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HomeMy WebLinkAbout2021-04-06 Council minutesSubject to change as finalized by the City Gerk For a final official copy, contact the City Clerk's Office 3565041 Summary of Minutes April 6, 2021 - 6:00 PM Electronic Meeting (Pursuant to Iowa Code section 21.8) An electronic meeting was held because a meeting in person was impossible or impractical due to concerns for the health and safety of council members, staff and the public presented by COVID-19. Iowa City City Council electronic regular meeting, held via Zoom Meeting Platform. Mayor Teague presiding. Council members present: Bergus, Mims, Salih, Taylor, Teague, Thomas, Weiner. Council members absent: None. Staff members present: Fruin, Monroe, Kilburg, Dilkes, Fruehling, Hightshoe, Sitzman, Knoche, VanDyke, Nagle-Gamm, Bowers, Seydell-Johnson, Bristow. UISG: Longnecker. 1. Call to Order 2. Proclamations 2.a. Arab American Heritage Month - Newman Abuissa accepting. 2.b. Fair Housing Month - Tracy Adams, President & Tyler Warner, CEO of IC Area Assoc of Realtors, accepting. 2.c. National Community Development Week - Maria Padron, HCDC Chair, accepting. 2.d. National Service Recognition Day - Emma Markowski and Sloane Terrill, VISTAS with AmeriCorps, accepting. 2.e. Week of the Young Child - Missy Forbes, Executive Director 4Cs Community Coordinated Child Care, accepting. Beginning of Consent Calendar (Items 3 — 7) Consider adoption of the Consent Calendar as presented or amended 3. Approval of Council Actions (subject to corrections, as recommended by the City Clerk) 3.a. Special Formal Summary of Minutes: March 16 3.b. Regular Work Session Minutes: March 16 3.c. Regular Formal Summary of Minutes: March 16 3.d. Special Formal Summary of Minutes: March 23 3.e. Special Work Session Minutes: March 23 4. Receive and File Minutes of Boards and Commissions 4.a. Airport Commission: January 14 4.b. Board of Adjustment: December 9 4.c. Historic Preservation Commission: January 28 4.d. Historic Preservation Commission: February 11 4.e. Housing & Community Development Commission: February 18 4.f. Human Rights Commission: January 26 4.g. Human Rights Commission: February 23 4.h. Library Board of Trustees: February 25 41 Parks & Recreation Commission: February 10 April 6, 2021 Summary of Minutes Page 1 4.j. Planning & Zoning Commission: January 21 4.k. Planning & Zoning Commission: February 18 5. Permit Motions and Resolutions (as recommended by the City Clerk) 5.a. Liquor License - Renewals 1. Class C Liquor License for Graze Iowa City LLC, dba Graze, 115 E. College St. 2. Class C Liquor License for Troon Beverages Inc., dba Finkbine Golf Course, 1380 Melrose Ave. 3. Outdoor Service Area for Troon Beverages Inc., dba Finkbine Golf Course, 1380 Melrose Ave. 4. Class C Liquor License for Ranger Enterprises, Inc., dba Deadwood, The, 6 S. Dubuque St. 5. Special Class C Liquor License for Alternative Sport Enterprises LLC, dba Hatchet Jack's, 101 Highway 1 West 6. Special Class C Liquor License for Marcus Midwest, LLC, dba Sycamore Cinema, 1602 Sycamore St. 5.b. Liquor License - New 1. Special Class C Liquor License for J&P Ventures LC, dba Marco's Island, 121 N. Linn St. 6. Resolutions and Motions 6.a. Motion to approve disbursements in the amount of $9,488,786.44 for the period of February 1 through February 28, 2021, as recommended by the Finance Director subject to audit. Disbursements are published and permanently retained in the City Clerk's office in accordance with State Code. 6.b. Resolution authorizing the procurement of The Terry Trueblood Recreation Area Ecological Enhancement & Restoration of Woodlands and Whispering Meadows Wetland Park Ecological Restoration. (Resolution 21-83) 6.c. Resolution approving the appointment of Sue Dulek as Interim City Attorney for the City of Iowa City. (Resolution 21-84) 6.d. Resolution authorizing the procurement of four (4) 40 Foot Battery Electric Buses and three (3) 180 kW Dual Charging Stations for the City of Iowa City Transportation Services Division. (Resolution 21-85) 6.e. Resolution authorizing City Manager to sign an agreement with FilmScene to show films in Chauncey Swan Park. (Resolution 21-86) 61 Resolution authorizing the Mayor to sign and the City Clerk to attest to a non-exclusive and partial assignment of easements to MidAmerican Energy Company in connection with the American Legion Road Improvement Project. (Resolution 21-87) April 6, 2021 Summary of Minutes Page 2 Setting Public Hearings 7.a. Resolution setting public hearing for April 20, 2021, on a proposal to convey a single-family home located at 2131 Taylor Drive. (Resolution 21-88) 7.b. Resolution setting a public hearing for the May 4th, 2021 City Council meeting regarding the FY2022 Iowa Department of Transportation Consolidated Transit Funding Application for Iowa City Transit. (Resolution 21-89) End of Consent Calendar Motion to approve consent calendar. Moved by J. Thomas, seconded by S. Mims. Motion Passed. (7 Ayes) 8. Community Comment (items not on the agenda) [UNTIL 8 PM] The following individuals appeared: Martha Hampel and Aleksey Gurtovoy regarding traffic cameras for traffic enforcement; Jennifer Banta regarding the Climate Action partnership with Iowa City; Paul Dirks Keller regarding Life Care helicopters; Dan Kauble, Bailey Baker and Taylor Kohn regarding various City Council and Ad Hoc Truth & Reconciliation issues. 9. Planning and Zoning Matters 9.a. Resolution to annex approximately 3.61 acres of land located near the intersection of Finkbine Commuter Drive and Melrose Avenue conditioned upon a 28E Agreement between the City of Iowa City and the City of University Heights, approving the 28E Agreement and authorizing the Mayor to sign and the City Clerk to attest the 28E Agreement. (ANN20-0002) A public hearing was held. Development Services Coordinator Sitzman presented a power point. The following individuals appeared: Sara Barron, Nicholas Theisen, Harry Manaligod, Dan Kauble, and Raneem Hamad. Individual Council members expressed their views. City Manager Fruin, City Attorney Dilkes and Development Services Coordinator Sitzman provided additional information. Motion to approve Resolution 21-90. Moved by S. Mims, seconded by L. Bergus. Motion Passed. (5 Ayes) Nays: Salih, Teague. 8. Community Comment (items not on the agenda) [UNTIL 8 PM] Returned to item 8, the following individual appeared: Harry Manaligod regarding traffic enforcement cameras, defunding the police department, City Council and various other issues. 9.b. Ordinance conditionally rezoning approximately 6.12 acres of land located near the intersection of Finkbine Commuter Drive and Melrose Avenue to Medium Density Multi -Family Residential (RM -20) and Institutional Public (P-2) with a Planned Development Overlay (OPD/RM-20/P-2) (REZ20-0012). A public hearing was held. Development Services Coordinator Sitzman presented a power point. The following individuals appeared: Sara Barron, Nicholas Theisen, Harry Manaligod. April 6, 2021 Summary of Minutes Page 3 Motion to give first consideration. Moved by J. Thomas, seconded by L. Bergus. Motion Passed. (4 Ayes) Nays: Salih, Taylor, Teague. 9.c. Resolution approving Preliminary Plat of Yellow Rock subdivision, a 40.62 -acre, Not subdivision with six outlots located in unincorporated Johnson County, south of Rapid Creek Road NE, approximately 3,000 feet east of Highway 1 NE. (CSUB21-0001) Development Services Coordinator Sitzman presented a power point. Motion to approve Resolution 21-91. Moved by J. Weiner, seconded by M. Salih. Motion Passed. (7 Ayes) Regular Formal Agenda 10. Resolution authorizing the Mayor to sign and the City Clerk to attest an Addendum to a Lease Agreement with Graze Iowa City, LLC for commercial space within the Court Street Transportation Center to extend said lease. A public hearing was held. City Manager Fruin presented information. Individual Council members expressed their views. Motion to approve Resolution 21-92. Moved by S. Mims, seconded by P. Taylor. Motion Passed. (7 Ayes) 11. Resolution approving project manual and estimate of cost for the construction of the Gilbert Court Sidewalk Infill Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. A public hearing was held. Civil Engineer VanDyke presented a power point. Individual Council members expressed their views. Motion to approve Resolution 21-93. Moved by M. Salih, seconded by J. Weiner. Motion Passed. (7 Ayes) 12. Ordinance amending Title 4, entitled "Alcoholic Beverages," and Title 10, entitled "Public Ways and Property," to allow alcohol in park shelters. (First Consideration) Parks & Recreation Director Seydell-Johnson presented information. The following individual appeared: Dan Kauble. Individual Council members expressed their views. Motion to give first consideration. Moved by S. Mims, seconded by P. Taylor. Motion Passed. (7 Ayes) 13. Ordinance amending Title 9, entitled "Motor Vehicles and Traffic," Chapter 4, entitled "Parking Regulations," Section 10, entitled "Parking for Loading and Unloading," to establish a curbside pick-up and delivery space. (Second Consideration) Motion to waive second consideration. Moved by S. Mims, seconded by P. Taylor. Motion Passed. (7 Ayes) April 6, 2021 Summary of Minutes Page 4 Motion to pass and adopt Ordinance 21-4852. Moved by S. Mims, seconded by J. Weiner. Motion Passed. (7 Ayes) 14. Resolution Adopting the Social Justice and Racial Equity Grant Allocations for Fiscal Year 2021. Equity Director Bowers presented information. Individual Council members expressed their views. Motion to approve Resolution 21-94. Moved by L. Bergus, seconded by J. Weiner. Motion Passed. (7 Ayes) 15. Presentation of the 2020 Certified Local Government Annual Report Historic Preservation Planner Bristow presented a power point. Individual Council members expressed their views. 16. Council Appointments 16.a. Ad Hoc Truth and Reconciliation Commission - Four vacancies to fill unexpired terms, upon appointment - June 30, 2022. (Johnson County residency is required. Iowa City residency is preferred but not required if an applicant offers expertise or representation not available from applicants who reside in Iowa City. Members of other City boards and commissions are eligible to serve on the TRC.) (Anthony Currin, Royceann Porter, T'Shailyn Harrington and Raneem Hamad resigned) Correspondence included in Council packet. Individual Council members expressed their views. Motion to appoint Wangui Gathua, David Borger Germann, Chastity Dillard and Clifton Johnson. Moved by M. Salih, seconded by J. Weiner. Motion Passed. (7 Ayes) 17. Announcement of Vacancies - New Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after the initial announcement; but will continue to advertise vacancies on the City website and Council agenda. More information may be found on the City website or in the City Clerk's office. Airport Commission - One vacancy to fill a four-year term, July 1, 2021 - June 30, 2025. (Term expires for Christopher Lawerence) Community Police Review Board (At -Large) - One vacancy to fill a four-year term, July 1, 2021 - June 30, 2025. (Term expires for Latisha McDaniel) Community Police Review Board (Current or former "peace officer) One vacancy to fill a four-year term, July 1, 2021 - June 30, 2025. (Term expires for David Selmer) Historic Preservation Commission (At -Large) - One vacancy to fill a three- year term, July 1, 2021 - June 30, 2024. (Term expires for Quentin Pitzen) April 6, 2021 Summary of Minutes Page 5 Historic Preservation Commission (College Green) - One vacancy to fill a three-year term, July 1, 2021 - June 30, 2024. (Term expires for Helen Burford) Historic Preservation Commission (East College St) - One vacancy to fill an unexpired plus a three-year term, Effective upon appointment - June 30, 2024. (Formerly advertised) Historic Preservation Commission (Woodlawn)- One vacancy to fill an unexpired plus a three-year term, Effective upon appointment - June 30, 2024. (Formerly advertised) Housing & Community Development Commission -Three vacancies to fill a three-year term, July 1, 2021 - June 30, 2024. (Term expires for Megan Alter, Peggy Aguilar and Maria Padron) Library Board of Trustees -Three vacancies to fill a six-year term, July 1, 2021 - June 30, 2027. (Term expires for John Beasley, Monique Washington and Wesley Beery) Parks and Recreation Commission - One vacancy to fill an unexpired term Upon appointment - December 31, 2022. (Timothy Shea resigned) Correspondence included in Council packet. Planning & Zoning Commission -Two vacancies to fill a five-year term, July 1, 2021 - June 30, 2026. (Term expires for Mark Signs, Maggie Elliott) Telecommunications Commission - Two vacancies to fill a three-year term, July 1, 2021 - June 30, 2024. (Term expires for Gina Reyes, Adam Stockman) Applications must be received by 5:00 P.M., Tuesday, May 11, 2021. Motion to accept correspondence from Timothy Shea. Moved by S. Mims, seconded by L. Bergus. Motion Passed. (7 Ayes) 18. Announcement of Vacancies - Previous Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after the initial announcement; but will continue to advertise vacancies on the City website and Council agenda. More information may be found on the City website or in the City Clerk's office. Board of Adiustment - One vacancy to fill an unexpired term. May 1, 2021 - December 31, 2021. (Zephan Hazell resigned) Human Rights Commission - One vacancy to fill an unexpired term Upon appointment - December 31, 2023. (Maria Bruno resigned) Applications must be received by 5:00 P.M., Tuesday, April 13, 2021. April 6, 2021 Summary of Minutes Page 6 Airport Zonin4 Board of Adjustment - One vacancy to fill a five-year term, January 1, 2021 - December 31, 2025. (Formerly advertised) Board of Appeals (Licensed Electrician) - One vacancy to fill a five-year term, January 1, 2021 - December 31, 2025. (Term expired for John Forman Gay) Historic Preservation Commission (Northside) - One vacancy to fill a three- year term, July 1, 2020 - June 30, 2023. (Term expired for Thomas Agran) Senior Center Commission - One vacancy to fill an unexpired term. Effective upon appointment - December 31, 2022. (George Nelson resigned) Telecommunications Commission - One vacancy to fill a three-year term, July 1, 2020 - June 30, 2023. (Term expired for Kyla Paterson) Vacancies will remain open until filled. 19. Community Comment [IF NECESSARY] (ITEMS NOT ON THE AGENDA) The following individuals appeared: Ryan Longenecker, UISG Liaison, presented UISG updates. 20. City Council Information Individual Council members thanked City Attorney Dikes for her years of service and wished her well in retirement. Council members reported on various meetings attended, upcoming meetings, community events, and items of interest. 21. Report on Items from City Staff City Attorney Dilkes thanked Councilors for their support and flexibility throughout her career with the City and thanked staff members for being incredible to work with. City Manager Fruin, Assistant City Manager Monroe and City Clerk Fruehling all thanked City Attorney Dikes for her service and wished her well on her retirement. a. City Manager b. Assistant City Manager - Assistant City Manager Monroe noted the healthy applicant pool for the Climate Action grants and the extension for student grants for $500 or less. C. City Attorney d. City Clerk 22. Adjourn Motion to adjourn at 9:06 pm. Moved by M Passed. (7 Ayes) Salih, seconded by P. Taylor. Motion Bruce Teague, Mayor Kellie K. Fruehling, C y Clerk April 6, 2021 Summary of Minutes Page 7 Item Number: 3.a. April 6, 2021 ATTACHMENTS: Description Special Formal Summary of Minutes: March 16 Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040. Summary of Minutes March 16, 2021 Iowa City City Council special formal meeting, 5:02 p.m. via Zoom meeting platform. Mayor Teague presiding. Council members present: Bergus, Mims, Salih, Taylor, Teague, Thomas, Weiner. Absent: None. Staff members present: Fruin, Monroe, Kilburg, Dilkes, Dulek, Fruehling, Hightshoe, Bockenstedt. Unless otherwise noted, all actions were affirmative and unanimous. Moved by Salih, seconded by Thomas, to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property or reduce the price the governmental body would receive for that property. The minutes and the tape recording of a session closed under this paragraph (Land Acquisition) shall be available for public examination when the transaction discussed is completed. The Mayor declared the motion carried and adjourned into executive session 5:04 p.m. Council returned to open session 5:26 p.m. Moved by Salih, seconded by Mims, to adjourn special meeting 5:27 p.m. Bruce Teague, Mayor Ke lil a K. Fruehli g, City Clerk CITY OIF IOWA CITY www.icgov.org April 6, 2021 ATTACHMENTS: Description Regular Work Session Minutes: March 16 Item Number: 3.b. r CITY OF IOWA CITY MEMORANDUM Date: March 23, 2021 To: Mayor and City Council From: Kellie Fruehling, City Clerk Re: Electronic Council Work Session, March 16, 2021, (5:29 p.m.) following the 5:00 p.m. Special Formal meeting, Zoom Meeting Platform Council: Bergus, Mims, Salih, Taylor, Teague, Thomas, Weiner UISG: Longenecker, VanHeukelom Staff: Fruin, Monroe, Kilburg, Dilkes, Fruehling, Seydell-Johnson, Bockenstedt, Havel, Reichart, Hightshoe (A transcription is available in the City Clerk's Office and the City website.) Electronic Meeting (Pursuant to Iowa Code section 21.8) An electronic meeting was held because a meeting in person was impossible or impractical due to concerns for the health and safety of council members, staff and the public presented by COVID-19. Review of Pavement Management Program Jeremy Kaemmer, HR Green, presented a power point outlining the following: • Goals • Components of PMP • Inventory & Assessment • Data • Treatments, Triggers, & Decision -Making Framework • Existing Conditions Analysis • Modelling Results • 5 -year Capital Improvement Plan Individual Council members expressed their views. Senior Civil Engineer Reichart and City Manager Fruin provided additional information. Ad Hoc Truth and Reconciliation Commission Mayor Teague suggested the Council members hold their comments until after public discussion on item 26 during the formal meeting. Discussion on utility account collection protocols City Manager Fruin summarized the memo (IP4) included in the March 11, 2021 Information Packet. Individual Council members expressed their views. Finance Director Bockenstedt provided additional information. Action: Staff will move forward with establishing payment plans for all non-active past due accounts (no risk of shut-off). All current accounts should remain in a no shut-off protocol. Once state relief program rules are formally announced staff will revisit protocols with City Council as needed. Council Work Session March 16, 2021 Page 2 Clarification of Agenda Items Item 14. Melrose Court Sewer Improvements — City Manager Fruin announced there had been a publication error and the item would need to be deferred to a special formal meeting on March 23. Information Packet Discussion [March 4, March 11� March 4 1. (IP2, 2020-2021 Iowa City Deer Management Annual Report) Councilor Mims noted the report and thanked staff for including the information in the packet. March 11 — No discussion. Council updates on assigned boards, commissions and committees Council members reported on various assigned boards, commissions and committees. Adjourn 6:29 p.m. Item Number: 3.c. CITY OIF IOWA CITY www.icgov.org April 6, 2021 ATTACHMENTS: Description Regular Formal Summary of Minutes: March 16 Subject to change as finalized by the City Gerk. For a final official copy, contact the City Clerk's Office 356,5041 Summary of Minutes March 16, 2021 - 7:00 PM Electronic Meeting (Pursuant to Iowa Code section 21.8) An electronic meeting was held because a meeting in person was impossible or impractical due to concerns for the health and safety of council members, staff and the public presented by COVID-19. Iowa City City Council electronic regular meeting, held via Zoom Meeting Platform. Mayor Teague presiding. Council members present: Bergus, Mims, Salih, Taylor, Teague, Thomas, Weiner. Council members absent: None. Staff members present: Fruin, Monroe, Kilburg, Dilkes, Fruehling, Sitzman, Bockenstedt, Seydell-Johnson. UISG: Longnecker, Van Heukelom. Call to Order 2. Special Presentations 2.a. COVID Update - Johnson County Public Health Sam Jarvis, Community Health Division Manager, presented a COVID Update. 3. Proclamations 3.a. March for Meals on Wheels Week - Kay Fisk, Horizons, accepting. 3.b. Transgender Day of Visibility Beginning of Consent Calendar (Items 4 — 9) Consider adoption of the Consent Calendar as presented or amended 4. Approval of Council Actions (subject to corrections, as recommended by the City Clerk) 4.a. Regular Work Session Minutes: March 2 4.b. Regular Formal Summary of Minutes: March 2 5. Receive and File Minutes of Boards and Commissions 5.a. Ad Hoc Truth and Reconciliation Commission: February 18 5.b. Civil Service Commission: October 15 5.c. Civil Service Commission: October 30 5.d. Climate Action Commission: February 1 5.e. Community Police Review Board: February 9 51 Library Board of Trustees: January 28 5.g. Senior Center Commission: January 21 6. Permit Motions and Resolutions (as recommended by the City Clerk) 6.a. Liquor License - Renewals 1. Class C Liquor License for Xalapa II, Inc., dba Casa Azul, 335 S. Gilbert St. 2. Class C Liquor License for EI Ranchero Inc., dba EI Ranchero Inc., 21 Sturgis Corner Dr. 3. Class E Liquor License for Wise Food LLC, dba City Liquor, 425 S. Gilbert St. 4. Class C Liquor License for Iowa City Lodge No 590 B.P.O Elks, dba B.P.O. Elks #590, 637 Foster Rd. March 16, 2021 Summary of Minutes Page 1 5. Special Class C Liquor License for Prairie Kitchen Store LLC, dba Prairie Kitchen Store, 160 N. Linn St. 6. Class E Liquor License for Twin City Iowa LLC, dba Iowa City BP, 2875 Commerce Dr. 7. Class C Liquor License for Elray Holdings, LLC, dba Elray's Live & Dive, 211 Iowa Ave. 8. Class E Liquor License for Kwik Trip, Inc., dba Tobacco Outlet Plus #537, 923 S. Riverside Dr. 6.b. Liquor License - New 1. Class E Liquor License for Hawkeye Star 1 Inc., dba Kirkwood Liquor and Tobacco, 300 Kirkwood Ave. 2. Class C Liquor License for Ramen Belly, LLC, dba Ramen Belly, 1010 Martin St. 3. Outdoor Service Area for Ramen Belly, dba Ramen Belly, 1010 Martin St. 6.c. Liquor License — Ownership Change 1. Class C Liquor License for Chipotle Mexican Grill of Colorado, dba Chipotle Mexican Grill, 201 S. Clinton St., Suite 112. 6.d. Cigarette Permit 1. Resolution to issue Cigarette Permit to Hawkeye Star 1 Inc., dba Kirkwood Liquor & Tobacco, 300 Kirkwood Ave. (Resolution 21-59) 7. Resolutions and Motions 7.a. Resolution amending budgeted positions in the Engineering Division of the Public Works Department by deleting one full-time Special Projects Inspector position and adding one full-time Construction Inspector I position and amending the AFSCME pay plan by adding the position of Construction Inspector I, grade 9. (Resolution 21-60) 7.b. Resolution approving, authorizing and directing the Mayor to execute and the City Clerk to attest an Agreement by and between the City of Iowa City and Calhoun -Burns and Associates, Inc. to provide engineering consultant services for the Gilbert Street Bridge Replacement Project. (Resolution 21-61) 7.c. Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the Mercer Aquatic Center Pool Dehumidification System Improvements Project. (Resolution 21-62) 7.d. Resolution Amending and Adopting FY2021 Inter -fund Transfers. (Resolution 21-63) 7.e. Resolution approving a two-year extension of the Preliminary Plat and Sensitive Areas Development Plan of Rollins Pass, Iowa City, Iowa. (Resolution 21-64) March 16, 2021 Summary of Minutes Page 2 71 Motion granting an extension to the Community Police Review Board for the filing of the Public Report with the City Council on Complaint #20-02, #20-05, #20-06, #20-07, and #20-08 to 90 -days from the receipt of the Police Chiefs additional investigation report. 7.g. Collector Well Nos. 3 and 4 Rehabilitation. (Resolution 21-65) 8. Setting Public Hearings 8.a. Motion setting a public hearing for April 6, 2021 on a resolution to annex approximately 3.61 acres of land located near the intersection of Finkbine Commuter Drive and Melrose Avenue. (ANN20-0002) conditioned upon a 28E with the City of University Heights 8.b. Motion setting a public hearing for April 6, 2021 on an ordinance conditionally rezoning approximately 6.12 acres of land located near the intersection of Finkbine Commuter Drive and Melrose Avenue from University Heights Commercial (C) and Institutional Public (P-2) to Institutional Public (P-2) and Medium Density Multi -Family Residential (RM -20) with a Planned Development Overlay (013D/RM-20/13-2). 8.c. Resolution moved to item 7.g (Item 8.c will not be used) B.d. Resolution setting a public hearing for April 6, 2021, regarding the City's intent to sign an Addendum extending a Lease Agreement with Graze Iowa City, LLC for commercial space within the Court Street Transportation Center. (Resolution 21-66) 8.e. Resolution setting a public hearing on April 6, 2021 on project manual and estimate of cost for the construction of the Gilbert Court Sidewalk Infill Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said project manual on file for public inspection. (Resolution 21-67) 9. Correspondence 9.a. Establishment of a Downtown Curbside Pick-up and Delivery Space 9.b. Competitive Quotation Memo End of Consent Calendar Motion to approve consent calendar as amended, Items 4 — 9. Moved by M. Salih, seconded by P. Taylor. Motion Passed. (7 Ayes) 10. Community Comment (items not on the agenda) [UNTIL 8 PM] The following individuals appeared: Angela Foulks regarding the Transgender Day of Visibility; Jennifer Banta, Iowa City Area Business Partnership, regarding a Humanize My Hoodie workshop update; Kim Casko, President/CEO Iowa City Area Business Partnership, regarding the Iowa City Business Relief program; Joe Coulter regarding land ownership of of his ancestors; Emilia Roberts, Nicholas Theisen, Bailey Baker, Raneem Hamad, Harry Manaligod, Annie Gudenkauf, Dan Kauble, Taylor Kohn, Ala Mohamed, Maya Sims, Oliver Weilein, Robert Johnson, Jaylen Cavil, Paden Sheumaker, Kevin Zaldivar, and Adam Callanan regarding the Chris Kelly incident, Council intentions, the Ad Hoc Truth and Reconciliation Commission and other items. March 16, 2021 Summary of Minutes Page 3 Regular Formal Agenda 11. Resolution approving project manual and estimate of cost for the construction of the 2021 Tree Planting Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. A public hearing was held. Parks and Recreation Director Seydell-Johnson presented a power point. Individual Council members expressed their views. Motion to approve Resolution 21-68. Moved by J. Thomas, seconded by P. Taylor. Motion Passed. (7 Ayes) 12. Resolution approving project manual and estimate of cost for the construction of the City Park Ball Field Improvements Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. A public hearing was held. Parks and Recreation Director Seydell-Johnson presented information. Motion to approve Resolution 21-69. Moved by L. Bergus, seconded by J. Thomas. Motion Passed. (7 Ayes) 13. Resolution approving project manual and estimate of cost for the construction of the Asphalt Resurfacing 2021 Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. A public hearing was held. Senior Civil Engineer Reichert presented a power point. Motion to approve Resolution 21-70. Moved by P. Taylor, seconded by L. Bergus. Motion Passed. (7 Ayes) 14. Resolution approving project manual and estimate of cost for the construction of the Melrose Court Sewer Improvements Construction Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. Motion to defer public hearing and resolution to March 23, 2021 due to a publication error. Moved by M. Salih, seconded by S. Mims. Motion Passed. (7 Ayes) Motion to accept correspondence from Jean Walker and Frank Salomon. Moved by J. Weiner, seconded by S. Mims. Motion Passed. (7 Ayes) 15. Resolution approving project manual and estimate of cost for the construction of the Melrose Avenue / IWV Road — Highway 218 to Hebl Avenue Improvement Project (STP -U-3715(668)--70-52), establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. A public hearing was held. City Engineer Havel presented a power point. March 16, 2021 Summary of Minutes Page 4 Motion to approve Resolution 21-71. Moved by L. Bergus, seconded by J. Weiner. Motion Passed. (7 Ayes) 16. Resolution amending the FY2021 Operating Budget. A public hearing was held. Finance Director Bockenstedt presented information. Motion to approve Resolution 21-72. Moved by L. Bergus, seconded by J. Thomas. Motion Passed. (7 Ayes) 17. Resolution adopting the annual budget for the fiscal year ending June 30, 2022. A public hearing was held. Assistant City Manager Monroe presented a power point. The following individual appeared: Karen Kubby. Motion to approve Resolution 21-73. Moved by S. Mims, seconded by J. Thomas. Motion Passed. (7 Ayes) 18. Resolution approving the three-year Financial Plan for the City of Iowa City, Iowa, and the five-year Capital Improvement Plan. The following individual appeared: Karen Kubby. Individual Council members expressed their views. Motion to approve Resolution 21-74. Moved by J. Weiner, seconded by S. Mims. Motion Passed. (7 Ayes) 19. Resolution instituting proceedings to take additional action for the issuance of not to exceed $10,200,00 General Obligation Bonds. A public hearing was held. Finance Director Bockenstedt presented a power point for items 19 through 22. Motion to approve Resolution 21-75. Moved by J. Thomas, seconded by L. Bergus. Motion Passed. (7 Ayes) 20. Resolution instituting proceedings to take additional action for the issuance of not to exceed $700,000 General Obligation Bonds. A public hearing was held. No one appeared. Motion to approve Resolution 21-76. Moved by S. Mims, seconded by P. Taylor. Motion Passed. (7 Ayes) 21. Resolution instituting proceedings to take additional action for the issuance of not to exceed $700,000 General Obligation Bonds. A public hearing was held. No one appeared. Motion to approve Resolution 21-77. Moved by J. Thomas, seconded by P. Taylor. Motion Passed. (7 Ayes) March 16, 2021 Summary of Minutes Page 5 22. Resolution authorizing the issuance of $11,325,000 General Obligation bonds, series 2021, and levying a tax for the payment thereof. A public hearing was held. No one appeared. Motion to approve Resolution 21-78. Moved by S. Mims, seconded by M. Salih. Motion Passed. (7 Ayes) 23. Ordinance amending Title 9, entitled "Motor Vehicles and Traffic," Chapter 4, entitled "Parking Regulations," Section 10, entitled "Parking for Loading and Unloading," to establish a curbside pick-up and delivery space. (First Consideration) City Manager Fruin presented information. Individual Council members expressed their views. Motion to give first consideration. Moved by M. Salih, seconded by P. Taylor. Motion Passed. (7 Ayes) 24. An ordinance amending Title 4, entitled "Alcoholic Beverages," Chapter 1, entitled "Definitions," to revise the definition of "restaurant' for Outdoor Service Areas. (Second Consideration) Motion to waive second consideration. Moved by S. Mims, seconded by P. Taylor. Motion Passed. (7 Ayes) Motion to pass and adopt Ordinance 21-4851. Moved by S. Mims, seconded by J. Thomas. Motion Passed. (7 Ayes) 25. Resolution renaming Creekside Park as James Alan McPherson Park. Parks and Recreation Director Seydell-Johnson presented information. The following individuals appeared: Rachel McPherson, Dan Kauble, Raia Lichen, Aviya Kushner, Emilia Roberts, Mohamed Traore, Joe Coulter, and Sara Haroun. Individual Council members expressed their views. Motion to approve Resolution 21-79. Moved by J. Weiner, seconded by S. Mims. Motion Passed. (7 Ayes) 26. Resolution Temporarily Suspending the Operation of the Ad Hoc Truth and Reconciliation Commission until April 15th. Mayor Teague gave a brief introduction of the item and open the floor for public comment. The following individuals appeared: Ashley Lindley, Mohamed Traore, James Wilburn, Oliver Weilein, Ala Mohamed, Billie and Orville Townsend, Emilia Roberts, Charles Eastham, Dan Kauble, Aaron Page, Joe Coulter, Steve Roach, Karen Kubby, Annie Gudenkauf, Amel Ali, Jaylen Cavil, Paden Sheumaker, Maya Sims, Carl Smallwood, Riley Wilson, Vanessa Moranchel, Raneem HAmad, Lu h, Chelsea Chism-Vargas, Harry Manaligod, Nicholas Theisen, Angie Jordan, Anika DeWald, Adam Callahan, Taylor Kohn, Miranda Crawley, Royceann Porter, Eva Sileo, Denver Foote, and Dan Kauble. Individual Council members expressed their views. March 16, 2021 Summary of Minutes Page 6 Motion to approve as amended Resolution 21-80. Moved by S. Mims, seconded by J. Thomas. Motion Passed. (5 Ayes) Nays: Salih, Weiner. Motion to amend the resolution on the floor to temporarily suspend the Ad Hoc Truth and Reconciliation Commission until April 15th at which time there will be a joint meeting with City Council. Moved by J. Thomas, seconded by L. Bergus. Motion Passed. (4 Ayes) Nays: Mims, Taylor, Teague. Motion to accept correspondence from Jesse Case (x2), Michael Tilley, Shams Ghoneim, Aaron Page, Christine Nobiss, Orville and Billie Townsend, Eduardo Gonzalez, and Mary Cohen. Moved by J. Weiner, seconded by L. Bergus. Motion Passed. (7 Ayes) 27. Council Appointments 27.a. Board of Adjustment - One vacancy to fill a five-year term, January 1, 2021 - December 31, 2025. (Term expired for Ernie Cox) Motion to appoint Nancy Carlson. 27.b. Civil Service Commission -One vacancy to fill a four-year term. April 6, 2021- April 7, 2025. (Term expires for Melissa Jensen) Motion to appoint Melissa Jensen. Moved by M. Salih, seconded by J. Weiner. Motion Passed. (7 Ayes) 28. Announcement of Vacancies - New Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after the initial announcement; but will continue to advertise vacancies on the City website and Council agenda. More information may be found on the City website or in the City Clerk's office. Ad Hoc Truth and Reconciliation Commission - Three vacancies to fill unexpired terms, upon appointment - June 30, 2022. (Anthony Currin, Royceann Porter and T'Shailyn Harrington resigned) Correspondence included in Council packet. Applications must be received by 5:00 P.M., Tuesday, March 30, 2021. Councilors agreed to change the deadline date for applications to Tuesday, March 30th, 2021 for appointment at the Tuesday, April 6th City Council meeting Motion to accept correspondence from Anthony Currin, Royceann Porter, and T'Shailyn Harrington. Moved by J. Thomas, seconded by L. Bergus. Motion Passed. (7 Ayes) March 16, 2021 Summary of Minutes Page 7 29. Announcement of Vacancies - Previous Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after the initial announcement: but will continue to advertise vacancies on the City website and Council agenda. More information may be found on the City website or in the City Clerk's office. Board of Adjustment - One vacancy to fill an unexpired term. May 1, 2021 - December 31, 2021. (Zephan Hazell resigned) Human Rights Commission - One vacancy to fill an unexpired term Upon appointment - December 31, 2023. (Maria Bruno resigned) Applications must be received by 5:00 P.M., Tuesday, April 13, 2021. Airport Zoning Board of Adjustment - One vacancy to fill a five-year term, January 1, 2021 - December 31, 2025. (Formerly advertised) Board of Appeals (Licensed Electrician) - One vacancy to fill a five-year term, January 1, 2021 - December 31, 2025. (Term expired for John Forman Gay) Historic Preservation Commission (E. College St) - One vacancy to fill a three-year term, July 1, 2018 - June 30, 2021. (Term expired for Esther Baker) Historic Preservation Commission (Northside) - One vacancy to fill a three- year term, July 1, 2020 - June 30, 2023. (Term expired for Thomas Agran) Historic Preservation Commission (Woodlawn) - One vacancy to fill an unexpired term. Effective upon appointment - June 30, 2021. (Lee Shope resigned) Senior Center Commission - One vacancy to fill an unexpired term. Effective upon appointment - December 31, 2022. (George Nelson resigned) Telecommunications Commission - One vacancy to fill a three-year term, July 1, 2020 - June 30, 2023. (Term expired for Kyla Paterson) Vacancies will remain open until filled. 30. Community Comment [IF NECESSARY] (ITEMS NOT ON THE AGENDA) The following individuals appeared: Ryan Longenecker, UISG Liaison, presented UISG updates. 31. City Council Information Council members reported on various meetings attended, upcoming meetings, community events, and items of interest. March 16, 2021 Summary of Minutes Page 8 32. Report on Items from City Staff a. City Manager - none b. Assistant City Manager - none C. City Attorney - none d. City Clerk - none 33. Adjourn Motion to adjourn 12:27 a.m. Moved by M. Passed. (7 Ayes) Salih, seconded by J. Weiner. Motion Bruce Teague, Mayor Kellie X. Fruehling, Ciq Clerk March 16, 2021 Summary of Minutes Page 9 Item Number: 3.d. CITY OIF IOWA CITY www.icgov.org April 6, 2021 ATTACHMENTS: Description Special Formal Summary of Minutes: March 23 Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 35&-5041 Summary of Minutes March 23, 2021 - 4:00 PM Electronic Meeting (Pursuant to Iowa Code section 21.8) An electronic meeting was held because a meeting in person was impossible or impractical due to concerns for the health and safety of council members, staff and the public presented by COVID-19. Iowa City City Council electronic special formal meeting, held via Zoom Meeting Platform. Mayor Teague presiding. Council members present: Bergus, Mims, Salih, Taylor, Teague, Thomas, Weiner. Council members absent: None. Staff members present: Fruin, Monroe, Kilburg, Dilkes, Fruehling, Liston, Knoche, Welter. UISG: Longnecker, Van Heukelom. Call to Order 2. Resolution approving project manual and estimate of cost for the construction of the Melrose Court Sewer Improvements Construction Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. A public hearing was held. Senior Civil Engineer Welter presented a power point. City Manager Fruin and City Attorney Dilkes provided additional information. Individual Council members expressed their views, The following individual appeared: Dan Kauble. Motion to approve. Moved by S. Mims, seconded by P. Taylor. Motion Passed. (7 Ayes) 3. Resolution awarding contract and authorizing the City Engineer to sign a contract for construction of the American Legion Road Improvements Project (STP -U- 3715(666)--70-52). Motion to approve. Moved by M. Salih, seconded by J. Thomas. Motion Passed. (7 Ayes) 4. Adjourn Motion to adjourn at 4:37 p.m. Moved by S. Mims, seconded by M. Salih. Motion Passed. (7 Ayes) ru e Teague, M yor Kellie . Fruehling, 91y Clerk CITY OIF IOWA CITY www.icgov.org April 6, 2021 ATTACHMENTS: Description Special Work Session Minutes: March 23 Item Number: 3.e. r CITY OF IOWA CITY MEMORANDUM. Date: March 30, 2021 To: Mayor and City Council From: Kellie Fruehling, City Clerk Re: Electronic Council Special Work Session, March 23, 2021, (4:39 p.m.) following the 4:00 p.m. Special Formal meeting, Zoom Meeting Platform Council: Bergus, Mims, Salih, Taylor, Teague, Thomas, Weiner UISG: Longenecker, VanHeukelom Staff: Fruin, Monroe, Kilburg, Dilkes, Fruehling, Liston (A transcription is available in the City Clerk's Office and the City website.) Electronic Meeting (Pursuant to Iowa Code section 21.8) An electronic meeting was held because a meeting in person was impossible or impractical due to concerns for the health and safety of council members, staff and the public presented by COVID-19. Review of Recommendations from OIR Group, CPRB and Preliminary Plan Mayor Teague noted the memo (IP3) from the March 18, 2021 Information Packet and made recommendations for a plan of review. City Manager Fruin reviewed the color coding and suggested categorizing items by items needing City Council Action Needed Now, City Council Action Needed in Future, No City council Action Needed. City Manager Fruin, City Attorney Dilkes, and Chief of Police Liston provided additional information. Individual Council members expressed their views regarding recommendations from the CPRB and the OIR Group. City Manager Fruin provided an update regarding public feedback. Action: Staff will work to identify a second possible special work session to complete the review of the Preliminary Plan recommendations. Adjourn 6:00 p.m.