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HomeMy WebLinkAbout2021-03-23 ResolutionItem Number: 2. I �, CITY OF IOWA CITY -�"'�� COUNCIL ACTION REPORT March 23, 2021 Resolution approving project manual and estimate of cost for the construction of the Melrose Court Sewer Improvements Construction Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. Prepared By: Joe Welter, Sr. Civil Engineer Reviewed By: Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: $525,000 available in the Melrose Court Sanitary Sewer Repair, Account Number V3146 Recommendations: Staff: Approval Commission: N/A Attachments: Location Map Resolution Executive Summary: The project generally includes: sanitary sewer pipes, manholes, service reconnection and abandonment, storm sewer pipes, intakes, manholes and abandonment, street pavement, driveways, and sidewalk. The project limits are from Brookland Park Drive to approximately 200 feet south of the Intersection of Melrose Court and Melrose Avenue. Background /Analysis: The existing sanitary sewer along the project corridor has deficiencies, which require replacement. Rehabilitation of the existing pipes is not a viable option, given the current situation. The existing public sanitary sewer and storm sewer that discharge from this area were constructed in the late 1800s or early 1900s. The home at 220/222 Melrose Court was constructed in 1945 over these existing public mains. This project will construct new public sanitary and storm sewer mains in a permanent easement and under the driveway, south of the 220/222 Melrose Court building. The storm sewer main under the building will be capped, filled, and abandoned in place. The sanitary sewer main will be capped on the west end, but continue to convey sewage from 220/222 Melrose Court; acting as the property's private sanitary sewer service. Relocation and abandonment of these public mains under the structure is advantageous for the property and the City, as the property will no longer be bisected by sewer mains. Residents can continue using the easement area as a driveway and access to the new mains will be easier for the City in the event that these new systems need to be maintained and serviced in the future. The right-of-way along Melrose Court is 25 -feet wide. The corridor will be restored with a 20 -foot wide roadway and a five-foot sidewalk. The sidewalk will be located along the back of curb on the west side of the roadway. Disturbances outside the right-of-way will be restored with pavement (e.g. driveways) or seeding (e.g. lawns). Anderson -Bogert Engineers & Surveyors, Inc. of Cedar Rapids, Iowa developed the design for this project and will be assisting City staff during bidding, letting and construction. Anderson - Bogert estimated the cost of the project as $525,000. Project Timeline: Bid Letting —April 6, 2021 Award Date —April 20, 2021 Construction Start Date — May 3, 2021 Construction Final Completion Date — September 24, 2021 ATTACHMENTS: Description Location Map Resolution Melrose Court Sanitary Sewer LU TT r-- 40 Ai Wa rT rrn 11 "- I Im, g r -r MELROSEAVE -2-Allimr- Project Location Deferred to 3/23 Prepared by Joe Welter, Public Works, 410 East Washington Street, Iowa City, Iowa 52240, (319) 3565144 Resolution No. Resolution approving project manual and estimate of cost for the onstruction of the Melrose Court Sewer Improveme ,on struction Project, establishing amount of bid securi to a ompany each bid, directing City Clerk to post notice to 'riders, an fixing time and place for receipt of bids. Whereas, noti of public hearing on the project manual and estimate of st for the above-named project was pub hed as required by law, and the hearing thereon hel , and Whereas, the City kgineer or designee intends to post noticeoft project on the website owned and maintained by tN City of Iowa City; and Whereas, funds for this roject are available in the Melrose our' Sanitary Sewer Repair, Account Number V3146. Now, therefore, be it resolve by the Council of the Ci of Iowa City, Iowa, that: 1. The project manual and`@stimate of cost for the above-named project are hereby approved 2. The amount of bid security�ccompan each bid for the construction of the above-named project shall be in the amou of 10% ( n percent) of bid payable to Treasurer, City of Iowa City, Iowa. 3. The City Clerk is hereby authorizy and directed to post notice as required in Section 26.3, not less than 13 days and not r96N than 45 days before the date of the bid letting, which may be satisfied by timely post)hg n6qice on the Construction Update Network, operated by the Master Builder of Iowa, a the lo'*a League of Cities website. 4. 5. Sealed bids for the at the Office of the City erk, at the City II At that time, the bids w' I be opened by the referred to the City Co ncil of the City of low regular meeting, to held at the Emma J. p.m. on the 20'^ d of April, 2021, or at a s Hall is closed to a public due to the health to be received by the City of Iowa City, Iowa, before 3:00 p.m. on the 61 day of April, 2021. I y Engineer or his designee, and thereupon Iowa ity, Iowa, for action upon said bids at its next He at Hall, City Hall, Iowa City, Iowa, at 7:00 peci meeting called for that purpose. If City and fety concerns from COVID-19, sealed bids may still be/fdelivered in person on Mondays thr ugh Fridays 8:00 am to 5:00 pm. The person delive ' g the sealed bid may come to the front lobby of City Hall, 410 East Washington treet, Iowa City, Iowa, and upon arrival t\(319) City Clerk at 319/356- 5043. City Hall s currently closed to the public because of thus. If City Hall remains closed o the public, the meeting will be an electronicng the Zoom Meetings Platf For information on how to participateectronic meeting, see i ov.or /councildocs or telephone the City Clerk -5043 Resolution No. Page 2 Passed and Attest: this day of 12021 Mayor City Clerk It was moved by adopted, and upon roll call there were: Ayes: by Absent: Office — 03/08/2021 Bergus Mims Salih Taylor Teague Thomas Weiner the Resolution be Prepared by Joe Welter, Public Works, 410 East Washington Street, Iowa City, Iowa 52240, (319) 356-5144 Resolution No. 21-81 Resolution approving project manual and estimate of cost for the construction of the Melrose Court Sewer Improvements Construction Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. Whereas, notice of public hearing on the project manual and estimate of cost for the above-named project was published as required by law, and the hearing thereon held; and Whereas, the City Engineer or designee intends to post notice of the project on the website owned and maintained by the City of Iowa City; and Whereas, funds for this project are available in the Melrose Court Sanitary Sewer Repair, Account Number V3146. Now, therefore, be it resolved by the Council of the City of Iowa City, Iowa, that: 1. The project manual and estimate of cost for the above-named project are hereby approved. 2. The amount of bid security to accompany each bid for the construction of the above-named project shall be in the amount of 10% (ten percent) of bid payable to Treasurer, City of Iowa City, Iowa. 3. The City Clerk is hereby authorized and directed to post notice as required in Section 26.3, not less than 13 days and not more than 45 days before the date of the bid letting, which may be satisfied by timely posting notice on the Construction Update Network, operated by the Master Builder of Iowa, and the Iowa League of Cities website. 4. Sealed bids for the above-named project are to be received by the City of Iowa City, Iowa, at the Office of the City Clerk, at the City Hall, before 3:00 p.m. on the 131' day of April, 2021. At that time, the bids will be opened by the City Engineer or his designee, and thereupon referred to the City Council of the City of Iowa City, Iowa, for action upon said bids at its next regular meeting, to be held at the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, at 7:00 p.m. on the 201 day of April, 2021, or at a special meeting called for that purpose. If City Hall is closed to the public due to the health and safety concerns from COVID-19, sealed bids may still be delivered in person on Mondays through Fridays 8:00 am to 5:00 pm. The person delivering the sealed bid may come to the front lobby of City Hall, 410 East Washington Street, Iowa City, Iowa, and upon arrival telephone the City Clerk at 319/356- 5043. 5. City Hall is currently closed to the public because of the coronavirus. If City Hall remains closed to the public, the meeting will be an electronic meeting using the Zoom Meetings Platform. For information on how to participate in the electronic meeting, see www.icgov.orq/councildocs or telephone the City Clerk at (319) 356-5043 Resolution No. 21-81 Page 2 Passed and approved this 23rd day of March _'2021 Attest: C City Clerk It was moved by Mims adopted, and upon roll call there were: Ayes: May r Approved by O�j CityLAftorneys Office - 03/18/2021 and seconded by 'Taylor the Resolution be Nays: Absent: Bergus Mims Salih Taylor Teague Thomas Weiner inw a.�� CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (3 19) 356-5000 (3 19) 356-5009 FAX www.icgov.org City Council Agenda — March 23, 2021 — Special Formal Meeting Information submitted between distribution of packet on Thursday and close of business on Monday. Late Addition(s): Regular Agenda Item 3. American Legion Road Improvements Resolution awarding contract and authorizing the City Engineer to sign a contract for construction of the American Legion Road Improvements Project (STP -U- 3715(666)--70-52). Comment: Bids for this project were received on Tuesday, March 16, 2021 by the Iowa Department of Transportation, and the following bids were received: Peterson Contractors Inc. Streb Construction Co., Inc Portzen Construction, Inc. Metro Pavers, Inc. C.J. Moyna & Sons, LLC Reinbeck, IA $8,266,747.70 Coralville, IA $8,301,739.69 Dubuque, IA $8,732,493.92 Iowa City, IA $8,866,036.55 Elkader, IA $10,371,375.40 Engineer's Estimate $7,850,000.00 i r CITY OF IOWA CITY COUNCIL ACTION REPORT March 23, 2021 Resolution awarding contract and authorizing the City Engineer to sign a contract for construction of the American Legion Road Improvements Project (STP -U-3715(666)--70-52). Prepared By: Scott Sovers - Assistant City Engineer Reviewed By: Jason Havel - City Engineer Coralville, IA Ron Knoche - Public Works Director Portzen Construction, Inc. Geoff Fruin - City Manager Fiscal Impact: $8,266,747.70, available in the American Legion Road -Scott Blvd to Iowa City, IA Taft Ave account #S3854. Recommendations: Staff: Approval $10,371,375.40 Commission: N/A Attachments: Resolution Executive Summary: This agenda item awards the construction contract for the American Legion Road Improvements Project to Peterson Contractors Inc. of Reinbeck, Iowa. The project generally includes the reconstruction of American Legion Road (Scott Boulevard to Taft Avenue) from a rural to an urban roadway with sidewalks. The project also includes on -street bike lanes, construction of a single -lane roundabout at the American Legion Road and Scott Boulevard intersection, a pedestrian underpass near the new Hoover School and new public utilities (storm sewer, sanitary sewer, water main and IT facilities). Background / Analysis: American Legion Road is currently a rural roadway (one -lane in either direction) with ditches. To support projected growth within the southeast quadrant of the City, the roadway and associated infrastructure need upgrading to current minor arterial design standards. Five (5) bids were received for the March 16th bid letting: Peterson Contractors Inc. Reinbeck, IA $8,266,747.70 Streb Construction Co., Inc. Coralville, IA $8,301,739.69 Portzen Construction, Inc. Dubuque, IA $8,732,493.92 Metro Pavers, Inc. Iowa City, IA $8,866,036.55 C.J. Moyna & Sons, LLC Elkader, IA $10,371,375.40 Engineer's Estimate $7,850,000.00 Based upon the bids received, staff recommends awarding the Project to Peterson Contractors Inc. of Reinbeck, Iowa. i r CITY OF IOWA CITY ®� COUNCIL ACTION REPORT The Project will be funded with Surface Transportation Block Grant (STBG) funding and General Obligation Bond proceeds. Project Timeline: Award Date — March 23, 2021 Construction Late Start — April 26, 2021 Estimated Construction Completion — Fall 2022 Prepared by: Scott Sovers, Asst. City Engineer, Engineering Division, 410 E. Washington St., Iowa City, IA 52240, (319)356-5142 Resolution No. 21-82 Resolution awarding contract and authorizing the City Engineer to sign a contract for construction of the American Legion Road Improvements Project (STP -U-3715(666)--70-52). Whereas, Peterson Contractors Inc of Reinbeck, Iowa has submitted the lowest responsible bid of $8,266,747.70 for construction of the above-named project; and Whereas, funds for this project are available in the American Legion Rd -Scott Blvd to Taft Ave account # S3854; and Whereas, the City Engineer and City Manager are authorized to execute change orders according to the City's Purchasing Policy as they may become necessary in the construction of the above- named project. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: The contract for the construction of the above-named project is hereby awarded to Peterson Contractors Inc, subject to the condition that awardee secure adequate bond and insurance certificates. 2. The City Engineer is hereby authorized to sign the contract for construction of the above- named project and the Contractor's Bond, subject to the condition that awardee secure adequate bond and insurance certificates. Passed and approved this 23rd day of march 2021 yr Attest: It was moved by Salih adopted, and upon roll call there were: Ayes: and seconded by Nays: Ap d by Ci orney's Office - 03/22/2021 Thomas the Resolution be Absent: Bergus Mims Salih Taylor Teague Thomas Weiner 3.