HomeMy WebLinkAbout2021-03-23 ResolutionItem Number: 2.
I �, CITY OF IOWA CITY
-�"'�� COUNCIL ACTION REPORT
March 23, 2021
Resolution approving project manual and estimate of cost for the
construction of the Melrose Court Sewer Improvements Construction Project,
establishing amount of bid security to accompany each bid, directing City
Clerk to post notice to bidders, and fixing time and place for receipt of bids.
Prepared By: Joe Welter, Sr. Civil Engineer
Reviewed By: Jason Havel, City Engineer
Ron Knoche, Public Works Director
Geoff Fruin, City Manager
Fiscal Impact: $525,000 available in the Melrose Court Sanitary Sewer Repair, Account
Number V3146
Recommendations: Staff: Approval
Commission: N/A
Attachments: Location Map
Resolution
Executive Summary:
The project generally includes: sanitary sewer pipes, manholes, service reconnection and
abandonment, storm sewer pipes, intakes, manholes and abandonment, street pavement,
driveways, and sidewalk. The project limits are from Brookland Park Drive to approximately 200
feet south of the Intersection of Melrose Court and Melrose Avenue.
Background /Analysis:
The existing sanitary sewer along the project corridor has deficiencies, which require
replacement. Rehabilitation of the existing pipes is not a viable option, given the current situation.
The existing public sanitary sewer and storm sewer that discharge from this area were constructed
in the late 1800s or early 1900s. The home at 220/222 Melrose Court was constructed in 1945
over these existing public mains. This project will construct new public sanitary and storm sewer
mains in a permanent easement and under the driveway, south of the 220/222 Melrose Court
building. The storm sewer main under the building will be capped, filled, and abandoned in place.
The sanitary sewer main will be capped on the west end, but continue to convey sewage from
220/222 Melrose Court; acting as the property's private sanitary sewer service. Relocation and
abandonment of these public mains under the structure is advantageous for the property and the
City, as the property will no longer be bisected by sewer mains. Residents can continue using the
easement area as a driveway and access to the new mains will be easier for the City in the event
that these new systems need to be maintained and serviced in the future.
The right-of-way along Melrose Court is 25 -feet wide. The corridor will be restored with a 20 -foot
wide roadway and a five-foot sidewalk. The sidewalk will be located along the back of curb on the
west side of the roadway. Disturbances outside the right-of-way will be restored with pavement
(e.g. driveways) or seeding (e.g. lawns).
Anderson -Bogert Engineers & Surveyors, Inc. of Cedar Rapids, Iowa developed the design for
this project and will be assisting City staff during bidding, letting and construction. Anderson -
Bogert estimated the cost of the project as $525,000.
Project Timeline:
Bid Letting —April 6, 2021
Award Date —April 20, 2021
Construction Start Date — May 3, 2021
Construction Final Completion Date — September 24, 2021
ATTACHMENTS:
Description
Location Map
Resolution
Melrose Court Sanitary Sewer
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Project Location
Deferred to 3/23
Prepared by Joe Welter, Public Works, 410 East Washington Street, Iowa City, Iowa 52240, (319) 3565144
Resolution No.
Resolution approving project manual and estimate of cost for the
onstruction of the Melrose Court Sewer Improveme
,on
struction Project, establishing amount of bid securi to
a ompany each bid, directing City Clerk to post notice to 'riders,
an fixing time and place for receipt of bids.
Whereas, noti of public hearing on the project manual and estimate of st for the above-named
project was pub hed as required by law, and the hearing thereon hel , and
Whereas, the City kgineer or designee intends to post noticeoft project on the website owned
and maintained by tN City of Iowa City; and
Whereas, funds for this roject are available in the Melrose our' Sanitary Sewer Repair, Account
Number V3146.
Now, therefore, be it resolve by the Council of the Ci of Iowa City, Iowa, that:
1. The project manual and`@stimate of cost for the above-named project are hereby approved
2. The amount of bid security�ccompan each bid for the construction of the above-named
project shall be in the amou of 10% ( n percent) of bid payable to Treasurer, City of Iowa
City, Iowa.
3. The City Clerk is hereby authorizy and directed to post notice as required in Section 26.3,
not less than 13 days and not r96N than 45 days before the date of the bid letting, which
may be satisfied by timely post)hg n6qice on the Construction Update Network, operated by
the Master Builder of Iowa, a the lo'*a League of Cities website.
4.
5.
Sealed bids for the
at the Office of the City erk, at the City II
At that time, the bids w' I be opened by the
referred to the City Co ncil of the City of low
regular meeting, to held at the Emma J.
p.m. on the 20'^ d of April, 2021, or at a s
Hall is closed to a public due to the health
to be received by the City of Iowa City, Iowa,
before 3:00 p.m. on the 61 day of April, 2021.
I y Engineer or his designee, and thereupon
Iowa ity, Iowa, for action upon said bids at its next
He at Hall, City Hall, Iowa City, Iowa, at 7:00
peci meeting called for that purpose. If City
and fety concerns from COVID-19, sealed
bids may still be/fdelivered in person on Mondays thr ugh Fridays 8:00 am to 5:00 pm. The
person delive ' g the sealed bid may come to the front lobby of City Hall, 410 East
Washington treet, Iowa City, Iowa, and upon arrival t\(319)
City Clerk at 319/356-
5043.
City Hall s currently closed to the public because of thus. If City Hall remains
closed o the public, the meeting will be an electronicng the Zoom Meetings
Platf For information on how to participateectronic meeting, see
i ov.or /councildocs or telephone the City Clerk -5043
Resolution No.
Page 2
Passed and
Attest:
this day of 12021
Mayor
City Clerk
It was moved by
adopted, and upon roll call there were:
Ayes:
by
Absent:
Office — 03/08/2021
Bergus
Mims
Salih
Taylor
Teague
Thomas
Weiner
the Resolution be
Prepared by Joe Welter, Public Works, 410 East Washington Street, Iowa City, Iowa 52240, (319) 356-5144
Resolution No. 21-81
Resolution approving project manual and estimate of cost for the
construction of the Melrose Court Sewer Improvements
Construction Project, establishing amount of bid security to
accompany each bid, directing City Clerk to post notice to bidders,
and fixing time and place for receipt of bids.
Whereas, notice of public hearing on the project manual and estimate of cost for the above-named
project was published as required by law, and the hearing thereon held; and
Whereas, the City Engineer or designee intends to post notice of the project on the website owned
and maintained by the City of Iowa City; and
Whereas, funds for this project are available in the Melrose Court Sanitary Sewer Repair, Account
Number V3146.
Now, therefore, be it resolved by the Council of the City of Iowa City, Iowa, that:
1. The project manual and estimate of cost for the above-named project are hereby approved.
2. The amount of bid security to accompany each bid for the construction of the above-named
project shall be in the amount of 10% (ten percent) of bid payable to Treasurer, City of Iowa
City, Iowa.
3. The City Clerk is hereby authorized and directed to post notice as required in Section 26.3,
not less than 13 days and not more than 45 days before the date of the bid letting, which
may be satisfied by timely posting notice on the Construction Update Network, operated by
the Master Builder of Iowa, and the Iowa League of Cities website.
4. Sealed bids for the above-named project are to be received by the City of Iowa City, Iowa,
at the Office of the City Clerk, at the City Hall, before 3:00 p.m. on the 131' day of April, 2021.
At that time, the bids will be opened by the City Engineer or his designee, and thereupon
referred to the City Council of the City of Iowa City, Iowa, for action upon said bids at its next
regular meeting, to be held at the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, at 7:00
p.m. on the 201 day of April, 2021, or at a special meeting called for that purpose. If City
Hall is closed to the public due to the health and safety concerns from COVID-19, sealed
bids may still be delivered in person on Mondays through Fridays 8:00 am to 5:00 pm. The
person delivering the sealed bid may come to the front lobby of City Hall, 410 East
Washington Street, Iowa City, Iowa, and upon arrival telephone the City Clerk at 319/356-
5043.
5. City Hall is currently closed to the public because of the coronavirus. If City Hall remains
closed to the public, the meeting will be an electronic meeting using the Zoom Meetings
Platform. For information on how to participate in the electronic meeting, see
www.icgov.orq/councildocs or telephone the City Clerk at (319) 356-5043
Resolution No. 21-81
Page 2
Passed and approved this 23rd day of March _'2021
Attest: C
City Clerk
It was moved by Mims
adopted, and upon roll call there were:
Ayes:
May r
Approved by
O�j
CityLAftorneys Office - 03/18/2021
and seconded by 'Taylor the Resolution be
Nays:
Absent:
Bergus
Mims
Salih
Taylor
Teague
Thomas
Weiner
inw
a.��
CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240-1826
(3 19) 356-5000
(3 19) 356-5009 FAX
www.icgov.org
City Council Agenda — March 23, 2021 — Special Formal Meeting
Information submitted between distribution of packet on Thursday and close of business on Monday.
Late Addition(s):
Regular Agenda
Item 3. American Legion Road Improvements
Resolution awarding contract and authorizing the City Engineer to sign a contract
for construction of the American Legion Road Improvements Project (STP -U-
3715(666)--70-52).
Comment: Bids for this project were received on Tuesday, March 16, 2021 by the Iowa Department
of Transportation, and the following bids were received:
Peterson Contractors Inc.
Streb Construction Co., Inc
Portzen Construction, Inc.
Metro Pavers, Inc.
C.J. Moyna & Sons, LLC
Reinbeck, IA $8,266,747.70
Coralville, IA $8,301,739.69
Dubuque, IA $8,732,493.92
Iowa City, IA $8,866,036.55
Elkader, IA $10,371,375.40
Engineer's Estimate $7,850,000.00
i
r CITY OF IOWA CITY
COUNCIL ACTION REPORT
March 23, 2021
Resolution awarding contract and authorizing the City Engineer to sign a
contract for construction of the American Legion Road Improvements
Project (STP -U-3715(666)--70-52).
Prepared By:
Scott Sovers - Assistant City Engineer
Reviewed By:
Jason Havel - City Engineer
Coralville, IA
Ron Knoche - Public Works Director
Portzen Construction, Inc.
Geoff Fruin - City Manager
Fiscal Impact:
$8,266,747.70, available in the American Legion Road -Scott Blvd to
Iowa City, IA
Taft Ave account #S3854.
Recommendations:
Staff: Approval
$10,371,375.40
Commission: N/A
Attachments:
Resolution
Executive Summary:
This agenda item awards the construction contract for the American Legion Road
Improvements Project to Peterson Contractors Inc. of Reinbeck, Iowa. The project generally
includes the reconstruction of American Legion Road (Scott Boulevard to Taft Avenue) from a
rural to an urban roadway with sidewalks. The project also includes on -street bike lanes,
construction of a single -lane roundabout at the American Legion Road and Scott Boulevard
intersection, a pedestrian underpass near the new Hoover School and new public utilities
(storm sewer, sanitary sewer, water main and IT facilities).
Background / Analysis:
American Legion Road is currently a rural roadway (one -lane in either direction) with ditches.
To support projected growth within the southeast quadrant of the City, the roadway and
associated infrastructure need upgrading to current minor arterial design standards.
Five (5) bids were received for the March 16th bid letting:
Peterson Contractors Inc.
Reinbeck, IA
$8,266,747.70
Streb Construction Co., Inc.
Coralville, IA
$8,301,739.69
Portzen Construction, Inc.
Dubuque, IA
$8,732,493.92
Metro Pavers, Inc.
Iowa City, IA
$8,866,036.55
C.J. Moyna & Sons, LLC
Elkader, IA
$10,371,375.40
Engineer's Estimate
$7,850,000.00
Based upon the bids received, staff recommends awarding the Project to Peterson Contractors
Inc. of Reinbeck, Iowa.
i
r CITY OF IOWA CITY
®� COUNCIL ACTION REPORT
The Project will be funded with Surface Transportation Block Grant (STBG) funding and General
Obligation Bond proceeds.
Project Timeline:
Award Date — March 23, 2021
Construction Late Start — April 26, 2021
Estimated Construction Completion — Fall 2022
Prepared by: Scott Sovers, Asst. City Engineer, Engineering Division, 410 E. Washington St., Iowa City, IA 52240, (319)356-5142
Resolution No. 21-82
Resolution awarding contract and authorizing the City Engineer to
sign a contract for construction of the American Legion Road
Improvements Project (STP -U-3715(666)--70-52).
Whereas, Peterson Contractors Inc of Reinbeck, Iowa has submitted the lowest responsible bid of
$8,266,747.70 for construction of the above-named project; and
Whereas, funds for this project are available in the American Legion Rd -Scott Blvd to Taft Ave
account # S3854; and
Whereas, the City Engineer and City Manager are authorized to execute change orders according
to the City's Purchasing Policy as they may become necessary in the construction of the above-
named project.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that:
The contract for the construction of the above-named project is hereby awarded to Peterson
Contractors Inc, subject to the condition that awardee secure adequate bond and insurance
certificates.
2. The City Engineer is hereby authorized to sign the contract for construction of the above-
named project and the Contractor's Bond, subject to the condition that awardee secure
adequate bond and insurance certificates.
Passed and approved this 23rd day of march 2021
yr
Attest:
It was moved by Salih
adopted, and upon roll call there were:
Ayes:
and seconded by
Nays:
Ap d by
Ci orney's Office - 03/22/2021
Thomas the Resolution be
Absent:
Bergus
Mims
Salih
Taylor
Teague
Thomas
Weiner
3.