melrose
Avenue, 51 % was going west, and 17% was going south on Finkbine Commuter Drive.
Heavy vehicles, pedestrians and bicycles were also counted. The volume of heavy vehicles was almost entirely from
buses and was determined to be 1% of the traffic. In the AM peak hour, there were 28 pedestrians within the
intersection and 9 bicyclists. In the PM peak hour, there were 52 pedestrians and 9 bicyclists.
Emily Bothell, Transportation Engineering Planner with Metropolitan Planning Organization of Johnson County
(MPOJC), indicated that traffic volumes in the Iowa City area were down compared to previous years by 14% in the
AM and 6% in the PM. Erin Shane, Associate Director for University of Iowa Parking & Transportation, indicated that
usage of the commuter lot in November 2020, was down 24% to 30% from usage in November 2019. In order to better
represent typical traffic volumes, all traffic volumes collected in November 2020 were increased by 14% in the AM and
6% in the PM, this includes traffic on Finkbine Commuter Drive and Emerald Street. Even though usage of the
commuter lot was down by 24% to 30%, it is assumed that if the lot was at a normal usage level, some of the traffic
would have accessed the lot from Hawkins Drive; therefore, not all of the 24% to 30% should be added to the Melrose
Avenue/Finkbine Commuter Drive intersection. See Appendices 3A and 4A for the existing traffic volumes with a
COVID factor applied to better represent typical traffic volumes.
Sight Distance
The sight distance at the existing intersection of Melrose Avenue and Finkbine Commuter Drive(N)/Emerald Street(S)
and at the proposed intersection of Melrose Avenue & proposed development entrance was reviewed. LiDAR was
used to determine the existing grades. Since no field topographic data was taken, and due to the accuracy of LiDAR
data, the measured intersection sight distances are approximate. AASHTO's criteria for passenger cars was used.
Since the speed limit changes near this location, a design speed of 35 mph was used when looking west, and a design
speed of 25 mph was used when looking east.
At the existing intersection, vehicles exiting Finkbine Commuter Drive turning left will cross 2 -lanes and a 30 -foot
median. The required sight distance is calculated to be 476 feet. The measured sight distance is over 600 feet. For
vehicles turning right, the required sight distance is 240 feet, and the measured sight distance is over 600 feet.
5
Melrose Avenue Traffic Impact Study IIW, P.C.
Vehicles exiting Emerald street turning left will cross 2 -lanes and a 30 -foot median. The design speed is assumed to
be 25 mph. The required sight distance is calculated to be 340 feet. The measured sight distance is over 600 feet.
For vehicles turning right, the required sight distance is 390 feet, and the measured sight distance is over 600 feet.
For vehicles exiting the new development driveway and turning left onto Melrose Avenue, the required sight distance
is 390 feet. The measured sight distance is approximately 490 feet. If there is a vehicle in the left lane on Melrose
Avenue stopped to turn left onto Finkbine Commuter Drive, the measured sight distance is reduced to approximately
420 feet.
For vehicles exiting the new development driveway and turning right onto Melrose Avenue, the required sight distance
is 280 feet, and the measured sight distance is approximately 450 feet.
Crash Data
Crash data was collected from the Iowa DOT website https://icat.iowadot.gov on Melrose Avenue in the study area. In
the last 5 years, there have been 9 crashes. Crashes are summarized in the following table, and the crash report is
attached as Appendix 5. For an AADT of 13,400, and a study area of 0.20 miles, the crash rate is 184 per hundred
million vehicles miles (HMVMT). The statewide 5 -year crash rate average is 202 for minor arterials.
Table 1 — Crash Summary
Date
Type
Severity
Major Cause
01/01/2016
Angle
PDO
Failure to yield making a left turn
06/10/2016
Rear -end
PDO
Improper lane change
02/24/2017
Rear -end
PDO
Followed too close
02/28/2017
Rear -end
PDO
Followed too close
10/26/2017
Rear -end
PDO
Followed too close
04/10/2018
Rear -end
PDO
Vision obstructed
06/29/2018
Sideswipe
PDO
Unknown
10/03/2018
Sideswipe
PDO
Improper lane change
07/15/2019
Sideswipe
PDO
Improper lane change
Existing Level of Service
A model was setup using Synchro traffic analysis software to analyze the existing flow of traffic at the intersection of
Melrose Avenue and Finkbine Commuter Drive(N)/Emerald Street(S). Synchro uses the Highway Capacity Manual's
(HCM) methods for analyzing traffic. The HCM uses a Level of Service (LOS) to represent the delay experienced by
motorists. LOS A is the best operating conditions and LOS F is the worst. For un -signalized intersections, the delay
for the thru traffic is essentially zero; therefore, the HCM can be used to compute the level of service for the minor
movements, but not the intersection as a whole. Synchro reports for all scenarios are in Appendix 40. For Existing
Conditions, the recorded traffic volumes taken in November 2020 were increased by 14% in the AM and 6% in the PM,
and these volumes are shown in appendices 3A & 4A. The following table summarizes the Delay in seconds and the
LOS on the northbound and southbound approaches, and the eastbound and westbound left turn approaches, which
are the legs of the intersections where conflicts exist.
Intersection Capacity Utilization (ICU) is a function of the volume to capacity ratio of the whole intersection. A value of
100% means that the intersection is at capacity. It is an accepted technique for transportation planning studies, future
Melrose Avenue Traffic Impact Study IIW, P.C.
roadway design considerations and congestion management/mitigation programs. A volume to capacity ratio of less
than or equal to 55% is an A, greater than 55% to 64% is a B, and so on. The ICU and LOS for the existing intersection
is summarized in the following table.
Table 2 — Delays (in seconds) and LOS for Existing Conditions,
Melrose Avenue at Finkbine Commuter Drive(N)/Emerald Street(S)
Time
Period
Southbound Approach
Delay, LOS
Northbound Approach
Delay, LOS
Eastbound Left
Delay, LOS
Westbound Left
Delay, LOS
ICU
%, LOS
AM PEAK
*, F
14.8, B
67.4, F
12.7, B
79.6, D
PM PEAK
17.6, C
31.3, D
9.1, A
8.4, A
43.9, A
* Delay exceeds 300 seconds
Since the golf course was closed during the traffic counts, trip generation was used to determine the volume of traffic
that may be generated by the golf course. From ITE Trip Generation manual, the Land Use is 430 - Golf Course. The
ITE Trip Generation Manual indicates that the trip generation rates include some sites that contained a driving range,
club house, pro shop, restaurant, lounge, and banquet facilities. The Manual shows Average Vehicle Trip Ends vs.
Acres and Holes. The ITE trip generation manual states that due to the small sample size, trips generated by number
of acres should be used with caution. Therefore, for this study, trips generated by number of holes will be used. A
phone call to the golf shop indicated the golf course has 18 holes. Rates for Peak Hour of Adjacent Street Traffic were
used since the peak hour of the golf course does not typically correspond to the peak hour of the adjacent street. It is
assumed that all golf course trips use the Melrose Avenue intersection with Finkbine Commuter Drive since users are
not likely to have a parking pass to access the Finkbine Commuter Lot.
Table 3 — Trips Generated by Land Use Golf Course
These trips generated by the golf course are added to the Existing Conditions volumes shown in appendices 3A & 4A
to account for the golf course being closed during the traffic counts. These volumes are shown in Appendices 6 & 7.
Delays and LOS are shown in the following table.
Table 4 - Delays (in seconds) and LOS for Existing Conditions w/Golf Course,
Melrose Avenue at Finkbine Commuter Drive(N)/Emerald Street S
Time
Period
Southbound Approach
Delay, LOS
Northbound Approach
Delay, LOS
Eastbound Left
Delay, LOS
Westbound Left
Delay, LOS
ICU
%, LOS
Trips
Trip
Time
Acres /
Average
Trips
PM PEAK
16.7, C
Generated
Generated
8.4, A
45.9, A
Generated
°
/o Entering
° /o Exiting
Period
Holes
Rate
Entering
Exiting
(vph)
(vph)
(vph)
Pk Hr AM
18 Holes
1.76
32
79
21
25
7
Pk Hr PM
18 Holes
2.91
52
53
47
27
25
These trips generated by the golf course are added to the Existing Conditions volumes shown in appendices 3A & 4A
to account for the golf course being closed during the traffic counts. These volumes are shown in Appendices 6 & 7.
Delays and LOS are shown in the following table.
Table 4 - Delays (in seconds) and LOS for Existing Conditions w/Golf Course,
Melrose Avenue at Finkbine Commuter Drive(N)/Emerald Street S
Time
Period
Southbound Approach
Delay, LOS
Northbound Approach
Delay, LOS
Eastbound Left
Delay, LOS
Westbound Left
Delay, LOS
ICU
%, LOS
AM PEAK
*, F
14.8, B
81.6, F
12.7, B
84.2, E
PM PEAK
16.7, C
23.0, C
9.2, A
8.4, A
45.9, A
* Delay exceeds 300 seconds
7
Melrose Avenue Traffic Impact Study IIW, P.C.
Growth Rate
The growth rate data was provided by the Metropolitan Planning Organization of Johnson County (MPOJC). Their
model estimates an annual growth rate of 0.73% on Melrose Avenue east of Finkbine Commuter Drive, and 1.03%
west of Finkbine Commuter Drive. See Appendix 8.
In order to determine the level of service for Melrose Avenue without the proposed development, the through volumes
on Melrose Avenue shown in Appendix 6 & 7 will be increased by these growth rates by 1 year for Year 2022 Without
Development, by 6 years for Year 2027 Without Development, and by 21 years for Year 2042 Without Development.
The growth rates will not be applied to the golf course volumes since it is assumed the golf course will not expand, and
they will not be applied to traffic on Finkbine Commuter Drive since it is assumed that the commuter lot will not expand.
These volumes are shown in Appendices 9 - 14 and the delays and levels of service are summarized in the following
tables.
Table 5 - Delays (in seconds) and LOS for Year 2022 without Development,
Melrose Avenue at Finkbine Commuter Drive(N)/Emerald Street(S)
Time
Period
Southbound Approach
Delay, LOS
Northbound Approach
Delay, LOS
Eastbound Left
Delay, LOS
Westbound Left
Delay, LOS
ICU
%, LOS
AM PEAK
*, F
14.8, B
85.2, F
12.8, B
84.7, E
PM PEAK
16.8, C
23.3, C
9.3, A
8.4, A
46.0, A
* Delay exceeds 300 seconds
Table 6 - Delays (in seconds) and LOS for Year 2027 without Development,
Melrose Avenue at Finkbine Commuter Drive(N)/Emerald Street S
Time
Period
Southbound Approach
Delay, LOS
Northbound Approach
Delay, LOS
Eastbound Left
Delay, LOS
Westbound Left
Delay, LOS
ICU
%, LOS
AM PEAK
*, F
15.2, C
104.8, F
13.2, B
86.9, E
PM PEAK
17.5, C
24.5, C
9.4, A
8.4, A
46.6, A
* Delay exceeds 300 seconds
Table 7 - Delays (in seconds) and LOS for Year 2042 without Development,
Melrose Avenue at Finkbine Commuter Drive(N)/Emerald Street(S)
Time
Period
Southbound Approach
Delay, LOS
Northbound Approach
Delay, LOS
Eastbound Left
Delay, LOS
Westbound Left
Delay, LOS
ICU
%, LOS
AM PEAK
*, F
16.7, C
191.0, F
14.5, B
94.3, F
PM PEAK
20.1, C
30.0, D
9.9, A
8.6, A
49.9, A
* Delay exceeds 300 seconds
PROPOSED CONDITIONS
Trip Generation
The proposed development will consist of 116 units which will have access to Melrose Avenue at an existing driveway
approximately 400 feet east of Finkbine Commuter Drive. There will also be driveways from Finkbine Commuter Drive
for deliveries and visitors. These driveways will be located across from existing driveways to the golf course. See
Appendix 15. For the purposes of this report, it will be assumed that all trips generated in the peak hours will use the
driveway on Melrose Avenue.
Melrose Avenue Traffic Impact Study IN, P.C.
Using the ITE Trip Generation Manual, 10th Edition, trip generation rates were developed for the proposed
development. The developer indicated that the target market is Active Adults, 55+ and that 116 units will be
constructed. Therefore, the ITE Land Use Code 252, Senior Adult Housing — Attached was used. ITE's description of
this Land Use is "Senior adult housing consists of attached independent living developments, including retirement
communities, age -restricted housing and active adult communities. These developments may include limited social or
recreational services. However, they generally lack centralized dining and onsite medical facilities. Residents in these
communities live independently, are typically active and may or may not be retired.... the overall highest vehicle
volumes during the AM and PM on a weekday were counted between 11:45 AM and 12:45 PM and 12:00 PM and 1:00
PM respectively." See Appendix 16. Since the peak hour of the generator does not coincide with the peak hour of
adjacent streets, Weekday Peak Hour of Adjacent Street Traffic was used. The trips generated by this development
are summarized in the following table.
Table 8 — Trips Generated by Land Use Senior Adult Housing - Attached
*Average rate on weekday for AM & PM Peak Hour of Adjacent Street Traffic, 10th Edition Trip Generation Manual
Trip Distribution
Currently, in the Peak AM hour with the COVID factor, there are approximately 1,880 vehicles on Melrose Avenue that
pass by the proposed entrance to the development, 44% are traveling west, and 56% are traveling east. In the Peak
PM hour with the COVID factor, there are approximately 1,050 vehicles on Melrose Avenue that pass by the proposed
entrance to the new development, 64% are traveling west, and 36% are traveling east. The trips generated by the new
development will be distributed based on these same percentages. See Appendices 17 - 20.
For simplicity and the purposes of this report, it will be assumed that opening year will be in year 2022 and the
development will be at full capacity. The trips generated by the new development and shown on Appendices 17 — 20
are added to the trips from Year 2022 Without Development, which are shown on Appendices 9 & 10, to create the
turning movements at the new entrance in opening year, Year 2022 With Development, shown in appendices 21 & 22,
and turning movements at the existing intersection of Melrose Avenue at Finkbine Commuter Drive(N)/Emerald
Street(S) shown in appendices 23 & 24. These trips were then increased by the growth rate to generate turning
movements for Year 2027 with Development (Opening Year + 5) and for Year 2042 with Development (Opening Year
+ 20). See appendices 25 — 32. Delays and levels of service are summarized in the following tables.
Table 9 - Delays (in seconds) and LOS for Year 2022 with Development, Melrose Avenue at Proposed
Development
Time
Period
Average Rates*
AM Peak Hour
PM Peak Hour
AM PEAK
ITE Land
Dwelling
AM Peak
PM Peak
Entering
Exiting
Entering
Exiting
Land Use
Use Code
Units
(vph)
(vph)
(vph)
(vph)
(vph)
(vph)
Senior Adult Housing —
252
116
0.20
0.26
Attached
Directional Distribution
35%
65%
55%
45%
Trip Generation
24
31
8
16
17
14
*Average rate on weekday for AM & PM Peak Hour of Adjacent Street Traffic, 10th Edition Trip Generation Manual
Trip Distribution
Currently, in the Peak AM hour with the COVID factor, there are approximately 1,880 vehicles on Melrose Avenue that
pass by the proposed entrance to the development, 44% are traveling west, and 56% are traveling east. In the Peak
PM hour with the COVID factor, there are approximately 1,050 vehicles on Melrose Avenue that pass by the proposed
entrance to the new development, 64% are traveling west, and 36% are traveling east. The trips generated by the new
development will be distributed based on these same percentages. See Appendices 17 - 20.
For simplicity and the purposes of this report, it will be assumed that opening year will be in year 2022 and the
development will be at full capacity. The trips generated by the new development and shown on Appendices 17 — 20
are added to the trips from Year 2022 Without Development, which are shown on Appendices 9 & 10, to create the
turning movements at the new entrance in opening year, Year 2022 With Development, shown in appendices 21 & 22,
and turning movements at the existing intersection of Melrose Avenue at Finkbine Commuter Drive(N)/Emerald
Street(S) shown in appendices 23 & 24. These trips were then increased by the growth rate to generate turning
movements for Year 2027 with Development (Opening Year + 5) and for Year 2042 with Development (Opening Year
+ 20). See appendices 25 — 32. Delays and levels of service are summarized in the following tables.
Table 9 - Delays (in seconds) and LOS for Year 2022 with Development, Melrose Avenue at Proposed
Development
Time
Period
Southbound Approach
Delay, LOS
Eastbound Left
Delay, LOS
ICU
%, LOS
AM PEAK
53.1, F
9.8, A
69.4, C
PM PEAK
17.7, C
9.3, A
47.5, A
* Delay exceeds 300 seconds
M
Melrose Avenue Traffic Impact Study IIW, P.C.
Table 10 - Delays (in seconds) and LOS for Year 2022 with Development,
Melrose Avenue at Finkbine Commuter Drive(N)/Emerald Street(S)
Time
Period
Southbound Approach
Delay, LOS
Northbound Approach
Delay, LOS
Eastbound Left
Delay, LOS
Westbound Left
Delay, LOS
ICU
%, LOS
AM PEAK
*, F
14.9, B
87.7, F
12.8, B
85.0, E
PM PEAK
17.0, C
23.6, C
9.3, A
8.4, A
46.1, A
* Delay exceeds 300 seconds
Table 11 - Delays (in seconds) and LOS for Year 2027 with Development,
Melrose Avenue at Proposed Development
Time
Period
Southbound Approach
Delay, LOS
Eastbound Left
Delay, LOS
ICU
%, LOS
AM PEAK
60.8, F
10.0, A
71.4, C
PM PEAK
18.3, C
9.4, A
49.4, A
* Delay exceeds 300 seconds
Table 12 - Delays (in seconds) and LOS for Year 2027 with Development,
Melrose Avenue at Finkbine Commuter Drive(N)/Emerald Street(S)
Time
Period
Southbound Approach
Delay, LOS
Northbound Approach
Delay, LOS
Eastbound Left
Delay, LOS
Westbound Left
Delay, LOS
ICU
%, LOS
AM PEAK
*, F
15.3, C
108.5, F
13.2, B
87.2, E
PM PEAK
17.7, C
24.9, C
9.5, A
8.4, A
46.9, A
* Delay exceeds 300 seconds
Table 13 - Delays (in seconds) and LOS for Year 2042 with Development,
Melrose Avenue at Proposed Development
Time
Period
Southbound Approach
Delay, LOS
Eastbound Left ICU
Delay, LOS %, LOS
AM PEAK
99.4, F
10.7, B 78.1, D
PM PEAK
20.1, C
9.7, A 53.1, A
* Delay exceeds 300 seconds
Table 14 - Delays (in seconds) and LOS for Year 2042 with Development,
Melrose Avenue at Finkbine Commuter Drive(N)/Emerald Street(S)
Time
Period
Southbound Approach
Delay, LOS
Northbound Approach
Delay, LOS
Eastbound Left
Delay, LOS
Westbound Left ICU
Delay, LOS %, LOS
AM PEAK
*, F
16.7, C
195.8, F
14.6, B 94.6, F
PM PEAK
20.3, C
30.6, D
10.0, A
8.6, A 50.1, A
* Delay exceeds 300 seconds
ANALYSIS
The following table summarizes the effect of the development on the intersection of Melrose Avenue and Finkbine
Commuter Drive(N)/Emerald Street(S). As shown in the table, the delay is essentially the same with or without the
development. At the intersection of Melrose Avenue and Finkbine Commuter Drive, in the peak hour AM, southbound
10
Melrose Avenue Traffic Impact Study IIW, P.C.
traffic on Finkbine Commuter Drive trying to make a left or go straight to Emerald Street currently experience long
delays. During the traffic counts, 4 vehicles were observed making this maneuver.
Table 15 — Comparing Delays (in seconds) and LOS With and Without Development,
Melrose Avenue at Finkbine Commuter Drive(N)/Emerald Street(S)
Time Period
Southbound
Delay, LOS
Northbound
Delay, LOS
Eastbound Left
Delay, LOS
Westbound Left
Delay, LOS
ICU
%, LOS
No Development, AM 2022
*, F
14.8, B
85.2, F
12.8, B
84.7, E
Development, AM 2022
*, F
14.9, B
87.7, F
12.8, B
85.0, E
No Development, PM 2022
16.8, C
23.3, C
9.3, A
8.4, A
46.0, A
Development, PM 2022
17.0, C
23.6, C
9.3, A
8.4, A
46.1, A
No Development, AM 2027
*, F
15.2, C
104.8, F
13.2, B
86.9, E
Development, AM 2027
*, F
15.3, C
108.5, F
13.2, B
87.2, E
No Development, PM 2027
17.5, C
24.5, C
9.4, A
8.4, A
46.6, A
Development, PM 2027
17.7, C
24.9, C
9.5, A
8.4, A
46.9, A
No Development, AM 2042
*, F
16.7, C
191.0, F
14.5, B
94.3, F
Development, AM 2042
*, F
16.7, C
195.8, F
14.6, B
94.6, F
No Development, PM 2042
20.1, C
30.0, D
9.9, A
8.6, A
49.9, A
Development, PM 2042
20.3, C
30.6, D
10.0, A
8.6, A
50.1, A
* Delay exceeds 300 seconds
Traffic Signal Warrant Analysis
Criteria in the Manual on Uniform Traffic Control Devices (MUTCD) was used to determine if a traffic signal may be
warranted in conjunction with the proposed development, now or in the future. Although eight hours of traffic volume
data was not collected, the peak hour volumes were used to determine if additional data should be collected. With the
development, the highest traffic volume exiting the proposed development during peak hours is 16 vehicles in the Peak
AM. This is less than what would be required to warrant a traffic signal. ITE land use Senior Housing — Attached,
generates the highest vehicle volumes between 11:45 AM and 1:00 PM. However, even at these peak hours of 11:45
AM to 12:45 PM or 12:00 PM to 1:00 PM, 116 units is estimated to generate 38 trips which is less than would be
required for a traffic signal.
The existing intersection of Melrose Avenue at Finkbine Commuter Drive(N)/Emerald Street(S) was also reviewed for
a traffic signal. Traffic counts were taken from 7:00 AM to 9:00 AM, and 3:00 PM to 6:00 PM. These volumes were
increased by the COVID factor, the estimated golf course traffic was added to the volumes, and a growth rate was
applied to obtain estimated traffic volumes in the year 2022. Without any proposed development traffic, in the peak
PM, traffic exiting Finkbine Commuter Drive in 2022 is estimated to be 250 vehicles, with 83% of that traffic turning
right. Through traffic on Melrose Avenue is estimated to be 1,107. This does meet the peak hour warrant assuming
there is only 1 lane on Finkbine Commuter Drive. (Only 1 lane is marked, however, the approach is wide enough for
two lanes and vehicles were observed using it as two lanes at the approach.)
None of the other traffic signal warrants were satisfied. Of the five hours of counts, two of the required eight hours of
Warrant 1 was satisfied. With the COVID factor, a growth factor for volumes in 2022, and estimated golf course traffic,
the three hours counted in the afternoon satisfied three of the required four hours of Warrant 2. It is possible that if
additional traffic counts were taken from 2:00 PM to 3:00 PM or from 6:00 PM to 7:00 PM, all four hours of Warrant 2
Melrose Avenue Traffic Impact Study IIW, P.C.
may be satisfied. See Appendix 39. The proposed development as shown in Appendix 15 will add very little, if any
traffic to Finkbine Commuter Drive, and will add approximately 11 vehicles to Melrose Avenue; therefore, the proposed
development traffic does not impact the traffic signal warrant analysis.
With a traffic signal installed at the intersection of Melrose Avenue and Finkbine Commuter Drive, using 2042 traffic
volumes, the model indicates that the intersection will operate much more efficiently than it currently operates. A fully
actuated intersection with left turn lanes on Melrose Avenue in both directions may operate at a level of service of C in
the AM, and a B in the PM.
Turn Lane Warrants
The need for turn lanes at the proposed development was analyzed using National Cooperative Highway Research
Program (NCHRP) Report 457. This is the method approved by the Iowa DOT in urban settings. The criteria for a
westbound right turn was determined by using figure 2-6 from the NCHRP Report 457. For the AM peak hour, using
a major road speed of 25 mph, the major -road volume estimated in year 2042 in one direction is 1,027 vph, and the
right turn volume is 4 vph. Using this method, a right turn lane is not warranted. See Appendix 33. For the PM peak
hour, the major road volume estimated in year 2042 in one direction is 864 vph, and the right turn volume is 11 vph. A
right turn lane is not warranted. See Appendix 34.
An eastbound left turn was also analyzed using figure 2-5 from the NCHRP Report 457. For the AM peak hour in year
2042, using a major road speed of 35 mph, opposing volume is 1,027 vph, advancing volume is 1,237 vph, and
percentage of left turn is 1 %, a left turn lane is warranted. A cursory review of the volumes indicated that the eastbound
left turn lane is also warranted in year 2022. Figure 2-7 from the NCHRP Report 457 was used to determine the
required length of the left turn lane. A proposed left turn lane of 120 feet will be adequate for storage and deceleration
in the AM and PM. See Appendices 35, 36 & 37.
Future Development Considerations
A new 140 -room Marriott hotel is being built approximately'/ mile away from this study area. See Appendix 1 for hotel
location. Peter Harman, one of the owners, indicated that the hotel intends to provide services for patients, families,
and visitors to the hospital and wants to build a relationship with the University athletic department. It is then assumed
that much of the traffic generated by the hotel will be centered around Melrose Avenue and Hawkins Drive. While there
may be a few trips generated by the hotel which will pass by the Active Adult development, it is not expected to have
an impact on the traffic in the study area.
The developer of the Active Adult building is also considering an additional development of townhomes on the west
side of Finkbine Commuter Drive. Phase 1 may have up to 18 units, and phase 2 may have approximately 23 units.
These units may have access to Melrose Avenue at Westgate Street and MacBride Road, west of this study area.
Phase 1 & Phase 2 combined is estimated to generate 25 trips in the AM, and 28 trips in the PM, equivalent to
approximately 1 vehicle every 2 minutes. Also, only a portion of these trips would travel through the study area by
exiting to the east or arriving from the east. Therefore, unless this development will have access onto Finkbine
Commuter Drive, this additional development is not expected to have an impact on the traffic in the study area.
Summary
116 units of Land Use Senior Housing — Attached generates approximately 24 trips in the AM and 31 trips in the PM.
Analysis shows that the intersection on Melrose Avenue with the new development driveway in the peak AM and PM
12
Melrose Avenue Traffic Impact Study IN, P.C.
hours will be a level of service C & A, respectively, in opening year. See Table 9. In the Year 2042, the level of service
in the AM and PM hours for the intersection will be D and A, respectively. See Table 13. These levels of service were
determined without the warranted eastbound left turn lane into the new development. Although the delay for vehicles
exiting the new development is high in the Peak AM, this is a function of the heavy existing traffic on Melrose Avenue.
Crashes at this location are less than the statewide average for minor arterials. The sight distance at this location is
greater than recommended by AASHTO, and traffic signal warrants are not expected to be met. Also, the proposed
development will have very little effect on traffic flow and intersection functionality along Melrose Avenue and at the
Melrose Avenue/Finkbine Commuter Drive(N)/Emerald Street(S) intersection.
13
28E AGREEMENT
BETWEEN THE CITY OF IOWA CITY AND THE CITY OF UNIVERSITY
HEIGHTS REGARDING A VOLUNTARY SEVERANCE OF PROPERTY
FROM UNIVERSITY HEIGHTS AND VOLUNTARY ANNEXATION OF
THE PROPERTY INTO IOWA CITY
This Agreement is entered into on this day of , 2021 between the City of
Iowa City, Iowa, a municipal corporation ("Iowa City") and the City of University Heights,
Iowa, a municipal corporation ("University Heights"). Iowa City and University Heights may
also be referred to individually as a "Party", and collectively as the "Parties".
Whereas, the Board of Regents of the State of Iowa For the Use and Benefit of the
University of Iowa (hereinafter "University) is the owner of a 3.61 acre tract located at 1360
Melrose Avenue in University Heights legally -described as follows and shown on the plat
attached hereto as Exhibit "A":
A PORTION OF LOT 1 OF UNIVERSITY ATHLETIC CLUB SUBDIVISION, AND A
PORTION OF THE NORTHEAST QUARTER OF THE NORTHEAST QUARTER OF
SECTION 17, OF TOWNSHIP 79 NORTH, RANGE 6 WEST OF THE FIFTH PRINCIPAL
MERIDIAN, JOHNSON COUNTY, IOWA, DESCRIBED AS FOLLOWS:
Commencing at the Northeast Corner of Section 17, Township 79 North, Range 6 West, of the
Fifth Principal Meridian, Johnson County, Iowa; Thence S88°51'11 "W, along the North Line of
the Northeast Quarter of said Section 17, a distance of 656.83 feet, to the Point of Beginning;
Thence S01°08'49"E, 237.28 feet, to a Point on the East Line of Lot 1 of University Athletic
Club Subdivision, in accordance with the Plat thereof Recorded in Plat Book 38 at Page 306 of
the Records of the Johnson County Recorder's Office; Thence S86°17'36"W, along said East
Line, 46.00 feet; Thence S61°52'41"W, along said East Line, 61.55 feet; Thence S00°03'18"E,
along said East Line, 225.16 feet, to the Southeast Corner thereof, Thence N75°44'24"W, along
the South Line of said Lot 1, and the Northerly Right -of -Way Line of Melrose Avenue, 192.89
feet; Thence N80°37'39"W, along said South Line and Northerly Right -of -Way Line, 107.44
feet, to the Southwest Corner of said Lot 1; Thence N00°05'06"W, along the West Line of said
Lot 1, and the Northerly Projection thereof 421.60 feet, to its intersection with the North Line of
the Northeast Quarter of said Section 17; Thence N88°51'11 "E, along said North Line, 388.89
feet, to the Point of Beginning. Said Annexation Tract contains 3.61 Acres and is subject to
easements and restrictions of record.
(hereinafter "Subject Tract")
Whereas the University has filed a voluntary application with University Heights to sever
the Subject Tract from University Heights and has filed a voluntary application with the City of
Iowa City to annex the Subject Tract into the City of Iowa City in order to facilitate a long-term
ground lease to a third party for development of an active adult multi -residential use on a 6.12
acre tract as shown on the attached Exhibit `B" (hereinafter referred to as "Finkbine Tract"); and,
Whereas, the Finkbine Tract currently includes property that is located partially within
the jurisdictional boundaries of Iowa City and partially within the jurisdictional boundaries of
University Heights; said severance and annexation will shift the boundary between the two cities
to the east and allow the development to occur entirely within one municipality; and,
Whereas, simultaneously with the application for annexation the University has filed an
application for rezoning of the Finkbine Tract with Iowa City to OPD/RM-20/P-2 which reflects
a proposed planned development overlay zone (OPD), the proposed multi -residential base zone
(RM -20), and the University's ownership of the land, which will be maintained (P-2); and,
Whereas, the Finkbine Tract is currently vacant ground owned by the University and does
not generate any property tax revenue; the long-term lease and development will generate
property tax revenue; and,
Whereas, University Heights has agreed in concept to said severance and the City of
Iowa City has agreed in concept to said annexation conditioned upon certain agreements as set
forth herein and as allowable by Section 368.25A of the Iowa Code.
Now, therefore, in consideration of the mutual covenants and conditions contained herein, and
for other good and valuable consideration the receipt and sufficiency of which is hereby
acknowledged, Iowa City and University Heights agree as follows:
1. Incorporation of Recitals. The foregoing recitals are incorporated herein as if fully
set forth in this paragraph.
2. Agreement in Concept. Whereas, University Heights has agreed in concept to said
severance and Iowa City has agreed in concept to said annexation conditioned upon
the agreements as set forth herein.
3. Rezoning. The Parties agree in concept that a rezoning of the Finkbine Tract to
OPD/RM-20/P-2 under the City Code of the City of Iowa City to allow for
development of an active adult multi -residential use is a desirable and appropriate use
of the Finkbine Tract and that the severance and annexation are conditional on a
rezoning to OPD/RM-20/P-2 by the City Council of the City of Iowa City.
4. Sharing of Property Tax Revenues. The parties agree that they will share the
property tax revenue collected by Iowa City for the Finkbine Tract for a period of 40
years beginning with the year in which tax revenue is first collected by Iowa City for
the Finkbine Tract. Iowa City will remit 53% of the tax revenue received by Iowa
City each fiscal year to University Heights in two installments. The first installment
will be paid by December 31 and the second installment by June 30 of that fiscal
year. 53% of any delinquent taxes received after June 30 for a given fiscal year shall
be paid to University Heights on or before September 30 of the subsequent fiscal
year. So, for instance, if the initial property tax assessment is on January 1, 2021,
taxes would accrue on that assessment from July 1, 2021 through June 30, 2022 and
taxes would be paid on that assessment by property owners to the County Treasurer
by September 30, 2022 and March 30, 2023 and thereafter paid to Iowa City by the
County. Tax collections received by Iowa City would be remitted to University
Heights by December 31, 2022 and June 30, 2023 during fiscal year 2022-23 and the
2
final year of revenue sharing would be for the taxes received by Iowa City in fiscal
year 2062-63 with the final payment of any delinquent taxes being made by Iowa City
to University Heights on September 30, 2063.
5. Notice.
Notice by Iowa City to University Heights must be in writing and addressed to: City
Clerk, City of University Heights, IA 1302 Melrose Avenue, Iowa City, IA 52246.
Notice by University Heights to Iowa City must be in writing and addressed to: City
Clerk, City of Iowa City, IA, 410 E. Washington St., Iowa City, IA 52240.
Notice shall be effective as follows: On the date of delivery if hand delivered or 3
days after the date of mailing if by U.S. mail.
6. Entire Agreement. This Agreement sets forth all the covenants, promises,
agreements, and conditions between Iowa City and University Heights concerning
said severance and annexation and there are no other covenants, promises,
agreements, or conditions, either oral or written, between them. This Agreement
may not be modified or amended in any manner except by an instrument in writing
executed by the Parties.
7. No Separate Legal Entity. No separate legal entity is being created for purposes of
this Agreement.
8. Purpose. The purpose of this Agreement is for the Parties to memorialize the terms
on which said severance and annexation are conditioned in accordance Iowa Code
Section 368.25A.
9. Administration. The Finance Director of Iowa City and Mayor of University Heights
shall administer this Agreement on behalf of Iowa City and University Heights,
respectively.
10. Duration/Termination. This Agreement will go into effect upon passage by the
Parties' City Councils and the filing and recording of this Agreement as provided in
Section 11 hereof. In the event said severance and annexation are approved by the
parties' City Councils and the State City Development Board this Agreement shall
remain in effect until the final tax payment is made by Iowa City to University
Heights pursuant to paragraph 4 hereof unless otherwise terminated earlier by the
written agreement of the parties.
11. Filing/Recording. Upon approval and execution of this Agreement by Iowa City and
University Heights, the City Clerk of Iowa City shall file this Agreement with the
Office of the Iowa Secretary of State as required by law and record this Agreement
with the Johnson County Recorder.
CITY OF IOWA CITY, IOWA
Bruce Teague, Mayor
Attest:
Kellie Fruehling, City Clerk
Approved:
City Attorney
CITY OF UNIVERSITY HEIGHTS, IOWA
Louise A. From, Mayor
Attest:
Christine M. Anderson, City Clerk
[REMAINDER OF PAGE INTETIONALLY LEFT BLANK.]
2
IOWA CITY ACKNOWLEDGMENT
STATE OF IOWA )
) ss:
JOHNSON COUNTY )
This record was acknowledged before me on this day of
, 2021, by Bruce Teague, as Mayor, and Kellie K. Fruehling, as
City Clerk, on behalf of the City of Iowa City, Iowa.
Notary Public in and for the State of Iowa
UNIVERSITY HEIGHTS ACKNOWLEDGMENT
STATE OF IOWA )
) ss:
JOHNSON COUNTY )
This record was acknowledged before me on this day of
, 2021, by Louise A. From, as Mayor, and Christine M. Anderson,
as City Clerk, on behalf of the City of University Heights, Iowa.
Notary Public in and for the State of Iowa
5
Item Number: 8.b.
�r
P_
CITY OE IOWA CITY
www.iogov.org
March 16, 2021
Motion setting a public hearing for March 16, 2021 on an ordinance
conditionally rezoning approximately 6.12 acres of land located near the
intersection of Finkbine Commuter Drive and Melrose Avenue from University
Heights Commercial (C) and Institutional Public (P-2) to Institutional Public
(P-2) and Medium Density Multi -Family Residential (RM -20) with a Planned
Development Overlay (OPD/RM-20/P-2).
ATTACHMENTS:
Description
Staff Report with Attachments
STAFF REPORT
To: Planning & Zoning Commission Prepared by: Ray Heitner, Associate Planner &
Anne Russett, Senior Planner
Item: ANN20-0002 & REZ20-0012 Date: February 18, 2021
GENERAL INFORMATION:
Applicant: MMS Consultants
1917 S. Gilbert St.
Iowa City, IA 52240
319-351-8282
I.sexton (a)-mmsconsultants.net
Contact Person: Ben Logsdon
Focus Development Co
319-512-5110
benl@focusdevco.com
Property Owner: Board of Regents State of Iowa for the Use &
Benefit of the University of Iowa
Requested Action: Annexation and Rezoning
Purpose: Annexation of 3.61 acres of land currently in
University Heights and a rezoning of 6.12 acres from
Institutional Public (P-2) and University Heights
Commercial (C) to Institutional Public (P-2),
Medium Density Multi -Family Residential (RM -20)
with a Planned Development Overlay (OPD/RM-
20/P-2)
Location:
Location Map:
1360 Melrose Ave.
Size: Annexation: 3.61 acres
Existing Land Use and Zoning
Surrounding Land Use and Zoning
Comprehensive Plan:
District Plan:
Neighborhood Open Space District:
File Date:
45 Day Limitation Period:
BACKGROUND INFORMATION:
K
Rezoning: 6.12 acres
Commercial, University Heights Commercial (C)
North: Iowa City — Institutional Public (P2)
South: University Heights — R-1
East: University Heights — PUD/R-1
University Heights — CM/R-1
West: Iowa City — Institutional Public (P2)
Iowa City
Northwest District Plan — Not adopted
SW2
December 3, 2020
N/A since associated with an annexation
The proposed annexation and rezoning are associated with the University of Iowa's property at
1360 Melrose Avenue. The University is proposing to maintain ownership of this land, but enter
into a long-term lease with a senior housing developer to redevelop the property at 1360 Melrose
Avenue. Typically, the City does not review University projects because it is a State governmental
entity and not subject to City zoning regulations; however, the City does have jurisdiction with this
redevelopment. Specifically, 14 -2F -6C of the zoning code states "Before a leasehold interest in
any land zoned public is conveyed to anyone for a use other than those allowed in the public
zone and to anyone other than the government of the United States, the state or a political
subdivision thereof, the land must be rezoned to an appropriate zone in which the use is
allowed. The use shall be subject to all requirements of the new zone. Further, the zone shall
be established as an overlay zone with the underlying zone retaining its original public zone
designation."
A portion of this property is located within the City of University Heights. Therefore, concurrent
with the annexation and rezoning being reviewed by the City, the applicant has submitted a
severance application to the City of University Heights. In short, the proposal is to shift the
boundary lines of the two cities to avoid a development that crosses jurisdictional boundaries. City
staff has been coordinating with the City of University Heights throughout this process.
The applicant has proposed a 4 -story senior housing complex that will include 116 dwelling units.
The project includes 263 parking spaces, which are located both underneath the building and on a
surface lot behind the building. The main access to the development is from Melrose Avenue.
The applicant held a virtual good neighbor meeting in September 2020. A summary of the
meeting provided by the applicant is attached.
ANALYSIS:
Annexation
The Comprehensive Plan has established a growth policy to guide decisions regarding
annexations. The annexation policy states that annexations are to occur primarily through
voluntary petitions filed by the property owners. Further, voluntary annexation requests are to be
3
reviewed under the following three criteria. The Comprehensive Plan states that voluntary
annexation requests should be viewed positively when the following conditions exist.
1. The area under consideration falls within the adopted long-range planning boundary.
A general growth area limit is illustrated in the Comprehensive Plan and on the City's Zoning Map.
The City's growth area is located at the fringes of the community within unincorporated Johnson
County. The proposed annexation is not located at the City's outskirts, but rather close to the core
of the community. Specifically, the proposal requests transferring a portion of land currently within
the corporate limits of University Heights to the City of Iowa City.
2. Development in the area proposed for annexation will fulfill an identified need without imposing
an undue burden on the City.
The Comprehensive Plan encourages growth that is contiguous and connected to existing
neighborhoods to reduce the costs of providing infrastructure and City services. The subject
property is bordered by the city limits and contiguous to current development and meets the goal
of contiguous growth. Public sanitary sewer and water is available to the site and do not need to
be upgraded for the project. The site is already served by public transit. Melrose Avenue does
have traffic congestion during peak hours of the day; however, most of the congestion will be
contained on-site for the proposed use. More details related to the traffic study and proposed
improvements are discussed in the rezoning section of this report.
The City's affordable housing annexation policy (Resolution 18-211) requires that annexations
resulting in 10 or more residential dwelling units provide affordable units equal to 10% of the total
units in the annexed area, with an assurance of long-term affordability. The policy was created to
apply to greenfield annexations of property in the County at the fringe of the City, and in
recognition of the City's considerable discretion in determining whether to annex property. Neither
of these conditions are present here. In this case we are just shifting the boundary between two
already existing urbanized areas for the purpose of avoiding the unworkable circumstance of a
development that straddles two cities. The way that boundary shift is accomplished is through a
severance by one city and an annexation by another. Iowa City's annexation of this property is
dependent on the severance of the property by University Heights which will be contingent on a
28E agreement specifying the rezoning being requested by the University and sharing of future
tax revenue. Therefore, staff has found that the annexation policy does not apply to this
annexation.
3. Control of the development is in the City's best interest.
The property is adjacent to the City's corporate limits on the north, west, and southwest. The City
already provides public services in this area, including transit, Fire, water, and sanitary sewer
6"1.11 VA IWO
For the reasons stated above, staff finds that the proposed annexation complies with the growth
policy.
Rezoning
Current Zoning:
The subject property is currently zoned University Heights Commercial (C) & Institutional Public
(P-2). The P-2 zone is reserved for public uses of land owned or land controlled by the State or
Federal government, such as university campuses, regional medical facilities, post offices and
other State and Federally owned facilities.
Proposed Zoning:
The applicant is requesting rezoning the subject property to Medium Density Multi -Family (RM -20)
with a Planned Development Overlay. Since the University will maintain ownership of the land the
P-2 designation will remain. Therefore, the proposed rezoning request is to OPD/RM-20/P-2. The
ri
proposed zone allows for a density of 24 dwelling units per net acre of land. The 6.12 -acre site
could accommodate 146 dwelling units. The proposal is well under that at 116 dwelling units. As
the proposed rezoning will result in a parcel of land with two different zoning designations, staff is
recommending a condition that prior to issuance of a building permit the area be re -platted to
create lots that conform with the proposed zoning boundaries.
General Planned Development Approval Criteria:
Applications for Planned Development Rezonings are reviewed for compliance with the following
standards according to Article 14-3A of the Iowa City Zoning Ordinance.
The density and design of the Planned Development will be compatible with and/or
complementary to adjacent development in terms of land use, building mass and scale,
relative amount of open space, traffic circulation and general layout.
Density, Land Uses, Mass & Scale — The proposed development includes 116 dwelling units at a
density of 18 dwelling units per acre. The development is intended for seniors, but it is staff
understanding that it will not be exclusively for seniors. The proposed block -scale building is over
700 -feet in length and four stories in height. To the immediate east of the site is an existing single-
family and duplex development off of Birkdale Court. The development includes 6 units on 1.62
net acres (3.7 dwelling units per acre). These existing units are 1 to 1.5 stories in height. As part
of the OPD rezoning, the applicant is requesting a waiver from the 35' height maximum in the RM -
20 zone to build a 63 -foot building. The proposal attempts to address the difference in scale and
density by providing a landscaped buffer between the new building and the existing homes and
locating the new building approximately 111 feet away from the adjacent lot line. Existing single-
family homes are located to the south of the proposed development and are separated from it by
Melrose Avenue. Southwest of the proposed development, located in the City, are existing larger
scale multi -family buildings and multi -family zoning.
General Layout— Attachments 7 & 8 show the Preliminary OPD and Sensitive Areas Development
Plan and the building elevations. The OPD plan shows the general layout of the project site, which
includes a multi -family building that fronts both Finkbine Commuter Drive (a private street) and
Melrose Avenue. Surface parking is proposed on the eastern portion of the site off of Melrose
Avenue. 211 parking spaces are required and the plans shows 228 parking spaces and up to 263
through a potential phase 2 component of the site. This is between 17 and 52 more than is
required. The proposed building will be required to conform to the City's Multi -Family Site
Development Standards, which regulate the design of parking, landscaping, and screening. This
will be reviewed as part of the Site Plan Review process.
The Multi -Family Site Development Standards require that parking be located behind the building
or screened from public rights-of-way. The applicant has requested a waiver from this standard
through the City's minor modification process to allow up to seven parking stalls to be located on
the west side of the building. This is an administrative review that staff is currently evaluating. The
administrative hearing was held on Friday, February 12.
Open Space — The project incorporates an on-site open space area that will contain site amenities
such as patio space, seating and gathering areas. The required open space for the site is 2,590
square feet and the area depicted on the plan equals 7,300 square feet.
Traffic Circulation — The development will be accessed from Melrose Avenue through a drive
leading directly to the surface parking lot behind the building. Limited guest parking is provided off
of Finkbine Commuter Drive. Deliveries will also be able to access the site from Finkbine
Commuter Drive.
5
2. The development will not overburden existing streets and utilities.
The subject property can be serviced by both sanitary sewer and water. The site is also on the
City's Melrose Express bus route.
As part of the rezoning, staff requested that the applicant complete a traffic study. The executive
summary is included in Attachment 9. Here is a summary of the findings of that report:
• Current southbound movements at Finkbine Commuter Drive and Melrose Avenue are a
Level -of -Service (LOS) F (i.e. failing) during the AM peak hour. This includes traffic
traveling south onto Emerald Street and west or east onto Melrose Avenue.
• Current eastbound left -turn movements at Finkbine Commuter Drive and Melrose
Avenue are a LOS F during the AM peak hour.
• A signal is currently warranted at Finkbine Commuter Drive and Melrose Avenue.
• While the proposed development does not add much traffic to Finkbine Commuter Drive
(e.g. deliveries and guest parking), it will not improve the current situation.
• Future southbound movements, at the proposed access to Melrose Avenue, are
anticipated to operate at a LOS F on opening day during the AM peak. Vehicle queues
would be contained to private property.
• An eastbound left -turn lane on Melrose Avenue, at the proposed access, is warranted
on opening day.
Any additional development along Finkbine Commuter Drive in the future, beyond what is
currently proposed, cannot occur without additional improvements at the Finkbine Commuter
Drive and Melrose Avenue intersection. At this time, staff is not recommending signalization of
this intersection, but will likely require it as part of any future rezonings. For this rezoning, staff
is recommending a condition requiring installation of an eastbound left -turn lane on Melrose
Avenue at the proposed access to the site.
3. The development will not adversely affect views, light and air, property values and privacy of
neighboring properties any more than would a conventional development.
The proposed development is larger in scale than surrounding properties; however, light and air
are maintained through buffering and distance separation between the existing single-family and
duplex residences to the east and the new building. Furthermore, typical University development
does not require review by the City. But for the proposed long-term lease with a private senior
development group, the University could develop this site without compliance with City zoning.
4. The combination of land uses and building types and any variation from the underlying
zoning requirements or from City street standards will be in the public interest, in harmony
with the purposes of this Title, and with other building regulations of the City.
The applicant has requested a waiver from the 35 -foot height maximum in the RM -20 zone and
proposes a building not to exceed 63 -feet in height. Per 14 -3A -4K Modifications to Zoning
Requirements, the maximum building height may be modified or waived, provided that the design
of the development results in sufficient light and air circulation for each building and adequate,
accessible open space for all residents of the development. The proposed elevations, show an s -
shaped building design that incorporates private balconies and shared open space.
Compliance with the Comprehensive Plan:
There is no adopted district plan for the Northwest District, where this property is located.
However, the future land use map of the IC 2030 Comprehensive Plan indicates that this area of
Iowa City should consist of primarily of public/semi-public space because it is owned by the
University of Iowa.
M
The proposed rezoning aligns with several goals of the comprehensive plan:
• Land Use Element: Encourage compact, efficient development that is contiguous and
connected to existing neighborhoods to reduce the cost of extending infrastructure and
services and to preserve farmland and open space at the edge of the city.
• Housing Element: Encourage a diversity of housing options in all neighborhoods:
o Identify and support infill development and redevelopment in areas where services
and infrastructure are already in place.
• Transportation Element: Maximize the safety and efficiency of the transportation network.
• Environment, Energy, and Resources Element: Recognize the essential role out land use
policies play in preserving natural resources and reducing energy consumption.
o Encourage compact, efficient development that reduces the cost of extending and
maintaining infrastructure and services.
o Discourage sprawl by promoting small -lot and infill development
Neighborhood Open Space: Open space dedication or fees in lieu will be addressed at the time
of subdivision. Based on the 6.31 acres of RM -20 zoning, the developer would be required to
dedicate 0.65 acres of land or pay fees in -lieu. The site is located across the street from a
public golf course and Villa Park is located two blocks away on Westgate Street. Therefore,
fees in lieu would be appropriate.
Sensitive Areas Review:
The applicant has submitted a Sensitive Areas Development Plan due to the presence of a grove
of trees and slopes on the site. The purpose of the Sensitive Areas Ordinance is to permit and
define the reasonable use of properties that contain sensitive environmental features and natural
resources and allowing reasonable development while protecting these resources from damage.
The following paragraphs describe the impact this development will have on the sensitive features
of this site.
Grove of Trees — The site contains a grove of trees totaling 52,426 square feet (1.2 acres). The
SADP identifies the removal of 71.5% (37,508 square feet) of those trees. Since this area of trees
is less than 2 acres in size it is not considered a woodland; and therefore, not subject to the
woodland retention requirements of the Sensitive Areas Ordinance.
Steep, Critical, and Protected Slopes — In terms of slopes, the site contains steep, critical and
protected slopes. The Sensitive Areas Ordinance requires a 2 ft. buffer for each foot of vertical
rise of the protected slope, up to a maximum buffer of fifty feet (50') (14-51-8D-1). No development
activity, including removal of trees and other vegetation, will be allowed within the buffer. The
SADP contains 465 square feet of protected slopes, but no disturbance to protected slopes.
The SADP identifies the disturbance of 11,626 square feet or 62% of the 18,702 square feet of
critical slopes that exists on the site. The Sensitive Areas Ordinance allows a disturbance of
critical slopes up to 35%. Since the proposed SADP impacts critical slopes beyond 35% it
requires a Level 11 review (14-51-313), which requires a recommendation from the Planning and
Zoning Commission and approval by the City Council.
NEXT STEPS:
After recommendation from the Planning and Zoning Commission the following will occur:
• City Council will need to set a public hearing for both the annexation and rezoning.
• Prior to the public hearing, utility companies and non -consenting parties will be sent the
annexation application via certified mail.
• City Council will hold the public hearing on the annexation and rezoning.
VA
• City Council must pass a resolution approving the 28E agreement with the City of
University Heights prior to passing a resolution approving the annexation.
• Additionally, the City of University Heights must pass a resolution approving the 28E
agreement and a resolution approving the severance.
• After approval of the annexation, severance, and 28E agreement by both jurisdictions, the
applications for annexation, severance, and the 28E agreement will be sent to the State
Development Board for consideration and approval.
• Upon approval by the State Development Review Board, the City Council can adopt the
rezoning ordinance.
STAFF RECOMMENDATION:
Staff recommends approval of ANN20-0002 and REZ20-0012, a voluntary annexation of
approximately 3.61 acres of property located at 1360 Melrose Avenue in University Heights and
rezoning of approximately 6.12 acres from University Heights commercial (C) & institutional public
(P2) to medium density multi -family residential with a planned development overlay (OPD/RM-
20/P-2) subject to the following conditions:
1. No building permit shall be issued for any of the subject property until the City Council
approves a final plat subdividing the subject property to conform to the zoning boundaries
established by the zoning ordinance.
2. Prior to issuance of a certificate of occupancy, installation of an eastbound left turn lane on
Melrose Avenue at the proposed access subject to review and approval of specifications by
the City Engineer.
ATTACHMENTS:
1. Location Map
2. Zoning Map
3. Applicant's Statement
4. Annexation Exhibit
5. Rezoning Exhibit
6. Summary of Good Neighbor Meeting
7. Preliminary OPD and Sensitive Areas Development Plan
8. Elevations
9. Traffic Study, Executive Summary Only
Approved by: I •
Dance e itzman, AICP
Department of Neighborhood and Development Services
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November 24th, 2020
The Board of Regents, State of Iowa, the University of Iowa, Build to Suit, and Newbury
Living are jointly submitting a request for: 1) voluntary severance/annexation from the
City of University Heights to the City of Iowa City; and 2) a rezoning from Public to an
Overlay Planned Development Overlay with underlying RM -20 and P-2 zoning. This is a
unique development on vacant land owned by the University of Iowa that does not
currently generate any tax revenue for the community. The site, which currently
includes property within the jurisdictional boundaries of both the City of Iowa City and
the City of University Heights, is an important gateway to the University, including the
University of Iowa Hospitals & Clinics. The University will be granting the developers a
long-term ground lease to the site, but the University will continue to own the land.
The buildings and improvements developed on the site will be assessed and create new
tax base for the community. The development plans, site plans, and architectural
renderings have all been extensively vetted and approved by University leadership,
including the University's planning department and the University Architect.
The annexation and severance from University Heights allows the city boundary to shift
to the east placing the entire parcel and development into the City of Iowa City. The
voluntary severance and annexation has been contemplated in a series of work sessions
over the past last 18 months with University Heights Council; subject to a 28E
Agreement for the sharing of property taxes and other items between the City of Iowa
City, the City of University Heights, and the University of Iowa.
The applicants propose a rezoning from Public to a Multifamily OPD -RM -20/P-2 zoning
to allow for the construction of an active adult multi -family project. The use is generally
consistent with the comprehensive plan for the area, and is compatible with the mix of
multi -family and medium to high density residential uses in the surrounding
neighborhood, complementary to the University of Iowa's Finkbine Golf Course &
Clubhouse, and consistent with other recently completed re -development projects.
There is substantial existing public infrastructure and utilities in place to support the
requested change in zoning. Finally, the Developer has made a couple of informal
preliminary submittals to the City of Iowa City. Staff comments from those submittals
have been considered and plans have been adjusted where the design and development
team deemed appropriate. The final submittal illustrates a building which is four
stories and has one area of underground parking that is within the 1S' setback
recommended by the code. These variations warrant the request for a rezoning to an
Overlay Planned Development. These are the only remaining deviations from the
zoning code. Attached Exhibit A documents the deviations from the code sections along
with justifications for approval of the plan as submitted. At the request of Staff, the final
site submittals will be used to complete a traffic study as directed by Kent Ralston at
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Iowa City, Iowa 52240
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Experts in Planning and Development5ince 1975 mms@mmsconsultants.ret
City of Iowa City. The plans for this site have resulted in a reduced the number of
parking stalls than were associated with the previous University Athletic Club located
on this same site. Traffic flows/movements from the new development will be an
improvement to the Melrose corridor when compared to the Athletic Club.
Finally, as recommended by staff, the applicants held a neighborhood meeting with the
surrounding community to introduce the project and solicit feedback/discussion. The
design team and University leadership presented the project and discussed the plans
for the development. Feedback and discussion at the meeting were overwhelmingly
positive. In addition to the meeting, members of the development team have met
several of the neighbors on-site. The comments from the on-site meetings were also
overwhelmingly positive. We believe this neighborhood support is further evidence
that we should be approved as submitted. Meeting notes from those discussions were
previously sent to City of Iowa City staff.
Exhibit A: Code Variation Items for The James on Melrose
14-5A-5:F1b: Title 14 Zoning Code, Chapter 5 - Site Development Standards, Article 5:
Construction and Design Standards, Section F. Standards for Structured Parking in
Multi -family, Subsection 1. Parking within Building, item b:
In Multi -Family Zones, structured parking is not permitted on the ground level
floor of the building for the first fifteen feet (15') of building depth as measured
from the street -facing building wall. On lots with more than one street frontage
this parking setback must be met along each street frontage, unless reduced or
waived by minor modification. When considering a minor modification request,
the City will consider factors such as street classification, building orientation,
location of primary entrance(s) to the building, and unique site constraints such
as locations where the residential building space must be elevated above the
floodplain.
The project requests a minor modification at the main entrance of the building,
located at the west elevation along Finkbine Commuter Drive, where grade would
drop down lower than the Y from ceiling height to be classified as underground
parking (subsection d) to accommodate the atgrade entry. All other areas of
parking would meet the criteria of subsection d as it pertains to below -grade
parking and not being located within the first 15 feet of the ground floor.
14-2B-4:C1e: Title 14 Zoning Code, Chapter 2 - Base Zones, Article B: Multi -family
Residential Zones, Section 4: Dimensional Requirements, Subsection C: Building Bulk
Standards, item 1e:
Adjustment of Height Standards:
M19175. G i lbert Street
Iowa City, Iowa 52240
M MMS Consultants Inc. onsult 1.8282
m msconsulta nts.net
Experts in Planning and Development5ince 1975 mms@mmsconsultants.ret
(1) The maximum height for a principal building may be increased; provided,
that for each foot of height increase above the height standard, the front, side,
LJand rear setbacks are each increased by an additional two feet (2'); and
Ln provided, that an increase in height does not conflict with the provisions of
chapter 6, "Airport Zoning", of this title.
(2) A minor modification may also be requested to adjust the maximum height
o for a particular building or property according to the procedures and
approval criteria for minor modifications contained in chapter 4, article B of
LU this title.
The project requests a minor modification to increase the overall height of the
building. The project does not conflict with the provisions of Chapter 6: Airport
Zoning. The requested height increase would be a height of 65'-0". The project is
setback from neighboring properties where such height would not impede access
Q to sunlight. There are precedents for similar structures and height increases
a located along Melrose. Grade level is raised on the south end of the building to
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Ln place parking below grade and lower the height. The north end of the building is
lowered a full story to work with existing grade and lower the overall height as
well.
14-2B-6:C1e: Title 14 Zoning Code, Chapter 2 - Base Zones, Article B: Multi -family
Residential Zones, Section 6: Site Development Standards, Subsection C: Location and
a�
Design Standards for Surface Parking and Detached Garages, item 1:
Location: Surface parking, parking within accessory structures, and loading
Q areas must be located behind principal building(s) and concealed from view of
fronting streets. Parking and loading areas may not be located directly between
a principal building and the street or within the required side setback area. Any
portion of a parking or loading area that is not completely concealed from view
of a fronting street must be screened to the S2 standard. (See figures 2B.4 and
2B.5 below.) (Ord. 05-4186,12-15-2005)
vThe
project requests a minor modification to allow for a small amount of parking
on the west side of the building, located between the principle building and the
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street frontage along Finkbine Commuter Drive. This parking will serve as
accessible parking and guest parking for visitors to the building. A precedent is
established at the Finkbine Clubhouse, located across the street from this project
where parking is located in the frontage.
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ANNEXATION EXHIBIT
A PORTION OF LOT 1 OF UNIVERSITY ATHLETIC CLUB SUBDIVISION, A PORTION OF THE NORTHEAST QUARTER OF THE
NORTHEAST QUARTER OF SECTION 17, OF TOWNSHIP 79 NORTH, RANGE 6 WEST OF THE FIFTH PRINCIPAL MERIDIAN
UNIVERSITY HEIGHTS , JOHNSON COUNTY, IOWA
I
I
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NORTH QUARTER CORNER i
OF
SECTION 17-T79N-R6W
OF THE FIFTH P.M.
FOUND 5\8" PIN W\ LS CAP
12531
1548.99' N88'51'11"E
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Proposed Annexation
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FOUND 5\8" PIN W\ YELLOW
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NORTH LINE OF THE NORTHEAST QUARTER OF SECTION 17 BOOK 38 AT PAGE 156
656.83' S88'51'11 "W
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- - - RIGHT-OF-WAY LINES
—
- CENTER LINES
OSED ANNEXATION
- EXISTING CITY LIMITS
- LOT LINES, PLATTED OR BY DEED
— — — — — —
— — — — - EASEMENT LINES, WIDTH & PURPOSE NOTED
- EXISTING EASEMENT LINES, PURPOSE NOTED
(R)
- RECORDED DIMENSIONS
(M)
- MEASURED DIMENSIONS
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C07 ll OF DO�/�p�/UA COT ll OF THE FIFTH P.M.
FOUND 5\8" PIN W\ YELLOW
PLASTIC LS CAP 8165
NORTH LINE OF THE NORTHEAST QUARTER OF SECTION 17 BOOK 38 AT PAGE 156
656.83' S88'51'11 "W
7MY OO F UN0bERSFY H0GHT8
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DESCRIPTION - PROPOSED ANNEXATION
A PORTION OF LOT 1 OF UNIVERSITY ATHLETIC CLUB SUBDIVISION, AND A PORTION
OF THE NORTHEAST QUARTER OF THE NORTHEAST QUARTER OF SECTION 17, OF
TOWNSHIP 79 NORTH, RANGE 6 WEST OF THE FIFTH PRINCIPAL MERIDIAN,
JOHNSON COUNTY, IOWA, DESCRIBED AS FOLLOWS:
Commencing at the Northeast Corner of Section 17, Township 79 North, Range 6 West, of the
Fifth Principal Meridian, Johnson County, Iowa; Thence S88o51'11 "W, along the North Line of
the Northeast Quarter of said Section 17, a distance of 656.83 feet, to the Point of Beginning;
Thence S01 °08'49"E, 237.28 feet, to a Point on the East Line of Lot 1 of University Athletic
Club Subdivision, in accordance with the Plat thereof Recorded in Plat Book 38 at Page 306
of the Records of the Johnson County Recorder's Office; Thence S86o17'36"W, along said
East Line, 46.00 feet; Thence S61 °52'41 "W, along said East Line, 61.55 feet; Thence
SOOo03'18"E, along said East Line, 225.16 feet, to the Southeast Corner thereof; Thence
N75o44'24"W, along the South Line of said Lot 1, and the Northerly Right -of -Way Line of
Melrose Avenue, 192.89 feet; Thence N80037'39"W, along said South Line and Northerly
Right -of -Way Line, 107.44 feet, to the Southwest Corner of said Lot 1; Thence NOOo05'06"W,
along the West Line of said Lot 1, and the Northerly Projection thereof 421.60 feet, to its
intersection with the North Line of the Northeast Quarter of said Section 17; Thence
N88o51'11 "E, along said North Line, 388.89 feet, to the Point of Beginning. Said Annexation
Tract contains 3.61 Acres, and is subject to easements and restrictions of record.
3.61 AC
FkA
M
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CIVIL ENGINEERS
LAND PLANNERS
LAND SURVEYORS
LANDSCAPE ARCHITECTS
ENVIRONMENTAL SPECIALISTS
1917 S. GILBERT ST.
IOWA CITY, IOWA 52240
(319) 351-8282
www.mmsconsultants.net
Date Revision
ANNEXATION EXHIBIT
A PORTION OF LOT 1 OF
UNIVERSITY ATHLETIC CLUB
SUBDIVISION, A PORTION OF
THE NORTHEAST QUARTER OF
THE NORTHEAST QUARTER OF
SECTION 17, OF TOWNSHIP 79
NORTH, RANGE 6 WEST OF THE
FIFTH PRINCIPAL MERIDIAN
UNIVERSITY HEIGHTS
JOHNSON COUNTY
IOWA
MMS CONSULTANTS, INC.
Date: 11-10-2020 CD
Designed by: Field Book No: N
K. I R
Drawn by: Scale:
RLW I 1"=100'
Checked by:DMW Sheet No:
Project No:
IOWA CITY
7331-050
of:
CD
REZONING EXHIBIT
A PORTION OF LOT 1 OF UNIVERSITY ATHLETIC CLUB SUBDIVISION, A PORTION OF THE NORTHEAST QUARTER OF THE NORTHEAST QUARTER, AND A PORTION OF THE NORTHWEST QUARTER OF THE NORTHEAST
QUARTER OF SECTION 17, AND A PORTION OF THE SOUTHEAST QUARTER OF THE SOUTHEAST QUARTER OF SECTION 8, ALL OF TOWNSHIP 79 NORTH, RANGE 6 WEST OF THE FIFTH PRINCIPAL MERIDIAN
TO IOWA CITY, JOHNSON COUNTY, IOWA
A=40'25'37"
R=200.00'
L=141.12'
T=73.64' 222.70'
C=138.21' N88'51'11"E
CB=N36'06'43"E
IRNK o KFE 00LIF COURSE
NORTH QUARTER CORNER
OF
SECTION 17-T79N-R6W
OF THE FIFTH P.M.
FOUND 5\8" PIN W\ LS CAP
12531
1937.88'-
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�=71'34'33"
R=50.00'
L=62.46'
T=36.05'
C--58.48'
N56'19'31 "E
0=56'28'34" 32.99'
R=197.50'
L=194.67'
T=106.07' J/
C=186.89' /
CB=N28'05'14"E
S88'51'11"W - - - -
CENTERLINE
FINKBINE
COMMUTER
DRIVE
A=82'30'20"
R=112.50'
L=162.00'
T=98.67'
C=148.36'
CB=N41'06'07"E
CB=N46'34'01 'E N82'21'17"E
189.68
N10'46'45"E
23.66' �l
Point of Beginning
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FOUND 5\8" PIN W\ YELLOW
PLASTIC LS CAP 8165
NORTH LINE OF THE NORTHEAST QUARTER OF SECTION 17 BOOK 38 AT PAGE 156
656.83' S88'51'11 "W
- - -
S86*17
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AUDD D R13 PARCEL 200150077
IN AGCORPANGE WITH THE PLAT THEREOF RECORDED IN
PLAT f�Oa\ 60 AT PAGE 10 OF THE RECORPS OF THE
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AUIOMRIS
PARCEL
2016091
0091
IN ACCORDANCE WITH THE
PLAT THEREOF REGORDEP ,
IN PLAT BOOK 60 AT
PAGE 316 OF THE /
RECORDS OF THE
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RECORDER'S OFFICE./
LaMD�il'O[3'� [PL%RC EL 2015066
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IN AGGORPANGE WITH THE PLAT THEREOF REG�HE
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6000 38 ATP 6E 906 OF THE REGORPS OF THE JOHNSON
- N8031'33"w _ N COUNTY RECORDER'S OFFICE-
0=1'04'43„ -- 107.44' cNi /'
R=5779.65' N8013 -192-89"
- /
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C=108.81' 4 42"w _ CORNER of LOT
CB=N79'38'41"W
o----- ------------- /
0 10 25 50 75 100
GRAPHIC SCALE IN FEET
1 "=100'
LEGEND AND NOTES
A
- CONGRESSIONAL CORNER, FOUND
A
- CONGRESSIONAL CORNER, REESTABLISHED
A
- CONGRESSIONAL CORNER, RECORDED LOCATION
•
- PROPERTY CORNER(S), FOUND (as noted)
O
- PROPERTY CORNERS SET
(5/8" Iron Pin w/ yellow, plastic LS Cap
embossed with "MMS" )
0
- CUT "X"
J
- PROPERTY &/or BOUNDARY LINES
- CONGRESSIONAL SECTION LINES
- - - - - - - -
- - RIGHT-OF-WAY LINES
-
- CENTER LINES
- LOT LINES, INTERNAL
- LOT LINES, PLATTED OR BY DEED
- - - - - - - -
- - - EASEMENT LINES, WIDTH & PURPOSE NOTED
- EXISTING EASEMENT LINES, PURPOSE NOTED
R
- RECORDED DIMENSIONS
(M)
-MEASURED DIMENSIONS
C22-1
- CURVE SEGMENT NUMBER
UNLESS NOTED OTHERWISE, ALL
DIMENSIONS ARE IN FEET AND HUNDREDTHS
LOCATION MAP - N.T.S.
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DESCRIPTION - PROPOSED OPD RM -20/P-2 ZONE
A PORTION OF LOT 1 OF UNIVERSITY ATHLETIC CLUB SUBDIVISION, A PORTION OF THE NORTHEAST QUARTER
OF THE NORTHEAST QUARTER, AND A PORTION OF THE NORTHWEST QUARTER OF THE NORTHEAST
QUARTER OF SECTION 17, AND A PORTION OF THE SOUTHEAST QUARTER OF THE SOUTHEAST QUARTER OF
SECTION 8, ALL OF TOWNSHIP 79 NORTH, RANGE 6 WEST OF THE FIFTH PRINCIPAL MERIDIAN, JOHNSON
COUNTY, IOWA, DESCRIBED AS FOLLOWS:
Commencing at the Northeast Corner of Section 17, Township 79 North, Range 6 West, of the Fifth Principal Meridian,
Johnson County, Iowa; Thence S88°51'11"W, along the North Line of the Northeast Quarter of said Section 17, a distance
of 656.83 feet, to the Point of Beginning; Thence S01 °08'49"E, 237.28 feet, to a Point on the East Line of Lot 1 of University
Athletic Club Subdivision, in accordance with the Plat thereof Recorded in Plat Book 38 at Page 306 of the Records of the
Johnson County Recorder's Office; Thence S86°17'36"W, along said East Line, 46.00 feet; Thence S61 °52'41 "W, along
said East Line, 61.55 feet; Thence S00°03'18"E, along said East Line, 225.16 feet, to the Southeast Corner thereof; Thence
N75°44'24"W, along the South Line of said Lot 1, and the Northerly Right -of -Way Line of Melrose Avenue, 192.89 feet;
Thence N80°37'39"W, along said South Line and Northerly Right -of -Way Line, 107.44 feet, to the Southwest Corner of said
Lot 1; Thence 1\180°31'33"W, along said Northerly Right -of -Way Line, 164.09 feet; Thence Northwesterly, 108.82 feet, along
said Northerly Right -of -Way Line on a 5779.65 foot radius curve, concave Southwesterly, whose 108.81 foot chord bears
N79°38'41"W, to its intersection with the Centerline of the Finkbine Commuter Drive; Thence N10°46'45"E, along said
Centerline, 23.66 feet; Thence Northeasterly, 62.46 feet, along said Centerline on a 50.00 foot radius curve, concave
Southeasterly, whose 58.48 foot chord bears N46°34'01 "E; Thence N82°21'17"E, along said Centerline, 89.68 feet; Thence
Northeasterly, 162.00 feet, along said Centerline on a 112.50 foot radius curve, concave Northwesterly, whose 148.36 foot
chord bears N41 °06'07"E; Thence N00°09'02"W, along said Centerline, 123.22 feet; Thence Northeasterly, 194.67 feet,
along said Centerline on a 197.50 foot radius curve, concave Southeasterly, whose 186.89 foot chord bears N28°05'14"E;
Thence N56°19'31"E, along said Centerline, 32.99 feet; Thence Northeasterly, 141.12 feet, along said Centerline on a
200.00 foot radius curve, concave Northwesterly, whose 138.21 foot chord bears N36°06'43"E; Thence N88°51'11 "E,
222.70 feet; Thence S01 °08'49"E, 226.90 feet, to the Point of Beginning. Said Tract of Land contains 6.12 Acres, and is
subject to easements and restrictions of record.
6.12 AC
M
M
S
CIVIL ENGINEERS
LAND PLANNERS
LAND SURVEYORS
LANDSCAPE ARCHITECTS
ENVIRONMENTAL SPECIALISTS
1917 S. GILBERT ST.
IOWA CITY, IOWA 52240
(319) 351-8282
www.mmsconsultants.net
Date Revision
REZONING EXHIBIT
A PORTION OF LOT 1 OF UNIVERSITY
ATHLETIC CLUB SUBDIVISION, A PORTION
OF THE NORTHEAST QUARTER OF THE
NORTHEAST QUARTER, AND A PORTION OF
THE NORTHWEST QUARTER OF THE
NORTHEAST QUARTER OF SECTION 17,
AND A PORTION OF THE SOUTHEAST
QUARTER OF THE SOUTHEAST QUARTER
OF SECTION 8, ALL OF TOWNSHIP 79
NORTH, RANGE 6 WEST OF THE FIFTH
PRINCIPAL MERIDIAN
UNIVERSITY HEIGHTS
AND IOWA CITY
JOHNSON COUNTY
IOWA
MMS CONSULTANTS, INC.
Date:
11-10-2020
Designed by. Field Book No:
KJB
Drawn by. Scale:
RLW 1"=100'
Checked by. Sheet No:
DMW
Project No:
IOWA CITY
7331-050
of: 1
MEETING MINUTES
ASK ARCHITECTS SCHIPPER KASTNER
STUDIO
ARCHITECTURE I INTERIORS
PROJECT NAME: Finkbine Active Adult
PROJECT 19015
NUMBER:
DATE: 09.17.2020 — 6:00pm — Good Neighbor
Meeting, via Zoom
PRESENT: Frank Levy, Newbury; Ben Logsdon, Focus; Nate Kaeding, BTS; Brent
Schipper, Kurtis Wolgast, ASK; Anne Russett, City of Iowa City; David
Kieft, Adele Vanarsdale, U of I, (+ 13 others);
Discussion Topics:
1. Meeting to discuss the project with the surrounding neighborhood and community.
a. DK: discussed how the project came to fruition, City process, property taxes, P3,
City jurisdiction and boundaries
b. BL: discussed existing site characteristics and context
c. BS: discussed proposed site plan, general discussion on site.
d. Site Design:
i. Breaking up fagade with serpentine layout; other factors
e. Building Images:
i. Model shots of The James at Melrose shown
1. Made note of landscaping plan not fully developed —will consider
vegetative screening to neighboring developments
2. Visual screen along Melrose
3. Shortest point from Birkdale property line to our building is 130'.
ii. Reference to 4000 Ingersoll —north fagade image shown
1. Emphasis on fenestration
2. Collection of materials
f. Next Steps
i. AR: discussed P&Z, City Council meeting— public meetings where people
can continue to voice their opinion.
ii. BL: anticipate rezoning application will be submitted mid-October.
1. Approvals over winter, with anticipated start of Spring 2021.
2. Opening 2022.
iii. DK: Board of Regents meeting required for long term agreement — seen
as a formality at this point, and not concerned.
iv. DK: Annexation / severance documents of land between Iowa City and
University Heights.
1. Gifting tract of land to University Heights as part of agreement
2. Questions from Attendees:
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S=484815::19:3:*
ARCHITECTURE INTERIORS PLANNING
a. What is the price point?
FL: Around $2 /SF range.
b. What are the sizes of units?
FL: Size will range from 750sf—1,200sf — 2,OOOsf unit sizes. Possible for a few
micro units
c. Are units able to be sublet?
FL: Units will not be able to be sublet.
d. Will there be a restaurant?
FL: no food service or restaurant planned. There will be a lounge area where food
could be catered, or tenants could reserve to host parties.
DK: The Finkbine clubhouse has restaurant and bar that is open to the public.
Several local shops and restaurants in the area that will benefit from a new influx
of people to this area.
e. What is the setback along Melrose?
KW: 40' front yard setback. — confirmed by AR. Melrose will not be altered.
f. How far is the driveway to the Birkdale property line?
KW: 75'
g. What is the demographic?
FL: mid-upper incomes; people in the latter stages of careers, near retirement.
h. Hope you will minimize light pollution (comment noted from chat).
6:49#Bl dx h/#TAhMAP,hvfP r1J1w0A3645#
S4$4815 ::19: 3 : ##
ARCHITECTURE INTERIORS PLANNING
PRELIMINARY OPD AND SENSITIVE AREAS PLAN
FINKBINE -THE JAMES ON MELROSE
LEGAL DESCRIPTION
Commencing at the Northeast Corner of Section 17, Township 79 North, Range 6 West, of the
Fifth Principal Meridian, Johnson County, Iowa; Thence S88°51'11"W, along the North Line of
the Northeast Quarter of said Section 17, a distance of 656.83 feet, to the Point of Beginning;
Thence S01 °08'49"E, 237.28 feet, to a Point on the East Line of Lot 1 of University Athletic Club
Subdivision, in accordance with the Plat thereof Recorded in Plat Book 38 at Page 306 of the
Records of the Johnson County Recorder's Office; Thence S86°17'36"W, along said East Line,
46.00 feet; Thence S61 °52'41 "W, along said East Line, 61.55 feet; Thence S00°03'18"E, along
said East Line, 225.16 feet, to the Southeast Corner thereof; Thence N75°44'24"W, along the
South Line of said Lot 1, and the Northerly Right -of -Way Line of Melrose Avenue, 192.89 feet;
Thence N80°37'39"W, along said South Line and Northerly Right -of -Way Line, 107.44 feet, to the
Southeast Corner of said Lot 1; Thence N80°31'33"W, along said Northerly Right -of -Way Line,
164.09 feet; Thence Northwesterly, 108.82 feet, along said Northerly Right -of -Way Line on a
5779.65 foot radius curve, concave Southwesterly, whose 108.81 foot chord bears N79°38'41 "W,
to its intersection with the Centerline of the Finkbine Commuter Drive; Thence N10°46'45"E,
along said Centerline, 23.66 feet; Thence Northeasterly, 62.46 feet, along said Centerline on a
50.00 foot radius curve, concave Southeasterly, whose 58.48 foot chord bears N46°34'01 "E;
Thence N82°21'17"E, along said Centerline, 89.68 feet; Thence Northeasterly, 162.00 feet, along
said Centerline on a 112.50 foot radius curve, concave Northwesterly, whose 148.36 foot chord
bears N41 °06'07"E; Thence N00°09'02"W, along said Centerline, 123.22 feet; Thence
Northeasterly, 194.67 feet, along said Centerline on a 197.50 foot radius curve, concave
Southeasterly, whose 186.89 foot chord bears N28°05'14"E; Thence N56°19'31"E, along said
Centerline, 32.99 feet; Thence Northeasterly, 141.12 feet, along said Centerline on a 200.00 foot
radius curve, concave Northwesterly, whose 138.21 foot chord bears N36°06'43"E; Thence
N88°51'11 "E, 22.70 feet; Thence S01 °08'49"E, 226.90 feet, to the Point of Beginning. Said Tract
of Land contains 6.12 Acres, and is subject to easements and restrictions of record.
PROPOSAL
APPLICANT PLANS TO CONSTRUCT A MULTI -FAMILY BUILDING ON 6.12 ACRES.
DEVELOPMENT SCHEDULE
APPLICANT PLANS TO BEGIN CONSTRUCTION IN SPRING 2021, LASTING
THRU SUMMER 2022. PHASE TWO PARKING LOT CONSTRUCTION, (IF
NEEDED), IS ANTICIPATED TO BE COMPLETE BY SUMMER 2022.
DEVELOPMENT CHARACTERISTICS
PROPOSED ZONING: OPD -RM -20/P-2 (MULTI -FAMILY)
SETBACK REQUIREMENTS
BUILDING SETBACKS: REQUIRED
FRONT YARD 40 FEET (MELROSE AVE)
FRONT YARD 20 FEET (EXISTING WALK ALONG
FINKBINE COMMUTER DRIVE)
SIDE YARD 10 FEET
REAR YARD 20 FEET
LOT CHARACTERISTICS
LOT AREA 266,611 SF (100%)(6.12 AC)
BUILDING AREA 48,708 SF (18.3%)
PAVING AREA (INCLUDES PHASE 2) 76,750 SF (28.8%)
GREEN SPACE AREA 141,153 SF (52.9%)
THE ON-SITE SHARED OPEN SPACE AREA WILL CONTAIN SITE AMENITIES SUCH
AS PATIO SPACE, SEATING AND GATHERING AREAS. THE REQUIRED OPEN SPACE
FOR THE SITE IS 2,590 SQUARE FEET, (259 BEDROOMS x 10 SF). THE AREA
DEPICTED ON THIS PLAN ENCOMPASSES 7,300 SQUARE FEET.
TOTAL IMPERVIOUS AREA OF SITE HAS BEEN REDUCED BY 32,500 SF WITH THIS
SITE PLAN VERSUS THE PREVIOUS SITE PLAN
BUILDING CHARACTERISTICS
1ST 2ND 3RD 4TH 5TH TOTAL
1 BEDROOM UNIT 2 4 7 5 3 21
2 BEDROOM UNIT 6 12 12 13 4 47
3 BEDROOM UNIT 6 11 11 9 6 43
3L BEDROOM UNIT 0 1 1 2 1 5
TOTAL UNITS 116 UNITS
PARKING REQUIREMENTS
1 STALL PER 1 BR UNIT = 21 PARKING STALLS
2 STALLS PER 2 BR UNIT = 94 PARKING STALLS
2 STALLS PER 3 BR UNIT = 96 PARKING STALLS
TOTAL PARKING STALLS REQUIRED = 211 PARKING STALLS
TOTAL PARKING STALLS PROVIDED
115 PARKING STALL IN LOWER LEVEL GARAGES (INCLUDING 5 ADA STALLS)
104 EXTERIOR PARKING STALLS (INCLUDING 5 ADA STALLS), PHASE 1
35 EXTERIOR PARKING STALLS, PHASE 2
TOTAL PARKING STALLS PROVIDED = 219 PARKING STALLS (INCLUDING 10 ADA
STALLS), PHASE 1
TOTAL PARKING STALLS PROVIDED = 254 PARKING STALLS (INCLUDING 10 ADA
STALLS), PHASE 2
BICYCLE PARKING IS PROVIDED WITH HANGING RACKS AT EACH GARAGE PARKING
STALL. BICYCLE PARKING WILL BE REVIEWED WITH THE SITE PLAN APPLICATION.
THE COMPLETE SITE UTILITY DESIGN, INCLUDING ELEVATIONS, AND ALL REQUIRED
NOTES AND DETAILS, WILL BE PROVIDED WITH THE SITE PLAN APPLICATION.
NOTE: NO DEVELOPMENT ACTIVITY OR REMOVAL OF TREES MAY TAKE PLACE
WITHIN PROTECTED SLOPE BUFFER AREAS
THE APPLICANT REQUESTS A WAIVER FOR THE MAXIMUM HEIGHT REQUIREMENT
FOR THIS ZONE. THE MAXIMUM HEIGHT PROPOSED IS 63 FEET.
IOWA CITY, IOWA
CONSTRUCTION LIMITS
FINKBINE - THE JAMES ON MELROSE
IOWA CITY, IOWA
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M
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CIVIL ENGINEERS
LAND PLANNERS
LAND SURVEYORS
LANDSCAPE ARCHITECTS
ENVIRONMENTAL SPECIALISTS
1917 S. GILBERT ST.
IOWA CITY, IOWA 52240
(319)351-8282
www.mmsconsultants.net
Date Revision
01-12-21 Per city comments - kjb
02-05-21 Per city comments - bah
PRELIMINARY OPD AND
SENSITIVE AREAS PLAN
(SITE LAYOUT PLAN)
FINKBINE -
THE JAMES
ON MELROSE
IOWA CITY
JOHNSON COUNTY
IOWA
MMS CONSULTANTS, INC.
Date: 11/12/2020_
Designed by: Field Book No:
KJ B
Drawn by: Scale:
Ghecked by: Sheet No:
JDM
Project No:
7331-050 af: 5
STANDARD LEGEND AND NOTES
- PROPERTY &/or BOUNDARY LINES
- - - CONGRESSIONAL SECTION LINES
-------------
- RIGHT-OF-WAY LINES
- EXISTING RIGHT-OF-WAY LINES
- - CENTER LINES
- EXISTING CENTER LINES
- LOT LINES, INTERNAL
- LOT LINES, PLATTED OR BY DEED
- - -
- - - - - - PROPOSED EASEMENT LINES
- EXISTING EASEMENT LINES
BENCHMARK
(R) - RECORDED DIMENSIONS
22-1 - CURVE SEGMENT NUMBER
-EXIST-
-PROP-
POWER POLE
- POWER POLE W/DROP
- POWER POLE W/TRANS
- POWER POLE W/LIGHT
- GUY POLE
- LIGHT POLE
OO
- SANITARY MANHOLE
- FIRE HYDRANT
- WATER VALVE
O
® - DRAINAGE MANHOLE
®
❑ - CURB INLET
X
X - FENCE LINE
- EXISTING SANITARY SEWER
(( - PROPOSED SANITARY SEWER
- EXISTING STORM SEWER
PROPOSED STORM SEWER
W-- WATER LINES
E - ELECTRICAL LINES
T - TELEPHONE LINES
G - GAS LINES
- - - - -
- - - - - - - - - CONTOUR LINES (1' INTERVAL)
- PROPOSED GROUND
- EXISTING TREE LINE
0
�EXISTING DECIDUOUS TREE & SHRUB
- EXISTING EVERGREEN TREES & SHRUBS
THE ACTUAL
SIZE AND LOCATION OF ALL PROPOSED FACILITIES
SHALL BE
VERIFIED WITH CONSTRUCTION DOCUMENTS, WHICH
ARE TO BE PREPARED AND SUBMITTED SUBSEQUENT TO THE
APPROVAL OF THIS DOCUMENT.
FINKBINE - THE JAMES ON MELROSE
IOWA CITY, IOWA
n
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• 9 7 a SU o O0WM0N
LLJ
\a O a 8 �O IN AGGORPANGE WITH THE PLAT THEREOF REGORPEP IN PLAT
V P C.C.PSV 'ENT a b 6001 35 AT PAGE 30G OF THE REGORPS Of THE JOHNSON
aryl , c� GGUNTY REGORPER"S GFFIGE-
LIMIT OF CONSTRUCTION (TYP)
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--7-----
6.12 AC
M
M
CIVIL ENGINEERS
LAND PLANNERS
LAND SURVEYORS
LANDSCAPE ARCHITECTS
ENVIRONMENTAL SPECIALISTS
1917 S. GILBERT ST.
IOWA CITY, IOWA 52240
(319)351-8282
www.mmsconsultants.net
Date Revision
01-12-21 Per city comments - kjb
02-05-21 Per city comments - bah
PRELIMINARY OPD AND
SENSITIVE AREAS PLAN
(SITE LAYOUT PLAN)
FINKBINE -
THE JAMES
ON MELROSE
IOWA CITY
JOHNSON COUNTY
IOWA
MMS CONSULTANTS, INC.
Date: 11/12/2020_
Designed by: Field Book No:
KJ B
Drawn by: Scale:
Ghecked by: Sheet No:
JDM
Project No:
7331-050 af: 5
PRELIMINARY OPD AND SENSITIVE AREAS PLAN
FINKBINE - THE JAMESON MELROSE
V7
OWA C
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FINKBINE - THE JAMES ON MELROSE
IOWA CITY, IOWA
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CIVIL ENGINEERS
LAND PLANNERS
LAND SURVEYORS
LANDSCAPE ARCHITECTS
ENVIRONMENTAL SPECIALISTS
1917 S. GILBERT ST.
IOWA CITY, IOWA 52240
(319)351-8282
www.mmsconsultants.net
Date Revision
01-12-21 Per city comments - kjb
02-05-21 Per city comments - bah
PRELIMINARY OPD AND
SENSITIVE AREAS PLAN
�GRADING AND EROSION CONTROL
FINKBINE -
THE JAMES
ON MELROSE
IOWA CITY
JOHNSON COUNTY
IOWA
MMS CONSULTANTS, INC.
Date: 11/12/2020
Designed by: Field Book No:
KJ B
Drawn by: Scale:
N P B 1 "=40'
Ghecked by: Sheet No:
JDM
Protect No: 2
7331-0501 l 5
STANDARD LEGEND AND NOTES
EROSION CONTROL LEGEND
■■■■■■■■■■o■
SILT FENCE/FILTER SOCK ■ ■ ■
PERIMETER SILT FENCE
- - -
- - - - - - - EXISTING RIGHT-OF-WAY LINES
— - CENTER LINES
TEMPORARY ROCK CONSTRUCTION ENTRANCE/EXIT SA
TEMPORARY SOIL STOCKPILE AREA
D
TEMPORARY PARKING AND STORAGE
DIRECTION OF OVERLAND FLOW
CW
CONCRETE TRUCK/EQUIPMENT WASHOUT F7p
DUMPSTER FOR CONSTRUCTION WASTE
PR
PORTABLE RESTROOM n
RIP RAP OUTLET PROTECTION
DL
DOCUMENT LOCATION (PERMITS, SWPPP, INSPECTION FORMS, ETC.)
01
OTHER MEASURE:
FILTER SOCK INLET PROTECTION
-EXIST-
-PROP-
02
OTHER MEASURE: -------
FILTER SOCK BEHIND CURB AT CURB RAMP 03
OTHER MEASURE:_______
THE ABOVE LISTED
ITEMS ARE SHOWN IN THEIR RECOMMENDED LOCATIONS. IF A CONTROL MEASURE
IS ADDED OR MOVED TO A MORE
SUITABLE LOCATION, INDICATE THE REVISION ON THIS SHEET. THE BLANKS LEFT FOR OTHER MEASURES
SHOULD BE USED IF AN ITEM NOT
SHOWN ABOVE
IS IMPLEMENTED ON SITE, ADDITIONAL PRACTICES FOR EROSION PREVENTION AND SEDIMENT CONTROL CAN BE FOUND IN
APPENDIX D OF THE SWPPP.
5a - SANITARY MANHOLE
Y - FIRE HYDRANT
FINKBINE - THE JAMES ON MELROSE
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CIVIL ENGINEERS
LAND PLANNERS
LAND SURVEYORS
LANDSCAPE ARCHITECTS
ENVIRONMENTAL SPECIALISTS
1917 S. GILBERT ST.
IOWA CITY, IOWA 52240
(319)351-8282
www.mmsconsultants.net
Date Revision
01-12-21 Per city comments - kjb
02-05-21 Per city comments - bah
PRELIMINARY OPD AND
SENSITIVE AREAS PLAN
�GRADING AND EROSION CONTROL
FINKBINE -
THE JAMES
ON MELROSE
IOWA CITY
JOHNSON COUNTY
IOWA
MMS CONSULTANTS, INC.
Date: 11/12/2020
Designed by: Field Book No:
KJ B
Drawn by: Scale:
N P B 1 "=40'
Ghecked by: Sheet No:
JDM
Protect No: 2
7331-0501 l 5
STANDARD LEGEND AND NOTES
- PROPERTY &/or BOUNDARY LINES
— — - CONGRESSIONAL SECTION LINES
-------------
- RIGHT-OF-WAY LINES
- - -
- - - - - - - EXISTING RIGHT-OF-WAY LINES
— - CENTER LINES
- EXISTING CENTER LINES
- LOT LINES, INTERNAL
- LOT LINES, PLATTED OR BY DEED
PROPOSED EASEMENT LINES
-------
- EXISTING EASEMENT LINES
-lilill'o - BENCHMARK
(R) - RECORDED DIMENSIONS
22-1 - CURVE SEGMENT NUMBER
-EXIST-
-PROP-
- POWER POLE
- POWER POLE W/DROP
- POWER POLE W/TRANS
- POWER POLE W/LIGHT
- GUY POLE
- LIGHT POLE
OO
5a - SANITARY MANHOLE
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- WATER VALVE
O
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❑ - CURB INLET
X
X - FENCE LINE
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' - EXISTING STORM SEWER
�<
- PROPOSED STORM SEWER
W-- WATER LINES
E - ELECTRICAL LINES
T - TELEPHONE LINES
G - GAS LINES
- - -
- - - - - CONTOUR LINES (1' INTERVAL)
- PROPOSED GROUND
- EXISTING TREE LINE
0
�EXISTING DECIDUOUS TREE & SHRUB
- EXISTING EVERGREEN TREES & SHRUBS
THE ACTUAL
SIZE AND LOCATION OF ALL PROPOSED FACILITIES
SHALL BE VERIFIED WITH CONSTRUCTION DOCUMENTS, WHICH
ARE TO BE PREPARED AND SUBMITTED SUBSEQUENT TO THE
APPROVAL OF THIS DOCUMENT.
FINKBINE - THE JAMES ON MELROSE
IOWA CITY, IOWA
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T � _
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COUNTY RECORDER'S OFFCE II
v _776_ - - - -- - — -
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� — - -
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6.12 AC
RA
MA
!9.
CIVIL ENGINEERS
LAND PLANNERS
LAND SURVEYORS
LANDSCAPE ARCHITECTS
ENVIRONMENTAL SPECIALISTS
1917 S. GILBERT ST.
IOWA CITY, IOWA 52240
(319)351-8282
www.mmsconsultants.net
Date Revision
01-12-21 Per city comments - kjb
02-05-21 Per city comments - bah
PRELIMINARY OPD AND
SENSITIVE AREAS PLAN
�GRADING AND EROSION CONTROL
FINKBINE -
THE JAMES
ON MELROSE
IOWA CITY
JOHNSON COUNTY
IOWA
MMS CONSULTANTS, INC.
Date: 11/12/2020
Designed by: Field Book No:
KJ B
Drawn by: Scale:
N P B 1 "=40'
Ghecked by: Sheet No:
JDM
Protect No: 2
7331-0501 l 5
PRELIMINARY OPD AND SENSITIVE AREAS PLAN
FINKBINE -THE JAMES ON MELROSE
IOWA CITY, IOWA
SENSITIVE AREAS LEGEND
s CONSTRUCTION LIMITS
STEEP SLOPE (11,420 SF - 100%)
STEEP SLOPE (DISTURBED) (9,080 SF - 79.5%)
CRITICAL SLOPE (18,702 SF - 100%)
CRITICAL SLOPE (DISTURBED) (11,626 SF - 62.2%)
FINKBINE - THE JAMES ON MELROSE
IOWA CITY, IOWA
4
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,
\I
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- --66 IJ
MAN MADE PROTECTED SLOPE (1,142 SF - 100%)
MAN MADE PROTECTED SLOPE (DISTURBED) (1,142 SF - 100%)
---�
GROVE OF TREES (52,426 SF - 100%)
GROVE OF TREES (TO BE REMOVED) (37,508 SF - 71.5%)
FINKBINE - THE JAMES ON MELROSE
IOWA CITY, IOWA
4
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6.12 AC
M
MA
!9
CIVIL ENGINEERS
LAND PLANNERS
LAND SURVEYORS
LANDSCAPE ARCHITECTS
ENVIRONMENTAL SPECIALISTS
1917 S. GILBERT ST.
IOWA CITY, IOWA 52240
(319)351-8282
www.mmsconsultants.net
Date Revision
01-12-21 Per city comments - kjb
02-05-21 Per city comments - bah
PRELIMINARY OPD AND
SENSITIVE AREAS PLAN
(SENSITIVE AREAS MAP)
FINKBINE -
THE JAMES
ON MELROSE
IOWA CITY
JOHNSON COUNTY
IOWA
MMS CONSULTANTS, INC.
Date: 11/12/2020
Designed by: Field Book No:
KJ B
Drawn by: Scale:
N PB 1 "=40'
Ghecked by: Sheet No:
JDM
Project No: 3
7331-050
of: 5
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76 VV
16W
6.12 AC
M
MA
!9
CIVIL ENGINEERS
LAND PLANNERS
LAND SURVEYORS
LANDSCAPE ARCHITECTS
ENVIRONMENTAL SPECIALISTS
1917 S. GILBERT ST.
IOWA CITY, IOWA 52240
(319)351-8282
www.mmsconsultants.net
Date Revision
01-12-21 Per city comments - kjb
02-05-21 Per city comments - bah
PRELIMINARY OPD AND
SENSITIVE AREAS PLAN
(SENSITIVE AREAS MAP)
FINKBINE -
THE JAMES
ON MELROSE
IOWA CITY
JOHNSON COUNTY
IOWA
MMS CONSULTANTS, INC.
Date: 11/12/2020
Designed by: Field Book No:
KJ B
Drawn by: Scale:
N PB 1 "=40'
Ghecked by: Sheet No:
JDM
Project No: 3
7331-050
of: 5
PRELIMINARY OPD AND SENSITIVE AREAS PLAN
FINKBINE -THE JAMES ON MELROSE
IOWA CITY, IOWA
SENSITIVE AREAS LEGEND
CONSTRUCTION LIMITS
R� STEEP SLOPE (11,420 SF - 100%)
STEEP SLOPE (DISTURBED) (9,080 SF - 79.5%)
CRITICAL SLOPE (18,702 SF - 100%)
CRITICAL SLOPE (DISTURBED) (11,626 SF - 62.2%)
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IOWA CITY, IOWA
.-. r
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L. ....... a
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.-. r
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6.12 AC
M
MA
!9
CIVIL ENGINEERS
LAND PLANNERS
LAND SURVEYORS
LANDSCAPE ARCHITECTS
ENVIRONMENTAL SPECIALISTS
1917 S. GILBERT ST.
IOWA CITY, IOWA 52240
(319)351-8282
www.mmsconsultants.net
Date Revision
01-12-21 Per city comments - kjb
02-05-21 Per city comments - bah
PRELIMINARY OPD AND
SENSITIVE AREAS PLAN
SLOPES
FINKBINE -
THE JAMES
ON MELROSE
IOWA CITY
JOHNSON COUNTY
IOWA
MMS CONSULTANTS, INC.
Date: 11/12/2020
Designed by: Field Book No:
KJ B
Drawn by: Scale:
N PB 1 "=40'
Ghecked by: Sheet No:
JDM
Project No: 4
7331-050
of: 5
PRELIMINARY OPD AND SENSITIVE AREAS PLAN
FINKBINE - THE JAMES ON MELROSE
LANDSCAPE LEGEND:
IOWA CITY, IOWA
LANDSCAPE REQUIREMENTS:
EX15TING SHADE TREE
EX15TING SHRUB
EXISTING ORNAMENTAL TREE
EX15TING EVERGREEN TREE
CONSTRUCTION LIMITS
RESIDENTIAL USE TREES
I TREE FOR EVERY 550 5F OF TOTAL BUILDING COVERAGE.
- 48,779 / 550 = 89 REQUIRED
17 PARKING AREA TREES
10 STREET TREES
G4 RESIDENTIAL USE TREES
93 PROPOSED TREES
+ I I EX15TING TREES
TOTAL = 102 PROVIDED
PARKING AREA SCREENING
ALL PARKING AREAS MUST BE SCREENED FROM VIEW OF A
FRONTING STREET TO THE 52 STANDARD.
- PROVIDED
PLANT LIST - EVERGREEN, ORNAMENTAL & 6f TAPE TREES
PARKING AREA TREES
60TANIGAL NAME
I SMALL TREE WITHIN 40' OR I LARGE TREE WITHIN GOOF EVERY
PROPOSED SHADE TREE
PARKING SPACE OR PORTION THEREOF.
PROPOSED SHRUBS
- PROVIDED
PROPOSED EVERGREEN TREE
AUTUMN BRILLIANCE 6ERVICEI3ERRY
PROPOSED ORNAMENTAL TREE
STREET TREES
25" X 20'
I LARGE TREE FOR EVERY 40 LINEAL FEET OF FRONTAGE.
PROPOSED STREET TREE
- MELR05E AVE: 573.24 / 40 = 15 REQUIRED
2" GAL,
10 PROPOSED
4d X 36y
5 EX15TING
EX15TING SHADE TREE
EX15TING SHRUB
EXISTING ORNAMENTAL TREE
EX15TING EVERGREEN TREE
CONSTRUCTION LIMITS
RESIDENTIAL USE TREES
I TREE FOR EVERY 550 5F OF TOTAL BUILDING COVERAGE.
- 48,779 / 550 = 89 REQUIRED
17 PARKING AREA TREES
10 STREET TREES
G4 RESIDENTIAL USE TREES
93 PROPOSED TREES
+ I I EX15TING TREES
TOTAL = 102 PROVIDED
PARKING AREA SCREENING
ALL PARKING AREAS MUST BE SCREENED FROM VIEW OF A
FRONTING STREET TO THE 52 STANDARD.
- PROVIDED
PLANT LIST - EVERGREEN, ORNAMENTAL & 6f TAPE TREES
QTY
60TANIGAL NAME
GGMMON NAME
INSTA
OOMMEW
MATURE
4
AMELANCHIER X &FANPIFLORA 'AUTUMN pRILLIANGE'
AUTUMN BRILLIANCE 6ERVICEI3ERRY
1/2 GAL.
6 & 6
25" X 20'
4
AESOLUS 6LAI3RA
OHIO BUCKEYE
2" GAL,
6& 6
4d X 36y
4
BETULA NIGRA
RIVER BIRCH
2" GAL.
6 & i3
35 X 25'
4
CARPINUS GAROLINIANA
AMERICAN f10RNiI
2" GAL.
I3 & 15
3d X 3d
4
OELTIS OCGIPENTALIS
COMMON HACKf5ERRY
2V' GAL.
b & 15
761 X 36Y
4
CERCIS CANADENSIS
EASTERN REPI3UD
1/2-" GAL.
I3 & 15
25 X 25'
2
CORNUS KOU5A
KOU5A D06WOOP
1/2" GAL.
6 & 6
3d X 3d
4
FA6U5 6RANPIFOLIA
AMERICAN EEGH
2" GAL.
6 & 6
5a X 50'
4
6LEPITSIA TRIAGANTIIOS var. INERM16 'MARVE'
NORTIIERN ACCLAIM THORNLESS HONEYLOCUST
2" GAL.
6 & I3
5d X 3d
2
OLEPITSIA TRIA0ANTII0S 'SKYCOLE'
SKYLINE THORNLESS HONEYLOCUST
2" GAL.
I3 & 15
45' X 35'
4
&YMNOCLAPUS PIOGUS
KENTUCKY COFFEETREE
2V' GAL.
I3 & 15
86;1 X 55'
4
LIRIOPENPRON TJLIPIFERA
TULIPTREE
2V' GAL.
b & 15
5a X 50'
4
MALUS 'PRAIRIE FIRE"
PRAIRIE FIRE CRABAPPLE
1 1/2-" GAL.
b & 15
15 X I5'
4
NYSSA SYLVATICA
bLAGK TUPELO
2V' GAL.
I3 & 15
5d X 3d
4
OSTRYA VIROINIANA
AMERICAN F10P
2V' GAL.
b & 15
3d X 2d
4
PIGEA 6LAUCA 'PEN5ATA"
BLACK HILLS SPRUCE
G' HT.
I & I
4d X 15'
4
PINUS STROpUS
WHITE PINE
G" HT.
I & 6
76, x 361
4
QUERCUS PALUSTRIS
PIN OAK
2" GAL.
13 & 6
/00" X 46'
4
SYRINOA RETICULATA 'IVORY SILK'
IVORY SILK JAPANESE TREE LILAC
1/2" GAL.
& 6
25 X 20'
3
TAXOPIUM PISTIGHUM
pALP CYPRESS
G' HT.
6 & 6
76Y X 45'
4
TILIA TOMENTOSA
SILVER LINDEN
2" GAL.
6 & 6
5d X 3d
4
ULMUS 'MORTON GLOSSY
TRIUMPH ELM
2" GAL.
6 & 6
Gd X 4d
PLANT
LIST - STREET TREES
QTY
BOTANICAL NAME
OaAMON NAME
INS
COMMENT
MATURE
2
OLEPISTA TRIACANTHOS INTERMIS 'SKYLINE'
SKYLINE THORNLESS HONEYLOGUST
2" GAL-
6 & 6
Gd X 3d
4
QUERCUS RUBRA
REP OAK
2" GAL.
13 & B
761 X 3d
4
ULMUS AMERICANA 'NEW HARMONY
NEW HARMONY ELM
2" GAL-
B & 6
7d X 3d
PLANT LIST - St1RUs, ORNAMENTAL
GRASSES & PERENNIALS
QTY
WFANIGAL NAME
COMMON NAME
INSTAL
Sim
cavum Ir
MATURE
617F
GALAMA0R6STI3 X AGU>-IPLORA 'KARL FOERSTER"
KARL FOERSTER FEATHER BEEP GRASS
V, IT.
CONT,
4' X 32"
HAMAMELIS VERNALIS
VERNAL WITCHHAZEL
15" HT.
CONT,
9' X 13"
HEMEROGALLIS 'STELLA P'ORd
STELLA P'ORO PAYLILIES
IV' HL
CONT,
I' X 2'
HYPRAl QUERCIFOLIA
OAKLEAF 1YPRAl
15" HT,
CONT,
7' X 7'
PANICUM VIRC)ATUM 'PRAIRIE FIRE'
PRAIRIE FIRE REP SWITCH GRASS
IV' HT.
CONT
4' X 3'
RIBES ALPINUM 'GREEN MOUND'
GREEN MOUND ALPINE CURRENT
12"" HT
CONT.
4' X 4'
TAXUS x MEDIA "PENSIFORMIS
DENSE YEW
15" HT.
CONT.
3' X 5'
VIBURNUM DENTATUM
ARROWWOOP VIBURNUM
15" HT.
CONT,
8' X 5,
VITURNUM TRILOBUM '60MPA6TA'
COMPACT AMERICAN CRANBERRY GUSH VIBURNUM
24" HT
CONT,
5' X 5'
— NOTE= ALL PLANT SPECIES SHALL 6E ASSIGNED FROM, II NOT LIMITED TO THE All LISTED PLANT SGHEPULE, SUBJECT TO CITY FORESTER APPROVAL.
FINKBINE - THE JAMES ON MELROSE
f IOWA CITY, IOWA
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6.12 AC
CIVIL ENGINEERS
LAND PLANNERS
LAND SURVEYORS
LANDSCAPE ARCHITECTS
ENVIRONMENTAL SPECIALISTS
1917 S. GILBERT ST.
IOWA CITY, IOWA 52240
(319) 351-8282
www.mmsconsultants.net
Date Revislon
01-12-21 Per city comments - kjb
02-05-21 Per city comments - bah
PRELIMINARY OPD AND
SENSITIVE AREAS PLAN
(LANDSCAPE PLAN)
FINKBINE —
THE JAMES
ON MELROSE
IOWA CITY
JOHNSON COUNTY
IOWA
MMS CONSULTANTS, INC
Date: 11/12/2020
Designed by: f=ield Book No:
KJ B
Drawn by: Scale:
N P B 1 1 "=40'
Ghecked by: Sheet No:
JDM
Project No: 5
7331-050
of: 5
,
,
I
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CIVIL ENGINEERS
LAND PLANNERS
LAND SURVEYORS
LANDSCAPE ARCHITECTS
ENVIRONMENTAL SPECIALISTS
1917 S. GILBERT ST.
IOWA CITY, IOWA 52240
(319) 351-8282
www.mmsconsultants.net
Date Revislon
01-12-21 Per city comments - kjb
02-05-21 Per city comments - bah
PRELIMINARY OPD AND
SENSITIVE AREAS PLAN
(LANDSCAPE PLAN)
FINKBINE —
THE JAMES
ON MELROSE
IOWA CITY
JOHNSON COUNTY
IOWA
MMS CONSULTANTS, INC
Date: 11/12/2020
Designed by: f=ield Book No:
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PROJECT 901
Attachment 9 - Executive Summary Only
Melrose Avenue
Traffic Impact Study
Iowa City & University Heights,, Iowa
January, 2021
Prepared by: im, P.C.
For: FOCUS DEVELOPMENT
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IIW, P.C. + ENGINEERS. ARCHITECTS. SURVEYORS.
I hereby certify that this document was prepared by me or under my direct supervision
and that I am a duly Licensed Professional Engineer under the laws of the State of Iowa.
otIA111111wit ft.,
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Jeri Vondera, P.E. e z ; VONDERA
Iowa License No. P24462% w 24462 m
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My License Renewal Date is December 31, 2021%•••� .� �',
Parts covered by the seal: All p A,`,��'5405 Utica Ridge Road #200
Davenport, IA 52807
Voice: 563-823-0192
Fax: 563-823-0195
IIW Project No. 20175 Web: www.iiwengr.com
Melrose Avenue Traffic Impact Study IIW, P.C.
EXECUTIVE SUMMARY
IIW, P.C. has prepared this report for a proposed Active Adult development to be located at the northeast quadrant of
the intersection of Melrose Avenue and Finkbine Commuter Drive(N)/Emerald Street(S). This study evaluated the effect
the development will have on traffic flow and intersection functionality along Melrose Avenue and at the Melrose
Avenue/Finkbine Commuter Drive(N)/Emerald Street(S) intersection.
A turning movement count was performed at the intersection of Melrose Avenue and Finkbine Commuter
Drive(N)/Emerald Street(S) on November 19, 2020 during peak AM and PM hours. The peak hour in the AM was
determined to be 7:30 AM — 8:30 AM. The peak hour in the PM was determined to be 4:00 PM — 5:00 PM.
The sight distance at the existing intersection of Melrose Avenue and Finkbine Commuter Drive(N)/Emerald Street(S)
and at the proposed intersection of Melrose Avenue & proposed development entrance was reviewed and found to
exceed AASHTO's recommendations. Crash data was reviewed and the crash rate in the study area was less than
the statewide crash rate average for minor arterials.
A model was setup using Synchro traffic analysis software to analyze the existing flow of traffic at the intersection of
Melrose Avenue and Finkbine Commuter Drive(N)/Emerald Street(S). Since the traffic counts in November 2020 were
taken during the COVID-19 pandemic, all traffic volumes collected in November 2020 were increased by 14% in the
AM and 6% in the PM, per direction from the Metropolitan Planning Organization of Johnson County (MPOJC).
Because the golf course was closed during the traffic counts, trip generation was used to determine the volume of
traffic that may be generated by the golf course. A growth rate of 0.73% on Melrose Avenue east of Finkbine Commuter
Drive, and 1.03% west of Finkbine Commuter Drive was used to estimate future traffic.
The proposed development will consist of 116 units which will have access to Melrose Avenue at an existing driveway
approximately 400 feet east of Finkbine Commuter Drive. There will also be a driveway from Finkbine Commuter Drive
for deliveries and visitors. Using the ITE Trip Generation Manual, 10th Edition, trip generation rates were developed
for the proposed development using ITE Land Use code 252, Senior Adult Housing — Attached. The direction of traffic
was distributed entering and exiting the proposed development using the same percentages as existing traffic on
Melrose Ave.
Intersection Capacity Utilization (ICU) is a function of the volume to capacity ratio of the whole intersection. A value of
100% means that the intersection is at capacity. A volume to capacity ratio of less than or equal to 55% is an A, greater
than 55% to 64% is a B, and so on. The model indicated that the existing intersection of Melrose Avenue at Finkbine
Commuter Drive(N)/Emerald Street(S) with the COVID factor and golf course traffic is a level of service of E in the peak
AM, and a level of service of A in the peak PM. In the year 2042, without the proposed development, the intersection
will be a level of service of F in the AM and a level of service of A in the PM.
Traffic expected to be generated by the proposed development was added to the model to determine what effect the
development had on traffic flow. The table on the next page summarizes the capacity and level of service of the
intersection with and without the proposed development. As shown, there is very little change in the capacity of the
intersection with the development traffic added.
Melrose Avenue Traffic Impact Study IN, P.C.
Summary of Intersection Capacity with and without Development
Melrose Avenue at Finkbine Commuter Drive(N)/Emerald Street(S)
Time Period
Intersection Capacity Utilization
%, LOS
No Development, AM 2022
84.7, E
Development, AM 2022
85.0, E
No Development, PM 2022
46.0, A
Development, PM 2022
46.1, A
No Development, AM 2027
86.9, E
Development, AM 2027
87.2, E
No Development, PM 2027
46.6, A
Development, PM 2027
46.9, A
No Development, AM 2042
94.3, F
Development, AM 2042
94.6, F
No Development, PM 2042
49.9, A
Development, PM 2042
50.1, A
The intersection of Melrose Avenue with the new development driveway was also reviewed. In opening year, in the
peak AM and PM hours the level of service is expected to be a C & A, respectively. In the Year 2042, the level of
service in the AM and PM hours for the intersection will be D and A, respectively. Although the delay for vehicles
exiting the new development is high in the Peak AM, this is a function of the heavy existing traffic on Melrose Avenue.
A traffic signal warrant analysis was completed for the proposed intersection of Melrose Avenue and the new
development, and for the existing intersection of Melrose Avenue and Finkbine Commuter Drive(N)/Emerald Street(S).
The proposed development is not expected to generate enough traffic to warrant a traffic signal at the entrance on
Melrose Avenue. At the existing intersection of Melrose Avenue and Finkbine Commuter Drive(N)/Emerald Street(S),
without any proposed development traffic, the peak hour traffic signal warrant is satisfied assuming a one -lane
approach on Finkbine Commuter Drive. (Only one lane is marked, however, the approach is wide enough for two lanes
and vehicles were observed using it as two lanes at the approach.) The proposed development as shown in Appendix
15 will add very little, if any traffic to Finkbine Commuter Drive, and will add approximately 11 vehicles to Melrose
Avenue; therefore, the proposed development traffic does not impact the traffic signal warrant analysis.
With a traffic signal installed at the intersection of Melrose Avenue and Finkbine Commuter Drive, using 2042 traffic
volumes, the model indicates that the intersection will operate much more efficiently than it currently operates. A fully
actuated intersection with left turn lanes on Melrose Avenue in both directions may operate at a level of service of C in
the AM, and a B in the PM.
The need for turn lanes at the proposed development driveway was analyzed. A westbound right turn lane into the
proposed development is not warranted. An eastbound left turn lane on Melrose Avenue at the proposed development
driveway is warranted. A proposed left turn lane of 120 feet will be adequate for storage and deceleration.
A new 140 -room Marriott hotel is being built approximately ''Y2 mile away from this study area. While there may be a
few trips generated by the hotel which will pass by the Active Adult development, it is not expected to have an impact
on the traffic in the study area. The developer of the Active Adult building is also considering an additional development
I±
Melrose Avenue Traffic Impact Study
IIW, P.C.
of approximately 41 townhomes on the west side of Finkbine Commuter Drive. These units may have access to
Melrose Avenue at Westgate Street and MacBride Road, west of this study area. This additional development is
expected to have very little impact on the traffic in the study area.
Melrose Avenue Traffic Impact Study IIW, P.C.
INTRODUCTION
IIW, P.C. has prepared this report for a proposed Active Adult development to be located at the northeast quadrant of
the intersection of Melrose Avenue and Finkbine Commuter Drive(N)/Emerald Street(S). See Appendices 1 and 2 for
project location. This study evaluated the effect the development will have on traffic flow and intersection functionality
along Melrose Avenue and at the Melrose Avenue/Finkbine Commuter Drive(N)/Emerald Street(S) intersection.
ANALYSIS OF EXISTING CONDITIONS
Study Area
Melrose Avenue is a minor arterial that runs east -west through the cities of Iowa City and University Heights. It is a
curbed four lane divided roadway with a curbed grass median west of Finkbine Commuter Drive and becomes a two-
lane undivided roadway approximately 300 feet east of Finkbine Commuter Drive. Sidewalks are present on both sides
of the street. The speed limit is 25 mph where undivided, and 35 mph on the divided section. Driveways are present
along the roadway near the study area for an apartment complex (west of Finkbine Commuter Drive) and a storage
shed (east of Finkbine Commuter Drive) with a fully curbed entrance. In addition, two driveways exist at the project
site, serving a vacant property.
Finkbine Commuter Drive(N)/Emerald Street(S) runs roughly north -south from W. Benton Street to Hawkins Drive. It is
a curbed two-lane undivided roadway, except for a grassed median extending approximately 100 feet north of the
intersection with Melrose Avenue. Finkbine Commuter Drive appears to be a private street and is posted at 15 mph.
Finkbine Commuter Drive provides access to the Finkbine Golf Course, an 18 -hole golf course with a golf shop and a
restaurant, and hundreds of parking spaces at Finkbine Commuter Lot and faculty and staff parking for the University
of Iowa Hospital. There are gates at the south end of the commuter parking lot which were open at the time of an on-
site visit, and vehicles were observed traveling from Melrose Avenue, north to the commuter lot and further north to
the University of Iowa Hospital parking.
Erin Shane, Associate Director for University of Iowa Parking & Transportation, indicated that usage of the commuter
lot in November 2020, was down 24% to 30% from usage in November 2019. In early November 2020, the Hawkeye
Commuter lot was closed and parking for many UIHC employees was temporarily relocated to the Finkbine Commuter
lot. Even with this change, utilization of the Finkbine Commuter lot was down from last year. The gates at the south
end of the commuter lot were left open so that they did not have to re -program all the affected access cards during the
temporary relocation. See Appendix 38.
There is a small parking lot in the northwest quadrant of the intersection of Melrose Avenue and Finkbine Commuter
Drive. The parking lot connects Finkbine Commuter Drive with Melrose Avenue at Westgate Street. Vehicles were
observed using the parking lot to bypass traffic on Melrose Avenue at the intersection of Finkbine Commuter Drive.
Emerald Street is a two-lane undivided roadway which provides access to a fire station and several apartment
complexes. The speed limit is 25 mph and on -street parking is only allowed on the west side of the street. A sidewalk
is present on the west side of Emerald Street.
The intersection of Melrose Avenue and Finkbine Commuter Drive is two-way stop -controlled, with stop signs placed
at Finkbine Commuter Drive(N) and Emerald Street(S). Both roadways have street lighting at the intersection and
within the study area. An existing bus stop is present at the southeast quadrant of the intersection and was assumed
to have a negligible effect on traffic flow. As motorists proceed eastbound on Melrose Avenue approaching Finkbine,
Melrose Avenue Traffic Impact Study IIW, P.C.
there are warning signs that indicates the right lane ends. However, in the morning peak hour, it was observed that
much of the through traffic stayed in the right lane to travel through the intersection so as not to get delayed behind a
left turning vehicle. During non -peak hours, most of the traffic traveled through the intersection in the left lane since
the right lane ended approximately 300 feet east of the intersection.
Traffic Data
The Iowa DOT has an AADT traffic count from 2018 on Melrose Avenue east of Finkbine Commuter Drive of 13,400
vehicles per day (vpd). Since no other traffic data was available, a turning movement count was performed at the
intersection of Melrose Avenue and Finkbine Commuter Drive(N)/Emerald Street(S) on November 19, 2020 during
peak AM and PM hours. See Appendices 3 & 4. At the time of the traffic count, it appears that the public schools were
open with 50% of the students attending classes in person, University of Iowa classes were in session although it is
unknown how many of these classes may be virtual, the golf course was closed for the season, the golf shop was
open, and the restaurant was open for carry -out only. The peak hour in the AM was determined to be 7:30 AM — 8:30
AM. 64% of the traffic in the intersection was going east on Melrose Avenue and 34% was going west. The peak hour
in the PM was determined to be 4:00 PM — 5:00 PM. 30% of the traffic in the intersection was going east on Melrose
Avenue, 51 % was going west, and 17% was going south on Finkbine Commuter Drive.
Heavy vehicles, pedestrians and bicycles were also counted. The volume of heavy vehicles was almost entirely from
buses and was determined to be 1% of the traffic. In the AM peak hour, there were 28 pedestrians within the
intersection and 9 bicyclists. In the PM peak hour, there were 52 pedestrians and 9 bicyclists.
Emily Bothell, Transportation Engineering Planner with Metropolitan Planning Organization of Johnson County
(MPOJC), indicated that traffic volumes in the Iowa City area were down compared to previous years by 14% in the
AM and 6% in the PM. Erin Shane, Associate Director for University of Iowa Parking & Transportation, indicated that
usage of the commuter lot in November 2020, was down 24% to 30% from usage in November 2019. In order to better
represent typical traffic volumes, all traffic volumes collected in November 2020 were increased by 14% in the AM and
6% in the PM, this includes traffic on Finkbine Commuter Drive and Emerald Street. Even though usage of the
commuter lot was down by 24% to 30%, it is assumed that if the lot was at a normal usage level, some of the traffic
would have accessed the lot from Hawkins Drive; therefore, not all of the 24% to 30% should be added to the Melrose
Avenue/Finkbine Commuter Drive intersection. See Appendices 3A and 4A for the existing traffic volumes with a
COVID factor applied to better represent typical traffic volumes.
Sight Distance
The sight distance at the existing intersection of Melrose Avenue and Finkbine Commuter Drive(N)/Emerald Street(S)
and at the proposed intersection of Melrose Avenue & proposed development entrance was reviewed. LiDAR was
used to determine the existing grades. Since no field topographic data was taken, and due to the accuracy of LiDAR
data, the measured intersection sight distances are approximate. AASHTO's criteria for passenger cars was used.
Since the speed limit changes near this location, a design speed of 35 mph was used when looking west, and a design
speed of 25 mph was used when looking east.
At the existing intersection, vehicles exiting Finkbine Commuter Drive turning left will cross 2 -lanes and a 30 -foot
median. The required sight distance is calculated to be 476 feet. The measured sight distance is over 600 feet. For
vehicles turning right, the required sight distance is 240 feet, and the measured sight distance is over 600 feet.
5
Melrose Avenue Traffic Impact Study IIW, P.C.
Vehicles exiting Emerald street turning left will cross 2 -lanes and a 30 -foot median. The design speed is assumed to
be 25 mph. The required sight distance is calculated to be 340 feet. The measured sight distance is over 600 feet.
For vehicles turning right, the required sight distance is 390 feet, and the measured sight distance is over 600 feet.
For vehicles exiting the new development driveway and turning left onto Melrose Avenue, the required sight distance
is 390 feet. The measured sight distance is approximately 490 feet. If there is a vehicle in the left lane on Melrose
Avenue stopped to turn left onto Finkbine Commuter Drive, the measured sight distance is reduced to approximately
420 feet.
For vehicles exiting the new development driveway and turning right onto Melrose Avenue, the required sight distance
is 280 feet, and the measured sight distance is approximately 450 feet.
Crash Data
Crash data was collected from the Iowa DOT website https://icat.iowadot.gov on Melrose Avenue in the study area. In
the last 5 years, there have been 9 crashes. Crashes are summarized in the following table, and the crash report is
attached as Appendix 5. For an AADT of 13,400, and a study area of 0.20 miles, the crash rate is 184 per hundred
million vehicles miles (HMVMT). The statewide 5 -year crash rate average is 202 for minor arterials.
Table 1 — Crash Summary
Date
Type
Severity
Major Cause
01/01/2016
Angle
PDO
Failure to yield making a left turn
06/10/2016
Rear -end
PDO
Improper lane change
02/24/2017
Rear -end
PDO
Followed too close
02/28/2017
Rear -end
PDO
Followed too close
10/26/2017
Rear -end
PDO
Followed too close
04/10/2018
Rear -end
PDO
Vision obstructed
06/29/2018
Sideswipe
PDO
Unknown
10/03/2018
Sideswipe
PDO
Improper lane change
07/15/2019
Sideswipe
PDO
Improper lane change
Existing Level of Service
A model was setup using Synchro traffic analysis software to analyze the existing flow of traffic at the intersection of
Melrose Avenue and Finkbine Commuter Drive(N)/Emerald Street(S). Synchro uses the Highway Capacity Manual's
(HCM) methods for analyzing traffic. The HCM uses a Level of Service (LOS) to represent the delay experienced by
motorists. LOS A is the best operating conditions and LOS F is the worst. For un -signalized intersections, the delay
for the thru traffic is essentially zero; therefore, the HCM can be used to compute the level of service for the minor
movements, but not the intersection as a whole. Synchro reports for all scenarios are in Appendix 40. For Existing
Conditions, the recorded traffic volumes taken in November 2020 were increased by 14% in the AM and 6% in the PM,
and these volumes are shown in appendices 3A & 4A. The following table summarizes the Delay in seconds and the
LOS on the northbound and southbound approaches, and the eastbound and westbound left turn approaches, which
are the legs of the intersections where conflicts exist.
Intersection Capacity Utilization (ICU) is a function of the volume to capacity ratio of the whole intersection. A value of
100% means that the intersection is at capacity. It is an accepted technique for transportation planning studies, future
Melrose Avenue Traffic Impact Study IIW, P.C.
roadway design considerations and congestion management/mitigation programs. A volume to capacity ratio of less
than or equal to 55% is an A, greater than 55% to 64% is a B, and so on. The ICU and LOS for the existing intersection
is summarized in the following table.
Table 2 — Delays (in seconds) and LOS for Existing Conditions,
Melrose Avenue at Finkbine Commuter Drive(N)/Emerald Street(S)
Time
Period
Southbound Approach
Delay, LOS
Northbound Approach
Delay, LOS
Eastbound Left
Delay, LOS
Westbound Left
Delay, LOS
ICU
%, LOS
AM PEAK
*, F
14.8, B
67.4, F
12.7, B
79.6, D
PM PEAK
17.6, C
31.3, D
9.1, A
8.4, A
43.9, A
* Delay exceeds 300 seconds
Since the golf course was closed during the traffic counts, trip generation was used to determine the volume of traffic
that may be generated by the golf course. From ITE Trip Generation manual, the Land Use is 430 - Golf Course. The
ITE Trip Generation Manual indicates that the trip generation rates include some sites that contained a driving range,
club house, pro shop, restaurant, lounge, and banquet facilities. The Manual shows Average Vehicle Trip Ends vs.
Acres and Holes. The ITE trip generation manual states that due to the small sample size, trips generated by number
of acres should be used with caution. Therefore, for this study, trips generated by number of holes will be used. A
phone call to the golf shop indicated the golf course has 18 holes. Rates for Peak Hour of Adjacent Street Traffic were
used since the peak hour of the golf course does not typically correspond to the peak hour of the adjacent street. It is
assumed that all golf course trips use the Melrose Avenue intersection with Finkbine Commuter Drive since users are
not likely to have a parking pass to access the Finkbine Commuter Lot.
Table 3 — Trips Generated by Land Use Golf Course
These trips generated by the golf course are added to the Existing Conditions volumes shown in appendices 3A & 4A
to account for the golf course being closed during the traffic counts. These volumes are shown in Appendices 6 & 7.
Delays and LOS are shown in the following table.
Table 4 - Delays (in seconds) and LOS for Existing Conditions w/Golf Course,
Melrose Avenue at Finkbine Commuter Drive(N)/Emerald Street S
Time
Period
Southbound Approach
Delay, LOS
Northbound Approach
Delay, LOS
Eastbound Left
Delay, LOS
Westbound Left
Delay, LOS
ICU
%, LOS
Trips
Trip
Time
Acres /
Average
Trips
PM PEAK
16.7, C
Generated
Generated
8.4, A
45.9, A
Generated
°
/o Entering
° /o Exiting
Period
Holes
Rate
Entering
Exiting
(vph)
(vph)
(vph)
Pk Hr AM
18 Holes
1.76
32
79
21
25
7
Pk Hr PM
18 Holes
2.91
52
53
47
27
25
These trips generated by the golf course are added to the Existing Conditions volumes shown in appendices 3A & 4A
to account for the golf course being closed during the traffic counts. These volumes are shown in Appendices 6 & 7.
Delays and LOS are shown in the following table.
Table 4 - Delays (in seconds) and LOS for Existing Conditions w/Golf Course,
Melrose Avenue at Finkbine Commuter Drive(N)/Emerald Street S
Time
Period
Southbound Approach
Delay, LOS
Northbound Approach
Delay, LOS
Eastbound Left
Delay, LOS
Westbound Left
Delay, LOS
ICU
%, LOS
AM PEAK
*, F
14.8, B
81.6, F
12.7, B
84.2, E
PM PEAK
16.7, C
23.0, C
9.2, A
8.4, A
45.9, A
* Delay exceeds 300 seconds
7
Melrose Avenue Traffic Impact Study IIW, P.C.
Growth Rate
The growth rate data was provided by the Metropolitan Planning Organization of Johnson County (MPOJC). Their
model estimates an annual growth rate of 0.73% on Melrose Avenue east of Finkbine Commuter Drive, and 1.03%
west of Finkbine Commuter Drive. See Appendix 8.
In order to determine the level of service for Melrose Avenue without the proposed development, the through volumes
on Melrose Avenue shown in Appendix 6 & 7 will be increased by these growth rates by 1 year for Year 2022 Without
Development, by 6 years for Year 2027 Without Development, and by 21 years for Year 2042 Without Development.
The growth rates will not be applied to the golf course volumes since it is assumed the golf course will not expand, and
they will not be applied to traffic on Finkbine Commuter Drive since it is assumed that the commuter lot will not expand.
These volumes are shown in Appendices 9 - 14 and the delays and levels of service are summarized in the following
tables.
Table 5 - Delays (in seconds) and LOS for Year 2022 without Development,
Melrose Avenue at Finkbine Commuter Drive(N)/Emerald Street(S)
Time
Period
Southbound Approach
Delay, LOS
Northbound Approach
Delay, LOS
Eastbound Left
Delay, LOS
Westbound Left
Delay, LOS
ICU
%, LOS
AM PEAK
*, F
14.8, B
85.2, F
12.8, B
84.7, E
PM PEAK
16.8, C
23.3, C
9.3, A
8.4, A
46.0, A
* Delay exceeds 300 seconds
Table 6 - Delays (in seconds) and LOS for Year 2027 without Development,
Melrose Avenue at Finkbine Commuter Drive(N)/Emerald Street S
Time
Period
Southbound Approach
Delay, LOS
Northbound Approach
Delay, LOS
Eastbound Left
Delay, LOS
Westbound Left
Delay, LOS
ICU
%, LOS
AM PEAK
*, F
15.2, C
104.8, F
13.2, B
86.9, E
PM PEAK
17.5, C
24.5, C
9.4, A
8.4, A
46.6, A
* Delay exceeds 300 seconds
Table 7 - Delays (in seconds) and LOS for Year 2042 without Development,
Melrose Avenue at Finkbine Commuter Drive(N)/Emerald Street(S)
Time
Period
Southbound Approach
Delay, LOS
Northbound Approach
Delay, LOS
Eastbound Left
Delay, LOS
Westbound Left
Delay, LOS
ICU
%, LOS
AM PEAK
*, F
16.7, C
191.0, F
14.5, B
94.3, F
PM PEAK
20.1, C
30.0, D
9.9, A
8.6, A
49.9, A
* Delay exceeds 300 seconds
PROPOSED CONDITIONS
Trip Generation
The proposed development will consist of 116 units which will have access to Melrose Avenue at an existing driveway
approximately 400 feet east of Finkbine Commuter Drive. There will also be driveways from Finkbine Commuter Drive
for deliveries and visitors. These driveways will be located across from existing driveways to the golf course. See
Appendix 15. For the purposes of this report, it will be assumed that all trips generated in the peak hours will use the
driveway on Melrose Avenue.
Melrose Avenue Traffic Impact Study IN, P.C.
Using the ITE Trip Generation Manual, 10th Edition, trip generation rates were developed for the proposed
development. The developer indicated that the target market is Active Adults, 55+ and that 116 units will be
constructed. Therefore, the ITE Land Use Code 252, Senior Adult Housing — Attached was used. ITE's description of
this Land Use is "Senior adult housing consists of attached independent living developments, including retirement
communities, age -restricted housing and active adult communities. These developments may include limited social or
recreational services. However, they generally lack centralized dining and onsite medical facilities. Residents in these
communities live independently, are typically active and may or may not be retired.... the overall highest vehicle
volumes during the AM and PM on a weekday were counted between 11:45 AM and 12:45 PM and 12:00 PM and 1:00
PM respectively." See Appendix 16. Since the peak hour of the generator does not coincide with the peak hour of
adjacent streets, Weekday Peak Hour of Adjacent Street Traffic was used. The trips generated by this development
are summarized in the following table.
Table 8 — Trips Generated by Land Use Senior Adult Housing - Attached
*Average rate on weekday for AM & PM Peak Hour of Adjacent Street Traffic, 10th Edition Trip Generation Manual
Trip Distribution
Currently, in the Peak AM hour with the COVID factor, there are approximately 1,880 vehicles on Melrose Avenue that
pass by the proposed entrance to the development, 44% are traveling west, and 56% are traveling east. In the Peak
PM hour with the COVID factor, there are approximately 1,050 vehicles on Melrose Avenue that pass by the proposed
entrance to the new development, 64% are traveling west, and 36% are traveling east. The trips generated by the new
development will be distributed based on these same percentages. See Appendices 17 - 20.
For simplicity and the purposes of this report, it will be assumed that opening year will be in year 2022 and the
development will be at full capacity. The trips generated by the new development and shown on Appendices 17 — 20
are added to the trips from Year 2022 Without Development, which are shown on Appendices 9 & 10, to create the
turning movements at the new entrance in opening year, Year 2022 With Development, shown in appendices 21 & 22,
and turning movements at the existing intersection of Melrose Avenue at Finkbine Commuter Drive(N)/Emerald
Street(S) shown in appendices 23 & 24. These trips were then increased by the growth rate to generate turning
movements for Year 2027 with Development (Opening Year + 5) and for Year 2042 with Development (Opening Year
+ 20). See appendices 25 — 32. Delays and levels of service are summarized in the following tables.
Table 9 - Delays (in seconds) and LOS for Year 2022 with Development, Melrose Avenue at Proposed
Development
Time
Period
Average Rates*
AM Peak Hour
PM Peak Hour
AM PEAK
ITE Land
Dwelling
AM Peak
PM Peak
Entering
Exiting
Entering
Exiting
Land Use
Use Code
Units
(vph)
(vph)
(vph)
(vph)
(vph)
(vph)
Senior Adult Housing —
252
116
0.20
0.26
Attached
Directional Distribution
35%
65%
55%
45%
Trip Generation
24
31
8
16
17
14
*Average rate on weekday for AM & PM Peak Hour of Adjacent Street Traffic, 10th Edition Trip Generation Manual
Trip Distribution
Currently, in the Peak AM hour with the COVID factor, there are approximately 1,880 vehicles on Melrose Avenue that
pass by the proposed entrance to the development, 44% are traveling west, and 56% are traveling east. In the Peak
PM hour with the COVID factor, there are approximately 1,050 vehicles on Melrose Avenue that pass by the proposed
entrance to the new development, 64% are traveling west, and 36% are traveling east. The trips generated by the new
development will be distributed based on these same percentages. See Appendices 17 - 20.
For simplicity and the purposes of this report, it will be assumed that opening year will be in year 2022 and the
development will be at full capacity. The trips generated by the new development and shown on Appendices 17 — 20
are added to the trips from Year 2022 Without Development, which are shown on Appendices 9 & 10, to create the
turning movements at the new entrance in opening year, Year 2022 With Development, shown in appendices 21 & 22,
and turning movements at the existing intersection of Melrose Avenue at Finkbine Commuter Drive(N)/Emerald
Street(S) shown in appendices 23 & 24. These trips were then increased by the growth rate to generate turning
movements for Year 2027 with Development (Opening Year + 5) and for Year 2042 with Development (Opening Year
+ 20). See appendices 25 — 32. Delays and levels of service are summarized in the following tables.
Table 9 - Delays (in seconds) and LOS for Year 2022 with Development, Melrose Avenue at Proposed
Development
Time
Period
Southbound Approach
Delay, LOS
Eastbound Left
Delay, LOS
ICU
%, LOS
AM PEAK
53.1, F
9.8, A
69.4, C
PM PEAK
17.7, C
9.3, A
47.5, A
* Delay exceeds 300 seconds
M
Melrose Avenue Traffic Impact Study IIW, P.C.
Table 10 - Delays (in seconds) and LOS for Year 2022 with Development,
Melrose Avenue at Finkbine Commuter Drive(N)/Emerald Street(S)
Time
Period
Southbound Approach
Delay, LOS
Northbound Approach
Delay, LOS
Eastbound Left
Delay, LOS
Westbound Left
Delay, LOS
ICU
%, LOS
AM PEAK
*, F
14.9, B
87.7, F
12.8, B
85.0, E
PM PEAK
17.0, C
23.6, C
9.3, A
8.4, A
46.1, A
* Delay exceeds 300 seconds
Table 11 - Delays (in seconds) and LOS for Year 2027 with Development,
Melrose Avenue at Proposed Development
Time
Period
Southbound Approach
Delay, LOS
Eastbound Left
Delay, LOS
ICU
%, LOS
AM PEAK
60.8, F
10.0, A
71.4, C
PM PEAK
18.3, C
9.4, A
49.4, A
* Delay exceeds 300 seconds
Table 12 - Delays (in seconds) and LOS for Year 2027 with Development,
Melrose Avenue at Finkbine Commuter Drive(N)/Emerald Street(S)
Time
Period
Southbound Approach
Delay, LOS
Northbound Approach
Delay, LOS
Eastbound Left
Delay, LOS
Westbound Left
Delay, LOS
ICU
%, LOS
AM PEAK
*, F
15.3, C
108.5, F
13.2, B
87.2, E
PM PEAK
17.7, C
24.9, C
9.5, A
8.4, A
46.9, A
* Delay exceeds 300 seconds
Table 13 - Delays (in seconds) and LOS for Year 2042 with Development,
Melrose Avenue at Proposed Development
Time
Period
Southbound Approach
Delay, LOS
Eastbound Left ICU
Delay, LOS %, LOS
AM PEAK
99.4, F
10.7, B 78.1, D
PM PEAK
20.1, C
9.7, A 53.1, A
* Delay exceeds 300 seconds
Table 14 - Delays (in seconds) and LOS for Year 2042 with Development,
Melrose Avenue at Finkbine Commuter Drive(N)/Emerald Street(S)
Time
Period
Southbound Approach
Delay, LOS
Northbound Approach
Delay, LOS
Eastbound Left
Delay, LOS
Westbound Left ICU
Delay, LOS %, LOS
AM PEAK
*, F
16.7, C
195.8, F
14.6, B 94.6, F
PM PEAK
20.3, C
30.6, D
10.0, A
8.6, A 50.1, A
* Delay exceeds 300 seconds
ANALYSIS
The following table summarizes the effect of the development on the intersection of Melrose Avenue and Finkbine
Commuter Drive(N)/Emerald Street(S). As shown in the table, the delay is essentially the same with or without the
development. At the intersection of Melrose Avenue and Finkbine Commuter Drive, in the peak hour AM, southbound
10
Melrose Avenue Traffic Impact Study IIW, P.C.
traffic on Finkbine Commuter Drive trying to make a left or go straight to Emerald Street currently experience long
delays. During the traffic counts, 4 vehicles were observed making this maneuver.
Table 15 — Comparing Delays (in seconds) and LOS With and Without Development,
Melrose Avenue at Finkbine Commuter Drive(N)/Emerald Street(S)
Time Period
Southbound
Delay, LOS
Northbound
Delay, LOS
Eastbound Left
Delay, LOS
Westbound Left
Delay, LOS
ICU
%, LOS
No Development, AM 2022
*, F
14.8, B
85.2, F
12.8, B
84.7, E
Development, AM 2022
*, F
14.9, B
87.7, F
12.8, B
85.0, E
No Development, PM 2022
16.8, C
23.3, C
9.3, A
8.4, A
46.0, A
Development, PM 2022
17.0, C
23.6, C
9.3, A
8.4, A
46.1, A
No Development, AM 2027
*, F
15.2, C
104.8, F
13.2, B
86.9, E
Development, AM 2027
*, F
15.3, C
108.5, F
13.2, B
87.2, E
No Development, PM 2027
17.5, C
24.5, C
9.4, A
8.4, A
46.6, A
Development, PM 2027
17.7, C
24.9, C
9.5, A
8.4, A
46.9, A
No Development, AM 2042
*, F
16.7, C
191.0, F
14.5, B
94.3, F
Development, AM 2042
*, F
16.7, C
195.8, F
14.6, B
94.6, F
No Development, PM 2042
20.1, C
30.0, D
9.9, A
8.6, A
49.9, A
Development, PM 2042
20.3, C
30.6, D
10.0, A
8.6, A
50.1, A
* Delay exceeds 300 seconds
Traffic Signal Warrant Analysis
Criteria in the Manual on Uniform Traffic Control Devices (MUTCD) was used to determine if a traffic signal may be
warranted in conjunction with the proposed development, now or in the future. Although eight hours of traffic volume
data was not collected, the peak hour volumes were used to determine if additional data should be collected. With the
development, the highest traffic volume exiting the proposed development during peak hours is 16 vehicles in the Peak
AM. This is less than what would be required to warrant a traffic signal. ITE land use Senior Housing — Attached,
generates the highest vehicle volumes between 11:45 AM and 1:00 PM. However, even at these peak hours of 11:45
AM to 12:45 PM or 12:00 PM to 1:00 PM, 116 units is estimated to generate 38 trips which is less than would be
required for a traffic signal.
The existing intersection of Melrose Avenue at Finkbine Commuter Drive(N)/Emerald Street(S) was also reviewed for
a traffic signal. Traffic counts were taken from 7:00 AM to 9:00 AM, and 3:00 PM to 6:00 PM. These volumes were
increased by the COVID factor, the estimated golf course traffic was added to the volumes, and a growth rate was
applied to obtain estimated traffic volumes in the year 2022. Without any proposed development traffic, in the peak
PM, traffic exiting Finkbine Commuter Drive in 2022 is estimated to be 250 vehicles, with 83% of that traffic turning
right. Through traffic on Melrose Avenue is estimated to be 1,107. This does meet the peak hour warrant assuming
there is only 1 lane on Finkbine Commuter Drive. (Only 1 lane is marked, however, the approach is wide enough for
two lanes and vehicles were observed using it as two lanes at the approach.)
None of the other traffic signal warrants were satisfied. Of the five hours of counts, two of the required eight hours of
Warrant 1 was satisfied. With the COVID factor, a growth factor for volumes in 2022, and estimated golf course traffic,
the three hours counted in the afternoon satisfied three of the required four hours of Warrant 2. It is possible that if
additional traffic counts were taken from 2:00 PM to 3:00 PM or from 6:00 PM to 7:00 PM, all four hours of Warrant 2
Melrose Avenue Traffic Impact Study IIW, P.C.
may be satisfied. See Appendix 39. The proposed development as shown in Appendix 15 will add very little, if any
traffic to Finkbine Commuter Drive, and will add approximately 11 vehicles to Melrose Avenue; therefore, the proposed
development traffic does not impact the traffic signal warrant analysis.
With a traffic signal installed at the intersection of Melrose Avenue and Finkbine Commuter Drive, using 2042 traffic
volumes, the model indicates that the intersection will operate much more efficiently than it currently operates. A fully
actuated intersection with left turn lanes on Melrose Avenue in both directions may operate at a level of service of C in
the AM, and a B in the PM.
Turn Lane Warrants
The need for turn lanes at the proposed development was analyzed using National Cooperative Highway Research
Program (NCHRP) Report 457. This is the method approved by the Iowa DOT in urban settings. The criteria for a
westbound right turn was determined by using figure 2-6 from the NCHRP Report 457. For the AM peak hour, using
a major road speed of 25 mph, the major -road volume estimated in year 2042 in one direction is 1,027 vph, and the
right turn volume is 4 vph. Using this method, a right turn lane is not warranted. See Appendix 33. For the PM peak
hour, the major road volume estimated in year 2042 in one direction is 864 vph, and the right turn volume is 11 vph. A
right turn lane is not warranted. See Appendix 34.
An eastbound left turn was also analyzed using figure 2-5 from the NCHRP Report 457. For the AM peak hour in year
2042, using a major road speed of 35 mph, opposing volume is 1,027 vph, advancing volume is 1,237 vph, and
percentage of left turn is 1 %, a left turn lane is warranted. A cursory review of the volumes indicated that the eastbound
left turn lane is also warranted in year 2022. Figure 2-7 from the NCHRP Report 457 was used to determine the
required length of the left turn lane. A proposed left turn lane of 120 feet will be adequate for storage and deceleration
in the AM and PM. See Appendices 35, 36 & 37.
Future Development Considerations
A new 140 -room Marriott hotel is being built approximately'/ mile away from this study area. See Appendix 1 for hotel
location. Peter Harman, one of the owners, indicated that the hotel intends to provide services for patients, families,
and visitors to the hospital and wants to build a relationship with the University athletic department. It is then assumed
that much of the traffic generated by the hotel will be centered around Melrose Avenue and Hawkins Drive. While there
may be a few trips generated by the hotel which will pass by the Active Adult development, it is not expected to have
an impact on the traffic in the study area.
The developer of the Active Adult building is also considering an additional development of townhomes on the west
side of Finkbine Commuter Drive. Phase 1 may have up to 18 units, and phase 2 may have approximately 23 units.
These units may have access to Melrose Avenue at Westgate Street and MacBride Road, west of this study area.
Phase 1 & Phase 2 combined is estimated to generate 25 trips in the AM, and 28 trips in the PM, equivalent to
approximately 1 vehicle every 2 minutes. Also, only a portion of these trips would travel through the study area by
exiting to the east or arriving from the east. Therefore, unless this development will have access onto Finkbine
Commuter Drive, this additional development is not expected to have an impact on the traffic in the study area.
Summary
116 units of Land Use Senior Housing — Attached generates approximately 24 trips in the AM and 31 trips in the PM.
Analysis shows that the intersection on Melrose Avenue with the new development driveway in the peak AM and PM
12
Melrose Avenue Traffic Impact Study IN, P.C.
hours will be a level of service C & A, respectively, in opening year. See Table 9. In the Year 2042, the level of service
in the AM and PM hours for the intersection will be D and A, respectively. See Table 13. These levels of service were
determined without the warranted eastbound left turn lane into the new development. Although the delay for vehicles
exiting the new development is high in the Peak AM, this is a function of the heavy existing traffic on Melrose Avenue.
Crashes at this location are less than the statewide average for minor arterials. The sight distance at this location is
greater than recommended by AASHTO, and traffic signal warrants are not expected to be met. Also, the proposed
development will have very little effect on traffic flow and intersection functionality along Melrose Avenue and at the
Melrose Avenue/Finkbine Commuter Drive(N)/Emerald Street(S) intersection.
13
Item Number: 8.c.
1 CITY OF IOWA CITY
��.:. -dry
in � at
COUNCIL ACTION REPORT
March 16, 2021
Resolution rejecting bids received on March 9, 2021 for the Collector Well
Nos. 3 and 4 Rehabilitation Project and setting a new date for receipt of bids
for the rebidding of the Collector Well Nos. 3 and 4 Rehabilitation Project,
directing City Clerk to post notice to bidders, and fixing time and place for
receipt of bids.
Prepared By: Scott Sovers, Sr. Civil Engineer
Reviewed By: Jason Havel, City Engineer
Ron Knoche, Public Works Director
Geoff Fruin, City Manager
Fiscal Impact: Estimated cost of construction is $620,000.00, available in the Collector Well
3 & 4 Rehabilitation account #W3311
Recommendations: Staff: Approval
Commission: N/A
Attachments: Resolution
Executive Summary:
This agenda item rejects the bid received for the Collector Well Nos. 3 and 4 Rehabilitation
Project and sets a new date for receipt of bids for rebidding the project. One bid was submitted
prior to the March 9, 2021 deadline:
Company Bid Amount
Layne Christensen Company Nonresponsive
Engineer's Estimate $620,000.00
Because the only bid submitted was deemed to be non-responsive, Staff recommends that
Council reject the bid and set a new date for receipt of bids for rebidding the project on April 13,
2021.
Background /Analysis:
The Iowa City Water Treatment Plant obtains most of its source water from the Iowa River via
alluvial radial collector wells. The use of the alluvium as a filter makes this source water very high
quality in terms of lower and stable turbidity and organic carbon, reducing the amount of treatment
chemicals needed to produce high quality drinking water. Well production degrades over time due
to fouling of the well screens or changes in the surrounding alluvium.
In 2019, the Water Division conducted a study of the collector wells to determine their condition
and maintenance needs. The result of the study was a recommendation to rehabilitate collector
wells 3 and 4 first because of their relatively high source water production.
This project generally includes cleaning the six (6) lateral lines within the collector wells with pre
and post testing to increase the available source water production and to rebuild two (2) of the well
pumps.
ATTACHMENTS:
Description
Resolution
Prepared by., Scott Sovers, Asst City Engineer, Public Works, 410 E. Washington St., lova City, IA 52240 (319)356-5142
Resolution No. 21-65
Resolution rejecting bids received on March 9, 2021 for the
Collector Well Nos. 3 and 4 Rehabilitation Project and setting a
new date for receipt of bids for the rebidding of the Collector
Well Nos. 3 and 4 Rehabilitation Project, directing City Clerk to
post notice to bidders, and fixing time and place for receipt of
bids.
Whereas, one bid was received prior to the March 9, 2021 deadline for the Collector Well Nos. 3
and 4 Rehabilitation Project and the bid was considered nonresponsive; and
Whereas, the Department of Public Works recommends that the Council reject all bids and set a
new date for receipt of bids.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that:
All bids received on March 9, 2021, for the Collector Well Nos. 3 and 4 Rehabilitation
Project, are rejected.
2. The City Clerk is hereby authorized and directed to post notice as required in Section 26.3,
not less than 13 days and not more than 45 days before the date of the bid letting, which
may be satisfied by timely posting notice on the Construction Update Network, operated
by the Master Builder of Iowa, and the Iowa League of Cities website.
3. Sealed bids for the above-named project are to be received by the City of Iowa City, Iowa,
at the Office of the City Clerk, at the City Hall, before 3:00 p.m. on the 131h day of April
2021. At that time, the bids will be opened by the City Engineer or his designee, and
thereupon referred to the City Council of the City of Iowa City, Iowa, for action upon said
bids at its next regular meeting, to be held at the Emma J. Harvat Hall, City Hall, Iowa City,
Iowa, at 6:00 p.m. on the 20'h day of April 2021, or at a special meeting called for that
purpose.
Passed and approved this 16th day of Marcs, 2021
Ma
r ved by
Attest:
City Clerk t orney's Office
(Sue Dulek - 03/11/2021)
Resolution No. 21-65
Page 2
It was moved by Salih
adopted, and upon roll call there were:
Ayes:
x
and seconded by Taylor the Resolution be
Nays:
Absent:
Bergus
Mims
Salih
Taylor
Teague
Thomas
Weiner
7.g. Collector Well Nos. 3 and 4 Rehabilitation
21- 5 (Item moved to 7.g under Resolutions and Motions,
from item 8.c which will not be used)
Resolution rejecting bids received on March 9, 2021 for the
Collector Well Nos. 3 and 4 Rehabilitation Project and setting a
new date for receipt of bids for the rebidding of the Collector Well
Nos. 3 and 4 Rehabilitation Project, directing City Cleric to post
notice to bidders, and fixing time and place for receipt of bids.
Comment Bids for this project were opened on Tuesday, March 9, 2021 and the
folowing bid was received:
Ranney Collector Wells Columbus, OH Nonresponsive Bid
Engineer's Estimate $ 620,000.00
Because the only bid submitted was deemed to be non-responsive, Staff
recommends that Council reject the bid and set a new date for receipt of bids for
rebidding the project on April 13, 2021. The project will be funded by Water revenues.
8. Setting Public Hearings
_II- 01=I'17 2T1
Motion setting a public hearing for Mar^"o,G h 16, ''� April 6, 2021
on a resolution to annex approximately 3.61 acres of land located
near the intersection of Finkbine Commuter Drive and Melrose
Avenue. (ANN20-0002) conditioned upon a 28E with the City of
University Heights
Comment At its February 18, 2021 meeting, by a vote of 7-0, the Planning and Zoning
Commission recommended approval of this annexation. Approval will incorporate the
subject property into the City limits, pending approval from the state's City Development
Board.
March 16, 2021 Iowa City City Council Agenda Page 6
Item Number: 8.d.
AL CITY OF IOWA CITY
=�c�-
COUNCIL ACTION REPORT
March 16, 2021
Resolution setting a public hearing for April 6, 2021, regarding the City's
intent to sign an Addendum extending a Lease Agreement with Graze Iowa
City, LLC for commercial space within the Court Street Transportation
Center.
Prepared By: Eric Goers, Asst. City Attorney
Reviewed By: Darian Nagle-Gamm, Transportation Director
Fiscal Impact: No impact
Recommendations: Staff: Approval
1 •uu •1 0I/G1
Attachments: Resolution
Addendum to Lease
Executive Summary:
Sets a public hearing to approve an Addendum to Lease granting four 5 -year renewal options to
Graze for the City commercial space of 345 S. Dubuque St., in the Court Street Transportation
Center.
Background /Analysis:
The commercial space at the Court Street Transportation Center, local address 345 S. Dubuque
St., has been vacant following the closure of the Fair Grounds coffee shop. Graze Iowa City,
LLC previously had a location on the ped mall, but lost their space and sought another. They
recently negotiated and executed a three year lease with the City. The lease terms call for Graze
to pay the City $15 per square foot per year, for an total of $41,340 per year. That amount
constitutes market rent for the space. Graze will also be responsible for property taxes and
utilities. Graze will be reimbursed for actual fit -out expenses of no more than seven months' rent.
Because the lease was for three years or less, the lease required neither a public hearing nor
Council approval, as Council has previously authorized the City Manager to sign leases for three
years or less. Because Graze is making a significant investment in the space, they wish to secure
renewal option terms to ensure they can recoup their investment. This Addendum to Lease grants
them four renewal option periods of five years each, for a possible total of twenty years. Each
renewal term adjusts for inflation. Because the exercise of any renewal option would take the
lease beyond three years, a public hearing, and Council approval, is required.
ATTACHMENTS:
Description
Resolution
Addendum to Lease
Zv 1
Prepared by: Eric R. Goers, Asst. City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030
Resolution number 21-66
Resolution setting a public hearing for April 6, 2021, regarding
the City's intent to sign an Addendum extending a Lease
Agreement with Graze Iowa City, LLC for commercial space
within the Court Street Transportation Center.
Whereas, the City owns commercial space within the Court Street Transportation Center suitable
for leasing out, bearing the local address of 345 S. Dubuque Street; and
Whereas, Graze Iowa City, LLC (hereinafter, "Graze") has recently executed a three-year lease for
the space, expiring January 31, 2024, for use of the space as a restaurant; and
Whereas, because Graze was anxious to get into the space quickly, and because the Council has
previously granted the City Manager authority to sign leases of up to three years in length, the City
Manager executed the three-year lease on behalf of the City; and
Whereas, staff has negotiated a lease extension, contained in the Addendum to Lease, with Graze,
granting Graze four option terms of five years each, for a possible addition of twenty years, all
subject to CPI cost adjustment; and
Whereas, the original lease required neither a public hearing nor Council approval, because the
options granted by the Addendum have the potential of extending the lease beyond three years,
state law requires the holding of a public hearing.
Now, Therefore, be it resolved by the City Council of the City of Iowa city, Iowa, that
The City of Iowa City does hereby declare its intent to enter into the attached Addendum to
Lease.
2. A public hearing on said proposed Addendum to Lease should be and is hereby set for April 6,
2021 at 7:00 p.m. in Emma Harvat Hall, City Hall, 410 E. Washington Street, Iowa City, Iowa,
or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by
the City Clerk. The City Clerk is hereby directed to cause Notice of Public Hearing to be
published as provided by law.
Resolution No. _21-66
Page 2
Passed and approved this 16th day of March , 2021.
or
Appr ed by
Attest:
ity Clerk J City Attorney's Office
(Eric Goers — 03/11/2021)
Resolution No. 21-66
Page 3
It was moved by Salih and seconded by Taylor the
Resolution be adopted, and upon roll call there were:
AYES: NAYS
ABSENT:
Bergus
Mims
Salih
Taylor
Teague
Thomas
Weiner
Addendum to Lease
This Addendum to Lease ("Addendum") is entered into on . 2021 by and between
the City of Iowa City ("City" or "Landlord") and Graze Iowa City, LLC ("Graze" or "Tenant").
Recitals
A. City, a municipal corporation, is the owner of fee title to certain premises situated in Iowa City,
Iowa, commonly known as the Court Street Transportation Center and has the authority to lease
said premises.
B. Graze, as Tenant, has previously signed a Lease Agreement ("Lease") with the City, on or about
and now wishes to secure the option to renew the Lease at the end of the initial term.
C. The City is agreeable to grant Graze the renewal options, under the following terms and
conditions.
Terms and Conditions
In consideration of the foregoing recitals and the following terms and conditions, it is agreed
between the Parties as follows:
Section 3 of the Lease shall be amended by deleting it in its entirety, and replacing it with language as
follows:
3. TERM. The initial term of this Lease ("Initial Term") shall commence upon full execution
of the lease and shall run until January 31, 2024, unless sooner terminated pursuant to any
provision hereof.
Renewal Option:
(a) If Tenant is not otherwise In Default beyond the applicable cure periods as
defined in Section 20 of this Lease, Tenant shall have the right to extend the Term of this Lease,
on the same terms, conditions and covenants as are contained herein, except as specifically set
forth herein, upon giving Landlord written notice not less than ninety (90) days prior to the
expiration date of the Initial Term or Renewal Term, as applicable, for four (4) additional periods
of five (5) years each (the "Renewal Term" or "Renewal Terms"). The Renewal Terms, if exercised,
shall commence immediately upon the expiration of the Initial Term or Renewal Terms, as
applicable.
(b) If Tenant exercises its right to extend the Lease for Renewal Terms as set forth
in Section 3(a) herein, the Rent during said first Renewal Term shall be the Rent for the Initial
Term, plus an amount equal to the Rent multiplied by the percentage increase, if any, in the
United States Bureau of Labor Statistics Revised Consumer Price Index (1982-84 =100), All Items
f�
L
and Major Group Figures for All Urban Consumers, U.S. Average, for the month of December,
2024, over the month of January, 2021.
If Tenant exercises its subsequent renewal options, the Rent during said Renewal
Terms shall be the Rent for the Initial Term, plus an amount equal to the Rent multiplied by the
percentage increase, if any, in the United States Bureau of Labor Statistics Revised Consumer
Price Index (1982-84 = 100), All Items and Major Group Figures for All Urban Consumers, U.S.
Average, for the latest available month prior to the end of the then -current term, over the
month of January, 2021.
(c) If Tenant fails to timely exercise any Renewal Term, then Landlord shall have the
right to display "For Rent' or "For Sale" or similar signage at the Premises (including affixing such
signage on the building or windows thereof as Landlord may determine) during the final ninety
(90) days of the Term or the Renewal Term. As used herein, the word `Term" may refer to the
initial Term of five (5) years and any properly exercised Renewal Term, as the context shall require.
All other parts of the Lease remain in full force and effect.
In witness thereof, the parties hereto have duly executed this Conditional Addendum to Lease.
Graze Iowa City, LLC
Peter Harman, President
City of Iowa City
Mayor Bruce Teague
Attest:
City Clerk
Date
Approved: `
/�Z
City Attorney
m
CITY ACKNOWLEDGMENT
STATE OF IOWA )
ss:
JOHNSON COUNTY 1
On this day of
2021, before me, the undersigned, a notary
public in and forthe State of Iowa, personally appeared Bruce Teague and Kellie Fruehling, to me personally
known, who being by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of said
municipal corporation executing the within and foregoing instrument; that the seal affixed thereto is the
seal of said municipal corporation; that said instrument was signed and sealed on behalf of said municipal
corporation by authority of its City Council; and that the said Mayor and City Clerk as such officers
acknowledged that the execution of said instrument to be the voluntary act and deed of said corporation,
by it and by them voluntarily executed.
Notary Public in and for the State of Iowa
GRAZE IOWA CITY, LLC. ACKNOWLEDGEMENT
STATE OF IOWA
) ss:
1156191061r!GLiI1Pc1\I
On this // T%/ day of rl-C1 44.i "'fo/ , 2021, before me, the undersigned, a Notary
Public in and for the State of Iowa, persona] y appeared Peter Harman, to me personally known, who being
by me duly sworn, did identify himself as the President of Graze Iowa City, LLC empowered to bind Graze
Iowa City, LLC, and acknowledges the execution of the instrument to be his own voluntary act and deed.
1-111171
Notary
t WENDELL E MILLER
Notarial Seal • Iowa
• Commiaelon Na 7865
hqy Commission MRire
10
Item Number: 8.e.
AL CITY OF IOWA CITY
=�c�-
COUNCIL ACTION REPORT
March 16, 2021
Resolution setting a public hearing on April 6, 2021 on project manual and
estimate of cost for the construction of the Gilbert Court Sidewalk Infill
Project, directing City Clerk to publish notice of said hearing, and directing
the City Engineer to place said project manual on file for public inspection.
Prepared By: Marri VanDyke, Civil Engineer
Reviewed By: Jason Havel, City Engineer
Ron Knoche, Public Works Director
Geoff Fruin, City Manager
Fiscal Impact: $87,000.00 available in the Gilbert Court Sidewalk Infill Project account
#S3957
Recommendations: Staff: Approval
Commission: N/A
Attachments: Location Map
Resolution
Executive Summary:
This item begins the bidding process for the Gilbert Court Sidewalk Infill Project, which includes
construction of 4 -foot wide sidewalk along the east and west sides of Gilbert Court between 1306
Gilbert Court and Highland Avenue. The proposed sidewalk will connect to existing sidewalk at
both ends. This project will also include driveway removal and replacement, removal and
replacement of composite pavement of a portion of an adjacent parking lot, street patching, new
curb ramps at the Gilbert Court and Highland Avenue intersection, site restoration and other
related work.
Background /Analysis:
The City has received several requests for sidewalk along Gilbert Court. This is a heavily -used
pedestrian area with many destinations in the area, such as: CommUnity, Free Lunch, Salvation
Army, MYEP and other social service agencies located on Gilbert Court. There is also a bus stop
located near the intersection of Highland Avenue and Gilbert Court. The only properties along
Gilbert Court that do not have sidewalk in front of them are the properties along both sides of
Gilbert Court immediately north of Highland Avenue.
Project Timeline:
Set Public Hearing — March 16, 2021
Hold Public Hearing —April 6, 2021
Bid Letting —April 28, 2021
Award Date — May 4, 2021
Construction — August/September 2021
ATTACHMENTS:
Description
Location Map
Resolution
Gilbert Court Sidewalk Infill Project
Site Location
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Prepared by. Mand Van Dyke, Engineering Division, 410 E. Washington St., Iowa City, IA 52240, (319)356-5044
Resolution No. 21-67
Resolution setting a public hearing on April 6, 2021 on project
manual and estimate of cost for the construction of the Gilbert
Court Sidewalk Infill Project, directing City Clerk to publish notice
of said hearing, and directing the City Engineer to place said
project manual on file for public inspection.
Whereas, funds for this project are available in the Gilbert Court Sidewalk Infill Project account #
S3957.
Now, therefore, be it resolved by the Council of the City of Iowa City, Iowa, that:
A public hearing on the project manual and estimate of cost for the construction of the
above-mentioned project is to be held on the 6'h day of April, 2021, at 7:00 p.m. in the
Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting is cancelled, at the next
meeting of the City Council thereafter as posted by the City Clerk.
2. City Hall is currently closed to the public because of the coronavirus. If City Hall remains
closed to the public, the meeting will be an electronic meeting using the Zoom Meetings
Platform. For information on how to participate in the electronic meeting, see
www.icgov.org/councildocs or telephone the City Clerk at 319/356-5043.
3. The City Clerk is hereby authorized and directed to publish notice of the public hearing for
the above-named project in a newspaper published at least once weekly and having a
general circulation in the City, not less than four (4) nor more than twenty (20) days before
said hearing.
4. A copy of the project manual and estimate of cost for the construction of the above-named
project is hereby ordered placed on file by the City Engineer in the office of the City Clerk
for public inspection.
Passed and approved this 16th day of March 2021
N44or
Ap o d by
Attest: } { �/ / `
City Clerk Ci Attorney's Office - 03/08/2021
It was moved by salih and seconded by Taylor the Resolution be
adopted, and upon roll call there were:
Ayes:
ki
Nays:
Absent:
Bergus
Mims
Salih
Taylor
Teague
Thomas
Weiner
Ole/
March 16, 2021
ATTACHMENTS:
Description
Competitive Quotation Memo
Item Number: 9.a.
—P r i
Date: March 1, 2021
CITY OF IOWA CITY
MEMORANDUM
To: Geoff Fruin, City Manager
From: Jason Havel, City Engineer -111�
Re: Competitive Quotation Results
Park Road Thru Arch Bridge — Pedestrian Deterrent
Competitive quotations for the Park Road Thru Arch Bridge — Pedestrian Deterrent Project were
opened on February 12, 2021 and the following quotes were received:
Cast In Place Precast
All American Concrete West Liberty, IA $ 100,330.00
Minturn, Inc. Brooklyn, IA $ 108,155.00
Peterson Contractors Reinbeck, IA $ 153,805.50
Engineer's Estimate $ 35,000.00
The project will construct four (4) concrete pedestrian deterrents to be located where the arches
meet the sidewalk on the new Park Road Bridge over the Iowa River. Contractors were given
the option to bid the project utilizing cast -in-place or precast construction methods. Public
Works and Engineering recommended and the City Manager awarded the contract to All
American Concrete of West Liberty, Iowa. The project will be funded with Account #S3809.
Item Number: 9.b.
AL CITY OF IOWA CITY
=�c�-
COUNCIL ACTION REPORT
March 16, 2021
Establishment of a Downtown Curbside Pick-up and Delivery Space
Prepared By: Emily Bothell; SeniorAssociate Transportation Planner
Reviewed By: Kent Ralston; Transportation Planner
Tracy Hightshoe; Neighborhood and Development Services Director
Darian Nagle-Gamm; Transportation Services Director
Mark Rummel; Transportation Services Associate Director
Fiscal Impact: No impact
Recommendations: Staff: Approval
Commission: N/A
Attachments: None
Executive Summary:
As directed by Title 9, Chapter 1, Section 3A of the City Code, this is to advise the City Council of
the following action:
Pursuant to Section 9-1-3A (10, 17); Remove (1) on -street metered parking space (D323S) and
establish (1) "10 minute parking for pick-up and delivery only" space on the west side of the 300
block of South Dubuque Street.
Background /Analysis:
This action is being taken at the request of the Transportation Services Department to provide
dedicated short-term parking for curbside pick-up and delivery. This action will enable
enforcement of the space which will help ensure there is adequate turnover and maximum
utilization.
Item Number: 11.
AL CITY OF IOWA CITY
=�c�-
COUNCIL ACTION REPORT
March 16, 2021
Resolution approving project manual and estimate of cost for the
construction of the 2021 Tree Planting Project, establishing amount of bid
security to accompany each bid, directing City Clerk to post notice to
bidders, and fixing time and place for receipt of bids.
Prepared By: Scott Sovers, Asst. City Engineer
Reviewed By: Juli Seydell Johnson, Parks and Recreation Director
Jason Havel, City Engineer
Ron Knoche, Public Works Director
Geoff Fruin, City Manager
Fiscal Impact: $207,000, available in the Annual Contracted Tree Planting account
#R4380. Approximately $7,000 within this account will be funded by Climate
Action funds via the Emergency Levy.
Recommendations: Staff: Approval
Commission: N/A
Attachments: Resolution
Executive Summary:
The project generally includes the supply and installation of street trees along Foster Road,
Mackinaw Drive, Sugar Loaf Circle, Manitou Trail, Tranquil Bluff Trail, Mission Point Road, Arch
Rock Road, Algonquin Road and Scott Boulevard.
Background /Analysis:
This project will enhance the City's urban tree canopy by planting 690 trees. The planting
locations were identified using information from the 2017 tree inventory. A species mix will be
selected that continues staff goals to diversify the number of tree species in the Community.
This will help guard against catastrophic loss from any one species specific to disease or
infestation.
The project manual and estimate of cost for the 2021 Tree Planting Project have been filed in the
Office of the City Clerk for public examination. The estimated construction cost is $207,000 and
will be funded by general and climate action funds.
Project Timeline:
Bid Letting —April 13, 2021
Award Date — April 20, 2021
Construction Start Date — May 17, 2021
Construction Final Completion Date — November 15, 2021
ATTACHMENTS:
Description
Resolution
Prepared by: Scott Sovers, Asst. City Engineer, Engineering Division, 410 E. Washington St., Iowa City, IA 52240, (319)356-5142
Resolution No. 21-68
Resolution approving project manual and estimate of cost for the
construction of the 2021 Tree Planting Project, establishing
amount of bid security to accompany each bid, directing City
Clerk to post notice to bidders, and fixing time and place for
receipt of bids.
Whereas, notice of public hearing on the project manual and estimate of cost for the above-
named project was published as required by law, and the hearing thereon held; and
Whereas, the City Engineer or designee intends to post notice of the project on the website
owned and maintained by the City of Iowa City; and
Whereas, funds for this project are available in the Annual Contracted Tree Planting Project
account # R4380.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa that:
1. The project manual and estimate of cost for the above-named project are hereby
approved.
2. The amount of bid security to accompany each bid for the construction of the above-
named project shall be in the amount of 10% (ten percent) of bid payable to Treasurer,
City of Iowa City, Iowa.
3. The City Clerk is hereby authorized and directed to post notice as required in Section 26.3,
not less than 13 days and not more than 45 days before the date of the bid letting, which
may be satisfied by timely posting notice on the Construction Update Network, operated
by the Master Builder of Iowa, and the Iowa League of Cities website.
4. Sealed bids for the above-named project are to be received by the City of Iowa City, Iowa,
at the Office of the City Clerk, at the City Hall, before 3:00 p.m. on the 13th day of April,
2021. At that time, the bids will be opened by the City Engineer or his designee, and
thereupon referred to the City Council of the City of Iowa City, Iowa, for action upon said
bids at its next regular meeting, to be held at the Emma J. Harvat Hall, City Hall, Iowa City,
Iowa, at 6:00 p.m. on the 20th day of April, 2021, or at a special meeting called for that
purpose. If City Hall is closed to the public due to the health and safety concerns from
COVID-19, sealed bids may still be delivered in person on Mondays through Fridays 8:00
am to 5:00 pm. The person delivering the sealed bid may come to the front lobby of City
Hall, 410 E. Washington St., Iowa City, Iowa, and upon arrival telephone the City Clerk at
319/356-5043.
5. City Hall is currently closed to the public because of the COVID-19. If City Hall remains
closed to the public, the meeting will be an electronic meeting using the Zoom Meetings
Platform. For information on how to participate in the electronic meeting, see WWW.
Icgov.org/councildocs or telephone the City Clerk.
Resolution No. 21-68
Page 2
Passed and approved this 16th day of March , 2021.
Attest: d/�� I ZL
City Clerk 1
City Attorney's Office — 03/08/2021
It was moved by 'Thomas _ and seconded by Taylor the Resolution be
adopted, and upon roll call there were:
Ayes:
Nays:
Absent:
Bergus
Mims
Salih
Taylor
Teague
Thomas
Weiner
Item Number: 12.
AL CITY OF IOWA CITY
=�c�-
COUNCIL ACTION REPORT
March 16, 2021
Resolution approving project manual and estimate of cost for the
construction of the City Park Ball Field Improvements Project, establishing
amount of bid security to accompany each bid, directing City Clerk to post
notice to bidders, and fixing time and place for receipt of bids.
Prepared By: Ethan Yoder, Civil Engineer
Reviewed By: Juli Seydell Johnson, Parks and Recreation Director
Jason Havel, City Engineer
Ron Knoche, Public Works Director
Geoff Fruin, City Manager
Fiscal Impact: The estimated cost for this project is $147,000. Funds are available in the
City Park Ball Field Improvements account #R4373
Recommendations: Staff: Approval
Commission: N/A
Attachments: Resolution
Executive Summary:
This project generally includes replacement of ball field fencing at City Park.
Background /Analysis:
This project will add and replace aging fencing at the City Park Ball Fields. Fields 1-7 will be
completely enclosed by fence, providing a better player experience. Additionally, the batting cage
and foul poles will be updated and field 8 will be reoriented for more playability. Staff has been in
contact with the youth sport associations that use the fields to prioritize this as a maintenance
need. Installation will primarily occur between summer and fall baseball seasons, which will limit
impacts to field use.
Project Timeline:
Bid Letting —April 13, 2021
Award Date —April 20, 2021
Construction Start — July 12, 2021
Final Completion — Summer 2021
ATTACHMENTS:
Description
Resolution
IZ
Prepared by: Ethan Yoder, Engineering Division, 410 E. Washington St., Iowa City, IA 52240, (319) 356-5145
Resolution No. 21-69
Resolution approving project manual and estimate of cost for the
construction of the City Park Ball Field Improvements Project,
establishing amount of bid security to accompany each bid,
directing City Clerk to post notice to bidders, and fixing time and
place for receipt of bids.
Whereas, notice of public hearing on the project manual and estimate of cost for the above-
named project was published as required by law, and the hearing thereon held; and
Whereas, the City Engineer or designee intends to post notice of the project on the website
owned and maintained by the City of Iowa City; and
Whereas, funds for this project are available in the City Park Ball Field Improvements account
#4373.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa that:
The project manual and estimate of cost for the above-named project are hereby
approved.
2. The amount of bid security to accompany each bid for the construction of the above-
named project shall be in the amount of 10% (ten percent) of bid payable to Treasurer,
City of Iowa City, Iowa.
3. The City Clerk is hereby authorized and directed to post notice as required in Section 26.3,
not less than 13 days and not more than 45 days before the date of the bid letting, which
may be satisfied by timely posting notice on the Construction Update Network, operated
by the Master Builder of Iowa, and the Iowa League of Cities website.
4. Sealed bids for the above-named project are to be received by the City of Iowa City, Iowa,
at the Office of the City Clerk, at the City Hall, before 3:00 p.m. on the 13"' day of April,
2021. At that time, the bids will be opened by the City Engineer or his designee, and
thereupon referred to the City Council of the City of Iowa City, Iowa, for action upon said
bids at its next regular meetings, to be held at the Emma J. Harvat Hall, City Hall, Iowa City,
Iowa, at 7:00 p.m. on the 20 day of April, 2021, or at a special meeting called for that
purpose. If City Hall is closed to the public due to the health and safety concerns from
COVID-19, sealed bids may still be delivered in person on Mondays through Fridays 8:00
am to 5:00 pm. The person delivering the sealed bid may come to the front lobby of City
Hall, 410 E. Washington St., Iowa City, Iowa, and upon arrival telephone the City Clerk at
319/356-5043.
5. City Hall is currently closed to the public because of the COVID-19. If City Hall remains
closed to the public, the meeting will be an electronic meeting using the Zoom Meetings
Platform. For information on how to participate in the electronic meeting, see WWW.
Icgov.org/councildocs or telephone the City Clerk.
Resolution No. 21-69
Page 2
Passed and approved this 16th day of March '2021.
M r
1 l App v d by
Attest: d� 4—.(
J `
City Clerk City ttorney's Office - 03/08/2021
It was moved by Bergus and seconded by
adopted, and upon roll call there were:
Ayes:
Nays:
Thomas the Resolution be
Absent:
Bergus
Mims
Salih
Taylor
Teague
Thomas
Weiner
Item Number: 13.
1 CITY OF IOWA CITY
��.:. -dry
in � at
COUNCIL ACTION REPORT
March 16, 2021
Resolution approving project manual and estimate of cost for the
construction of the Asphalt Resurfacing 2021 Project, establishing amount of
bid security to accompany each bid, directing City Clerk to post notice to
bidders, and fixing time and place for receipt of bids.
Prepared By: Jason Reichart, Sr. Civil Engineer
Reviewed By: Jason Havel, City Engineer
Ron Knoche, Public Works Director
Geoff Fruin, City Manager
Fiscal Impact: The estimated cost for this project is $2,700,000. Funds are available in the
Annual Pavement Rehabilitation account #S3824; Rec Center Parking Lot
Overlay & Creek Improvements account #T3109; Park Facility Parking Lot
Overlay account #R4386; and Cemetery Road Asphalt Overlay account
#R4145.
Recommendations: Staff: Approval
Commission:
N/A
Attachments: Resolution
Executive Summary:
This is a recurring maintenance project that concentrates on asphalt resurfacing and chip sealing
of various streets and other locations throughout Iowa City. In addition to the resurfacing, this
project includes storm intake repairs, repair of curb and gutter as needed, and replacement of
curb ramps to meet current ADA standards.
This project also includes new pavement markings on Madison Street from Market Street to
Burlington Street. The new pavement markings will include a 4 -lane to 3 -lane conversion and new
on -street bicycle facilities as recommended by the Bicycle Master Plan.
Background /Analysis:
The Asphalt Resurfacing 2021 Project includes work at the following locations:
Street Milling and 3 -inch Asphalt Overlay
North Clinton Street — Church Street to I owa Avenue
Jefferson Street— Madison Street to Dubuque Street
South Dubuque Street — Court Street to Prentiss Street
Dearborn Street — Muscatine Avenue to Jackson Avenue
Rohret Road — Deerfield Drive to Mormon Trek Boulevard
1St Avenue — Muscatine Avenue to Bradford Drive
Oakland Cemetery — Various Locations
Chip Seal
Taft Avenue — Herbert Hoover Highway to American Legion Road
Parking Lot Asphalt Overlay
Robert A. Lee Recreation Center Parking Lot
Mercer Park Aquatic Center West Parking Lot
Forestry Maintenance Lot
Project Timeline:
Bid Letting —April 8, 2021
Award Date — April 20, 2021
Construction Start — Spring 2021
Final Completion — Fall 2021
ATTACHMENTS:
Description
Resolution
1,95
Prepared by: Jason Reichert, Engineering Division, 410 E. Washington St., Iowa City, IA 52240, (319) 356-5416
Resolution No. 21-70
Resolution approving project manual and estimate of cost for the
construction of the Asphalt Resurfacing 2021 Project,
establishing amount of bid security to accompany each bid,
directing City Clerk to post notice to bidders, and fixing time and
place for receipt of bids.
Whereas, notice of public hearing on the project manual and estimate of cost for the above-
named project was published as required by law, and the hearing thereon held; and
Whereas, the City Engineer or designee intends to post notice of the project on the website
owned and maintained by the City of Iowa City; and
Whereas, funds for this project are available in the Annual Pavement Rehabilitation account
#S3824; Rec Center Parking Lot Overlay & Creek Improvements account #T3109; Park Facility
Parking Lot Overlay account #R4386; and Cemetery Road Asphalt Overlay account #R4145.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa that
The project manual and estimate of cost for the above-named project are hereby
approved.
2. The amount of bid security to accompany each bid for the construction of the above-
named project shall be in the amount of 10% (ten percent) of bid payable to Treasurer,
City of Iowa City, Iowa.
3. The City Clerk is hereby authorized and directed to post notice as required in Section 26.3,
not less than 13 days and not more than 45 days before the date of the bid letting, which
may be satisfied by timely posting notice on the Construction Update Network, operated
by the Master Builder of Iowa, and the Iowa League of Cities website.
4. Sealed bids for the above-named project are to be received by the City of Iowa City, Iowa,
at the Office of the City Clerk, at the City Hall, before 3:00 p.m. on the 8th day of April,
2021. At that time, the bids will be opened by the City Engineer or his designee, and
thereupon referred to the City Council of the City of Iowa City, Iowa, for action upon said
bids at its next regular meeting, to be held at the Emma J. Harvat Hall, City Hall, Iowa City,
Iowa, at 7:00 p.m. on the 20th day of April, 2021, or at a special meeting called for that
purpose. If City Hall is closed to the public due to the health and safety concerns from
COVID-19, sealed bids may still be delivered in person on Mondays through Fridays 8:00
am to 5:00 pm. The person delivering the sealed bid may come to the front lobby of City
Hall, 410 E. Washington St., Iowa City, Iowa, and upon arrival telephone the City Clerk at
319/356-5043.
5. City Hall is currently closed to the public because of the COVID-19. If City Hall remains
closed to the public, the meeting will be an electronic meeting using the Zoom Meetings
Platform. For information on how to participate in the electronic meeting, see WWW.
Icgov.org/councildocs or telephone the City Clerk.
Resolution No. 21-70
Page 2
Passed and approved this 16th day of march _'2021.
May
A pr ed by
Attest: W ' ' `• J
City Clerk City Attorney's Office - 03/08/2021
It was moved by Taylor and seconded by sergus the Resolution be
adopted, and upon roll call there were:
Ayes:
F.5
Nays:
Absent:
Bergus
Mims
Salih
Taylor
Teague
Thomas
Weiner
Item Number: 14.
�, CITY OF IOWA CITY
-�"�'�� COUNCIL ACTION REPORT
March 16, 2021
Resolution approving project manual and estimate of cost for the
construction of the Melrose Court Sewer Improvements Construction Project,
establishing amount of bid security to accompany each bid, directing City
Clerk to post notice to bidders, and fixing time and place for receipt of bids.
Prepared By: Joe Welter, Sr. Civil Engineer
Reviewed By: Jason Havel, City Engineer
Ron Knoche, Public Works Director
Geoff Fruin, City Manager
Fiscal Impact: $525,000 available in the Melrose Court Sanitary Sewer Repair, Account
Number V3146
Recommendations: Staff: Approval
Commission: N/A
Attachments: Location Map
Resolution
Executive Summary:
The project generally includes: sanitary sewer pipes, manholes, service reconnection and
abandonment, storm sewer pipes, intakes, manholes and abandonment, street pavement,
driveways, and sidewalk. The project limits are from Brookland Park Drive to approximately 200
feet south of the Intersection of Melrose Court and Melrose Avenue.
Background /Analysis:
The existing sanitary sewer along the project corridor has deficiencies, which require
replacement. Rehabilitation of the existing pipes is not a viable option, given the current situation.
The existing public sanitary sewer and storm sewer that discharge from this area were constructed
in the late 1800s or early 1900s. The home at 220/222 Melrose Court was constructed in 1945
over these existing public mains. This project will construct new public sanitary and storm sewer
mains in a permanent easement and under the driveway, south of the 220/222 Melrose Court
building. The storm sewer main under the building will be capped, filled, and abandoned in place.
The sanitary sewer main will be capped on the west end, but continue to convey sewage from
220/222 Melrose Court; acting as the property's private sanitary sewer service. Relocation and
abandonment of these public mains under the structure is advantageous for the property and the
City, as the property will no longer be bisected by sewer mains. Residents can continue using the
easement area as a driveway and access to the new mains will be easier for the City in the event
that these new systems need to be maintained and serviced in the future.
The right-of-way along Melrose Court is 25 -feet wide. The corridor will be restored with a 20 -foot
wide roadway and a five-foot sidewalk. The sidewalk will be located along the back of curb on the
west side of the roadway. Disturbances outside the right-of-way will be restored with pavement
(e.g. driveways) or seeding (e.g. lawns).
Anderson -Bogert Engineers & Surveyors, Inc. of Cedar Rapids, Iowa developed the design for
this project and will be assisting City staff during bidding, letting and construction. Anderson -
Bogert estimated the cost of the project as $525,000.
Project Timeline:
Bid Letting —April 6, 2021
Award Date — April 20, 2021
Construction Start Date — May 3, 2021
Construction Final Completion Date — September 24, 2021
ATTACHMENTS:
Description
Location Map
Resolution
Correspondence from Jean Walker
Correspondence from Frank Salomon
Melrose Court Sanitary Sewer
LU
TT r--
40
Ai
Wa rT rrn
11 "- I Im,
g
r -r MELROSEAVE
-2-Allimr-
Project Location
Deferred to 3/23 14,
Prepared by Joe Welter, Public Works, 410 East Washington Street, Iowa City, Iowa 52240, (319) 356-5144
Resolution No.
Resolution approving project manual and estimate of cost for the
construction of the Melrose Court Sewer Improvements
Construction Project, establishing amount of bid security to
accompany each bid, directing City Clerk to post notice to bidders,
and fixing time and place for receipt of bids.
Whereas, notice of public hearing on the project manual and estimate of cost for the above-named
project was published as required by law, and the hearing thereon held; and
Whereas, the City Engineer or designee intends to post notice of the project on the website owned
and maintained by the City of Iowa City; and
Whereas, funds for this project are available in the Melrose Court Sanitary Sewer Repair, Account
Number V3146.
Now, therefore, be it resolved by the Council of the City of Iowa City, Iowa, that
1. The project manual and estimate of cost for the above-named project are hereby approved.
2. The amount of bid security to accompany each bid for the construction of the above-named
project shall be in the amount of 10% (ten percent) of bid payable to Treasurer, City of Iowa
City, Iowa.
3. The City Clerk is hereby authorized and directed to post notice as required in Section 26.3,
not less than 13 days and not more than 45 days before the date of the bid letting, which
may be satisfied by timely posting notice on the Construction Update Network, operated by
the Master Builder of Iowa, and the Iowa League of Cities website.
4. Sealed bids for the above-named project are to be received by the City of Iowa City, Iowa,
at the Office of the City Clerk, at the City Hall, before 3:00 p.m. on the 61h day of April, 2021.
At that time, the bids will be opened by the City Engineer or his designee, and thereupon
referred to the City Council of the City of Iowa City, Iowa, for action upon said bids at its next
regular meeting, to be held at the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, at 7:00
p.m. on the 201 day of April, 2021, or at a special meeting called for that purpose. If City
Hall is closed to the public due to the health and safety concerns from COVID-19, sealed
bids may still be delivered in person on Mondays through Fridays 8:00 am to 5:00 pm. The
person delivering the sealed bid may come to the front lobby of City Hall, 410 East
Washington Street, Iowa City, Iowa, and upon arrival telephone the City Clerk at 319/356-
5043.
5. City Hall is currently closed to the public because of the coronavirus. If City Hall remains
closed to the public, the meeting will be an electronic meeting using the Zoom Meetings
Platform. For information on how to participate in the electronic meeting, see
www.ic4ov.oro/councildocs or telephone the City Clerk at (319) 356-5043
Resolution No.
Page 2
Passed and approved this day of
Attest:
City Clerk
It was moved by
adopted, and upon roll call there were:
Ayes:
Mayor
2021
Appr d by l
City Attorney's Office — 03/08/2021
and seconded by
Nays:
Absent:
Bergus
Mims
Salih
Taylor
Teague
Thomas
Weiner
the Resolution be
Kellie Fruehling
From: Jean Walker <walkersic@yahoo.com>
Sent: Sunday, March 7, 2021 10:38 AM
To: *City Council; Joe Welter
Cc: Walker Jean
Subject: Melrose Court, sewer project
This is Jean Walker, 335 Lucon Dr.
Concerning the Melrose Court sewer improvements construction project, I would urge the council to take the
opportunity to have the electric power lines on Melrose Court buried as part of the project.
Melrose Court is a very narrow street with very narrow sidewalks. Currently the electric poles are actually
placed IN the sidewalk and constitute a considerable hazard for pedestrians in addition to making it difficult
for people to clear their sidewalks of snow.
Additionally the poles are eyesores and out of proportion with the small adjacent homes In this National
Register of Historic Places neighborhood.
This is a one-time chance for you to really make a difference on this street and I would urge you to give it very
serious consideration.
Thank you,
Jean Walker
Melrose neighborhood association representative This email is from an external source.
Kellie Fruehling
From: Frank Salomon <franksalomonpersonal@gmail.com>
Sent: Tuesday, March 9, 2021 10:31 AM
To: *City Council
Subject: upcoming rebuild of Melrose Cour Sewers, hearing on March 16
I
F9
Dear City Councellors,as a homeowner in the immediate area
affected by the Melrose Court Sewer Improvement
Construction Project, I'd like to put ina couple of suggestions to
optimize its usefulness.
First, the utility wires running down the W side of Melrose court
hang on poles that are badly situated. They stand exactly astride
the narrow path sidewalk pedestrians must walk. In icy winter, it
is not easy to get around them. they force some pedestrian traffic
(of which Melrose court has a lot) off the sidewalk to wander into
the traffic lane. Hanging wires on the poles are an eyesore too.
I strongly urge you to include burying the wires. OUr neighborhood
is valuable for its pedestrian access too UI hospital and Clinics,
and to the Stadium.
also ask: would it be possible, please, to also bury the cables on
the two -block street that crosses Melrose Court, namely,
Brookland Park Drive. It also has inconvenient posts and wires.
Sincerely yours,
Frank Salomon
513 Brookland Park Dr.
Iowa City 52246
Item Number: 15.
�, CITY OF IOWA CITY
-�"�'�� COUNCIL ACTION REPORT
March 16, 2021
Resolution approving project manual and estimate of cost for the
construction of the Melrose Avenue / IWV Road — Highway 218 to Hebl
Avenue Improvement Project (STP -U-3715(668)--70-52), establishing
amount of bid security to accompany each bid, directing City Clerk to post
notice to bidders, and fixing time and place for receipt of bids.
Prepared By: Melissa Clow, Special Projects Administrator
Reviewed By: Jason Havel, City Engineer
Ron Knoche, Public Works Director
Geoff Fruin, City Manager
Fiscal Impact: The estimated cost for this project is $5,100,000 and will be funded by the
Melrose Avenue improvements account #S3936
Recommendations: Staff: Approval
Commission: N/A
Attachments: Location Map
Resolution
Executive Summary:
The Melrose Avenue / IWV Road — Highway 218 to Hebl Avenue Improvement Project includes
the reconstruction of Melrose Avenue / IWV Road from Highway 218 to meet the previous
improvement limits completed by Johnson County immediately east of Hebl Avenue. The roadway
will be widened to include two 12 -foot lanes and a 5 -foot paved shoulder on both sides, a 3 -foot
gravel shoulder on the south side of the roadway and a 5 -foot gravel shoulder on the north side
that was widened to accommodate maintenance of traffic during construction. Driveway
improvements will be made as necessary, and five storm water culverts under Melrose Avenue /
IWV Road will be replaced to maintain and improve drainage. A 12" water main will be extended
on the north side of Melrose Avenue / IWV Road from the existing water main stub at Slothower
Road to Hebl Avenue, where it will continue on the east side of Hebl Avenue and be extended into
the Iowa City Landfill and Recycling Center for future connection.
Background /Analysis:
Melrose Avenue / IWV Road is in poor condition and requires reconstruction to current design
standards in order to serve the current and anticipated future transportation needs of the region.
While serving the Iowa City Landfill and Recycling Center and providing more complete fire
protection services, the 12" water main extension can also be used to serve future development
on the west side of Iowa City.
The City contracted with Anderson Bogert Engineers of Cedar Rapids, Iowa in July 2018 for
consulting services. The project will be bid through the Iowa Department of Transportation (I DOT)
on May 18, 2021, and construction inspection will be performed by Anderson Bogert Engineers,
while contract administration will be performed by the City.
The estimated total cost of construction for the project is $5,100,000. However, a 28E Agreement
was signed with Johnson County in May 2019 to share engineering design, construction
management and construction costs for the project, and the City's share of the construction costs
is estimated to be $2,700,000. Funding for the roadway improvements will be provided by Surface
Transportation Block Grant (STBG) Program funding (80% reimbursement of eligible costs up to
$930,000), General Obligation Bonds and a contribution from Johnson County. Construction of
the water main from Slothower Road to the Landfill will be funded by Landfill Revenues.
Installation of culverts, water main and grading outside of the existing pavement are expected to
begin this summer and continue through the fall. Pavement will be replaced during the 2022
construction season, and the project is expected to be completed by fall 2022.
Project Timeline:
Bid Letting — May 18, 2021
Award Date — June 1, 2021
Construction Start — Summer 2021
Final Completion — Fall 2022
ATTACHMENTS:
Description
Location Map
Resolution
15,
Prepared by. Melissa Clow, Engineering Division, 410 E. Washington St., Iowa City, IA 52240, (319) 356-5413
Resolution No. 21-71
Resolution approving project manual and estimate of cost for the
construction of the Melrose Avenue / IWV Road — Highway 218
to Hebl Avenue Improvement Project (STP -U-3715(668)--70-52),
establishing amount of bid security to accompany each bid,
directing City Clerk to post notice to bidders, and fixing time and
place for receipt of bids.
Whereas, notice of public hearing on the project manual and estimate of cost for the above-
named project was published as required by law, and the hearing thereon held; and
Whereas, this project will be bid by the Iowa Department of Transportation (DOT); and
Whereas, bids will be accepted on May 18, 2021 at 10:00 a.m. by the DOT, Office of Contracts in
Ames, Iowa; and
Whereas, the City Engineer or designee intends to post notice of the project on the website
owned and maintained by the City of Iowa City; and
Whereas, funds for this project are available in the Melrose Avenue Improvements account
#53936.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa that:
1. The project manual and estimate of cost for the above-named project are hereby
approved.
2. The amount of bid security to accompany each bid for the construction of the above-
named project shall be in the form and amount prescribed in the bidding proposal.
3. The City Clerk is hereby authorized and directed to post notice as required in Section 26.3,
not less than 13 days and not more than 45 days before the date of the bid letting, which
may be satisfied by timely posting notice on the Construction Update Network, operated
by the Master Builder of Iowa, and the Iowa League of Cities website.
4. Bids for the above-named project are to be received by the DOT, Office of Contracts, 800
Lincoln Way, Ames, Iowa, before 10:00 a.m. on the 18th day of May, 2021. Thereafter, the
bids will be opened and announced by the DOT, and thereupon referred to the City
Council of the City of Iowa City, Iowa for action upon said bids at its next regular meeting,
to be held at the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, at 7:00 p.m. on the 15t
day of June, 2021, or at a special meeting called for that purpose.
5. City Hall is currently closed to the public because of the COVID-19. If City Hall remains
closed to the public, the meeting will be an electronic meeting using the Zoom Meetings
Platform. For information on how to participate in the electronic meeting, see Www.
Icgov.org/councildocs or telephone the City Clerk.
Resolution No. 21-71
Page 2
Passed and approved this 16th day of march '2021.
Ma r
Attest:
City Clerk
It was moved by serous and seconded by
adopted, and upon roll call there were:
Ayes:
Nays:
Apr o ed by
�-/'&' 4 ( i
City Attomey's Office - 03/08/2021
Weiner the Resolution be
Absent:
Bergus
Mims
Salih
Taylor
Teague
Thomas
Weiner
Item Number: 16.
AL CITY OF IOWA CITY
=�c�-
COUNCIL ACTION REPORT
March 16, 2021
Resolution amending the FY2021 Operating Budget.
Prepared By: Dennis Bockenstedt, Finance Director
Reviewed By: Geoff Fruin, City Manager
Ashley Monroe, Assistant City Manager
Fiscal Impact: See memo below
Recommendations: Staff: Approval
Commission: N/A
Attachments: FY2021 Notice of Public Hearing and Related Schedules
Resolution
Executive Summary:
On March 16, 2021, two public hearings are being scheduled: one hearing will be held to take
public input on the proposed amendment of the fiscal year 2021 (FY2021) budget, and one
hearing will be held to take public input on the proposed fiscal year 2022 (FY2022) budget.
Following the first public hearing, a resolution to amend the FY2021 Operating Budget will be
considered. Following the second public hearing, a resolution to adopt the FY2022 Operating
Budget and a resolution to approve the FY2021-2023 Financial Plan and 2021-2025 Capital
Improvement Plan document will be considered. The FY2022 adopted budget must be certified
by the Johnson County Auditor's office by March 31, 2021.
Background /Analysis:
The FY2021-2023 Financial Plan and 2021-2025 Capital Improvement Plan document was made
available to City Council and the general public in December 2020. This document included the
proposed FY2021 amended budget and the proposed FY2022 budget. This document detailed the
proposed and amended budgets as submitted by the City Manager following an extensive budget
process.
The City Council held public work sessions in January and February 2021 to review and discuss the
FY2021-2023 Financial Plan and 2021-2025 Capital Improvement Plan document. During these
budget work sessions, the City Manager and the department directors presented their budget
proposals and responded to questions from the City Council. The City Council also clarified and
refined their budget priorities during these work sessions.
The Resolutions to amend the FY2021 Budget and to adopt the FY2022 budget and related schedules
represent the programs and details that were included in the FY2021-2023 Financial Plan and 2021-
2025 Capital Improvement Plan document. The Resolutions and related schedules also include any
subsequent changes as directed by the City Council as well as corrections and adjustments identified
by City staff. The related schedules for the FY2021 Amended Budget and the FY2022 Budget were
made available to the public on March 2, 2021, in accordance with state law to allow for public input.
Fiscal Year 2021 Revised Budget
The FY2021 budget amendment presented for City Council approval is the second budget amendment
of FY2021. This amendment incorporates all of the programs, changes, and updates presented in the
financial plan and capital improvement plan document that was distributed to the City Council and the
general public on December 18, 2020.
The State of Iowa allows cities to amend the annual operating budget for supplemental appropriation
authority. These changes may include new or revised revenue and expenditure projections, transfers
between funds, and capital improvement plan changes. Increased expenditures must utilize available
fund balance or additional revenue sources, as the State does not allow amendments to increase
property taxes. According to the City's financial policies, amendments to operating budgets will be
made only in the following situations:
• emergency situations
• transfer from contingency
• expenditures with offsetting revenues or fund balance
• carry-over of prior year budget authority for expenses that had not been paid as of the end of the
fiscal year.
Since the distribution of the plan document, no changes and adjustments were made by City Council
and by City staff to the amended FY2021 budget.
The proposed budget amendment to the City's FY2021 budget does not increase property taxes or
change the property tax levy rate and expenditures are funded from increased revenues or available
fund balance.
ATTACHMENTS:
Description
FY2021 Notice of Public Hearing and Related Schedules
Resolution
gtu
CITY BUDGET AMENDMENT AND CERTIFICATION RESOLUTION - FY 2021 -AMENDMENT #2
To the Auditor of JOHNCounty, Iowa:
The City Council of Iowa City in said County/Counties met on 3/16/2021
,at the place and hour set in the notice, a copy of which accompanies this certificate and Is certified as to
publication. Upon taking up the proposed amendment, it was considered and taxpayers were heard for and against
the amendment.
The Council, after hearing all taxpayers wishing to be heard and considering the statements made by them, gave
final consideration to the proposed amendment(s) to the budget and modifications proposed at the hearing, If any.
thereupon, the following resolution was introduced.
RESOLUTION No. 21-72
A RESOLUTION AMENDING THE CURRENT BUDGET FOR THE FISCAL YEAR ENDING JUNE 30, 2021
(AS AMENDED LAST ON 9/1/2020 .)
Be H Resolved by the Council of the City of Iowa City
Section 1. Following notice published 3/5/2021
and the public hearing held, 3/16/2021 the current u get as previously amended) is amended as set out
herein and in the detail by fund type and activity that supports this resolution which was considered at that hearing:
Passed is 16th dayof March, 2021
v
Ctry ClarkrFirlennce Wine
Total Budget
as certified
or last amended
Current
Amendment
Total Budget
after Current
Amendment
Revenues 8 Other Flnencing Sources
Taxes Levied on Pn erly
1
65,849,136
0
65,849,136
Less: Unwiiacted Pnx eny Taxes -Levy Year
2
0
0
0
Net Current Property Taxes
3
65,849,136
0
65,849,136
Delin4u•m Property Texee
4
0
0
0
TIF Revenues
5
2,593,203
0
2,593,203
ce1er city Taus
6
2,958,258
-650,960
2,307,298
Lk n aP•nms
7
2,209,820
-218,330
1,991,490
t/es of Macy and prwedy
8
2,816,946
-544,475
2,272,471
Inarpovm^•^tai
9
52,915,441
-4,563,893
48,351,548
Chargee for Services
10
46,200,524
-1,564,390
44,636,134
Speuai Aeses.nwN
11
570
0
570
M�
12
2,766,166
-231,505
2,534,661
OMar Financing Source
13
13,322,840
-1,110,000
12,212,840
m.Nt in
14
44,653,187
4,697,035
49,350,222
Tool ltv and Other source•
15
236,286,091
4,186,518
232,099,573
Expenditures t DOW Financing Uses
Frbae salNy
16
27,981,250
19,221
28,000,471
Public Want
17
11,779,918
-170,836
11,609,082
H"Ith and Social Services
18
605,000
0
605,000
CWhee and ReaeeYon
19
16,183,612
217,386
16,400,998
Cm.aWly and Eoanrne D.veiopmeni
20
10,707,174
-616,611
10,090,563
Genual(lovenxrom
21
11,741,884
1,179,675
12,921,559
Deo Service
22
14,519,819
0
14,519,819
Capita R*o
23
57,625,115
-3,870,000
53,755,115
Tool GovemreniA ivies Expendibxe.
24
151,143,772
-3,241,165
147,902,607
Business Type l Enlerpnses
25
68,701,948
4,901,232
73,603,180
Tow Gov AeOvid" a Business ExpndNves
26
219,845,720
1,660,067
221,505,787
Trareorc Oul
27
44,653,187
4,697,035
49,350,222
Teed ExpenddnaRrcnsorc Out
28
264,498,907
6,357,102
270,856,009
Excess Revenues a other tiewga Over
(Under) ExpenditmertrnrNn One Flew Year
28
-28,212,816
-10,543,620
-38,756,436
Spinning Fund Balance My 1
30
130,711,264
49,730,267
180,441,531
Ending Fund Beww June 30
31
102,498,446
39,106,647
141,685,095
Passed is 16th dayof March, 2021
v
Ctry ClarkrFirlennce Wine
Resolution No. 21-72
Page 2
It was moved by Bergus and seconded by Thomas the
Resolution be adopted, and upon roll call there were:
AYES: NAYS:
x
ABSENT:
Bergus
Mims
Salih
Taylor
Teague
Thomas
Weiner
NOTICE OF PUBLIC HEARING - AMENDMENT OF CURRENT BUDGET
IOWA CITY
Fiscal Year July 1, 2020 - June 30, 2021
The City of IOWA CITY will conduct a public hearing for the purpose of amending the current budget for fiscal year ending June 30, 2021
If City Hall remains closed to the public, the meeting will be an electronic meeting using the Zoom Meetings Platform. For information on how to
participate in the electronic meeting, see www.ic ov.or /councildocs or telephone the City Clerk at 319/356-5043.
Meeting Date/Time: 3/16/2021 07:00 PM I
Contact: Kellie Fruehling
Phone: (319) 356-5041
Meeting Location: 410 E. Washington Street, City Hall
There will be no increase in taxes. Any residents or taxpayers will be heard for or against the proposed amendment at the time and place specified above. A
detailed statement of: additional receipts, cash balances on hand at the close of the preceding fiscal year, and proposed disbursements, both past and
anticipated, will be available at the hearing.
REVENUES & OTHER FINANCING SOURCES
Total Budget
as Certified
or Last Amended
Current
Amendment
Total Budget After
Current Amendment
Taxes Levied on Property
1 65,849,136
0
65,849,136
Less: Uncollected Delinquent Taxes - Levy Year
2 0
0
0
Net Current Property Tax
3 65,849,136
0
65,849,136
Delinquent Property Tax Revenue
4 0
0
0
TIF Revenues
5 2,593,203
0
2,593,203
Other City Taxes
6 2,958,258
-650,960
2,307,298
Licenses & Permits
7 2,209,820
-218,330
1,991,490
Use of Money & Property
8 2,816,946
-544,475
2,272,471
Intergovernmental
9 52,915,441
-4,563,893
48,351,548
Charges for Service
10 46,200,524
-1,564,390
44,636,134
Special Assessments
11 570
0
570
Miscellaneous
12 2,766,166
-231,505
2,534,661
Other Financing Sources
13 13,322,840
-1,110,000
12,212,840
Transfers In
14 44,653,187
4,697,035
49,350,222
Total Revenues & Other Sources
15 236,286,091
-4,186,518
232,099,573
EXPENDITURES & OTHER FINANCING USES
Public Safety
16 27,981,250
19,221
28,000,471
Public Works
17 11,779,918
-170,836
11,609,082
Health and Social Services
18 605,000
0
605,000
Culture and Recreation
19 16,183,612
217,386
16,400,998
Community and Economic Development
20 10,707,174
-616,611
10,090,563
General Government
21 11,741,884
1,179,675
12,921,559
Debt Service
22 14,519,819
0
14,519,819
Capital Projects
23 57,625,115
-3,870,000
53,755,115
Total Government Activities Expenditures
24 151,143,772
-3,241,165
147,902,607
Business Type/Enterprise
25 68,701,948
4,901,232
73,603,180
Total Gov Activities & Business Expenditures
26 219,845,720
1,660,067
221,505,787
Tranfers Out
27 44,653,187
4,697,035
49,350,222
Total Expenditures/Transfers Out
28 264,498,907
6,357,102
270,856,009
Excess Revenues & Other Sources Over
Under Expend itu res/Transfers Out
29 -28,212,816
-10,543,620
-38,756,436
Beginning Fund Balance July 1, 2020
30 130,711,264
49,730,267
180,441,531
Ending Fund Balance June 30, 2021
31 102,498,4481
39,186,647
141,685,095
Explanation of Changes: Rochester Ave reconstruction and Gilbert Street bridge projects were delayed which lowered Other Financing Sources and Capital
Project expenditures. General government expenditures increased due to a $1 million BLM appropriation. Timing of the $5 million Transit CARES Act grant
caused lower Intergovernmental revenue. The addition of landfill gas and leachate capital projects and a bulldozer upgrade, and the purchase of ICHA
housing units account for most of the expenditure increase in Business Type expenditures. Other adjustments to revenues and expenditures were made due
to COVID-19 service level changes. Additional detail is on file in the City Clerk's Office or online.
02/08/2021 09:28 AM Page 1 of 1
Item Number: 17.
AL CITY OF IOWA CITY
=�c�-
COUNCIL ACTION REPORT
March 16, 2021
Resolution adopting the annual budget for the fiscal year ending June 30,
2022.
Prepared By: Dennis Bockenstedt, Finance Director
Reviewed By: Geoff Fruin, City Manager
Ashley Monroe, Assistant City Manager
Fiscal Impact: See memo below.
Recommendations: Staff: Approval
Commission: N/A
Attachments: FY2022 Notice of Public Hearing and related schedules
Resolution
Executive Summary:
On March 16, 2021, two public hearings are being scheduled: one hearing will be held to take
public input on the proposed amendment of the fiscal year 2021 (FY2021) budget, and one
hearing will be held to take public input on the proposed fiscal year 2022 (FY2022) budget.
Following the first public hearing, a resolution to amend the FY2021 Operating Budget will be
considered. Following the second public hearing, a resolution to adopt the FY2022 Operating
Budget and a resolution to approve the FY2021-2023 Financial Plan and 2021-2025 Capital
Improvement Plan document will be considered. The FY2022 adopted budget must be certified
by the Johnson County Auditor's office by March 31, 2021.
Background /Analysis:
The FY2021-20223 Financial Plan and 2021-2025 Capital Improvement Plan document was
made available to City Council and the general public in December 2020. This document included
the proposed FY2021 amended budget and the proposed FY2022 budget. This document
detailed the proposed and amended budgets as submitted by the City Manager following an
extensive budget process.
The City Council held public work sessions in January and February 2021 to review and discuss
the FY2021-2023 Financial Plan and 2021-2025 Capital Improvement Plan document. During
these budget work sessions, the City Manager and the department directors presented their
budget proposals and responded to questions from the City Council. The City Council also
clarified and refined their budget priorities during these work sessions.
The Resolutions to Amend the FY2021 Budget and to Adopt the FY2022 Budget and related
schedules represent the programs and details that were included in the FY2021-2023 Financial
Plan and 2021-2025 Capital Improvement Plan document. The Resolutions and related
schedules also include any subsequent changes as directed by the City Council as well as
corrections and adjustments identified by City staff. The related schedules for the FY2021
Amended Budget and the FY2022 Budget were made available to the public on March 2, 2021
and the Notices of Public Hearing for both were published on March 5, 2021, in accordance with
state law to allow for public input.
Financial Impact:
Fiscal Year 2022 Proposed Budget
On December 18, 2020, the FY2021-2023 Financial Plan and 2021-2025 Capital Improvement
Plan document was delivered to the City Council and made available to the general public. Since
that time, changes and adjustments were made by City Council and by City staff to the proposed
FY2022 budget. The changes to the FY2022 budget are summarized as follows:
• Final property tax revenue calculations including gas & electric excise taxes and property tax
backfill payments:
($30,036) General Fund revenue
($11,583) Employee Benefits Fund revenue
($ 833) Emergency Levy Fund revenue
($ 3,295) Transit Fund revenue
($18,714) Debt Service Fund revenue
($64,461) Total revenue impact
• Transfers Out of the General Fund and Transfers In to the Transit Fund were reduced by
$3,295.
• SSMI D revenues and expenses increased in the amount of $6,309.
• TI F rebate expenditures increased by $100,209.
• Homeless Outreach cost share of $35,000 transferred from Police Department to Human
Services
The final proposed property tax levy rate for FY2022 is $15.673 per $1,000 of taxable valuation;
this is unchanged from the proposed levy rate presented in December. The FY2022 levy rate
represents a $.10 decrease from Iowa City's FY2021 levy rate of $15.773 per $1,000 of taxable
valuation. Starting with fiscal year 2013, the City's property tax levy rate has decreased for ten
consecutive years by a total of $2.17 or 12.16%.
ATTACHMENTS:
Description
FY2022 Notice of Public Hearing and related schedules
Resolution
NOTICE OF PUBLIC HEARING -- PROPOSED BUDGET
Fiscal Year July 1, 2021 - June 30, 2022
The City of. IOWA CITY
The City Council will conduct a public hearing on the proposed budget as follows:
Location: 410 E. Washington St., City Hall Meeting Date: 3/16/2021 Meeting Time: 07:00 PM
If City Hall remains closed to the public, the meeting will be an electronic meeting using the Zoom Meetings Platform.
For information on how to participate in the electronic meeting,
see www.icgov.org/councildocs or telephone the City Clerk at 319/356-5043.
The Budget Estimate Summary of proposed receipts and expenditures is shown below. Copies of the the detailed proposed Budget maybe obtained or viewed at
the offices of the Mayor, City Clerk, and at the Library.
The estimated Total tax levy rate per $1000 valuation on regular property
15.67305
The estimated tax levy rate per $1000 valuation on Agricultural land is
3.00375
At the public hearing, any resident or taxpayer may present objections to, or arguments in favor of, any part of the proposed budget.
Phone Number City Clerk/Finance Officer's NAME
(319) 356-5041 Kellie Fruehling
Budget FY 2022
Re -estimated FY 2021
Actual FY 2020
Revenues & Other Financing Sources
Taxes Levied on Property
1
66,911,637
65,849,136
59,257,228
Less: Uncollected Property Taxes -Levy Year
2
0
0
0
Net Current Property Taxes
3
66,911,637
65,849,136
59,257,228
Delinquent Property Taxes
4
0
0
102,940
TIF Revenues
5
4,125,528
2,593,203
3,434,710
Other City Taxes
6
2,706,502
2,307,298
2,746,828
Licenses & Permits
7
1,993,570
1,991,490
2,364,023
Use of Money and Property
8
2,748,956
2,272,471
4,454,716
Intergovernmental
9
36,567,188
48,351,548
35,402,905
Charges for Fees & Service
10
49,896,555
44,636,134
45,642,552
Special Assessments
ll
290
570
0
Miscellaneous
12
3,320,916
2,534,661
2,733,137
Other Financing Sources
13
12,150,000
12,212,840
13,361,385
Transfers In
14
44,060,480
49,350,222
64,975,115
Total Revenues and Other Sources
15
225,002,864
232,099,573
235,379,273
Expenditures & Other Financing Uses
Public Safety
16
28,635,311
28,000,471
25,917,284
Public Works
17
11,424,982
11,609,082
10,290,112
Health and Social Services
18
660,250
605,000
480,412
Culture and Recreation
19
16,520,508
16,400,998
14,146,871
Community and Economic Development
20
9,689,018
10,090,563
10,345,813
General Government
21
11,851,079
12,921,559
9,182,705
Debt Service
22
13,084,764
14,519,819
13,038,331
Capital Projects
23
18,165,470
53,755,115
24,573,233
Total Government Activities Expenditures
24
110,031,382
147,902,607
107,974,761
Business Type/ Enterprises
25
63,223,517
73,603,180
64,783,897
Total ALL Expenditures
26
173,254,899
221,505,787
172,758,658
Transfers Out
27
44,060,480
49,350,222
64,975,115
Total ALL Expenditures/Transfers Out
28
217,315,379
270,856,009
237,733,773
Excess Revenues & Other Sources Over (Under) Expenditures/Transfers Out
29
7,687,485
-38,756,436
-2,354,500
Beginning Fund Balance July 1
30
141,659,115
180,415,551
182,770,051
Ending Fund Balance June 30
31
149,346,600
IZ,659,1151
180,415,551
Prepared by: Dennis Bockenstedt, Finance Director, 410 E. Washington St, Iowa City, IA 52240; 319-356-5053
RESOLUTION NO. 21-73
Resolution adopting the annual budget for the fiscal year ending
June 30, 2022.
Whereas, a public hearing on the proposed budget for the fiscal year ending June 30, 2022 was
held on March 16, 2021, at a regularly scheduled City Council meeting and public comments were
received.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that:
The annual budget for the fiscal year ending June 30, 2022, as set forth in the Adoption of
Budget and Certification of Taxes and on the Adopted Budget Summary, together with the
detailed budget in support thereof showing revenue estimates, appropriation expenditures,
and program allocations for said fiscal year should be and hereby is adopted.
2. The City Clerk is hereby directed to make the filings required by law, and to set up the
books in accordance with the summary and details, as adopted.
Passed and approved this 16th day of March '2021.
yr
Apo
d by %
Attest:
Ci y Clerkj City Attorney's Office — 03/08/2021
It was moved by Mims
adopted, and upon roll call there were:
AYES:
X
X
X
X
X
X
and seconded by
NAYS:
Thomas the Resolution be
ABSENT:
Bergus
Mims
Salih
Taylor
Teague
Thomas
Weiner
IT
t+IYL'1:"VFrIRJULY 1,2021-JUClls3Q 2U22At5[ri�'1'lON Ul•9U1JUL'1'AVll C1iRa'tYtL'k'I'J[M ONttJ'1'3"tAX�t:'12[c €'if;v+f: IDWACITY CaUn(y Y.1jtW: dU11NSUV
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Adopted fy®: 3r1&21621 Hnsnhrtlan; 21-73
'lie boluw-s[Romi ceilllies Ihal the City C011064 all the dale s'Ialed abmro. IL+v11lly ugpmved Pic rustaud vusuh6m eeapl[ng a btldusl LuCna:l ARML ym,, LLR A[IIII'itfl;UA'd ¢6 itYa
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fi/,rlYumhu: 62.4M
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11011.11•
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4,048.2811
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IQ
46
0.00000
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A-'70AC11
0
49
n,pOPW
Lcyn: Imllr, Fund in speaill olimtor et -
O.L•675013
0
ii1
U: -4n 00
Liatitlly-}vtgsrity&.%tlt i6mumeosls
ALAmoc.14
1,207,665
1.225,875
52
0.29044
aLgpatt Ufa _aeL1 L111e1);. klorILCLurm.
Aml
1400
FILRD
462
0
qts
11.000uu
W"d othm• PermiAAthlc Lad"�"'
Jr_.mwcukJrY3cul b'lmfu Gr*Q5
0,11;>nQ
15
{!
,55
.'.7. 1U
i?aver pi Fh•.i11in¢
0.61007
If.•
0
5�
U.0o00a
,1J nl [1011+'L7[atlesht+
0.13Sn
17
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,5.$
n.Qpno9
CUISW'41 &Raic;fic PAcilmca
0.27000
IR
0
561
0.00000
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57
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1CLW or 7diAA0WL Riivr Lridoa toast.
135000
F .rrrV/"
201
56
0.00UUo
.vLl Sun 1'Ynnill t`.nn: mn7
0,03375
JDITQR
21 I
0
59
0.00000
?amain InstivAon rzmiwd b7 aft*,vjae
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221
64
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1,0A%R70
46,1
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0.27WU
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1.150.564
1,134,603
6f
U2?UO+r
iidiied Lm 1]n'olrt6)er9
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24
0
62
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Total Central Puml Kcgulsr IATirs (6 thea 24)
25
1b.033.423
4n 50 2
e LauL¢
Um7F
26
4,362
4,363tea
3 (Ina'ys
TnIal Cnnaml Fmtd'N: 1,vvics f2i-26)
27
4195?,735
+10,557644
' K.61 Rav'dnm LC Ims
Tw rgnle. (it'ga11o;:1 find at ]m -y limit
0.270ou
2F
1.023, r23
1,012,980
64
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And
Mat
29
3.9H8.012
3,959.409
'0,935,^,0
ALA &IPLM Of1wro-iJ frrl xl Lev+• unlit}
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Nee
3U
3:682.572
3,345,.Sfi9
0.91111
(>6ur tsnryAa},o;:liLumns
Nor
3!
6,9701015
6,309549
1.49464
1UTA1 F.n+I9vnplianedl i.atirc [2930;31)
121
14,160,590
14.114,327
65
+,3.;1Ir
gob lWO Special Amnat LevieA 28+32
33
15,273,32%
15,127,807
As Req
)Wth fns P, Rha•.
4Xtustlnu
311116 ON Ae
R[cr. Valondmt
SSbit171
2t5AW227
215,046227 -H
4?U09d
430.096
d6
2.6000
SWID3
0
0 35
0
67
O.00550
58M[ll3
0
9 '36
0
f$
0,00100
S3D:[Ta4
fi
Q ;7
0
69
0.00000
SSti1175
i+
0 535
0
565
0.:11000
6SMID(I
10
0 931
0
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n,L��pnn
S6idfD7
tl
4P 1177
O
1379
0.011000
661-ttD 8
G
0 Ii65
0
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0.00000
T0441 Spesda7 Revemrei.a?4re
34
I.i; 0A,41R
15.4.17903
Duht gun9ee Lox 700 (6)
Amt K
40
_
1.0.566,704
10 736 090
Y0
2.47846
C:n Uid Pr tinsit`a lkoi lm lrpy,Rgay[-}
0,0.730•}
4l
U
71
060000
11stal Prsrpm•tg'ILxW (2?+19+41F41)
42
69,547.9117
66.A11 GS?
72 15.67315
n11Pie :• A� •fl Na LLL IOC (D8 ,
Item Number: 18.
�, CITY OF IOWA CITY
-�"�'�� COUNCIL ACTION REPORT
March 16, 2021
Resolution approving the three-year Financial Plan for the City of Iowa City,
Iowa, and the five-year Capital Improvement Plan.
Prepared By: Dennis Bockenstedt, Finance Director
Reviewed By: Geoff Fruin, City Manager
Ashley Monroe, Assistant City Manager
Fiscal Impact: See Memo Below
Recommendations: Staff: Approval
Commission: N/A
Attachments: Resolution
Executive Summary:
On March 16, 2021, two public hearings will be held: one hearing will be held to take public input
on the proposed amendment of the fiscal year 2021 (FY2021) budget, and one hearing will be
held to take public input on the proposed fiscal year 2022 (FY2022) budget. Following the first
public hearing, a resolution to amend the FY2021 Operating Budget will be considered. Following
the second public hearing, a resolution to adopt the FY2022 Operating Budget and a resolution to
approve the FY2021-2023 Financial Plan and 2021-2025 Capital Improvement Plan document
will be considered. The FY2022 adopted budget must be certified by the Johnson County
Auditor's office by March 31, 2021.
Background /Analysis:
The FY2021-20223 Financial Plan and 2021-2025 Capital Improvement Plan document was
made available to City Council and the general public in December 2020. This document included
the proposed FY2021 amended budget and the proposed FY2022 budget. This document
detailed the proposed and amended budgets as submitted by the City Manager following an
extensive budget process.
The City Council held public work sessions in January and February 2021 to review and discuss
the FY2021-2023 Financial Plan and 2021-2025 Capital Improvement Plan document. During
these budget work sessions, the City Manager and the department directors presented their
budget proposals and responded to questions from the City Council. The City Council also
clarified and refined their budget priorities during these work sessions.
The Resolutions to amend the FY2021 Budget and to adopt the FY2022 Budget and related
schedules represent the programs and details that were included in the FY2021-2023 Financial
Plan and 2021-2025 Capital Improvement Plan document. The Resolutions and related
schedules also include any subsequent changes as directed by the City Council as well as
corrections and adjustments identified by City staff. The related schedules for the FY2021
Amended Budget and the FY2022 Budget were made available to the public on March 2, 2021
and the Notices of Public Hearing for both were published on March 5, 2021, in accordance with
state law to allow for public input.
Financial Impact:
Fiscal Year 2022 Proposed Budget
On December 18, 2020, the FY2021-2023 Financial Plan and 2021-2025 Capital Improvement
Plan document was delivered to the City Council and made available to the general public. Since
that time, changes and adjustments were made by City Council and by City staff to the proposed
FY2022 budget. The changes to the FY2022 budget are summarized as follows:
• Final property tax revenue calculations including gas & electric excise taxes and property tax
backfill payments:
($30,036) General Fund revenue
($11,583) Employee Benefits Fund revenue
($ 833) Emergency Levy Fund revenue
($ 3,295) Transit Fund revenue
($18,714) Debt Service Fund revenue
($64,461) Total revenue impact
• Transfers Out of the General Fund and Transfers In to the Transit Fund were reduced by
$3,295.
• SSMI D revenues and expenses increased in the amount of $6,309.
• TI F rebate expenditures increased by $100,209.
• Homeless Outreach cost share of $35,000 transferred from Police Department to Human
Services
The final proposed property tax levy rate for FY2022 is $15.673 per $1,000 of taxable valuation;
this is unchanged from the proposed levy rate presented in December. The FY2022 levy rate
represents a $.10 decrease from Iowa City's FY2021 levy rate of $15.773 per $1,000 of taxable
valuation. Starting with fiscal year 2013, the City's property tax levy rate has decreased for ten
consecutive years by a total of $2.17 or 12.16%.
ATTACHMENTS:
Description
Resolution
Prepared by: Dennis Bockenstedt, Finance Director, 410 E. Washington St., Iowa City, IA 52240; 319-356-5053
Resolution No. 21-74
Resolution approving the three-year Financial Plan for the City of
Iowa City, Iowa, and the five-year Capital Improvement Plan.
Whereas, the City Council of the City of Iowa City deems it in the public interest and in the interest
of good and efficient government for the City of Iowa City, Iowa, to adopt a three-year Financial
Plan for operations and a five-year Capital Improvement Plan budget; and
Whereas, the three-year Financial Plan and multi-year Capital Improvement Plan are subject to
annual review and revisions; and
Whereas, a public hearing was held on March 16, 2021, at a regularly scheduled City Council
meeting and public comments were received.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that:
The City Council of the City of Iowa City does hereby adopt the three-year Financial Plan
for the Fiscal Years 2021 through 2023 and the five-year Capital Improvement Plan 2021 -
2025.
2. This Resolution is an expression of the Council's legislative intent for planning future
operation and capital improvements for the City of Iowa City, Iowa; and the anticipated
means of financing said plan, subject to applicable laws.
Passed and approved this 16th day of March , 2021.
MdY&
l Ap ov d by:
Attest:
City Clerk City Attorney's Office — 03/08/2021
It was moved by Weiner
adopted, and upon roll call there were:
AYES:
it
and seconded by trims the Resolution be
NAYS:
LUBIA I
Bergus
Mims
Salih
Taylor
Teague
Thomas
Weiner
o
Item Number: 19.
1 CITY OF IOWA CITY
��.:. -dry
in � at
COUNCIL ACTION REPORT
March 16, 2021
Resolution instituting proceedings to take additional action for the issuance
of not to exceed $10,200,00 General Obligation Bonds.
Prepared By: Dennis Bockenstedt, Finance Director
Reviewed By: Ashley Monroe, Assistant City Manager
Fiscal Impact: Adopted as part of the FY2021 Revised Budget and 2021-2025 Capital
Improvement Program
Recommendations: Staff: Approval
1 •1 u . " ► /G1
Attachments: 2021 General Obligation Bonds Project Schedule by Hearing Type
Resolution
Executive Summary:
There are three public hearings required for the issuance of the 2021 General Obligation Bonds
scheduled for March 16. Attached is a project schedule by hearing for the 2021 General
Obligation Bonds.
Background /Analysis:
The City issues bonds every spring to fund the current year's capital improvement projects listed
in the Five -Year Capital Improvement Program. The City Council is scheduled to adopt the 2021
capital improvement program on March 16, 2021.
The City's bond attorney, Kristin Billingsley Cooper, determines the number of bond resolutions
required based upon the purpose and classification of the bonds being issued. Iowa state code
classifies general obligation bonds as either General or Essential. General obligation bonds
classified as General are limited to $700,000 per project and are subject to reverse referendum
within 30 days of adoption of the resolution. General obligation bonds classified as Essential do
not have a $700,000 project expense cap and are not subject to reverse referendum.
The public hearings for the 2021 General Obligation Bond issue have a total combined issuance
amount of not to exceed $11,600,000 for projects totaling $11,161,140. The difference between
the two amounts is the estimated bond issuance costs.
ATTACHMENTS:
Description
2021 General Obligation Bonds Project Schedule by Hearing Type
Resolution
Proj. # Project Name
2021 General Obligation Bonds
Project Schedule by Hearing Type
Description
Essential
Type Purpose
General
General
Purpose-
Purpose -
Senior
Public Works
Center
Building/Trails
R4366
Glendale Park Shelter &
Replace playground and add picnic shelter,
parks
$ 275,000
Playground Replacement
trails, park sign and creek access.
R4383
Pedestrian Mall Playground
Replacement of the playground and safety
Parks
$ 400,000
Replacement
surface.
R4386
Park Facilty Parking Lot/Drives
Repair the asphalt drives and parking lots at
Parks
$ 200,000
Overlay
Park Maintenance Shop and Mercer Park.
S3824
Street Pavement Rehabilitation
Resurfacing of roadways and alleys including
Streets
$ 1,300,000
asphalt, concrete, and brick.
Reconstruct Melrose Avenue/IWV Road
from Highway 218 to Hebl Avenue. This
S3936
Melrose Avenue Improvements
project extends City water main along
Streets
$ 1,780,000
Melrose Avenue/IWV Road, from Slothower
Road to Hebl Avenue, and along Hebl
Avenue to the Landfill.
PCC Patching and HMA Overlay of Benton
Street from Mormon Trek Blvd. to 150' east
S3947
Benton Street Rehabilitation
of Benton Drive, striping bike lanes on
Streets
$ 2,409,140
Benton Street, and updating ADA curb
ramps.
Reconstruct Orchard Street from Benton to
US Highway 1. Includes a 5 foot wide
S3954
Orchard Street Reconstruction
sidewalk on one side of the street, new water
Streets
$ 1,210,000
main from Douglas to US Highway 1, and
storm sewer improvements.
Construct sidewalk along Highland Avenue
S3962
Highland Court Sidewalk Infill
adjacent to 424 Highland Court and 1022
Sidewalks
$ 55,000
Highland Court.
Constructs approximately 230 feet of
S3964
Scott Blvd. Sidewalk Infill
sidewalk between Eastbrook Flats and Court
Sidewalks
$ 120,000
Hill Trail along Scott Boulevard adjacent to
Rita's Ranch Dog Park.
Z4406
Fire Apparatus Replacement
Replacement of Fire Truck Aerial T-1
Fire Equipment
$ 1,520,000
Senior Center Improvements including
heating and cooling systems, roof, lighting,
K1001
Senior Center Facility
flooring, and remodeling. Improvements to
Buildings
$ 700,000
Improvements
the exterior of the building such as improving
doorways, tuckpointing, and restoring
historical scones.
A new drop-off site near Sturgis Ferry Park
will including infrastructure, a material
L3334
South Side Recycling Site
compactor , roll -off containers, fencing,
Solid Waste
$ 620,000
lighting, signage, and landscaping.
Disposal
Improvements will include basic amenities
for cyclists and park users.
Covered outdoor areas for storage of
P3985
Sand/Salt Storage Bunkers
sand/salt mixture and other materials at
Buildings
$ 410,000
Public Works Facility.
Approximately 0.8 miles of 10 -foot wide trail
R4376
Hwy 6 Trail - Fairmeadows toHei
along the south side of Hwy 6, from
Trails
Fairmeadows Blvd. to Heinz Road.
$ 162,000
GO Bond 2021 Project Totals
Public Hearing Amount
$ 9,889,140 $ 700,000 $ 572,000
$ 11,161,140
$10,200,000 $ 700,000 $ 700,000
$ 11,600,000
la.
ITEMS TO INCLUDE ON AGENDA
CITY OF IOWA CITY, IOWA
Not to Exceed $10,200,000 General Obligation Bonds (ECP -1)
Public hearing on the issuance.
Resolution instituting proceedings to take additional action.
NOTICE MUST BE GIVEN PURSUANT TO IOWA CODE
CHAPTER 21 AND THE LOCAL RULES OF THE CITY.
March 16, 2021
The City Council of the City of Iowa City, State of Iowa, met in regular session, via
electronic means pursuant to Iowa Code section 21.8, as a meeting in person is impossible or
impractical due to concerns for the health and safety of council members, staff, and the public
presented by COVID-19, at 7:00 P.M., on the above date. There were present Mayor Teague, in
the chair, and the following named Council Members:
Bergus, Mims, Salih, Taylor, Teague, Thomas, Weiner
Absent: None
Vacant: None
`A
The Mayor announced that this was the time and place for the public hearing and meeting
on the matter of the issuance of not to exceed $10,200,000 General Obligation Bonds, in order to
provide funds to pay the costs of the opening, widening, extending, grading and drainage of the
right-of-way of streets, highways, avenues, alleys, and public grounds; the construction,
reconstruction, and repairing of any street and streetscape improvements, with related utility
work, traffic control devices, lighting, sidewalks, and the acquisition of real estate for such
purposes; the construction, reconstruction, enlargement, improvement, and repair of bridges; the
rehabilitation and improvement of parks already owned, including facilities, equipment and
improvements commonly found in city parks; equipping the fire department; and the acquisition,
construction, reconstruction, extension, improvement, and equipping of works and facilities
useful for the collection and disposal of solid waste, for essential corporate purposes, and that
notice of the proposal to issue the Bonds had been published as provided by Section 384.25 of
the Code of Iowa.
The Mayor then asked the Clerk whether any written objections had been filed by any
resident or property owner of the City to the issuance of the Bonds. The Clerk advised the
Mayor and the Council that 0 written objections had been filed. The Mayor then called for oral
objections to the issuance of the Bonds and 0 were made. Whereupon, the Mayor declared the
time for receiving oral and written objections to be closed.
(Attach here a summary of objections received or made, if any)
Whereupon, the Mayor declared the hearing on the issuance of the Bonds to be closed.
The Council then considered the proposed action and the extent of objections thereto.
Whereupon, Council Member Thomas introduced and delivered to the Clerk the
Resolution hereinafter set out entitled 'RESOLUTION INSTITUTING PROCEEDINGS TO
TAKE ADDITIONAL ACTION FOR THE ISSUANCE OF NOT TO EXCEED $10,200,000
GENERAL OBLIGATION BONDS", and moved:
ethat the Resolution be adopted.
to ADJOURN and defer action on the Resolution and the proposal to institute
proceedings for the issuance of bonds to the meeting to be held at
.M. on the day of , 2021, at this place.
Council Member Bergus seconded the motion. The roll was called and the vote was,
AYES: Bergus, Mims, Salih, Taylor, Teague, Thomas, Weiner
NAYS: None
Whereupon, the Mayor declared the measure duly adopted.
0
RESOLUTION NO. 21-75
RESOLUTION INSTITUTING PROCEEDINGS TO TAKE
ADDITIONAL ACTION FOR THE ISSUANCE OF NOT TO
EXCEED $10,200,000 GENERAL OBLIGATION BONDS
WHEREAS, pursuant to notice published as required by law, the City Council has held a
public meeting and hearing upon the proposal to institute proceedings for the issuance of not to
exceed $10,200,000 General Obligation Bonds, for the essential corporate purposes, in order to
provide funds to pay the costs of the opening, widening, extending, grading and drainage of the
right-of-way of streets, highways, avenues, alleys, and public grounds; the construction,
reconstruction, and repairing of any street and streetscape improvements, with related utility
work, traffic control devices, lighting, sidewalks, and the acquisition of real estate for such
purposes; the construction, reconstruction, enlargement, improvement, and repair of bridges; the
rehabilitation and improvement of parks already owned, including facilities, equipment and
improvements commonly found in city parks; equipping the fire department; and the acquisition,
construction, reconstruction, extension, improvement, and equipping of works and facilities
useful for the collection and disposal of solid waste, and has considered the extent of objections
received from residents or property owners as to the proposed issuance of Bonds; and following
action is now considered to be in the best interests of the City and residents thereof.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF IOWA CITY, STATE OF IOWA:
Section 1. That this Council does hereby institute proceedings and take additional action
for the authorization and issuance in the manner required by law of not to exceed $10,200,000
General Obligation Bonds, for the foregoing essential corporate purposes.
Section 2. This Resolution shall serve as a declaration of official intent under Treasury
Regulation 1.150-2 and shall be maintained on file as a public record of such intent. Itis
reasonably expected that the general fund moneys may be advanced from time to time for capital
expenditures which are to be paid from the proceeds of the above Bonds. The amounts so
advanced shall be reimbursed from the proceeds of the Bonds not later than eighteen months
after the initial payment of the capital expenditures or eighteen months after the property is
placed in service. Such advancements shall not exceed the amount authorized in this Resolution
unless the same are for preliminary expenditures or unless another declaration of intention is
adopted.
PASSED AND APPROVED this 16'' day of March, 2021.
ATTEST:
City berk
Ma
0
CERTIFICATE
STATE OF IOWA )
) SS
COUNTY OF JOHNSON )
I, the undersigned City Clerk of the City of Iowa City, State of Iowa, do hereby certify
that attached is a true and complete copy of the portion of the records of the City showing
proceedings of the Council, and the same is a true and complete copy of the action taken by the
Council with respect to the matter at the meeting held on the date indicated in the attachment,
which proceedings remain in full force and effect, and have not been amended or rescinded in
any way; that meeting and all action thereat was duly and publicly held in accordance with a
notice of meeting and tentative agenda, a copy of which was timely served on each member of
the Council and posted on a bulletin board or other prominent place easily accessible to the
public and clearly designated for that purpose at the principal office of the Council pursuant to
the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable
advance notice to the public and media at least twenty-four hours prior to the commencement of
the meeting as required by law and with members of the public present in attendance; I further
certify that the individuals named therein were on the date thereof duly and lawfully possessed of
their respective City offices as indicated therein, that no Council vacancy existed except as may
be stated in the proceedings, and that no controversy or litigation is pending, prayed or
threatened involving the incorporation, organization, existence or boundaries of the City or the
right of the individuals named therein as officers to their respective positions.
WITNESS my hand and the seal of the Council hereto affixed this 16th day nofarch,
2021.
to
City Clerk, City of Iofa City, State ofIo a
(SEAL)
01838171-1\10714-138
Item Number: 20.
AL CITY OF IOWA CITY
=�c�-
COUNCIL ACTION REPORT
March 16, 2021
Resolution instituting proceedings to take additional action for the issuance of not to exceed $700,000
General Obligation Bonds.
Prepared By: Dennis Bockenstedt, Finance Director
Reviewed By: Ashley Monroe, Assistant City Manager
Fiscal Impact: Adopted as part of the FY2021 Revised Budget and 2021-2025 Capital
Improvement Program
Recommendations: Staff: Approval
Commission: N/A
Attachments: General Obligation Bonds Project Schedule by Hearing Type
Resolution
Executive Summary:
There are three required public hearings regarding the issuance of the 2021 General Obligation
Bonds scheduled for March 16. Attached is a project schedule by hearing for the 2021 General
Obligation Bonds.
Background /Analysis:
The City issues bonds every spring to fund the current year's capital improvement projects listed
in the Five -Year Capital Improvement Program. The City Council is scheduled to adopt the 2021
capital improvement program on March 16, 2021.
The City's bond attorney, Kristin Billingsley Cooper, determines the number of bond resolutions
required based upon the purpose and classification of the bonds being issued. Iowa state code
classifies general obligation bonds as either General or Essential. General obligation bonds
classified as General are limited to $700,000 per project and are subject to reverse referendum
within 30 days of adoption of the resolution. General obligation bonds classified as Essential do
not have a $700,000 project expense cap and are not subject to reverse referendum.
The public hearings for the 2021 General Obligation Bond issue have a total combined issuance
amount of not to exceed $11,600,000 for projects totaling $11,161,140. The difference between
the two amounts is the estimated bond issuance costs
INAI_Ta:l►viI=IZk&31
Description
2021 General Obligation Bonds Project Schedule by Hearing Type
Resolution
Proj. # Project Name
2021 General Obligation Bonds
Project Schedule by Hearing Type
Description
Essential
Type Purpose
General
General
Purpose-
Purpose -
Senior
Public Works
Center
Building/Trails
R4366
Glendale Park Shelter &
Replace playground and add picnic shelter,
parks
$ 275,000
Playground Replacement
trails, park sign and creek access.
R4383
Pedestrian Mall Playground
Replacement of the playground and safety
Parks
$ 400,000
Replacement
surface.
R4386
Park Facilty Parking Lot/Drives
Repair the asphalt drives and parking lots at
Parks
$ 200,000
Overlay
Park Maintenance Shop and Mercer Park.
S3824
Street Pavement Rehabilitation
Resurfacing of roadways and alleys including
Streets
$ 1,300,000
asphalt, concrete, and brick.
Reconstruct Melrose Avenue/IWV Road
from Highway 218 to Hebl Avenue. This
S3936
Melrose Avenue Improvements
project extends City water main along
Streets
$ 1,780,000
Melrose Avenue/IWV Road, from Slothower
Road to Hebl Avenue, and along Hebl
Avenue to the Landfill.
PCC Patching and HMA Overlay of Benton
Street from Mormon Trek Blvd. to 150' east
S3947
Benton Street Rehabilitation
of Benton Drive, striping bike lanes on
Streets
$ 2,409,140
Benton Street, and updating ADA curb
ramps.
Reconstruct Orchard Street from Benton to
US Highway 1. Includes a 5 foot wide
S3954
Orchard Street Reconstruction
sidewalk on one side of the street, new water
Streets
$ 1,210,000
main from Douglas to US Highway 1, and
storm sewer improvements.
Construct sidewalk along Highland Avenue
S3962
Highland Court Sidewalk Infill
adjacent to 424 Highland Court and 1022
Sidewalks
$ 55,000
Highland Court.
Constructs approximately 230 feet of
S3964
Scott Blvd. Sidewalk Infill
sidewalk between Eastbrook Flats and Court
Sidewalks
$ 120,000
Hill Trail along Scott Boulevard adjacent to
Rita's Ranch Dog Park.
Z4406
Fire Apparatus Replacement
Replacement of Fire Truck Aerial T-1
Fire Equipment
$ 1,520,000
Senior Center Improvements including
heating and cooling systems, roof, lighting,
K1001
Senior Center Facility
flooring, and remodeling. Improvements to
Buildings
$ 700,000
Improvements
the exterior of the building such as improving
doorways, tuckpointing, and restoring
historical scones.
A new drop-off site near Sturgis Ferry Park
will including infrastructure, a material
L3334
South Side Recycling Site
compactor , roll -off containers, fencing,
Solid Waste
$ 620,000
lighting, signage, and landscaping.
Disposal
Improvements will include basic amenities
for cyclists and park users.
Covered outdoor areas for storage of
P3985
Sand/Salt Storage Bunkers
sand/salt mixture and other materials at
Buildings
$ 410,000
Public Works Facility.
Approximately 0.8 miles of 10 -foot wide trail
R4376
Hwy 6 Trail - Fairmeadows toHei
along the south side of Hwy 6, from
Trails
Fairmeadows Blvd. to Heinz Road.
$ 162,000
GO Bond 2021 Project Totals
Public Hearing Amount
$ 9,889,140 $ 700,000 $ 572,000
$ 11,161,140
$10,200,000 $ 700,000 $ 700,000
$ 11,600,000
w
ITEMS TO INCLUDE ON AGENDA
CITY OF IOWA CITY, IOWA
Not to Exceed $700,000 General Obligation Bonds (GCP-2)
Public hearing on the issuance.
Resolution instituting proceedings to take additional action.
NOTICE MUST BE GIVEN PURSUANT TO IOWA CODE
CHAPTER 21 AND THE LOCAL RULES OF THE CITY.
March 16, 2021
The City Council of the City of Iowa City, State of Iowa, met in regular session, via
electronic means pursuant to Iowa Code section 21.8, as a meeting in person is impossible or
impractical due to concerns for the health and safety of council members, staff, and the public
presented by COVID-19, at 7:00 P.M., on the above date. There were present Mayor Teague, in
the chair, and the following named Council Members:
Absent: Bergus, Mims, Salih, Taylor, Teague, Thomas, Weiner
Vacant: None
The Mayor announced that this was the time and place for the public hearing and meeting
on the matter of the issuance of not to exceed $700,000 General Obligation Bonds, in order to
provide funds to pay the costs of improvements to and equipping of the Senior Center facility,
for general corporate purposes, and that notice of the proposal to issue the Bonds and the right to
petition for an election had been published as provided by Section 384.26 of the Code of Iowa,
and the Mayor then asked the City Clerk whether any petition had been filed in the Clerk's
Office, in the manner provided by Section 362.4 of the Code of Iowa, and the Clerk reported that
no such petition had been filed, requesting that the question of issuing the Bonds be submitted to
the qualified electors of the City.
The Mayor then asked the Clerk whether any written objections had been filed by any
resident or property owner of the City to the issuance of the Bonds. The Clerk advised the
Mayor and the Council that 0 written objections had been filed. The Mayor then called for oral
objections to the issuance of the Bonds and 0 were made. Whereupon, the Mayor declared the
time for receiving oral and written objections to be closed.
(Attach here a summary of objections received or made, if any)
Whereupon, the Mayor declared the hearing on the issuance of the Bonds to be closed.
The Council then considered the proposed action and the extent of objections thereto.
Whereupon, Council Member Mims introduced and delivered to the Clerk the Resolution
hereinafter set out entitled "RESOLUTION INSTITUTING PROCEEDINGS TO TAKE
ADDITIONAL ACTION FOR THE ISSUANCE OF NOT TO EXCEED $700,000 GENERAL
OBLIGATION BONDS", and moved:
e that the Resolution be adopted.
to ADJOURN and defer action on the Resolution and the proposal to institute
proceedings for the issuance of bonds to the meeting to be held at
.M. on the day of , 2021, at this place.
Council Member Taylor seconded the motion. The roll was called and the vote was,
AYES: Bergus, Mims, Salih, Taylor, Teague, Thomas, Weiner
REVAINUfTen
Whereupon, the Mayor declared the measure duly adopted.
C!
RESOLUTION NO. 21-76
RESOLUTION INSTITUTING PROCEEDINGS TO TAKE
ADDITIONAL ACTION FOR THE ISSUANCE OF NOT TO
EXCEED $700,000 GENERAL OBLIGATION BONDS
WHEREAS, pursuant to notice published as required by law, the City Council has held a
public meeting and hearing upon the proposal to institute proceedings for the issuance of not to
exceed $700,000 General Obligation Bonds, for the general corporate purposes, in order to
provide funds to pay the costs of improvements to and equipping of the Senior Center facility,
and has considered the extent of objections received from residents or property owners as to the
proposed issuance of Bonds; and no petition was filed calling for a referendum thereon. The
following action is now considered to be in the best interests of the City and residents thereof.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF IOWA CITY, STATE OF IOWA:
Section 1. That this Council does hereby institute proceedings and take additional action
for the authorization and issuance in the manner required by law of not to exceed $700,000
General Obligation Bonds, for the foregoing general corporate purposes.
Section 2. This Resolution shall serve as a declaration of official intent under Treasury
Regulation 1.150-2 and shall be maintained on file as a public record of such intent. Itis
reasonably expected that the general fund moneys may be advanced from time to time for capital
expenditures which are to be paid from the proceeds of the above Bonds. The amounts so
advanced shall be reimbursed from the proceeds of the Bonds not later than eighteen months
after the initial payment of the capital expenditures or eighteen months after the property is
placed in service. Such advancements shall not exceed the amount authorized in this Resolution
unless the same are for preliminary expenditures or unless another declaration of intention is
adopted.
PASSED AND APPROVED this 16"i day of March, 2021.
.L¢
Ma r
ATTEST:
— ��,e lAorl,
City C erk ri
CERTIFICATE
STATE OF IOWA )
) SS
COUNTY OF JOHNSON )
I, the undersigned City Clerk of the City of Iowa City, State of Iowa, do hereby certify
that attached is a true and complete copy of the portion of the records of the City showing
proceedings of the Council, and the same is a true and complete copy of the action taken by the
Council with respect to the matter at the meeting held on the date indicated in the attachment,
which proceedings remain in full force and effect, and have not been amended or rescinded in
any way; that meeting and all action thereat was duly and publicly held in accordance with a
notice of meeting and tentative agenda, a copy of which was timely served on each member of
the Council and posted on a bulletin board or other prominent place easily accessible to the
public and clearly designated for that purpose at the principal office of the Council pursuant to
the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable
advance notice to the public and media at least twenty-four hours prior to the commencement of
the meeting as required by law and with members of the public present in attendance; I further
certify that the individuals named therein were on the date thereof duly and lawfully possessed of
their respective City offices as indicated therein, that no Council vacancy existed except as may
be stated in the proceedings, and that no controversy or litigation is pending, prayed or
threatened involving the incorporation, organization, existence or boundaries of the City or the
right of the individuals named therein as officers to their respective positions.
WITNESS my hand and the seal of the Council hereto affixed this 16th day o arch,
2021.
City Clerk, City of lopa City, State ofIo a
(SEAL)
01838324-1\10714-138
Item Number: 21.
�, CITY OF IOWA CITY
-�"�'�� COUNCIL ACTION REPORT
March 16, 2021
Resolution instituting proceedings to take additional action for the issuance of not to exceed $700,000
General Obligation Bonds.
Prepared By: Dennis Bockenstedt, Finance Director
Reviewed By: Ashley Monroe, Assistant City Manager
Fiscal Impact: Adopted as part of the FY2021 Revised Budget and 2021-2024 Capital
Improvement Program
Recommendations: Staff: Approval
19TOTITu My .al 11111100 "T
Attachments: 2021 General Obligation Bonds Project Schedule by Hearing Type
Resolution
Executive Summary:
There are three required public hearings regarding the issuance of the 2021 General Obligation
Bonds scheduled for March 16. Attached is a project schedule by hearing for the 2021 General
Obligation Bonds.
Background /Analysis:
The City issues bonds every spring to fund the current year's capital improvement projects listed
in the Five -Year Capital Improvement Program. The City Council is scheduled to adopt the 2021
capital improvement program on March 16, 2021.
The City's bond attorney, Kristin Billingsley Cooper, determines the number of bond resolutions
required based upon the purpose and classification of the bonds being issued. Iowa state code
classifies general obligation bonds as either General or Essential. General obligation bonds
classified as General are limited to $700,000 per project and are subject to reverse referendum
within 30 days of adoption of the resolution. General obligation bonds classified as Essential do
not have a $700,000 project expense cap and are not subject to reverse referendum.
The public hearings for the 2021 General Obligation Bond issue have a total combined issuance
amount of not to exceed $11,600,000 for projects totaling $11,161,140. The difference between
the two amounts is the estimated bond issuance costs.
ATTACHMENTS:
Description
2021 General Obligation Bonds Project Schedule by Hearing Type
Resolution
Proj. # Project Name
2021 General Obligation Bonds
Project Schedule by Hearing Type
Description
Essential
Type Purpose
General
General
Purpose-
Purpose -
Senior
Public Works
Center
Building/Trails
R4366
Glendale Park Shelter &
Replace playground and add picnic shelter,
parks
$ 275,000
Playground Replacement
trails, park sign and creek access.
R4383
Pedestrian Mall Playground
Replacement of the playground and safety
Parks
$ 400,000
Replacement
surface.
R4386
Park Facilty Parking Lot/Drives
Repair the asphalt drives and parking lots at
Parks
$ 200,000
Overlay
Park Maintenance Shop and Mercer Park.
S3824
Street Pavement Rehabilitation
Resurfacing of roadways and alleys including
Streets
$ 1,300,000
asphalt, concrete, and brick.
Reconstruct Melrose Avenue/IWV Road
from Highway 218 to Hebl Avenue. This
S3936
Melrose Avenue Improvements
project extends City water main along
Streets
$ 1,780,000
Melrose Avenue/IWV Road, from Slothower
Road to Hebl Avenue, and along Hebl
Avenue to the Landfill.
PCC Patching and HMA Overlay of Benton
Street from Mormon Trek Blvd. to 150' east
S3947
Benton Street Rehabilitation
of Benton Drive, striping bike lanes on
Streets
$ 2,409,140
Benton Street, and updating ADA curb
ramps.
Reconstruct Orchard Street from Benton to
US Highway 1. Includes a 5 foot wide
S3954
Orchard Street Reconstruction
sidewalk on one side of the street, new water
Streets
$ 1,210,000
main from Douglas to US Highway 1, and
storm sewer improvements.
Construct sidewalk along Highland Avenue
S3962
Highland Court Sidewalk Infill
adjacent to 424 Highland Court and 1022
Sidewalks
$ 55,000
Highland Court.
Constructs approximately 230 feet of
S3964
Scott Blvd. Sidewalk Infill
sidewalk between Eastbrook Flats and Court
Sidewalks
$ 120,000
Hill Trail along Scott Boulevard adjacent to
Rita's Ranch Dog Park.
Z4406
Fire Apparatus Replacement
Replacement of Fire Truck Aerial T-1
Fire Equipment
$ 1,520,000
Senior Center Improvements including
heating and cooling systems, roof, lighting,
K1001
Senior Center Facility
flooring, and remodeling. Improvements to
Buildings
$ 700,000
Improvements
the exterior of the building such as improving
doorways, tuckpointing, and restoring
historical scones.
A new drop-off site near Sturgis Ferry Park
will including infrastructure, a material
L3334
South Side Recycling Site
compactor , roll -off containers, fencing,
Solid Waste
$ 620,000
lighting, signage, and landscaping.
Disposal
Improvements will include basic amenities
for cyclists and park users.
Covered outdoor areas for storage of
P3985
Sand/Salt Storage Bunkers
sand/salt mixture and other materials at
Buildings
$ 410,000
Public Works Facility.
Approximately 0.8 miles of 10 -foot wide trail
R4376
Hwy 6 Trail - Fairmeadows toHei
along the south side of Hwy 6, from
Trails
Fairmeadows Blvd. to Heinz Road.
$ 162,000
GO Bond 2021 Project Totals
Public Hearing Amount
$ 9,889,140 $ 700,000 $ 572,000
$ 11,161,140
$10,200,000 $ 700,000 $ 700,000
$ 11,600,000
Z@.
ITEMS TO INCLUDE ON AGENDA
CITY OF IOWA CITY, IOWA
Not to Exceed $700,000 General Obligation Bonds (GCP-3)
Public hearing on the issuance.
Resolution instituting proceedings to take additional action.
NOTICE MUST BE GIVEN PURSUANT TO IOWA CODE
CHAPTER 21 AND THE LOCAL RULES OF THE CITY.
March 16, 2021
The City Council of the City of Iowa City, State of Iowa, met in regular session, via
electronic means pursuant to Iowa Code section 21.8, as a meeting in person is impossible or
impractical due to concerns for the health and safety of council members, staff, and the public
presented by COVID-19, at 7:00 P.M., on the above date. There were present Mayor Teague, in
the chair, and the following named Council Members:
Bergus, Mims, Salih, Taylor, Teague, Thomas, Weiner
Absent: None
Vacant: None
The Mayor announced that this was the time and place for the public hearing and meeting
on the matter of the issuance of not to exceed $700,000 General Obligation Bonds, in order to
provide funds to pay the costs of the acquisition, construction and reconstruction of facilities for
the public works department, including sand and salt storage bunkers; and the construction,
reconstruction, enlargement, improvement, and repair of trails and recreational areas, for general
corporate purposes, and that notice of the proposal to issue the Bonds and the right to petition for
an election had been published as provided by Section 384.26 of the Code of Iowa, and the
Mayor then asked the City Clerk whether any petition had been filed in the Clerk's Office, in the
manner provided by Section 362.4 of the Code of Iowa, and the Clerk reported that no such
petition had been filed, requesting that the question of issuing the Bonds be submitted to the
qualified electors of the City.
The Mayor then asked the Clerk whether any written objections had been filed by any
resident or property owner of the City to the issuance of the Bonds. The Clerk advised the
Mayor and the Council that 0 written objections had been filed. The Mayor then called for oral
objections to the issuance of the Bonds and 0 were made. Whereupon, the Mayor declared the
time for receiving oral and written objections to be closed.
(Attach here a summary of objections received or made, if any)
Whereupon, the Mayor declared the hearing on the issuance of the Bonds to be closed.
The Council then considered the proposed action and the extent of objections thereto.
Whereupon, Council Member Thomas introduced and delivered to the Clerk the
Resolution hereinafter set out entitled "RESOLUTION INSTITUTING PROCEEDINGS TO
TAKE ADDITIONAL ACTION FOR THE ISSUANCE OF NOT TO EXCEED $700,000
GENERAL OBLIGATION BONDS", and moved:
N
that the Resolution be adopted.
to ADJOURN and defer action on the Resolution and the proposal to institute
proceedings for the issuance of bonds to the meeting to be held at
.M. on the day of , 2021, at this place.
Council Member Taylor seconded the motion. The roll was called and the vote was,
AYES: Bergus, Mims, Salih, Taylor, Teague, Thomas, Weiner
NAYS: None
Whereupon, the Mayor declared the measure duly adopted.
H
RESOLUTION NO. 21-77
RESOLUTION INSTITUTING PROCEEDINGS TO TAKE
ADDITIONAL ACTION FOR THE ISSUANCE OF NOT TO
EXCEED $700,000 GENERAL OBLIGATION BONDS
WHEREAS, pursuant to notice published as required by law, the City Council has held a
public meeting and hearing upon the proposal to institute proceedings for the issuance of not to
exceed $700,000 General Obligation Bonds, for the general corporate purposes, in order to
provide funds to pay the costs of the acquisition, construction and reconstruction of facilities for
the public works department, including sand and salt storage bunkers; and the construction,
reconstruction, enlargement, improvement, and repair of trails and recreational areas, and has
considered the extent of objections received from residents or property owners as to the proposed
issuance of Bonds; and no petition was filed calling for a referendum thereon. The following
action is now considered to be in the best interests of the City and residents thereof.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF IOWA CITY, STATE OF IOWA:
Section 1. That this Council does hereby institute proceedings and take additional action
for the authorization and issuance in the manner required by law of not to exceed $700,000
General Obligation Bonds, for the foregoing general corporate purposes.
Section 2. This Resolution shall serve as a declaration of official intent under Treasury
Regulation 1.150-2 and shall be maintained on file as a public record of such intent. It is
reasonably expected that the general fund moneys may be advanced from time to time for capital
expenditures which are to be paid from the proceeds of the above Bonds. The amounts so
advanced shall be reimbursed from the proceeds of the Bonds not later than eighteen months
after the initial payment of the capital expenditures or eighteen months after the property is
placed in service. Such advancements shall not exceed the amount authorized in this Resolution
unless the same are for preliminary expenditures or unless another declaration of intention is
adopted.
PASSED AND APPROVED this 16`h day of March, 2021.
Mayos
ATTEST:
IJ �
City Clerk tF
CERTIFICATE
STATE OF IOWA )
) SS
COUNTY OF JOHNSON )
I, the undersigned City Clerk of the City of Iowa City, State of Iowa, do hereby certify
that attached is a true and complete copy of the portion of the records of the City showing
proceedings of the Council, and the same is a true and complete copy of the action taken by the
Council with respect to the matter at the meeting held on the date indicated in the attachment,
which proceedings remain in full force and effect, and have not been amended or rescinded in
any way; that meeting and all action thereat was duly and publicly held in accordance with a
notice of meeting and tentative agenda, a copy of which was timely served on each member of
the Council and posted on a bulletin board or other prominent place easily accessible to the
public and clearly designated for that purpose at the principal office of the Council pursuant to
the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable
advance notice to the public and media at least twenty-four hours prior to the commencement of
the meeting as required by law and with members of the public present in attendance; I further
certify that the individuals named therein were on the date thereof duly and lawfully possessed of
their respective City offices as indicated therein, that no Council vacancy existed except as may
be stated in the proceedings, and that no controversy or litigation is pending, prayed or
threatened involving the incorporation, organization, existence or boundaries of the City or the
right of the individuals named therein as officers to their respective positions.
WITNESS my hand and the seal of the Council hereto affixed this 16th day of March,
2021.
City derk, City of I wa City, State o wa
(SEAL)
01838337-1\10714-138
Item Number: 22.
AL CITY OF IOWA CITY
=�c�-
COUNCIL ACTION REPORT
March 16, 2021
Resolution authorizing the issuance of $11,325,000 General Obligation
bonds, series 2021, and levying a tax for the payment thereof.
Prepared By: Dennis Bockenstedt, Finance Director
Reviewed By: Ashley Monroe, Assistant City Manager
Fiscal Impact: To be included as part of the Fiscal Year 2022 certified budget and levied as
part of the fiscal year 2022 property tax levy.
Recommendations: Staff: Approval
196TOZ rffil► /G1
Attachments: Resolution
Executive Summary:
This resolution approves the levy requirements for the 2021 General Obligation Bonds. When the
Bonds are issued, the authorizing resolution will incorporate this levy which will be updated based
on the actual rates from the sale. It is essential that the Resolution be adopted and filed with the
Johnson County Auditor prior to April 1, 2021. The Resolution must also be adopted and filed
prior to certification of the budget.
Background /Analysis:
The City issues bonds every spring to fund the current year's capital improvement projects listed
in the Five -Year Capital Improvement Program. The City Council is scheduled to hold public
hearings and direct the sale of the 2021 General Obligation bonds on March 16. The City Council
is also scheduled to hold hearings and adopt the revised 2021 budget and the proposed 2022
budget on March 16. The necessary City Council actions required to affect the issuance of the
2021 GO Bonds are provided to the City by the City's bond counsel, Kristin Billingsley Cooper of
Ahlers & Cooney. This resolution satisfies the levy requirements as required by Iowa Code
Chapter 76.
/_YiI_TQ:1►viI=IZk&V
Description
Resolution
ITEMS TO INCLUDE ON AGENDA
CITY OF IOWA CITY, IOWA
$11,325,000 General Obligation Bonds, Series 2021
Resolution authorizing the issuance and levying a tax for the payment thereof.
NOTICE MUST BE GIVEN PURSUANT TO IOWA CODE
CHAPTER 21 AND THE LOCAL RULES OF THE CITY
March 16, 2021
The City Council of the City of Iowa City, State of Iowa, met in regular session, via
electronic means pursuant to Iowa Code section 21.8, as a meeting in person is impossible or
impractical due to concerns for the health and safety of council members, staff, and the public
presented by COVID-19, at 7:00 P.M., on the above date. There were present Mayor Teague, in
the chair, and the following named Council Members:
Bergus, Mims, Salih, Taylor, Teague, Thomas, Weiner
Absent: None
Vacant: None
2
Council Member Mims introduced the following Resolution entitled "RESOLUTION
AUTHORIZING THE ISSUANCE OF $11,325,000 GENERAL OBLIGATION BONDS,
SERIES 2021, AND LEVYING A TAX FOR THE PAYMENT THEREOF", and moved that the
same be adopted. Council Member Salih seconded the motion to adopt. The roll was called and
the vote was,
AYES: Bergus, Mims, Salih, Taylor, Teague, Thomas, Weiner
NAYS: None
Whereupon, the Mayor declared the Resolution duly adopted as follows:
Resolution No. 21-78
RESOLUTION AUTHORIZING THE ISSUANCE OF
$11,325,000 GENERAL OBLIGATION BONDS, SERIES 2021,
AND LEVYING A TAX FOR THE PAYMENT THEREOF
WHEREAS, the City of Iowa City, State of Iowa ("Issuer"), is a municipal corporation,
organized and existing under the Constitution and laws of the State of Iowa, and is not affected
by any special legislation; and
WHEREAS, the Issuer is in need of funds to pay costs of the opening, widening,
extending, grading and drainage of the right-of-way of streets, highways, avenues, alleys, and
public grounds; the construction, reconstruction, and repairing of any street and streetscape
improvements, with related utility work, traffic control devices, lighting, sidewalks, and the
acquisition of real estate for such purposes; the construction, reconstruction, enlargement,
improvement, and repair of bridges; the rehabilitation and improvement of parks already owned,
including facilities, equipment and improvements commonly found in city parks; equipping the
fire department; and the acquisition, constriction, reconstruction, extension, improvement, and
equipping of works and facilities useful for the collection and disposal of solid waste;
improvements to and equipping of the Senior Center facility; the acquisition, construction and
reconstruction of facilities for the public works department, including sand and salt storage
bunkers; and the construction, reconstruction, enlargement, improvement, and repair of trails and
recreational areas (the "Project"), and it is deemed necessary and advisable that General
Obligation Bonds, Series 2021, in the amount of $11,325,000 be issued; and
WHEREAS, the City Council has taken such acts as are necessary to authorize issuance
of the Bonds.
NOW, THEREFORE, IT IS RESOLVED BY THE CITY COUNCIL OF THE CITY OF
IOWA CITY, STATE OF IOWA:
Section 1. Authorization of the Issuance. General Obligation Bonds, Series 2021, in the
amount of $11,325,000 shall be issued pursuant to the provisions of Iowa Code Sections 384.25,
384.26 and 384.28 for the purposes covered by the hearings.
Section 2. Levy of Annual Tax. For the purpose of providing funds to pay the principal
and interest as required under Chapter 76.2, there is levied for each future year the following
direct annual tax upon all the taxable property in the City of Iowa City, State of Iowa, to wit:
AMOUNT
FISCAL YEAR (JULY 1 TO JUNE 30)
YEAR OF COLLECTION
$1,249,360
2021/2022
$1,238,010
2022/2023
$1,226,660
2023/2024
$1,215,310
2024/2025
$1,203,960
2025/2026
$1,192,610
2026/2027
$1,181,260
2027/2028
$1,169,910
2028/2029
$1,158,560
2029/2030
$1,122,210
2030/2031
Principal and interest coming due at any time when the proceeds of the tax on hand are
insufficient to pay the amount due shall be promptly paid when due from current funds available
for that purpose and reimbursement must be made.
Section 3. Amendment of Levy of Annual Tax. Based upon the terms of the future sale
of the Bonds to be issued, this Council will file an amendment to this Resolution ("Amended
Resolution") with the County Auditor.
Section 4. Filing. A certified copy of this Resolution shall be filed with the County
Auditor of County of Johnson, State of Iowa, who shall, pursuant to Iowa Code Section 76.2,
levy, assess and collect the tax in the same manner as other taxes and, when collected, these
taxes shall be used only for the purpose of paying principal and interest on the Bonds.
11
PASSED AND APPROVED this 16' day of March, 2021.
Ma
ATTEST:
LC =P
City derk
CERTIFICATE
STATE OF IOWA )
) SS
COUNTY OF JOHNSON )
I, the undersigned City Clerk of the City of Iowa City, State of Iowa, do hereby certify
that attached is a true and complete copy of the portion of the records of the City showing
proceedings of the Council, and the same is a true and complete copy of the action taken by the
Council with respect to the matter at the meeting held on the date indicated in the attachment,
which proceedings remain in full force and effect, and have not been amended or rescinded in
any way; that meeting and all action thereat was duly and publicly held in accordance with a
notice of meeting and tentative agenda, a copy of which was timely served on each member of
the Council and posted on a bulletin board or other prominent place easily accessible to the
public and clearly designated for that purpose at the principal office of the Council pursuant to
the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable
advance notice to the public and media at least twenty-four hours prior to the commencement of
the meeting as required by law and with members of the public present in attendance; I further
certify that the individuals named therein were on the date thereof duly and lawfully possessed of
their respective City offices as indicated therein, that no Council vacancy existed except as may
be stated in the proceedings, and that no controversy or litigation is pending, prayed or
threatened involving the incorporation, organization, existence or boundaries of the City or the
right of the individuals named therein as officers to their respective positions.
WITNESS my hand and the seal of the Council hereto affixed this 16th dayA March,
2021.
City Clerk, City of Iclwa City, State of Io a
(SEAL)
COUNTY AUDITOR'S CERTIFICATE
I, A14 t' k k6 - -� �YQNS 41 eeeo-rCounty Auditor of Johnson County, State of Iowa,
hereby certify that on the day of 2021 there was filed in my
office the Resolution of the City ouncil of the City of Iowa City, State of Iowa, adopted on the
16d' day of March, 2021, such Resolution levying a tax for the purpose of paying principal and
interest on $11,325,000 of General Obligation Bonds, Series 2021.
(COUNTY SEAL) County Auditor 6f Jo on ou ty State of
Iowa T>-42'17
01838385-1\10714-138
Item Number: 25.
AL CITY OF IOWA CITY
=�c�-
COUNCIL ACTION REPORT
March 16, 2021
Resolution renaming Creekside Park as James Allen McPherson Park.
Prepared By: Juli Seydell Johnson, Parks & Recreation Director
Reviewed By: Sue Dulek, Assistant City Attorney
Geoff Fruin, City Manager
Fiscal Impact: There will be a small cost to change the park name on signage. This will be
paid from the park maintenance operating funds.
Recommendations: Staff: Approval
Commission: The Parks & Recreation Commission recommended to rename
Creekside Park the James Allen McPherson Park at their January 13, 2021
meeting.
Attachments: Parks & Recreation Commission Recommendation, January 13, 2021 packet
material and correspondence
1-17-21 Email from Judith Hancock regarding original naming of Creekside
Park
Public Comments on Creekside renaming after 2-16-21 Social Media posts
Resolution
Executive Summary:
As part of of the City's support for the Black Lives Movement, the City Council requested a local park
be renamed to recognize and honor Mr. James Allen McPherson. The request came at the urging of
numerous local residents who knew Mr. McPherson and experienced the very positive impact he had
on our community.
At their January 13, 2021 meeting, the Parks and Recreation Commission recommended renaming
Creekside Park in honor of Mr. James Alan McPherson. McPherson, who died in 2016, was the first
black writer to win the Pulitzer Prize for fiction. He was also an Iowa Writers' Workshop graduate,
University of Iowa faculty member and MacArthur Fellow. He lived in Iowa City and taught at the
writers' Workshop from 1981 until his death in 2016.
Background /Analysis:
The Parks & Recreation Commission considered this item at the January 13, 2021 meeting.
Seventeen residents provided correspondence prior to this meeting and eighteen people spoke in
favor of the change during the meeting.
Creekside Park was originally named through a community contest. An January 17, 2021 email
from Judith Hancock informed staff of this history and asked that the park not be renamed.
With City Council approval, staff will begin implementation of the renaming including changing park
signage and online references to the park. Staff will also work with Mr. McPherson's family and
colleagues to explore ways to tell his story beyond the simple park signage.
ATTACHMENTS:
Description
Recommendation from Parks & Recreation Commission
1-17-21 Email from Judith Hancock
Public Comments on Creekside renaming after 2-16-21 Social Media posts
Resolution
I � i
.��:.®fir CITY OF IOWA CITE
MEMORANDUM
Date: February 11, 2021
To: Mayor and City Council
From: Juli Seydell Johnson, Iowa City Parks & Recreation Director
Re: Recommendation from Parks & Recreation Commission
At their January 13, 2021 meeting the Parks & Recreation Commission made the following
recommendation to the City Council:
Moved by Russell, seconded by Serenda, to rename Creekside Park the James Allen McPherson
Park. Motion passed 8-0.
Additional action (check one)
No further action needed
Board or Commission is requesting Council direction
X Agenda item will be prepared by staff for Council action
S:RECform.doc
TO: Parks & Recreation Commission
FROM: Juli Seydell Johnson, Director of Parks & Recreation
DATE: January 7, 2021
RE: Requests to Rename a Park in Honor of James Alan McPherson
The Parks and Recreation Commission has been tasked by the City Council to provide a formal
recommendation regarding the renaming a park or public space in honor of Mr. James Alan McPherson.
McPherson, who died in 2016, was the first black writer to win the Pulitzer Prize for fiction. He was also
an Iowa Writers' Workshop graduate, University of Iowa faculty member and MacArthur Fellow. He
lived in Iowa City and taught at the writers' Workshop from 1981 until his death in 2016.
The City of Iowa City Council approved Resolution 11-70 on March 1, 2011 to outline a policy for naming
City of Iowa City facilities and properties. The policy states:
"The decision to name a public facility after an individual on account of their historical or
cultural significance or impact on the community shall be made no sooner than two years
following their death. Recommendations for such a naming must come from the ad hoc naming
committee, and be approved by City Council."
The City Council, in response to demonstrations and discussions with members of the Iowa Freedom
Riders in early summer 2020, outlined actions to be taken by the City to address the Black Lives Matter
(BLM) movement and systemic racism. One of the actions items included is to "consider a
recommendation to name a city park after James Alan McPherson".
A Letter to the Editor, written by Larry Baker, was published on July 15, 2020. The letter asked the
Council to consider naming a park after James Alan McPherson. This letter was followed by fifteen
emails to Council supporting this idea.
Initial requests were to rename a park area, known as "'Roger's Green" in the Longfellow neighborhood
(map and photos included). This small park area is adjacent to the Longfellow Nature Trail and is in the
neighborhood in which McPherson lived. An online survey was made available to residents living near
this park. Seventeen responses were received. Most were in favor, but a few noted that Mr.
McPherson deserved a larger, more well-known park for this honor.
-79
Additional requests were made to consider other parks including Creekside Park and Riverfront
Crossings Park. Creekside remains close to the Longfellow neighborhood, while Riverfront Crossings
would be a larger, iconic park. Mr. McPherson is buried in the Poet's Corner section of Iowa City's
Oakland Cemetery. This is adjacent to Reno Street Park, which might make this park a consideration for
renaming.
Any location that is chosen could have interpretive signage added to share the context and
achievements of Mr. McPherson's life. This would likely make many locations appropriate as a public
gathering/learning/honoring location.
There are 47 named parks in Iowa City. Twenty-three are location or subdivision names (Water Works,
Windsor Ridge, Villa Park). Seven are historical names (Napoleon, Chauncey Swan, Blackhawk, .
Wetherby). Six are named in honor of either the former property owner (Crandic, Chadek Green,
Fraunholtz-Miller) or service groups who partnered in park development (Kiwanis & Iowa City Kickers).
A few are generic names (City Park, Hickory Hill). Terry Trueblood Recreation Area, Robert A Lee
Recreation Center and Mercer Park are named after former City officials. Scanlon Gym, and the Proctor
& Gamble Room are named after donors.
Calder Park (formerly Hickory Trail Park) is the most recent renaming. Calder Park was named in honor
of Calder Wills, a child from this neighborhood who passed away from cancer. His family also donated
his college fund to the park system.
The Parks & Recreation Commission is asked to make a recommendation regarding naming a park in
honor of James Allen McPherson. Options to consider:
1. Recommend renaming Rogers Green and/or the Longfellow Nature Trail in honor of James Allen
McPherson.
2. Recommend renaming a different park in honor of James Allen McPherson. Provide a name or
options for parks recommended for renaming.
3. Recommend to not name a park in honor of James Allen McPherson.
4. Other recommendation.
Attachments:
• Obituary for James Alan McPherson, New York Times, July 27, 2016
• Resolution Adopting a City of Iowa City Naming Policy for Buildings, Facilities or Parcels of Real
Property, March 1, 2011
• Item from Action 15 of City County Resolution 20-159, June 2020, outlining actions to be taken
by the City to address the Black Lives Matter (BLM) movement and systemic racism. "City
Council to consider a recommendation to name a city park after James Alan McPherson."
• July 15, 2020 Letter to the Editor "Rename park after Iowa City's Black community members" by
Larry Baker, published in Iowa City Press Citizen.
• Correspondence to City Council and City Staff
o Jane Van Voorhis
o David Leshtz
o Lynette Marshall
o Mark Levine
o Cristobal McKinney
o Kevin Smith
o Bennett Sims
o John Kenyon, Iowa City UNESCO City of Literature
o James Galvin, Professor, Writers' Workshop
o Bruce Harreld, President, University of Iowa
o Tim Weitzel
o Rachel Vanderwerff
o Mal Hellman
o Jennifer Baum
o Larry Baker
o Ada Zhang
Map of Rogers Green and Longfellow Nature Trail
Survey input from Longfellow Neighborhood residents.
James Alan McPherson, Pulitzer
Pr 0 Wi 9
ize- / Dies
at 72
James Alan McPherson explored race and community in his work, becoming the first
black author to win the Pulitzer Prize for fiction.
By Sari Roberts July 27, 2016
James Alan McPherson, who overcame segregation and the narrow prism of a legal
education to become the first black writer to win the Pulitzer Prize for fiction, died on
Wednesday in Iowa City. He was 72.
His death was announced by the Writers' Workshop at the University of Iowa, where he
was a professor emeritus. The cause was complications of pneumonia, it said.
As a young boy growing up in the South, Mr. McPherson was an avid comic book reader
until he discovered what he called the colored branch of the Carnegie Public Library in
Savannah.
"At first the words, without pictures, were a mystery," he wrote in a memoir, "Going Up
to Atlanta." "But then, suddenly, they all began to march across the page. They gave up
their secret meanings, spoke of other worlds, made me know that pain was a part of
other peoples' lives. After a while, I could read faster and faster and faster. After a while,
I no longer believed in the world in which I lived."
While still in law school, he won a contest sponsored by The Atlantic Monthly magazine
for a semi -autobiographical short story called "Gold Coast" about the relationship
between a black aspiring writer supporting himself as a janitor and his older white
supervisor.
The story was included in "Hue and Cry," his first short story collection, in 1969,
which Laurence Lafore praised in The New York Times Book Review as "superlatively
moving and haunting." The Atlantic hired him as a contributing editor, and Publishers
Weekly described him as both "extremely talented" and "very different."
In 1978, his next anthology, "Elbow Room," won the Pulitzer for fiction (blacks had won
before in other categories, including poetry) and was lauded by Robie Macauley, a
former editor of The Kenyon Review, in The New York Times Book Review for its "fine
control of language and story, a depth in his characters, humane values."
As in "Hue and Cry," Mr. Macauley wrote, the author established his viewpoint as a
writer and a black man, but not as a black writer.
"He was able to look beneath skin color and cliches of attitude into the hearts of his
characters," the reviewer concluded, "a fairly rare ability in American fiction where even
the most telling kind of perception seldom seems able to pass an invisible color line."
Suketu Mehta, whose memoir "Maximum City" was a Pulitzer finalist in 2005 and who
was mentored by Mr. McPherson, said that his essays "belong to the humanist tradition
of American letters: an anger at the economic and racial injustices of the country,
coupled with a constant appreciation for the way community forms out of unlikely
alliances, such as between poor Southern blacks and Southern whites."
In 1981, Mr. McPherson was among the first 21 "exceptionally talented individuals" who
received what became known as "genius awards" from the John D. and Catherine T.
MacArthur Foundation in spite of an unusually judgmental letter from his mentor, the
novelist Ralph Ellison. After Mr. McPherson had given up his tenured professorship at
the University of Virginia and ended his marriage to a white woman, Mr. Ellison
described him as "talented," but disapproved of his "current restlessness."
Henry Louis Gates Jr., the literary critic and historian, called Mr. McPherson one of the
"literary heirs" of Mr. Ellison, who died in 1994•
James Alan McPherson Jr. was born in Savannah, Ga., on Sept. 16,1943• His father
became the first black master electrician in the state, but only after frustrating delays
blamed on racial discrimination drove him to alcoholism and gambling debts that
resulted in a period in jail. His mother, the former Mabel Small, worked as a maid.
James helped support the family by delivering newspapers.
He married the former Sarah Lynn Charlton. Their marriage ended in divorce. He is
survived by their daughter, Rachel McPherson; a son, Benjamin; a sister, Mary
McPherson; and a brother, Richard.
He attended segregated schools, and, after working summers as a railroad dining car
waiter, earned a bachelor's degree from Morris Brown College, a historically black
institution in Atlanta, in 1965.
He graduated from Harvard Law School, but decided against a legal career — instead,
enrolling in the Writers' Workshop at the University of Iowa, where he received a master
of fine arts degree. Still, he would invoke the equal protection clause of the 14th
Amendment and infuse his literature with the principles of diversity propounded by
Albion W. Tourgee in his brief in 1896 against segregated railroad cars in Plessy v.
Ferguson.
"What he was proposing in 1896, I think, was that each United States citizen would
attempt to approximate the ideals of the nation, be on at least conversant terms with all
its diversity, carry the mainstream of the culture inside himself," Mr. McPherson wrote
in The Atlantic in 1978. "As an American, by trying to wear these clothes he would be a
synthesis of high and low, black and white, city and country, provincial and universal. If
he could live with these contradictions, he would be simply a representative American."
"I believe that if one can experience diversity, touch a variety of its people, laugh at its
craziness, distill wisdom from its tragedies, and attempt to synthesize all this inside
oneself without going crazy," Mr. McPherson wrote, "one will have earned the right to
call oneself 'citizen of the United States."'
A version of this article appears in print on July 28, 2016, Section A, Page 25 of the New
York edition with the headline: James Alan McPherson Is Dead at 72; Overcame
Segregation to Win Pulitzer. Order Re Tints I Today's Paper I Subscribe
CITY NAMING POLICY
A. Naming of Entire Building or Facility
1. The naming of an entire building, facility or parcel of real property in
recognition of an individual, organization, business or corporation, or other
entity, shall first require the approval of both an ad hoc naming committee
and City Council. The ad hoc naming committee shall be made up of the City
Manager, the relevant City Department Head, and one member from the
relevant City -affiliated foundation, if any. If the naming is in recognition of a
financial donation to the City, the donation shall be in an amount no less than
50% of the total value of the entire building, facility or parcel of real
property. Such financial donations shall be memorialized in writing in a
standardized City Naming Agreement.
2. The decision to name a public facility after an individual on account of their
historical or cultural significance or impact on the community shall be made
no sooner than two years following their death. Recommendations for such a
naming must come from the ad hoc naming committee, and be approved by
City Council.
B. Other Property. The naming of any other City property shall require the approval
of the relevant City Department Head.
C. Recognition. The entity having ultimate authority to approve the naming (City
Council or the Department Head) shall also have the authority to approve both the
wording of the naming and the means by which the naming is displayed and/or
published. Appropriate naming recognition for a philanthropic act may be made in
the form of a plaque, engraving, or other suitable form of recognition in
acknowledgement and appreciation of a specific gift.
D. Right to Rescind. The City Council reserves the right to rescind any naming or
recognition given to any individual, organization, business or corporation, or other
entity if at any time the individual, organization, business or corporation, or other
entity is found to have neglected to uphold the standards of good citizenship,
including, but not limited to, failing to make any portion of a promised financial
contribution to the City.
E. No Additional Rights. The individual, organization, business or corporation, or
other entity after whom the City structure/facility, property, or improvements is
named shall possess no additional rights to the City structure/facility, property, or
improvements bearing their name, or to any other City property.
F. Fundraising. All City Boards, Commissions, Departments, affiliated foundations,
and other City entities shall take into account these policy guidelines when
conducting fundraising campaigns, or making naming recommendations to the City
Council or Department Head.
1.
Prepared by Mike Moran, Parks and Recreation Director, 220 S. Gilbert St., Iowa City, IA, (319) 356-5104
RESOLUTION ADOPTING A CITY OF IOWA CITY NAMING POLICY FOR
BUILDINGS, FACILITIES OR PARCELS OF REAL PROPERTY
Resolution No. 11-70
WHEREAS, the City of Iowa City wishes to establish a policy for the naming of City
buildings, facilities or parcels of real property; and
WHEREAS, this policy will assist in the fundraising efforts of the many city
departments, commissions and foundations by providing guidelines for the recognition of
both donors and those of historical significance to the City; and
WHEREAS, a city ad-hoc committee that assisted in developing this policy recommends
adopting this policy for the benefit of these activities.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF IOWA CITY, IOWA, THAT;
The City Council adopts the attached City Naming Policy.
Passed and approved this 1st day of March , 2011.
Attest:
CIT CLERK
zk� %
MAYOR
Approved by
City Attorney's Office
Resolution No. 11-70
Page 2
It was moved by Champion and seconded by n, r u-nS the Resolution be
adopted, and upon roll call there were:
AYES:
wpdata/glossary/resolution-ic. doc
NAYS:
ABSENT:
Bailey
Champion
Dickens
Hayek
Mims
Wilburn
Wright
37
Letters to Editor
Iowa City Press -Citizen
July 15, 2020
Rename park after Iowa City's Black community
members
As part of the negotiations between the Iowa Freedom Riders and Iowa City
Council, one of the requests was the city re -name a park to acknowledge the
Black Lives Matter movement. Re -naming a park is a great idea, but I hope the
Council keeps the focus on local history. We should honor a Black person with
connections to our community. My nominee would be James Alan McPherson,
the brilliant writer, but he is just one of many possible choices. However the
Council proceeds, I hope it opens the discussion to everyone, and it then
chooses an individual who is personally honored and whose recognition also
exemplifies the truth that Black Lives Matter.
— Larry Baker, Iowa City
Kellie Fruehfing
From: Jane Van Voorhis <Jane.VanVoorhis@foriowa.org>
Sent: Wednesday, July 29, 2020 4:04 PM
To: Council
Subject: James Alan McPherson Park Proposal
ARI
Dear Iowa City Council,
I write to encourage you to consider naming a city park for James Alan McPherson. The work of writers is to tell the
story of their time. Professor McPherson did this with courage, eloquence and wisdom. At its best, good writing starts
conversations that transcend time, geography and culture. Jim's work does all of this and more, as did his teaching.
While both McPherson and his work have traveled the world over, Jim found a beloved home and community in Iowa
City. He extended the warmth of his welcome and understanding to students and neighbors alike. He was a beloved
friend, teacher and member of our community. His personal narrative informs our shared history.
James Alan McPhersons legacy is one that we are called to honor. I think a James Alan McPherson park would be an
appropriate and meaningful gesture.
Thank you for your consideration.
Sincerely,
Jane Van Voorhis
Jane Van Voorhis
Assistant Vice President for Development
The University of Iowa Center for Advancement
One West Park Road, Iowa City, IA 52242
Office: 319-467-3765, Mobile: 319-541-3809
Center for
Advancement
NOTICE: The University of Iowa Center for Advancement, an operational name for the State University of Iowa
Foundation, is registered to solicit charitable contributions in all U.S. states requiring registration. See our disclosure
statement at www.foriowa.orgLabout/disclosures/. This e-mail and any attachment(s) are for the intended recipient's
sole use and may contain information that is proprietary, privileged, confidential, or otherwise legally exempt from
disclosure. If you received this e-mail in error, delete all copies and immediately notify the sender by reply e-mail. If you
E
Kt lei Fruehlini,
Dear Council Members,
David Leshtz <dleshtz@gmail.com>
Monday, July 20, 2020 12:19 PM
Council
Geoff Fruin
James Alan McPherson
Larry Baker, in a recent letter to the editor of the PC, suggested consideration of naming a park after Pulitzer
Prize-winning writer James Alan McPherson.
Mr. McPherson lived on Rundell St. from 1981 until his death on July 27, 2016. Close to where he lived is a
pocket park reachable by an alley off Sheridan Ave. This park was tentatively named Rogers Green after its
previous owner (since deceased) who maintained it for many years, but I don't think the city ever officially
designated it.
If discussions are held regarding park namings, this one would be particularly appropriate for Mr. McPherson,
a popular neighbor who lived just a few blocks from it for 35 years.
Thank you -
David Leshtz
1411 Sheridan Ave.
319-621-4205
This email is from an external source.
I(C-11lie Fruehlinq
From: Lynette Marshall <Lynette.Marshall@foriowa.org>
Sent: Wednesday, July 29, 2020 1:49 PM
To: Council
Cc: Is-chang@uiowa.edu; Jeffery Ford
Subject.- Recognizing James Alan McPherson through naming and Iowa City park
A RISK
Dear Members of the City Council:
First I wish to thank you for your tireless work over the last several weeks as our community has been moved to make
important advances in recognizing our Black and Brown community members and in addressing long-standing issues of
systemic racism and social justice. I have admired the way in which you have handled the important conversation and
challenging situations you have faced. Thank you for your service and thank you for continuing to make me proud to be
a member of this rich and vibrant community.
I write today because I am eager to support the timely suggestion of Lan Samantha Chang, director of the Iowa
Writers' Workshop, to name one of Iowa City's lovely parks after James Alan McPherson. Professor McPherson
was a graduate of Harvard Law School and the Iowa Writers' Workshop. He was the first African American
writer to win a Pulitzer Prize in Fiction. He was among the first class of individuals to receive the MacArthur
Foundation's "genius prize." Jim was also a renowned essayist and author. But when asked for what title he
held, Jim's answer was "teacher." With his compassion, humility, dedication, generosity and kindness, he
influenced generations of writers at the Iowa Writers' Workshop and contributed substantially to the
betterment of the world through the literary arts.
I am grateful for your consideration.
Lynette
it Lynette Marshall
THE The University of Iowa Center for Advancement
UNIVERSITY President and CEO
OF IOWA TEL 319-467-3808
ADDRESSOne West Park Road, Iowa City, IA 52242
Center for f @
Advancement
NOTICE: The University of Iowa Center for Advancement, an operational name for the State University of Iowa
Foundation, is registered to solicit charitable contributions in all U.S. states requiring registration. See our disclosure
statement at www.foriowa.orR/about`/disclosures/. This e-mail and any attachment(s) are for the intended recipient's
sole use and may contain information that is proprietary, privileged, confidential, or otherwise legally exempt from
IC iii Fruehling
am i
From:
Sent:
To-,
Cc:
Subject:
Dear City Council Members,
Levine, Mark A < mark-levine@uiowa.edu>
Sunday, August 2, 2020 2:26 PM
Council
geoff-fruin@iowa-city.edi
James Alan McPherson
-
(Date)
I am writing to add my support to the small movement that is afoot to name a park in honor of James Alan
McPherson. I was a student at the Iowa Writers' Workshop in the late Bos, not long after Jim had joined the
faculty, and it was my honor to be Jim's colleague after I returned to be part of the poetry faculty in iggg. I
imagine you'll receive many testimonials to Jim's literary genius, humanity and community mindedness. He
was the heart of the Writers'Workshop, a man of the utmost integrity and decency, what people from my '
background would call a "mensch"—a human—in the fullest, richest sense. I urge the City to recognize Jim and
to help us all remember the values he stood for.
Sincerely,
Mark Levine
This email is from an external source.
Juli Seydell Johnson
From: Cristobal McKinney <cristobalmckinney85@gmail.com>
Sent: Monday, August 03, 2020 11:54 AM
To: Laura Bergus; Susan Mims; Mazahir Salih; Pauline Taylor, Bruce Teague; John Thomas;
Janice Weiner, Geoff Fruin; Juli Seydell Johnson
Subject: Park named for James Alan McPherson
ARISK
Dear Council Members and City Representatives,
Larry Baker, in a recent letter to the editor of the PC, suggested consideration of naming a park after Pulitzer Prize-winning
writer James Alan McPherson.
I am writing to echo that suggestion
Mr. McPherson lived on Rundell St. from 1981 until his death on July 27, 2016. Close to where he lived is a pocket park reachable by
an alley off Sheridan Ave. This park was tentatively named Rogers Green after its previous owner (since deceased) who maintained
it for many years, but I don't think the city ever officially designated it.
If discussions are held regarding park namings, this one would be particularly appropriate for Mr. McPherson, a popular neighbor
who lived just a few blocks from it for 35 years.
Thank you
Cristobal McKinney
Iowa City resident for 8 years
Juli Sewell Johnson
From: Kevin Smith <ckevinsmith64@gmail.com>
Sent: Wednesday, August 05, 2020 1:02 PM
To: Bruce Teague; Pauline Taylor; John Thomas; Janice Weiner; Wendy Ford; Geoff Fruin;
Rachel Kilburg; Ashley Monroe; Juli Seydell Johnson
Subject: Naming an Iowa City park for James Alan McPherson
ARISK
Dear Mayor, Council Members, and Park Staff,
I recently learned of an effort to encourage Iowa City to honor the author James Alan McPherson by naming a pocket
park near Sheridan Avenue for him. This is a wonderful, quietly powerful idea and one I hope you will support and work
to bring to fruition.
I arrived in Iowa City to attend the Writers' Workshop in 2014. By then, Jim had retired and so I was unable to study with
him. I am grateful to know him through his brilliant writing and his legacy of mentorship at the Workshop. A public park
named in his honor seems particularly fitting for such a generous man, one who devoted himself tirelessly to Iowa City's
cultural community.
In his second story collection, Elbow Room, Jim wrote, "I think love must be the ability to suspend one's intelligence for
the sake of something. At the basis of love therefore must live imagination. Instead of always thinking "I am I,' to love
one must be able to feelingly conjugate the verb to be. Intuition must be part of the circuitous pathway leading
ultimately to love. I wish I could ask someone."
Beyond his status as a notable and respected figure—the first Black writer to win the Pulitzer Prize, recipient of a
MacArthur Foundation "genius" prize—Jim McPherson was a fierce advocate of love. I hope you agree that honoring Jim
in this way would be an important contribution to the current conversation, in Iowa and elsewhere, about the pathways
people might take to learn how to treat one another with greater kindness, justice, and love.
Sincerely,
Kevin Smith
1380 Dodge Street Ct
Iowa City, IA 52245
(831) 737-7645
u?
WOW Fruehfing
From.- Bennett Sims <frank-sirns@uiOWa.edu>
Sent: Monday, August 10, 2020 8:00 AM
To: Council
Subject.- James Alan McPherson
Hi, all, I'm writing to add my voice in support of David Leshtzs beautiful and thoughtful proposal, to name a park after
James Alan McPherson (I am copying David's letter below). Jim was a beloved presence at the Iowa Writers' Workshop
and in Iowa City. His teaching, writing, and mentorship helped create communities among the writers here for years,
and it would be a lovely way of honoring that legacy to dedicate this community -making space, in his neighborhood, in
his name.
I know that many of Jim's students, friends, and colleagues will be writing in as well. In considering all of the people who
are united in their memories of Jim, I hope you will be moved to allow his memory to continue uniting people in this
park. Thank you for reading, and stay safe and be well.
All best,
--Bennett
Dear Council Members,
Larry Baker, in a recent letter to the editor of the PC, suggested consideration of naming a park
after Pulitzer Prize-winning writer James AlanMcPherson.
Mr. McPherson lived on Rundell St. from 1981 until his death on July 27, 2016. Close to where he
lived is a pocket park reachable by an alley off Sheridan Ave. This park was tentatively named
Rogers Green after its previous owner (since deceased) who maintained it for many years, but I
don't think the city ever officially designated it.
If discussions are held regarding park namings, this one would be particularly appropriate for
Mr. McPherson,, a popular neighbor who lived just a few blocks from it for 35 years.
Thank you -
M
Aug. 6, 2020
Iowa City City Council
410 E. Washington Street
Iowa City, IA 52240
To the Council:
I would like to endorse wholeheartedly the idea to rename an
Iowa City park after the late James Alan McPherson. Wbile many
writers have made a significant contribution to the culture of our
City of Literature,, McPherson was a true giant who is well
deserving of such ongoing public recognition.
McPherson's accomplishments are well known: Winning the
Pulitzer Prize in 1978 for Elbow Room (he was the first Black
writer to win in fiction), winning Guggenheim and MacArthur
fellowships, winning the inaugural Paul Engle Prize from our
organization in 201. 1, and the list go on. Add to that his time as a
teacher and mentor over the course of three -plus decades at the
University of Iowa, and it becomes clear his impact on this
community and the literary world is overwhelming.
What a fitting tribute it would be to name a park — a quiet place
that can spring to life with color and possibility and wonder — for
him. Imagine a young person playing in the park who wants to
know more about its namesake, who learns about and eventually
reads McPherson. Imagine that child growing to one day follow
in McPherson's footsteps because he revealed the presence of
that path.
I would encourage you to rename a park for James Alan
McPherson, to permanently remind us of the work of this
remarkable man.
Yours,
John Kenyon
Executive Director
President
Jennie Garner
Vice President
Forrest Meyer
Treasurer
Pat Heiden
Secretary
Elizabeth Schott
Board
Aron Aji
Anna Barker
Laura Bergus
Ellsworth Carman
Maeve Clark
John Culshaw
Linda Farkas
Hugh Ferrer
Alison Ames Galstad
Kelly Hayworth
Nick Kaeding
Mary Ellen Lewis
Ashley Monroe
Steve Semken
Jesse Singerman
Rachel Yoder
Iowa City UNESCO City of Literature
123S. Linn St.
Iowa City, 1A 5240
(319) 887-6100
www.lowacityofliterature.org
Info@lowacityoffiterature.org
,-61
Kellie FruehfiRg
Frorn: Galvin, James A <james-galvin@uiowa.edu>
Sent: Wednesday, August 5, 2020 2:32 PM
To: Council; Geoff Fruin
Subject.- naming a park after James Alan McPherson
Friends,
I am writing in support of the proposal that a park in Iowa City be named after Writers' Workshop
Graduate, Faculty Member, Pulitzer Prize Winner, and MacArthur Fellow.
., James Alan McPherson.
Jim McPherson was the first Black American to be awarded a Pulitzer Prize in. Fiction. He lived in
Iowa City and taught at the Writers' Workshop from 1981 until his death in 2016. Jim was not only
a great writer, but he was a great citizen, colleague, and neighbor. He loved Iowa City, and wrote,
both in fiction and non-fiction, about the importance of what he called neighboring. His vision was
of an omni.4merica in which races and cultures nourish each other, inform. each other, and enrich
American life. For Iowa City to grace a park space with his name and memory is not only a good
idea, it is, I think, imperative. Jim not only touched the lives of his students and fellow citizens, his
writing and thinking are monuments of American Literature. Why is there not already a
commemorative space in this town honoring James Alan. McPherson? To acknowledge Jim's life
and work in a civic manner would be an important gesture in these troubled times. There are some
things in life that it is incumbent on us to memorialize. If James Alan McPherson" s grace to this
town, this university, and to humanity is not one of those things, I don't know what is.
Thank you for your consideration.
Sincerely,
James Galvin
Professor, Writers' Work -shop
M
I L
THE IMI
UNIVERSITY
OF IOWA 01fice of the President
101 Jessup Haid
Iowa City, Iowa 52242 13 16
319-335-:35 4 Fax 319-335-0807
August 7, 2020 � :�'
Iowa City City Council
410 E. Washington Street m
-3
Iowa City, IA 52240
Dear Members of the City Council:
I enthusiastically support the proposal by Lan Samantha Chang, director of the Iowa
Writers' Workshop, to name an Iowa City park after distinguished .and legendary IW01
faculty member James Alan McPherson. Professor McPherson is deserving of such an
honor regardless of current circumstances, but memorializing his name in our city in this
way right now would come at an especially important moment in our community and
national lives. I very much appreciate and admire the city's efforts to address racial
inequality since the tragic death of George Floyd, and the University of Iowa joins you in
doing all we can to end the trauma of discrimination and violence against Blacks and
other people of color. By honoring James McPherson in a publicly high-profile way, we
can demonstrate through this action our values of diversity, equity, inclusion, and free
expression.
Certainly James McPherson—friend and mentee of Ralph Ellison, the first African
American to win a Pulitzer Prize for fiction, one of the first MacArthur "genius grant„
winners, Guggenheim Fellowship awardee, and inductee into the American Academy of
Arts and Sciences—is deserving of prominent recognition in our UNESCO City of
Literature as a significant writer. Aside from his great literary talent, he had major things
to say about race and culture in America, and like his personal demeanor, his trenchant
insights could be simultaneously sharp and quietly stated.
Yet for our community, James McPherson was not just a well-known writer who
happened to work here. He demonstrated a very special devotion to this university,
community, and state as well, and for that, naming a city park after him takes on special
significance. McPherson had wide-ranging experience studying and teaching at places
such as UC Santa Cruz, Morris Brown College, Harvard University, Morgan State
University, the University of Virginia, Yale Law School, Stanford University, and Meiji
University and Chiba University in Japan, but he returned to Iowa to teach and write in
the Iowa Writers' Workshop, where he had earned his MFA. Professor McPherson was
a remarkable university citizen, taking on the acting directorship of the Workshop after
the death of Frank Conroy, for example, and mentoring generations of students with
particular devotion, compassion, and generosity. He was generous with his time and
talent with the public as well, and he understood the special nature of our university,
community, and state, calling Iowa "the conscience of democracy." It is no surprise that
McPherson was the recipient of the Iowa City UNESCO City of Literature organization's
inaugural Paul Engle Prize in 2011.
The James Alan It quotation on the Iowa City Literary Walk, from his Pulitzer
Prize—winning collection of short stories Elbow Room, states, "it was one of those
obscene situations, pedestrian to most people, but invested with meaning for a few poor
folk, whose lives are usually spent outside the imaginations of their fellow citizens," Mr.
McPherson's storied career, life, and writing have certainly not been outside the
imaginations of fellow citizens, but naming an Iowa City park in his honor will both
ensure he remains alive in our community's imagination and advances his own purpose
of giving voice in a free society to those fellow citizens whose lives urgently need to be
acknowledged as mattering.
Thank you for your consideration of this important and timely naming opportunity,
Sincerely,
Bruce 'arreld
President
Juli Seydell Johnson
From:
Juli Seydell Johnson
Sent:
Thursday, August 27, 2020 2:53 PM
To:
'tweitzel.email@gmail.com'
Cc:
parksand recreation
Subject:
Park Naming Question
Tim,
The City has received a number of letters and emails requesting changing the name to McPherson Park. The City Council
has asked staff to convene a community conversation with the Longfellow neighborhood to discuss. We will be doing
this later this fall.
Sincerely,
A
11 Jim
.lull Seydell Johnson
D recto r of Parks & recreation
office. -,319-356-5104
220 S Gilbert Sk Iowa City,1A52240
From: Tim Weitzel <tweitzel.email gmail.com>
Date: August 27, 2020 at 2:44:50 PM CDT
To: parksandrecreation <parksandrecreation iowa-city.org>
Subject: Contact Us For Questions - https://p rote ct-
us.mimecast-com/s/NbDkCVPzgWHPxo2CZmFXx?domain=icgov.org
ARISK
I'm writing to learn more about the process for naming (a) city park for a notable black person. I live in
the Longfellow neighborhood and have seen a story in the press about renaming Rogers Green. Also, the
potential of this name change is generating some discussion on neighborhood social media.
LauraBergus-SusanMims-PauUneTav r-JohnThomas-Mazah|r5aUh-BruceTeague-Janhce Weiner
City Council Members,
I am writing in regards to the proposal to name a park afterJames McPherson. As I imagine you are aware,
James McPherson was the first black person to receive a Pulitzer Prize in fiction and was an Iowa Writers'
Workshop professor amongst many other achievements. Heloved his community and was also well loved.
| think itismnamazing idea toname apark after him, and with the Black Lives Matter movement, atimely
decision. There certainly needs to be more of diverse representation in Iowa City.
When I found out that the City was considering Rogers Green to site this tribute to such a distinguished
man, | was disheartened. | live on Rundell near Rogers Green, and never knew it was a park. | always
assumed that land was the backyard ofnmyfellow neighbors. Honestly, it feels somewhat disrespectful
and surprising coming from this Council.
I would suggest Creekside Park. It is still in the neighborhood and brings together the community |naway
that James McPherson was known for.
I realize it may be more complicated, and would be happy with anything over nothing, but I hope that you
reconsider.
Thank you,
Rsche|VandervveMf
BU7Rundell St.
WZ
Kellie Fruehling
From: Mal Hellman <nlaihe/man@grnai|zonm>
Sent: Monday, August 31,2D2D1(l27PK4
To: Council
Subject.- Urgent - On James Alan McPherson
ARISK
Dear City Council -
My name is Mallory Hellman, and I've lived in Iowa City for the last decade. James Alan McPherson brought me here. In
2O1[L|was a recent college graduate struggling to make my way in the New York publishing industry. I'd never So much
as visited the Midwest, but | knew that the Iowa Writers' Workshop was home tothe first Black man to vv|n m Pulitzer, am
|took a chance and applied tohis summer workshop. | never returned bzNew York.
|maan't alone. Ofall the students |nthat eight-week McPhersonvvorhshop(ond]Ymmtookmnonethanihealkz1teddass
cap, tobesure),over aquarter opted tomove here gtsummer's end. We did because Jim gave ummore than world-class
writing instruction; he gave us one another, and he gave us this extraordinary town.
Jinn's adoration of "neighboring" ko term we've all come to associate with him) was m fornouab public affair; one couldn't
enter the door to Dey House without first receiving a greeting from Jim, smoke in hand, as he took in the world from the
wide front porch.
That McPherson deserves a park named in his honor is a sentiment beyond dispute. But to choose a narrow walking
path accessible only byaUey-onethat is, bluntly, ashort parade ofbackuards-doesmore toinjure themmen1oryofkovva
City's most prominent Black scholar than it does to celebrate it.
If the Council is truly committed to honoring McPherson's legacy and showing public support for Black artists and
intellectuals, it will choose on Eastside park with more public visibility and, vitally, more capacity to hold community.
Crem����for instance (which isalso not already named after someone, as Rogers Green however informally �
rn
can beaccessed bxseveral ainthoroughfares and �av�a|hub ofozrnrnunhactivity, vvbhbasketbaUcou�m green -spaces, ample seating, and a gazebo.
Something of this nature, a park /n the truest sense, seems far more apt a way to honor man who so lovinglymand
amply gave hinnse�tnhis connmmun�v Toof��rh|rndl|s-eseat r�htinthe beating heart ofthe neighborhood
he|oved
best --is the very least we can do in return.
Respectfully,
YN
K\elfie Fruehling
From: 'mnnife[beunn °qen.fiona.dashiU@gnnai|.corn>
Sent: Monday, August 31,2U2Ozk39PM
To: Council
Subject: McPherson Park
A I
RI!�Sk'
Dear Council Members -
| understand that you are considering Roger's Park asthe location for the park honoring James Alan McPherson. As a
long time friend of Jim's I would suggest continuing to search for a location that more reflects Jim's philosophy of
"Neighboring". The Roger's Park lot is a small lovely space, but does not act as a conduit for neighbors to run into each
other spontaneously. It is enclosed amongst houses and feels more like someone's backyard than an open active area.
Also, it's already named after someone named Roger.
|urge you to reconsider the location of this important parkas it will draw people from throughout the writing world,
people from both urban and rural areas, and of course the people Jim knew from every day in his life around the city.
thank you for considering nnYrequest,
'enoiferbeurn
@14Dewey St.
0evveyvl|le
Juli Seydell Johnson
From:
Larry Baker <icwriter@gmail.com>
Sent:
Tuesday, September 15, 2020 12:00 PM
To:
Juli Seydell Johnson
Cc:
John Kenyon; Geoff Fruin
Subject:
McPherson park issue
It is my understanding that you are setting up "a meeting with the group who first suggested naming a park after Mr.
McPherson."
The idea originated with me. It did not originate with any neighborhood group.
I would very much like to be included in any such discussion.
Thank you.
Larry Baker
Juli Seydell Johnson
From: Ada Zhang <ajzhang422@gmail.com>
Sent: Thursday, September 17, 2020 4:48 PM
To: Laura Bergus; Susan Mims; Mazahir Salih; Pauline Taylor, Bruce Teague; John Thomas;
Janice Weiner; Wendy Ford; Geoff Fruin; Rachel Kilburg; Ashley Monroe; Juli Seydell
Johnson
Subject: Park named after James Alan McPherson
Dear Council Members, City Managers, and the Department of Parks and Recreation --
My name is Ada Zhang. I am a recent graduate of the Iowa Writers' Workshop and a longtime fan of
Pulitizer-Prize-winning author James Alan McPherson. I know there have been talks of naming a
park after him. It is my personal hope to visit Iowa City in the years to come and see Mr.
McPherson's name honored publicly. It would reflect how he lives on in the life and work of the
people who knew him --and also the people who didn't know him, like me, who are still affected by
his writing and by the teachings he passed down during his tenureship at the Workshop.
Here is a plan previously proposed, which I fully support:
Mr. McPherson lived on Rundell St. from 1981 until his death on July 27, 2016. Close to where he
lived is a pocket park reachable by an alley off Sheridan Ave. This park was tentatively named
Rogers Green after its previous owner (since deceased) who maintained it for many years, but I
don't think the city ever officially designated it.
If discussions are held regarding park namings, this one would be particularly appropriate for
Mr. McPherson, a popular neighbor who lived just a few blocks from it for 35 years.
Thank you. I'll look forward to any progress made.
All best,
Ada Zhang
Iowa Writers' Workshop 2020
Cc: Ina 4
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DOODLE POLL — RENAMING LONGFELLOW PARK AFTER MCPHERSON
Responses:
1. Why not name Center Ave in the Longfellow Neighborhood after McPherson? The street
name is nondescript and runs through the center of the area.
2. This area is unknown to most residents of Iowa City and there are many deficiencies
with regards to a park worthy of naming someone for, especially regarding the
sensitivity that needs to be brought to this issue. Problems: 1. Lack of community
awareness and visibility. 2. No parking. 3. Mostly not ADA compliant. 4. Few amenities.
5. Contentious neighborhood history, especially Roger's Green. 6. Likely to be seen as a
slight to the BIPOC community due to previous problems.
3. Jim McPherson, one of the City of Literature's most distinguished writer residents, lived
just around the corner from Longfellow Nature Trail and walked it often; a perfect
match to name it in his honor.
Tammy Neumann
From: Juli Seydell Johnson
Sent: Tuesday, January 12, 20211:44 PM
To: Tammy Neumann
Subject: FW: FW: Iowa City Parks Commission to Discuss Park Naming 1-13-21
Attachments: Honoring Jim Mcpherson McBride Talk .docx
Here's a message from Brooks Landon in the English Department, with document attached:
In 2016 1 spoke at an event honoring Jim when he was given the Paul Engle Award and I want to forward my
comments from that time to you in hopes that it may show a side of Jim that can too easily get lost among his
many awards. I can think of no one more deserving of having an Iowa City park named after him than Jim
McPherson.
Brooks Landon
Professor
University of Iowa English Department
-7-S
McPherson Talk
We're here tonight to celebrate a magnificent "twofer" an only in Iowa moment when
we honor Jim McPherson with the very first Paul Engle Memorial Award and we honor
the memory and legacy of Paul Engle by giving the award that bears his name to James
Alan McPherson.
So, we know why Jim is here—to receive the Engle Award. We know why you are
here—to show your love and appreciation for Jim. To honor and almost certainly in so
doing to embarrass a legendary great writer, great citizen, and great guy. But, more and
more I wonder why I am here. I'm proud to claim Jim as a friend of some thirty years,
but there are many in this theater tonight and many more elsewhere who know Jim better
than I do, who have made kindly interventions in his life and benefitted from his kindly
interventions in theirs. There are writers present who know the power and generosity of
his mentorship in a way I only know about. There are friends who have shared both grief
and joy with Jim beyond any experience he and I have shared. But here I am, and the
only reason I can figure that I'm up here and so many others with a stronger claim of
shared life with Jim are not is that it would almost certainly have been impossible to
choose someone from among the many of his closer and better qualified friends without
doing a disservice to others.
So, who is this man we honor tonight?
Oh sure, there was the Pulitzer, and the Guggenheim, and that McArthur Foundation
thing and there is his magnificent output of important writing—both fiction and
nonfiction-- and there is the fact that Jim has been friend and invaluable mentor to a
zillion young writers—graduate, undergraduate, and those completely outside of any
institution in the Academy. But, what's really important to know about James Alan
McPherson is that he is a trekkie. Well, maybe not as overt and ardent a trekkie as those
fans who great each other with Spock's famous Vulcan gang sign and his "Live Long and
Prosper," but Jim is clearly sympathetic to the vision that gave rise to the five year
mission of the Starship Enterprise, and who can blame him for being attracted to the
utopian optimism of the original Star Trek TV series. I make this claim because I have in
my office, Jim's collection of videotapes of all of the episodes of that original Star Trek
series, a glorious reminder to our shared interest in science fiction and a somewhat less
glorious reminder of our shared geezerdom, since VCRs are now pretty much dead tech.
Still, I bet there's a part of Jim McPherson that finds something worth remembering and
celebrating in a long past TV series that was almost silly in its lack of cynicism. And I do
note in his unbelievably impressive CV an entry for an essay titled "Beam Me Up,
Scotty."
Of course, Jim has also on occasion shared with me his collections of extreme nut -case
propaganda, so I do realize that he likes to know his enemy, and my outing him as a
Trekkie may be more wishful thinking than fact. My point is simply that like Walt
go-
2
Whitman, Jim McPherson contains multitudes, many of them delightfully surprising, and
like Samuel R.Delany, Jim keeps Stars in His Pocket Like Grains of Sand.
I know Jim mainly because our daughters are roughly the same age and knew each other
when both were very young and Jim and I were trying to figure out this father of
daughters puzzle. Jim went at that task much more thoroughly and more systematically
than I did, going so far as to teaming up with DeWitt Henry to edit a collection of essays:
Fathering Daughters: Reflections by Men. I've always admired and been a bit awed by
a passage from Jim's essay in that collection, a piece titled "Disneyland," in which he
explains what he hoped his daughter Rachel would learn from him:
It is common knowledge that the human spirit has, for its illusion of
stability, a sense of being totally encompassed, of being held, in a reality
that has a structure of dependability. That is, all things inside the self
and all things outside the self, ideally, must cohere, must seem to belong
together. This is the gift of childhood, the gift of natural integrity that
is basic to human equipment. I did not want Rachel to lose this gift,
even as I flew with her over a corrupt and uncaring world. I wanted very
badly to provide her with something she could hold onto, through
childhood and adolescence, and as far into adulthood as she could
carry the idea. Simply put, I wanted her to know that something more
existed beyond the conventional structures of dependability. This
thing had to do with, has to do with, the frightening vistas that come
into focus when all things on which we once depended—family, status,
settled orders—erode, and we are left to make a path for ourselves.
During such times, when the gods of life seem to be laughing at our
mind -based illusions, our only refuge must be in the realm of magic, or
religion, or imagination, or in those instances of kindly interference
that flow from the coveted goodness in the hearts of other people. This
realm is beyond race, or class, or region, or all the other structures of
social gradation. It ministers to life itself, to what is best in other
people. I had come to learn this the hard way, and I wanted to pass it on,
with my approval, to Rachel. Something is always with us, in the dark-
ness as well as in the light. And if this is true, then one must walk through
the world, even in the darkness, by the same light one saw when all was
lights Without really believing this, I tried my best to walk with Rachel
through all the dark places as if I could guide us by my concentration
on the light.
In this essay in, Jim mentions a security guard at the Cedar Rapids Airport who had
grown familiar with Jim's and Rachel's airport reunions as she flew to be with her father
and this guard would acknowledge Jim by saying "There goes that father who loves his
daughter." I doubt that Jim has ever received an award or accolade that meant as much to
him.
__77
3
What I best know about Jim from second-hand knowledge is that he has for years been a
gentle and tireless and generous mentor to his students. I know this mainly from decades
of undergraduates who found in Jim the Workshop faculty member who was always
willing to work with them on Honors theses and independent studies. And he did this
above and beyond his dedication to his graduate students in the Writers' Workshop. But
even before he came to the Workshop a young Jim McPherson had already settled into
the role of mentor. Breece Pancake may not have been Jim's first student, but he was
certainly one of his earliest students to leave a mark on the writing world. I didn't know
Breece Pancake. He was one of Jim's students and friends before Jim came to Iowa, and
he was dead by the time Jim wrote his Foreword to Breece's Collected Stories, published
in 1983. I didn't know Breece Pancake but I feel I know some of the most important
things about him, both from his stories, and from reading Jim's very moving essay about
him. According to Jim, Breece's "ambition was not primarily literary; he was struggling
to define for himself an entire way of life, an all embracing code of values." This effort
came with a cost, Jim explains, since "A writer, no matter what the context, is made an
outsider by the demands of his vocation." Indeed, Jim notes that Breece's outsider status
was accentuated by his totally unselfish generosity, which "had the effect of making
people feel inadequate and guilty." Now I realize how completely cheesey it is for me to
suggest that Jim's comments about Breece seem also to apply quite well to Jim himself,
but there it is. And when I read Jim's description of Breece Pancake's face as a "kind of
half-smile/half grimace that says, "I've seen it all and I still say, `So what?"' I simply
cannot keep from thinking that it takes one to know one!
Breece may not have been the very first of Jim's students to say, as Jim recalls, "Buddy, I
want to work with you," but he surely stands near the front of a line that is as
distinguished as it is long. The remarkable Yiyun Li, a writer as powerful and distinctive
in her own way as Jim is in his, is another of his students in that line and I think she
speaks for generations when she describes the profound influence he had on her life:
When I walked into Jim's summer workshop ten years ago, little did I know that
the quiet man sitting behind piles of books would change my life: when I
submitted my story --the first story I'd written --he insisted that I know that I was a
real writer. Was I? I didn't know at the time, but I trusted Jim enough to give up
my Ph.D. in immunology and find my way to the other side of the Iowa River to
become a writer.
Those words from Yiyun are part of a team effort tonight to try to capture some of the
magic that is Jim McPherson. Next we have four video tributes to him, the first from his
Workshop colleague James Galvin, the second and third from his English Department
colleagues Ed Folsom and Michael Hill, and the fourth from poet Michael S. Harper,
whose poem, "Certainties," is dedicated to Jim. These are wonderful tributes and I'll let
them speak for themselves, but before I turn the stage over to them I want to mention
something I heard a younger Jim Galvin say over a dozen years ago when we were
gathered to celebrate the publication of Jim's memoir, Crabcakes. "I believe," Jim Galvin
said, "that Mr. McPherson is an angel."
M5
Tammy Neumann
From: Juli Seydell Johnson
Sent: Tuesday, January 12, 20211:45 PM
To: Tammy Neumann
Subject: FW: Iowa City Parks Commission to Discuss Park Naming 1-13-21
From: David Leshtz [mailto:dleshtz gmail.com]
Sent: Monday, January 11, 202111:31 PM
To: Juli Seydell Johnson <Juli-SJohnson@iowa-city.org>
Subject: Re: Iowa City Parks Commission to Discuss Park Naming 1-13-21
On Mon, Jan 11, 2021 at 11:30 PM David Leshtz <dleshtz gmail.com> wrote:
Hi Juli,
Thank you for compiling and disseminating a thorough packet of materials. Please convey my appreciation to city staff
and Parks Commission members.
One thing I wish had been included is a better representation of Rogers Green. I'm sending a photo to you that shows
how lovely it is — much more than a patch of back yards. As one who lives near the entrance, I'm pleased that the city
has improved its maintenance, including the planting of many trees this summer.
f T
Good luck with your deliberations. Whatever the outcome, the most important thing to me is that Mr. McPherson
receives the honor and recognition he deserves.
Sincerely,
Dave Leshtz
1411 Sheridan Ave.
On Thu, Jan 7, 2021 at 12:20 PM Juli Seydell Johnson <Juli-SJohnson@iowa-city.org> wrote:
Tammy Neumann
From: Juli Seydell Johnson
Sent: Tuesday, January 12, 20211:46 PM
To: Tammy Neumann
Subject: FW: Iowa City Parks Commission to Discuss Park Naming 1-13-21
From: Larry Baker (mailto:icwriter@gmail.com]
Sent: Friday, January 08, 20212:46 PM
To: Juli Seydell Johnson <Juli-SJohnson@iowa-city.org>
Subject: Re: Iowa City Parks Commission to Discuss Park Naming 1-13-21
I will be unable to participate in the 1/13 meeting.
However, I want to re-emphasize my feelings that have been expressed earlier.
Any park chosen to be re -named for James McPherson must reflect the honor and esteem that he deserves. It should be
a notable park in its own right. To choose a park that very few people have heard of, and very few people have actually
seen, is not an honor. Such a choice would be mere tokenism.
Thanks very much for your work on this matter.
Larry Baker
On Jan 7, 2021, at 12:18 PM, Juli Seydell Johnson <Juli-SJohnson@iowa-city.org> wrote:
Greetings. You are receiving this email because you have previously corresponded with the City of Iowa
City regarding requests to rename a City Park in honor of James Alan McPherson.
The Parks & Recreation Commission will be considering these requests at their Wednesday, January 13,
2021 meeting. This meeting begins at 5:00 p.m. and will be held via Zoom. Public comment is welcome
during this meeting.
I have attached the Agenda and packet materials concerning this item. The front page includes
directions for how to access the meeting on Zoom. A full packet with information on all items is
available on the City website (https://www.icgov.org/city-.overnment/boards/r)arl<s-and-recreation-
commission). You are not required to register to speak in advance, but I would appreciate a response to
this email if you plan to attend so that we may allocate appropriate time for the item.
Please let me know if you have and questions or wish to provide additional communication to the Parks
& Recreation Commission.
Sincerely,
r�J
From: Marcia Bollinger
Sent: Tuesday, January 12, 20211:48 PM
To: Juli Seydell Johnson <Juli-SJohnson@iowa-citV.org>
Subject: Longfellow FB Responses
Hi Juli —
This is a snip of the post I made to let folks know of the P&R meeting. There have been two comments so far and I
thought I would forward them. If I see any additional before the meeting tomorrow, I will send on.
tMarcia I Bollinger
,-o January 7 at 1:57 PM 43
Hello -
Please see below for an email from Juli Seydell Johnson, Director of
Parks and Recreation regarding the renaming of a park after James
Alan McPherson, a longtime Longfellow neighbor:
The Parks & Recreation Commission will be considering requests to
rename a City Park in honor of James Alan McPherson at their
Wednesday, January 13, 2021 meeting. This meeting beg -ins at 5,100
p.m. and will be held via Zoom. Public comment is welcome during
this meeting.
A full packet, which includes information on how to access the
meeting on Zoom and with information on all items is available on the
City website (https.//%,4iww.lcgov.org/ ... /parks -and -recreation-
commission You are ;not required to register to speak in advance, but
I would appreciate aresponse to this email if you plan to attend so
that we may allocate appropriate time for the item.
'Please let me know if you have and questions or wish to provide
additional communication to the Parks & Recreation Commission.
Sincerely,
.Juli Seydell
juli-,sjohnson@iowa-cjty.o,rg
km
(DC) 7 2:Cornments
Like Comment
Andrew Lage
Why don't they rename City Park after McPherson? That
patch they want to rename is too obscure.
Like . Reply - 4d
Afi
,Natasa Durovicova
ln:Crabcakes, McPherson wrote eloquently about his
n eig h boirh ood.
Like - Reply, I d
AOL
Marcia Bollinger
Neighborhood Outreach/Public Art Coordinator
Ea
Ql .0
I woult,d prefer to see the. followlil,9 Park/parks named after
Jan-jes McPhers-on. Choose one a,,,-.tiswej- only.
Rogers Qf een M,
ANSWER CHOICES RESPONSES
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January 11, 2021
Dear Council Members:
Thank you very muchfor the opportunityfor comments toname apark |nhonor ofthe great
Iowan James Alan McPherson.
Mc McPherson was an international y-renovvned writer, and proud Iowa City resident. His life
vvorkvvoododicstodtoteaohingendfoohoMngnevvv|o/onsofhovvvvacan' see ourselves
together inthis oountr)4even through different lived experiences.
Born and socialized in the segregated South, Mr. McPherson was quoted in the New York
Times about how the written word had changed h|o'fseeing: "After awhile, | could read
faster and faster and faster. After awhile, | no longer believed in the world in vvh|oh | lived."
K4r. MoPheneon's love of reading bed him to refuse to accept the
born into. Reading encouraged him to write. His promise was such that he was later mentored
by the great Ralph Ellison. Mr. McPherson, continued to broaden the horizons of his students
here at Iowa as Acting Director of the Iowa Writers' Workshop, as a teacher and, of course,
through his profound artistry.
As a proud Iowan, connected toIowa City since his graduate school days, Mr. McPherson
traveled the world and spent significant time throughout the USand Ja'an.Hovveverthe |ovve
C)ityoomnmun/ty |� h|� home. It gave him p�rt|ou|�r meaning as hegives it particular meaning.
As a MacArthur and Pulitzer prize recipient, he has helped to burnish its reputation as a
UNESCO City of Literature.
To think of Iowa City designating park apace to Mc McPherson is so wonderful. Our
workshop students and all members of our Iowa City community are indebted to Mr.Mr.K4cPhenymn'e contributions to making the city great. A beautiful |ovvo City park, aplace to
gather, vvr|te, think and consider the world would underscore how Mr. PWoPhennon's legacy
continues here for all /.C. residents.
|'|| add that /'m personally indebted to Mr. McPherson who paved the way for me to join the
Iowa Writers' Workshop as its first African `4rner1oan tenured full professor of Poetry. Although
vvevvhtein different genres, his trailblazing as an an early and influential Black Iowa professor
has made it possible for my students and | to share our work together.
| couldn't think mfa better homage to our extraordinary resident's memory than o park. | have
often assigned my students to take a walk to get their creative juices flowing, especially when
so many of us fee/ isolated right now. It'd be mo sweet to aso|gn them a beautiful destination to
walk to in this lovely city, named after one of our literary own, to be part of, and |nop|mad by, the
diversity and the natural life of neighborhood.
| very much hope you will favorably consider the naming of this park for Mr McPherson. Thank
you again for your commitment to hearing our voices on this meaningful issue at this important
Professor of Poetry
Iowa Writers Workshop
Iowa City, IA
Tammy Neumann
From:
Juli Seydell Johnson
Sent:
Wednesday, January 13, 202110:36 AM
To:
'Tony Colby'
Cc:
Tammy Neumann
Subject:
RE: tonight's meeting
Tony,
Thank you for your email and interest in this topic. I have included the direct link below. The Commission will not see
your comments before the meeting, but we will include with the meeting minutes.
Reg: https://zoom.us/meeting/register/tJUIdOgrrpoiE9YBIRISOhingGiIXgUKe9pG
ID: 918 3332 1892
Short link: https://zoom.us/i/91833321892
Sincerely,
Juli S. Johnson
From: Tony Colby [mailto:tonycolby@msn.com]
Sent: Wednesday, January 13, 20219:52 AM
To: Juli Seydell Johnson <Juli-SJohnson@iowa-city.org>
Subject: tonight's meeting
I would like to speak at the meeting. I sent information to Ada Zhang. I am unable to open the link to Zoom. Kindly see d
me the link. Thanks, Dr. Tony Colby. Here are my comments:
I would like to address the venue discussed for the park. Roger's Green is small, cramped, out of the way and offers
no open spaces. It reminds me of the 'postage stamp' principalities of 18th Century Germany. It would be an aberration in
our park system. It would not welcome members of our community affected by recent social unrest. I can't imagine myself
walking to the location in the evening after dark. It would be the sort of place only people 'in the know' would make a
pilgrimage to see, a thought that would make Jim chuckle. His life was devoted to service and not self promotion.
I met Jim years ago soon after he arrived in Iowa City. I introduced myself as a physician who'd spent a year in combat
with the Marines in Viet Nam. Jim listened, lowered his head and nodded and in that moment said, without speaking, "I
know. I understand." He was a person of cosmic, moral empathy. He was about community and ideas and sharing, differing
from us in that his community was the world, such were his gifts. Iowa City is to honored to be exemplified by this man.
Jim was surrounded with people eager to seek moral and human truths. His sense of sharing which was elemental and'down
home.' It took me a while to understand this. He'd appear at my door most any time of the day. He wanted to chat or had
something on his mind, a book he'd read or idea that had kept him awake. I didn't tell him that 'proper people' called ahead
or let me know when they were coming. Not Jim. His was an open world.
Please find an open space fitting for his legend. I have envisioned a place such as the space north of Dey House to the
President's mansion. It is on a busy street, open, has a lovely view. This is university property but please look for a place
with similar merit. Take a portion of a downtown city block, like in larger cities. City park has savanna's that could be
groomed for a park/meeting place. Or perhaps land available now or in the future south along the river.
Make it open. Make it bright. Make it sing. Make it a place for music. Jim loved music of all types. I took him to a
friends DMA piano recital. At intermission he looked at me and said, 'That's a lot of notes!'
Make a good place for Jim. Iowa City with be forever rewarded.
Thank you,
Dr. Tony Colby, M.D., MFA Writer's Workshop.
Tammy Neumann
From: Juli Seydell Johnson
Sent: Wednesday, January 13, 20214:19 PM
To: Tammy Neumann
Subject: FW: Iowa City Parks Commission to Discuss Park Naming 1-13-21
For tonight's minutes. JSJ
From: Tim Weitzel [mailto:tweitzel.email@gmail.com]
Sent: Wednesday, January 13, 20214:18 PM
To: Juli Seydell Johnson <Juli-SJohnson@iowa-city.org>
Subject: Re: Iowa City Parks Commission to Discuss Park Naming 1-13-21
RISK
1
In case I can't get on to the meeting, I just wanted to say that I think Longfellow should be thrilled to have a namesake
park but looking at this from the outside, I'm not sure this is a park that others would see as worthy of an important
namesake. Access is challenging, especially to differently abled people and there is no parking. There is not even a
sidewalk on the side of the road leading to Roger's Green. There are two picnic tables and no other amenities. I think
these issues should be discussed before deciding on the name change.
Tim Weitzel
Grant Street
On Wed, Jan 13, 2021 at 4:13 PM Tim Weitzel <tweitzel.email gmail.com> wrote:
The Packet doesn't have an active URL for the link to the meeting registration on Zoom and I'm not able to get to an
active webpage by keying it in manually. I've triple checked my typing on that incredibly long URL.
On Thu, Jan 7, 2021 at 12:20 PM Juli Seydell Johnson <Juli-SJohnson iowa-city.org> wrote:
Greetings. You are receiving this email because you have previously corresponded with the City of Iowa City regarding
requests to rename a City Park in honor of James Alan McPherson.
The Parks & Recreation Commission will be considering these requests at their Wednesday, January 13, 2021
meeting. This meeting begins at 5:00 p.m. and will be held via Zoom. Public comment is welcome during this
meeting.
I have attached the Agenda and packet materials concerning this item. The front page includes directions for how to
access the meeting on Zoom. A full packet with information on all items is available on the City website
(https:Hwww.icgov.org/city-government/boards/parks-and-recreation-commission). You are not required to register
1
Tammy Neumann
From: Juli Seydell Johnson
Sent: Thursday, January 14, 20218:47 AM
To: Tammy Neumann
Subject: FW: Iowa City Parks Commission to Discuss Park Naming 1-13-21
Attachments: We sent you safe versions of your files; TM McPherson IC Park letter .pdf
Tammy - A few more pieces of correspondence for the packet. Juli
From: Ada Zhang [mailto:ajzhang422@gmail.com]
Sent: Wednesday, January 13, 20215:28 PM
To: Juli Seydell Johnson <Juli-SJohnson@iowa-city.org>
Subject: Re: Iowa City Parks Commission to Discuss Park Naming 1-13-21
AL
Ai�
Mimecast Attachment Protection has deemed this file to be safe, but always exercise caution when opening files.
Thanks, Juli! I'm in now. Here are a couple more items from the group (pasted and attached):
I would like to address the venue discussed for the park. Roger's Green is small, cramped,
out of the way and offers no open spaces. It reminds me of the 'postage stamp' principalities of
18th Century Germany. It would be an aberration in our park system. It would not welcome
members of our community affected by recent social unrest. I can't imagine myself walking to
the location in the evening after dark. It would be the sort of place only people'in the know' would
make a pilgrimage to see, a thought that would make Jim chuckle. His life was devoted to service
and not self promotion.
I met Jim years ago soon after he arrived in Iowa City. I introduced myself as a physician
who'd spent a year in combat with the Marines in Viet Nam. Jim listened, lowered his head and
nodded and in that moment said, without speaking, "I know. I understand." He was a person of
cosmic, moral empathy. He was about community and ideas and sharing, differing from us in that
his community was the world, such were his gifts. Iowa City is honored to be exemplified by this
man. Jim was surrounded with people eager to seek moral and human truths. His sense of sharing
which was elemental and 'down home.' It took me a while to understand this. He'd appear at my
door most any time of the day. He wanted to chat or had something on his mind, a book he'd read
or idea that had kept him awake. I didn't tell him that 'proper people' called ahead or let me know
when they were coming. Not Jim. His was an open world.
Please find an open space fitting for this legend. I have envisioned a place such as the space
north of Dey House to the President's mansion. It is on a busy street, open, has a lovely view.
This is university property but please look for a place with similar merit. Take a portion of a
downtown city block, like in larger cities. City park has savanna's that could be groomed for a
park/meeting place. Or perhaps land available now or in the future south along the river.
1
Make it open. Make it bright. Make it sing. Make it a place for music. Jim loved music of
all types. I took him to a friends DMA piano recital. At intermission he looked at me and said,
'That's a lot of notes!'
Make a good place for Jim. Iowa City with be forever rewarded.
Thank you,
Dr. Tony Colby, M.D., MFA Writer's Workshop.
On Wed, Jan 13, 2021 at 6:10 PM Juli Seydell Johnson <Juli-SJohnson@iowa-city.org> wrote:
Reg: https://zoom.us/meeting/register/tJUIdOgrrpoiE9YBIRISOhingGilXgUKe9pG
ID: 918 3332 1892
Short link:.https://zoom.us/i/91833321892
Sent from my iPhone
On Jan 13, 2021, at 5:07 PM, Ada Zhang <aizhang422 gmail.com> wrote:
<O. j pg>
Juli,
I am unable to copy and paste the link from the PDF. Can you please send it again? I'll keep trying in
case you don't get this message.
-Ada
On Tue, Jan 12, 2021 at 10:15 AM Ada Zhang <aizhang422@gmail.com> wrote:
Hi Juli,
Thank you for this information. I will pass it along. I'll try to forward you materials as I get them. Here's
a message from Brooks Landon in the English Department, with document attached:
In 2016 1 spoke at an event honoring Jim when he was given the Paul Engle Award and I want
to forward my comments from that time to you in hopes that it may show a side of Jim that
can too easily get lost among his many awards. I can think of no one more deserving of having
an Iowa City park named after him than Jim McPherson.
Brooks Landon
Professor
University of Iowa English Department
From: Judith Hancock <cbsongster@aol.com>
Sent: Sunday, January 17, 2021 3:56 PM
To: parksandrecreation <parksandrecreation@iowa-city.org>
Subject: Contact Us For Questions - https://p rote ct-
us.mimecast.com/s/dagVCERyoLtxkk6TNHdyU?domain=icgov.org
Dear Iowa City Parks and Recreation Department,
It came to my attention today that your department has given approval to renaming Creekside Park on
Muscatine Avenue for an individual.
I spent my childhood and adolescence in Iowa City and named Creekside Park in a contest sponsored by
Parks and Rec when I was 10 years old. Our family lived a few short blocks away, and I spent many
enjoyable hours there after my suggestion was chosen. When I have had opportunities to be in Iowa City
through the years I have visited it and have continued to be proud and happy that my name was selected
and that the park was still there.
When I read that it may now be renamed, I thought of all the people who have enjoyed it through the
years and who think of the park as Creekside when they revisit Iowa City in memory. At the time I named
it, I thought the name appropriate since it is indeed beside a creek,and I also liked the musicality of the
name.
I encourage you to think about whether naming a city park for an individual rather than maintaining a
name that has been well known for many years and is descriptive of the siting of the park is the best
course of action.
Thank you for your time and consideration.
Judith Holcomb Hancock
Additional public feedback on Creekside Park renaming after posting on Next Door and City social media
channels on 2/16/21.
C% Like Q 6 Comments • 12 •683 Impressions
Cheryl J. • Eastside •"
That's a great idea!
2 days ago Like Reply • 2
Renee S. • Eastside "'
• Love it! It's a beautiful park and would be great to honor such an
amazing person.
1 day ago Like Reply
William M. • Eastside "'
Fair to ask neighborhood folks how they feel, but to me... this is a very
good idea. J A McPherson was an accomplished writer and a very
influential teacher as well as a great humanitarian. I'd contribute to a
plaque or marker.
1 day ago Like Reply • 1
0 Jane C. • Wilson/Morningside
1 mean - "Creekside Park" - you could find that in ANYtown USA. It
doesn't really invite discussion. I think it's a fantastic idea.
1 day ago Like Reply
11
Maria K. • Creekside
As a Creekside resident, I love the idea of naming the park after a local
neighbour who was a kind man, fabulous teacher and significant writer.
I used to talk with James Alan McPherson while shopping at the First
Ave. HyVee! He taught our son in a summer course and came over for
dinner once. His words had impact, whether on the page or in his soft-
spoken voice.
17 hr ago Like Reply
19 Chuck F. • Longfellow ••.
A great suggestion and fitting tribute to the memory of James Alan
McPherson.
16 hr ago Like Reply
-----Original Message -----
From: Diana Henry [mailto:savekemet@gmail.com]
Sent: Saturday, February 27, 20214:11 PM
To: Juli Seydell Johnson <Juli-SJohnson@iowa-city.org>
Subject: Park renaming
Renaming the Creekside Park the James Alan McPherson Park is a wonderful idea. Diana
From: Renee Speh [mailto:reneespeh@gmail.com]
Sent: Saturday, February 27, 20213:25 PM
To: Juli Seydell Johnson <Juli-SJohnson@iowa-city.org>
Subject: James Allen Macpherson Park
I love the idea of renaming Creekside Park in honor of a resident author and participant in the Iowa
Writer's Workshop! It's only too bad we couldn't do it earlier. It's a beautiful park with an amazing
neighbor for its name.
Thank you.
From: Stephanie Manning [mailto:stheitman@mchsi.com]
Sent: Monday, March 01, 20219:51 AM
To: Juli Seydell Johnson <Juli-SJohnson@iowa-city.org>
Subject: In support of renaming Creekside Park
As an Iowa City resident who used to live close to this park, I am writing to express my support for the
renaming of this park in honor of James Alan McPherson. I think it is time to embrace the richness Black
citizens have bestowed on our community. This could be a small, but meaningful, step in the right
direction.
Stephanie Manning
1510 Churchill Place
Iowa City
From: tomandjoanc@mchsi.com [mailto:tomandjoanc@mchsi.com]
Sent: Monday, March 01, 20212:06 PM
To: Juli Seydell Johnson <Juli-SJohnson@iowa-city.org>
Subject: Good idea
Hi Juli,
I support renaming Creekside Park. Thanks for the suggestion.
BTW, city workers are doing a great job on our side of town @ Court Hill path.
Thanks,
Joan Cook
2835 Friendship St
Iowa City, IA
Chuck F. • Longfellow
A great suggestion and fitting tribute to the memory of James Alan
McPherson.
1 day ago Like Reply
Joan C. • Eastside "'
49
I agree. Thank you for your suggestion.
1 hr ago Like Reply • 1
Elizabeth C. • Creekside •"
I like the idea of keeping the focus on nature in parks. We've removed
trees there --in part to pave a new sidewalk that still floods, we've
created a fixed Ione bench that faces the playground and not at least
one that looks out onto the greenspace.
Tributes are lovely things --but I vote for embracing the greenspace for
what it is: a park next to a creek.
Many people like to go to parks to reconnect with nature, itself. Why
not keep the name of the park but erect a historic sign that recognizes
him as someone who apparently used to live in our neighborhood?
1 min ago Like Reply
Prepared by: Susan Dulek, Asst. City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5230
Resolution No.
renaming Creekside Park as James Allen McPherson
Park.
Whereas, the Black Lives\Matter movement requested a park bere med to recognize and
honor a person of significanbq from the Black community;
Whereas, James Allen McPhers n, the first black writer to win a Pulitzer Prize for fiction, was
a graduate of and professor at he University of Iowa Iters' Workshop and a longtime
resident of Iowa City;
Whereas, as required by the City Nam! Policy appr ed in Resolution No. 11-70, an ad hoc
committee recommends that Creekside rk be ren ed "James Allen McPherson Park"; and
Whereas, the City Naming Policy requires tl
Council in addition to the ad hoc committee.
Now, therefore, be it resolved by the City/Council of
Creekside Park is renamed
Passed and approved this
City Clerk
U1It'a'i1
of the park be approved by the City
City of Iowa City, Iowa that:
day of March, 2021.
Mayor
Park.
City Attomii�y's Office — 02/24/2021
26 .
25.
Prepared by: Susan Dulek, Ass't. City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5230
Resolution No. 21-79
Resolution renaming Creekside Park as James Alan McPherson
Park.
Whereas, the Black Lives Matter movement requested a park be renamed to recognize and
honor a person of significance from the Black community;
Whereas, James Alan McPherson, the first black writer to win the Pulitzer Prize for fiction, was
a graduate of and professor at the University of Iowa Writers' Workshop and a longtime
resident of Iowa City;
Whereas, as required by the City Naming Policy approved in Resolution No. 11-70, an ad hoc
committee recommends that Creekside Park be renamed "James Alan McPherson Park"; and
Whereas, the City Naming Policy requires the name of the park be approved by the City
Council in addition to the ad hoc committee.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa that:
Creekside Park is renamed James Alan McPherson Park.
Passed and approved this 16th day of March, 2021. �-
MqWr
Ap►e by
Attest: I/ y
Clty Clerk CityAttorney's Office - 02/24 20 1
Resolution No.
Page 2
It was moved by Weiner and seconded by Mims
Resolution be adopted, and upon roll call there were:
AYES: NAYS
ABSENT:
Bergus
Mims
Salih
Taylor
Teague
Thomas
Weiner
9M
Item Number: 26.
CITY OE IOWA CITY
www.icgov.org
March 16, 2021
Resolution Temporarily Suspending the Operation of the Ad Hoc Truth and
Reconciliation Commission.
UNA EXa:I Lvi I NUTI&V
Description
Resolution
Councilor Bergus - Proposed Resolution
Jesse Case - TRC Recommendations
Resignation TRC Facilitator - Case
Resignation TRC - Currin
Resignation TRC - Harrington
Resignation TRC - Porter
Prepared by: Eleanor Dilkes, City Attorney, 410 E. Washington St. Iowa City, IA 52240 (319) 887-6161
RESOLUTION NO.
lution Temporarily Suspending the Operation of the Ad Hoc
and Reconciliation Commission
Whereas, by esolution No. 20-228 the Iowa City City Council establishe n Ad Hoc Truth and
Reconciliation ommission (TRC), and thereafter appointed nine me bars to serve on said
Commission; and,
l
Whereas, the TRC h its organizational meeting on Decembe, 21, 2020 and has met six times
since the December 21 eating; and,
Whereas, based on obse ations of the TR
members and the TRC's ch an
facilitator, the
the City and the accomplishm nt of the goals
suspend the operation of the TR pending furth
Now, therefore, be is resolved that:
The operation of the Ad Hoc Ti
Resolution No. 20-228 are hereby
Passed and approved this _ day/6f
Mayor
Attest:
i
Approved by,
City Attorney's
rngs and ,recent resignations of TRC
ncil believes,it is in the best interests of
in Resolutibn No. 20-228 to temporarily
;ion and action -by the City Council.
/�. "Al
.econciliationCommission and the requirements of
]'until further. action by the City Council.
2021 %
0
Prepared by: Eleanor Dilkes, City Attorney, 410 E. Washington St. Iowa City, IA 52240 (319) 3565030
RESOLUTION NO. 21-80
Resolution Temporarily Suspending the Operation of the Ad Hoc
Truth and Reconciliation Commission until April 15, 2021.
Whereas, by Resolution No. 20-228 the Iowa City City Council established an Ad Hoc Truth and
Reconciliation Commission (TRC), and thereafter appointed nine members to serve on said
Commission; and,
Whereas, the TRC held its organizational meeting on December 21, 2020 and has met six times
since the December 21 meeting; and,
Whereas, based on observations of the TRC's meetings and recent resignations of TRC
members and the TRC's chosen facilitator, the City Council believes it is in the best interests of
the City and the accomplishment of the goals set forth in Resolution No. 20-228 to temporarily
suspend the operation of the TRC until April 15, 2021 at which time there will be a joint meeting
between the TRC and the City Council.
Now, therefore, be is resolved that:
The operation of the Ad Hoc Truth and Reconciliation Commission and the requirements of
Resolution No. 20-228 are temporarily suspended until April 15, 2021 at which time there will be a
joint meeting between the TRC and the City Council.
Passed and approved this 17th day of March
rdayor L,
Attest: C /�
City Clerk
A r ed by
J ,
Ciry Attorney's Office - 03/17/2021
2021.
Resolution No. 21-80
Page 2
It was moved by Mims and seconded by
Resolution be adopted, and upon roll call there were:
AYES:
NAYS: ABSENT:
x
Bergus
x
Mims
x Salih
x
Taylor
x
Teague
x
Thomas
x Weiner
Thomas the
Kellie Fruehling
From: Laura Bergus
Sent: Wednesday, March 10, 2021 5:02 PM
To: *City Council
Cc: Eleanor M. Dilkes; Kellie Fruehling; Geoff Fruin
Subject: Proposed Resolution regarding TRC
Attachments: Proposed Resolution for TRC - Bergus.pdf
Mayor, Mayor Pro Tem, and Councilors,
I would like to propose the attached draft language for a Resolution for our discussion and consideration, and
hope this can be included for this coming Tuesday's formal meeting, if a discussion of the Truth and
Reconciliation Commission will be on the agenda.
I am copying the city attorney here but have not shared this draft with her, so I offer this with the
understanding we need to consider her input as well.
Yours,
Laura
Whereas, on June 16, 2020, the City Council adopted Resolution 20-159, which included a
commitment to form a Truth and Reconciliation Commission "to bear witness to the truth of
racial injustice in Iowa City and to carry out restorative justice, through the collection of
testimony and public hearings, with such work to include a recommendation to the Council of a
plan for dedicating and/or renaming public spaces and/or rights of way in honor of the Black
Lives Matter movement;" and
Whereas, on September 15, 2020, the City Council adopted Resolution 20-228, creating the Ad
Hoc Truth and Reconciliation Commission (TRC); and
Whereas, on November 17, 2020, the City Council appointed nine individuals, representing
diverse experiences and perspectives, to serve as members of the TRC; and
Whereas, the TRC held its organizational meeting on December 21, 2020; and
Whereas, the TRC selected a facilitator to support their work and approved the facilitator's
agreement for services on March 1, 2021, and the City Council approved the agreement on
March 2, 2021; and
Whereas, the facilitator did not sign the approved agreement and has ended his work for the
TRC, as of March 5, 2021; and
Whereas, the TRC has struggled with procedural issues and interpersonal conflicts, including a
lack of consensus on following Robert's Rules of Order; and
Whereas, the TRC has requested additional time in which to submit its operational budget; and
Whereas, since March 7, 2021, three members of the TRC have now resigned their positions;
and
Whereas, the City Council did not provide sufficient guidance and training to support the TRC;
and
Whereas, time and space for guidance and training on process and team -building is necessary
for the future success of the substantive work of the TRC; and
Whereas, the City Council remains fully committed to the charge and mission of the TRC.
Now, therefore, be it resolved by the City Council of the City of Iowa City that:
1. The requirements of Resolution 20-228 are temporarily suspended and the operation of
the TRC is temporarily on hold, pending the filling of vacant positions;
2. Applications for members to fill the vacant seats on the TRC are now open;
3. Staff is directed to provide recommendations to City Council for training to assist the
TRC in creating and maintaining safe spaces for dialogue, building trust, and committing
to consistent meeting procedures, to enable the TRC to function as a group in carrying
out their substantive charge.
Kellie Fruehling
From: Jesse Case <jessecasetrc@gmail.com>
Sent: Sunday, March 7, 2021 3:30 PM
To: *City Council
Subject: TRC Recommendations
Attachments: We sent you safe versions of your files; TRC Recommendations.pdf
Mimecast Attachment Protection has deemed this file to be safe, but always exercise caution when opening files.
Please see the attached document. Thanks!
Jesse Case
March 7, 2021
TO: Iowa City City Council
FR: Jesse Case
RE: Iowa City Truth and Reconciliation Commission
Six months after passing an historic resolution to establish the first-ever Truth and Reconciliation
Commission (TRC) in Iowa, the City of Iowa City has an opportunity and obligation to ensure that this
initiative succeeds. This obligation includes providing the fundamental tools, support structures, and
guidelines necessary for a new TRC to carry out its mission.
I was honored when Iowa City Truth and Reconciliation Commissioners approached me to ask if I
would consider serving as the group's facilitator. I was further humbled when Commissioners voted
8-1 to recommend me for the position and City Councilors then voted unanimously to appoint me.
While I have decided to decline this appointment, I remain committed to the important mission set
forth in the City resolution which called for creation of a TRC. This initiative will require strong
commitment from city leaders and persistent engagement from a broad cross-section of community
members, organizations, and institutional leaders in order to succeed.
Over the past month as I considered whether I should take on the facilitator role, I reviewed the city
resolution creating the Commission, read all available minutes and documents associated with
Commission meetings to date, listened and took notes on twelve hours of previously recorded
Commission meetings, and spoke one-on-one with Commissioners about their experiences, concerns,
and hopes for the TRC. I also attended two meetings of the TRC. I am submitting the below
observations and recommendations to the City Council in the interest of supporting the next stage of
the Commission's development.
The City Council's well-intentioned September 15, 2020, resolution calling for creation of a Truth and
Reconciliation Commission established an ambitious mission for such a Commission but without a
clear set of guidelines for how Commissioners would be selected and how they would proceed with
their work. This has so far prevented the Commission from functioning. After twelve weeks of
meetings, the Commission remains dysfunctional due in large part to the absence of clear ground
rules, bylaws, or norms necessary within any group, especially one tasked with making difficult
decisions, setting multiple short and long-term goals, establishing relationships of trust, and moving
toward the objectives laid out in the Resolution. Ideally, ground rules, timelines, and a facilitator
should have been designated by the City Council prior to the formation of a TRC. Likewise, the
establishment of a TRC should have included a transparent, criteria -based process for the selection
and appointment of Commissioners.
In the absence of these structures, my observation is that the Commission has been set up to fail. In
its first three months since the Commission began meeting, the Commission has spent virtually no
time furthering the goals of the Resolution: fact finding, truth telling and reconciliation. Instead,
passionate and committed Commissioners appointed to a brand new body without a clear set of
selection criteria and with no established decision-making protocols have had to worry about
whether and how their voices will be heard, leading to predictable power struggles over everything
from how meeting time will be used, how speaking roles will be determined, how agendas will be set,
and who will serve as Chair. Tasked with an enormous responsibility but provided with no structures
or support for carrying it out, it is not surprising that the Commission has become paralyzed by what
looks like infighting, but what is in fact the natural result of the City not yet backing up its resolution
with structures and processes that would enable the Commission to succeed.
In my observation, there are several options the Council could consider to implement the September
15th Resolution, including:
1) Reconfigure the current Commission
The City could keep the existing Commission in place while taking steps to ensure adequate
representation from critical segments of the community and provide necessary structures and
procedures for the Commission to follow in carrying out its mission, including:
a. Increase the number of Commissioners to include voices from the BIPOC community
that are underrepresented on the current Commission (such as the indigenous
community and immigrants from Central America and South America);
b. Establish ground rules and/or bylaws establishing effective and inclusive ways for the
Commission to conduct meetings, make decisions, and assign roles and tasks;
c. Provide transparent criteria for appointment and retention of Commissioners, and
agreed-upon standards for conduct;
d. Provide orientation and training workshops for all current and future Commissioners,
including a thorough review of the City resolution, Commission duties and goals,
budgeting criteria and process;
e. Create a job description for the appointed facilitator that clearly defines the
facilitator's role and authorizes the facilitator to identify and engage necessary outside
resources and experts on TRCs, systemic racism, restorative justice, and other topics
necessary for the Commission to carry out its work.
2) Disband and reconstitute the Commission based on lessons learned in the past twelve
weeks.
Redraft the City Resolution (TRC 2.0) to include recommendations from above, along with
input from current Commissioners. Establish a new criteria -based selection process for
Commissioners that includes candidate applications and interviews, followed by orientation
and training.
3) Invite proposals from experienced non-profit or educational organizations to implement the
Truth and Reconciliation Commission portion of the City's resolution.
The City could issue a Request for Proposals from organizations with expertise in facilitating
Truth and Reconciliation Commissions or similar entities, and provide resources for a third
party to carry out the administration of an Iowa City TRC.
Kellie Fruehling
From:
Sent:
To:
Subject:
Attachments:
Begin forwarded message:
Stefanie Bowers
Thursday, March 11, 2021 9:49 AM
Kellie Fruehling
Fwd: TRC Facilitator
TRC Statement_Case.pdf
From: Jesse Case <jessecasetrc@gmail.com>
Date: March 5, 2021 at 12:40:07 PM CST
To: Stefanie Bowers <Stefanie-Bowers@iowa-city.org>
Subject: TRC Facilitator
Your attachments have been security checked by Mimecast Attachment Protection. Files where no threat or malware
was detected are attached.
Stefanie,
Please forward this to members of the Council and Commission. I appreciate all you do.
Jesse Case
1
March 5, 2021
Although I'm honored that the Iowa City Truth and Reconciliation Commission (TRC) voted 8 —1
to appoint me as their facilitator, and the Iowa City Council voted unanimously 7 — 0 to hire me
as a consultant to fill that role, I cannot in good conscience sign the contract to accept the
position.
I'm sure the leadership of the Iowa City Council will continue to be actively involved in every
step of the way, and I urge them to appoint a council person to participate in future meetings.
As stewards of the $1,000,000.00 allocation set aside to address issues of systemic racism in
our community, I wish them luck in their endeavors. I'd like to thank Councilors Janice Weiner
and Laura Bergus for taking the lead on the creation of the Resolution and wish them continued
success with their involvement in the TRC.
While I'm greatly honored to be chosen for the position, I am not the right person at the right
time for this particular project. I wish the Commission and the City of Iowa City great luck and
success in this historic endeavor.
Jesse Case
Iowa City
Chris Olney
From: Stefanie Bowers
Sent: Monday, March 8, 2021 9:13 AM
To: *City Clerk's Office
Subject: Fwd: My Intentions concerning continued involvement with the TRC
Attachments: Ojpg; We sent you safe versions of your files; March 7th Resignation.docx
Begin forwarded message:
From: tcurrintrc@gmail.com
Date: March 7, 2021 at 9:53:17 PM CST
To: Stefanie Bowers <Stefanie-Bowers@iowa-city.org>
Subject: My Intentions concerning continued involvement with the TRC
Reply -To: "tcurrintrc@gmail.com" <tcurrintrc@gmail.com>
Mimecast Attachment Protection has deemed this file to be safe, but always exercise caution when opening files.
Hello, Ms. Bowers. It's so hard to say goodbye. But I have endeavored to do so in the
attached letter. Good Luck and take care.
Sincerely,
Tony Currin
Iowa City,
Citizen
1
March 7, 2021
It is with great sadness, that I inform the City Council of Iowa City that I, Anthony Currin, am
stepping down as Commissioner on the Truth & Reconciliation Commission (TRC). Effective
immediately. This gives me great sorrow. Because I do not take lightly the full faith and confidence that
has been placed in me by such accomplished and esteemed citizens of Iowa City who serve on our City
Council. However, after deep soul searching and careful review of the events which transpired during
last Thursday's meeting 13-4-20211, 1 can no longer honorably continue to serve out my appointed
Commission on Iowa City's TRC.
The reason for my decision is a simple matter of integrity. I have served on many governing bodies,
in Johnson County. But to date, the pinnacle of these endeavors happened when I was chosen to be one
of nine Commissioners to serve on the TRC. I must also add that the nadir made itself abundantly clear,
last Thursday, when the Commission went through a succession of (3) Chairpersons in (7) minutes.
This happened after a meeting, in which, the Vice Chair received well deserved acclaim for having done
well at running the meeting. However, minutes later, when Chair Porter stepped down, automatically
elevating Vice Chair Harrington to the Chairpersonship, a majority, within the voting body, of
Commissioners refused to accept the validity of Chairperson Harrington as the clear line of Succession.
A statement of a desire for new leadership was exclaimed! And then the majority promptly proceeded
to elect a Chair for the Commission, one, who had been in leadership all along. He was elected the same
night that we had voted for chair Porter and Vice Chair Harrington. His leadership role was to monitor
and ensure the observance of decorum in conduct and help to maintain respectful interactions and
discussions. As I view Chair Harrington in the greatest esteem and was still stunned from the sudden
vacation of the Chairpersonship by Chair Porter, the answer was plainly stated and could not be refuted.
I was told: "Robert's Rules of Order were NEVER adopted here; we have NO Bylaws. We can do what we
want!" And so, it was done. (3) Chairs in (7) minutes. At once, I knew the cause behind the vitriol that
had transpired in the Commission during the last (12) weeks! We, as a governing body, had been
designed WITHOUT rules for governance.
This flaw, albeit, a mere oversight, shall be detrimental, the longer the Commission is permitted to
operate. The work is too, important and I have so much respect for the ingenuity and enterprise of
Janice Weiner and Laura Bergus, who courageously created basically from whole cloth the language of
our TRC. Therefore, I can NOT stress strongly enough the urgency concerning the matter of PAUSING
this Commission to refit it with tools for oversite and better self -governance, in order that, this vital
work go forward, without incident!
Understandably, stops and stumbles will happen on nascent attempts in endeavors on this order of
magnitude. But now that you know about the flaws, please understand that these are foundational
missteps. They require a full shutdown and reboot in order for them to launch properly. So, again, I have
known and worked with Royceann Porter for years and she has done an exemplary job in every role
which she has ever undertaken. The problem presented before the Commission was NEVER Chair
Porter's leadership. The bigger problem at hand is the inherent lack of reins with which to lead and a
strong necessity for tangible language establishing a reference of oversite from the City Council. This is
my recommendation to the City, to which, I urge you to take immediate action, if the TRC is to survive.
Anthony Currin
Kellie Fruehling
From: Geoff Fruin
Sent: Tuesday, March 9, 2021 7:59 AM
To: *Council Members
Cc: Ashley Monroe; Rachel Kilburg; Eleanor M. Dilkes; Kellie Fruehling
Subject: TRC Resignation
Attachments: Harrington TRC Resignation Letter.docx
Council Members:
Please see attached from TRC Member Harrington.
Geoff
PLEASE NOTE: THIS EMAIL IS SENT TO PROVIDE THE COUNCIL WITH TIME -SENSITIVE INFORMATION. TO AVOID AN
UNINTENDED "MEETING' IN VIOLATION OF THE IOWA OPEN MEETINGS ACT, PLEASE DO NOT "REPLY TO ALL." IF YOU
HAVE A QUESTION, PLEASE CALL THE CITY MANAGERS OFFICE AT (319) 356-5010.
Dear Council:
I write today to offer my resignation from the Truth and Reconciliation Commission.
I believe in this work, and the power it offers to create necessary change in our community. However, I
am discouraged by the manner in which the Commission has operated, and I see no way forward in the
current structure.
Absent enforceable and agreed-upon rules of self -governance, the Truth and Reconciliation Commission
has consistently failed to hold constructive meetings. The melee that ensues—discussing items not on
the agenda, voting on items on which the Commission has already voted—adds to the hostility between
Commissioners. This lack of respect between Commissioners escalates a group dynamic already plagued
with strife and distrust. Week after week, for twelve weeks, meetings have been uncomfortable, tense,
and stressful. To be clear, a Truth and Reconciliation Commission most certainly can be all of those
things, but the tension should be about substantive issues before the Commission, rather than about
interpersonal conflict. It is unfortunate that our internal conflict has been showcased in such a public
manner. That adds hostility. The cycle repeats.
These roadblocks do not allow the Commission to move forward and make progress toward the
important work the Council has set before us.
I chaired the Commission's meeting on Thursday, March 4. There was grateful commentary from
members of the public that the meeting was a breath of fresh air that showed that collaboration was
possible. Then -Chair Royceann Porter stepped down from her leadership role during this meeting.
Rather than following commonly -expected protocol that would have the Vice -Chair step in as Chair, a
majority of Commissioners elected for "new leadership." After months of tireless investment in the work
of this Commission, I became collateral damage.
The Commission's work is a way forward for a community desperate for precisely that. Until and unless
Commissioners are equipped with the tools necessary to succeed, this impasse will continue. I urge
Council to consider pausing the Commission's work in order to set Commissioners up for success moving
forward. With an eye always turned toward the three charges from the Resolution, the Commission
must implement and adhere to by-laws, and Commissioners must honor their role with dignity, respect,
and more than a little good trouble.
Sincerely,
T'Shailyn Harrington
Kellie Fruehling
From:
Stefanie Bowers
Sent:
Thursday, March 11, 2021 9:48 AM
To:
Kellie Fruehling
Subject:
Fwd:
Begin forwarded message:
From: Royceann Porter <royceannporter1212@gmail.com>
Date: March 8, 2021 at 5:47:10 PM CST
To: Stefanie Bowers <Stefanie-Bowers@iowa-city.org>
FifSK
To: Stephanie Bowers & Iowa City Council
From: Royceann Porter
Re: Immediate resignation
March 8th, 2021
As you are all aware, I continue to be highly interested and committed to the Iowa city, Johnson County
community and will continue to be involved in matters that will help our community move forward.
Many have expressed frustration and lack of oversight when referencing the Truth and Reconciliation
Commission. In an effort to contribute to the success of the Commission mediation and resolving
immediate conflicts have been a priority for me.
However, as you all are no doubt aware of the recent inappropriate, hostile and disrespectful behavior
that has interfered with the ability of the Truth and Reconciliation Commission to move forward with
good faith.
I appreciate the confidence the Council showed when appointing me to this commission. However, as a
person who has shown support, confidence and appreciation of the Council there is little evidence to
show that you were truly supportive of my participation in furthering your efforts to create an
opportunity for others to feel welcome and confident presenting their concerns.
During our most recent and difficult meeting of the Truth and Reconciliation Commission, I was offered
no visible encouragement or support to continue their mission. The penalties for the continuation of the
perceived unacceptable public behavior is extremely detrimental to the future success of the Truth and
Reconciliation Commission.
After much deliberation and soul searching, at this time I must render my resignation effective
immediately.
-T -t 2-(i
Kellie Fruehlin
From: Michael Tilley <jmichaeltilley@gmail.com>
Sent: Thursday, March 11, 2021 9:03 PM Late Handouts Distributed
To: *City Council
Subject: Truth and Reconciliation Commission Suspension
3—IS—Z�
A
(Date)
Dear council members:
I am writing to request that you vote down, or at least table for two months, the proposal to suspend the Truth and
Reconciliation Commission (TRC) for two main reasons.
First, the council created the TRC with the intention of it being independent. Suspending it at this point, at best,
communicates that it is not independent, and that the commission will not be able to resolve internal issues amongst
themselves. At worst, it will appear like the council is opposed to the direction that the six remaining members will take
the TRC, and is working to prevent that from happening. Both are pretty bad.
Second, the last TRC meeting showed a lot of progress. I was disappointed that the progress was not the ultimate take
away from the evening, but it was instead the inability of the TRC to have reconciliation from the personal and public
conflict amongst committee members and members of the public. I recognize, however, that reconciliation is a long and
often painful process, and I also recognize that truth -telling is an initial required step toward that. I hope that
reconciliation is still possible, with time and healing.
Nevertheless, I think it would be a mistake to not give the six remaining committee members a chance before they even
get started. The progress that they made (when guided by T'Shailyn Harrington, who I know has resigned) is a good
reason to let them see where their work will take them.
Both of these considerations are good reasons to give the six remaining members a shot at righting the ship before
suspending the TRC. The council could begin the work of appointing three additional members to the committee
immediately, and they can be added as the TRC grows into itself.
At the very least, I would strongly advise that the council take a wait-and-see approach and table the suspension
question for at least two months. That would be a sufficient amount of time for the council to evaluate whether the TRC
is making progress on the goals and aims set by the council.
Royceann Porter, Tony Currin, and T'Shailyn Harrington are all stalwarts for justice in our community. I really value their
work on behalf of marginalized populations in Iowa City and beyond, and I think that work will continue from each of
them.
I also really value the young Black leaders among the Iowa Freedom Riders. We need to give them a chance and support
them as they try to attempt to make progress. I think that a key part in making true space for reconciliation. Ultimately,
reconciliation may fail, but it is worth it to give it a shot, and suspending the TRC at this point will prevent that from
happening in the future.
Thank you for your time and consideration,
Michael Tilley
J. Michael Tilley
jmichaeltillev@amail.com
(319)471-5863
Disclaimer: Any views or opinions expressed are personal, and they are not the views or opinions of my employer.
Kellie Fruehling
From: Shams Ghoneim <shams.ghoneim@gmail.com>
Sent: Friday, March 12, 20217:20 PM
To: *City council Late Handouts Distributed
Cc: Shams Ghoneim
Subject: TRC
3-Is-ZI
(Date)
R SK
Dear Honorable Iowa City Council Members;
I support the Truth and Reconciliation Commission -TRC -that the Iowa City council -ICC -wisely established last year. The recent
consideration to suspend the TRC until the new 3 vacancies are filled, may be counter productive and contrary to how vacancies are
dealt with in other Iowa City Commissions. Traditionally Iowa City Commission's vacancies are advertised,qualified applicants
chosen, and appointed by the City Council.
In spite of the recent publicized three TRC resignations and changing in leadership, the 6 remaining members under their new
leadership have already formed sub groups ( Housing, Policing, and Education) and were working towards a more cohesive and
uniting pathway going forward. As I understand it procedurally the vote for new leadership was docketed properly on the agenda as
a motion "not just a vote". There is no reason to halt TRC discussions on foundation -building and back ground analysis. TRC has a
quorum and is able to continue. Suspension will be perceived as contrary to due process, and can be viewed as a sanction of the new
leadership . Sessions and training's can be recorded for future members and candidates would likely monitor proceedings closely
which are open to the public.
There is a real concern that by suspending the TRC prematurely until full membership is in place, may unintentionally lead to
interruption of any progress made, loss of confidence in its mission, withering of needed public support, and can obstruct TRC
critical objectives as outlined by the ICC from being achieved.
I urge the Iowa City Council to allow the current 6 member TRC to continue its work until full membership is in place while
supporting this important, timely, and much needed Ad Hoc Commission to achieve justice and inclusion of all Iowa City residents.
Thank you
Respectfully
Shams Ghoneim
Iowa City,lA.
-it 2(P
Kellie Fruehlin
From: Page, Aaron M <aaron-page@uiowa.edu>
Sent: Sunday, March 14, 2021 12:10 PM
To: *City Council
Subject: Correspondence for March 16 City Council meeting
Attachments: We sent you safe versions of your files; 20210314 Ltr to Council.pdf
/��
Late Handouts Distributed
A3- IEz� -- l
Mimeca Attachment Protection has deemed this file to be safe, but always exercise caution when des
Attached
Aaron Marr Page
Ad/bnd I-eawer is Lav
UNIVERSITY OF IOWA COLLEGE OF LAW
UNIVERSITY OF IOWA CENTER FOR HUMAN RIGHTS
The Jefferson Building,
129 East Washington Street, Rm. 622
Iowa City, IA 52240
Tel.: 202-251-2218
Email:- aaron-pageiauiowa.edu
Zoom: haps://uiowa.zoom.us/my/ampage
Calender. https://calendlv.com/amp ga e
Lft THE
UNIVERSITY
OF IOWA
COLLEGE OF LAW
280 Boyd Law Building
Iowa City, Iowa 52242-1113
fax 319-335-9719
March 14, 2021
VIA EMAIL
Iowa City City Council
410 E. Washington Street
Iowa City, IA 52240
council(a.iowa-citv.org
Aaron Marr Page
Adjunct Lecturer in Law
The Jefferson Building,
129 East Washington Street, Rm. 622
Iowa City, IA 52240
Tel: 202-251-2218
as ron-page@ u iowa.ed u
RE: Proposed suspension of the Truth and Reconciliation Commission
Dear Honorable Council Members:
I am an adjunct lecturer in human rights at the College of Law and the UI Center for Human Rights,
and a local attorney. I have studied truth commissions and other transitional justice mechanisms
in different contexts for over two decades and I was tremendously excited by the establishment of
the Iowa City Truth and Reconciliation Commission (IC -TRC). I have corresponded with the IC -
TRC several times and helped for a local Human Rights Working Group of interested citizens to
offer local and academic support to the IC -TRC in its work. I have also reached out to and worked
with the Iowa Free Riders (IFR) over the last few months. I am scheduled to introduce myself and
offer some preliminary thoughts on the nature of the truth commission process at the upcoming
March 18, 2021 meeting.
I am aware that the Iowa City Council is considering suspending the IC -TRC on account of the
disorderliness of the first several sessions and potentially in response to the March 4 new
leadership vote and the subsequent resignations. I would respectfully urge the Council to stay the
course and grant the IC -TRC under its new leadership more time and latitude to resolve its early
difficulties.
I understand that the new chair and vice -chair have said they will not undertake significant votes
until all vacant seats are filled but that they would like to continue meeting, learning, and preparing
for their work ahead. This certainly makes sense in my view, and as indicated above, I and others
(such as leading transitional justice expert Eduardo Gonzalez) are lined up to offer help in the
coming weeks as to best practices and cautionary lessons from past truth commission experiences.
Any assistance we provide would be in writing or in public, recorded sessions that would be easily
available to incoming new commissioners.
I have observed each IC -TRC session in the last few months very closely. I would offer the
observation that the intense ideological, political, social, and emotional dynamics seen in these
Iowa City City Council
March 14, 2021
l
THE
UNIVERSITY
OF IOWA
early weeks are not at all unexpected. Truth commissions by their nature propose to bring difficult,
uncomfortable issues into the public sphere. Even the mere prospect of this kind of work can
trigger vulnerabilities, sharpen differences, and stir conflict. But because such conflict is driven by
fear of the unknown, it may dissipate as the process becomes more familiar, even when some
inevitable discomfort linked to the underlying issues remains.
Establishing a TRC was an act of courage by the Council. And it is understandable that Council
Members may have had a particular vision for the TRC, in substance and tone. But an equally
important act of courage is now necessary as the TRC sets its own course. The new leadership is
demonstrating commitment and a strong vision. There is potential there that we do not want to cut
short. Historically, many TRCs have failed due to fear and faltering commitment from established
leadership. I cannot think of an instance where leaders successfully pushed past this kind of fear
but later regretted it.
I am greatly concerned that a suspension at this moment would be read as a punishment for the
new leadership vote, thus giving the impression that the Council views the IC -TRC as a strictly
subordinate body that had better do what the Council wishes, or else. While I recognize the legal
status of the IC -TRC, a sense of independence and autonomy is essential to the truth -seeking
process and can be maintained by simple protocols of restraint and respect.
I also worry that anything perceived as a sanction in response to the new leadership vote would
send precisely the wrong message about the importance of a younger generation's ideas,
perspectives, and most importantly, participation. Iowa City is fortunate to have passionate young
people engaging with these issues and processes and should be doing everything it can to foster
and channel their energy.
There is little to fear from letting the IC -TRC continue to develop—mistakes and surprises
included. The IC-TRCs powers are modest and many, many opportunities for dialogue and
consensus -building lie ahead. The IC -TRC will become stronger as it learns to solve its own
problems. It will soon find its own voice. Indeed, I was inspired by the message of unity
emphasized by the new chair, Mr. Traore, following the difficult vote on March 4.
I look forward to assisting the IC -TRC however I can on its important journey ahead and I thank
the Council for its consideration.
Sincely
Aaro rr Page
Page 2 of 2 1
Kellie Fruehlin
From: Kellie Fruehling
Sent: Monday, March 15, 2021 10:29 AM
To: 'Christine Nobiss'; *City Council; Bruce Teague; AdHocTruthLale Handouts Distributed
Subject: RE: Indigenous Leadership on TRC
Good morning,
S— 15-2-1
Your correspondence will be shared in the 3/15/21 late handouts. (Date)
In order for City Council to consider you for an open position on the Ad Hoc Truth and Reconciliation
Commission you will need to fill out an application. The online application can be found at the following:
haps://www8.iowa-city.ory/forms/bcapp. New vacancies are being announced at the March 16th City Council
meeting.
Please let me know if you have any questions.
Thank you
=10WA CITY
A UNESCO HA or lirrtArYrr
?Cele rFruetilfn9, CVC
City Clerk
office: 319-356-5041
410 E Washington St, Iowa City, IA 52240
WWW ICGOV.ORG
44®O
From: Christine Nobiss <sikowis@greatplainsaction.org>
Sent: Thursday, March 11, 20214:23 PM
To: *City Council <-43dfb@iowa-city.org>; Bruce Teague <Bruce-Teague@iowa-city.org>; AdHocTruth
<Ad H ocTrut h @ iowa-c ity. o rg>
Subject: Indigenous Leadership on TRC
I'm writing to be considered as an ad hoc addition to the TRC since recent events have left empty seats. I was, like usual,
upset that Indigenous leaders were not asked to be part of this process; and seeing what has transpired has made me
realize how badly Indigenous practices and knowledge are needed in these spaces.
My work speaks for itself locally, state-wide, nationally, and internationally through the 501(c)4 organization I founded 6
years ago, Great Plains Action Society (formerly, Indigenous Iowa). I've also been living in Iowa City for 15 years with an
MA degree in Religious Studies from the University of Iowa. There are many more reasons to add me to this committee
and if you would like to know more, I'm happy to provide you with more information.
Ay hal kitatamihin,
Sikowis (Fierce), oka, Christine Nobiss - She/Her Theyl Them
Plains Cree-Saulteaux, George Gordon First Notion
Founder and Decolonizer, Great Plains Action Society
sikowis@qreatplainsaction.org
Web - greatplainsaction.ore
FB - @GreatPlainsActionSociety
IG - @greatplainsactionsociety
Tw - OtainsAction
s``S
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hal [U16
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Kellie Fruehling
From: Billie F. TOWNSEND <cheespeedy@msn.com>
Sent: Monday, March 15, 2021 1:00 PM
To: *City Council
Cc: Bruce Teague; stephanie-bowers@iowa-city.org; city@iowa-city.org
Subject: Hand out for City Council Meeting on Tuesday, March 16, 2021
Attachments: We sent you safe versions of your files; letter from bvp to city council 2021.docx
Late Handouts Distributed
t
Mimecast Attachment Protection has deemed this file to be safe, but always exercise caution whe�M)g files.
Dear City Council Members:
Would you please add this letter from the Black Voices Project to the late handouts for your meeting on
Tuesday, March 16, 2021 which reflects the views of the Iowa City Black Voices Project as it pertains to the
current Trueth and Reconciliation ad-hoc Commission.
Thank you for your help.
Orville and Billie Townsend
March 11, 2021
To: Iowa City -City Council
From: Black Voices Project Board (Royceann Porter, Orville Townsend, Charlie Eastham, Mary
Kenyon)
We have followed the progression of the Ad Hoc Truth and Reconciliation Commission with
great interest and with growing concern since its formation in December.
The commission was formed to "bear witness to the truth of racial injustice in Iowa City and to
carry out restorative justice, through the collection of testimony and public hearings." It is
charged with fact-finding, truth -telling and reconciliation.
We believe the city erred in failing to provide any structure for the commission or any orientation
for commissioners about the scope of their work. This left some commissioners with an
unrealistic expectation for what they could do, so much so that at the first meeting there was an
attempt to reject and re -write the resolution you passed to create it. There is also a significant
misunderstanding about the funding available to the commission. Your resolution (20-228) to
create the commission clearly states that the city has allocated funds "for Resolution 20-159
(Initial Commitments addressing the Black Lives Matter Movement and Systemic Racism in the
wake of the murder of George Floyd by the Minneapolis Police and calls for action from
protesters and residents)... which includes a variety of initiatives, among them the Truth and
Reconciliation Commission."
As a result of the lack of direction and lack of adherence to the founding resolution, we now see
the commission floundering. It is time for you to step in.
We are calling on you to disband the commission and start over with clear parameters
for the structure and scope of the commission as well as training on the role of a
commissioner for all members.
The commissioners remaining after three resignations in the last week claim to represent the
BIPOC community. They do not. The way this commission is approaching its work is causing
further division in the community as a whole and within the Black community. This is not what
we want. Many of us have spent decades working on righting the wrongs of racial injustice in
Iowa City. We know that there is still work to do, and we are committed to it. We are not in favor
of upending all existing governance and structure. We note with great concern that the city is
opening itself to liability which will be borne by us as taxpayers if it allows the commission to
continue to operate without regard to open -meetings and anti -discrimination laws.
We remain supportive of the idea of a Truth and Reconciliation Commission. However, in its
current condition, the commission is doing more harm than good and is unable to chart a path
toward reconciliation within its own membership, much less for the community at large. Without
intervention, the commission will surely deliver a set of recommendations that you cannot adopt.
This will only further inflame tensions between community members and city leadership, the
exact opposite of what you are trying to achieve.
Our country and our city are in the middle of a long -overdue reckoning with the systemic
devaluing and debasing of Black people in America. Black and white Iowa Citians poured into
the streets together last May and June despite the global pandemic, shouting through our
masks, "Enough is enough." We are once again telling you, "enough is enough." However well-
intentioned, this attempt at making progress toward racial justice has failed. It is time to
acknowledge that and start over.
-Jt 24,
Kellie Fruehlina
From: Eduardo Gonzalez <elfjcgc@gmail.com> Late Handouts Distributed
Sent: Monday, March 15, 2021 5:47 PM
To: *City Council
Cc: AdHocTruth; Antti Y Pentikainen; Colette Rausch
Subject: On the Iowa City Truth and Reconciliation Commission
Attachments: We sent you safe versions of your files; Letter to Council 4 1{9�021.pdf
R SK
Mimecast Attachment Protection has deemed this file to be safe, but always exercise caution when opening files.
Honorable Councilmembers:
Please find attached a letter in relation to the process of truth and reconciliation in your city.
Sincerely,
Eduardo Gonzalez
Eduardo Gonzalez Transitional justice expert
Phone: +1 347 244 0106
Email: eduardo@gonzalezc.com
Skype: gonzalez.eduardo
Website: http://www.gonzalezc.com
N ® N
Centeer ua r
vefor
Reconciliation
CARTER SCHOOL
far ¢exe and C¢nfi4t ¢esalu0on
GEORGE MASON UNIVERSITY
New York City, March 15, 2021
The City Council of Iowa City
Via electronic mail
Dear Councilmembers:
Archbishop Desmond Tutu, chairperson of the South African Truth and
Reconciliation Commission once declared:
"...the meetings of the commission, right from the beginning, were hell. You
know, I think that there would have been very many, many more moments
when we would really have broken down. We, as a commission, were very
representative of the brokenness of our community."'
As a practitioner in the field of truth commissions, with twenty years of experience
around the globe, I have had abundant opportunity to verify the validity of
Archbishop Tutu's reflections. Truth commissions are hopeful but messy processes.
In cannot be any different, since they are created to deal with the toxic legacy of
generations of abuse and trauma.
When Iowa City established the Truth and Reconciliation Commission, I wrote to its
members to congratulate them and offer the support of the Mary Hoch Center for
Reconciliation, at George Mason University, including my own experience as a truth
commission expert and that of my colleagues working in peacebuilding,
transformation and trauma healing. I am writing now, at a critical moment, to reiterate
our confidence and our offer to help.
1 Bill Moyers' Interview with Archbishop Desmond Tutu. April 27, 1999. My highlighting. Available at
https:HbilImoyers.com/content/arch-bishop-desmond-tutu/
I started my experience with truth commissions with the one established in my native
country, Peru, in 2001, after two decades of an armed conflict that left 69,000 persons
killed or disappeared. Then, I went on to support similar experiences in all continents.
As a practitioner I always insist that truth commissions are neither magic wands that
will fix all societal ills, or easy processes producing automatic reconciliation and
healing. I have expressed these views to friends and colleagues supporting the vision
of truth and reconciliation in your city. That is why the current difficulties of the
initiative do not surprise nor discourage me.
Make no mistake: truth commissions can fail, frustrating survivors and feeding new
cycles of cynicism and mistrust. Without constructive engagement, basic trust and
political will, it is unlikely that a commission will have the legitimacy to invite a
community to share uncomfortable, painful, inconvenient truths. Serbia, the
Democratic Republic of Congo, Indonesia, Nepal, Sri Lanka proposed truth
commissions to do indispensable work for the victims of war and dictatorship but
failed at various points between the planning stage and implementation. The list is
long, painful and personal to me.
I have also, luckily, seen many commissions come back from intractable dynamics. In
South Africa the commissioners kept their very diverse political positions but learned
to work together. It was exhausting to be in constant destructive conflict, and they
decided to channel disagreement in constructive ways, through the actual hard work
of the commission.
What is at stake is much higher than operational challenges or interpersonal dynamics.
Iowa City is now part of a larger movement across the nation, as dozens of states and
cities have established truth and reconciliation initiatives to reflect on systemic racism.
The chances of having a nationwide reckoning with the legacies of racial injustice and
effecting change will be better if the project of truth -telling starts successfully at the
local level.
I have neither the arrogance nor the wisdom to suggest to the City Council and the
commissioners what to do. But, based on experience, I believe strongly that a few
observations of actual practice could be useful, independently of the decision the
Council takes.
• Successful truth commissions learn from their peers. There have been over
forty commissions around the world, and there are currently about twenty in
the U.S. The Council and the Iowa City TRC commissioners should have an
opportunity to access that wealth of experience and to share their own,
including doubts and difficulties.
• Strong commissions rarely vote. All commissions have basic governance rules,
but they work mostly on the basis of consensus and mutual respect. When
resignations are covered, commissioners should adopt clear rules, but the basis
for their work is a willingness to build consensus.
• Effective commissions are not debate societies but listening places. In most
commissions I have worked with, commissioners work hard behind the scenes
and spare few words in public. That is not lack of transparency or emotion, but
it reflects the creation of safe environments for those whose voices have little
chance to being heard: the survivors of abuse.
• Successful commissions carry out extensive societal consultation. Truth
commissions work better (and learn to work together) by facing the demands
of survivors and diverse social groups in their community. The commission
should take its mandate to the diverse communities in the city to build upon
their advice.
If the Council decides to keep its vision of an ongoing process for truth and
reconciliation, filling out the vacancies and allowing time for internal reflection, the
commissioners could work with a trusted facilitator to identify intra -group dynamics
and establish a functional process, reviewing comparative cases across the country and
the world, and envisioning together a transformative process. Our center and several
truth commission practitioners and scholars, in your city and across the nation would
surely be glad to contribute to that process.
Of course, hese tasks require trust, and building trust requires a paradoxical decision:
giving a chance to those we don't believe deserve one. It is far easier to remain in the
familiar realm of confrontation, but there is no chance of reverting polarization
without that leap of faith.
Archbishop Tutu, in the reflection I mentioned above, added:
"...we were experiencing what it means to be a South African who has lived in
a broken society, where people by law were alienated from one another. The
suspicions that — came almost naturally. `Is this guy doing what he is doing to
me because I am Black and he is White?' you know. That kind of thing. And it
took quite a while for us to begin to have a measure of trust in each other. And
— we realized then that the healing could ultimately, actually happen only
through those who were themselves wounded, so the wounded healers'."
In broken societies, it is normal, in fact, quite rational to distrust. After generations of
harm, trauma has become part of who we are. Systems of oppression are so effective
because they work through our own capacity to deepen the divisions that make
injustice easier. Building just societies, with new ideas and sources of authority
requires the paradox of trust and the recognition of our own wounds.
I fervently hope that Iowa City perseveres in the courageous path of healing.
Best regards
Eduardo Gonzdlez
Senior Research Professor
Mary Hoch Center for Reconciliation
Carter School, George Mason University
I A reference to psychiatrist Carl Jung's prescient observation of the "wounded healer": the fact that persons who
opt for service and healing are often harmed themselves, and that such experience allows for empathy.
?
Kellie Fruehling
From: Cohen, Mary L <mary-cohen@uiowa.edu>
Sent: Tuesday, March 16, 2021 2:29 PM
To: *City Council We Handouts Distributed
Subject: TRC hopes
3—I(P-ZI
(Date)
RISK
Dear Council Members,
Thank you for all your work to support the community of Iowa City. A brief note to encourage you to not drop the Truth
and Reconciliation Committee, rather to rethink it's structure, membership, and goals.
My current understanding is that there were some structural issues regarding this committees relationship with the
council. In some ways that's a clear example of the challenges of systems and structures, when we need to be building
our relationships with one another.
There are many wise people in this community and nationally such as peace builders and mediators and I would very
much encourage you to encourage include arts -based practices and other creative and imaginative ways to progress
forward.
Thanks for your leadership,
Mary
Mary L. Cohen, Ph.D.
Associate Professor and Area Head, Music Education
School of Music
College of Liberal Arts & Sciences Dean Scholar
COLLEGE OF EDUCATION
4300 Voxman Music Building
93 East Burlington Street
University of Iowa
Iowa Citv. IA 52242-1795
319-335-3030(phone)
319-335-5608(fax)
maty-cohen@uiowa.edu
Oakdale Choir: http://oakdalechoir.lib.uiowa.edu
Leaders. Scholars. Innovators.